entry level office manager cover letter

Keep in mind, that the hiring manager will be skimming the text, so make sure to avoid boilerplate phrases. One would say that it’s okay to use templates and generic phrases in a cover letter for entry-level job, but it’s not true. No “To whom it may concern” and no “Dear Sir or Madam” — make an effort to figure out who is your addressee.

For more information on how to address a cover letter, check our article here . And yes, don’t forget a comma after your greeting.

Dear Recipient,

Then start the introduction with a solid and strong opening statement and tell the prospective employer what you want, how you see it and how you’ll do it. Grab their attention from the very beginning, make them curious enough to read further, show them your personality.

Let’s consider a spectacular example of a great entry-level cover letter opening paragraph:

Dear Mr. Mewell, I was really excited to see the vacancy for an entry-level junior web developer. I have been having a work experience in software development during my studying. I also have programming experience in C /C ++ / C # and work in graphic packages such as Photoshop, CorelDraw and 3DStudio MAX. I have been a longtime user and fan of Velve’s cross-platform multifunctional entertainment platform Steem, so I dream to start my junior PHP developer career at Velve Corp. and grow to team lead in 5 years (why not?) I have good analytical skills. Easy to learn. I work well in a team. With my skill set as well as my Velve brand preference, I know I can use my knowledge and my will to grow professionally, to become a valuable member of the Valve team.

This introduction addressed to a specific person and is written specifically about the company and its product. It gives a prospective employer a strong impression about your genuine interest in their company and makes them read on for sure.

You have their attention — well done! Now it is time to explain why you’re a perfect fit for the job and company. Usually, the body of the cover letter is the place where candidates boast of their professional accomplishments, business experience, and indicators. Because you are a fledgling specialist and a first-time applicant, you have no “implemented a super efficient mega model into business process” things to tell the prospective employer about. What should you do then? Focus on your relevant soft skills and professional skills you obtained through internship or part-time job , etc. There are different characteristics and strengths that you can highlight in this section of a cover letter:

Personal strengths and traits demonstrating your ability to thrive in a business environment;
On-point writing, coursework, volunteer experience — everything that may have given you an opportunity to showcase your talents and potential;
Your general skill set that would bestead for the job you’re applying for;
Actual achievements, certifications, courses, etc. that are relevant for the job and organization.

When writing this part of your cover letter, make sure to refer to the job posting. You should use keywords and power verbs when discussing your skills and strengths. For example, if the job description involves a team player, then try to provide your achievement that demonstrates your teamplay ability in your own life. The more serious you take this paragraph, the more solid grounding you have to successfully sell yourself. Even if you feel under-qualified for the job, be confident and brave. Never ever undersell yourself. Words like “I’m probably not the most qualified candidate for the position”, “Give me a chance to prove myself” so on and so forth should be removed from your cover letter if they’re already in it. Confidence is your best friend in writing a cover letter, but you should keep in mind that there is a very thin line between confidence and cockiness. Don’t cross it.

4. Conclusion

Concluding paragraph is the place to seal the deal. You should leave a lasting impression on the reader and make them want to talk to you. Make sure your concluding words are confident, enthusiastic, and call the hiring executive to action — to get in touch with you.

5. Closing and sign off

Express your gratitude to the reader for consideration, write valediction and your name at the end of your cover letter for entry-level position. For example, your closing words may be this way:

“Thank you for considering me for the entry-level position of junior web developer. I have enclosed my CV and a link to my portfolio. Please do not hesitate to contact me if you have any questions or if you would like to discuss the role in more detail”.

Remember to leave a blank line before you sign off.

Sincerely,/Sincerely yours,
Regards,/Best regards,
Kind regards,
Respectfully,

Skip 1 line and then type your name.

Let’s put the concluding paragraph and valediction together:

Thank you for considering me for the entry-level position of junior web developer. I have enclosed my CV and a link to my portfolio. Please do not hesitate to contact me if you have any questions or if you would like to discuss the role in more detail. Best regards, Jonathan Dudeson

Popular Entry-Level Cover Letter Examples

We’ve prepared several popular entry-level cover letters for you to inspire. Enjoy. The following example is a sample cover letter for entry-level position composed of text snippets we used in our article.

