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How to Loop a PowerPoint Slide Show to Repeat Automatically

Loop a PowerPoint slide show to replay automatically represented by two circular arrows on top of a board room.

Set up a PowerPoint Presentation That Loops or Repeats Continuously

by Avantix Learning Team | Updated November 12, 2021

Applies to: Microsoft ®  PowerPoint ®  2013, 2016, 2019 and 365 (Windows)

You can set up a PowerPoint slide show to loop or repeat automatically. A looping presentation can be used at events, trade shows or even in a reception area in an office. The easiest way to set up a slide show to loop or replay continuously is to apply automatic transitions and then configure Slide Show settings.

Recommended article: 5 PowerPoint Keyboard Shortcuts to Run a Slide Show

Do you want to learn more about PowerPoint? Check out our virtual classroom or in-person PowerPoint courses >

Screenshots in this article are from PowerPoint 365 but are similar in older versions of PowerPoint.

Step 1: Apply transitions to automatically advance slides during a slide show

Transitions occur between slides when you run a slide show.

To apply transitions to automatically advance slides during a slide show:

  • In Normal View or Slide Sorter View, display or select a slide.
  • Click the Transitions tab in the Ribbon.
  • Select a transition in the Transitions gallery (such as Fade).
  • Click Effect Options and choose the desired option. Effect Options change depending on the transition you selected.
  • In the Timing group, click the arrows beside Duration to set the timing you want (in seconds) for the transition. You may also type a duration.
  • In the Timing group, under Advance Slides, deselect or uncheck On mouse click and beside After, select or click the up and down arrows to set the timing to transition to the next slide. You may also type a duration.
  • In the Timing group, click Apply to All.

In the Transitions tab in PowerPoint, you can select the type of transition (such as Fade) as well as timing options:

Transitions tab in the Ribbon in PowerPoint to apply transitions and timings.

Step 2: Set up a presentation to loop during a slide show

To set up a PowerPoint presentation to loop during a slide show:

  • Click the Slide Show tab in the Ribbon and then click Set Up Slide Show. A dialog box appears.
  • Under Show type, if you select Presented by a speaker (full screen), the speaker or those watching the slide show will have control over when they advance slides. This is the default setting for slide shows. If you select Browsed by an individual (window), those watching the slide show do NOT have control over when slides advance. If you select Browsed at kiosk (full screen), those watching the slide show do NOT have control over when slides advance and the presentation automatically loops until those watching press Escape (Esc).
  • Under Show options, select Loop continuously until 'Esc'. You will be able to select this option if you selected one of the first two options under Show type.

Below is the Set Up Show dialog box with Presented by speaker selected and looping enabled:

PowerPoint Slide Show dialog box to set up looping in a presentation.

If you want to set specific timings for slides to advance or to add narration, check out the article How to Run a PowerPoint Slide Show Automatically (Set Up a Self-Running Presentation) . If you have audio or video in the presentation, you'll need to set the media to play automatically (on the Playback tab in the Ribbon) and animations will also need to be set to run automatically.

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More resources

How to Embed a YouTube Video in PowerPoint

How to Hide and Unhide Slides in PowerPoint (with Shortcuts)

How to Insert Video in PowerPoint (from a File on Your PC or a Shared Drive)

PowerPoint Keyboard Shortcuts to Play and Control Video During a Slide Show

How to Add Animation in PowerPoint (Animate Images, Text and Other Objects)

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How to Loop a PowerPoint Slide Show to Repeat Automatically

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How to Create an Auto-Playing PowerPoint Presentation

Table of contents.

how to make powerpoint presentation automatic

Creating a self-running PowerPoint, as Microsoft calls it, can be a great addition to your company’s booth at conventions or industry-wide conferences. By featuring photos, infographics and key points in a continuous loop, PowerPoint becomes an effective communication tool to inform others about your company, its goals, and your products or services.

Auto-playing presentations are also great for employee training, meetings where the speaker is absent, and reaching remote clients or customers. Microsoft provides easy steps to turn your PowerPoint into an autoplay presentation.

Setting up the presentation

There are several options for creating a PowerPoint presentation automatically. All of these can be accessed under the Slide Show tab.

Slide Show > Set Up Slide Show

There are three options under this menu:

  • Presented by a speaker : This first option requires the viewer to click through each slide. This is the default setting that most PowerPoint presentations are already in and is the mode with which you’re likely most familiar.
  • Browsed by an individual : This option will create a slideshow where the viewer cannot control when slides advance. This is an autoplay feature, but the viewer will still have to hit Play to get it started.
  • Browsed at a kiosk . Once selected, this option will loop the slide show until a viewer presses the escape button.

If you don’t want your viewers to have access to when the slideshow starts and stops, select the third option. The Loop Continuously option underneath will be automatically selected.

Experts estimate that there are about 30 million PowerPoint presentations created every day !

Recording slide timing

Before you begin recording your presentation, it’s important to set the slide time using the rehearsal toolbar. This will give you an idea of how long each slide will run before advancing to the next one. It will also allow you to practice your presentation and understand how long the runtime will be. Like setting up the slide show, this window can be accessed via the Slide Show tab.

Slide Show > Rehearse Timings

The recording window allows users to advance to the next slide, pause the presentation, view the current slide’s time, restart the recording for a slide and view the total runtime of the presentation.

After recording the last slide, PowerPoint will ask whether you want to keep the slide timings or not.

Recording your presentation

Once your slide timings are set, you can record your slide show.

Navigate to Slide Show > Record Slide Show to begin your recording. Click End Show and save your file once you are done recording. After saving, your presentation is ready to be sent to clients, customers or played at your convention or conference booth.

Here are some quick tips to check for before recording your presentation:

  • Before beginning your recording, make sure you adjust the Play Narrations and the Use Timings checkboxes.
  • If you want all narration and slide transitions included, both boxes should be checked.
  • To create a silent sequence of slides, make sure the Play Narrations button is deselected.

What is PowerPoint autoplay?

Autoplay allows you to keep a PowerPoint presentation running. In typical PowerPoint presentations, presenters click from slide to slide manually using a clicker or spacebar on a keyboard.

Luckily, PowerPoint autoplay allows users to set up their slides, so they automatically change. That way, they can focus on their presentation without interruptions. There are options to have slides timed to music or voiceovers and make each slide the same length.

You can use autoplay in any number of situations where a continuous, unattended loop is called for, such as photos at an event, displaying information at a trade show booth or using the changing slides as a visual cue while rehearsing a timed presentation.

Why is PowerPoint autoplay beneficial?

Autoplay is great for several uses, from delivering announcements throughout a company’s office or a school, to giving speeches and presentations at conventions or work. Presenters can rehearse the timings of the slides and then present without worry. Here are some of the reasons why someone may use PowerPoint’s autoplay features:

  • Rehearsal . Practicing your presentation involves timing, and autoplay can be a great tool for learning how to fill time or keeping it short. For example, many teachers and professors require presentations to fill a certain amount of time for class projects. While rehearsing timings, users can determine how much time to spend on each slide. This keeps presenters on track during their presentations, even when they want to speed up due to nerves or pressure.
  • Convention booths and exhibits. Trade shows , conventions and networking events are great for companies and salespeople who want to showcase a variety of products and services. People who walk by can look at the presentation and not have to ask employees for information. In addition, a good PowerPoint presentation with eye-catching visuals and information can attract potential customers and clients, which could turn into sales.
  • Music videos and tribute presentations. Whether it is a presentation of family vacation photos to the soundtrack of the summer or a lyric video to your favorite song, autoplay allows users to create appealing presentations and videos. These could even be downloaded into MP4 files to share with family and friends.
  • Replay and loop at events or other occasions. This is great for offices that have a slideshow of information for their clients or patients. They can show a variety of pictures, information about services, and even the company’s latest news and contact information. Because of this, employees can set up the presentation, walk away and know that their announcements are being made public without even saying a word.

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How to loop a powerpoint presentation.

If you're showing off a lot of photos at a special event, set your presentation to progress at a continuous, automatic loop. Here's how.

Quick Links

Set up your slideshow to be looped, apply automatic slide transitions.

Slideshows are sometimes used to display images at events, such as weddings or trade shows. Whatever the occasion might be, you’ll want to loop your PowerPoint presentation so your guests aren’t staring at a blank screen. Here’s how it’s done.

