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How to combine powerpoint presentations.

If you want to merge two PowerPoint files together, you have a few options you can try. Here's how to do it.

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Combining powerpoint files using the reuse slides option, copying and pasting powerpoint slides.

It's difficult for two or more people to work on a PowerPoint presentation simultaneously, as Office doesn't have the same collaboration features offered by  Google Slides . One way around this problem is to combine PowerPoint presentations into a single file.

Merging two PowerPoints can be done by either importing the slides using the "Reuse Slides" option or by using the copy-and-paste method instead. These instructions are designed to work for the latest versions of Office , including Office 2016 and 2019, as well as Office 365 and Online. You may find the instructions vary for older versions of PowerPoint.

Related: What's the Latest Version of Microsoft Office?

The "best" method for merging PowerPoint files, or at least the method that PowerPoint officially supports, is to use the "Reuse Slides" option. This feature merges the content of one presentation file into another, matching the theme of the new presentation file in the process.

To do this, open your PowerPoint presentation file---this is the file you're looking to merge into. In the "Home" tab on the ribbon bar, select the "New Slide" button and then click the "Reuse Slides" option at the bottom of the drop-down menu that appears.

A menu will appear on the right. Click the "Browse" button to locate the PowerPoint presentation file that you want to merge into your open file.

Locate your second PowerPoint file and then click the "Open" button to insert it.

A list of slides from your second presentation will appear in the "Reuse Slides" menu on the right.

First, you'll need to decide on the formatting for your inserted slides. If you want to keep the format (including the theme) from the original presentation, make sure that the "Keep Source Formatting" checkbox is enabled at the bottom of the "Reuse Slides" menu. If you don't check this, your inserted slides will have the style of the open presentation applied to them.

To insert individual slides, right-click a slide and then select the "Insert Slide" option. Otherwise, click the "Insert All Slides" to copy all of the slides into your open PowerPoint presentation.

Your slide (or slides) will then be inserted into the open presentation, immediately underneath the currently selected slide. With your PowerPoint files combined, you can then save your merged file by clicking File > Save or Save As.

While the "Reuse Slides" method allows you to change the format of your slides before you insert them, you can also combine PowerPoint files by copying the slides from one open PowerPoint file and inserting them into another.

To do this, open a PowerPoint presentation and select the slides you want to copy from the slide selection menu on the left. From there, right-click on the selected slides and then press "Copy" to copy them to your clipboard.

Switch to the PowerPoint presentation you're looking to paste your slides into and then, in the slide selection menu on the left, right-click at the position you want to stick your slides.

To paste the slides and apply the theme of the open presentation file to them, click the "Use Destination Theme" paste option.

To keep the original theme and formatting, select the "Keep Source Formatting" paste option instead.

The slides you paste will then appear in your new presentation at the position you selected. You can then save the merged file by clicking File > Save or Save As.

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How to Combine PowerPoints on Mac or Windows

Last Updated: June 20, 2022 Fact Checked

This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 6,883 times. Learn more...

Do you want to use the slides from your other presentation in this one? The "Reuse Slides" function in Microsoft PowerPoint makes it easy to reuse slides from other presentations. It's also a helpful tool that will help you merge your presentations into one PowerPoint. If the "Reuse Slides" feature isn't available for your version of PowerPoint, you can also copy and paste slides, use the "Insert Object" menu, or drag and drop slides. This wikiHow article teaches you multiple ways you can combine PowerPoint presentations on your Windows or Mac computer.

Reusing Slides

Step 1 Open the presentation that you want to add slides to.

  • These imported slides will change to copy the theme and design of the other slides. If you don't want it to change, you can select Keep source formatting before you import them.

Step 2 Click where you want to add your slide.

  • If you want the slide(s) to maintain the original design theme and formatting, check the box next to Keep source formatting . [1] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
  • Once you've selected the slides from the original source, they will appear in the new PowerPoint immediately.

Step 7 Save your presentation.

Copy and Paste

Step 1 Open the presentations that you want to copy your slides from and add slides to.

  • Use this option if "Reuse slides" isn't available since this will allow you the same options.

Step 2 Copy the slide you want to use in your other presentation.

  • If you want to select more than one slide, press and hold Shift as you click multiple sides.

Step 3 Paste the copied slides to your presentation.

Insert Object

Step 1 Open the presentation that you want to add slides to.

  • Use this if there are animations with the slide that you want to preserve. You won't be able to fine-tune the slide like you would if you used "Reuse Slide," but it will have all the animations and slide transitions from the previous slideshow.

Step 2 Select a space where you want to insert the new slide.

  • If you don't see the "New Slide" option, make sure the Home tab is selected.

Step 4 Click Insert and select Object.

  • Stretch the image to fill the entire slide to prevent it from changing sizes randomly.

Expert Q&A

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  • ↑ https://support.microsoft.com/en-us/office/reuse-import-slides-from-another-presentation-c67671cd-386b-45dd-a1b4-1e656458bb86#OfficeVersion=Windows
  • ↑ https://support.microsoft.com/en-us/office/copy-and-paste-your-slides-1fe39ace-4df6-4346-b724-30a6e2c0aeab#OfficeVersion=Windows

About This Article

Darlene Antonelli, MA

1. Open the presentation that you want to add slides to. 2. Click where you want to add your slide. 3. Click the Home tab. 4. Click the arrow next to "New Slide" and select Reuse Slides . 5. Click Open a PowerPoint File and double-click the file you want to use. 6. Click a slide to add to your PowerPoint. 7. Save your presentation. Did this summary help you? Yes No

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How to Combine Multiple PowerPoints into One

How to Combine Multiple PowerPoints into One | Quick Tips & Tutorial for your presentations

PowerPoint is one of the most widespread and widely used Microsoft tools in the world, allowing you to make high quality presentations in a simple, fast and super visual way. Maybe that's why presentations have triumphed in the world of business and education! 

Whether you're a professional or a student, you surely must have had to make more than one presentation throughout your career. That's a piece of cake when you have Slidesgo and its templates! In this post we want to lend you a hand and help you become a true master of this program: today you will learn how to combine different PowerPoint presentations .

How to merge PowerPoint presentations

If you want to join two or more different presentations in the same file, you want to add some extra slides or you need to merge the collaborative work of different teams, all you have to do is follow these steps: 

  • Open the first presentation. For this example we are going to use the template Minimalist Grayscale Pitch Deck .
  • Go to the Start menu > New Slide. Click on the drop-down, not on the button. A menu will open with different options, select "Reuse slides".
  • A menu will open on the right with recommended presentations. To add yours, click on Browse. We are going to add slides from the presentation Investment Business Plan .
  • Go to the place in the presentation where you want the new content to appear.
  • Choose which slides you want to add and add them one by one by clicking Insert Slide. You can also add the whole presentation by clicking on Insert All.

Pro tip : We recommend that you keep the "Use source formatting" checkbox checked. This feature makes the presentation you are adding keep its original style instead of adapting to the layout of the new one. 

Simple, isn't it? There is also another method, just as quick and easy, using the ancient technique known as "copy and paste". It consists of the following:

  • Open the presentation where you want the new slides to appear.
  • Open the other presentation and choose the slides you want to add. You can select more than one by pressing Control and clicking on them or you can select all of them by pressing Control + E. For this example we are going to add three slides from the Business Plan with Elegant Backgrounds template.
  • Right click and press copy or press Control + C.
  • Now go to the first presentation, choose the location and right click > Paste or press Control + V. Remember to select "Keep source formatting", this will keep the slides from losing their layout.

Now that you know how to put together your favorite presentations and slides, take a look at our website and download the ones that best suit your needs. You can choose resources from different designs and put them together to create the perfect presentation. 

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How to Merge PowerPoints

It’s easy to merge your PowerPoint presentations

can you merge powerpoint presentations

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What to Know

  • In your primary PowerPoint: Home > New Slide > Reuse Slides > Browse .
  • In your secondary PowerPoint: Open . Right-click individual slides and choose Insert Slide , or select Insert All Slides .

