how to make a presentation template

Create and save a PowerPoint template

When you create a presentation and then save it as a PowerPoint template (.potx) file, you can share it with your colleagues and reuse it again. To create a template, you'll need to modify a slide master and a set of slide layouts.

  Choose from thousands of free templates to download at Microsoft templates

Click a heading below to open the section and see detailed instructions:

Create a PowerPoint template

Open a blank presentation: File > New > Blank Presentation

On the Design tab, select Slide Size > Custom Slide Size and choose the page orientation and dimensions you want.

On the View tab, in the Master Views group, choose Slide Master .

On the View tab, click Slide Master

The slide master is the largest slide image at the top of the slide thumbnail list, to the left of your slides. Associated slide layouts are positioned beneath the slide master.

Slide Master

To make changes to the slide master or slide layouts, on the Slide Master tab, do any of the following:

To add a colorful theme with special fonts and effects, click Themes , and choose a theme from the gallery. Use the scrollbar on the right to see more themes.

PowerPoint themes

To change the background, click Background Styles , and choose a background.

PowerPoint background styles

To add a placeholder (to hold text, a picture, chart, video, sound, and other objects), in the thumbnail pane, select the slide layout that you want to hold the placeholder, and do the following:

Click Insert Placeholder , and select the type of placeholder you want to add.

Shows the Insert Placeholder button in the Slide Master View in PowerPoint

On the slide master or slide layout, click and drag to draw the placeholder size.

Tip:    To resize a placeholder, drag the corner of one of its borders.

To move a placeholder around on a slide master or slide layout, select the edge and then drag it into a new position.

Moving a placeholder on a slide

To remove an unwanted placeholder in a slide master or slide layout, select it in the slide thumbnail pane, and then select the border of the placeholder on the slide and press Delete.

To set the page orientation for all of the slides in your presentation, click Slide Size > Custom Slide Size .

Custom Slide Size menu option

Under Orientation , choose Portrait or Landscape .

Click Portrait

Save your presentation as a PowerPoint template (.potx)

On the File tab, click Save As (or Save a Copy , if you are using Microsoft 365).

Under Save , click Browse to open the Save As dialog box.

Click the Browse button near the bottom of the pane to open the Save As dialog box

In the Save As dialog box, in the Save as type list, choose PowerPoint Template .

Save as a PowerPoint Template

When you choose the "template" type, PowerPoint automatically switches the storage location to the appropriate folder, the Custom Office Templates folder.

In the Save As dialog box, in the File name box, type a file name for your template, or do nothing to accept the suggested file name.

Select Save .

To use your template for a new presentation, click File > New . Then click Custom > Custom Office Templates , and then double-click the template you saved.

how to make a presentation template

Apply a template to a new presentation

See Apply a template to your presentation .

Create your own theme in PowerPoint

Save a slide design (theme) as a template

Edit, change, or delete a placeholder

What is a slide master?

What is a slide layout?

Create and use your own template in Microsoft 365 for Mac

How to make a branded PowerPoint presentation

Important:  Office 2010 is no longer supported . Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support. Upgrade now

On the File tab, click Save As , in the File name box give your template a name, and then in the Save as type box, select PowerPoint Template (*.potx) .

Save your presentation as a .potx file

Click a heading below to open the section and see the instructions:

To begin creating the template that you'll use in your presentation, do the following:

Open a blank presentation.

On the Design tab, select Page Setup , and choose the orientation and page dimensions you want.

On the View tab, in the Master Views group, click Slide Master .

Tip:    In Slide Master view, in the slide thumbnail pane, the slide master represents the larger slide image, and the associated layouts are smaller, positioned beneath it.

Slide Master with layouts

1. Slide master

2. Associated layouts

To customize the slide master and associated layouts, do one or more of the following:

To remove an unwanted, default placeholder from a layout , in the slide thumbnail pane, click the slide layout that contains the placeholder , click the border of the placeholder in the presentation window, and then press DELETE.

To add a text placeholder , in the slide thumbnail pane, click the slide layout that you want to contain the placeholder, and then do the following:

On the Slide Master tab, in the Master Layout group, click Insert Placeholder , and then click Text .

Click a location on the slide master, and then drag to draw the placeholder.

Type descriptive text that prompts the users of your template to enter specific information.

To add other types of placeholders that contain content such as pictures, clip art, screen shots, SmartArt graphics, charts, movies, sounds, and tables, on the Slide Master tab, in the Master Layout group, click Insert Placeholder , and then click the type of placeholder that you want to add.

To add character by using color and a background, do one of the following:

To apply a theme (to include color, formatting, effects, in a layout) to your presentation, on the Slide Master tab, in the Edit Theme group, click Themes , and then select a theme.

To change the background, on the Slide Master tab, in the Background group, click Background Styles , and then select a background.

To save your template, click the File tab , and then click Save As .

In the File name box, type a file name, or do nothing to accept the suggested file name.

In the Save as type list, click PowerPoint Template (.potx) .

When you choose the "template" type, PowerPoint automatically switches the storage location to the appropriate folder, the \Program Files\Microsoft Office\Templates\ folder.

To use your template for a new presentation, click File > New . Then click My templates . In the New Presentation dialog box, select the template you saved, and click OK .

If you need assistance applying your new template to a presentation, see Apply a template to your presentation .

On the File tab of the ribbon, select New, then select the My Templates  button.

Links to more information about PowerPoint templates

Apply a template to your presentation

Understand the difference between PowerPoint templates and themes

Important:  Office 2007 is no longer supported . Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support. Upgrade now

To apply a new or different PowerPoint 2007 template that already exists, see Apply a template to your presentation .

Best practice for creating a template

When you create a template, add any content to the slide master in Slide Master view that you want to protect from being changed by users of your template, such as instructional prompt text, logos, header and footer information, subject matter content, a background, formatting, colors, fonts, and effects.

Users of your template will work in Normal view, guided by the instructional prompts that you added. The template users will replace the instructional prompt text and other placeholder content with data that is specific to their own project or presentation.

On the View tab, in the Presentation Views group, click Slide Master .

On the Slide Master tab, in the Edit Master group, click Insert Slide Master .

In the slide thumbnail pane, the slide master represents the larger slide image, and the associated layouts are positioned beneath it.

Many presentations contain more than one slide master, so you may have to scroll to find the one that you want.

To begin customizing the slide master, do one or more of the following:

To remove any of the built-in slide layouts that accompany the default slide master, in the slide thumbnail pane, right-click each slide layout that you don't want to use, and then click Delete Layout .

To remove an unwanted, default placeholder, in the slide thumbnail pane, click the slide layout that contains the placeholder, click the border of the placeholder in the presentation window, and then press DELETE.

To add a text placeholder, in the slide thumbnail pane, click the slide layout that you want to contain the placeholder, and then do the following:

To add other types of placeholders that contain content such as pictures, clip art, SmartArt graphics, charts, movies, sounds, and tables, on the Slide Master tab, in the Master Layout group, click the type of placeholder that you want to add.

To apply a theme (to include color, formatting, effects, in a layout) to your presentation, on the Slide Master tab, in the Edit Theme group, click Themes , and then click a theme.

To change the background, on the Slide Master tab, in the Background group, click Background Styles , and then click a background.

To set the page orientation for all of the slides in your presentation, on the Slide Master tab, in the Page Setup group, click Slide Orientation , and then click either Portrait or Landscape .

To add text to appear in the footer at the bottom of all of the slides in your presentation, do the following:

On the Insert tab, in the Text group, click Header & Footer .

In the Header and Footer dialog box, on the Slide tab, select the Footer check box, and then type the text that you want to appear at the bottom of your slides.

To display the footer content on all slides, click Apply to All .

For more information about using footers, see Show footer information on your slides .

Save a presentation as a PowerPoint template (.potx)

In the Save as type list, click PowerPoint Template (*.potx) .

If you need assistance applying your new template to a presentation, see Apply a template to a new presentation .

You can't create a template in PowerPoint for the web. You have to use a desktop version of PowerPoint instead.


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How to create a PowerPoint template (step-by-step)

  • PowerPoint Tutorials
  • Presentation Design
  • August 1, 2019

We pulled this EPIC blog post together to show you how to create a PowerPoint template. Right off the bat, creating a PowerPoint template for your company, or for your team is no small task. There are both a lot of design decisions to make, and a lot of things that need to be properly set up in PowerPoint.

If you stumbled upon this blog post by accident, you might be wondering what a PowerPoint template is, and why do you need one.

In short, a template is a set of pre-built slide layouts and defined formatting to help you quickly create brand consistent and professional PowerPoint presentations.

Below is an example of the properly built template you’ll learn how to create throughout these PowerPoint tutorials.

Example of the custom powerpoint template I will create in this tutorial

Time Saving Tip:  You can save yourself a bunch of time by first buying a professional PowerPoint template and then tweaking it to meet your needs.

To see the 4 best places I recommend finding professional PowerPoint templates online (and why I like them),  read my guide here .

If you and your team make lots of PowerPoint presentations, a properly built template can save you THOUSANDS of hours building and editing your slides (no joke).

On the flip side, if your template is broken (which many are), it can make working in PowerPoint a nightmare.

Chances are that if your current PowerPoint template is difficult to work with, you are using a broken template. This tutorial will help you fix it (fast).

[Watch] How to create a template in PowerPoint

This is the first of three parts for how to create a PowerPoint template. If you prefer to watch over my shoulder as I do this (and explain it to you), click play below.

If you are more of a reader or want to quickly jump around these different template topics, scroll beneath the video for step-by-step instructions.

Both options will help you achieve the same end results, and that is creating a template for your PowerPoint presentations.

Part #1. Creating Your PowerPoint Template Slide Backgrounds

In the first part of this tutorial, you’ll discover how to create your own slide backgrounds and how to:

  • Build the overall frame for your template
  • Use and navigate the PowerPoint Slide Master (and how the Parent and Child
  • Slides work together)
  • Use the different paste special options
  • Add a pattern background to your slide
  • Crop images to fit your entire slide background
  • Add a radial gradient fill to a shape with transparency
  • Add new guides and move them around on your Slide Master

1. Set the colors for your template

The first step when creating a template in PowerPoint is to select a color scheme for your template (preferably one that reflects your company’s brand image).

To select a color scheme for your template, inside of PowerPoint, navigate to the Design tab, and open the Variant options .

