• Designing Your Life Series Discover

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How to Craft Your Workview

Answering the question, “why do you work” is a crucial step in designing a well-lived life., what is a workview.

If you ask someone why they work, they’ll likely say that they have to . Work provides us with an income that supports our basic needs, like food and housing. But is that all there is work? Can work positively impact your community or even the world? Can work be meaningful to you beyond a paycheck?

A workview explores the concept that there is more to work than just earning an income. Your workview answers the question, “Why do you work?”

Why is Developing Your Workview Important?

Work is where most of us spend the majority of our waking hours and occupies a large part of our attention and our energy. That’s why understanding your workview is such a crucial step in designing a well-lived life. If you’re not aware of what makes fulfilling work and don’t design in the direction of your workview, attaining a joyful life will be incredibly difficult.

Your workview is a north star that can guide you towards a fulfilling career and help you say, “no thank you,” to opportunities that just don’t align with your values. It can help us set boundaries and simplify our decision-making process. With an actualized workview, life becomes more enjoyable.

Taking the time to understand your motivation to work will help you identify what work is meaningful to you and help you make decisions about what type of organization you want to work for and what you what to do in that organization. Alternatively, it can help you realize that you’d be better suited to build your own business!

How to Draft Your Workview

Here are some questions that may help you as you develop your workview:

  • Why work? Try to list at least 10 reasons.
  • How does work relate to others?
  • What defines good or worthwhile work to you?
  • Where do you find flow (the feeling of complete engagement) during work?

Pay special attention to where you give off the most energy and where you seem the most authentic. These are pointers to how you define your happiness and success, as well as your key principles.

Now, start writing! When crafting your workview, try to stick to 150-250 words.

Sharing Your Workview

Sharing your workview may seem scary, but it’s a great way to attract likeminded people who will help you accomplish your goals and manifest opportunities that are right for you.

Here are some ways you can share your workview with others:

  • Write it up as a blog entry or post it on social media
  • Add it to your LinkedIn bio
  • Include it on your business cards or personal website
  • Hang it in your office or frame it and put it on your desk

A well-lived life is a coherent life, one in which who you are, what you believe, and what you do are aligned.  Use your workview to drive your choice making about work assignments, setting your work priorities and defining the work that will work for you.

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Why Should I Use Work Assignment in Project Management Software?

  • 1.  Project Management Basics
  • 2.  Project Management Methodologies
  • 3.  Project Management Life Cycle
  • 4.  Best Project Management Software
  • 5.  Team Collaboration Tips
  • 6.  Agile Methodology Basics
  • 7.  Agile Project Management Tools & Techniques
  • 8.  Project Management Frameworks
  • 9.  Resources
  • 10.  Glossary
  • Advanced Terminology
  • Methodologies
  • PM Software Features
  • Basic Terminology
  • Professional Development
  • Agile Project Management

The work assignment feature in project management software allows work to be assigned to the appropriate person within the project team. Whether it’s creating a new project or adding in a new task, the work needs to be assigned to a resource for it to be executed.

After all, if the work isn’t assigned to someone, then no one knows who is responsible for ensuring it’s completed. Instead of relying on everyone knowing who’s responsible for what and passing it on to the right person at the right time, you can store all that information inside your project management software.

The work assignment feature can be used for new requests using dynamic request forms . It can also be used for workflows using the auto-assignment feature.

How work assignment request forms work

Dynamic request forms ensure that all vital task information is captured without asking the requester any unnecessary questions. The form questions change based on the information the requester provides as they’re filling it out.

These request forms are designed to automatically modify fields to match request types. One of the available modifications is the automatic assignment of resources based on specific form answers or selections. 

For example, if a request is created to ask for additional product testing, it can be automatically assigned to your lead project tester. This feature ensures that work is always assigned to the correct person, even when the requester doesn’t know who should be responsible.

To use automatic work assignments within request forms, one of your software admins simply needs to tie certain drop-down options or checkboxes to the appropriate work owners when creating the form template.

work assignment view

How auto-assigned workflows work

Auto-assigned workflows automatically assign work to team members when it’s ready for them to begin. This functionality allows users to auto-assign workflow stages. As tasks enter each stage, new assignees are added and automatically alerted to start their work. For example, the work assignment feature will allow you to automatically assign work to your editor as soon as it’s moved to the “content review” stage.

This auto-assignment approach also helps teams deliver faster by preventing rework since tasks will not be assigned until requirements and prior stages are complete. Plus, it reduces the number of tasks visible to each employee, allowing them to better focus on current priorities.

Team members cannot access a task until it’s assigned to them. By reducing the volume of work assigned in the system, you can optimize speed and quality, reduce multitasking , and lower employee stress.

Plus, as the project manager, you don’t need to remember to give people the go-ahead when it’s time to begin the next piece of work. The system will automatically notify everyone for you so that you’re not wasting time trying to contact people, and you don’t need to micromanage their progress.

Auto-assigned workflows can also be useful for larger projects that have separate phases with phase gates . Using this approach, the next phase typically is not approved to start until the gate has been successfully approved. The auto-assign workflow feature allows you to tie work to these phases so that people do not accidentally begin tasks before approval is received. 

To use auto-assigned workflows, you simply need to define each stage of your overall workflow and assign each workflow stage to team members. The system will then automatically send “Start Next Task” alerts to assignees when prior dependencies have been completed, and they can start their work.

work assignment view

Tips on setting up work assignments in project management software

Here are some additional tips on using auto-assigned workflows:

  • Use flexible timelines: Work assignments are triggered by stage or phase completion, not by start dates. Therefore, your tasks must have flexible dates. Otherwise, people could be assigned tasks that are ready to go and not start them because it’s not the start date yet.  With flexible timelines, you can time the assignment to occur just before the work needs to start and then empower your team to self-manage and begin assignments as they come in. This means work can start early, if all the predecessors are completed, allowing you to move ahead of schedule and eliminate idle time.
  • Use fixed statuses: With fixed statuses, when a user changes a task’s status, they can only choose from certain predesignated statuses. Admins determine which status should have predetermined follow-up statuses, and they choose what the follow-up statuses are. For example, if a task is “In Progress,” users will only be able to change the task to “In Review” or “Completed.” They will not see or be able to select any other status options. This is important, as work assignments are tied to specific statuses. Without fixed statuses, a user could potentially choose a status that does not have an assignee tied to it.
  • Monitor workflows and assignments: There are many advantages to work assignments in project management software, but one disadvantage is that work could be automatically assigned to someone who’s not available, such as if a team member is out sick, on vacation, or has left the company.

Thankfully, dashboards can allow you to easily visualize workflows and pinpoint any issues with assignments. If you know someone is absent, you can see all the work currently assigned to them and decide whether it can wait until their return, or you can reassign it to someone else.

work assignment view

Benefits of work assignment

Without work assignments, requesters must know who the work belongs to and manually assign it to them. This results in more time filling out forms, and it increases the risk of work being assigned to the wrong person.

If you have a large company or new employees, they may not be aware of who’s responsible for each type of work . A task may not find its way to the right person, or it can get stuck in a certain step of the process if it's not appropriately handed off to the correct person at the correct time.

If tasks are not closely monitored and managed, sometimes a request can sit there for weeks with no movement due to it being unclear who’s responsible for it. When the work is then assigned to the incorrect person, time is lost rerouting it. These delays may even cause deadlines to be missed or work to go uncompleted.

Having the ability to auto-route requests to the appropriate person based on project details can solve all these issues. In addition, tying certain workflow statuses to certain team members ensures that tasks are automatically moved to the right person as soon as they’re ready for them.

Further reading

Auto-Assign Workflows to Increase Speed and Simplify Processes

Addicted to Multitasking: The Scientific Reasons You Can’t Stop Juggling Work

Accelerate Your Business With Wrike's New Custom Workflows

Basic Project Management

  • Project Charter
  • Project Management Stakeholders
  • What is a Project?
  • Work Breakdown Structure
  • Project Objectives
  • Project Baseline
  • Project Management Scheduling
  • Project Management Work Packages
  • Project Management Scope
  • Scope Creep

Advanced Project Management

  • What is PERT?
  • Network Diagram
  • Risk Management
  • Cost Estimation
  • Feasibility Study
  • Monte Carlo Analysis
  • Project Integration
  • Cost Management
  • PMI Project Management
  • What To Do With Certification
  • Certification
  • Become Certified
  • PMP Certification
  • Best Certification

Software Features

  • Critical Success Factors
  • Capacity Planning
  • User Role Access Permissions
  • Time Tracking
  • Budget Tracking
  • Request Forms
  • Work Assignments
  • Version Control
  • Dependency Managements
  • Project management Milestones
  • Project Management Software
  • Project Management Tools
  • Project Management System
  • Gantt Charts

Tips for Allocating Work Assignments


It’s probably a no-brainer that improper delegation of tasks has obvious consequences, such as increased frustration, stress and workload. The quality of work and team morale may suffer while trust, productivity, efficiency and profitability dwindles. In such a situation, the organizational structure fails, clients’ trust dies, reports of unaccountability emerge, staff may underperform and project failure becomes imminent. This is why it’s vital to ensure that work assignments are delegated efficiently and to the appropriate team member.

Approximately 94% of companies lack exceptionally good management. The 6% of firms with excellent management culture and style tend to be dedicated to their workforce and team building rather than external stakeholders.

Achieving excellence in organizational operations is an enormous challenge for most organizations and begins with the manner and style of delegation of assignments.

Management has to choose the right team , build trust and accountability , develop its team through delegation, manage performances, have tough conversations and acknowledge and reward excellence to enhance employee engagement and lower turnover.

What exactly are work assignments?

Work assignments are remarkable tools for enhancing employee growth and must be managed deliberately; otherwise, they could limit efforts towards building a diverse workforce.

Evidence shows that experimental learning accounts for 70% of leadership development , particularly, effective delegation of work assignments.

Work assignments are tasks that are deliberately designed for organizational purposes. They are allocated to staff to achieve results. In the simplest terms, these assignments are activities or projects for a specific end. Work assignments should come with a task description, deadline and expected results.


Work assignments tips

Why delegate work assignments?

Employee empowerment.

Managers with great team building skills understand the importance of instilling trust in team members for enhanced morale and performance because they believe they are wired to drive organizational objectives.

Strengthens trust

Assigning work means trusting the employee’s ability to achieve a particular result through task performance. Frequent delegation builds the trust needed to create collaborative skills within organizations.

Helps lower workload

Successful delegation of work assignments lessens the burden of tasks that pile up. It saves the time needed to focus on other important organizational tasks and goals.

Planning for fair distribution of work assignments

Most industries, such as hospitality, telecommunications and healthcare need to ensure uninterrupted service delivery. At the same time, they must consider the health of their employees, who need regular breaks and leave to stay productive and rested.

With the rise of flexi-workers , ensuring everyone gets a fair share of leave could become a logistics nightmare for business owners. This also applies to contractual staff who may feel overburdened.

When planning and distributing work assignments, managers must take into account employees’ vacation days, sick leave, emergency absences and so on. Things to consider include, but are not limited to:

  • Employees should have their preferences fulfilled to avoid bias.
  • Organizations should try to accommodate employees’ requests for rest days as much as possible.
  • The duty roster should be planned in such a way as to allow enough time for deadlines and urgent tasks.
  • There is also an allowance for fair leave/day swapping among employees.

The manager planning the duty roster should keep track of requests and demands in real time. This enables the planner to synchronize replacement leave and overtime pay calculations at the end of the roster period.

Delegating work assignments to employees

Create an effective work plan.

An effective work plan is the key to the success of every project. Approximately 58% of organisations don’t understand the value of project management, which explains why most projects fail as soon as they begin.

The planning phase determines either the failure or success of such project. Organizations must have a solid work plan, including a weekly action plan for greater efficiency and productivity. You can create a good work plan by following the steps below.

  • Set specific goals that include actual numbers and quantifiable terms and scope.
  • Lay out the objectives and deliverables, including the project schedule. Consider rewarding your team based on achievement. The incentives will boost productivity.
  • Brainstorm and detail the key resources that your team needs. Brainstorming and planning will help colleagues become creative, forecast unforeseen obstacles and promote teamwork. Converse with your them about the resources that can help them achieve set objectives and give them available resources.
  • Identify task sequencing . The schedule of a project outlines activity sequencing, tracks performance and calculates the duration of tasks sequences.

Delegate assignments based on aptitude

By assigning work to employees based on their areas of strength and skills, you set them up to excel. This means you need to understand your employees’ strengths, preferences and weaknesses. You may also allow your staff to choose their preferred tasks. This is important for building trust.

Give your team prior notice

No need to stress everyone out and kill their morale with endless impromptu and urgent work assignments. As far as is feasible, try to give your employees a couple of days’ notice at least.

Foster project ownership

Encourage your team to ask questions for clarity. Determine your availability and take the time to give them clear instructions, feedback and assistance. Giving them a sense of ownership allows your team members to see the big picture.

Real delegation is when you encourage your team to own the project. This gives them the authority to take initiative for the execution process.

Most companies spend hours and weeks planning and generating roasters manually when they can use TimeTrack Duty Roster to save time. TimeTrack Duty Roster creates a perfect overview of both employers and employees and allow managers to personalize shifts according to preferences.

Shift Planning - Duty Roster Views

TimeTrack Duty Roster

Monitoring work assignments

Monitoring work assignments helps your team complete their duties successfully and meet the desired outcomes. There’s no need to micromanage, but you can certainly help keep employees focused while tracking processes.

Ensure an effective project plan

  • Compile a clear project outline, including a schedule. Collaborate with your team to create the plan and include the project scope, tasks, deadlines and resources. Creating a timeline is vital; use a flow chart to make things clearer. A clear work plan helps you understand the key performance indicators you can monitor.