This article explains how to combine two or more PowerPoint presentations into one presentation. Whether you’re using Mac or PC versions of PowerPoint, it’s easy to combine PowerPoint presentations.

Method 1: Reuse Slides

Microsoft PowerPoint provides the option to Reuse Slides . This method doesn’t require you to open all of your PowerPoint presentations, so it’s the fastest and easiest way to combine presentations.

Open your main PowerPoint presentation. You can choose the largest presentation, or whichever one has formatting you want to keep.

When you insert slides, they’ll be inserted after the slide you have currently selected. Keep this in mind before inserting slides.

Go to the Home tab in the upper-left corner.

Click New Slide . A drop-down menu will open.

Newer versions of PowerPoint have a dedicated Reuse Slides button.

Select Reuse Slides , located at the bottom of the menu.

Click Browse .

Find your second PowerPoint file and click Open . The slides from your second presentation will appear in the Reuse Slides menu.

Make sure Keep source formatting is checked if you want your slides to keep their formatting. If it isn’t checked, the formatting of your main PowerPoint will be applied to the slides when you insert them.

If you want to insert individual slides, select them and click Insert Slide .

If you want to reuse all slides in the PowerPoint presentation, click Insert All . If you don't see this, right-click one slide and choose Insert All Slides .

After your slides are merged into your presentation, Save your work.

Method 2: Copy slides

If you need to combine slides from several different PowerPoint presentations, copying PowerPoint Sides is another quick method. It’s easy to choose where each batch of slides ends up in your final presentation.

Open the PowerPoint presentation with slides you want to move.

Select the slides you want to copy from the slide viewer on the left.

Right-click the selected slides and copy them.

Open your main PowerPoint presentation.

Right-click where you want your slides to be inserted. The Paste Options menu will appear.

You can also use CTRL + V to paste the slides. On Mac, use command + V . The Paste Options menu will still appear.

If you want your inserted slides to match your main PowerPoint, click Use Destination Theme on the left. This will adapt the copied slides to your main presentation.

If you want your inserted slides to maintain their theme, click Keep Source Formatting . Your slides will keep their original appearance.

After moving all of your slides, save your project.

First, combine PowerPoint presentations by copying and pasting slides into the primary presentation or using the  Reuse Slide  option. After combining slides into one merged document,  save your PowerPoint as a PDF . Go to  File  >  Save as  >  PDF  or  File  >  Save & Send  >  Create PDF/XPS Document  >  Publish .

To merge multiple locked PowerPoints, you need to know the passwords to unlock them. Once you have password access, open the PowerPoints and select  File  >  Info  >  Protect Presentation  >  Encrypt with Password  > delete the content in the  Password  field > and select  OK . Now you can reuse or copy slides into one main presentation.

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PresentationTools

How to combine and merge PowerPoint-presentations

can you merge powerpoint presentations

In my work as an AV-technician on conference and events, I receive Powerpoint presentations from speakers that represents different companies. My job is to make sure that these are displayed on the projector/screen at the right moment exactly as they were made. To simplify this task, we made Auto Presentation Switcher (APS) which lets you open and display new presentations using keyboard-shortcuts and network-commands. But you may ask, isn’t this something that can be done from within PowerPoint? How can we merge and switch PowerPoint presentations without using third-party software?

And yes, as it turns out, Powerpoint has methods for combining slides and linking presentations. Today we will show different ways to work with multiple PowerPoint presentations for live events, and focus on 3 methods:

  • Paste and reuse slides
  • Switch presentations with APS
  • Use hyperlinks

After reading this blogpost, you should be a master of combining and merging PowerPoint-presentations. This can solve a lot of problems if you work as an event-producer or AV-technician on live events.

1. Paste and reuse Powerpoint slides

Some event-organizers want to have all the slides from the different speakers in one master-presentation. Then they can control everything from one presentation-clicker, and never exit the presentation during the show.

To create this presentation, you can paste the slides you need into one master-presentation. Or you can use the Reuse Slides method, which is an option in Powerpoint to import multiple slides. When pasting and reusing slides, there is one pitfall that you should be aware of, which can easily be overlooked: By default, if you bring slides from one presentation into another, PowerPoint can automatically make those slides look like the new presentation, by applying the destination theme to them. If you want the pasted slides to look identical to the original, you need to apply the option “Keep Source Formatting”

Pasting and reusing slides on Mac

This video shows how to paste slides and keep source formatting when using Mac:

There is an easier way to import multiple slides: using the “Reuse Slides” method. However, when I tested this for Mac, I couldn’t find a way to keep the source formatting. Notice in the video below that the popup-square for the theme-options doesn’t appear after reusing the slides. So, unless I did something fundamentally wrong here, the “reuse slides” method on Mac can´t be used in my workflow. The reused slides wont be identical to the originals.

Paste and reuse slides on PC

It seems that these things work better on Windows: When I paste slides, the formatting-options appear as an option before the slide is inserted, making it harder to miss: 

Pasting slides in PowerPoint for PC

And when re-using slides, the “keep original formatting” is chosen as the default option: 

This is one example where the PC version of PowerPoint is more developed than the Mac counterpart. If your workflow relies heavily on combining slides from different presentations, I recommend using the Windows version.

2. Use APS to switch between different PowerPoint presentations

The method of pasting and reusing slides takes time, and it’s easy to screw up the formatting. And, if the presentations have different aspect-ratio of let’s say 16:9 and 4:3, then combining the slides becomes more difficult. For these reasons, I think its a good idea to have alternative solutions for working with multiple Powerpoint presentations. One of the reasons we made APS was to solve this problem of quickly and seamlessly displaying content from different presentations. With APS, you don’t need to edit the presentations at all, instead you get shortcuts and network-commands to open and display new presentations. And with the seamless switching method , the audience wont notice the switch: The transitions will look the same as if you progress to the next slide.

3. Link PowerPoint presentations with internal hyperlinks

If you don’t want to use a third-party program like APS to switch presentations, you can try the internal solution presented by Powerpoint: Hyperlinks. This lets you create buttons in a slide that jumps to another presentation. This video shows how it’s done: 

The Hyperlink-button switches seamlessly to the next presentation. When pushing “escape”, you go back to the presentation with the hyperlink. I recently had a discussion on Reddit where the user u/SteveRindsberg explained how he used Hyperlinks to display different Powerpoint presentations: He has one presentation which only consists of one slide with hyperlinks to all the other speaker-presentations. The hyperlink-slide acts as a remote control. To exit the speaker-presentations and return to the hyperlink-slide, he push “escape”. In this setup, the presentation with the hyperlink is always in slideshow-mode but hidden behind the speaker-presentations started from the hyperlink. I think this is a sound method, and a viable alternative to APS. However, in my biased opinion, being the founder of APS, I do want to point out some advantages of using APS compared to using hyperlinks:

  • Easier preparation. With APS you just need to sort the presentations in a folder. Creating a master-slide with the hyperlinks can be more intimidating if you don’t know Powerpoint very well.
  • You get more ways to trigger the command to switch presentations. The commands can be controlled from Companion and Stream Deck, making APS compatible with professional A/V networks. With Hyperlinks you can only start the presentations by pushing the links with the mouse
  • Switching presentations with APS are seamless, whereas with the Hyperlink-method there is no way to avoid displaying the slide with all the hyperlinks. Arguably, you can use a video-switcher to smooth out the transitions, but with APS these things are taken care of within the computer.

Summary: The best way to combine and merge Powerpoint presentations for professional live A/V

In this blogtext we have shown different ways you can merge slides and switch presentations, and if you are a professional A/V technician working with presentations, I think its useful to know all of them:

  • Pasting and reusing slides can be a good solution if you have time to prepare this, and the organizer wants to have all the slides in one presentation
  • APS works great to quickly and seamlessly switch between different presentations with a minimum of preparation
  • Hyperlinks works well if you are experienced with Powerpoint, you like to have a page with links to all your presentations, and you don’t need the seamless transitions between the presentations.

As always, bring different tools to your arsenal, and be prepared for any request the client might have. But before we finish this text I want to repeat one thing: If you decide to paste slides or reuse slides, remember to turn on the setting for Keep Source Formatting. Otherwise the speakers can be in for a surprise when they see the presentation on the projector. 

