presentation laptop

[2023] 5 Best Laptops for Your Next PowerPoint Presentation!

By: Author Shrot Katewa

Every presentation starts with a high-quality laptop. However, we don’t all have thousands of dollars to buy Apple’s most recent Macbook Pro or Samsung’s latest technology. The good news is there are plenty of top-notch laptops for your next presentation that cost a fraction of the competition.

The best laptop for presentations is the 2021 HP 15 Touchscreen Laptop. This 15.6” laptop comes with an 11th generation i5 Intel processor, 12GB of RAM, and a 1TB hard drive. It also has a backlit keyboard, a built-in webcam for virtual presentations, and it only weighs 3.92 pounds.

You might also enjoy the following presentation laptops:

• ASUS Vivobook 15
• Acer Aspire 5
• Dell Inspiron 15
• Lenovo IdeaPad

Let’s dive into what you should look for and details about each of these laptops below. Enjoy!

What to Look For When Buying a Laptop for Presentations on a Budget

When you’re searching for a top-of-the-line budget laptop for your presentations, it’s important to keep these three factors in mind:

• Compatibility : Does the laptop have Bluetooth, Windows, Microsoft Office, and other features you’ll need to succeed? Touchscreens and wireless connections are also significant improvements for many people.
• Battery life : A long battery life will prevent the laptop from crashing mid-presentation. Sure, you can extend a laptop’s battery life with proper care , but you still want to go with the biggest battery possible within your budget!
• Memory and speed : These two features are lumped together because most companies provide higher memory with faster components. We recommend never getting a laptop below 4GB RAM and 256GB of internal storage for your presentations. Big SSD’s, such as 512GB and above, will keep you from using USB drives.

Without further ado, let’s jump into the reviews.

Our Top Picks

• Best Overall : 2021 HP 15 Touchscreen Laptop
• Best Lightweight Laptop : ASUS Vivobook 15
• Best Budget-Friendly Laptop : Acer Aspire 5
• Best Compatibility : Dell Inspiron 15
• Best Multi-Purpose Laptop : Lenovo IdeaPad

Best Overall: 2021 HP 15 Touchscreen Laptop

Touchscreen laptops have taken the business world by storm. The ability to cycle through menus without using a mouse is fantastic, which is one of the many reasons the 2021 HP 5 Touchscreen Laptop is so popular. It has instant-touch reactions, Bluetooth connectivity, and built-in WiFi to connect all of your devices.

Another reason the HP 15 Laptop is such a good choice is the backlit keyboard that lets you see everything, even when you’re presenting in a dark room. The kit also includes a 320GB external hard drive, making it an incredible deal for the price.

This laptop is made by a trusted company and comes with an extended warranty, Windows 10, and multiple USB connections. There’s also an HDMI port and headphone jacks for various other projects.

• 15.6-inch screen
• 1TB hard drive
• 11th generation Intel i5 processor
• 3.92 pounds

Best Lightweight Laptop: ASUS Vivobook 15

Are you tired of lugging heavy laptops around? A high-quality presentation laptop shouldn’t be too big or heavy because you have to bring it with you everywhere you go, which is why the ASUS Vivobook 15 is a must-have for many businesspeople. It’s only 3.50 pounds and measures 14.1 x 9.1 x 0.8 inches.

Although it’s quite this, the Vivobook 15 has an impressive 1920 x 1080p display, an Intel UHD graphics card, Windows 10 pre-installed, and many more unique features.

Much like the previous laptop on the list, it comes with Bluetooth and WiFi connectivity. You can connect any presentation click or remote with ease.

Those who prefer additional security will love the fingerprint scanner on the touchpad.

• 512GB hard drive
• 10th generation Intel i5 processor
• 3.50 pounds

Best Budget-Friendly Laptop: Acer Aspire 5

Acer continues to put out some of the best computers every year. Their reliability and top-notch specs make them a tough contender for the competition, but an easy choice for many buyers. The Acer Aspire 5 runs with Windows 10 and Amazon’s Alexa integration for voice commands, making it perfect for hands-free presentations.

The Aspire 5 comes in multiple options, each changing its RAM and hard drive. Regardless of which one you choose, you’ll have the choice of either an Intel i3 or Intel i5 processor. These processors are known for their speed and consistent production. It’s also a touchscreen laptop, so you can control it with multiple voice, touch, remote, or hands-on commands.

• 256GB SSD hard drive
• 11th generation Intel i3 processor
• 4.19 pounds

Best Compatibility: Dell Inspiron 15

Dell is another excellent brand for presentation laptops since they always have the latest technology packed into a mid-sized laptop. The Dell Inspiron 15 is worth checking out because it includes a built-in microphone, a webcam, high-end speakers, and a long-lasting 7.5-hour 3-cell lithium battery.

Unlike many laptops on the market, the Inspiron 15 has a separate number pad, making it easy to log numbers in spreadsheets and other crucial details for your presentations. The smooth, slanted design creates an ergonomic feeling to prevent wrist pain when typing. You can turn the number pad and touchpad off if you don’t want to use them.

This laptop is so compatible because it comes with two USB ports, one USB-C port, an HDMI port, a USB 2.0 port, and an SD card reader.

• 5.93 pounds

Best Multi-Purpose Laptop: Lenovo IdeaPad

The Lenovo IdeaPad might be last on the list, but it comes with a host of features that make it worth it for almost anyone. This laptop can convert into a tablet by folding the screen back. You can prop it up with the keyboard, lay it flat, or set it up like a traditional laptop.

From the high-quality graphics to the Dolby speakers, you’ll enjoy the impressive performance and portability of this low-budget, top-shelf laptop.

• 512GB SSD hard drive
• 10th generation Intel i3 processor
• 4.07 pounds

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Credit to Benzoix (on Freepik) for the featured image of this article (further edited).

Best Laptops for Presentations: How to Make an Impact at Your Next Meeting

In today’s fast-paced business world, an effective presentation can make all the difference in leaving a lasting impression. To ensure smooth and impactful presentations, having the right laptop is crucial. Whether you’re a professional presenter, educator, or business executive, choosing the best laptop for presentations is essential for delivering seamless and engaging content. In this comprehensive guide, we’ll explore the top laptops designed to elevate your presentation experience, providing reviews, insights, and valuable tips to help you make an informed purchase decision.

Table of Contents

Best Laptops For Presentations – Comparison Table

An overview of laptops for presentations.

Laptops for presentations are essential tools for professionals and students alike. These portable devices are designed to provide the necessary features for creating, editing, and delivering engaging presentations. Equipped with powerful processors, ample RAM, and high-resolution displays, laptops for presentations ensure smooth operation and crisp visuals.

Many presentation-focused laptops come with versatile connectivity options, such as HDMI and USB-C ports, to seamlessly connect to projectors and external displays. Additionally, long-lasting battery life and lightweight designs contribute to the convenience and mobility required for delivering presentations on the go.

Furthermore, specialized software and features, like built-in presentation modes and high-quality audio systems, enhance the overall presentation experience. With a variety of options available, from budget-friendly models to premium offerings, laptops for presentations cater to the diverse needs of professionals and students seeking to deliver impactful presentations.

01. MacBook Pro

Last update on 2024-04-02 / Affiliate links / #ad / Images from Amazon Product Advertising API

The slim and stylish design, coupled with the innovative Touch Bar feature, adds a modern and sophisticated touch to the user experience. The MacBook Pro’s reliable security features and intuitive software make it a top choice for those seeking a premium laptop that seamlessly integrates into their digital lifestyle.

