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How to Write a Project Proposal (Examples & Template Included)

Table of Contents

What is a project proposal, types of project proposals, project proposal vs. project charter, project proposal vs. business case, project proposal vs. project plan, project proposal outline, how to write a project proposal, project proposal example, project proposal tips.

• ProjectManager & Project Proposals

A project proposal is a project management document that’s used to define the objectives and requirements of a project. It helps organizations and external project stakeholders agree on an initial project planning framework.

The main purpose of a project proposal is to get buy-in from decision-makers. That’s why a project proposal outlines your project’s core value proposition; it sells value to both internal and external project stakeholders. The intent of the proposal is to grab the attention of stakeholders and project sponsors. Then, the next step is getting them excited about the project summary.

Getting into the heads of the audience for which you’re writing the project proposal is vital: you need to think like the project’s stakeholders to deliver a proposal that meets their needs.

We’ve created a free project proposal template for Word to help structure documents, so you don’t have to remember the process each time.

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Project Proposal Template

Use this free Project Proposal Template for Word to manage your projects better.

In terms of types of project proposals, you can have one that’s formally solicited, informally solicited or a combination. There can also be renewal and supplemental proposals. Here’s a brief description of each of them.

• Solicited project proposal: This is sent as a response to a request for proposal (RFP) . Here, you’ll need to adhere to the RFP guidelines of the project owner.
• Unsolicited project proposal: You can send project proposals without having received a request for a proposal. This can happen in open bids for construction projects , where a project owner receives unsolicited project proposals from many contractors.
• Informal project proposal: This type of project proposal is created when a client asks for an informal proposal without an RFP.
• Renewal project proposal: You can use a renewal project proposal when you’re reaching out to past customers. The advantage is that you can highlight past positive results and future benefits.
• Continuation project proposal: A continuation project proposal is sent to investors and stakeholders to communicate project progress.
• Supplemental project proposal: This proposal is sent to investors to ask for additional resources during the project execution phase.

A project proposal is a detailed project document that’s used to convince the project sponsor that the project being proposed is worth the time, money and effort to deliver it. This is done by showing how the project will address a business problem or opportunity. It also outlines the work that will be done and how it will be done.

A project charter can seem like the same thing as a project proposal as it also defines the project in a document. It identifies the project objectives, scope, goals, stakeholders and team. But it’s done after the project has been agreed upon by all stakeholders and the project has been accepted. The project charter authorizes the project and documents its requirements to meet stakeholders’ needs.

A business case is used to explain why the proposed project is justified. It shows that the project is worth the investment of time and money. It’s more commonly used in larger companies in the decision-making process when prioritizing one project over another.

The business case answers the questions: what is the project, why should it be taken up, who will be involved and how much will it cost? It’s therefore related to a project proposal, but the project proposal comes before the business case and is usually part of the larger proposal.

Again, the project proposal and the project plan in this case are very similar documents. It’s understandable that there would be some confusion between these two project terms. They both show how the project will be run and what the results will be. However, they’re not the same.

The project proposal is a document that aims to get a project approved and funded. It’s used to convince stakeholders of the viability of the project and their investment. The project plan, on the other hand, is made during the planning phase of the project, once it’s been approved. It’s a detailed outline of how the project will be implemented, including schedule, budget, resources and more.

All the elements in the above project proposal outline are present in our template. This free project proposal template for Word will provide you with everything you need to write an excellent project proposal. It will help you with the executive summary, project process, deliverables, costs—even terms and conditions. Download your free template today.

There are several key operational and strategic questions to consider, including:

• Executive summary: This is the elevator pitch that outlines the project being proposed and why it makes business sense. While it also touches on the information that’ll follow in the project proposal, the executive summary should be brief and to the point.
• Project background: This is another short part of the proposal, usually only one page, which explains the problem you’ll solve or the opportunity you’re taking advantage of with the proposed project. Also, provide a short history of the business to put the company in context to the project and why it’s a good fit.
• Project vision & success criteria: State the goal of the project and how it aligns with the goals of the company. Be specific. Also, note the metrics used to measure the success of the project.
• Potential risks and mitigation strategies: There are always risks. Detail them here and what strategies you’ll employ to mitigate any negative impact as well as take advantage of any positive risk.
• Project scope & deliverables: Define the project scope, which is all the work that has to be done and how it will be done. Also, detail the various deliverables that the project will have.
• Set SMART goals: When setting goals, be SMART. That’s an acronym for specific, measurable, achievable, relevant and time-bound. All your goals would be defined by those five things.
• Project approach: Define the approach you’ll use for the contract. There are several different types of contracts used in construction , for example, such as lump sum, cost plus, time and materials, etc. This is also a good place to describe the delivery method you’ll use.
• Expected benefits: Outline the benefits that will come from the successful completion of the project.
• Project resource requirements: List the resources, such as labor, materials, equipment, etc., that you’ll need to execute the project if approved.
• Project costs & budget: Detail all the costs, including resources, that’ll be required to complete the project and set up a budget to show how those costs will be spent over the course of the project.
• Project timeline: Lay out the project timeline , which shows the project from start to finish, including the duration of each phase and the tasks within it, milestones, etc.

In addition to these elements, it’s advisable to use a cover letter, which is a one-page document that helps you introduce your project proposal and grab the attention of potential clients and stakeholders.

To make the best proposal possible, you’ll want to be thorough and hit on all the points we’ve listed above. Here’s a step-by-step guide to writing a persuasive priority proposal.

1. Write an Executive Summary

The executive summary provides a quick overview of the main elements of your project proposal, such as your project background, project objectives and project deliverables, among other things. The goal is to capture the attention of your audience and get them excited about the project you’re proposing. It’s essentially the “elevator pitch” for the project life cycle. It should be short and to the point.

The executive summary should be descriptive and paint a picture of what project success looks like for the client. Most importantly, it should motivate the project client; after all, the goal is getting them to sign on the dotted line to get the project moving!

2. Provide a Project Background

The project background is a one-page section of your project proposal that explains the problem that your project will solve. You should explain when this issue started, its current state and how your project will be the ideal solution.

• Historic data: The history section outlines previously successful projects and those that could have run more smoothly. By doing so, this section establishes precedents and how the next project can be more effective using information from previous projects.
• Solution: The solution section addresses how your project will solve the client’s problem. Accordingly, this section includes any project management techniques , skills and procedures your team will use to work efficiently.

3. Establish a Project Vision & Success Criteria

You’ll need to define your project vision. This is best done with a vision statement, which acts as the north star for your project. It’s not specific as much as it’s a way to describe the impact your company plans to make with the project.

It’s also important to set up success criteria to show that the project is in fact doing what it’s proposed to do. Three obvious project success criteria are the triple constraint of cost, scope and time. But you’ll need to set up a way to measure these metrics and respond to them if they’re not meeting your plan.

4. Identify Potential Risks and Mitigation Strategies

To reduce the impact of risk in your project, you need to identify what those risks might be and develop a plan to mitigate them . List all the risks, prioritize them, describe what you’ll do to mitigate or take advantage of them and who on the team is responsible for keeping an eye out for them and resolving them.

5. Define Your Project Scope and Project Deliverables

The project scope refers to all the work that’ll be executed. It defines the work items, work packages and deliverables that’ll be delivered during the execution phase of your project life cycle. It’s important to use a work breakdown structure (WBS) to define your tasks and subtasks and prioritize them.

6. Set SMART Goals for Your Project Proposal

The best mindset when developing goals and objectives for your project proposal is to use the SMART system :

• Specific – Make sure your goals and objectives are clear, concise and specific to the task at hand.
• Measurable – Ensure your goals and objectives are measurable so it’s obvious to see when things are on track and going well, and conversely, when things are off track and issues need to be addressed. Measurable goals make it easy to develop the milestones you’ll use to track the progress of the project and identify a reasonable date for completion and/or closure.
• Attainable – It’s important every project has a “reach” goal. Hitting this goal would mean an outstanding project that extends above and beyond expectations. However, it’s important that the project’s core goal is attainable, so morale stays high and the job gets done with time and resources to spare.
• Relevant – Make sure all of your goals are directly relevant to the project and address the scope within which you’re working.
• Time-Based – Timelines and specific dates should be at the core of all goals and objectives. This helps keep the project on track and ensures all project team members can manage the work that’s ahead of them.

7. Explain What’s Your Project Approach

Your project approach defines the project management methodology , tools and governance for your project. In simple terms, it allows project managers to explain to stakeholders how the project will be planned, executed and controlled successfully.

8. Outline The Expected Benefits of Your Project Proposal

If you want to convince internal stakeholders and external investors, you’ll need to show them the financial benefits that your project could bring to their organization. You can use cost-benefit analysis and projected financial statements to demonstrate why your project is profitable.

9. Identify Project Resource Requirements

Project resources are critical for the execution of your project. The project proposal briefly describes what resources are needed and how they’ll be used. Later, during the planning phase, you’ll need to create a resource management plan that’ll be an important element of your project plan. Project requirements are the items, materials and resources needed for the project. This section should cover both internal and external needs.

10. Estimate Project Costs and Project Budget

All the resources that you’ll need for your project have a price tag. That’s why you need to estimate those costs and create a project budget . The project budget needs to cover all your project expenses, and as a project manager, you’ll need to make sure that you adhere to the budget.

11. Define a Project Timeline

Once you’ve defined your project scope, you’ll need to estimate the duration of each task to create a project timeline. Later during the project planning phase , you’ll need to create a schedule baseline, which estimates the total length of your project. Once the project starts, you’ll compare your actual project schedule to the schedule baseline to monitor progress.

Now let’s explore some project proposal examples to get a better understanding of how a project proposal would work in the real world. For this example, let’s imagine a city that’s about to build a rapid transit system. The city government has the funds to invest but lacks the technical expertise and resources that are needed to build it, so it issues a request for proposal (RFP) document and sends it to potential builders.

Then, the construction companies that are interested in executing this rapid transit project will prepare a project proposal for the city government. Here are some of the key elements they should include.

• Project background: The construction firm will provide an explanation of the challenges that the project presents from a technical perspective, along with historical data from similar projects that have been completed successfully by the company.
• Project vision & success criteria: Write a vision statement and explain how you’ll track the triple constraint to ensure the successful delivery of the project.
• Potential risks and mitigation strategies: List all risks and how they’ll be mitigated, and be sure to prioritize them.
• Project scope & deliverables: The work that’ll be done is outlined in the scope, including all the deliverables that’ll be completed over the life cycle of the project.
• Set SMART goals: Use the SMART technique to define your project goals by whether they’re specific, measurable, achievable, relevant and time-bound.
• Project approach: Define the methodology that the project manager will employ to manage the project. Also, figure out what type of contract will be used to define the project.
• Expected benefits: Show how the project will deliver advantages to the company and define what these benefits are in a quantifiable way.
• Project resource requirements: List all the resources, such as labor, materials, equipment, etc., needed to execute the project.
• Project costs & budget: Estimate the cost of the project and lay that out in a project budget that covers everything from start to finish.
• Project timeline: Outline the project schedule, including phases, milestones and task duration on a visual timeline.

Whatever project proposal you’re working on, there are a few tips that apply as best practices for all. While above we suggested a project proposal template that would have a table of contents, meaning it would be many pages long, the best-case scenario is keeping the proposal to one or two pages max. Remember, you’re trying to win over stakeholders, not bore them.

Speaking of project stakeholders , do the research. You want to address the right ones. There’s no point in doing all the work necessary to write a great proposal only to have it directed to the wrong target audience. Whoever is going to read it, though, should be able to comprehend the proposal. Keep the language simple and direct.

When it comes to writing, get a professional. Even a business document like a project proposal, business case or executive summary will suffer if it’s poorly constructed or has typos. If you don’t want to hire a professional business writer, make sure you get someone on your project team to copy, edit and proof the document. The more eyes on it, the less likely mistakes will make it to the final edition.

While you want to keep the proposal short and sweet, it helps to sweeten the pot by adding customer testimonials to the attachments. Nothing sells a project plan better than a customer base looking for your product or service.

ProjectManager & Project Proposals

ProjectManager allows you to plan proposals within our software. You can update tasks for the project proposal to signify where things stand and what’s left to be done. The columns allow you to organize your proposal by section, creating a work breakdown structure (WBS) of sorts.

When building a project proposal, it’s vital to remember your target audience. Your audience includes those who are excited about the project, and see completion as a gain for their organization. Conversely, others in your audience will see the project as a pain and something to which they aren’t looking forward. To keep both parties satisfied, it’s essential to keep language factual and concise.

Our online kanban boards help you think through that language and collaborate on it effectively with other team members, if necessary. Each card shows the percentage completed so everyone in the project management team is aware of the work done and what’s left to be done.

As you can see from the kanban board above, work has begun on tasks such as product documentation and design. Tasks regarding stakeholder feedback, ideation, market research and more have been completed, and there’s a good start on the engineering drawings, 3D rendering, supply chain sourcing and translation services.

A PDF is then attached to the card, and everyone added to the task receives an email notifying them of the change. This same process can be used throughout the life-cycle of the project to keep the team updated, collaborating, and producing a first-class project proposal. In addition to kanban boards, you can also use other project management tools such as Gantt charts , project dashboards, task lists and project calendars to plan, schedule and track your projects.

Project proposals are just the first step in the project planning process. Once your project is approved, you’ll have to solidify the plan, allocate and manage resources, monitor the project, and finally hand in your deliverables. This process requires a flexible, dynamic and robust project management software package. ProjectManager is online project management software that helps all your team members collaborate and manage this process in real-time. Try our award-winning software with this free 30-day trial .

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Top 10 Project Proposal Templates with Samples and Examples

Deepika Dhaka

In today's dynamic and competitive business landscape, organizations must constantly innovate to drive growth, capture market share, and stay ahead of the curve. One key strategy that has proven successful for businesses across industries is the effective use of project proposals. In this digital age, where information is readily accessible, leveraging project proposal templates has become essential for streamlining processes, enhancing collaboration, and maximizing the chances of securing project funding and support. 

Picture this: You have a visionary company tasked with creating a revolutionary mobile app for personal finance management . You employ a well-crafted project proposal to optimize your processes, foster collaboration, and secure crucial project funding and support. Through a well-defined roadmap, this proposal streamlines your development journey, ensuring clarity in objectives, milestones, and timelines. You enhance teamwork by embracing collaboration tools, fostering effective communication, and outlining roles and responsibilities. Also, your comprehensive proposal incorporates market research, competitive analysis, and a compelling business case, attracting potential investors and stakeholders. On this strength, your company secures significant funding from a prominent venture capital firm, empowering you to accelerate development and marketing and ultimately deliver a transformative mobile application to the market.

Isn’t it amazing? One proposal and multiple benefits!

Best Project Proposal Templates for Funding

We have the most popular solution if you want to turn this idea into reality and are struggling to craft a perfect Project Proposal for your business. SlideTeam offers the best in industry Project Proposal Templates that professionals worldwide are using. 

The 100% customizable nature of the templates provides you with the desired flexibility to edit your presentations. The content-ready slides give you the much-needed structure. 

Template 1: Project Proposal Template

Presenting a popular project proposal for website development with to-the-point, clear visuals, and graphics. This PPT Deck covers all the essential elements of a perfect proposal, such as a project outline with context and objectives, a target audience flowchart, a design process, and a site map. It lets you define your market approach, social media approach, and search marketing. You can also highlight its phases and timelines. If you struggle to attract clients to your website development services, this PowerPoint Presentation is your one-stop solution. Download our fully editable and customizable project proposal ppt now!