First, open your PowerPoint presentation in which you would like to loop. Once open, navigate to the “Set Up” group of the “Slide Show” tab and then select the “Set Up Slide Show” button.

Set up slide show

The “Set Up Show” window will appear. In the “Show options” group, check the box next to “Loop Continuously until Esc.” Once selected, click “OK” in the bottom-right corner of the window.

Loop Continuously until Esc

Now, when you play your slideshow, it will end only when you press the “Esc” key instead of when you've finished the last slide.

Related: How to Make YouTube Videos Loop Continuously

One caveat: With the way we currently have it set up, the slideshow will proceed only when someone clicks the mouse button. That’s fine if there will be a speaker present at all times. Otherwise, you’ll need to set up automatic slide transitions.

Head back to the “Set Up Show” window by selecting “Set Up Slide Show” in the “Set Up” group of the “Slide Show” tab.

There are a couple of options you need to select, but one important note is that you must first select “Using Timings, If Present” under the “Advance Slides” group.

Use timings if present

The next option we select will lock a few things in place (which is why you need to select “Using Timings, If Present” first).

Under the “Show Type” group, select “Browsed at a Kiosk (Full Screen)." The “Loop Continuously until Esc” option will be enabled automatically if you haven’t already turned it on, and the option you’ve selected under “Advance Slides” will remain unchanged.

Select “OK” when ready to proceed.

Browsed at a kiosk

Without the “Browsed at a Kiosk” option enabled, the automatic slide progressions would be disabled if someone were to press the Back key. With it enabled, the Forward and Back keys are locked, allowing the slideshow to automatically progress unattended without fear of someone breaking it.

Now it’s time to set the timings of the slides. Head over to the “Transitions” tab. In the “Timing” group, check the box next to “After” and set the timing at which you’d like each slide to progress. Note that it doesn’t matter if the box next to “On Mouse Click” is checked or not---it won’t work.

After that, select the “Apply to All” option in the same group.

Set slide transition time

Now, when you play your slideshow, it will continuously loop without interruption. To exit the slideshow, press the “Esc” button.

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How to Use Autoplay in a PowerPoint Presentation

So you can snooze off more easier

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When you must give a presentation at work, Microsoft PowerPoint is the standard tool most people use. However, without some creativity, PowerPoint presentations can end up dull. Learning how to autoplay PowerPoint slides can add some spice to your presentations.

In this article, you’ll learn how to autoplay content in PowerPoint slides. You can automatically play an embedded video when a slide appears or autoplay animations. Finally, you can create a self-running presentation that moves through the next slide using specific timing that you’ve set up.

Note : The following tips will work on PowerPoint, whether running on a Windows or a Mac computer.

How to Use Autoplay in a PowerPoint Presentation image 1

How to Create a Self-Running PowerPoint Presentation

Why create a self-running PowerPoint presentation? You may not want to get distracted by clicking to move your presentation to the next slide. Or you’d like to set up your presentation on a kiosk at a convention. Some presentations that can run themselves may not even need a speaker.

Set Up the Slide Show

By default, PowerPoint presentations are configured to run as “Presented by a speaker”, where you have to click through each slide to trigger transitions throughout the presentation.

To set up Autoplay, first configure the presentation to autoplay how you would like.

  • Select Slide Show tab from the menu, then select Set Up Slide Show from the ribbon.

How to Use Autoplay in a PowerPoint Presentation image 2

  • Use the options on the pop-up window to configure how your presentation will behave during autoplay.

How to Use Autoplay in a PowerPoint Presentation image 3

Here’s how each option works:

  • Presented by a speaker : The speaker must click through each slide using the mouse click. However, automatic slide timing is still an option if you select it on the right.
  • Browsed by an individual : The viewer will need to press Play to start the presentation, but after that, it’ll play on its own.
  • Browsed at a kiosk : This option will continue to loop through the presentation until you press the Esc key on the keyboard. This will automatically enable the Loop Continuously option at the bottom of the window.

Rehearse and Set Slide Times

The next step is to set up the slide timing and rehearse your presentation to ensure the time spent automatically on each slide is appropriate.

Using this rehearsal option is also a great way to practice your presentation and ensure that the overall runtime is within your limitations.

To do this:

  • Select Slide Show from the menu and choose Rehearse Timings from the ribbon.

How to Use Autoplay in a PowerPoint Presentation image 4

  • This will start the “Recording” session. In this mode, you’ll need to speak normally using the script you will use during your presentation. When done speaking on a specific slide, select the “Next” arrow to continue to the next slide.

Note : Use the “Pause” button to pause the time for the current slide if you need to collect your thoughts or take a break for any reason. This small window will also show you the overall time for your entire presentation.

How to Use Autoplay in a PowerPoint Presentation image 5

  • Continue to do this through all of the slides. Finally, press the “x” at the upper right corner to finish recording on the last slide. You’ll see a pop-up message asking if you’d like to save your new slide timings.

How to Use Autoplay in a PowerPoint Presentation image 6

Once you’ve saved these changes, your PowerPoint presentation is ready to use. If you’ve kept the default Presented by a speaker setting and enabled the Using timings, if present select under “Advance Slides,” you can start your presentation manually and then let slides advance automatically as you speak.

Record Slide Show (Fully Automated)

If you want to create a fully self-running presentation for a kiosk or send people to run themselves, select the correct option in the “Set Up Show” window described above.

Then, record your presentation by selecting Slide Show from the menu and selecting Record in the ribbon. Next, select From Beginning in the drop-down menu to start recording your presentation in full screen from the first slide.

How to Use Autoplay in a PowerPoint Presentation image 7

You can skip this step if you don’t want to record your voice narrating the slideshow. Just make sure you’ve enabled the Show without narration check box in the Set Up Show window.

How to Embed and Autoplay a Video

Another thing you can automate in your PowerPoint presentations is triggering an embedded video file when you click on the slide where you’ve placed it.

In the editing view, right click the video you want to automate and select the down arrow to the right of the Start button.

How to Use Autoplay in a PowerPoint Presentation image 8

Select Automatically from the dropdown menu.

How to Use Autoplay in a PowerPoint Presentation image 9

Save the PowerPoint presentation. Now, it’ll start playing automatically when you advance to the slide with your embedded video while in presenter view.

Should You Use a Self-Running PowerPoint Presentation?

The option to have your PowerPoint slide show advance automatically can be handy. However, it isn’t always the right approach. For example, a complete, recorded presentation is great if you’re emailing your presentation or offering a download. But a self-running presentation could backfire if you’re drawn into a side conversation or have other things you want to say on the fly. As a result, you may find yourself fumbling to pause your presentation.

If you want more control over your presentation flow, sticking with a manually run presentation might be best for your situation.

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How to Automate Animation and Slideshow Transitions in PowerPoint

You can set your existing PowerPoint animations to play automatically so that you don't have to click the slide area to make the next item appear. You can also set the slide transitions to progress automatically, so there is no need to click to proceed to the next slide in your show. These instructions are for PowerPoint 2016, 2013, and 2010. The tabs and section headings may vary slightly in appearance, but the terminology in these instructions will remain the same between each version of PowerPoint.

Automate Slide Animations

how to make powerpoint presentation automatic

  • Open your PowerPoint slideshow.
  • Click the [Animations] tab > From the "Advanced Animation" group, click "Animation Pane".
  • Right-click the first animation > Select "Start With Previous". This will cause your first animation to start as soon as the slide appears on the screen.
  • For each of the remaining animations in your list, right-click and then select "Start After Previous." This will cause all other animations on the slide to occur automatically in the order you have listed them.
  • To adjust the time each animations occurs, click the up and down arrows in the "Duration:" field located within the "Timing" group.
  • To adjust the time before the next animation appears, click the up and down arrows in the "Delay:" field located within the "Timing" group.

Automate Slide Transitions

how to make powerpoint presentation automatic

  • Click the [Transitions] tab > From the "Transition to This Slide" group, choose the transition you would like to apply to the selected slide.
  • To modify the transition speed, adjust the "Duration" drop-down list in the "Timing" group.
  • From the "Timing" group, uncheck "On Mouse Click."
  • From the "Timing" group, check "After" and modify the drop-down list to display the number of seconds you would like between slides.
  • To apply slide transition preferences to all slides, from the "Timing" group, select "Apply to All" or go to each slide and repeat the above steps for each individual slide.
  • Save (Ctrl + S) your presentation and run the slideshow (F5) to view your changes.

