Here’s How to Write a Great Thank You Letter
There’s an art to writing a thank-you letter. It goes beyond saying, “Thanks for _____. I really appreciate it.” We’ll show you some thank-you letter examples and templates that will help you express your gratitude in style.
We’ve all seen the movie and television trope where one character realizes that another has helped them and has a profound realization. The helped person usually says, with feeling, “Thank you. I don’t say it often enough.” But you don’t have to wait for that wind-beneath-my-wings moment to show your appreciation for someone. In fact, you don’t need an epiphany at all, just some common courtesy and the desire to make a good impression.
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Thank-you letters aren’t just for that all-important job interview follow-up. Although it’s essential to send a thank-you after an interview , there are plenty of other reasons to send thanks. You might consider thanking people who’ve helped you with a job search, for instance, or someone you met at an event who hooked you up with networking leads. Why not formally thank a colleague who filled in for you while you were on vacation, or your supervisor, who went out of her way to help you get time off on short notice? And don’t forget to send a thank-you note to Grandma. She worked hard on that crocheted blanket! And she probably remembers a time when thank-you cards were required etiquette for such gifts.
Thank you letter types and templates
You don’t need an excuse to send a thank-you letter—just a reason to be grateful. Here are a few different situations where sending a thank-you is good form, along with some templates to help you write the perfect expression of appreciation.
Job interview thank you letter
You did it! You wrapped up an awesome interview for a job you’re eager to land. Now that you’ve made a first impression, it’s time to send a thank-you note so that you’ll make a lasting one.
Don’t forget to use your thank-you letter as an opportunity to highlight why you’re the best candidate. Just keep it subtle. Remember, your goal is to express gratitude, not make a full-on sales pitch.
Here’s a tip: Consider the company culture when you decide on the format for your thank-you letter. A structured, formal office like a law firm would be most impressed by a handwritten thank-you note. A Silicon Valley tech startup might see you as a trendsetter if you sent a quick thank-you video as an email attachment. For most situations, an email to the interviewer is a foolproof option, especially if you know the company plans to make a quick hiring decision.
Your thank-you doesn’t need to be formal. In fact, it should be sincere and personable. The goal is to thank the interviewer for his time and reiterate your interest in the position. We covered it in detail in our article How to Write a Thank-You Email After an Interview, According to Experts .
Dear [Interviewer’s Name],
[Opening line thanking them.] [Personalized detail about how you enjoyed meeting them, the hiring manager, and/or the team.] [Sentence that adds value to the discussions you had, and shows your passion for the company and position.]
[Sentence about how excited you are to hear from them, which also sets you up to send a follow-up email later.] [Closing sentence that thanks them again, and offers to provide further information.]
Dear Ms. Kingston,
Thank you for taking the time to meet with me yesterday to chat about the content marketing manager position at Really Big Corporation. It was a pleasure connecting with you and hearing how energized you are about the company’s content marketing and growth goals. Because of my background in influencer marketing, I was particularly interested in your innovative ideas for influencer outreach—they sparked some ideas of my own and left me with the sense that we’d make an excellent collaborative team.
You mentioned that you’ll be taking some time to make a hiring decision, so I’ll do my best to wait patiently despite how excited I am to be considered. Meanwhile, let me know if there’s any further info I can provide. Thanks again for choosing me.
All the best,
Saying thank you to a colleague
Is formally thanking a colleague who goes above and beyond required by office decorum? Not really. And yet, it’s a professional gesture that won’t go unnoticed. If you’ve ever felt unappreciated after helping a coworker succeed, especially if you were the unsung hero, then you already understand why a thank-you note for a colleague is a powerful tool for cementing working relationships.
Thank you for [specific statement about what you’re thanking the recipient for]. [Sentence about why the person’s contribution deserves your gratitude.] [Sentence explaining the positive effect the recipient’s contribution had.]
[Optional: reiterate your thanks or offer a compliment or other friendly comment.]
Thank you for helping me put the final touches on the launch announcement video. You gave up some of your weekend to make it happen, and I just want you to know how much I appreciate your creative talents and energy. Your contributions made a difference, and we not only hit our deadline but created something awesome.
Thanks again. We crushed it!
Thanking friends and family
Sometimes, we forget to thank the people closest to us for the things they do or give to us. When a heartfelt face-to-face thank-you isn’t possible, a brief letter, card, or email is an excellent way to show that your friends’ and family members’ contributions haven’t gone unnoticed.
Thank you for [specific statement about what you’re thanking the recipient for]. [Sentence or two about why the recipient’s contribution was meaningful to you.] [Optional: A sentence praising the recipient for their kindness, generosity, etc.]
[Optional: Any personal closing statement.]
Thank you for your help with the family reunion—you’re my hero! The time you put into booking the hall and sending out invitations to family members, not to mention organizing the potluck, took much of the strain off me this year. I learned that, when I have someone to help me, the Nolan family reunion is not only manageable but fun. If you hadn’t jumped in to save the day, I might have ended up canceling it altogether and missing the chance to reconnect with everyone.
I’d love to take you out for coffee next time you’re in town as a small token of gratitude for all you’ve done. Give me a call!
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Best Thank-You Letter Examples and Templates
Alison Doyle is one of the nation’s foremost career experts.
Tips for Writing a Thank-You Letter
How to use examples and templates, interview thank-you letter template.
- Interview Thank-You Letter Example
General Thank-You Note Template
- More Thank-You Samples
Sending a thank-you note after an interview, networking event, an informational interview, or any other event related to your job search, is a great way to show your professionalism. It is also a way to maintain contact with people you meet during your job search after you get hired.
Thank-you notes aren't just for job searching. Sending a written note, email message, or LinkedIn message to people who have helped you on the job or have done something that will enhance your career is a good way to cement relationships as well as to show your appreciation.
Alison Czinkota / The Balance
Send one. You should send a thank-you letter whenever someone helps you with your job search. You should send a thank-you for a job interview, an internship, an informational interview, and any other situation where you received career assistance.
If someone did something nice or helpful at work, send them a thank-you email message or note.
Consider the format. Some people send handwritten thank-you notes, and others send typed letters. Some formal organizations (like law and accounting firms) might prefer a traditional handwritten note.
A handwritten note also allows you to give a personal touch to your message. However, most companies are fine with a typed letter. Think about the company culture when deciding the format of your letter.
Send as soon as possible. You want to send your letter as soon as possible. This is especially important for an interview thank-you letter; you want to remind the interviewer that you are a strong candidate before he or she makes a decision. For this reason, you might choose to send a thank-you email instead of a note or typed letter.
You can also send an email and then follow up with a note.
Be concise. Keep the letter short—no longer than a page. You want to say thank you sincerely but briefly.
Sell yourself. If this is a thank-you letter for an interview, use the letter as a chance to remind the employer why you are an ideal candidate. Remind them of something you discussed in the interview, or provide some new information that you forgot to mention. This is your last chance to make a strong impression.
Proofread. Be sure to thoroughly edit your letter. It's important that all your communications look professional and polished.
Thank-you letter samples are a useful way to guide your own writing. A sample can help you decide what kind of content you should include as well as how to format your letter.
Thank-you letter templates can also be very useful. They help you with the layout of your letter, such as how to organize the different sections of your message.
While letter samples and templates are great starting points for your own message, you should always edit a message to fit your situation. A personalized letter or email will make the best impression.
There are guidelines you should follow for writing your letters, including standard length, margins, font, and format. Sending a properly formatted, grammatically correct letter or email message will leave the reader with the best impression.
This is an interview thank-you letter sample. Download the letter template (compatible with Google Docs or Word Online) or read the example below.