Download this Presentation

Template 2: Project Planning Proposal Template

Are you seeking a concise document outlining a proposed project's key details and objectives? This PPT Deck provides a roadmap for project execution and serves as a foundation for decision-making and resource allocation. It includes templates illustrating the project's scope, goals, timeline, budget, and anticipated outcomes. This resource also contains comprehensive slides on gap analysis and action plans. It acts as a persuasive tool to secure approval and support from stakeholders, enabling effective planning and successful project implementation. You must download this handy resource if you are a professional responsible for drafting a project planning proposal.

Template 3: Software Maintenance Project Proposal

If you are a software expert and offer software maintenance services, we have a helpful template that will save you time and effort in drafting a proposal that wins clients. This deck provides a structured overview of the project scope, objectives, and timeline. With concise slides and compelling graphics, it effectively communicates the need for ongoing software maintenance and highlights its benefits. From budget breakdown to resource allocation, this PPT deck equips you with persuasive tools to impress prospects. Get it now!

Template 4: Non-Profit Organization Project Proposal

Introducing a feature-packed project proposal template for Non-Profit Organizations that are struggling to secure funding. This PPT presentation is a versatile solution designed to streamline your project proposal process. With a professionally crafted layout, this template offers a clear project overview, allowing you to showcase your organization's capabilities and expertise. Engage potential investors by presenting a compelling case for their investment through a comprehensive funding summary. Seamlessly outline your project goals, strategies, and expected outcomes using this customizable template, ensuring your proposals stand out. Maximize your chances of success and drive positive social impact with this user-friendly and impactful presentation template.

Template 5: Funding Project Proposal Template

Present your organization's plan to support the community with the Funding Project Proposal template. Show donors how their help can create new opportunities for those in need. Explain the project's details, your organization's capabilities, and the investment and funding required. Describe the steps your organization suggests for helping underprivileged individuals participate in development. Highlight your institution's goals, mission, and values with this charity contract PPT Slideshow. Download now and make a positive impact!

Template 6: Research Project Proposal Template  

Struggling to secure sponsors for your research project? A lack of a professional dissertation proposal may be holding you back. Introducing the Research Proposal Template to present your project to sponsors, highlighting the study background, key research questions, problems, and solutions. Showcase your research goals with cutting-edge graphics and explain your chosen methodology, data analysis methods, and data collection approaches. Walk potential sponsors through the project timeline, and discuss theoretical contributions, strengths, weaknesses, and thesis constraints. Grab this game-changing PPT slideshow and pave the way for research success!

 Template 7: Interior Design Project Proposal

Showcase your interior design skills and win new projects with this Interior Design Project Proposal. Use our pre-designed graphics to highlight your services, such as flooring, lighting design, furniture selection, and more. Impress your clients by outlining your step-by-step design process, including timeline procedures and construction observations. Display your past projects, client testimonials, and team members to leave a lasting impression and win a recall. Discuss your creative ideas, innovative designs, and budget details to demonstrate your expertise and meet client expectations. Get it today!

Template 8: Innovation Project Proposal  

Present your innovative services to clients with our comprehensive presentation. Create an eye-catching cover letter for your landing page that captivates your audience. The table of contents showcases project context, objectives, services, case studies, testimonials, and terms. Explain how your company can provide solutions to overcome client project challenges. Describe the innovation project process, from recognizing opportunities to implementation and scaling. Highlight pricing details, team experience, and proven work to instill confidence in your clients. Showcase samples and accomplished projects to demonstrate your expertise. Download it today!

Template 9: Engineering Project Proposal Template  

Discover the power of this Engineering Project Proposal Template designed to help you captivate clients and boost business. Showcase your services and attract a larger client base. Highlight your key strengths, such as highly qualified human capital, global consultancy expertise, and efficient infrastructure management. With this construction service PPT template, clearly define the scope of your services, including design drafts, site surveys, and construction strategies. Effectively communicate your activities by downloading this feature-packed resource right away!

Template 10: One-page Proposal for Marketing Project

This template is designed to help you present your marketing project ideas in a clear and compelling manner on a single page. Showcase your project title, objectives, key results, and impact with ease. It includes a well-structured table to present project cost and duration across phases of execution. You can also display potential risks involved using a graphic this slide contains. This is a must-have template for every marketing professional . Download now!

Download this Template

Efficient. Impactful. Streamlined.

It's time to rewrite how we create and present proposals, unlocking a new level of success. With innovative tools and strategies at your fingertips, you can revolutionize how you pitch ideas, captivating your audience and achieving remarkable results. Now that you have access to the most popular Project Proposal Templates, download these to get started and win premium clients. 

PS. If you are looking for Product Proposal Templates, here’s a handy guide with the most amazing samples and examples.

FAQs on Project Proposal

What is a project proposal.

A project proposal is a document that outlines a proposed project, including its objectives, scope, methodology, deliverables, timeline, and budget. It serves as a persuasive tool to secure approval, funding, or support from stakeholders such as clients, investors, or funding agencies. A well-written project proposal presents a compelling case for the project's feasibility, benefits, and potential outcomes.

How do you write a project proposal?

Writing a project proposal involves several key steps:

Introduction: Provide a concise overview of the project, including its purpose, goals, and relevance.

Problem Statement: Clearly define the problem or opportunity the project aims to address and explain its significance.

Objectives: State specific and measurable objectives that the project aims to achieve.

Methodology: Describe the approach, methodology, and activities that will be undertaken to accomplish the project's objectives.

Deliverables: Outline the tangible outputs or results that the project will produce.

Timeline: Present a realistic timeline that outlines the project's major milestones, activities, and estimated duration.

Budget: Include a detailed budget that outlines the project's estimated costs, including resources, equipment, and any other relevant expenses.

Evaluation: Explain how the project's success will be evaluated and measured against the stated objectives.

Conclusion: Summarize the project proposal's key points and benefits, reiterating its value.

Appendices: Attach any supporting documents, such as resumes, references, or additional research materials.

What are the 4 elements of a project proposal?

The four essential elements of a project proposal are

Project Summary: A concise overview of the project, including its purpose, objectives, and expected outcomes.

Project Description: A detailed project explanation covering its scope, methodology, activities, resources required, and timelines.

Budget: A comprehensive breakdown of the estimated costs associated with the project, including personnel, equipment, materials, and other expenses.

Impact and Benefits: An assessment of the project's potential impact, benefits, and significance, highlighting how it aligns with the organization's goals or the needs of the target audience.

What are the five phases of a project proposal?

The five phases of a project proposal are: :

Initiation: This phase involves identifying and defining the project, including its purpose, objectives, and initial planning.

Planning: In this phase, detailed planning occurs, including defining the project scope, creating a work breakdown structure, developing a timeline, and establishing the project team and resources.

Execution: This phase focuses on implementing the project plan, performing the project activities, and managing the resources to achieve the project's objectives.

Monitoring and Control: In this phase, project progress is monitored, and necessary adjustments are made to ensure that the project stays on track and meets its goals.

Closure: The final phase involves closing the project, including documenting lessons learned, evaluating project success, and transitioning deliverables to stakeholders or end-users.

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How To Write A Project Proposal Presentation?

A project proposal is an initial step towards starting any project. Every manager or executive has to write a project proposal at some point. Every project proposal is planned and outlined strategically. This blog will help you to make an impactful project proposal presentation that leaves a lasting impression.

Presenting your ideas well is essential to gaining quick approval for projects, whether internal or external. Even the strongest elevator pitch is not going to work by itself. Writing a project proposal presentation enters the picture at this point. You must be able to deliver a proposal for a project effectively if you have the technology or product to show a particular investor. This blog will help you understand how to write a project proposal presentation quickly and how to compose it.

What is a Project Proposal Presentation?

A project proposal serves as a project management tool for outlining the goals and specifications of a project. It facilitates initial project planning framework agreement between organizations and external project stakeholders.

Its primary goal is to win over decision-makers. Because of this, a project proposal presents the main selling point of your endeavor to internal and external project stakeholders. The proposal aims to catch the interest of project sponsors and stakeholders.

Different Types of Project Proposal Presentations

Before learning how to make a project proposal presentation, you need to know that they are of different types. Here are some of the types in which you can give a presentation of a project proposal:

1. Solicited Project Proposal: 

A solicited project proposal is a formal document submitted in response to a specific request or invitation from an organization or entity seeking external project ideas or services. The one requesting issues a Request for Proposal (RFP). 

The proponents create a solicited project proposal presentation detailing their approach, expertise, timelines, and costs for addressing the outlined needs. Organizations evaluate and compare the proposals that describe their solutions and services before selecting them.

2. Unsolicited Project Proposal

In an unsolicited proposal, you create a proposal after carefully identifying the possible solutions for the problems. It’s unlike an RFP but something an investor didn’t ask for. These project proposal presentations are sent to potential clients without being asked for as a pitch or an introduction to investors or sponsors.

3. Informal Project Proposal

With informal project proposals, potential customers express interest in your offerings and ask to review your proposal. Since these are based on conversations rather than official requests, they frequently include all the required information. So they usually need much more research.

4. Renewal Project Proposal

A renewal project proposal presentation is a document that outlines plans for extending, updating, or continuing an existing project or service. These offers are made to potential customers to prolong the support for an ongoing project close to completion. The proposal typically includes reviewing the project’s past performance, achievements, and any necessary adjustments or enhancements for the renewal period. 

5. Continuation Project Proposal

A continuation project proposal is a document submitted to request for extension or continuation of an existing project beyond its initially planned time frame. It typically includes an assessment of the project’s progress, achievements, and the need for additional time to accomplish its goals. The proposal outlines the reasons for the extension, any adjustments to the project plan, and a renewed timeline to ensure the successful completion of the ongoing initiative.

6. Supplemental Project Proposal

A supplemental project proposal presentation is a formal request document submitted to propose additional work or modifications to an existing project. The use of this proposal arises due to changing project requirements, unforeseen challenges, or the identification of new opportunities during the project. The proposal details the scope of the supplemental work, its impact on the overall project, associated costs, and any adjustments needed in the project plan.

This section gives you some clarity on how to write a project proposal PowerPoint presentation. It outlines the blueprint of a comprehensive presentation, using a project proposal presentation example:

1. Understand Your Audience and the Problem you’re Solving:

Before diving into the content creation process, it’s essential to have a deep understanding of your audience. Identify their needs, concerns, and expectations to tailor your project proposal presentation accordingly. This ensures that your proposal addresses their specific requirements and resonates with them.

Persuade your reader with references and data. Among the inquiries to make are:

• What issue is your project trying to solve?
• What is known about this issue already?
• Who has previously tackled this issue, and what literature is available?
• Why can’t this problem be adequately addressed by previous research?

2. Define Clear Objectives:

Clearly outline the objectives of your project proposal presentation on PowerPoint or Google Slides . Whether seeking approval, securing funding, or gaining support, having well-defined goals will guide your content creation process and help you focus on delivering a persuasive message.

A few things to mention are:

• Your project’s mission statement
• Your project timeline, complete with significant checkpoints
• Roles and duties of the project team 
• A risk register outlining your risk-reduction strategy
• Deliverables for the project
• Tools for reporting that you’ll utilize during the project

3. Structure Your Presentation:

Create a well-organized structure for your presentation to maintain clarity and flow. Begin with an engaging introduction, followed by a detailed overview of the project, the problem it aims to solve, proposed solutions, and a compelling conclusion. Use visual aids, such as slides and graphics, to enhance understanding and engagement.

As you’re defining the structure of your presentation, be sure to incorporate the following:

• The outcome or goal of your undertaking 
• A schedule for the project’s deliverables’ readiness
• SMART objectives in line with the outputs you’re generating

4. Craft a Captivating Introduction:

Start your project proposal presentation with a hook that captures attention and sets the tone for the rest of the proposal. Clearly state the problem your project addresses and why it’s important. Establish a connection with your audience by highlighting the project’s relevance to their interests or goals.

5. Clearly Define The Project Scope:

Provide a comprehensive overview of your project, detailing its scope, objectives, and anticipated outcomes. Clearly articulate the timeline , milestones , and deliverables to give your audience a realistic understanding of what to expect.

6. Highlight The Value Proposition:

Emphasize the unique selling points and benefits of your project. Communicate how it addresses the identified problem and why it stands out from alternative solutions. Use data, testimonials, or case studies to bolster your claims and build credibility.

7. Develop A Realistic Budget:

Include a detailed budget that outlines the financial requirements of your project. Break down costs into categories and provide justifications for each expense. This demonstrates a thorough understanding of the financial implications and reinforces your credibility.

8. Address Potential Challenges And Risks:

Acknowledge potential challenges and risks associated with the project and outline mitigation strategies. Demonstrating a proactive approach to risk management reflects your preparedness and commitment to the project’s success.

9. Engage Your Audience:

Encourage audience interaction throughout your presentation. Incorporate opportunities for questions and discussions to address concerns, gather feedback, and foster a collaborative atmosphere.

10. Conclude with a Strong Call to Action:

Wrap up your presentation with a compelling conclusion reinforcing the project’s value and importance. Clearly state the desired action or decision you seek from your audience, whether it’s approval, support, or funding.

By following these comprehensive steps, you can create a project proposal presentation that informs and persuades, increasing the likelihood of successful project approval and implementation.

How To Present A Project Proposal Presentation?

Presenting a project proposal is an art that involves not just the spoken word but also the visual representation of your ideas. Each slide in your presentation plays a crucial role in conveying key information and building a compelling case for your project:

Slide 1: Title Slide

The title slide sets the tone for your presentation. Include the project title, your name or team name, and the date. Use visually appealing graphics or images related to the project to capture attention.

Slide 2: Agenda

Provide an overview of the presentation structure . This helps orient your audience and gives them a roadmap of what to expect. Clearly outline the key topics and sections you’ll be covering.

Slide 3: Introduction

Start with a compelling introduction. Highlight the problem your project addresses and why it is significant. Engage your audience initially, making them eager to learn more about your proposal.

Slide 4: Project Overview

Offer a brief but comprehensive overview of the project. Include key details such as the project’s purpose, goals, and objectives. Use visuals like charts or graphics to convey information succinctly.

Slides 5-8: Problem Statement and Need

Dedicate a few slides to articulate clearly the problem your project aims to solve. Provide data, statistics, or real-life examples to emphasize the urgency and relevance of the issue.

Slide 9: Solution

Present your proposed solution to the identified problem. Break it into key components and use visuals to illustrate how your project addresses the issues. Communicate the unique value of your solution.

Slides 10-12: Project Scope and Deliverables

Detail the scope of your project , including specific deliverables and milestones. Use visuals like timelines or Gantt charts to help your audience visualize the project’s timeline and workflow.

Slide 13: Budget

Introduce the financial aspect of your project. Break down the project budget into categories and provide a clear overview of the costs associated with each. Use graphs or pie charts to make the information easily digestible.

Slides 14-15: Risks and Mitigation

Acknowledge potential challenges and risks associated with your project . Demonstrate your awareness and preparedness by outlining mitigation strategies for each identified risk.

Slide 16: Team and Expertise

Introduce the key members of your project team and highlight their relevant expertise. This slide helps build credibility and assures your audience that you have the necessary skills to execute the project successfully.

Slide 17: Conclusion and Call to Action

Wrap up your presentation with a powerful conclusion. Reiterate the key points, emphasize the project’s value, and issue a clear call to action, whether it’s approval, support, or further discussion.