Keywords: office 2010, office 2013, office 2016, power point, self-run, self run, automated, pecha kucha

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How to make powerpoint play automatically?

onliner content creation team

  • June 13, 2022

how to make powerpoint play automatically

PowerPoint presentations are a powerful tool for conveying information, ideas, and stories in a visually engaging way. While many of us are familiar with the basics of creating slides, only some know the feature that allows you to make your PowerPoint presentation play automatically.

To make a PowerPoint show automatically, you’ll need to use the “slide show” feature. This will allow you to set your PowerPoint presentation design services more efficiently.

Self-strolling PowerPoint displays are superb for leaving in kiosks or exposure cubicles. And you can even ship them with recordings or voice overs so that you make certain your target audience gets the maximum out of it. neglect approximately demanding clicking from slide to slip by using getting to know a way to make a PowerPoint that runs robotically.

We are going to explore how to make PowerPoint play automatically and talk about the pros and cons of using this feature in this article.

how to make powerpoint slides play automatically

Table of Contents

Why use an automatic PowerPoint slideshow?

Delivery is fundamental when going through a PowerPoint presentation . however, having to click to head slide with the aid of a slide can now and again be very distracting and even destroy your rhythm. To keep away from interrupting yourself, growing a PowerPoint slideshow that advances routine slide with the aid of slides may be a terrific device.

You’ll be able to recognize what you’re announcing without demanding if you’re showing the appropriate slide or not! for instance, a Pecha Kucha presentation works flawlessly with a self-walking PowerPoint slideshow .

There are a few reasons you might want to use an automatic PowerPoint slideshow :

  • If you’re producing a video of your PowerPoint presentation
  • If you want to invent an interactive kiosk or display
  • Even if you are giving a presentation but you are not able to be there to advance the slides you’re going to need that

how to get powerpoint to play automatically

PowerPoint autoplay vs slideshow loop

Before we get into how to make PowerPoint play automatically , it’s essential to know whats the main difference between an autoplay slideshow and a looped slideshow.

An autoplay slideshow is an amazing tool to create PowerPoint slide carousels that advance automatically. The point is that when the presentation is over, it will stop playing.

A looped slideshow is an automatic presentation that plays continuously; It will go on automatically for a certain amount of time. Once that time has elapsed, the slide automatically continues to the next slide .

make powerpoint slides play automatically

Who can use Microsoft PowerPoint presentations?

Self-running presentation is a brilliant idea at conferences and meetings, especially in companies. Here are some reasons:

  • PowerPoint autoplay is usable by various users, from marketers to students.
  • Setting up autoplay requires a few steps, giving you the timing and creativity to make a presentation.
  • PowerPoint autoplay is easy to use, making your presentations look more professional.

Microsoft named it self-running PowerPoint so that it can be a great addition to conventions or industry-wide conferences of your company. A PowerPoint template will become an effective communication tool to inform others about your company, its goals, and your products or services by adding photos, infographics, and critical points in a continuous loop. Also, Auto-playing presentations are a good tool for employee training and meetings and even for those who have remote customers.

get powerpoint to play automatically

Why do you need to use a slideshow?

To show images:.

The slide show is really useful for organizing and compressing information. Using a slideshow to show video slides, image slides, or text content slides you can show much more information and save more space and money than on a printing document. You can access the information and images without scrolling vertically or using the mouse.

To distribute information:

A very popular tool on the homepage of websites is slideshows. Instead of looking at one page of a website, the user can easily and quickly access the main information.

It saves time, focuses the user’s attention, and is a very efficient and persuasive tool for communicating quickly. Moreover, it’s a delightful and popular way to view images, and almost everyone knows how to use it.

Here’s how to do how to make PowerPoint play automatically:

Open your PowerPoint presentation.

Click on the Slide Show tab.

  • In the “Set Up” group, click on the “Slide Show” button.
  • A drop-down menu will appear. Click on the “Play Slide Show” option.
  • In the “Play Slide Show” dialog box, select the “Automatically” option.

Click on the “OK” button to save your changes.

  • When you run your PowerPoint presentation, it will play automatically from beginning to end.

How to add an audio file or narration to a PowerPoint slide show?

First thing first! Your laptop or computer needs to have a sound card and microphone. After checking the requirements, you can make your PowerPoint slide show with an audio file or narration step by step.

-In the setup group, look for the slide show tab and click on the record slide show. In the opened tab, you may see two options:

  • Start Recording from the Beginning
  • Start Recording from the Current Slide

Select which one you prefer.

-In the record slide show box, select the narration and laser pointer check box, and if proper, select or deselect the Slide and animation timings check box.

-Now click on start recording. Tips for recording: To pause the narration, in the Recording shortcut, click Pause. And to resume your narration, click Resume Recording.

-Right-click the slide, and then click End Show too end your slide show recording,

The recorded slide show timings are automatically saved, and the slide show appears in Slide Sorter view with timings beneath each slide.

You can record a narration before running a presentation or record it during the presentation. You can record separate sounds if you don’t want narration throughout your presentation.

Here’s how to do how to make PowerPoint play automatically

how to find powerpoint to play automatically

In the “Set Up” group, click on the “ Slide Show ” button.

A drop-down menu will appear. Click on the “Play Slide Show ” option.

In the “Play Slide Show ” dialog box , select the “Automatically” option.

Now, when you run your PowerPoint presentation , it will play automatically from beginning to end.

Pros and Cons of how to make PowerPoint play automatically

Pros of making powerpoint play automatically.

  • Consistency : Automatic presentations ensure that each slide is displayed simultaneously, maintaining a consistent pace and preventing unintentional delays or rushes.
  • Reduced Interactivity : Automatic presentations can be useful in scenarios where you want to deliver information in a controlled manner without interruptions or questions during the presentation.
  • Ideal for Kiosks and Exhibits : Automatic PowerPoint presentations are an excellent choice if you’re creating a self-running kiosk display or an informational exhibit. They require no human intervention and can run continuously.
  • Professionalism : An automatic presentation can give your content a polished and professional look, as it appears well-rehearsed and choreographed.

Cons of Making PowerPoint Play Automatically

  • Lack of Adaptability : Automatic presentations don’t allow spontaneous adjustments based on audience feedback or questions. This lack of flexibility can be a drawback in interactive presentations.
  • Risk of Boredom : If your slides contain much information or the timing could be faster, automatic presentations can bore your audience. Maintaining audience engagement is more challenging when you can’t adapt to their reactions.
  • Technical Issues : There’s always the risk of technical glitches, such as a slide advancing too quickly or not advancing. This can disrupt the flow of your presentation.
  • Inappropriate for All Settings : Automatic presentations are not suitable for all situations. They work well for informative displays but may not be appropriate for complex discussions or interactive workshops.

Making PowerPoint play automatically can be valuable when used in the proper context. It provides consistency and a professional appearance, making it ideal for kiosks, exhibits, and situations where control over the timing is crucial. Moreover, it would be best if you considered the potential disadvantages for upcoming issues to be aware of. Ultimately, the decision to use automatic PowerPoint presentations should be based on your specific presentation goals and audience needs. This feature can be a valuable tool in your presentation arsenal when used thoughtfully.

Can you set up a presentation to run automatically?

First, click on the Set Up Slide Show option; in the opened window, you can choose different choices for a PowerPoint that runs automatically. Presented by a speaker is the default mode PowerPoint usually starts with.

Why won’t my PowerPoint slides advance automatically?

You must go to the Transition Tab and review the Advance Slide on the Mouse Click Option is checked. If it’s not, you should choose the option and Apply it for slides.

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How to Make Slides Automatically Transition in PowerPoint

A powerpoint slide transitioning to the next slide

PowerPoint is a widely used tool for presentations in various settings, from classrooms to boardrooms. One of the features that can add effectiveness and polish to your presentation is automatic slide transitions. This feature allows you to control the speed and timing of your presentation, and it can help keep your audience engaged. In this article, we’ll provide a step-by-step guide to setting up automatic transitions in PowerPoint. We’ll also explore different transition options, customization settings, and best practices for creating a professional and impactful presentation.

