- Search current calls for papers
- Try the Taylor & Francis Journal Suggester
We use cookies to improve your website experience. To learn about our use of cookies and how you can manage your cookie settings, please see our Cookie Policy . By closing this message, you are consenting to our use of cookies.
- How to publish your research
- Making your submission
- How to write a cover letter for journal article submission
How to write a cover letter for journal submission
Download our cover letter template.
When you submit your article to a journal, you often need to include a cover letter. This is a great opportunity to highlight to the journal editor what makes your research new and important. The cover letter should explain why your work is perfect for their journal and why it will be of interest to the journal’s readers.
When writing for publication, a well-written cover letter can help your paper reach the next stage of the manuscript submission process – being sent out for peer review . So it’s worth spending time thinking about how to write a cover letter to the journal editor, to make sure it’s going to be effective.
To help you, we’ve put together a guide to explain how to write a cover letter for journal article submission. You will receive cover letter instructions of what you should include and what you shouldn’t, and a word template cover letter.
Ready to submit?
Taylor & Francis Editing services has a high quality premium editing package to make you feel confident to submit.
Customized cover letter
Feedback on original writing
Complete language check
Extensive revisions.
What should my cover letter include?
Before you start to write, please check the instructions for authors (IFAs) of your chosen journal, as not all journals will require one. You should also check the IFAs for any journal specific information on what to include. This may include a list of relevant articles written by you or your co-authors that have been or are currently being considered for publication in other journals.
Key points to include in your letter to the editor:
Editor’s name (you can usually find this on the journal page on Taylor & Francis Online ).
Your manuscript’s title.
Name of the journal you are submitting to.
Statement that your paper has not been previously published and is not currently under consideration by another journal.
Brief description of the research you are reporting in your paper, why it is important, and why you think the readers of the journal would be interested in it.
Contact information for you and any co-authors .
Confirmation that you have no competing interests to disclose.
Things to avoid:
Don’t copy your abstract into your cover letter, instead explain in your own words the significance of the work, the problem that is being addressed, and why the manuscript belongs in the journal.
Don’t use too much jargon or too many acronyms, keep language straightforward and easy to read.
Avoid too much detail – keep your cover letter to a maximum of one page, as an introduction and brief overview.
Avoid any spelling and grammar errors and ensure your letter is thoroughly proofed before submitting.
Click to enlarge your PDF on key information to include in your cover letter .
Cover letter template
If you need further help to write a cover letter for a journal, you can download and use our sample template as a guide.
You might find that the submission system for your chosen journal requires your cover letter to be submitted into a text box rather than as a separate document, but it is still a good idea to write a draft first to make sure you have included everything.
Always make sure to check the journal’s instructions for authors for any specific additional information to include.
Submission ready
Use our submission checklist to make sure you’ve included everything you need to.
If you need more guidance, take a look at our other information and resources to help you make your submission .
Rapid constructive feedback
Consider the Taylor & Francis Rapid Technical Review service to help you meet your deadline, through peer-review-like comments on your manuscript.
Related resources
Journal submission support
Guide to improve your submission experience
Article submission checklist
Publishing tips, direct to your inbox
Expert tips and guidance on getting published and maximizing the impact of your research. Register now for weekly insights direct to your inbox.
- SpringerLink shop
Cover letters
A good cover letter can help to “sell” your manuscript to the journal editor. As well as introducing your work to the editor you can also take this opportunity to explain why the manuscript will be of interest to a journal's readers, something which is always as the forefront editors’ mind. As such it is worth spending time writing a coherent and persuasive cover letter.
The following is an example of a poor cover letter:
Dear Editor-in-Chief, I am sending you our manuscript entitled “Large Scale Analysis of Cell Cycle Regulators in bladder cancer” by Researcher et al. We would like to have the manuscript considered for publication in Pathobiology. Please let me know of your decision at your earliest convenience. With my best regards, Sincerely yours, A Researcher, PhD
Instead, check to see whether the journal’s Instructions for Authors have any cover letter requirements (e.g. disclosures, statements, potential reviewers). Then, write a letter that explains why the editor would want to publish your manuscript. The following structure covers all the necessary points that need to be included.
- If known, address the editor who will be assessing your manuscript by their name. Include the date of submission and the journal you are submitting to.
- First paragraph: include the title of your manuscript and the type of manuscript it is (e.g. review, research, case study). Then briefly explain the background to your study, the question you sought out to answer and why.
- Second paragraph: you should concisely explain what was done, the main findings and why they are significant.
- Third paragraph: here you should indicate why the readers of the journal would be interested in the work. Take your cues from the journal’s aims and scope. For example if the journal requires that all work published has broad implications explain how your study fulfils this. It is also a good idea to include a sentence on the importance of the results to the field.
- To conclude state the corresponding author and any journal specific requirements that need to be complied with (e.g. ethical standards).
TIP: All cover letters should contain these sentences:
- We confirm that this manuscript has not been published elsewhere and is not under consideration by another journal.
- All authors have approved the manuscript and agree with its submission to [insert the name of the target journal].
Submission checklist
Before submitting your manuscript, thoroughly check its quality one more time. Evaluate it critically—could anything be done better?
Be sure that:
- The manuscript follows the Instructions for Authors
- All files are in the correct file format and of the appropriate resolution or size
- The spelling and grammar are correct
- You have contact information for all authors
- You have written a persuasive cover letter
Back │ Next
- Affiliate Program
- UNITED STATES
- 台灣 (TAIWAN)
- TÜRKIYE (TURKEY)
Academic Editing Services
- - Research Paper
- - Journal Manuscript
- - Dissertation
- - College & University Assignments
Admissions Editing Services
- - Application Essay
- - Personal Statement
- - Recommendation Letter
- - Cover Letter
- - CV/Resume
Business Editing Services
- - Business Documents
- - Report & Brochure
- - Website & Blog
Writer Editing Services
- - Script & Screenplay
Our Editors
Client reviews.
- Editing & Proofreading Prices
- Wordvice Points
- Partner Discount
- Plagiarism Checker
- APA Citation Generator
- MLA Citation Generator
- Chicago Citation Generator
- Vancouver Citation Generator
- - APA Style
- - MLA Style
- - Chicago Style
- - Vancouver Style
- Writing & Editing Guide
- Academic Resources
- Admissions Resources
How to Write a Cover Letter for Journal Submission
If you’re looking for solid advice on how to write a strong journal submission cover letter that will convince journal editors to review your research paper, then look no further! We know that cover letters can impact an editor’s decision to consider your research paper further.
This guide aims to explain (1) why you should care about writing a powerful cover letter, (2) what you should include in it, and (3) how you should structure it. The last segment will include a free downloadable submission cover letter template with detailed how-to explanations and some useful phrases. Finally, be sure to get journal manuscript editing , cover letter editing , and other academic editing services by Wordvice’s professional editors to ensure that you convey an academic style and error-free text, along with including all of the most important content.
Why does a good cover letter matter?
While your research paper’s role is to prove the merits of your research, a strong introductory cover letter is your opportunity to highlight the significance of your research and “sell” its concept to journal editors.
While your research paper’s role is to prove the merits of your research, a strong introductory cover letter is your opportunity to highlight the significance of your research and “sell” its concept to journal editors.
