case study position description and specification for an hris administrator

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Vivamus convallis sem tellus, vitae egestas felis vestibule ut.

Error message details.

Reuse Permissions

Request permission to republish or redistribute SHRM content and materials.

HRIS Administrator

Job summary:.

The Human Resource Information System (HRIS) Administrator will support and maintain the organizations HRIS applications and modules.

Supervisory Responsibilities:

• May hire, train, and oversee subordinate staff in the department.
• May oversee the scheduling, assignments, and the daily workflow of subordinate staff in the department.
• Provides constructive and timely performance evaluations.

Duties/Responsibilities:

• Oversees and maintains optimal function of the HRIS, which may include installation, customization, development, maintenance, and upgrade to applications, systems, and modules.
• Provides technical support, troubleshooting, and guidance to HRIS users.
• Collaborates with executive leadership and HR staff to identify system improvements and enhancements; recommends and implements solutions.
• Manages permissions, access, personalization, and similar system operations and settings for HRIS users.
• Programs custom functions and documentation such as automated queries, filters, macros, and reports.
• Compiles or assists with the acquisition of complex data reports, summaries, and logs for senior executives and HR staff.
• Serves as lead representative and liaison between HR, information services, external vendors, and other stakeholders for HRIS design and implementation projects.
• Ensures system compliance with data security and privacy requirements.
• Maintains knowledge of trends and developments in HRIS providers, vendors, and technology.
• Performs other duties as required.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and technical support skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Familiarity with human resource policies and procedures to ensure the HRIS meets organizational needs and goals.
• Ability to keep information confidential.
• Proficient with Microsoft Office Suite or related software.
• Thorough understanding of all areas of information systems with a highly technical understanding of at least one commercial HRIS product.

Education and Experience:

• Bachelors degree in Information Technology, Human Resources Management, Business Administration, or related field required.
• At least five years of related experience required with at least one year in a supervisory position preferred.
• SHRM-CP or SHRM-SCP highly desirable.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Related Content

Rising Demand for Workforce AI Skills Leads to Calls for Upskilling

As artificial intelligence technology continues to develop, the demand for workers with the ability to work alongside and manage AI systems will increase. This means that workers who are not able to adapt and learn these new skills will be left behind in the job market.

Employers Want New Grads with AI Experience, Knowledge

A vast majority of U.S. professionals say students entering the workforce should have experience using AI and be prepared to use it in the workplace, and they expect higher education to play a critical role in that preparation.

Advertisement

Artificial Intelligence in the Workplace

​An organization run by AI is not a futuristic concept. Such technology is already a part of many workplaces and will continue to shape the labor market and HR. Here's how employers and employees can successfully manage generative AI and other AI-powered systems.

HR Daily Newsletter

New, trends and analysis, as well as breaking news alerts, to help HR professionals do their jobs better each business day.

Success title

Success caption

• Technical Support
• Find My Rep

You are here

Human Resource Information Systems Basics, Applications, and Future Directions

• Richard D. Johnson - Washington State University
• Kevin D. Carlson - Virginia Tech University, USA
• Michael J. Kavanagh - University at Albany, State University of New York
• Description

Human Resource Information Systems: Basics, Applications, and Future Directions  is a one-of-a-kind book that provides a thorough introduction to the field of Human Resource Information Systems (HRIS) and shows how organizations today can leverage HRIS to make better people decisions and manage talent more effectively. Unlike other texts that overwhelm students with technical information and jargon, this revised  Fifth Edition  offers a balanced approach in dealing with HR issues and IT/IS issues by drawing from experts in both areas. It includes the latest research and developments in the areas of HRIS justification strategies, HR technology, big data, and artificial intelligence. Numerous examples, best practices, discussion questions, and case studies, make this book the   most student-friendly and current text on the market.  

See what’s new to this edition by selecting the Features tab on this page. Should you need additional information or have questions regarding the HEOA information provided for this title, including what is new to this edition, please email [email protected] . Please include your name, contact information, and the name of the title for which you would like more information. For information on the HEOA, please go to http://ed.gov/policy/highered/leg/hea08/index.html .

For assistance with your order: Please email us at [email protected] or connect with your SAGE representative.

SAGE 2455 Teller Road Thousand Oaks, CA 91320 www.sagepub.com

Supplements

I like how this book covers the benefits of having HRIS and the emphasis on digitalized processes. My suggestion for the next edition would be to have the right balance of HRIS and People Analytics in this book. It will definitely add value. For example, Ch 14 is an important chapter from an industry perspective. There is a scope of including online interactive activities for students to develop their data-driven decision-making skills. Similarly, Chapters on HRIS can have materials like videos to support applied and experiential learning.