• High-quality build and design
• Powerful performance and fast processing
• Retina display with vivid colors and sharp resolution
• Long battery life
• Seamless integration with other Apple devices
• Extensive software and app ecosystem
• Expensive compared to other laptops with similar specifications.
• Limited ports and connectivity options.

02. Dell XPS 13

The XPS 13 also features a robust build quality and a variety of connectivity options, including Thunderbolt 3 ports and a microSD card reader, adding to its versatility. Its minimal bezel design maximizes screen space without compromising on portability, making it a standout choice in the ultrabook category.

• Sleek and lightweight design
• High-resolution InfinityEdge display
• Powerful performance
• Excellent build quality
• Battery life could be better
• Limited port selection

03. Microsoft Surface Laptop

Last update on 2024-04-03 / Affiliate links / #ad / Images from Amazon Product Advertising API

The Microsoft Surface Laptop redefines elegance and functionality with its slim profile and exceptional performance. It offers a seamless Windows experience and impressive features, including a high-resolution display and premium build quality. Whether used for work or entertainment, this laptop excels in delivering a superb user experience, reinforcing its position as a top contender in the market.

• Sleek and stylish design.
• High-resolution PixelSense display.
• Long battery life.
• Fast performance with Intel Core processors.
• Lightweight and portable.
• Limited port availability
• Relatively high price
• Not easily repairable or upgradable

04. HP Spectre x360

With its sleek design and impressive performance, the HP Spectre x360 stands out as a top-tier convertible laptop. The 13-inch 4K display offers brilliant visuals, while the powerful Intel Core i7 processor ensures seamless multitasking. The versatile 2-in-1 design allows for easy transition between laptop and tablet modes, catering to various productivity needs. The long battery life and fast-charging capabilities further enhance its appeal, making it a reliable choice for on-the-go professionals seeking both style and functionality. Despite its premium price, the HP Spectre x360 undoubtedly delivers on its promise of high-end performance and modern aesthetics.

• Sleek and stylish design
• Versatile 2-in-1 functionality
• High-performance processor options
• Vibrant and crisp display
• Secure biometric login options
• Average battery life

05. Lenovo ThinkPad X1 Carbon

• Lightweight and portable
• Durable and reliable construction
• High-quality display
• Fast performance
• Relatively high price compared to similar laptops in its category.
• Limited option for GPU and higher-end discrete graphics.

Benefits of Investing in Laptops for Presentations

In today’s fast-paced digital world, the need for laptops for presentations has become increasingly vital. With the rise of remote work and virtual meetings, laptops provide a convenient and portable platform for delivering impactful presentations. Whether in a boardroom, classroom, or public speaking engagement, the flexibility and mobility offered by laptops make them an essential tool for professionals and students alike.

Firstly, laptops offer the convenience of portability, allowing presenters to easily carry their presentation materials and deliver them on the go. Moreover, with the advent of wireless projection and connectivity features, laptops enable seamless integration with presentation equipment such as projectors and screens, thus enhancing the overall delivery of content.

Secondly, the versatility of laptops empowers presenters to incorporate multimedia elements, graphs, and visual aids into their presentations, augmenting the effectiveness of their message. Additionally, the ability to access and edit presentation files in real-time ensures that content remains current and relevant, thus increasing the impact of the presentation.

Furthermore, the availability of a wide range of laptops on the market allows individuals to select the best laptops for presentations based on their specific needs, whether it be battery life, display quality, or processing power. In conclusion, the portability, versatility, and customization options offered by laptops make them indispensable tools for delivering impactful presentations in various professional and educational settings.

Choosing the Right Laptop for Your Presentation Needs

To make the most effective laptop choice for presentations, it’s crucial to consider performance, portability, display quality, connectivity options, and battery life. These elements will directly impact how well your laptop supports your presentation needs. By carefully evaluating these factors, you can ensure that your laptop is equipped to deliver smooth, engaging, and professional presentations, regardless of the setting.

Portability And Lightweight Design

Considering the portability and lightweight design of a laptop for presentations is crucial for professionals on the go. A compact and lightweight laptop is easier to carry to client meetings, conferences, or any presentation venue. It provides convenience and flexibility, allowing presenters to move seamlessly between locations without feeling burdened by heavy equipment. Additionally, a portable laptop enhances the overall professional image, conveying a sense of preparedness and efficiency. In today’s fast-paced business environment, the ability to quickly set up and deliver presentations with a lightweight laptop can make a significant difference in leaving a positive impression on the audience.

High-Resolution Display And Bright Screen

Choosing a laptop with a high-resolution display and bright screen is crucial for presentations as it ensures that the content being showcased is clear, crisp, and easily visible to the audience. A high-resolution display enhances the quality of images, graphics, and text, making them more impactful and engaging. Additionally, a bright screen allows for clear visibility even in well-lit environments, such as conference rooms or auditoriums, ensuring that the presentation content is effectively communicated without any visual hindrances. This factor is essential for creating a professional and impressive presentation delivery that captures the audience’s attention and conveys information effectively.

Long Battery Life

Long battery life is crucial when selecting a laptop for presentations, ensuring uninterrupted and smooth delivery. Having a laptop with extended battery capacity provides confidence that the device won’t unexpectedly shut down mid-presentation, avoiding potential embarrassment and disruption. It allows presenters to move freely, untethered from power outlets, and maintain their audience’s focus. Additionally, a longer battery life provides flexibility for conducting presentations in various settings, including outdoor venues or locations with limited access to power sources. This essential feature enables presenters to concentrate on delivering their message without the distraction or anxiety of a dying battery.

Fast Processor And Sufficient Memory

Ensuring a fast processor and sufficient memory in a laptop for presentations is crucial for seamless, efficient performance. A fast processor enables quick loading and smooth transitions between slides, keeping the presentation flow uninterrupted. Sufficient memory allows for handling large presentation files, multimedia content, and multiple applications simultaneously without lag or system crashes. These factors directly impact the overall speed, responsiveness, and reliability of the laptop during presentations, enhancing the presenter’s ability to engage the audience effectively. Therefore, considering a laptop’s processing power and memory capacity is essential to deliver professional, polished presentations without technical setbacks.

Multiple Connectivity Options And Ports

Considering multiple connectivity options and ports is crucial when choosing laptops for presentations. This feature allows seamless integration with different display devices, such as projectors or monitors, ensuring that the presenter can easily connect the laptop to the presentation equipment. With various ports available, including HDMI, VGA, and USB-C, the presenter can accommodate different connectivity requirements, ensuring that the presentation runs smoothly without any technical hiccups. Furthermore, diverse connectivity options enable the use of additional peripherals, such as clickers or external storage devices, enhancing the overall presentation experience and providing flexibility for the presenter.

What Are The Key Features To Look For In A Laptop For Presentations?

When choosing a laptop for presentations, it’s important to consider features such as a bright and vibrant display with high resolution to ensure clear and crisp visuals during slideshows. Additionally, a long battery life is crucial for uninterrupted presentations, especially when access to power outlets may be limited. Other key features to consider include ample storage for multimedia content, a fast processor to handle multitasking, and an array of connectivity options such as HDMI, USB, and wireless capabilities for seamless integration with presentation equipment and peripherals. Overall, a lightweight and portable design is also desirable for easy transportation and setup when using the laptop for presentations on the go.

How Can A Good Laptop Enhance The Quality And Effectiveness Of Presentations?