Sadly, we must admit that part of the decision-making process of whether to accept a manuscript is based on a business model. Editors must select articles that will interest their readers. In other words, your paper, if published, must make money . When it’s not quite clear how your research paper might generate interest based on its title and content alone (for example, if your paper is too technical for most editors to appreciate), your cover letter is the one opportunity you will get to convince the editors that your work is worth further review.
In addition to economic factors, many editors use the cover letter to screen whether authors can follow basic instructions . For example, if a journal’s guide for authors states that you must include disclosures, potential reviewers, and statements regarding ethical practices, failure to include these items might lead to the automatic rejection of your article, even if your research is the most progressive project on the planet! By failing to follow directions, you raise a red flag that you may be careless, and if you’re not attentive to the details of a cover letter, editors might wonder about the quality and thoroughness of your research. This is not the impression you want to give editors!
What to Include in a Cover Letter for a Journal Submission
We can’t stress this enough: Follow your target journal’s instructions for authors ! No matter what other advice you read in the vast webosphere, make sure you prioritize the information requested by the editors of the journal you are submitting to. As we explained above, failure to include required statements will lead to an automatic “ desk rejection ”.
With that said, below is a list of the most common elements you must include in your cover letter and what information you should NOT include:
Essential information:
- Editor’s name (when known)
- Name of the journal to which you are submitting
- Your manuscript’s title
- Article type (review, research, case study, etc.)
- Submission date
- Brief background of your study and the research question you sought to answer
- Brief overview of methodology used
- Principle findings and significance to scientific community (how your research advances our understanding of a concept)
- Corresponding author contact information
- Statement that your paper has not been previously published and is not currently under consideration by another journal and that all authors have approved of and have agreed to submit the manuscript to this journal
Other commonly requested information:
- Short list of similar articles previously published by the target journal
- List of relevant works by you or your co-authors that have been previously published or are under consideration by other journals. You can include copies of those works.
- Mention of any prior discussions with editor(s) (for example, if you discussed the topic with an editor at a conference)
- Technical specialties required to evaluate your paper
- Potential reviewers and their contact information
- If needed, reviewers to exclude (this information is most likely also requested elsewhere in online submissions forms)
Other disclosures/statements required by the journal (e.g., compliance with ethical standards, conflicts of interest , agreement to terms of submission, copyright sign-over, etc.)
What you should NOT do:
- Don’t use too much jargon or include too many acronyms.
- Don’t over-embellish your findings or their significance. Avoid words such as “novel,” “first ever,” and “paradigm-changing.” These types of statements show bias and will make the editor question your ability to assess your work’s merits objectively.
- Don’t name-drop. Listing people who might endorse your paper and discussing authors’ reputations do not interest editors. They want to know if your content fits their criteria, so focus solely on addressing that point.
- Don’t write a novel. While you want to adequately explain your work and sell its concept to editors, keep your cover letter to a maximum of one page. The letter is only meant to be an introduction and brief overview.
- Avoid humor . As much as we want to grab the editors’ attention, there are too many ways in which humor can go wrong!
How to Structure a Cover Letter
You should use formal language in your cover letter. Since most submissions are delivered electronically, the template below is in a modified e-mail format. However, if you send your cover letter on letterhead (PDF or hard copy by mail), move your contact information to the upper-left corner of the page unless you use pre-printed letterhead, in which case your contact information should be centered at the top of the letter.
ANNOTATED TEMPLATE Journal Submissions Cover Letter
[Journal Editor’s First and Last Name][, Graduate Degree (if any)] TIP: It’s customary to include any graduate degrees in the addressee’s name. e.g., John Smith, MD or Carolyn Daniels, MPH [Title] e.g., Editor-in-Chief, Managing Editor, Co-Editors-in-Chief [Journal Name] [Journal Address] [Submission Date: Month Day, Year]
Dear Dr./Mr./Ms. [Editor’s last name]:
TIP: Where the editor’s name is not known, use the relevant title employed by the journal, such as “Dear Managing Editor:” or “Dear Editor-in-Chief:”. Using a person’s name is best, however.
TIP: Use “Ms.” and never “Mrs.” or “Miss” in formal business letters.
TIP: Never use “Dear Sirs:” or any similar expression. Many editors will find this insulting, especially given that many of them are female!
[Para.1: 2–3 sentences] I am writing to submit our manuscript entitled, [“Title”] for consideration as a [Journal Name][Article Type]. [One to two sentence “pitch” that summarizes the study design, where applicable, your research question, your major findings, and the conclusion.]
e.g., I am writing to submit our manuscript entitled, “X Marks the Spot” for consideration as an Awesome Science Journal research article. We examined the efficacy of using X factors as indicators for depression in Y subjects in Z regions through a 12-month prospective cohort study and can confirm that monitoring the levels of X is critical to identifying the onset of depression, regardless of geographical influences.
TIP: Useful phrases to discuss your findings and conclusion include:
- Our findings confirm that…
- We have determined that…
- Our results suggest…
- We found that…
- We illustrate…
- Our findings reveal…
- Our study clarifies…
- Our research corroborates…
- Our results establish…
- Our work substantiates…
[Para. 2: 2–5 sentences] Given that [context that prompted your research], we believe that the findings presented in our paper will appeal to the [Reader Profile] who subscribe to [Journal Name]. Our findings will allow your readers to [identify the aspects of the journal’s Aim and Scope that align with your paper].
TIP: Identify the journal’s typical audience and how those people can utilize your research to expand their understanding of a topic. For example, if many of your target journal’s readers are interested in the public policy implications of various research studies, you may wish to discuss how your conclusions can help your peers to develop stronger policies that more effectively address public concerns.
TIP: Include context about why this research question had to be addressed.
e.g., “Given the struggle policymakers have had to define proper criteria to diagnose the onset of depression in teenagers, we felt compelled to identify a cost-effective and universal methodology that local school administrators can use to screen students.”
TIP: If your paper was prompted by prior research, state this. For example, “After initially researching X, Y approached us to conduct a follow-up study that examined Z. While pursuing this project, we discovered [some new understanding that made you decide the information needed to be shared with your peers via publication.]”
e.g., Given the alarming increase in depression rates among teenagers and the lack of any uniform practical tests for screening students, we believe that the findings presented in our paper will appeal to education policymakers who subscribe to The Journal of Education . Although prior research has identified a few methods that could be used in depression screening, such as X and Y, the applications developed from those findings have been cost-prohibitive and difficult to administer on a national level. Thus, our findings will allow your readers to understand the factors involved in identifying the onset of depression in teenagers better and develop more cost-effective screening procedures that can be employed nationally. In so doing, we hope that our research advances the toolset needed to combat the concerns preoccupying the minds of many school administrators.
[Para 3: Similar works] “This manuscript expands on the prior research conducted and published by [Authors] in [Journal Name]” or “This paper [examines a different aspect of]/ [takes a different approach to] the issues explored in the following papers also published by [Journal Name].”
TIP: You should mention similar studies recently published by your target journal, if any, but list no more than five. If you only want to mention one article, replace the preceding sentence with “This paper [examines a different aspect of]/ [takes a different approach to] the issues explored by [Authors] in [Article Title], also published by [Journal Name] on [DATE].”
