sample cover letter for hr assistant

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Human Resources Assistant   Cover Letter

Human resources assistant cover letter (with examples).

Writing a clear and concise cover letter is the first step to getting hired, landing your dream job in human resources , and reaching your biggest career goals. Hiring managers, especially those hiring human resources assistants, will be looking to your cover letter to understand your work experience, professional skill sets, and personality.

Human resource assistant cover letters are a great platform for illustrating your expertise in maintaining records, collecting data, and providing information to customers. In your cover letter, your ultimate goal is to emphasize your interest and portray how you’ll be the best professional for the job.

Although human resource assistants can work in various professional industries, the job responsibilities generally remain the same. Human resource assistants are typically tasked with performing administrative work and clerical duties , offering support to staff members, and assisting with staff recruitment and payroll processing.

No matter the industry, human resource assistants tend to encounter a lot of competition during the hiring process. Therefore, a well-written cover letter is essential to “selling yourself” and making a great first impression on hiring managers and prospective employers.

Writing a perfect cover letter to submit along with your professional resume and job application will help you stand out among a large pool of applicants and up your chances of getting hired and having a smooth employee onboarding experience.

The best human resource assistant cover letters reiterate and emphasize the skills and experiences listed in a standard resume or CV while also conveying a job applicant’s passion, personality, and career goals.

Human resource assistants should aim to highlight their integrity and organizational skills as well as their proficiency in completing procedures and background checks and their experience managing payroll and personnel files.

By following a cover letter template , you’ll stand out to hiring managers and make a great first impression on established human resources managers and prospective employers.

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Parts of a Human Resources Assistant Cover Letter

A human resource assistant cover letter should heavily focus on an applicant's previous experience, education, and interpersonal skills . Cover letters highlighting key qualifications and job-specific skill sets are more often selected to advance in the application process.

Since human resource assistant careers can be extremely competitive, holding a Bachelor’s degree or specialized human resources certification can put you ahead of the competition. Highlighting your advanced education, especially from a top-tier business, human resources management, or communication college, is an essential part of a perfect human resources assistant cover letter.

Almost equally as important as relevant education is practical work experience.

When hiring human resources assistants, job recruiters look for applicants who have relevant work or internship experience .

Professionals who have experience managing new employee paperwork and orientation, assisting with staff recruitment, managing short-term disability claims, verifying payroll, processing employee status changes, and providing office support are more likely to advance in the hiring process.

When writing your cover letter, especially if you’re looking to change careers , it is imperative that you discuss your past experience and related job responsibilities. For example, if you previously held a position as an administrative assistant, customer service representative , or human resources coordinator , you should reiterate that in your cover letter.

Generally, your cover letter should be a one-page correspondence that highlights your key qualifications and explains why you’re the best candidate for the role. The trick to writing a perfect cover letter is properly structuring the professional document so that it is both easy to read and informative.

A great cover letter is typically composed of:

A professional header in which you professionally address the hiring manager .

A compelling introduction paragraph.

A dense body paragraph that focuses on education, previous experience, office and interpersonal skills, resume achievements, and interest in the position.

A conclusion that offers a proposal or shows why you’re the best-suited candidate for the role .

A professional salutation and signature.

In addition to following this professional outline, job-seekers applying for employment opportunities as human resources assistants should always double-check their cover letter before submitting their job application. Proofreading will help eliminate typos and grammatical errors and ensure you put your best foot forward and make a lasting first impression.

Generally, cover letters should be between three and four paragraphs long — and definitely less than one page. The business document should also be formatted with standard one-inch page margins, written in a generic font, like Times New Roman, and organized into well-structured and grammatically correct sentences and paragraphs.

Human Resources Assistant Cover Letter Opening

The opening lines of a human resources assistant cover letter are, perhaps, the most important element of the job application letter. The opening paragraph of a human resources assistant cover letter should be interesting, informative, and attention-grabbing.

In the opening paragraph, your goal is to introduce yourself , state your interest in the role that you’re applying to, and convey your enthusiasm. The opening of a perfect cover letter should be clear, concise, and to the point.

The amount of time and consideration a hiring manager spends reviewing your application is often directly linked to the success of the opening lines of your cover letter.

Having the perfect opening paragraph will convince the hiring manager of your interest, compel them to keep reading the rest of your cover letter, and even lead them to spend more time reviewing your job application.

In addition to perfectly crafting the first few lines of your cover letter, you should also be sure to include a professional header, just as you would in any other business document, and appropriately address the hiring manager .

Here’s a great example of how a successful human resources assistant cover letter might begin:

Erin O’Connor Human Resources Manager Pharm Industries 100 Leonardo Drive New York, NY 10077 Dear Ms. O’Connor, I am very excited at the prospect of working as a Human Resources Assistant at Pharm Industries. With two years of experience in human resources and a bachelor’s of arts degree in business management, I am confident that I am a good fit for this position. My background and training in office administration, staff recruitment, organizational development, and employee relations have equipped me with the necessary skills to succeed in this role, and help grows and enriches Parm Industries’ human resources department. I am passionate about using my human resources expertise to streamline procedures and offer employees the best possible support.

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Human resources assistant cover letter body.

The middle few paragraphs of your cover letter are where you can really personalize the letter and let your specific skills, knowledge, and qualifications shine. In the body of your human resources assistant cover letter, you should summarize the skills and qualifications listed on your resume and reference the requirements listed in the job description.

The body of your human resources assistant cover letter is a great place to discuss specific human resources projects you have worked on, illustrate your administrative and clerical abilities, and explain your experience in completing work related to recruitment, training, compensation, and benefits, employee relations, and organizational development.

Since human resources assistants are generally entry-level employees who are tasked with assisting human resource managers and an organization’s workforce, job-seekers must be detail-oriented, organized, dedicated to a career in human resources, and have top-notch communication skills .

The body paragraphs of your cover letter are a great area to call attention to these skills.

If you have a professional connection at the company you’re applying to who recommended you for the role or who can vouch for your skills, it might also be a good idea to include that in the body of your cover letter. Adding an employee referral to your cover letter can result in a faster response rate and a more efficient hiring process.

Here’s a great example of what the body of a human resources assistant cover letter might look like:

As a Human Resources Assistant with Hardy Technologies, I helped revamp the onboarding and hiring process by implementing a simple and standardized application procedure. I was responsible for calling applicants, conducting preliminary phone interviews , running background checks, and checking employee references. My efforts translated to a lower turnover rate for new hires and higher efficiency rates in virtually all company departments. In addition to assisting with staff recruitment, I am highly skilled performing clerical duties and fostering professional relationships with employees. I often helped to resolve employee disputes and used staff feedback to make positive workplace changes and improve organizational development efforts. My knowledge of modern human resources practices, as well as my refined interpersonal skills, including great customer service and organizational skills , will be a great asset to Pharm Industries.

Human Resources Assistant Cover Letter Closing Lines

The closing lines of your human resources assistant cover letter should bring your letter full circle by wrapping up any loose ends, summarizing your skills and interest, and emphasizing your eagerness to discuss to interview for the position and continue on in the hiring process.

The best cover letters end by asking for a phone or in-person interview . The closing lines of a human resources assistant cover letter are also a great place to share a proposal you hope to implement if hired. Sharing a staff recruitment proposal that’s too good to pass up can be a surefire way to pique a potential employer’s interest.

Conveying your enthusiasm for the role and thanking the hiring manager for their time spent reviewing your cover letter and job application will also up your chances of getting a callback and landing an in-person job interview.

Lastly, make sure you close your human resources assistant cover letter with an appropriate salutation and a professional signature that includes your contact information.

An excellent way of closing your human resources assistant cover letter is like this:

My passion and excitement for this role are rooted in deep admiration for the human resources strategies employed at Pharm Industries. I look forward to speaking with you more about my qualifications and how I could benefit Prarm Industries’ mission. Thank you in advance for your consideration. Kind regards, Bentley Smith (917) 234-8756 [email protected]

Example of a Human Resources Assistant Cover Letter

If you’re on the hunt for a rewarding career in human resources, landing a job as a human resources assistant is a great way to gain experience and break into the industry.

Using a cover letter template when composing and submitting your job application could help you land a role as a human resources assistant and work your way up to higher-paying human resources management roles.