Interview Thank-You Letter Example (Text Version)
Joseph Q. Applicant 123 Main Street Anytown, CA 12345 555-212-1234 firstname.lastname@example.org
May 21, 2020
Jane Smith Director, Human Resources Acme Office Supplies 123 Business Rd. Business City, NY 54321
Dear Ms. Smith:
Thank you so much for interviewing me for the open sales position. I appreciate the time you spent explaining the hiring process and how your training program works. You’re clearly very knowledgeable about sales and marketing.
I enjoy working in sales and believe I would be an excellent fit for the position. I love a challenge, and your innovative training program intrigues me.
As we discussed during the interview, my sales numbers at my current job increased by 50 percent over the past three years, and I was at the top of our sales force last year. I’m confident that combining my current experience with your training program will allow me to reach the top of your sales force as well.
Thank you again for taking the time to talk to me about the position. I believe I can benefit your company and look forward to meeting again soon. In the meantime, please let me know if you need any additional information.
Signature (for a hard copy letter)
Joseph Q. Applicant
Contact Information: If you are sending a printed letter or note, list your contact information above the salutation. If you are sending an email thank-you message, list your contact information below your signature.
Salutation: Dear Mr./Ms. Last Name:
First Paragraph: Your first sentence should state that you are reaching out to thank the recipient for what they have provided you. In this first paragraph, you might include another sentence reiterating your thanks. For example, you can acknowledge that you know they are a busy person, and you are especially grateful that they took the time to help you. While your tone should come across as expressive and warm, avoid going overboard with effusive praises and never-ending thank you's. Ultimately, you want to be sure your communication is genuine.
Second Paragraph: In your second paragraph, you can explain why you are so grateful and how, specifically, their support has impacted you, or how you anticipate it impacting you in the future.
Be specific so that the reader knows this is a personal letter, rather than a generic one you've sent to multiple contacts.
Third (optional) Paragraph: Use your optional third paragraph as a way to maintain your relationship with this person going forward. If you feel like you have something to offer them in return, you could mention it in this paragraph. Alternately, you could suggest that you'd love to treat them to a coffee or simply that you would like to stay in touch. Ultimately, you should tailor what you say based on your relationship with the person, but the goal of this paragraph is to keep the door open to future communication.
Finally, in your closing paragraph, reiterate your gratitude with a simple, short final sentence.
Your Typed Name
More Thank-You Letter and Note Examples and Templates
Job Interview Thank-You Letter Example Thank-you letter to send after an interview. This letter reiterates your interest in the job and reminds the interviewer why you are qualified for the position.
Interview Thank-You Letter Example Use this note to thank the interviewer and to mention that you are available to provide more information on your candidacy.
Job Interview Thank-You Letter Template Thank-you letter template to send after a job interview. Edit this template to include your personal information.
Email Thank-You Message Example Email thank-you message to send directly after a job interview.
Entry-Level Job Thank-You Letter Example If you're a college student or recent graduate just starting a career, use this example to write a thank-you letter for an entry-level job.
Employee Appreciation and Thank-You Letter Examples Sample letters to say thank you for a job well done or thanks for the help at work, and letters to show your appreciation to a co-worker or manager.
General Thank-You Letter Example Here is a general thank-you letter you can send (via email or mail) to the people who have helped you with your job search.
Sample Thank-You Letter Requesting a Second Interview This sample thank-you letter requests a second interview and reiterates your interest in the position.
Thank-You Letter Example for an Informational Interview Sample thank-you letter to send after an informational interview
Thank-You Letter for an Introduction Sample thank-you letter for someone who has introduced you to a prospective employer or a career mentor.
Thank-You Note Example for an Internship Interview Thank-you note to send after an internship interview.
Sample Thank-You Letter for an Internship Saying thank you for an internship is a good way to show you appreciate the opportunity and to continue your relationship with the organization.
Sample Thank-You Letter for a Summer Job Take the time to thank your employer for the summer job you held. In addition to showing your appreciation, it can help you line up a job for next time.
Sample Thank-You Letter for a Job Offer Sample thank-you letter accepting a job offer.
Sample Thank-You Note for a Team Member Use these thank-you letter examples to let a team member know how much you appreciate their hard work.
Sample Letter Thanking a Prospective Co-Worker Sample letter to thank a prospective co-worker who spent time meeting with you during the interview.
Letter of Appreciation Sample Sample appreciation letter to send to a contact who assisted with your job search.
Networking Thank-You Letter Example Here is a sample letter you can send (via email or mail) to networking contacts who help you with your job search.
Job Offer Rejection Letter Examples Sample thank-you letter that thanks the employer for the job offer but politely declines the position.
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70+ Thank You Email Subject Lines (Examples, Ideas)
Mar 4, 2021 - By Hugh Beaulac
There are so many reasons to show your appreciation and send a thank-you email.
So checking in email subject line ideas is a great way to get ready for any occasion in advance.
Since most people prefer email communication over any other form of communication, all of us write and receive emails daily. No matter what is the purpose of your email, you have to show appreciation to your recipient from time to time as it’s a part of email etiquette .
We send thank you emails after job interviews, receive valuable feedback, communication with a hiring manager, get donations, help, introduction to a new partner, or receive birthday wishes.
In short, there are so many reasons to send this type of email in your email marketing campaign .
However, it can be difficult to make up a thank you note subject line that helps to draw the attention of your recipient, and encourage people to open, read and reply to your email. Only the best-thanking mail subject titles cut through the noise.
In this post, we will share various creative ideas for thank you email subject lines so that every person can draw inspiration for the next ‘thank you’ email. Let’s dive in!
Thank you Email Subject Lines: Examples and Ideas
A quick heads up, to upgrade your ‘thank you’ emails you should definitely write personal emails. Therefore, it’s crucial to have email marketing tool that has personalization feature.
See how easy it is within Sender platform:
No matter what is the purpose of your thank you email, whether you want to show appreciation to your boss, partner, client, or customer, here you can check out the list of subject lines for thank you emails for any occasion :
- Glad to see you on our [event name]
- Thanks for your being with us yesterday
- We did it! Thanks for being a part of [Event name]
- Hope you liked our webinar – Thanks for being with us!
- Here’s the copy of presentation information-Enjoy!
- Review [brand name] presentation you watched yesterday!
How to Win at Event Marketing (Step-by-step)
- Thanks for replying to my mail
- “I like a teacher who gives you something to take home to think about besides homework.” – THANKS a million!
Subject line for thank you email after job interview to candidate.
For Job Recruiters, Candidates
After informational interview:
- Thanks for applying for a [job name] position
- [Interviewer’s Name], thank you for the [job title] interview
- Appreciate your time and advice, [Interviewer’s Name]
- After law firm interview:
- [Law firm name] – Thanks for the great interview!
After internship interview:
- The internship position at [company name] – Thanks for considering me
After phone interview:
- Thanks for the phone interview yesterday
After multiple interviews:
- Thanks for the second interview!
- Thanks for the requested information – Waiting for the job interview!
To recruiter after meeting:
- I enjoyed learning more about [Company Name]
After final interview:
- [Interviewer’s Name], thank you for making it happen!
Job offer acceptance:
- Job Offer Acceptance–Welcome to the Team!
- Thanks for being a great candidate for [job title]
After career fair:
- We hope you found our fair handy!
- Congratulations on a promotion–you deserve it!
- Happy to be a part of our team
Thank You Email Subject Lines for Meetings, Partnerships, Networking
Here you will find more than 30 thank you email subject lines, which you can use for meetings, partnerships and networking.
Thank you email message subject lines for meetings
- That was a cool meeting on [date]!
- [Meeting name] – Your participation is much appreciated
- It was great meeting you today!
