project schedule presentation template

Free PowerPoint Project Management Templates

By Kate Eby | August 7, 2023

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We’ve compiled a comprehensive collection of free PowerPoint project management templates for project managers, project sponsors, team members, and other stakeholders to strategize, track progress, and present key project information.

Included on this page, you’ll find a PowerPoint project timeline template , a PowerPoint project dashboard template , a PowerPoint project status report template , a PowerPoint project charter template , and a PowerPoint project kickoff template , and more.

PowerPoint Gantt Chart Template

Download the Gantt Chart Template for PowerPoint

Use this visually rich PowerPoint Gantt chart project template to monitor the progress of project tasks over time. This template is an excellent project-tracking tool, displaying the start and end dates of each project task along with their dependencies. By offering a timeline layout with color-coded bars for project tasks, the Gantt chart template simplifies project planning and delivers a clear, presentation-ready overview of the project schedule.

See this collection of free PowerPoint Gantt chart templates to discover more tools and optimize your project planning and timeline management.

PowerPoint Project Timeline Template

Download the Project Timeline Template for PowerPoint

Successful project management entails not only managing deliverables, scopes, budgets, and resources but also planning and monitoring project timelines. Use this free, editable project timeline template as a tracking tool to visualize the progress of your project tasks over time. It offers customizable slides for detailing project tasks, durations, and milestones, creating a visually appealing timeline. Due to its adaptable and user-friendly design, this customizable template allows you to modify your timeline as the project evolves, ensuring precise tracking and efficient project management.

For more timeline-focused templates, see these free PowerPoint project timeline templates . For more information about making PowerPoint timelines from scratch, read this guide to making a timeline in PowerPoint .

PowerPoint Project Dashboard Template

Download the Project Dashboard Template for PowerPoint

Present your project management plan and progress using this visually rich project dashboard template for PowerPoint. This free, customizable tool includes pre-designed slides to create captivating project timelines, statuses, priorities, and budgets. Its editable features allow you to adjust the timeline's layout, colors, and content to suit your specific project needs. With this template, creating professional project timelines that clearly communicate milestones and deadlines becomes seamless.

PowerPoint Project Status Report Template

Download the Project Status Report Template for PowerPoint  

Clearly communicate your project’s status with this free, editable project status report template for PowerPoint. It features customizable slides where you can input key project details, such as progress, milestones, risks, and upcoming tasks. By using this template, you can easily create professional status reports that effectively communicate project updates and keep stakeholders informed about a project's progress and challenges.

PowerPoint Project Charter Template

Download the Project Charter Template for PowerPoint

This PowerPoint project charter template is a free, editable tool designed for drafting project charters that outline a project's objectives, scope, and stakeholders. It offers customizable slides where you can input essential information, such as project goals, deliverables, timelines, and team roles. By using this template, you can efficiently develop thorough project charters that provide clarity and understanding among project members and stakeholders.

PowerPoint Project Kickoff Presentation Template

Download the Project Kickoff Presentation Template for PowerPoint

This PowerPoint project kickoff presentation template helps you create engaging presentations for kickoff meetings. It includes customizable slides for presenting project objectives, deliverables, timelines, team introductions, and communication strategies. With this free, editable template, you can easily tailor the content, visuals, and layout to fit your project’s needs, ensuring a well-structured and visually dynamic presentation to kick off your project effectively.

PowerPoint Project Workflow Template

Download the Project Workflow Template for PowerPoint  

Use this free project workflow template for PowerPoint to visualize and document your project’s sequence of tasks and activities. This free, editable tool includes customizable slides where you can input process steps, dependencies, responsible parties, and timelines. With this template, you can create a clear and organized visual of the project workflow, promoting smooth collaboration, identifying bottlenecks, and enhancing project effectiveness. 

Download one of these free PowerPoint workflow templates to help ensure your project team is on track.

PowerPoint RACI Matrix Template

Download the RACI Matrix Template for PowerPoint

Present your team member’s roles and clarify your project responsibilities effortlessly with this RACI matrix template for PowerPoint. This customizable tool provides slides where you can input tasks, project phases, and roles, specifying who is responsible, accountable, consulted, and informed (RACI). By using this free, editable template, you can create a clear RACI matrix visualization that enhances delegation, collaboration, and decision-making throughout the project lifecycle.

PowerPoint Project Post-Mortem Template

Download the Project Post-Mortem Template for PowerPoint  

Proactively engage project stakeholders with this free, editable project post-mortem template for PowerPoint. This tool helps you and your team evaluate and reflect upon a project’s outcomes and lessons learned. This template features customizable slides where you can document project achievements, challenges, best practices, and improvement areas. With this template, you can craft a comprehensive post-mortem analysis that facilitates knowledge exchange, informed future project planning, and continuous improvement within your organization.