Table of Contents

Understanding the Basics of PowerPoint Transitions

PowerPoint transitions are visual effects that allow you to transition smoothly from one slide to the next during a presentation. Transitions can range from simple and subtle to flashy and attention-grabbing. They are designed to make your presentation more dynamic and engaging, giving your audience a clear signal that the presentation is moving forward to the next topic or point.

Most transitions in PowerPoint involve movement, such as fading, sliding, or pushing. Some effects can include sounds and other audio components, adding an extra dimension to the presentation. It’s important to note that, while transitions can be fun and interesting, they should not detract from the content of your presentation. Your goal is to use transitions sparingly, choosing the right effects that are appropriate for your message and audience.

When selecting transitions for your PowerPoint presentation, it’s important to consider the overall tone and message you want to convey. For example, if you’re presenting a serious topic, such as a financial report, you may want to use more subtle transitions, such as a simple fade or dissolve. On the other hand, if you’re presenting a creative project, such as a design proposal, you may want to use more dynamic transitions, such as a zoom or flip effect.

Choosing the Right Transition for Your Presentation

Choosing a transition that fits the tone and content of your presentation is essential. A flashy and attention-grabbing transition may distract from the message if it doesn’t align with your overall presentation goals. Here are some tips for choosing the right transition:

  • Take into account the topic and purpose of your presentation. A serious topic may require a subtle and professional-looking transition, while a fun presentation may benefit from a more playful effect.
  • Consider the audience you are presenting to. Younger audiences may appreciate a lively transition, while executives may prefer a simple and straightforward effect.
  • Think about the mood of your presentation. A somber or serious tone may lend itself well to a fade-in or fade-out transition, while an energetic or fast-paced presentation may benefit from a zoom or slide effect.

It’s important to note that less is often more when it comes to transitions. Overusing transitions can be distracting and take away from the content of your presentation. It’s best to use transitions sparingly and strategically to enhance the overall flow and impact of your message.

Setting Up Automatic Transitions for Your Slides

Once you’ve chosen the right transition for your presentation, it’s time to set up automatic slide transitions. Here’s how:

  • Select the slide you want to apply the transition to.
  • Go to the “Transitions” tab on the PowerPoint ribbon at the top of your screen.
  • Choose the transition you want to apply by clicking on the thumbnail image.
  • Select “Apply to All Slides” if you want the transition to apply to all slides in your presentation.
  • Adjust the duration of the transition (in seconds) using the “Duration” option in the “Timing” section. You can also choose a delay time before the transition starts with the “Delay” option.
  • Preview the transition by clicking on the “Preview” button.
  • When you’re satisfied with the transition, click “Apply” to save your changes.

It’s important to note that while automatic slide transitions can add a professional touch to your presentation, they should be used sparingly. Too many transitions can be distracting and take away from the content of your presentation. Consider using transitions only between major sections or when introducing a new topic.

Customizing Transition Duration and Timing in PowerPoint

If you want more control over the timing and duration of your slides’ transitions, PowerPoint offers a variety of customization options. Here are some tips for customizing transitions:

  • Adjust transition duration by specifying a time value, in seconds, in the “Duration” field. The longer the duration, the slower the transition will be. Keep in mind that viewers may lose interest if the transitions take too long.
  • Choose a delay time for the transition to start after the previous slide has ended. The delay time can give you more control over the pacing of your presentation.
  • Explore advanced timing options, such as starting the transition on mouse click, or setting up multiple transitions for each slide.
  • Experiment with different combinations of transitions, such as applying a different effect to each slide, or using the same transition throughout the presentation.

It is important to note that while transitions can add visual interest to your presentation, they should be used sparingly and strategically. Too many transitions can be distracting and take away from the content of your presentation. Consider using transitions only to highlight key points or to signal a change in topic or section.

Using Sound Effects and Music with Transitions in PowerPoint

Adding sound effects and music to your transitions can enhance the overall experience of your presentation. PowerPoint allows you to add audio in a few simple steps:

  • Go to the “Transitions” tab on the PowerPoint ribbon.
  • Click on the “Sound” dropdown menu in the “Timing” section.
  • Select “Other Sound” to browse your computer for an audio file.
  • Select an audio file and click “OK” to add it to your presentation.
  • Choose the playback options for your audio file. For example, you can choose to play the sound across multiple slides, or only on the current slide.

Adding Animations to Your Slides for a More Dynamic Presentation

In addition to transitions, PowerPoint offers a range of animation effects that can make your presentation more dynamic and engaging. Here are some tips for adding animations:

  • Select the text or object you want to animate, then go to the “Animations” tab on the ribbon.
  • Choose an animation effect, such as “Fade,” “Fly In,” or “Grow/Shrink.”
  • Choose the direction and speed of the animation by clicking on the “Effect Options” button.
  • Preview the animation by clicking on the “Preview” button.
  • Select “Add Animation” to add additional animation effects to your slide.
  • Choose the order of your animations by going to the “Animation Pane” on the ribbon. You can drag and drop animations to change their order.

Creating a Consistent Look and Feel with Slide Master and Layouts

A consistent look and feel for your presentation can help it look more professional and polished. PowerPoint’s slide master can help you achieve this by allowing you to customize the layout and design of your presentation:

  • Go to the “View” tab on the ribbon, then choose “Slide Master.”
  • Customize your slide master by adding new layouts, changing background graphics, and setting up default font styles.
  • Apply your customized slide master to your existing slides or create new ones.
  • Use slide layouts to add consistent structure and design elements to your presentation.
  • Save your presentation as a template for future use.

Tips and Tricks for Professional-Looking PowerPoint Presentations

Here are some additional tips and tricks for making your PowerPoint presentation look professional:

  • Use high-quality images and graphics to enhance your message.
  • Avoid using too many bullet points or text-heavy slides.
  • Use contrasting colors and fonts for readability.
  • Practice your presentation beforehand to ensure timing and pacing.
  • Use a remote or clicker to advance slides during your presentation.
  • Use handouts or a written outline to reinforce your message.

Troubleshooting Common Issues with PowerPoint Transitions

Here are some common issues with PowerPoint transitions and how to address them:

  • Transitions don’t work or are delayed. Try restarting PowerPoint or your computer. Make sure your computer meets the minimum hardware requirements for running PowerPoint.
  • Incompatible transitions. Some transitions may not be available on all versions of PowerPoint. Check which version of PowerPoint you are using and whether the transition you want is supported.
  • Transitions look different on different devices. Make sure your presentation looks good on different types of devices, such as laptops, tablets, or projectors.

Taking Your Presentations to the Next Level with Advanced Features

PowerPoint offers a variety of advanced features that can take your presentation to the next level. Here are some examples:

  • Add interactive elements, such as quizzes, polls, or surveys.
  • Use video or audio files to enhance your presentation.
  • Include animations and transitions that respond to user input.
  • Use third-party add-ins, such as PowerPoint Labs or Office Timeline, to create more complex and engaging presentations.

Enhancing Your Slides with Visual Effects and Graphics

Visual effects and graphics can make your presentation more engaging and memorable. Here are some tips for enhancing your slides:

  • Use high-quality images and photos to illustrate your message.
  • Use charts and graphs to visualize data and statistics.
  • Use icons or symbols to emphasize key points.
  • Use fonts and colors to create a consistent and professional look.
  • Use animations and transitions, but be careful not to overdo it.

Making an Impactful Presentation with Transitions and Animations

In conclusion, using transitions and animations in your PowerPoint presentation can help create a more dynamic and engaging experience for your audience. By following these tips and best practices, you can create a professional-looking presentation that effectively conveys your message.

Remember, the key is to use transitions and animations sparingly and thoughtfully. Keep your audience in mind and choose the transitions and effects that will best serve your presentation goals.

Now that you know how to make slides automatically transition in PowerPoint, you’re ready to take your presentation skills to the next level!

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When lack of inspiration or time constraints are something you’re worried about, it’s a good idea to seek help. Slidesgo comes to the rescue with its latest functionality—the AI presentation maker! With a few clicks, you’ll have wonderful slideshows that suit your own needs . And it’s totally free!

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Generate presentations in minutes

We humans make the world move, but we need to sleep, rest and so on. What if there were someone available 24/7 for you? It’s time to get out of your comfort zone and ask the AI presentation maker to give you a hand. The possibilities are endless : you choose the topic, the tone and the style, and the AI will do the rest. Now we’re talking!