Tips On Giving A Project Proposal Presentation

Regardless of the type of presentation you deliver, your goal is to influence or wow the audience:

Define Your Agenda:

• Clarify proposal details for investors and clients.
• Address omitted RFP questions.
• Contrast your plan with rivals if requested.

Tell a Story:

• Introduce data, charts , and graphs with a narrative.
• Engage the audience by appealing to human nature.
• Enhance content through storytelling.

Think Lean:

• Apply lean thinking to enhance client relationships.
• Eliminate non-beneficial procedures in your presentation.
• Avoid jumping to long-term future estimates.

Construct an Eye-Catching Presentation:

• First, dress appropriately for the presentation you are about to give.
• A well-constructed presentation reflects positively on your company.
• Avoid hastily put-together presentations to maintain quality perception.

Ask Questions:

• Avoid excessive talking during the presentation.
• Engage the audience by posing questions.
• Boost your confidence and gather feedback through polls or direct inquiries.

ALSO READ: How to write an effective project charter?

Top 5 Project Proposal Templates

1. project proposal summary powerpoint template.

This template provides a concise and visually appealing overview of your project proposal, featuring key elements such as objectives, timelines, and budgetary considerations in a structured and professional format.

2. Project Proposal Presentation Template

The Project Proposal Presentation Template is designed for project leaders to propose new ideas to clients, investors, or business owners. Executives can also use it to propose their businesses to different investors. The marketing, product, and project management teams can use this presentation to propose new business or project ideas.

3. Project Management Lifecycle PowerPoint Template

Specifically designed to illustrate the phases and milestones of project management, this template guides stakeholders through the entire project lifecycle, emphasizing key stages, deliverables, and decision points for a comprehensive understanding.

4. Project Management Swimlane PowerPoint Template

This template employs a swimlane format to delineate responsibilities among team members or departments, offering a clear and organized visualization of tasks and workflows to enhance transparency and streamline project execution.

5. Business Proposal Deck PowerPoint Template

A sophisticated and customizable template for crafting compelling business proposals , this deck incorporates modern design elements to showcase essential details, including market analysis, value propositions, and financial projections, ensuring a professional and persuasive presentation.

Developing a project proposal is essential for connecting you, your group or organization, investors, and other stakeholders. Your greatest option for a concise, educational, and polished presentation is a project proposal presentation. As discussed above, making an eye-catching summary of your project will attract more interested outside collaborators and their encouraging comments.

You can also access SlideUpLift, one of the top platforms for presentation templates and tools to help with the presentation-making task. You can select from a wide range of carefully crafted templates for project proposals. SlideUpLift gives presenters the tools to make visually striking and memorable presentations, emphasizing customization, clarity, and aesthetics. 

How do I make a project proposal PowerPoint presentation?

To create a project proposal PowerPoint presentation, start by outlining the project’s goals, objectives, and key details. Utilize SlideUpLift’s Project Proposal templates for a professional look and incorporate visuals for clarity.

What is the step-by-step process for the presentation of a project proposal?

During the project proposal presentation, the presenter should introduce the project, present an overview, detail the methodology, present the timeline and budget, and conclude with a summary of key points.

What should I include in the presentation of a project proposal?

In a project proposal presentation, you should cover essential elements such as project goals, methodology, budget, and team details to provide a comprehensive overview for stakeholders.

How should I start a project proposal presentation?

Begin your project proposal presentation with a strong opening, clearly introducing the project’s name and purpose and highlighting its significance to capture the audience’s attention.

Where to find the best Project Proposal Presentation templates?

There are a variety of project proposal presentation templates available on SlideUpLift. Just find your desired template on SlideUpLift.com and download it.

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Project Management

How to write a project proposal (examples & templates).

Senior Content Marketing Manager

July 13, 2023

Have you ever left a doctor’s appointment feeling uncertain about the treatment plan? It stinks—no one likes being left in limbo when it comes to things that matter to them. 

Clients feel the same type of frustration when they receive unclear project details from agencies. Reassure your customers with a strong project proposal—a statement that clarifies what your agency will do to help the client meet their goals. 

This proposal is basically a “diagnosis” and a “treatment plan.” It shows the client you understand their situation and outlines what project deliverables your agency will create to help the customer meet their objective. 

Boost clients’ confidence in your projects with this guide. It’s packed with proposal writing best practices, project proposal examples, and more to help you strengthen your pitches.

What is a Project Proposal?

Types of project proposals, step 1: research your prospective client’s product and industry, step 2: brainstorm with your internal team, step 3: define deliverables and determine the required resources, step 4: write the project proposal, step 5: add design elements to the project proposal, step 6: present it to your prospective client, step 7: follow up with the prospective client.

A project proposal is a document that outlines what deliverables your agency will create and the objectives you plan to meet through the work. It should describe your diagnostic and prescriptive approach to getting them where they want to be.

Project Proposal Example Outline

A good project proposal should include the Who, What, Where, When, and How of the solution you provide. Specifically, your project proposal needs to include:

• Table of Contents : An index of what’s to come in the project proposal and page numbers
• Executive Summary : A statement that describes the project background and gives a brief overview of what’s to come in the proposal
• Goals : The long-term outcome the client wants to achieve
• Problem Statement : A summary of the obstacles standing in the way of the client’s goals
• Value Statement : A summary statement of how your agency’s services and expertise will solve the problem statement and benefit the client
• Strategy : The high-level proposed solution for how you will reach the client’s goals
• Project Scope : The services that will be included in your agency’s project approach
• Project Deliverables : Individual tasks within the services you provide that contribute to the project objective(s)
• Measures of Success : Metrics that will be used to measure project success (KPIs)
• Timelines : A roadmap of when the client can expect project deliverables and key milestones along the way
• Case Studies : Success stories and testimonials from clients you’ve worked with on similar projects
• Budget : The monetary resources required to complete the project proposal . Include more than one package with a range of pricing to fit different project budgets and goals).
• Project Summary : A concrete takeaway that summarizes the key details of the project proposal.
• Next Steps : Don’t forget your call to action! Tell the client how to get started working with you.!

Not sure how to tie all of this together? Don’t worry; we’ll cover that later!

There are a few different situations where you would submit a project proposal to a client:

• Solicited project proposal : A prospective client approaches you with a Request For Proposal (RFP) , and you submit a proposal in response.
• Unsolicited project proposal : You identify a prospect in your CRM that fits your ideal customer profile (ICP) and submit an unsolicited project proposal to start a contracting conversation without the prospect reaching out first. 
• Informal project proposal : A more conversational approach to a proposal or one that wasn’t specifically requested.
• Renewal project proposal : An existing client is up for renewal. You send this proposal as a prerequisite to resigning so you can reevaluate your current relationship and set new goals.
• Continuation project proposal : Remind or convince current clients to continue the project or provide details about any outstanding or new tasks that might be needed to complete the project.
• Supplemental project proposal : You identify the need to expand an existing project’s scope of work and redefine the client relationship.

Related: Business Proposal Templates

The benefits of writing proposals for projects 

A well-written project proposal is a powerful tool for showing clients why hiring your agency is their best chance for success. 

Specifically, project proposals have a few key benefits:

• Credibility: Provides you a platform to establish your expertise with the prospect
• Differentiation: Give the prospect something concrete to take to internal stakeholders to compare and contrast your services with others competing for the project and get buy-in from their decision-makers.
• Alignment: Aligns internal and external teams on what the goals and vision are for the project proposal from the very beginning.

How to Write a Project Proposal in 7 Steps

A project proposal can either be a big selling point or a missed opportunity; the difference comes down to your process for developing one. Before you begin writing a project proposal, centralize your team communication . Then you can establish a clear planning process so nothing falls through the cracks.

Bonus: Project Planning Tools

Your prospective client doesn’t want an impersonal project proposal. They want a statement that shows you understand their history, branding, industry, and customers.  Show the client you get them and what matters to them by conducting research for your project proposal.

While conducting your research, consider the following:

• What are your customer’s objectives that are driving this project? 
• What gaps in industry knowledge does your agency have that you need to explore during market research ? 
• How long will you have to conduct your research?
• What form of data collection will you use? 
• Will you conduct a competitor audit, client surveys, or an organizational gap analysis?
• Once you collect the data, how will you analyze it? 
• Are there limitations to your research that need to be considered during your planning?
• Do any themes rise to the top as you conduct your research?  
• What resources did you use in developing your research?
• Are the sources credible?
• Are the sources diverse enough to accurately represent the industry?

Don’t forget to document all of your findings in ClickUp’s User Research Plan Template so you can easily reference your analysis in the following steps of your project proposal!

Armed with your research, rally the troops! It’s time to collaborate with your internal team on how you can solve the client’s needs before you put it on paper. 

Brainstorm together using the mind mapping methodology— a visual diagram of ideas connected by a central concept.  It’s an easy way for your teams to brain-dump ideas and talk through each of their unique perspectives on the project – ultimately coming up with the best ideas. 

For example, developing concepts for a marketing campaign requires inputs from multiple teams in your agency. Using ClickUp’s Mind Map will help subject matter experts from across the agency weigh in on the best approach while keeping the client’s goal as the central concept. 

Corral all that genius in one room with ClickUp’s template for project mapping ! With this resource, you can easily brainstorm and organize ideas visually to identify connections between them quickly.

Once your team has identified the best approach to the project, it’s time to outline the specifics of the solution in a project plan . This includes identifying phases of the project, defining deliverables, and filling in the details of each task. 

Using a project management tool, work with your team to assign the timeline, project budget, and task owners for each deliverable to determine the project’s overall scope. Here are a few ClickUp  project management tools that will help you communicate each of these details:

• Custom Fields: ClickUp’s custom fields enable you to assign unique values to tasks like budgets, task owners, due dates, and so much more.
• Gantt Chart: It’s easy to define timelines when you look at tasks in ClickUp’s Gantt chart view , where you can define dependencies between tasks and layout project deliverables in sequential order.
• Checklists: Sometimes, you just need a simple to-do list to make sure you’ve assigned each piece of the project; that’s where checklists are super handy! Easily tag in task owners, set due dates, and notify the project team of completion with a single click.

Now that you have all the project’s internal details, it’s time to organize them into a concise, personalized proposal statement. Collaborating on all of the ideas in a project proposal whiteboard makes it easy to define your proposal as you go.

Once you have outlined the key concepts on ClickUp’s Whiteboard , it’s time to tag in your copywriting team to round out those ideas and write a cohesive proposal Doc. The copywriting team should reference the Whiteboard, project map, and research document as they write to make sure it’s as personalized to the client as possible.

The copy needs to be definitive, concise, and measurable as possible. Once the copywriters are done, give your internal project team a chance to review and surface any revisions needed before sending the project proposal on to the next step.

Make sure you clearly define the project budget as well. The last thing a client wants is to see various costs from initial conversations.

Now for the fun part! Tag your creative team to translate that project background document into a beautifully designed project proposal (a.k.a. make it pretty!). If you don’t have an internal design team, there are several drag-and-drop design templates from services like Pitch and Canva . 

Consider standardizing your proposal in a template regardless of whether you have an internal design team or are using one of these services. Your team can simply adapt ClickUp’s Project Proposal Whiteboard Template for each new client to maintain brand consistency and save time.

You did it!

The day has finally come—you get to wow your client with your genius. Whether you meet in person or via zoom, send a meeting agenda and a copy of your project proposal via email to your client prior to the proposal presentation.

Providing the proposed project and meeting cadence beforehand will give the client time to consider the proposal, form any questions, and potentially add notes to the meeting agenda. 

CLICKUP PRO TIP Make this step quick, easy, and consistent across teams by developing a standardized email template in ClickUp .

During the meeting, keep detailed meeting notes and assign follow-up tasks immediately so nothing falls through the cracks post-meeting. Easily take notes and assign action items in real-time with the ClickUp Meeting Minutes Template to create the best project proposal.

Make sure to keep your proposal presentation to the point and as brief as possible. You don’t want to bore your audience before they get to the end.

At the end of the presentation, reiterate the next steps you’ve outlined in the proposal and note how much lead time your team will need if the client chooses to sign on. After presenting the project proposal, answer as many questions as possible, and follow up via email with any answers you don’t immediately have.

We’ve all been there. One minute an agency is promising you the world, and the next, they’re ghosting you for the next best client. Don’t let prospects slip through the cracks.

Keep track of every stage of your project proposals so you know who is responsible for reaching out to the prospect, and when your team last contacted them. 

Tracking the client lifecycle in real-time is easy in ClickUp with custom fields. You can define the stages of your project proposals through custom fields, assigning roles, setting due dates for routine follow-ups, and tagging team members. You can also send client emails and comments right from the task window, giving you a clear audit trail of each customer communication.

Related Project Proposal Resources:

• Project Proposal Templates
• Professional Services Template
• Creative Project Plan Template
• Creative Agency Proposal Planning Template
• Consulting Project Plan Template
• Grant Proposal Template
• Consulting Templates
• RFQ Templates

Use ClickUp for Your Next Project Proposal

At the core of successful project proposals, there’s a team that collaborates effectively. And that’s exactly what ClickUp enables your agency to do.

We bring all of your tools, documents, teams, dashboards, budgets, and workflows into one project management software. This is all in an effort to put an end to context-switching and siloed workflows from working within multiple tools.

What’s better?

We have over 1,000 app integrations and a full library of free templates built by project management experts that make workflow building easy. You no longer have to spend your precious time creating every process and procedure from the ground up.

It’s already here, just waiting for you in ClickUp. Get started today— completely for free —and see why so many agencies are switching to ClickUp.

Questions? Comments? Visit our Help Center for support.

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How to Present a Proposal

Last Updated: February 22, 2024 Approved

This article was co-authored by Michael McCutcheon, PhD . Dr. Michael McCutcheon is a career coach, psychologist, and award-winning public speaker who specializes in procrastination elimination, goal achievement, and increasing life satisfaction. With a background as a counseling psychologist, he guides clients toward becoming more aware of their desires and anxieties to break old patterns, create new habits, and achieve life-changing results. He also helps clients improve organization skills, embark on a new career, get promoted, get admitted into graduate schools, and transition from school to the working world. He is a published author and lecturer in graduate psychology courses at New York University (NYU), a position he has twice won the Teaching Award (2014 & 2019). His work has appeared in the press as a lifestyle and career expert for The Washington Post/The Associated Press, The New York Post, Scholastic, Lifehacker, and The Coca-Cola Company. He has served as a contributing writer for Out Magazine and featured panelist on National Public Radio (NPR). There are 7 references cited in this article, which can be found at the bottom of the page. wikiHow marks an article as reader-approved once it receives enough positive feedback. In this case, 100% of readers who voted found the article helpful, earning it our reader-approved status. This article has been viewed 55,341 times.

Presenting a business proposal requires more than simply reading a transcript of the proposal text. Gaining the confidence of your audience requires tact, research, and a whole lot of preparation. If done correctly, your presentation can inspire your listeners to adopt your proposal.

Preparing the Proposal

• If possible, talk to someone who has already seen the proposal, and gauge their interest.
• Check recent news stories which indicate the current financial state of the company or individual you're targeting.
• Think about the audience's values, goals, and ideals. Your proposal should address not just their economic needs but their corporate mission, too.

• Your written proposal should not be identical to your oral presentation. Simply reading the proposal word for word will bore your audience. Your oral presentation should use the proposal text as a foundation but should also expand on your main points without lingering on every detail.