Here’s a great example of a professional and properly formatted human resources assistant cover letter:

Erin O’Connor Human Resources Manager Pharm Industries 100 Leonardo Drive New York, NY 10077 Dear Ms. O’Connor, I am very excited at the prospect of working as a Human Resources Assistant at Pharm Industries. With two years of experience in human resources and a bachelor’s of arts degree in business management, I am confident that I am a good fit for this position. My background and training in office administration, staff recruitment, organizational development, and employee relations have equipped me with the necessary skills to succeed in this role, and help grows and enriches Parm Industries’ human resources department. I am passionate about using my human resources expertise to streamline procedures and offer employees the best possible support. As a Human Resources Assistant with Hardy Technologies, I helped revamp the onboarding and hiring process by implementing a simple and standardized application procedure. I was responsible for calling applicants, conducting preliminary phone interviews , running background checks , and checking employee references. My efforts translated to a lower turnover rate for new hires and higher efficiency rates in virtually all company departments. In addition to assisting with staff recruitment, I am highly skilled performing clerical duties and fostering professional relationships with employees. I often helped to resolve employee disputes and used staff feedback to make positive workplace changes and improve organizational development efforts. My knowledge of modern human resources practices, as well as my refined interpersonal skills, including great customer service and organizational skills, will be a great asset to Pharm Industries. My passion and excitement for this role are rooted in deep admiration for the human resources strategies employed at Pharm Industries. I look forward to speaking with you more about my qualifications and how I could benefit Prarm Industries’ mission. Thank you in advance for your consideration. Kind regards, Bentley Smith (917) 234-8756 [email protected]

Tips for Writing a Human Resources Assistant Cover Letter

At the end of the day, writing a cover letter can be quite similar across a broad range of professional industries. For a human resources assistant cover letter in particular, though, there are a few things you need to keep in mind in order to write a professional and compelling cover letter.

Here are the top three tips all applicants should follow in order to write an effective cover letter and land a competitive and top-notch career as a human resources assistant:

Highlight human resources certifications and relevant schooling. Finding a job as a human resources assistant can be tough since the industry has a high level of competition. Because of this, it’s even more important to highlight key skills, education, and qualifications that will help you stand out from your competitors.

In general, human resources assistants are required to hold a bachelor’s degree in business, human resources management, communication, or a related study. It’s important to highlight your level of education in your cover letter, as well as any job-specific certifications you may hold, to stand out and impress hiring managers .

Illustrate how you will offer staff support. Above all else, human resources assistants are tasked with supporting an organization’s staff. Having top-notch interpersonal skills in addition to the required qualifications will help set you apart from other job-seekers.

Illustrating how you’ll help a business run smoothly by supporting employees on a clerical level, performing administrative duties, and assisting with recruiting, payroll, and other human resources projects will emphasize your interest in the job and show how you’re the best applicant for the role.

Discuss experience in recruitment, training, compensation, and benefits, employee relations, and organizational development. If you’re looking to build a career in human resources, having relevant experience is key to landing a rewarding gig in the industry.

Although human resources assistants are entry-level employees, they still must be highly skilled in their craft.

Since working in human resources requires extreme organization, quality customer service and interpersonal skills, and an understanding of complex recruitment and training strategies, hiring managers often look for previous professional experience when reading an applicant’s cover letter.

Final Thoughts

If you’re looking to break into the human resources industry and land a job as a human resources assistant, writing a professional and well-written cover letter will help you put your best foot forward and get noticed by hiring managers and prospective employers.

Your cover letter is your first shot at making a positive and impactful first impression. Conveying high-level human resources, office administration, and interpersonal skills are essential to help you get hired as a human resources assistant.

Using the template and tips outlined in this article and structuring your cover letter to emphasize your strengths and career goals will allow you to make a solid first impression and land your dream job as a human resources assistant.

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HR Assistant Cover Letter Example

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You should start your HR Assistant cover letter by addressing the hiring manager directly, if possible. If you don't know their name, use a professional greeting such as "Dear Hiring Manager". Then, introduce yourself and state the position you're applying for. Make sure to express your enthusiasm for the role and briefly mention how your skills and experience align with the job description. For example, "I am excited to apply for the HR Assistant position at your company. With my background in human resources and my proven skills in employee relations, I am confident I can make a significant contribution to your team." This approach will immediately show your interest and suitability for the role.

The best way for HR Assistants to end a cover letter is by expressing enthusiasm for the potential opportunity, restating their interest in the role, and inviting the reader to continue the conversation. For example, "I am excited about the possibility of bringing my unique skills to your team and am confident that I could contribute significantly to your HR department. I look forward to the opportunity to discuss my application further." This ending is assertive but not pushy, and it shows that you are eager to move forward in the process. Always remember to thank the reader for their time and consideration, and close with a professional sign-off like "Sincerely" or "Best regards," followed by your name.

In a cover letter, HR Assistants should include the following: 1. Contact Information: Start with your name, address, phone number, and email address at the top of the letter. 2. Salutation: Address the hiring manager by name if possible. If not, use a general salutation like "Dear Hiring Manager." 3. Introduction: Briefly introduce yourself and explain why you're writing. Mention the HR Assistant position you're applying for and where you found the job listing. 4. Relevant Skills and Experience: Detail your relevant skills and experiences that make you a good fit for the role. As an HR Assistant, you should highlight your organizational skills, ability to handle confidential information, knowledge of HR processes, and any relevant software proficiency (like HRIS systems). 5. Examples: Provide specific examples of your work achievements that demonstrate these skills. For instance, you might discuss a time when you successfully managed a complex scheduling task or implemented a new process that improved efficiency. 6. Education and Certifications: Mention your educational background and any certifications relevant to the HR field, such as PHR (Professional in Human Resources) or SHRM-CP (Society for Human Resource Management Certified Professional). 7. Enthusiasm for the Role: Show your enthusiasm for the role and the company. Explain why you're interested in the job and how you align with the company's mission or values. 8. Closing: In your closing paragraph, thank the hiring manager for considering your application. Express your interest in discussing your qualifications further in an interview. 9. Signature: End with a professional closing like "Sincerely" or "Best regards," followed by your name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your career and passion for HR, making a compelling case for why you're the right person for the job.

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Home › HR Career Path › What Does an HR Assistant Do? › How to Write HR Assistant Cover Letter 

How to Write HR Assistant Cover Letter 

TABLE OF CONTENTS

HR University’s career guides aim to help you move further into the HR assistant career. This article contains an in-depth overview of writing an HR assistant cover letter, which is a fundamental and powerful tool to help you secure your next HR assistant job. Read more to find compelling samples, examples, and a template to create an outstanding HR assistant cover letter. 

What is an HR Assistant Cover Letter?

An HR assistant cover letter is an important element of the job application that highlights the candidate’s relevant skills, expertise, and achievements to the prospective employer. 

Avoid copy-pasting exact content from the resume. The cover letter should include your relevant experience, skills, qualifications, and the value you can bring to the HR assistant role and the company.

A Comprehensive Guide to Creating an HR Assistant Cover Letter

Ensure to follow the below steps while creating an HR assistant cover letter. 

Research About the Company

Research the company’s values, goals, and services to know what the company wants from its employees and its HR assistant. This helps you identify your most relevant skills and experiences to highlight. 

Customize Your Cover Letter

Customize your cover letter according to the job requirements to get the best results. Avoid using the same cover letter for different job applications. Ensure to highlight what makes you a good fit for the company and HR assistant position.  

Keep it Concise and Simple

Strict your cover letter to one page. Choose a simple format (white background, black font, 12 font size, and Calibri or Times New Roman font style). 

Highlight Your Relevant Skills

Add the most prominent skills, experiences, and achievements relevant to the HR assistant job description. This helps the hiring manager to move further with your application. If you don’t have professional job experience, you can highlight your internships and training in this section. 

Review, Edit, and Finalize

Double-check your cover letter for grammar, structure, or spelling mistakes. You can refer to your colleagues or friends to review the cover letter. 

What is the Objective of the HR Assistant Cover Letter?

The cover letter creates your first impression. Ensure that your cover letter is professional and highlights your most relevant skills and achievements to gauge the hiring manager’s attention. A good cover letter aims to convince recruiters about your abilities and tell them a great story about yourself. 

Keep the following questions in mind to craft a compelling HR assistant cover letter:

• Why do you think you are eligible for the HR assistant role? 
• Why are you passionate about the HR assistant profession? 
• Why do you want to work with this specific company? 

Outline for HR Assistant Cover Letter

This outline is a part of the general structure of a professional cover letter. You can use this structure while writing a professional cover letter for an HR assistant position:  

• Heading (your name, contact details, and date)
• Employer’s contact information
• Opening greetings 

Introduction

What to include in each section of your hr assistant cover letter.