Set SMART goals

  • One of the key ways to monitor assigned work is to create specific, measurable, attainable, relevant and time-bound goals. This SMART criteria helps you identify detailed and quantifiable goals with effective deadlines. You then have quantifiable items to monitor the performance of the assignments.

Steady check-ins

  • Creating a schedule for progress check-ins is a key step in monitoring assignments. The regularity of the check-in depends on the project. For example, check-ins for long-term and short-term projects differ in intervals. Check-ins should be balanced to support effective monitoring of performance indicators.

Records and analysis of data

  • For each of the scheduled check-ins, keep records and analyze data to understand the progress of projects. You can gather data through team meetings and input into spreadsheets or project management tools. The data will then be analyzed to determine the status of the assigned work.

Every organization wants to empower its workforce for enhanced morale, focus, accountability, efficiency and productivity. These achievements are only possible with effective delegation of work assignments and tasks.


I am a researcher, writer, and self-published author. Over the last 9 years, I have dedicated my time to delivering unique content to startups and non-governmental organizations and have covered several topics, including wellness, technology, and entrepreneurship. I am now passionate about how time efficiency affects productivity, business performance, and profitability.

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Find your classwork

This article is for students.

For all of your classes, you can quickly see upcoming assignments and announcements and what’s late or missing. You can also arrange work by topic.

Quickly see upcoming work and latest announcements

Go to classroom.google.com  and click Sign In.

Sign in with your Google Account. For example,  [email protected] or [email protected] .  Learn more .

On each class card, you can review up to 3 assignments that are due in the next week.

  • (Optional) To see details, click the title of the work.
  • Click a class to see the latest assignments, questions, or announcements.

  See work for all classes

  • To see work assigned by your teacher, click  Assigned .
  • To see work that you didn't turn in, click  Missing .
  • To see work that your teacher graded or returned, click  Done .
  • Click a title to see details of the work.

work assignment view

See all your work for a class

You can see a list of all your work for a class. You can check your grades, review assignments and due dates, and see any work that’s late or missing. You can also filter your work by class.

work assignment view

  • (Optional) To filter your work, under Filters , click Assigned , Returned with grade , or Missing .

Check for late or missing assignments

When your teacher assigns work, it’s marked Assigned . If you don't turn in your work on time, it's marked Missing or Done late as soon as the due date or time arrives. For example, if work is due at 9:00 AM, turn it in by 8:59 AM. If you turn it in at 9:00 AM, it's late.

  • On the left, click  Missing .

See work arranged by topic

  • Click the class.
  • At the top, click Classwork .
  • On the left, click a topic.

Related topics

  • See your overall grade for a class
  • View due dates and events in a calendar
  • Use a screen reader with Classroom on your computer

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Need more help, try these next steps:.

Process Street

Work Assignments Template

Identify assignees for tasks, define task parameters, submit task parameters to manager for approval, approval: task parameters.

  • Define Task Parameters Will be submitted

Initiate Draft Work Assignment Template

Identify required deliverables.

  • 3 Prototype
  • 4 Completed Task

Input Required Deliverables into Template

Identify timeline for task completion, input timeline into template, identify required resources.

  • 2 Equipment
  • 3 Access to Systems

Input Required Resources into Template

Review draft work assignment template, approval: draft work assignment template.

  • Initiate Draft Work Assignment Template Will be submitted

Address Feedback from Approval Task

Finalize work assignment template, distribute finalized work assignment template to assignees, review assignees’ understanding and acceptance of assignments, approval: assignee understanding and acceptance.

  • Review Assignees’ Understanding and Acceptance of Assignments Will be submitted

Initiate Work on Assignments

Monitor progress of assignments.

  • 2 Behind Schedule
  • 3 Completed

Take control of your workflows today.

More templates like this.

  • Allocation Work Assignment View

The work assignment view consists of a single view packet that assigns each available work unit to one or more ECS subsystems.

10.1 Allocation Work Assignment View Packet 1: The ECS System

10.1.1 Primary Presentation

10.1.2 Element Catalog Elements and Their Properties

In the following table, elements are working groups named in the primary presentation. Relations and Their Properties

The only relation type in this view is is-assigned-to. The relations are as shown in the primary presentation. Element Interfaces

Not applicable. Element Behavior

10.1.3 Context Diagram

See Module Decomposition View Packet 1: The ECS System (Volume II, Section 1.1, page 414) for a relevant context diagram.

10.1.4 Variability Guide

10.1.5 Architecture Background

  • Procuring COTS. Those subsystems whose implementation is planned to be satisfied largely by purchasing commercial off-the-shelf software have been assigned to a single con tractor in the hopes of achieving cost savings by localizing the tasks of product qualification, managing product evolution, and making sure that procured components are version compatible with one another. COTS is expected to dominate the Communications and System Management Segment (CSMS), and so it will fall to the infrastructure team to manage the acquisition and integration of those commercial products.

10.1.6 Other Information

10.1.7 Related View Packets

  • Parent: None.
  • Children: None.

- Module Decomposition View Packet 1: The ECS System (Volume II, Section 1.1, page 414)

- Module Layered View Packet 1: The ECS System (Volume II, Section 4.1, page 435)

- C&C Pipe-and-Filter View Packet 1: The ECS System (Volume II, Section 5.1, page 439)

- Allocation Deployment View Packet 1: The ECS System (Volume II, Section 8.1, page 457)

Software Architectures and Documentation

  • P.1. The Role of Architecture
  • P.2. Uses of Architecture Documentation
  • P.3. Interfaces
  • P.5. Viewtypes and Styles
  • P.6. Seven Rules for Sound Documentation
  • P.7. Summary Checklist
  • P.8. Discussion Questions
  • P.9. For Further Reading
  • Part I. Software Architecture Viewtypes and Styles

The Module Viewtype

  • Elements, Relations, and Properties of the Module Viewtype
  • What the Module Viewtype Is For and What Its Not For
  • Notations for the Module Viewtype
  • Relation to Other Viewtypes
  • Summary Checklist
  • Discussion Questions
  • For Further Reading
  • Styles of the Module Viewtype
  • Decomposition Style
  • Generalization Style
  • Layered Style

The Component-and-Connector Viewtype

  • Elements, Relations, and Properties of the C&C Viewtype
  • What the C&C Viewtype Is For and What Its Not For
  • Styles of the Component-and-Connector Viewtype
  • The Pipe-and-Filter Style
  • Shared-Data Style
  • Publish-Subscribe Style
  • Client-Server Style
  • Peer-to-Peer Style
  • Communicating-Processes Style
  • Notations for C&C Styles

The Allocation Viewtype and Styles

  • Elements, Relations, and Properties of the Allocation Viewtype
  • Deployment Style
  • Implementation Style
  • Work Assignment Style
  • Part II. Software Architecture Documentation in Practice
  • ECS Architecture Documentation Roadmap
  • ECS System Overview
  • ECS Software Architecture View Template
  • Mapping Between Views
  • Architecture Glossary and Acronym List
  • Module Decomposition View
  • Module Uses View
  • Module Generalization View
  • Module Layered View
  • C&C Pipe-and-Filter View
  • C&C Shared-Data View
  • C&C Communicating-Processes View
  • Allocation Deployment View
  • Allocation Implementation View
  • Advanced Concepts
  • Chunking Information: View Packets, Refinement, and Descriptive Completeness
  • Using Context Diagrams
  • Combined Views
  • Documenting Variability and Dynamism
  • Creating and Documenting a New Style

Documenting Software Interfaces

  • Interface Specifications
  • A Standard Organization for Interface Documentation
  • Stakeholders of Interface Documentation
  • Notation for Interface Documentation
  • Examples of Interface Documentation

Documenting Behavior

  • Beyond Structure
  • Where to Document Behavior
  • Why to Document Behavior
  • What to Document
  • How to Document Behavior: Notations and Languages
  • Choosing the Views
  • Stakeholders and Their Documentation Needs
  • Making the Choice
  • Two Examples
  • Building the Documentation Package
  • One Document or Several?
  • Documenting a View
  • Documentation Beyond Views
  • Validating Software Architecture Documentation
  • Other Views and Beyond
  • Rational Unified Process/Kruchten 4+1
  • Siemens Four Views
  • C4ISR Architecture Framework
  • ANSI/IEEE-1471-2000
  • Data Flow and Control Flow
  • Where Architecture Documentation Ends
  • A Final Word
  • Appendix A. Excerpts from a Software Architecture Documentation Package
  • Volume I ECS Software Architecture Documentation Beyond Views
  • Rationale, Background, and Design Constraints
  • Volume II ECS Software Architecture Views

show all menu

Documenting Software Architectures(c) Views and Beyond

  • Other Cisco IP Telephony Solutions for the Enterprise Branch and Small and Medium Offices
  • Call Redirection into Voice Mail
  • Managing Cisco IPC Express Systems by Managed Services and Enterprises
  • Dialplan Pattern Configuration Problems
  • An Overview of Competency-Based HR Management Practices
  • Competency-Based Employee Development
  • Competency-Based HR Management The Next Steps
  • Appendix A Frequently Asked Questions About Competency-Based HR Management
  • Appendix C Examples of Life-Career Assessment Exercises
  • Hack 24. Search for Events by Location
  • Hack 25. Track Your UPS Packages
  • Hack 32. Locate a Phone Number
  • Hack 39. Track Your Every Move with Google Earth
  • Hack 48. Tell Your Communitys Story
  • Developing a Setup Script
  • Archive Management
  • Reporting Application Summary Data via the Web
  • Building the Web Sites Main Page
  • Using the System.Management Namespace
  • Instrumenting .NET Applications with WMI
  • The WMI Schema
  • WMI Providers
  • WMI Security
  • Control Class Basics
  • Classic Controls
  • Modern Controls
  • GDI+ Basics
  • Help and Application-Embedded Support

work assignment view

work assignment view

View and navigate your assignments (student)

View both upcoming and completed assignments by class, or view them across all your classes. Selecting an assignment will allow you to view its details, turn it in, or view feedback and scores. You can also view your current grades by class.

View and sort assignments within one class

Navigate to a class team, then select Assignments .


Tip:  Use your search bar to search for an assignment by keyword.

Upcoming assignments

The Upcoming  tab will show all upcoming assignment you have not done yet, sorted by order of due date. The Past Due tab will show all Past Due assignment not completed yet. Sorted by today and older 

past due

Late assignments will include a Past due warning.

Select an assignment to view details, attach resources, and turn it in.


Upcoming assignment status

Assignment title and due date —Before the due date. You haven’t turned in work yet.

Past due —You haven’t turned your assignment in yet and it’s past the due date. This will only appear if your educator is accepting late turn-ins.

View turned in and returned assignments


Completed assignment status

Open a completed assignment to view more details on its status.

View grades in one class


Here you'll see all your assignments listed with the nearest due date at the top. View your status on each assignment as well as points you've received on graded work. Assignments without points will show as Returned after your educator has reviewed them.

Average Grade

If your class has enabled it, you can also see the Average Grade for this class and View Details to see your trend for your assignments.


View assignments across classes

To view assignments across all your classes, select Assignments from your app bar. Select an assignment to open it or turn in work. 


Select Upcoming to see any upcoming assignment across all of your classes.

Select Past Due to see any past due assignment across all of your classes.

Select  Completed to see work that you have completed across your classes.

Turn in assignment


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“Assignments enable faculty to save time on the mundane parts of grading and...spend more time on providing more personalized and relevant feedback to students.” Benjamin Hommerding , Technology Innovationist, St. Norbert College

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The Writing Center • University of North Carolina at Chapel Hill

Understanding Assignments

What this handout is about.

The first step in any successful college writing venture is reading the assignment. While this sounds like a simple task, it can be a tough one. This handout will help you unravel your assignment and begin to craft an effective response. Much of the following advice will involve translating typical assignment terms and practices into meaningful clues to the type of writing your instructor expects. See our short video for more tips.

Basic beginnings

Regardless of the assignment, department, or instructor, adopting these two habits will serve you well :

  • Read the assignment carefully as soon as you receive it. Do not put this task off—reading the assignment at the beginning will save you time, stress, and problems later. An assignment can look pretty straightforward at first, particularly if the instructor has provided lots of information. That does not mean it will not take time and effort to complete; you may even have to learn a new skill to complete the assignment.
  • Ask the instructor about anything you do not understand. Do not hesitate to approach your instructor. Instructors would prefer to set you straight before you hand the paper in. That’s also when you will find their feedback most useful.

Assignment formats

Many assignments follow a basic format. Assignments often begin with an overview of the topic, include a central verb or verbs that describe the task, and offer some additional suggestions, questions, or prompts to get you started.

An Overview of Some Kind

The instructor might set the stage with some general discussion of the subject of the assignment, introduce the topic, or remind you of something pertinent that you have discussed in class. For example:

“Throughout history, gerbils have played a key role in politics,” or “In the last few weeks of class, we have focused on the evening wear of the housefly …”

The Task of the Assignment

Pay attention; this part tells you what to do when you write the paper. Look for the key verb or verbs in the sentence. Words like analyze, summarize, or compare direct you to think about your topic in a certain way. Also pay attention to words such as how, what, when, where, and why; these words guide your attention toward specific information. (See the section in this handout titled “Key Terms” for more information.)

“Analyze the effect that gerbils had on the Russian Revolution”, or “Suggest an interpretation of housefly undergarments that differs from Darwin’s.”