[Para. 4: Additional statements often required] Each of the authors confirms that this manuscript has not been previously published and is not currently under consideration by any other journal. Additionally, all of the authors have approved the contents of this paper and have agreed to the [Journal Name]’s submission policies.
TIP: If you have previously publicly shared some form or part of your research elsewhere, state so. For example, you can say, “We have presented a subset of our findings [at Event]/ [as a Type of Publication Medium] in [Location] in [Year].”
e.g., We have since expanded the scope of our research to contemplate international feasibility and acquired additional data that has helped us to develop a new understanding of geographical influences.
[Para. 5: Potential Reviewers] Should you select our manuscript for peer review, we would like to suggest the following potential reviewers/referees because they would have the requisite background to evaluate our findings and interpretation objectively.
- [Name, institution, email, expertise]
To the best of our knowledge, none of the above-suggested persons have any conflict of interest, financial or otherwise.
TIP: Include 3–5 reviewers since it is likely that the journal will use at least one of your suggestions.
TIP: Use whichever term (“reviewer” or “referee”) your target journal uses. Paying close attention to a journal’s terminology is a sign that you have properly researched the journal and have prepared!
[Para. 6: Frequently requested additional information] Each named author has substantially contributed to conducting the underlying research and drafting this manuscript. Additionally, to the best of our knowledge, the named authors have no conflict of interest, financial or otherwise.
[Your Name]
Corresponding Author Institution Title Institution/Affiliation Name [Institution Address] [Your e-mail address] [Tel: (include relevant country/area code)] [Fax: (include relevant country/area code)]
Additional Contact [should the corresponding author not be available] Institution Title Institution/Affiliation Name [Institution Address] [Your e-mail address] [Tel: (include relevant country/area code)] [Fax: (include relevant country/area code)]
Quick Cover Letter Checklist Before Submission
- Set the font to Arial or Times New Roman, size 12 point.
- Single-space all text.
- Use one line space between body paragraphs.
- Do not indent paragraphs.
- Keep all text left justified.
- Use spelling and grammar check software. If needed, use a proofreading service or cover letter editing service such as Wordvice to review your letter for clarity and concision.
- Double-check the editor’s name. Call the journal to confirm if necessary.
Writing a Journal Cover Letter [Free Template]
- Research Process
- Peer Review
Journal cover letters are your chance to lobby on behalf of your manuscript. This AJE Journal Cover Letter Guide offers some useful tips for getting them right. It also includes a free journal cover letter template.
Updated on September 20, 2018
The cover letter accompanying your journal submission is your chance to lobby on behalf of your manuscript. The letter is far from just a formality and should be written with the same care as your manuscript's text (if not more). Ultimately, your cover letter is designed to influence the decision of the editor to send your manuscript out for peer review. The letter will argue that your manuscript is a good fit for the journal you are submitting it to and highlight your most important findings. Let us help you produce the most effective cover letter possible.
Getting ready to submit your manuscript? Download our comprehensive Free Journal Cover Letter Writing Guide with Template
A cover letter should be written like a standard business letter :
Address the editor formally by name, if known. Include your contact information, as well. This information is probably available through the journal's online submission system, but it is proper to provide it in the cover letter, too.
Begin your cover letter with a paragraph that states the name of the manuscript and the names of the authors. You can also describe what type of manuscript your submission is (research article, review, case report , etc.). In this first paragraph and the next, describe the rationale behind your study and the major findings from your research. You can refer to prior work that you have published if it is directly related.
Next, write a short paragraph that explains why your manuscript would be a good fit for the journal. Do not simply state that your manuscript is “of interest to the field” or “novel.” Address specific aspects of the journal's Aims & Scope statement. If the journal expresses interest in research with a clinical application, be sure to highlight the importance of your work in terms of clinical implications. If the journal mentions that it focuses on nanostructured materials, explain how your work involved such materials. Even if your work is not a perfect fit for the journal, be sure to address some of the Aims & Scope statement, and explain why your manuscript would be of interest to the journal's readers.
Finally, close with a brief paragraph indicating the following:
- The manuscript is original (i.e., you wrote it, not copied it)
- No part of the manuscript has been published before, nor is any part of it under consideration for publication at another journal
- There are no conflicts of interest to disclose
- A list of potential reviewers (only if requested by the journal)
- Any researchers who should NOT review your manuscript
Together, this information provides assurance to the editor that your manuscript merits consideration for publication in their journal and that you are interested specifically in their journal. Sometimes great science will be reviewed regardless of the cover letter, but a well written cover letter is useful for the vast majority of scientists who want to make their research stand out.
Best of luck with your research! If you have any questions about your cover letter, write us anytime.
Journal Cover Letter Templates
Click here to download a Microsoft Word template for a standard journal cover letter (also available with instructions in Chinese , Japanese , Korean , Portuguese , and Spanish ). A full set of the information in this post can be found here .
Ben Mudrak, PhD
See our "Privacy Policy"
- Tel: +81-3-5541-4400 (Monday–Friday, 09:30–18:00)
Writing effective cover letters for journal submissions: Tips and a Word template
When you need to submit a cover letter with your manuscript, you'll probably write it just before submission. Like many other authors, you may find yourself wondering what to write and taking longer than you expected, causing last-minute delays and stress.
To help you write effective cover letters—and to write them quickly and easily—in this article we offer some tips on layout and appropriate wording. Also, you can download our template cover letter (Word file) to help you save time writing and help you remember to include standard author statements and other information commonly required by journals.
If you are submitting a revised paper to the same journal, note that the response letter to the reviewers is different from the cover letter used at initial submission. You can find tips and a template on writing effective response letters to the reviewers in our previous article .
Many journals require a cover letter and state this in their guidelines for authors (alternatively known as author guidelines, information for authors, guide for authors, guidelines for papers, submission guide, etc.). For some journals, a cover letter is optional or may not be not required, but it's probably a good idea to include one.
Why do some journals ask for cover letters?
Cover letters can be helpful to journal staff in the following ways.
1. Cover letters that include standard statements required by the journal allow the journal staff to quickly confirm that the authors have (or say they have) followed certain ethical research and publishing practices.
These statements assert that the authors followed standard practices, which may include (i) adhering to ethical guidelines for research involving humans ( Declaration of Helsinki ), involving animals ( ARRIVE guidelines ), or falling under institutional guidelines; (ii) obtaining ethics approval from institutional review boards or ethics committees; (iii) obtaining informed consent or assent from participants; (iv) complying with authorship criteria (e.g., ICMJE criteria ); (v) confirming no duplicate submissions have been made; and (vi) recommending reviewers for your paper, which may include specifying peers that you prefer not be contacted.
2. Cover letters can summarize your manuscript quickly for the journal editor, highlighting your most important findings and their implications to show why your manuscript would be of interest.
Some journals, such as Nature, state that while a cover letter is optional, it provides "an excellent opportunity to briefly discuss the importance of the submitted work and why it is appropriate for the journal." Some publishers, such as Springer , recommend that you write a cover letter to help "sell" your manuscript to the journal editor.