• An improper or incomplete proposal submission may jeopardize your chances of not only having your proposal approved but also receiving future RFPs. Use care when crafting your submission.

Making the Pitch

• This is especially important when conducting an RFP presentation.

• Slide shows can help listeners retain information and better understand the main points of your proposal.
• You can use the slide show to supplement or replace your own notes. They can keep you on track and keep your audience engaged.

• Before you begin, try breathing in and out slowly for a while.
• Assume your audience is receptive, not hostile, to your proposal.

• Avoid interjecting filler words like "uh" or "um" into your presentation.

Sealing the Deal

• If you get an off-topic or difficult question, address it honestly, but artfully try to redirect the question back to why your proposal is a good one. [11] X Trustworthy Source Harvard Business Review Online and print journal covering topics related to business management practices Go to source

Expert Q&A

• Don't feel defeated if your proposal is not accepted. Think of it as a learning experience, and try to identify points which could be stronger next time. Thanks Helpful 0 Not Helpful 0
• Pay attention to the details. This applies to both the written proposal and your oral presentation. Thanks Helpful 0 Not Helpful 0
• Dress professionally for your presentation. First impressions are important. A sloppy appearance could hurt your proposal's chances of success no matter how good your presentation is. Thanks Helpful 0 Not Helpful 0

• Do not take beta-blocker drugs in an attempt to relax before your presentation. You run the risk of becoming a little too relaxed and doing or saying something you'll later regret. Thanks Helpful 1 Not Helpful 0

You Might Also Like

• ↑ Michael McCutcheon, PhD. Career Coach & Psychologist. Expert Interview. 14 October 2020.
• ↑ https://www.entrepreneur.com/starting-a-business/7-steps-to-a-winning-business-proposal/299681
• ↑ http://www.fripp.com/selling-your-way-to-success-how-to-present-your-proposal-at-an-executive-meeting/
• ↑ Paul R. Timm, How to Make Winning Presentations, https://books.google.com/books?id=qqScv8LU9noC&lpg=PP1&dq=winning%20presentations&pg=PT60#v=onepage&q=winning%20presentations&f=false
• ↑ Thomas Leech, How to Prepare, Stage, and Deliver Winning Presentations, https://books.google.com/books?id=GEJn-UPf1cEC&lpg=PP1&dq=winning%20presentations&pg=PA80#v=onepage&q=proposal&f=false
• ↑ https://hbr.org/2010/11/how-to-get-their-approval.html
• ↑ https://hbr.org/2010/11/defend-your-research-people-often-trust-eloquence-more-than-honesty/ar/1

About This Article

To present a business proposal, make sure to speak in a clear, audible voice to command your audience’s attention, and avoid using distracting filler words like “uh” and “um.” Additionally, emphasize the main points rather than reading your proposal word for word, since your audience will have the text before them. You should also use visuals, like PowerPoint slide shows, to help the audience have a better understanding of your main points. Then, end your proposal by reiterating your main points in a simple, straightforward way. For more advice, like how to write your proposal with inspiring, optimistic language, keep reading! Did this summary help you? Yes No

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How to make presentation for project proposal

To create a project proposal presentation, you need to elaborate your project proposal first. Proposing an idea of sales increase or company development direction to your management or CEO is similar to pitching your startup. If you have some product or technology to present to a specific investor, you need to know how to make a presentation for a project proposal.

One way is to contact a professional presentation agency that will design and put your content into an attractive shape. Another way is to read our article and highlight valuable points to incorporate in your presentation.

Your presentation slides must include information about:

• Problem description;
• Path to take;
• Objectives and Goals;
• Your team preferences;
• Your project’s worth;
• Start and end dates.

Project proposal sections to include in the initial document:

• Executive summary;
• Project background;
• Solutions and approach;
• Financial information;
• Additional documents;
• Conclusion.

If you wonder what to say at a project proposal conclusion presentation, read the next section with tips to nail your piece of art.

Tips on Giving Project Proposal Presentation PPT

No matter what kind of presentation you do, you want to impress or impact the audience. Consider these recommendations if you wonder how to make a project proposal PowerPoint presentation:

1. Know Your Audience

Who is your audience? What industry do they work in? What positions do they generally hold? Your audience will expect to find out more about the internal and external peculiarities of the project. Make sure you have these slides and information with associated objectives, requirements, risks, constraints, etc.

2. Use Structure to Build on Ideas

Your content cannot be tossed around randomly. Each preceding slide must explain the current one, and every next slide must expand the previous one logically. No sense – no understanding – no approval – no funding – no sales – no success. If you dislike this chain, make sure each presentation section builds on the one before it.

3. Use Visuals

Charts, graphs, and infographics communicate the profitability and feasibility of your project proposal at best. The majority of people are visual learners, so neglecting this approach is decreasing the impact you could cause. Besides, choose a design for the project proposal presentation. If you lack proficiency, we recommend contacting pitch deck services to have a top-notch design.

4. More Repetition – More Recognition

The first checkpoint is: do you understand what you are talking about? If not, your audience will neither. Keeping up the presentation flow is only possible when you realize your topic from all sides. Moreover, repetition is useful for your audience as well: encourage people to remember key points.

5. Give a Brief Rundown

What is it that you wanted to tell? Give a brief rundown of key points, move to the presentation body, tell in detail what was highlighted in the beginning, and go to the end again. It reinforces the main points and creates a complete picture in mind. Some people may forget the introduction if the presentation is long, so help them to reminisce all important statements.

In summary, the project proposal is an important document for relationships between you, your company, or team, and stakeholders like investors. Project proposal presentation is your best choice to be short, informative, and professional. Such an attractive overview of your project will bring more engaged outside contributors and their positive feedback.

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How To Create A Winning Business Proposal Presentation

By Krystle Wong , Jun 28, 2023

In the corporate landscape, a good business proposal presentation can be a game-changer to seal the deal with your prospective client or investors.  

Think of your business proposal presentations as your chance to showcase your groundbreaking ideas, products or services to potential clients, investors and stakeholders. Whether you’re convincing investors to fund your dreams or clients to choose your services, creating a compelling presentation can make them go, “You know what? I’m sold!”

A good presentation simplifies the complex. It breaks down complicated concepts into bite-sized pieces that even those who are not in the industry can understand. I know I know, it’s no easy work and you’ve got enough on your plate — so let our selection of pitch deck templates take the load off the design work. 

Customizing a compelling business proposal presentation takes only minutes thanks to Venngage’s user-friendly drag-and-drop editor. Just so you know, some of our presentation templates are free to use and some require a small monthly fee. Sign-up is always free, as is access to Venngage’s online drag-and-drop editor.

Now that you’ve got one less thing to worry about, let’s get back to business on how to create and deliver a winning proposal presentation. 

Click to jump ahead:

What makes a good business proposal , 10 tips to create an effective business proposal presentation, 8 steps to deliver a winning business proposal presentation, create a business proposal presentation that will win over your clients with venngage.

If you’ve read our guide on how to write winning business proposals , you’ll know that a successful business proposal is one that answers the following questions: 

• Who you are and what your company does
• The problem your buyer is facing
• The solution your company offers to alleviate the problem
• How your company will implement this solution effectively
• An estimate of resources (time, money, etc) required to implement the solution

Well, picture this: you’ve spent countless hours crafting a comprehensive business proposal that has the potential to revolutionize your industry. But here’s the catch – you need to condense all that information into a presentation that grabs attention, engages your audience and leaves a lasting impression. 

It’s not easy, but it’s also not impossible. If you have an important proposal presentation coming up, I highly recommend you check out this guide on how to summarize information for presentations . 

A good presentation gets things moving! Check out the top qualities of awesome presentations and learn all about how to make a good presentation to help you nail that captivating delivery.

Now, before we dive deep into the tips and tricks of creating and delivering a successful business proposal presentation, here are some business pitch examples to help you get inspired and win over new clients and investors. Alright, let’s get started!

Still working on your business proposal? Check out our selection of business proposal templates designed by our professional team.

In this competitive business environment, a good presentation gives you an edge over your competitors. It allows you to showcase your unique selling points, competitive advantages and differentiates you from others in the industry.  

Whether it is securing a new client, securing funding or obtaining a favorable business agreement, a successful presentation can ultimately bring significant opportunities and long-term business growth. 

Tip number one: always start with a solid presentation layout . Your presentation should emphasize the most important aspects of your business proposal, ensuring that they stand out and resonate with your audience. To do that, here are 10 tips along with some professionally crafted business proposal presentation templates to help you ace your next business proposal presentation. 

1. Crafting a compelling storyline

A strong narrative structure is the backbone of any successful proposal presentation. Start with a captivating opening that grabs attention and clearly articulates the problem or opportunity at hand. Present your solution with confidence, providing solid evidence and data to support your claims. Finally, conclude with a powerful call to action that leaves your audience inspired and ready to take the next steps.

A timeline graph can help you organize your ideas as you create a compelling storyline for your presentation and make your content more engaging.  Determine the important events or milestones that are relevant to your presentation topic. This will provide a sense of direction and structure for your storyline.

2. Focusing on the problem and solution

One of the keys to an effective business proposal presentation is highlighting the problem or challenge your audience is facing. Clearly communicate how your proposal provides a viable solution in bullet points, emphasizing the benefits and advantages it offers. Show your audience that you understand their pain points and present your proposal as the ideal answer to their needs.

This example of proposal presentation talked about the challenges that beginners face when going to the gym and how they provide the solution for it.

3. Using a consistent and professional template

To create a polished and cohesive visual experience, choose a clean and professional slide template that aligns with your brand colors. Consistency in design throughout the presentation not only enhances the overall look but also reinforces your professionalism and attention to detail.

Last-minute presentations are the worst, but don’t panic! Customize one of our professionally designed business presentation templates to save time and hassle.

4. engaging with visuals.

A picture is worth a thousand words and in the case of your proposal presentation, visuals can be your secret weapon. Visuals play a crucial role in capturing your audience’s attention and making complex information more digestible. Utilize charts, graphs, images and diagrams strategically to support your key points and reinforce your message. 

As a business owner, a well-thought-out finance pitch deck provides a platform to outline the business’s strategic direction and growth plans. It allows you to highlight your unique value proposition, competitive positioning, marketing strategies and expansion plans. Here’s a template I figured you could use:

No idea what goes into your financial pitch deck? This guide on how to make successful pitch decks for start ups might help. 

5. addressing potential objections.

Many business proposal presentations fail to anticipate potential objections or concerns audiences might have. Showing that you’ve considered challenges and providing persuasive counterarguments or solutions boosts your preparedness and increases the credibility of your proposal. Addressing objections head-on demonstrates your ability to handle potential hurdles and builds trust with your audience.

6. Using multimedia elements in your slides

To add depth and variety to your presentation, consider incorporating multimedia elements such as videos, audio clips, interactive charts or animations. These elements help illustrate concepts, showcase product demonstrations or provide real-life examples, making your proposal more engaging and memorable.

7. Incorporating interactive elements

Depending on the platform or setting of your presentation, incorporating interactive elements can enhance engagement. Live polls, Q&A sessions or group exercises encourage active participation, clarification and a deeper understanding of your proposal. Creating opportunities for interaction keeps your audience engaged and invested in the presentation.

8. Testing the readability and accessibility of your slides

Ensure that your slides are easily readable on different devices and screen sizes. Test for color blindness accessibility by using tools or viewing your presentation in grayscale. Consider incorporating alt text for images to make your presentation accessible to visually impaired individuals. Ensuring readability and accessibility demonstrates your commitment to inclusivity and professionalism.

Sometimes, using a simple presentation template makes all the difference as they promote effective communication, minimizes confusion and ensures that the audience can grasp the main points effortlessly. Try it out for your next presentation!

9. practice, practice and practice again.

Even the most well-prepared presentation can fall flat if you stumble through it. So, practice, practice and practice some more. Rehearse your presentation until you feel comfortable and confident. Pay attention to your tone, pace and body language. Incorporate pauses for emphasis, maintain eye contact and engage with your audience. I promise — the more you practice, the more comfortable and effective you’ll become as a presenter.

10. Ending with a memorable closing statement

Leave a lasting impression by crafting a memorable closing statement. Summarize the key benefits of your proposal, reinforce its importance or leave your audience with a thought-provoking quote. End your presentation with a call to action that inspires action and demonstrates the urgency of taking the next steps.

Ready to get started? Pick from these engaging presentation templates that can get your audience hooked on your presentation till the end.

Your business proposal presentation can be the key to securing new clients, partnerships or investment opportunities. That said, delivering a winning presentation requires careful planning, effective communication and a deep understanding of your audience’s needs. 

Follow these 8 essential steps to deliver a persuasive and impactful business proposal presentation:

Step 1: Understand the requirements

Before diving into your business proposal presentation, take the time to clearly understand the requirements. Familiarize yourself with the format, time limit, submission date and any specific guidelines provided by the audience or client. This ensures that you meet their expectations and deliver a presentation that aligns with their needs.

Step 2: Research your audience

To make a lasting impact, conduct thorough research on your audience. Gain insights into their industry, needs, challenges and goals. This information allows you to tailor your presentation to their specific interests, speak their language and demonstrate the relevance of your proposal. It will also help you show that you understand their pain points and present your solution as the perfect fit for their requirements.

For example, this business proposal presentation targets food entrepreneurs and manufacturers who are passionate about the plant-based lifestyle to attract franchisees for their local green ingredients franchise. 

Step 3: Plan your content

A well-organized presentation keeps your audience engaged and makes your proposal more compelling. Develop a clear and logical structure to help strengthen your message and deliver a winning business proposal presentation. Define the key points you want to convey and outline the flow of information and make sure your content effectively addresses the audience’s pain points and emphasizes the benefits of your proposal. 

The opening moments of your presentation hold immense power – check out these 15 ways to start a presentation to set the stage and captivate your audience.

Step 4: Create compelling slides

Design visually appealing slides that support your content and enhance its impact. Use a consistent template that aligns with your branding and maintains a professional look. Incorporate high-quality visuals such as relevant images, charts or graphs to convey information effectively. 

Creativity is important but keep the design clean, uncluttered and focused on conveying your message clearly. Remember, visually engaging slides capture attention and reinforce your professionalism.

Don’t know where to start? Here are 5 ways how you can design winner presentation slides . Or you could browse our library of creative presentation templates that’ll easily set your presentation apart from competitors.

Step 5: engage your audience.

Active audience engagement is key to a successful business proposal presentation. Encourage interaction throughout your presentation by asking thought-provoking questions, seeking input or incorporating interactive elements like polls or group exercises. Show genuine interest in your audience’s feedback and questions as this builds rapport and demonstrates that you value their perspective. Engaging your audience creates a dynamic and memorable experience.

Giving an online presentation? Here are some tips on how to adapt your in-person presentation into a virtual presentation that will leave a lasting impression. 

Step 6: communicate with clarity.

Focus on the key messages and benefits of your proposal. Clear communication is vital to conveying your ideas effectively, so be sure to use language that is easily understandable and free from jargon. Support your points with concrete examples or stories that resonate with your audience. By communicating with clarity, you ensure that your message is easily comprehensible and memorable.

Step 7: Adapt and respond

Flexibility is crucial when delivering a business proposal presentation. Pay close attention to your audience’s reactions, questions and feedback. Be prepared to adapt your presentation on the fly to address their specific needs and concerns. 