- Let’s make the most out of this meeting!
- Thanks for the [idea/opinion] you shared
- It’s been great seeing you!
After sales meeting:
- [Name], thanks for that meeting
Thank You Subject Lines for Partnership, Networking
- Your recommendation means a lot to me, [partner’s name]
- Appreciate our collaboration, [partner’s name]
- Thanks for being a part of my professional network
- Glad to see you among my partners, [name]
- You’ve put much effort into your business-Love it!
- Glad to be useful and thanks for being a great partner!
After meeting with client:
- It was a pleasure having lunch with you!
Thank you for your time subject line:
- I really appreciate your time, [partner’s name]
- Wow! Thanks for the referral!
- You earned $15 for your referral
Thank You Email Subject Lines for Business
Here you will find more than 20 thank you email subject lines for B2B, B2C business and e-commerce.
Thank you for your feedback
- [Brand name] values your feedback!
- We Want To Say Thanks for Your Feedback
- We asked, you responded, and we listened – THANK YOU!
- Appreciate your time!
- I’ve received your update–Thanks a ton!
Thank you for your order
- Thanks for your order!
- Thanks for the purchase–it’s on the way to you
- Our thanks: $12 faves & deals on top sale picks
Thank you for your donation
- Your contribution matters! Thanks for the donation
- We received your payment-thank you!
Thank you for subscribing after signing up
- Thanks for subscribing! Now what?
- Glad to see you on our mailing list!
- A thank you: we’re giving you 50% off our favorite gift ideas
- THANK YOU (We’re Shouting). Bonus Coupon Inside!
Thank you to customer
- It is an honor having you as a customer, [name]
- Welcome aboard – now you’re registered
- Thanks for visiting! Come again for 15% off
- Welcome and Thanks for Being with Us!
Other thank you email subject lines for business
- I am thankful for your timely response
- Thanks for keeping me posted, [name]
- Got your update – just want to thank for letting me know
Other Thank You Email Subject Lines
- Thanks for being the best leader!
- [Boss name], you motivate me!
- [name] — Thank You for the Reference
For baby shower at work:
- Thank the whole team so much for making my baby shower so special
- Your help means the world to me! THANK U!
- Your mentoring motivates me – much valued!
- Appreciation for the Scholarship Offer
To investment banking:
- You’re so special–wish your investment bring you growth!
- Thank you for providing me with amazing training
Also read: 10 B2B Email Marketing Examples
Tips on Creating Eye-catching Thank You Email Subject Lines
A well-written thank-you email helps to improve relationships with the recipient, increase brand awareness, and even track leads . Obviously, having a great email subject line is important, but knowing how to create an eye-catching email matters, too.
Here’s a good example of a thank-you note from Clinique.
Subject line: From us to you: Thank you!
What worked well?
- Show appreciation in the email subject line.
- Include a brand logo in the picture.
- Identify the reason for being grateful.
- Add contact information.
So, wouldn’t it be great if you could create a similar thank-you email that stands out from the crowd? To create an amazing thank you email, take into account the following tips.
Segment your email list
From time to time, you have to send bulk emails to recipients. Although personalization matters, you can segment your email list to create the right thank you email marketing campaigns for the same audiences.
As specified in Webopedia, targeted email marketing is a modern technique that
identifies a specific audience for a persona lized email campaign and helps you create the right message for a group of people.
Use powerful words
With the right words in your subject line and email, you can encourage readers to open it, learn more about your company, and increase clicks . It’s psychologically proven that powerful words can improve your email marketing effectiveness.
Include emojis that show appreciation and evoke positive emotions
Most people are visual learners with a short attention span, so using simple visual elements like emojis help to evoke emotions and create a bond with recipients.
Here are the most popular emojis for thank-you email subject lines: 😇 – face with halo 🤗 – hugging face 👏 – clapping hands 🙌 – raising hands 🙏 – folded hands (for donation and non-profit organizations) 🤝 – handshake (for partnership emails))
Test several subject lines
You never know what can work best for your audience. Thus, A/B testing is a good option when it comes to writing great subject lines. What is more, it’s a good idea to create a separate thank you follow up email subject line when sending additional emails after no-reply.
Be creative in showing appreciation for recipients
Having a well-written thank you email subject line is great, but you can also show your appreciation in an email signature as it can leave the reader with positive emotions.
Your Turn with a Thank You Email Subject Line
The email subject line is the first thing your email subscribers see when they receive an email from you. It doesn’t take much time for people to scan it and make a decision whether they want to open your email or not.
When it comes to writing thank-you letters, it’s highly important to hook your reader’s attention with the right thank you email subject line. Thus, it’s your turn to analyze your audience, make up several subject line ideas, and test what works best for your audience.
If you are someone who wants to take it for a spin before shifting over from your existing email tool or want to start with zero financial commitment, Sender’s the FREE Forever plan can help you do just that. Send up to 15,000 emails a month to up to 2,500 contacts absolutely free of cost!
Hugh Beaulac is a content strategist behind MC2Bid4Papers blog who has 7 years of digital marketing experience. Hugh also helps small businesses promote their products and services on social media and contributes to marketing blogs to share his tips and tricks.
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Thank-You Messages: What to Write in a Thank-You Card
You know that wonderful, warm-fuzzy feeling that comes over you when someone goes out of his or her way to spoil you, feed you, treat you, welcome you, bless you, support you or help you out? Of course you do. The feeling is gratitude, and it feels even better when you express it!
A handwritten card or note of thanks is one of the most heartfelt and meaningful ways to express gratitude. Maybe you can’t repay your recipient for the nice thing he or she has done, but you can reflect the thoughtfulness with the time and care you put into writing and sending a warm, gracious thank-you card or note.
If you need a little help getting beyond, “Thanks so much…,” you’re in the right place. Our “What to Write in a Thank-You Card” guide is full of thank-you-writing inspiration and message ideas from Hallmark writers. Whether you read the whole guide or skip to your specific thank-you situation, we hope it adds to the feel-good factor of putting your thanks in writing.
Inspired? Create and share by tagging @Hallmark .
Thank You Messages: What to Write in a Thank-You Card
- Simple Thanks
- For Hospitality
- Professional Relationships
- Warm Closings
- What to Write in a Thank You Card VIDEO
If you’ve chosen a card with a printed sentiment (more than just “Thank You”), then you don’t have to add very much. Briefly mention the specific gift or kindness you’re thanking the recipient for. Then add a warm thought like one of these…
- “You’re the best.”
- “I’m humbled and grateful.”
- “You knocked me off my feet!”
- “My heart is still smiling.”
- “Your thoughtfulness is a gift I will always treasure.”
- “Sometimes the simplest things mean the most.”
- “The banana bread was fabulous. You made my day.”
- “I’m touched beyond words.”
- “All I can say is wow! (Except, of course, I’m grateful.)”
- “My heart just keeps thanking you and thanking you.”
- “You’re a blessing to me.”
- “Thank you for being my angel.”
Writing tip: Sign and send your thank-you card while the gift or event is still fresh in your mind. Within three days is ideal, but in most situations a “thanks” will be appreciated no matter how late it arrives.
For a Gift
Birthday, holiday and just because.
Here are some questions you could try to answer when writing a thank-you for a birthday , holiday or just-because gift: What was the gift? What do you like about it? Why was it a good choice for you? What do you plan to do with it? How did you feel when you opened it? How did it make you feel about the giver? Below are some message examples that answer one or several of those questions.
- “Thank you for the bling hanger for my marathon medals. You know me so well!”
- “I love the milk-glass vase. I’ll think of you every time I see it on my table.”