Customize your AI-generated presentation online

Alright, your robotic pal has generated a presentation for you. But, for the time being, AIs can’t read minds, so it’s likely that you’ll want to modify the slides. Please do! We didn’t forget about those time constraints you’re facing, so thanks to the editing tools provided by one of our sister projects —shoutouts to Wepik — you can make changes on the fly without resorting to other programs or software. Add text, choose your own colors, rearrange elements, it’s up to you! Oh, and since we are a big family, you’ll be able to access many resources from big names, that is, Freepik and Flaticon . That means having a lot of images and icons at your disposal!

how to make powerpoint presentation automatic

How does it work?

Think of your topic.

First things first, you’ll be talking about something in particular, right? A business meeting, a new medical breakthrough, the weather, your favorite songs, a basketball game, a pink elephant you saw last Sunday—you name it. Just type it out and let the AI know what the topic is.

Choose your preferred style and tone

They say that variety is the spice of life. That’s why we let you choose between different design styles, including doodle, simple, abstract, geometric, and elegant . What about the tone? Several of them: fun, creative, casual, professional, and formal. Each one will give you something unique, so which way of impressing your audience will it be this time? Mix and match!

Make any desired changes

You’ve got freshly generated slides. Oh, you wish they were in a different color? That text box would look better if it were placed on the right side? Run the online editor and use the tools to have the slides exactly your way.

Download the final result for free

Yes, just as envisioned those slides deserve to be on your storage device at once! You can export the presentation in .pdf format and download it for free . Can’t wait to show it to your best friend because you think they will love it? Generate a shareable link!

What is an AI-generated presentation?

It’s exactly “what it says on the cover”. AIs, or artificial intelligences, are in constant evolution, and they are now able to generate presentations in a short time, based on inputs from the user. This technology allows you to get a satisfactory presentation much faster by doing a big chunk of the work.

Can I customize the presentation generated by the AI?

Of course! That’s the point! Slidesgo is all for customization since day one, so you’ll be able to make any changes to presentations generated by the AI. We humans are irreplaceable, after all! Thanks to the online editor, you can do whatever modifications you may need, without having to install any software. Colors, text, images, icons, placement, the final decision concerning all of the elements is up to you.

Can I add my own images?

Absolutely. That’s a basic function, and we made sure to have it available. Would it make sense to have a portfolio template generated by an AI without a single picture of your own work? In any case, we also offer the possibility of asking the AI to generate images for you via prompts. Additionally, you can also check out the integrated gallery of images from Freepik and use them. If making an impression is your goal, you’ll have an easy time!

Is this new functionality free? As in “free of charge”? Do you mean it?

Yes, it is, and we mean it. We even asked our buddies at Wepik, who are the ones hosting this AI presentation maker, and they told us “yup, it’s on the house”.

Are there more presentation designs available?

From time to time, we’ll be adding more designs. The cool thing is that you’ll have at your disposal a lot of content from Freepik and Flaticon when using the AI presentation maker. Oh, and just as a reminder, if you feel like you want to do things yourself and don’t want to rely on an AI, you’re on Slidesgo, the leading website when it comes to presentation templates. We have thousands of them, and counting!.

How can I download my presentation?

The easiest way is to click on “Download” to get your presentation in .pdf format. But there are other options! You can click on “Present” to enter the presenter view and start presenting right away! There’s also the “Share” option, which gives you a shareable link. This way, any friend, relative, colleague—anyone, really—will be able to access your presentation in a moment.

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This is just the beginning! Slidesgo has thousands of customizable templates for Google Slides and PowerPoint. Our designers have created them with much care and love, and the variety of topics, themes and styles is, how to put it, immense! We also have a blog, in which we post articles for those who want to find inspiration or need to learn a bit more about Google Slides or PowerPoint. Do you have kids? We’ve got a section dedicated to printable coloring pages! Have a look around and make the most of our site!

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How to Make a PowerPoint Presentation (Step-by-Step)

  • PowerPoint Tutorials
  • Presentation Design
  • January 22, 2024

In this beginner’s guide, you will learn step-by-step how to make a PowerPoint presentation from scratch.

While PowerPoint is designed to be intuitive and accessible, it can be overwhelming if you’ve never gotten any training on it before. As you progress through this guide, you’ll will learn how to move from blank slides to PowerPoint slides that look like these.

Example of the six slides you'll learn how to create in this tutorial

Table of Contents

Additionally, as you create your presentation, you’ll also learn tricks for working more efficiently in PowerPoint, including how to:

  • Change the slide order
  • Reset your layout
  • Change the slide dimensions
  • Use PowerPoint Designer
  • Format text
  • Format objects
  • Play a presentation (slide show)

With this knowledge under your belt, you’ll be ready to start creating PowerPoint presentations. Moreover, you’ll have taken your skills from beginner to proficient in no time at all. I will also include links to more advanced PowerPoint topics.

Ready to start learning how to make a PowerPoint presentation?

Take your PPT skills to the next level

Start with a blank presentation.

Note: Before you open PowerPoint and start creating your presentation, make sure you’ve collected your thoughts. If you’re going to make your slides compelling, you need to spend some time brainstorming.

For help with this, see our article with tips for nailing your business presentation  here .

The first thing you’ll need to do is to open PowerPoint. When you do, you are shown the Start Menu , with the Home tab open.

This is where you can choose either a blank theme (1) or a pre-built theme (2). You can also choose to open an existing presentation (3).

For now, go ahead and click on the  Blank Presentation (1)  thumbnail.

In the backstage view of PowerPoint you can create a new blank presentation, use a template, or open a recent file

Doing so launches a brand new and blank presentation for you to work with. Before you start adding content to your presentation, let’s first familiarize ourselves with the PowerPoint interface.

The PowerPoint interface

Picture of the different parts of the PowerPoint layout, including the Ribbon, thumbnail view, quick access toolbar, notes pane, etc.

Here is how the program is laid out:

  • The Application Header
  • The Ribbon (including the Ribbon tabs)
  • The Quick Access Toolbar (either above or below the Ribbon)
  • The Slides Pane (slide thumbnails)

The Slide Area

The notes pane.

  • The Status Bar (including the View Buttons)

Each one of these areas has options for viewing certain parts of the PowerPoint environment and formatting your presentation.

Below are the important things to know about certain elements of the PowerPoint interface.

The PowerPoint Ribbon

The PowerPoint Ribbon in the Microsoft Office Suite

The Ribbon is contextual. That means that it will adapt to what you’re doing in the program.

For example, the Font, Paragraph and Drawing options are greyed out until you select something that has text in it, as in the example below (A).

Example of the Shape Format tab in PowerPoint and all of the subsequent commands assoicated with that tab

Furthermore, if you start manipulating certain objects, the Ribbon will display additional tabs, as seen above (B), with more commands and features to help you work with those objects. The following objects have their own additional tabs in the Ribbon which are hidden until you select them:

  • Online Pictures
  • Screenshots
  • Screen Recording

The Slides Pane

The slides pane in PowerPoint is on the left side of your workspace

This is where you can preview and rearrange all the slides in your presentation.

Right-clicking on a slide  in the pane gives you additional options on the slide level that you won’t find on the Ribbon, such as  Duplicate Slide ,  Delete Slide , and  Hide Slide .

Right clicking a PowerPoint slide in the thumbnail view gives you a variety of options like adding new slides, adding sections, changing the layout, etc.

In addition, you can add sections to your presentation by  right-clicking anywhere in this Pane  and selecting  Add Section . Sections are extremely helpful in large presentations, as they allow you to organize your slides into chunks that you can then rearrange, print or display differently from other slides.

Content added to your PowerPoint slides will only display if it's on the slide area, marked here by the letter A

The Slide Area (A) is where you will build out your slides. Anything within the bounds of this area will be visible when you present or print your presentation.

Anything outside of this area (B) will be hidden from view. This means that you can place things here, such as instructions for each slide, without worrying about them being shown to your audience.

The notes pane in PowerPoint is located at the bottom of your screen and is where you can type your speaker notes

The  Notes Pane  is the space beneath the Slide Area where you can type in the speaker notes for each slide. It’s designed as a fast way to add and edit your slides’ talking points.

To expand your knowledge and learn more about adding, printing, and exporting your PowerPoint speaker notes, read our guide here .

Your speaker notes are visible when you print your slides using the Notes Pages option and when you use the Presenter View . To expand your knowledge and learn the ins and outs of using the Presenter View , read our guide here .