3. Cover letters that contain all of the information required by the journal (as stated in the guideline for authors) can indicate that you have spent time carefully formatting the manuscript to fit the journal's style. This creates a good first impression. Addressing the letter to a named editor at the journal also shows that you took the time to write your letter (and by extension, your manuscript) with care and considered the fit with the journal beyond just impact factor.
Get featured articles and other author resources sent to you in English, Japanese, or both languages via our monthly newsletter.
What makes an effective cover letter?
Cover letters should be short—preferably no more than 1 page—and they often use single line spacing. The content can be broadly divided into six sections:
- Addressee's information and date of submission
- Opening salutation
- Purpose statement and administrative information
- Summary of main research findings and implications
- Statements or information required by the journal
- Closing salutation and your contact information
Let's look at some tips for each section. And don't forget to download the template , which shows these tips already in place.
1. Addressee's information and date of submission
- Check the journal's website for the name of the editor who handles submissions; this could be the Managing Editor or an editor assigned to your geographical region. If no handling editor is named, address your cover letter to the Editor-in-Chief. Some journals ask that you identify a specific editor for your specialty.
- Write the name of the addressee in the top left corner of the page.
- Write the date beneath. To minimize the number of line breaks used in your cover letter (and help keep it to one page of text), you can put the date to the right if you wish.
- Note that dates written as numerals only can be confusing: 02/03/2017 can be read "2 March 2017" in British and "3 February 2017" in American English. Using the format "3 February 2017" or "February 3, 2017" is clear.
2. Opening salutation
- Write the title and last name of the addressee (exclude the first name); for example, "Professor Brown" or "Dr. Baker" (British English: "Dr Baker").
- If you can't find a named editor on the journal website, then you can use the opening salutation "Dear Editor".
- At the end of the opening salutation, you can use a comma or a colon; that is, "Dear Dr. Baker," or "Dear Dr. Baker:" (British English uses the comma; American English uses either, but the colon is considered more formal).
3. Purpose statement and administrative information
- Clearly state the purpose of your letter (that you are submitting a manuscript) and then state your manuscript title, author names (or first author "Brown et al."), and article type (e.g., original paper).
- Be sure to use the journal's own terminology to refer to the article type; for example, some journals use the term "Regular Articles" for a full research paper, whereas others use "Original Submissions", "Full Papers", "Original Articles", among others.
- See the downloadable Word template for an example sentence that presents this information clearly and concisely.
- If your submission consists of many files, consider summarizing them in one short sentence so that the journal editor is sure all of the files have been received; for example, "There are 8 files in all: 1 main manuscript file, 1 highlights file, 3 figure files, 1 table file, 1 supplementary data file, and 1 supplementary figures file".
4. Summary of main research findings and implications
- In a new paragraph, summarize the purpose of your research (the research gap or problem it addresses), the main findings, and finally the implications of these findings. This is your main chance to highlight the value of your work to the journal editor, so keep this short and focused. (Journal editors may receive thousands of submissions annually, and many fulfill editing duties on top of their own research and teaching schedule, so you should strive to make their jobs easier by providing as concise a summary as possible.)
- Be sure to tailor your statements so that they're in line with the readership of the journal. For example, if you are submitting to a more general journal that has a diverse readership, underscore the possible impact your findings could have in multiple fields. Conversely, if you are submitting to a publication with narrow scope, you can write about your findings in highly focused terms.
- Avoid simply reproducing sentences verbatim from the abstract—which the journal editor will likely read next. Instead, if you take sentences from your abstract as a base to work from, then try to craft a much shorter summary that clearly fits the journal's focus and that highlights the implications of your work for the journal's readers. In fact, Nature guidelines state specifically to "avoid repeating information that is already present in the abstract and introduction."
- When stating that you think your work is a good fit for the journal, be sure not to use exaggerated flattery. Avoid using words like "esteemed" and "prestigious" to describe the journal: "We believe that these findings will be of interest to the readers of your esteemed/prestigious journal."
- It's helpful to the journal editor to state if your work directly relates to a paper published by another author in the same journal. Also, mention if your study closely relates to or extends your previously published work, so it is clear why your submitted manuscript is novel or important enough to publish.
Common phrases in this paragraph:
Summarizing the purpose of your research
- This study presents/summarizes/examines…
- X remains a problem for (engineers/software developers/local government). In this study, we (examined/investigated/developed and tested)…
Presenting your main results
- Our main findings/results were that…
- The most interesting/important findings were that…
- Most importantly, our findings can improve/reduce/help…
Highlighting the relevance of your findings
- These findings should enable (engineers/doctors/local government) to…
- We believe that these findings will be of interest to the readers of your journal.
5. Statements or information required by the journal
- In this new paragraph, provide any statements that the journal requires be included in your cover letter. Be sure to review the journal's guidelines to know what information you should provide.
- Some journals or publishers have very specific requirements. For example, PLOS requires that authors describe any prior interactions with the journal in the cover letter, as well as suggest appropriate Academic Editors from the journal's editorial board to handle the submission.
- Some journals require that sentences are provided verbatim in the cover letter. The guidelines will tell you to copy and paste the sentence provided in quotation marks into the cover letter. For example, Springer states that cover letters should contain two specific sentences: "We confirm that this manuscript has not been published elsewhere and is not under consideration by another journal" and "All authors have approved the manuscript and agree with its submission to [insert the name of the target journal]."
- Several statements pertaining to research and publication ethics are commonly required by journals across a broad range of fields. These are given in our downloadable Word template . When using the template, you can retain the statements in full, revise them slightly as appropriate to your circumstances, replace them with any similar wording required by the journal, or delete them if they do not fit your specific situation.
Previous contact with the journal
- We state that we have had no previous contact with the journal regarding this submission.
- We previously contacted the journal to inquire about/to check whether…
Conflict of interests and financial disclosures
- The authors have no conflicts of interest to declare.
- X.Y. advises Company A and has received lecture fees from Company B.
- This study was supported by a grant from Z.
- No financial support was received for this study/work.
- A.B. conceived the study, analyzed the data, and drafted the manuscript; C.D. analyzed the data…
- All authors have approved the manuscript and agree with its submission to the journal.
- All authors approved the final version of the manuscript and agree to be accountable for all aspects of this work.
Suggested reviewers
- Potential reviewers for our manuscript are:
- We believe that the following individual(s) would be well suited to reviewing our manuscript.
Request to exclude reviewers
- We request that the following individual(s) not be approached to review our manuscript (because…).
Concurrent/duplicate submissions
- We declare that this manuscript has not been published before, in whole or in part, and is not currently being considered for publication elsewhere.
- This study was presented in part at…
- This study was previously published in Japanese (citation) and…
6. Closing salutation and your contact information
- Briefly thank the journal editor for considering the manuscript and follow this with the full contact information of the corresponding author (name, academic degrees or professional qualifications; affiliation and postal address; telephone (and fax); email).
- Be sure to maintain a collegial tone to leave the journal editor with the best impression as he or she finishes reading your cover letter and moves on to evaluate your manuscript.
- Avoid statements that could be construed as presuming to give instructions to the editor. For example, "we look forward to your review of our manuscript" implicitly directs the editor to review your paper. Also, we look forward to hearing from you "at your earliest convenience/as soon as possible" implicitly directs the editor to communicate with you quickly; instead, simply use a neutral but polite phrase such as "we look forward to hearing from you" or "we look forward to hearing from you in due course".