- “Thank you for the fun and funky purse. I don’t know where you find such unique things!”
- “The table runner you sent for my birthday is perfect! I can tell you spent a lot of time picking it out, and it makes me smile to think about how thoughtful you are.”
- “I was so thrilled when I opened the new hiking boots. You knew exactly what I wanted.”
- “Thank you so much for the new alarm clock. I’d been needing one, and the one you chose is perfect to use with my phone!”
- “Bless your big and generous heart!”
Writing tip: Here are a few words to describe gifts: fabulous, perfect, touching, beautiful, unique, appreciated, awesome and much-needed. Some words to describe gift givers: generous, thoughtful, creative, sweet, considerate and caring.
Graduation, wedding, baby and other life events
The challenging thing about these life-event thank-you notes is that you likely have several of them to write. It’s fine to develop a general formula for what you’ll write, but anytime the task starts to become burdensome, put down your pen and come back to it later. You want to sound appreciative and enthusiastic, and you’re more likely to come across that way if you write five thank-you cards a day over 10 days, rather than 50 all at once.
- “Wow! We are so touched by your generous wedding gift. The place settings will be used and enjoyed often—and we’ll think of you every time.”
- “Thank you for adding to the joy of our wedding with your warm wishes and thoughtful gift. We love the candlesticks and how they look on our hall table.”
- “Thank you for the adorable fire engine sleeper and bib for Ben. You put a smile in our hearts. Can’t wait to send you a picture of him wearing it!”
- “From the bottom of my heart, thank you for organizing the group gift of the car seat and stroller for my baby shower. You shouldn’t have. (But it’s so nice you did!)”
- “Thank you for the e-reader! I’m already using it and loving it. I really appreciate you thinking of me on my graduation.”
- “I so appreciate your thoughtful graduation gift to me. The watch is beautiful, and it almost makes me look like a real grown-up when I wear it 😉 Thank you so much. You’re the best!”
Writing tip: You get a little more time to write thank-you cards for graduation , wedding , shower and baby gifts. It’s still best to write and send a card as soon as possible, but for a wedding gift, you have up to three months to send it. And if you have a new baby, people will understand if it takes that long or longer.
Money and gift cards
You’re not hard to buy for—you’re easy to love because you write such a nice thank-you when someone gives you money or a gift card! Here are some ways to make a giver feel great about choosing that option for you.
- “Thank you for the generous gift card to REI! It will be such a big help in getting ready for my big camping trip. It’s much appreciated.”
- “Thank you for the birthday $5! You’d be surprised at how happy this little tradition of ours always makes me. Burger and fries, here I come!”
- “I just used the birthday money you sent toward a new power sander. I’m really excited to start using it. Thanks so much for making it happen!”
- “Just wanted to say a big THANK YOU for the coffee shop gift card. Do you know me or what?”
- “Thank you for your thoughtful and generous gift. I haven’t decided how I’ll use it yet, but I wanted you to know how happy and grateful I am.”
Writing tip: There’s no hard-and-fast rule on whether to mention the specific amount of money you were given in your thank-you message. If it feels tacky or wrong to you, then skip it. But if you feel like it highlights or helps identify the gift, it’s perfectly fine to include.
House or pet sitting, yard work or housework, help during a busy or difficult time, above-and-beyond assistance with a project at work… anytime someone steps in and makes your life a little easier, call it out with a thank-you note.
More general examples
- “This has been a challenging time, and I appreciate you so much.”
- “You have no idea how much your help has meant.”
- “For all the little and big ways you’ve pitched in…thanks!”
- “There was nothing random about your acts of kindness. Thank you for all you have done.”
- “I can never thank you enough. But this is a start.”
- “You always know how to make life brighter for everyone you know.”
- “I can’t possibly repay you.”
- “You are always so helpful.”
- “You make the world a nicer place.”
- “You went above and beyond, and I am touched and grateful.”
- “You took common courtesy to an uncommon level. We’re so grateful for your help.”
More specific examples
- “Thank you for taking care of the lawn while Kevin was in the hospital. I don’t know what I would’ve done without you.”
- “For my burden-bearing, laughter-sharing, forever-caring friend…a very happy, hug-filled, heartfelt thanks.”
- “The best way to thank you for your work on my project is to keep you informed of the outcome—and I promise to do that. Meanwhile, you have played such an important part and your help won’t be forgotten.”
- “It’s harder and harder these days to get the number of volunteers we need—but you made time in your busy schedule to step up. That means even more as every year gets busier.”
- “I’m using you as an example to my kids of someone unselfish, giving and ready with a can-do spirit. I hope they turn out just like you.”
- “Thank you for the wonderful meals you brought and arranged during Emily’s bed rest. Our hearts have been deeply touched by your kindness.”
Writing tip: If writing a thank-you takes you back to high school and turns your writing awkwardly stiff or formal, then relax and try to write like you speak. If you’re a person who would say, “Thanks so much for watching our dog!” then say, “Thanks so much for watching our dog!” Just exactly like that.
When someone opens his or her home to you for a meal, a party or an overnight stay, that definitely calls for a written thank-you.
- “A big thank-you to you both for letting me crash at your place (again) during the conference. You always make me feel just like family.”
- “Thanks for the great time…and the great memories.”
- “Thank you so much for hosting my shower. I felt like a total VIP.”
- “My heartfelt thanks to you for opening your home to me during my visit. I loved every minute of my stay.”
- “What a great party! You really know how to make good times happen. Thank you for letting me be part of it.”
- “Thank you for a lovely evening filled with laughter and good conversation. I’m still smiling.”
- “Thank you for the unforgettable meal. You’re incredible.”
- “Your home is so warm, welcoming and delightful. I felt so pampered.”
- “I didn’t want to leave. Don’t let that scare you—I promise not to show up all packed and ready to move in. It’s tempting, though.”
- “You spoiled me rotten! The delicious food. The comfy bed. The company. The fun. Thanks for everything!”
- “I felt like Goldilocks. Everything was JUST RIGHT.”
Writing tip: Thank-you advice from a longtime Hallmark writer: “I think about what has touched me in the notes I’ve received from people. I try to just let my heart speak and not worry that I’m being ‘gushy’ or ‘over the top.’ When you’re sincere, I don’t think you can be.”
It’s good business to send a handwritten thank-you note for the courtesy of an interview, for referrals or opportunities, for above-and-beyond work done for you, for mentoring and many other professional situations. After an interview, a gracious thank-you card can distinguish one candidate from another. More generally, it makes the sender memorable, leaving a positive impression and paving the way for a lasting business relationship.
- “Thank you so much for inviting me to interview for your open account specialist position. I truly appreciate the time you took to talk with me about this opportunity and the company. I enjoyed learning more about your work group and how I might fit into that team. Please don’t hesitate to contact me with any follow-up questions you might have. I hope to talk with you again soon.”
- “Thank you for your invaluable mentoring these past three months. I’ve had fun getting to know you better, and I’ve learned so much from talking with you and seeing how you work. You are amazing at what you do! I’m grateful to have had the chance to work with you so closely.”
- “I can’t thank you enough for advising me to send my résumé to your colleague Dana Evans. I now have an interview scheduled with her next week to discuss some freelance work, and I’m really excited about the assignment she’s describing. It was very kind of you to refer me to her. I hope I can find a way to return the favor soon!”
Writing tip: In business communication, it’s all about relationships—establishing them, keeping them strong and making them work for you. Sending a written thank-you is a standout way to do all those things!
A warm closing is like the bow on top of your thank-you message. Choose one of ours or create your own.