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3 Ways to Combine Multiple PowerPoint Presentation Files

So you made two different PowerPoint presentations and are stuck with merging them together? Don’t worry. You want to match their themes or keep them original? Covered. You want to drop/keep transitions? Cool.PowerPoint got it all covered for you. However you want to merge slides, you can do it all in PowerPoint itself. This article will take you through different methods and options that will let you combine multiple PowerPoint Presentation files the way you please.

3 Ways to Combine Multiple PowerPoint Presentation Files

Table of Contents

Method 1: Reuse Slides

When to use:

  • If you do not want to keep the transitions and animations of the inserted presentation after merging it into the main presentation.
  • If you want to merge only a few slides of inserted presentation and not the whole presentation.

How to use:

1.Open the main presentation in which you want to insert another presentation.

2.Decide the two slides between which you want to insert the new slides and click between them.

3. A red line will appear.

Red line will appear on the presentation

4.Click on the ‘ Insert ’ menu.

5.Open the drop-down menu by clicking on ‘ New Slide ’.

6.At the bottom of the menu, click on ‘ Reuse Slides ’.

At the bottom of the menu, click on ‘Reuse Slides’

7.On the right-hand side, the Reuse Slides tab will appear.

8.If you want to keep the theme of the inserted presentation, check the ‘ Keep source formatting ’ checkbox at the bottom of the tab. Else, if you want it to take the theme of the main presentation, uncheck the box.

9.Now, browse the file you want to insert and click on OK.

10.You can now see all the slides of the presentation to be inserted.

See all the slides of the presentation to be inserted

11.If you want a few particular slides from this presentation to appear in the main presentation, simply click on the thumbnail . Else, right-click on any thumbnail and click on ‘ Insert all slides ’.

Right click on any thumbnail and click on ‘Insert all slides’

12.Adding a slide while having ‘ Keep source formatting ’ checked you will get something like this.

Adding a slide while having ‘Keep source formatting’ checked

And unchecking ‘Keep source formatting’ will give you.

And unchecking ‘Keep source formatting’

13.If you want the whole presentation with the theme of the inserted presentation, right-click on any thumbnail in the ‘ Reuse Slides ’ tab and click on ‘ Apply theme to all slides ’ and you will then get:

Right click on any thumbnail in ‘Reuse Slides’ tab and click on ‘Apply theme to all slides’

14.If you want to insert the new slides at different positions in the main presentation, then before clicking on any particular slide to be inserted in the ‘Reuse Slides’ tab, just click on that main slide thumbnail (on the left-hand side of the window), below which you want your inserted slide. You can do this for every inserted slide to get this:

Click on that main slide thumbnail (on the left hand side of window)

Method 2: Insert Object

  • If you want to keep the transitions and animations of the inserted presentation after merging it into the main presentation.
  • If you want to merge the whole presentation into the main presentation.

2. Add a blank slide at the position you want your inserted slide to be. You can do this by clicking on ‘ New Slide ’ in the insert menu and then clicking on ‘ Blank ’.

Click on ‘New Slide’ in insert menu and then clicking on ‘Blank’

3.Click on ‘ Object ’ in the insert menu.

Click on ‘Object’ in the insert menu

4.Select ‘ Create from file ’ radio button and browse the presentation you want to be inserted and click on OK.

5.You will see the first slide of the inserted presentation in the center of the blank slide you had inserted.

See the first slide of the inserted presentation in the center

6. Resize the inserted slide to fit the main slide completely by dragging the corners of the inserted slide.

7.Click on the Object.

8.Go to the Animations menu and click on ‘ Add Animation ’.

Go to the animations menu and click on ‘Add Animation’

9.Click on ‘ OLE action verbs ’ at the bottom of the drop-down menu.

11.In the dialog box, select ‘ Show ’ and click on OK.

In the dialog box, select ‘Show’ and click on OK

13.Go to the ‘ Animations ’ menu and click on ‘ Animation Pane ’.

14.On the right-hand side, a tab will open. You can see the inserted object in the tab.

15.Click on the downward pointer beside the object name and a list will open.

Click on the downward pointer besides the object name and a list will open

16.Select ‘ Start With Previous ’.

17.Now, s elect the object in the tab and click on the downward pointer again.

18.Select ‘ Effect Options ’. A dialog box will open.

19.In the ‘After Animation’ drop-down list, click on ‘ Hide After Animation ’.

In the ‘After Animation’ drop down list, click on ‘Hide After Animation

20.Now insert some object like a text box or an image on the main slide containing the inserted presentation object.

An image on the main slide containing the inserted presentation object

21.Right-click on it and select ‘ Send to Back ’.

Right click on it and select ‘Send to Back’

22. You now have your presentations merged.

Method 3: Copy-Paste

If you want to keep animations of the inserted presentation and want to keep/change the theme and transitions.

1.Open the presentation you want to insert and select the slides that you want to insert into the main presentation.

2.Press ‘ Ctrl+C ’ to copy them.

3.Open the main presentation.

4.Right-click in the left pane wherever you want to insert the slides.

Right click in the left pane wherever you want to insert the slides

5.Here you get two paste options:

1.USE DESTINATION THEME:

Selecting this will cause the inserted slides to adopt the theme and transitions of the main presentation while keeping the animations of inserted slides intact.

2.KEEP SOURCE FORMATTING:

Selecting this will keep the theme, transitions, and animations of inserted file itself.

6. Select the option you want and you are done.

There you go! You can now merge your presentations with any possible combinations.

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I hope the above steps were helpful and now you can easily Combine Multiple PowerPoint Presentation Files, but if you still have any questions regarding this tutorial then feel free to ask them in the comment section.

About The Author

Aditya Farrad

Aditya Farrad

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How to Merge Two or Multiple PowerPoint Presentations

If there are 2 or even more related PowerPoint presentations, and you want to merge them into one to make the presentation more informative, there’s a simple method to insert the slides from different files.

1. Open PowerPoint and create a new blank presentation.

How to Merge Two or Multiple PowerPoint Presentations

2. Click Home > New Slide > Reuse Slides…

How to Merge Two or Multiple PowerPoint Presentations

3. Hit Browse button on the Reuse Slides pane and choose Browse File… in the drop-down menu.

4. Find the PPT presentation you want on the computer and Open it.

How to Merge Two or Multiple PowerPoint Presentations

5. Check the option of Keep source formatting on the bottom of Reuse Slides .

6. Right-click any of the slides and choose Insert All Slides in the menu. Then all the slides from the selected file will be inserted to the presentation.

How to Merge Two or Multiple PowerPoint Presentations

7. Now you can click Browse > Browse File… to insert the slides from another presentation in the same way.

How to Merge Two or Multiple PowerPoint Presentations

8. Similarly, you can insert the slides from more PowerPoint presentations to merge them into one. You just need to save the file after finishing all the settings.

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can you merge powerpoint presentations

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How to Merge PowerPoint Files into a Single File

can you merge powerpoint presentations

Lee Stanton Lee Stanton is a versatile writer with a concentration on the software landscape, covering both mobile and desktop applications as well as online technologies. Read more July 21, 2023

PowerPoint presentations are commonplace for many lines of work, and often times there’s a need to combine slides and files. If you need to use slides from two or more PowerPoint presentations for your school assignment or an office presentation, there are several ways to go about it. You can insert individual slides, import whole presentations, or simply merge two presentations.

We’ll cover everything you need to know about merging PowerPoint files in this article.

Reuse PowerPoint Slides

Reusing slides is the easiest way to include slides from one presentation in another presentation. With this method, you can control what slides you are adding and choose where to insert them. Here is how the reuse slides method works.

can you merge powerpoint presentations

  • If you want to discard the theme of your main presentation in favor of the theme in the external presentation, you should select the Apply Theme to All Slides option when selecting the slides you want to insert.

This method is great if you want to add a slide or two to your main presentation. Also, if you want to add bits and pieces from various presentations to your main presentation, this is the way to go. Though you can insert all slides from an external presentation via this method, it is better to take the Insert Object route for that.