A good laptop can enhance the quality and effectiveness of presentations in various ways. A high-performance laptop ensures smooth and uninterrupted running of presentation software, allowing for seamless transitions and sharp, clear visuals. Additionally, a good laptop provides the capability to handle high-resolution graphics and videos, resulting in a more engaging and impactful presentation experience for the audience. Furthermore, a reliable laptop with a long battery life ensures that the presenter can deliver their presentation without the worry of technical interruptions, contributing to a smooth and professional delivery. Overall, a good laptop enhances the quality and effectiveness of presentations through its technical capabilities and reliability.

Which Laptops Are Known For Delivering Superior Display And Graphics Performance For Presentations?

Laptops known for delivering superior display and graphics performance for presentations include the Apple MacBook Pro and the Dell XPS series. Both of these laptops feature high-resolution displays with excellent color accuracy and clarity, making them ideal for showcasing presentations with vibrant visuals. Their powerful graphics processors also ensure smooth transitions and seamless multimedia playback, enhancing the overall presentation experience for both presenters and viewers. Additionally, these laptops often come equipped with advanced display technologies, such as Retina and InfinityEdge displays, to further elevate the visual impact of presentations.

What Are The Important Factors To Consider When Choosing A Laptop Specifically For Business Presentations?

When choosing a laptop for business presentations, it’s essential to consider factors such as portability, battery life, and compatibility with presentation software. Look for a lightweight and compact laptop that is easy to carry around for meetings and presentations. Additionally, opt for a model with long battery life to ensure uninterrupted presentations. Compatibility with popular presentation software such as Microsoft PowerPoint and Keynote is crucial for seamless delivery of presentations. Lastly, consider features like a high-resolution display and reliable connectivity options for projecting presentations to external displays and projectors.

In addition, it’s important to prioritize security features such as fingerprint sensors or facial recognition to protect sensitive business data. Since business presentations often involve handling proprietary information, ensuring the laptop has robust security measures is crucial. Furthermore, selecting a laptop with sufficient RAM and processing power will aid in smooth multitasking and handling resource-intensive presentation software. An ergonomic keyboard and a responsive touchpad or stylus support can also enhance the overall experience of creating and delivering business presentations.

Final Words

In today’s fast-paced professional world, the significance of a reliable laptop for presentations cannot be overstated. The laptops reviewed in this article encompass a wide range of features, catering to the diverse needs of presenters. Whether it’s high-performance processors, seamless connectivity, or compact and lightweight designs, these laptops provide the essential tools for delivering compelling presentations with ease. With careful consideration of the factors outlined in this buying guide, individuals are well-equipped to make an informed decision and select the best laptop for presentations that aligns with their specific requirements.

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Presentation Guru

Six of the best laptops for presenters.

Despite the growing use of mobile devices, many people still prefer using a laptop for giving their presentations. However, using a laptop nowadays doesn’t necessarily mean that you have to carry a rock on your shoulder. Here is a list of some of the best laptops for presenters to consider.

1. Lenovo ThinkPad X1 Carbon

The ThinkPad X1 Carbon is all that a presenter can need. The laptop sports an Intel Core i7-7600U vPro processor and Intel HD Graphics 620; it can support up to 16GB RAM and comes in a compact, lightweight size with a 14 inch screen (2560 x 1440 pixels). Since this laptop is an Ultrabook (high-end subnotebook), it offers a long battery life of around 15.5 hrs. Moreover, you can get 80% battery in just an hour of charging.

1TB of disk space ensures that you have more than adequate space for storing your data. Not to mention the laptop weighs just 2.4 pound, making it easier to carry around without straining your back.

It is worth mentioning here that although this Ultrabook has some awesome features, it isn’t the cheapest laptop in the list.

Lenovo ThinkPad X1 Carbon

2. Dell XPS 13 (2017)

Available with different processors (Core i3-i7), with 4GB to 16GB RAM capacity, the Dell XPS 13 series offers both portability and power, packed in a single machine. The XPS 13 gives presenters the luxury to opt for the model that best suits their needs and pockets. The available models come with storage capacity between 128GB to 1TB storage on an SSD drive. Furthermore, you can opt for a resolution between 1,920 x 1,080 to 3,200 x 1,800, depending upon the model you choose.

The Dell XPS 13 (2017) is not as expensive as the ThinkPad X1 Carbon and comes with more affordable price options, such as the Core i3 and i5 editions of the laptop.

Dell XPS 13

3. Apple 13-inch MacBook Pro with Touch Bar

The 13 inch Apple MacBook Pro comes with an Intel Core i5 3.1 GHz processor, 16GB of RAM, and an SSD with storage capacity up to 256GB. With a battery life of 10 hrs and an OLED display Touch Bar that offers a number of handy functions with a spell checker and word suggestions, the laptop is well worth the price.

Apple MacBook Pro

4. Apple MNYH2LL/A MacBook

The Apple MNYH2LL/A 12″ MacBook comes with a combination of an efficient laptop that you can buy with the added advantage of portability and a cheaper price than the 13-inch variant mentioned above. It offers storage on a 256GB, 8GB RAM capacity and runs on an i5 1.2GHz Intel processor.

You can also opt for a slightly more expensive model which provides 512GB disk space and a slightly more efficient version of the dual-core Intel Core i5 Processor. The laptop runs macOS Sierra and gives up to 12 hrs of battery life. Unfortunately, the laptop does not come with an optical drive.

Apple MNYJ2LL/A MacBook

5. Dell Inspiron 11.6″ HD with Anti Glare Touchscreen

With a price just above $300, the Dell Inspiron 11.6 inch laptop with an anti-glare screen can be an affordable option for presenters. The laptop comes with a foldable screen which makes it easier to use. It sports an Intel Celeron N3060 1.6 GHz Processor, with Turbo Boost up to 2.48GHz.

This is more of a hybrid device that comes with tablet-like features but with a more powerful processor. The laptop has a 32 GB emmc, 4GB RAM but no optical drive. It’s for presenters looking for something cheaper with more powerful processing.

Dell Inspiron 11.6″ HD

6. Dell Inspiron i3000-101SLV

The Dell Inspiron i3000-101SLV is the most affordable laptop in the list, with stripped down features that allow you to carry a lightweight and affordable laptop that can ensure all your basic presentation needs are catered for. The laptop can be bought with a 2GB RAM / 32GB SSD or 4GB RAM / 500GB Hard Drive (HDD).

With a small 11.6 inch screen, an Intel Dual Core Celeron N3050 processor and a price just over $200; the Dell Inspiron i3000-101SLV is for the presenters looking for something affordable that can get the job done.

Dell Inspiron i3000-101SLV

The above are six of our picks for the best laptops for presenters. What model do you prefer to use for your presentations? Join the discussion by leaving your comment below.

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Farshad Iqbal

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Not Necessary

17th January 2018 at 9:04 am

Thanks for compiling this review. I’d like to point out that the comments regarding the different notebooks are inconsistent. Why is it a problem for number 3/5 that it doesn’t come with an optical drive while it’s not an issue for all the other notebooks in your list? And what kind of reasoning for the price of number 3 is “the laptop is well worth the price.”? What exactly makes this notebook well worth it’s price? In particular, if you compare all the six notebooks on their functionality and connectivity to the outside world, their performance and hardware package, I don’t see how the top three can compete on a price-tag level to the more economic models that you suggested.