- Lots of love,
- Love always,
- Much love to you,
- Love and thanks,
- Warmest thanks,
- Beyond grateful,
- Feeling spoiled,
- With gratitude,
- God bless you,
- God bless you now and always,
Want to go the extra mile? Add a little token of your appreciation to the note with a thank you gift .
What to Write in a Thank-You Card VIDEO
Find out the simple formula for crafting your own thank you messages and get some real life examples from Hallmark Senior Writer Cat Hollyer in this short video.
- Greeting Card Messages and Ideas
- What to write video guide
- Additional contributions from Ellen Brenneman, Bev Carlson, Suzanne Heins, Cat Hollyer, Dan Taylor and Molly Wigand.
Keely Chace is a Hallmark Master Writer who loves reading, running and spending time with her husband and daughters. She shares writing tips in her "What to Write" series on Hallmark & Community.
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A Template for the Perfect Thank You Email After an Interview (Plus Samples!)
Hot jobs on the muse.
You just walked out of a job interview. You gave great answers to all the interview questions and really hit it off with the hiring manager. You nailed it!
That’s great—but you’re not done yet. In fact, fair or not, most hiring managers pay very close attention to whether you write a thank you email after the interview.
Our advice? Follow up as soon as humanly possible by writing a terrific interview thank you note. This template makes it super easy.
Read More: 40 Templates to Help You Handle Your Toughest Work Emails
Interview thank you email template
Hi [Interviewer Name],
Thank you so much for meeting with me today. It was such a pleasure to learn more about the team and position, and I’m very excited about the opportunity to join [Company Name] and help [bring in new clients/develop world-class content/anything else awesome you would be doing] with your team.
I look forward to hearing from you about the next steps in the hiring process, and please don’t hesitate to contact me if I can provide additional information.
Sample interview thank you emails
So what does this template look like in practice? Here are a couple example thank you notes you can use to build your own perfect email.
A short and sweet sample thank you email you could send after an interview
This one’s concise and to the point, perfect if you’re looking for a quick follow up after a phone or early-round interview and want to use the template more or less to a T.
Thank you so much for chatting with me today. It was such a pleasure to learn more about the marketing manager role, and I’m very excited about the opportunity to join News Crew and help your team reach a new audience with your amazing content.
I look forward to hearing from you about next steps, but please don’t hesitate to contact me if I can provide any additional information.
All the best,
A sample interview thank you email that gets a little more specific
Our template is just a starting point. You can always get more specific with your thank you note. Show you were paying attention in the interview and reiterate what a great fit you’d be for the job with an email that looks more like this:
Hi Ms. Bernard,
I just wanted to thank you for inviting me to your office today. It was great to hear about 4Apps’ goals for streamlining your software and placing an emphasis on quality UX design, as well as how you see the engineering department playing a role in these initiatives.
4Apps seems like a wonderful place to work—and not just because you mentioned some great summer outings! I really admire the mission that drives your business, and look forward to the opportunity to help your team implement some of the ideas I mentioned around redesigning the homepage.
Please let me know if there’s anything else you need from me to move the process forward.
Have a great rest of your week,
A sample interview thank you note that goes above and beyond
While the template above is all you need, if you really want to blow a hiring manager out of the water, add in another few lines before “I look forward to...” with some ideas you have on how you could add value. Think: a quick mock-up of something you discussed in the interview if you’re in a creative role, taglines if you’re in branding, or some slides or possible partners if you’re in business development or sales.
Thank you so much for meeting with me today. I really enjoyed learning more about your career trajectory at CarRuns (and hearing what it was like to join as the fifth employee—so impressive!) and where you see the company going in the next couple years.
To follow up on our conversation about churned clients, I’ve attached a short deck I mocked up on my initial ideas for increasing renewals. Happy to discuss further if you see it being a helpful resource.
I can tell CarRuns is a special place to work, and I would be thrilled to join such an innovative, hardworking, and passionate team of individuals. Please let me know if there’s anything else I can provide to make your hiring decision easier.
Another way to go the extra mile—especially if your interviewer is more traditional or you have a feeling they’d appreciate a handwritten note—is to drop a card in snail mail as well. To connect the two, you can simply add a line to your email like:
P.S. Just because I’m an appreciator of handwritten thank you notes myself, you should be receiving a letter in the mail/I dropped a letter off at the front desk as well!
(And yes, even if you send a snail mail note, you’ll still want to send the email thank you to cover your bases—just in case your interviewer doesn’t get the letter right away.)
How to send an additional follow-up email after an interview ( after your thank you note)
In a perfect world, we’d always hear back quickly after an interview—maybe even faster than the timeline they gave you during the conversation. But, of course, that’s not always the case. Here’s some advice on how to send a follow-up email after your thank you note:
- 4 Ways to Frame Your Follow-Up After an Interview
- Why You Should Follow Up If You Don’t Hear Back
- How Long You Should Wait to Follow Up (at Every Stage in Your Job Search)
- How Long It Usually Takes to Receive a Job Offer
Your thank you note sets the tone after your interview. So whatever you do: Don’t skip it . Use the template above to remind the hiring manager what a great applicant you are, and to show how much you care.
Guidelines for Writing Great Thank-You Letters
- Letters & Emails
- Skills & Keywords
- Salary & Benefits
- Job Listings
- Job Interviews
- Cover Letters
- Career Advice
- Work-From-Home Jobs
It's always a good idea to take the time to say thank you to everyone who has helped you job hunt. Whether it's a formal letter or a quick email thank-you message, your appreciation will be welcomed by the recipient. Whether you're writing a thank-you letter to an interviewer, to someone who wrote you a letter of recommendation, or to a connection who provided you with career guidance, there are a few guidelines you should follow when writing your letters or emails.
Thank-You Letter Writing Guidelines
Length : Keep your letter concise; a thank-you letter should be less than one page long.
Font and size : If you type your thank-you letter, use a traditional font such as Times New Roman, Arial, or Calibri. Your font size should be between 10 and 12 points.
Format : If you type your thank-you letter, it should be single-spaced with a space between each paragraph. Use 1” margins and align your text to the left (the alignment for most business documents). Format your letter using the standard guidelines for writing thank-you letters.
Accuracy: Be sure to edit your letter before mailing it. Show it to a friend or career counselor if you want someone else to check it over for you.
Email or handwritten thank-you letters: If you're writing a thank-you letter for a job interview, and know the company is making its hiring decision quickly, you can send a thank-you email. However, if you have the time, you can type or handwrite a thank-you letter and mail it. If you do handwrite your letter, write it on a generic thank-you card (nothing too silly or elaborate).
When to send a thank-you letter: If possible, send a thank-you letter within 24-hours of a job interview. If you're writing a thank-you letter for a recommendation or career advice, the thank-you letter is less urgent, but should still be written as soon as possible.
How to Organize a Thank-You Letter for an Interview
Header: Your letter should begin with both you and the employer's contact information (name, title, company name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter , after your signature.
Salutation: Address the letter to your interviewer. Use his or her formal title (Dear Mr./Ms./Dr. XYZ). If you forget their name or how to spell it, contact their office and request the proper spelling.
Paragraph 1: Thank the employer for taking the time to interview you. You can also include any positive impressions you had about the company.
Paragraph 2: Explain why you're an excellent candidate for the position. Mention your specific skills or experiences.
Paragraph 3: If you forgot to mention anything about your qualifications during the interview, mention them in this paragraph.
Paragraph 4: Once again, thank the employer for interviewing you. Tell them you look forward to hearing back soon about the position.
Close: Use a formal signature, such as "Sincerely" or "Best Regards."
Signature: End with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.
How to Organize a Thank-You Letter for Job Search Assistance
Header: Your letter should begin with both you and the person’s contact information (name, title, company name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.
