cover letter for human resources generalist position

How to Write a HR Generalist Cover Letter (With Template)

Key takeaways

• A cover letter can be the most important element in a job application. Ensuring your profile stands out to recruiters is crucial to your professional success.
• A well-tailored cover letter should provide relevant information clearly and concisely. Focus on detailing your skills and why you are the right person for that specific role.
• The included HR Generalist cover letter template provides an easy starting point to craft your own cover letters. Adapt and personalize it to fit your profile.

A well-written cover letter is key to quickly getting the attention of prospective employers. Among countless job seekers, resumes, and application letters, yours need to stand out on first impression if you want to ensure your job search   translates to a new role .

In this post, you will discover:

• Reasons why a well-crafted cover letter is key to professional success, from entry-level roles to senior positions
• Cover letter do’s and dont’s
• A HR Generalist sample cover letter you can easily adapt and personalize

A well-tailored   cover letter : The key to   job application   success

Ensuring you know how to write a cover letter that is clear, informative, and tailored to the role you are applying to will benefit you in many ways. Well-crafted cover letters have many benefits, which include:

• Showcasing relevance:   Tailoring your cover letter allows you to emphasize the most relevant skills, experiences, and achievements that align with the specific job requirements. This immediately captures the attention of the   talent acquisition   team, recruiters, or human resources reps.
• Demonstrating research:   A good cover letter conveys your understanding of the organization's needs and illustrates how you can contribute to its success, signaling to potential employers that you've done your homework.
• Telling your story:   Each job application is unique, and a tailored cover letter enables you to craft a personalized narrative. It lets you connect your professional journey with the role's specific challenges and opportunities, making your application more compelling.
• Highlighting cultural fit:   Your cover letter allows you to address the company's values, mission, and culture. By aligning your experiences and values with those of the organization, you demonstrate a cultural fit and convey your enthusiasm for being part of the team.
• Addressing specific requirements:   Job postings often include   specific skills or qualifications   the employer is seeking. Tailoring your cover letter enables you to address these requirements directly, showcasing how you possess the desired attributes and can meet the company's expectations.

Cover letter tips

A great cover letter should reflect your professional profile and personality. However, no matter what your cover letter's content is, the tips below will help ensure the message you want to convey is clear and easily accessible to hiring managers.

• Keep it concise:   Aim for a cover letter length of 250-400 words. Be succinct in presenting your qualifications and experiences.
• Use a clean layout:   Opt for a professional and clean cover letter format with a standard font (e.g., Arial, Calibri, or Times New Roman) and a font size of 10-12 points.
• Include   contact information :   Provide your contact information at the top of the cover letter, including your name, phone number, and professional email address.
• Use   headers   and sections:   Organize your cover letter into clear sections with headers such as Introduction, Work Experience, and Achievements for easy readability.
• Maintain a professional tone:   Keep the tone of your cover letter professional and upbeat. Avoid overly casual language, and focus on showcasing your skills and experiences.
• Use keywords:   Incorporate relevant keywords from the Agile Project Manager   job description   and company website into your cover letter. This can help your application pass through   applicant tracking systems (ATS)   used by many employers.
• Highlight achievements with bullet points:   Use bullet points to list specific accomplishments or notable projects. This makes it easier for the reader to grasp your accomplishments quickly.
• Use quantifiable data:   Whenever possible, include quantifiable data to demonstrate the impact of your achievements. Numbers provide concrete evidence of your contributions.
• Match company tone:   Adapt your writing style to match the tone of the company and industry. Research the company's culture to strike the right balance between professionalism and personality.
• Showcase company knowledge:   Demonstrate your understanding of the company by referencing its values, mission, or recent achievements. Explain why you're excited about the opportunity to work for this specific organization.
• Address employment gaps (if applicable):   If you have employment gaps, briefly address them in a positive light, focusing on any skills or experiences gained during those periods.
• Proofread   thoroughly:   Eliminate typos and grammatical errors by proofreading your cover letter multiple times. Consider using tools like Grammarly to catch any overlooked mistakes and ensure your English (or any language you use) is correct.
• Include a   call to action :   Conclude your cover letter with a call to action, expressing your enthusiasm for the opportunity and indicating your readiness for an interview.
• Follow submission instructions:   If there are specific instructions for submitting the cover letter, such as naming conventions or document formats, ensure that you adhere to them.
• Save as a PDF:   Save your cover letter as a PDF before submitting it. This ensures that the formatting remains consistent across different devices and software.

While understanding the correct steps to write a cover letter is crucial to your professional success, knowing what mistakes to avoid is equally important. The best cover letter can easily be made useless by a tiny blunder. Avoid making the mistakes listed below; you will be halfway to your new job.

• Don't use a generic greeting:   Avoid generic salutations like "To whom it may concern," “Dear sir or madam, “ or “Dear hiring manager.“ Whenever possible, address the cover letter to a specific person.
• Don't repeat your resume:   An effective cover letter should complement your resume, not duplicate it. Focus on specific experiences and achievements that showcase your qualifications for the role.
• Don't exaggerate or lie:   Be truthful in your cover letter. Exaggerating your qualifications or providing false information can harm your chances and damage your professional reputation.
• Don't use unprofessional email addresses:   Ensure that the email address you use in your contact information is professional. Avoid using nicknames or unprofessional terms.
• Don't include irrelevant information:   Keep your cover letter focused on the job. Avoid including unrelated personal details or experiences that do not contribute to your suitability for the role.
• Don't use jargon unnecessarily:   While demonstrating your knowledge is essential, avoid unnecessary jargon that may confuse the reader. Use clear and straightforward language.
• Don't sound overly eager:   Expressing enthusiasm is positive but can easily feel unauthentic if overdone.

Remember, the goal of a practical cover letter is to present your qualifications in a clear, organized, and compelling manner while adhering to professional standards.

How to structure your HR Generalist cover letter

Express your interest in the HR Generalist position in the opening paragraph. Clearly articulate your passion for human resources and your eagerness to contribute to a diverse and collaborative HR team. If applicable, mention any referrals that have influenced your decision to apply for this specific role.

About your current role

Highlight your achievements that have contributed to the success of your current team. Emphasize your role in implementing specific HR procedures or tools that have streamlined processes, demonstrating your proficiency in managing various HR functions.

Use this section to outline your current responsibilities and ongoing projects, emphasizing how they align with the requirements and objectives of the HR Generalist role.

About your experience

Detail your hands-on experience in HR tasks, underscoring your commitment to fostering a positive work environment and contributing to the overall organizational success. Clearly communicate that your HR skills and readiness for the role are well-established. 

This section is also an opportunity to highlight the number of years you've spent as an HR Generalist and any additional skills acquired throughout your HR career.

Notable achievements

Highlight notable accomplishments that showcase your effectiveness as an HR Generalist. Whether you played a crucial role in implementing employee engagement initiatives, managing successful recruitment processes, or improving the efficiency of HR operations. 

Use this section to concisely mention your achievements, how they were measured, and their impact on the workforce.

Why you want to work there

Express your interest in the company by highlighting specific aspects of its workplace culture, mission, and values related to human resources that resonate with you. Convey how these align seamlessly with your professional goals and how you envision contributing to the company's success through your expertise in HR. Be concise but articulate about your motivations.

Specific projects or initiatives that motivated you to apply

Demonstrate your understanding of the organization by referencing specific HR-related projects or initiatives that have captured your interest. Draw connections between these initiatives and your skills and experiences, emphasizing how your contributions align with the company's HR goals. This shows your genuine interest and proactive approach to aligning with the company's mission.

In the closing paragraph, reiterate your enthusiasm to contribute to the company's success as an HR Generalist. Express your eagerness to discuss how your skills align with the company's HR objectives and invite the reader to reach out with any questions they may have. Sign off with a professional salutation.