Junior web developer

Gabe Mewell Chief Recruiter “Velve Corp.” 108 Somewhere st., Some State

Dear Mr. Mewell, My name is Jon and I’m a recent graduate from the New York IT University. I was really excited to see the vacancy for an entry-level junior web developer. I have been having a work experience in software development during my studying. I also have programming experience in C /C ++ and work in graphic packages such as Photoshop, CorelDraw and 3DStudio MAX. I have been a longtime user and fan of Velve’s cross-platform multifunctional entertainment platform Steem, so I dream to start my junior web developer career at Velve Corp. and grow to team lead in 5 years (why not?) I have good analytical skills. Easy to learn. I work well in a team. With my skill set as well as my Velve brand preference, I know I can use my knowledge and my will to grow professionally, to become a valuable member of the Valve team. I believe I would excel as a junior web developer for Velve Corp. Specifically, I would contribute the following to the company’s operations:

Proficiency in C, C++, SQL, Mongo, UNIX and
Advanced skills in HTML and CSS along with cross-browser testing experience.
Expertise in coding in C++, C, JS

As an inexperienced but willing to learn intern with XYZ Global Software Inc., I collaborated with software engineering and management teams to keep projects within set budgets and time schedules while providing supplemental coding support for a team of senior web engineers. I developed new web applications to interconnect with existing MySQL and C++ applications. In this capacity, I incorporated social media links with investor resources in a user-friendly design, which increased customer visitation by over 170% in less than a month. As the Velve junior web developer position requires expertise similar to mine, I believe I would serve your organization well in this role. Thank you for considering me for the entry-level position of junior web developer. I have enclosed my CV and a link to my portfolio. Please do not hesitate to contact me if you have any questions or if you would like to discuss the role in more detail. Best regards, Jonathan Dudeson

Now, let us consider a sample cover letter for entry level job for a fashion stylist with no experience:

Clarice Sterling 01.01.2023 13 East Street, New York, NY 10128 (212) 368-2162 [email protected] Harry Lecter Chief Recruiter, “Genuine Beauty Inc.” 15 West Street, New York [email protected]

Dear Mr. Lecter, I recently graduated from the New York Fashion School and was actively looking for an entry-level fashion stylist position when I came across your advertisement in “The Tattler”. The main reason that it piqued my interest was the obvious match between my skills and your requirements. I am passionate about creating original concepts and executing designs. My leadership experience, design coursework, and rich portfolio make me a great fit for the position. I was awarded as the Student of the Year in all three years of my college and I was the only student chosen to represent the college on an international level, at the World Fashion Week, held in Milan, Italy back in 2017. I have a great flair for creating images for celebrities, in accordance with their personalities, and stage presence. I can predict and spot the hottest fashion trends, and can design them with great originality. I am dedicated to understanding the fashion industry by collaborating with experienced design and production teams all over the world. Thanks to the fact that I am a sociable and easy-going individual, is not difficult for me to establish business and professional relationships. You can find my CV and a link to my portfolio in the attachment to this cover letter. Thank you for your time and consideration. I look forward to hearing from you soon. Sincerely, Clarice Sterling

Mistakes To Avoid in a Cover Letter for Entry-Level Position

You, as a fresher and a first-time jobseeker, have little experience in writing a cover letter for recent graduate job search. You probably don’t know about the blunders that entry-level and internship candidates tend to make time after time. We’ve gathered the worst blunders that may drag your application to the bottom. Make sure to avoid them when writing your cover letter. Avoid:

By fixing these blunders, your first-time job application will be the one to get noticed.

Final Suggestions for Writing a Cover Letter for First Job

Do not send a newly-written cover letter to the recipient, not yet.There may be typos and mistakes lurking in your letter. It’s difficult noticing typos in our own writing because we are close to it. You may use Grammarly.com, built-in “Spelling and grammar” tools in Google Docs, various extensions and third-party tools helping to catch errors in your writing, but we suggest that you shouldn’t rely on them. You need someone to read your document and review it for typos. You may ask your friends, relatives for help or search for paid assistance from professional writers. If you want more information and tips for writing a winning cover letter for a job application, hurry up and check our relevant articles here .

A well-elaborated cover letter may make a dent on the outcome of your first-time job application. Follow our instructions, comply with the rules, avoid blunders, and create a perfect cover letter for a job with no experience. Land the first job twice as fast and easy. Good luck in your future endeavours!

There are several proven online services that offer professional help in building ultimate CVs and cover letters, and GetCoverLetter is one of them. Our expert writers know how to write a cover letter that will impress prospective employers every time and help you in landing your first job. So if you need a cover letter for entry level job with no experience do not hesitate to contact us right now. Investing a couple of minutes of your time working with the Get Cover Letter service, you get a professional cover letter that is written by experts in the field of academic writing. Your letter will be well-organized, keyword rich, properly formatted, uniquely branded and ready to impress hiring executives.

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How to write a strong office manager cover letter

How-to-write-an-office-manager-cover-letter

Are you looking to pursue a new job as an office manager? Perhaps you’re excited about making a career change into this challenging new field, or maybe you’re already an office manager but would like to transition to a new company.