The heading or the first section of your cover letter contains your contact details, name, and residential and email addresses. Adding your LinkedIn profile’s URL (link) is becoming a common practice as it allows the employer to have an instant view of your professional profile and network. 

Employer’s Information

Include employer’s (hiring manager’s name, job title, company name, and address) information in this section. 

Opening Greetings

It’s ideal for addressing the hiring manager by name, as this helps your cover letter look more personalized. The best way to find the hiring manager’s name is to browse through the job description or the company website. If you don’t find the recruiter’s information through these sources, you can address the hiring manager as Dear Sir, Respected Sir, or Dear Mr/Ms. 

The introduction paragraph is the key section of your cover letter. It grasps the reader’s attention and encourages them to read your entire cover letter and resume. The reader will ignore your cover letter due to a lack of interest if it doesn’t engage the reader. 

This section lets you showcase your core strengths, key competencies, and knowledge about the HR assistant’s position. Generally, the body of your cover letter consists of 2 to 3 short paragraphs consisting of your relevant skills, the HR assistant’s experience, and your interest in the company. 

Use this section to share your contact details to encourage the employer to contact you. 

Include “Yours Sincerely” or “Warm Regards,” and add a digital signature and your name. 

HR Assistant Cover Letter Examples

Dear [HR Manager]

I am writing to apply for the HR assistant post at ABC Company. With 4+ years of extensive experience, I am keen to join your company as an HR assistant. I am passionate about assisting and streamlining HR routine operations. And I am confident that my experiences will add more value to ABC Company’s human resource management team.  

In my current role, I am responsible for assisting the HR manager with routine administrative and recruitment processes, record keeping, payroll processing, and clerical support. 

I excel in facilitating HR management staff. For example, I screened and shortlisted 10 candidates from a pool of 50 for the second round of interviews with the HR manager, which decreased the hiring duration by 16%, and enhanced hiring operations capacity by 42%. 

The news about ABC Company activating 17 units in different cities and recruiting 700+ staff in 2021 is thrilling. And as an HR assistant with a passion for creating efficient hiring processes, I am eager to add more value to your HR structure. 

I am attaching my resume with more details about my experiences, certifications, and credentials. Please feel free to contact me at [contact information]. 

I appreciate your consideration. 

Dear [Employer’s Name]

As an SHRM-CP (SHRM Certified Professional) with 3+ years of experience in HR assistance, I am passionate about streamlining, assisting, and administering HR routine operations. 

I have expertise in assisting HR managers with routine administrative and recruitment processes, record keeping, payroll processing, and clerical support. 

I am an expert in managing the recruitment process. For example, I managed the interviewing, hiring, and training process of 20 employees in less than 10 days for an ad-hoc project with a short deadline at XYZ Company. 

ABC Company’s headhunting, hiring, and retention programs are popular among the human resource community, and I would love to contribute my experience in streamlining ABC Company’s hiring processes and human resource structure. 

Please feel free to call me at [contact number] further to discuss the requirements for the HR assistant role.

Thank you in advance. 

Warm Regards   

HR Assistant Cover Letter Template

[Full Name]

[Phone Number]

[Website, LinkedIn]

[Hiring Manager’s Name]

[Job Title]

[Company’s Name]

[Company’s Address]

Dear [Employer’s Name],

I am eager to join [company name] as an [position title] . I have experience in [list experiences] , and I have [list skills] . I am confident that I can serve as an asset to ABC Company. 

As the [ongoing job post] at [present company] , I am responsible for [list responsibilities] . During my tenure at XYZ Company, [discuss major accomplishments as an HR assistant] .

Your [discuss any of the prospecting company’s recent projects] is fascinating. And I hope to join the [title of the job] position because [reasons you want to become a part of the organization] . 

I would use my expertise in [list relevant skills to the position] .

I am attaching my resume with detailed information about my expertise, education, and work experiences. 

Please feel free to contact me at [contact information] . Thank you for your consideration. 

I look forward to hearing from you.

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Human Resources Assistant Cover Letter Examples

Use these Human Resources Assistant cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Human resources assistants provide support to HR professionals by performing administrative tasks. This includes handling a variety of administrative duties like scheduling appointments, answering phones, sending emails, filing documents, and creating presentations.

To get hired as a human resources assistant, you need to write a cover letter that shows you’re the perfect fit for the job. Check out the examples below to learn how to write a human resources assistant cover letter that stands out.

Formal/Professional Writing Style Example

With a strong background in human resources and administration, I am confident in my ability to excel in the role of Human Resources Assistant and contribute to the ongoing success of your organization.

During my previous role as an HR Coordinator at XYZ Company, I honed my skills in talent acquisition, employee relations, and benefits administration. I played an integral part in streamlining the recruitment process, reducing the average time to hire by 15%, and successfully increased employee satisfaction scores by 10% through conducting regular employee engagement surveys and implementing appropriate action plans. Additionally, I have experience in administering compensation packages and overseeing the management of employee personal records, ensuring timely and accurate documentation.

I hold a Bachelor’s degree in Human Resources Management and am a certified Professional in Human Resources (PHR). This strong educational foundation, combined with my hands-on experience in the field, has equipped me with the knowledge and expertise to excel in a fast-paced working environment. My excellent communication and interpersonal skills, along with my ability to multitask and prioritize tasks efficiently, make me a valuable asset to any team.

I am thrilled about the opportunity to become a part of your respected organization and utilize my experience and skills to advance your HR initiatives. I would welcome the chance to discuss my qualifications and potential contributions further at an interview.

Thank you for considering my application. I look forward to the possibility of joining your team and contributing to the success of the company.

[Your Name]

Entry-Level Writing Style Example

As a recent graduate with a Bachelor of Business Administration and a concentration in Human Resource Management, I am eager to embark on my career in the HR field and believe that my academic background and passion for helping others make me an ideal candidate for this role.

During my time at university, I gained valuable experience through internships and on-campus work, which allowed me to develop essential skills in recruiting, onboarding, and benefits administration. I am highly proficient in using HR Information Systems and Microsoft Office Suite, and have experience working with diverse teams in both large and small organizations.

I am confident that my strong communication and organizational skills would make me an asset to your company’s HR department. I am highly detail-oriented and excel at managing multiple tasks simultaneously while maintaining a high level of accuracy and professionalism. Furthermore, my ability to empathize with others and handle sensitive matters with tact and diplomacy allows me to support employees effectively and resolve conflicts as needed.

I am excited about the possibility of contributing to your company’s success and look forward to the opportunity to further discuss how my skills and experiences align with your requirements during an interview. Thank you for considering my application for the Human Resources Assistant position. I look forward to the opportunity to speak with you soon.

Networking/Referral Writing Style Example

I was referred to this opportunity by my close colleague, Jane Smith, who is a Human Resources Manager within your company. Having worked closely with Jane for the past three years, she is well aware of my skills, work ethic and passion for human resources. She has encouraged me to apply, believing that my experiences align with the job requirements and that I would be a great fit for your team.

As a Certified Human Resources Professional with over four years of experience in supporting HR departments, I developed skills such as recruitment, onboarding and training, employee relations, and benefits administration. My extensive experience with various HR software, including BambooHR and Workday, has allowed me to streamline processes and improve efficiency in previous roles.

Having taken time to familiarize myself with the company culture, values, and growth plans, I am eager to contribute my expertise in the recruitment and retention of top talent, which I believe is essential for the overall success of the organization. My affinity for interpersonal communication, keen understanding of HR policies and procedures, and strong problem-solving skills make me an ideal candidate for this role.

I am excited about the opportunity to be part of your HR team and collaborate with professionals like Jane. I look forward to the possibility of contributing to the success and growth of your company. Thank you for considering my application.

Enthusiastic/Passionate Writing Style Example

From the moment I came across this opportunity, I knew it was the perfect fit for my skills, interests, and aspirations. Your company’s culture of innovation, employee empowerment, and commitment to excellence has always inspired me, and I am eager to contribute my own energy and dedication to this environment.

My educational background in Human Resources Management and my previous experience as a HR Intern has equipped me with strong organizational, communication, and problem-solving skills, as well as a solid understanding of HR processes and best practices. My ability to thrive in a fast-paced environment and adapt to new challenges allows me to effectively support employees, manage various tasks, and coordinate onboarding activities. Furthermore, my enthusiasm for creating and implementing innovative HR solutions drives my passion for a career in this field.

As a dedicated team player with strong interpersonal skills, I am confident that my passion and commitment will add value to your HR department, and help to create a positive and rewarding workplace culture for every employee in your organization. I would embrace the opportunity to learn and grow alongside your team and contribute to your vision of success.