18th January 2018 at 5:35 pm

Allow me to point out a few details that I hope will answer your question. The Lenovo ThinkPad X1 Carbon, and the DELL XPS 13 do have optical drives and are high-end laptops. In fact, the first 3 all can be deemed high-end. 4-6 are more stripped down versions and are hence more affordable. It is also worth mentioning here that you can’t simply compare the battery time of Ultrabooks with netbooks. Similarly, there is also a difference of processor family, the first 2 are 5th-7th generation, so the processing is better, whereas number 5 runs an Intel Celeron Dual Core Processor which can’t compete in performance with I family of processors.

Linda Weber

29th April 2019 at 7:50 pm

Which of the above six electronic devices would be best for 1. Email 2. Presenting illustrations 3. Using Microsoft word 4. Presenting/showing a client his file folder, etc

Our son is looming for a portable device he can use when calling on a client. He needs to present information, present illustrations, use Microsoft word and email from the device. Lease hel is.

30th January 2020 at 3:57 pm

I had the thought of buying a laptop for my own personal use but the thing is that I don’t know what quality laptop that has a very good graphic card. Now I can figure the right laptop to get for my own personal used all thanks to your post. I will love to come over to your site for more updates. Thanks again, love your site, the way it loads and all .

15th July 2020 at 2:04 am

Joseph Hilton Florida

29th January 2021 at 6:55 am

Thanks for this blog, I would like to buy a Laptop for representation purposes at Church. This Blog helps me a lot for the same, now I can figure out the right laptop for my work.

29th January 2021 at 7:12 am

Thank you so much for this amazing blog, I would like to buy a Laptop for representation purposes at Church. This Blog helps me a lot for the same, now I can figure out the right laptop for my Church now.

13th October 2021 at 11:08 pm

I thank the DELL Inspiron 11.6 will help me present better… Thank you for this great Post . it was helpful

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5 Best Laptops to Use for Presentations in 2024

Tired of heavy projectors and tangled cords for presentations? We’ve got your solution! Check out our top 5 best laptops for presentations. These laptops are designed to make your presentations shine, whether you’re a professional, student, or creative individual.

Disclosure: As an Amazon Associate, we earn from qualifying purchases. When you purchase through links on our site, we may earn an affiliate commission at no extra cost to you.

1. Lenovo IdeaPad 3 11 Chromebook Laptop

• No setup required; log in with your Google account.
• Access to G Suite and Google Play apps.
• Slim, lightweight, and highly portable design.
• Fast Chrome OS with quick boot-up, automatic updates, and built-in virus protection.
• Stunning 3-side narrow bezel HD display and dual 2W stereo speakers for excellent audio-visual experience.
• Up to 10 hours of battery life for on-the-go productivity.
• Stay connected with a 720p webcam, 2×2 WiFi 5 (802.11 ac), and Bluetooth 4.2 combo.
• Multiple ports: 2 x USB 3.1 Gen 12 (Type-C), 2 x USB 3.1 Gen 12 (Type-A), microSD Card Reader, and audio combo jack.

Why the Lenovo IdeaPad 3 11 Chromebook Laptop is Best for Presentations?

• No setup required; log in with your Google account for quick start.
• Access to G Suite and Google Play apps for versatile presentation tools.
• Slim, lightweight design ensures easy portability for on-the-go presentations.
• Fast Chrome OS with quick boot-up, automatic updates, and built-in virus protection, offering a seamless presentation experience.
• The stunning 3-side narrow bezel HD display and dual 2W stereo speakers provide an excellent audio-visual experience.

2. Acer Swift 3 Intel Evo Thin & Light Laptop

• Intel Core i7-1165G7 Processor: High performance, up to 4.7GHz, 4 cores, 8 threads, 12MB Intel Smart Cache.
• 14″ Full HD IPS Display: Vivid 1920 x 1080 resolution, 100% sRGB, LED-backlit.
• Intel Iris Xe Graphics: Impressive visuals for your computing needs.
• 8GB Onboard LPDDR4X Memory: Smooth multitasking, paired with a 256GB NVMe SSD for fast storage.
• Versatile Ports: 1 USB Type-C (USB 3.2 Gen 2, DisplayPort, Thunderbolt 4, USB Charging), 1 USB 3.2 Gen 1 (power-off charging), 1 USB 2.0, and 1 HDMI.
• Intel Wireless Wi-Fi 6: Fast and reliable wireless connectivity.
• Acer Bio-Protection Fingerprint Solution: Enhanced security.
• Long Battery Life: Up to 16 hours of usage on a single charge.

Why the Acer Swift 3 Intel Evo Thin & Light Laptop is Best to Use for Presentations?

• Powered by the Intel Core i7-1165G7 Processor, offering high performance suitable for presentations.
• The 14″ Full HD IPS display with Intel Iris Xe Graphics ensures sharp and vibrant visuals.
• The laptop is designed for portability, making it convenient for presentations on the move.
• Versatile ports, including Thunderbolt 4, and long battery life ensure you stay connected and productive during presentations.

3. HP 2022 Newest 14″ FHD Laptop for Business and Student

• 16GB RAM for smooth operation.
• 1TB SSD storage for faster data access and ample multitasking and storage capabilities.
• Responsive performance for everyday tasks.
• Suitable for gaming and multimedia with up to 32GB memory and up to 1TB storage.
• 14.0-inch diagonal Full HD, SVA, BrightView, micro-edge, WLED-backlit screen.
• Faster download and upload speeds with Wi-Fi.
• Efficient high-speed data transmission for seamless network performance.
• Comes with a 1-year purchase protection.
• 1 SuperSpeed USB Type-C
• 2 SuperSpeed USB Type-A
• 1 Headphone/microphone combo
• 1 AC Smart pin
• 1 HDMI 1.4b
• Includes a ROKC Mousepad.
• 802.11 B for wireless connectivity.

Why the HP 2022 Newest 14″ FHD Laptop is Best for Presentations?

• Large memory (16GB RAM) and ample storage (1TB SSD) for smooth and efficient presentation operations.
• AMD Ryzen 3 3250U Processor ensures responsive performance for creating and delivering presentations.
• The 14.0-inch diagonal Full HD display offers a clear and engaging visual experience.
• High-speed data transmission, Wi-Fi, and multiple ports enhance connectivity for seamless presentations.

4. Dell XPS7390 13″ InfinityEdge Touchscreen Laptop

• Powered by a 10th Gen Intel i5 10210U processor.
• Boasts premium and durable build quality.
• Features 8GB RAM and a speedy NVMe 256GB SSD.
• Highlights a best-in-class 13.3-inch FHD Infinity Edge Touch Screen.
• Offers an impressive 10-hour battery life.

Why the Dell XPS7390 13″ InfinityEdge Touchscreen Laptop is Best for Presentations?

• Powered by a 10th Gen Intel i5 10210U processor, delivering strong performance for presentations.
• The laptop features a premium and durable build, making it suitable for professional use.
• A high-quality display and long battery life enhance the visual and operational aspects of presentations.
• It offers a sleek design and portability for ease of use during presentations.

5. Apple 2020 MacBook Air Laptop

• Enjoy Extended Battery Life: Get up to 18 hours of usage on a single charge, allowing you to go through your day without worrying about running out of power.
• Exceptional Performance: From demanding professional tasks to immersive gaming experiences, the Apple M1 chip’s 8-core CPU offers up to 3.5x faster performance while being energy-efficient.
• Lightning-Fast Memory: With 8GB of unified memory, your system responds quickly and efficiently, handling memory-intensive tasks like multitab browsing and opening large graphic files effortlessly.
• Mesmerizing Display: The 13.3-inch Retina display brings images to life with enhanced realism. Text is razor-sharp, and colors are more vivid and vibrant.
• The Mac Advantage: Macs are user-friendly, easy to set up, and remarkably powerful. They come preloaded with a wealth of apps for immediate use, making them perfect for work, play, and creative pursuits. Mac offers an intuitive computing experience like no other.