Whatever your reasons are for wanting to secure a new position as an office manager, the good news is that there are plenty of opportunities—most companies, both large and small and across industries, employ office managers. The not-so-good news is that you can expect to encounter some stiff competition from other job seekers who will undoubtedly possess a wide range of backgrounds and experience levels.

So, what does this mean for you? Simple—if you want to be at the top of the competitive food chain when you’re applying for open office manager positions you’ll need to have a pitch-perfect resume and cover letter that will grab and hold the attention of hiring personnel and potential new employers.

Your cover letter is going to serve as your first impression maker out in the job market, and you’re going to want to make it a good one. According to a recent article by CareerOne , when looking for a new job “many people believe that a strategically targeted cover letter is the most important weapon you need.” With all of this said, it’s clear that using a bland, lifeless, boilerplate cover letter just isn’t going to cut it. Let’s review some proven strategies for how to write an effective office manager cover letter.

Make it clear you can deliver what the company wants and needs.

The truth is, great office managers typically anticipate the needs of their offices and employers before they’re even asked. They just seem to have an almost psychic ability to know what’s needed before anyone else does. This is the same operating principle that you should use when crafting your cover letters (notice we didn’t say letter —every opportunity should get a customized letter!).

Use the information in the job posting to help inform what should be included in your cover letter. If the posting includes detailed information regarding job responsibilities, make sure your cover letter addresses each of these responsibilities. Data-driven results are best. For example, if a position is looking for someone with shipping experience, make sure your cover letter demonstrates that you’re a shipping whiz with a proven track record. If you have any extra feathers in your shipping cap—perhaps you negotiated a great shipping rate for your office in a previous job—even better.

Don’t overload your cover letter so it reads more like a novel, but do hit the highlights to make sure you’re putting your best foot forward. Remember, you can also include quantifiable results like cost-savings and process improvements in your resume.

If the job posting is light on details, use your knowledge of typical responsibilities handled by office managers (an Internet search can prove helpful here), and also be sure to do some research on the company you’re applying to. Get a sense of what they do and try and anticipate their needs in an office manager—and be sure that this factors into your cover letter.

Highlight your skills and how they relate to the specific position.

If you’re an experienced office manager, this will certainly be to your advantage—you likely have a good sense of what the position requires and how to be effective. Make sure your cover letter, in conjunction with your resume, highlights your past experience and key accomplishments, and hopefully they mesh with what your target company is looking for in their next office manager.

If you’re new to the field, this just means that you’ll need to get a little more creative—after using the job posting and a search of what responsibilities office managers typically handle, try your best to translate how the skills and experience you do have can be utilized effectively in an office manger position. Do you have experiencing ordering and negotiating for example? If so, then great—most office managers need to be good at these tasks, so be sure to speak about this in your cover letter. Your cover letter should focus on transferable skills , those skills that you possess that effective office managers also have and use regularly.

Paint yourself as the ideal office manager.

Perhaps you’ve worked in offices that have had office managers in the past—if so, then use this to help guide your letter. What made them successful and what didn’t work so well? Do you have any friends, family, or trusted colleagues who work as office managers? If so, pick their brains and use this information to help you write a killer cover letter that will get you noticed.

Here’s the bottom line—regardless of your background and experience, getting a job as an office manager might not be a cakewalk. You’ll need to use every resource at your disposal to get a leg up on the competition and succeed. Use the information and strategies here to write an effective office manager cover letter—your first step on the journey to your next great job.

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About the author.

Eric Titner

Eric is a NYC-based editor and writer, with years of experience in career-focused content development across a wide range of industries.

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Office Clerk Cover Letter

Office Clerk Cover Letter (With Examples)

If you thrive in an office setting, have quality time management, communication, and customer service skills , and enjoy performing general administrative and clerical tasks, working as an office clerk could prove to be a rewarding and lucrative career path for you.

The first step in landing a rewarding career as a clerk is writing a clear, concise, and relevant cover letter that details your experience in the field, your secretarial skills, and your interest in the job .

Office clerk cover letters are a great platform for illustrating your expertise in filing and data entry, performing essential office procedures and clerical tasks, providing administrative support , and ensuring excellent communication and customer service in a fast-paced environment .

In your cover letter, your ultimate goal is to emphasize your interest and portray how you’ll be the best professional for the job .

Writing a perfect cover letter to submit along with your professional resume and job application will help you stand out among a large pool of applicants and up your chances of getting hired and having a smooth employee onboarding experience.

The best office clerk cover letters reiterate and emphasize the skills and experiences listed in a standard resume or CV while also conveying a job applicant’s passion, personality, and career goals.