Previous editions were great resources for our classes. Need to stay current.

 New to This Edition

• A new chapter on HRIS strategy discusses the strategic considerations when adopting HRIS and how an HRIS can support HR and organizational strategy.
• Updated Industry Briefs where industry leaders briefly discuss the importance of the chapter’s topic and how it plays out in their firm or industry
• New and expanded coverage of key trends such as HRIS justification strategies, HR technology, big data, and artificial intelligence is included.

Key Features

• Features case studies and vignettes to provide students with a real-world, problem-solving perspectives.
• Includes the latest research on HRIS used to better inform best practices for implementing, deploying, and maximizing a successful HRIS.
• Links HR concepts to technology and demonstrates how HR professionals can apply these practices to their day-to-day functions.
• Includes an organizational system template, offering a holistic picture of different HRIS to show how these systems, used in conjunction, can contribute to a firm’s success. 

Sample Materials & Chapters

Chapter 1: The Evolution of HRM and HRIS

Chapter 2: Systems Considerations in the Design of an HRIS

For instructors

Select a purchasing option.

Resume Builder

• Resume Experts
• Search Jobs
• Search for Talent
• Employer Branding
• Outplacement

HRIS Administrator Job Description

Hris administrator duties & responsibilities.

To write an effective HRIS administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included HRIS administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

HRIS Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for HRIS Administrator

List any licenses or certifications required by the position: SHRM, CBATL, CBAP, CCBA, ECBA, SAP, PHR, CEBS, HRIS

Education for HRIS Administrator

Typically a job would require a certain level of education.

Employers hiring for the HRIS administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Business, Information Technology, Education, Computer Science, Business/Administration, Information Systems, Technical, Management, Administration

Skills for HRIS Administrator

Desired skills for HRIS administrator include:

Desired experience for HRIS administrator includes:

HRIS Administrator Examples

• Microsoft Word (.docx) .DOCX
• PDF Document (.pdf) .PDF
• Image File (.png) .PNG
• Manages and responds to HR data requests
• Audits HR data to ensure compliance and data integrity
• Run reports usingToad and BI Publisher
• Supervise one HRISCoordinator
• Prepare anddeliver process documentation and guidelines
• Generate training and update materials for the HRISBlog
• Coordinates and supports day-to-day operations of the project
• Main contact for the external partners and contractors associated with the project
• Coordinates and manages communication between project team, stakeholders, and vendor with regard to project milestones & expectations, resolution of issues, escalations of issues and risks
• Undertakes analytical work as required in the course of project planning, scoping, implementation, testing or to monitor user acceptance and/or change management initiatives
• Detail orientated with an appreciation for the bigger picture
• Good Administrative skills/ process orientated
• Cultural awareness- the role involves continual communication with employees outside of the UK predominantly India, Asia and Europe, North and South America
• Experience of an International Business preferred
• 3-4 years HRIS experience required
• Experience in a data analyst background preferred
• Troubleshooting of reported issues from users and functional owners of SAP outbound files, and functional leads of internal HR teams
• Maintenance of security roles for access to SAP/MyConnect and other HR systems
• Manages the User Acceptance phase of the project in conjunction with the internal team and the benefit technology project manager
• Provides administrative assistance to the project team including maintaining schedules and meetings, updating team on the progress and coordinating meetings and travel arrangements
• Exercises initiative in performing administrative duties and resolving problems
• Define, analyze and prioritize business requirements
• Identify areas for improvement in both the processes and systems
• Manage day-to-day operations, monitor mailbox and support lines, document processes, producing training materials, deliver training and provide ongoing support and data analyses to end users
• Investigate system issues, trace and log these with system providers and Jira system, review and analyse requests for system changes, providing options and recommendations, working with technical and business analyst resources as required, escalate issues where necessary
• Manage integrity of data flows from and to different systems and any other associated databases ensuring effective management of necessary controls
• Positive attitude and ability to work with and for a team
• Bachelor Degree in Computer Science, Information Technology, MIS, Business, Human Resources AND a minimum of 8 years’ work experience performing a substantially similar role OR a Master’s degree in one of the fields noted above or another relevant discipline AND a minimum of 6 years’ experience performing a substantially similar role
• Research and analytical skills with proven experience in analyzing, troubleshooting and resolving technical issues
• Ability to learn new applications/functionality
• Understanding of user interfaces and how it relates to configuration setup tables and business processes
• Strong technical aptitude and an ability to research/solve complex issues independently
• Conduct iterative testing and verification of interfaces, workflows, and other HR Application functions
• Monitor vendor releases and patches for impact and urgency, monthly auditing of the system, working with users and technical resources to prioritize implementations
• Involvement in license reconciliation process, vendor meetings, and project involvement
• Be involved in quality analysis and iteration processes
• Processing multi-state, bi-weekly and weekly payrolls accurately and in a timely manner in Ceridian
• Performing HRIS exports, imports and ensure data integrity
• Oversee incident submittal & follow-through
• Administering the new HRIS including assisting with new user set up, managing queries from existing users maintaining data integrity and running regular and ad-hoc reports
• Preparing employee correspondence including employment verification, visa letters, annual compensation and review, status change letters
• Tracking and administering long service employee rewards program, immigration and leave process deadlines
• Previous participation in a multi-site HRIS conversion/implementation
• Ability to be flexible, adapt to change and work on multiple projects simultaneously and independently, resolve project issues, meet deadlines and escalate appropriate to management
• Bachelor’s degree in Business Administration, Computer Systems, Information Technology
• A working knowledge of the HRMS software applications
• Be an enthusiastic person with a passion for technology
• Detail- oriented with a high level of organizational skills and ability to manage and complete work in an efficient and thorough manner, with minimal supervision
• Understands and maintains employees' Data Privacy compliance measures, HR laws, and regulations associated with resource and data management
• Documents standard processes/procedures
• Participates in the testing and implementation of all system upgrades and rollout of new features
• Performing HRIS data entry, validation and follow-up, as needed
• Acting as the point person for HRMS training needs
• Instructing users on new ERP processes/functionality
• Creating / maintaining procedures, guidelines and other training materials
• System Administration and Maintenance
• Develop standard metrics, dashboards and reports for all levels of the organization
• Work with external vendors and internal teams on the implementation of new modules and fields the upgrade of system versions
• Ability to prioritise effectively to meet deadlines
• Previous System Administration experience with ADP products
• Experience with the Technology or Analytical role
• Working knowledge of EV4 or EV5 and eTime
• Carry out system administration activities – system maintenance, system testing, system/data checks fault-finding and resolution, managing user access
• Experience with case/incident management software is highly desirable
• Support building and maintaining SharePoint libraries, sites and help manage workflows via OnBase
• Maintains HRIS transactions throughout the employee life cycle including, hires, terms, deletes and changes
• Reviews data entry for accuracy and quality
• Generates and/or runs reports as necessary
• Works closely with the HRIS team to meet monthly and on-demand report request
• Design and execute testing scenarios for changes to SAP/MyConnect
• Create and retain testing documentation for use and reuse
• Participate in regression testing for global upgrades to SAP/MyConnect
• Configuration of functional SAP HCM tables
• Use Business Requirement documents (BRDs), design documents and functional specification documents for key internal and external interfaces from SAP
• At least two years' experience with HR systems
• Case Management experience such as Neo Case, Service Now
• High School, College or University degree, Journeyman’s ticket
• Two (2) years experience in system administration
• Certification with Microsoft, VMware, EMC, or Computer Associates (CA) programs preferred
• Experience using Windows Server 2003/2008, Active Directory Domain Services, Microsoft Exchange, Microsoft OCS, Citrix, XenApp, Vmware, or EMC SAN storage

Related Job Descriptions

Create a Resume in Minutes with Professional Resume Templates

I am an Employer

I am a candidate.

• Job Descriptions
• Human Resources and Recruitment Job Descriptions

HRIS Administrator Job Description

Human resource information systems (HRIS) administrators maintain human resource management systems, software, and databases. Their duties include analyzing HRIS performance, managing user accounts, and resolving issues. They may also perform HRIS training.

Try Betterteam

Post your jobs to 100+ job boards

• Reach over 250 million candidates.
• Get candidates in hours, not days.

HRIS Administrator Job Description Template

We are looking for a highly skilled HRIS administrator to manage our HR technologies. In this role, your duties will include analyzing the efficiency of our HR systems, gathering user data, and monitoring performance metrics. You will also be required to develop and implement new HRIS processes.

To ensure success as an HRIS administrator, you should possess extensive experience in HRIS administration in a similar role. A top-notch HRIS administrator will align information technology expertise with knowledge of human resources to optimize an organization's HR practices.