Why the Apple 2020 MacBook Air Laptop is the Best Choice for Your Presentations?

• Enjoy extended battery life, up to 18 hours, ensuring uninterrupted presentations.
• The Apple M1 chip with an 8-core CPU provides exceptional performance, making it ideal for running presentation software.
• Lightning-fast memory (8GB unified memory) ensures smooth multitasking during presentations.
• The MacBook Air boasts a mesmerizing 13.3-inch Retina display for impressive visuals and text clarity.
• Apple laptops come with an intuitive and user-friendly design, enhancing the overall presentation experience.

Read also: 5 Best Laptops for Computer Science Students

Best Laptops for Presentations: Final Thoughts

When it comes to finding the best laptops for presentations, there are several excellent options to consider. Whether you’re looking for a Chromebook like the Lenovo IdeaPad 3 11 for its simplicity and affordability, the Acer Swift 3 Intel Evo for its impressive performance, or the HP 2022 Newest 14″ FHD Laptop for its large memory and storage space, you have choices that cater to your specific needs.

Additionally, if you prefer the sleek design and efficient performance of a MacBook, the Apple 2020 MacBook Air offers extended battery life, exceptional performance with the Apple M1 chip, and a mesmerizing display.

Ultimately, the best laptops for presentations depends on your preferences and requirements, so consider the features and pros and cons of each model to make an informed decision that suits your professional or academic needs.

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How to Set Up a Projector and Laptop for Presentations

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What to Know

• Wired: Connect one end of video cable to laptop's monitor port and other end to projector's "in" port.
• Wireless: Connect wireless transmitter device to laptop and/or projector. Turn on laptop, then turn on projector.

This article explains how to set up a projector and laptop for presentations.

Laptop and Projector Setup (Wired)

If the laptop will be wired to the projector with audio/video cables, this is how you need to set it up:

Make sure the laptop and projector are both turned off before making any connections.

You can turn off a laptop by hitting the power button or using the shutdown function in the operating system. To shut down a projector, press its power button, usually on the top or front of the device; if you can't find it, just unplug it from the wall.

Connect one end of the video cable to the laptop's monitor port and the other end to the projector's "in" port.

The ends of the cable are the same, so it doesn't matter which one goes into which device.

Take a minute to ensure that both ends are securely connected, and tighten if necessary.

A loose connection at either end will prevent the presentation from displaying or might shut the video off randomly. Use a screwdriver or small pliers to tighten the connectors if necessary, but just pushing both ends as far as possible into each port should be enough.

HDMI cables can't be screwed in like some VGA and DVI cables can, so pushing until you reach the end of the port is the best you can do.

If your projector has a mouse for remote control, connect the cable to the laptop's mouse port and then connect the other end to the Projector Mouse/Com port.

If the projector uses an infrared remote, make sure the USB adapter is in place and that the devices are lined up correctly for the signal to be sent and received.

Connect the audio cable included with the projector to the audio "out" port on the laptop and the audio "in" port on the projector. Make sure these connections are tight.

Your projector/laptop setup doesn't need an audio cable if you're using an HDMI cable because HDMI carries both video and audio.

Turn on both the laptop and the projector, and then double-check that the connections have been properly secured.

Laptop and Projector Setup (Wireless)

Some laptops connect to projectors wirelessly, in which case the setup directions are different:

Wired projector/laptop setups are much more straightforward than wireless setups because there are multiple, often manufacturer-specific methods to using a laptop with a wireless projector. The general steps below will have to be adapted to apply to your situation, so it's important to read the manual that comes with the projector for specific directions.

Turn off both the wireless projector and the laptop.

Connect the wireless transmitter device to the laptop and/or projector as described in the projector's manual. This is the device that allows communication between the laptop and the projector.

You can skip this step if your projector and laptop come with the ability to connect to each other out of the box. You'll know this by reading the documentation that came with the projector.

Turn on the laptop and wait for it to fully boot up.

Install on the laptop any software that was provided with the projector. It's possible that the projector works out of the box with basic drivers provided by your operating system , but if not, install and run any projector related programs.

Turn on the projector. We're waiting this long to do this step so that the laptop will for sure recognize the projector when it turns on.

The computer should automatically recognize the projector so long as the correct hardware is plugged into both and any relevant software installed on the computer. If the laptop doesn't recognize the projector, close down and reopen the software that you installed, reboot the computer, or consult the projector's documentation.

• Always run through your presentation to make sure it looks the way you want and that the sound (if used) is set to an acceptable level and works properly. You probably want the sound to be louder than normal so that it'll be heard as the room fills with people.
• In the event of a power outage, you might think about being prepared enough to have battery backup handy for the laptop and projector.
• Don't have a projector yet? See our hand-picked list of the best mini projectors or this list of the best 4K and 1080p projectors .

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Simple Steps to Make a PowerPoint Presentation

Last Updated: April 19, 2024 Fact Checked

Creating a New PowerPoint

Creating the title slide, adding a new slide, adding content to slides, adding transitions, testing and saving your presentation.

This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 4,322,057 times. Learn more...

Do you want to have your data in a slide show? If you have Microsoft 365, you can use PowerPoint! PowerPoint is a program that's part of the Microsoft Office suite (which you have to pay for) and is available for both Windows and Mac computers. This wikiHow teaches you how to create your own Microsoft PowerPoint presentation on a computer.

How to Make a PowerPoint Presentation

• Open the PowerPoint app, select a template and theme, then like “Create.”
• Click the text box to add your title and subtitle to create your title slide.
• Click the “Insert” tab, then “New Slide” to add another slide.
• Choose the type of slide you want to add, then add text and pictures.
• Rearrange slides by dragging them up or down in the preview box.

Things You Should Know

• Templates make it easy to create vibrant presentations no matter your skill level.
• When adding photos, you can adjust their sizes by clicking and dragging in or out from their corners.
• You can add animated transitions between slides or to individual elements like bullet points and blocks of text.

• If you don't have a Microsoft Office 365 subscription, you can use the website instead of the desktop app. Go to https://powerpoint.office.com/ to use the website version.
• You can also use the mobile app to make presentations, though it's easier to do this on a computer, which has a larger screen, a mouse, and a keyboard.

• If you don't want to use a template, just click the Blank option in the upper-left side of the page and skip to the next part.

• Skip this step if your selected template has no themes available.

• If you're creating a PowerPoint presentation for which an elaborate title slide has been requested, ignore this step.

• You can change the font and size of text used from the Home tab that's in the orange ribbon at the top of the window.

• You can also just leave this box blank if you like.

• You can also click and drag in or out one of a text box's corners to shrink or enlarge the text box.

• On a Mac, you'll click the Home tab instead. [1] X Research source

• Clicking the white slide-shaped box above this option will result in a new text slide being inserted.

• Title Slide
• Title and Content
• Section Header
• Two Content
• Content with Caption
• Picture with Caption

• Naturally, the title slide should be the first slide in your presentation, meaning that it should be the top slide in the left-hand column.

• Skip this step and the next two steps if your selected slide uses a template that doesn't have text boxes in it.