PowerPoint Project Summary Template

Download the Project Summary Template for PowerPoint

Use this PowerPoint project summary template to provide a concise overview of a project's key details, outcomes, and impacts. This dynamic, editable template consists of customizable slides where you can input project highlights, objectives achieved, key performance indicators, and key takeaways. By using this free template, you can design a striking and informative summary that effectively communicates the project's successes, lessons learned, and future recommendations for stakeholders and decision-makers.

PowerPoint Project Roadmap Template

Download the Project Roadmap Template for PowerPoint

This free project roadmap template for PowerPoint helps you visually depict your project’s strategic direction and timeline. This fully editable template includes customizable slides where you can input project tasks, phases, milestones, goals, key activities, and timelines. Try this template to create a clear and engaging roadmap that communicates the project's overall plan, progress, and key deliverables to stakeholders and team members.

PowerPoint SWOT Analysis Template

Download the SWOT Analysis Template for PowerPoint

Use this SWOT analysis template for PowerPoint to assess a project or organization's strengths, weaknesses, opportunities, and threats (SWOT). The template offers customizable slides where you can input relevant factors and analyze them within a structured framework. With this editable template, you can create a visually compelling analysis that facilitates strategic decision-making and identifies areas for improvement or potential expansion.

Find more resources to help you perform SWOT analysis, view our collection of 10 free SWOT analysis templates for PowerPoint .

Get the Most Out of Your Projects with Smartsheet

From simple task management and project planning to complex resource and portfolio management, Smartsheet helps you improve collaboration and increase work velocity -- empowering you to get more done. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

Discover a better way to streamline workflows and eliminate silos for good.

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Schedule Templates for PowerPoint

Efficiently present project deadlines by using our PowerPoint Schedule templates . 100% editable files that can help you whether you are looking to create a timeline, project proposal, a presentation about quarterly performance, or a roadmap for your next project. These templates are not just tools; they are bridges connecting project planning to successful execution, ensuring that every team member is aligned and informed of their responsibilities and timelines.

2024 Calendar PowerPoint Template

Production Schedule PowerPoint Template

3-Year Future Work Slide Template for PowerPoint

Simple Project Timeline Template for PowerPoint

Trello Board PowerPoint Template

Multi-Step Timeline Process PowerPoint Template

Schedule Day View Calendar PowerPoint Template

30-60-90 Day Planning PowerPoint Template

Eight Weeks Plan Timeline Template for PowerPoint

2020 Calendar PowerPoint Template

1-Slide Lesson Plan PowerPoint Template

Clean Timeline Template for PowerPoint

The essence of our PowerPoint schedule template lies in its ability to convert complex project schedules into easily digestible visuals. By transforming abstract timelines into concrete, visual sequences, these templates facilitate a clearer understanding of project flows and deadlines. The schedule PPT templates are crafted to cater to a wide array of project types, from short-term assignments to long-term initiatives, ensuring that your schedule is communicated effectively regardless of the project’s scope.

Meticulously designed, our presentation schedule templates offer a mix of aesthetic appeal and functional design. Don’t just capture the audience’s interest with cool visuals; stress the importance of milestones and key dates in your strategy. From the color schemes to the layout, these schedule PowerPoint templates are entirely customizable, meaning anyone can apply these highly visual frameworks to their project’s branding with seamless integration.

Foster a collaborative environment where project timelines and responsibilities for each task are explicit. Bring your team to the next level by implementing schedule PPT slides that can optimize their planning and execution processes.

What Is a PowerPoint Schedule Template?

A PowerPoint schedule template is a pre-made slide design intended to outline and display timelines, deadlines, or a project’s milestones in a visual, easy-to-understand, format.

How Do I Create a Schedule in PowerPoint?

To create a schedule in PowerPoint, start by opening a new slide. Switch to the Insert tab from the Ribbon, then select Table to add a table that matches the number of tasks and time intervals you need to display. Populate the table with your schedule’s details, including task names, start and end dates, and responsible parties. Customize the table’s design and colors for clarity and visual appeal using the Design tab.

For a faster slide design, opt to save time by using professionally designed schedule templates by SlideModel.

Is There a Timeline Template for PowerPoint?

Yes, PowerPoint offers timeline templates, although their compatibility in terms of creating an understandable schedule presentation may not be as intended. Work with schedule PowerPoint templates and find both timelines and schedules integrated into one slide deck with the same aesthetic.

Is There a Roadmap Template in PowerPoint?

