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Sample Cover Letters for Schengen Visa Application

Sample Cover Letters for Schengen Visa Application

Applying for a Schengen visa involves various documents, one of which is the cover letter. This letter plays a crucial role as it presents your purpose for visiting, explains your itinerary, and communicates directly to the consulate. Here’s a detailed guide on how to craft a compelling cover letter for your Schengen visa application.

How to Write a Decent Cover Letter for Schengen Visa Application

Sample Cover Letters for Schengen Visa Application

Step 1: Start With Basic Formatting

Firstly, your cover letter needs to have a professional layout:

  • Header : Include your contact information at the top right corner and the date. Below that, write the contact information of the embassy or consulate.
  • Salutation : Always start with “Dear Sir/Madam,” or if you know the name of the consul, you can address them directly.

Step 2: Introduction

Begin your letter by stating your intent:

  • Introduce yourself, mention your nationality, and briefly state your reason for applying for a Schengen visa.
  • Specify the type of visa you are applying for (tourism, business, medical, etc.).

Step 3: State the Purpose of Your Visit

This part should detail why you want to visit the Schengen area:

  • If it’s for tourism, highlight some attractions or events you plan to attend.
  • For business, mention your business contacts and the essence of your visit.
  • If it’s a medical visit, briefly state the medical reason without going into too much detail.

Step 4: Provide Your Travel Itinerary

Giving a clear itinerary offers the consulate clarity on your plans:

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  • Include your arrival and departure dates.
  • List the places you intend to visit, along with accommodation arrangements.
  • For a multi-country visit, highlight the main destination and other countries on your itinerary.

Step 5: Explain Your Ties to Your Home Country

Consulates need to ensure that you will return to your home country after the visit:

  • Mention your employment status, job title, employer details, and the length of your employment.
  • If applicable, mention your family ties, property, or other significant commitments in your home country.

Step 6: Detail Your Financial Means

Prove that you can financially sustain yourself during your stay:

  • State your annual income or provide evidence of savings.
  • If someone else is sponsoring your trip, mention their name and your relationship with them and attach proof of sponsorship.

Step 7: Closing Statement

Reaffirm the purpose of your visit and express your hope for a positive response:

  • Summarize the reasons why you should be granted a visa.
  • Politely request for your application to be accepted, ensuring you sound polite and respectful.

Step 8: Attach Supporting Documents

List the documents you are attaching with your application:

  • Passport copies, bank statements, travel insurance , flight itinerary, hotel bookings, invitation letters, etc., should be noted.

Step 9: Sign off Formally

Use a formal closing such as “Best regards” or “Sincerely,” followed by your full name. If you are sending a hard copy, make sure to sign above your typed name.

Additional Tips:

  • Clarity and Conciseness : Keep your language clear and concise. Avoid overly complex sentences.
  • Customization : Tailor your cover letter to reflect your specific situation. Avoid generic phrases that make your letter sound impersonal.
  • Proofreading : Always check for grammatical errors or typos. A well-written letter makes a better impression.

Sample Cover Letter for Tourist Schengen Visa

Subject: Application for Schengen Visa for Tourism Purposes

Chennai, India March 24, 2023

Embassy of Spain 12, Prithviraj Road Chennai, India

Dear Consular Officer,

I, Priya Singh, a permanent resident of Chennai, India holding passport number P3456789, am writing to request a Schengen Visa to visit Spain for tourism purposes. My planned travel dates are from July 10, 2023, to July 25, 2023.

My visit’s primary purpose is to explore the rich cultural heritage and scenic beauty of Spain, visiting prominent locations like Madrid, Barcelona, and Seville. I am particularly interested in exploring the Prado Museum, experiencing a flamenco dance show, and indulging in the local cuisine.

I am currently employed at Tech Innovations Pvt. Ltd., where I work as a Project Coordinator. I’ve arranged my travel and accommodation details, ensuring I have a structured travel itinerary during my stay. My return to India will follow the completion of my journey on July 25, 2023, as per the travel plan.

Attached herewith are the supporting documents including my employment verification , hotel bookings, flight tickets, travel insurance, and bank statements as proof of my financial sufficiency.

Thank you very much for considering my application. I am looking forward to a favorable response. Should you need any further information, please do not hesitate to contact me.

Warm regards,

Priya Singh [Full address in India] [Contact Information]

Sample Cover Letter for Business Schengen Visa

Subject: Schengen Visa Application for Business Trip

Bangalore, India March 24, 2023

Embassy of Germany 45 MG Road Bangalore, India

Dear Sir/Madam,

I am Rajesh Kumar, writing on behalf of my employer, Future Enterprises Pvt. Ltd., based in Bangalore, India, to request a Business Schengen Visa for myself. My passport number is A98765432.

The purpose of my visit is to attend business meetings and workshops with our business partner, Green Tech Innovations, located in Frankfurt, Germany, scheduled from April 15, 2023, to April 22, 2023. These meetings are crucial for the upcoming joint venture that we are due to sign, which will significantly benefit both companies involved.

During my stay, I will be accommodated at Hilton City Hotel in Frankfurt, and all my expenses will be borne by Future Enterprises Pvt. Ltd. as per our corporate travel policy.

Enclosed are all pertinent documents, including my itinerary, invitation letter from Green Tech Innovations, company support letter, proof of financial means, hotel reservation, and round-trip flight bookings.

I kindly request a prompt processing of my visa application. Please contact me should you require more information.

Rajesh Kumar [Full address in India] [Contact Information]

Sample Cover Letter for Medical Treatment Schengen Visa

Subject: Application for Schengen Medical Treatment Visa

Mumbai, India March 24, 2023

Consulate of Italy 30, Altamount Road Mumbai – 400026

My name is Aarti Malhotra, and I am writing to apply for a Medical Treatment Visa for Italy. I am a legal resident of Mumbai, India, and hold passport number M1234567.

Based on medical advice, I need to undergo a specialized medical procedure at the Santa Maria Hospital in Rome, Italy. The treatment is scheduled from August 10, 2023, to August 30, 2023, and is necessary due to a condition that cannot be adequately treated in India.

Enclosed herewith are my medical reports, a letter from my doctor in India, and the formal invitation from Santa Maria Hospital. Also attached are my travel arrangements, accommodation confirmation in Rome, and proof of financial means to support my medical and living expenses during my stay.

I trust that you will find everything in order. I appreciate your prompt and favorable consideration of my visa application to enable me to receive the necessary medical treatment.

Thank you for your attention to this important matter.

Best regards,

Aarti Malhotra [Full address in India] [Contact Information]

These cover letters provide a guideline on how to structure a Schengen visa application for tourism, business, and medical reasons respectively. Each letter is adjusted to reflect specific backstories and purposes as per visa type while retaining the professionalism and detail required.

Writing a detailed and clear cover letter can significantly influence the decision on your Schengen visa application. It’s your opportunity to connect with the consulate officials, make a good first impression, and provide a structured overview of your travel plans and intentions. Follow these steps meticulously, and you enhance your chances of visa approval, leading to an enjoyable trip to the Schengen area .

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  • Cover Letter for a Schengen Visa: Types, Format & Samples

Cover Letter for a Schengen Visa: Types, Format Samples & More

Lakshmi Lavanya Pagallu

10 min read

Updated On Jan 22, 2024

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Table of Contents [ Show ]

What is a Schengen Visa Cover Letter?

What needs to be included in cover letter schengen visa, cover letter format for schengen visa, samples of cover letter for schengen visa, state wise schengen visa cover letter requirements, documents to support schengen cover letter, where to submit your cover letter for schengen visa application, common mistakes in schengen visa cover letters.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

The Cover Letter, also known as the introduction letter for a Schengen Visa is a crucial component of your application, serving as a communication tool with the visa officers.

Addressed to the Embassy or Consulate of the specific country you plan to visit, it outlines your reasons for travel and aims to persuade the consular staff of your suitability for the visa.

Even if applying through a visa application center like VFS Global, ensure your Cover Letter is directed to the relevant Embassy or Consulate.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

  • Clearly articulate the purpose motivating your visit to a Schengen country.
  • Specify the exact dates for your intended entry and departure.
  • Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
  • Indicate your accommodation arrangements upon entering the Schengen region.
  • List all the countries included in your travel plans.
  • Provide information about your current employment status.
  • If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance

  • Start with a formal salutation.
  • Provide your name, address, contact details, and nationality.
  • Clearly state your intention to apply for a Schengen visa.
  • Introduce yourself briefly, mentioning your nationality and current residence.
  • Specify the purpose of your visit (tourism, business, family visit, etc.).
  • Mention the planned dates of your stay in the Schengen area.
  • Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
  • Explain your financial plan for supporting yourself during the visit.
  • Confirm personal funding and attach supporting financial documents.
  • List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
  • Express gratitude and formally request the approval of your Schengen visa application.
  • Offer cooperation and assure compliance with regulations.
  • End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Let us first examine the supplied generic Schengen visa cover letter sample to acquaint yourself with the correct writing tone, format, structure, and other essential elements.

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. It serves as a concise introduction to support your visa application.

Sample Cover Letter for Schengen Medical Treatment Visa

For a Schengen Medical Treatment Visa, your doctor must prepare the Cover Letter, including

  • Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
  • Medical History: Provide a concise medical history for context.
  • Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states:

  • Cover Letter for Visa Application Italy
  • Highlight your ties to your home country, such as family, employment, and studies.
  • Clearly state the purpose of your visit, outlining planned activities and dates.
  • Provide proof of funds to cover your travel expenses.
  • Cover Letter for Visa Application Austria
  • Specify the purpose of your visit, detailing the places and activities you'll engage in.
  • If applying for a multiple-entry visa, provide a valid reason.
  • Assure your return to your home country after the visa period.
  • Cover Letter for Visa Application France
  • Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
  • Indicate whether you have travel insurance for unforeseen medical expenses.
  • Align your visit with academic, professional, or personal goals.
  • Cover Letter for Visa Application Germany
  • In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
  • Provide evidence of funds to cover expenses like food, accommodation, and transportation.
  • List all intended destinations you plan to visit.
  • Cover Letter for Visa Application Finland
  • Detail arrangements for accommodation, food, and travel.
  • Describe your planned activities, trips, events, meetings during your stay.
  • Specify if you are seeking a multiple-entry visa and provide reasons.
  • Cover Letter for Visa Application Spain
  • Affirm that you have the financial means to support yourself during your stay.
  • Provide a comprehensive overview of your travel plans.
  • Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter:

  • Completed Schengen Visa Application Letter/Form
  • Valid passport with at least six months of validity
  • Passport-size photos adhering to Schengen visa photo guidelines
  • Flight itinerary or reservations
  • Schengen Visa Travel Health Insurance
  • Proof of accommodation within a Schengen country
  • No Objection Certificate from your employer/school
  • Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
  • Proof of paid Schengen Visa fees
  • Bank Statements covering the last six months

To submit your Schengen Visa cover letter, consider the following options based on your situation and location:

  • The Embassy or Consulate of the Schengen country you intend to visit.
  • The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
  • A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
  • You can even say you can submit and we can help you prepare at a regulated immigration consultant like getgis

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a Schengen Visa cover letter, it is crucial to be mindful and avoid pitfalls or errors. These include:

  • Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

  • Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

  • Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

  • Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

  • Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Explore European Beauty and Opportunities: Cover Letter for a Schengen Visa

We hope the blog on the Schengen visa cover letter has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Schedule a Free Consultation Now

Quick Reads:

  • How Can I Avoid Schengen Visa Rejection? (Expert Tips)
  • A Comprehensive Guide to Germany Visa Requirements in 2023-24
  • Cost of Studying in Germany: All You Need to Know
  • Complete Guide on Sweden Visa Types & Requirements
  • Understanding The Austria Tourist Visa Requirements

Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

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Lakshmi Lavanya Pagallu

Lakshmi Lavanya Pagallu , 

Sr. Content Marketing Specialist

Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert

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Schengen Visa Cover Letter Format with sample and common mistakes

Schengen visa cover letter format with samples and common mistakes.

So, a close friend was rejected a Tourist Schengen Visa for France from India – twice in a row. She had to postpone her flight to a later date, but lost quite some money on Visa fees, hotel bookings and some internal flights within Schengen area. The reason quoted for the rejection was – ‘The information submitted regarding the justification for the purpose and conditions of the intended stay was not reliable‘ and ‘Your intention to leave the territory of the Member States before the expiry of the visa applied for could not be ascertained’ . I was intrigued and asked her for the covering letter that she submitted while applying for Schengen Visa. Her cover letter, though has necessary details, and was flawed at some places, which triggered me to pen down this post.

How am I qualified to write this post on Schengen Visa Cover Letter?

Having obtained Schengen Visa twice now – for Italy in 2016 and Sweden in 2017, though not an expert on this topic, I stand qualified to share my 2 bits – How not to screw up your Covering letter for Schengen Visa?

First off, let’s discuss – Why do we need a cover letter at all?

Why do we need a cover letter for Schengen Visa?

Just like any official interaction, be it a job application or any sort of request where we are seek attention of the reader – we need to introduce ourselves and make our intentions clear , right? That is why we need a cover letter. Given this, we need to make optimum use of this opportunity and give a clear picture to the Embassy officer – who doesn’t know who we are nor has the power to read our minds nor does he/she have the patience to figure out the jigsaw puzzle we have handed over to them in the form of travel documents!

Covering letter is your best chance to convince the Embassy officers to put that much needed Visa stamp on your passport. Imagine a cover letter like an interview, only that you will not be present in front of them, but it speaks on your behalf. (Scroll down at the end of this page to receive your Free copy of an editable format of an ideal ‘Schengen Visa Cover Letter’ )

Just think, in an interview – What all they might ask? What do you need to inform them about you? About your trip?

Any apprehensions, any communication – everything has to be done through the cover letter.

While applying Schengen Visa Italy last year, I did not understand why a cover letter is so important. But this time around, while applying Schengen for Sweden, I realized the power of a cover letter . The reason being these three scenarios:

1. Our middle names in the flight tickets were left out, as the website which was used to book the tickets had some bizarre mandatory name requirements. This was a worrying factor. So, before we applied Schengen for Sweden, I wrote to Sweden VFS Visa helpline and they responded within a day and instructed me to mention the same in the cover letter.