- A suitable closing salutation is "Sincerely," or "Yours sincerely,"
Although the cover letter is not, strictly speaking, a part of your manuscript, it can affect how your submission is perceived by the journal editor. A cover letter that is tailored to the journal, introduces your work persuasively, and is free from spelling and grammatical errors can help prime the editor to view your submission positively before he or she even looks over your manuscript.
We hope our tips and Word template can help you create professional, complete cover letters in a time-effective way. Our specialist editors, translators, and writers are available to help create or revise the content to be error-free and, as part of our additional comprehensive Guidelines for Authors service , we can ensure the cover letter includes all of the statements required by the journal.
Lastly, just as a reminder for members of ThinkSCIENCE's free annual rewards program , remember to claim your reward of free editing or translation of one cover letter alongside editing or translation of a full paper before the end of the March!
Stay up to date
Our monthly newsletter offers valuable tips on writing and presenting your research most effectively, as well as advice on avoiding or resolving common problems that authors face.
Do you have a question about academic writing or publishing?
Our online Q&A support service offers researchers, physicians, and academics quick and easy online access to specialist editors. Ask questions and receive the answers in English or Japanese.
- Interesting
- Scholarships
How to Write an Effective Cover Letter for Journal Submission | Example Cover Letter
When submitting your manuscript to a journal, it is important to include a well-written cover letter which could help your paper to reach the next level of the process. A good cover letter can voice your manuscript on behalf of you to the journal editor. You can take this opportunity to describe why your manuscript will be of importance and interesting to the journal’s readers, which is something that every journal editor looks for. Therefore, it is worth spending time to write a coherent and convincing cover letter for journal article submission. This article provides the best cover letter example format for your easy understanding.
Before start writing your cover letter, check the instructions for authors of your journal for any specific information to be included in the cover letter. Some journals suggest including few additional details in the cover letter.
The cover letter should claim that your article is a good fit for the journal and it should highlight your major research findings. Specify the theme or scope of the journal under which you are submitting the manuscript. The author should assure the editor that there are no conflicts of interest to publish your manuscript.
To help you with this, iLovePhD imparts you how to write an effective cover letter to a journal for research article submission, providing examples of what should be included, what should not be included, and a sample template of the cover letter.
Key points to include:
- Editor’s name (you can find this on the journal webpage ).
- Name of the journal
- Your article’s title
- Brief description of the novelty of the research and emphasis on your major research findings.
- A statement that your paper is not currently under consideration by another journal
- Contact information for you and any co-authors
- Confirm that you have no conflicts of interest
- A list of potential reviewers (If asked by the journal)
- Any researchers/reviewers who should not review your manuscript (If asked by the journal)
Points to avoid:
- Keep your cover letter to a maximum of one page (brief introduction and overview).
- Don’t copy your abstract into your cover letter; instead explain significance and novelty of your work in your own words.
- Don’t use too much jargon or acronyms; instead use simple, easy and straightforward language.
- Avoid spelling and grammar errors and ensure your letter is professional before submitting.
Example Cover Letter for Journal Submission
The best cover letter example for any publication (elsevier, wiley, IEEE, springer, pubmed, taylor and francis, and SAGE ) shown below:
Dr. / Prof. (Editor’s name)
Editor-in-Chief
Journal name
Dear Dr. /Prof. ( Editor’s name)
I/we wish to submit a research manuscript entitled “(title of research article)” for publishing in your esteemed journal. ( Briefly describe your research work in your own words. Don’t paste your abstract here. Clearly explain the novelty of your work and its significance and the reason to choose this journal for publication .)
I/we declare that all the authors ( all the authors’ name ) of this manuscript agreed to submit the manuscript to the journal ( Journal name ). We also agree to transfer copyright from the authors to the journal. The manuscript has been prepared as per the journal’s guidelines and checked for language correction.
I/we do confirm that this work is original and the manuscript is not currently under consideration for publication elsewhere.
Please address all the correspondence pertaining to this manuscript to me at ( email address ).
Thanking you
( Your name )
I Hope, this article helps you to know how to write an effective cover letter with an example to a journal for research article submission.
You May Also Love to Read:
How to Publish in High Impact Journals? | iLovePhD
How to Write a Research Paper? Research Paper Format | iLovePhD
How to Write a Thesis ? PhD Thesis Format | iLovePhD
- Cover Letter
- cover letter for journal submission
- cover letter for manuscript submission
- cover letter research paper
- cover letter two corresponding author
- journal cover letter
How to Use ChatGpt to Write a Scientific Research Paper?
Top 100 journals in computer science and engineering with impact factor, how to write a research paper research paper format, leave a reply cancel reply.
Save my name, email, and website in this browser for the next time I comment.
Email Subscription
iLovePhD is a research education website to know updated research-related information. It helps researchers to find top journals for publishing research articles and get an easy manual for research tools. The main aim of this website is to help Ph.D. scholars who are working in various domains to get more valuable ideas to carry out their research. Learn the current groundbreaking research activities around the world, love the process of getting a Ph.D.
Contact us: [email protected]
Copyright © 2019-2023 - iLovePhD
English Editing Research Services
Writing a Successful Journal Cover Letter (Free Templates)
Even great manuscripts often stand out based on the title or its contents alone. They need great cover letters.
Cover letters for journal submission are an underrated part of the submission process. Don’t overlook them. They’re a valuable step to getting your research noticed, published, and all the good things that come after that.
The truth is, most journal editors just don’t have the time to thoroughly read every submitted article in full to decide if it’s suitable for their journal. They use cover letters to help them filter out the most interesting and appropriate submissions first.
Cover letters also help identify articles completely out of the journal’s scope and that would be better off getting a quick letter of rejection.
If your manuscript doesn’t have a cover letter and the 12 other articles on the editor’s desk do, it’s likely that your paper will be looked at last. Putting in that extra effort, just like on a job application, lets you sell your research, avoid quick rejections, and more likely make it to peer review.
We also have some journal cover letter templates and examples for you, so you don’t have to start from zero. Read on.
What do you put in a journal cover letter?
Your cover letter needs certain basic elements. Generally they are:
- Editor and target journal
- Salutation (Dear Dr. …)
- Indication you’re submitting your manuscript, along with its title, and the category of manuscript you’re submitting (Original Report, Review , Case Study, etc.) based on what the journal accepts
- Background information regarding your work – what is already known about the subject matter?
- What your study was
- Why you performed the study (rationale)
- Briefly, what methods you used and what your key findings were
- Why your manuscript is a great fit for this journal
- (optional, depending on the journal and on if you want to do this) Recommended reviewers
- (optional, depending on the journal) Funding information
- Closing line (Sincerely, etc.) and the name and contact details for the manuscript’s corresponding author
Those are the key elements. It’s how you express them and the quality of your message that mean the different between a dry overview and an attractive promotion of your work.
Many journals don’t have a prescribed format for the cover letter. On the other end of the spectrum are PLOS ONE’s guidelines , which give specifics on what to include, including selecting Academic Editors from its directory.
Always check the guidelines first to be sure you give the journal what it wants. Those are basics. With a grasp of those, there are many ways to polish your cover letter into a valuable sales tool for your work.