In the Design tab in PowerPoint, open the color dropdown to pick the theme colors you want for your PowerPoint template

To choose a color scheme for your PowerPoint template, simply:

  • Navigate to the Design tab
  • Open the More variants options
  • Click on Colors to open the dropdown
  • Select the color scheme you want to use

If you want to use a color scheme that isn’t listed here, you can create your own.

Selecting a new PowerPoint theme changes all the default colors you have to work with inside your presentation (allowing you to maintain consistent formatting throughout).

Your theme colors will be reflected in all of your color dropdowns as pictured below (with pre-populated variants for those colors).

The default Office PowerPoint theme colors vs. a custom PowerPoint theme colors you can use for your PowerPoint template

2. Set the fonts for your template

To navigate to your PowerPoint Slide Master, simply:

  • Navigate to the View tab
  • Select the Slide Master command

The next step is to select a font pairing for your template, which you can also do in the Design tab, under Variants.

NOTE:  This is one of my top PowerPoint template tips, and is one you don’t want to mess up. To see my 9 other top tricks for your PowerPoint templates,  read my guide here .

You can change the fonts of your PowerPoint template on the Design tab in the Fonts options

  • Click on Fonts
  • Select the font combination you want to use

Example of switching your font from Calibri Light to Ostrich Sans Bold

The ability to make this kind of macro level formatting is one of the major benefits of creating a PowerPoint template. You set your formatting in one place, and it updates throughout your entire presentation (amazing!).

Once you have your colors and fonts selected, you are ready to create the framework. This includes your slide backgrounds and other common design elements you will want in your presentation.

3. Navigate to the Slide Master View

In order to properly create the slide backgrounds for your template, you’ll need to create a presentation framework on the Slide Master.

To navigate to your slide master in PowerPoint, click the View tab and select Slide Master

To choose a new font combination for your PowerPoint template, simply:

Inside the Slide Master , you’ll see two sets of slides on the left as pictured below:

#1. The Parent Slide (the bigger slide) is where you want to make the macro-level edits that you want to see reflected on the majority of your slides. For example, this is likely where you will want to see things like your company logo or any corporate branding design element.

#2. The Child Slides (the smaller slides) are where you want to customize the individual layouts. For example, your title slides and divider slides may look quite different from the rest of your slides, which is why they’ll have their own Child Slides.

Picture of the Parent slide vs the child slides in your slide master

Warning : Although you can delete the Child Slide layouts within a presentation, I don’t recommend it.

As Julie Terberg and Echo Swinford point out in their book on templates, “Building PowerPoint Templates Step by Step with the Experts”, if you delete these Child Slide layouts, you are likely to encounter formatting issues and errors when copying and pasting between your templates down the road.

So unless you are 300% sure you are never going to use these layouts (and nobody on the planet is ever going to send you a slide deck with one of these layouts), I don’t recommend deleting them.

4. Customize your Parent Slide background

Now that you are on your Slide Master, you’ll want to start by formatting your Parent Slide.

That’s because the formatting that you set on your Parent Slide will affect all of the other slide backgrounds within your template.

Do not delete the custom slide layouts that come with PowerPoint unless you are one hundred percent sure you will never use them

A. Choose your PowerPoint template's background

Next, you are going to format your slide background with the various design elements you want for all your slides.

In the example below, I’ve chosen a pattern for my template that is minimalist and modern. You can download and insert any picture or pattern you want to use as your slide background image.

Example inserting a textured picture to use as a slide background for your Powerpoint template

B. Crop to Aspect Ratio

To crop an image to the 16:9 Aspect Ratio, follow the steps listed above.

If you are using a picture for your slide background, the fastest way to make it fit on your slide is to crop it using the Aspect Ratio Crop tool. To do that, simply:

  • Select the background image you have pasted on the slide
  • Navigate to the Format tab
  • Open the Crop dropdown
  • Open the Aspect Ratio options
  • Choose your aspect ratio. In the picture above I chose 16:9 for widescreen to match my slide dimensions (another common aspect ratio is 4:3 for printed slides).
  • Adjust your photo within the frame
  • Hit the Crop command again or hit Esc on your keyboard

This makes resizing the image to fit your template easier without having to worry about any warping.

Picture Cropping: Want to expand your knowledge and learn more about how to crop pictures in PowerPoint? Read our cropping guide here

C. Fill out your slide background

To make the image fit your entire slide space, there are two options.

Option #1. You can simply drag the handlebars to expand the image. Just make sure you hold the Shift key while you enlarge your image, so you don’t accidentally warp it.

Example cropping an image down to fit as the slide background for our template

Option #2. You can resize your image more precisely:

  • In the Shape Width box, enter 13.33 and hit Enter on your keyboard
  • Drag the image in the center to fit the entire slide

NOTE: In my example in the video above, I wanted a smaller pattern. That’s why I duplicated the background image so that I have two smaller images next to each other.

And then I made sure to group the two images together so that they function as a unit.

The final example of the background shown below is the result of that. And because the image is set on the Parent Slide like this, by default it will show up as all the slides in my PowerPoint template.

Example of the Parent slide background showing up on all of the child slide layouts in the slide master view

After resizing your background image, you will want to send it back behind all other elements.

After resizing your background image, send it to the back so your content placeholders are visible on your slide master

To send the image backward, simply:

  • Select your background image
  • Navigate to the Picture Tools Format tab
  • Click on the Send Backward dropdown
  • From the dropdown menu, select Send to Back

This sends the background behind the text as shown in the picture below. This makes all the Parent Slide content placeholders visible again on your slide.

Example of text not clearly visible against the slide background image for my template

D. Create a semi-transparent gradient layer

With the slide background set for my PowerPoint template, I’m additionally going to make the slide background less visible by adding a semi-transparent layer.

That’s because as you can see in the picture below, the text is not clear against the background image I used. This will make it hard for people to read my slides during a presentation.

In the steps below, I will use the old method (non-Office 365 subscription) for creating a transparent background in PowerPoint. If you have an Office 365 subscription and want to see the brand-new way to create a transparent image, see our guide here .

Step #1. Insert and format a rectangle

Example inserting and formatting a rectangle with no outline in PowerPoint

To insert and format a rectangle in PowerPoint, simply:

  • From the Insert Tab, click on the Shapes gallery, and select a rectangle (mine is on my QAT).
  • Draw in the rectangle so that it covers your entire background image (for this to work, your rectangle needs to be the same exact size as the image you want to make transparent).
  • Remove its outline by going to the Shape Outline dropdown and selecting No Outline .

Step #2. Add a gradient fill

Right-click your rectangle and select Format Shape to get at your gradient options

With the rectangle still selected, make the following adjustments:

  • Select your rectangle and click Format Shape to open the Format Shape dialog box. This gives you a wide variety of formatting options you can use to format your shape backgrounds for your template.
  • Select the Gradient fill.
  • In the Type dropdown, select Radial .
  • For the Direction , select the “from center” option (in the middle).
  • In the Gradient stops bar, select the first gradient stop, and from the fill Color dropdown, select white. Under Transparency , enter 5 %. So that it almost looks 100% white in the middle.
  • Next, select the second gradient bar and drag it to the right. From the fill Color dropdown, select white. For Transparency , enter 10%.
  • Then, select the third gradient bar and drag it to the right. From the fill Color dropdown, select white. For Transparency , enter 10%.
  • Finally, select the last gradient bar and drag it to the right. From the fill Color dropdown, select white. For Transparency , enter 60%.

Using the gradient fill options described above, your rectangle should look like mine, with some of your text bleeding through it.

Example using the Format Shape dialog box and adding gradient stops to create shading for our rectangle

Close the Format Shape pane and you’re all set with your gradient formatting.

As a final step, right-click your gradient rectangle and select Send to Back and then Send Forward so that it sits behind your placeholders but on top of your pattern background.

Example of the gradient rectangle on top of the slide background image, making the text easier to read

5. Add a slide background design element

Inserting a white shape with no outline over the slide.

As a next step, I’m going to add a bright bar down the right-side of my slide as a nice design element. To do that, simply:

  • Navigate to the  Insert tab and select the  Shapes dropdown.
  • Select a  Rectangle and draw it on the right-hand side of your slide. Make sure to place it on the edge of your slide.
  • Select No Outline

Note:  Make sure you are adding this to your Parent Slide and not a Child Slide. This automatically populates the design element on all the Child Slides.

That’s the power of creating a PowerPoint template – you add a design element in one place, and it shows up throughout your presentation.

Example of the slide background images populating to all the child slide layouts within the PowerPoint template

6. Add and edit your guides

In PowerPoint, guides help with formatting, positioning, and slide-to-slide consistency.

Consider guides as the anchors on your slide that help you to consistently align your objects. It’ s an optional step, but I recommend adding them to your template.

From the view tab, select Guides and then adjust the guides on your slide master to set the guides for your presentation

To add guides to your PowerPoint template, simply:

  • Click on the View tab
  • Select Guides . Notice that there are two guides: one vertical and one horizontal. 
  • To move a guide, place your mouse over it , and when your cursor becomes a double-headed arrow, drag the guide to where you want it on your slide.

For now, I will simply place my guides on the edges of the slide, to create a “bleed area” in case part of the presentation gets cut off in print.

We will look at adding more guides in part #2 of this series.  To add a new guide, simply start dragging an existing one, and then hit the Ctrl key on your keyboard before you let go.

Depending on how you set up your guides, they tell users where they should and shouldn’t be placing content on your slides.

Part #2. Setting up your template placeholders and footers

With your slide background now set up, let’s nail down the following three placeholders on the  Parent Slide :

  • Title placeholder
  • Content placeholder
  • Date and time, Footer, and Slide Number placeholders

Example of a PowerPoint template's default placeholders on the Parent slide

And even if you don’t want to use these placeholders on all of your slides, it’s still important to set and format them on your Parent Slide.

Why? Because if you don’t, you run the risk of letting default formatting slip through the cracks and ruin an otherwise perfect template.

Later in this tutorial, you’ll learn how to tweak your slide layouts away from the Parent Slide if that’s what you want to do.

1. Format the Title placeholder

There are a number of ways in which you can format your placeholders and there is no right or wrong formatting.

But before we dive into that, let’s talk about what placeholders are.  Placeholders are blank spaces that are designated for certain types of content.

You set these on your Slide Master so that they are locked when people fill them in when building their PowerPoint slides using your template.

Three keys to remember about your content placeholders are:

  • They can only be set and edited (for real) on your Slide Master.
  • Only text typed into your placeholders will show in the Outline View of your presentation.
  • Only text that has been typed into your placeholders will change fonts automatically when you change your theme’s fonts.