You can click and drag to resize the notes pane at the bottom of your PowerPoint screen

You can resize the  Notes Pane  by clicking on its edge and dragging it up or down (A). You can also minimize or reopen it by clicking on the Notes button in the Status Bar (B).

Note:  Not all text formatting displays in the Notes Pane, even though it will show up when printing your speaker notes. To learn more about printing PowerPoint with notes, read our guide here .

Now that you have a basic grasp of the PowerPoint interface at your disposal, it’s time to make your presentation.

Adding Content to Your PowerPoint Presentation

Notice that in the Slide Area , there are two rectangles with dotted outlines. These are called  Placeholders  and they’re set on the template in the Slide Master View .

To expand your knowledge and learn how to create a PowerPoint template of your own (which is no small task), read our guide here .

Click into your content placeholders and start typing text, just as the prompt suggests

As the prompt text suggests, you can click into each placeholder and start typing text. These types of placeholder prompts are customizable too. That means that if you are using a company template, it might say something different, but the functionality is the same.

Example of typing text into a content placeholder in PowerPoint

Note:  For the purposes of this example, I will create a presentation based on the content in the Starbucks 2018 Global Social Impact Report, which is available to the public on their website.

If you type in more text than there is room for, PowerPoint will automatically reduce its font size. You can stop this behavior by clicking on the  Autofit Options  icon to the left of the placeholder and selecting  Stop Fitting Text to this Placeholder .

Next, you can make formatting adjustments to your text by selecting the commands in the Font area and the  Paragraph area  of the  Home  tab of the Ribbon.

Use the formatting options on the Home tab to choose the formatting of your text

The Reset Command:  If you make any changes to your title and decide you want to go back to how it was originally, you can use the Reset button up in the Home tab .

Hitting the reset command on the home tab resets your slide formatting to match your template

Insert More Slides into Your Presentation

Now that you have your title slide filled in, it’s time to add more slides. To do that, simply go up to the  Home tab  and click on  New Slide . This inserts a new slide in your presentation right after the one you were on.

To insert a new slide in PowerPoint, on the home tab click the New Slide command

You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint .

Instead of clicking the New Slide command, you can also open the New Slide dropdown to see all the slide layouts in your PowerPoint template. Depending on who created your template, your layouts in this dropdown can be radically different.

Opening the new slide dropdown you can see all the slide layouts in your PowerPoint template

If you insert a layout and later want to change it to a different layout, you can use the Layout dropdown instead of the New Slide dropdown.

After inserting a few different slide layouts, your presentation might look like the following picture. Don’t worry that it looks blank, next we will start adding content to your presentation.

Example of a number of different blank slide layouts inserting in a PowerPoint presentation

If you want to follow along exactly with me, your five slides should be as follows:

  • Title Slide
  • Title and Content
  • Section Header
  • Two Content
  • Picture with Caption

Adding Content to Your Slides

Now let’s go into each slide and start adding our content. You’ll notice some new types of placeholders.

Use the icons within a content placeholder to insert things like tables, charts, SmartArt, Pictures, etc.

On slide 2 we have a  Content Placeholder , which allows you to add any kind of content. That includes:

  • A SmartArt graphic,
  • A 3D object,
  • A picture from the web,
  • Or an icon.

To insert text, simply type it in or hit  Ctrl+C to Copy  and Ctrl+V to Paste  from elsewhere. To insert any of the other objects, click on the appropriate icon and follow the steps to insert it.

For my example, I’ll simply type in some text as you can see in the picture below.

Example typing bulleted text in a content placeholder in PowerPoint

Slides 3 and 4 only have text placeholders, so I’ll go ahead and add in my text into each one.

Examples of text typed into a divider slide and a title and content slide in PowerPoint

On slide 5 we have a Picture Placeholder . That means that the only elements that can go into it are:

  • A picture from the web

A picture placeholder in PowerPoint can only take an image or an icon

To insert a picture into the picture placeholder, simply:

  • Click on the  Picture  icon
  • Find  a picture on your computer and select it
  • Click on  Insert

Alternatively, if you already have a picture open somewhere else, you can select the placeholder and paste in (shortcut: Ctrl+V ) the picture. You can also drag the picture in from a file explorer window.

To insert a picture into a picture placeholder, click the picture icon, find your picture on your computer and click insert

If you do not like the background of the picture you inserted onto your slide, you can remove the background here in PowerPoint. To see how to do this, read my guide here .

Placeholders aren’t the only way to add content to your slides. At any point, you can use the Insert tab to add elements to your slides.

You can use either the Title Only  or the  Blank  slide layout to create slides for content that’s different. For example, a three-layout content slide, or a single picture divider slide, as shown below.

Example slides using PowerPoint icons and background pictures

In the first example above, I’ve inserted 6 text boxes, 3 icons, and 3 circles to create this layout. In the second example, I’ve inserted a full-sized picture and then 2 shapes and 2 text boxes.

The Reset Command:  Because these slides are built with shapes and text boxes (and not placeholders), hitting the  Reset button up in the  Home tab  won’t do anything.

That is a good thing if you don’t want your layouts to adjust. However, it does mean that it falls on you to make sure everything is aligned and positioned correctly.

For more on how to add and manipulate the different objects in PowerPoint, check out our step-by-step articles here:

  • Using graphics in PowerPoint
  • Inserting icons onto slides
  • Adding pictures to your PowerPoint
  • How to embed a video in PowerPoint
  • How to add music to your presentation

Using Designer to generate more layouts ideas

If you have Office 365, your version of PowerPoint comes with a new feature called Designer (or Design Ideas). This is a feature that generates slide layout ideas for you. The coolest thing about this feature is that it uses the content you already have.

To use Designer , simply navigate to the  Design tab  in your Ribbon, and click on  Design Ideas .

To use Designer on your slides, click the

NOTE: If the PowerPoint Designer is not working for you (it is grey out), see my troubleshooting guide for Designer .

Change the Overall Design (optional)

When you make a PowerPoint presentation, you’ll want to think about the overall design. Now that you have some content in your presentation, you can use the Design tab to change the look and feel of your slides.

For additional help thinking through the design of your presentation,  read my guide here .

A. Picking your PowerPoint slide size

If you have PowerPoint 2013 or later, when you create a blank document in PowerPoint, you automatically start with a widescreen layout with a 16:9 ratio. These dimensions are suitable for most presentations as they match the screens of most computers and projectors.

However, you do have the option to change the dimensions.

For example, your presentation might not be presented, but instead converted into a PDF or printed and distributed. In that case, you can easily switch to the standard dimensions with a 4:3 ratio by selecting from the dropdown (A).

You can also choose a custom slide size or change the slide orientation from landscape to portrait in the Custom Slide Size dialog box (B).

To change your slide size, click the Design tab, open the slide size dropdown and choose a size or custom slide size

To learn all about the different PowerPoint slide sizes, and some of the issues you will face when changing the slide size of a non-blank presentation,  read my guide here .

 B. Selecting a PowerPoint theme

The next thing you can do is change the theme of your presentation to a pre-built one. For a detailed explanation of what a PowerPoint theme is, and how to best use it,  read my article here .

In the beginning of this tutorial, we started with a blank presentation, which uses the default Office theme as you can see in the picture below.

All PowerPoint presentations start with the default Microsoft Office theme

That gives you the most flexibility because it has a blank background and quite simple layouts that work for most presentations. However, it also means that it’s your responsibility to enhance the design.

If you’re comfortable with this, you can stay with the default theme or create your own custom theme ( read my guide here ). But if you would rather not have to think about design, then you can choose a pre-designed theme.

Microsoft provides 46 other pre-built themes, which include slide layouts, color variants and palettes, and fonts. Each one varies quite significantly, so make sure you look through them carefully.

To select a different theme, go to the  Design tab  in the Ribbon, and click on the  dropdown arrow  in the  Themes section .

On the Design tab you will find all of the default PowerPoint templates that come with the Microsoft Office Suite

For this tutorial, let’s select the  Frame  theme and then choose the third Variant in the theme. Doing so changes the layout, colors, and fonts of your presentation.

Example choosing the Frame PowerPoint theme and the third variant of this powerpoint presentation

Note: The theme dropdown area is also where you can import or save custom themes. To see my favorite places to find professional PowerPoint templates and themes (and recommendations for why I like them), read my guide here .