What to do and what to avoid in your journal cover letter
Most “problems with journal cover letters relate to simply not spending enough time and care on it. Or even not doing it at all. These are easily fixed if you’re a skilled English writer. If not, they’re still easily fixed with a little help.
All of the following are critical. Make sure you DO:
- Check the name of your target journal.
- Address the cover letter to the relevant person. It is not enough to simply say “Dear Editor” or “To whom it may concern.” Include the name, title and position of the editor you are addressing.
- Avoid superlatives – about the journal, yourself and your own work. It’s pretty unlikely your work is “groundbreaking” or “trailblazing,” though it may by the “first time ever” that a certain approach was taken with a certain population.
- Check the formatting. This varies by journal. It includes US vs. UK vs. Oxford English spelling, correct page numbering, use of templates, and much more.
- Get a colleague to read your cover letter before you send it.
“ A typical cover letter just repeats the abstract. That’s a huge missed opportunity. You need to think of what the journal wants. Try to tailor your manuscript’s novel and interesting points specifically to the your target journal’s aims and scope. It may mean an extra half-hour of work for you, but if it helps get you published, isn’t it worth that small investment of time? “ — Geraldine Echue , PhD, CMPP Edanz Managing Editor
But don’t do this…
The following may not be critical, but they’re common areas that authors mess up. Sometimes they don’t know they’re doing it or they’re just trying their best. So be aware
Make sure you DON’T :
- Take shortcuts. Your cover letter is very important for getting your manuscript to peer review; give it time and attention.
- Cut and paste your abstract, or sections of it, into the cover letter. That’s low-effort and low-readability. Reword it to make it pop.
- Over-praise the editor or target journal – it’s not necessary to use such phrases as “your esteemed journal.” A manuscript will be sent for peer review based on the quality of the cover letter and study, not because you say nice things about the journal.
- Forget to use the Word (or other software’s) spellcheck and, ideally, use a tool like Grammarly and/or Hemingway to help grammar and readability. These are no substitute for a professional edit, though.
- Be overly proud about your English skills. Just like you go to the dentist to get your teeth fixed, you can hire a professional editor and subject matter expert to get your English fixed.
Not that a lot of these also reply to resubmission letters and responses to peer review . The underlying themes are care, courtesy, and excellent English suitable for your audience.
And two more big DOs
- DO get a professional edit or proofread if you’re not a native speaker of English or just not that great at writing.
DO have a professional write your cover letter for you if you want to save some time and make sure you got everything just as the journal wants it. The Edanz Cover Letter Development service can handle this for you.
Set phrases and common expressions
The journal letter maintains a formal tone, so there are certain stock phrases you can use and in some cases must use. As a result, there are a number of phrases which are common to cover letters.
These include:
- To our knowledge, this is the first report showing…
- We believe our findings will appeal to the readership of [target journal name].
- Please address all correspondence to:
- We look forward to hearing from you at your earliest convenience.
“I’ve found about 60% of authors don’t submit a cover letter at all. It seems they just expect something magical to happen with their manuscript. Journal editors struggle with this: they’re not necessarily subject-area specialists. They wonder, ‘Why is the paper important?'” — Gareth Dyke , PhD Edanz Author Education Manager
Commonly required statements
Many journals and publishers require that all cover letters should contain the following sentences:
- We confirm that this manuscript has not been published elsewhere and is not under consideration by another journal.
- All authors have read and approved the final manuscript and agree with its submission to [target journal name].
Competing interests
If all authors have no competing interests, you should include a statement indicating as such:
The authors have no conflicts of interest to declare.
If an author does have competing interests, it’s a good idea to include details of these in your cover letter. You might also include funding information:
This study was supported by a grant from the [funding body].
Other required statements
Some other potentially required information:
- Clinical trial registration database and number
- Has this manuscript been published in another language? If so, has that journal editor given permission for this submission?
- What other publications related to the same study have been published? (especially for clinical trial related manuscripts)
- Has the data in your study been presented or been published in any other format? For studies involving human subjects, was informed consent obtained? Was permission obtained from an ethics committee? Was the study carried in accordance with Declaration of Helsinki guidelines?
- Was permission obtained for the reproduction or modification of previously published figures and tables (especially for review articles).
The journal’s guidelines will typically give specific directions on which of these to include, if any. And if you have any questions, get in touch with them directly.
Journal submission tips and hacks from the experts
Most of these are plain common sense, but if you’re in a hurry, you might overlook them. Some are less commonly known.
Be personal, use the editor’s name
Do your homework. Look up the name of the Editor-in-Chief or the specific Section Editor for the journal you’re submitting to and address the letter to them directly.
Use Dear Dr. (or Professor) + their Last name . If you’re not sure of their title, Google them to see if they have a LinkedIn page, ResearchGate page, or works published in the last couple of years. If you still can’t confirm their title, use Dear Full name as shown on the journal’s webpage .
It’s like a cover letter for a job; you need to personalize your cover letter to demonstrate your interest in that particular journal, and not make it look like you’d just be happy to get your paper accepted anywhere.
You should also explain why your study will be of specific interest to the readers of the journal.
Check the Aims & Scope on the journal website to see who their target audience is and tailor your reasoning to them.
Tell them what you want to publish
This may seem obvious, but sometimes authors submit cover letters without including the title of their manuscript and what type of article it is.
This should appear in the very first paragraph of your letter and will help the editor see immediately if the topic is of interest and judge whether they have space for the article type you’re submitting for the current issue.
Even more, it will show that you thoroughly read the guidelines. If you say you’re submitting “Original Research” when the journal calls it “Research Articles”, you’re not making a very good first impression.
Summarize the highlights of your work
It’s not enough to simply include the title of your manuscript in the cover letter and hope that alone will attract the editor.
Try to keep the cover letter to one page, but always include a brief summary of your study outlining the reasons why you conducted the work, your aims, and the major results you observed. If that makes you go a bit longer, it’s not a big deal.
Don’t include statistics or a lot of data; a compelling summary of the study is sufficient. If the editor is interested, they’ll look into your manuscript more deeply for further details.
Sell yourself
Cover letters are your chance to talk directly with the journal editor and convince them that your paper is more interesting than the next one sitting on their desk. Talk about any real-world implications of your findings or the significance of your results for the field. Don’t be too speculative or over-exaggerate your findings, but do take this important opportunity to feature the importance of your work.
Don’t forget your “must have” statements
Editors want to know that your manuscript has not been submitted elsewhere or is under consideration at another journal.
They want to know any relevant conflict of interest information and any roles the funding body played in the study.
The author instructions may or may not have explicit information on what they want you to write, but it’s good practice to state this information upfront. This way, the editor doesn’t have to dig through the manuscript to know if you’ve met the basic ethical requirements for publication.
See it in action: Edanz video on writing cover letters
We laid out the basics of a cover letter in this video.
And if you don’t want to start with a blank document…
Get a cover letter template
It’s all easier said than done, right?
Download a template to plug-and-play your text.
Download the above short-form or long-form cover letter from the Edanz Learning Lab template collection .