HR Generalist   cover letter template

Dear [Hiring Manager’s name],

I am writing to express my enthusiastic interest in the HR Generalist position at [Company Name], as advertised. With a comprehensive background in human resources and a proven track record of successfully managing HR functions, I am confident in my ability to contribute effectively to your organization.

About my current role

In my current position as an HR Generalist at [Current Company], I have:

• Managed the entire employee life cycle, including recruitment, onboarding, training, and offboarding processes, ensuring a positive and seamless experience for employees.
• Provided guidance on HR policies and procedures, addressing employee queries and concerns in a timely and empathetic manner.
• Collaborated with cross-functional teams to implement HR initiatives, contributing to a positive workplace culture.

About my HR Generalist experience

My experience extends to:

• Conducting recruitment processes, including resume screening, interviewing, and candidate selection, resulting in the successful hiring of top talent.
• Administering employee benefit programs and ensuring compliance with relevant employment laws and regulations.
• Managing employee relations, addressing conflicts, and facilitating resolution to maintain a positive work environment.

Some of my notable achievements include:

• Developing and implementing a comprehensive onboarding program that improved new employee assimilation and reduced time to productivity.
• Leading diversity and inclusion initiatives that resulted in a [percentage] increase in employee engagement and satisfaction.
• Successfully navigating complex employee relations issues, mitigating potential risks, and ensuring fair and consistent outcomes.

Why I want to work for [Company]

I am particularly drawn to [Company Name] due to its [mention aspects unique to the company and are a core part of its mission and values such as commitment to fostering a positive workplace culture, dedication to employee development, growth,...]. I am excited about the opportunity to apply my HR skills to contribute to [Company Name]'s success in creating an inclusive and supportive work environment.

Specific projects or initiatives of [Company] that motivated me to apply

In researching [Company Name], I was impressed by your recent initiatives in [specific HR-related project or achievement]. My experience in HR aligns seamlessly with your organizational objectives. My commitment to promoting employee engagement and well-being, coupled with my dedication to delivering high-quality HR services, would make me a valuable addition to your team.

Thank you for considering my application. I am eager to further discuss how my skills and experiences align with the HR Generalist role at [Company Name]. I look forward to contributing to your team's success.

[Your Full Name]

Get your career rolling with Deel

Your job application is your chance to tell your professional story, and a well-tailored cover letter is your narrative's opening chapter. Remember that personalization is key. Make each word count, emphasizing how your background uniquely positions you as the ideal candidate, and get your dream job. 

Looking for even more inspiration?   Discover how to write a stellar cover letter in 5 steps .

Discover more tips and tools to help boost your career further and climb the steps to your dream job on   the get-hired content hub .

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5 Human Resources (HR) Cover Letter Examples for 2024

• HR Cover Letter
• HR Assistant
• HR Generalist
• HR Director
• Write a HR Cover Letter

As an HR professional, you know how to make employees and the corporation productive, especially when you bring in new talent. But even though you know the ins and outs of the hiring process, getting hired yourself is a different ballgame. 

It’s tiring enough having to assess hundreds of candidates’  job skills  all day only to head home and polish off an  HR resume , create a cover letter , and prepare another application for yours truly. 

We understand that getting hired isn’t easy—even if you’re familiar with the process. Our guide, complete with five HR cover letter examples, will walk you through how to write a cover letter that will land you an interview and, hopefully, your dream job.

Human Resources Cover Letter Example 

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Why this cover letter works

• Find a way to link the company to you. Derek does this by demonstrating values both he and the employer share, like his belief that employee relationships are at the heart of HR.
• You can tell a short story, laugh at the witty  HR job ad , explain how you found the company, or state your enthusiasm for the high-impact position. 

Level up your cover letter game

Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Human Resources Assistant Cover Letter Example

• As far as the body is concerned, make it digestible and easy to read especially where you express your main skills and accomplishments as it helps you to convey your skills in an impactful manner.

Human Resources Generalist Cover Letter Example

• Another addition to creating an unforgettable piece is signing off with an optimistic attitude and exemplifying how your skills can contribute to the company’s ethos and objectives.

Human Resources Manager Cover Letter Example

• Don’t be afraid to use a narrative style in your cover letters when it’s applicable, especially if you’ve had a good experience with the company.
• Aidan starts his cover letter with a story about how he visited PLANTA and later states how he’s looking forward to “enjoying some amazing vegan meals.”
• Remember what you’ve written in your body paragraphs when writing your conclusion and support your points. Don’t overthink it.

Human Resources Director Cover Letter Example

• In your cover letter, address what the company offers, such as amazing software or a killer hotel experience, and express your wish to experience more of what makes them unique.
• If you decide to implement this technique, pay attention to tone and word choice. You never want to make it sound as if the company was poorly managing its employees, even if that was the case. 
• For example, Julian explains Cedar Garland’s need for updated procedures for experienced employees and how The National Hotel needed modernized programs for payroll. 

Build your human resources resume for a complete application

Before we dive into the specific ways you can write your cover letter, don’t let  writing your resume  slip through the cracks. We make it simple with  professional resume templates  just like this one.

Human Resources Resume

Need a resume to pair with your human resources cover letter?

or download as PDF

Write a Winning Human Resources Cover Letter

Writing a stunning human resources cover letter is difficult, so let’s break it down into three simple factors: research, details, and presentation.

Step 1: Research the organization and its needs

As an HR professional, you know that reading generic cover letters is exhausting and annoying. They fail to show initiative or explain how the candidate will help you once they get hired. 

So, in your cover letter, show you care about the company and can help them reach its goals.  But you’ll only know what to write once you know what the business wants.

Start by reading the  human resources job description  to get a feel for their personality. Then scan their website to find their mission statement, vision, and goals. 

Assure the employer that you can deliver the results they desire by addressing their unique concerns and applying your relevant qualifications.

Step 2: Share the details about one or two accomplishments

As you know, reading redundant paperwork is a complete snooze-fest. So, your human resources cover letter can’t be a repeat of your resume, or the recruiter will be snoring before they hit the second paragraph.

Think of your cover letter as a presentation. Pick one to two of your accomplishments that echo the job description’s requirements and give the full scope of those experiences. You could:

This example stays focused on one goal or talent (photography/videography). Although the candidate could have just focused on responsibilities, they focus instead on  how  their efforts helped the company.

• Address your work and successes in revamping the onboarding process for seasonal hires
• Share how you listened to employees and made lasting changes via surveys, check-ins, evaluations, etc. 
• Talk about how you decreased the employee turnover rate

Step 3: Convey the right tone and a clear message

Your cover letter should strike a balance between unique and professional, personal but not sentimental. Easier said than done, right?

Start by limiting your cover letter to one page .  Then you can start modifying your message. Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Then adjust your tone. Your cover letter can be funny, heartfelt, or candid—but moderation is key. Let the job description help you choose your content, your words, and how you phrase your message. Most of all, shoot for a tone that matches the company. 

Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Don’t despair if this is difficult; next up is revision, where you can fix any errors and tweak the content. Now is also a perfect time to let someone else read your cover letter to recommend improvements. 

Outlining Your Human Resources Cover Letter for Success

Starting any project with a blank slate is intimidating, so use this HR cover letter outline to get you started on the right foot!

How to start a human resources cover letter

Your contact info:  Give employers a helping hand and provide your contact information right from the get-go. List your name, number, email, and physical address right at the top of your cover letter template. 

• Formatting : If you’re using a block format, only include your physical address, and save your name for the signature.

Date:  Even in a virtual letter, you should include a date. It makes your cover letter look more professional, and it gives the hiring manager a timeline for your application.

Just make sure the date on your cover letter reflects the day you submit it, especially if you re-work your cover letters based on previous submissions.

• Formatting : Write out the full date, e.g., January 5, 2023.