2. In Sweden, we will be travelling to Swedish Lapland and we have an overnight train journey from Stockholm to Kiruna and the same applies for the return journey too. A First class sleeper coach was booked for the night train journey, which was attached with the Visa application. In VFS office, the teller there pointed out that there are no hotel bookings made for those two dates. For which we diligently showed the train bookings with specific dates, travel time that exceeded 16 hours each side and a mention of sleeper coach. She highlighted dates in the train bookings and still insisted that we mention the same in the cover letter . We had to write that info at the back of the cover letter and sign it, as adding the same in the soft copy of cover letter and getting a print again was not feasible at that point in time.

So, what all do we need to mention in a cover letter?

• The purpose of your travel to the Schengen countries – is it for tourism purpose? Or official purpose? Or for studies? • List the countries are you visiting during your stay in Schengen area. • How and who is sponsoring your trip? Is it self-sponsored or sponsored by someone (husband, father etc.) and by what means – Cash (by showing balance in bank)? Credit card? Forex? Traveller cheques? • If you have a sponsor in the country you are visiting, then ask them for an invitation letter and clearly explain your relationship with your sponsor and the reason why they will be sponsoring your trip. Here, a sponsor might be a friend, relative or something/someone official. • A brief of your itinerary . Here, it is a good idea to use a table format with countries you’d like to visit, days spent there and a mention of places you will be visiting while you are there. (For an example, see the sample below) • Explain clearly why you chose to apply at that specific Embassy and not through any other country. • List the documents that are attached with the Visa application • In case you are not able to produce any particular document , mention that and try providing an alternative document which would cover the necessity of the former. • Mention the company and your designation of your employment in cover letter and write that you have taken a leave for the duration of the trip and are required to join back work after the vacation. • And any other specific communication which you think the Embassy officer needs to know.

Some tips and suggestions:

• Apply Visa as early as possible – we can apply for a Schengen Visa 90 days before our travel date. • Go through the Visa requirements checklist many times – even after securing all documents, there might be something that is always left out for the last minute! Isn’t it? Mr. Murphy is always lurking somewhere nearby. • Do NOT assume that the things are obvious and will be understood from the documents submitted. Always mention such things. The Embassy officer has to go through loads of applications every day. So, its not a really good idea to let him/her figure out stuff. • Try limiting your cover letter to one page. • And obviously, write a convincing cover letter 🙂 • Go through it again and check it for any spelling mistakes and do a Spell Check in MS Word or similar. Its not that you will be penalized for spell errors. It just gives a good first impression. • Doesn’t matter for what country you are applying – France, Hungary, Italy, Spain, Netherlands, Norway, Austria or any Schengen country for that matter – whether a cover letter is mandatory or not – Just write it and write a rocking one!

My secret tip: Almost all visa applications ask for confirmed hotel bookings. With so many booking sites and hundreds of hotels and apartments, its indeed difficult to choose the place which suits our taste. I always check the prices of hotels/apartment from this website and compare prices offered by different booking sites and book the accommodation from the one that offers the best price. Compare hotels by checking in this search box below !

For booking car for our self drive journeys, I trust this site and have booked from here in all our self drive sojourns.

Fine, enough for today’s Theory session. Let the practical class begin now!

This was my friend’s Cover Letter. Let me try and point out what could have been added and how can it be improvised.

21/06/2017 Place: Bangalore

THE HONOURABLE CONSUL, EMBASSY OF FRANCE 21 Palace Road, Vasanth Nagar, Bengaluru, Karnataka 560052

Dear Sir or Madam,

Sub: Application for Short Stay Visa for Tourism from 30/06/2017 to 11/07/2017 (Self-Sponsored)

I intend to travel to countries France, Belgium and Switzerland from 30/06/2017 to 11/07/2017 and would therefore like to obtain a Schengen travel visa.

The purpose of my trip is tourism, to visit popular places in these European countries, especially the Eiffel Tower, the Paris Disneyland and the Louvre Pyramid in France, Interlaken, Jungfrau in Switzerland and Grand Palace, Bruges, Pairi Daiza etc in Belgium. During the trip in Belgium, I will stay in my sister’s home who is a resident of Belgium (attached the required document for the same)

Please find enclosed the following documents to support my visa application: 1. Original and copy of my passport 2. Application Form duly filled and signed with Photograph as per specifications, attached 3. Documentary evidence of my employment (leave sanction letter) 4. Copy of my booking at Hotels in Paris and Switzerland. 5. Invitation letter from my sister, a resident of Belgium and copy of residential permit 6. Income tax returns of last 3 years 7. Personal bank statements of last 3 months 8. Salary slips of last 3 months 9. Copy of my travel medical insurance policy, valid for the whole Schengen Area and covering up to 100,000 Euros for medical and hospital care plus repatriation for emergency medical reasons 10. Copy of e-ticket for my return flight to Bangalore via Doha with Qatar Airways

I trust you will find that everything is in order, but please feel free to contact me should you need any additional details or documents. Looking forward to hearing from you,

Yours sincerely, XYZ, Address, Phone, Email.

Here, I find 3 major flaws:

• She had submitted the official leave letter with the application, but there isn’t any mention of her employer or designation in the cover letter. As I said earlier, lets not assume that it is understood. Even if it is obvious, mentioning it in the cover letter makes a huge difference. • The itinerary presented was very cloudy . Seems like there is a no perfect plan chalked out. But in reality, the plan was present, that is why the hotel bookings were done. But it hasn’t been mentioned clearly in the cover letter. • Another major point – there is NO reason presented here as to why France is being chosen as a Consulate to apply Schengen Visa.

A template or a sample which we used for Schengen Italy Cover Letter:

May 3, 2016 Bengaluru

The Honorable Consulate, Embassy of Italy, Kanchanjunga, Piano Terra, 72 G.Deshmukh Marg Mumbai – 400 026

Dear Sir/Madam,

I would like to apply for Schengen visa to spend a holiday in five countries – Italy , Croatia , Bosnia and Herzegovina, Slovenia and Montenegro, this May 27 to June 12, 2016. I am applying through your Honourable Consulate, as Italy is my main destination and first point of entry as well as my point of exit.

We are a family of five travelling together. Tourism is the main purpose of our visit, to see the beautiful sights especially the museums and ancient architecture.

Our detailed itinerary is attached inside. Brief itinerary would be as follows:

I am employed at XYZ, Bengaluru since July 2010 and currently holding the position of ABC. Vacation from work has already been approved for the whole duration of this trip.

Please find the following documents to support my visa application enclosed herewith:

* Application form, duly dated and signed with passport-size picture * Passports * Employment and Leave certificates showing the date I’m expected to return for work * Detailed itinerary * Hotel booking reservation as proof of accommodation * Payslips, Bank Statements, Statement of Account as proof of income, ITR, Credit card statements, Forex receipts * Travel Insurance with benefits coverage of 50,000 Euro for each person travelling * Plane ticket booking reservation via Qatar Airways for Bangalore – Rome – Bangalore on May 27 – June 12, 2016

I trust that you will find that everything is in order, and I remain at your disposal for any further information. Thank you very much for your time. I hope for a favourable response for my visa application. For questions and clarifications, please feel free to contact me anytime.

Sincerely, Name Mobile: Email:

This format bought us Schengen Visa for Italy on our European Odyssey last year.  Hope this post helps you in crafting your letter.

If you are planning to apply a Schengen Visa for Italy, then  click here to read a post about the process of applying Schengen Visa for Italy.

Please note that right click is disabled on this page to discourage plagiarism. However, you can get the cover letter sample by entering your email in the box below to receive an editable sample of ‘Schengen Visa Cover Letter’.

Enter the email to which you wish to receive a FREE editable sample of Schengen Visa Cover letter

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Other related important reads:

Ultimate guide for Schengen Visa Italy from India

Italy Self drive Itinerary

Iceland 10 day itinerary

Croatia 7/10 days itinerary

14 things to know before driving in Italy

Plitvice Lakes – Land of Falling Lakes, Croatia

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114 comments

Lovely article and timely we r applying for our visa in coming week. This article is very informative. Thank you to pen it down

Glad it was of your help 🙂

Hi Ashwini, I’ts a great help for me your blog since, I’m a first timer to travel. Would you mind please to share with me your email as i want to write you for more clarification? as I’m a bit confused. Thanks and awaiting Chona

Please write into us at [email protected]

Hi Ashwini, Thanks a ton for this article. we are applying for our visas next weeK, we intent to travel to Italy, switzerland and france. p.o.e. Italy. Some queries to be answered, as i am getting mixed replies for the same. Do we need to book all internal train travels i.e. rome to venice, venice to interlaken n henceforth. we have done no prepayment booking from booking.com for accomodations, hope thats valid.

There is no need for you to show the proof of travel inside a specific country. However, it is a good practice to mention how you intend to travel inside a country and between two countries. And this can be achieved through a cover letter!

And yes, no prepayment bookings from booking.com is valid. We always do the same 🙂

this article is very informative and helpful for visa we Indians not blessed with highest rank passports which allows visa on arrival to most of countries. It seems so much headache when applying for visa.But if apply it in order as you mentioned issues can be resolved

Very true Mayuri!

Hi Ashwini,

I plan to visit my brother who stays in Germany, can you kindly let me know how should the invitation letter be all are the required details? Do share if u have any format for the same. Thank you.

Sorry for the late reply Vini. I do not have a format handy. I shall write a blog post on it soon.

Hi ashwini, You have mentioned about Detailed itinerary, could you please explain this also, I mean how one should write it. Are we suppose to mention each and every thing which we are going to do each day?

Hai Harpreet,

If you see the sample I have provided, the itinerary we mentioned was one line with places we planned to go for that day. I think that should suffice and too much detail will make the cover letter too lengthy and unappealing. Hope I have answered your question!

YOUR ARTICLE HAS BEEN OF GREAT HELP…..HOWEVER ONE THING IS REALLY CONFUSING ME…. I AM PLANNING TO APPLY FOR FRANCE AND SWISS TOURIST VISA……PEOPLE ARE ADVISING TO GO WITH FLIGHT RESERVATION AND DUMMY HOTEL BOOKING FOR APPLYING THE VISA……IS IT SAFE TO DO SO…….

Yes Karan. Thats is true. Go through this post for more details. http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/

Hey … thanks for amazing info. I have question . Did you visit bosnia and croatia in same schengen visa … because they dont come in schengen country.

Even though Bosnia and Croatia do not come under Schengen Visa, these countries allow visitors with a valid Schengen Visa. For this, you need to have a Multiple Entry Schengen Visa.

Hey Ashwini I also applied for France from Delhi and my visa got rejected with same reason. Now I am scared from which Embassy I should apply as I already booked my paid ticket and hotel I submitted all paid hotel and flight tickets even for Europe, I think I am going on solo trip that may the reason not sure. Any suggestion which country I should apply?

Hi Adhiman,

The rule goes by the fact that we need to apply to the country where we are staying for more number of days. If we are by any chance staying in two countries for equal number of days, then we need to apply to the Embassy of the country which will be our first port of entry.

Thanks for the article, this was helpful. Do you have any advice for writing an invitation letter? I want to give one to my brother to visit.

Sure Ezinne. I shall try to pen down that post soon 🙂

My name is Vivek. I would be travelling with my wife. So apart from booking two appointments, will there be a need to get two sets of required documents and two covering letters or only one set. Her application form would be different.

Yes.Two separate set of documents and seperate application forms. Cover letter can be the same but you need separate copies of that each too!

Hi…My schengen visa got rejected due to reason for travel does not seem reliable. I am reapplying for the same. Just wanted to know in the new covering letter do i write the letter as a fresh application or do i mention the previous rejection and give further justifications

I am in two minds about it as I haven’t been in this situation. Why don’t you call the VFS helpline? They are the best folks to answer this question.

Hi i would like to read your thoughts about our story, please. We have been granted a Belgium Schengen visa my wife and i but after our departure date. We have reached out the Consulate to get our passports back, to our surprise Bangg! empty passports. The consulate officer told us that they couldn’t put our visas into our passport because it’s been granted after our travel date so what does it mean? do they have the right to do that after been approved? your thoughts will be appreciated , thanks

Honestly, If I were you, I too would have been disappointed. And yes, what they say is right. Because, the reason that a schengen visa demands a confirmed return flight is that they want to confirm that we come out of schengen area within a specific time frame. If your flight date has lapsed, that means you can’t commit to your promise of going and coming out of schengen area on the dates you have mentioned in the cover letter. So, a fresh application is recommended. But this time, be careful and apply as early as possible.

Thank you very much, i appreciate your reply.

By the way do we need to stick our-self with the same consulate?

That depends on your travel plans. Read this post if you are visiting multiple schengen countries and have a confusion as to which country to apply to : http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/

Hi! Thank you for the link, very helpful. I have got another question, how can we proof that we have been granted a Schengen visa if we decide to go to Italy this time. As I mentioned before we have been granted, but we didn’t travel because the consulate didn’t stick our visas into our passport due to the fact that our departure date has passed, Thank you in advance

There is no proof as your visas haven’t been stamped. Try a fresh application. All the best.

Thanks for sharing your knowledgeable experience, I really appreciate your care and concern Ashwini towards helping people. I’m sending you an email for your further help as i applied for visa and got refused.

Hi Ashwini, Really your post is very informative. I am planning to invite my wife to Paris as I’m already here from past 1 month. And when we asked for the details we have lot of opinions so more confused with what are the basic requirements. We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that?

Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate?

As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name?

Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her.

I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? Looking forward for your reply which will help us. Thank you

Hrisheekesh Pargaonkar ±33753190588 ±917588436499

Answering your questions one by one.

q: We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that? a: Will try writing a post on that.

q: Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate? a: They ask only for recent 3 months. Doesn’t count even if you provide more as they will remove extra months docs in VFS Office. Just make sure you have a healthy bank balance.

q: As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name? a: Guess that would suffice. Confirm once with VFS call centre.

q: Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her. a: Confirm once with VFS call centre.

q: I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? a: Definitely yes. You can do temporary bookings in booking.com. If you have plans of visiting other countries, then make sure she gets a ‘multiple entry’ Schengen visa.