Yes, we can find roadmap templates inside the PowerPoint library, yet their aesthetic is quite common and not tailored for schedule presentations. Opt for professional PPT templates from sites like SlideModel to find detailed roadmap templates with clear narratives, or slide decks offering all the tools required to craft a high-end schedule presentation.

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Ppt Project Plan Template

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Creating and presenting a project plan can be a daunting task, especially when you're juggling multiple stakeholders and deadlines. But with ClickUp's Ppt Project Plan Template, you can easily navigate through the chaos and deliver a clear, concise, and visually appealing presentation that keeps everyone on the same page.

With this template, you'll be able to:

• Map out project timelines, milestones, and deliverables with ease
• Showcase resource allocation and dependencies to ensure optimal project management
• Customize your presentation to fit your company's branding and style

Don't waste time reinventing the wheel. Use ClickUp's Ppt Project Plan Template to streamline your project planning process and impress your stakeholders. Get started today!

Ppt Project Plan Template Benefits

• Simplifies the process of creating a professional and visually appealing project plan presentation
• Provides a clear overview of project timelines, milestones, and deliverables, keeping everyone on the same page
• Enables easy customization to fit the specific needs and requirements of each project
• Facilitates effective communication with stakeholders by presenting project information in a clear and concise manner
• Saves time and effort by providing a pre-designed template that can be easily edited and updated as the project progresses.

Main Elements of Ppt Project Plan Template

ClickUp's Ppt Project Plan template is the perfect tool for project managers and team leads to effectively communicate project timelines and milestones. Here are the main elements of this template:

• Custom Statuses: Use the three predefined statuses - Complete, In Progress, and To Do - to track the progress of tasks and keep everyone on the same page.
• Custom Fields: Add custom fields to capture specific project information such as deliverables, resources, and key milestones.
• Doc View: Utilize the Doc view to create and collaborate on a detailed project plan directly within ClickUp. Embed images, charts, and tables to enhance the visual representation of your project.
• Board View: Visualize your project plan using the Board view, where you can drag and drop tasks to different stages of completion.
• List View: Get a comprehensive overview of your project plan in the List view, with all the necessary details and attributes easily accessible and sortable.

With ClickUp's Ppt Project Plan template, you can streamline communication, track progress, and ensure successful project execution.

How To Use Ppt Project Plan Template

Planning a project can be overwhelming, but with the Ppt Project Plan Template in ClickUp, you can break it down into manageable steps. Follow these five steps to effectively use the template and stay organized throughout your project:

1. Define your project goals and objectives

Start by clearly defining the goals and objectives of your project. What do you hope to achieve? What are the specific outcomes you're aiming for? This will help guide your project planning and ensure that everyone is on the same page.

Use the Goals feature in ClickUp to set and track your project goals and objectives. Assign deadlines and specify key results to measure your progress.

2. Break down your project into tasks and milestones

Next, break down your project into smaller tasks and milestones. Identify the key activities that need to be completed and the order in which they should be done. This will help you create a timeline and allocate resources effectively.

Use the Tasks feature in ClickUp to create and assign tasks to team members. Set due dates, add descriptions, and attach relevant documents to ensure everyone knows what needs to be done.

3. Create a timeline and set deadlines

With your tasks and milestones defined, it's time to create a timeline for your project. Determine how long each task will take and set realistic deadlines. Consider dependencies between tasks to ensure a smooth workflow.

Use the Gantt Chart feature in ClickUp to visualize your project timeline. Drag and drop tasks to adjust their start and end dates, and easily identify any bottlenecks or delays.

4. Allocate resources and manage workload

Assign resources to each task and ensure that team members have the necessary skills and availability to complete their assigned tasks. Monitor the workload of each team member to prevent overloading or underutilizing resources.

Use the Workload view in ClickUp to see each team member's workload and adjust task assignments accordingly. Easily reassign tasks if necessary to balance the workload.

5. Track progress and make adjustments

Regularly track the progress of your project and make adjustments as needed. Monitor task completion, identify any roadblocks or delays, and communicate with your team to address any issues that arise.

Use the Dashboards feature in ClickUp to create visual reports and track key project metrics. Stay informed about the progress of your project and make data-driven decisions to keep it on track.

By following these five steps and utilizing the Ppt Project Plan Template in ClickUp, you'll be able to effectively plan and manage your projects, ensuring successful outcomes and satisfied stakeholders.

Get Started with ClickUp’s Ppt Project Plan Template

Project managers and team leads can use the ClickUp Ppt Project Plan Template to create visually appealing and informative project plans in PowerPoint.