“When I became a journal editor, I really learned how important cover letters are. We need them to learn more about submissions and to make more informed decisions on whether to send manuscripts out for peer review. As a journal editor, I greatly appreciate a carefully written cover letter; it saves me time and it shows me the authors really care. It also helps with reviewer selections … something I rarely have time to do.” — Gareth Dyke , PhD Editor-in-Chief of Taylor & Francis journal ‘Historical Biology’
By the way, not all cover letters are the same, though most are. PLOS ONE cover letters are a notable exception and have certain requirements for what you need to tell them, such as which of their Academic Editors you want to review your submission. See their guidelines here .
So, all set to do your cover letter? Now go find a forever home for your manuscript and tell them why they’re the perfect fit for you.
Want to dig deeper into the publication process, soup to nuts, ideas to publication? Take simple, expert-designed courses to walk you through it all, at the Edanz My Learning Lab .
You control your data
We use cookies to tailor the experience of creating resumes and cover letters. For these reasons, we may share your usage data with third parties. You can find more information about how we use cookies on our Cookies Policy . If you would like to set your cookies preferences, click the Settings button below. To accept all cookies, click Accept.
Cookie settings
Click on the types of cookies below to learn more about them and customize your experience on our Site. You may freely give, refuse or withdraw your consent. Keep in mind that disabling cookies may affect your experience on the Site. For more information, please visit our Cookies Policy and Privacy Policy .
Choose type of cookies to accept
These cookies allow us to analyze our performance to offer you a better experience of creating resumes and cover letters. Analytics related cookies used on our Site are not used by Us for the purpose of identifying who you are or to send you targeted advertising. For example, we may use cookies/tracking technologies for analytics related purposes to determine the number of visitors to our Site, identify how visitors move around the Site and, in particular, which pages they visit. This allows us to improve our Site and our services.
These cookies give you access to a customized experience of our products. Personalization cookies are also used to deliver content, including ads, relevant to your interests on our Site and third-party sites based on how you interact with our advertisements or content as well as track the content you access (including video viewing). We may also collect password information from you when you log in, as well as computer and/or connection information. During some visits, we may use software tools to measure and collect session information, including page response times, download errors, time spent on certain pages and page interaction information.
These cookies are placed by third-party companies to deliver targeted content based on relevant topics that are of interest to you. And allow you to better interact with social media platforms such as Facebook.
These cookies are essential for the Site's performance and for you to be able to use its features. For example, essential cookies include: cookies dropped to provide the service, maintain your account, provide builder access, payment pages, create IDs for your documents and store your consents.
To see a detailed list of cookies, click here .
This site uses cookies to ensure you get the best experience on our website. To learn more visit our Privacy Policy
- Cover Letter
- Cover Letter for Journal Submission: Sample & How To Write
Cover Letter for Journal Submission: Sample & How To Write
You spent months doing research and documenting it in a neat manuscript. Make sure it gets published with this guide to cover letters for journal submissions
Every day, you help the world to move forward. Conducting research, performing tests, and working on scientific experiments are a part of your routine. The data you’ve collected must be processed and presented in a neat manuscript.
But wait. Who’s going to read it? Oh, right. You must have an audience. But not just any audience—you need scientists like you to read and review your paper. And to reach them, you must send your work to scientific journals.
To make sure your groundbreaking findings get published in reputable journals, you must write a professional cover letter for journal submission.
This guide will show you:
- A cover letter for journal submissions better than 9 out of 10 others.
- A sample cover letter for manuscript submission that gets your work published.
- A step-by-step guide on how to write a cover letter for a journal submission.
- How a neat abstract can put your scientific career on the right track.
Want to write your cover letter fast? Use our cover letter builder. Choose from 20+ professional cover letter templates that adapt to your content and already have all the formatting in place. Make your document look perfect with zero effort!
CREATE YOUR COVER LETTER NOW
That’s a sample cover letter for a journal submission made with our builder. See more cover letter templates and create your cover letter here .
Check this cover letter for journal submission sample:Cover Letter for Journal Submission Sample
Sushmita Devi, M. Sc.
Psychology Research Fellow, Indian Institute of Psychology & Research, Bangalore
+91 82 97651366
[email protected]
linkedin.com/in/sushmita.devi4
Bangalore, 01.02.2022
Chief Editor
The International Journal of Indian Psychology
Sardar Patel University
Vallabh Vidyanagar, 388120
Dear Mr. Sur,
I'm honoured to submit my manuscript entitled " Life dissatisfaction and anxiety levels among teenage Instagram users in Bangalore " to be considered for publication as a case report in The International Journal of Indian Psychology.
As a psychology research fellow at the Indian Institute of Psychology & Research in Bangalore, I have focused on working with youth from various socioeconomic backgrounds. While serving as a counsellor, I've noticed high general anxiety levels, body image issues, eating disorders, and overall life dissatisfaction among 13–18-year-olds who used Instagram regularly and extensively.
I’ve conducted interviews with 168 individuals who declared active use of Instagram, defined as posting on their profiles at least once per day and interacting with the platform for more than 4 hours a day. Each individual filled out a self-assessment questionnaire to provide an overview of their self-esteem and to describe their Instagram habits. After gathering this preliminary data, I have discussed the answers with each participant and further evaluated their mental health.
Since social media is increasingly recognized as a major influence on children and teenagers, it’s also more often seen as a problem by parents and teachers. I believe that the findings presented in my case report may appeal to child psychologists, counsellors, social workers, and educators. Understanding the correlation between Instagram use and mental wellbeing can lead to the creation of health campaigns and establishing ways to enhance the positive effect of social media while minimizing the negative outcomes.
This manuscript examines a different aspect of the issues covered in the following papers also published by The International Journal of Indian Psychology:
- "The effect of Instagram addiction on quality of life among undergraduate students in Mysuru" by Schwann S Akanksh, Lancy D’Souza, Manish S, published in December 2020.
- "Social Media Use and Social Anxiety among Adolescents" by Cheryl Jolly, published in February 2022
- "Social Media Usage and Social Appearance Anxiety in Young Adults" by Teresa Sharon M A, Zidan Kachhi, Dr. Deepthi Vijayan, published in August 2021.
I declare that this manuscript is original and has not been published before. It is not currently being considered for publication elsewhere. No financial support was received for this study.
As the only author, I have approved the final version of the manuscript and agree to be accountable for all aspects of this work.
I believe that the following individuals would be well suited to reviewing my manuscript:
- Dr. Ehsaan Muni, University of Calcutta, Associate Professor specializing in child and adolescent mental health disorders: [email protected]
- Dr. Nupoor Golla, Banaras Hindu University, Assistant Professor specializing in cross-cultural health psychology: [email protected]
- Dr. Baldev Mutti, Bangalore University, Assistant Professor specializing in child psychology: [email protected]
To the best of my knowledge, none of the above-suggested persons has any conflict of interest, financial or otherwise.
I look forward to hearing from you,
Indian Institute of Psychology & Research
St. Anthony's Friary, #85, Hosur Road, Bangalore-560095
See? Not that complicated! Yet, it brings you a few steps closer to getting that research paper published.
Thinking of improving on your resume to better present yourself to the academic community? Check this guide: How to Write a Resume for a Job: See a Good Sample & Guide
Now, let’s see how to write a cover letter for journal submission:
1. Start With the Proper Cover Letter for Journal Submission Template
Appearances matter. You wouldn’t wear a baggy T-shirt and shorts to an academic conference. In the same way, you don’t want your cover letter for journal submission to look sloppy.