C. How to change a slide background in PowerPoint

The next thing to decide is how you want your background to look for the entire presentation. In the  Variants area, you can see four background options.

To change the background style of your presentation, on the Design tab, find the Background Styles options and choose a style

For this example, we want our presentation to have a dark background, so let’s select Style 3. When you do so, you’ll notice that:

  • The background color automatically changes across all slides
  • The color of the text on most of the slides automatically changes to white so that it’s visible on the dark background
  • The colors of the objects on slides #6 and #7 also adjust, in a way we may not want (we’ll likely have to make some manual adjustments to these slides)

What our PowerPoint presentation looks like now that we have selected a theme, a variant, and a background style

Note: If you want to change the slide background for just that one slide, don’t left-click the style. Instead, right-click it and select Apply to Selected Slides .

After you change the background for your entire presentation, you can easily adjust the background for an individual slide.

You can either right-click a PowerPoint slide and select format background or navigate to the design tab and click the format background command

Inside the Format Background pane, you can see you have the following options:

  • Gradient fill
  • Picture or texture fill
  • Pattern fill
  • Hide background

You can explore these options to find the PowerPoint background that best fits your presentation.

D. How to change your color palette in PowerPoint

Another thing you may want to adjust in your presentation, is the color scheme. In the picture below you can see the Theme Colors we are currently using for this presentation.

Example of the theme colors we are currently using with this presentation

Each PowerPoint theme comes with its own color palette. By default, the Office theme includes the Office color palette. This affects the colors you are presented with when you format any element within your presentation (text, shapes, SmartArt, etc.).

To change the theme color for your presentation, select the Design tab, open the Colors options and choose the colors you want to use

The good news is that the colors here are easy to change. To switch color palettes, simply:

  • Go to the  Design tab in the Ribbon
  • In the Variants area, click on the  dropdown arrow  and select  Colors
  • Select  the color palette (or theme colors) you want

You can choose among the pre-built color palettes from Office, or you can customize them to create your own.

As you build your presentation, make sure you use the colors from your theme to format objects. That way, changing the color palette adjusts all the colors in your presentation automatically.

E. How to change your fonts in PowerPoint

Just as we changed the color palette, you can do the same for the fonts.

Example of custom theme fonts that might come with a powerpoint template

Each PowerPoint theme comes with its own font combination. By default, the Office theme includes the Office font pairing. This affects the fonts that are automatically assigned to all text in your presentation.

To change the default fonts for your presentation, from the design tab, find the fonts dropdown and select the pair of fonts you want to use

The good news is that the font pairings are easy to change. To switch your Theme Fonts, simply:

  • Go to the  Design tab  in the Ribbon
  • Click on the  dropdown arrow  in the  Variants  area
  • Select  Fonts
  • Select  the font pairing you want

You can choose among the pre-built fonts from Office, or you can customize them to create your own.

If you are working with PowerPoint presentations on both Mac and PC computers, make sure you choose a safe PowerPoint font. To see a list of the safest PowerPoint fonts, read our guide here .

If you receive a PowerPoint presentation and the wrong fonts were used, you can use the Replace Fonts dialog box to change the fonts across your entire presentation. For details, read our guide here .

Adding Animations & Transitions (optional)

The final step to make a PowerPoint presentation compelling, is to consider using animations and transitions. These are by no means necessary to a good presentation, but they may be helpful in your situation.

A. Adding PowerPoint animations

PowerPoint has an incredibly robust animations engine designed to power your creativity. That being said, it’s also easy to get started with basic animations.

Animations are movements that you can apply to individual objects on your slide.

To add an animation to an object in PowerPoint, first select the object and then use the Animations tab to select an animation type

To add a PowerPoint animation to an element of your slide, simply:

  • Select the  element
  • Go to the  Animations tab in the Ribbon
  • Click on the  dropdown arrow  to view your options
  • Select the  animation  you want

You can add animations to multiple objects at one time by selecting them all first and then applying the animation.

B. How to preview a PowerPoint animation

There are three ways to preview a PowerPoint animation

There are three ways to preview a PowerPoint animation:

  • Click on the Preview button in the Animations tab
  • Click on the little star  next to the slide
  • Play the slide in Slide Show Mode

To learn other ways to run your slide show, see our guide on presenting a PowerPoint slide show with shortcuts .

To adjust the settings of your animations, explore the options in the  Effect Options ,  Advanced Animation  and the  Timing  areas of the  Animation tab .

The Animations tab allows you to adjust the effects and timings of your animations in PowerPoint

Note:  To see how to make objects appear and disappear in your slides by clicking a button,  read our guide here .

C. How to manage your animations in PowerPoint

You can see the animations applied to your objects by the little numbers in the upper right-hand corner of the objects

The best way to manage lots of animations on your slide is with the Animation Pane . To open it, simply:

  • Navigate to the  Animations tab
  • Select the  Animation Pane

Inside the Animation Pane, you’ll see all of the different animations that have been applied to objects on your slide, with their numbers marked as pictured above.

Note: To see examples of PowerPoint animations that can use in PowerPoint, see our list of PowerPoint animation tutorials here .

D. How to add transitions to your PowerPoint presentation

PowerPoint has an incredibly robust transition engine so that you can dictate how your slides change from one to the other. It is also extremely easy to add transitions to your slides.

In PowerPoint, transitions are the movements (or effects) you see as you move between two slides.

To add a transition to a slide, select the slide, navigate to the transitions tab in PowerPoint and select your transition

To add a transition to a PowerPoint slide, simply:

  • Select the  slide
  • Go to the  Transitions tab in the Ribbon
  • In the Transitions to This Slide area, click on the  dropdown arrow  to view your options
  • Select the  transition  you want

To adjust the settings of the transition, explore the options in the  Timing  area of the Transitions tab.

You can also add the same transition to multiple slides. To do that, select them in the  Slides Pane  and apply the transition.

E. How to preview a transition in PowerPoint

There are three ways to preview a transition in PowerPoint

There are three ways to preview your PowerPoint transitions (just like your animations):

  • Click on the Preview  button in the Transitions tab
  • Click on the little star  beneath the slide number in the thumbnail view

Note:  In 2016, PowerPoint added a cool new transition, called Morph. It operates a bit differently from other transitions. For a detailed tutorial on how to use the cool Morph transition,  see our step-by-step article here .

Save Your PowerPoint Presentation

After you’ve built your presentation and made all the adjustments to your slides, you’ll want to save your presentation. YOu can do this several different ways.

Click the file tab, select Save As, choose where you want to save your presentation and then click save

To save a PowerPoint presentation using your Ribbon, simply:

  • Navigate to the  File tab
  •  Select  Save As  on the left
  • Choose  where you want to save your presentation
  • Name  your presentation and/or adjust your file type settings
  • Click  Save

You can alternatively use the  Ctrl+S keyboard shortcut to save your presentation. I recommend using this shortcut frequently as you build your presentation to make sure you don’t lose any of your work.

The save shortcut is control plus s in PowerPoint

This is the standard way to save a presentation. However, there may be a situation where you want to save your presentation as a different file type.

To learn how to save your presentation as a PDF, see our guide on converting PowerPoint to a PDF .

How to save your PowerPoint presentation as a template

Once you’ve created a presentation that you like, you may want to turn it into a template. The easiest – but not technically correct – way, is to simply create a copy of your current presentation and then change the content.

But be careful! A PowerPoint template is a special type of document and it has its own parameters and behaviors.

If you’re interested in learning about how to create your own PowerPoint template from scratch, see our guide on how to create a PowerPoint template .

Printing Your PowerPoint Presentation

After finishing your PowerPoint presentation, you may want to print it out on paper. Printing your slides is relatively easy.

The print shortcut is control plus P in PowerPoint

To open the Print dialog box, you can either:

  • Hit Ctrl+P on your keyboard
  • Or go to the Ribbon and click on File and then Print

In the Print dialog box, make your selections for how you want to print your PowerPoint presentation, then click print

Inside the Print dialog box, you can choose from the various printing settings:

  • Printer: Select a printer to use (or print to PDF or OneNote)
  • Slides: Choose which slides you want to print
  • Layout: Determine how many slides you want per page (this is where you can print the notes, outline, and handouts)
  • Collated or uncollated (learn what collated printing means here )
  • Color: Choose to print in color, grayscale or black & white

There are many more options for printing your PowerPoint presentations. Here are links to more in-depth articles:

  • How to print multiple slides per page
  • How to print your speaker notes in PowerPoint
  • How to save PowerPoint as a picture presentation

So that’s how to create a PowerPoint presentation if you are brand new to it. We’ve also included a ton of links to helpful resources to boost your PowerPoint skills further.