First, hit "Add Template" to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you’d like this template applied.

Next, invite relevant members or guests to your Workspace to start collaborating.

Now you can take advantage of the full potential of this template to create your project plan:

• Use the Doc view to create a comprehensive project plan in PowerPoint, including timelines, milestones, deliverables, and resources
• The Board view will help you visualize and track the progress of each task and milestone
• The List view allows you to see all tasks and their statuses in a simple, organized format
• Customize the custom fields to include additional information such as priority, assigned team member, or estimated effort
• Assign tasks to team members and designate their status as Complete, In Progress, or To Do
• Collaborate with stakeholders to gather input and ensure alignment on project goals and deliverables
• Monitor and analyze tasks to ensure the project stays on track and meets its objectives
• Design Project Plan Template
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Project Plan Timeline

Project plan timeline presentation, free google slides theme and powerpoint template.

Blue, green and orange are the background colors of this presentation and the colors that will lead your business plan to success. With this fully editable template, you will be able to present the most relevant data of your business plan in a clear and concise way. Among its slides you will find resources to do so: graphs, tables or diagrams at your disposal. Do not forget to take a look at the alternative resources that we have included at the end of the presentation, sure that, using them together with your content, the final result will be amazing.

Features of this template

• 100% editable and easy to modify
• 40 different slides to impress your audience
• Contains easy-to-edit graphics such as graphs, maps, tables, timelines and mockups
• Includes 500+ icons and Flaticon’s extension for customizing your slides
• Designed to be used in Google Slides and Microsoft PowerPoint
• 16:9 widescreen format suitable for all types of screens
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Project Schedule Powerpoint Presentation Slides

Introducing our project schedule PowerPoint presentation slides. Provide a detailed description of your new project with the help of this task assignment PowerPoint deck. This report assessment PPT theme has a slide that details the type and impacts of the risk over the project. Utilizing this assignment plan PPT layout will help you in displaying your project management team. This readymade task optimization PowerPoint design contains a slide that provides a detailed layout of the roles and responsibilities of the team for the project. Incorporating this particular task proposal PPT theme allows you to present your project progress summary. This project assessment PowerPoint creative set contains a slide that has a project management dashboard. Selection of this task boost PowerPoint template lets you showcase the project cost estimate. Choose our project escalation PowerPoint design to display organization and assurance. Download our project presentation ppt slide to avail the benefits of perfection.

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PowerPoint presentation slides

Presenting our project schedule PowerPoint presentation slides. This PowerPoint design contains fifty five slides in it which can be completely customized and edited. It is available for both standard as well as for widescreen formats. This PowerPoint template is compatible with all the presentation software like Microsoft Office, Google Slides, etc. You can download this PPT layout from below.

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• Business Slides , Flat Designs , Concepts and Shapes , Strategic Planning Analysis , Complete Decks , All Decks , Project Management , Strategic Management , Project Management
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Content of this Powerpoint Presentation