Thank you for considering my application. I am eager for the opportunity to contribute my passion, knowledge, and skills to such an outstanding organization. Please find my resume attached for your review, and I look forward to discussing my suitability for this position in greater detail.

Problem-Solving Writing Style Example

I recently came across your company’s latest expansion into new markets, and I am excited by the opportunities this creates for your human resources team. Through my research, I recognize the challenges that come with sustainable growth, such as recruiting and retaining top talent, maintaining a strong company culture, and ensuring compliance with varying international regulations. I sincerely believe that my skills and experience make me the ideal candidate to help address these challenges and contribute to the success of your HR team.

During my tenure in the HR field, I have successfully managed recruitment processes for various companies, ensuring that new hires fit company culture and possess the necessary competencies to excel in their roles. Additionally, I have extensive experience in employee relations, having effectively mediated and resolved conflicts, organized team-building activities, and facilitated constructive feedback sessions. These experiences have honed my ability to create positive work environments that foster collaboration and employee engagement.

Recognizing the complexity of international compliance regulations, I have made it my priority to stay well-informed about the HR policy landscape. As a result, I have been instrumental in bringing companies into compliance and preventing costly violations. My ability to learn quickly and adapt to new environments will allow me to easily navigate the regulatory challenges unique to your company’s expansion efforts.

Moreover, I have developed strong organizational skills and an eye for detail, ensuring efficient management of HR records and documentation. This will contribute to a seamless onboarding experience for new employees and allow your HR team to focus on strategic priorities instead of administrative tasks.

In conclusion, I am confident that my experience, skills, and dedication to excellence will make me a valuable addition to your HR team. I am excited about the opportunity to work alongside your talented professionals and contribute to ensuring your company’s continued growth and success.

Thank you for considering my application. I look forward to the opportunity to discuss my candidacy further.

Storytelling/Narrative Writing Style Example

As I sat on the beach, my toes sinking into the warm sand while the sun dipped below the horizon, I couldn’t help but reflect on how my journey had led me to this moment. It was during a volunteer trip to a remote island where I was tasked with organizing and leading a team of diverse individuals to rebuild a school that had been destroyed in a storm. I found myself not only responsible for the logistics but also for ensuring that the team worked harmoniously together. It was in that moment that I realized my passion for fostering an environment where people can thrive and work together to achieve a common goal.

This experience has shaped my career path and led me to pursue a role in Human Resources. I am excited to apply my skills and passion to the Human Resources Assistant position at your esteemed organization. My background in project management, team building, and conflict resolution, coupled with my strong interpersonal and organizational skills, make me a perfect fit for this role.

During my time in various roles, I have gained experience in managing employee relations, benefits administration, and recruitment. I have also developed a keen eye for identifying potential issues and addressing them proactively to ensure a positive and inclusive work environment. My ability to adapt to new situations and learn quickly has allowed me to excel in different roles and industries.

I am confident that my unique combination of experiences and skills make me an ideal candidate for the Human Resources Assistant position at your organization. I am eager to contribute to the success of your team and support the growth and development of your employees. Thank you for considering my application, and I look forward to the opportunity to discuss my qualifications further.

Credit Officer Cover Letter Examples

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HR Assistant cover letter examples

A position as a HR assistant can be very varied and fast-paced, so in order to secure the role, you need to show the recruiter you have an equally varied skill set.

To help you do this, we’ve created this detailed guide, packed with top tips on how to write an engaging cover letter that will help you stand out from the competition.

You can check it out below, as well as our HR assistant cover letter examples to shape your own.

CV templates 

HR Assistant cover letter example 1

HR Assistant cover letter example 2

HR Assistant cover letter example 3

These HR Assistant cover letter examples provide you with some guidance and inspiration for writing a cover letter that gets noticed and ensures your CV will get opened.

But if you really want to master the art of writing a winning cover letter , then follow our step-by-step cove letter writing guide below.

How to write a HR Assistant cover letter

Here’s how to write your own winning HR Assistant cover letter

Write your cover letter in the body of an email/message

When writing your HR Assistant cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

After you have greeted the recruiter, it’s important to state the job you are applying to.

Recruiters are often managing multiple vacancies, so they need to know exactly which job you are referring to.

Be as specific as possible and use a reference number if you can find one.

Here are some examples you can use;

• I am interested in applying for the role of admin assistant with your organisation.
• I would like to apply for the role of Sales assistant (Ref: 4057393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advertisement for a trainee project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The main purpose of your cover letter is to excite recruiters and make them eager to open your CV. And you achieve this by quickly demonstrating your suitability to the job you are applying for.

Take a look at the job adverts you are applying for, and make note of the most important skills being asked for.

Then, when you write your cover letter, make your suitability the focal point.

Explain how you meet the candidate requirements fully, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider your application.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To round of your CV, you should sign off with a professional signature.

This will give your cover letter a slick appearance and also give the recruiter all of the necessary contact information they need to get in touch with you.

The information to add should include:

• A friendly sign off – e.g. “Kindest regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network –  e.g. LinkedIn

Here is an example signature;

Warm regards,

Jill North IT Project Manager 078837437373 [email protected] LinkedIn

Quick tip: To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate documents that you could copy in.

What to include in your HR Assistant cover letter

So, what type of information should you write about in your HR Assistant cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

HR Assistant cover letter templates

Copy and paste these HR Assistant cover letter templates to get a head start on your own.

I hope you’re well.

I am excited to apply for the Graduate HR Assistant position at Markson Manufacturing. As a recent HR graduate with a passion for people management, I am eager to support your dynamic team and ensure a seamless recruitment process.

During my studies, I excelled in courses on talent acquisition and employee onboarding. Additionally, I completed a 3-month internship at Benson Beds where I streamlined the hiring process by implementing an applicant tracking system, resulting in a 20% reduction in time-to-hire. I have a keen eye for detail, which I developed during my time as a project coordinator for the Manchester University Student’s Union. I efficiently organised schedules and handled data entry for project milestones, ensuring project completion within deadlines.

I am available for an interview at your earliest convenience. I look forward to discussing how my skills and enthusiasm will add value to Markson Manufacturing’s HR department.

Kind regards,

Sally Allbright ¦ 07777777777 ¦ [email protected]

I hope this email finds you well.

As an experienced HR Assistant, I am thrilled to apply to join the HR team at SanTech, a company at the forefront of technological advancements. I am confident my strong organisational and interpersonal skills align perfectly with your HR team’s needs.

In my previous role at Software Solutions, I played a crucial part in enhancing employee engagement. I initiated and led team-building events that boosted employee satisfaction by 15% within six months. Furthermore, I implemented a HR information system during a summer internship at JLeap, streamlining record-keeping and increasing data accuracy by 20%. My adaptable and proactive nature allowed me to support various HR functions, including benefits administration and performance management.

I am excited about the opportunity to contribute my expertise to SanTech’s innovative culture. I am available for an interview and eager to discuss how I can foster a motivated and productive workforce.

All the best,

Ben Browning ¦ 07777777777 ¦ [email protected]

I hope this email finds you well. I am delighted to apply for the Senior HR Assistant role at Nuffield Health and, with 15+ years of experience and Level 5 CIPD qualification, I believe I would be a good fit for the role.

As an accomplished HR professional, I have a track record of implementing successful talent acquisition strategies. At Credence Hospitals, I devised a targeted recruitment campaign that reduced time-to-fill critical positions by 30%. I am also well-versed in handling employee relations, regularly resolving complex employee conflicts with empathy and fairness, resulting in improved team collaboration. My expertise in HRIS systems enables me to streamline processes, as evidenced by my role at Treffel Pharma, where I automated performance appraisals, saving 15 hours of administrative work per month.

I am excited to contribute my skills to Nuffield Health’s mission of providing outstanding private healthcare services. I am available for an interview to discuss how my HR acumen aligns with your organisation’s needs.

Chitra Miles ¦ 07777777777 ¦ [email protected]

Writing an impressive cover letter is a crucial step in landing a HR Assistant job, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

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5 Human Resources (HR) Cover Letter Examples for 2024

• HR Cover Letter
• HR Assistant
• HR Generalist
• HR Director
• Write a HR Cover Letter

As an HR professional, you know how to make employees and the corporation productive, especially when you bring in new talent. But even though you know the ins and outs of the hiring process, getting hired yourself is a different ballgame. 