HRIS Administrator Responsibilities:

• Collaborating with HR managers and other stakeholders to determine HRIS needs.
• Analyzing HRIS performance metrics and resolving application issues.
• Creating user accounts, managing access, and updating employee information.
• Performing system upgrades, as well as providing training and technical support.
• Developing and implementing new processes and systems for efficient HR management.
• Optimizing HRIS processes, integrating new software, and performing diagnostic tests.
• Maintaining databases, analyzing data, ensuring data integrity, and running queries.
• Recording and securely storing HR metrics, including attendance and employee performance data.
• Auditing HR processes and documents, including payroll administration, staff turnover, hiring, and termination of service, when required.
• Tracking and implementing technological advancements in the field of HRIS.

HRIS Administrator Requirements:

• A bachelor's degree in information systems, computer science, business administration, HR management, or similar.
• A minimum of 3 years experience as an HRIS administrator.
• Advanced proficiency in database management and security, as well as running SQL queries.
• Extensive experience in analyzing HRIS performance metrics and improving processes.
• Experience in performing diagnostic tests and audits, as well as documenting processes.
• Proficiency in HRM software, such as Zoho People and Workday HCM.
• Exceptional ability to collaborate, provide technical support, and to train staff.
• Ability to keep up with innovation and trends in HRIS Administration.
• Exceptional interpersonal and communication skills.

Related Articles:

Hris manager job description, hr associate job description, hris administrator interview questions, hris manager interview questions, hr associate interview questions.

Job Description of a HRIS Administrator

An hris administrator is a professional responsible for managing and maintaining the human resources information system (hris) of an organization, ensuring data accuracy, system functionality and assisting hr teams in optimizing hr processes. they play a critical role in hr technology management., job description.

A Human Resources Information Systems (HRIS) Administrator is needed to handle a variety of reporting and data processing responsibilities. Managing internal databases, preserving personnel records in digital formats, and instructing users on how to utilize our HR systems are all part of the duties of an HRIS Administrator. You should have prior knowledge of database administration and HRM software such as application tracking or payroll systems, to succeed in this position. In the end, it will be your responsibility to ensure that our HR software is operating correctly and efficiently.

Responsibilities of an HRIS Administrator:

• Processing leave and benefit information for employees.
• Generating reports from our internal databases on a regular and irregular basis (for example, headcount and turnover reports).
• Establishing new accounts and controlling permissions for access.

Principal Responsibilities:

• Handle employee information such as benefits and leave.
• Use our internal databases to generate regular and ad hoc reports (such as headcount and turnover reports).
• Make new accounts and adjust permissions for access.
• Educate system users on new features and functionalities.
• Compile payroll information such as hours worked and wages.
• Add new hiring details to personnel records.
• Diagnose and document technological problems.
• Create guidelines for data processing.
• Make sure that the GDPR and other data protection laws are followed.

Qualifications and Abilities:

• Experience working as an HRIS Administrator or in a related position.
• Practical knowledge of databases and HR applications, strong analytical and reporting abilities.
• A basic understanding of data protection laws and labor laws.
• Bachelor’s degree in Computer Science or a related discipline; a Human Resources diploma is preferred.

Commonly Asked Questions

What function does an organization’s hris administrator perform.

HRIS Administrators oversee and uphold HR systems and software to facilitate HR procedures, data administration, and reporting.

How can workers use the HRIS to obtain HR resources and information?

Normally, employees can access information on benefits, payroll, policy, and other HR-related topics by logging onto the HRIS site.

What safeguards are in place to guard private HR information kept on file in the system?

To protect sensitive HR data, HRIS Administrators put encryption, access limits, and data security procedures into place.

How can I report problems with the HRIS system or ask for help?

For help or to report any issues with the HRIS system, get in touch with the HR division or IT support.

What is the normal procedure for updating addresses and emergency contacts, among other personal information in the HRIS?

Through the HRIS self-service portal, employees can often update personal information, guaranteeing data correctness for HR records.

Take your first step today!

Hire faster and better with InterviewDesk.

Grow your tech team strategically, and improve business productivity

© 2024 InterviewDesk® - IDesk Technologies Pvt Ltd.

Call Us: +91 98402 26925

[email protected]

Terms of Service

Terms of Conditions

Cookie Policy

Accessibility Policy

• Necessary These cookies are not optional. They are needed for the website to function.
• Statistics In order for us to improve the website's functionality and structure, based on how the website is used.
• Experience In order for our website to perform as well as possible during your visit. If you refuse these cookies, some functionality will disappear from the website.
• Marketing By sharing your interests and behavior as you visit our site, you increase the chance of seeing personalized content and offers.