Use Insert Object to Merge PowerPoint Files

The insert object method is your best option if you want to insert all slides from an external presentation and keep the animations and transitions between them.

Keep in mind that once you insert the slides into your new presentation, they won’t be linked to the original file. As such, any changes you make to the original file will not affect the slides you inserted into your main presentation. Conversely, if you edit the slides in your main presentation, the external file from which you copied those slides will remain unchanged.

With that out of the way, let us see how the insert object method works.

can you merge powerpoint presentations

 After you have successfully inserted the entire object into your main presentation, you can adjust and tweak it to make sure it runs smoothly.

Merge PowerPoint Documents

Finally, you can opt to completely merge two PowerPoint presentations into one. Here’s how this method works:

can you merge powerpoint presentations

  • Once the merging is complete, you will see the Revisions pane right of the merged presentations.

PowerPoint Slide - Presentation Changes

  • The Slide Changes portion displays the differences between the individual slides of the two presentations. Choose the settings you want to keep for the final version.

Drag and Drop PowerPoint Slides

One of the simpler ways to merge two presentations is using a drag-and-drop method. If you have two separate presentations and would like to make them into one, or if you are working on a group project, you can merge them using this function.

  • Open both presentations on your PC or Mac, and make sure you minimize the PowerPoint program so that you can see both at the same time.

PowerPoint Slide - Drag and Drop

To make things even simpler, your final presentation will automatically update to the design of the receiving document. Of course, you can always update the design of the entire document by using the Design function at the top of your presentation.

Final Thoughts

The methods explained in this article will help you take your PowerPoint skills to the next level. You will be able to combine and merge your presentations like a pro in mere minutes. Now that you know these PowerPoint tricks, you can better spend your time elsewhere.

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How to merge PPT using Aspose.Slides Merger App

  • Open Aspose.Slides Merger application.
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  • Choose the format of resulting file. You may merge presentations into a PowerPoint presentation format or many other formats.
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Aspose.Slides Merger App is an online app to effectively merge a set of presentation files of PowerPoint formats one into another. The flexible interface of the app allows to create various merge scenarios like following: 1. merge PowerPoint files of the same format into one file; 2. merge Slide Master file into a presentation file to change the style of the resulting presentation ; 3. change the style of multiple presentations in one click, by merging Slides Master file into them; 4. choose the order of merged presentations; 5. merge PowerPoint of different file formats into one presentation format; 6. merge PPT files into PDF, DOC(X), JPEG, HTML and others. Aspose Slides Merger App is a free app based on Aspose.Slides API for processing presentations automatically in any popular programming language and platform: C#, Java, C++, Android, Xamarin, etc. If you need to create a presentation merging solution, take a look at the possibilities of API. Some of API features are represented in Aspose.Slides Merger app, and to find code examples on them visit Aspose.Slides Documentation . Aspose.Slides API for merging presentations is good for large corporate solutions with a need to process big numbers and variety of file formats. For individual developers, Aspose.Slides Cloud SDK is the best solution. It supports a simplified version of presentations merging functionality, which is available in Python, GO, Perl, SWIFT as well as .NET, Java, etc. Other Aspose Apps you may want to try: Collage web app for making collages and merging JPG photos; PowerPoint to Word converter for converting presentations to Word documents.

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  • What is PowerPoint Merger app? PowerPoint Merger takes presentations uploaded and merges them together into one document of PowerPoint, Word, image, html or other format.
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How To Merge Multiple PowerPoint Presentations

Gain insights into the time required to merge multiple PowerPoint presentations and optimize your process. With the help of this blog you can utilize your skills to save time and unlock techniques to streamline your workflow.

How To Merge Multiple PowerPoint Presentations

Do you want to merge multiple PowerPoint presentations into a single file?

If you work in sales, customer service, or as an independent consultant, you may need to utilize the same presentation templates in many of your presentations. Of course, you don’t want to keep making the same slides for different presentations.

That’s where Merging slides in PowerPoint comes in handy in creating presentations from previously generated slideshows. You can reuse slides from prior presentations to modify content, strengthen concepts, disprove ideas, or reference facts in your current presentation.

It’s all quite simple. Allow us to demonstrate how to combine PowerPoint into one.

How to merge multiple PowerPoint presentations?

Consider the following four approaches and their associated stages for combining PowerPoints:

  • Reuse PowerPoint Slides
  • Use Insert Object to Merge PowerPoint Files
  • Drag and Drop PowerPoint Slides

1. Reuse PowerPoint Slides

Reusing slides is the simplest technique to incorporate slides from one presentation into another. Using this strategy, you can manage what slides you add and where you place them. The reuse slides approach appears in this example.

1. Open PowerPoint, then open the document to which you wish to add slides.

can you merge powerpoint presentations

2. Select the location where you wish to add a slide or slides. Then, between two existing slides, click.

can you merge powerpoint presentations

3. In the ‘Main Menu,’ click the ‘Insert’ tab.

4. Then, on the left side of the menu, click the ‘New Slide’ option.

5. Then choose ‘Reuse Slides.’

can you merge powerpoint presentations

6. Click the ‘Browse’ button to access the ‘Reuse Slides’ dialog box.

can you merge powerpoint presentations

If you click the option next to ‘Keep source formatting,’ the newly added slides will keep their original formatting. When you uncheck the box, their formatting will be changed to match that of the main presentation.

7. Insert your slide here. Browse the presentations and choose the one from which you wish to add the slides, then click ‘Open.’

can you merge powerpoint presentations

8. The thumbnails of the available slides will be shown. Browse and pick the ones you want to include in your main document. You can import all slides from the external presentation by clicking ‘Insert All Slides.’

can you merge powerpoint presentations

9. When choosing the slides to include, click the ‘Apply Theme to All Slides’ option to replace the theme of your primary presentation with the theme of the external presentation.

This strategy is perfect for adding a slide or two to your main PowerPoint presentation. This is also the best approach to include bits and pieces from other presentations in your primary presentation. Although you can use this approach to insert all slides from an external presentation, it is preferable to use the ‘Insert Object’ option.

2. Use Insert Object to Merge PowerPoint Files

If you wish to insert all slides from an external presentation while keeping the animations and transitions between them, the insert object method is your best solution.

Keep in mind that after the slides are included in your new presentation, they will no longer be connected to the original file. As a result, any modifications you make to the original file will have no effect on the slides you include in your primary presentation.

If you update the slides in your primary presentation, the external file from which those slides were transferred will stay untouched. Now that we’ve gotten that out of the way let’s look at how the insert object technique works.

1. Open PowerPoint and the main presentation.

can you merge powerpoint presentations

2. Add a new slide. Delete the text fields since they should be empty.

can you merge powerpoint presentations

3. In the Main Menu, choose the ‘Insert’ tab.

4. Select the ‘Object’ option.

can you merge powerpoint presentations

5. The ‘Insert Object’ dialog box will appear. Choose the ‘Create from file’ option there.

can you merge powerpoint presentations

6. Double-click on the external presentation that you want to include in your primary one.

can you merge powerpoint presentations

7. Following that, you will only view the first slide of the imported presentation. The remaining slides are below, though you can’t see them right now.

can you merge powerpoint presentations

8. To prevent changes in the size of the slides after the presentation is played, stretch the added object to suit the size of the slide of your main presentation.

After inserting the complete item into your main presentation, you can alter and tweak it to ensure it performs well.

3. Drag and Drop PowerPoint Slides

A drag-and-drop approach is one of the simplest methods to integrate two presentations. If you have two different presentations that you want to combine ppt, or if you are working on a collective project, you can use this feature to do so.

1. Open both presentations on your PC or Mac, and ensure that the PowerPoint software is minimized so that you can view both at the same time.

can you merge powerpoint presentations

2. Long-press the slide you want to relocate and drag it to its new location with your mouse. You might need to do this for each slide; luckily, you can also select all of them by clicking on the first slide, holding down the ‘Shift’ key, and then clicking on the final slide.

can you merge powerpoint presentations

3. The slide’s position will be highlighted with a red line. To make things even easier, your final presentation will be updated to match the design of the receiving document. Of course, you can always change the overall look of the document by clicking the ‘Design’ button at the top of your presentation.

can you merge powerpoint presentations

In case you feel stuck in any step, you can check out this tutorial.