It’s tiring enough having to assess hundreds of candidates’  job skills  all day only to head home and polish off an  HR resume , create a cover letter , and prepare another application for yours truly. 

We understand that getting hired isn’t easy—even if you’re familiar with the process. Our guide, complete with five HR cover letter examples, will walk you through how to write a cover letter that will land you an interview and, hopefully, your dream job.

Human Resources Cover Letter Example 

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Why this cover letter works

• Find a way to link the company to you. Derek does this by demonstrating values both he and the employer share, like his belief that employee relationships are at the heart of HR.
• You can tell a short story, laugh at the witty  HR job ad , explain how you found the company, or state your enthusiasm for the high-impact position. 

Level up your cover letter game

Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Human Resources Assistant Cover Letter Example

• As far as the body is concerned, make it digestible and easy to read especially where you express your main skills and accomplishments as it helps you to convey your skills in an impactful manner.

Human Resources Generalist Cover Letter Example

• Another addition to creating an unforgettable piece is signing off with an optimistic attitude and exemplifying how your skills can contribute to the company’s ethos and objectives.

Human Resources Manager Cover Letter Example

• Don’t be afraid to use a narrative style in your cover letters when it’s applicable, especially if you’ve had a good experience with the company.
• Aidan starts his cover letter with a story about how he visited PLANTA and later states how he’s looking forward to “enjoying some amazing vegan meals.”
• Remember what you’ve written in your body paragraphs when writing your conclusion and support your points. Don’t overthink it.

Human Resources Director Cover Letter Example

• In your cover letter, address what the company offers, such as amazing software or a killer hotel experience, and express your wish to experience more of what makes them unique.
• If you decide to implement this technique, pay attention to tone and word choice. You never want to make it sound as if the company was poorly managing its employees, even if that was the case. 
• For example, Julian explains Cedar Garland’s need for updated procedures for experienced employees and how The National Hotel needed modernized programs for payroll. 

Build your human resources resume for a complete application

Before we dive into the specific ways you can write your cover letter, don’t let  writing your resume  slip through the cracks. We make it simple with  professional resume templates  just like this one.

Human Resources Resume

Need a resume to pair with your human resources cover letter?

or download as PDF

Write a Winning Human Resources Cover Letter

Writing a stunning human resources cover letter is difficult, so let’s break it down into three simple factors: research, details, and presentation.

Step 1: Research the organization and its needs

As an HR professional, you know that reading generic cover letters is exhausting and annoying. They fail to show initiative or explain how the candidate will help you once they get hired. 

So, in your cover letter, show you care about the company and can help them reach its goals.  But you’ll only know what to write once you know what the business wants.

Start by reading the  human resources job description  to get a feel for their personality. Then scan their website to find their mission statement, vision, and goals. 

Assure the employer that you can deliver the results they desire by addressing their unique concerns and applying your relevant qualifications.

Step 2: Share the details about one or two accomplishments

As you know, reading redundant paperwork is a complete snooze-fest. So, your human resources cover letter can’t be a repeat of your resume, or the recruiter will be snoring before they hit the second paragraph.

Think of your cover letter as a presentation. Pick one to two of your accomplishments that echo the job description’s requirements and give the full scope of those experiences. You could:

This example stays focused on one goal or talent (photography/videography). Although the candidate could have just focused on responsibilities, they focus instead on  how  their efforts helped the company.

• Address your work and successes in revamping the onboarding process for seasonal hires
• Share how you listened to employees and made lasting changes via surveys, check-ins, evaluations, etc. 
• Talk about how you decreased the employee turnover rate

Step 3: Convey the right tone and a clear message

Your cover letter should strike a balance between unique and professional, personal but not sentimental. Easier said than done, right?

Start by limiting your cover letter to one page .  Then you can start modifying your message. Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Then adjust your tone. Your cover letter can be funny, heartfelt, or candid—but moderation is key. Let the job description help you choose your content, your words, and how you phrase your message. Most of all, shoot for a tone that matches the company. 

Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Don’t despair if this is difficult; next up is revision, where you can fix any errors and tweak the content. Now is also a perfect time to let someone else read your cover letter to recommend improvements. 

Outlining Your Human Resources Cover Letter for Success

Starting any project with a blank slate is intimidating, so use this HR cover letter outline to get you started on the right foot!

How to start a human resources cover letter

Your contact info:  Give employers a helping hand and provide your contact information right from the get-go. List your name, number, email, and physical address right at the top of your cover letter template. 

• Formatting : If you’re using a block format, only include your physical address, and save your name for the signature.

Date:  Even in a virtual letter, you should include a date. It makes your cover letter look more professional, and it gives the hiring manager a timeline for your application.

Just make sure the date on your cover letter reflects the day you submit it, especially if you re-work your cover letters based on previous submissions.

• Formatting : Write out the full date, e.g., January 5, 2023.

Inside address:  Your address isn’t the only one that matters; also include the inside address, aka the employer’s address. It should have the hiring manager or recruiter’s name, their title, and the company’s physical address. This shows the employer you’ve researched their company and know to whom you’re speaking. 

If the company doesn’t list its address or has multiple locations, check sites like LinkedIn, Glassdoor, and the company’s website (you can also check Google Maps).

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd  Miami, FL 33138

• Formatting : Each part of the address should be on a new line. Double space between the inside address and greeting. 

Greeting:  A polite greeting is always in vogue, so start your human resources cover letter with a formal, yet personal, salutation. Use the tried-and-true “dear,” followed by “Ms.” or “Mr.” and the hiring manager’s last name to avoid ruffling feathers (some businesses don’t appreciate casual introductions).

Finding the person in charge of hiring can be a pain, but people love to be addressed by name, so it’s worth it to spend the time to make a great first impression. Worst case scenario, address either the whole HR team (“Dear HR Hiring Team”) or the department head (“Dear HR Manager”). 

• Formatting : After your greeting, you’ll need either a comma or a colon; a colon is the preferred business option, but if the business is more casual, you can get away with a comma. Let the job description guide you.

How to write your human resources cover letter

Body:  This is the hardest part to get right, but we have you covered. First, focus on cutting your letter down to three to four short paragraphs.

Within those paragraphs, express your enthusiasm for the job, your qualifications, and your desire for future discussion. 

Opening paragraph:  Remember the last time you read a book that started like, “I am writing to inform you of my purpose, which is to write a really good book?” Yeah, us neither. Yet, most people begin their cover letters with similar statements that are polite but boing, like this: 

I read your job post on LinkedIn, and I am eager to apply. This human resources director position sounds like a perfect fit for my experience, and I know I can help your department reach its goals. My years of experience in human resources and management makes me an ideal candidate.

This information might not be  wrong , but it’s vague and generalized—and like 95% of other cover letters in the stack of applications. A good opening is unique and exciting while still being formal. It should address the company and express personality immediately, like this opener: 

Central New Mexico Community College’s core values of connection, compassion, and inspiration resonate with my values as a human resources professional. Your unique value-based approach has unsurprisingly made CNM one of the top 5 community colleges in the U.S. That, combined with your defined vision plans, inspired me to apply because my work would make a concrete difference for students and staff.

From the start, this candidate explains what they appreciate about the company and how they align with its beliefs and goals. 

Paragraphs 2-3:  These paragraphs should provide evidence for your qualifications and dig deep into your achievements; it’s time to define your part of the project and how you turned it into a success. 

However tempting, don’t try to tackle a job’s worth of success. Your letter will just sound cluttered and unfocused. Instead, focus on one accomplishment at a time, and provide plenty of details about that experience. 

I also have experience solving complex employee relations issues. As the HR manager with Cygna Labs, positive mediation was roughly 50% of my role. I investigated complaints, ensured compliance with legal employment requirements, and developed new policies and procedures. By the end of my position, our retention rate had increased by 45%, our human capital return on investment had improved by 23%, and the number of promoter-level NPS scores had increased by 42%.

Although 50% of their role focused on other tasks, this candidate only mentioned mediation/resolution and their successes with such.

Closing paragraph:  Don’t quit while you’re ahead—finish strong with a closing paragraph that summarizes your values, qualifications, and eagerness for an interview. This can sound like a lot, but rest assured, it can be done.

Start with a sentence summary of what you value based on the work experience you’ve described and how that adheres to the company’s values. Next, describe what you hope to accomplish in the position. Lastly, thank the employer and reassure them of your willingness to talk further. 

Just remember: you are an ideal candidate, but you shouldn’t sound like this:

As you can see, I have done everything you require (and more) at my previous jobs, which makes me the perfect candidate for this position. I know I can handle all employee relations responsibilities and ensure complete compliance as I have done at every HR job so far. Please give me a call or email at your earliest convenience; I look forward to making your day at my interview. 