Inside address:  Your address isn’t the only one that matters; also include the inside address, aka the employer’s address. It should have the hiring manager or recruiter’s name, their title, and the company’s physical address. This shows the employer you’ve researched their company and know to whom you’re speaking. 

If the company doesn’t list its address or has multiple locations, check sites like LinkedIn, Glassdoor, and the company’s website (you can also check Google Maps).

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd  Miami, FL 33138

• Formatting : Each part of the address should be on a new line. Double space between the inside address and greeting. 

Greeting:  A polite greeting is always in vogue, so start your human resources cover letter with a formal, yet personal, salutation. Use the tried-and-true “dear,” followed by “Ms.” or “Mr.” and the hiring manager’s last name to avoid ruffling feathers (some businesses don’t appreciate casual introductions).

Finding the person in charge of hiring can be a pain, but people love to be addressed by name, so it’s worth it to spend the time to make a great first impression. Worst case scenario, address either the whole HR team (“Dear HR Hiring Team”) or the department head (“Dear HR Manager”). 

• Formatting : After your greeting, you’ll need either a comma or a colon; a colon is the preferred business option, but if the business is more casual, you can get away with a comma. Let the job description guide you.

How to write your human resources cover letter

Body:  This is the hardest part to get right, but we have you covered. First, focus on cutting your letter down to three to four short paragraphs.

Within those paragraphs, express your enthusiasm for the job, your qualifications, and your desire for future discussion. 

Opening paragraph:  Remember the last time you read a book that started like, “I am writing to inform you of my purpose, which is to write a really good book?” Yeah, us neither. Yet, most people begin their cover letters with similar statements that are polite but boing, like this: 

I read your job post on LinkedIn, and I am eager to apply. This human resources director position sounds like a perfect fit for my experience, and I know I can help your department reach its goals. My years of experience in human resources and management makes me an ideal candidate.

This information might not be  wrong , but it’s vague and generalized—and like 95% of other cover letters in the stack of applications. A good opening is unique and exciting while still being formal. It should address the company and express personality immediately, like this opener: 

Central New Mexico Community College’s core values of connection, compassion, and inspiration resonate with my values as a human resources professional. Your unique value-based approach has unsurprisingly made CNM one of the top 5 community colleges in the U.S. That, combined with your defined vision plans, inspired me to apply because my work would make a concrete difference for students and staff.

From the start, this candidate explains what they appreciate about the company and how they align with its beliefs and goals. 

Paragraphs 2-3:  These paragraphs should provide evidence for your qualifications and dig deep into your achievements; it’s time to define your part of the project and how you turned it into a success. 

However tempting, don’t try to tackle a job’s worth of success. Your letter will just sound cluttered and unfocused. Instead, focus on one accomplishment at a time, and provide plenty of details about that experience. 

I also have experience solving complex employee relations issues. As the HR manager with Cygna Labs, positive mediation was roughly 50% of my role. I investigated complaints, ensured compliance with legal employment requirements, and developed new policies and procedures. By the end of my position, our retention rate had increased by 45%, our human capital return on investment had improved by 23%, and the number of promoter-level NPS scores had increased by 42%.

Although 50% of their role focused on other tasks, this candidate only mentioned mediation/resolution and their successes with such.

Closing paragraph:  Don’t quit while you’re ahead—finish strong with a closing paragraph that summarizes your values, qualifications, and eagerness for an interview. This can sound like a lot, but rest assured, it can be done.

Start with a sentence summary of what you value based on the work experience you’ve described and how that adheres to the company’s values. Next, describe what you hope to accomplish in the position. Lastly, thank the employer and reassure them of your willingness to talk further. 

Just remember: you are an ideal candidate, but you shouldn’t sound like this:

As you can see, I have done everything you require (and more) at my previous jobs, which makes me the perfect candidate for this position. I know I can handle all employee relations responsibilities and ensure complete compliance as I have done at every HR job so far. Please give me a call or email at your earliest convenience; I look forward to making your day at my interview. 

Even if all this was true, it’s self-centered and doesn’t address the company at all. Instead, remind the employer of what they stand to gain when they hire you. Further establish how your goals align with theirs and what you’ll do for their HR department. 

I strive to improve the lives of employees by implementing modern practices and offering practical solutions to common problems. As your HR director, I desire to develop new training programs, ensure compliance, and increase employee engagement/satisfaction. Thank you for considering me for this position, and I hope to experience your restaurants first-hand soon.

This candidate explains their competency and their goals without sounding brash. It’s a delicate balance, but we know you can find it!

• Formatting : Single space in your letter but double space between paragraphs. 

Signature:  All that’s left is to sign off and say “thank you” if you didn’t in the closing paragraph. Use a professional closer along with your name. 

Derek Annais

• Formatting : If you’re presenting any hard copies of your human resources cover letter, quadruple space at the bottom to leave room to sign your name. 

Enclosure(s):  Many people don’t know about this section, but it’s important. It lists the other documents you’re submitting, reminding employers there’s more to come. It also helps them keep track of what you’ve included. 

HR positions usually require a job application and a resume, but some also require a supplemental questionnaire or references. Carefully scan the job description and application to make sure you provide everything requested.

Enclosures: Resume Application

• Formatting : Use the singular or plural form of “enclosure” depending on how many documents you’re enclosing. Most of the time, it will be plural, but you should check it every time.

Is Your HR Resume on Par with Your Cover Letter?

Now that you’ve written your human resources cover letter, you’ll likely want to hit “submit” immediately. But don’t forget you still need to  outline your resume  and polish it to shine.  

You have a great persuasive argument, aka your cover letter, but you still need a document that quantifies your work experience, aka your resume. When combined, they paint a glowing picture of your career.

Want to know how to make your HR resume just as impressive as your cover letter? A look at our  resume examples  will give you the boost you need, and you can even edit this HR resume directly. 

Human Resources Director Resume

Need a resume to pair with your human resources director cover letter?

If you’ve already started, try out our  resume checker  to get AI-powered advice to make your resume the best it can be. 

Now go snag the dream job you’ve always wanted!

Usually, you would address cover letters to the HR hiring manager, but that role may be vacant if you’re applying for it! Other times, the information may simply not be in the job description. Try searching LinkedIn or the company website for the name of an HR manager or higher-up company leader. If you can’t find any information, you can just lead off by saving “Dear [Company Name] hiring staff” or something similar.

HR is a bit more formal than other positions, with greater needs for cultural awareness and professional communication. However, with cultural awareness in mind, you ideally want to match your tone to the HR job description to show how you’ll fit in with the company’s culture. For example, if the tone comes across as innovative and creative, you could use a similar style when describing your HR abilities. Plus, you may want to emphasize innovative HR practices, like managing employee needs through workplace flexibility.

One page is the ideal length for HR cover letters. You may have been involved in hiring processes before and understand how fast-paced these decisions can be. Keeping your cover letter concise is essential to help hiring managers identify your top skills in aspects like employee relations and advising. That way, they can easily connect the dots that you’re the right pick for the role.

CAREER GUIDES

• HR Generalist Overview
• HR Generalist Career Path
• How to Become an HR Generalist
• HR Generalist Salary
• HR Generalist Job Description
• HR Generalist Skills
• HR Generalist Interview Questions
• HR Generalist Resume
• HR Generalist Cover Letter
• HR Generalist vs. HR Administrator
• HR Generalist Behavioral Interview Questions
• Human Resources Career Path
• HR Resume Examples
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• HR Assistant Cover Letter 
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• Employee Performance Metrics
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Home › HR Career Path › What Does an Human Resources Generalist Do? › How to Write an HR Generalist Cover Letter

How to Write an HR Generalist Cover Letter

TABLE OF CONTENTS

HR University’s HR generalist career guide aims to help you take the first step in pursuing an HR generalist career. This article will share a detailed overview of creating a hard-to-reject HR generalist cover letter, including samples and templates. 