Slide 1 : This slide introduces Project Schedule. State the name of your company to get started. Slide 2 : This is the Content slide. Few of its components have been mentioned by us which include- Project Brief, Project Description, Risk Identification, Risk Management Report, Project Management Team, Project Timeline, Activities Sequence, Risk Assessment, Risk Tracker, Communication Plan, Task Matrix, Roles & Responsibilities, Project Work Plan, Project Management Gantt Chart, Project Task List, Project Progress Summary, Project Management Dashboard. Slide 3 : This is a Project Brief slide with text boxes to add in the relevant information. Slide 4 : This slide presents Project Description which describes in detail what is the project all about. Add in your own description and make use of it. Slide 5 : This is Risk Identification slide showing various types of risks faced by the organization. It also shows there possible impacts of these risks on the project. You can alter these as per your own business need. Slide 6 : This slide shows Risk Management Report with High, Low, Medium, Critical parameters. Once the identification of risk is completed, you can list down the level of impact these risk factors would have on the project using this template. Slide 7 : This slide shows Project Management Team hieracrchy. Cover all the people associated to your project with their names and designation in this slide. Slide 8 : This slide shows Roles & Responsibilities. State the responsibilities as well as the role of the project team with respect to all the project deliverables using this table. Slide 9 : This slide shows the Project Work Plan in a gantt chart form which covers the entire work plan of the project split across different months and also highlights the degree of completion. Alter it as per your requirements. Slide 10 : This slide presents Project Management Gantt Chart. This Gantt chart represents the various tasks to be performed along with their duration and degree of completion which you can use it as per your need. Slide 11 : This slide also shows Project Management Gantt Chart to add in your stats. Slide 12 : This slide presents the Project Task List which shows the starting deatils of the project. Slide 13 : This slide also shows Project Task List dividing the project into the following three parameters- Complete, Incomplete, Slippage. Slide 14 : This slide shows Project Timeline. It covers the timeline of the entire project, you can use it as per your requirements. Slide 15 : This slide shows Activities Sequence with- Project Acronym, Customer Name, Your Logo. Prepare an activity sequence listing down the work which needs to be performed and its description. Slide 16 : This slide shows Risk Assessment matrix showing- Degree of Impact, Probability of Occurrence with High, Low and medium parameters. Assess the level of impact the risk factors would have and their probability of occurrence while implementing the project with the help of this matrix. Slide 17 : This slide presents a template which shows Risk Tracker. This template could be used to track the risk factors and how we are planning to overcome the same. Slide 18 : This slide shows the Communication Plan. Slide 19 : This slide presents Task Matrix. List down all the tasks and the responsibilities in this table which would help in the execution of the project. Slide 20 : This slide shows Project Cost Estimate. This project cost estimate covers the cost estimates split across different sections involved while bringing the project into action. You can modify these sections and estimates as per the requirements. Slide 21 : This slide shows Project Progress Summary. It covers the broad summary of the entire project to highlight the completion level, its priority and the cost associated with these tasks. Use it as per your requirement. Slide 22 : This slide displays Project Management Dashboard. This dashboard helps in understanding the overall management of the project and analysing the budget as well as the timelines of the project. Slide 23 : This slide shows Project Issues Management with Issue Management Log. List down the issues which are acting as barriers in the successful execution of the project and also mention the priority level associated with each of these issues. Slide 24 : This slide shows Project Status Report. This report helps in capturing the current status of the project. It will also help you in achieving clarity about the completion of the project & enable you to focus on the risk & issues associated with the project. Slide 25 : This slide shows Project Health Card which covers the overall project status of different factors associated with the project. You can alter them as per your requirement. Slide 26 : This is Project Schedule Icon Slide. Alter the icons on the basis of your requirement. Slide 27 : This is a Coffee Break slide to halt. Alter the slide content as per your requirement. Slide 28 : This slide is titled Charts & Graphs to move forward. You may change it as per requirement. Slide 29 : This is a Column Chart slide for product/ entity comparison. Slide 30 : This is a Line Chart slide for product/ entity comparison. Slide 31 : This is an Area Chart slide for product/ entity comparison. Slide 32 : This slide presents a Radar Chart. Compare Product 01, Product 02 and use as per required. Slide 33 : This is a Combo Chart slide to show information, comparison specifications etc. Slide 34 : This is a Scatter Line chart slide to show product/ entity comparison, specifications etc. Slide 35 : This slide is titled Additional Slides to move forward. You can change the slide content as per need. Slide 36 : This is Our Mission slide which show the vision, mission and goals of your company. Add all of these three aspects here. Slide 37 : This is Our team slide with names and designation to fill. Slide 38 : This is an About Us slide showing Target Audiences, Values Client, and Preferred by Many as examples. Slide 39 : This is Our Goal slide. State them here. Slide 40 : This slide showcases Comparison of two entities in male female chart imagery form. Slide 41 : This is Dashboard slide to show information in percentages etc. Slide 42 : This is a Location slide to show global growth, presence etc. on a world map image. Slide 43 : This is a Quotes slide. Put a quote or anything you want to highlight here. Slide 44 : This slide shows aspects related to Financing. Add them here. Slide 45 : This slide presents a Timeline to show growth, milestones etc. Slide 46 : This slide shows Our Main Target with an arrow and target imagery. It also has empty text boxes wherein you can add your own targets. Slide 47 : This is a Puzzle pieces slide to show information, specifications etc. with icon imagery. Slide 48 : This slide shows a Mind Map image for representing entities. Slide 49 : This is a Hierarchy slide to show information, organization structural specifications etc. Slide 50 : This is a Venn diagram image slide to show information, specifications etc. Slide 51 : This is a Silhouettes slide to show people related information, specifications etc. Slide 52 : This is a Post it slide to mark reminders, events etc. Slide 53 : This is a Magnifying Glass slide with imagery to show information, specification etc. Slide 54 : This is an Idea Bulb image slide to show information, ideas, innovative stuff etc. Slide 55 : This is a Thank You slide with Address# street number, city, state, Contact Numbers, Email Address.

Project Schedule Powerpoint Presentation Slides with all 55 slides:

The correct facts are bound to emerge with our Project Schedule Powerpoint Presentation Slides. It helps comb through the evidence.