You can change the font size, alignment, size, position, etc. of your placeholders to meet your requirements. Below I’ll run you through the most common formatting elements.

A. Change the font size

Before you start formatting your placeholders, make sure you are on your Parent Slide. We will focus on formatting your Child Slide layouts later.

Changing the Title placeholder's font size up in the Ribbon's Home tab

As a first step, let’s change the font size of the title placeholder:

  • Select your title placeholder
  • In the Font Size  dialog box, enter 40 (or whatever size you want)

B. Resize and position the placeholder

Resizing and positioning your Title placeholder on your Parent Slide

Next, adjust the size and position of your title placeholder. To do that, simply select the placeholder and:

  • Use the four-headed arrow cursor to move the placeholder to where you want it on your slide.
  • With the placeholder still selected, drag the resizing handles (the 8 little white circles) in or out to resize the placeholder.

There is no right size and position for your title. You’ll simply want to make sure that it fits your slide.

You’ll also want to think about how much text you’re expecting people to type into the placeholder for their slides. Make sure the placeholder is big enough to fit the typical scenario.

C. Set your vertical text alignment

To align your text to the bottom of a placeholder, select the placeholder, and then from the Home tab, open the text alignment dropdown and select Bottom

Next, set the vertical text alignment for your title. To do that:

  • From the Home tab, select the Align Text dropdown menu
  • Choose your desired vertical text alignment (I’ll choose Bottom for mine)

Unless you have a specific reason to do otherwise, I recommend that you choose Bottom for your vertical text alignment. That way your title text will always stay perfectly aligned at the bottom, from slide to slide.

This helps avoid jumping titles for any slides that have more than one line of text. On the flip side, if you plan on having short titles for all your slides (no more than one line), I recommend using the Middle text alignment instead.

Regardless of what you decide, make sure you test different title lengths to see what will work best for your PowerPoint template.

D. Align the guides to the title

Since we added our guides in the first part of this series, now we’ll set them to align with our title.

  • Drag your Horizontal Guides to match the top and the bottom of your title placeholder (add more guides if necessary)
  • Drag your Vertical Guides  to match the left-hand and right-hand sides of the title placeholder (add more guides if necessary)

To add a new guide, simply start dragging an existing one, and then hit the Ctrl key on your keyboard before you let go.

Adjusting your guides like this will make aligning objects on your slides much easier as your Smart Guides will automatically snap them together.

Example using Smart Guides in PowerPoint to perfectly align a placeholder on the slide master

Note: If your Guides are not visible, simply right-click on a blank part of your slide and select Grid & Guides, and then Guides. That will turn them on. Alternatively, you can go up to the View tab in the Ribbon and select Guides inside the Show area.

2. Format the Text placeholder

The Text placeholder on your Parent Slide is special in that it will dictate the default formatting of all the other content placeholders in your presentation (except for the Title placeholder and the Footer placeholders).

Demonstration of how the Content placeholder on the Parent Slide affects the text placeholder on Child Slides.

Setting the default here on the Parent Slide is important because it makes it a lot easier to make fast and consistent changes to swathes of content down the road.

Later in this template series, I will show you how to format away from this default behavior on the Child Slides. But first you want to set its default formatting.

A. Resize and position the Text placeholder

Resizing and position the text placeholder on your slide where you want your users to type text

The first thing to do with your Text placeholder is change its position and/or size so that it’s exactly aligned with the Title and Footer placeholders. To do that:

  • Select the Text placeholder and when the cursor becomes a four-headed arrow, drag the placeholder to the top and left side so that it is aligned with the Title placeholder.
  • With the placeholder still selected, use its sizing handles to adjust its size until it is just right (factoring the amount of text that you predict you’ll type in, as well as the alignment with the other placeholders).

B. Align the guides

Dragging the Guides to fit around your Text placeholder on your Parent Slide.

In this step, you need to align the horizontal and the vertical guides to that they align with the Text placeholder. To do that:

  • Drag the horizontal guides to match the top and the bottom of the Text placeholder.
  • Similarly, drag the vertical guides to match the left and right-hand sides of the Text placeholder.

C. Change the font size

Select the font you want to change the size of and then on the Home tab choose your font size

The next step is to change the font size of the different levels of text inside the placeholder. To do that:

  • Select the first level of text
  • In the Font Size box, type in 20 and hit Enter

Repeat these steps for the second, third, fourth, and fifth levels of bulleted text, changing their font sizes to 18,16, 14, and 14 respectively.

D. Adjust and align the bullet points

Adjusting and aligning the bullet points for each level of text in the placeholder.

Once you have set the font size, it is important to adjust the bullets.

  • Select all the text styles in the content placeholder
  • In the Paragraph group, click on the Bullets and Numbering dropdown
  • Click on the square style bullets

Select all the text styles in the content placeholder. In the Paragraph group, click on the Bullets and Numbering dropdown. Select the square style bullets.

Next, you want to adjust the indent of the bulleted lists so that it appears in all your slide layouts. To do that:

  • Select the bulleted list you want to adjust
  • Click, hold, and drag the desired indent marker. In our example, we’ll drag the hanging indent marker.
  • Repeat this for each text level

You can adjust the bullets as per your personal preference. Based on your knowledge of how someone is going to be using this template, you might decide to add more or less space.

Note: My recommendation as per Julie Terberg and Echo Swinford’s book, “Building PowerPoint Templates Step by Step with the Experts,” is to always make sure that you format every single item you have available. That includes formatting each text list level.

You can see their book on templates here .

That way, you have everything set in case someone decides to break the rules or do their own thing. This inevitably happens with templates and you want to be prepared for it!

3. Formatting the footers of your template

The footer section of the Slide Master has three types of placeholders:

  • Slide number
  • Footer text
  • Date and time

Example of the footer placeholders on the Parent Slide of your template.

A. Set the font size for all your footers

Set the font size of the footers for your template using the font input box on the home tab in PowerPoint

The first step is to change the font size of the footer placeholders. To do that:

  • Select all your footer placeholders holding the  Shift  key.
  • In the  Font Size  dialog box, type 10 (of whatever your desired font size is) and hit Enter.

B. Resize and position the placeholders

The next thing to do with the footer placeholders is to change their position and/or size so that they’re aligned with the rest of the placeholders. To do that:

  • Select each placeholder and when the cursor becomes a four-headed arrow, drag the placeholder to its desired location (use the guides for assistance).
  • Repeat this for each placeholder.

If you want to be 100% certain that all the Footer placeholders are the same, select them one at a time and go to the Shape Format  tab in the Ribbon. In the Size section, verify that the height of the placeholders is the same.

In this example, note that I am swapping the positions of the Date & Time and Footer  placeholders.

Example of the footer swapped with the date and time placeholder.

Remember to also add new guides around these placeholders to help keep them in place. Here, I’m only going to add the top and bottom guides, so as to avoid confusion and overkill.

Adding guides to fit around the footer placeholders on your slide.

C. Format the Slide Number placeholder

Adjusting the margins of the slide number placeholder.

Next, we’ll need to adjust the formatting of the text inside the slide number placeholder. To do that:

  • Right-click the placeholder, click on  Format Shape  and select Text Options
  • Open the Text box tab
  • Type 0 for the Left margin and hit Tab or Enter on your keyboard

Note: For the slide number placeholder, you can also add symbols as I have here (such as a bar and two spaces), in order to create a visual break from the other placeholders.

Example of the Slide Number placeholder adjusted with a line break.

D. Format the Date and Time placholder

The next thing is to format the date and time footer placeholder. You can choose any kind of format you like. Below you’ll find the steps that I took in the video tutorial at the top of this page.

First, select the placeholder and hit Ctrl+R on your keyboard to right-align the text to the right (so that it’s flush with the slide number to the right).

Adjusting the date and time formatting for your placeholder, to match your desired format.

Then, you’ll want to choose what kind of date formatting you want. To do that, simply:

  • Select the Date and time placeholder and hit Ctrl + R on your keyboard to align the text to the right.
  • Go up to the Insert tab and in the Text group, select Header & Footer .
  • Click on Date and time so that there is a checkmark next to it.
  • Click on the Date dropdown and select the option as required. In this example, we are going to select December 30th, 2017.
  • Click Apply to All to save the changes. You can see that the date and time text has changed accordingly.

E. Format the Footer text placeholder

The final default placeholder to format on the Parent Slide here is the Footer text placeholder. This placeholder is designed for a tagline, an author’s name, or cited sources. For helping citing sources in PowerPoint, read our guide here .

All you need to do here is to select the placeholder and hit  Ctrl+L  on your keyboard to left-align the text. This way, it is next to the logo and the text inserted will extend out towards the right.

Example of the footer text placeholder with its text left-aligned.

F. (Optional) Add your logo

While all the default placeholders have now been set up and formatted correctly, there is still one element that you can add on the Parent Slide of your Slide Master; and that is a logo.

This is optional, so don’t feel obligated to add one. In fact, a common practice today is to display the logo more sparingly and only place it on certain Child Slide Layouts.

Example of a logo inserted in the footer area of the Parent Slide.

To add a logo, simply:

  • Copy the logo and hit Ctrl+V to paste it on the slide. Make sure you paste it as a PNG because it won’t lose its quality over time, whereas a JPEG will.
  • Resize and reposition the logo to make it fit nicely in its desired position. Alternatively, you can click on the Picture Format tab in the Ribbon and set the height to 0.35 to make it even with the other placeholders.

You can also use this same technique to add a watermark to your PowerPoint slides. To see how to add a watermark to your slides (like Draft or Confidential ), read our guide here .

Part #3. Creating Custom PowerPoint Template Slides

In the last part of this creating a PowerPoint template guide, you’ll finalize the slide layouts that you want to use in your PowerPoint presentation by formatting the Child Slides .

The  Child Slides  represent the blueprints for each type of slide included in your template. By default, your Child Slide layouts will inherit your Parent Slide formatting. But as you will see, you can tweak these layouts to meet your individual needs.

Example of how the Child Layouts are used in the Normal View of your template.

The key to designing good Child Slide layouts is to keep in mind how the end-user is likely going to insert content on each type of slide. You want to make it easy for everyone to quickly fill them in when using your template.