Hope this helps. Thanks

hello , my wife is the citizen of italy (permanant green card ) as such we got married on dec 2015 and now she is pragnant and in italy she wants to invite me for her delivery as such i m having her name on my passport , marriage certificate, my name on her passport issue from milan italy. and a doctor covring letter of her pragnancy form italy. i need to know that how can i apply and a covering letter format. and the chances of visa….really worried about can u help a part.

waiting for reply

Please contact your VFS office and they will be able to guide you better. Thanks and congrats on the baby 🙂

Can you please put more light on the format of ‘Detailed Itinerary’

Detailed Itinerary would be your confirmed accommodation booking printouts, flight tickets and inter city/inter country travel docs if any.

Thanks for the info here. One more thing i wanted to know that yesterday i called Thomas Cook for the Visa and they said that they can get it done and they will show the confirmed tickets & hotel bookings and as we get the visa they will cancel it and we can then book our hotels on our own. Do you think hiring them will be good idea or shall i do the visa process on my own.

It upto you Vikas. Totally your decision 🙂

Hi, I was planning to go for a road trip in Europe, all planning is done from caravan to tickets. But all hopes are on visas. How do I compel them not to reject our visa. Please help. And if possible can u send me your mail. Thanks

If your planning is already done, then please apply visa asap. Follow the points given in the article and craft a convincing cover letter – that is the only thing we can do from our side to compel them. Subscribe with your mail id in the text box provided in the article and you will automatically get the mail.

Hi, I am planning a solo trip to Amsterdam in coming June month for 7 days. Is it a fact that solo trip visas are mostly rejected ? and I intend to travel in and around Amsterdam only. Would that be a problem considering it is a short itinerary for cover letter? Thanks in advance.

Don’t think it’ll be a problem to acquire visa if you are only in and Amsterdam for the entire trip duration. Just make sure you have accommodation booked for all the days and mention what all have you planned to see over the 7 days.

Hi, Thanks for the article,it is really helpful I have some doubts 1)I can give just reserved tickets(Not paid)? Many airlines provide free reserved ticket which block the ticket for 3 days. I have this question because on the main page of VFS website,they clearly mention that do not confirm your travel plans till visa is approved.So can i give reserved ticket(not paid) instead of a confirmed ticket(paid for)

2)The cover letter can be written on an A4 size paper write?

Thanks in Advance

Answering pointwise:

1. Will do but during the time of verification of your application by Embassy people, your ticket should be valid and should not be cancelled as they will verify it.

2. Should be printed on A4 size paper

Hello Ashwni

I find this post really informative, ad would like to clarify a few things w.r.t our trip Me and my husband are planning for a trip to Swiss-Belgium (and make day trips to France and Amsterdam while staying in Belgium). Our point of entry will be Swiss (will stay there for 3 nights) and then travel to Belgium( where we will stay for 5 nights). But while we stay in Belgium we intend to do a day trip to Paris and another day trip to Amsterdam. Our p.o.e will be Belgium. Q1 – Which country should we apply the Schengen Visa for? – Swiss or Belgium? Q2 – Also, both of us are working, but the way our budgeting works is I have more bank balance, and his is more like a current account, rather savings account. Keeping this in mind, what will give better chances of approval – applying together and showing both the bank statements or applying mentioning am sponsoring the trip? Please suggest 🙂

Answer 1: Belgium Answer 2: Both bank statements will be a good idea i guess. Please clarify with local VFS office

I am planning to travel to Europe (Italy, Austria & Switzerland in that order) for a month in mid April with Italy being port of entry & main destination as I am spending 15 days there. I am travelling solo to Italy and then being joined by friends in Austria & Switzerland. Post that, I am heading to the US for 4 months where I am staying with my sister. I have a valid US visa. I also have previously traveled to the Schengen region 4 times in the last 8 years.

The tricky part is I am obviously travelling for this long as I have quit my job of 8 years and planning on taking a break for some time and find something once I am back.

My queries, hence, are:

1) Should I mention that I have quit my job in the cover letter itself hence declaring I wont have a Leave letter from my organisation. 2) Will I require any other document from my current employer (serving notice here) to support my claim? Shall i include one just to be sure? 3) I’m sponsoring my own trip, travelling solo & quitting my job for that- Will these 3 things pose to be possible reasons why my Visa could get rejected. If yes, what additional documents shall I submit to cover all bases.

Thanks in advance.

Thanks for writing in Rupal. Yes, your case is tricky. But tel me one thing, is your flight to US from India, after you come back from Italy or the flight is directly from Italy? Whatever is the case, please mention it in the cover letter. Yes, supporting documents to prove that you are leaving the job might work.

Again, convincing them that you are traveling to US later is essential. So flight tickets to US if available and shown, will make the job easy.

Hello, I am Bangalore.. planning to travel to Ireland in the month of June. Since I didn’t get any post related to Ireland, I am posting few questions here 🙂 . 1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? 2. I will be travelling with my friend , do I need to give proof of relationship with her? 2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) 3. If you can help me with writing a detailed itinerary plan. Thanks in advance! 🙂

1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? Father’s consent letter and permission letter from school. Notary sign not required.

2. I will be travelling with my friend , do I need to give proof of relationship with her? Haha. No. You can’t prove if someone is your friend. There is no such formal document that exists to prove it.

2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) Yes.

3. If you can help me with writing a detailed itinerary plan. Please check the post, I have mentioned the format. Follow the same with your plans and itinerary.

Thanks for reply 🙂 . One more question, Do i need to submit flight tickets/confirmation for visa application, though it’s not mentioned anywhere under required documents for visa.

I’m surprised that it isn’t mentioned. Return flight tickets are mandatory for any Visa 🙂

Hi … Me and my wife are travelling to Austria and Czeh Republic for 16 days with 9 days in Austria and hence applying from the Austrian Embassy. I am also doing two day trips to Neuschwanstein Castle and Berchtesgaden Salt mines both being in Germany with our stay being in Innsbruck and Salzburg respectively on the day of the day trips.

In light of the above in the application form in Point 22 it mentions Member State (s) to visit should I mention only Austria OR Austria and Czeh Republic OR Austria Germany and CzehRepublic

Mention all the member states you are traveling to. Also check the multiple entry option in the application form

Hello I am applying for a schengen short term tourist visa. I am applying through the Netherlands embassy as I will be staying there for the longest. I have some queries.

1) This is a solo trip. I am male,single and in mid 20s. I have been to singapore last month as a tourist. Should I mention it in the cover letter indicating that I have traveled solo before and attach visa and stamp copies? Or should I avoid mentioning it?

2) I work For an IT company with a monthly salary of about 35k. I have been working there for about 2 years. and will show about 2 lakhs in my salary account with salary slips and ITR for 14 days trip. I still feel that this might not be enough to convince the authority. I am thinking of attaching my mother’s bank statements and ITR along with a letter. The thing is, I don’t want authorities to think that my mother is the sole sponsorer of this trip as I earn a descent amount of money .I am more inclined towards a middle path by writing something like this in the cover letter-‘The trip will be sponsored by myself. I will also carry my Mother’s international debit card linked to her salary account to deal with any unforeseen circumstances. Her Bank statements,ITR and letter of consent are attached”.

Is this recommended? Or should I change some words like “unforeseen circumstances”Please Reply

1. No need to mention Singapore trip. If you have been to Schengen countries earlier, then the application form asks for Visa number.

2. I feel 2L for a single person for 14 days should suffice. Attach your credit card statement to show that you have a credit card too.

Hi Ashwini, I am applying for Schengen through the Belgium consulate. I intend to travel to Brussels, Amsterdam and Paris and I will be flying in and out of Amsterdam. Here are my questions –

1. I am travelling solo, for the first time to Europe or anywhere. I am quitting work at my current organization and have a 3 week break until I join the new company. Would be using this break to travel. Would this by any chance be a problem and lead to rejection? I have clearly stated in my cover letter about this and would be attaching the resignation confirmation and new job offer letter, and as well as confirmed return ticket and accomodation details (booking.com no pre payment reservations). 2. Is it okay to apply through Belgium consulate and not Netherlands (as my country of entry and exit is this)? 3. How long does it usually take to receive the visa? I am getting my tickets for 5th May.

Thanks in advance

1. Should not be a problem 2. If you are staying max number of days in Belgium, this is fine. 3. 15 working days is what they say.

Thank you so much. This is very helpful. I was hoping you could help me with some questions. I am travelling to italy for a month with my boyfriend. During my stay in Italy i will be staying with my BF family for 18 days. During my stay there i will be attending a wedding and also seeing the amalafi coast. After the 18 days period we will be visiting Rome, Venice and Florence. I will be applying a visa for myself only since my BF is a Canadian Citizen. I hold a Permenant Residence here in Canada. I was told if i am applying for a private visa to not mention Tourism. I am currently working full time as an Account Manager but i will be resigning before my trip. This is because i will be going to College full time when i come back.

1) Do i have to let the embassy know that i will be going other places in italy? ( i was going to say i am staying with my BF family for all the 30 days) 2) Is proof of school letter station start date enough to show them that i will be returning( including my return flight) 3)If i am applying for a private visa do i have to tell them i will also be visiting Amalafi while at my sponsers? 4) I do not want to ask my sponser to get statements of their bank. Can i mention that i will be supporting myself as well and show my own bank account and sufficient funds. ( how much $ is needed to show for about 28 days) While i will be staying with my sponser?

Thank you so much!!

1. If you are traveling within Italy and not going out of the country, then its not needed to mention. 2. Yes. Should suffice. Mention that in cover letter 3. No need. Just mention in cover letter that you will be staying with your Bf’s family. Ask them for an invitation letter stating that they are inviting you to stay with them. Attach it with your docs 4. Showing your bank details will be enough. The amount depends on the country you stay. Ask your local VFS office or check their website for these details.

Hey, I wish to apply for Shengen visa next week from France Embassy. I have already drafted a cover letter, would you be able to check it and let me know of any improvements? really appreciate.

Please mail me to [email protected]

I have WP120 visa for Switzerland and wish to get Tourist visa for my wife and son (3yr old) to stay with me for a period of 75 days. Can you please help me with covering letter and/or invitation letter that my wife should submit along with her visa application form. Trip would be sponsored by me but my wife also has sufficienct balance in her bank account. Please do let me know if you have any other suggestions for visa application.

Thank you in advance.

I’ve already mentioned the cover letter format in this article. Please go through it thoroughly. Showing her bank statement is fine if she has good balance.

Hi, Thanks for such an informative post….. great job My query is that i am getting married on july 15th and leaving on morning of july 18th morning for a 7 day trip covering amsterdam, antwerpen & paris. the issue is i wont be having a marriage certificate while i apply for me and my to-be wife’s visa. I will be taking care of all the expenses for travel. i am not sure about which documents should i place for my wife’s visa application

Try attaching the wedding invitation card and mention the same in your cover letter.

Hi, Did you attach invitation while submitting application ? Any other document that would require particularly to apply visa along with my fiancee ?

Hi I have a query. I am a practicing as a advocate. as I only few months back started my practice so that’s why I never filled tax,itr etc. I want to visit Belgium(20 days) to visit my sister she is staying there with her husband. can my father sponser me for the same and please share format for sponser letter and cover letter

Cover letter is already in the post. In addition to Sponsor Letter, you will need an invitation letter from your sister inviting you to their home and they need to mention that you shall be staying with them. The format will be a usual formal letter format with your details, purpose and intent of travel.

hi, I Am applying for a Shengen visa in germany, but will also be visiting hungary, austria, czech republic and poland, is the hostel reservation through booking.com valid, as in their email they show free cancellation date and also no prepayment required , so will those hostel booking will be valid. Also is it ok if i book a return flight from another country and city. Also One of my school friend works in berlin, and will be staying with him for couple of days, so is it ok to mention that in the letter to the embassy and do i have to get a letter from mentioning that i will be staying with him for couple of days and the whole trip will be self sponsored. Also would like to know i have resigned from my current job , and will be look for a new job after my return from my vacation , so will that be ok.

1. Hostel bookings are valid. Make sure you have your name on those. 2. Flight- Not an issue. Make sure you apply visa to the country which you will be staying the max number of days 3. Stay with friend – Yes, an invitation letter from him is needed. If you want to avoid the hassle, do bookings with free cancellation and then cancel those when your visa is stamped. 4. Job – Will not be a problem. Mention the same in cover letter. Also add a line that your family and work commitments are deep rooted here and you will have to return to your home country to fulfil those and you are visiting Europe just for tourism purpose.

hello, I have got an LOI from a reputed airline in India,and they wants me to do a short term ( 75 days )course from Madrid. once i get it done i will be employed by them.i have also received the invitation letter from the training centre from Madrid. My dad is sponsoring my course fee and all other expenses for the trip.He is getting a loan from a private firm for the same.

Now to apply for the visa (business) they wants the IT returns or form 16 which my dad doesnt have. He is retired and used to be an NRI. so my query is this, what other supporting documents can i produce ? (apart from my own personal bank statement and my dads )

Please call the VFS Helpline to get clarification on this.

Hello, thanks for the informative blogpost. I’m traveling with my friend who is applying as well for a short stay tourist visa at the French embassy, however we live in different states and plan on applying at the embassy in our respective states in Nigeria rather than as a group. Is it okay if I indicate that I will be traveling with my friend in my cover letter. (Note that all hotel reservations were made in both our names)

I think this should be fine. Can you please call VFS helpline and confirm with them?

Sorry but spelling mistake – The Honourable Consulate not Honorable.

Thanks for your concern 🙂 Please have a look at this: https://wikidiff.com/honourable/honorable

Hi, i have couple of questions. 1. I would be visiting 3 Schengen countries in one trip, should i be applying for a single entry or multiple entry visa? I plan to reach France then Switzerland then Iceland which are all Schengen members. 2. I would be applying the visa at France consulate (because it is the only consulate closer to me) by showing trip to 1 country only but i plan to visit 3 later on. Once the visa is issued, can i still travel as per my plan or is it a problem? I have read that once the visa is issued, you can travel to any Schengen country.