The trick is to listen attentively and respond thoughtfully, demonstrating your ability to cater to their requirements. This flexibility and responsiveness build trust and show that you genuinely care about meeting their expectations.

Step 8: Follow up

After concluding your presentation, don’t let the momentum fade away. Follow up with your audience to address any remaining questions, provide additional information or clarify any points. 

Following up with your audience helps maintain the relationship and keeps the conversation going. By staying in touch, you demonstrate your commitment to their success and increase the chances of moving forward with your proposal.

Have another round of presentations coming up? Give it your best with these tips on how to improve your presentation skills . 

A business proposal presentation is not just a chance to present your business idea; it’s a prime opportunity to showcase the unique value, potential and profitability of your business concept 

By following the tips and tricks in this article, I’m confident that business professionals like you can easily win over potential investors and prospective clients.

Venngage offers a wide range of pre-designed templates specifically tailored for business proposals. With the help of Venngage’s presentation maker , creating visually appealing and professional business proposal presentations becomes easier than ever.

Step 1: Sign up for a Venngage account (P.S. It’s free!). 

Step 2:  Browse through Venngage’s template library and choose a business presentation template that suits your needs (they’re all created by our expert in-house designers).

Step 3: Replace the placeholder text in the template with content from your business proposals.

Step 4: Customize your business presentation in just a few clicks with our user-friendly drag-and-drop editor tool. Modify various elements such as text, colors, fonts, backgrounds and layout. Enhance your presentation with visual aids such as images, icons, charts and graphs.

Step 5: Share your presentation publicly or upgrade to a business account to export the presentation to PowerPoint or PDF. You can also choose to present straight from Venngage’s presentation software.

Home PowerPoint Templates Business PowerPoint Templates Project Proposal PowerPoint Template

Project Proposal PowerPoint Template

The Project Proposal PowerPoint Template is a professional presentation designed to explain your project to an executive audience. It is created following Project Proposals best practices structures. Ideal for corporate planning activities where initiatives need to be presented ; the Project Proposal PowerPoint Template outlines a structure ready to persuade your audience.

This project status PowerPoint template includes several useful layouts for project proposal presentations. For example:

• Project proposal cover slide
• Table of Contents slide
• Definition of the problem slide
• A data table to present the Problem and Needs
• Slides to present the Solution
• Goals & Benefits slides
• Project deliverables table
• Project Management slide
• Table to present the Project Budget
• An editable project timeline for the proposal
• Conclusions slide
• Thank you slide

With this 100% editable work plan template , project managers and planners can create compelling project proposal presentations in PowerPoint, as a PDF or even using Google Slides to present their proposals to clients and stakeholders.

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• Project planning |
• 6 steps for writing a persuasive projec ...

6 steps for writing a persuasive project proposal

A project proposal is a written document outlining everything stakeholders should know about a project, including the timeline, budget, objectives, and goals. Your project proposal should summarize your project details and sell your idea so stakeholders buy in to the initiative. In this guide, we’ll teach you how to write a project proposal so you can win approval and succeed at work.

All projects have creation stories, but they don’t start with someone declaring, “Let there be resources!” To move forward with a project, teams must submit a proposal to decision-makers within their organization or to external stakeholders. 

What is a project proposal?

A project proposal is a written document outlining everything stakeholders should know about a project, including the timeline, budget, objectives , and goals. Your project proposal should summarize your project details and sell your idea so stakeholders feel inclined to get involved in the initiative.

The goal of your project proposal is to:

Secure external funding

Allocate company resources to your project

Gain stakeholder buy-in

Build momentum and excitement

Project proposals vs. project charters vs. business cases

Project proposals and project charters serve different purposes in the project creation process, and it’s important to understand the difference between the two. While a project proposal takes place in the initiation phase of the project, the project charter takes place in the planning phase. 

As mentioned above, a project proposal is a persuasive document meant to convince stakeholders why the project should be carried out. A project charter is a reference document that defines project objectives, and it can’t be created until the project proposal is approved.

People also confuse the business case with the project proposal, but the business case also comes after the proposal. Once the project is approved through a proposal, a business case may be used to secure additional funding for the project.

Types of project proposals

There are six types of proposals you may encounter as a project manager, and understanding the different formats can be useful as you write yours. Each type has a different goal.

Solicited: You’ll send solicited proposals in response to a Request for Proposal (RFP). An RFP announces a project in detail and asks for bids from qualified teams. Because you’re competing against other companies for this type of proposal, you must do thorough research and write persuasively.

Unsolicited: You’ll send unsolicited proposals without an RFP, meaning no one asked for your proposal. In this case, you won’t be up against other companies or teams, but you’ll still need to be persuasive because you have no knowledge of whether the stakeholder you’re pitching to needs you.

Informal: You may have a client send you an informal request for a project proposal, in which case you can respond with your project pitch. Because this isn’t an official RFP, the rules are less concrete.

Renewal: You’ll send renewals to existing clients in hopes that they’ll extend their services with your organization. In this type of project proposal, the goal is to emphasize past results your team has produced for the client and persuade them you can produce future results.

Continuation: You’ll send continuations as a reminder to a stakeholder letting them know the project is beginning. In this project proposal, you’ll simply provide information about the project instead of persuading the stakeholder.

Supplemental: Similar to a continuation proposal, you’ll send a supplemental proposal to a stakeholder already involved in your project. In this type of proposal, you’re letting the stakeholder know the project is beginning, while also asking for additional resources. You should persuade the stakeholder to contribute more to the project in this proposal.

The tone of voice and content of your project proposal will differ based on the type of proposal you’re sending. When you know your project goals, you can write your proposal accordingly.

How to write a project proposal

These step-by-step instructions apply to most project proposals, regardless of type. You’ll need to customize your proposal for the intended audience, but this project proposal outline can serve as a reference to ensure you’re including the key components in your document. 

1. Write an executive summary

The executive summary serves as the introduction to your project proposal. Similar to a report abstract or an essay introduction, this section should summarize what’s coming and persuade the stakeholder to continue reading. Depending on the complexity of your project, your executive summary may be one paragraph or a few paragraphs. 

Your executive summary should include:

The problem your project plans to solve

The solution your project provides for that problem

The impact your project will have 

You should only address these items briefly in your executive summary because you’ll discuss these topics in more detail later in your proposal. 

2. Explain the project background

In this section, you’ll go into the background of the project. Use references and statistics to convince your reader that the problem you’re addressing is worthwhile.

Some questions to include are:

What is the problem your project addresses?

What is already known about this problem?

Who has addressed this problem before/what research is there?

Why is past research insufficient at addressing this problem?

You can also use this section to explain how the problem you hope to solve directly relates to your organization. 

3. Present a solution

You just presented a problem in the project background section, so the next logical step in proposal writing is to present a solution. This section is your opportunity to outline your project approach in greater detail. 

Some items to include are:

Your vision statement for the project

Your project schedule , including important milestones

Project team roles and responsibilities  

A risk register showing how you’ll mitigate risk

The project deliverables

Reporting tools you’ll use throughout the project

You may not have all these items in your proposal format, but you can decide what to include based on the project scope . This section will likely be the longest and most detailed section of your proposal, as you’ll discuss everything involved in achieving your proposed solution. 

4. Define project deliverables and goals

Defining your project deliverables is a crucial step in writing your project proposal. Stakeholders want to know what you’re going to produce at the end of your project, whether that’s a product, a program, an upgrade in technology, or something else. As the stakeholder reads through your vision, this will be the section where they say, “Aha, this is what they’ll use my resources for.”

When defining your deliverables, you should include:

The end product or final objective of your project 

A project timeline for when deliverables will be ready

SMART goals that align with the deliverables you’re producing

While it’s important to show the problem and solution to your project, it’s often easier for stakeholders to visualize the project when you can define the deliverables.

5. List what resources you need

Now that you’ve outlined your problem, approach, solution, and deliverables, you can go into detail about what resources you need to accomplish your initiative.

In this section, you’ll include:

Project budget : The project budget involves everything from the supplies you’ll need to create a product to ad pricing and team salaries. You should include any budget items you need to deliver the project here.

Breakdown of costs: This section should include research on why you need specific resources for your project; that way, stakeholders can understand what their buy-in is being used for. This breakdown can also help you mitigate unexpected costs.

Resource allocation plan : You should include an overview of your resource allocation plan outlining where you plan to use the specific resources you need. For example, if you determine you need $50,000 to complete the project, do you plan to allocate this money to salaries, technology, materials, etc.

Hopefully, by this point in the proposal, you’ve convinced the stakeholders to get on board with your proposed project, which is why saving the required resources for the end of the document is a smart strategic move.

6. State your conclusion

Finally, wrap up your project proposal with a persuasive and confident conclusion. Like the executive summary, the conclusion should briefly summarize the problem your project addresses and your solution for solving that problem. You can emphasize the impact of your project in the conclusion but keep this section relevant, just like you would in a traditional essay. 

Tips for writing an effective project proposal

Following the steps listed above will ensure your project proposal has all the right elements. But if you want to impress your readers and win their approval, your writing must shine. In addition to the above, a project proposal includes:

Know your audience

As you write your proposal, keep your audience (i.e. the stakeholders) in mind at all times. Remember that the goal of the proposal is to win your audience over, not just to present your project details. For example, if you’re creating a new editing tool for a children’s publishing house, can you determine whether your stakeholders are parents and appeal to their emotional side when persuading them to buy in to your product?

Be persuasive

Persuasion is important in a project proposal because you’re hoping your audience will read your proposal and do something for you in return. If your reader isn’t intrigued by your project, they won’t feel inclined to help you. If you describe your editing tool but don’t mention the many features it will offer, how it will benefit clients, and its positive impact in the industry, your audience will wonder, “Why should I care about this project?” 

Keep it simple

While you should go into detail on your problem, approach, and solution, you shouldn’t make your project proposal overly complex. This means you can discuss the project plan for your proposed editing tool without discussing what codes the engineers will use to make each feature work. 

Do your research

A successful project proposal includes thorough research. Be prepared to back up your problem—and solution—with reputable sources, case studies, statistics, or charts so you don’t leave your audience with questions. When writing your proposal, put yourself in the reader’s shoes and ask:

Why is this a problem?

How is this a solution to the problem?

Has anyone addressed this problem before?

What are the project costs?

If you can answer these questions, then you’ve likely done enough research to support your proposed initiative.

Use project management tools to strengthen your project proposal

Good project proposals require team collaboration . With the right management tools, your team can communicate, share information, and work together on one shared document. 

When you store all your project information in one place, it’s easy to access that data when you need it. Project proposals stem from well-organized and properly planned projects, which is why project management software is a key resource to effectively write a project proposal. Ready to get started? Try Asana .

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How Asana uses work management for smoother creative production

How to create crystal clear action items

How to create a request for information (RFI) document

How to Write a Standout Construction Proposal (+Examples)

Learn how to write a construction proposal with our guide. Discover the best construction proposal format and explore real-world examples for success.

7 minute read

helped business professionals at:

Short answer

What is a construction project proposal?

A construction project proposal is a comprehensive plan presented to potential clients or project owners, detailing the scope, timeline, budget, and materials for a construction project. It aims to convince them of the project's viability and your ability to deliver.

Stand out or sit out: your proposal makes all the difference

In the construction industry, winning a bid feels like a race. For every project you eye, there are dozens of other contractors eyeing it too. It's a tough competition, and it's not always the lowest price that wins.

If you want to stand out in a sea of competition and show why you’re the best choice for the job, you’ll need to learn how to write and build strong construction proposals.

This blog post is your guide to crafting a construction proposal that grabs attention and doesn't let go. With straightforward tips, the best formats, and examples to learn from, I’m here to help you write a proposal that wins, not just competes.

Let’s get started!

What’s the difference between a construction proposal and a construction bid?

A construction proposal outlines the project's scope, timeline, and cost, offering a detailed plan. A construction bid , however, is a document presenting the price you'll charge to complete the work described in the proposal. Both are crucial but serve different purposes.

What to include in a construction project proposal?

Crafting a standout construction proposal is your first step towards clinching that next big project.

To ensure your proposal hits the mark and captures your client’s attention, you need to showcase your expertise, commitment, and the unique value you bring.

11 essential slides of a construction company proposal:

Introduction: A personalized greeting that introduces your company and expresses your enthusiasm for the project.

Project overview: Summarize the project, highlighting its objectives and what you aim to achieve, setting the stage for the details to follow.

Scope of work: Provide detailed information on the construction tasks to be performed, including phases, specific tasks, and who will be responsible for each.

Timeline: Outline the project's estimated schedule, including start and completion dates, and major milestones along the way.

Cost estimate: Offer a detailed breakdown of all project costs, such as labor, materials, equipment, and any other anticipated expenses.

Payment schedule: Detail how and when payments will be made, including any milestones that trigger installment payments.

Legal and licensing information: Include copies of your business licenses, insurance certificates, and any other legal documents that affirm your legitimacy.

References and past work: Showcase examples of your previous projects to demonstrate your experience and ability to deliver high-quality work.

Terms and conditions: Clearly state any stipulations, warranties, or conditions, ensuring everything is transparent and understood.

Project team: Introduce the team members who will be involved in the project, highlighting their skills and roles.

Next steps/Call to action: Conclude with a clear outline of the immediate next steps the client should take to move forward, encouraging prompt decision-making.

What is the best construction proposal format?

Traditionally, construction proposals were static documents, typically delivered as PDFs or PowerPoint (PPT) presentations.

These formats, filled with pages upon pages of text, were the norm, providing comprehensive information but lacking in engagement and interactivity.

Times have changed, though. The best construction proposal format today goes beyond static text and images. It's about creating an interactive experience that draws the reader in.

Think about adding videos that can be played right from the page, links that invite you to explore further, and visuals that really show off what you're planning.

This kind of interactive proposal does more than just share information; it engages, it excites, and it sticks in the memory.

Here’s a comparison of the most popular formats:

Construction project proposal examples that sell your expertise

A successful construction proposal does more than just list services and prices; it showcases your expertise and builds a bridge of trust between you and your potential client.

It tells a story, highlighting how your unique skills and experiences make you the ideal partner for their project.

The examples of construction proposals we're going to look at have nailed this approach. They’re your guide for making a strong case for your services in a way that clicks with your client and builds a connection right from the start.

Dark mode construction project

This construction project proposal introduces a visually striking presentation that emphasizes clarity and focus.

It’s designed not just to present the project details but to do so in a way that captures attention and enhances readability, especially in low-light environments.

What makes this building construction project proposal great:

Architectural blueprints: It includes detailed architectural blueprints, providing a clear visual roadmap of the proposed construction project.

The option to edit details post-send: It offers the flexibility to edit details within the proposal even after it has been sent, without the need to resend the entire deck.

Rich library of components: It features a library of components specifically optimized for engagement, ensuring that every element of the proposal contributes to a compelling narrative.

Modern construction proposal

This construction proposal represents a leap forward in how construction projects are proposed and managed.

It’s a comprehensive platform that integrates seamlessly with your existing CRM, ensuring that all client interactions and project details are centralized and easily accessible.

What makes this construction management proposal great:

CRM integration: It offers the option to integrate seamlessly with your existing CRM system, ensuring all project details and client interactions are easily managed in one place.

Intuitive editor: It features an intuitive editor that simplifies the creation and customization of the proposal, making it accessible to users of all skill levels.

Analytics panel access: It provides access to an analytics panel, offering valuable insights into how clients interact with the proposal, enabling continuous improvement and personalization.