• Text boxes in PowerPoint will automatically format the bulk of your text for you (e.g., adding bullet points) based on the context of the content itself.
• You can add notes that the Presentation will not include (but you'll still be able to see them on your screen) by clicking Notes at the bottom of the slide.

• You can change the font of the selected text by clicking the current font's name and then clicking your preferred font.
• If you want to change the size of the text, click the numbered drop-down box and then click a larger or smaller number based on whether you want to enlarge or shrink the text.
• You can also change the color, bolding, italicization, underlining, and so on from here.

• Photos in particular can be enlarged or shrunk by clicking and dragging out or in one of their corners.

• Remember to keep slides uncluttered and relatively free of distractions. It's best to keep the amount of text per slide to around 33 words or less. [2] X Research source

• Slide content will animate in the order in which you assign transitions. For example, if you animate a photo on the slide and then animate the title, the photo will appear before the title.
• Make your slideshow progress automatically by setting the speed of every transition to align with your speech as well as setting each slide to Advance . [3] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

• If you need to exit the presentation, press Esc .

• Windows - Click File , click Save , double-click This PC , select a save location, enter a name for your presentation, and click Save .
• Mac - Click File , click Save As... , enter the presentation's name in the "Save As" field, select a save location by clicking the "Where" box and clicking a folder, and click Save .

Community Q&A

• If you save your PowerPoint presentation in .pps format instead of the default .ppt format, double-clicking your PowerPoint presentation file will prompt the presentation to open directly into the slideshow view. Thanks Helpful 5 Not Helpful 0
• If you don't have Microsoft Office, you can still use Apple's Keynote program or Google Slides to create a PowerPoint presentation. Thanks Helpful 0 Not Helpful 0

• Your PowerPoint presentation (or some features in it) may not open in significantly older versions of PowerPoint. Thanks Helpful 1 Not Helpful 1
• Great PowerPoint presentations avoid placing too much text on one slide. Thanks Helpful 0 Not Helpful 0

You Might Also Like

• ↑ https://onedrive.live.com/view.aspx?resid=DBDCE00C929AA5D8!252&ithint=file%2cpptx&app=PowerPoint&authkey=!AH4O9NxcbehqzIg
• ↑ https://www.virtualsalt.com/powerpoint.htm
• ↑ https://support.microsoft.com/en-us/office/set-the-timing-and-speed-of-a-transition-c3c3c66f-4cca-4821-b8b9-7de0f3f6ead1#:~:text=To%20make%20the%20slide%20advance,effect%20on%20the%20slide%20finishes .

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Create a presentation

Create a presentation in PowerPoint

Create presentations from scratch or start with a professionally designed, fully customizable template from Microsoft Create .

Open PowerPoint.

In the left pane, select New .

Select an option:

To create a presentation from scratch, select Blank Presentation .

To use a prepared design, select one of the templates.

To see tips for using PowerPoint, select Take a Tour , and then select Create , .

Add a slide

In the thumbnails on the left pane, select the slide you want your new slide to follow.

In the  Home tab, in the  Slides  section, select  New Slide .

In the Slides section, select Layout , and then select the layout you want from the menu.

Add and format text

Place the cursor inside a text box, and then type something.

Select the text, and then select one or more options from the Font section of the Home tab, such as  Font , Increase Font Size , Decrease Font Size ,  Bold , Italic , Underline , etc.

To create bulleted or numbered lists, select the text, and then select Bullets or Numbering .

Add a picture, shape, and more

Go to the  Insert  tab.

To add a picture:

In the Images section, select Pictures .

In the Insert Picture From menu, select the source you want.

Browse for the picture you want, select it, and then select Insert .

To add illustrations:

In the Illustrations section, select Shapes , Icons , 3D Models ,  SmartArt , or Chart .

In the dialog box that opens when you click one of the illustration types, select the item you want and follow the prompts to insert it.

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How to Make a PowerPoint Presentation (Step-by-Step)

• PowerPoint Tutorials
• Presentation Design
• January 22, 2024

In this beginner’s guide, you will learn step-by-step how to make a PowerPoint presentation from scratch.

While PowerPoint is designed to be intuitive and accessible, it can be overwhelming if you’ve never gotten any training on it before. As you progress through this guide, you’ll will learn how to move from blank slides to PowerPoint slides that look like these.

Table of Contents

Additionally, as you create your presentation, you’ll also learn tricks for working more efficiently in PowerPoint, including how to:

• Change the slide order
• Reset your layout
• Change the slide dimensions
• Use PowerPoint Designer
• Format text
• Format objects
• Play a presentation (slide show)

With this knowledge under your belt, you’ll be ready to start creating PowerPoint presentations. Moreover, you’ll have taken your skills from beginner to proficient in no time at all. I will also include links to more advanced PowerPoint topics.

Ready to start learning how to make a PowerPoint presentation?

Take your PPT skills to the next level

Start with a blank presentation.

Note: Before you open PowerPoint and start creating your presentation, make sure you’ve collected your thoughts. If you’re going to make your slides compelling, you need to spend some time brainstorming.

For help with this, see our article with tips for nailing your business presentation  here .

The first thing you’ll need to do is to open PowerPoint. When you do, you are shown the Start Menu , with the Home tab open.

This is where you can choose either a blank theme (1) or a pre-built theme (2). You can also choose to open an existing presentation (3).

For now, go ahead and click on the  Blank Presentation (1)  thumbnail.

Doing so launches a brand new and blank presentation for you to work with. Before you start adding content to your presentation, let’s first familiarize ourselves with the PowerPoint interface.

The PowerPoint interface

Here is how the program is laid out:

• The Application Header
• The Ribbon (including the Ribbon tabs)
• The Quick Access Toolbar (either above or below the Ribbon)
• The Slides Pane (slide thumbnails)

The Slide Area

The notes pane.

• The Status Bar (including the View Buttons)

Each one of these areas has options for viewing certain parts of the PowerPoint environment and formatting your presentation.

Below are the important things to know about certain elements of the PowerPoint interface.

The PowerPoint Ribbon

The Ribbon is contextual. That means that it will adapt to what you’re doing in the program.

For example, the Font, Paragraph and Drawing options are greyed out until you select something that has text in it, as in the example below (A).

Furthermore, if you start manipulating certain objects, the Ribbon will display additional tabs, as seen above (B), with more commands and features to help you work with those objects. The following objects have their own additional tabs in the Ribbon which are hidden until you select them:

• Online Pictures
• Screenshots
• Screen Recording

The Slides Pane

This is where you can preview and rearrange all the slides in your presentation.

Right-clicking on a slide  in the pane gives you additional options on the slide level that you won’t find on the Ribbon, such as  Duplicate Slide ,  Delete Slide , and  Hide Slide .

In addition, you can add sections to your presentation by  right-clicking anywhere in this Pane  and selecting  Add Section . Sections are extremely helpful in large presentations, as they allow you to organize your slides into chunks that you can then rearrange, print or display differently from other slides.

The Slide Area (A) is where you will build out your slides. Anything within the bounds of this area will be visible when you present or print your presentation.

Anything outside of this area (B) will be hidden from view. This means that you can place things here, such as instructions for each slide, without worrying about them being shown to your audience.

The  Notes Pane  is the space beneath the Slide Area where you can type in the speaker notes for each slide. It’s designed as a fast way to add and edit your slides’ talking points.

To expand your knowledge and learn more about adding, printing, and exporting your PowerPoint speaker notes, read our guide here .