1. Multiple Entry Visa 2. You can but if you show one country in your itinerary and tick the multiple entry option, there are high chances that they will approve it as a single entry visa. So make your move carefully.

Hi Ashwini Actually i researched on it meanwhile and found that single entry visa means entry to Schengen members while staying in Schengen members. It doesn’t mean single country. So as long as you are staying inside the Schengen region (it can be one country or more) without going out of this region, single visit is sufficient. Multiple visit means for example, India to France then to UK (which is outside Schengen) then to Italy.

I agree. Thats what we had been told when we went to Sweden last year where, though we had applied for ‘Multiple entry’ visa, we were granted only a ‘Single entry’ visa. So we too went by this defination and thought we can explore Paris for a few hours in our long layover at France, but the immigration folks didn’t allow us to step out of the airport a this was a ‘Single Entry’ visa.

For the same reason, we were scared if we would be allowed inside Iceland or not. But,in Iceland, we had no problems as we had flown in from Sweden which is a Schengen country. So, I cannot guarantee that the statement holds good, as I have been a personal victim to prove that definition wrong!

Hi, I would be travelling to three countries France, Belgium and Netherlands in September. I’m applying at the Netherlands embassy. Onward flight is from India to Paris(transfer at Doha) and return is from Amsterdam(transfer at Moscow). Can you tell me if I should take a single or multiple entry Visa? Thanks in advance

Mulitple Entry Visa

Hi Ashwini, I’m a first time traveller to Europe, it would really help if you could tell me the reason why I would need a multiple entry visa if all the member states I intend to visit are in the Schengen area. Also, what reason should I mention about this in the cover letter Thanks

Please check the above comment

Sir, I am Sudip Panday from Nepal Will you please give your email address so that I can ask some of the personal information regarding visa application ?

Please write to us at [email protected]

Hi my mom went her son home Italy two time with my father ,now she is trying to go alone , so she is housewife. is she can show enough money into bank for her expenses ?

Yes. She can show money in her account and can self sponsor.

Hi Ashwini! My wife is resident of Finland and she is inviting me and my mother for a visit visa.I am currently working as Assistant Manager Mechanical engineer in a private firm and also have last 05 years ITR and all other official working documents,.I am applying through Netherlands embassy.I have some queries. 1. I book an appointment with my mother but she is paying for her whole trip she have strong bank statement,Pension slips and agricultural as well as residential property so is it fine to put my application with her? or should we apply separate as our insurance and applications are separate too. 2. Finnish embassy is not in my country and Netherlands embassy is accepting applications on behalf of Finland. So whom should i address in my cover letter? Finland embassy or Netherlands embassy? 3. About travel Itinerary,I am travelling to Finland and then we have plan to visit Sweden and i also have booked a hotel in Sweden through Agoda.com, so should we just write our visit to finland and sweden? and do we need to mention places in finland and sweden we intend to visit? Ps. I will stay in Finland for almost 1 month and my mother will stay for 2 months.Please answer according to that In Itinerary question Thanks, Need your suggestions soon as i have appointment on this tuesday

Answering your question pointwise:

1. Mention in cover letter that you both are travelling together but have different sources of income which are stable and strong, hence applying separately with different set of documents but will be staying and travelling together. 2. In a similar situation, My sister applied Iceland visa last year through Denmark embassy as it is one which processes Iceland visa in our country. Her cover letter started like this. FYI, she got her visa approved in time.

July 20, 2017 The Honorable Consulate Embassy of Denmark 11, Golf Links, New Delhi Delhi 110003 India

Dear Sir/Madam, I would like to apply for Schengen Visa to spend a holiday in two European countries – Iceland and Sweden, this August 20 to September 2, 2017. I am applying through your Honorable Consulate Denmark as Iceland is my main destination and will be staying here maximum number of days and will be flying in and out of Reykjavik. Myself and my wife are travelling together on this trip. Tourism is the main purpose of our visit, to see the beautiful landscapes and experience the rich culture and heritage offered by both the countries

Arrival date | Departure date | Days | City(Country) 20 August 2017 | 21 August 2017 | 1 | Stockholm(Sweden) 21 August 2017 | 31 September 2017 11 | Reykjavik – Bruarfoss – Vik – Hof – Detifoss – Husavik – Latrabjarg -Reykjavik (Iceland) 1 September 2017 | 1 September 2017 | 1 | Reykjavik (Iceland) – Stockholm(Sweden)

……(continues)

P.S: Above itinerary was in table format. Couldn’t paste it in the same format. Please make a table.

3. I hope the above snapshot of my sister’s cover letter would have given you an idea about the answer for this question.

P.S: An invitation letter from your wife with her proof of residence must be attached with both of your documents and don’t forget to mention in the cover letter that you both are being invited by her and that the invitation doc is attached.

hello, i applied to france embassy and i got rejected today. me and my husband planning to travel France ( Paris) and Netherland (AMsterdam) from 4th Nov to 11th Nov. i am working and i have all documents from ITR papers to work leave letter and enough funds in account. Problem is my Husband only got 1 year ITR paper that is 2018 and he is working as share trader and handle clients but as freelancer. so how to show sponsor and what to mentioned on cover letter. who can be sponsor??? we both have funds in accounts but as he is freelancer is it going to hamper our visa decision?? can you please guide me how to make changes in our profile and get visa for france second time?? what all documents we show as to show ties to come back to home country??? i have my all bookings done. Flights and hotels all booked. i want visa to go.. please guide me

Try mentioning that you have strong family ties back here in India. Have a home and job to join back(for you) and projects to finish(for him). Otherwise, I guess, you have all req documents in place.

Hi, I’m from Mumbai & intend to travel to the Czech Republic for a few days. I am a confused as to whom the cover letter should be addressed, should it be addressed to the Embassy in Delhi or to their Honorary Consulate in Mumbai?

Don’t think that would matter as much as the content inside the cover letter. Either one would do

Me and my husband are planning to Go to Prague and Italy in Jan.We are applying to Prague as we are staying there for max. no of days as well as it being the country of entry.

The issue is I have been working for only 1.5 yrs and have 1 yr IT return document. Also my account shows liquid cash of 1.5 lakhs (FD of 1 lakh is there too but not liquid) Husband only got 3 year ITR paper and also approx 3 lakh cash in account. I am mentioning that I am working also submitting all docs(statements, NOC etc)

So whom to show as sponsor on my cover letter ?? Should I show self/joint/ husband as the sponsor on my letter? Please let me know.

You can say that you are sponsoring yourself.

Hi. Great Post. I have dropped you an email for further queries on my solo trip to Europe coming Feb. Hope to see a response. Thanks.

Hi , Thanks for your valuable post. I just wanted to know one thing , do I need to download the application form from the VFS Italy and then fill it out with a Pen. Otherwise there seems no other option, because attached is a PDF file on the website. The only option seems to be download the file and then fill it up with Pen. Can you please guide me to the correct way,

Yes, download it and take a print and fill it by hand.

Hi, Thank you for bringing up such a wonderful post. I have question before proceeding further for Schengen visa. I stay in Bangalore and my parents stay in Odisha. Their passports are issued recently in Odisha. Can we all apply together in Bangalore Vfs? If yes, do I need to mention that parents stays with me in Bangalore? P:S, I have to show their bank statement as well in support to show sufficient finances.

They can apply with you I guess. Please call VFS helpline and confirm

Hi Ashwini…I read all your comments respective of all questions you gave useful tips. So helpful. Thanks. Here is my Question…… I planning to travel with my minor kids to Malta…If i will get the Malta visa, can i book the ticket to France to visit the places in france and return from France.

If you plan so, please mention the same in cover letter and do all the bookings. Last time, we had a 6 hour layover in Paris and officials there did not allow us to go out though France was in Schengen and said that we did nit have a multiple entry visa. So mention that in cover letter and ask for a multiple entry access.

Hi, can you please help me with ‘covering letter for long term student visa’? I am from India and would be traveling to Italy for masters. Can you share if any examples?

The format is the same except the itinerary in the table form. Convince them that you are going there to study with all the related documents.

Hi Ashwini, i want to apply for a Schenegen Visa from French embassy. I am travelling with a group of 9 friends. Do i need to mention their names or passport numbers in the cover letter or attach their passport copies in the documents?

Well, 9 friends. Hmm.. Don’t think its required. It’ll be too much information and can confuse the embassy officer!

Hi. I am visiting germany for a conference (business visa) and i have hotel bookings for all the days in Berlin. But if time permits i might visit france and amsterdam.Now my doubt is..do i need to mention about the probable countries i might visit in the visa application form question no.22 where the column asks for ‘Member state (s) of destination’ ?

If you are going by road to France and Amsterdam, Then I dont think you need to mention that as there will rarely be checks on the road inside Schengen area. Otherwise, I guess, you must have to.

Hi ashwini,

i’m kranthi and Am applying for Student Visa( D-Visa) to Spain. I almost Completed with my Documents part . Preparing for Cover letter and this blog really helped me . Do you have any suggestion format for Student Visa as such a Sample Cover letter. Because the program Duration will be 18 months . i dont have any Accommodation proof because i have to go and find it out. But college gave me confirmation letter saying they will provide Accommodation but they didn’t mention address in specific .Should i mention this in my Cover letter

Yes. Please mention this in the cover letter.

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Crafting an Effective Cover Letter for Schengen Tourist Visa Application

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Applying for a Schengen Tourist Visa requires careful preparation, and one of the key components of the application is the cover letter. This document is your opportunity to communicate directly with the consulate, explaining your travel plans and intentions. In this guide, we’ll walk you through the steps to write an impactful cover letter for your Schengen Tourist Visa application.

Understanding the Purpose of the Cover Letter

The cover letter for a Schengen Tourist Visa serves several important purposes:

  • Personal Introduction : It introduces you to the consulate officials and gives an overview of your background.
  • Explanation of Travel Plans : It details your itinerary, including dates, destinations, and the purpose of your visit.
  • Justification for the Visit : It explains why you are visiting and assures the consulate of your intentions to return to your home country.
  • Summary of Attached Documents : It provides a brief overview of the documents you are submitting along with your application.

Key Elements of a Schengen Tourist Visa Cover Letter

Your cover letter should include the following elements:

  • Personal Information : Start with your name, date of birth, address, and contact details.
  • Travel Dates and Itinerary : Clearly mention your travel dates and briefly describe your itinerary.
  • Purpose of Visit : Explain the reason for your visit – tourism, visiting landmarks, experiencing culture, etc.
  • Proof of Ties to Home Country : Mention your employment, family, property, or any other ties that demonstrate your intention to return.
  • Financial Means : State how you plan to fund your trip, whether through personal savings, sponsorship, or otherwise.
  • Closing Remarks : Conclude with a statement expressing your request for the visa and your commitment to abide by the visa regulations.

Sample Cover Letter for Schengen Tourist Visa

[Your Full Name]

[Your Address]

[City, Zip Code]

[Email Address]

[Phone Number] [Date]

Consulate General of [Country Name] [Consulate Address] [City, Zip Code]

Dear Sir/Madam,

I am writing to apply for a Schengen Tourist Visa for my upcoming trip to [Country/Countries in Schengen Area]. I plan to visit from [Start Date] to [End Date] to explore the rich cultural heritage, beautiful landscapes, and historical landmarks of [Country/Countries].

During my stay, I intend to visit [List of Main Destinations or Attractions]. My detailed itinerary is attached to this letter. I have also arranged accommodation and have attached the booking confirmations.

I am currently employed at [Your Employer’s Name] as a [Your Job Title] and have been granted leave for the duration of this trip. I have attached a letter from my employer as proof of my employment and the leave approval.

I will be funding my trip through [Your Financial Means], and I have attached bank statements as evidence of my financial capability. I assure you that I have strong ties to my home country, including [Mention of Family, Property, Employment, or Other Ties], and I fully intend to return at the end of my visit.

I respectfully request you to consider my application and grant me a Schengen Tourist Visa. I am committed to respecting all the visa regulations and ensuring a responsible stay in [Country/Countries].

Thank you for considering my visa application. I look forward to a positive response.

A well-written cover letter can significantly enhance your Schengen Tourist Visa application. It should be concise, clear, and comprehensive, covering all necessary details about your trip and intentions. Tailor your cover letter to reflect your personal travel plans and circumstances, and always ensure that the information provided is accurate and up-to-date.

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Cover Letter For Schengen Visa: How To Write & Template

Last Updated : 03 May 2024

30-Second Summary

To apply for a Schengen Visa , you must submit several documents, including a Schengen Visa Cover Letter.

Your Schengen visa cover letter should include: contact information, recipient's details & introduction and purpose.

A well-written covering letter can significantly improve your application's chances of approval.

This post will provide a template and tips to help you get started.

You may need to apply for a Schengen Visa if planning a European trip. This type of visa allows you to travel freely within the Schengen Area, which includes 27 European countries.

What Is A Cover Letter For Schengen Visa?

A letter that you write and send with your other Schengen Visa application to the Schengen Embassy or Consulate is known as a "Schengen Visa Cover Letter" (or "Covering Letter").

The letter should give more details about the reason for your vacation and your plans to return to your home country.

The letter serves as your introduction by giving the consular staff at the Embassy/ Consulate a quick rundown of your travel history (e.g., travel dates, employment background, etc.).

So, in short, your cover letter for Schengen visa serves as a brief description of your Schengen Visa application.

Why Do I Need A Cover Letter?

Writing a cover letter for Schengen visa is crucial to communicating with the embassy official handling your visa application.

Sometimes you'll have no opportunities to speak to the visa authorities and provide your details. This is due too many embassies employing the VFS services to collect paperwork and deliver the applicant's passport. 

Therefore, writing a Schengen visa application cover letter explaining things for you is highly advised because immigration officers base their judgments on the documents you provide.

Why Is A Cover Letter Important?

Most documents you must present are official records, making it difficult to show your previous travels clearly.

In other words, your visa application cover letter is the only document that can genuinely tell a tale.

Because the Embassy/ Consulate officers can grasp who you are and why you need a visa, telling a narrative can be a powerful communication technique.

Each week, hundreds of applications are sent to embassies and consulate s.