In this section you’ll learn how to:

  • Remove background graphics so that they’re hidden on your Child Slide layouts,
  • Make the slide background an existing picture,
  • Rename your custom Child Slide,
  • Add prompt text to help the template user properly fill in each layout,

1. Format the Title slide layout

The first step is to edit the Title slide layout. This layout is designed to be filled in with the title and general information about your presentation.

Typically, its looks slightly different than the rest of the layouts. It usually has less text and fewer images/objects, and it stands apart.

That being said, it still needs to match the other layouts overall and look like it’s a part of the same template.

Example of the title slide for the PowerPoint template we created

The first thing we need to do when formatting our Title slide layout is to think about the background. Typically, a Title slide will have a slightly different background from the regular Content slides.

However, because the background has been set on the Parent Slide, this means that you will have to deviate from it. There are 2 ways to approach this – let’s go over each one.

A. Hide the background graphics on a Child Slide - Method #1

The first method for hiding anything in the background (graphics such as the logo, background patterns, design elements, etc.) is to insert a blank rectangle to cover it up.

Inserting a rectangle, drawing it on the slide and the making it white with no outline.

To cover up your slide background with a white rectangle, simply:

  • Go to the Insert tab on the Ribbon, click on the Shapes dropdown, select a rectangle.
  • Draw in the rectangle so that it fills out the entire slide.
  • Change the rectangle’s fill color to White .
  • Remove the rectangle’s outline .

Next, we’ll need to make sure the placeholders are visible on the slide, in front of the newly inserted rectangle.

To do that, with the rectangle still selected, go to the Shape Format tab on the Ribbon, click on the Send Backward dropdown and select Send to Back .

To send the rectangle to the back of the slide, from the shape format tab, open the Send Back options and select Send Backward.

Note: Keep in mind that covering up the background elements like this means that the logo (and any other image you’ve pasted onto the Parent Slide) will be hidden. If you want that element to be visible on this Child Layout, you’ll have to copy/paste it in.

B. Hide the background graphics on a Child Slide - Method #2

Selecting the Hide Background Graphics option in the Slide Master View for this Child Layout.

The “technically better” way to do this is to use the default PowerPoint feature set up to do this for you. Simply:

  • Go to the Slide Master tab in the Ribbon
  • Click on Hide Background Graphics to add a checkmark next to it

This hides anything from the Parent Slide that isn’t a placeholder. This includes any background images or patterns, logos, and other design elements.

You can easily make them visible again by unchecking the Hide Background Graphics checkbox.

C. Add in a new background for this layout

Now that we’ve removed the background inherited from the Parent Slide layout, we’ll need to add in background elements we want on this particular Child Slide.

While the background image can be different, we want to keep it consistent. So let’s go back up and take some elements we can reuse.

First, navigate back to the Parent Slide and select the pattern image (without the gradient). Then hit Ctrl + C on your keyboard to copy it.

Pasting the pattern image into the Child Layout's background directly.

Then, go back to your Title slide layout and:

  • Right-click a blank area on your slide and select Format Background .
  • In the Format Background tab, select Picture or texture fill .
  • Select Clipboard .

This pastes whatever is currently copied on your clipboard into your slide background.

Note: Pasting an object directly into your slide background like this means that it can no longer be edited in your PowerPoint template.

If instead you paste it directly onto the slide as an image, you can always go back in and make adjustments to the image, and therefore to the background too.

It’s up to you whether you want your template’s users to be able to edit the background image or not.

So if you’re putting the image directly into the slide background, I recommended that you only do so when you are sure that this is the final background image you want to use.

D. Add in an extra design element

Inserting a rectangle onto the Child Layout and then formatting it.

The next step is to add in a design element that matches the general theme and style of the template. To do that:

  • Go to the Insert tab on the Ribbon, click on the Shapes dropdown and select a rectangle.
  • Draw in the rectangle (it should be filled with the first accent color of your theme) so that it fills about 80% of your slide.
  • Make sure the rectangle is centered and in the middle of the slide.

Next, let’s send the rectangle behind the placeholders.

To do that, right-click the rectangle, open the Send Backward dropdown and select Send to Back .

Sending the rectangle to the back of the Child Layout.

E. Adjust the placeholders

Adjusting the formatting and placement of the placeholders on this Child Layout.

First, adjust your Title and Subtitle placeholders. To do that, simply select the two placeholders and:

  • Change their Font color to white.
  • Adjust their position and size on the slide, keeping in mind how much room you need to leave for the text.

Next, let’s address the Footer placeholders.

Even if you don’t want footers visible on the Title slide of your template, I don’t recommend deleting them here in the Slide Master View.

Why? Because if someone decides to use them despite your instructions, you still want them to appear correctly and match the rest of the template.

F. Format and hide your Footer placeholders

To format and hide your footer placeholders, simply:

  • Format the footer placeholders the way you’d like them to appear if they were used.
  • Go up to the Slide Master tab in the Ribbon and deselect the Footers  checkbox.

Note:  Even if your footers stay selected on this Title slide layout in the Slide Master View, they typically don’t appear on that Title slide in the Normal View.

To turn them on, you have to go to the Insert tab in the Ribbon and select Header & Footer. There, you can turn them on.

So, unless you truly want someone to NEVER be able to add a page number, date and time, and footer text to the Title layout, then I recommend leaving them on the Child Slide, to keep that option open.

If you deselect the Footers checkbox in the Slide Master View as we did above, then when someone tries to insert footers in the Normal View, they will not appear.

To learn all about how to add slide numbers in PowerPoint (and troubleshoot ones that won’t show up), read our guide here .

One more thing you might notice is that the guides are not visible on the Title slide. Since this is a Child Slide, you can’t edit the guides here.

Unfortunately, the guides you set on the Parent Slide will likely not match the content you have on the Title slide (and any Child Slide whose content deviates from it). There is no way around this in PowerPoint at this point in time.

Example of how the Guides don't match this Child Layout.

2. Format your Title and Content layout

The next step is to edit the most commonly used PowerPoint slide in any presentation, the Title and Content layout.

Example of the Title and Content Child Layout for the template.

This specific slide layout will look almost identical to to the Parent Slide layout that we’ve already set up at this point. This means that there isn’t much we have to do to change it.

Inserting a line and drawing it onto the Child Layout.

However, in this example, we are going to add one more design element to the layout, which is a straight line. To do that simply:

  • In the Insert  tab on the Ribbon, click on the  Shapes dropdown and select the straight line. To make sure it’s 100% straight, hold the Shift key as you draw in the line.
  • Drag the straight line and place it underneath the title. It should perfectly fit in thanks to the Smart Guides . Make sure that it’s long enough to go past the text in the Title placeholder .

The reason you don’t add this line to the Parent Slide is that the layout has to be formatted to work for the majority of the layouts in your template.

That means that the Parent Slide has to be relatively bare-bones. You can always add extra elements in the Child Slides.

Example of the final version of this Child Layout.

3. Format the other Child Slides

From here onward, you will need to format each of the Child Slides to match the content that goes in them.

You will want to follow the same procedure as in Step #2 above, keeping in mind what each Child Slide is designed for and how the content should be placed.

Some layouts will require more custom formatting and design elements.  For example, for the Divider slide (the first slide in the examples below,) I have added a rectangle that matches the design elements on the Title Slide layout.

Examples of the rest of the default Child Layouts, finalized.

4. Optional step: Create your own Child Layouts

In addition to the default Child Slides that PowerPoint gives you, you have the option to create your own.

You can choose to create your own if you have a very specific type of slide that you’ll need to create over and over in your presentation.

If you make the slide under 10 times, it may not be worth clogging up your Slide Master area. But if you use it frequently, creating a layout template for that type of slide will save you countless hours.

Here are the kinds of slides you may want to create a custom layout for:

  • Table of Contents / Agenda
  • Team bios / Team headshots
  • Case studies
  • Thank you / Learn more
  • Data dashboard

Keep in mind that the blank layout (and other blank variations) can always be used to create more one-off slides.

Creating a custom agenda slide

Example of a custom Child Layout, in this case for the agenda.

In this example, we’re going to add a custom Agenda Child Slide. To add this custom layout:

  • Go to the Slide Master tab in the Ribbon and click Insert Layout . You’ll see that a new Child Slide gets added in with just a Title placeholder and the Footer placeholders.
  • Add any additional placeholders you need (Slide Master tab > Insert Placeholder) and format them as per your requirements. In this example, I’ve added 20 text placeholders that I’ve resized and formatted.
  • Adjust the prompt text in the placeholders to fit the respective content need. For example, in the image below you can write “Type in item” so that the user knows to type in the right text into each placeholder.

Note: You can change the shape of a placeholder, as well as adjust all other properties of a typical shape. That means that you can also add fill, outline, effects, etc.

This is how I was able to create the circular TOC numbers in this layout:

Example of placeholders that have been made into a circle and have a grey fill.

You can also rename the custom Child Layout by:

  • Right-clicking it in the Thumbnail View on the left-hand side and selecting Rename Layout .
  • Type in a helpful name and click Rename .

Renaming the custom Child Layout.

Note: You can perform these steps for all custom Child Slides. You can also create custom layouts for a lot of slides such as for products, case studies, contact us, etc.

However, try not to go overboard because you don’t want to have a layout area packed full of slides, which will confuse the user.

But for very frequently occurring slides, I highly recommend making a custom layout.

There are also other slides in the template such as the content slide with subtitles or a blank slide with a title. You can format them per your requirements.

5. Finalize your PowerPoint template

Although your PowerPoint template is almost finished, there are still a few critical steps I recommend taking. Take a deep breath, you are almost there.

A. Set your PowerPoint animations and transitions

The first thing is to set the animations and transitions for your slides. For all placeholders that you want to automatically animate in your template, simply select it and apply your animation.

Note: Keep in mind that animations should be used in your template VERY sparingly. That’s not only because animations can be overly distracting, but it’s also because the user of your template may not want to have animations set automatically for them.

In short, make sure you create the template in a way that makes your users’ life easier, rather than harder.

Setting the default transitions for all the layouts in your template.

Once that’s done, let’s set the slide transitions. To do that, simply:

  • Select all of the slides in your template (in the Slide Master View).
  • Click into the Transitions tab in the Ribbon and select your preferred slide transition.

Next, let’s make sure we close the Slide Master View since we are done with it. From the Slide Master  tab in the Ribbon, click  Close Master View .

Closing the Slide Master View to go back to the Normal View of PowerPoint.

Note: There is also a Notes Master and Handout Master in PowerPoint that you can set up and format. These masters determine the look and feel of your PowerPoint handouts when you print them.