Salutation: Address the letter to the person you're writing. Use his or her formal title (Dear Mr./Mrs./Dr. XYZ) unless you're close friends with the person. If you're friends, it's fine to use their first name.
Paragraph 1: Thank the person for their assistance in your job search.
Paragraph 2: Explain how their assistance has been particularly helpful (i.e. “Thanks in large part to your letter of recommendation, I was offered the job at XYZ Company.”)
Paragraph 3: Express your appreciation for their generosity. If you want, say that you'd love to return the favor by buying them coffee or helping with a task.
Close: Use a kind but formal signature, such as "Sincerely" or "Best Regards."
Signature: End with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information. If you know the person who helped you well, you can simply use your first name in your signature.
Thank-You Letter Example
Below is an example of a thank-you letter. Download the thank-you letter template (compatible with Google Docs and Word Online) or see below for more examples.
Thank-You Letter Example (Text Version)
Felicia Lee 123 Main Street Anytown, CA 12345 555-555-5555 Felicia.email@example.com
September 1, 2018
Michael Jones Director, Human Resources Acme Office Supplies 123 Business Rd. Business City, NY 54321
Dear Mr. Jones,
Thank you so much for your donation of two gift baskets for the silent auction that will be part of our gala fundraiser at the end of the month.
I’m sure our guests will be intrigued by the combination of goodies in each basket and have no that doubt that they will get several bids. All proceeds will be used for scholarships.
In addition, I want to thank you for purchasing four tickets for the event. I’ve enclosed the tickets with this letter. Once again, thank you so much for the wonderful donation, and I look forward to seeing you on the evening of the 27th.
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How to End a Thank You Letter or Email: 13 Examples
Sam Tetrault, BA in English
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Thank you notes are a great way to let someone know you’re thankful for them. Whether they were there for you in a time of need or they helped you grow as a person, don’t underestimate the power of a thank you note or email.
Jump ahead to these sections:
Ending a thank you letter etiquette, how to end a personal thank you letter, how to end a professional thank you letter, how to end a formal thank you letter, how to end a thank you letter to a teacher or mentor, how to end a thank you letter for a scholarship or award, how to end a thank you letter or note for a gift.
However, it’s not always easy to find the right words when saying the big ‘thank you.’ How do you sum up what someone’s actions mean in just a few words? More importantly, how do you end a thank you letter or email without your message falling flat?
It turns out the answer to this question depends on the type of thank you note or email. A thank you letter to a teacher will read a lot differently than a thank you letter to your best friend .
You’ll need to consider the individual, the meaning behind the letter, and the overall etiquette or thank you letters. Luckily, this guide explains not only how to end a thank you letter or email but also the best examples so you can hit the ground running.
While letter-writing has mostly gone out of style in the digital age, you’ll still see thank you letters thriving. A thank you letter is a letter of thanks written to someone who has gone out of their way to help. This could be to a friend, teacher, professional colleague, or loved one.
Thank you letters aren’t just used for birthday and wedding gifts, though this is what most people are familiar with. Once you understand a few things about thank you letter etiquette, you’ll be better equipped to write effective, thoughtful letters or emails to those in your life who have gone above the call of duty.
How do you end a thank you letter? It doesn’t have to be complicated, but it should be thoughtful. Keep these things in mind.
What’s the structure of a thank you letter?
Thank you notes follow the same general structure. The better you understand this structure, the easier it is to prepare a thank you message that really hits the mark. These letters follow this basic structure:
- Greeting: Like all messages, you start with a greeting. A professional thank you letter uses a professional greeting, whereas a letter to a friend or family member might be casual. This is where you write “Dear X,” “Thanks,” or your initial greeting.
- Message: The body of your message is the actual thank you. This is where you express what their actions mean to you.
- Closing: Finally, you want to reaffirm your thanks and let them know who the letter is from with the right thank you letter ending.
This basic structure is consistent for all types of thank you letters, no matter who the recipient is. The tone or style might change depending on whether it’s a formal or casual letter, but you’ll want to still pay close attention to each section.
Can you write a thank you text message or email instead?
In the digital age, you no longer have to use a physical thank you letter. You can write a text message or email instead, but it’s important to remember the context.
If you’re thanking someone for a physical gift or for going out of their way to help, it’s a smart idea to write a letter by hand. It’s always better to write a thank you text or email than to write nothing at all. It’s important to thank those in your life who help you in your time of need.
Understanding tone and setting
The final component of thank you note etiquette is understanding the tone and setting. This will depend entirely on who you’re speaking to with your letter and your relationship with this person.
You should keep the tone and setting professional if you’re speaking to a:
On the other hand, keep it more casual if you’re addressing a:
- Family member
- Someone you know well in a professional setting
When in doubt, it’s best to err on the side of caution. Staying professional or neutral in your thank you note ending is the best way to avoid any issues if you’re not sure about your relationship.
Personal thank you letters are less casual. You know this individual on a close level, and you should speak to them openly. When you end your thank you letter, use any of these ideas below.
1. Thanks for everything
Repeating your “thank you” is always a good idea. This reminds them of the purpose of your thank you note, and it’s also a thoughtful gesture. It’s casual enough to work for just about any situation.
2. Love always
If you’re addressing your thank you to a friend or family member, it’s important to let them know how you feel about them. Saying you love them is a powerful statement.
“Sincerely” is a classic sign-off that’s appropriate for both personal and professional thank you letters. It’s a kind way to let them know that you meant every word of your letter.
4. All the best wishes
Ending your letter with “best” or “all the best wishes” the recipient good luck. It’s less formal than other alternatives, but it’s still a very polite way to end your thank you letter.
5. Talk to you soon
This is a great sign-off for an email or text thank you message. If you’re close to the recipient, let them know that you plan to speak to them soon or talk more later.
6. Your friend
If you’re writing to your friend, this is a great ending message to use. It might state the obvious, but it’s still nice to see it in writing.
If you know the recipient really well, you might want to use this symbol for hugs and kisses. This is best for someone you’re really close to, like a child, spouse, or family member.
“Cheers” is the least formal of endings for a thank you letter, but it’s still lighthearted and fun. It expresses best wishes for the reader, but you’ll want to tread carefully. The word “cheers” is mainly used in relation to drinking, so make sure this is someone you know really well.
There are a lot of professional things you say instead of thank you at the end of your letter. These professional sign-off messages are perfect if you’re writing a work or school-related message, or if you’re addressing your words to someone you don’t know as well.
9. Thank you
The easiest go-to is a simple “thank you.” While you’ve likely mentioned this in your message already, it’s okay to repeat it once more at the end.
10. Best regards
“Best regards" literally means you’re thinking of the recipient with the best feelings and intentions. It’s a bit more formal than a simple “best,” but it still has a similar meaning behind it.
11. Take care
“Take care” is a bit less formal, but it’s still appropriate for most situations. This wishes no harm to come to the reader, but it also implies you’re not super close. It’s a good compromise when writing a thank you letter to an acquaintance.
12. Many thanks
“Many thanks” is a variation of the traditional “thank you” message. It switches things up so your letter won’t read as too repetitive.
13. With appreciation
This ending is a great message if someone has gone out of their way to help. “With appreciation” implies that you recognize someone for their help, and you also see the work they do.
In some cases, a traditional ending might not feel like enough. If you’re writing a professional or formal thank you letter, like to a colleague, boss, or institution, you can use one of these formal closures below.
14. With gratitude
First, this simple message lets your recipient know you’re thankful for their time. It’s important to always lead with gratitude, especially when reaching out to someone in a professional, formal setting.
15. Thank you for the consideration
If you’re being considered for a position of any kind, this is the perfect sign off. Even if you aren’t the right fit for the position, it still shows you’re a professional worth taking seriously.