Sometimes, those in charge of processing a cover letter lack the time and patience to thoroughly examine each visa applicant's file to establish the reason for the trip and the will to return to their country of residency.

This is not to say that they do not thoroughly review your documents. Still, they usually do so to see if they demonstrate consistency. 

Therefore, a perfect cover letter will make things easier for them and ensure a faster  Schengen Visa processing time .

The Basics Of A Cover Letter

To create a compelling Schengen Visa cover letter, focus on details and persuasion. Convince Embassy /Consular personnel of your eligibility for the visa, highlighting the purpose of your travel. 

In this post, we'll share key tips for a standout Schengen Visa application, ensuring success and faster processing. But first, let's discuss essential content for your Schengen visa cover letter.

The purpose of your visit to the concerned Schengen Country.

The days you intend to arrive and leave the nation (flight reservations).

A thorough schedule of your activities within the Schengen Area.

Evidence that you have the resources to support yourself.

Wherever you intend to stay.

Additional Schengen-member countries you intend to visit (if applicable).

If you have a sponsor for your trip, describe your relationship with them and how they will help you (if applicable).

If you cannot submit any required documents, explain why and what substitute documents you provided.

Any additional information you deem pertinent.

If applying for a double entry or multiple entry visa : the reason why you need to be allowed more than one entry.

You can demonstrate the reason for your journey with the supporting/required documentation. 

Important Notes For The Perfect Cover Letter

First, ensure you demonstrate your tourism intent with a detailed travel itinerary . Your visa application cover letter should also include the following :

General tourist attraction reservation tickets (a boat cruise, museum, or festival tickets).

Describe that you are travelling to go sightseeing. Include the names of the places you plan to visit with the exact dates.

You must present proof and include information that shows you plan to travel back to the US (or your home country). Compelling information would include:

An affidavit stating you will return to the US due to business activities.

Copies of your marriage and birth certificates are acceptable proof that you are abandoning your spouse and children in the US.

Copies of your bank statements demonstrating that you have accounts in the US.

A round-trip, fully paid flight to and from the United States.

Before submitting your cover letter for Schengen visa , ensure you demonstrate your intent to return home to a property or residence in the US. Here's a list of visa application documents that prove your US property ownership:

A copy of the title deed to a property that you own.

Copy of your lease agreement.

A affidavit from a relative or friend stating that you live with them.

Lastly, include proof of US employment in your Schengen Visa Cover Letter to assure officials of your intention to return to your job, not seek work in the Schengen Area. Here's a list of visa application documents for proof of employment:

A written affidavit by your employer stating you work for them.

An  employment letter .

Bank statements prove you have a monthly income from a company located in the US.

The most crucial part is to include hard copies of these documents when submitting your Schengen Visa application. These documents will be substantial evidence to prove you will be returning to the US.

Other Types Of Visa Letters

Your doctor must prepare the visa application cover letter on your behalf if you are visiting a Schengen nation for medical care. Your Schengen Medical Visa Cover Letter must include the following information :

Your diagnosis.

Medical history.

The suggested course of therapy for you in the Schengen nation, including its length.

The first thing you should note about the Schengen business visa cover letter is that your employer writes this letter. 

It is more or less the same as the Tourist Visa Cover Letter. Still, here, your employer must state the purpose of your trip and confirm that you are completing business-related duties on their behalf.

Please remember that the Business Visa Cover Letter must be written on your company's letterhead.

When you (the applicant) won't pay for your travel overseas, you'll need a Schengen visa sponsor letter from the person who will. This letter must be signed by that individual (the sponsor). 

It's a crucial document demonstrating you have the resources to support yourself on your journey (for expenses such as accommodation, food, transport, etc.).

An invitation letter for a Schengen Visa often states that you have been invited by someone or some other body who lives in the Schengen Area (or abroad).

For instance:

Suppose you want to visit a friend or family who lives in the Schengen Area. In that case, you must show them an invitation letter for a Schengen Visa that the resident (your friend or family member) of the  Schengen Area  prepared.

Where Should I Submit My Cover Letter?

Now that we've covered how you must write a Schengen Visa Cover Letter, you're probably wondering where you must submit your cover letter for visa application. Here's a list of ways you can submit your Schengen Visa Cover Letter:

A Consulate or Embassy of the Schengen nation you are travelling to.

If the country you wish to visit does not have diplomatic representation in your country of residency, contact the Embassy or Consulate of another Schengen Country.

A company that handles visa applications on behalf of the Embassy or Consulate of the Schengen Country you are visiting.

The Most Common Schengen Visa Cover Letter Mistakes

Effective logical reasoning is essential alongside your cover letter and Embassy/ Consulate interview. Articulate your motivation for visiting the Schengen Area and your commitment to returning home. 

When explaining your plans to return, avoid vague statements like, "I will return to my country of residence since I cannot stay in the Schengen Region." Instead, specify a clear date, such as, "I will return to my country on November 28 as my employer allows a maximum of 4 weeks off."

Include unique trip details in your cover letter, avoiding redundant information like, "I will be travelling to Norway between November 9, 2022, and November 28, 2022, and I will be staying in Hotel Clarion at 20 Ellehammersvej, Copenhagen," when applying for a tourist visa . 

While this information is essential, Embassy/ Consulate officers can verify trip specifics through reservations. Maintain a professional tone, but aim to tell a compelling story in your cover letter for visa application.

Your covering letter should include information regarding your trip that is not included in your other documents.

While Embassy/ Consulate officials understand minor language errors, excessive spelling and formatting issues in your cover letter can convey a lack of care and respect for the application process. 

Pay meticulous attention to spelling, grammar, capitalization, and structure to appear credible and dedicated. Attending to these details shows you as a well-organized, responsible applicant committed to the visa application process.

Specify the document order for your application systematically. 

Begin with the universal requirements (visa application form, passport, insurance, etc.), followed by trip-specific documents (hotel and flight reservations, travel itinerary for tourist visas), and finally, documents based on your circumstances (e.g., employment contract, No Objection Certificate (NOC)).

The specifics and justifications in your cover letter for visa application must correspond to the data and supporting documentation in all other documents you submit.

You risk denying the entire application if you make a statement in your letter that conflicts with or is out of alignment with the documentation you submit to the Embassy or Consulate .

You Can Now Officially Write A Perfect Cover Letter

No matter the Schengen Visa you want to apply for, you can create your visa letter easily after reading this page. Please remember that you can use the sample visa letters as a template. 

It would be ideal if you customized it, though. Nevertheless, you are now fully knowledgeable about writing a letter to embassy for visa request.

Remember if you need a visa consider AtlysBlack to apply for your Schengen visa. AtlysBlack offers expedited visa appointment s and end-to-end management ensuring you don't have to worry about anything.

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Our information is sourced directly from government authorities, ensuring reliability. We utilize AI to simplify complex concepts for clarity, and our dedicated team rigorously verifies all details for accuracy. Rest assured, the information you discover here is dependable, as we exclusively rely on trusted sources.

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Frequently Asked Questions

You are permitted to travel to the following European countries with your Schengen Visa :

Austria, Belgium, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland.

You must state in your cover letter that you intend to visit several Schengen nations. In addition, you must give your exact travel dates, your lodging arrangements, the reason for each visit, and a travel agenda.

Writing a cover letter for VFS Global is as easy as it is for the Embassy . Remember that VFS Global is a conduit to connect you with the Embassy . Use the examples above to guide when creating a cover letter for VFS Global (depending on purpose). In any event, keep in mind that every cover letter for a visa follows the same pattern and philosophy.

When writing a cover letter for an Italy visa:

Begin with a formal salutation and introduce yourself.

Explain the purpose of your visit to Italy and provide a detailed itinerary.

Describe your ties to your home country and your intent to return.

Conclude with a polite closing and your contact information.

A visa cover letter should include the following:

Introduction: Start with a formal salutation and introduce yourself.

Purpose of Visit: Clearly state the reason for your visit and provide details about your itinerary, including dates and places you plan to visit.

Ties to Home Country: Explain your strong ties to your home country, such as employment, family, or property, to demonstrate your intention to return.

Closing: Conclude the letter with a polite closing, express your gratitude, and provide your contact information for any inquiries.

Yes, you should include a letter to embassy for visa request with your Schengen visa application. A well-written cover letter can significantly improve your application's chances of approval. It provides an opportunity to explain the purpose of your trip, your ties to your home country, and your intent to return after your visit, all of which can positively influence the visa officer's decision. It's a valuable document for conveying important information and demonstrating your genuine and lawful reasons for travelling to the Schengen Area.

When writing a cover letter for your Schengen Visa application, ensure you include comprehensive details of your entire trip. This should involve outlining the purpose of your visit, dates of travel, accommodation arrangements, and proof of sufficient funds to cover your trip expenses.

Three essential items to include on a cover letter are:

Contact Information : Your name, address, phone number, and email address for easy communication.

Recipient's Details : The name, title, organization, and contact information of the person or entity you address in the cover letter.

Introduction and Purpose : A clear and concise statement of the letter's purpose, explaining why you are writing and what you are seeking or offering.

Yes, a letter to embassy for visa request can be beneficial and is often recommended for visa applications in Europe. A well-crafted cover letter can enhance your application's chances of success. 

Yes, including a cover letter for Spain visa is important. It serves as a valuable tool to provide essential context about your trip's purpose, your connections to your home country, and any supporting information that can strengthen your application.

Including a France visa cover letter is essential when applying for a France visa . This letter serves as a valuable means to provide crucial details regarding the purpose of your trip, your ties to your home country, and any supporting documentation that can bolster your application.

To create a concise cover letter for a Schengen Tourist Visa :

Add your contact info and the date.

Address it to the Embassy or Consulate .

Start with a formal salutation.

Introduce yourself and state your visa purpose.

Provide your travel itinerary and bookings.

Explain your financial means and ties to your home country.

Mention any additional relevant information.

Conclude politely and include your contact info.

Sign the letter.

Keep it well-organized and professional.

AtlysBlack offers expedited visa services for Schengen visa s. AtlysBlack is a visa concierge service that offers end-to-end management as well as expedited services, meaning you will get a visa fast and with little hassle.

Yes, a cover letter is required for a Schengen visa application. The cover letter should clearly state the purpose of your travel and include any pertinent details. Ensure that your cover letter is well-written and concise, as it will play a crucial role in determining the outcome of your visa application.

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Sample Cover Letter for Schengen Visa Application at the French Embassy

* A cover letter is one of the requirements when  applying for a Schengen visa at the French embassy . In the letter, you’re supposed to explain the purpose of your trip and your proposed day-to-day itinerary. If you’re applying for a visa and you need some ideas for what to say in the letter, how long the letter should be, et cetera, here’s what my 2011 cover letter looked like:

Slight cheesiness alert

The itinerary in this letter is only an overview; I submitted a more detailed one as an attachment.

A sample cover letter is included in our  Schengen Visa Pack . Other incredibly helpful contents include:

  • A sample Affidavit of Support , which you can use if someone else, like your parents or your boyfriend, is paying for your trip
  • A detailed itinerary template, which includes a budget column to help you prove financial capability for your trip
  • Tips and things you need to know about “ show money ” requirements for visas

You can learn more about how to get the Schengen Visa Pack HERE . (We accept payments through Cebuana Lhuiller, PayPal, and BPI deposit/transfer, so it’s very easy and convenient.) _

cover letter for visa france

_ The checklists inside the Schengen Visa Pack are based on the official checklist of the Italian embassy but most Schengen countries have similar requirements anyway so I’m sure you will find them helpful, even if you’re applying at the French or another embassy. (Do make sure that you check with the official embassy/VFS/VIA websites for any new/special requirements they might have.) The sample cover letter, the itinerary template, and the sample Affidavit of Support can definitely be used for any Schengen country.

Also available:

cover letter for visa france

Good luck and happy travels!

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* Related posts:

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* © Small-Town Girls, Midnight Trains . All rights reserved. Thanks to Jasmin of Artistitch  for the post inspiration!

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70 responses.

Hi. Do you still have your detailed 10 day France-Italy itinerary? Can I have a copy of it? Thank you. 🙂

Hi Ciel! This was it: https://smalltowngirlsmidnighttrains.com/2015/01/13/10-days-europe-france-italy-sample-itinerary/

Me and my boyfriend is planning to apply for a schengen visa. SInce we’re applying together, do we need to have separate cover letter, or one would suffice for both of us?

Hi Riana! Even though you will be applying together, your applications will be separate — that is, you would need to put together your own documents and he would need to put together his own documents — so you would need a separate cover letter.

Me and my father want to apply for a schengen visa, he is self-employed and will be bearing all my expenses for the trip alongside his own, everything is clear thanks to your website and many others as well however we are confused if we need to submit separate covering letters or whether we can list and attach the application forms and the rest of the documents under one covering letter from my dad as my own documents would only be my passport, identification documents and birth certificate aside which all the documents to prove finances are from him and ofcourse the itinerary is the same and have flights and hotels booked for the both of us.

Please let me know at your earliest convience. Thanks!

Hi Jay! I don’t know if there is a specific rule or consideration for families applying together. However, I would suggest that you treat each of your applications as totally separate. Make your own cover letter and have your own copies of each required document, even if they’re identical to what your father will be submitting. If they decide to treat your father’s and your applications as one, then they can just return the extra copies of the documents to you, no harm done — whereas if you only prepare one copy, and they say you need separate copies for each applicant, you would have to find a copier and make the copies. Err on the side of prudence. 🙂 Good luck!

Thought I’d share incase it helps someone in the future, going through a visa drop box each application was submitted separately(ie separate covering letters), while a friends family visited the German embassy and a single covering letter for the entire family was accepted.