Light mode construction proposal

This construction proposal leads the way to a successful project with its clean and clear presentation style.

It’s designed to enhance the readability and engagement of your project details, making it a perfect choice for presenting to clients who appreciate clarity and innovation.

What makes this proposal for building construction great:

Dataviz components: The deck offers the option to add data visualization components that can display real-time data, making your proposal current and more compelling.

The option to embed links: It provides the flexibility to embed external links directly within the proposal, allowing for a richer, more informative presentation that can include additional resources, videos, or websites.

Branding extraction feature: It comes with the option to extract branding elements from any website, enabling you to seamlessly integrate your or your client's branding into the proposal for a personalized and cohesive look.

Building construction proposal

This construction proposal introduces a dynamic and interactive way to present construction projects, making use of advanced features to create a more engaging and informative experience for potential clients.

What makes this building construction proposal great:

Video embed feature: It offers the option to embed and directly play videos within the deck, providing a dynamic way to showcase your company's capabilities or highlight specific aspects of the project.

The option to add Before/After sliders: It includes the option to add before/after sliders, allowing you to visually showcase the transformation achieved by past projects, highlighting your firm's impact and expertise.

E-signature integration: It provides the option to add an e-signature feature, streamlining the approval process by allowing clients to sign off on the proposal directly within the document.

Solar rooftop project proposal

This construction project proposal is a great example of how to engage potential clients through interactivity and visual storytelling.

From dynamic personalization that speaks directly to the client, to seamless brand integration and captivating video content on the cover slide, this proposal is designed to make a memorable impact.

What makes this construction job proposal example great:

Dynamic variables for a personal touch: It incorporates dynamic variables, making every proposal feel custom-made for the client and their specific needs.

Easy brand integration: The proposal includes a spot for your logo that's easy to update, helping your brand shine right from the start.

Engaging introduction with a video: A video on the cover slide pulls viewers in, offering an engaging and dynamic peek into what your solar solutions are all about.

How to write a construction project proposal?

Crafting a construction project proposal is more than just a formality—it's your first step towards turning a potential project into reality.

A well-structured proposal not only showcases your expertise and capability but also sets the tone for a successful partnership with your client.

Here's how to write a construction proposal that stands out, communicates value, and wins the project.

1) Understand the client's needs

Before you dive into writing, take the time to fully understand your client's needs and the scope of the project.

This understanding will be the foundation of your proposal, guiding you to tailor your approach and solutions to meet those specific needs. Engage in thorough discussions with your client, ask questions, and clarify any uncertainties.

2) Summarize with an executive summary

Start with a compelling executive summary that encapsulates the essence of your proposal.

This section should provide a snapshot of your company, highlight the project's objectives, and succinctly explain why your company is the best choice for the job. Think of it as your elevator pitch —make it engaging and persuasive.

3) Detail the scope of work

Clearly outline the scope of work, detailing the tasks, deliverables, and outcomes expected from the project.

This section should leave no room for ambiguity, ensuring both you and the client have a clear understanding of what the project entails. Include any drawings, blueprints, or renderings that can provide a visual understanding of the proposed work.

4) Outline the project timeline

Provide a realistic timeline for the project, breaking it down into phases or milestones. This not only demonstrates your project management skills but also sets clear expectations for the project's duration.

Be sure to include any significant dates, such as when certain materials will be needed or when permits are expected to be approved.

5) Include a cost estimate and breakdown

Offer a transparent and detailed cost estimate, including labor, materials, equipment, and any other expenses. Itemizing these costs helps build trust with your client and clarifies the financial aspects of the project.

Be honest and realistic, and ensure your estimates are as accurate as possible to avoid surprises later on.

6) Specify payment terms

Outline the payment schedule and terms, specifying milestones or stages at which payments will be due.

This section should also cover any deposit required to start the work, acceptable payment methods, and any penalties for late payments. Clear payment terms help prevent financial misunderstandings down the line.

7) List materials and specifications

Detail the materials and specifications for the project, including any specific brands, types, or qualities of materials to be used. This ensures both parties agree on the quality and aesthetics of the materials, which can significantly impact the project's outcome.

8) Highlight qualifications and experience

Showcase your company's qualifications, experience, and any relevant certifications or licenses.

Highlight past projects similar to the proposed work, and consider including testimonials from satisfied clients. This builds credibility and reassures the client of your capability to deliver on the project.

9) Define terms and conditions

Include a section on the terms and conditions of the proposal, covering aspects such as warranty information, dispute resolution methods, and any other legalities.

This is crucial for protecting both parties and ensuring a clear understanding of the agreement.

10) End with a call to action

End your proposal with a clear call to action, inviting the client to take the next step, whether it's a meeting to discuss the proposal further or instructions on how to accept the proposal.

Make it easy for the client to move forward with you.

Here's a great example of a proposal with an Accept button:

Interactive construction project proposal templates

Starting from scratch on a construction project proposal can feel daunting, time-consuming, and, frankly, a bit overwhelming. You know every detail matters, from the foundation to the final touches, but plotting out where to begin is a challenge in itself.

Interactive construction project proposal templates provide a structured outline, ensuring you cover all necessary aspects of your proposal without missing a beat.

With sections already laid out for your executive summary, scope of work, cost estimates, and more, these templates not only save you valuable time but also enhance the professionalism and comprehensiveness of your proposals.

Hi, I'm Dominika, Content Specialist at Storydoc. As a creative professional with experience in fashion, I'm here to show you how to amplify your brand message through the power of storytelling and eye-catching visuals.

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The White House 1600 Pennsylvania Ave NW Washington, DC 20500

FACT SHEET: The President’s Budget for Fiscal Year   2025

Budget Details Vision to Protect Progress, Lower Costs, Protect and Strengthen Social Security and Medicare, Invest in America and the American People, and Reduce the Deficit

From Day One of this Administration, President Biden has tackled challenges head-on while delivering long-lasting results. Over the past three years, he has overseen a strong economic recovery, amassed one of the most successful legislative records in generations, grown the economy from the middle out and bottom up, and delivered important progress for the American people.

Since the President and Vice President took office, the economy has added about 15 million jobs, the unemployment rate has remained below 4 percent for two years in a row—a more than 50-year record—while inflation has fallen by two-thirds. Our strong labor market has meant higher paychecks for working Americans, with inflation-adjusted wages and wealth higher now than before the pandemic. The President’s top economic priority remains lowering costs for hardworking Americans. Under his leadership, the Administration is working to bring down prescription drug costs, health insurance premiums, utility bills, and costs for everyday goods and services—all while taking on junk fees that some banks, airlines, and other big corporations use to rip off Americans. At the same time, he has also restored U.S. leadership on the world stage while keeping Americans safe and promoting democracy at home and abroad.

The President has delivered this progress while fulfilling his commitment to fiscal responsibility. The deficit is over $1 trillion lower than when President Biden took office, thanks in large part to the strength of our economic recovery. In addition, the President has also enacted another roughly $1 trillion in savings over the next decade through the Fiscal Responsibility Act, and through Inflation Reduction Act provisions that empower Medicare to negotiate lower prescription drug prices, cap insulin at $35 per month for seniors, and make our tax system fairer by making billion-dollar corporations pay a minimum tax and enabling the IRS to crack down on wealthy and corporate tax cheats.

The Budget details the President’s vision to protect and build on his Administration’s progress by continuing to lower costs for working families, protect and strengthen Social Security and Medicare, invest in America and the American people to make sure the middle class has a fair shot and we leave no one behind, and reduce the deficit by cracking down on fraud, cutting wasteful spending, and making the wealthy and corporations pay their fair share. Building on the President’s record of fiscal responsibility, his Budget reduces the deficit by $3 trillion over the next 10 years—on top of paying for new investments.

The President’s vision of progress, possibilities, and resilience is in stark contrast to Congressional Republicans, who have repeatedly fought to slash critical programs the American people count on and increase the deficit by hundreds of billions of dollars, including by attempting to repeal the parts of the Inflation Reduction Act that take on special interests like Big Pharma, big corporations, and wealthy tax cheats. The President’s Budget:

Lowers Costs for the American People

The President has made lowering costs for hardworking families his top domestic priority. Under his leadership we have seen significant progress bringing down inflation. Inflation is down by more than two-thirds, and costs have fallen for key household purchases from a gallon of gas to a gallon of milk. While Congressional Republicans have consistently taken actions that would raise costs for working families, the President’s Budget would continue lowering costs for families.

Lowers Drug Prices and Expands Access to Prescription Drugs. Thanks to action taken by the Administration, millions of seniors and people with disabilities are saving money on their drug costs, and the Administration announced the first ten drugs for which prices will be negotiated as it continues implementation of the Inflation Reduction Act. The Budget builds on this success by significantly increasing the pace of negotiation, bringing more drugs into negotiation sooner after they launch, expanding the Inflation Reduction Act’s inflation rebates and $2,000 out-of-pocket prescription drug cost cap beyond Medicare and into the commercial market, and other steps to build on the Inflation Reduction Act drug provisions. In addition, the Budget extends the $35 cost-sharing cap for a month’s supply of insulin to the commercial market. The Budget also includes proposals to ensure Medicaid and the Children’s Health Insurance Program (CHIP) are prudent purchasers of prescription drugs and limits Medicare Part D cost-sharing for high-value generic drugs, such as those used to treat hypertension and hyperlipidemia, to no more than $2 per month for Medicare beneficiaries. These reforms will not only cut costs for the Federal government by $200 billion; they will also save billions of dollars for seniors.

Cuts Taxes for Families with Children and American Workers. President Biden’s tax cuts cut child poverty in half in 2021 and are saving millions of people an average of about $800 per year in health insurance premiums today. Going forward, in addition to honoring his pledge not to raise taxes on anyone earning less than $400,000 annually, President Biden’s tax plan would cut taxes for middle- and low-income Americans by $765 billion over 10 years. The Budget restores the full Child Tax Credit enacted in the American Rescue Plan, which helped cut child poverty nearly in half in 2021 to its lowest level in history and narrowed racial disparities in access to the credit. The President’s Budget would restore the expanded Child Tax Credit, lifting 3 million children out of poverty and cutting taxes by an average of $2,600 for 39 million low- and middle-income families that include 66 million children. This includes 18 million children in low-income families who would be newly eligible for the full credit, and 2 million children living with a caregiver who is at least 60 years old. It would also provide breathing room for day-to-day expenses by allowing families to receive their tax credit through monthly payments. And by strengthening the Earned Income Tax Credit for low-paid workers who aren’t raising a child in their home, the President’s Budget would cut taxes by an average of $800 for 19 million working individuals or couples. That includes 2 million older workers age 65 and older and 5 million young adults age 18 to 24 who would be newly eligible for the credit.

Lowers Child Care Costs for Hard-Working Families. The President is committed to providing relief to hard-working families. His Budget creates a historic new program under which working families with incomes up to $200,000 per year would be guaranteed affordable, high-quality child care from birth until kindergarten, with most families paying no more than $10 a day, and the lowest income families paying nothing—providing a lifeline to the parents of more than 16 million children. The Budget also includes $8.5 billion for the Child Care and Development Block Grant (CCDBG) which will help states expand child care assistance to serve over 2 million low-income children.

Increases Affordable Housing Supply to Reduce Housing Costs. The President believes that all Americans should be able to afford a quality home, which is why the Budget includes a historic investment of more than $258 billion that would build or preserve over 2 million units. The Budget builds on previous investments and actions by this Administration to boost housing supply and lower housing costs, particularly for lower- and middle-income households. The Budget expands the existing Low-Income Housing Tax Credit and proposes a new Neighborhood Homes Tax Credit. To further address the critical shortage of affordable housing in communities throughout the Nation, the Budget provides $20 billion in mandatory funding for a new Innovation Fund for Housing Expansion. The Budget invests $1.3 billion in the HOME Investment Partnerships Program (HOME) to construct and rehabilitate affordable rental housing and provide homeownership opportunities. The Budget also provides $7.5 billion in mandatory funding for new Project-Based Rental Assistance contracts to incentivize the development of new climate-resilient affordable housing. Together these proposals would expand the supply of safe and affordable housing, bring new units to market, and ultimately help curb cost growth across the broader rental market.

Expands Access to Homeownership and Affordable Rent and Reduces Down Payments for First-Time and First-Generation Homebuyers. The Budget proposes a new Mortgage Relief Credit to help increase access to affordable housing. The proposal includes a new tax credit for middle-class first-time homebuyers of up to $10,000 over two years to ease affordability challenges. In addition, to unlock starter home inventory and allow middle-class families to move up the housing ladder and empty nesters to right size, the President is calling on Congress to provide a one-year tax credit of up to $10,000 to middle-class families who sell their starter home. The Budget also provides $10 billion in mandatory funding for a new First-Generation Down Payment Assistance program to address homeownership and wealth gaps. For renters, the Budget proposes $32.8 billion in discretionary funding for the Housing Choice Voucher Program to maintain and protect critical services for all currently assisted families and support an additional 20,000 households. The Budget also provides $9 billion to establish a housing voucher program for all 20,000 youth aging out of foster care annually, and provides $13 billion to incrementally expand rental assistance for 400,000 extremely low-income veteran families, paving a path to guaranteed assistance for all who have served the Nation and are in need.

Reduces the Cost of College and Lifts the Burden of Student Debt. From Day One of his Administration, President Biden vowed to fix the student loan system and make sure higher education is a pathway to the middle class—not a barrier to opportunity. Already, the President has cancelled more student debt than any President in history, approving debt cancellation for nearly 4 million borrowers through more than two dozen executive actions. The Budget includes a $12 billion mandatory Reducing the Costs of College Fund that will fund strategies to lower college costs for students, including a new Classroom to Career Fund that will enable students to more affordably obtain postsecondary degrees by increasing access to career-connected dual enrollment opportunities. The Budget also builds on the President’s historic actions to reduce student debt and the cost of college by eliminating the origination fees charged to borrowers on every new federal student loan, which costs families billions. In addition, to help low- and middle-income students overcome financial barriers to postsecondary education, the Budget proposes to increase the discretionary maximum Pell Grant by $100 and thereby expand the reach of the program to help over 7.2 million students attend a public or non-profit college. The Budget builds on successful bipartisan efforts to increase the maximum Pell Grant award by $900 over the past two years—the largest increase in more than 10 years. The Budget also expands free community college through a Federal-State partnership and provides two years of subsidized tuition for students from families earning less than $125,000 enrolled in a four-year Historically Black College and University (HBCU), Tribally Controlled College and University (TCCU), or Minority-Serving Institution (MSI). 

Lowers Health Care Costs. The President believes that healthcare is a right, not a privilege. With enrollment in Marketplace coverage at an all-time high, the Budget builds on the incredible success of the Affordable Care Act by making permanent the expanded premium tax credits that the Inflation Reduction Act extended, and providing Medicaid-like coverage to individuals in States that have not adopted Medicaid expansion, paired with financial incentives to ensure States maintain their existing expansions. For Medicaid and CHIP, the Budget allows States to extend the existing 12-month continuous eligibility for all children to 36 months, and allows States to provide continuous eligibility for children from birth until they turn age 6. Further, the Budget prohibits enrollment fees and premiums in CHIP.

Reduces Home Energy and Water Costs. The Budget provides $4.1 billion for the Low Income Home Energy Assistance Program (LIHEAP), helping families access home energy and weatherization assistance—vital tools for protecting families from extreme weather and climate change. In addition, the Budget proposes to allow States the option to use a portion of their LIHEAP funds to provide water bill assistance to low-income households.