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by Dane Harrison

July 8, 2021

by Dudley Delgado

July 7, 2021

Business growth

Business tips

How to create a goal-crushing project plan (+ 13 templates)

These project plan templates will prepare you for a smooth project..

If I learned anything from my borderline unhealthy obsession with "The Price is Right," it's that you can't underestimate the power of a good plan. Convinced I was just a hop, skip, and a "Come on down!" away from Showcase Showdown glory, I drafted a meticulous battle plan for how I would crush all the people who think a toaster oven costs the same as a Camry.

Even if the most meticulously laid plans are at the mercy of a capricious host with a skinny microphone, starting with a project plan template lays a foundation of order and direction in a world where the rules are made up and the points don't matter. (Wait, wrong show.)

In this post, I'll show you how the right project plan template can bring that same level of preparedness to your professional projects.

Table of contents:

What is a project plan template?

13 free project plan templates, who uses the project plan template, how to create a project plan in 7 steps, automate your project plan, what is a project plan.

A project plan is a formal document that details how a project will be executed by outlining the purpose, resources, scope, timeline, and deliverables required to complete said project. It guides teams on what the project is supposed to achieve, helps them communicate, keeps track of goals, decisions, and changes, and monitors progress.

The project plan isn't just a roadmap for how to proceed; it's also a vital tool for managing risk, ensuring clarity and transparency, and serving as a communication medium between all stakeholders. It provides a foundation for subsequent detailed planning, such as resource allocation and scheduling, and is essential for maintaining control over the project's progression.

Put simply: imagine trying to whip up a soufflé for the first time without a recipe. You might end up with a deflated mess and egg on your face (possibly literally). A project plan ensures you won't need a towel.

Zapier Interfaces , a no-code app builder, has a simple project plan template that lets you store data, create an interface for users to interact with, and set up workflows to automate the plan.

What does a project plan look like?

A project plan can take various forms, depending on the project's needs and complexity. It might be a comprehensive multi-page document detailing every phase, milestone, and activity or a succinct one-pager for smaller projects. Visual representations like a Gantt chart are often used to depict task sequences and dependencies, highlighting how different tasks interlink and the project's overall workflow.

Who crafts a project plan?

The project manager or a dedicated project planning team is responsible for crafting a project plan. This team must deeply understand the project's objectives, constraints, and the steps required to complete it successfully. Creating a project plan involves a series of strategic decisions, such as defining project phases and milestones, setting up timelines, and breaking the project into bite-size pieces, so the team doesn't choke on ambition.

A project plan template is a pre-formatted document that serves as a starting point for outlining the approach to a project. It typically includes sections for the project scope, objectives, timelines, resource allocation, risk assessment, and communication strategies (unless telepathy is in the budget).

These templates are vital, as they offer a structured framework ensuring consistency and thorough planning. They help avoid overlooking critical elements, streamline the planning process, and increase productivity, all while facilitating clear communication, aligning stakeholders, and setting a clear path to project completion. By using one, you're basically copying off the smart kid in class—you'll hit all the marks without having to think too hard.

Why reinvent the wheel when someone else has already done the heavy lifting for you? In a gracious act of charity, I present to you not one, not two, but 13 free project management templates. (Don't thank me too much—my design team made them.) Feel free to use them as is or, if you're feeling fancy, jazz them up with your own branding and visual elements.

1. Project proposal template

A project proposal template provides a standardized format for outlining a project's objectives, scope, methodology, and resources. Aimed at persuading stakeholders or clients to approve and fund the project, think of this project management plan template as your first date outfit—designed to impress, communicate your best attributes, and get a "yes" to that second date or, in this case, the green light on your project.

2. Project kickoff meeting template

A project kickoff meeting agenda is a guide that outlines the important topics to tackle during an initial meeting with project stakeholders to align goals, expectations, roles, and timelines for a new project. It's your project's pilot episode, where you introduce the cast of characters, set the scene, and tease the drama that'll unfold as your plan comes to life.

3. Project brief template

A project brief template is your project's elevator pitch on paper—a short, snappy document that tells everyone on the elevator (team members and stakeholders) why they should care about what you're doing before they reach their floor.

4. Gantt chart project plan template

A Gantt chart project plan template is a visual tool that outlines a project schedule, showing the start and finish dates of elements within the project and how they relate to each other over time. It's like a time-travel map for your project, visually plotting out your tasks in a way Doc Brown would appreciate.

5. Project communications plan template

A project communications plan template outlines the strategies, methods, frequency, and responsibilities for all communications within a project, ensuring no wires get crossed.

6. Business case template

A business case template is a bit like your project's resume. It highlights the skills (benefits), experience (costs), and special zing (risks and rewards) to convince the big bosses to hire (approve) your project.