Additional Material to Think about

Here you will find some questions to use as springboards as you begin to think about the topic. Instructors usually include these questions as suggestions rather than requirements. Do not feel compelled to answer every question unless the instructor asks you to do so. Pay attention to the order of the questions. Sometimes they suggest the thinking process your instructor imagines you will need to follow to begin thinking about the topic.

“You may wish to consider the differing views held by Communist gerbils vs. Monarchist gerbils, or Can there be such a thing as ‘the housefly garment industry’ or is it just a home-based craft?”

These are the instructor’s comments about writing expectations:

“Be concise”, “Write effectively”, or “Argue furiously.”

Technical Details

These instructions usually indicate format rules or guidelines.

“Your paper must be typed in Palatino font on gray paper and must not exceed 600 pages. It is due on the anniversary of Mao Tse-tung’s death.”

The assignment’s parts may not appear in exactly this order, and each part may be very long or really short. Nonetheless, being aware of this standard pattern can help you understand what your instructor wants you to do.

Interpreting the assignment

Ask yourself a few basic questions as you read and jot down the answers on the assignment sheet:

Why did your instructor ask you to do this particular task?

Who is your audience.

  • What kind of evidence do you need to support your ideas?

What kind of writing style is acceptable?

  • What are the absolute rules of the paper?

Try to look at the question from the point of view of the instructor. Recognize that your instructor has a reason for giving you this assignment and for giving it to you at a particular point in the semester. In every assignment, the instructor has a challenge for you. This challenge could be anything from demonstrating an ability to think clearly to demonstrating an ability to use the library. See the assignment not as a vague suggestion of what to do but as an opportunity to show that you can handle the course material as directed. Paper assignments give you more than a topic to discuss—they ask you to do something with the topic. Keep reminding yourself of that. Be careful to avoid the other extreme as well: do not read more into the assignment than what is there.

Of course, your instructor has given you an assignment so that they will be able to assess your understanding of the course material and give you an appropriate grade. But there is more to it than that. Your instructor has tried to design a learning experience of some kind. Your instructor wants you to think about something in a particular way for a particular reason. If you read the course description at the beginning of your syllabus, review the assigned readings, and consider the assignment itself, you may begin to see the plan, purpose, or approach to the subject matter that your instructor has created for you. If you still aren’t sure of the assignment’s goals, try asking the instructor. For help with this, see our handout on getting feedback .

Given your instructor’s efforts, it helps to answer the question: What is my purpose in completing this assignment? Is it to gather research from a variety of outside sources and present a coherent picture? Is it to take material I have been learning in class and apply it to a new situation? Is it to prove a point one way or another? Key words from the assignment can help you figure this out. Look for key terms in the form of active verbs that tell you what to do.

Key Terms: Finding Those Active Verbs

Here are some common key words and definitions to help you think about assignment terms:

Information words Ask you to demonstrate what you know about the subject, such as who, what, when, where, how, and why.

  • define —give the subject’s meaning (according to someone or something). Sometimes you have to give more than one view on the subject’s meaning
  • describe —provide details about the subject by answering question words (such as who, what, when, where, how, and why); you might also give details related to the five senses (what you see, hear, feel, taste, and smell)
  • explain —give reasons why or examples of how something happened
  • illustrate —give descriptive examples of the subject and show how each is connected with the subject
  • summarize —briefly list the important ideas you learned about the subject
  • trace —outline how something has changed or developed from an earlier time to its current form
  • research —gather material from outside sources about the subject, often with the implication or requirement that you will analyze what you have found

Relation words Ask you to demonstrate how things are connected.

  • compare —show how two or more things are similar (and, sometimes, different)
  • contrast —show how two or more things are dissimilar
  • apply—use details that you’ve been given to demonstrate how an idea, theory, or concept works in a particular situation
  • cause —show how one event or series of events made something else happen
  • relate —show or describe the connections between things

Interpretation words Ask you to defend ideas of your own about the subject. Do not see these words as requesting opinion alone (unless the assignment specifically says so), but as requiring opinion that is supported by concrete evidence. Remember examples, principles, definitions, or concepts from class or research and use them in your interpretation.

  • assess —summarize your opinion of the subject and measure it against something
  • prove, justify —give reasons or examples to demonstrate how or why something is the truth
  • evaluate, respond —state your opinion of the subject as good, bad, or some combination of the two, with examples and reasons
  • support —give reasons or evidence for something you believe (be sure to state clearly what it is that you believe)
  • synthesize —put two or more things together that have not been put together in class or in your readings before; do not just summarize one and then the other and say that they are similar or different—you must provide a reason for putting them together that runs all the way through the paper
  • analyze —determine how individual parts create or relate to the whole, figure out how something works, what it might mean, or why it is important
  • argue —take a side and defend it with evidence against the other side

More Clues to Your Purpose As you read the assignment, think about what the teacher does in class:

  • What kinds of textbooks or coursepack did your instructor choose for the course—ones that provide background information, explain theories or perspectives, or argue a point of view?
  • In lecture, does your instructor ask your opinion, try to prove their point of view, or use keywords that show up again in the assignment?
  • What kinds of assignments are typical in this discipline? Social science classes often expect more research. Humanities classes thrive on interpretation and analysis.
  • How do the assignments, readings, and lectures work together in the course? Instructors spend time designing courses, sometimes even arguing with their peers about the most effective course materials. Figuring out the overall design to the course will help you understand what each assignment is meant to achieve.

Now, what about your reader? Most undergraduates think of their audience as the instructor. True, your instructor is a good person to keep in mind as you write. But for the purposes of a good paper, think of your audience as someone like your roommate: smart enough to understand a clear, logical argument, but not someone who already knows exactly what is going on in your particular paper. Remember, even if the instructor knows everything there is to know about your paper topic, they still have to read your paper and assess your understanding. In other words, teach the material to your reader.

Aiming a paper at your audience happens in two ways: you make decisions about the tone and the level of information you want to convey.

  • Tone means the “voice” of your paper. Should you be chatty, formal, or objective? Usually you will find some happy medium—you do not want to alienate your reader by sounding condescending or superior, but you do not want to, um, like, totally wig on the man, you know? Eschew ostentatious erudition: some students think the way to sound academic is to use big words. Be careful—you can sound ridiculous, especially if you use the wrong big words.
  • The level of information you use depends on who you think your audience is. If you imagine your audience as your instructor and they already know everything you have to say, you may find yourself leaving out key information that can cause your argument to be unconvincing and illogical. But you do not have to explain every single word or issue. If you are telling your roommate what happened on your favorite science fiction TV show last night, you do not say, “First a dark-haired white man of average height, wearing a suit and carrying a flashlight, walked into the room. Then a purple alien with fifteen arms and at least three eyes turned around. Then the man smiled slightly. In the background, you could hear a clock ticking. The room was fairly dark and had at least two windows that I saw.” You also do not say, “This guy found some aliens. The end.” Find some balance of useful details that support your main point.

You’ll find a much more detailed discussion of these concepts in our handout on audience .

The Grim Truth

With a few exceptions (including some lab and ethnography reports), you are probably being asked to make an argument. You must convince your audience. It is easy to forget this aim when you are researching and writing; as you become involved in your subject matter, you may become enmeshed in the details and focus on learning or simply telling the information you have found. You need to do more than just repeat what you have read. Your writing should have a point, and you should be able to say it in a sentence. Sometimes instructors call this sentence a “thesis” or a “claim.”

So, if your instructor tells you to write about some aspect of oral hygiene, you do not want to just list: “First, you brush your teeth with a soft brush and some peanut butter. Then, you floss with unwaxed, bologna-flavored string. Finally, gargle with bourbon.” Instead, you could say, “Of all the oral cleaning methods, sandblasting removes the most plaque. Therefore it should be recommended by the American Dental Association.” Or, “From an aesthetic perspective, moldy teeth can be quite charming. However, their joys are short-lived.”

Convincing the reader of your argument is the goal of academic writing. It doesn’t have to say “argument” anywhere in the assignment for you to need one. Look at the assignment and think about what kind of argument you could make about it instead of just seeing it as a checklist of information you have to present. For help with understanding the role of argument in academic writing, see our handout on argument .

What kind of evidence do you need?

There are many kinds of evidence, and what type of evidence will work for your assignment can depend on several factors–the discipline, the parameters of the assignment, and your instructor’s preference. Should you use statistics? Historical examples? Do you need to conduct your own experiment? Can you rely on personal experience? See our handout on evidence for suggestions on how to use evidence appropriately.

Make sure you are clear about this part of the assignment, because your use of evidence will be crucial in writing a successful paper. You are not just learning how to argue; you are learning how to argue with specific types of materials and ideas. Ask your instructor what counts as acceptable evidence. You can also ask a librarian for help. No matter what kind of evidence you use, be sure to cite it correctly—see the UNC Libraries citation tutorial .

You cannot always tell from the assignment just what sort of writing style your instructor expects. The instructor may be really laid back in class but still expect you to sound formal in writing. Or the instructor may be fairly formal in class and ask you to write a reflection paper where you need to use “I” and speak from your own experience.

Try to avoid false associations of a particular field with a style (“art historians like wacky creativity,” or “political scientists are boring and just give facts”) and look instead to the types of readings you have been given in class. No one expects you to write like Plato—just use the readings as a guide for what is standard or preferable to your instructor. When in doubt, ask your instructor about the level of formality they expect.

No matter what field you are writing for or what facts you are including, if you do not write so that your reader can understand your main idea, you have wasted your time. So make clarity your main goal. For specific help with style, see our handout on style .

Technical details about the assignment

The technical information you are given in an assignment always seems like the easy part. This section can actually give you lots of little hints about approaching the task. Find out if elements such as page length and citation format (see the UNC Libraries citation tutorial ) are negotiable. Some professors do not have strong preferences as long as you are consistent and fully answer the assignment. Some professors are very specific and will deduct big points for deviations.

Usually, the page length tells you something important: The instructor thinks the size of the paper is appropriate to the assignment’s parameters. In plain English, your instructor is telling you how many pages it should take for you to answer the question as fully as you are expected to. So if an assignment is two pages long, you cannot pad your paper with examples or reword your main idea several times. Hit your one point early, defend it with the clearest example, and finish quickly. If an assignment is ten pages long, you can be more complex in your main points and examples—and if you can only produce five pages for that assignment, you need to see someone for help—as soon as possible.

Tricks that don’t work

Your instructors are not fooled when you:

  • spend more time on the cover page than the essay —graphics, cool binders, and cute titles are no replacement for a well-written paper.
  • use huge fonts, wide margins, or extra spacing to pad the page length —these tricks are immediately obvious to the eye. Most instructors use the same word processor you do. They know what’s possible. Such tactics are especially damning when the instructor has a stack of 60 papers to grade and yours is the only one that low-flying airplane pilots could read.
  • use a paper from another class that covered “sort of similar” material . Again, the instructor has a particular task for you to fulfill in the assignment that usually relates to course material and lectures. Your other paper may not cover this material, and turning in the same paper for more than one course may constitute an Honor Code violation . Ask the instructor—it can’t hurt.
  • get all wacky and “creative” before you answer the question . Showing that you are able to think beyond the boundaries of a simple assignment can be good, but you must do what the assignment calls for first. Again, check with your instructor. A humorous tone can be refreshing for someone grading a stack of papers, but it will not get you a good grade if you have not fulfilled the task.

Critical reading of assignments leads to skills in other types of reading and writing. If you get good at figuring out what the real goals of assignments are, you are going to be better at understanding the goals of all of your classes and fields of study.

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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Graphical Assignment application

You assign work to labor and crews at your facility based on their skills and availability. In the Graphical Assignment application, you view upcoming work and assign the work graphically to the appropriate labor or crew resource, and respond to dynamic work situations.

On the Work List tab, you can create a list of scheduled work orders and the available labor and crews, and apply a street level route.

The graphical view consists of two tabs. On the Assignment View tab, you can review unassigned work and the resources that are available to do the work. You see the daily availability of your crews and technicians, including shifts and breaks, and exceptions such as sick leave and vacation time. You can access resource details, such as skill, rate, and certifications. You can also see current assignments and balance the workload. You can reassign work, or split work between resources or across shifts. In the Work View tab, you can see work details, such as assets and priority. You can also modify work details, such as status, work priority, and target start and end dates.

In the Dispatch view, you can see work and work routes in maps and calendars. These tools also provide a graphical view of the requirements, availability, and work assignments of labor and crews. You can use these tools to view detailed information about labor and crews to monitor their work progress more precisely in the short term, such as during a work shift.

  • Sequence and assign work to labor and crews based on the priority, status, and locations of work orders
  • Determine travel time between work orders
  • Locate labor and crews using their mobile devices or global positioning system (GPS)

All assignment information can be saved to the associated work records.

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When you first start working at COA, you will be given a work assignment that contains crucial information about your position. You can easily access this information by viewing your profile. The following steps will guide you on how to access and view the position information in your work assignment(s).

Navigation:     Red Wagon  >>  My Service Center  >>  Infor  >>  Staff Self Service  >>  My Service Center  >>  My HR Profile  >>  My Profile & Contact Details

Related Articles:     How To View My Position    How To View My Compensation    

From Self Service:

work assignment view

1. Locate the My Service Center section.

2. Select "My HR Profile".

work assignment view

2. Select "My Profile & Contact Details."

work assignment view

The system opens to to the At A Glance profile screen.

3. Select the "Work Assignments" Tab.

work assignment view

Here you can view your work assignment (s).

NOTE: Staff members can have more than one work assignment, but only one work assignment can be designated as primary. 4. Right-click on the work assignment to view additional information in your profile.