Wrapping It Up  

The techniques described in this article will assist you in taking your PowerPoint abilities to the next level. In a matter of minutes, you’ll be able to combine and merge PowerPoint presentations like an expert. You can better utilize your time now that you know these PowerPoint tips .

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Home Blog PowerPoint Tutorials How to Combine PowerPoint Files

How to Combine PowerPoint Files

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When making a PowerPoint presentation consisting of different reports, charts, and analyses, there might be a need to combine slides from other PowerPoint templates and presentations. There are different ways by which you can combine PowerPoints into one slide deck, including reusing slides from another presentation and copying them with or without the source formatting.

Method 1: Reuse Slides to Merge PowerPoint Presentations

To reuse slides from another PowerPoint presentation, go to Home -> New Slides -> Reuse Slides . Depending on your Ribbon menu settings, you might also be able to go directly to Home -> Reuse Slides .

Reusing slides to merge PowerPoint presentations

Open Browse to select the PowerPoint presentation that you wish to merge.

Browse to select a presentation

Select the PowerPoint presentation to combine PowerPoints by selecting the required slides.

Select PowerPoint presentation to reuse

You can click on the slides to add to your existing presentation or add them individually or simultaneously via the right-click context menu.  To ensure the formatting of your slides doesn’t inherit the current presentation, check the Keep source formatting option. However, if you wish to use the formatting of the current slide deck, you can skip this option so that the imported slides adopt the theme of your current presentation.

Insert slide to reuse in PowerPoint presentation

By reusing slides from one or more PowerPoint presentations, you can merge different slides from multiple PowerPoints into one slide deck.

How to combine PowerPoint files result

Method 2: Copy Slides to Insert in a PowerPoint Presentation

Similar to how you copy Google Slides templates and slides in most other presentation applications, you can also copy your slides from one or more PowerPoint presentations to combine slides in PowerPoint.

Copy slides to merge PowerPoint presentation

Go to the PowerPoint presentation from which you wish to copy slides, hold the CTRL key, and select the slides to copy by clicking on them. Once all required slides are selected, use CTRL+C or the right-click context menu to copy the slides.

Paste slides in PowerPoint presentation to combine files

Go to the PowerPoint presentation where you wish to merge the copied slides and paste the slides using CTRL+V or via right-click menu. If you’re using the latter, you can paste slides with source formatting, without source formatting, and as standalone images.

How to combine PowerPoint presentation via copy & paste slide

Final Words

Now that you know how to combine PPT files, you can choose different slides from PowerPoint presentations and templates to include in a single presentation deck. Merging PowerPoint slides and even entire presentations by using the methods mentioned above can also save you time in reproducing frequently used slides, such as introductory slides for your organization or portfolio slides to showcase your work.

can you merge powerpoint presentations

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How to Combine Multiple PowerPoint Presentations

There are 2 different ways, depending on how you want them to appear

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Do you have multiple PowerPoint presentations that you need to combine or merge into one presentation? I’ve had to do this myself a couple of times and one of the most important aspects when merging presentations is whether you want to maintain the format and theme of the inserted presentation or have it match the theme of the main presentation. The second most important factor is whether you need to maintain any animations and transitions that might be included in the inserted presentation.

Depending on how you want the inserted slides to appear in the main presentation, you will need to choose between two different methods for joining the presentations. In this article, I’ll mention both methods along with the advantages and disadvantages for each method.

The first method uses the Reuse Slides option in PowerPoint and the second method uses the Insert Object option.

Reuse Slides Method

If you want the inserted slides to match the theme of your main presentation, then you have to use the Reuse Slides option. The inserted slides will simply take the slides exactly as they are in the external presentation and add them to the main presentation.

However, there is one big caveat: none of the animations or transitions will be carried over. Whatever you see on the slide in the normal viewing mode is what will get imported into the main presentation.

If you need to maintain all the animations or transitions, then skip down to the Insert Object method.

To get started with this method, open the main presentation and then click between the two slides you want to import the slides into. It’s worth nothing that this method also lets you pick and choose which slides you want to insert from an external presentation, whereas the Insert Object method will insert the entire presentation.

How to Combine Multiple PowerPoint Presentations image 1

Now click on the Insert menu and then click on the words New Slide  and you’ll see a menu appear. At the very bottom of that menu is an option called Reuse Slides .

How to Combine Multiple PowerPoint Presentations image 2

When you click on that, a tab will appear on the right hand side. Click on the Browse button and then select Browse File . Check the Keep source formatting  box if you want keep the theme and text formatting of the external presentation.

If you uncheck that box, then when you go to insert the slides into the main presentation, the original formatting will not be kept. Instead the slides will use the theme and formatting of the main presentation.

How to Combine Multiple PowerPoint Presentations image 3

Select the PowerPoint Presentation you want to insert and then click OK. Immediately, you should see a small thumbnail and the title of each slide displayed.

How to Combine Multiple PowerPoint Presentations image 4

As you can see above, the second presentation has a different theme than my first presentation. There are a number of things you can do at this point. Firstly, if you just want to insert one slide or a couple of slides from your external presentation, simply click on the slide and it will be inserted!

The formatting will depend on whether you checked the Keep source formatting box like I explained above. As shown below, I inserted just one slide from the external presentation and kept the source formatting.

How to Combine Multiple PowerPoint Presentations image 5

It will be inserted wherever you had clicked earlier with the red line. If you want to insert all the slides, just select the Insert All Slide s option that comes up when you right-click on any of the slides.

Lastly, you can apply the theme used in the external presentation to your main presentation by right-clicking and choosing Apply Theme to All Slides . This will apply the external presentation theme to the main presentation.

As mentioned earlier, you lose all animations, effects, transitions, etc when using this method. Now let’s talk about the other way to merge two presentations.

Insert Object Method

The second method will insert the entire external presentation into one slide as an object. You then have to configure some settings so that when you run your slideshow, it also runs through all the slides in the external presentation.

There are a couple of things that need to be mentioned before we get into how to use this method:

1. When you insert the presentation as an object, it is not a link to the presentation, but an actual full copy into the main presentation. This means that if you open the external presentation later after inserting it into the main presentation and make changes to it, those changes will not be reflected in the imported version inside the main presentation.

2. If you do want to make changes to an already inserted presentation, you can edit it inside the main presentation. Again, those changes are only made to the version inside the main presentation.

In my opinion, this method is better than the Reuse Slides method because it lets you keep all your animations and transitions and it allows you to change or keep the theme of the inserted presentation.

To get started, open the main presentation and then insert a new slide. Make sure to delete any default text boxes or anything else on the new slide so that it is completely blank.

How to Combine Multiple PowerPoint Presentations image 6

Now click on the Insert tab and then click on Object .

How to Combine Multiple PowerPoint Presentations image 7

Select the Create from file radio button and click the Browse button. Select the external presentation you want to insert into your main presentation.

How to Combine Multiple PowerPoint Presentations image 8

You’ll now see the first slide of the presentation inserted as a selectable object. All of the other slides are there, but you just can’t see them.

How to Combine Multiple PowerPoint Presentations image 9

The next step is to move your cursor to the upper left corner of the inserted object until it turns into a double sided arrow. Click and then drag the corner to the upper left corner of the main slide. Now do the same thing with the bottom right corner of the object and drag it to the bottom right corner on the main slide.

Now the inserted object should be the exact same size as the slide that it was inserted onto. You want to do this so that there won’t be any change in the size of the slides when you are playing the presentation.

Once that is setup, we have to configure the second presentation to play when we hit that slide that we inserted the presentation into. To do this, select the object, click on the Animations ribbon, click on Add Animation and then scroll all the way to the bottom where it says OLE Action Verbs .