Office clerks should aim to highlight their integrity and organizational skills, their proficiency in completing procedures and entering data, and their experience managing front offices and using basic office equipment.

By following a cover letter template you’ll stand out to hiring managers and make a great first impression on established office managers and prospective employers.

Parts of a Clerk Cover Letter

An office clerk’s cover letter should heavily focus on an applicant's previous experience, education, and interpersonal skills. Cover letters highlighting key qualifications and job-specific skill sets are more often selected to advance in the application process.

Hiring managers, especially those hiring office clerks, will be looking to your cover letter to understand your work experience , professional skill sets, and personality.

Since office clerks work alongside office assistants and office managers and typically represent the face of a company, it’s especially important to professionally introduce yourself in your cover letter and make a good first impression.

Office clerk careers, although often entry-level, can be quite competitive. In your cover letter you should generally avoid discussing your weaknesses, but make sure you’re prepared to answer questions regarding your greatest weakness in a job interview . It’s important to use your cover letter to stand out from other applicants by highlighting your strengths and qualifications.

For example, holding an associate ’s degree or specialized secretarial or office administration certification can put you ahead of the competition. Illustrating your advanced education, especially from a top-tier business, psychology, or communication college can be an essential part of a perfect office clerk cover letter.

For office clerk cover letters, in particular, practical work experience is even more important than relevant education. Having the right experience, and discussing that in your cover letter, will make you a highly desirable job applicant.

When hiring office clerks, job recruiters look for applicants who have relevant work or internship experience. Professionals who have experience providing office support , managing incoming and outgoing mail, processing paperwork, entering data and filing important documents , answering office phones, and greeting visitors are more likely to advance in the hiring process.

Although office clerks can work in various professional industries, including schools, medical facilities, and government offices, the job responsibilities generally remain the same.

Administrative clerks are typically tasked with performing general office work and clerical duties , managing a company’s front office , scheduling meetings and appointments, ordering office supplies, answering and directing telephone lines, and filing important documents.

When writing your cover letter, especially if you’re looking to change careers, you must discuss your experience and related job responsibilities. For example, if you previously held a position as a customer service representative , cashier, receptionist , or sales associate you should reiterate that in your cover letter.

Generally, your cover letter should be a one-page correspondence that highlights your key qualifications and explains why you’re the best candidate for the role. The trick to writing a perfect cover letter is properly structuring the professional document so that it is both easy to read and informative.

A great office clerk cover letter should be composed of:

A professional header in which you professionally address the hiring manager .

A compelling introduction paragraph.

A dense body paragraph that focuses on education, previous experience, office and interpersonal skills, resume achievements , and interest in the position.

A conclusion that offers a proposal or shows why you’re the best-suited candidate for the role.

A professional salutation and signature.

In addition to following this professional outline, job-seekers applying for employment opportunities as administrative clerks should always double-check their cover letter before submitting their job applications. Proofreading will help eliminate typos and grammatical errors and ensure you put your best foot forward and make a lasting first impression.

Generally, cover letters should be between three and four paragraphs long — and definitely one page or less. The business document should also be formatted with standard one-inch page margins, written in a generic font, like Times New Roman, and organized into well-structured and grammatically correct sentences and paragraphs.

Office Clerk Cover Letter Opening

The opening lines of an office clerk cover letter are perhaps the most important element of the job application letter. The opening paragraph of the cover letter should be interesting, informative, and attention-grabbing.

In the first few lines of your clerk cover letter, your goal is to introduce yourself , state your interest in the role that you’re applying to, and convey your enthusiasm. The opening of a perfect cover letter should be clear, concise, and to the point.

The amount of time and consideration a hiring manager spends reviewing your application is often directly linked to the success of the opening lines of your cover letter.

Having the perfect opening paragraph will convince the hiring manager of your interest, compel them to keep reading the rest of your cover letter, and even lead them to spend more time reviewing your job application.

In addition to perfectly curating the first few lines of your administrative clerk cover letter, you’ll also want to make sure you include a correctly formatted header that addresses the hiring manager properly and professionally. If you’re unsure of the hiring manager’s name , you can always address the letter “Dear Hiring Manager” or one of its alternatives .

When writing an office clerk cover letter, it’s important to maintain the same poise and professionalism as you would when writing a cover letter for any other higher-level job opening. Writing a professional cover letter will allow you to find your dream office clerk job, which can eventually help you advance to higher-level administrative roles later in your career.

For office clerk cover letters, in particular, it’s important to highlight why you’re applying for the role, any education you have, and your strongest interpersonal and critical thinking skills and abilities . Remember, the key to a successful clerk cover letter opening is introducing yourself professionally and standing out among the pool of applicants.