This is your work assignment profile.  

work assignment view

On the Overview Tab, you will find summary of the information for your work assignment and a link your  compensation profile.  

work assignment view

7. Select the "Position Description"  Tab.

work assignment view


8. Here you will find a summary of your position, responsibilities, education, credentials and other information related to the position for your work assignment.  

work assignment view

9. Select the "Position History" Tab.  

work assignment view

10. Right-click on the row on the position history tab to view additional details about the history of the position in your work assignment.

11. Select "Open".

work assignment view

11. Here you will find the history of the position in your work assignment.  

This information includes the date you began working in the position (effective date), the position id, and manager information.

Thank you for reviewing the article "How to View My Work Assignment."  

We welcome your feedback. Please let us know if you found this article helpful by selecting the 'Like' button.

If you notice a mistake or have a suggestion on how we can improve the content of this article, email us at [email protected].

Article:  How To View My Work Assignment 

Original Publish Date:  06.14.2023

Revision Date:  04.20.2024

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20 Best Task Management Software Tools to Elevate Your Workflows [2024 Edition]

Sudarshan Somanathan

Head of Content

May 14, 2024

Just a few years back, I was always stuck in a cycle of frustration and self-blame—all because my professional workload was spiraling out of control . I’d make ambitious plans for me and my team and watch in agony as they fell flat. Things became so bad that I got used to the anxiety that accompanied my zillion unattended tasks. What followed was constant overwhelm, a clear lack of motivation , and even sneaky health repercussions. 😔

Eventually, I confided in some peers and realized that I was definitely not alone. In fact, there’s research revealing that as many as 41% of workers experience stress due to their heavy workloads. 

I was able to get out of this rough patch over time, and I cannot emphasize enough how life-changing it was for me to find the right task management software. You see, it’s never the amount of work that creates chaos—but poor task management.

In my case, for instance, I once unknowingly orchestrated a team burnout as I had the habit of setting over-enthusiastic ( read: unreasonable ) deadlines and delegating tasks without realistic workload considerations. It was only after I found my perfect task management tool that I had the knowledge and visibility needed to make more practical choices.

I’d call myself a much saner task manager now, and I hope my team here at ClickUp agrees. We have worked together to bring you this article exploring the 20 best task management software , with a special focus on tools that can assist you in assigning tasks and optimizing priorities effectively in 2024. You can learn about their key features, limitations, and pricing before locking your ideal task manager tool. 🌻

What Should You Look for in a Task Management Tool?

  • 1. ClickUp—best overall project & task management software

2. Asana—best for remote teams

3. jira—best for experienced it professionals, 4. monday.com—best for marketing and pmo teams, 5. trello—best for small teams, 6. hive—best task management software for multi-layered team collaboration, 7. meistertask—best for kanban task management, 8. ntask—best task management software for scheduling, 9. zenhub—best for software teams, 10. zoho projects—best for complex project management, 11. activecollab—best for personalized task management experience for client-based workflows, 12. wrike—best for scalable workflow management, 13. todoist—best for teams on a budget, 14. proofhub—best for granular task tracking, 15. smarttask—best for managing multiple projects, 16. hubspot (hubspot task management)—best for crm tasks, 17. paymo—best for client tasks and bookings, 18. timecamp—best for time tracking and billing tasks, 19. any.do—best for creating to-do lists, 20. smartsheet—best for spreadsheet-style task management, leveraging the best task management tools: which one to pick.

Avatar of person using AI

For cross-collaborative teams like mine, task management software doesn’t just help identify, monitor, and manage tasks . It goes beyond supporting a simple to-do list and offers features to efficiently collaborate on elaborate workflows for effective goal completion .

The best task management software allows my team to set deadlines, prioritize tasks , track progress, and adjust schedules with ease, which results in smoother decision-making. Other useful functionalities that we prioritize include:

  • Flexibility: In my experience, good task management software is always the one that has a user-friendly interface. Bonus points if it runs smoothly on all major operating systems across devices, giving my team more control over everyday work
  • Time tracking: We find it’s best to go for a task management solution that lets us improve our time management through seamless time tracking
  • Task automation: As your business grows, automation plays a key role in expanding your task base sustainably. The best task management software lets us automate recurring admin tasks, leaving everyone more time to focus on cognitively demanding, high-level assignments
  • Communication support: Because I’m running a busy, distributed team, I value tools that support productive task-related discussions, file sharing, and instant announcements
  • Reporting and analytics: We’ve noticed that quality task management software provides reporting features to record and analyze information (like clock-in/clock-out data, absence, and overtime hours) for productivity analysis, invoicing, and payroll management
  • Integration with other tools: Now this may be a personal preference, but I like it when my task management system integrates with other software we use, like messaging apps , project management tools , and writing assistants , simply because this eliminates context switching and makes team collaboration and task monitoring way easier 😇

20 Best Task Management Software for Balanced Task Planning and Execution

When we started testing out the tons of task management apps available on the market, one aspect was clear—they’re not all cut from the same cloth. For instance, some are versatile tools, while others focus on nailing specific functions like task dependencies.

We eventually narrowed down to 20 best task management software that just had to be on our list. We cherry-picked them after considering diverse criteria like feature set and affordability, so you’re sure to find something that addresses your immediate needs. 🧐

Here’s a snapshot of our list, which will be followed by detailed and honest reviews of each software:

1. ClickUp —best overall project & task management software

Why end with a bang when we can start with one? 💥

We might be a bit biased here, but ClickUp has repeatedly proved itself to be the best task management solution for individuals, professionals, and teams alike. It’s not just us; even G2 considers it to be the best-rated task management and team task management software , ranking it #1 in 15+ competitive categories in 2024!

What makes ClickUp click is its AI-enabled, end-to-end support for managing tasks and priorities, monitoring progress, and staying productive.

How we use ClickUp for hands-on task management

The way we leverage ClickUp for my team is pretty straightforward—for starters, we go to ClickUp Tasks for everything, from centralized task planning and scheduling to tracking individual assignments.

I love how the platform makes our task management process super intuitive and data-rich. We get to categorize team tasks by type and set Custom Task Status from To Do to Done to make tracking effortless. We can use as many Custom Fields as we want to set deadlines, add assignees, and define further details we want to track or filter through. For each task assignment, our team can also: 

  • Add links and comments to centralize contextual knowledge and discussions
  • Specify task dependencies to offer visibility for schedule management
  • Define subtasks and checklists to support extensive deliverables 
  • Use @mentions and action items to delegate tasks and share updates

Our Task View is by default a pop-up window, but we can also minimize it to a sidebar or Task Tray if we want to keep our individual to-do lists accessible or track time as we go.

ClickUp 3.0 Task view Checklist

If you are a visual task manager like me, there’s good news! I frequently use the 15+ project views of this task management software for comprehensive visibility over our entire workflow—I manage tasks on Kanban boards, sort through them in the List view, and visualize timelines with colorful Gantt charts. 🌈

ClickUp comes with a drag-and-drop Calendar view that aids our granular task planning. We also make use of the Recurring Tasks feature to schedule routine stuff, like meetings and sprint retrospectives, and visualize or adjust our day-to-day directly on the Calendar.

At any given day, we have 100+ active tasks across departments, and it’s near impossible to follow up on each one of them. Thankfully, we can stay on top of our task lists with ClickUp Reminders . We create them from any task comment or notification, which gives us more flexibility to manage team tasks seamlessly from any device we’re on without losing sight of inter-departmental dependencies.

And, if we’re dealing with an overwhelming workload, we identify what to prioritize and deprioritize using ClickUp Task Priorities and its color-coded tags. We also lighten team workloads with ClickUp Automatons , which lets us automate time-consuming tasks like checking emails or organizing documents.

Bonus! Our secret to stress-free productivity? ClickUp Brain and pre-made templates

Beyond tracking and prioritizing tasks, ClickUp also lends us a hand with Project Management . For instance, we employ ClickUp Brain , the platform’s AI assistant, to automate project summaries, task planning, and task standups and updates.

ClickUp Brain is a neural network connecting the team’s tasks, documents, and discussions living on the platform—it helps us extract and summarize information and action items through simple prompts and questions.

We also take our productivity to new heights with numerous customizable ClickUp templates that help us standardize task assignments immediately! If you’re new to the platform, the ClickUp Task Management Template can be a great starting point. By downloading this free template , you can organize your tasks into Lists like Action Items , Ideas , and Backlog for easier navigation. Open separate views to track assignments by department or priority label. 🚩

ClickUp’s Task Management Template

ClickUp best features

  • 1,000+ templates to kickstart skillful task management
  • Intuitive task scheduling platform with time tracking
  • ClickUp Dashboards for real-time task tracking and productivity metrics
  • ClickUp Goals to set measurable task KPIs
  • Task Checklist feature for easy to-do list creation
  • Multiple project views like List, Table, and Timeline
  • Custom task statuses to complement your workflow
  • A Bulk Action Toolbar to edit multiple tasks at once
  • Automates recurring, error-prone tasks
  • Built-in task prioritization levels  
  • Universal Search and Tags to access tasks quickly
  • Supports task generation directly from ClickUp Docs and Whiteboards
  • Integrates with 1,000+ apps like Slack, Gmail, Zoom, Outlook, and HubSpot
  • Dedicated mobile app for iOS and Android
  • Compatible with Mac, Windows, and Linux
  • Built-in chat and file-sharing options for task collaboration
  • Easy-to-use, no-code interface

ClickUp limitations

  • It takes time to explore all its task management features (you can leverage the ClickUp Help Center to ease the learning curve)
  • A dedicated subtask reporting feature would be a great add-on

ClickUp pricing

Most of ClickUp’s task management features are accessible on the free plan. The price-to-features ratio on the paid options is one of the best in this space.

  • Free Forever (supports unlimited tasks and members)
  • Unlimited: $7/month per user
  • Business: $12/month per user
  • Enterprise: Contact for pricing
  • ClickUp AI: Add to any paid plan for $5 per member per month

*All listed prices refer to the yearly billing model

ClickUp ratings and reviews

  • G2: 4.7/5 (9,000+ reviews)
  • Capterra: 4.7/5 (4,000+ reviews)

The platform has garnered largely positive reviews as a task management solution. Here’s how one user describes their experience :

My favorite feature is the ‘add to’ function for tasks, which enables me to have a central location for all major projects. Within the project/Epic, subtasks can be assigned to the correct space/list to be worked on by whoever needs it. Having a top-down view of the location and status of each subtask is invaluable to keeping track of what is completed and incomplete. Adding custom fields wherever I need them is also fantastic.

Asana helps you create personalized workflows with zero coding and automate manual tasks with ease

There’s no milder way to put it—we just love Asana as an online task management software for remote teams! For starters, we can use pre-built templates to organize our remote projects and coordinate on tasks and updates using the centralized Inbox feature.

As we tested the tool further, we noticed that it was incredibly easy to add and track cross-team tasks across multiple projects. Essentially, I can ensure the same task is never duplicated in another department, which is a common pain point for remote teams!

Its breadth of features is quite similar to ClickUp (you can check out a detailed ClickUp vs. Asana comparison here ). For instance, I can add task descriptions in the form of bulleted lists, embed files to add context, set due dates, and add assignees in a few clicks. It’s also effortless to create subtasks, identify blockers, and streamline approvals on task changes.

What makes Asana stand out among its alternatives for me is the Workflow Builder feature —it gives us a smooth interface to create workflows without coding, helping us automate routine tasks and expedite projects. This quality task management software also features a My Tasks list , which helps prioritize work by auto-promoting tasks based on due dates.

Overall, Asana is a collaborative task management tool for anyone working remotely —my distributed team was able to communicate directly within the app, encouraging cross-functional collaboration with minimal friction. For added transparency, we recommend adding relevant collaborators to your team’s tasks to keep them updated on progress async.

Asana best features

  • Templates for task management
  • Remote-friendly collaboration tools
  • Zero-code workflow builder
  • Search and filtering options for simpler navigation
  • Integrates with apps like Slack and Dropbox, as well as ClickUp
  • Mobile app for Android and iOS

Asana limitations

  • May be challenging to implement for larger teams
  • Storage and collaboration features could use improvement

Asana pricing

  • Personal: Free forever (for up to 10 users)
  • Starter: $10.99/month per user
  • Advanced: $24.99/month per user

Asana ratings and reviews

  • G2: 4.3/5 (9,000+ reviews)
  • Capterra: 4.5/5 (12,000+ reviews)

Many users have favorably reviewed Asana’s auto-reminders feature, like this one :

I like how Asana helps us to make and assign tasks to employees in our team, and also it auto gives them reminders to complete the tasks on time. Their reminder emails are very much helpful, this way our co-workers have the list of To-Do’s ready without checking multiple messaging platforms and emails.

Jira offers task automations, collaboration features, and numerous templates for software developers, makerting teams, HR, and more

When I first started exploring Jira, it was evident to me that this was not as beginner-friendly as other alternatives due to a somewhat complex feature set. But then, Jira is a popular task management software option among seasoned professionals in industries like IT, finance, marketing, and HR, so it was worth a try.

To give you some context, Jira was first launched by Atlassian as an issue-tracking tool for software developers—but has now branched out to become a useful tool for project managers and task managers alike. In my experience, I found it to be an incredibly handy tool for Agile project management .

My team tried to set up a sample workflow for a complex Agile project, and we were able to break everything into manageable sprints . We got the option to set up tasks under:

  • Company-managed projects: A standard admin-controlled workflow
  • Team-managed projects: A more self-contained workspace for independent teams

Jira’s multiple views, like boards and timelines, makes it easy to track sprint tasks and identify roadblocks to ensure continuous improvement . The tool also supports team collaboration by allowing members to brainstorm and exchange task information across departments through shared workflows.