Protects and Strengthens Social Security and Medicare

Social Security and Medicare are more than government programs, they’re a promise—a rock-solid guarantee that generations of Americans have counted on—that after a life of hard work, you will be able to retire with dignity and security. As the President has made clear, he will reject any efforts to cut or undermine the Medicare or Social Security benefits that seniors and people with disabilities have earned and paid into their entire working lives. The Budget honors that ironclad commitment by firmly opposing benefit cuts to either program and by embracing reforms that would protect and strengthen these programs. The President remains committed to working with the Congress to protect and strengthen Medicare and Social Security for this and future generations and strongly rejects Congressional Republicans’ attempts to cut benefits for hardworking Americans.

Protects and Strengthens Medicare. The Budget strengthens Medicare by extending the solvency of the Medicare Hospital Insurance (HI) trust fund indefinitely by modestly increasing the Medicare tax rate on incomes above $400,000, closing loopholes in existing Medicare taxes, and directing revenue from the Net Investment Income Tax into the HI trust fund as was originally intended. The Budget closes the loophole that allows certain business owners to avoid paying Medicare taxes on these profits and raises Medicare tax rates on earned and unearned income from 3.8 percent to 5 percent for those with incomes over $400,000. In addition, the Budget directs an amount equivalent to the savings from the proposed Medicare drug reforms into the HI trust fund.

Protects the Social Security Benefits that Americans Have Earned. The Administration is committed to protecting and strengthening Social Security. In particular, the Administration looks forward to working with Congress to responsibly strengthen Social Security in a way that ensures no benefit cuts; extends solvency by asking the highest-income Americans to pay their fair share; and improves financial security for seniors and people with disabilities, especially those who face the greatest challenges making ends meet.

Ensures That Americans Can Access the Benefits They’ve Earned. The Budget also invests in staff, information technology, and other improvements at the Social Security Administration (SSA), which will improve customer service at SSA’s field offices, State disability determination services, and teleservice centers for retirees, individuals with disabilities, and their families.

Cuts the Deficit by Promoting Tax Fairness

The President has demonstrated that we can invest in America while achieving meaningful deficit reduction. The deficit is over $1 trillion lower than when President Biden took office, and the President has enacted roughly $1 trillion in additional deficit reduction, including through provisions that empower Medicare to negotiate lower prescription drug prices, cap insulin at $35 per month for seniors and people with disabilities, and establish a minimum tax for large corporations. The Administration looks forward to building on this progress with responsible investments that continue to grow America’s economy from the middle out and bottom up while improving the long-term budget outlook. The Budget proposes another roughly $3 trillion in savings over the next 10 years by making the wealthy and large corporations pay their fair share and closing tax loopholes and cutting wasteful spending on Big Pharma, Big Oil, corporate jets and other special interests, and cracking down on wealthy tax cheats. The President’s proposals to reduce the deficit are in sharp contrast to Congressional Republicans plans for tax giveaways skewed to wealthy and big corporations.

Requires Billionaires to Pay at Least 25 Percent of Income in Taxes. Billionaires make their money in ways that are often taxed at lower rates than ordinary wage income, or sometimes not taxed at all, thanks to giant loopholes and tax preferences that disproportionately benefit the wealthiest taxpayers. As a result, many of these wealthy Americans are able to pay an average income tax rate of just 8 percent on their full incomes—a lower rate than many firefighters or teachers. To finally address this glaring inequity, the President’s Budget includes a 25 percent minimum tax on the wealthiest 0.01 percent, those with wealth of more than $100 million.

Raises Tax Rates for Large Corporations. Corporations received an enormous tax break in 2017. While their profits soared, their investment in their workers and the economy did not. Their shareholders and top executives reaped the benefits, without the promised trickle down to workers, consumers, or communities. The President’s Budget would set the corporate tax rate at 28 percent, still well below the 35 percent rate that prevailed prior to the 2017 tax law. In addition, the Budget would raise the Inflation Reduction Act’s corporate minimum tax rate on billion-dollar corporations that the President signed into law from 15 percent to 21 percent, ensuring the biggest corporations pay more of their fair share. These policies are complemented by other proposals to incentivize job creation and investment in the United States to help ensure broadly shared prosperity.

Cracks Down on Tax Avoidance by Large Multinationals and Big Pharma. For decades, countries have competed for multinational business by slashing tax rates, at the expense of having adequate revenues to finance core services. Thanks in part to the Administration’s leadership, more than 130 nations signed on to a global tax framework to finally address this race to the bottom in 2021. Many of our international partners, including many of the world’s largest economies, have implemented or will soon implement this transformational agreement. The President’s Budget proposes to do the same by reforming the international tax system to reduce the incentives to book profits in low-tax jurisdictions, stopping corporate inversions to tax havens, and raising the tax rate on U.S. multinationals’ foreign earnings from 10.5 percent to 21 percent. These reforms would ensure that profitable multinational corporations, including Big Pharma pay their fair share.

Denies Corporations Deductions for All Compensation Over $1 Million Per Employee. Executive pay has skyrocketed in recent decades, with CEO pay averaging more than 300 times that of a typical worker in 2022. The 2017 tax law’s corporate tax cuts only made this problem worse, producing massive boosts to executive compensation while doing nothing for low- and middle-income workers. While corporations can choose to give huge pay packages to their executives, President Biden believes that they don’t deserve a tax break when they do. His Budget proposes new policy to deny deductions for all compensation over $1 million paid to any employee of a C corporation, which would discourage companies from giving their executives massive pay packages and help level the playing field across C corporations.

Ends Capital Income Tax Breaks and Other Loopholes for the Very Wealthy.  The President’s Budget will end one of the most unfair aspects of our tax system—the fact that the tax rate the wealthy pay on capital gains and dividends is less than the tax rate that many middle-class families pay on their wages. Households making over $1 million—the top 0.3 percent of all households—will pay the same 39.6 percent marginal rate on their income just like a high-paid worker pays on their wages. Moreover, the Budget eliminates the loophole that allows the wealthiest Americans to entirely escape paying taxes on their wealth by passing it down to heirs.

Ensures That the IRS Can Continue to Collect Taxes Owed by Wealthy Tax Cheats. The Inflation Reduction Act addressed long-standing IRS funding deficiencies by providing stable, multi-year funding to improve tax compliance by finally cracking down on high-income individuals and corporations who too often avoided paying their lawfully owed taxes, and to improve service for the millions of Americans that do pay their taxes. Already, the IRS is using these resources to crack down on tax evasion by the wealthy and big businesses. It has collected more than $500 million in unpaid taxes from fewer than 2,000 delinquent millionaires, is recouping taxes from thousands of millionaires who did not fulfill their basic civic duty by filing a tax return, and is cracking down on high-end tax evasion like deducting personal use of corporate jets as a business expense. At the same time, the IRS is improving customer service and modernizing IT infrastructure. The President’s Budget would restore the full Inflation Reduction Act investment and provide new funding over the long-term to continue cutting the deficit by making sure that wealthy Americans and big corporations pay the taxes they owe through tax compliance initiatives and to continue improving service for taxpayers who are just trying to pay what they owe.

Invests in America and the American People

Expands and Protects Access to Health Care

Supports Family Planning Services, Maternal Health, and Health Equity. Americans deserve access to the healthcare they need, including maternal healthcare, contraception, and family planning services, which are essential to ensuring control over personal decisions about their own health, lives, and families. The Budget includes $390 million for the Title X Family Planning program to increase the number of patients served to 3.6 million. The Budget also builds on a nearly 200 percent funding increase for key programs that address maternal mortality over the course of the Administration, including $376 million to support the ongoing implementation of the White House Blueprint for Addressing the Maternal Health Crisis to reduce maternal mortality and morbidity rates, and address the highest rates of perinatal health disparities.

Saves Lives by Advancing Behavioral Healthcare. In 2022, almost a quarter of adults had a mental illness, 13 percent of adolescents had serious thoughts of suicide, and overdose deaths continued near record highs. As a core pillar of his Unity Agenda, the President released a national strategy to transform how we understand and address mental health in America—and the Budget makes progress on this agenda by improving access to care for individuals and communities. The Budget requires all health plans to cover mental health and substance use disorder benefits, ensures that plans have an adequate network of behavioral health providers, and improves the Department of Labor’s (DOL) ability to enforce the law. The Budget builds on historic investments to improve access to mental health services, and makes significant investments in expanding the 988 Suicide and Crisis Lifeline that is projected to respond to 7.5 million contacts from individuals in distress in 2025 alone and expands mental health care and support services in schools. Additionally, the Administration has made historic advances in expanding access to treatment for opioid use disorder, including signing into law a bipartisan provision to expand the number of medical providers who can initiate treatment for opioid use disorder from 129,000 to nearly 2 million. The Budget increases funding for the State Opioid Response grant program, which has provided treatment services to over 1.2 million people and enabled States to reverse more than 500,000 overdoses with over 9 million purchased overdose reversal medication kits.

Drives Healthcare Innovation to Discover New Treatments and Improve Health Outcomes. Investing in health care innovation and new treatments is a direct investment in the American people. The President’s Budget advances progress toward Biden Cancer Moonshot Goals and the White House Initiative on Women’s Health Research, enhances biodefense and public health infrastructure, and directly invests in treatment and prevention of infectious diseases. The Budget makes significant investments to work toward the President and First Lady’s signature Cancer Moonshot goals of reducing the cancer death rate by at least 50 percent over 25 years and improving the experience of people and families who are living with or who have survived cancer. The President and the First Lady launched the first-ever White House Initiative on Women’s Health Research, recognizing that women have been understudied and underrepresented in health research for far too long. The Administration proposes to transform the way the government funds women’s health research at the National Institutes of Health (NIH), including by increasing interdisciplinary research at NIH and creating a new nationwide network of centers of excellence and innovation in women’s health—and the Budget would double existing funding for the Office of Research on Women’s Health at NIH, to improve women’s health outcomes. Additionally, over the past three years, substantial progress has been made toward developing and implementing transformational capabilities to increase the Nation’s ability to respond to and prepare for emerging health threats. Building upon this progress, the Budget invests $9.8 billion to bolster public health capacity that will enable the Centers for Disease Control and Prevention to better serve and protect the American public. The Budget also invests in the treatment and prevention of infectious diseases, including Hepatitis C, HIV, and vaccine-preventable diseases.

Expands Healthcare, Benefits, and Services for Environmental Exposures. The Honoring our PACT Act of 2022 (PACT Act) represents the most significant expansion of veterans’ healthcare and disability compensation benefits for veterans exposed to toxins and other environmental exposures, including burn pits and Agent Orange, in 30 years. As part of the PACT Act, Congress authorized the Cost of War Toxic Exposures Fund (TEF) to fund increased costs above 2021 funding levels for healthcare and benefits delivery for veterans exposed to certain environmental hazards—and ensure there is sufficient funding available to cover these costs without shortchanging other elements of veteran medical care and benefits delivery. The Budget continues this commitment and includes $24.5 billion for the TEF in 2025, through funds appropriated by the Fiscal Responsibility Act, which is $19.5 billion above the 2023 enacted level.

Prioritizes Veterans’ Mental Health Services and Suicide Prevention for Veterans and Military Servicemembers. The Budget invests $135 million within the Department of Veterans Affairs (VA) research programs, together with $17 billion within the VA Medical Care program, to increase access to quality mental healthcare, with the goal of helping veterans take charge of their treatment and live full, meaningful lives. In addition, the Budget provides funding to further advance the Administration’s veteran suicide prevention initiatives and to support the Department of Defense’s efforts on Suicide Prevention and Response.

Supports America’s Workforce and Prepares America’s Economy for 21 st Century Challenges

Continues Implementation of the President’s Investing in America Agenda. The Budget provides a total of $78.4 billion for highway, highway safety, and transit formula programs, supporting the amounts authorized for year four of the Bipartisan Infrastructure Law. The Budget also reflects an additional $9.5 billion in advance appropriations provided by the Bipartisan Infrastructure Law for bridge replacement and rehabilitation, electric vehicle charging infrastructure, and other programs to improve the safety, sustainability, and resilience of America’s transportation network.

Provides National, Comprehensive Paid Family and Medical Leave and Calls for Paid Sick Days. The Budget proposes a national, comprehensive paid family and medical leave program, providing up to 12 weeks of leave to allow eligible workers to take time off to care for and bond with a new child; care for a seriously ill loved one; heal from their own serious illness; address circumstances arising from a loved one’s military deployment; or find safety from domestic violence, sexual assault, or stalking. The President also calls on Congress to require employers to provide seven job-protected paid sick days each year to all workers.

Empowers, Protects, and Invests in Workers. Workers power America’s economic prosperity, building the economy from the middle out and bottom up. To ensure workers are treated with dignity and respect in the workplace and are paid the wages they’re owed, the Budget invests $2 billion in the Department of Labor’s worker protection agencies. The Budget also proposes funding for the Equal Employment Opportunity Commission to support implementation and enforcement of the Pregnant Workers Fairness Act and advancement of pay equity through the collection and analysis of employer pay data. Additionally, the Budget includes funding to strengthen the National Labor Relations Board’s capacity to enforce workers’ rights to organize and collectively bargain for better wages and working conditions.

Confronts the Climate Crisis While Spurring Clean Energy Innovation, Increasing Resilience, and Protecting Natural Resources

Lowers Energy Costs and Catalyzes Clean Energy and Economic Growth in Rural Communities. The Budget builds on the President’s historic Inflation Reduction Act to reduce energy bills for families, expand clean energy, transform rural power production, and create thousands of good-paying jobs for people across rural America. The Budget provides funding for loan guarantees for renewable energy systems and energy efficiency improvements for farmers and rural small businesses, and authority for rural electric loans to support additional clean energy, energy storage, and transmission projects that would create good-paying jobs.

Invests in Clean Air and Reduces Health and Environmental Hazards for At-Risk Communities. The Budget provides a total of $1.5 billion for the Environmental Protection Agency’s Office of Air and Radiation to continue the development of national programs, policies, and regulations that control air pollution and radiation exposure. The Budget provides $8.2 billion for the Department of Energy (DOE) to address legacy waste and contamination in communities, as well as funding for EPA’s Toxic Substances Control Act enforcement. The Administration will ensure the investments for the management of toxic chemicals, including per-and polyfluoroalkyl substances, cleanup of legacy pollution, and long-term stewardship of these sites align with the Justice40 Initiative to benefit disadvantaged communities.

Creates Jobs by Building Clean Energy Infrastructure. The Budget invests $1.6 billion through the DOE to support clean energy workforce and infrastructure projects across the Nation, including funding to weatherize and retrofit homes of low-income Americans, create good jobs and ensure reliable supply chains by manufacturing clean energy components here at home, electrify Tribal homes and transition Tribal colleges and universities to renewable energy, and support utilities and State and local governments in building a grid that is more secure, reliable, resilient, and able to integrate electricity from clean energy sources. These investments, which complement and bolster the historic funding in the Bipartisan Infrastructure Law and Inflation Reduction Act, will create good-paying jobs and revitalize American manufacturing while driving progress toward the Administration’s climate goals, including 100% carbon pollution-free electricity by 2035.