Your speaker notes are visible when you print your slides using the Notes Pages option and when you use the Presenter View . To expand your knowledge and learn the ins and outs of using the Presenter View , read our guide here .

You can resize the  Notes Pane  by clicking on its edge and dragging it up or down (A). You can also minimize or reopen it by clicking on the Notes button in the Status Bar (B).

Note:  Not all text formatting displays in the Notes Pane, even though it will show up when printing your speaker notes. To learn more about printing PowerPoint with notes, read our guide here .

Now that you have a basic grasp of the PowerPoint interface at your disposal, it’s time to make your presentation.

Adding Content to Your PowerPoint Presentation

Notice that in the Slide Area , there are two rectangles with dotted outlines. These are called  Placeholders  and they’re set on the template in the Slide Master View .

To expand your knowledge and learn how to create a PowerPoint template of your own (which is no small task), read our guide here .

As the prompt text suggests, you can click into each placeholder and start typing text. These types of placeholder prompts are customizable too. That means that if you are using a company template, it might say something different, but the functionality is the same.

Note:  For the purposes of this example, I will create a presentation based on the content in the Starbucks 2018 Global Social Impact Report, which is available to the public on their website.

If you type in more text than there is room for, PowerPoint will automatically reduce its font size. You can stop this behavior by clicking on the  Autofit Options  icon to the left of the placeholder and selecting  Stop Fitting Text to this Placeholder .

Next, you can make formatting adjustments to your text by selecting the commands in the Font area and the  Paragraph area  of the  Home  tab of the Ribbon.

The Reset Command:  If you make any changes to your title and decide you want to go back to how it was originally, you can use the Reset button up in the Home tab .

Insert More Slides into Your Presentation

Now that you have your title slide filled in, it’s time to add more slides. To do that, simply go up to the  Home tab  and click on  New Slide . This inserts a new slide in your presentation right after the one you were on.

You can alternatively hit Ctrl+M on your keyboard to insert a new blank slide in PowerPoint. To learn more about this shortcut, see my guide on using Ctrl+M in PowerPoint .

Instead of clicking the New Slide command, you can also open the New Slide dropdown to see all the slide layouts in your PowerPoint template. Depending on who created your template, your layouts in this dropdown can be radically different.

If you insert a layout and later want to change it to a different layout, you can use the Layout dropdown instead of the New Slide dropdown.

After inserting a few different slide layouts, your presentation might look like the following picture. Don’t worry that it looks blank, next we will start adding content to your presentation.

If you want to follow along exactly with me, your five slides should be as follows:

• Title Slide
• Title and Content
• Section Header
• Two Content
• Picture with Caption

Adding Content to Your Slides

Now let’s go into each slide and start adding our content. You’ll notice some new types of placeholders.

On slide 2 we have a  Content Placeholder , which allows you to add any kind of content. That includes:

• A SmartArt graphic,
• A 3D object,
• A picture from the web,
• Or an icon.

To insert text, simply type it in or hit  Ctrl+C to Copy  and Ctrl+V to Paste  from elsewhere. To insert any of the other objects, click on the appropriate icon and follow the steps to insert it.

For my example, I’ll simply type in some text as you can see in the picture below.

Slides 3 and 4 only have text placeholders, so I’ll go ahead and add in my text into each one.

On slide 5 we have a Picture Placeholder . That means that the only elements that can go into it are:

• A picture from the web

To insert a picture into the picture placeholder, simply:

• Click on the  Picture  icon
• Find  a picture on your computer and select it
• Click on  Insert

Alternatively, if you already have a picture open somewhere else, you can select the placeholder and paste in (shortcut: Ctrl+V ) the picture. You can also drag the picture in from a file explorer window.

If you do not like the background of the picture you inserted onto your slide, you can remove the background here in PowerPoint. To see how to do this, read my guide here .

Placeholders aren’t the only way to add content to your slides. At any point, you can use the Insert tab to add elements to your slides.

You can use either the Title Only  or the  Blank  slide layout to create slides for content that’s different. For example, a three-layout content slide, or a single picture divider slide, as shown below.

In the first example above, I’ve inserted 6 text boxes, 3 icons, and 3 circles to create this layout. In the second example, I’ve inserted a full-sized picture and then 2 shapes and 2 text boxes.

The Reset Command:  Because these slides are built with shapes and text boxes (and not placeholders), hitting the  Reset button up in the  Home tab  won’t do anything.

That is a good thing if you don’t want your layouts to adjust. However, it does mean that it falls on you to make sure everything is aligned and positioned correctly.

For more on how to add and manipulate the different objects in PowerPoint, check out our step-by-step articles here:

• Using graphics in PowerPoint
• Inserting icons onto slides
• Adding pictures to your PowerPoint
• How to embed a video in PowerPoint
• How to add music to your presentation

Using Designer to generate more layouts ideas

If you have Office 365, your version of PowerPoint comes with a new feature called Designer (or Design Ideas). This is a feature that generates slide layout ideas for you. The coolest thing about this feature is that it uses the content you already have.

To use Designer , simply navigate to the  Design tab  in your Ribbon, and click on  Design Ideas .

NOTE: If the PowerPoint Designer is not working for you (it is grey out), see my troubleshooting guide for Designer .

Change the Overall Design (optional)

When you make a PowerPoint presentation, you’ll want to think about the overall design. Now that you have some content in your presentation, you can use the Design tab to change the look and feel of your slides.

For additional help thinking through the design of your presentation,  read my guide here .

A. Picking your PowerPoint slide size

If you have PowerPoint 2013 or later, when you create a blank document in PowerPoint, you automatically start with a widescreen layout with a 16:9 ratio. These dimensions are suitable for most presentations as they match the screens of most computers and projectors.

However, you do have the option to change the dimensions.

For example, your presentation might not be presented, but instead converted into a PDF or printed and distributed. In that case, you can easily switch to the standard dimensions with a 4:3 ratio by selecting from the dropdown (A).

You can also choose a custom slide size or change the slide orientation from landscape to portrait in the Custom Slide Size dialog box (B).

To learn all about the different PowerPoint slide sizes, and some of the issues you will face when changing the slide size of a non-blank presentation,  read my guide here .

 B. Selecting a PowerPoint theme

The next thing you can do is change the theme of your presentation to a pre-built one. For a detailed explanation of what a PowerPoint theme is, and how to best use it,  read my article here .

In the beginning of this tutorial, we started with a blank presentation, which uses the default Office theme as you can see in the picture below.

That gives you the most flexibility because it has a blank background and quite simple layouts that work for most presentations. However, it also means that it’s your responsibility to enhance the design.

If you’re comfortable with this, you can stay with the default theme or create your own custom theme ( read my guide here ). But if you would rather not have to think about design, then you can choose a pre-designed theme.

Microsoft provides 46 other pre-built themes, which include slide layouts, color variants and palettes, and fonts. Each one varies quite significantly, so make sure you look through them carefully.

To select a different theme, go to the  Design tab  in the Ribbon, and click on the  dropdown arrow  in the  Themes section .

For this tutorial, let’s select the  Frame  theme and then choose the third Variant in the theme. Doing so changes the layout, colors, and fonts of your presentation.

Note: The theme dropdown area is also where you can import or save custom themes. To see my favorite places to find professional PowerPoint templates and themes (and recommendations for why I like them), read my guide here .

C. How to change a slide background in PowerPoint

The next thing to decide is how you want your background to look for the entire presentation. In the  Variants area, you can see four background options.