Thanks for sharing that Jay!

hi Ma’am, can i have the copy of your affidavit of support and cover letter in MS word. kindly send in my mail [email protected]

is the affidavit of support is only made by your father or it came from some agency and needed some stamp??

we are traveling as family. My parents and sister had their visa already after 2 days they applied. However, for me, my husband and 2 yr old daughter, we will apply this coming Tuesday. My worried is my husband is getting his salary only thru cash, and he does not have any bank account. Do youthink po pay slips will be enough to show a prrof of financial, or if i will open a savings account 2 days before the appointment just to show that her cash were transferred in that account. may possible poba madeny kpag ngopen ng account ng biglaan? or I can write a affidavit of support that the hotels and bookings will be paid by my father as his gift to us? Thank you po

Hi Rose. I’m sorry for the delayed reply (there was a death in the family). You mentioned that you were going to apply for a visa last Tuesday. I hope everything went well. I still sent a copy of the affidavit to your email, in case you will find it useful in the future. Also, for what it’s worth, if someone else is sponsoring any part of your travel expenses, it’s best to have that person make an affidavit of support. Opening a savings account 2 days before your appointment probably won’t help — in fact, most countries require a copy of your bank statement 3-6 months before application. For future purposes, I would suggest that you guys open a bank account and start building up your savings there, kahit pa-konti-konti lang muna. Again, I hope your visa application went well and you have a good trip.

Can you tell me how to make sponsorship letter/ affidavit for my fiance? She will only not be having salary slips, ITRs, bank statements. I’m sponsoring her on our honeymoon trip.

Thanks, Ankit Raghuvanshi

You can check out the sample affidavit of support in this article: https://smalltowngirlsmidnighttrains.com/2015/08/06/sample-affidavit-support-visa/

Good luck and best wishes to you both!

Hi! I have few questions in filling up visa application form. Because there are questions that needs to write to name of hotels/accomodations in the member of states. I have 6 accomodations should I write them all? And there’s a follow up question that I should provide the email add and address but its too many and the space doesn’t fit anymore? Hoping for your response soon. Thank you.

Hi Ciel! In that situation, I would usually just write the name of the first hotel that I will be staying in and then just provide a separate sheet of paper with the names and details of the other hotels. I hope that helps. Good luck with your visa and enjoy your trip! 🙂

Hello thank you. I have few more questions regarding applicant’s home address I am currently staying here in Tabuk because I am working here in Saudi and my application will be here as well but I am from Philippines. Which address I will put my address here in Saudi or in the Philippines? As well in in getting travel insurance which address I will put? Thank you for your response.

Hi Ciel. I think you should use the address where you are currently staying but I’m not sure, sorry.

Hell again. I would like to as where will im going to apply a visa? Here in saudi or there in philippines? Which one is better? Im currently eorking here in saudi. Thanks.

Hi Ciel! I really can’t say which would be better because I haven’t tried and don’t know anyone who has tried applying for a visa in Saudi… Maybe you could ask someone who has tried applying in Saudi what their experience was like. And I think it won’t really matter so much, I think what matters more is that you’ve got all the documents that you need. Good luck!

Dear i need student cover letter as i am applying for student visa therefore i need a sample can you help me regarding this

Hi Abid! I’m sorry, I don’t have a sample cover letter for a student visa. Good luck though!

HDli Ma’am, I am planning to apply schengen visa to Paris, with my bf invitation. He had his vacation here in Philippines last April,so now it’s my time to meet his family in France. My concerned is, I was separated almost 7 years with my previous husband, but in my passport it’s his surname I bring, because at the very beginning I used it, we are not annulled yet.Do I need to submit a marriage certificate? Or not? Thanks and more power to your page. ..

Hi Lodelyn! I’m not sure what’s really the best thing to do in your case, but…hmmmm…if I were in your position, I would just probably prepare a copy of the marriage certificate that has been marked Annulled, and then during the appointment, ask the visa officer if it’s needed. Better to be prepared, I think. Good luck with your visa, enjoy your trip, and thanks for your kind words! 🙂

hi, im from pakistan I was travel to france, which requirement Plz send me.

Hi Muhammad. Unfortunately I am not familiar with the visa requirements for Pakistanis wishing to visit France. I suggest you look up the website of the French embassy in Pakistan — the requirements should be there. Sorry I can’t be of more help. Good luck though!

Hi! Its me again:)) can i ask, where can we buy or book dummy train tickets? Thank you!

Hi cheese. I’m afraid I don’t know, I’ve never tried using dummy train tickets.

Ah i see, what about night train ticket confirmations? Do we need to purchase them for the visa application? I read in your cover letter that you submitted train ticket confirmations:)) thank you!

Hi Cheese! Yes, I purchased the night train tickets outright. It’s risky — what if my visa application gets denied, right? — but I bought them ahead of time for two reasons: (1) the train was going to be my accommodation for the night, so the train ticket would take the place of a hotel booking for that day, for visa application purposes; and (2) night train tickets tend to be cheaper if you buy them the moment bookings open, which is around 60-90 days before ETD. Regarding your question of if we *need* to purchase them for the visa application, I’m not sure — I *think* you can just specify in your application that you are taking the night train, that’s why you don’t have a hotel booking for that day, and if they ask if you’ve already bought it, you can just say that you will buy it if your visa gets approved. But, for me, the benefits of buying the train ticket ahead of time outweighed the risk, so I just purchased them outright and just prayed I would get a visa. 😀

Hi Both my husband and I need to write a letter for my new visa as I am znot from his country. Do you have any advice or something? I am also 4 months pregnant. And if i dont get a 6 months or longer visa my husband will miss the birth of his first born.

Pleasebplease please help.

Hi Alli. I haven’t tried writing a letter for anything other than a short-term tourist visa but my general advice would be to explain your situation in the letter and to back up all the facts you mention in the letter with documents (for example, an ultrasound report to document your pregnancy). Good luck.

Hi….I have applied for 2 months visa of Germany from Australia. I am a student here in Australia. I submitted all the required documents as per the check list. For Itinerary I gave hotel booking for 2 months and the flight booking. After applying, they gave me an email mentioning that, I need to give them my detailed itinerary of the proposed journey and the purpose of the trip. Later I submitted the document written by me….(the 60 days activities including my accommodation information)…Also I have attached my bus and train schedules in that document. Please give me suggestion that, This document is enough for what they required. Thanks in advance.

Hi Royen! Very sorry for the super-late reply. I hope you’ve gotten your visa by now. Have a great trip!

Do you have a word format cover letter? Thank you.

Sorry no. I didn’t make a template for it because I’m sure the consuls will find it strange if a lot of people suddenly had cover letters that sound the same. 😀

Hi, can you give an estimate of the money we should have in our bank to apply for a 10 day trip?

Hi Titiapot!

I’m so sorry for the super-delayed response, I must have overlooked your comment. You can read more about that here: https://smalltowngirlsmidnighttrains.com/show-money-visa/

Hi,im planning to go poland.can u help me about my cover letter.his my friend and last november he’s here in the philippines for holiday and now is my turn.what am i supposed to write in my cover letter.thank you

Hi Mia! I’ve never tried it, but I suppose if I were you, I would mention some of the details of your relationship, like when and where you met, how long you have been together, what are your future plans, etc. You can mention what you wrote here, that he’s been here in the Philippines, and now he wants you to visit him in Poland. Good luck!

Hi, I am applying for schengen visa to travel to Germany. I work as engineer at local municipality in Dubai, Shall I select the “Job Type” as “Civil servant” or “Others”?

Thanks in advance for your advice. Eyas

Hi Eyas! I’ve just taken a look at the drop-down list of occupations in the application form…and I’m also confused! But I believe “civil servant” connotes government office workers who do administrative work, so unless your job as an engineer mostly involves paperwork, I don’t think that would be a good fit… “Others” would be the safest choice, I think, it’s what I would choose if I were in your place.

Hi, I’m applying for Schengen Visa with my sister to Paris,we have an sponsor,do we need to provide also some proofs of income from our sponsor?though my mom works there and our sponsor is her partner,do we need bank statements too? Or do we need train tickets?do we need to state on our letter that our sponsor is my mom’s partner? Kindly give me an idea pls. Thanks in advance

To give you a more comprehensive idea about the requirements, you can read this: https://smalltowngirlsmidnighttrains.com/2016/02/27/schengen-visa-french-embassy-new/

Yes, you will need proof of income and sponsorship from your mom’s partner. You will also need to show how you are connected with your sponsor, so you can submit documents that prove your relationship with your mom (NSO birth cert) + proof of her relationship with your sponsor.

Hii I am dalip from India , I want information about my invitation letter for France . There have friend who make me invitation ,he find attestation de aquelle , its enough for me get a visa in India ?

Hi Dalip, I cannot possibly say whether anyone’s documents would be enough to get him/her a visa, because the only one who can say that for sure is the consul who makes the decision, and what anyone else will say will just be an opinion. My advice would be to just be meticulous with all your requirements, including your friend’s attestation — maybe find some correspondence that will document your friendship with your host. Good luck!

HI Mam how are you My Name is Rehan belong from Pakistan i need Sample cover letter for applying visa for Hungry i don’t know how to make this letter and its a need of hungry embassy for supporting documents for applying a tourist visa please reply me

Hi Rehan. I just sent you an email — please check your Inbox. Thanks and good luck!

Hi, I’m from India and travelling to Istanbul for a week. I am applying for Turkey Tourist Visa through VFS. Among the mandatory documents required an Itinerary/Cover Letter. May I have a sample for a week’s visit, since I understand that a similar practice is carried out for Schengen applications.

We currently offer a Schengen Visa Pack, which includes a sample cover letter and an itinerary template. For a more detailed description, as well as instructions for how to get a copy, please see this post: https://smalltowngirlsmidnighttrains.com/schengen-visa-sample-cover-letter-itinerary-affidavit-support/

Hi. Good day!! My daughter have a partner/boyfriend from Finland. Her boyfriend arrived here in Philippines last April 7, 2017 and went back to Finland April 20, 2017. He ask my daughter to apply for a Visa (Shengen) I guess, so she can go to Finland. Please help us how to apply for Shengen Visa here in Phils. and help us make a Cover letter whish is also a requirement. Her Boyfriend will go back here in Philippines this July 2017.

Thanks for your help. God bless.

Hi Sir Jun,

I have not tried applying for a Schengen visa through the Norwegian embassy — which handles visa applications for Finland here in the Philippines — so I’m afraid I can’t give your daughter any advice regarding that.

For the cover letter, we do offer a Schengen Visa Pack, which includes a sample cover letter that you can modify to fit your daughter’s situation. You can read a more detailed description and instructions for how to obtain a copy of our Schengen Visa Pack here: https://smalltowngirlsmidnighttrains.com/schengen-visa-sample-cover-letter-itinerary-affidavit-support/

By the way, you can read more about how to get a visa to visit Finland here:

http://www.finland.ph/public/default.aspx?nodeid=35405&contentlan=2&culture=en-US

http://formin.finland.fi/public/default.aspx?contentid=324099&nodeid=49459&contentlan=2&culture=en-US

I am nationality of india and i wants to apply for schengen visa to travel malta my husband friend is Eu member she is inviting & sponsoring me and covering all the expenses through out the stay … so how to write a cover leyter…. will the visa officer will ask my husband salary slip or bank statement…. as i am an house wife i don’t have proper bank statement …

Hi Josephine! If I were in your position, I would ask my European friend to make a formal Letter of Obligation (if your friend is French, she can do this at their city hall) and I would also submit my husband’s financial documents — the more people supporting the trip, the better. Good luck!

Im planning to apply schengen visa going to Spain and one of the requirements of the sponsor guarantee letter same lng ba yun ng affidavit of support pwede ba siya ang gumawa nun at kailangan pa ba ipa noterized? At sa documents ba ng sponsor pagsasamasamahin ba siya naka stapler as isang file? Hope you could help me this is my first time to apply, at gusto ko sabihin na sa lahat ng blogs na nabasa ko yung sayo ang detailed at klaro, have nice day and God Bless!

Hi Bella! If your sponsor is a Spanish citizen or resident, ask them to inquire at their local town hall regarding the sponsorship letter, kasi may specific document yata na dun sa town hall nila i-e-execute. Don’t staple the documents because the people at the visa application center might want to rearrange them. Good luck!

Follow up question ☺️ What other documents i need to prove to the consulate general that my sponsor is my bf he travel here in the philippines many time and we travel together local and abroad do i nned to include our pictures and photocopy of our old travel tickets thank you again!

Yes, just include them. Actually, just bring all the documents you can think of, tutal if they’re not necessary, the staff will just give them back to you naman.

Hi I been to uk as student from 2010 to 2013 and went just itly in end Of February for few days I lost my passport there and camback early I wana apply france Visa so how many chances and if I apply do they find out about my itly visa ?

I’m afraid I don’t understand what you mean by “how many chances.”

The visa application form includes a question about whether you’ve been issued a Schengen visa in the past 3 years, so that is where you will have the opportunity to mention that you had a visa to go to Italy just recently. I’m sure they have a database that they can access to verify that. If you have a photocopy or scan of your old passport (the one that was lost that had a Schengen visa) you should submit that as well.

can you please help me on how to make a Letter of Presentation, I am applying for a Schengen visa as part of our Diamond Resorts Dream Holiday which will kick on September 8 from Miami to London and we will be arriving in Barcelona on September 21 stay in Barceló,Raval Hotel in Barcelona before we embark on a Norwegian Cruise Line… Europe, Mediterranean 7 day cruise starting on September 24 ; the itinerary will be; Day 0…. Barcelona Day 1…. at sea Day 2….Naples Day 3….Civitavecchia/Rome Day 4….Livorno/Florence Day 5….Cannes Day 6….Palma de Mallorca Day 7….Barcelona

after the cruise we want to stay in Barcelona for a six (6) more nights and we will stay in Hotel Atiram before we fly back to Los Angeles on October 7.2017.

thank you and hope you can help me. God bless.

Hi Carmencita! I’m afraid I don’t really have the time right now to make a customized letter. I think what you wrote here is actually a pretty good start and all you have to do is just flesh it out a bit. Good luck!

someone please i’ve been asked for a motivation letter how should i provide it. help! plus an itinerary but am only taking a plan to namibia for 5 days and come back to South africa, but i don’t have any itinerary what should i do

Make one? 🙂 This one’s for Schengen visa applications but if you just need an idea for what to put in the letter and itinerary, you can avail of our Schengen Visa Pack .

Hello good evening.im asking about tourist visa in France Philippines passport.im desperated13 years ago .I’m employed what is requirements?

Hi Carmela!