What Are HR Generalist Cover Letters?

HR generalist cover letters highlight your relevant skills and expertise in the HR generalist role. In addition, it tells the hiring manager that you are a suitable candidate for the position. 

An HR generalist cover letter is a brief document that adds value to your job application. It is important that you keep it short and to the point. Don’t try to replicate the content from your resume in your cover letter. Expand on one or two relevant HR generalist achievements to showcase your potential and the value you can add to the role and the organization. 

Steps to Create an Outstanding HR Generalist Cover Letter

Consider the following steps to create an outstanding HR generalist cover letter. 

Conduct Research

HR generalists have remarkable administration, recruitment, organizing, training, and HR fundamentals (conflict, performance, and compliance) management skills. It is important to conduct thorough research to construct a valuable cover letter that aligns with the company’s vision, mission, values, and culture.  

Tailor Your Cover Letter

You can use a cover letter template but tailor it to apply for different jobs. For example, a cover letter for one company won’t be suitable for another company, be it the same designation. In addition, an irrelevant cover letter will make you appear to lack interest and attention to detail. 

Keep it Simple

Use simple design, words, and font for your cover letter. Stick to adding the most recent and relevant skills and achievements that add more value to your experience in the role. Make sure to keep the cover letter to one page. 

Showcase Your Skills and Expertise

A cover letter is a great way to highlight one or two best skills, experiences, or achievements in the role that you want the hiring manager to know. 

Feel free to add your academic achievements or internships/training experiences if you don’t have any previous working experience in the field. 

Give it a Final Check

Ensure that your cover letter does not have grammatical, structural, or spelling errors to set a perfect first impression on the hiring manager. In addition, you can seek feedback from your colleagues and friends to identify improvements in the cover letter. 

What is the Purpose of HR Generalist Cover Letters?

The HR generalist cover letter helps the hiring managers decide if they want to process your application to the next round of the HR generalist hiring process. Therefore, you must ensure your cover letter highlights how you can add value to the role. 

To produce a compelling HR generalist cover letter, consider answering the following questions:

• What makes you the best candidate?
• Why are you interested in the HR Generalist role and human resources?
• Why do you want this job position in this company?

How to Construct a Structure for HR Generalist Cover Letter?

Follow the below guidelines to structure an outstanding cover letter. 

• Use template – (you can find one here in this article below) 
• Create a header – (name, contact, address, date)
• Add the hiring manager’s details 
• Address the hiring manager
• Create a compelling Introduction 
• Add one or two relevant skills and achievements 
• Add a conclusion paragraph 

What to Include In Your HR Generalist Cover Letter?

Use template.

• Background color (white)
• Font size (12)
• Font color (black)
• Page margins (one-inch both sides)
• Spacing (single line)

Create a Header

• Write the complete name (top-left corner) 
• Add contact details (contact number, social accounts, websites) 
• Add address  

Add Hiring Manager’s Details

• Add job title 
• Add company name and address 

Address the Hiring Manager

• Address the hiring manager with “Dear Mr/Ms/Sir” or use the name. 

Create a Compelling Introduction

• Make sure to engage the reader from the start of your cover letter. To do this, start with an energizing hook
• Make sure to discuss the HR generalist position at the start of your cover letter
• Tailor the cover letter for the HR generalist role 
• Share your experience in managing HR functions
• Showcase your skills and expertise in managing HR functions. Share one or two achievements in the HR generalist role
• Share your initiatives as an HR generalist. Add results (stats/metrics) of your initiatives to show authority in the HR domain
• Share your appreciation for the HR generalist’s role in the organization you are applying for. Here you can address the company’s HR policies, employee retention, recruitment process, and more 
• Share your excitement about the HR generalist’s role in the respective company
• Close with Best Regards or Yours Sincerely.” 
• Include an e-signature under “Yours Sincerely.”
• Add your name 

HR Generalist Cover Letter Examples

Here are a few examples of an HR generalist cover letter.

Example # 1

Dear [Hiring Manager] , 

I am excited about the HR generalist job opening at XYZ company. Streamlining HR procedures and policies and making them efficient is my passion. And I am confident that my skills in the human resource domain can add value to XYZ company’s HR department. 

In my recent role as an HR generalist, I am responsible for documenting, reviewing, and tracking HR policies, recruiting and screening potential candidates, maintaining compliance with federal and labor laws, and managing training and development programs for employees. I have streamlined the interviewing and recruitment process, decreasing 4 rounds of interviews to 2, which has reduced the hiring cost by 50%.

The hiring process at XYZ company is fascinating. And my HR generalist experience, in particular, my talent acquisition, screening, hiring, and training expertise, can serve as an asset for XYZ company.  

I would love to share more about my experiences, academics, and credentials. Please feel free to reach out to me at [contact information] . Thank you for considering my application.

Looking forward to hearing from you.

Example #2 

Greetings [Hiring Manager] ,

As an expert HR generalist with experience in running day-to-day HR functions and ensuring the implementation of standard HR policies and procedures, I am passionate about creating a motivating work culture for employees. 

I excel in documenting, reviewing, and tracking HR policies, recruiting and screening potential candidates, maintaining compliance with federal and labor laws, and managing employee training and development programs. 

I have experience in deriving efficiency into the HR hiring process. For example, I have done the hiring, training, and onboarding of 42 employees for a new project in a short (one-month) period.  

XYZ company’s HR policies and processes inspire me. Your training and development procedures have helped several professionals excel in their respective fields. I look forward to contributing my skills and expertise to XYZ company’s HR hiring and training procedure. 

It would be exciting to explore how I can contribute to XYZ company’s success. Please find my resume enclosed for your review.

HR Generalist Cover Letter Template

[Full Name]

[Contact Number]

[LinkedIn, Website URL]

[Address, Date]

[Hiring Person’s Name]

[Hiring Person’s Job Title]

[Company Name]

[Company Address]

Dear [Hiring Manager Name] ,

I am thrilled to join [company] as a . I have experience in [list of relevant experiences] , and I have [list of skills] . I am confident that I can add more value to the HR generalist position.

As the [past/current job] at [previous/current company] , my roles are [list main roles/ responsibilities] . During my tenure as a [ previous/current job title ], I [elaborate major accomplishments as a HR generalist] .

Your [talk about any of the company’s recent projects] speech/article/initiative/structure is admirable. I wish to join the position because [state why you want to join the company] . I wish to share my expertise in [list relevant skills to the position] .

Please find my resume enclosed herewith, containing more information about my credentials, qualifications, and expertise for your kind perusal. 

Please feel free to contact me at [contact information] . Thank you, and I look forward to hearing from you. 

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Resume Worded   |  Career Strategy

4 human resources (hr) generalist cover letters.

Approved by real hiring managers, these Human Resources (HR) Generalist cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Human Resources (HR) Generalist
• HR Talent Acquisition Specialist
• Alternative introductions for your cover letter
• Human Resources (HR) Generalist resume examples

Human Resources (HR) Generalist Cover Letter Example

Why this cover letter works in 2024, reduced employee turnover.

In this cover letter, the candidate highlights their impressive accomplishment of reducing employee turnover by 20%. This shows they have a direct impact on a company's success and can bring the same results to Amazon.

Effective Project Management

The candidate demonstrates their ability to multitask and manage multiple priorities, which is a highly sought-after skill for an HR Generalist role. They provide specific examples of their work that prove their proficiency in this area.

Appreciation for Opportunity

This sentence strikes the perfect balance between gratitude and confidence. The candidate thanks the hiring manager for considering their application while also expressing enthusiasm for discussing their potential impact on the company.

Aligning Personal Values with Company Culture

When you highlight how your personal approach aligns with the company's mission or principles, it shows that you've done your homework. It also shows you're likely to fit in well with the existing company culture. This could be a strong factor in your favor.