When you are creating your presentation, it is critical to first focus on the content (what you are trying to say) before getting lost inserting and playing with elements. The clearer you are on what you want to present, the easier it will be to build it out in PowerPoint.

If you enjoyed this article, you can learn more about our PowerPoint training courses and other presentation resources by  visiting us here .

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how to make powerpoint presentation automatic

Play a video automatically in a slide show

When you’re delivering your presentation, you may want a video to play automatically as soon as the slide appears onscreen.

Play a video automatically when a slide appears in Slide Show

In Normal view, click the video in your slide.

Click on the Playback tab.

Next to Start , click the down arrow, and select Automatically .

When you are delivering your presentation in Slide Show View or Presenter View, the video will play automatically when you arrive at the slide.

If your slide doesn’t have a video in it yet, you can add one. Go to Add and play a video in a presentation for more information.

Important:  Certain older video file formats may not compress or export properly in Office on a Windows RT PC. Instead, use modern media formats such as H.264 and Advanced Audio Coding (AAC), which PowerPoint 2013 RT supports. Want to know what version of Office you’re using?

Another option: Play in Click Sequence

Beginning with PowerPoint 2016, one more video playback option is available: Play in Click Sequence . With that option set, when you click anywhere on the slide to advance to the next step (or when you press the Spacebar, Right arrow key, or other key that advances to the next step), the video plays.

This is an improvement over PowerPoint 2013 and prior versions where, with the On Click option, you literally have to click the video to make it play because other actions (such as pressing the Spacebar or the Right arrow key) don't cause the video to play.

See Play a video automatically or when clicked for more details about Play in Click Sequence .

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COMMENTS

  1. Create a self-running presentation

    Select one of the following: Start Recording from Beginning Start Recording from Current Slide In the Record Slide Show dialog box, select the Narrations and laser pointer check box, and if appropriate, select or deselect the Slide and animation timings check box.

  2. How to Play PowerPoint Slides Automatically

    How to Play PowerPoint Slides Automatically without Clicking: Option 1 There are a couple of different ways to make your slides run automatically, and we'll go over both options. This first option is for when you need a really customized presentation: personalized timing for each slide, voiceovers, or laser pointer gestures .

  3. How to Run a PowerPoint Slide Show Automatically (Set Up a ...

    To set up a PowerPoint presentation to run automatically, but allow those watching the slide show to have control over when they advance slides: Click the Slide Show tab in the Ribbon and then click Set Up Slide Show. A dialog box appears. Under Show type, select Presented by a speaker (full screen). This is the default setting for slide shows.

  4. How to Loop a PowerPoint Slide Show to Repeat Automatically

    You can set up a PowerPoint slide show to loop or repeat automatically. A looping presentation can be used at events, trade shows or even in a reception area in an office. The easiest way to set up a slide show to loop or replay continuously is to apply automatic transitions and then configure Slide Show settings.

  5. Auto-play a PowerPoint presentation

    636 Share 193K views 1 year ago Tips and Tricks With Microsoft PowerPoint, you can use a self-running presentation to run unattended in a booth or kiosk at a trade show or convention, or you...

  6. Generating PowerPoint presentations automatically

    Subscribed 50 10K views 3 years ago PowerPoint Tricks & Tips See how to create PowerPoint slides and presentations automatically, from Excel data or from other data sources. You can...

  7. How to Create an Auto-Playing PowerPoint Presentation

    Table of Contents. Creating a self-running PowerPoint, as Microsoft calls it, can be a great addition to your company's booth at conventions or industry-wide conferences. By featuring photos ...

  8. How to Loop a PowerPoint Presentation

    First, open your PowerPoint presentation in which you would like to loop. Once open, navigate to the "Set Up" group of the "Slide Show" tab and then select the "Set Up Slide Show" button. The "Set Up Show" window will appear. In the "Show options" group, check the box next to "Loop Continuously until Esc.".

  9. HOW-TO: Make Slides Advance Automatically in PowerPoint

    Would you like your PowerPoint slides to advance automatically after a set amount of seconds? If so, follow the steps in this video tutorial to see how to s...

  10. How to Use Autoplay in a PowerPoint Presentation

    In the editing view, right click the video you want to automate and select the down arrow to the right of the Start button. Select Automatically from the dropdown menu. Save the PowerPoint presentation. Now, it'll start playing automatically when you advance to the slide with your embedded video while in presenter view.

  11. Make PowerPoint Presentation Automatic

    Automate Slide Transitions Note: These instructions can be used to set up a Pecha Kucha Presentation . Click the [Transitions] tab > From the "Transition to This Slide" group, choose the transition you would like to apply to the selected slide. To modify the transition speed, adjust the "Duration" drop-down list in the "Timing" group.

  12. How to Get Slides to Change Automatically in PowerPoint

    Here's how: Open your PowerPoint presentation and navigate to the "Transitions" tab on the ribbon. Select the slide or slides you want to apply the transition to. Choose a transition effect from the "Transition to This Slide" section of the ribbon. In the "Timing" section, set the duration of the transition and choose whether you ...

  13. How to make powerpoint play automatically?

    Click on the Slide Show tab. In the "Set Up" group, click on the "Slide Show" button. A drop-down menu will appear. Click on the "Play Slide Show" option. In the "Play Slide Show" dialog box, select the "Automatically" option. Click on the "OK" button to save your changes. When you run your PowerPoint presentation, it ...

  14. How to Make Slides Automatically Transition in PowerPoint

    June 27, 2023 PowerPoint is a widely used tool for presentations in various settings, from classrooms to boardrooms. One of the features that can add effectiveness and polish to your presentation is automatic slide transitions. This feature allows you to control the speed and timing of your presentation, and it can help keep your audience engaged.

  15. Free AI Presentation Maker

    How does it work? Elegant Education Pack for Students Try for free our new AI Presentation Generator and create a customizable template in seconds. Explore beyond PowerPoint.

  16. How to make PowerPoint Slides advance automatically (2021)

    In this Microsoft PowerPoint 2019 tutorial course you are going to learn how to make PowerPoint Slide advance automatically instead / without having to click...

  17. Create a self-running presentation

    Create a self-running presentation. You can use a self-running presentation to run unattended in a booth or kiosk at a trade show or convention, or you can save it as a video and send it to a client. Windows macOS. On the Slide Show tab, click Set Up Slide Show. Under Show type, pick one of the following:

  18. How to Make a PowerPoint Presentation (Step-by-Step)

    To do that, simply go up to the Home tab and click on New Slide. This inserts a new slide in your presentation right after the one you were on. You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint.

  19. Start a presentation automatically with a PowerPoint Show

    Select File > Save as (or Save a Copy ). Click More options. Browse to the folder where you want to save your presentation. In the File name box, type a name for your presentation. Under Save as type, select PowerPoint Show. The file is saved as a .ppsx file. When the file is double-clicked, it opens as a slide show. Edit a .ppsx file

  20. Online PPT Maker

    Open up Canva and search for "Presentation" to create your own design. Find the right template Explore our vast library of simple presentations, educational slideshows, events and special interests video presentations, start-up and business presentations, creative sales and advertising pitch decks, and more. Each template comes with multiple pages.

  21. How to video record yourself presenting a PowerPoint

    Ideas to improve your video presentations Use captions to create accessible videos . Generate real-time captions for your video presentation to make it easier to understand on mute with the autocaptions feature.Just turn on autocaptions to automatically create a video transcript which consists of an index of timestamps to help you navigate your video better.

  22. Play a video automatically in a slide show

    Play a video automatically when a slide appears in Slide Show. In Normal view, click the video in your slide. Click on the Playback tab. Next to Start, click the down arrow, and select Automatically. When you are delivering your presentation in Slide Show View or Presenter View, the video will play automatically when you arrive at the slide.

  23. sona rathore on Instagram: " Check out the caption below!! TOP 5 Al

    87 likes, 0 comments - sonar.athour71 on February 14, 2024: " Check out the caption below!! TOP 5 Al Tools to create PPTs . 1. Tome AI - To..."