You can take a look at this article for the requirements and procedure: https://smalltowngirlsmidnighttrains.com/2016/02/27/schengen-visa-french-embassy-new/

Hi want to avail your visa pack. how? and for 6 days itinerary.. within near Paris only

Thank you 🙂

Hi Shielady!

Thanks for your interest in our Schengen Visa Pack and Comprehensive European Itinerary. You can find a detailed description of these two packs, as well as instructions for how to avail of them, in these articles:

Schengen Visa Pack – https://smalltowngirlsmidnighttrains.com/schengen-visa-sample-cover-letter-itinerary-affidavit-support/

Comprehensive 11-day European Itinerary – https://smalltowngirlsmidnighttrains.com/2016/01/18/11-days-in-europe-sample-itinerary/#11-day-itinerary

Please take note, however, that the itinerary is ready-made, for an 11-day holiday covering Paris, venice and Rome. We do not offer customized itineraries at this time. However, if all you need is ideas for your own 6-day itinerary, then it will surely be helpful.

Good luck in advance!

I am planning to visit four countries (Netherlands, France, Switzerland, Italy ) with my husband and daughter and applying for a Tourist Schengen Visa via Italy Embassy since it remains my main destination . My Travelling dates are 18-Aug-2018 to 31-08-2018 .

Below are my queries which I am unable to get response from VFS office . Requesting your assistance on the below.

1) I already have a Business Schengen Visa applied through Belgium Embassy which expires on 14-06-2018 but unfortunately my official trip got cancelled and I could not use the Visa. Can I apply Tourist visa for August now or wait for existing visa to expire. Do I need to give some explanation in the covering letter for not using my Business Visa.

2) I have already booked train Tickets from Paris to Basel(Switzerland) and Spiez(Switzerland) to Venice (Italy) . But I have not booked advance Train tickets for travelling within Switzerland since I intend to buy Swiss pass when I reach Basel and that will make my within Switzerland Travel free. Please help whether I need to get Swiss pass in advance or I can buy when I reach there . Do I need to give this clarification as well in covering letter.

Hi Silky Puri,

If you will be applying for a Schengen visa through the Italian embassy, you can direct your questions to the VIA (not VFS) office as they will be the ones to receive your application and can give you guidance that’s more specific to the usual policies of the Italian embassy.

My five cents on your questions:

1. You don’t have to wait till your business visa expires. You probably don’t NEED to explain your unused business visa but it won’t hurt to quickly mention it (something like “I was previously granted a Schengen business visa, though the trip that did not push through”) and if they want more details, they can ask you.

2. I don’t think you need to buy a Swiss pass in advance. You can probably just in your itinerary that you will buy a Swiss pass upon arrival in Switzerland.

Share your thoughts! Cancel reply

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cover letter for visa france

Cover letter sample for Business Visa

March 27, 2019

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY

< your name>

< your city>

Subject: Subject: Puja XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Family

I <your name> have been invited by our partner company XYZ to attend a series of business meetings scheduled to take place in Frankfurt, Germany. The business tour will commence on 9 th of April, 2019 and end on 25th May, 2019. I will depart from Frankfurt, Germany to New Delhi, India on December 26. The total duration of my business trip is 7 weeks and 4 days.

My details are mentioned below.

Name Passport No.            Date and Place of issue     Date of expiry

Following documents have also been attached to support my application:

Bank statement of last six months

Invitation letter

Passport copy

Company bank statement of the last 6 months.

I request you to kindly issue me a single entry visa.

Thanking you

Yours faithfully,

<your name>

Cover Letter Sample for Business Visa

Cover Letter Sample for Medical Visa

Cover letter sample for Medical Visa

Subject: Subject: Puja XXXXXXX, Indian Passport No: XXXXXX, Schengen Medical Visa

I would like to apply for a Schengen Medical Visa upon the recommendation of my doctor XYZ for treatment at Germany’s LMN hospital. The Schengen Visa is required from April 9 to April 24, 2019.

I was diagnosed with PQR. I’ve sent my reports to Mr. DEF and he has agreed to treat me.

I’ve made all payments in advance whereas my employer has also granted me leave against the aforementioned date.

Hospital acceptance letter

Cover Letter Sample for Medical Visa

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Flight Itinerary For Visa
Flight Itinerary For Visa We provide verifiable flight reservation, hotel bookings and travel insurance for your visa application for any country without buying actual ticket.

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We at Flight Itinerary For Visa simplify the visa documentation process for you by providing verifiable documents at market competitive prices. Our services include Flight Reservation/Itinerary , Hotel Bookings or Proof of Accommodation , and Travel Medical Insurance . We also provide free templates for cover letters , sponsorship letters and invitation letters . Besides, we offer these services having a quality second to none. In case of any query, read our FAQs section and if the ambiguity persists, feel free to contact us through our 24/7 Live Chat Box.

Furthermore, we provide in-depth peep to our audience regarding ever-evolving and ever-changing visa’s rules and policies through our Blog section. If you want to have proper acquaintance with visa policies, visa documentation, visa requirements or any other related topic, just click on our Blog section and type the keyword (s) in the search box to get detailed answers to your queries.

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Do I Need To Submit a Cover Letter in My Schengen Visa Application?

If you are applying for France, Germany, Italy, and the Netherlands, a cover letter is not needed as it is not listed in the checklist as part of the requirements to be submitted in your Schengen visa application .

A cover letter usually contains the purpose of your travel, your dates and the places you are going to visit. However, these can already be seen in your application form and from your supporting documents (e.g. flight reservation, day to day itinerary).

On the other hand, if you are applying for Italy, an Introduction Letter addressed to the Italian Embassy is required to be submitted.

Shown below is a sample Introduction Letter. Click here if you want to download the full template.

Introduction Letter for Italian Embassy screenshot

Download the full template here

Go back to the main article: How to Apply for Schengen Visa: An Ultimate Guide for Philippine Passport Holders 

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Schengen Visa Cover Letter for Business / Tourist Visa

Schengen Visa Cover Letter for Business / Tourist Visa :

While Applying For the Schengen Visa for Business or Study, the most important role in this process is Cover Letter which is written to Embassy Counsel Officer. This is the information submitted regarding the justification for the purpose and conditions to travel in the Schengen Visa countries. Cover letter defines the intention to visit the Schengen countries while applying for the Schengen Visa with necessary details. Here this Article will explain about Schengen Visa Cover Letter.

Schengen Visa Cover Letter

Schengen Visa Cover Letter

When Applicants apply for the Schengen Visa, but Cover letter is an official interaction any sort of request where the traveller make intentions clear the need of this letter during VISA process before the Embassy Officer. It is the best chance to convince the VISA Counsel officers at Embassy or Consulates to explain the purpose of trip enclosing the all list of documents, trip itinerary & financial proofs. Self Introduction Letter for VISA can be for Tourist, Business, Student, Family Visa etc.

List of Schengen Countries:

Requirements for Covering Letter for VISA Application :

In the Schengen Visa Cover Letter for Business / Tourist / Student / Conference visa application, it contains some basic & mandatory information which must mention while writing during visa application process, as follows:

(a) Define the Clear Purpose of Travel to the Schengen Countries (i.e. Tourism / Studies / Official Purpose)

(b) Mention the Countries For Your Visit

(c) Who is Sponsoring Your Trip ? (Self Sponsored or Sponsored)

(d) If you are Self Sponsored then proof of expenditures of the trip.

(e) if your trip is Sponsored then show the proof of sponsorship letter for visa application and relationship with your sponsor.

(f) Brief of your flight and accommodation itinerary.

(g) Mention the list of the documents attaching with Schengen VISA application form.

(h) Clear the Intention to return back to your home country as the trip completed.

Cover Letter For Tourist Visa Application

EMBASSY OF THE FEDERAL REPUBLIC OF FRANCE No. 6/50G Shanti Path, Chanakyapuri, New Delhi 110021 India

Subject: Siddharth Singh XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Travel to Europe

Dear Sir/Madam,

I would like to travel to France between 22/07/2017 to 04/08/2017 as a tourist . As a Indian, I need Schengen visa for doing the same. This cover letter/ travel itinerary would explain in details of my trip and make a case for the issuance of my visa.

Below is the break through itinerary for my trip and what I intend to pursue.

22 July 2017 – Travel from New Delhi in India to Nice in France via booked flights. We will stay there for 3 nights. We will also visit Monaco and Cannes during our stay in Nice.

25 July 2017 – Travel from Nice to Paris in France via train. We will stay there for 2 nights.

27 July 2017- Travel to Antwerp in Belgium from Paris via bus and stay there for 5 nights.

1 August 2017- Travel to Amsterdam in Netherlands from Antwerp via bus and stay there for 3 nights.

4 August 2017-Travel back to New Delhi, India from Amsterdam via booked flights.

I am the bearer of all my travel expenses. I am making my own flight and hotel bookings. I have attached copies of my documents along with this covering letter as per the requirements posted for Schengen visa on France Consulate website.

I have been employed at< name of employer> in < address of employer> since March 2015 as Digital Marketing Manager.

My employer has approved my leave application against the aforementioned dates.

Please find enclosed the following documents to support my visa application attached below this cover letter in the order mentioned :

(1) Visa application form, duly dated and signed with attached passport-size pictures (2) Passport, showing my travel experience (3) Travel Insurance, coverage of €30,000 (4) E-ticket reservation for my flight (5) Hotel reservations for my holidays in the France (6) Employment and leave certificates showing approved leaves as well as the date I am expected to return to work (7) Income Tax Returns for the last 3 years (8) Bank Statements and Salary Slips for the last 3 months

I trust you will find that everything is in order. If you need to contact me for further clarification or additional details on my application .

I look forward to hearing from you. Sincerely,

Name: Phone Number: E-Mail ID:

Cover Letter For Business Visa Application

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY

< your name>

< your city>

Subject: Subject: Puja XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Business

I <your name> have been invited by our partner company XYZ to attend a series of business meetings scheduled to take place in Frankfurt, Germany. The business tour will commence on 9 th  of April, 2019 and end on 25th May, 2019. I will depart from Frankfurt, Germany to New Delhi, India on December 26. The total duration of my business trip is 7 weeks and 4 days.

My details are mentioned below.

Name Passport No.           

Date and Place of issue    

Date of expiry

Following documents have also been attached to support my application:

  • Bank statement of last six months
  • Invitation letter
  • Passport copy
  • Detailed itinerary
  • Proof of accommodation
  • Travel Medical Insurance policy
  • Company bank statement of the last 6 months.

I request you to kindly issue me a single entry visa.

Thanking you

Yours faithfully,

<your name>

Cover Letter For Employee As Business Visa

EMBASSY OF THE FEDERAL REPUBLIC OF Switzerland

Place (e.g. Delhi, Mumbai, Chennai etc.)

Subject: e.g. Application for Business visa favoring Mr. __

________ _ is a wholly owned subsidiary of the German Software company _________ __ is a market and technology leader in Client Enterprise Application Software, providing comprehensive solution for companies of all sizes and various industry sectors.

Mr.XYZ, our Software Engineer has been invited to Germany for attending business discussions with XYZ Bank in Germany. Mr. XYZ is required to visit Germany from August__, 2014 for a period of about 10 days.

XYZ India Pvt Confirm that all the expenses towards his travel, stay and insurance will be born by XYZ Ltd .We also guarantee the repatriation of Mr. XYZ back to India after completion of his Assignment.

We have enclosed the copy of the invitation and other relevant papers for your reference. Hence we request you to Kindly grant the necessary visa him to enable attend the ________ . Should you need any clarification, please free to contact us _____________

Thanking You

Yours Sincerely,

For _______Pvt Ltd

Contact no of the Signatory

Note: The letter must be written on a Company’s Letterhead.

Schengen Visa Sponsorship Letter for Parents

Sponsorship Letter is Different From Invitation Letter.

Immigration Officer

[Embassy Name]

[Embassy Address]

[Embassy Phone Number]

Subject : Sponsorship Letter for [Applicant’s Name] with Passport No. __________________

I, [Sponsor’s Full Name] currently residing at [Sponsor’s Home Address] , and a citizen/permanent citizen of [Country’s Name], am writing this letter in support of the visa application of my [parent/sibling/friend/other] , [Applicant’s Name].

The purpose of the visit of my [parent/sibling/friend/other] , [Applicant’s Name ] in the country of [Name of Country] is to [give the reason behind the trip]. He/she will be here from [Provide starting date of visit in format DD/MM/YY] to [Provide ending date of visit in format DD/MM/YY].

During the specified trip dates above, [we/he/she] will be visiting [Specify city/place names] . In addition, [Applicant’s Name] will be staying at [Sponsor’s Address or Hotel Address] . I will be covering all of the expenses of the trip, through [Provide means of funding].

Attached to this letter, please find all of the required documents to support the given statements.

Kind regards

[Sponsor’s name]

[Sponsor’s home address]

[Sponsor’s phone number]

[Sponsor’s occupation]

[Sponsor’s signature]

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Cover Letter for a Tourist Visa

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Invitation Letter from a Company For Visa Process

A cover letter for a tourism visa is a document that supports a visa application by demonstrating that the purpose of the trip is for leisure and recreational activities such as sightseeing or attending events. This letter provides details about the applicant’s planned itinerary, including the places they plan to visit and the activities they intend to participate in.

[Your Name] [Your Address] [City, State ZIP Code] [Email]

[Embassy Name] [Embassy Address] [City, State ZIP Code]

Subject: Application for Schengen visa for tourism purposes – [Your name]

Dear Sir/Madam,

I am writing to apply for a tourist visa to [destination country] for a period of [number of days/months] from [date] to [date]. My name is [Your Name] and I am a [nationality] citizen with passport number [Passport Number]. My purpose of travel is to explore the beautiful tourist destinations of [destination country].

I am excited to visit the famous landmarks, indulge in the local culture and try the authentic cuisine. My travel itinerary includes visits to [list some of the popular tourist attractions you plan to visit] and experiencing the vibrant local lifestyle.

During my stay in [destination country], I will be staying at [name of accommodation], which I have already booked for the duration of my trip. I have attached the confirmation of my hotel reservation along with my visa application .