7. Risk management project plan template

A risk management project plan template is designed to identify potential risks in a project, analyze their impact, and outline mitigation strategies to ensure project continuity. It's your project's horror movie survival guide, except instead of avoiding chainsaw-wielding maniacs, you're sidestepping budget blowouts and timeline traps.

8. Project activity template

A project activity template is like a chore chart for grown-ups, detailing who's doing what, where, and when—hopefully without the bribery of gold stars and ice cream.

9. Project budget allocation template

A project budget allocation template provides a structured approach to estimate the costs associated with various aspects of a project, helping to manage and distribute financial resources appropriately.

10. Project status report template

A project status report template summarizes a project's progress, risks, and issues, keeping stakeholders informed about its current state. It's basically your project's report card.

11. Resource management project plan template

A resource management project plan template helps plan, allocate, and schedule the resources needed to complete a project.

12. Project monthly monitoring template

A project monthly monitoring template is used to track the project's progression, financial status, and performance metrics systematically every month. It's like a monthly diary entry for your project but with fewer feelings.

13. Project change request template

A project change request template is a formal document that outlines a request for a change in the project, detailing the nature of the change, its impacts, and justification. This is the polite way of saying, "Hey, I know what we agreed on, but I've had a better (or more terrifying) idea, and here's a form filled out in triplicate about why we should do it."

A project planning template and the resulting project plan are used by a bunch of folks involved in the project's lifespan.

Project managers: Armed with a template and a dream, project managers are responsible for creating a clear and comprehensive project plan. They're constantly checking the plan like it's a newborn baby to make sure everything's on track and no one has accidentally dropped the project on its head.

Project team: These are the folks in the trenches who use the plan throughout the project execution phase. It helps them understand their roles, responsibilities, and timelines, providing a clear path to follow.

Subject matter experts: These are the brainiacs you call when you can't figure out how to fit that last puzzle piece. Their expertise helps in creating an accurate and feasible plan.

Stakeholders: These are the people, like clients and executives, who rely on the project plan for progress updates and a glimpse into the future of the project. It's as if they're trying to read tea leaves, discerning the fate of the project from the swirling patterns of tasks and deadlines.

Other departments: Depending on the nature of the project, departments like Finance, Marketing, or HR might also use the project plan template to align their activities with the project's scope and timeline.

The more these groups are involved in the plan creation and execution, the more collaborative and inclusive the project environment is. This effort also increases the likelihood of catching and rectifying any potential issues early in the project lifecycle, like a safety net made of collective brainpower and teamwork.

If you're the sort who likes to prep for a zombie apocalypse with a well-stocked pantry and a blunt object near every door, then you probably know the power of a good project plan. But drafting your own is a different story. These seven steps to banging out a project plan will make you feel like the boss of everything, including the undead.

1. Define the project scope and objectives

The project scope outlines the boundaries and limitations of the project, serving as a guideline to ensure the project doesn't deviate from its intended path. It helps in preventing scope creep, the sneaky goblin that eats your budget and poops out deadline delays.

Well-defined objectives offer a clear vision of what the project aims to achieve. They serve as a motivating factor for the project team, encouraging them to work toward a common goal. It's like gathering a group of first-graders and challenging them to build the world's tallest LEGO tower. Suddenly, their chaotic energy transforms into focused determination.

Additionally, objectives provide a benchmark against which you can measure the project's success. Making objectives as clear as my grandma's moonshine ensures that every decision and action taken aligns with the project's ultimate goals.

2. Identify key stakeholders and team members

Identifying key stakeholders and team members during project initiation is about as crucial as remembering to put on pants before leaving the house. Sure, you could wing it, but you'll likely encounter some uncomfortable situations and potential embarrassment along the way.

Stakeholders, like senior management and investors, have a vested interest in the project, and their input can be invaluable in shaping the project's direction. They provide resources, unique perspectives, and the uncanny ability to spot potential disasters from a mile away.

Team members are the fine folks who will bring your project plan to life, so make sure you know who's who and what they're responsible for. By doing this, you'll foster a sense of ownership and promote a collaborative work environment where everyone understands how their role contributes to the project's success.

3. Develop a work breakdown structure

A work breakdown structure (WBS) is a visual tool that breaks down all the work a project needs into smaller, more manageable parts. It's like that weird quote about eating an elephant. You wouldn't just shove the whole thing in your mouth, right? You'd start with small bites. The WBS is your fork and knife in this elephant-sized project feast.

Starting with the top level representing the overall project goal, each step down the hierarchy gets more detailed. The last level of the WBS is where you'll find measurable, actionable tasks.