Even if all this was true, it’s self-centered and doesn’t address the company at all. Instead, remind the employer of what they stand to gain when they hire you. Further establish how your goals align with theirs and what you’ll do for their HR department. 

I strive to improve the lives of employees by implementing modern practices and offering practical solutions to common problems. As your HR director, I desire to develop new training programs, ensure compliance, and increase employee engagement/satisfaction. Thank you for considering me for this position, and I hope to experience your restaurants first-hand soon.

This candidate explains their competency and their goals without sounding brash. It’s a delicate balance, but we know you can find it!

• Formatting : Single space in your letter but double space between paragraphs. 

Signature:  All that’s left is to sign off and say “thank you” if you didn’t in the closing paragraph. Use a professional closer along with your name. 

Derek Annais

• Formatting : If you’re presenting any hard copies of your human resources cover letter, quadruple space at the bottom to leave room to sign your name. 

Enclosure(s):  Many people don’t know about this section, but it’s important. It lists the other documents you’re submitting, reminding employers there’s more to come. It also helps them keep track of what you’ve included. 

HR positions usually require a job application and a resume, but some also require a supplemental questionnaire or references. Carefully scan the job description and application to make sure you provide everything requested.

Enclosures: Resume Application

• Formatting : Use the singular or plural form of “enclosure” depending on how many documents you’re enclosing. Most of the time, it will be plural, but you should check it every time.

Is Your HR Resume on Par with Your Cover Letter?

Now that you’ve written your human resources cover letter, you’ll likely want to hit “submit” immediately. But don’t forget you still need to  outline your resume  and polish it to shine.  

You have a great persuasive argument, aka your cover letter, but you still need a document that quantifies your work experience, aka your resume. When combined, they paint a glowing picture of your career.

Want to know how to make your HR resume just as impressive as your cover letter? A look at our  resume examples  will give you the boost you need, and you can even edit this HR resume directly. 

Human Resources Director Resume

Need a resume to pair with your human resources director cover letter?

If you’ve already started, try out our  resume checker  to get AI-powered advice to make your resume the best it can be. 

Now go snag the dream job you’ve always wanted!

Usually, you would address cover letters to the HR hiring manager, but that role may be vacant if you’re applying for it! Other times, the information may simply not be in the job description. Try searching LinkedIn or the company website for the name of an HR manager or higher-up company leader. If you can’t find any information, you can just lead off by saving “Dear [Company Name] hiring staff” or something similar.

HR is a bit more formal than other positions, with greater needs for cultural awareness and professional communication. However, with cultural awareness in mind, you ideally want to match your tone to the HR job description to show how you’ll fit in with the company’s culture. For example, if the tone comes across as innovative and creative, you could use a similar style when describing your HR abilities. Plus, you may want to emphasize innovative HR practices, like managing employee needs through workplace flexibility.

One page is the ideal length for HR cover letters. You may have been involved in hiring processes before and understand how fast-paced these decisions can be. Keeping your cover letter concise is essential to help hiring managers identify your top skills in aspects like employee relations and advising. That way, they can easily connect the dots that you’re the right pick for the role.

Professional Hr Assistant Cover Letter Example for 2024

Read for inspiration or use it as a base to improve your own Hr Assistant cover letter. Just replace personal information, company application data and achievements with your own.

Have a hr assistant cover letter that tells your story

Would a good cover letter increase your chances of landing an interview? Yes.

Do we have any specific tips for Hr Assistant applications? Yes.

Are cover letters the same as resumes, but longer? Definitely not!

So what are cover letters?

Well, great cover letters give you the opportunity to tell a personal story, while making the right impression and proving you’re the best candidate at the same time.

Need more details? Let’s dive deep.

So what does a good cover letter look like?

Well, it’s written in a tone of voice that matches the specific company’s culture, and it’s not just a long-form resume. It’s also focused on making the right impression.

We advise you to talk about your achievements, goals, and motivations, rather than just plainly listing your skills and experience. Try to tell a personal story.

And if that’s not enough, we have some additional pro tips for you.

Choose the right salutation and craft an introduction that gets you remembered

In general, the salutation you use depends on the tone of voice you’ve decided to go for but also on the company culture.

However, it’s always a good idea to address your letter to the person responsible for the recruitment process. If you don’t know their name, try to find it out. And only if that proves to be impossible, choose a generic salutation.

Here are some phrases you can use (note that some of them require you to know the hiring manager's name):

• To the Human Resources Department,
• Dear [company name] Recruiter,
• Dear Angela Stone,
• To the Recruitment Team

We’ve all heard it – introductions are a big deal.

A good cover letter introduction can help you land an interview, while a bad introduction can ruin all your chances of getting your dream job as Hr Assistant.

So what are the things that can make your cover letter stand out? Honesty, excitement, and motivation.

Show your motivation and excitement to join the company in an honest way. And if you think that’d suit the company – share your vision with the recruiter. Tell them how you think being part of the team can help both parties grow.

Talk about your hard and soft skills

So what skills do you need to include? Well, unfortunately, there’s no one answer to this. It all depends on the job description and the skills you’ve currently got.

According to experts, what recruiters look for in cover letters is how you can link your soft skills to particular achievements and goals. So, try to figure out what has helped you on the way to success.

However, don’t forget about hard skills. Even if they’re not the focus of your happy story, you need to include at least the ones that were mentioned as part of the requirements section of the job posting. This will help you pass applicant tracking systems (ATS) that screen applicant documents for certain keywords and phrases.

Show that you did your research before applying

Showing that you’ve researched the company and are excited to become part of its team is definitely one of the best ways to prove you're a strong candidate.

Recruiters want to make sure that you’re at least as passionate about the company and the industry as them.

It’s also a good idea to mention how your previous experience could help you in your work and what impact it could have on your long-term performance.

In addition, showing that you are aware of industry or even company issues and are not afraid of facing them will give you additional points!

Choose the right ending

The last part of your cover letter should briefly sum up everything you’ve said so far. It should also express your gratitude for the hiring manager’s time and consideration.

The tone of the closing line depends on two things – your personal preference and the company culture. Don’t go for overly creative phrases if the company you’re applying for relies on strictly corporate language.

Traditional lines such as “Looking forward to your reply” are usually considered a safe bet. So when in doubt, stick to them.

Cover letter examples by industry

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• Hr Business Partner

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Updated for today’s recruitment standards

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Senior customer support engineer.

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Pair your cover letter with an equally good Hr Assistant resume

If you want to leave a long-lasting impression, pair your cover letter with an equally good resume.

Check out our Hr Assistant resume examples or hire an expert to help you .

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HR Assistant Cover Letter Examples

A great hr assistant cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following hr assistant cover letter example can give you some ideas on how to write your own letter.

Cover Letter Example (Text)

Kerrie Mosqueira

(623) 251-4987

[email protected]

Dear Tekia Bostaph,

I am writing to express my strong interest in the HR Assistant position at Randstad, as advertised. With five years of dedicated HR experience at Adecco, a global leader in human resource solutions, I believe I am well-prepared to contribute effectively to your team and support the HR initiatives at Randstad.

During my tenure at Adecco, I honed my skills in a wide range of HR functions, including recruitment, employee relations, payroll processing, and compliance with labor laws. My hands-on experience in managing the end-to-end recruitment process has equipped me with a keen understanding of how to attract and retain top talent, a skill I am eager to leverage at Randstad. I pride myself on my ability to handle sensitive information with discretion and my commitment to fostering a positive work environment.

I have consistently been recognized by my previous employer for my ability to collaborate with team members and manage multiple tasks efficiently. My strong organizational skills and attention to detail ensure that I can handle the administrative side of the HR role with ease. Moreover, my proactive approach to identifying and resolving potential HR issues has been instrumental in maintaining a harmonious workplace.

I am particularly excited about the opportunity to work at Randstad because of the company's reputation for innovative HR solutions and its commitment to employee development. I am eager to bring my expertise to your esteemed company and am confident that my background in HR will allow me to add value from day one.

I look forward to the possibility of discussing how my experience and skills align with the needs of your team. Thank you for considering my application. I am hopeful for the opportunity to contribute to the success of Randstad and its employees.

Warm regards,

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HR Assistant Cover Letter Example and Tips

An HR assistant is an indispensable asset for any People team. They may be involved in payroll, recruiting, and hiring benefits enrollment among other processes. HR assistants also substantially contribute to company growth and culture through internal programs.