Here’s a great example of what the opening sentences of an office clerk cover letter might look like:

Gabriella Garcia Hiring Manager New Horizons Elementary School 45 Holiday Drive New York, NY 10077 Dear Ms. Garcia, I have been actively searching for an administrative role, and recently came across your job posting for an Office Clerk. I am writing to express my sincere interest in the position. I am highly motivated, trained in working in busy front offices, well equipped in handling high-volume phone lines, certified in basic data entry, and experienced in performing administrative and clerical tasks in professional settings. With a background in providing administrative support and helping businesses run efficiently, I am confident that I would be a great benefit to the school.

Office Clerk Cover Letter Body

The middle few paragraphs of your cover letter are where you can personalize the letter and let your specific skills, knowledge, and qualifications shine.

In the body of your office clerk cover letter, you should summarize the skills and qualifications listed on your resume and reference the requirements listed in the job description.

Before writing the body of your cover letter you should closely read the specific job posting you're applying to and work to tailor your cover letter to the requirements and work responsibilities listed in the ad.

For instance, if the role requires expert data entry skills , you might want to include your knowledge of platforms like Excel, Timberline, and Oracle, and any experience you have in organizing and filing records, entering pertinent information into computer systems, compiling statistical reports, and maintaining confidentiality when filing data.

The body of your office clerk cover letter is a great place to go into detail on specific office procedures you are familiar with, illustrate your administrative and clerical abilities , and explain your experience providing quality customer service, multitasking, managing a front office, receiving phone calls, and scheduling appointments.

Since clerks are generally entry-level employees who are tasked with assisting office managers, administrative assistants, and other staff members, job-seekers must be detail-oriented, organized, dedicated to a career in office administration, and have top-notch communication skills. The body paragraphs of your cover letter are a great area to call attention to these skills.

Here’s a great example of what the body of an administrative clerk cover letter might look like:

Throughout my professional career, I have worked in two different offices, including at a family medical practice and a seasonal summer camp for elementary-aged students. I have perfected my abilities to oversee complex calendars, schedule appointments, manage incoming and outgoing mail, receive and direct phone calls, assist clients, office managers , and staff members, file important records, perform office procedures, order office supplies, and more. In my most recent position as an administrative clerk with Baymore Family Medical Practice, I was also tasked with processing electronic billing, closely following HIPAA guidelines, and assisting the payroll specialist with processing timecards. In addition to having a proven track record of enhancing customer service ratings, successfully completing all administrative and clerical tasks, and efficiently working in a professional office, I hold an associate’s degree in business administration from Suffolk County Community College. Beyond my job-specific skills and education, I pride myself on my ability to multitask , build relationships with clients, and pay careful attention to detail.

Office Clerk Cover Letter Closing Lines

The closing lines of your office clerk cover letter should bring your letter full circle by wrapping up any loose ends, summarizing your skills and interest, and emphasizing your eagerness to interview for the position and continue in the hiring process.

The best, most effective cover letters end by asking for a phone or in-person interview and thanking the hiring manager for their time spent reviewing your cover letter, resume, and job application. Conveying your enthusiasm for the position will up your chances of getting a callback, landing a job interview, and getting hired.

The closing lines of an office clerk cover letter are also a great place to share a proposal you hope to implement if hired . Sharing a unique office management idea or new data entry proposal that’s too good to pass up can be a surefire way to pique a potential employer’s interest and land your dream office clerk job.

Lastly, whether you're applying for an entry-level administration role or writing a letter in hopes of getting a promotion, make sure you close your office clerk cover letter with an appropriate salutation and a professional signature that includes your contact information.

An excellent way of closing your administrative clerk cover letter is like this:

I am very excited at the opportunity of bringing my technical administrative skills and experience to New Horizons Elementary School. As an experienced office professional with high-level administrative skills, you can count on me to perform all duties with focus, integrity, and confidentiality, and help foster a warm and welcoming learning environment for all students and staff members. I welcome the chance to discuss this position and explain, in detail, what I can offer the school district. Thank you so much for your time and consideration. Kind regards, Edward Ford (917) 743-9087 [email protected]

Example of an Office Clerk Cover Letter

If you’re on the hunt for a rewarding career in office administration, landing a job as a clerk is a great way to gain experience and break into the industry.

Using a cover letter template when composing and submitting your job application could help you land a role as an office clerk and work your way up to higher-paying office management roles in the future.