Strengthens Climate Resilience in Communities and Ecosystems. Building on the National Climate Resilience Framework, the Budget invests $23 billion in climate adaptation and resilience across the federal government to address the increasing severity of flood, wildfire, drought, and other extreme weather events fueled by climate change, including funding to support the wildland firefighting workforce through permanent and comprehensive pay reform. The Budget also provides funding to help farmers, ranchers, and forestland owners meet production goals in the face of a changing climate while conserving, maintaining, and restoring natural resources on their lands. The Budget complements the historic Bipartisan Infrastructure Law and the Inflation Reduction Act, which dedicate more than $50 billion across the Federal government to advance climate resilience strategies in every community in America.

Supports and Expands the American Climate Corps. Last year, the Administration announced the launch of the American Climate Corps (ACC) to mobilize a new, diverse generation of more than 20,000 clean energy, conservation, and climate resilience workers, and this year, the first cohort of ACC members will begin their service. The Budget would provide mandatory funding to expand the ACC over the next decade by supporting an additional 50,000 ACC members annually by 2031. The ACC will provide job training and service opportunities on a wide range of projects that tackle climate change in communities around the country.

Doubles Down on America’s Global Climate Leadership . Beyond leading by example through domestic investments, the Budget provides a path to achieving the President’s $11 billion commitment for international climate finance. The Budget also supports $3 billion contribution through mandatory funding to finance the Green Climate Fund. The Budget builds on historic international climate finance progress made over the course of this Administration, in which estimated 2023 levels of $9.5 billion represent a near-sixfold increase from 2021.

Invests in America’s Families

Supports a Strong Nutrition Safety Net. The Budget provides $8.5 billion for critical nutrition programs, including $7.7 billion to fully fund the Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) to serve all eligible participants, which is critical to the health of pregnant women, new mothers, infants, and young children. By investing in outreach and modernization, WIC would reach 800,000 more women, infants, and children each month, providing vital nutrition assistance to nearly 7 million individuals, up from 6.2 million in 2021. In addition, the Budget includes an emergency contingency fund that would provide additional resources when there are unanticipated cost pressures.

Builds a Strong Foundation for Families with Universal Pre-K and Head Start. The Budget funds voluntary, universal, free preschool for all four million of America’s four-year-olds and charts a path to expand preschool to three-year-olds. High-quality preschool would be offered in the setting of the parent’s choice—from public schools to child care providers to Head Start. The Budget also increases Head Start funding by $544 million to support the Administration’s goal to reach pay parity between Head Start staff and public elementary school teachers with similar qualifications over time. Together these proposals would support healthy child development, help children enter kindergarten ready to learn, and support families by reducing their costs prior to school entry and allowing parents to work.

Expands Opportunity and Advances Equity

Advances Efforts to End Homelessness. The Budget provides $4.1 billion for Homeless Assistance Grants to continue supporting approximately 1.2 million people experiencing homelessness each year and to expand assistance to approximately 25,000 additional households, specifically survivors of domestic violence and homeless youth. These new resources build on Administration efforts that have expanded assistance to roughly 140,000 additional households experiencing homelessness since the President took office. The Budget further reflects the Administration’s commitment to make progress toward ending homelessness by providing $8 billion in mandatory funding for the acquisition, construction, or operation of housing to expand housing options for people experiencing or at-risk of homelessness, as well as $3 billion in mandatory funding for grants to provide counseling and emergency rental assistance to older adult renters at-risk of homelessness.

Honors Commitments to Support Tribal Communities. Incorporating feedback from Tribal consultations, the Budget continues to provide robust support for Tribal Nations and Native communities in keeping with our federal trust and treaty responsibilities. For example, the Budget invests $4.6 billion for the Department of Interior’s (DOI) Tribal programs. This investment in DOI’s Tribal programs build on historic investments in Indian Country under the American Rescue Plan, Inflation Reduction Act, and Bipartisan Infrastructure Law and promote long-term success by addressing critical infrastructure and climate adaptation needs in Native communities.

Expands Access to Capital for Small Businesses . Building on the historic growth in small business applications under the President and Vice President’s leadership, the Budget supports historic lending levels across the Small Business Administration’s (SBA) business lending programs. The over $58 billion in lending provided in the Budget would address the need for greater access to affordable capital, particularly in underserved communities. The Budget proposes a new direct 7(a) lending program, which would further enable SBA to address gaps in access to small dollar lending.

Promotes Equity in Education and Builds a Diverse, Capable STEM Workforce. The Budget increases institutional capacity at HBCUs, TCCUs, MSIs, and under-resourced institutions, including community colleges, and doubles funding by providing $100 million for four-year HBCUs, TCCUs, and MSIs to expand research and development infrastructure. In support of the CHIPS and Science Act’s priority of building a diverse, STEM-capable workforce, the Budget provides $1.4 billion for STEM education and workforce development programs at the National Science Foundation that have an emphasis on diversity, equity, inclusion, and accessibility. The Budget also includes funding for programs focused on increasing the participation of groups historically underrepresented in science and engineering fields, including women and girls and people of color.

Protects Americans at Home and Abroad

From taking action to combat hate in America’s communities, tackle gun violence, and strengthen trust in the Nation’s democratic institutions, to defending freedom around the globe, and rebuilding key alliances, the Administration has taken decisive action to strengthen America at home and abroad, all with the goal of keeping Americans safe. The Budget builds on this progress with proposals to continue investing in State, local, Tribal, and Federal law enforcement, reducing gun violence and crime, securing the border and strengthening the immigration system, and revitalizing U.S. alliances and partnerships while confronting global threats and strengthening America’s military.

Secures the Border and Strengthens the Immigration System. In October 2023, the Administration transmitted an emergency supplemental request for managing the southwest border and migration totaling $13.6 billion. The Budget includes, and therefore reiterates the need for, the unmet needs from the October supplemental request. The Budget includes investments to build longer-term capacity in the areas of border security, immigration enforcement, and countering illicit fentanyl. This amount includes funding to hire 1,300 additional Border Patrol Agents to secure the border, 1,000 additional Customs and Border Protection Officers to stop illicit fentanyl and other contraband from entering the U.S., an additional 1,600 Asylum Officers and support staff to facilitate timely immigration dispositions, as well as $849 million for cutting-edge detection technology at ports of entry. The Budget also reiterates the ask for funding to hire 375 new immigration judge teams to help reduce the immigration case backlog. Taken together, these long-term capacity building investments equip the Nation’s border security and immigration system to more effectively respond to challenges present along the border.

Tackles Crime, Reduces Gun Violence, and Makes America’s Communities Safer. The Budget makes significant investments to bolster Federal law enforcement capacity to strengthen public safety and it also pursues new mandatory investments to combat violent crime and support victims. The Budget includes $17.7 billion for Department of Justice law enforcement, including $2 billion, an increase of over 30 percent since 2021, for the Bureau of Alcohol, Tobacco, Firearms, and Explosives to effectively investigate and prosecute gun crimes. To support state, local, and Tribal law enforcement efforts, the Budget proposes $31.8 billion in mandatory funding to support President Biden’s Safer America Plan, and complements this plan with proposed discretionary investments of $270 million for the COPS Hiring Program and $100 million for community violence intervention and prevention. The Budget also builds upon the Safer America Plan by investing an additional $1.2 billion over five years to launch a new Violent Crime Reduction and Prevention Fund to give law enforcement the support they need to focus on violent crime, including support to hire 4,700 detectives to help drive down the high rate of unsolved violent crimes. In support of victims of crime, the Budget also requests $7.3 billion to replenish and reform the Crime Victims Fund to ensure a stable and predictable source of funding is available to support critical victim service and compensation programs over the next decade.

Prioritizes Efforts to End Gender-Based Violence. The Administration has prioritized funding for programs under the Violence Against Women Act of 1994 (VAWA). These programs have seen funding increased by over 35 percent since 2021 and the Budget proposes further expansion to $800 million for programs under VAWA, including key investments in sexual assault services, transitional housing, and legal assistance for survivors. The Budget also makes clear the Administration’s priority to strongly support underserved and Tribal communities by providing $15 million for culturally-specific services, $5 million for underserved populations, $25 million to assist enforcement of Tribal special domestic violence jurisdiction under VAWA 2022’s expansions, $3 million to support Tribal Special Assistant U.S. Attorneys, and $10 million for a new special initiative to address Missing and Murdered Indigenous People (MMIP).

Combats Narcotics Trafficking. The Budget provides $3.3 billion to the Drug Enforcement Administration (DEA) to combat drug trafficking, including $1.2 billion to combat opioid trafficking, save lives, and make our communities safer. The Budget invests an additional $18 million in Domestic Counter-Fentanyl Threat Targeting Teams at the Drug Enforcement Administration to enhance America’s fight against the transnational criminal networks pushing deadly illicit fentanyl in America’s communities. The Budget also provides $494 million in grants supporting efforts to address substance use. The Budget includes funding to disrupt the international synthetic drug trade which would counter the worldwide flow of fentanyl and other synthetics that endanger public safety and health, and contribute to tens of thousands of drug-overdose deaths in the United States annually.

Reiterates the Administration’s Request for Immediate Funding for Urgent National Security Priorities Related to Ukraine, Israel, and the Indo-Pacific. In October 2023, the Administration transmitted an emergency supplemental request totaling $92 billion to Congress for urgent national security needs. This request included funding to support Ukraine as it continues to defend itself against Russian aggression, Israel’s defense against terrorism, the Indo-Pacific’s regional security, life-saving humanitarian assistance, including for the Palestinian people, and other national security priorities. The request would also make significant and much needed investments in the American defense industrial base, benefitting U.S. military readiness and helping to create and sustain jobs in dozens of states across America. Absent congressional action on this emergency request, the United States will not be able to continue to provide support to Ukraine to meet their battlefield needs as they defend against Russian attacks every day, provide urgently needed military support to allies and partners, make critical DIB investments, or sustain life-saving assistance and development in some of the world’s most vulnerable areas. The Administration appreciates the bipartisan supplemental legislation that passed the Senate, which would address these urgent needs and advance our own national security.

Supports Ukraine, European Allies, and Partners. The Budget continues critical support for Ukraine, the North Atlantic Treaty Organization (NATO) allies, and other European partner states by prioritizing funding to enhance the capabilities and readiness of U.S., allied, and partner forces in the face of continued Russian aggression. However, this Budget cannot address the critical support to Ukraine that requires congressional action on the Administration’s October 2023 National Security Supplemental request.

Promotes Integrated Deterrence in the Indo-Pacific and Globally . To sustain and strengthen deterrence, the Budget prioritizes China as America’s pacing challenge in line with the 2022 National Defense Strategy. The Department of Defense’s 2025 Pacific Deterrence Initiative highlights some of the key investments the Federal government is making, focuses on strengthening deterrence in the region, and demonstrates the Administration’s long-term commitment to the Indo-Pacific. DOD is building the concepts, capabilities, and posture necessary to meet these challenges, working to integrate deterrence efforts across the U.S. Government and with U.S. allies and partners.

Ensures Readiness Across America’s Armed Forces. The Budget continues to ensure that U.S. Soldiers, Sailors, Airmen, Marines, Coast Guardsmen, and Guardians remain the best trained and equipped fighting forces in the world. The Budget places additional emphasis on foundational investments to sustain current weapon systems and support increased training across DOD.

Invests in the Submarine Industrial Base.  DOD conducted the 2025 Submarine Industrial Base (SIB) study to determine how to complete the once-in-a-generation recapitalization of the Submarine Force needed to increase the United States’ ability to build and sustain attack submarines to meet U.S. military requirements. These investments will also support the Administration’s commitments under AUKUS, the first major deliverable of which was the historic decision to support Australia acquiring conventionally-armed, nuclear-powered submarines. In line with the results on this study, the Budget includes $3.4 billion for the SIB in 2025.

Provides Life-Saving Humanitarian Assistance and Combats Global Food Insecurity. The Budget provides $10.3 billion in life-saving humanitarian and refugee assistance to support more than 330 million people in need in more than 70 countries in addition to the emergency supplemental request of $10 billion to address unprecedented global humanitarian needs, including the dire humanitarian situation facing Palestinians in Gaza. The Department of State and the United States Agency for International Development will have to reduce life-saving assistance around the globe without the additional $10 billion in humanitarian assistance requested in the Administration’s October 2023 National Security Supplemental Request.

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Biden unveils a budget that would cut costs for families and hike taxes for the rich

Rachel Treisman

Franco Ordoñez

Shalanda Young, director of the White House Office of Management and Budget, told NPR that the president's budget puts Congress on notice. Kevin Dietsch/Getty Images hide caption

Shalanda Young, director of the White House Office of Management and Budget, told NPR that the president's budget puts Congress on notice.

The White House unveiled a new $7.3 trillion federal budget proposal on Monday, a plan that would hike taxes on billionaires and large corporations to pay for programs that would cut costs for families.

Presidential budgets generally are not blueprints for bills that will ever become law. Presidents are required by law to release a budget and the practice has become an opportunity to put price tags on White House spending proposals. It's up to Congress to pass actual spending bills, since it has the power of the purse in the Constitution.

But the budget sends a message to voters — and to lawmakers, Shalanda Young, the director of the U.S. Office of Management and Budget, told Morning Edition 's A Martinez.

5 takeaways from President Biden's State of the Union address

"What that means is this president, unlike many who talk about fiscal responsibility, pays for every investment in the budget," Young said on NPR. "So we call on Congress: if they want to do something about our fiscal path, take up the president's budget. Ask the wealthiest in this country to begin to pay their fair share."

Young said the budget would cut taxes for millions of low and middle income families and would bring down the costs of prescription drugs and utility bills.

House Republican leaders dismissed the proposal, calling it "misguided" and full of "reckless spending."

My joint statement with @SteveScalise , @GOPMajorityWhip , and @RepStefanik on Biden’s budget proposal: pic.twitter.com/6StD9YAzMe — Speaker Mike Johnson (@SpeakerJohnson) March 11, 2024

The budget puts a price tag on Biden's plans from his State of the Union address

The budget builds on the State of the Union address Biden delivered last week, in which he outlined his administration's accomplishments and made the case for voters to reelect him, with a heavy dose of economic populism . It included tax credits for first-time homebuyers .

Speaking to the National League of Cities Monday, Biden said his plans would raise billions of dollars to help provide things that Americans need, like childcare, while also cutting the deficit.

"Look, I'm a capitalist. If you can make a billion bucks — wonderful," Biden said. "Just pay your fair share, man."

A debate on taxes is on the horizon

The plan would raise taxes on large corporations and make billionaires pay a minimum 25 percent rate, which would help reduce the federal government's budget deficit by some $3 trillion over a decade, the White House said.

"Congressional Republicans are on notice: You can't give your friends on Wall Street tax cuts, add to the debt, while middle-class and working families suffer," Young said.

The State of 'Shrinkflation': Why Biden called out skimpy bags of potato chips

Young said lawmakers will be pushed to have this debate soon, with several provisions of Republicans' 2017 tax law — which gave sweeping tax cuts to big corporations — set to expire next year . Biden will not support extending tax cuts for those that make over $400,000, Young said.

The president also wants to work with Congress on a mortgage reduction credit, which would give a $10,000 tax break to first-time homebuyers and people who sell their starter homes, among others.

"Families who are locked into mortgage rates that may be a bit higher but need to get to a bigger place — you have two kids and a third may have come along and you need a bigger place — we need to give these families a bridge so they can move to larger homes," Young said.

The broadcast interview was produced by Ben Abrams, Ana Perez and Shelby Hawkins.

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