16. Thank you for your concern
For anyone who reaches out with concern and kindness when you need it most, drive this point home. Taking the time to be there for someone, no matter how big or small, is an act of selflessness. Concern comes in all different shapes and sizes. All types are appreciated.
17. Your help is greatly appreciated
Did someone help you in a professional setting? Let them know you recognize their hard work. Everyone wants to be noticed and appreciated. Sharing with your recipient these kind words shows how much you value them.
18. With sincere thanks
Finally, wish someone the most sincere thanks with this way to end a formal thank you letter. There are no limits to the amount of times you can say thank you. Always end your thank you note with a final farewell.
Writing a thank you letter to a teacher or mentor lets them know how much they meant to you. When a professional goes out of his or her way to be there for students, it shows their commitment to education and learning. Here’s how to end a thank you letter to a teacher or mentor you trust.
19. Deepest thanks
Sometimes a generic thank you doesn’t seem like enough. Sending your deepest thanks adds another level of meaning to show how much you truly care. There are no limits to the depths of your gratitude.
This is a simple thank you letter sign-off that still carries a lot of gratitude. When you say “warmly,” you let your teacher or mentor know you think of them fondly and you’ll never forget what they’ve done to help you.
21. I appreciate your help
Don’t be afraid to end your thank you letter to a teacher with yet another thank you. If he or she was there to help during a difficult time, this is something to be thankful for. A helping hand is worth so much in a time of need.
22. All the best
Wishing your recipient all the best is a powerful way to sign off your thank you letter. If this marks the end of your professional relationship, this phrase lets them know you’ll be wishing them the absolute best in the future.
23. With thanks and appreciation
Finally, end your thank you letter with even more thanks and appreciation. It’s not always enough to say “thank you” on its own. Sometimes you need to share your real appreciation, and that takes repetition, action, and words.
Have you received a scholarship or award? This is a huge accomplishment, and you should be proud of what you’ve achieved. That being said, it’s still important to say “thank you” to your award committee and those who helped you along the way. You didn’t get here alone, so use one of these sign-off messages below.
To start, “respectfully” is a one-size-fits-all sign-off message that’s always the right fit. Perfect for someone you don’t know very well, this lets them know you respect their position and their work.
25. Looking forward to hearing from you
If you expect a response, don’t be afraid to end your thank you letter with this short message. By letting them know you’re waiting for a reply, they’ll know not to ignore this email or thank you letter.
26. Thank you for this opportunity
An award or scholarship is an opportunity to better yourself. Aside from making it clear how you plan to use this opportunity to your advantage, let them know you’re eternally grateful.
Another short and sweet way to end a thank you letter is “cordially.” In other words, this is a way to leave a pleasant, grateful signoff that isn’t too wordy. Best for emails or short notes, this is a useful one to hold onto.
28. Thanks again
For messages that are less formal, end with “thanks again.” Though less professional than some of the other ideas above, this is ideal if you’re thanking someone you know well or who helped you get to where you are today.
Last but not least, you should always send a thank you letter or note for a gift. When someone takes the time to send a gift or give their time, this is an act of kindness. Everyone wants to feel appreciated and seen. Let them know how much you value them and their thoughtfulness with one of these thank you letter endings below.
29. Thanks for your support
Of course, if someone supports you (financially, spiritually, or physically), acknowledge what that means to you. Support comes in all shapes and sizes, and it can make all the difference.
30. Thank you for so much help
This informal message sums up the heart of what you have to say. There’s a power to knowing how to say “thank you” with grace, dignity, and compassion.
31. Thanks for thinking of me
If someone thought of you in your time of need or just because, let them know you’re thinking of them. When we honor those who value us, we strengthen the bonds between our communities.
32. Sending hugs your way
Even if you can’t be there in person, you can still send hugs virtually or through the mail. Perfect for a thank you sent through email or social media, let your recipient know you’d like to embrace them.
33. You’re too generous
While there might not actually be a thing as too much generosity, this is still a kind gesture. Some people aren’t afraid to go above and beyond for those they love and care about. Make sure they understand just how much these efforts mean to you.
34. Take this small token of gratitude
In some cases, you return your thank you note with a gift of your own. No matter how small, this is a token of your thoughtfulness and gratitude. If you’re sending a small gift with your thank you note, use this type of sign-off so they know the meaning behind it.
35. I’ll be in touch soon
Finally, if you’re planning to follow up soon with a call, text, or visit, let your recipient know they’ll be hearing from you. This is more of a “see you later” than a “goodbye,” and it can bring a smile to someone’s face.
End Your Thank You Message Confidently
Whether you’re writing a thank you letter to a mentor or a loved one, make sure your words are loud and clear. Your sign-off is just as essential as the rest of your message. It’s important to take the time to say thanks to those who go out of their way to help. If someone is there for you when you need them most, whether it’s professionally or in your personal life, let them know you care.
Words can be used for good. How do you make sure your words are helping the people in your life feel recognized? We all want our good deeds to go noticed, so do your part with these thank you note ideas above.
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7+ Cover Letter Header Examples
A well-designed cover letter heading is an essential part of your cover letter. Read on to view some examples of headers and learn what to include in your cover letter header.
Although writing excellent content is critical for a strong cover letter, organizing the information in a cover letter header enhances your application and makes you a more memorable candidate.
And inserting a professional cover letter header that matches your resume header is an easy way to create a positive first impression on employers.
Let’s look at seven cover letter header examples and learn what information you should mention in your headers.
Cover letter heading examples
Well-designed cover letter headers prove to employers you know how to format your cover letter correctly, and that you’re a strong communicator.
So, before you write your cover letter , consider the design and tone you want to set for employers.
Here are examples of different cover letter headers you can use:
Traditional cover letter headers
A traditional or standard cover letter header is horizontally aligned and states your contact information clearly.
So, if you prefer a more simple cover letter format, a traditional header that goes horizontally across your cover letter is ideal.
Here’s an example of a traditional cover letter header in black and white:
If you want to liven up your cover letter, use a different color in your header. Just remember to use appropriate cover letter fonts and colors that are readable and work-appropriate.
This cover letter header uses a green color as its background:
Using color for your first and last name also makes your header stand out to employers, like this example:
Creative cover letter headers
If you’re aiming to stand out as a unique job candidate, creative cover letters are an excellent way to customize your cover letter and resume design and show off your graphic design skills .
Including icons, using more vibrant colors, and adding a customized background image captures the attention of employers, especially if you’re applying to creative industries.
This cover letter heading uses a city image for its background:
This applicant uses a box to separate their name from their contact details. They also include their job title:
Another applicant’s cover letter header uses a customized logo to display their initials:
This cover letter header uses a blend of color, a specialized font, and icons to capture the attention of hiring managers:
Keep in mind that companies use applicant tracking systems (ATS) to filter applications, and the software might struggle to read non-Word files, so save your documents as PDFs .
Saving your resume and cover letter as PDFs keeps their formatting intact and makes it easy for hiring managers to open your cover letter.
Should the header of my cover letter match my resume?
Your resume header should match your cover letter header because it makes finding your contact information easier for employers, especially when they’re printing out your application.
Additionally, matching resume and cover letter headers create a consistent appearance that shows you put effort into making your application neat and professional.
If you use a two-column resume header, make sure your cover letter header also uses the same font and color scheme. Take a look at this two-column resume and its matching cover letter:
What you must include in your cover letter header
Required contact details
If your header contains all of your contact details, employers are more likely to call you in for an interview.
First, include your first and last name in your cover letter header.