B. Stress test your template to make sure it works

It is highly recommended that you test your template before you distribute it. That way you catch any errors before your users do.

Here are some ways you can stress test your template:

  • Try to use it in a variety of different ways to see if it breaks
  • Type in all kinds of dummy text
  • Delete things and turn them back on again
  • Paste slides in from other templates to see what happens in your template

And that’s how to create a PowerPoint template that works the way it is supposed to.

You now have the foundational skills to start creating your own PowerPoint templates and building beautiful and tailor-made presentations. 

If you want to learn more about building and deploying your template in professional settings, I recommend checking out my step-by-step training course, see details here .

As a quick recap of everything we covered, you learned how to:

  • Navigate the Slide Master View,
  • Create and insert slide backgrounds, as well as hide background graphics,
  • Format each of the elements on the Parent Slide layout,
  • Format each Child Layout and create your own custom Child Slide layouts,
  • Add and adjust the Guides on your Parent Slide layout,

If you enjoyed this in-depth tutorial, you’ll love our PowerPoint training courses and tutorials that you can learn more about here .

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Blog > How to create a PowerPoint Template

How to create a PowerPoint Template

08.27.21   •  #powerpointtips.

Today, we are getting into a powerful PowerPoint feature that can save you and your co-workers lots of time. Maybe you are already using them, but since almost 70% of PowerPoint users do not, and if you are one of them you are about to learn some important things. Whether you already know about templates or you’ve never heard of them – we are going to teach you everything you need to know and show you the steps to create your own one.

What is a template and why should I use it?

  • A PowerPoint template is a kind of pattern that is predefined for a presentation. It gives a frame for the content and the design of your slides.
  • Elements like background, colours, titles, etc. are set beforehand.
  • You can save the template separately and reuse it for as many presentations as you need.
  • As all the designs and slides have already been defined, you only need to add your custom text and pictures. That saves a lot of time.
  • Templates are especially perfect for companies. Make one template that fits the corporate design and any employee can use them from now on, saving time and giving your business a consistent and professional appearance.

Now, learn how to create a template by watching our video or reading the steps below.

The slide master

The Slide Master is the most important tool for creating templates. You can find it by clicking View in the PowerPoint menu (and then clicking on Slide Master ).

Ansicht ändern

In the window on the left you will find a couple of slides that do not (yet) have a design. Also, you will see one slide on top that is slightly larger and connected to the other slides with dashed lines. That one is your Slide Master, your “main slide”. Everything you change there will directly affect all the other slides. You can try it out by setting a different background colour for the Slide Master. The other slides will immediately change colours, too.

how to make a presentation template

Edit slide masters more precisely

We use the main slide to pre-set all our important elements. Once we like how it looks, we can go ahead and adjust each individual slide-template. Here’s a list of things you can/should change:

  • Colours: Go to Colours and choose either one of PowerPoint’s predefined palettes or create your own one.
  • Fonts: Click Fonts and then Customise Fonts and choose styles for your titles and regular text.
  • Background: Go as crazy-creative or minimalistic as you want. Change the background colour, maybe add some shapes, or look for a nice image online that works behind your text. (To do so, right click on your main slide and go to “Format Background”)
  • Title: Change the size, style and placement of the title, simply by editing it as you would usually do.
  • Text Style: Do the same for your regular text boxes. Define what the bullet points should look like.
  • Footer: You can switch the footer elements around, replace them and change them like any regular text.

how to make a presentation template

Using themes

While themes in PowerPoint are similar to templates, they are not the same thing. A theme in PowerPoint is a predefined selection of colors, fonts, effects and backgrounds. So if you are creating a template for your company we recommend you to add a custom theme with the company's brand colors and fonts. Now, if you want to know in more detail what a theme design is in PowerPoint and how to create one, you can read about it in more detail in our blog post, Theme Designs .

how to make a presentation template

Use the right fonts

A very important point with PowerPoint presentations is to choose the right font, because it must be easy to read, but it should also not be boring. In our blog post on the best fonts for your presentations , we have picked some good fonts for you to use.

Advance image design in templates

image placeholder

Rename master slides

master view

Individual Templates for each slide layout

Once you are finished with your main slide, you can go ahead and adjust the other slide layouts. You may find that some look perfect already – you can leave them as they are. For those who don’t, or if you would just like some different slide designs in your template, here are some useful tips on what you can change:

  • Background: You may not want the same background on each slide layout. To turn off the background that has been given to the slide (by setting it in the main slide), just tick off the box Hide background graphics in the top Slide Master menu. You are then free to design the background from scratch.
  • Footers: On some slides you might not want the footer to show. Disable the Footers checkbox in the task line to make it disappear.
  • Title: The same thing works with the title (the checkbox is right there with the Footers )
  • Placeholder: Click on Insert Placeholder . You can choose from a variety of placeholders. They can be very helpful because they predefine where a certain element (e.g. image, video,...) should be placed in the presentation.
  • Other elements: Of course, you can move, remove and add any other element or object you might need.

TIP: You might need another predefined layout (e.g. for slides that give an overview, for “Contact us” slides, …) You can easily create a template for that as well by right clicking in the grey box on the left with all your layouts and then clicking Insert Layout . By right clicking on that new layout you can go to Rename Layout and call it some name that makes sense. You can treat it like the rest of the layouts and simply adjust it to your needs.

how to make a presentation template

Save your masterpiece and use it for a presentation

When you are satisfied with the look of all your layouts, you can save the template by clicking File and then Save As . You can now choose any folder or use the folder provided by PowerPoint and then save it as a PowerPoint template (*.potx). Close and open PowerPoint again, click on New in the left orange sidebar and then change from Office to Personal or Custom . Your template should now be visible here. Click on it and you can create a new presentation with your predefined layouts. You can also set your template as the default option. To do this, you need to click on the pin at the bottom right of the template and pin it to your list . If for some reason your template was not shown in the start menu OR if you have already created a template-less presentation that should get the template, go to Design at the top of the open presentation, click on the small arrow by the designs and then select Search for designs . There, click on your created template (in the folder where you saved it) and open it. The presentation should now take on your template design.

how to make a presentation template

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About the author.

how to make a presentation template

Pia Lehner-Mittermaier

Pia works in Marketing as a graphic designer and writer at SlideLizard. She uses her vivid imagination and creativity to produce good content.

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A persuasive presentation is made, for example, to introduce an amendment. There are usually several options to choose from. It is particularly important to provide good arguments and reasons.

Audience Demographics

Audience Demographics are the characteristics of listeners like age, gender, cultural backgrounds, group affiliations and educational level. The speaker has to consider all these characteristics when adapting to an audience.

Slide transitions

Slide transitions are visual effects which appear in PowerPoint when one slide moves to the next. There are many different transitions, like for example fade and dissolve.

WWTBAM is an acronym for "Who wants to be a Millionaire", which is a famous quiz show that airs in several countries.

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6 Simple Parts for Beginners to Create a PowerPoint Presentation

Last Updated: December 19, 2022 Fact Checked

Creating a New PowerPoint

Creating the title slide, adding a new slide, adding content to slides, adding transitions, testing and saving your presentation.

This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 4,303,283 times. Learn more...

Do you want to have your data in a slide show? If you have Microsoft 365, you can use PowerPoint! PowerPoint is a program that's part of the Microsoft Office suite (which you have to pay for) and is available for both Windows and Mac computers. This wikiHow teaches you how to create your own Microsoft PowerPoint presentation on a computer.

Things You Should Know

  • Templates make it easy to create vibrant presentations no matter your skill level.
  • When adding photos, you can adjust their sizes by clicking and dragging in or out from their corners.
  • You can add animated transitions between slides or to individual elements like bullet points and blocks of text.

Step 1 Open PowerPoint.

  • If you don't have a Microsoft Office 365 subscription, you can use the website instead of the desktop app. Go to to use the website version.
  • You can also use the mobile app to make presentations, though it's easier to do this on a computer, which has a larger screen, a mouse, and a keyboard.

Step 2 Select a template.

  • If you don't want to use a template, just click the Blank option in the upper-left side of the page and skip to the next part.

Step 3 Select a theme if possible.

  • Skip this step if your selected template has no themes available.

Step 4 Click Create.

  • If you're creating a PowerPoint presentation for which an elaborate title slide has been requested, ignore this step.

Step 2 Add a title.

  • You can change the font and size of text used from the Home tab that's in the orange ribbon at the top of the window.

Step 3 Add the subtitle.

  • You can also just leave this box blank if you like.

Step 4 Rearrange the title text boxes.

  • You can also click and drag in or out one of a text box's corners to shrink or enlarge the text box.

Step 1 Click the Insert tab.

  • On a Mac, you'll click the Home tab instead. [1] X Research source

Step 2 Click New Slide ▼.

  • Clicking the white slide-shaped box above this option will result in a new text slide being inserted.

Step 3 Select a type of slide.

  • Title Slide
  • Title and Content
  • Section Header
  • Two Content
  • Content with Caption
  • Picture with Caption

Step 4 Add any other slides that you think you'll need.

  • Naturally, the title slide should be the first slide in your presentation, meaning that it should be the top slide in the left-hand column.

Step 1 Select a slide.

  • Skip this step and the next two steps if your selected slide uses a template that doesn't have text boxes in it.

Step 3 Add text to the slide.

  • Text boxes in PowerPoint will automatically format the bulk of your text for you (e.g., adding bullet points) based on the context of the content itself.
  • You can add notes that the Presentation will not include (but you'll still be able to see them on your screen) by clicking Notes at the bottom of the slide.

Step 4 Format the slide's text.

  • You can change the font of the selected text by clicking the current font's name and then clicking your preferred font.
  • If you want to change the size of the text, click the numbered drop-down box and then click a larger or smaller number based on whether you want to enlarge or shrink the text.
  • You can also change the color, bolding, italicization, underlining, and so on from here.

Step 5 Add photos to the slide.

  • Photos in particular can be enlarged or shrunk by clicking and dragging out or in one of their corners.

Step 7 Repeat this for each slide in your presentation.

  • Remember to keep slides uncluttered and relatively free of distractions. It's best to keep the amount of text per slide to around 33 words or less. [2] X Research source

Step 1 Select a slide.

  • Slide content will animate in the order in which you assign transitions. For example, if you animate a photo on the slide and then animate the title, the photo will appear before the title.
  • Make your slideshow progress automatically by setting the speed of every transition to align with your speech as well as setting each slide to Advance . [3] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

Step 1 Review your PowerPoint.