Follow these steps to create a professional template:
Cover Letter for Journal Submission Checklist
- Add your contact information, degree, name of the institution
- List the editor’s name, the name of the journal, address, and submission date
- Greet the editor by name: Dear Mr./Mrs. XYZ
- Say the title of your manuscript
- Explain your motivation behind this paper
- Summarize the research in an abstract
- Highlight why readers might be interested in your paper
- Mention past papers from this journal that explored similar themes
- Add mandatory declarations
- Point to potential reviewers
- Regards + your info
Interested in writing a cover letter as well? Read more: How to Write a Cover Letter in India: Examples & Full Guide
2. Begin Your Cover Letter for Journal Submission Strong
Scientific journals receive hundreds of submissions on a daily basis. Even if your research is truly groundbreaking, they might overlook it.
Hoping to see your name in The Lancet ? Then start with putting it in your cover letter! Make sure to also include your contact information, degree, and the academic institution that backs you up. Then, list the information of the chief editor you’re addressing.
But that’s not all!
The first paragraph of your cover letter for journal submission must present the title of your manuscript. It’s also worth noting the type of article, such as review, case study, research, etc. Then, explain why you’ve conducted your research and mention the main findings.
Cover Letter for Journal Submission Sample
This example presents the themes of the manuscript in a clear and concise manner. It includes all the essential information.
While the title of the article sounds promising, the information provided by the author doesn’t explain why they chose this particular subject and what they focused on.
Pro Tip: Many journals, including Nature , Science , and Elsevier , list the exact information required in the cover letter for journal submissions. Make sure to check the requirements of your preferred journal before writing your cover letter!
3. Put the Abstract in the Middle of Your Cover Letter for Journal Submission
The editor’s attention spiked after the intro, but now it dropped.
Because you started rambling about your unique findings without mentioning how you got to these conclusions. They’ve decided you’re just a dreamer with no facts to back up your ideas.
Don’t try to shake the world—first, prove you know what you’re talking about:
- Describe your scientific methods and type of data you’ve collected.
- Mention why your study is important and who might benefit from it.
- List articles that covered similar themes.
See? There’s no need for a lengthy essay here.
Check this cover letter for journal submission sample to see what I’m talking about:
Cover Letter for Journal Submission—Middle Part
You’ve got it all! This shows the editor you know what you’re talking about. You aren’t a pseudo-scientist trying to push your intuitive beliefs on others.
Ouch. That’s really vague. It doesn’t seem convincing—maybe the author isn’t really a scientist?
Pro Tip: Writing about your research in English may not be as natural to you as chatting with fellow researchers over lunch. Studies show that many papers from non-English speaking authors are regularly rejected by editors because of incorrect grammar. If you need to improve your language skills, consider joining courses specifically for scientists, such as Coursera’s English for Science, Technology, Engineering, and Mathematics .
When making a resume and a cover letter in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .
When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.
4. Add Mandatory Declarations to Your Cover Letter for Journal Submission
Now, this is a very easy part.
Most journals require authors to include various statements. They provide backing for the journal in case of legal issues.
Those may include:
- Statement that none of the material has been previously published or is currently under consideration for publication in another journal
- Statement that informed consent was obtained for investigations on humans
- Statement that animals’ care during the study was in accordance with local guidelines
- Statement regarding possible conflict of interest, funding sources, competing interests, etc.
To make sure you included all required clauses, always check the requirements of the journal.
Cover Letter for Journal Submission—Mandatory Clauses
It’s clear and easy to understand. The required statements are covered here.
There aren’t enough details here. It’s always best to just paraphrase the clauses listed in submission requirements.
Pro Tip: Always be upfront about a potential conflict of interest, especially when your research was financed by a private institution. There’s no shame in getting private funding! In the U.S., over 70% of research and development is funded by the private sector .
5. Finish Your Cover Letter for Journal Submission
Now it’s time for the last step: the ending!
But before you can click “send” on your submission, there’s one more important thing.
The reviewers.
That’s one of the goals of your submission—to get your article reviewed by other scientists. This way, you become more trustworthy. It will also help to gain interest in your research, which might lead to future job opportunities.
Think of 3–5 persons from the academic community who might be interested in your research. It’s best if they study similar themes or published articles on related topics. Pay attention to potential conflicts of interest!
Cover Letter for Journal Submission—Ending
It’s pretty clear why these individuals could be interested in reviewing this article—they all specialize in similar topics.
A great cover letter that matches your CV will give you an advantage over other candidates. You can write it in our cover letter builder here . Here's what it may look like:
See more cover letter templates and start writing.
Key Takeaway
This is the easiest formula to write a cover letter for journal submission:
- Use the proper format for a cover letter for journal submission to make sure you include essential information.
- State the reasoning behind your article.
- Show your methods to prove you’re a serious scientist.
- Point to readers who could benefit from your research.
- Include mandatory statements.
- Mention potential reviewers.
Now get to writing!
Not sure how to customize your cover letter to the journal’s requirements? Having trouble describing your research methods? Leave a comment below. I’ll be happy to assist you!
Similar articles
What is a Cover Letter for a Resume / CV / Job Application
To send or not to send, that is the question. Cover letters can be a secret weapon in the job hunt today. Here’s why.
![Cover Letter for Internship: Format & Sample [No Experience]](https://cdn-images.zety.com/pages/cover_letter_for_internship_example_zety_in_1.jpg?fit=crop&h=250&dpr=2 "sample journal article cover letter")
Cover Letter for Internship: Format & Sample [No Experience]
Worried you won’t get accepted for an internship? Boost your chances of success with a cover letter for internship applications that will put you miles ahead of your competition.
20 Free Resume Templates to Download (Word, PDF & More)
Looking for a free resume template to download and edit? Well, here it is: our selection of 20+ free resume templates for freshers and pros, ready to be downloaded.
IMAGES
VIDEO
COMMENTS
When writing for publication, a well-written cover letter can help your paper reach the next stage of the manuscript submission process – being sent out for
A good cover letter can help to “sell” your manuscript to the journal editor. As well as introducing your work to the editor you can also take this
[Para.1: 2–3 sentences] I am writing to submit our manuscript entitled, [“Title”] for consideration as a [Journal Name][
Address the editor formally by name, if known. · Begin your cover letter with a paragraph that states the name of the manuscript and the names of
2. Cover letters can summarize your manuscript quickly for the journal editor, highlighting your most important findings and their implications to show why your
Example Cover Letter for Journal Submission ... I/we wish to submit a research manuscript entitled “(title of research article)” for publishing in
What do you put in a journal cover letter? · Editor and target journal · Salutation (Dear Dr. …) · Indication you're submitting your manuscript, along with its
I am submitting a manuscript for consideration of publication in Asian Journal of Pharmaceutical Sciences. The manuscript is entitled “
Cover letter template for a journal article submission ... Dear [Editor's name],. I'm writing to submit my article entitled [Article's title] for
Dear Sirs,. I'd like you to consider my article “Troubles in early detection of childhood depression among children from Scheduled Castes” for