Showcase Successful Projects

When you talk about the successful projects you've led, you're not just bragging. You're helping us see how you've made an impact at your current job. In this case, reducing employee turnover by 20% is a big deal, plus you've improved the efficiency of the onboarding process. That's the kind of success story we like to hear.

Align Your Skills with The Company's Culture

Hey, we love that you're a data geek! Stating your ability to leverage data for HR strategies really aligns well with the Google's data-driven culture. It shows you've done your research on us and you know what we value.

Express Genuine Excitement

We're not just a job for you. You're genuinely excited about the chance to join our team and push the boundaries of HR. That kind of enthusiasm can really set you apart.

HR Talent Acquisition Specialist Cover Letter Example

Highlight your innovations.

Bringing AI into the recruitment process? Now that's innovative. You've made your current recruitment process more efficient and improved the quality of hires. If you can do that for us, we're definitely interested.

Express Your Passion for HR Innovation

We love that you're not just doing HR - you're passionate about innovating in HR. That's exactly the kind of spirit we need on our Talent Acquisition team. Your ability to blend strategic planning with your passion for HR innovation is something we would love to have at Amazon.

Does writing cover letters feel pointless? Use our AI

Dear Job Seeker, Writing a great cover letter is tough and time-consuming. But every employer asks for one. And if you don't submit one, you'll look like you didn't put enough effort into your application. But here's the good news: our new AI tool can generate a winning cover letter for you in seconds, tailored to each job you apply for. No more staring at a blank page, wondering what to write. Imagine being able to apply to dozens of jobs in the time it used to take you to write one cover letter. With our tool, that's a reality. And more applications mean more chances of landing your dream job. Write me a cover letter It's helped thousands of people speed up their job search. The best part? It's free to try - your first cover letter is on us. Sincerely, The Resume Worded Team

Want to see how the cover letter generator works? See this 30 second video.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Human Resources (HR) Generalist Roles

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Human Resources Generalist   Cover Letter

Human resources generalist cover letter (with examples).

Human resources play a vital role in the success of any professional organization. If you are just starting out in the field, you may want to consider the position of human resources generalist . As the name implies, this is a position that covers a wide variety of human resource responsibilities.

However, if you apply for this position, you should know it can be a challenge to show that you have the skills and experience, such as understanding benefits and employee welfare, without being too vague.

Your resume will list your relevant skills and experience, but it is your cover letter that sets you apart from other candidates. Your cover letter for a human resource generalist position is the opportunity to show how you are the best fit for the position. All it takes is the proper format with the right content.

Looking for a job? These position are hiring now near you:

• Human Resources Generalist
• Human Resources Supervisor
• Human Resources Associate
• Senior Human Resources Representative
• Human Resources Coordinator

Parts of a Human Resources Generalist Cover Letter

A well-written cover letter will reflect your personality and add emotional presence to your application, but its main goal is to show how you are qualified with past examples of successful, relevant experiences .

To start, follow the traditional cover letter format and be strategic with your words. Use the listed responsibilities and required skills in the job description to guide you. As a human resource generalist, you need to show why you are good with people. Paint a picture that shows you can manage all types of employee and customer relations.

For example, if the job description states you will be expected to oversee the hiring of new employees and assist in their development, then structure your letter around an experience from your past where you had to use related skills.

Overall, your cover letter can be broken down into four main parts. They are:

Heading. The most professional-looking headings contain properly formatted contact information that addresses the letter to a specific person.

Opening statement. A great opening statement grabs the attention of the reader with a mixture of professionalism and creativity.

Body. At this point in the letter , you must be direct about what makes you qualified. Don’t restate your resume. Instead, pick a couple of specific skills and responsibilities and go in-depth about how they relate to your interest in the job .

Closing statement. Conclude your pitch and reaffirm your interest. Leave the conversation with a call to action and sign off with a modest parting.

Human Resources Generalist Cover Letter Heading

In a heading, you want to list contact information that looks nice, clean, and simple.

It is best if the letter is addressed to a specific person. Go online and do some research . If possible, ask around in your network of professional contacts. However, if you cannot find a specific name, at least provide the basic contact information of the company and address the letter to the hiring manager .

An example of a good heading for a human resource generalist cover letter will look like this:

Betsy Longfoot 2 Packing Way Chicago, IL 60601 [email protected] (555) 555 - 5555 John Mallard Duckeye Human Resources Director ABC Boxcar Industries 1 Corporate Circle Chicago, IL 60604 Dear Mr. Duckeye,

Search For Human Resources Generalist Jobs

Human resources generalist cover letter opening.

Though you are applying for a human resource generalist position, your opening should be anything but generic.

The generic way to start a cover letter is to state the prospective position and how you came across it. Though this tactic is acceptable, you will not stand out. Remember, you want the reader to know right away that you are someone worth their time.

You want to entice the reader while focusing on your interests or skills that connect back to the needs of the organization. Human resource generalists have to have great people skills , so use this as an opportunity to promote yours. Think about all the introductions you will have to make as you hire employees and deal with customers.

The best human resource generalists can make a person comfortable right away. Read the job description and see what you could do to make the reader feel quickly connected to your words. For example, you could talk about your emotional reaction to the opportunity as a way to generate empathy .

Whatever route you take, make sure to:

Be professional . Use a word choice that you would use in most office settings. Don’t be stiff but also avoid any casual language that you might regret later.

Use information that proves your worth. You want further inquiry, so give your reader something that shows you can provide what the job requires. Be passionate and use experience or your interests to get your foot in the door.

Let the reader know right away that you are worth their time. Reveal that you have the right touch of expertise necessary for a human resource generalist.

An effective opening statement for a human resource generalist might look like this:

Dear Mr. Duckeye, When I read ABC Boxcar’s job description for the Human Resource Generalist position, I’ll admit I was incredibly excited. I could see right away that my previous experience as a Human Resource Representative makes me a perfect match for your organization.

Human Resources Generalist Cover Letter Body

The body of your cover letter will solidify the reasons why you are a great candidate. Pick specific human resource generalist skills from the job description and experience from your past to build a case.

Be careful about word length during the body to keep the letter 200-400 words long. Try to write only two paragraphs. The first paragraph should focus on a successful use of your skills. The second paragraph will then tie into your interests in the position and the organization.

Bullet points are also an option. Whatever you choose, make sure there is a logical flow, and don’t be afraid to dive into your desire to be a human resource generalist.

When you write the body of your cover letter, you want to:

Tell a story with tangible results. This is your second paragraph. Focus on a specific accomplishment to avoid just restating your resume. Show how your skills result in success.

Refer to the requirements of the job listing. This is your third paragraph. This shows that your letter is tailored specifically to the reader and provides you a way to make a connection between your abilities as a human resources generalist and the responsibilities of the position. This is a great place to use keywords found in the job description.

Show passion and engagement. Let the reader know you are a driven employee who is willing to work hard. Human resource generalists have to deal with many different responsibilities and personalities. Your letter should make it clear that this is a type of professional situation you enjoy.

The body of a research associate cover letter should stand out. Assume the person is only skim-reading. They should still see clearly that you are the type of person who not only understands the needs of the organization, but has the skills of a human resource generalist to make a meaningful contribution.

An example of a body to a human resource generalist cover letter might look like:

As a Human Resource Representative at Peat and Bog Coffee, I am tasked with very similar responsibilities to the ones you require. In particular, much like what is written in the job description, every year when we roll out our benefits discussion, I am tasked with educating both new and veteran employees on any changes we face. This past year I was forced to do it remotely, but it turned out to be a major success . I organized a video conference that included easy-to-understand graphics and provided all employees with supplemental material. Out of a company of 100 employees, I only had two members voice confusion during the event. Your company is looking for someone to be able to do the same and more. This is what excites me most about the position. ABC Boxcar provides a lot of new human resource avenues for me to explore, including dissecting the legal language of trade laws, which has been a career goal of mine for a while now.