How to Combine Multiple PowerPoint Presentations image 10

Another dialog will pop up and you want to choose Show . If you were to play the presentation at this point, you would notice that when you reach the slide with the inserted presentation, it will show all the slides in the inserted presentation, but it will also include a still slide of the first slide at the front and back of the inserted presentation.

How to Combine Multiple PowerPoint Presentations image 11

This was kind of annoying to me and luckily you can almost get rid of it. First, click on Animations again and then click on Animation Pane , which will show up at the right.

How to Combine Multiple PowerPoint Presentations image 12

In the Animation Pane, you will see the inserted object listed as Object 1 or Object 2, etc. and when you select it, there will be a small black arrow you can click on. This will bring up a few options and then first one you want to select is Start With Previous .

How to Combine Multiple PowerPoint Presentations image 13

Now when you play the presentation, it won’t show you that still image of the first slide but will actually play the first slide from the external presentation. To get rid of the still image at the end of the presentation, you have to select Effect Options from the menu above and then select Hide After Animation from the After animation dropdown box.

How to Combine Multiple PowerPoint Presentations image 14

It’s not perfect because it still shows you the empty slide that the inserted presentation was put once before the presentation ends. Luckily, I found a simple hack for this too that works really well. Simply add something to the slide that has the external presentation object like a text box or whatever you like and then right-click on the object and choose Send to Back .

How to Combine Multiple PowerPoint Presentations image 15

This will effectively hide the object behind the presentation object. Now when you play your presentation, it will hide the presentation object after the last slide because that is what we chose in the After animation option. When the presentation object is hidden, you’ll see any content that was hidden under it. It’s a great way to avoid having that blank slide show up during the presentation.

One last thing I wanted to mention was about editing the inserted presentation. You can right-click anywhere on the object and choose Presentation Object – Edit to edit any slide in the inserted presentation directly within the main presentation.

How to Combine Multiple PowerPoint Presentations image 16

Hopefully, this was a detailed enough tutorial for anyone wanting to merge, combine or insert one PowerPoint presentation into another. If you have any questions, feel free to comment. Enjoy!

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How to Combine PowerPoint Presentations With Different Templates

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Microsoft PowerPoint allows you to combine two or more presentations with different theme templates. PowerPoint includes a Keep Source Formatting option that retains the template format for each slide. For example, a presentation with the Ion template showcasing your current products can include some slides with the Organic template promoting your future products to help your clients view the contrast between your timely products.

Open your PowerPoint presentation in Normal view. If the left slide pane and command ribbon do not display, click the “Normal” button on the status bar.

Click the “Home” tab on the ribbon, click the “New Slide” down arrow in the Slides group to open a list and then click “Reuse Slides” to open the Reuse Slides pane.

Click the “Browse” button in the Reuse Slides pane and then click “Browse File” to bring up a list of your files in a dialog box. Click the PowerPoint file that contains the different template and then click “Open” in the dialog box to display the slides in the Reuse Slides pane.

Select the “Keep Source Formatting” check box at the bottom of the Reuse Slides pane.

Click the slide in the left pane where you want to insert the slide from the Reuse Slides pane. For example, click slide "3" if you want to insert a slide after this slide. A color border surrounds the selected slide.

Click the preferred slide in the Reuse Slides pane to copy to the left pane and presentation. Continue scrolling and selecting slides from the left pane and inserting slides from the right pane to expand your first PowerPoint presentation with the combined slides.

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  • Open the larger PowerPoint presentation to insert slides quickly from the smaller presentation.
  • Edit the slide presentations separately before you combine them.

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How to Merge Two PowerPoint Presentations Effectively (In Simple Steps)

Embarking on the journey of merging PowerPoint presentations? Worried about potential hiccups? Fret not! Our article holds the answers you seek. In concise steps, we'll guide content writers and WPS Office users to a seamless merger, ensuring a hassle-free process. Say goodbye to complications and hello to a more efficient workflow!

Easiest Way to Merge Two PowerPoint Presentations for Free

There are several free online mergers that you can use to merge two PowerPoint presentations. Some of the most popular options include:

GroupDocs Merger App

To use a free online merger, simply follow these steps:

Step 1 : Go to the website of the merger you want to use.

Step 2 : Click the "Choose Files" button and select the two PowerPoint presentations that you want to merge.

Step 3 : Click the "Merge" button.

Step 4 : The merger will merge the two presentations and create a new PowerPoint file.

Step 5 : Click the "Download" button to download the merged PowerPoint file to your computer.

Which merger should you choose?

Overall, Aspose is the most feature-rich option, but it is also the most complex to use. GroupDocs Merger App is a good option for users who are looking for a simple and easy-to-use merger. Fileformat is a good option for users who need to convert PowerPoint presentations to other formats.

The best merger for you will depend on your specific needs and requirements. If you are looking for a simple and easy-to-use merger, then GroupDocs Merger App is a good option. If you need a merger with more features, then Aspose or Fileformat may be a better choice.

Free online mergers are a quick and easy way to merge two PowerPoint presentations. They are also very user-friendly.

How to Combine Two PowerPoint Presentations (2 Easy Ways)

1. using the reuse slides option.

Step 1 : Open the presentation you want to add slides to.

Step 2 : Click the Home tab and select Reuse Slides.

Step 3 : Browse and open the presentation with the slides you want to reuse.

Step 4 : Select the slides you want to add and click Insert Slide or Insert All Slides.

2. Merge Two PowerPoint Presentations with Different Backgrounds

Step 1 : Change the background color of both presentations to the same color and open the presentation you want to add slides to.

Step 3: Browse and open the second presentation.

Step 4 : Select all the slides from the second presentation and click Insert All Slides.

If you're merging two presentations with different themes, PowerPoint will automatically apply the theme of your primary presentation to the new slides. This can save you time if you don't want to manually change the theme of the new slides.

If you're merging two presentations with different backgrounds, you may want to change the background color of both presentations to the same color before merging. This will create a more cohesive look for your presentation

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How to Merge Two PowerPoint Presentations with WPS Office?

What is wps office and why choose it.

WPS Office is a free and open-source office suite that includes three main components: WPS Writer (word processing), WPS Spreadsheet (spreadsheets), and WPS Presentation (presentations). It is compatible with Microsoft Office files, so you can easily open and edit your existing documents, spreadsheets, and presentations in WPS Office.

WPS Office offers a number of features and advantages over Microsoft Office, including:

File compatibility : WPS Office is compatible with a wide range of file formats, including Microsoft Office formats, PDF, and TXT. This means that you can easily share your documents with others who use different office suites.

PDF editing:  WPS Office includes a built-in PDF editor, so you can edit PDF files without having to purchase a separate PDF editor.

Built-in free delicate templates store:  WPS Office includes a built-in free delicate templates store, so you can easily find and use professional templates for your documents, spreadsheets, and presentations.

WPS AI:  WPS Office also offers advanced features through WPS AI, such as document analysis, efficient formatting, and intelligent content recommendations.

Here are some examples of how WPS AI can enhance your productivity:

Document analysis:  WPS AI can analyze your documents and identify key information, such as the main topic, keywords, and entities. This can help you to better understand your documents and to find specific information more quickly.

Efficient formatting:  WPS AI can automatically format your documents according to your preferences. This can save you a lot of time and effort, especially if you have to format a lot of documents on a regular basis.

Intelligent content recommendations:  WPS AI can recommend content for your documents, such as images, videos, and links. This can help you to create more engaging and informative documents.

WPS Office is a powerful and versatile office suite that offers a wide range of features and advantages. It is a great choice for users who are looking for a free and open-source office suite with features that are not available for free in Microsoft Office, such as PDF editing and WPS AI.

How to Merge Multiple Presentations in WPS Office?

To merge multiple presentations in WPS Office:

Step 1 : Open the presentations you want to merge.

Step 2 : Click Tools > Split or Merge > Merge.

Step 3 : Select the presentations you want to merge and click Next.

Step 4 : Change the merge range, slide orders, and other settings (under the Operation category) if needed.

Step 5: Click Merge to complete the operation.

Make sure that all of the presentations you want to merge are in the same file format.

You can select the presentations you want to merge by holding down the Ctrl key and clicking on the presentations.