Moving to productivity, it’s worth noting that Jira, like ClickUp , lets us update custom task statuses in real time, while its automaton feature allows for running manual actions in the background. Plus, project managers can automate work using its numerous task management templates . 😀

Tip: Explore the Jira-ClickUp integration to manage your Agile workflow better!

Jira best features

  • Workflow automation support
  • Multiple task views for agile teams
  • Templates for niches like human resources , marketing, and IT
  • Integrates with Atlassian Work Management and other popular apps
  • Effective task management apps for Android and iOS

Jira limitations

  • The system can be slow at times
  • The user interface and dashboard design could be improved

Jira pricing

  • Free: Up to 10 users
  • Standard: $8.15/month per user
  • Premium: $16/month per user
  • Enterprise: Contact sales for pricing

Jira’s business support is only available on paid tiers. However, free plan users can seek out community support .

Jira ratings and reviews

  • G2: 4.3/5 (5,000+ reviews)
  • Capterra: 4.5/5 (13,000+ reviews)

Bonus read: Check out these Jira alternatives !

Monday.com helps marketing, PMO, and operations teams track tasks easily with color coding

Can using Monday.com for managing tasks can make Mondays less dreadful? We think yes! This simple task management software provides all key features, from multiple task views to task templates, that you’d find in most Monday alternatives .

However, what our research team loves the most is the software’s specific task management features for marketing and PMO teams . For example, marketing teams can benefit from key features like brand asset management , robust Gantt charts (to build task timelines), and campaign tracking . Meanwhile, PMO teams rely on features for monitoring OKRs , identifying dependencies, and tracking time for future task planning.

I think Monday.com also stands out with its smooth interface . Its Work Management feature lets you create no-code marketing workflows for specific functions like content creation, social media, and event planning.

I consulted a few project managers who use the tool, and they even appreciated its intuitive layout. For example, the platform allows them to make informed decisions by accessing quick overviews of task progress on a dashboard. 📈

Plus, Monday.com allows you to organize workspaces into projects with individual tasks and subtasks, complete with color-coding options to help you track task priorities and statuses easily.

Overall, it’s a powerful task management tool—quite similar to ClickUp and Asana in terms of design and feature set. Plus, the platform integrates with top marketing tools as well as other collaborative platforms ( including ClickUp ).

Monday.com best features

  • Includes 200+ automation options
  • Color-coded custom task statuses and priority levels
  • User-friendly project templates
  • No-code workflows setup
  • Offers a mobile app for iOS and Android
  • Integrates with over 200 apps

Monday.com limitations

  • The initial setup tends to be overwhelming
  • Some users struggle with custom reminders and experience delays in notifications

Monday.com pricing

You can access the following plans by first signing up for a 14-day free trial:

  • Free: Up to two users
  • Basic: $9/month per user
  • Standard: $12/month per user
  • Pro: $19/month per user

Monday.com ratings and reviews

  • G2: 4.7/5 (10,000+ reviews)
  • Capterra: 4.6/5 (4,000+ reviews)

Trello helps you organize tasks on a Kanban board with minimal effort

I’m a religious fan of Kanban boards, which is partly why I always have a blast using Trello. One of the main reasons why I put it high up on our list is simplicity—most project management software are not as easy to learn as Trello, which makes it perfect for managing linear tasks on a smaller scale.

This good task management software is all about moving tasks like sticky notes on a drag-and-drop Kanban board for easier status tracking. Individuals can use it to create personalized task lists, while team members can rely on advanced checklists to add context to tasks by adding due dates and assignees. 

As far as basic task management is concerned, this software supports task prioritization through labels like high, medium, or low priority. Say I want to access a specific batch of tasks and prepare a quick status report—all I have to do is filter through these labels.

Trello’s no-code (and cute!) automation tool called Butler is also incredibly comfortable to use. Even the less tech-savvy members of my team can automate recurring tasks by creating simple rules, buttons, and commands.

Trello lets us view tasks on calendars, timelines, and neatly organized tables, which is often more than enough to manage workloads in smaller teams. However, if you’re running a larger team or a more complex project that requires agility and a wider variety of project views, Trello alternatives with enterprise features may be a better option.

Trello best features

  • Butler—a no-code automation tool
  • Kanban-based task tracking software
  • Includes checklists, calendars, and timelines
  • Color-coding helps prioritize tasks
  • Android and iOS mobile apps
  • Integrates with other task management systems like ClickUp and Jira

Trello limitations

  • Gets costly as users increase in number
  • May not support complex project management

Trello pricing

Trello’s free plan is pretty generous and supports up to 10 boards. You need to get a Premium tier to access more views and AI-driven features, which are necessary for effective task management in modern workspaces.

  • Standard: $5/month per user
  • Premium: $10/month per user
  • Enterprise: $17.5/month per user

Trello ratings and reviews

  • G2: 4.4/5 (13,000+ reviews)
  • Capterra: 4.6/5 (23,000+ reviews)

Here’s what one user had to say about completing tasks and projects with Trello:

Trello provides software development projects with a smooth platform for managing Agile and Kanban workflows. Tasks can be easily created and organized because of its user-friendly interface and customisable boards, lists, and cards. While Trello’s ease of use is one of its main advantages, it might not have all the complex project management capabilities of more all-inclusive applications. 

Hive helps your team collaborate on tasks with ease

I had little idea of what Hive is like when I first started testing it. The platform advertises itself as an all-encompassing project management software with use cases ranging from project and resource management to client engagement. While I mostly explored features for task management, I can confidently say that this tool wins when it comes to facilitating team collaboration.

Hive provides any hybrid team with a task management platform to:

  • Assign, track, and execute tasks together, regardless of location
  • Monitor upcoming tasks across departments
  • Streamline task intake data with forms
  • Collaborate async or live with Hive Notes and Text and Voice Chat

Like ClickUp, Hive supports project collaboration by letting teammates communicate across projects by leaving comments on action cards or tagging team members.

Collaboration here is smoother because you get to observe your tasks from unique angles . For example, we can use the Portfolio view to get a detailed overview of tasks across projects or the Label view to categorize subtasks. I thought I could focus better by activating the My Actions view to display my task assignments in a concentrated way. 

We can also rely on key features like task status to easily track progress, templates to customize project layouts and business processes, and notifications to never miss a beat. Plus, Hive offers Workflows App —a no-code task automation tool to help you cut down on manual labor and design personalized automated workflows. 

Hive best features

  • Collaborative task management tool
  • Supports individual, group, or project discussions
  • AI assistant ( HiveMind ) and templates to support standard tasks
  • My Actions view tracks all the tasks assigned to you 
  • Includes a no-code task automation tool
  • Integrates with Dropbox and Google Drive

Hive limitations

  • The mobile app has limited functionality
  • UX may get compromised with many collaborators

Hive pricing

Hive’s free plan neatly supports basic task management for all your projects, but you’ll have to upgrade to paid plans for features like custom fields, task labels, and an in-app calendar.

  • Starter: $5/month per user
  • Teams: $12/month per user

Hive ratings and reviews

  • G2: 4.6/5 (500+ reviews)
  • Capterra: 4.5/5 (100+ reviews)

Bonus: Check out these Hive alternatives !

MeisterTask lets you organize tasks easily through intuitive Kanban boards

Most alternatives to MeisterTask include Kanban boards as one of their key features. However, I’d emphasize that MeisterTask excels as Kanban-based task management software because of how user-friendly and intuitive it is. 😻

The tool is beautifully crafted and provides customizable Kanban-style boards that let us organize and monitor task cards. We can mark if tasks are In Progress , Done , or on the To Do list (or create custom sections). What’s cool is that we can also switch to a Gantt-like timeline view to access more linear scheduling.

These boards keep all work centralized and let us communicate effectively through task comments. We can mention teammates in the comments, add them as project watchers, and assign them tasks directly from the board. Whenever you manage projects prone to changes, just activate real-time notifications to keep everyone in the loop about the latest updates.

Besides collaborative boards, the software offers personal Kanban pinboards called Agendas , where we can organize all the tasks assigned to us, as well as access due dates and important files faster.

Many user reviews for MeisterTask compliment the tool’s pretty interface —here’s what a verified user shared:

The colorful Kanban-type interface, the multiple project lists you can have, tags, integration from MindMeister, easy integration from other websites to spawn tasks. I use it on my phone, tablet, and iPad.

MeisterTask best features

  • Easy-to-use Kanban boards to track project progress
  • Can serve as a personal task management software
  • Task-related collaboration through comments
  • Dashboards to track tasks, time-tracking data, and notifications
  • Lets you automate recurring tasks
  • iOS and Android mobile apps

MeisterTask limitations

  • The software could benefit from adding a workflow calendar to its features
  • Notifications may be delayed on mobile devices

MeisterTask pricing

  • Basic: Free (doesn’t allow integration with other apps)
  • Pro: $6.50/month per user

MeisterTask ratings and reviews

  • G2: 4.6/5 (100+ reviews)
  • Capterra: 4.7/5 (1,000+ reviews)

MeisterTask lets you organize tasks easily through intuitive Kanban boards

nTask serves as an SMB-focused hub for tracking and scheduling tasks under three sections: To-Do, Workflow, and Projects . The idea is to create both personal and professional task lists, as well as define workflows for specific functions like designing, fund management, and freelancing. 

In my opinion, the Projects tab has quite a clutter-free interface to design granular schedules and assign tasks or entire task lists to your teammates. If you’re new to the platform, you can start with a weekly scheduling sheet to create a baseline of tasks, along with descriptions and assignees. Then, you can use the Task Builder to add tasks as needed.

As a visual task management tool, my team was able to use nTask to plan and prioritize tasks on a Kanban layout, manage interconnected delivery timelines, and visualize projects with color-coded Gantt charts.

For example, we scheduled tasks by setting planned and actual due dates and creating task dependencies and milestones to ensure timely completion. Then, we set priorities, custom statuses, and real-time notifications to ensure no action remains overlooked.

nTask’s robust time-tracking capabilities help us stay within realistic timeframes. I can monitor time spent on tasks and estimate the time my team will need for future tasks, which makes scheduling (and invoicing) easier over time.

nTask best features

  • Offers multiple project views (board, grid, list, and calendar)
  • Comprehensive task tracking
  • Visual task management and task scheduling through Gantt charts
  • Recurring tasks feature with daily, weekly, or monthly repeats
  • Integrates with 1,000+ tools like Apple Calendar, Zoom, and Microsoft Teams
  • Android and iOS support

nTask limitations

  • Attaching documents and images to tasks may be challenging
  • User interface could be more intuitive

nTask pricing

You can access a 7-day trial period for all plans. NGOs may be able to get up to 50% off upon contacting sales.

  • Premium: $3/month per user
  • Business: $8/month per user

nTask ratings and reviews

  • G2: 4.4/5 (10+ reviews)
  • Capterra: 4.2/5 (100+ reviews)

ZenHub Main Workspace view

ZenHub is a project management solution that primarily caters to software development teams. It provides a native GitHub integration via a browser extension for Google Chrome or Mozilla Firefox. This helps reduce context switching by keeping project tasks connected with GitHub code. 

Plus, ZenHub offers automatic task updates as users complete issues in GitHub, streamlining task completion by eliminating manual status check-ins from your team’s to-do list. There are also automated hand-offs to update all connected workspaces.

This online task management software and software development tool brings tasks together on intuitive, drag-and-drop Kanban boards , allowing teams to view all current tasks and their statuses.

Use these boards to prioritize tasks, track projects, and attach pull requests to corresponding issues. Group related issues into Epics or connect various private and public GitHub repos to a single board. 👨‍🏫

Additionally, ZenHub offers sprint planning features, making it a handy tool for agile teams . It lets us set automated sprint cycles, auto-generate new sprints with prioritized and unfinished tasks, and receive periodical reports on progress.

I’ve also heard pretty exciting things about ZenHub AI (automatic issue categorization, sprint reviews, etc.). However, I wasn’t able to get past the waitlist to try out its beta program.

ZenHub best features

  • Various key features for agile teams
  • Native GitHub integration
  • Provides spring planning and tracking
  • Boards with intuitive task management capabilities
  • Automate repetitive tasks and hand-offs
  • Acts as a visual task management tool with roadmaps and timelines
  • Integrates with Figma, Miro, and Loom

ZenHub limitations

  • Steep learning curve
  • The interface may be challenging to navigate

ZenHub pricing

  • For Teams: $8.33/month per user (annual billing after a 14-day free trial)
  • For Enterprises: Contact sales for pricing

ZenHub ratings and reviews

  • G2: 4.3/5 (30+ reviews)
  • Capterra: 4.4/5 (30+ reviews)

Zoho Projects lets you manage simple and complex projects in multiple project views

Zoho Projects is a reliable project management software with features such as issue tracking, team monitoring , project timesheets, and resource utilization charts. From the range of use cases we explored, this platform can be excellent for managing complex projects in industries like marketing, construction, IT, and consulting.

Zoho Projects offers a comprehensive toolset for task management that assists us in breaking projects down into milestones, task lists, and subtasks for simpler tracking. This task management platform is all about details—each task can have attributes like assignees, work hours, priorities, and reminders. Plus, we can use timesheets and timers to record time spent on each task.

We were able to schedule tasks on a calendar and get an overview of team members’ capacity simultaneously. This, I think, is crucial for balanced task planning and avoiding the risk of team burnout.

Like many Zoho alternatives , this tool simplifies task organization by providing Kanban-style boards with drag-and-drop task cards and flexible statuses. As for planning and tracking complex workflows, we can use Gantt charts to identify granular team tasks, set dependencies, and monitor deadlines to ensure everything is done on time. ⌛

I believe that using Zoho Projects is great for consolidating your task ecosystem when you use other Zoho applications, such as Zoho Mail or Zoho CRM, as the tool gives you a unified view of your tasks across sister platforms.