Human Resources Generalist Cover Letter Closing Lines

Close your cover letter with a couple of sentences that make an impact. Focus on three critical factors:

Restate your qualifications and interest with passion. You are a fully qualified and invested candidate, and it should be clear by this point.

Provide a call to action. Create an opening for yourself for future conversation, but be both humble and assertive.

Depart with a professional sign off . Some examples include:

Best Regards

Yours Truly

Your closing statement wraps up the picture you paint as the best candidate for the human resource generalist position. The result should be that the hiring manager will then quickly reach out to you.

An example of a closing statement would look like this:

My proficiency in organization and communication, along with my video conferencing skills, are needed by your company. It would be incredibly fulfilling to be a part of your team. I would be happy to discuss my interests further at a later date. Sincerely, Betsy Longfoot

Example of a Human Resources Generalist Cover Letter

Betsy Longfoot 2 Packing Way Chicago, IL 60601 [email protected] (555) 555 - 5555 John Mallard Duckeye Human Resources Director ABC Boxcar Industries 1 Corporate Circle Chicago, IL 60604 Dear Mr. Duckeye, When I read ABC Boxcar’s job description for the Human Resource Generalist position, I’ll admit I was incredibly excited. I could see right away that my previous experience as a Human Resource Representative makes me a perfect match for your organization. As a Human Resource Representative at Peat and Bog Coffee, I am tasked with very similar responsibilities to the ones you require. In particular, much like what is written in the job description, every year when we roll out our benefits discussion, I am tasked with educating both new and veteran employees on any changes we face. This past year I was forced to do it remotely, but it turned out to be a major success. I organized a video conference that included easy-to-understand graphics and provided all employees with supplemental material. Out of a company of 100 employees, I only had two members voice confusion during the event. Your company is looking for someone to be able to do the same and more. This is what excites me most about the position. ABC Boxcar provides a lot of new human resource avenues for me to explore, including dissecting the legal language of trade laws, which has been a career goal of mine for a while now. My proficiency in organization and communication, along with my video conferencing skills, are needed by your company. It would be incredibly fulfilling to be a part of your team. I would be happy to discuss my interests further at a later date. Sincerely, Betsy Longfoot

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Human Resources Generalist Cover Letter Example

Cover letter examples, cover letter guidelines, how to format an human resources generalist cover letter, cover letter header, cover letter header examples for human resources generalist, how to make your cover letter header stand out:, cover letter greeting, cover letter greeting examples for human resources generalist, best cover letter greetings:, cover letter introduction, cover letter intro examples for human resources generalist, how to make your cover letter intro stand out:, cover letter body, cover letter body examples for human resources generalist, how to make your cover letter body stand out:, cover letter closing, cover letter closing paragraph examples for human resources generalist, how to close your cover letter in a memorable way:, pair your cover letter with a foundational resume, key cover letter faqs for human resources generalist.

Start your Human Resources Generalist cover letter by addressing the hiring manager directly, if possible. Then, introduce yourself and briefly mention your current role or most relevant experience. For example, "Dear [Hiring Manager's Name], I am currently a Human Resources Specialist at XYZ Company with over five years of experience in the field." Then, express your interest in the position and the company, and give a brief overview of why you believe you are a good fit. This could include mentioning key skills or experiences that align with the job description. Remember, the opening should be engaging and make the reader want to learn more about you.

The best way for Human Resources Generalists to end a cover letter is by expressing enthusiasm for the opportunity, reiterating their interest in the role, and inviting further discussion. They should also thank the reader for their time and consideration. For example: "I am excited about the opportunity to bring my unique skills to your team and am confident that I can make significant contributions. I look forward to the possibility of discussing my application with you further. Thank you for considering my application." This ending is assertive yet polite, showing eagerness without desperation. It also leaves the door open for further communication, which is crucial in the hiring process.

In a cover letter, Human Resources Generalists should include the following: 1. Contact Information: This includes your name, address, phone number, and email address at the top of the letter. 2. Salutation: Address the hiring manager directly if you know their name. If not, use a general salutation like "Dear Hiring Manager." 3. Introduction: This should be a brief paragraph that introduces yourself and explains why you're writing. Mention the position you're applying for and where you found the job listing. 4. Body: This is where you highlight your relevant skills, experiences, and accomplishments. As a Human Resources Generalist, you should focus on your ability to manage HR functions like recruitment, employee relations, benefits administration, and compliance with labor laws. Provide specific examples of your achievements in these areas. For instance, you could mention how you improved the recruitment process or reduced employee turnover at your previous job. 5. Knowledge about the Company: Show that you've done your research about the company and explain why you're interested in working there. This could be something about the company's values, culture, or projects that align with your career goals. 6. Closing: In the closing paragraph, express your enthusiasm for the role and your interest in an interview. Thank the hiring manager for considering your application. 7. Signature: End the letter with a professional closing like "Sincerely" or "Best regards," followed by your name and signature. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your career and show why you're a great fit for the role. Be sure to tailor your cover letter to each job you apply for, highlighting the skills and experiences that are most relevant to the job description.

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Beginner human resources cover letter.

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Experienced human resources resume example, fresher human resources resume example, hr assistant resume example, human resources coordinator resume example, human resources intern resume example, junior human resources resume example, try our ai-powered resume builder.

Sample Cover Letter for a Human Resources Generalist Job

Use This Sample Cover Letter to Help You Write Your Own

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Susan Heathfield is an HR and management consultant with an MS degree. She has decades of experience writing about human resources.

Need a sample Human Resources generalist cover letter? This sample cover letter follows the recommended best practices. It connects the special qualifications of the applicant with the most important requirements listed in the job posting .

Whether you are emailing or mailing your application, use a business letter style to format the cover letter so that it appears professional. In an online application, you will paste this letter into any available space that is open for comments and additions.

When you are writing the letter, make sure that your cover letter has the keywords from the job posting. In an online application, this is how employers frequently find qualified applicants.

Additionally, general must-dos and guidelines needed to write an effective cover letter are covered in the sample HR manager's cover letter and in why cover letters should matter to employers. You'll want to take a look at both resources before writing your own cover letters.

Sample Cover Letter to Apply for an HR Generalist Job

This is a sample cover letter to apply for the position of an HR generalist. Download the HR generalist cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Sample Cover Letter to Apply for an HR Generalist Job (Text Version)

Ramon Hernandez 123 Main Street Anytown, CA 12345 417-567-3211 ramonhernandez@gmail.com

September 1, 2018

Joshua Smith Director, Human Resources Acme Office Supplies 123 Business Rd. Business City, NY 54321

Dear Mr. Smith,

Your job posting for a Human Resources Generalist caught my attention because your key requirements for the position are strengths that I possess personally and professionally. The industry in which I currently work, engineering, has many similar challenges to those you describe for your software development company.

My six years in HR as an assistant and then, as a generalist, have allowed me to grow and develop both professionally in my HR knowledge and experience, and as an employee leader within my company. I look forward to another HR generalist position to continue my growth in the field and ultimately, to serve an organization as their HR manager. Your position appears to allow this growth.

I demonstrate my passion for people and HR daily in my current job. I have responsibility for training and some aspects of the organization’s development, so I have been able to express my creativity and my ability to build effective programs. 

Your job posting requires experience in compensation and benefits. In my current generalist job, I have responsibility for administering benefits and working with accounting on payroll and compensation. I also exhibit strong attention to detail and the ability to keep projects moving forward. 

My resume details the experience that I have highlighted in this letter. Having had just one employer since college, I am excited to consider opportunities to do new things and expand my knowledge. 