I am currently employed at [name of your employer] as a [your job position] and have been working there for [number of years]. I have attached a letter from my employer granting me the necessary leave for my travel. I have also included my bank statements, which show that I have sufficient funds to cover my expenses during my stay.

Please find enclosed all the necessary documents required for my visa application, including:

Completed visa application form with attached passport-size photographs

Valid passport with [number of months/years] remaining validity

Travel insurance with coverage of [coverage amount]

Confirmed round-trip flight tickets

Hotel reservations

Bank statements

Letter from employer granting me leave

Proof of sufficient funds

I assure you that I will abide by the laws and regulations of [destination country] during my stay and will return to my home country upon the expiration of my visa. I will also make sure that I do not become a burden on your country’s social system.

Thank you for considering my application. If you need any additional information or documents, please do not hesitate to contact me. I look forward to hearing from you soon.

[Your Name]

Subject: Application for a Tourist Visa

I am writing to apply for a tourist visa to visit [destination country] for a period of [number of days] days, from [date] to [date]. I have attached all the necessary documents required for the visa application.

The purpose of my visit is to explore the beautiful sights and cultural heritage of [destination country]. I have been planning this trip for a long time and have always been fascinated by the rich history and scenic beauty of [destination country]. I am eager to experience the local cuisine, learn about the traditions and customs of the country, and immerse myself in the local culture.

During my stay, I have planned to visit popular tourist destinations such as [list of places to visit], attend cultural festivals, and engage in other leisure activities. I have made all necessary arrangements for my travel, including flight tickets, hotel reservations, and travel insurance.

I am currently employed as a [your job title] at [name of employer], where I have been working for [number of years]. I have attached a letter from my employer stating that I have been granted leave for the duration of my trip.

Please find enclosed the following documents to support my visa application:

Valid passport

Completed visa application form

Two recent passport-size photographs

Flight itinerary

Travel insurance

Letter from my employer

Itinerary of my trip

I assure you that I will comply with all the visa requirements and will not overstay my visa. I have strong ties to my home country and will return as soon as my visit is complete.

Thank you for considering my application. I look forward to receiving a positive response from you.

In summary, this cover letter is intended to support a tourism visa application by providing a detailed itinerary of the applicant’s planned trip, including the dates of travel, the purpose of the trip, and the places and events to be visited. The letter also highlights the applicant’s intent to return to their home country at the end of the trip, and their ability to support themselves financially during their stay. By providing a comprehensive and well-organized cover letter, the applicant can increase their chances of a successful visa application and ensure a smooth and enjoyable trip to their destination.

Invitation Letter from a Friend For Visa Process

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Sample Sponsorship Letter From Friend for Visa Process

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Home > Blog > How To Apply For A Schengen Visa As A Family Or In A Group

How To Apply For A Schengen Visa As A Family Or In A Group

Uncategorized on 14 Jan, 2023

Getting A Schengen Visa As A Family

Embarking on a group or family trip to Europe is a great opportunity to explore stunning locations with some of your favourite people. 

However, applying for a Schengen Visa is a key process you need to go through so that you can enjoy an awesome travel experience and create memories you’ll talk about for years. 

“ I am applying with a group/family. Do I need to provide a copy of every document for each member? ”

This is one of the most frequently asked questions we get.

People travelling together as a family or part of a group often reach out to us for assistance, as most Schengen Embassies and Consulates do not provide comprehensive information about the Schengen Visa family and group application.  

If you have your heart set on being on vacation with your loved ones and sharing wonderful moments together, here’s your complete guide to applying for a Schengen Visa as a family or in a group. 

Table of contents: 

  • Do you need to provide a copy of every document for each family or group member?
  • Everything you need to know when travelling to Europe with children

1. Do You Need to Provide a Copy of Every Document for Each Family or Group Member?

Applying For A Schengen Visa With Children

If you’re asking yourself whether or not you need to submit a copy of every document for each family or group member, the short answer is yes, you do. Each application is for every individual. 

It’s the same as when you’re applying for a passport. You can’t just go and fill in one form and get a passport for every single family member. Your Schengen Visa application is no different. 

For example, if you’ve got a family of five (three children and two parents), you need to submit five application forms. 

The key difference is that for yourself and your partner, your forms will talk about how you are going to fund your own travel. As far as your children’s applications are concerned, you need to outline that they are travelling with their family and that the trip’s sponsors are the parents. 

Therefore, each family or group member has to present their own set of documents, such as:

  • Schengen Visa application form
  • Two recently taken photos
  • Cover letter addressed to the Visa officers (for example, your minor child’s cover letter needs to outline that they will be travelling with their parents who are applying for a Schengen Visa at the same time).   
  • Original passport and photocopies of each page with stamp

You can find the complete list of documents you must submit with your application here . 

Now, let’s take a more in-depth look at the Schengen Visa requirements when travelling as a family with children. 

2. Everything You Need to Know When Travelling to Europe With Children

Family Travelling With A Schengen Visa

Europe may be known for its party destinations, refined bars, and high-end nightclubs, but it is also a perfect destination for families with children. 

Whether you want to go on an epic Disneyland Paris vacation with kids, walk in the footsteps of Rome’s gladiators, or enjoy the seaside idyll of the Athenian Riviera , Europe is one of the best places to visit with your family. 

However, before taking a trip of a lifetime with kids, you need to ensure that you and your family members have a Visa that enables you to freely travel within the Schengen Area .   

For example, if you’re travelling with children, you need to provide evidence that you are going to sponsor them and cover all of the expenses during your trip to Europe. 

Obviously, young children don’t have an income. They can’t prove income tax returns and probably don’t have enough money in their bank accounts, meaning that you will be the one providing for them financially.

For this reason, your bank statements must show proof that you have enough money in your bank account to cover the expenses for your children during your trip to Europe (while also writing a sponsorship letter for each of your children). 

For more details about the Schengen Visa required money, please check out our financial means test . Please do note that the minimum amount you must have in your account is applicable per person per day. 

So, if you’re travelling with children, make sure you include each of them when calculating the minimum amount you need in your account to apply for a Schengen Visa.

For example, if the minimum amount you need to have in your account to travel to Lithuania is €40 per day, and you travel with two children, you must have in your account at least €120 for each day you spend in the Schengen Area (€40 X 3, meaning €120).

This rule may vary according to the country you will be spending your vacation. For example, if you travel to Iceland, the minimum amount you must have in your account for stays up to 5 days is 269.60€  per person per day and 212.81€ per person per day if you apply for a Schengen Visa as a family or in a group.   

Please be aware that the minimum amount you must have in your account indicated by our financial means test is approximate. Typically, the minimum amount that an applicant must have in their account is regulated on a case-by-case basis. 

Also, if you travel with a minor child without the other parent accompanying you or travel with someone else’s child, you will need a letter of consent from the child’s parent(s) or legal guardian(s) to give permission for the minor to travel with you. 

The parental letter of consent is a mandatory document even if the children you are travelling with are relatives or family members (e.g., niece or nephew). 

For more details, please check out our guide to the Schengen Visa Parental Authorisation Letter . 

Child Going On Holiday With A Schengen Visa

Concerning the documents you must submit with your own application and the ones of your children, remember that you must provide a copy of every document for each family member (as mentioned in the first section of this post). 

For example, when you go to get a copy of your income tax return, you should get another couple of copies so that you can put them in each one of your children’s applications. 

You might be thinking, “We are a family travelling together. Why can’t we just submit one application for all family members?”.

That’s a great question. 

So, when you apply for a Schengen Visa as a family or in a group, the Visa officers may bundle your applications together to make the whole process a little bit easier. 

However, it is also possible that two different people review two different applications. For example, a Visa officer reviews your application and another Visa officer reviews your child’s application.

For this reason, you are not allowed to submit one copy of every document for all family or group members. 

Here’s another key element you need to consider when applying for a Schengen Visa for your minor children. 

While your application will be around documents proving your financial means (e.g., payslips , bank statements, etc.) that will be bundled in for your application and the ones of your children, other documents such as flights and accommodation are slightly different. 

This means that you will need to have flight reservations in the names of each one of your children. Their flight reservations do not need to be included in your application. They just need to go into their documents and their application.  

As far as the Schengen Visa interview is concerned, only one parent can accompany a minor child when attending the interview with the Visa officers (in some cases).

But as a general rule, each family member must appear unaccompanied when holding the Schengen Visa interview. This rule is valid if your children are over 12 years old. 

Children under 12 years of age do not have to appear for the application interview, as highlighted on the official websites of the Embassy of Germany in Manila and the Embassy of Hungary in Baku . This is because children under 12 years do not need to give their fingerprints, which you need to provide during the Embassy appointment.     

Family Vacation In The Schengen Area

Conclusion : For opportunities to create happy memories that will last a lifetime, look no further than a family holiday in Europe and the Schengen Area.

Yes, applying for a Schengen Visa as a family or group may seem overwhelming and stressful. Still, if you know the exact steps to take to apply for you and your children, your Schengen Visa application process will be seamless and hassle-free. 

Do you have questions concerning your Schengen Visa application? Or, do you want to ensure that you have all of your documents filed correctly and have the highest chance of being approved? In that case, do not hesitate to get a free consultation for yourself and each of your family members. Our Visa experts will take just a couple of hours to assess your situation and give you the next steps you need to follow to get your Schengen Visa and make the most of your family vacation!    

Confused Where To Start?

If you are confused, worried or stuck, the best next step to take is to Get a Free Consultation .

The session takes 5 to 10 minutes, starts immediately and you will get our advice delivered to your inbox by a Visa Expert within 1-2 hours. This is not a video or phone call, it is just like a live chat, where we can understand your situation better and an expert shares what you should do next.

There is no commitment to use our services at all, we just provide you advice based on our assessment of your situation and give you the next steps you need to follow to get your Schengen visa.

Click the Free Consultation button below to get the information you have been searching for

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Rishi Sunak apologises for ‘calamity’ of infected blood scandal

Families of victims of the contaminated blood scandal outside Westminster Central Hall after the release of the Langstaff report

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Anna Gross , Laura Hughes , George Parker and Franklin Nelson

Roula Khalaf, Editor of the FT, selects her favourite stories in this weekly newsletter.

UK Prime Minister Rishi Sunak said he was “truly sorry” for the horrors of the NHS infected blood scandal as he told the House of Commons he wanted to make sure “nothing like this can ever happen in our country again”.

The apology followed the publication of the final report of the damning public inquiry into the decades-long infected blood scandal, which found that the British state was guilty of a “chilling” and “pervasive” cover-up.

Sir Brian Langstaff, chair of the infected blood inquiry, said on Monday 30,000 men, women and children had been “knowingly exposed to unacceptable risks of infection” through contaminated blood products provided by the NHS between the 1970s and early 1990s

More than 3,000 people have died so far after contracting HIV, hepatitis C and other diseases from the tainted products.

Speaking in a sombre Commons, with some of the victims looking on, Sunak undertook to set up a massive compensation scheme, with estimates it could eventually cost more than £10bn.

“Whatever it costs to deliver this scheme, we will pay it,” Sunak said. Full details of the scheme, which will pay out to those “infected and affected” by contaminated blood will be set out on Tuesday.

Sunak acknowledged the British state had been involved over decades in the callous mistreatment of patients and engaged in a cover-up. The prime minister said the affair “should shake our nation to its core”.

He offered a “wholehearted and unequivocal apology” on behalf of the British state over the “calamity” of the scandal, which wrecked tens of thousands of lives and left victims fighting for decades for justice.

A poster on the side of a van publicises the infected blood scandal

Sir Keir Starmer, Labour leader, said all political parties carried the blame. Addressing victims of the scandal, he said: “Collectively we failed to protect some of the most vulnerable in our society. Politics itself failed you.”

Amanda Pritchard, NHS England chief executive, apologised on Monday to the victims who had been “badly let down” by the health service. 

Langstaff’s final report of the seven-year inquiry found a “catalogue of failures” that led tens of thousands of NHS patients to receive blood products contaminated with HIV and hepatitis C.

Citing the government’s refusal to agree to a public inquiry until 2017, he also accused healthcare staff, ministers and officials of “a lack of openness, transparency and candour . . . such that the truth has been hidden for decades”.

The NHS and successive governments had adopted a culture of defensiveness and oversaw the “deliberate destruction of some documents”, he added.

The inquiry found some patients with bleeding disorders, including children, had been experimented on without their or their parents’ informed consent.

One site for these experiments, the report said, was a Hampshire boarding school for children with disabilities, where pupils “were often regarded as objects for research” and the risks of treatment were “well known” to clinicians.

Rishi Sunak in the House of Commons

Langstaff also found that patients who had tested for HIV and hepatitis C were not told of the results of their tests “for weeks, months or even years”, affecting their ability to manage health conditions.

He said it was not in his remit to suggest civil or criminal proceedings be brought. No one in the UK has ever been prosecuted in relation to the scandal, unlike in countries such as France.

Sunak promised to review recommendations by Langstaff to avoid any repeat of the scandal, widely seen as the worst treatment disaster in the history of the NHS.

The prime minister said the NHS scandal bore the hallmarks of other major scandals that involved the covering up of evidence and the scapegoating of victims, including the Hillsborough football stadium disaster in 1989.

The state is also facing a big compensation bill to pay sub-postmasters wrongly accused of fraud in the Post Office Horizon IT scandal.

Starmer said he supported Sunak’s commitment to provide full compensation to all those infected and affected by the scandal. The cost will nonetheless add to the funding constraints of whichever party forms a government after the election.

Treasury officials said this would not affect the ability of chancellor Jeremy Hunt to cut taxes, possibly in a pre-election Autumn Statement.

The compensation payments will be treated as capital spending, incurred as one-off costs in individual financial years.

They said they were therefore unlikely to have an impact on Hunt’s crucial fiscal rule, which states that debt must be falling as a share of GDP in the fifth year of the economic forecast, compared with the fourth year.

Earlier this month Hunt told Sky News: “There will be an impact on the public finances but it won’t have any impact on long-term public spending or long-term levels of taxation because this is a one-off payment.”

Letter in response to this article:

Failed NHS whistleblower referral: make it an offence  /  From Professor Sir Denis Pereira Gray, Former Chairman, Academy of Medical Royal Colleges, Exeter, Devon, UK

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