Hiring managers search for you on the internet, so use the name from your professional online profiles. If you have a nickname or recently changed your name, use your most searchable name.
To make your name stand out to employers, try capitalizing your first and last name and using a larger font size than the rest of the header.
For instance, the name “Danny Caesar” would be written as “DANNY CAESAR” on your cover letter header.
Most hiring managers will email you to ask more questions about your application or to set up an interview, so make sure your email address is up-to-date.
Use an appropriate email address from a reputable free email service such as Gmail or Outlook . For example, using [yourfirstname][yourlastname]@gmail.com is acceptable.
Don’t use an unprofessional email address. For instance, avoid an email address like [email protected]
If you’re submitting an email cover letter or email resume , make your email address clickable so employers can contact you directly online.
Finally, hiring personnel may want to conduct a phone interview, or call you to set up an interview time, so add your home or cell phone number to your cover letter header.
It’s best to use your most commonly used phone number to ensure you don’t miss any calls, and to include appropriate area codes to avoid confusion.
Optional additions to your cover letter heading
Optional header details
Current job title
Mailing address, online portfolio or website.
Your title provides employers with a glimpse at your work history and lets them know what role you’re focused on getting.
If you’re unemployed or hoping to land a role in a new industry, write “Aspiring” before the job title you want. For instance, you’d write, “Aspiring UI/UX Designer” if you’re an entry-level designer looking to break into the field.
Don’t forget to mention your licenses and certifications in your job title if they’re essential for the role you’re applying for. For example, if you’re a “Certified Public Accountant,” add “CPA” to your heading.
Most companies have digitalized their hiring processes, so including your address on your cover letter header is optional.
If you decide to put your address on your cover letter header, write your full mailing address. Here’s an example of an applicant’s mailing address on their header:
1444 Burton Avenue, Memphis, TN 38117
Alternatively, you can write down only your city and state. Here’s an example:
Hiring managers use LinkedIn to screen applicants. Adding your LinkedIn profile to your cover letter header lets hiring managers easily find you on this platform.
Personalize your LinkedIn web address by clicking “Edit public profile & URL” on the upper right corner of your LinkedIn profile:
Try to use your name in the web address. Including your name in your profile’s URL looks tidy and professional on your cover letter header.
If you work in a creative or tech field like design, gaming, or marketing, sharing your Twitter handle shows employers that you’re involved with the latest work trends and news.
Remember only to provide your business Twitter handle, and make sure your tweets are public and work-appropriate.
Providing your digital portfolio or personal website is ideal for companies who want to see your previous work, so add it to your cover letter header.
Your portfolio or website also helps to showcase your personality, hobbies and interests , so hiring managers have a better idea if you’re a good fit for their team.
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Written by Eva Chan, CPRW
Eva Chan is a Career Counselor and Certified Professional Resume Writer (CPRW) at Resume Genius, and has a background in the education management industry. Eva graduated... more
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To think creatively, we must be able to look afresh at what we normally take for granted. | George Kneller
Thank you for everything We value the help you've given us You are the best! Thank you. 15 subject lines to show gratitude for performing well Here are 15 subject lines to consider for your coworkers, those you supervise or those who supervise you: Thank you for your continued hard work Thanks for your help Thank you for sharing!
Address your thank you letter as: Dear [Scholarship Donor or Organization's Name], 4. Opening paragraph Your opening paragraph should directly thank the individual or organization who helped you. So include information about who you are, why you're writing to them, and your connection to the person or organization. 5. Body paragraphs
Subject: Thank you! Dear Ms. Lee, I would like to thank you for the invaluable support you provided to me during my recent career search. When I began this search, I had very little idea how to go about it - or especially, how to network to discover new job opportunities.
Thank you for taking the time to meet with me yesterday to chat about the content marketing manager position at Really Big Corporation. It was a pleasure connecting with you and hearing how energized you are about the company's content marketing and growth goals.
Here is the basic step-by-step guide for writing a corporate thank you letter: Letter header/sender's address. This is the first part of the letter you should put down. In this part, you should include the origin address details such as the physical address, sender's name, company name and logo, and any relevant contact information. ...
Joseph Q. Applicant 123 Main Street Anytown, CA 12345 555-212-1234 [email protected] May 21, 2020. Jane Smith Director, Human Resources Acme Office Supplies 123 Business Rd. Business City, NY 54321. Dear Ms. Smith: Thank you so much for interviewing me for the open sales position. I appreciate the time you spent explaining the hiring process and how your training program works.
Thank you for taking the time to interview me this morning. I enjoyed our conversation about the Marketing Manager position and appreciated learning more about how the role works. The way the marketing and advertising teams work together sounds ideal for reaching goals and optimizing performance.
Thank you to customer It is an honor having you as a customer, [name] Welcome aboard - now you're registered Thanks for visiting! Come again for 15% off Welcome and Thanks for Being with Us! Other thank you email subject lines for business For respond: I am thankful for your timely response For inquiry: Thanks for keeping me posted, [name]
Thank you for all you have done." "I can never thank you enough. But this is a start." "You always know how to make life brighter for everyone you know." "I can't possibly repay you." "You are always so helpful." "You make the world a nicer place." "You went above and beyond, and I am touched and grateful."
The following is a guide on how you should write a scholarship thank you letter: Header The scholarship thank you letter should begin with the date of writing. You should then indicate the donor or organization's name, the scholarship name, address, city-state, and zip code.
You can always get more specific with your thank you note. Show you were paying attention in the interview and reiterate what a great fit you'd be for the job with an email that looks more like this: Hi Ms. Bernard, I just wanted to thank you for inviting me to your office today.
Header: Your letter should begin with both you and the person's contact information (name, title, company name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.
"Cheers" is the least formal of endings for a thank you letter, but it's still lighthearted and fun. It expresses best wishes for the reader, but you'll want to tread carefully. The word "cheers" is mainly used in relation to drinking, so make sure this is someone you know really well. How to End a Professional Thank You Letter
Follow these steps to write a formal thank you letter: Header: The letter should begin with your contact information, followed by that of your recipient. You can include your email, phone number and address as well as your recipient's job title, company name, phone number and email. Follow this with a date. If you are sending an email rather ...
Thank You Letter Kitty Smith 2200 L Street Arcata, CA 95521 December 17, 2007 Taylor Adams Human Resources Director ABC Company 4444 A Street San Francisco, CA 90000 Dear Mrs. Adams, ... Sample Thank you letter header Author: alg2 Created Date: 12/17/2007 9:45:36 AM ...
Subject: Ian Van Duran — Thank you for the tour Dear Joan Dubois, I want to send my sincere gratitude for your taking the time to meet with me today. I learned so much about the work environment and the processes D&R Enterprises goes through to produce high-quality medical equipment products.
View Homework Help - Week5 Thank You Letter from CARD 405 at DeVry University, Fremont. RUNNING HEADER: THANK YOU LETTER Week 5 Thank You Letter Jun Xi Zhou DeVry University 1 WEEK 5 THANK YOU
Write your name: You must write your name and contact information in the header. Thank you Note Examples The following are some examples of thank you notes that you can use when writing yours: Example 01 My dear David, Thank you and Stephanie for having Jamie and me over last night.
If you decide to put your address on your cover letter header, write your full mailing address. Here's an example of an applicant's mailing address on their header: 1444 Burton Avenue, Memphis, TN 38117 Alternatively, you can write down only your city and state. Here's an example: Memphis, TN LinkedIn
Type the date, in the format: month, day, and year on one line below your address and telephone number, flush left. Step 3: Type the recipient's address. Type the name of the recipient's, include the title, and address one line, flush left. Whenever possible, address the letter to a specific individual. Step 4: Type the salutation.