Zoho Projects best features

  • Quick-access Gantt charts
  • Supports versatile task management use cases
  • Highly customizable workflows with project templates
  • Easy task scheduling on calendars
  • Integrates with various Zoho, Google, and Microsoft apps 
  • Task management apps (iOS 9.0+ and Android 4.1+)

Zoho Projects limitations

  • Initial setup may be challenging
  • Software customization can be time-consuming 

Zoho Projects pricing

  • Free: Up to three users
  • Premium: $4/month per user (10-day trial)
  • Enterprise: $9/month per user (10-day trial)

Zoho Projects ratings and reviews

  • G2: 4.3/5 (300+ reviews)
  • Capterra: 4.4/5 (400+ reviews)

Reviews mostly mention the product to be useful, albeit confusing at times. Here’s an excerpt :

Zoho Projects is useful when using to assign tasks, getting multiple projects done, and needing to know who will do it by when. It allows people to go in and time themselves to track how long it took them to do it. It does get really confusing at times to create tasks because of the many tedious needs that can be miscommunicated while trying to assign (tasks). 

ActiveCollab helps you track personal tasks from a centralized hub

ActiveCollab is all about increasing productivity and meeting deadlines with ease in client-based workflows. Whether you’re a startup or a small creative team, the tool lets you invite unlimited clients to the platform for improved collaboration and feedback loops. In my opinion, this alone can help eliminate those hard-to-keep-track-of client meetings and follow-up email chains.

My experience? Besides adding tasks for my team, I was also able to break down complex actions into subtasks for my clients, ensuring all assigned tasks got done as planned. Additionally, we saw functions to:

  • Add due dates, assignees, and detailed task descriptions
  • Group tasks based on different criteria
  • Duplicate repetitive tasks

This online task management software offers only three project views to choose from, which is less than what ActiveCollab alternatives typically offer. Still, it includes frequently used views—the Kanban board, Gantt chart, and List view. 📝

I know automation is a recurring theme at this point, but still worth a mention—ActiveCollab can reduce manual labor by automating recurring tasks like drafting weekly reports. And, if you need to ensure actions are completed in a fixed order, just create dependencies between multiple tasks.

ActiveCollab stresses the importance of a personal task manager, which freelancers may find useful. It provides a My Work page where you can find and organize your task assignments by project, client, or due date. 

ActiveCollab’s timesheets also impress me quite a bit. Besides getting an overview of all my time records, I can access project-level time tracking for easier billing. I can even revisit my productivity in terms of the comments posted, tasks created or closed, or due dates modified.

ActiveCollab best features

  • Excellent personal task management software
  • Tools to automate repetitive tasks
  • Dependencies for completing tasks in a specific order
  • Android and iOS smartphone apps
  • Integrates with other task management tools like Asana and Trello

ActiveCollab limitations

  • The file-sharing feature of this task management software could be simpler to use
  • Adding more customization options could be beneficial 

ActiveCollab pricing

All plans come with a 14-day free trial. However, you have to subscribe to the most expensive plan for features like workload management and days-off planning.

  • Plus: $9.5/month 3 users/month
  • Pro: $8/month per user/month
  • Pro+Get Paid: $11.75/month per user

ActiveCollab ratings and reviews

  • G2: 4.2/5 (90+ reviews)
  • Capterra: 4.5/5 (300+ reviews)

Wrike assists you in creating personalized workflows and tracking projects easily

Wrike is well-known for its robust task and workflow management features. But what many users miss is how beautifully scalable it is! For instance, the platform lets me build a library of custom tasks that mimics our core processes—we can use it as a baseline for all our future workflows. And the best part is, we can expand this library to build a workspace tailored to a role, department, or even industry.

During the time we tested this tool, we created multi-level task lists across levels like folders, milestones, phases, and projects. Some of us even created personalized dashboards by pinning important tasks from our to-do list, all automatically sorted by priority and due date.

Like most of Wrike’s competitors , the platform supports strong teamwork —we can collaborate on real-time project plans, task assignments, and decision-making within the platform. Plus, the software includes built-in proofing tools for quick yet detailed task feedback and task automation to save time and increase work efficiency.

Additionally, Wrike allows project managers to build customizable reports on task and team performance. I was, for instance, able to further optimize workflows by analyzing relevant key performance indicators (KPIs) on dashboards.

Wrike best features

  • Comprehensive project dashboards with personalized reports
  • Supports feedback-friendly team collaboration
  • Multiple project views
  • Visualize tasks in views like Gantt Chart, Kanban, and Calendar
  • 400+ third-party integrations
  • Task automation

Wrike limitations

  • Could use more custom display options
  • Some users experience task syncing issues

Wrike pricing

Wrike offers integrations and additional cloud security features for an extra fee, but all of the following plans contain task management features:

  • Team: $9.80/month per user
  • Business: $24.80/month per user
  • Enterprise and Pinnacle: Contact sales

Wrike ratings and reviews

  • G2: 4.2/5 (3,000+ reviews)
  • Capterra: 4.3/5 (2,000+ reviews)

Todoist helps you easily create daily to do lists

While many Todoist alternatives on our list offer additional project management features, this veteran app is purely focused on task management. I think Todoist is one of the few apps that consistently upgrades itself within its niche space. For instance, we can now create detailed daily to-do lists and set recurring tasks using natural language.

The tool ticks all the boxes for basic task planning and management—we can create tasks and subtasks, determine priorities, add due dates, and set reminders to ensure nothing goes overlooked. 👀

Although it’s primarily a task management app, Todoist can help you manage small-scale projects as it includes goal-setting features , labels to categorize tasks, and task descriptions to keep information centralized.

I personally loved its Upcoming calendar view —it displays which tasks are due urgently, and if anything’s too demanding, I can use a drag-and-drop function to reschedule assignments. And if I need to focus on team tasks that are currently due, I simply go to the Today view .

While Todoist’s simple navigation and low price make it a handy tool for personal task management, it’s also a good to-do list app for teams on a tight budget . Its project management features aren’t too comprehensive, but you can still assign tasks and leverage comments for better teamwork and transparency. Here’s what a small business owner had to share after using the tool :

Extremely easy to use for all levels of technological understanding. I use Todoist several times a day and we have integrated this across our whole team. We’ve experienced far less chance of tasks being lost or forgotten and people stay accountable because of the notifications received upon completion.

Tip: ClickUp has a neat Import from Todoist feature if you need to switch to a more extensive project management tool in the future.

Todoist best features

  • Efficient daily task management
  • Multiple task views (including Kanban boards and lists)
  • Basic team collaboration support
  • Easy navigation to monitor project progress
  • Integrates with various productivity and time-tracking apps
  • Has a to-do list app for Android and iOS

Todoist limitations

  • Integrating the software with some apps may be challenging
  • It would be beneficial if the app displayed tasks when you’re offline

Todoist pricing

  • Beginner: Free
  • Pro: $4/month per user
  • Business: $6/month per user

Todoist ratings and reviews

  • G2: 4.4/5 (700+ reviews)
  • Capterra: 4.6/5 (2,000+ reviews)

ProofHub assist you in easy task tracking across projects

Besides being a good task management tool, ProofHub is a task tracking software that lets you easily create task lists and individual tasks, assign them to more than one team member, and closely follow due dates and priorities across task categories . I am particularly in awe of the platform’s Table view for task tracking—I get to monitor progress percentages for actions in different categories (without being a pesky micromanager). 😁

Similar to ProofHub alternatives , the software is fully customizable —we can build personalized workflows and use custom fields to capture any task-related data my team deems important. Custom fields enhance task tracking —because we customize them to track virtually any detail, be it deadlines or output.

Speaking of tracking, ProofHub has an intuitive interface for creating task dependencies for ensuring tasks are completed in a predetermined order. If you want to offer more clarity to assignees, leave comments on tasks or use mentions to guide them.

Additionally, ProofHub offers various reporting options to help gain insight into a project’s progress. You can enhance resource allocation by analyzing resource utilization reports or track project-specific progress with task completion reports.

ProofHub best features

  • Multi-faceted task tracking software
  • Customizable workflows
  • Supports task-related discussions through comments and mentions
  • Reports to gauge task progress
  • Various project views like Kanbans and tables
  • Mobile-friendly

ProofHub limitations

  • Notifications can get difficult to manage
  • Some users find its customization features complex

ProofHub pricing

Note that ProofHub currently avoids the per-user billing format, which may make it appealing for some teams.

  • Essential: $45/month for unlimited users
  • Ultimate Control: $150/month (or $89/month for a limited time offer)

ProofHub ratings and reviews

  • G2: 4.5/5 (80+ reviews)
  • Capterra: 4.6/5 (90+ reviews)

SmartTask helps you manage tasks across multiple projects at once

SmartTask includes all key features you’d typically find in a task management tool. You can set deadlines, add dependencies, and manage tasks in views like calendar, list, and board. I’d highlight that you can create a realistic workflow here by optimizing dependent, overlapping, and ignored tasks—this is the kind of visibility you need when your team is juggling 5+ projects simultaneously.

This software stands out for me especially because of its tools for managing multiple projects simultaneously in a cross-functional setup. Its Project Portfolios feature allows you to create multiple boards to track separate goals, aligning your marketing, sales, and design teams. To play it safer, you can even share task lists across teams to prevent orphaned actions. 

SmartTask supports team collaboration by letting us comment on tasks and generate real-time notifications for updates. We can also invite clients, vendors, and external stakeholders to collaborate on any task or project by sending them an invitation.

Plus, it provides dashboard reports on both project tasks and sales that you can easily find through its advanced search bar. 🔎

SmartTask best features

  • Internal and external team communication
  • Set recurring tasks (daily, weekly, or monthly)
  • Task and sales reports
  • Supports managing tasks across projects
  • Time tracking for individual tasks
  • Task management tools for iOS and Android

SmartTask limitations

  • The UI and UX could use some improvement
  • Adding more integrations would be useful

SmartTask pricing

SmartTask may offer discounted pricing to NGOs upon contact. Eligible startups can also apply for a $1,000 worth of credit.

  • Free Forever
  • Premium: $7.99/month per user
  • Business: $10.99/month per user

SmartTask ratings and reviews

  • G2: 4.5/5 (60+ reviews)
  • Capterra: 4.6/5 (30+ reviews)

Streamline tasks related to prospects and contacts in HubSpot’s task management software

I’ll admit that HubSpot Task Management is far from a traditional task manager—it’s more of a suite designed to help marketers streamline Customer Relationship Management (CRM) processes. Now, we know that effective CRM depends on properly storing, tracking, and managing lead- and customer-based activities. HubSpot helps you streamline these scattered tasks to boost revenue.

We explored this software extensively and can confirm that it reduces the need to switch between multiple tabs when talking to prospects, all thanks to dashboards that centralize all CRM work. In terms of use cases, utilize the dashboards to track your to-do list items, view prospect details, and stay on top of meetings. 

Need to create new tasks? Do that directly from your workflows, email inbox, or to-do list. And if you need insights from past task performances, like deals made and activities completed, leverage HubSpot’s reporting tools. This platform simplifies communication with email templates (for sending messages in bulk) and real-time team chat. 

While sales and marketing teams may enjoy HubSpot’s task management style, some of HubSpot’s alternatives could be a better choice for companies in IT or finance. You can even consider the HubSpot-ClickUp integration if you want to organize your customer-facing processes more diligently.

HubSpot best features

  • A wide array of CRM functionalities
  • Live team chats
  • Dashboards to centralize prospect-related work
  • Integrates with apps like WordPress, Gmail, and Zapier
  • iOS and Android mobile app for HubSpot CRM

HubSpot limitations

  • Limited option to prioritize tasks
  • Workflow automation is limited on the free plan

HubSpot pricing

For individuals and small teams:

  • Starter: $15/month
  • Professional: $800/month

HubSpot (CRM) ratings and reviews

  • G2: 4.4/5 (11,000+ reviews)
  • Capterra: 4.5/5 (4,000+ reviews)

Manage time spent on different client projects using Paymo

Paymo is a simple task management software and invoicing app rolled into one, so I can see how it holds enormous appeal for professionals and freelancers who want to manage client work, time tracking data, and resources within one platform . It lets you automatically set up ghost bookings based on the task details you’ve entered in the past, as well as receive a visual overview of all bookings for the immediate team on a single screen. 🖥️

Paymo also simplifies managing resources by allowing multiple managers to work on scheduling to avoid overbooking or underbooking. We can:

  • Book time for time-sensitive tasks by the hour
  • Accommodate unscheduled tasks with a simple drag-and-drop function
  • Visualize our team’s availability on timelines
  • Send booking notifications only to relevant team members

The platform lets my employees view their tasks in a single view, while our task managers monitor both their personal tasks and team’s work in separate views. Like with most Paymo alternatives , we get project views like Gantt charts, Tables, and Calendars to visualize tasks.

Paymo also encourages team collaboration, offering a detailed Task View to chat in real time about the latest task updates. Finally, Paymo provides task priority levels like critical, high, normal, or low across teams, which we can adjust based on our delivery commitment to clients.