  • If you need to exit the presentation, press Esc .

Step 5 Make any necessary changes before proceeding.

  • Windows - Click File , click Save , double-click This PC , select a save location, enter a name for your presentation, and click Save .
  • Mac - Click File , click Save As... , enter the presentation's name in the "Save As" field, select a save location by clicking the "Where" box and clicking a folder, and click Save .

Community Q&A

Community Answer

Video . By using this service, some information may be shared with YouTube.

  • If you save your PowerPoint presentation in .pps format instead of the default .ppt format, double-clicking your PowerPoint presentation file will prompt the presentation to open directly into the slideshow view. Thanks Helpful 5 Not Helpful 0
  • If you don't have Microsoft Office, you can still use Apple's Keynote program or Google Slides to create a PowerPoint presentation. Thanks Helpful 0 Not Helpful 0

how to make a presentation template

  • Your PowerPoint presentation (or some features in it) may not open in significantly older versions of PowerPoint. Thanks Helpful 1 Not Helpful 1
  • Great PowerPoint presentations avoid placing too much text on one slide. Thanks Helpful 0 Not Helpful 0

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How To Make a Good Presentation [A Complete Guide]

By Krystle Wong , Jul 20, 2023

How to make a good presentation

A top-notch presentation possesses the power to drive action. From winning stakeholders over and conveying a powerful message to securing funding — your secret weapon lies within the realm of creating an effective presentation .  

Being an excellent presenter isn’t confined to the boardroom. Whether you’re delivering a presentation at work, pursuing an academic career, involved in a non-profit organization or even a student, nailing the presentation game is a game-changer.

In this article, I’ll cover the top qualities of compelling presentations and walk you through a step-by-step guide on how to give a good presentation. Here’s a little tip to kick things off: for a headstart, check out Venngage’s collection of free presentation templates . They are fully customizable, and the best part is you don’t need professional design skills to make them shine!

These valuable presentation tips cater to individuals from diverse professional backgrounds, encompassing business professionals, sales and marketing teams, educators, trainers, students, researchers, non-profit organizations, public speakers and presenters. 

No matter your field or role, these tips for presenting will equip you with the skills to deliver effective presentations that leave a lasting impression on any audience.

Click to jump ahead:

What are the 10 qualities of a good presentation?

Step-by-step guide on how to prepare an effective presentation, 9 effective techniques to deliver a memorable presentation, faqs on making a good presentation, how to create a presentation with venngage in 5 steps.

When it comes to giving an engaging presentation that leaves a lasting impression, it’s not just about the content — it’s also about how you deliver it. Wondering what makes a good presentation? Well, the best presentations I’ve seen consistently exhibit these 10 qualities:

1. Clear structure

No one likes to get lost in a maze of information. Organize your thoughts into a logical flow, complete with an introduction, main points and a solid conclusion. A structured presentation helps your audience follow along effortlessly, leaving them with a sense of satisfaction at the end.

Regardless of your presentation style , a quality presentation starts with a clear roadmap. Browse through Venngage’s template library and select a presentation template that aligns with your content and presentation goals. Here’s a good presentation example template with a logical layout that includes sections for the introduction, main points, supporting information and a conclusion: 

how to make a presentation template

2. Engaging opening

Hook your audience right from the start with an attention-grabbing statement, a fascinating question or maybe even a captivating anecdote. Set the stage for a killer presentation!

The opening moments of your presentation hold immense power – check out these 15 ways to start a presentation to set the stage and captivate your audience.

3. Relevant content

Make sure your content aligns with their interests and needs. Your audience is there for a reason, and that’s to get valuable insights. Avoid fluff and get straight to the point, your audience will be genuinely excited.

4. Effective visual aids

Picture this: a slide with walls of text and tiny charts, yawn! Visual aids should be just that—aiding your presentation. Opt for clear and visually appealing slides, engaging images and informative charts that add value and help reinforce your message.

With Venngage, visualizing data takes no effort at all. You can import data from CSV or Google Sheets seamlessly and create stunning charts, graphs and icon stories effortlessly to showcase your data in a captivating and impactful way.

how to make a presentation template

5. Clear and concise communication

Keep your language simple, and avoid jargon or complicated terms. Communicate your ideas clearly, so your audience can easily grasp and retain the information being conveyed. This can prevent confusion and enhance the overall effectiveness of the message. 

6. Engaging delivery

Spice up your presentation with a sprinkle of enthusiasm! Maintain eye contact, use expressive gestures and vary your tone of voice to keep your audience glued to the edge of their seats. A touch of charisma goes a long way!

7. Interaction and audience engagement

Turn your presentation into an interactive experience — encourage questions, foster discussions and maybe even throw in a fun activity. Engaged audiences are more likely to remember and embrace your message.

Transform your slides into an interactive presentation with Venngage’s dynamic features like pop-ups, clickable icons and animated elements. Engage your audience with interactive content that lets them explore and interact with your presentation for a truly immersive experience.

how to make a presentation template

8. Effective storytelling

Who doesn’t love a good story? Weaving relevant anecdotes, case studies or even a personal story into your presentation can captivate your audience and create a lasting impact. Stories build connections and make your message memorable.

A great presentation background is also essential as it sets the tone, creates visual interest and reinforces your message. Enhance the overall aesthetics of your presentation with these 15 presentation background examples and captivate your audience’s attention.

9. Well-timed pacing

Pace your presentation thoughtfully with well-designed presentation slides, neither rushing through nor dragging it out. Respect your audience’s time and ensure you cover all the essential points without losing their interest.

10. Strong conclusion

Last impressions linger! Summarize your main points and leave your audience with a clear takeaway. End your presentation with a bang , a call to action or an inspiring thought that resonates long after the conclusion.

In-person presentations aside, acing a virtual presentation is of paramount importance in today’s digital world. Check out this guide to learn how you can adapt your in-person presentations into virtual presentations . 

Peloton Pitch Deck - Conclusion

Preparing an effective presentation starts with laying a strong foundation that goes beyond just creating slides and notes. One of the quickest and best ways to make a presentation would be with the help of a good presentation software . 

Otherwise, let me walk you to how to prepare for a presentation step by step and unlock the secrets of crafting a professional presentation that sets you apart.

1. Understand the audience and their needs

Before you dive into preparing your masterpiece, take a moment to get to know your target audience. Tailor your presentation to meet their needs and expectations , and you’ll have them hooked from the start!

2. Conduct thorough research on the topic

Time to hit the books (or the internet)! Don’t skimp on the research with your presentation materials — dive deep into the subject matter and gather valuable insights . The more you know, the more confident you’ll feel in delivering your presentation.

3. Organize the content with a clear structure

No one wants to stumble through a chaotic mess of information. Outline your presentation with a clear and logical flow. Start with a captivating introduction, follow up with main points that build on each other and wrap it up with a powerful conclusion that leaves a lasting impression.

Delivering an effective business presentation hinges on captivating your audience, and Venngage’s professionally designed business presentation templates are tailor-made for this purpose. With thoughtfully structured layouts, these templates enhance your message’s clarity and coherence, ensuring a memorable and engaging experience for your audience members.

Don’t want to build your presentation layout from scratch? pick from these 5 foolproof presentation layout ideas that won’t go wrong. 

how to make a presentation template

4. Develop visually appealing and supportive visual aids

Spice up your presentation with eye-catching visuals! Create slides that complement your message, not overshadow it. Remember, a picture is worth a thousand words, but that doesn’t mean you need to overload your slides with text.

Well-chosen designs create a cohesive and professional look, capturing your audience’s attention and enhancing the overall effectiveness of your message. Here’s a list of carefully curated PowerPoint presentation templates and great background graphics that will significantly influence the visual appeal and engagement of your presentation.

5. Practice, practice and practice

Practice makes perfect — rehearse your presentation and arrive early to your presentation to help overcome stage fright. Familiarity with your material will boost your presentation skills and help you handle curveballs with ease.

6. Seek feedback and make necessary adjustments

Don’t be afraid to ask for help and seek feedback from friends and colleagues. Constructive criticism can help you identify blind spots and fine-tune your presentation to perfection.

With Venngage’s real-time collaboration feature , receiving feedback and editing your presentation is a seamless process. Group members can access and work on the presentation simultaneously and edit content side by side in real-time. Changes will be reflected immediately to the entire team, promoting seamless teamwork.

Venngage Real Time Collaboration

7. Prepare for potential technical or logistical issues

Prepare for the unexpected by checking your equipment, internet connection and any other potential hiccups. If you’re worried that you’ll miss out on any important points, you could always have note cards prepared. Remember to remain focused and rehearse potential answers to anticipated questions.

8. Fine-tune and polish your presentation

As the big day approaches, give your presentation one last shine. Review your talking points, practice how to present a presentation and make any final tweaks. Deep breaths — you’re on the brink of delivering a successful presentation!

In competitive environments, persuasive presentations set individuals and organizations apart. To brush up on your presentation skills, read these guides on how to make a persuasive presentation and tips to presenting effectively . 

how to make a presentation template

Whether you’re an experienced presenter or a novice, the right techniques will let your presentation skills soar to new heights!

From public speaking hacks to interactive elements and storytelling prowess, these 9 effective presentation techniques will empower you to leave a lasting impression on your audience and make your presentations unforgettable.

1. Confidence and positive body language

Positive body language instantly captivates your audience, making them believe in your message as much as you do. Strengthen your stage presence and own that stage like it’s your second home! Stand tall, shoulders back and exude confidence. 

2. Eye contact with the audience

Break down that invisible barrier and connect with your audience through their eyes. Maintaining eye contact when giving a presentation builds trust and shows that you’re present and engaged with them.

3. Effective use of hand gestures and movement

A little movement goes a long way! Emphasize key points with purposeful gestures and don’t be afraid to walk around the stage. Your energy will be contagious!

4. Utilize storytelling techniques

Weave the magic of storytelling into your presentation. Share relatable anecdotes, inspiring success stories or even personal experiences that tug at the heartstrings of your audience. Adjust your pitch, pace and volume to match the emotions and intensity of the story. Varying your speaking voice adds depth and enhances your stage presence.

how to make a presentation template

5. Incorporate multimedia elements

Spice up your presentation with a dash of visual pizzazz! Use slides, images and video clips to add depth and clarity to your message. Just remember, less is more—don’t overwhelm them with information overload. 