Your advertised position also appears to fit my experience, accomplishments, and education. I am working on my PHR at my local university currently as requested and have my bachelor’s degree in HR.

Based on my experience and your job description, we appear to be a good fit for each other's needs. I look forward to meeting you for an interview.

Ramon Hernandez

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Human Resources Generalist Cover Letter

15 human resources generalist cover letter templates.

How to Write the Human Resources Generalist Cover Letter

I am excited to be applying for the position of human resources generalist. Please accept this letter and the attached resume as my interest in this position.

Previously, I was responsible for consultation to management with respect to employee relations, performance reviews, salary administration, performance improvement, individual development planning and labor relations.

Please consider my qualifications and experience:

• Comfortable interacting with all levels of employees
• PHR or other HR certification preferred
• Experience in administering websites, Information and web based systems
• Is comfortable applying and adept at using technology
• Is creative yet detail oriented
• Understands applicable Federal and State employment laws
• Committed to customer service, confidentiality and professionalism at all times
• Communicate effectively in one-on-one and small group settings, and foster an open, honest and trusting environment, concisely, both in writing and verbally, and to actively listen while gathering information

Thank you for your time and consideration.

Cameron Kuhic

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Responsibilities for Human Resources Generalist Cover Letter

Human resources generalist responsible for day to day HR support in functional areas including, but not limited to Selection & Staffing, FMLA, ADA, EEO/AAP, Policy Administration, and Employee Relations.

Human Resources Generalist Examples

Example of human resources generalist cover letter.

I would like to submit my application for the human resources generalist opening. Please accept this letter and the attached resume.

Previously, I was responsible for guidance to management staff relative to employee relations issues, needed progressive disciplinary action, and terminations of employment.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Thorough knowledge of various leave management policies such as FMLA, CFRA, STF, LTD, and Workers Compensation
• Previous experience with payroll
• Bilinguall (Spanish and English) preferred
• Previous HR employee relations experience supporting large non-exempt population level clients preferably call center environment
• Strong HR Generalist experience including employee relations, performance management, compensation, recruiting, HR project management
• Professional in Human Resources (PHR - CA) or Senior Professional in Human Resources (SPHR - CA) certification preferred
• Effective presentation skills and excellent written and verbal communication skills
• Actively pursues continuous improvement in processes, and proactively works to spot and resolve potential problems

Thank you in advance for taking the time to read my cover letter and to review my resume.

Spencer Dooley

Please consider me for the human resources generalist opportunity. I am including my resume that lists my qualifications and experience.

In the previous role, I was responsible for hR counsel and problem-resolution support in dealing with performance management, employee relations issues, and organizational changes.

My experience is an excellent fit for the list of requirements in this job:

• Advance knowledge of computer programs including Outlook, Microsoft Word and Excel
• Basic knowledge of Human Resources, policy interpretations and legal requirements
• Maintain confidential information appropriately and exercise discretion and sensitivity
• Works independently and provides guidance to others
• Works within guidelines and policies to achieve objectives and deadlines
• Proficient in MS office, HRIS and other software programs
• Affinity to learn more about the human resources industry!
• Flexibility to switch gears into different tasks throughout the day

Campbell Volkman

In response to your job posting for human resources generalist, I am including this letter and my resume for your review.

Previously, I was responsible for employee relations counseling and problem solving for managers and employees to ensure a productive work environment, remaining consistent with company values and policies and in adherence to state and federal regulatory law.

• Lean/six sigma process experience desirable
• This role partners with DaVita’s clinical research division in Minneapolis, MN and Denver, CO
• Schedule is Monday – Friday standard business hours
• This is a great opportunity to be part of smaller team within a larger organization!
• Broad knowledge and demonstrated success in the HR function
• Demonstrated success supporting a changing technology organization as an HR Business Partner
• Knowledge of federal, state and local laws and statutes
• Flexible attitude which can influence individuals at various levels with various styles

Thank you for taking your time to review my application.

Azariah Blanda

In the previous role, I was responsible for daily HR support to clients for both stations including employee relations, union relations, staffing and recruitment, performance management, and compliance with HR policies and procedures for represented and non-represented staff.

• General understanding of HR principles, practices, standards and legal regulations/employment law
• Anticipates needs and issues of clients/employees and works proactively to address
• Able to prioritize, multi-task and maintain flexibility in a fast-paced environment
• Knowledge of applicable financial, legal, and operational rules and laws
• Intermediate proficiency in Microsoft Office, specifically Excel, PowerPoint & Word and/or Google products
• Working knowledge of US employment law
• Engaging and proactive team player
• Experience in different areas of HR Preferred, Center of Excellence or HR Shared Services

Thank you for considering me to become a member of your team.

Greer Bernhard

In my previous role, I was responsible for guidance and coaching to leads and employees on topics such as: policies/guidelines/procedures interpretation, employee engagement, conflict resolution, People process training, employee relations, performance management, career development, talent assessment, etc.

• Maintain associate information within human resource information system
• Knowledge of federal & multi-state labor and leave laws
• Prior experience conducting compensation analysis
• Proficiency using HRIS software, Lotus Notes, ADP software, Costpoint, TEAMS and Deltek
• Strong background in HR work practices and competencies
• Strong interpersonal skills and good judgment to manage sensitive and confidential matters
• Training or certification in Compensation desirable
• Establish strong partnership relationships with employees at all levels of the organization

Finley Terry

Related Cover Letters

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Professional Hr Generalist Cover Letter Example for 2024

Read for inspiration or use it as a base to improve your own Hr Generalist cover letter. Just replace personal information, company application data and achievements with your own.

Professional hr generalist cover letter tips to help you stand out

According to 83% of hiring managers, cover letters are an important part of every recruiter’s decision-making process.

What’s more, 72% of them will expect you to hand in a great cover letter, even if this part is listed as ‘optional’ on the job advert.

And if you ask our experts, cover letters are an amazing opportunity to tell a personal story and make the right first impression.

But what exactly is a cover letter and how to write a good one? Let’s see…

The secret to making your Hr Generalist cover letter remarkable is to share your excitement about the company, the field, and the position.

It’s also a good idea to aim not to re-write your resume, but rather to build upon it and expand on your competencies.

Now, let's look at some other things that will make recruiters remember you.

How to choose the most suitable salutation and make a good impression

Addressing your cover letter to a specific person works in your favor for two reasons: it shows your attention to detail, and it proves that you’ve taken the time to research who the person might be.

However, sometimes this might be much more difficult than expected. On such occasions, we advise you to focus on salutations that go beyond the impersonal “To Whom It May Concern”.

Here’s a brief list of suitable phrases:

• Dear [company name] Recruiter,
• Dear Mr./Ms. Smith,
• Dear Hiring Manager,
• To the [team you're applying for] Team

Coming up with a good introduction is your chance to make the right impression and give the hiring manager a solid reason to remember you.

So instead of going for popular opening lines such as “I found your job advert on website X”, prove that you are actually passionate about the position. Share why you would like to grow in this field and what makes the company exciting.

Talk about your hard and soft skills

Although you’ve probably listed (or are planning to list) your hard skills on your resume, don’t forget to mention them in your cover letter as well. One way to do that is by telling a personal story.

You can share how some of your skills or qualities have helped you achieve goals in the past. Or perhaps you want to talk about the things that help you get over challenges. You decide.

Naturally, both soft and hard skills should be present here. It’s especially important to include skills and qualifications that have been mentioned as part of the job description or the requirements section of the advert. This will help you pass applicant tracking systems that screen documents for certain keywords.

Prove that you're familiar with the company

Proving that you are familiar with the company, its problems, and its goals is without a doubt one of the best ways to stand out.

If you want to show your passion for the company, mention how your skills and previous achievements can help the team grow.

It’s also worth mentioning how your experience can help resolve some of the most common industry issues.