4. Create a project timeline

Once all tasks have been created and organized in the WBS, you'll have to start estimating how long each task is going to take. It's a bit like guessing how many jelly beans are in the jar at a carnival, but with more spreadsheets. Assign a time frame to the project and create a schedule, making sure to include a buffer to account for any potential delays and prevent the plan from falling apart.

It's always wise to use a Gantt chart or another form of a project flow chart for time planning. That way, you can spot task dependencies quickly, track progress like a pro, and shuffle things around when the project gremlins inevitably throw a wrench in your plans.

5. Allocate resources and set a budget

Proper allocation of resources—be it human or material—is of the utmost importance in any project. Identifying these resources for each task helps ensure the project runs smoothly and efficiently.

When it comes to human resources, it's about assigning the right people to the right tasks based on their skills and expertise. Think of it as a less romantic, more productivity-focused version of Tinder: swipe right if their skills match the task at hand, swipe left if they think Excel is a brand of gum. Material resources involve physical supplies or equipment required to complete each task. Basically, if it's tangible and you need it to get the job done, put it on the list.

You've got to make sure your financial ducks are in a row, so you're not left scraping the bottom of the piggy bank. This means predicting all the expenses likely to be incurred—from salaries and equipment to software licenses and those pesky overheads. Just imagine a crystal ball, but instead of mysterious smoke, it's filled with receipts, invoices, and the occasional moth flying out of your wallet.

6. Identify risks and communication strategy

In order to effectively manage the project, it's important to identify potential risks and develop a communication strategy. Some challenges or threats that could arise include budget constraints, resource limitations, and unforeseen technical issues. Conducting a risk assessment is like planning a picnic and assuming it'll rain, there will be ants, and at least one seagull attack. Once you've got your list of potential project-ruining catastrophes, come up with a contingency plan to either stop them from happening or deal with them if they do.

You should also determine your communication strategy, whether through emails, seances, yelling across the room, or other means. Decide how often you'll check in and who needs to be in the loop.

7. Review, approve, and monitor

At this stage, all aspects of the project plan are reviewed and scrutinized to ensure that every detail has been considered, including whether Mercury is in retrograde. The approval process involves sign-offs from key stakeholders to ensure everyone is on the same page.

Once your project is up and running, keep those plates spinning with regular check-ins because if one crashes, everyone's going to hear it. If something isn't going according to plan, be ready to whip out your duct tape and make some adjustments.

While the seven steps outlined can set you on the path to a well-structured project plan, leveraging existing software can streamline the process. If Google Docs and Sheets aren't your jam, check to see if an existing app you use (like Notion or Coda ) has a template that might work for you, either built-in or from the community surrounding the app.

And once you've built out your project plan, you can use Zapier to automate workflows and connect your favorite apps. Learn more about how to automate project management , or take a spin at the Big Wheel with one of these pre-built workflows to automate the project plan templates above.

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Zapier is a no-code automation tool that lets you connect your apps into automated workflows, so that every person and every business can move forward at growth speed. Learn more about how it works .

Related reading:

How to automatically create documents from a template

The best project management software for small businesses

21 free Google Sheets templates to boost productivity

How to DIY Google Sheets Kanban boards (or use one of these templates)

21 project management templates to organize any workflow

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Allisa Boulette

Based in New England, Allisa is a content marketer and small business owner who hopes to make the internet a more interesting place than she found it. When she’s not working, you can find her lying very still not doing anything.

• Project management

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Project Plan Template for PowerPoint

Business , Calendar , Chronologic , Gantt , Planning , Project Management , Timeline , Workflow

Free project plan template for PowerPoint. Simple and efficient template to help you have better control over your project planning. Editable graphics, very easy to customize.

Project Plan Template

Comes with icons to show important achievements or a point of time in your projects (milestones).

Use this template for project management, planning, tracking, and timesheets. Track and communicate your activities (tasks or events) and progress over a 6-month time period.

Shapes are 100% editable : colors and sizes can be easily changed.

Includes 2 slide option designs: Standard (4:3) and Widescreen (16:9).

Widescreen (16:9) size preview:

This ‘Project Plan Template for PowerPoint’ features:

• 2 unique slides
• Light and Dark layout
• Completely editable shapes
• Uses a selection of editable PowerPoint icons
• Standard (4:3) and Widescreen (16:9) aspect ratios

Free fonts used:

• Helvetica (System Font)
• Calibri (System Font)

Terms of use:

Requires attribution, personal and educational use, commercial use, (re)sell, (re)distribute, read the full  terms of use.

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