Turn your presentations into an interactive party! Involve your audience with questions, polls or group activities. When they actively participate, they become invested in your presentation’s success. Bring your design to life with animated elements. Venngage allows you to apply animations to icons, images and text to create dynamic and engaging visual content.

6. Utilize humor strategically

Laughter is the best medicine—and a fantastic presentation enhancer! A well-placed joke or lighthearted moment can break the ice and create a warm atmosphere , making your audience more receptive to your message.

7. Practice active listening and respond to feedback

Be attentive to your audience’s reactions and feedback. If they have questions or concerns, address them with genuine interest and respect. Your responsiveness builds rapport and shows that you genuinely care about their experience.

how to make a presentation template

8. Apply the 10-20-30 rule

Apply the 10-20-30 presentation rule and keep it short, sweet and impactful! Stick to ten slides, deliver your presentation within 20 minutes and use a 30-point font to ensure clarity and focus. Less is more, and your audience will thank you for it!

9. Implement the 5-5-5 rule

Simplicity is key. Limit each slide to five bullet points, with only five words per bullet point and allow each slide to remain visible for about five seconds. This rule keeps your presentation concise and prevents information overload.

Simple presentations are more engaging because they are easier to follow. Summarize your presentations and keep them simple with Venngage’s gallery of simple presentation templates and ensure that your message is delivered effectively across your audience.

how to make a presentation template

1. How to start a presentation?

To kick off your presentation effectively, begin with an attention-grabbing statement or a powerful quote. Introduce yourself, establish credibility and clearly state the purpose and relevance of your presentation.

2. How to end a presentation?

For a strong conclusion, summarize your talking points and key takeaways. End with a compelling call to action or a thought-provoking question and remember to thank your audience and invite any final questions or interactions.

3. How to make a presentation interactive?

To make your presentation interactive, encourage questions and discussion throughout your talk. Utilize multimedia elements like videos or images and consider including polls, quizzes or group activities to actively involve your audience.

In need of inspiration for your next presentation? I’ve got your back! Pick from these 120+ presentation ideas, topics and examples to get started. 

Creating a stunning presentation with Venngage is a breeze with our user-friendly drag-and-drop editor and professionally designed templates for all your communication needs. 

Here’s how to make a presentation in just 5 simple steps with the help of Venngage:

Step 1: Sign up for Venngage for free using your email, Gmail or Facebook account or simply log in to access your account. 

Step 2: Pick a design from our selection of free presentation templates (they’re all created by our expert in-house designers).

Step 3: Make the template your own by customizing it to fit your content and branding. With Venngage’s intuitive drag-and-drop editor, you can easily modify text, change colors and adjust the layout to create a unique and eye-catching design.

Step 4: Elevate your presentation by incorporating captivating visuals. You can upload your images or choose from Venngage’s vast library of high-quality photos, icons and illustrations. 

Step 5: Upgrade to a premium or business account to export your presentation in PDF and print it for in-person presentations or share it digitally for free!

By following these five simple steps, you’ll have a professionally designed and visually engaging presentation ready in no time. With Venngage’s user-friendly platform, your presentation is sure to make a lasting impression. So, let your creativity flow and get ready to shine in your next presentation!

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AI Presentation Maker

When lack of inspiration or time constraints are something you’re worried about, it’s a good idea to seek help. Slidesgo comes to the rescue with its latest functionality—the AI Presentation Maker! With a few clicks, you’ll have wonderful slideshows that suit your own needs . And it’s totally free!

how to make a presentation template

Generate presentations in minutes

We humans make the world move, but we need to sleep, rest and so on. What if there were someone available 24/7 for you? It’s time to get out of your comfort zone and ask the AI Presentation Maker to give you a hand. The possibilities are endless : you choose the topic, the tone and the style, and the AI will do the rest. Now we’re talking!

Customize your AI-generated presentation online

Alright, your robotic pal has generated a presentation for you. But, for the time being, AIs can’t read minds, so it’s likely that you’ll want to modify the slides. Please do! We didn’t forget about those time constraints you’re facing, so thanks to the editing tools provided by one of our sister projects —shoutouts to Wepik — you can make changes on the fly without resorting to other programs or software. Add text, choose your own colors, rearrange elements, it’s up to you! Oh, and since we are a big family, you’ll be able to access many resources from big names, that is, Freepik and Flaticon . That means having a lot of images and icons at your disposal!

how to make a presentation template

How does it work?

Think of your topic.

First things first, you’ll be talking about something in particular, right? A business meeting, a new medical breakthrough, the weather, your favorite songs, a basketball game, a pink elephant you saw last Sunday—you name it. Just type it out and let the AI know what the topic is.

Choose your preferred style and tone

They say that variety is the spice of life. That’s why we let you choose between different design styles, including doodle, simple, abstract, geometric, and elegant . What about the tone? Several of them: fun, creative, casual, professional, and formal. Each one will give you something unique, so which way of impressing your audience will it be this time? Mix and match!

Make any desired changes

You’ve got freshly generated slides. Oh, you wish they were in a different color? That text box would look better if it were placed on the right side? Run the online editor and use the tools to have the slides exactly your way.

Download the final result for free

Yes, just as envisioned those slides deserve to be on your storage device at once! You can export the presentation in .pdf format and download it for free . Can’t wait to show it to your best friend because you think they will love it? Generate a shareable link!

What is an AI-generated presentation?

It’s exactly “what it says on the cover”. AIs, or artificial intelligences, are in constant evolution, and they are now able to generate presentations in a short time, based on inputs from the user. This technology allows you to get a satisfactory presentation much faster by doing a big chunk of the work.

Can I customize the presentation generated by the AI?

Of course! That’s the point! Slidesgo is all for customization since day one, so you’ll be able to make any changes to presentations generated by the AI. We humans are irreplaceable, after all! Thanks to the online editor, you can do whatever modifications you may need, without having to install any software. Colors, text, images, icons, placement, the final decision concerning all of the elements is up to you.

Can I add my own images?

Absolutely. That’s a basic function, and we made sure to have it available. Would it make sense to have a portfolio template generated by an AI without a single picture of your own work? In any case, we also offer the possibility of asking the AI to generate images for you via prompts. Additionally, you can also check out the integrated gallery of images from Freepik and use them. If making an impression is your goal, you’ll have an easy time!

Is this new functionality free? As in “free of charge”? Do you mean it?

Yes, it is, and we mean it. We even asked our buddies at Wepik, who are the ones hosting this AI Presentation Maker, and they told us “yup, it’s on the house”.

Are there more presentation designs available?

From time to time, we’ll be adding more designs. The cool thing is that you’ll have at your disposal a lot of content from Freepik and Flaticon when using the AI Presentation Maker. Oh, and just as a reminder, if you feel like you want to do things yourself and don’t want to rely on an AI, you’re on Slidesgo, the leading website when it comes to presentation templates. We have thousands of them, and counting!.

How can I download my presentation?

The easiest way is to click on “Download” to get your presentation in .pdf format. But there are other options! You can click on “Present” to enter the presenter view and start presenting right away! There’s also the “Share” option, which gives you a shareable link. This way, any friend, relative, colleague—anyone, really—will be able to access your presentation in a moment.

Discover more content

This is just the beginning! Slidesgo has thousands of customizable templates for Google Slides and PowerPoint. Our designers have created them with much care and love, and the variety of topics, themes and styles is, how to put it, immense! We also have a blog, in which we post articles for those who want to find inspiration or need to learn a bit more about Google Slides or PowerPoint. Do you have kids? We’ve got a section dedicated to printable coloring pages! Have a look around and make the most of our site!

5 Of The Best Free PowerPoint Templates For Any Project Or Presentation

powerpoint logo on laptop screen

You don't need to start from scratch if you want to create a captivating presentation to hook audiences. PowerPoint offers a range of free templates you can use for a variety of purposes. Whether you're planning a personal project or making a plan for your next business idea, PowerPoint templates can save you a great deal of time building custom slides.

To access templates in PowerPoint, all you need is a Microsoft account, which grants you access to Microsoft 365 online (formerly Microsoft Office 365). Click on PowerPoint from the sidebar, then access the search bar at the top of the window to search for templates. The templates cover multiple purposes for use at work and home. While a fair amount of templates are available to premium members only, there are still a large number of free templates hidden away in Microsoft's expansive library. This is good news for those who've been drawn away from premium subscriptions after Microsoft announced price hikes for Microsoft 365 subscriptions .

While PowerPoint is widely used for giving basic presentations, it can also be incredibly practical for other occasions, such as planning events, mapping out project timelines, or giving an effective sales pitch. Check out these five free templates from PowerPoint.

Blue spheres pitch deck

The Blue Spheres Pitch Deck template offers a stylish and corporate look if you want to give the best first impression for your next product or service. The template offers a minimal color palette alongside tools specifically targeted towards businesses. There are plenty of opportunities to showcase statistics, such as projected revenue growth, thanks to the template's multiple graph types and timelines.

The opening slides feature everything you need to introduce your product to investors and other companies. There's an About Us section followed by a Problem and Solution slide so you can clearly describe your company's aim. The template also offers multiple section dividers, so you can pick a style that best reflects your brand image. Several corporate images are featured throughout the template for a professional and polished look. However, if you're unhappy with any images, you can easily swap them. Right-click a picture, then select Change Picture to replace an image. PowerPoint preserves any image effects when replacing images, saving plenty of time and effort when editing your slides.

Infographic resume

If you're building a resume, the last thing employers want to do is look through page after page of information. Infographic resume , a free template offered by PowerPoint, condenses all the details of your resume into one informative page.

On the right side of the template is an Experience column that you can use to showcase an informative work history. Most of the template is built from text boxes, so all you have to do is double-click a box and input your information for each category. The template neatly structures essential fields for your resume, including ones for company names, dates, job descriptions, and names of colleges.

Featured on the left side of the template are sections for a short personal profile, education, and any relevant skills to showcase. The Education section features customizable fields for names of colleges, the dates you attended them, and what degrees you acquired. At the bottom of the template is a section for your contact details, including a name, phone number, and any URLs you wish to add. Adding online links to your resume is a great way to show your work in a digital portfolio . Overall, PowerPoint's infographic template presents an appealing display to showcase your talents while remaining concise.

Event planning deck

PowerPoint's Event Planning Deck is a great option for organizing charity or fundraising events, but it can be tailored toward several other types of events. The template features essential tools for effective planning, including RSVP tracking, food and drink vendors, and budgeting.