Paymo best features

  • Timelines to assess employee availability
  • Allows booking time for client tasks by the hour
  • Real-time chat
  • Project views like Gantt chart and Kanban board
  • Integrates with apps like Slack, Google Calendar, and JotForm
  • Mobile app support for iOS and Android

Paymo limitations

  • The mobile app may be tricky to navigate
  • Takes time to train employees to use the platform

Paymo pricing

  • Free (for up to five clients)
  • Starter: $5.9/month per user
  • Small Office: $10.9/month per user
  • Business: $16.9/month per user

Paymo ratings and reviews

  • Capterra: 4.8/5 (400+ reviews)

TimeCamp helps you track time spent on task and monitor task progress within one platform

I have talked to many freelancers about their task management routines, and I think one of their main problem areas is connecting tasks to tracked hours and, eventually, invoices. That’s precisely why I made sure this handy all-in-one tool was on our list.

While most TimeCamp alternatives on this list include typical task and project management features, TimeCamp shifts its focus to time-task budgeting instead.

With its one-click time-tracking capabilities , you can track your or your team’s working hours effortlessly. You can use this data to standardize times for specific jobs, plan and create task assignments and invoice estimates, and monitor each team member’s productivity.

TimeCamp also provides features for measuring the profitability of your projects and tracking billable hours, streamlining invoicing and resource management. Basically, the tasks you had to do manually, like creating invoices and approving timesheets, are automated on this platform.

Although this software highlights time tracking, it’s still a task management tool. Its TimeCamp Planner product helps you organize tasks and monitor their progress on Kanban-style boards. 

If you’re dealing with repeatable tasks, automate them by specifying information like due dates, assignees, and progress statuses. Plus, you can switch from team task overview to your own using the My Tasks feature , which displays your assigned tasks on a list, calendar, or timeline view.

Note that TimeCamp’s time tracking and task management features are available on separate pricing plans .

TimeCamp best features

  • Comprehensive time-tracking tools
  • Kanban board for easy task tracking
  • Personal task lists
  • Can automate repeatable tasks
  • Includes apps for Android and iOS
  • ClickUp (you can use this integration to time your ClickUp tasks and enjoy billing accuracy)
  • Google Calendar

TimeCamp limitations

  • The user interface and server load time could be better
  • The tool may be buggy at times

TimeCamp pricing (for TimeCamp Planner)

  • Starter: $2.99/month per user (best for freelancers)
  • Premium: $4.99/month per user (ideal for businesses tracking profitability)
  • Ultimate: $7.99/month per user (for better analytical reporting)
  • Enterprise: $11.99/month per user (for higher security and custom integrations)

TimeCamp ratings and reviews

  • G2: 4.7/5 (100+ reviews)
  • Capterra: 4.7/5 (500+ reviews)

Any.do assists you in creating simple to do lists for business and personal use

Any.do specializes in providing easy-to-use to-do lists to help you achieve both personal or professional goals efficiently. It caters to individuals, families, and teams, and is available via 10+ platforms, including Mac, Safari, and iPad.

During my time with this tool, I was able to organize my to-dos in separate lists and projects, all color-coded to set clear priorities and determine task categories. We can enhance our task lists with:

  • Subtasks and attachments for added task awareness
  • Deadlines and reminders

Sharing responsibilities is also simple—just share a task list with your teammates or family to collaborate on task completion . For example, you can assign different items on a grocery list to family members and track the list to ensure they complete the task successfully. If there’s an urgent matter you wish to discuss, use the chat function to communicate in real time.  

For companies looking for a task management tool with project management capabilities, Any.do is a solid choice as it also offers features like customizable workflows, views, pre-made templates, and powerful integrations with other work tools.

If you want more comprehensive workflow features, though, explore some more advanced Any.do alternatives .

Any.do best features

  • Provides simple to-do lists
  • Great as a daily task manager
  • Lets you share lists with teams, family, and friends
  • Reminders for timely task completion
  • Has apps for iOS and Android
  • Integrates with other task management tools like ClickUp and Asana (via Zapier)

Any.do limitations

  • Some users desire more integrations (like with Microsoft Calendar)
  • Limited advanced features for this price range

Any.do pricing

Remember to get a Family or Teams plan to access shared lists.

  • Premium: $2.99/month per user
  • Family: $8.33/month per four users
  • Teams: $4.99/month per user

*All listed prices refer to approx values billed annually

Any.do ratings and reviews

  • G2: 4.2/5 (100+ reviews)
  • Capterra: 4.4/5 (100+ reviews)

At the time of reviewing this tool, we noted a few less-than-positive reviews by Android and iOS users, mostly about some UX elements. However, the reviews for the overall functionalities are quite positive. Here’s what a sales manager who uses the product had to say :

With Any.do, organizing my tasks is simple and fast. The app works fine, and it does the job that it’s supposed to do, setting daily reminders and scheduling to keep myself on track of what’s going on. I love apps that offer a simple, minimalistic professional design.

Smartsheet provides spreadsheet-like task management and has advanced features to support complex projects

Smartsheet is a spreadsheet-like task management tool . It’s great for those who are comfortable tracking tasks in Excel but are open to switching to a tool with less complicated calculation work. The tool is popular in construction, healthcare, and education industries where task management is all about working with scattered data.

Like ClickUp, Smartsheet offers comprehensive project and task management tools for handling different workflows. For example, it lets you schedule tasks, create subtasks, allocate resources, and track assignments efficiently from one platform. ✅

Here, tasks are represented on spreadsheets for individual projects. Like most Smartsheet alternatives , we can add basic task information, like due dates and assignees, in clear fields and columns. We can also merge several spreadsheets to have a consolidated view of our tasks across categories.

However, these aren’t traditional spreadsheets—they also provide the advanced features of a modern task management tool. For instance, we can use checkboxes, dropdown lists, and comments to interact with tasks on Smartsheet.

This is a great task management software for teams working on extensive projects as it includes templates for agile project management, OKR tracking, budgeting, and resource management.

It also supports task automation, real-time collaboration , and advanced analytics. Plus, it integrates with services we may already use, like Google Workspace and Microsoft Teams.

Bonus read: Explore ClickUp vs. Smartsheet !

Smartsheet best features

  • Spreadsheet-based project management tool
  • Advanced functionalities for monitoring complex projects
  • Supports real-time team communication
  • Templates for agile project management
  • Integrates with numerous communication, data visualization, and project delivery apps
  • Available as an iOS or Android mobile app

Smartsheet limitations

  • There may be a steep learning curve for users figuring out advanced features
  • It could benefit from adding more template options

Smartsheet pricing

  • Free (for up to two task editors)
  • Pro: $7/month per user
  • Business: $25/month per user

Smartsheet ratings and reviews

  • G2: 4.4/5 (14,000+ reviews)
  • Capterra: 4.5/5 (3,000+ reviews)

Our first-hand experience with these tools has been both adventurous and enlightening. We think each of these options understands their target users and strives to deliver. However, if you’re still struggling to find “the one,” make a list of what you really prioritize in a task management platform.

Typically, great task management software provides features that help you plan, organize, track, and assign tasks, but you shouldn’t have to pay a fortune for these functions. Some features, like reminders, automation, and task views, are the bare minimum, and we see them in almost every tool we discussed.

What you can explore is the overall functionalities you get for a given price. Say Tool A gives you 30 advanced features and the more popular Tool B gives you 25 advanced features at the same price point—you know what to pick!

Lastly, the best task management tools are supposed to make your life easier, not vice versa, so ensure your chosen tool is easy to implement and fun to work with! 🥳

If you absolutely can’t make a choice, we’ll be cheeky and persuade you to try ClickUp ! It’s got all the features you’ll need to streamline task management with minimal effort. Whether you want to set goals, track and assign tasks, manage time, reduce manual labor, or communicate with your team, the possibilities are endless.

Sign up to ClickUp today and enjoy the best toolkit a free task management software has to offer! 💖

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Workload management: How to manage your team's workload

Julia Martins contributor headshot

Imagine a team overwhelmed by tasks, facing tight deadlines, and escalating stress—a scenario all too familiar in many workplaces. In such situations, understanding workload management becomes essential. Discover how the right combination of intuitive tools and strategic approaches, like agile methodologies and effective task distribution, can turn this challenging scenario into a story of productivity, balance, and team harmony.

What is workload management?

Workload management is the process of efficiently distributing and managing work across your team. When successfully done, workload management maximizes employee performance and helps melt away chaos, leaving you and your team feeling satisfied at the end of each day rather than overwhelmed . Team members will feel confident about their work volume and deliver higher-quality work at a faster pace.

Why is workload management important?

Recent research shows that 80% of global knowledge workers report feeling overworked and close to burnout . Further, four out of five (82%) employees say they feel less engaged at work when they’re stressed. Workload management enables you to distribute work across your team more effectively, which not only reduces burnout for stressed employees but also prevents them from feeling overworked in the first place. Workload management tools provide real-time insight into the tasks your team has on their plate, so you can manage your team workload effectively and promote balance, not burnout.

The five-step guide to workload management

If you haven’t given much thought to workload management, you’re not alone; the International Institute of Directors and Managers reports that few people are actually trained in this much-needed skill.

The good news is there are tools that can help you keep everyone and everything moving forward simultaneously (see item five below). But in order for a tool to really help you manage your team members’ workloads, you’ll need to make sure some of your other project management skills are in prime shape. Put these five steps into action so you can successfully manage your team’s workload.

1. Figure out your team’s workload and capacity

With your team’s work scattered among multiple different project briefs , plans, and tools, it’s hard to understand just how much total work you all need to tackle. Having that knowledge is key to figuring out how much each team member is doing or what they can take on. You can get past that and figure out what your team’s workload actually is by getting your plans in order:

Put together a full list of projects and processes your team is responsible for. These can be projects your team is driving, or cross-functional work they'll be contributing to.

Determine the scope and timing of work for each. Are these big, complex projects with multiple deliverables or are these smaller in scope? How much of each project or process is your team responsible for?

Break down projects into smaller tasks and workstreams. Once you have a big picture understanding of your team’s work, use a work breakdown structure to break it into smaller chunks so you can know what their weekly or daily loads look like.

Prioritize work based on importance and urgency. This way, you’ll also know what your team needs to tackle first through a needs assessment and can better schedule when you’ll be working on each project.

Knowing how much work you need to tackle is only one half of the equation, though. You’ll also have to know how much bandwidth your team and each individual has. Once you’ve taken into account meetings, vacations, and recurring responsibilities, how much does each team member have left to devote to these projects? Assess each team member’s workload, or ask them to do so for you, to get a sense of what else they can take on.

Workload measuring example:

Your analytics team has to produce nine different reports in Q2. It’s a mix of new reports that will take longer to build, and repeatable ones they already have systems set up for. Before you start assigning them out to individual team members, get an understanding of timing (when does each have to be delivered by), importance (what work is this blocking?), and the amount of time you expect it to take to create each.

Based on this research, you now know how much additional work your analytics team is responsible for. You may have even discovered that it’s too much for your small team’s bandwidth, but knowing that some of the reports are low-priority, you can smartly defer less important requests in favor of more impactful ones.

2. Allocate resources and break down individual workloads

[Old Product UI] Work requests Kanban board example (Boards)

Now that you have an overview of everything your team needs to do, you can now figure out who will be working on what and when. And while assigning out the individual pieces of work may sound straightforward, as the sage folks at the Harvard Business Review report have pointed out, workload management can actually be quite complicated.

Resource allocation can help you effectively identify and assign available resources to an initiative. If you've never tried resource allocation before, use these five tips to keep everyone’s workloads balanced and manageable:

Assign the highest-priority work first. Order your team’s to-do lists and projects in terms of priority, and work on staffing the top priorities first.

Balance start and due dates. Now that you know who will be doing what, start scheduling each task or project. You can also implement time management strategies, like time blocking , to help team members be more intentional about their work.

Make sure you’re matching the right people to each task or project. Take into account their availability, as well as their skill sets and experience.

Include your team in the conversation by asking them what extra bandwidth they believe they have. Not only will they know their own workloads and capacities the best, but they’ll also feel more empowered when you involve them in planning.

Always let someone know why you’re assigning a particular task to them. This is a great way to increase engagement and set expectations from the outset.

Resource allocation example:

You need two people to work on ad designs for an upcoming campaign, and have five people on your team. You could assign the work randomly, but you’ll get better results if you look at team members backgrounds’ (e.g., have they worked on previous campaigns before?), check for any team members who may already be overloaded, then ask your top picks if they feel they have the capacity to take on this new project .

3. Check in with your team members and adjust workloads as needed

[Product UI] Adjust your team's workload as needed (Workload)

Even the best-laid plans and project timelines hit roadblocks, and you’ll need to be prepared to make adjustments in real time before deadlines are missed.

To proactively manage and track each team member's current task list, implement regular 1-1 check-ins as a key part of your workload management strategy. If those check-ins reveal that a team member feels overloaded with responsibilities, check to see who might be able to take on something else.

When you reassign tasks or projects, be sure to communicate with your team about the changes so they understand why they’re now being pulled in a different direction. This can be done via a change control process . Alternatively, consider coaching opportunities to help them become more efficient and organized and always recognize your team members’ hard work.

Check-ins example:

You’ve noticed that two of your account managers are staying late night after night, and another one is emailing you in the wee hours of the morning. This could be a sign they’re overloaded. Schedule check-ins with each person on your team to see where they stand with their work; offer to shift or defer responsibilities if needed; and provide coaching to anyone who reveals a need. If you don’t already, schedule regular check-ins for each team member going forward to avoid similar problems cropping up in the future.

Pro tip: Don’t forget about team culture

In addition to 1-1 check-ins, make sure to save time for team-wide moments of connection and celebration. Whether your team is in the office, distributed , or remote , it’s important to have face time and connect. Depending on the size of your team, consider planning a weekly stand up meeting , a biweekly happy hour, or a larger monthly gathering.

4. Improve team efficiency when workloads are heavy

While you’re mainly focused on the big picture, encourage your team to develop their own system to manage their workload. When there’s a lot to do, it’s important that they’re doing the right things, efficiently.