The default merge range is all slides. To change the merge range, simply select the range of slides you want to merge.

To change the slide order, simply drag and drop the slides into the desired order.

Once you have merged the presentations, a new presentation will be created with all of the slides from the merged presentations. You can then save the new presentation and start editing it.

1.How do I copy slides from one powerpoint to another?

To copy slides from one PowerPoint to another:

Step 1: Select the slides you want to copy.

Step 2: Press Ctrl+C to copy the slides.

Step 3: Open the presentation to which you want to paste the slides.

Step 4: Click the slide where you want to paste the slides.

Step 5: Press Ctrl+V to paste the slides.

You can also use the Reuse Slides feature in PowerPoint to copy slides from one presentation to another. To do this, click the Home tab and select Reuse Slides. Then, browse to the presentation from which you want to copy the slides, select the slides you want to copy, and click Insert Slide or Insert All Slides.

Whichever method you choose, copying slides from one PowerPoint to another is a quick and easy way to reuse slides in your presentations.

2.How can I ensure a smooth transition between slides from different presentations?

Review the content of adjacent slides to ensure they flow logically. Consider adding transition effects for a seamless experience.

3.What if I want to remove duplicate slides after merging?

You can manually review and delete duplicate slides or use the "Remove Duplicate Slides" feature in PowerPoint.

This guide provides clear steps for merging PowerPoint presentations. It covers free online tools like Aspose, GroupDocs Merger App, and File Format, as well as PowerPoint's "Reuse Slides'' option.

The guide also introduces the advantages of WPS Office and how to merge presentations within it. It's a practical resource for a seamless merging process.

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How to Merge Two PowerPoint Presentations Together and Maintain the Format

By Anni Martin

Awkward transitions between Microsoft PowerPoint presentations can be a deal breaker. After your own presentation finishes and you sit down, your client can lose interest in what your company has to offer while your colleague’s presentation loads. By combining two presentations into one seamless whole, the transition is smooth and you both look professional. In PowerPoint, you pull together individual presentations using the Reuse Slides feature and maintain original formatting for each presentation. You can also use the Merge feature to compare two presentations and choose what to keep or discard.

Reuse Slides

Open PowerPoint and one of the presentations. In the Slides pane, scroll through your slides and then click where to add the slides from the second presentation.

Click the “Home” tab, click the “New Slide" down arrow and then click “Reuse Slides” to open the Reuse Slides pane.

Click “Open a PowerPoint File” in the Reuse Slides pane.

Browse and select the presentation you want to add to the first presentation and then click “Open.” The slides from the presentation open in the Reuse Slides pane.

Select the “Keep Source Formatting” check box at the bottom of the Reuse Slides pane. Right-click on any of the slides in the Reuse Slides pane. Click “Insert All Slides” to combine slides from the second presentation with the first and maintain the formatting from each presentation. You can also add individual slides by clicking on the slide to add it to the presentation.

Save the combined slides by clicking the “File” tab and then “Save.” If you want to give the combined presentations a different name, click the “File” tab and “Save As.” Type a new filename in the File Name box and click “Save.”

Merge the Documents

Open PowerPoint and one of the presentations. Click the “Review” tab.

Click the “Compare” button in the Compare group. Browse and select the second presentation to combine. Click “Merge.” The presentations merge and the Revisions pane opens to the right of the merged presentations. The Revisions pane shows the differences between the two documents and allows you to accept or reject changes.

Scroll through the Presentation Changes section in the Revisions pane. This area shows slides from the second presentation to add to the first presentation. Click a slide title to display a revision check box. Select the revision check box to accept the proposed revision.

Scroll through the Slide Changes section in the Revisions pane. This area shows the differences between the two slide presentations. Click a slide change in the Slide Changes section to display a revision check box. Select the revision check box to accept the proposed revision.

Click “File” and then click “Save As” to save the presentation once you are done with changes to the two documents. Type a filename and then click “Save” to save the merged documents.

  • Microsoft Office: Reuse (Import) Slides from Another Presentation
  • Microsoft Showcase: Compare and Merge PowerPoint Presentations
  • Missouri State University: Microsoft Office PowerPoint 2010

Translating technical jargon into everyday English is one of Anni Martin’s specialties. She is an educator and writer who spent over 13 years teaching and creating documentation at the University of Missouri. She holds a Master’s Degree in educational technology as well as Bachelor’s degrees in journalism and political science from the University of Missouri.

can you merge powerpoint presentations

Prepare your presentation with Copilot for Microsoft 365

You’ve been asked to give a new presentation and Copilot for Microsoft 365 can help! For this example, we’ll imagine you’re a professional landscaper and you’ve been asked to present to a local community organization about tulips.

Start from an outline

Often the best way to prepare a new presentation is to create an outline of what you plan to cover. For our example we’ll start with Copilot in OneNote.

Start OneNote.

Navigate to the section where you want your presentation outline to live.

Create a new page for your presentation.

Start Copilot from the ribbon.

The Copilot pane will open on the right, waiting for your prompt. You can use natural language, and the more details you can give Copilot the better your results will be.

You could just enter:

Create an outline for a 45-minute presentation on tulips.

But you’ll get better results if you do a couple more things.

Give it context

Start by telling it what role you want Copilot to play in creating this content.

Act as a professional landscaper. Create an outline for a 45-minute presentation on tulips.

By setting that context first, you let the AI know how you want the content framed.

Give it more details

Try adding to your prompt details about what you want it to cover, and who the audience is.

Act as a professional landscaper speaking to a group of interested community members. Create an outline for a 45-minute presentation on tulips. Include sections on the history of the flower, different types, best time to plant, care and feeding.

Now when you run the prompt, you’ll get a more detailed response.

Tip:  Don’t be afraid to play around with the specifics – add or remove details, change the order, try different contexts.

If you’re happy (or mostly happy) with the draft outline Copilot has created, select the copy button in the Copilot pane and paste the outline onto your OneNote page.

Review and edit

Now you’ll want to add your own touches. Go through the outline and add or remove things as you see fit.

Tip:  OneNote excels as a research tool. Don’t be afraid to add your own notes, copy in content from websites, or add other supporting materials to the page that will be helpful as you prepare your presentation.

Create your handout

When you’re happy with your outline it’s time to create some handouts for the audience. Select your outline in OneNote and copy it to the clipboard. Then open Microsoft Word to a new, blank, document.

Screenshot shows Draft with Copilot in Word.

When Word opens the Copilot dialog should appear. Let’s give it a prompt:

Act as a professional landscaper creating an article for an audience of interested community members. Make it clear, simple, and engaging. Base it off this outline: <paste outline from OneNote>.

Copilot will draft an article for you based on your presentation outline.

Save to OneDrive

Before you spend much time editing your handout, save it to OneDrive. This will make sure your work is saved as you go and it’s key to our final step in preparing the presentation.

Go through the article and make sure that what Copilot added is what you wanted. Edit for voice and tone and make sure any facts it’s added are accurate. Remove anything you don’t want and add anything it missed.

Tip:  You can ask Copilot to add more content if you like. Place the cursor where you want that content to be, then click the Copilot button on the ribbon. Tell it what you want. Add two paragraphs about other plants that look good with tulips.

Go to the Insert tab, select Pictures , and then Online Pictures . Search for “Tulips” and select one or more nice images to make your article more appealing.

Create the slide deck

Now it’s time to let Copilot in PowerPoint get to work.

Open PowerPoint to a new blank deck.

Select Copilot from the ribbon.

In the prompt box type Create presentation from  file.

Copy Link button in Word share tray

Copilot in PowerPoint will build a draft presentation based on your Word document, complete with images and speaker notes.

As always, it’s important that you review the draft Copilot has created. Add any additional slides or information you want, remove any that you don’t.  Add your own expertise where appropriate.

If you want to change any of the images Copilot has added just right-click the image and select Change picture .

Tip:  Practice with Speaker Coach When you’re happy with the presentation you might want to practice it once or twice with Speaker Coach before the big day. For more information see  Rehearse your slide show with Speaker Coach.

Give it a try!