Planning events can be a nightmare, especially if you're a person who writes things down only to forget them. PowerPoint's event planning deck template brings all the necessary details for your next event into one concise presentation to avoid a desk littered with sticky notes.

The Overview slide outlines key event details such as the date, location, and number of guests. This way, you can view all important information for your event at a glance. The remaining slides provide plenty of space to organize different aspects of your event. If you have several catering and entertainment options, the budgeting table includes pre-made columns for up to three choices. You can easily add more options by right-clicking a cell and selecting Insert. Whether you're hosting a party, school fayre, or a charity event, PowerPoint's Event Planning Deck is an excellent choice for arranging small events in minimal time.

Business brainstorming template

PowerPoint is probably not the first program that springs to mind when thinking about the best brainstorming tool for your team. The software does offer a range of effective brainstorming tools, however, including a great business brainstorming presentation template to promote productive ideation sessions.

Brainstorming can be a mess, so it's helpful to stick to a template, especially if you have some ground rules. The template traverses a typical brainstorming session, with slides covering an agenda, brainstorming objectives, and relevant next steps. Also included is a Rules section so you can ensure all your employees get a fair share of time to discuss their ideas.

The Summarize slide is a useful tool to help you process all the information covered in brainstorming sessions. You can use this slide to determine how to select ideas or restate decision-making criteria. While no slide is dedicated to creating a brainstorming diagram, PowerPoint offers unlimited potential to create powerful mind maps with its library of tools and shapes. Using a free version of PowerPoint online , you can access a range of editing tools underneath the Insert and Draw tabs to map out visual ideas. You can also add speaker notes to your PowerPoint presentation to capture ideas from specific team members.

Bold project timeline

Having a clear vision for your next project helps you stay on track and focus on the necessary steps toward your goal. PowerPoint's Bold Project Timeline template provides a neat step-by-step structure to help turn your next idea into a success.

The template offers diagrams for project timelines and outlines, featuring two of each. Like other templates, the project timeline uses text boxes so you can easily edit information. The timeline is broken into five steps (which unfortunately can't be edited), but you can add extra lines as sub-steps if desired.

The Project Outline slides utilize a different approach, which is arguably even simpler to use. Double-click the template to open the editing view, where you can edit headers and descriptions simultaneously. Also featured in the template is a Project Milestones slide, which lets you edit key dates and project deadlines.

You might think of PowerPoint purely as a tool for giving presentations, but there's a lot more it has to offer. Whether you're crafting an effective resume, building a project plan, or impressing investors with a business idea, you can find dozens of practical templates to use at no cost.

How to Create a Photo Zoom Effect in Canva Presentation

Home » Blog » How to Create a Photo Zoom Effect in Canva Presentation

How to Create a Photo Zoom Effect in Canva Presentation

Founder of & Professional Graphic Designer

Jake Tucker

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Canva is a popular graphic design platform that allows users to create stunning presentations, social media graphics, and marketing materials. One of the most useful features of Canva is its ability to create a photo zoom effect in presentations. This effect allows users to zoom in on specific parts of an image, making their presentations more engaging and interactive.

Creating a photo zoom effect in Canva is a simple process that can be done in just a few steps. First, users must choose the image they want to zoom in on and add it to their presentation. Then, they can use Canva’s built-in zoom feature to enlarge the image and focus on specific areas. Finally, users can add text or other design elements to their presentation to enhance the overall effect.

With the photo zoom effect, users can create more dynamic and engaging presentations that capture their audience’s attention. Whether you’re a business owner, marketer, or educator, this feature is a valuable tool that can help you communicate your message more effectively. So why not give it a try and see how it can take your presentations to the next level?

Canva Presentations

Canva Presentations is a powerful tool for creating visually stunning presentations . It offers a wide range of design options and features that help users create engaging and captivating presentations. Canva Presentations allows users to add images, videos, text, and other design elements to their presentations, making it easy to create a unique and personalized presentation .

One of the key features of Canva Presentations is its intuitive drag-and-drop interface, which makes it easy to add and arrange design elements. Users can also choose from a variety of pre-designed templates , which can be customized to fit their specific needs. Additionally, Canva Presentations offers a range of design tools, such as fonts, colors, and shapes, which can be used to create a cohesive and professional-looking presentation.

Canva Presentations also offers a range of collaboration features, which make it easy for users to work together on a presentation. Users can share their presentations with others, collaborate in real-time, and leave comments and feedback. This makes it easy for teams to work together on a presentation, even if they are located in different parts of the world.

Overall, Canva Presentations is a powerful and user-friendly tool for creating engaging and professional presentations. With its intuitive interface, wide range of design options, and collaboration features, it is an ideal tool for anyone looking to create a stunning presentation.

Starting Your Presentation

Creating a photo zoom effect in Canva presentation can help to make your presentation more engaging and visually appealing. To get started, you’ll need to choose the right template and customize the slide layout .

Choosing the Right Template

Canva offers a wide range of presentation templates to choose from, including templates for business, education, and personal use. When selecting a template, consider the purpose of your presentation and the audience you’ll be presenting to.

For example, if you’re creating a business presentation, you may want to choose a template with a professional look and feel. On the other hand, if you’re creating a presentation for a school project, you may want to choose a template with a more playful design.

Customizing the Slide Layout

Once you’ve chosen a template, you can customize the slide layout to fit your needs. Canva makes it easy to add and remove elements, change the color scheme, and adjust the layout of your slides.

To create a photo zoom effect, you’ll need to add an image to your slide and adjust the size and position of the image. You can then use Canva’s zoom feature to create a zoom effect on the image.

Overall, starting your Canva presentation with the right template and customizing the slide layout can help to set the stage for a successful presentation.

Implementing the Zoom Effect

Selecting the photo.

To create a photo zoom effect in Canva presentation, the first step is to select the photo that you want to zoom in on . The photo should be high quality and large enough to ensure that the zoomed-in version is clear and not pixelated.

Once you have selected the photo, you can upload it to Canva by clicking on the “Uploads” tab on the left-hand side of the screen and then dragging and dropping the file into the designated area. Alternatively, you can click on the “Upload an image or video” button and select the photo from your computer.

Applying the Zoom Feature

After selecting the photo, you can apply the zoom feature in Canva by following these steps:

  • Click on the photo to select it.
  • Click on the “Effects” button located on the top toolbar.
  • Scroll down to the “Zoom” option and click on it.
  • Use the slider to adjust the zoom level of the photo. You can also use the “+” and “-” buttons to zoom in and out, respectively.
  • Move the photo around the canvas to adjust its position.

It’s important to note that the zoom feature in Canva only works on a single photo at a time. If you want to apply the zoom effect to multiple photos, you will need to repeat the process for each photo.

In conclusion, creating a photo zoom effect in Canva presentation is a simple process that can add an extra touch of creativity to your designs. By selecting the right photo and applying the zoom feature, you can create a visually appealing presentation that will capture your audience’s attention.

Enhancing Visual Appeal

Creating a photo zoom effect in a Canva presentation can make it more engaging and visually appealing. To make the most out of this effect, it’s important to adjust the image quality and use filters and adjustments .

Adjusting Image Quality

Before applying any filters or adjustments, it’s crucial to ensure that the image is of high quality. Canva allows users to upload images up to 25 MB in size, which should be sufficient for most purposes. However, if the original image is low resolution or blurry, it may not look good when zoomed in. In such cases, it’s best to use a higher quality image or to adjust the image quality before uploading it to Canva.

Using Filters and Adjustments

Canva offers a range of filters and adjustments that can be used to enhance the visual appeal of an image. For example, the “ Brightness ” and “ Contrast ” adjustments can be used to make the image brighter or darker, while the “ Saturation ” adjustment can be used to make the colors more vibrant. Similarly, filters such as “Vintage” or “Black and White” can be used to give the image a specific look and feel.

It’s important to use these filters and adjustments judiciously, however, as overdoing them can make the image look artificial or unappealing. A good rule of thumb is to use them sparingly and to preview the image after each adjustment to ensure that it looks good.

By adjusting the image quality and using filters and adjustments, users can create a visually appealing photo zoom effect in their Canva presentations.

Animating Your Slides

To make your Canva presentation more engaging, you can add animations to your slides . Animations can help draw attention to important elements on your slide and make your presentation more dynamic. Here are some tips for adding animations to your slides.

Adding Transitions

Transitions are the effects that occur when you move from one slide to another. Canva offers a variety of transition effects , such as fade, dissolve, and slide. To add a transition effect to your slide, click on the slide you want to add the effect to, and then click on the “Transitions” button in the top toolbar. Select the transition effect you want to use, and then adjust the duration of the effect if necessary.

Timing the Zoom Effect

To create a photo zoom effect in Canva, you can use the “Animate” feature. First, select the photo you want to animate, and then click on the “Animate” button in the top toolbar. Select the “Zoom” animation, and then adjust the start and end positions of the animation by dragging the handles on the photo. You can also adjust the duration of the animation to control how long the zoom effect lasts.

When timing the zoom effect, it’s important to consider the overall flow of your presentation. You don’t want the zoom effect to be too quick or too slow, as this can disrupt the flow of your presentation. Try to time the zoom effect so that it complements the content on the slide and helps to emphasize key points.

By adding transitions and timing your zoom effect, you can create a more engaging and dynamic Canva presentation.

Finalizing Your Presentation

Previewing the effect.

Once you have added the photo zoom effect to your Canva presentation, it’s important to preview it to ensure that it looks exactly how you want it to. To preview the effect, simply click on the “Present” button located at the top right corner of your screen. This will give you a full-screen view of your presentation, allowing you to see how the photo zoom effect looks in action.

While previewing your presentation, pay close attention to the timing of the photo zoom effect. If the zoom happens too quickly or too slowly, it can be distracting and take away from the overall impact of your presentation. Adjust the timing of the effect as needed until it feels just right.

Saving and Exporting

Once you are happy with your presentation and the photo zoom effect, it’s time to save and export your work. To do this, simply click on the “Download” button located at the top right corner of your screen. From here, you can choose the file format you want to save your presentation in, such as PDF or PNG.

Before exporting your presentation, make sure to double-check that all of your slides and the photo zoom effect look exactly how you want them to. This will ensure that your presentation looks professional and polished when you share it with others.

In summary, finalizing your Canva presentation with a photo zoom effect is a great way to add visual interest and impact to your work. By previewing the effect and adjusting the timing as needed, and then saving and exporting your presentation, you can create a professional and engaging presentation that will impress your audience.


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