End in an actionable way

While a strong introduction makes a great first impression, a confident, yet considerate conclusion is essentially what will get you a callback.

There are different ways to end your cover letter. But remember – the closing line you choose should match the company culture.

Your safest bet would be going for traditional phrases like “Looking forward to hearing from you” or “Looking forward to your reply”. For bonus points, add a simple “Thank you for your time and consideration”.

Cover letter examples by industry

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Updated for today’s recruitment standards

Worried your cover letter design is past the expiration date? We’ll help you craft a new one that leaves an impression and beats luck.

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Senior customer support engineer.

" Enhancv gave me a sense of relief and a feeling of confidence when passing it along to a potential employer. "

Daniel Pietersen on using Enhancv

Check out more winning cover letter examples for inspiration

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Pair your cover letter with a matching Hr Generalist resume

Pairing your strong cover letter with a great resume can never be a bad idea. In fact, that’s one of the best ways to show you’re the ideal candidate for the position.

Tell your story with confidence with a job-winning Hr Generalist resume template .

Still not sure what your cover letter should look like? Hire an expert to help you !

500 Irish Created A Resume For Saint Patrick. Here It Is!

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Home » Employer Resources » Hiring Tips » Human Resource Generalist Job Description

Human Resource Generalist Job Description: The 2024 Guide

Every organization, small or large, requires a human resource team to ensure employee satisfaction, performance, and engagement, ultimately boosting employee retention . To achieve this, they hire a human resource generalist. HR generalists play a crucial role in managing various HR functions, such as recruitment, benefits administration, performance management, employee relations, compliance with labor laws, and training and development. Their expertise ensures effective recruitment, employee satisfaction, compliance with regulations, positive employee relations, and overall organizational success. While hiring a desired and culturally fit HR generalist, a detailed and comprehensive human resource generalist job description can come in handy. Read this blog to explore how to create a job description to attract qualified candidates.

Table of Contents

Human Resources Generalist Job Description: What to Include?

To craft a compelling HR generalist job description and attract highly qualified and enthusiastic candidates, it’s essential to incorporate these six key elements. Here’s a comprehensive view of these crucial elements of the HR generalist JD.

1. Company Overview 

In this section of HR generalist JD, craft a compelling narrative that showcases your company’s unique identity and values. Highlight the company’s mission, culture, and work environment to attract candidates who align with your aspirations. Share details about your company’s values, emphasizing how they shape the organization’s decision-making and day-to-day operations.

Company Overview:

We are XYZ , an automobile company driven by the mission of redefining how people commute daily. We aim to achieve this by designing environment-friendly and economical vehicles. We foster a collaborative and innovative culture where passionate individuals like you can make a real difference. Our core values of prioritizing customers and reducing carbon emissions guide everything we do, from building groundbreaking products to fostering a supportive work environment.

2. HR Generalist Job Position Description

In this section, provide a general overview of the specifics of the HR generalist roles. Discuss the primary responsibilities and tasks associated with this position, providing a clear picture of what the job entails. Additionally, outline the specific job profile you are offering and the location where the role is based. This comprehensive information will enable candidates to gain a thorough understanding of the requirements and assess whether it aligns with their career aspirations.

Job Position: HR Generalist 

Location : Pune

Job Overview: 

We are seeking a driven and detail-oriented HR Generalist to join our growing team. This role offers the opportunity to play a key role in supporting our employees and shaping our company culture. As an HR generalist, you will be required to ensure a healthy work environment, enhanced productivity, and recruitment of talented candidates.

3. HR Generalist Job Responsibilities

To attract candidates prepared to uphold HR generalist duties, it is essential to list down the duties and responsibilities of the HR generalist. This list not only provides the candidate with an insight into the role but also allows you to establish clear expectations for potential candidates. By doing so, you can attract candidates who possess the skills and experience necessary to handle these tasks effectively.

Responsibilities: 

• Partner with hiring managers to recruit top talent through various channels.
• Manage the employee onboarding process, ensuring a smooth and positive first-day experience.
• Administer employee benefits programs and answer employee inquiries.
• Maintain accurate employee records and ensure compliance with all labor laws and regulations.
• Handle employee relations issues, including performance management and conflict resolution.
• Provide support to leadership on HR initiatives and strategic planning.

Also Read: HR Assistant Job Description

4. HR Generalist Required Skills and Qualifications 

In the HR generalist position description, skills, and qualifications are a critical component of success in fulfilling their duties. To attract qualified and competent candidates and reduce hiring time, it’s crucial to provide an exhaustive list of skills. This section emphasizes the hard and soft skills necessary for this position. By organizing the skills, you can efficiently evaluate candidates’ suitability and make informed hiring decisions.

Required Skills and Qualifications: 

• Bachelor’s degree in Human Resources, Psychology, or related fields. 
• Proven experience working in a Human Resources generalist role.
• Proficiency in HR information systems (HRIS).
• Strong understanding of employment law and compliance regulations.
• Excellent communication, interpersonal, and organizational skills.
• Ability to prioritize multiple tasks and meet deadlines efficiently.
• Strong problem-solving and analytical skills.
• Passion for building positive relationships and fostering a collaborative work environment.

5. CTC, Benefits, and Work Schedule

Competitive compensation and benefits packages are efficient methods for attracting potential employees. Offering additional benefits like adaptable working hours and remote work opportunities can enhance employer branding while promoting work-life balance.

Expected CTC: ₹5 LPA to ₹6 LPA

Employee Benefits: 

• Flexible working hours
• Remote work facilities 
• Travel allowance 
• Competitive and performance-based increments 

Work Schedule: Monday to Friday, 9:00 am to 6:00 pm

6. Call-to-Action

Conclude the HR generalist position description with a clear call to action (CTA). Include a link to the company’s job portal, website, or an email address dedicated to receiving applications. Encourage applicants to express their interest by submitting their resumes and cover letters through the provided channel. Additionally, specify any relevant information or documents that applicants should include in their applications. 

Are you ready to join a dynamic team and make a lasting impact? We encourage you to submit your resume and cover letter through our careers portal: www.xyz/careers.com. In your application, please tell us why you’re passionate about this role and how you can contribute to our success.

HR Generalist Job Description Template

Use the following template for the HR generalist job description to create an ideal job description tailored to your requirements.

Also, check out our HR executive job description template to optimize your hiring process!

Attracting and retaining top HR talent is critical for building a strong and successful workforce.  A well-crafted human resource generalist job description acts as a magnet, attracting qualified candidates who possess the necessary skills and experience to support your organization’s strategic goals.  This blog has provided a roadmap for building a comprehensive and informative HR generalist JD, empowering you to find the ideal candidate.

Post your job descriptions on Internshala and hire freshers from a pool of 21+ million skilled candidates. Also, check out our blog on how to improve your recruitment process to build a robust hiring plan.

FAQ’s

Answer: Human Resources (HR) is a broad field encompassing various HR functions, while an HR Generalist focuses on a wide range of HR tasks within an organization. HR professionals may specialize in specific areas like recruitment or training, whereas HR Generalists handle multiple HR functions comprehensively.

Answer: An HR Generalist should possess the following qualities: 1. Strong communication skills 2. Problem-solving abilities 3. Adaptability and attention to detail 4. Organizational skills 5. Knowledge of HR practices and regulations 6. Ability to work effectively with diverse teams

Answer: HR Generalists’ tasks include recruitment, benefits administration, employee relations, performance management, compliance with labor laws, training and development, and overall support for various HR functions within an organization. Their responsibilities cover a broad spectrum of HR activities to ensure effective HR management and support organizational goals.

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Shobha Saini, the Head of Human Resources at Internshala, has maintained a stellar track record in employee relations and talent acquisition. With eight exceptional years of experience, she specializes in strategic planning, policy-making, and performance management. A multi-talented individual, she has played a major role in strategizing HR practices in the organization.

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