To succeed in this role, you need to have strong interpersonal and organizational skills . Also, possess high emotional intelligence and digital literacy . Finally, you have to submit an impeccable job application package with a well-written cover letter. 

In this post, we show you how to create one using our sample HR assistant cover letter as a reference. Let’s dig in. 

HR Assistant Cover Letter Example (Word)

Download example (.docx)

HR Assistant Cover Letter (plain text)

Hello Mr. Tanner, 

I am reaching out to you to express my enthusiasm for the potential of working as a Human Resources Assistant at Verified Business Industries. With my three years of experience in human resources and my bachelor’s in business management, I believe that I am a good fit for this position. 

I have a strong background in training, office administration, recruitment, and workforce development. As a Human Resources Assistant at Blast Tech, I was responsible for much of the hiring processes and filtering through resumes. I even helped to speed up the process by using my knowledge of low-code apps to set up an automatically updated candidate database and automate several other repetitive processes. 

Additionally, I was responsible for calling applicants, conducting any of the necessary screening phone interviews, running background checks, and contacting any references that the potential employee has given us. Thanks to all the efforts I had put forth, the company reduced the applicant screening time to three days, and our department was ranked as one of the most efficient ones. 

I’m well-familiar with a variety of office (Asana, Slack, Teams, Sharepoint) and HR software products (Workday, Gusto, Zenefits), as well as have excellent interpersonal skills. With these factors, I believe that I am an excellent fit for your company. Thank you again for considering me for this position. 

Sarah Walker

How to Write an HR Assistant Cover Letter 

Writing a cover letter for an HR assistant position can seem intimidating, but it doesn’t have to be. A cover letter is your opportunity to introduce yourself to a potential employer and demonstrate your suitability for the role.

In this section, we’ll provide tips and guidance on how to write an effective HR assistant cover letter that will catch the attention of hiring managers and increase your chances of getting an interview. 

Discuss How You Will Support Other Staff

Perhaps you have a knack for administration and know how to optimize redundant processes. Or maybe you excel in self-management and know how to motivate others. Human resources assistants support the employees of their organizations.

Illustrate how you will help the business run smoothly with concrete examples. By doing so, you will emphasize your interest in the role as well as show how you are an excellent candidate for the role. 

Summarize Your Core Competencies

Talk about your experience in dealing with any form of recruitment, training, benefits, compensation, and workforce management. Although Human resource assistants are considered to be entry-level positions it is still important that they have the skills necessary to complete the job. You will be required to be organized, be capable of giving excellent customer service, and have an understanding of recruitment and training strategies. 

Hiring managers will be likely looking for any previous experiences in your resume. However, this does not mean that you need to have had any experience beforehand. For example, working in a retail store will give you skills in performing excellent customer service. Working as an administrative assistant at an office will also give you some relevant experience for the job. Showcase your transferable skills ! 

Highlight Your Certifications

Human resources assistant positions can be competitive. It is therefore imperative that you highlight all of your key skills, educational experience, and any other qualifications that will make you stand out from the crowd.

As someone who wishes to work in such a position, you will most likely be required to have a degree related to business, HR management, communication, or any other related field of study. By highlighting your educational background, relevant certifications, and training you get a better shot at getting shortlisted. 

Final Tip: Personalize Your Cover Letter

Always personalize the letter for the company you’re applying to. It is always a good idea to address the hiring manager by name and mention some other company details such as recent news, major milestones, key values, etc.

Never go with a generic cover letter, you recycle for every job. After all, the world is smaller than one thinks. If you write just one letter and send it to each company they will likely find out, and this would cast you in a bad light.

Elena runs content operations at Freesumes since 2017. She works closely with copywriters, designers, and invited career experts to ensure that all content meets our highest editorial standards. Up to date, she wrote over 200 career-related pieces around resume writing, career advice... more

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Human Resources Associate Cover Letter Sample

Enhance your career prospects and find ideas for your cover letter with this easily editable Human Resources Associate cover letter sample. Download this cover letter example free of charge or revise it in our professional cover letter creator.

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Human Resources Associate Cover Letter Sample (Full Text Version)

Mathilde Lehner

Dear Sir/Madam,

My name is Mathilde Lehner and I am writing this cover letter as a part of my application for the Human Resources Associate job within TY International, Inc. in Plano, TX. It would be an honor for me to have the opportunity to join your team and company and I believe that it would be an exceptional chance for me to further grow my career.

As stated in my enclosed resume, I am a results-oriented and self-driven HR professional possessing more than two years of extensive industry experience working as a Human Resources Associate at Altice, Inc. There, I was mainly responsible for identifying and communicating with potential employees, posting and managing the job listings, and assisting in the payroll management. Additionally, I developed and implemented new employee benefits programs and I worked on the constant improvement of the whole recruiting process to increase efficiency and reduce unnecessary costs. Throughout the years, I have demonstrated numerous times that I am a great team player with excellent communication skills and the important ability to function in fast-paced and deadline-driven business environments.

Next, I am a native German speaker with a proficiency in English and a basic knowledge of French. As a Certified HR Management Professional with a bachelor's degree in Business Administration from the Rowan University, I am experienced with multiple important industry software programs, for instance, BambooHR, PeopleSoft, and Zoho People. Last but not least, I would appreciate the opportunity to meet with you in person to discuss the position and my qualities in further detail. You can contact me at 555-555-5555 or via email at [email protected]. Thank you for your time and consideration and I look forward to hearing back from you in the near future.

Kind regards,

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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90 Sample Phrases and 2 Examples of Library Assistant Cover Letters

By Status.net Editorial Team on March 7, 2024 — 11 minutes to read

Crafting a cover letter for a library assistant position means showcasing your love for books, passion for helping library patrons, and detailing your organizational skills. Your cover letter is your opportunity to tell the hiring manager why you would be a great fit for their team and how your skills and experiences align with the needs of their library.

Personalizing Your Letter

When crafting a cover letter for a library assistant position, personalization can help make a strong first impression. You want to show that you’ve taken the time to research and understand not just the role, but also who you’re addressing and the community the library serves.

Addressing the Hiring Manager

Directly addressing the hiring manager by their name demonstrates that you have done your due diligence. It’s important to find out who will be reading your letter and address them accordingly rather than using generic salutations.

• “Dear Mr. Smith,”
• “Dear Dr. Johnson,”
• “Hello Ms. Carter,”
• “Greetings Mrs. Harris,”
• “To Director Lee,”
• “Hi Professor Bennett,”
• “Attention Hiring Committee,”
• “Dear Manager Taylor,”
• “Hello Chief Librarian Dawson,”
• “Dear Board Member Wallace,”

Tailoring to the Library’s Community

Your cover letter should be tailored to the specific community the library serves, showcasing your understanding and readiness to become part of their unique environment.

• “I am eager to contribute to the thriving children’s programs that your library is known for.”
• “Your library’s commitment to bilingual resources is vital, and I have experience in creating such materials.”
• “I’ve admired your library’s successful outreach to the senior community and have ideas to expand upon these initiatives.”
• “I’m excited about the opportunity to support the library’s technology classes, which I see as a great fit for my IT background.”
• “I’m impressed by how your library serves as a cultural hub, and I have a strong history in event planning that could contribute to this.”
• “I’ve taken note of your library’s extensive local history archives and have a passion for historical preservation and research.”
• “Your library’s after-school programs resonate with my previous volunteer work with at-risk youth.”
• “I have been involved with similar literacy programs like those at your library and would love to bring my expertise to your team.”
• “I appreciate your commitment to sustainable practices, and I share the same values in my personal and professional life.”
• “I understand your library’s focus on inclusivity, and I have actively worked to create accessible environments in my past roles.”

Crafting a Compelling Opening

When you start your cover letter, you want to immediately grab the hiring manager’s attention. A strong start means highlighting relevant skills and conveying your enthusiasm for the role.

Expressing Passion for Reading and Literacy

Your cover letter should reflect a genuine passion for reading and promoting literacy. Explain why these values resonate with you and how you’d extend them in this new role.

• “Growing up in a family of educators, I developed a deep appreciation for the power of reading at an early age.”
• “I’m passionate about connecting people with literature that can positively influence their lives.”
• “My personal commitment to lifelong learning through books is something I wish to share with every library patron.”
• “Reading has always been my sanctuary, and I aim to create that safe, explorative environment for others.”
• “I am eager to contribute to literacy programs that empower and educate our community.”
• “My enthusiasm for classic literature is matched by my interest in helping others discover their next great read.”
• “Working to improve literacy rates in our city is more than a job for me; it’s a calling.”
• “I’m committed to creating engaging book displays that capture the imagination and interest of our patrons.”
• “Helping both young and old discover the joy of reading has been a profoundly rewarding part of my library experience.”
• “I envision utilizing my love for graphic novels to expand our library’s offerings and reach a broader audience.”