Here’s a great example of a professional and properly formatted office clerk cover letter:

Gabriella Garcia Hiring Manager New Horizons Elementary School 45 Holiday Drive New York, NY 10077 Dear Ms. Garcia, I have been actively searching for an administrative role, and recently came across your job posting for an Office Clerk. I am writing to express my sincere interest in the position. I am highly motivated, trained in working in busy front offices, well equipped in handling high-volume phone lines, certified in basic data entry, and experienced in performing administrative and clerical tasks in professional settings. With a background in providing administrative support and helping businesses run efficiently, I am confident that I would be a great benefit to the school. Throughout my professional career, I have worked in two different offices, including at a family medical practice and a seasonal summer camp for elementary-aged students. I have perfected my abilities to oversee complex calendars, schedule appointments, manage incoming and outgoing mail, receive and direct phone calls, assist clients, office managers, and staff members, file important records, perform office procedures, order office supplies, and more. In my most recent position as an administrative clerk with Baymore Family Medical Practice, I was also tasked with processing electronic billing, closely following HIPAA guidelines, and assisting the payroll specialist with processing timecards. In addition to having a proven track record of enhancing customer service ratings, successfully completing all administrative and clerical tasks, and efficiently working in a professional office, I hold an associate’s degree in business administration from Suffolk County Community College. Beyond my job-specific skills and education, I pride myself on my ability to multitask, build relationships with clients, and pay careful attention to detail. I am very excited at the opportunity of bringing my technical administrative skills and experience to New Horizons Elementary School. As an experienced office professional with high-level administrative skills, you can count on me to perform all duties with focus, integrity, and confidentiality, and help foster a warm and welcoming learning environment for all students and staff members. I welcome the chance to discuss this position and explain, in detail, what I can offer the school district. Thank you so much for your time and consideration. Kind regards, Edward Ford (917) 743-9087 [email protected]

Final Thoughts

Your cover letter is your chance to get noticed and stand out among the stack of resumes sitting on a hiring manager’s desk. You only get one shot at making a positive and lasting first impression in your office clerk cover letter.

By using the tips and template provided in this article, you’ll be well on your way to crafting a perfect cover letter. Highlighting your professional skills, clerical and administrative knowledge, and relevant education while conveying your enthusiasm and passion is essential when writing an administrative clerk cover letter.

Putting your best foot forward and using your cover letter to emphasize your strengths and career goals will help you make a solid first impression and land the office administration career of your dreams.

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Office Clerk

How to Write an Office Manager Cover Letter

Updated March 25, 2022

An office manager is key to the success of a business – they ensure the office functions efficiently.

What Are the Roles and Responsibilities of an Office Manager?

The office manager role is multi-faceted , suitable for you if you can work well under pressure, as well as be unphased by taking on multiple tasks or roles.

You could be responsible for:

Administration of the office, from the stationery to the lights
Managing a team of administrative or support staff
Organizing events
Dealing with correspondence
Processing invoices
Resolving internal and external complaints
You may need to act as a first aider

An office manager may work alongside other teams such as finance , HR and marketing or, if the business is smaller, you may take on such duties.

Essentially, you may end up being responsible for all the back-office organization. Therefore, this role requires a wide variety of skills rather than, necessarily, specific qualifications.

What Is an Office Manager Cover Letter?

If you apply for an office manager role, the application is commonly made by submitting your resume and cover letter to the business’s hiring manager.

Depending on the business’s size, you should bear in mind that this may also be the business owner.

The cover letter is essentially your sales pitch . You will need to convince the hiring manager that they should meet you for an interview and, ultimately, hire you for the role.

It is important not to see the cover letter as a mere formality. You have one page , or around five paragraphs, to grab their attention. Do not waste them.

Hiring managers will be reading multiple letters and resumes, possibly even hundreds, and can spot a cut-and-paste job immediately.

It is easy to dash off any old note. It is also easy to do yourself a disservice this way, failing to demonstrate the important office manager skills of communication and correspondence .

As office manager, you will likely oversee relationships with suppliers, tradespeople, as well as employees. Therefore, you must be able to sell yourself and the business well and this needs to be demonstrated from the get-go, in your cover letter.

What Should a Great Office Manager Cover Letter Include?

To write one, you must first consider what a cover letter for an office manager role should include. It sells your skills and personality .

As your role will involve administrative and logistical tasks, your cover letter is your first chance to demonstrate these.

At the very least, the entire letter should be correctly addressed to the right person, be thoroughly checked for spelling and grammar and your addressing and sign off should be both correct and up-to-date.

There are no specific academic requirements or qualifications required for all office manager roles. However, check the job description carefully for any essential or desirable qualifications or knowledge this business is looking for.

You might find a degree is requested or perhaps a certain number of years’ experience as a managing assistant.

They may not be set in stone, being more desired rather than essential traits, so it can be worth applying regardless. But, where your qualification and knowledge do match the job description, highlight this.