Suggest time management strategies that fit their individual styles, like timeboxing or time blocking .

Minimize the amount of meetings the team is required to attend. Find new ways to communicate that don’t take as much time.

Help your team understand what project management is and how an organized plan saves time.

Team efficiency example

One of your direct reports always turns in their work early, and through conversations you learn that they have been using some new strategies to work more efficiently. Encourage that person to share their experience with the team, and consider creating a shared space where team members can post time-saving tips as they come across them.

5. Onboard a work management tool

[Old Product UI] Mobile app launch (Timeline)

Imagine being able to see everything that’s going on with every project and every team member in one single location . Talk about saving time. Using a work or project management tool does just that.

When you adopt a work management tool, every team member is able to see how their work feeds into larger team and company initiatives. Communication happens within tasks, so finding the information you need takes five seconds instead of five minutes. Timelines keep everyone on track because projects can be viewed individually or together.

Work management tool example:

You’ve loaded all the tasks and steps of your production schedule into a workload management tool, and work is moving smoothly. Because all team members have a view of the status and where they fit in the process, you’re able to avoid conflicts and save time.

Pro tip: Establish team conventions

The best work management tool is one your entire team is using. But it’s important to set team conventions and best practices for using your tool. Not only will that make it easier for your team to adopt your new tool, but it’ll also reduce the barrier to entry, because your team won’t have to worry that they’re using the tool "incorrectly." Your work management tool should have a how-to guide and videos to help you get started—set some time aside to go through those with your team and establish shared conventions.

Common team workload management issues

Effective team workload management is fundamental to project planning , and the first step toward improvement is to identify common issues that affect a team's performance. Uncovering these challenges not only helps with workload balancing but also strengthens team productivity and employee satisfaction. Here are some prevalent workload problems teams face.

Unrealistic expectations

Unrealistic expectations often stem from a disconnect between project schedules and actual team capacity. For instance, setting aggressive deadlines for complex tasks without considering the team's current workload or external dependencies can lead to stress and burnout. This misalignment is common in environments where milestones are prioritized over realistic deadlines.

Introducing workload management software can help in setting more realistic deadlines by providing visibility into team capacity and dependencies.

Uneven workload distribution

Uneven workload distribution occurs when some team members are overloaded while others are underutilized, which can lead to resentment and decreased team morale. 

For instance, if a few team members consistently handle the majority of important tasks, it might indicate a need for better workload balancing. Tools like Gantt charts and task management software can aid in identifying and correcting these imbalances.


Under-resourcing occurs when there's a gap between the workload and the resources available, including personnel, tools, or time, to complete the task at hand. For instance, expecting a small team to handle a large volume of project tasks without appropriate workload management software or sufficient time can lead to missed deadlines and decreased quality of work.

This calls for effective resource management and capacity planning to ensure that teams have what they need to manage their workload efficiently.

Over-demanding work culture

An over-demanding work culture often prioritizes quantity over quality, expecting team members to multitask extensively. This can be seen in environments where back-to-back team meetings, constant multitasking, and long hours are the norm. 

This often leads to decreased team productivity and a negative impact on overall team morale. However, emphasizing well-being and incorporating time tracking can help create a more balanced environment.

Effective workload management tips

Maximizing the full potential of your team requires more than just identifying issues; it demands practical solutions. Integrating tools for managing workloads, along with practical strategies, makes for a supportive and productive workplace. 

Prioritize and set realistic deadlines: Use workload management software to categorize your team’s tasks and subtasks by urgency and importance. This ensures alignment with team capacity and project milestones.

Introduce agile methodologies: Adopting agile practices like scrum or Kanban can improve any team’s workload management process. These methodologies help team leaders regularly reassess workloads and ensure tasks are distributed based on goals and resources.

Implement effective resource management: Ensure all necessary resources are available for efficient task list completion and to avoid bottlenecks in project planning.

Foster open communication: Encourage regular team meetings and open dialogues to discuss workload distribution, dependencies, and over-demanding tasks. Effective communication helps maintain a healthy work-life balance and ensures that everyone is on the same page.

Integrate automation and project management tools: Streamline workflow with automation and use project management software to optimize team productivity. To-do lists and automated reminders can be effective in keeping the team focused and organized.

Monitor and adjust workloads regularly: Use time tracking and workload management software to measure and adjust the team's workload so that tasks align with project goals and schedules.

Encourage a culture of well-being: Promote a work culture that values team members' well-being , sets boundaries for work hours, and prioritizes tasks without compromising personal time.

FAQ: Workload management 

How can i manage conflicting deadlines and priorities.

Workload management isn’t always as smooth as we’d like it to be. Sometimes the team members who are best suited for a project are already busy with another, equally high-priority initiative. Sometimes, your entire team is in crunch mode, and it’s hard to imagine adding more work to their plates. While there may not always be a perfect answer, knowing your team’s workload in advance can help you anticipate these resourcing problems and address them before they hit.

For example, if you know there’s an upcoming, high-priority deliverable with a short turnaround time, can you shift lower-priority work earlier or later in the month? When you have a window into your team’s bandwidth, you’re better equipped to help them manage their workload—both in the near and long term.

How can I empower my team to be more effective and efficient?

Efficient teams do things right, whereas effective teams do the right thing. Ideally, you want to empower your team to be both efficient and effective in order to ensure they’re doing the right thing.

If you don’t already, make sure everyone on your team is using the same work management tool so they have clarity on who’s doing what by when. Your work management tool should also easily integrate with your favorite business tools, so your team spends less time switching between apps and digging through spreadsheets and more time on their high-impact work. And of course, look for a work management tool that has a built-in workload management component, so you can track team workload right where work happens.

What are the strategies for managing workload?

Workload management strategies include task list prioritization, effective delegation, setting realistic deadlines, conducting regular team meetings, and adopting agile methodologies. These strategies collectively contribute to optimizing team efficiency and enhancing project management.

How do you track and manage workload?

Tracking and managing workload effectively generally requires workload management software that monitors your team’s tasks, sets deadlines, and assesses team capacity. Regularly reviewing and adjusting workloads based on project schedules, milestones, and team feedback is also important for maintaining balance and ensuring efficient task completion.

Set your team up for success

Are you feeling empowered to improve your time and workload management skills ? Remember, workload management is all about efficiently assigning work, managing those tasks, and updating stakeholders on your projects. The tips we’ve outlined above, combined with a work management tool like Asana , can help you sort through conflicting deadlines and priorities to manage your team’s heavy workload.

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Under oversight of the EVAW Regional Policy Specialist and directly reporting to the ESARO Regional Coordinator, the Programme Associate will provide programmatic, administrative and financial support to the Regional Coordinator. The Programme Associate will provide support to the Regional Coordinator to ensure that the development and implementation of projects are consistent with UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the Regional Office and UN Women HQs as required for resolving complex finance-related issues and exchange of information. The programme Associate will also support the Regional Coordinator with partner and stakeholder management, logistical support in coordinating events, convenings, advocacy spaces and support to civil society organizations (CSOs) and women’s rights organizations (WROs) and partners with partner agreements, monitoring and reporting.

Duties and Responsibilities

Provide administrative and logistical support to the formulation and management of programmes:

  • Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
  • Provide technical guidance to the executing agencies on routine delivery and reporting of programme supported activities and finances;
  • Prepare information for the audit of programmes/ projects and support implementation of audit recommendations; 
  • Review programme data from programmes/ projects for the ESARO website;
  • Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers;
  • Support Regional Coordinator in all aspects of partner agreement;
  • Provide support to the coordination of the call/request for proposals, including the organization of technical review committees, and capacity assessment of partners;
  • Support the review, coordinate and monitor the submission of implementing partner financial and narrative reports;
  • Train partners on Results Based Management and monitor implementation

Provide administrative support to the financial management of the Programme:

  • Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
  • Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
  • Review financial reports; prepare non-PO vouchers for development projects;
  • Process payment for consultants;
  • Maintain internal expenditures control system;
  • Create requisitions in Atlas for development projects; register good receipts in Atlas;
  • Assist in the preparation and follow up of cost-recovery bills in Atlas.

Provide administrative support to the Programme:

  • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
  • Make travel arrangements for the Programme Team, including travel requisitions and claims; 
  • Prepare public information materials and briefing packets; 
  • Assemble briefing materials and prepare power-point and other presentations;
  • Provide guidance and training to any junior staff as needed.

Provide administrative support to Resource Mobilization:

  • Prepare cost-sharing and other agreements; follow up on contributions within the RO resource mobilization efforts;
  • Organize, compile and process information from donors, ESARO programme team, as inputs to various databases and documents.

Facilitate knowledge building and knowledge sharing:

  • Develop background documents, briefs and presentations related to EVAW as requested;
  • Provide substantive technical support to the Regional Coordinator in coordinating meetings, dialogues, advocacy spaces and strategic engagement of different stakeholders, particularly with civil society, women’s rights and feminist networks for the implementation of the programme;
  • Provide logistical support and technical inputs for the coordination of events and participation in global and regional fora and advocacy spaces;
  • Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
  • Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Key Performance Indicators:

  • Timely and accurate support to events, workshops, and missions;
  • Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
  • Timely recording of overall programme unit finances;
  • Timely and accurate tracking of data for CO management and donor purposes;
  • Quality maintenance of internal systems.


Core Values:

  • Respect for Diversity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Please visit this link for more information on UN Women's Core Values and Competencies:  https://www.unwomen.org/en/about-us/employment/application-process#_Values

Functional Competencies

  • Good knowledge of programme management;
  • Ability to administer and execute administrative processes and transactions;
  • Ability to create, edit and present information in clear and presentable formats;
  • Ability to manage data, documents, correspondence and reports information and workflow;
  • Strong financial and budgeting skills;
  • Strong IT skills.

Required Skills and Experience

Education and certification:

  • Completion of secondary education required;
  • Bachelor’s degree in Business or Public Administration is an asset.


  • At least 6 years of progressively responsible experience in administration or programme management/support;
  • Experience in working in a computer environment using multiple office software packages is required;
  • Experience in the use of ERP systems, preferably Oracle cloud is desirable;
  • Experience in supporting a team is required;
  • Experience in supporting programming on ending violence against women or gender equality is desirable;
  • Prior experience of supporting an EU-funded programme is desirable.

Language Requirements:

  • Fluency in English is required
  • Knowledge of another UN official working language is desirable.

All applications must include (as an attachment) a completed UN Women Personal History form (P-11) which can be downloaded from  https://www.unwomen.org/sites/default/files/2022-07/UN-Women-P11-Personal-History-Form-en.doc

Please note that the system will only allow one attachment and candidates are required to include in the P-11 form links for their previously published reports and articles completed within the last two years. Applications without the completed and signed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women's policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check

Cleveland Guardians OF Steven Kwan begins rehab assignment with Lake County Captains

Cleveland Guardians' Steven Kwan rounds the bases after hitting a solo home run off Chicago...

EASTLAKE, Ohio (WOIO) - Steven Kwan begins his rehab assignment Saturday evening with the Lake County Captains, the High-A Affiliate for the Cleveland Guardians.

he’s Kwan-believable, and he’s a Captain for THIS weekend 🫡 GET YOUR TICKETS NOW 🎟️ https://t.co/4MrS4fsYJW pic.twitter.com/PDteQurMX4 — Lake County Captains (@LCCaptains) May 25, 2024

The Guardians placed Kwan on the injured list with a strained hamstring on May 5. Kwan led the American League with a .335 batting average and 47 hits prior to his injury.

Kwan will play for the Captains in their May 25 and May 26 games against the West Michigan Whitecaps, the High-A Affiliate team for the Detroit Tigers.

The Guardians have been red-hot in Kwan’s absence, coming off their seventh-straight win Friday night after defeating the Los Angeles Angels 10-4.

Copyright 2024 WOIO. All rights reserved.

(FILE/VO) Victim found in car on May 20, 2024

14-year-old Warrensville Heights boy found dead in car on train tracks

19 First Alert Weather Days for Saturday and Sunday across Northeast Ohio: Strong to severe...

19 First Alert Weather Days: Severe storms possible Saturday afternoon and Sunday evening

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Bodycam: Medina elementary school psychologist found allegedly under the influence at work

Piano falls on Cleveland 29-year-old, paralyzes her from waist down during freak accident

Piano falls on Cleveland 28-year-old, paralyzes her from waist down during freak accident

Cleveland officers found man dead in vehicle on train tracks

Cleveland officers find shooting victim dead in vehicle on train tracks

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Cleveland Guardians left fielder Estevan Florial, left, and right fielder Will Brennan...

José Ramírez homers for 2nd straight game, Guardians beat Angels 4-3 to extend winning streak to 8

Steven kwan goes yard to open rehab assignment with lake county.

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José Ramírez goes deep twice, starts run of 3 straight Guardians’ homers in 10-4 victory over Angels

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Cannes entry 'Anora' aims to destigmatize sex work, says director

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The 77th Cannes Film Festival - Press conference for the film "Anora" in competition

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work assignment view

Thomson Reuters

Speed editor on the Berlin hub who provides general coverage on everything from politics to energy in Germany, Austria and Switzerland, with the goal of getting the news out as quickly as possible. Miranda previously worked at the German press agency dpa and Chicago Tribune

Rockets fired from the Gaza Strip towards Israel

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Hamas fires missiles at tel aviv for first time in months.

The Israeli military said eight projectiles were identified crossing from the area of Rafah.

Ten people died and 39 others were injured in southern Turkey on Sunday when an intercity bus collided with three other vehicles on a main highway, Interior Minister Ali Yerlikaya said.

French President Macron visits Berlin


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