For this example, we want our presentation to have a dark background, so let’s select Style 3. When you do so, you’ll notice that:

• The background color automatically changes across all slides
• The color of the text on most of the slides automatically changes to white so that it’s visible on the dark background
• The colors of the objects on slides #6 and #7 also adjust, in a way we may not want (we’ll likely have to make some manual adjustments to these slides)

Note: If you want to change the slide background for just that one slide, don’t left-click the style. Instead, right-click it and select Apply to Selected Slides .

After you change the background for your entire presentation, you can easily adjust the background for an individual slide.

Inside the Format Background pane, you can see you have the following options:

• Gradient fill
• Picture or texture fill
• Pattern fill
• Hide background

You can explore these options to find the PowerPoint background that best fits your presentation.

D. How to change your color palette in PowerPoint

Another thing you may want to adjust in your presentation, is the color scheme. In the picture below you can see the Theme Colors we are currently using for this presentation.

Each PowerPoint theme comes with its own color palette. By default, the Office theme includes the Office color palette. This affects the colors you are presented with when you format any element within your presentation (text, shapes, SmartArt, etc.).

The good news is that the colors here are easy to change. To switch color palettes, simply:

• Go to the  Design tab in the Ribbon
• In the Variants area, click on the  dropdown arrow  and select  Colors
• Select  the color palette (or theme colors) you want

You can choose among the pre-built color palettes from Office, or you can customize them to create your own.

As you build your presentation, make sure you use the colors from your theme to format objects. That way, changing the color palette adjusts all the colors in your presentation automatically.

E. How to change your fonts in PowerPoint

Just as we changed the color palette, you can do the same for the fonts.

Each PowerPoint theme comes with its own font combination. By default, the Office theme includes the Office font pairing. This affects the fonts that are automatically assigned to all text in your presentation.

The good news is that the font pairings are easy to change. To switch your Theme Fonts, simply:

• Go to the  Design tab  in the Ribbon
• Click on the  dropdown arrow  in the  Variants  area
• Select  Fonts
• Select  the font pairing you want

You can choose among the pre-built fonts from Office, or you can customize them to create your own.

If you are working with PowerPoint presentations on both Mac and PC computers, make sure you choose a safe PowerPoint font. To see a list of the safest PowerPoint fonts, read our guide here .

If you receive a PowerPoint presentation and the wrong fonts were used, you can use the Replace Fonts dialog box to change the fonts across your entire presentation. For details, read our guide here .

Adding Animations & Transitions (optional)

The final step to make a PowerPoint presentation compelling, is to consider using animations and transitions. These are by no means necessary to a good presentation, but they may be helpful in your situation.

A. Adding PowerPoint animations

PowerPoint has an incredibly robust animations engine designed to power your creativity. That being said, it’s also easy to get started with basic animations.

Animations are movements that you can apply to individual objects on your slide.

To add a PowerPoint animation to an element of your slide, simply:

• Select the  element
• Go to the  Animations tab in the Ribbon
• Click on the  dropdown arrow  to view your options
• Select the  animation  you want

You can add animations to multiple objects at one time by selecting them all first and then applying the animation.

B. How to preview a PowerPoint animation

There are three ways to preview a PowerPoint animation:

• Click on the Preview button in the Animations tab
• Click on the little star  next to the slide
• Play the slide in Slide Show Mode

To learn other ways to run your slide show, see our guide on presenting a PowerPoint slide show with shortcuts .

To adjust the settings of your animations, explore the options in the  Effect Options ,  Advanced Animation  and the  Timing  areas of the  Animation tab .

Note:  To see how to make objects appear and disappear in your slides by clicking a button,  read our guide here .

C. How to manage your animations in PowerPoint

The best way to manage lots of animations on your slide is with the Animation Pane . To open it, simply:

• Navigate to the  Animations tab
• Select the  Animation Pane

Inside the Animation Pane, you’ll see all of the different animations that have been applied to objects on your slide, with their numbers marked as pictured above.

Note: To see examples of PowerPoint animations that can use in PowerPoint, see our list of PowerPoint animation tutorials here .

D. How to add transitions to your PowerPoint presentation

PowerPoint has an incredibly robust transition engine so that you can dictate how your slides change from one to the other. It is also extremely easy to add transitions to your slides.

In PowerPoint, transitions are the movements (or effects) you see as you move between two slides.

To add a transition to a PowerPoint slide, simply:

• Select the  slide
• Go to the  Transitions tab in the Ribbon
• In the Transitions to This Slide area, click on the  dropdown arrow  to view your options
• Select the  transition  you want

To adjust the settings of the transition, explore the options in the  Timing  area of the Transitions tab.

You can also add the same transition to multiple slides. To do that, select them in the  Slides Pane  and apply the transition.

E. How to preview a transition in PowerPoint

There are three ways to preview your PowerPoint transitions (just like your animations):

• Click on the Preview  button in the Transitions tab
• Click on the little star  beneath the slide number in the thumbnail view

Note:  In 2016, PowerPoint added a cool new transition, called Morph. It operates a bit differently from other transitions. For a detailed tutorial on how to use the cool Morph transition,  see our step-by-step article here .

Save Your PowerPoint Presentation

After you’ve built your presentation and made all the adjustments to your slides, you’ll want to save your presentation. YOu can do this several different ways.

To save a PowerPoint presentation using your Ribbon, simply:

• Navigate to the  File tab
•  Select  Save As  on the left
• Choose  where you want to save your presentation
• Name  your presentation and/or adjust your file type settings
• Click  Save

You can alternatively use the  Ctrl+S keyboard shortcut to save your presentation. I recommend using this shortcut frequently as you build your presentation to make sure you don’t lose any of your work.

This is the standard way to save a presentation. However, there may be a situation where you want to save your presentation as a different file type.

To learn how to save your presentation as a PDF, see our guide on converting PowerPoint to a PDF .

How to save your PowerPoint presentation as a template

Once you’ve created a presentation that you like, you may want to turn it into a template. The easiest – but not technically correct – way, is to simply create a copy of your current presentation and then change the content.

But be careful! A PowerPoint template is a special type of document and it has its own parameters and behaviors.

If you’re interested in learning about how to create your own PowerPoint template from scratch, see our guide on how to create a PowerPoint template .

Printing Your PowerPoint Presentation

After finishing your PowerPoint presentation, you may want to print it out on paper. Printing your slides is relatively easy.

To open the Print dialog box, you can either:

• Hit Ctrl+P on your keyboard
• Or go to the Ribbon and click on File and then Print

Inside the Print dialog box, you can choose from the various printing settings:

• Printer: Select a printer to use (or print to PDF or OneNote)
• Slides: Choose which slides you want to print
• Layout: Determine how many slides you want per page (this is where you can print the notes, outline, and handouts)
• Collated or uncollated (learn what collated printing means here )
• Color: Choose to print in color, grayscale or black & white

There are many more options for printing your PowerPoint presentations. Here are links to more in-depth articles:

• How to print multiple slides per page
• How to print your speaker notes in PowerPoint
• How to save PowerPoint as a picture presentation

So that’s how to create a PowerPoint presentation if you are brand new to it. We’ve also included a ton of links to helpful resources to boost your PowerPoint skills further.

When you are creating your presentation, it is critical to first focus on the content (what you are trying to say) before getting lost inserting and playing with elements. The clearer you are on what you want to present, the easier it will be to build it out in PowerPoint.

If you enjoyed this article, you can learn more about our PowerPoint training courses and other presentation resources by  visiting us here .

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