You should carefully consider the business to which you apply and the skills it may require. These might be set out in the job description but there are also universal skills you should be aiming to demonstrate, at all levels of experience.

Depending on the level of the role you are applying for, different things should be emphasized:

Entry-Level Office Manager Roles

While some office manager roles require prior experience, others are suitable for those looking for the first step in their career.

These are more likely to be smaller businesses where there will be a chance to build your role alongside the business.

In these sorts of roles, you will likely need to turn your hand to a wide variety of tasks . Use your cover letter to demonstrate how you can manage a calendar, book meetings, deal with invoicing, understand Excel or other computer software, and that you have an excellent can-do attitude.

There will be some skills that are more important for certain business areas over others, so see if any are requested in the job advertisement or description.

If all your experience is related to school activities, entry-level office manager roles are still within your reach, provided you can effectively draw our your transferable skills .

For example:

During my time as sorority chair, I led monthly meetings and managed a team, including membership and fundraising leads. We raised a record $100k to provide food and clothes for children in our neighborhood. We campaigned on a variety of issues, taking forward those raised by the students, including commissioning and implementing an upgrade of the school registration app to work cross-platform.

You are likely (although not always) to be working with a small team who are older than you, so demonstrating that you can make decisions and follow through on them is a must.

Lastly, it is also crucial to demonstrate a willingness to learn by talking about skills you have developed to better yourself in your prior roles and activities.

Junior Office Manager Roles

After you have some experience, you might apply for roles where the office manager works alongside other professionals and has more specific areas of responsibility , or you may be looking to move to a bigger business.

Either way, you will want to demonstrate your experience and relevant qualifications, such as First Aid certificates or if you were the lead user of a particular software.

Likewise, if you led the implementation of certain changes or system installations, such as an open door policy , you should be highlighting this and the positive results .

At Pickle HQ I spent three years as Office Manager, during which time my improvements to the calendar and booking system, plus the implementation of a new client booking app and text message reminder service, ensured that cross-booked rooms reduced to 0 and missed client meetings reduced to 0.01% (from 0.20%). This, in turn, led to increased revenue of 15% YOY.

How to Write Your Office Manager Cover Letter

To help you understand how to write a cover letter for an office management position, here is a breakdown of each paragraph.

There are also office manager cover letter examples for you to draw inspiration from.

First Paragraph – Introduction

This is your first opportunity to demonstrate two things: attention to detail and ability to communicate , both essential for any office manager.

Address the cover letter personally to the hiring manager who will read it. It might be spelled out in the job advert or perhaps you will have to do some digging.

But it is worth spending time getting it right, as it shows you have done personalized research.

Go straight for their name – only add titles if the hiring manager described themself with one.

You then want to briefly introduce yourself , if necessary, and make it clear which role you are applying for. Then you can demonstrate some knowledge about the business, making it clear that this is a bespoke office manager cover letter.

Dear Anne Blue, I am pleased to apply for the role of office manager at ABC. I have spent the last five years working at ZY and have been hoping ABC would open a West Coast office, as I think my skills complement the outstanding work currently delivered by the New York team.

Second Paragraph

Your second paragraph should show why you are a good fit for the role and that you match the requirements .

Remember that you will also be attaching your resume so you only need to highlight the important parts from it, not regurgitate it completely.

You can also use this paragraph to demonstrate what you know about the business or the background of the company, to allow you to show specific relevant experience to them.

For example, if the role you are applying for involved supporting and lifting the sales team:

Over the past five years, I have led a team of seven staff, including junior support staff and a marketing manager, to support the sales team to deliver exceptional sales results. By making small changes, such as cleaning data, seeking and listening to customer feedback, revitalizing the sales reward scheme, and carrying out quantitative research on behalf of the sales team, revenue rose by 20%. The success of the team has been due to both my management skills – in which I take a person-centered approach to building a successful team who thrive – as well as my first-rate organizational skills in delivering ongoing sales support.

Third Paragraph

This is where you want to show any managerial qualifications and demonstrate your achievements .

If you have a strong range of achievements and skills, it can be appropriate to use a bullet point list and any appropriate acronyms.

Refer back to the job description and connect your past accomplishments with the requirements listed.

I majored in business management and have spent the past decade delivering outstanding results in ZY, winning Manager of the Year in 2019. I worked my way up to managing the admin and support functions, as well as undertaking advanced training to act as first aid officer.

Fourth Paragraph

Here is the time to sell what you can do for the company in question.

Bearing in mind your knowledge and skills, spend time researching what the business’ goals are for the next year and offer ways you can aid them.