Next time you have a presentation to create let Copilot for Microsoft 365 help you at each step of the way.

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IMAGES

  1. How to Merge PowerPoint Presentations on Windows & Mac

    can you merge powerpoint presentations

  2. PowerPoint Tutorial How to Easily Merge Two PowerPoint Presentations

    can you merge powerpoint presentations

  3. MERGE 2 SLIDES PowerPoint into one step by step

    can you merge powerpoint presentations

  4. How to Combine Multiple PowerPoint Presentations in PowerPoint 2013

    can you merge powerpoint presentations

  5. How to Combine Multiple PowerPoint Presentations in PowerPoint 2013

    can you merge powerpoint presentations

  6. The Easiest Way to Combine Your Powerpoints

    can you merge powerpoint presentations

VIDEO

  1. How to Add Video to a PowerPoint Presentation

  2. How To Create a PowerPoint Slide show

  3. how to add slides from one PowerPoint to another without losing formatting

  4. How To Merge PowerPoint Presentations In PowerPoint

  5. How to merge multiple PowerPoint slides into one file #merge #powerpoint #presentation

  6. How to Merge Multiple Powerpoint Presentations 2023

COMMENTS

  1. How to Combine PowerPoint Presentations

    Click the "Browse" button to locate the PowerPoint presentation file that you want to merge into your open file. Locate your second PowerPoint file and then click the "Open" button to insert it. A list of slides from your second presentation will appear in the "Reuse Slides" menu on the right.

  2. How to Combine PowerPoints: Merging and Reusing Slides

    1 Open the presentation that you want to add slides to. You can either open PowerPoint and then go to File > Open or you can find the file in your file manager (Finder or File Explorer), right-click it, and select Open With > PowerPoint . These imported slides will change to copy the theme and design of the other slides.

  3. How to Combine PowerPoint PPT Presentation Files Quickly

    To use Compare and Combine, open the presentation that you want to merge slides into. Then, find the Review tab on PowerPoint's ribbon and open it up. In the Compare group, find and click on the Compare button. Go to Review > Compare to begin the process of merging two PPT slide decks together.

  4. How To Merge Slides in PowerPoint and Why It's Useful

    Select either "Insert Slide" or "Insert All Slides" to merge your presentation slides. 2. Compare The compare function in PowerPoint merges all the slides of two presentations together with one uniform formatting. Here are the steps to merge your presentations completely:

  5. How to Combine Multiple PowerPoints into One

    How to merge PowerPoint presentations If you want to join two or more different presentations in the same file, you want to add some extra slides or you need to merge the collaborative work of different teams, all you have to do is follow these steps: Open the first presentation.

  6. How to Merge PowerPoints

    What to Know In your primary PowerPoint: Home > New Slide > Reuse Slides > Browse. In your secondary PowerPoint: Open. Right-click individual slides and choose Insert Slide, or select Insert All Slides. This article explains how to combine two or more PowerPoint presentations into one presentation.

  7. How to combine and merge PowerPoint-presentations

    And yes, as it turns out, Powerpoint has methods for combining slides and linking presentations. Today we will show different ways to work with multiple PowerPoint presentations for live events, and focus on 3 methods: Paste and reuse slides Switch presentations with APS Use hyperlinks

  8. 3 Ways to Combine Multiple PowerPoint Presentation Files

    1.Open the main presentation in which you want to insert another presentation. 2.Decide the two slides between which you want to insert the new slides and click between them. 3. A red line will appear. 4.Click on the ' Insert ' menu. 5.Open the drop-down menu by clicking on ' New Slide '. 6.At the bottom of the menu, click on ' Reuse Slides '.

  9. How to Merge Two or Multiple PowerPoint Presentations

    Open PowerPoint and create a new blank presentation. 2. Click Home > New Slide > Reuse Slides… 3. Hit Browse button on the Reuse Slides pane and choose Browse File… in the drop-down menu. 4. Find the PPT presentation you want on the computer and Open it. 5. Check the option of Keep source formatting on the bottom of Reuse Slides. 6.

  10. How to Merge PowerPoint Files into a Single File

    Use Insert Object to Merge PowerPoint Files The insert object method is your best option if you want to insert all slides from an external presentation and keep the animations and...

  11. Merge PPT Free. Online PPT Merger. Combine PowerPoints.

    You may merge presentations into a PowerPoint presentation format or many other formats. Click "Merge" button to start merging presentations. Download or send merged file as an email. If the resulting file has PowerPoint presentation format, you may view it.

  12. Merge PowerPoint Presentations

    In this video I demonstrate how to combine or merge two PowerPoint presentations, (the same method can be used to combine any number of slide decks). When ...

  13. How To Merge PowerPoint Presentations

    1. Open PowerPoint, then open the document to which you wish to add slides. 2. Select the location where you wish to add a slide or slides. Then, between two existing slides, click. 3. In the 'Main Menu,' click the 'Insert' tab. 4. Then, on the left side of the menu, click the 'New Slide' option. 5. Then choose 'Reuse Slides.' 6.

  14. How to Combine PowerPoint Files

    Go to the PowerPoint presentation from which you wish to copy slides, hold the CTRL key, and select the slides to copy by clicking on them. Once all required slides are selected, use CTRL+C or the right-click context menu to copy the slides. Go to the PowerPoint presentation where you wish to merge the copied slides and paste the slides using ...

  15. How to merge multiple PowerPoint Presentations into one

    Open a new Powerpoint file or existing one where you want to merge the slides. Select the slide after which you want to insert the slides from the source file. Home > New Slide > Reuse Slide ...

  16. How to Combine Multiple PowerPoint Presentations

    Do you have multiple PowerPoint presentations that you need to combine or merge into one presentation? I've had to do this myself a couple of times and one of the most important aspects when merging presentations is whether you want to maintain the format and theme of the inserted presentation or have it match the theme of the main presentation.

  17. How to Compare and Combine PowerPoint Files

    Read on. Table of contents. An example (for context) How to compare two versions of a PowerPoint file. Step 1: Save the reviewer's PowerPoint presentation version. Step 2: Open a version. Step 3: Head over to the Review tab. Step 4: Compare two PowerPoint files. Step 5: Combine PowerPoint presentations.

  18. How to Combine PowerPoint Presentations With Different Templates

    Microsoft PowerPoint allows you to combine two or more presentations with different theme templates. PowerPoint includes a Keep Source Formatting option that retains the template format...

  19. How to merge PowerPoint Presentations ⏩

    In this video learn to merge two PowerPoint presentations.Either you can add only selected slides or add entire slides from one PPT into another PPT.Here im ...

  20. How to Merge Two PowerPoint Presentations Effectively (In Simple Steps

    Step 1: Go to the website of the merger you want to use. Step 2: Click the "Choose Files" button and select the two PowerPoint presentations that you want to merge. Upload file to Merge PowerPoint Step 3: Click the "Merge" button. Step 4: The merger will merge the two presentations and create a new PowerPoint file.

  21. How to Merge Two PowerPoint Presentations Together and Maintain the

    Open PowerPoint and one of the presentations. Click the "Review" tab. Click the "Compare" button in the Compare group. Browse and select the second presentation to combine. Click "Merge.". The presentations merge and the Revisions pane opens to the right of the merged presentations. The Revisions pane shows the differences between ...

  22. How to Merge Multiple PowerPoint Presentations

    In this video, we have shown three methods to help you merge PowerPoint presentations in a lot less time. We'll cover 1. How can you the Reuse slides option ...

  23. How Can I Merge PowerPoint Decks To Make One Presentation?

    What you're going to do is create a new presentation in PowerPoint, then import each and every presentation into it, then save it as the new, bigger, merged presentation deck. Reasonable, all in all, though if you have 20 or more PPTX files that might not sound too fun. Start by just launching PowerPoint.

  24. Prepare your presentation with Copilot for Microsoft 365

    Open PowerPoint to a new blank deck. Select Copilot from the ribbon. In the prompt box type Create presentation from file. Copy the URL of the document you'd like to use by opening the share tray in Word and clicking Copy Link. Paste the URL to your Word document into Copilot in PowerPoint.