Highlighting Library Experience

Your library experience is a ticket to a favorable impression. You’ll want to detail your past roles and how they’ve prepared you for the position at hand.

• “In my previous role at (…) Library, I managed the interlibrary loan process efficiently.”
• “Working as a Library Aide for two years helped me develop strong organizational skills.”
• “My experience with cataloging books using the Dewey Decimal System at City Library will be a valuable asset to your team.”
• “During my tenure at the Community Library, I pioneered a program that increased children’s reading engagement by 40%.”
• “I’m skilled in a variety of library information systems, such as WorldCat and SIRSI, from my time at District Library.”
• “Handling reference questions daily at the University Library has honed my research and customer service skills.”
• “My role involving book acquisitions at Metro Library exposed me to a wide range of purchasing processes.”
• “As a volunteer at the local library, I assisted in curating the summer reading program that received positive community feedback.”
• “At Regional Library, I effectively coordinated multiple reading events that increased patron attendance.”
• “I bring experience from a high-traffic public library where multitasking and attention to detail were key to my role.”

Showcasing Key Skills

In your cover letter as a Library Assistant, highlighting your key competencies will set you apart. Your skills are the backbone of your functionality in the library, and you need to present them effectively.

Customer Service Excellence

Customer service is the lifeblood of a library’s interaction with the public. You need to demonstrate that you can engage with patrons in a manner that is both professional and friendly. Here are example phrases to include when describing your customer service skills:

• Managed library patron inquiries with a friendly demeanor, ensuring a welcoming environment.
• Demonstrated patience and attentiveness in helping visitors locate resources.
• Resolved issues efficiently, maintaining positive rapport with library users.
• Conducted library programs and workshops, engaging diverse community members.
• Fostered a culture of helpfulness that increased visitor satisfaction rates.
• Provided personalized book recommendations based on patron interests.
• Utilized strong communication skills to assist with library events.
• Trained new staff and volunteers in customer service best practices.
• Spearheaded initiatives to improve library accessibility for all patrons.
• Received commendation for consistently delivering excellent patron support.

Organizational Proficiencies

Organizational skills ensure that the library system runs smoothly and efficiently. When discussing your organizational abilities, consider the following phrases:

• Coordinated book categorization and shelving, maintaining systematic order.
• Improved the library’s filing system, resulting in quicker document retrieval.
• Assisted with inventory management and the streamlining of library resources.
• Planned and executed library programs with attention to detail and deadlines.
• Managed scheduling for library staff and event coordination.
• Expertly used library database software to keep accurate records.
• Enhanced the interlibrary loan process through meticulous tracking.
• Oversaw the repair and maintenance schedules for library equipment.
• Handled multiple tasks simultaneously with a high level of precision.
• Regularly evaluated processes to identify and implement organizational improvements.

Technical Abilities

In the digital age, being adept with library technology gives you an edge. Your technical skills allow you to support the library’s digital infrastructure and online services. Highlight your technical abilities with these phrases:

• Skilled in using library databases and search tools for efficient information retrieval.
• Proficient in a variety of library software applications, including cataloging and circulation systems.
• Handled the setup and troubleshooting of public computer systems and printers.
• Assisted patrons with digital literacy, from using e-readers to navigating online databases.
• Adept at managing the library’s website content and online calendar.
• Conducted software training sessions for library staff and patrons.
• Updated and maintained the library’s computerized record-keeping systems with accuracy.
• Implemented new technology solutions to improve library operations.
• Familiar with digital archiving and the preservation of electronic resources.
• Developed tutorials on optimizing online research and the use of digital resources.

Closing Your Letter with Impact

When you’re wrapping up your cover letter, you want to leave the hiring manager with a memorable impression of your enthusiasm and readiness for the library assistant position.

Strong Closing Statements

A well-crafted closing statement can help you stand out from other applicants. Here are 10 examples you could use to end your cover letter on a high note:

• I am excited about the opportunity to contribute to the success of your library and eagerly await the opportunity for an interview.
• I am passionate about fostering a love for reading in the community and am confident that my skills would be an asset to your team.
• My background and skills are a perfect match for this position, and I’m keen to bring my enthusiasm to your library.
• I believe my experience aligns with the goals of your library, and I am eager to discuss how I can support your mission.
• I am committed to delivering exceptional service to every patron and hope to discuss my application with you in further detail.
• With my experience and passion for library science, I am ready to make a positive impact as part of your team.
• I am looking forward to the opportunity to leverage my skills in support of your library’s objectives.
• The possibility of contributing to a dynamic team like yours is what motivates me, and I would be thrilled to join your staff.
• My dedication to public service and literacy makes me an ideal candidate for the role of library assistant, and I am excited about the prospects of working with you.
• Eager to bring my expertise to your library, I am looking to discuss how my background will be beneficial to your team.

Call to Action

Directly invite the hiring manager to take the next step can increase your chances of getting an interview. Consider using these call to action phrases:

• Please feel free to contact me at your earliest convenience to schedule an interview.
• I would greatly appreciate the chance to discuss my qualifications with you in more detail.
• I’m available for an interview at your convenience and can be reached at my phone or email.
• I hope to hear from you soon to discuss the unique contributions I can make to your team.
• Looking forward to the possibility of meeting with you to talk about the value I can bring to your library.
• My schedule is flexible, and I am readily available for an interview at a time that suits you best.
• I invite you to review my attached resume and am hopeful for a chance to speak with you.
• Should you require any additional information, please do not hesitate to contact me.
• I anticipate the opportunity to explore how my skills ideally suit the needs of your library.
• I am keen to discuss my application in a face-to-face interview and learn more about how I can contribute to your team.

Examples of Cover Letters

When penning your library assistant cover letter with no experience, focus on the skills you’ve gained through your education and how they apply to the role. Your enthusiasm for the position and willingness to learn new skills are also key points to highlight.

Library Assistant Cover Letter Example (No Experience)

Dear [Library Manager’s Name],

I recently graduated with a BA in English Literature, which has equipped me with strong research and organizational abilities, fervently honed through numerous academic projects and assignments. Although I don’t have direct experience in library services, my volunteer work has familiarized me with cataloging and book preservation techniques. I am eager to translate my academic knowledge into practical skills within your library.

[Your Full Name]

Related: How to Write a Resume With No Experience (Examples)

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In contrast, if you bring some experience to the table, your cover letter should detail your previous roles and how they’ve prepared you for this new opportunity. Highlight any specialized tasks or projects you’ve handled that would benefit the library.

Library Assistant Cover Letter Example (For Experienced)

Having served as a Library Assistant at [Previous Library] for over three years, I have gained a robust understanding of library operations, including digital record management and the implementation of community engagement programs. My dedication to furthering our community’s education and my proven skills in organizing literary events, I believe, align perfectly with the mission of your library.

Warm regards,

Related: 3 Examples: What’s the Ideal Cover Letter Length?

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Frequently Asked Questions

How can i create an effective library assistant cover letter without any prior experience.

You can focus on your transferable skills, such as organization, customer service, or technology skills. Demonstrate your passion for books and learning, and show a willingness to learn on the job.

What are some key elements to include in a library assistant cover letter?

Make sure to include your enthusiasm for working in a library setting, your interpersonal skills as they relate to helping library patrons, and any relevant qualifications like familiarity with cataloging systems or databases.

Could you provide guidance on writing a library assistant application letter?

Your letter should start with a strong opening that captures attention. Follow this with an overview of your most relevant skills and experiences. Conclude by expressing your eagerness to contribute to the library team.

What steps should I follow to craft a cover letter for a library assistant role?

Start by researching the library and its community impact. Then, tailor your letter to match the library’s needs and culture. Use specific examples from your past to showcase your skills and dedication to library services.

How can I make my library assistant cover letter stand out to employers?

Use a clear and confident tone, and personalize your letter—mention specific programs or initiatives at the library that excite you. Aim to demonstrate a genuine interest in their operations and how you can be a beneficial addition to their team.

What should I highlight in my cover letter when applying for a library assistant position?

Highlight any experience you have working with the public, managing collections, or organizing events. If you have experience with library software, mention this, and don’t forget to showcase your attention to detail and any past customer service experience.

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