Or seek out customer feedback and see if there is anything you could exploit as an opportunity.

Fig Ltd. desire to increase their pro-bono work. To do that, they will need an exceptional office manager who can both increase awareness of the good work already done but, more importantly, streamline systems and procedures to free-up fee-earner hours by reducing the time spent on admin. I have delivered on both of these tasks in my current role, as well as automating the production of routine correspondence, which led to increased time to spend on high-value work.

Fifth Paragraph

Finally, you will need a call to action , then your sign-off.

Keep the call to action simple and clear, avoiding clichés where possible.

The action is for the recruiter to consult your resume and, ideally, offer you an interview (here are some interview preparation tips ).

Final impressions are almost as important as first impressions. Leave the cover letter on a cheerful, upbeat, positive note and use a classic sign-off .

Tip: ‘Yours sincerely’ is used when the addressee’s name was used, ‘Yours faithfully’ is used otherwise.

I have enclosed a copy of my resume with further details of my academic background and employment history. I would welcome the opportunity to talk with you in person about the job position and I look forward to hearing from you in due course. Yours sincerely, Miranda Name

Provide evidence for your admin , organizational and communication skills and make sure the letter is addressed to the correct person with perfect spelling and grammar. Otherwise, you will undercut your skills.

Thoroughly consider the job description to ensure you address all of them in your letter.

Look forward to what you can do for the business in the future, as well as saying what you have already done.

Reference specific keywords and mirror phrasing used in the cover letter – the company may be using an automated applicant tracking system (ATS) , so doing so can help your cover letter pass through it.

Full Example Office Manager Cover Letter

Dear Anne Blue, I am pleased to apply for the role of office manager at ABC. I have spent the last five years working at ZY and have been hoping ABC would open a West Coast office, as I think my skills complement the outstanding work currently delivered by the New York team. I currently work as an office manager in a busy global manufacturing business, ZY. Over the past five years, I have led a team of seven staff, including junior support staff and a marketing manager, to support the sales team to deliver exceptional sales results. By making small changes, such as cleaning data, seeking and listening to customer feedback, revitalizing the sales reward scheme, and carrying out quantitative research on behalf of the sales team, revenue rose by 20%. The success of the team has been due to both my management skills – in which I take a person-centered approach to building a successful team that thrives – as well as my first-rate organizational skills in delivering ongoing sales support. I majored in business management and have spent the past decade delivering outstanding results in ZY, winning Manager of the Year in 2019. I worked my way up to managing the admin and support functions, as well as undertaking advanced training to act as first aid officer. Further highlights of my experience include: Streamlining administrative operations for a dynamic global senior management team, including scheduling, diary management and operational support. Staff recruitment, onboarding and training, including delivering relocation packages. Invoicing and general office administration, including compliance with state and federal safety regulations. Event planning, including organizing and hosting annual company internal awards ceremony and the organization QW Global Awards’ sponsorship. ABC desire to increase their global awareness and sales position with their new office and to do that, they will need an exceptional office manager to lead the work on the West Coast. I am confident my skills as office manager will increase awareness of the good work already done but, more importantly, open an efficient new office with streamlined systems and procedures to create a highly functioning sales team. In my current role, I have delivered both these tasks, as well as automating the production of routine correspondence and training, which led to a better functioning team and increased time spent delivering high-value work. I am confident my additional strengths will bring success to the new ABC office. The chance to offer more insight would be most welcome. I have enclosed a copy of my resume with further details of my academic background and employment history. I would welcome the opportunity to talk with you in person about the job position and I look forward to hearing from you in due course. Yours sincerely, Miranda Name

Final Thoughts

A high-quality, bespoke cover letter for an office manager role will make you stand out as an applicant. Recruiters can easily identify cut-and-paste jobs , which they disregard.

With only a few short paragraphs available, make your points succinctly and relevant to the job description . Leave the recruiter feeling positive about getting in touch with you to arrange the next steps.

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2. Salutation and introductory paragraph

4. Conclusion

5. Closing and sign off

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How to write a strong office manager cover letter

Make it clear you can deliver what the company wants and needs.

Highlight your skills and how they relate to the specific position.

Paint yourself as the ideal office manager.

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Final Thoughts

How to Write an Office Manager Cover Letter

What Are the Roles and Responsibilities of an Office Manager?

What Is an Office Manager Cover Letter?

What Should a Great Office Manager Cover Letter Include?

Entry-Level Office Manager Roles

Junior Office Manager Roles

How to Write Your Office Manager Cover Letter

First Paragraph – Introduction

Second Paragraph

Third Paragraph

Fourth Paragraph

Fifth Paragraph

Full Example Office Manager Cover Letter

Final Thoughts

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