Page Setup options in PowerPoint for Mac
You can change the slide size and orientation, set the paper size for printed slides, and edit headers and footers from Page Setup in PowerPoint for macOS.
Set the slide size and orientation
On the File menu, click Page Setup .
Under Size , select an option from the Slide sized for list.
If you select Custom , enter sizes in the Width and Height boxes.
Under Orientation , choose an orientation for both your slides and any notes or handouts you plan to print.
Choose a paper size or create a custom paper size
On the File menu, click Page Setup , and then click Options .
Select a size from the Paper Size list.
If you select Manage Custom Sizes from the list, you can define a custom paper size; click the plus sign to create a new paper definition, and then enter sizes for width, height, and non-printable area.
Add or edit headers and footers
Click Header/Footer .
Add the date or time, slide numbers, or footers to your slides. For details on these options, follow the steps in Add page numbers, the date and time, or footer text to all slides in PowerPoint for Mac .
Set other print options
You can also set the paper size and the header and footer by clicking File > Print . From here, you can also choose a printer, the number of copies to print, the number of slides printed on a page, and the paper orientation, among other options.
Print your PowerPoint slides, handouts, or notes
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How to Use a Mac With PowerPoint: A Step-by-Step Guide
Using a Mac with PowerPoint is simple. First, make sure you have PowerPoint installed on your Mac. You can find it at the App Store or through a Microsoft 365 subscription. Open PowerPoint, and you’ll be greeted with a range of templates to start your presentation. From here, you can add text, images, and animations to create an engaging slideshow. Once done, you can present directly from your Mac or save your presentation to share with others.
After you’ve completed your PowerPoint presentation on your Mac, you’ll have a professional and compelling visual aid to support your speech or lecture. You can also share it with others or export it into different formats such as PDF, video, or even a web page.
Introduction
Are you ready to impress your audience with a stunning presentation? If you’re a Mac user, fear not – using PowerPoint on your macOS is as smooth as on any Windows PC. Let’s be honest, presentations are a part of life: whether you’re a student, a professional, or just someone with a story to tell, at some point, you’re going to need to put some slides together. PowerPoint for Mac has all the tools you need to create a presentation that’s both visually captivating and content-rich.
Why is this important? Well, PowerPoint presentations are a staple in the professional world. They’re used for everything from business pitches to academic lectures. Knowing how to create an effective PowerPoint presentation on your Mac could be the difference between persuading your audience or leaving them unimpressed. And who is this relevant to? Everyone! Whether you’re a newbie to presentations or a seasoned speaker looking to refine your skills, this guide will help you master PowerPoint on your Mac.
Step-by-Step Tutorial: Using PowerPoint on a Mac
Before jumping in, let’s clarify what you’ll achieve by following these steps. By the end, you’ll be able to create, edit, and present a PowerPoint slideshow on your Mac.
Step 1: Install PowerPoint
Install PowerPoint on your Mac from the App Store or through a Microsoft 365 subscription.
After installing PowerPoint, you’ll need to sign in with your Microsoft account to activate the software, then you’ll be ready to start creating your presentation.
Step 2: Open PowerPoint
Open PowerPoint and choose a template or open a blank presentation.
PowerPoint offers a variety of templates to suit different presentation styles. If you choose to start with a blank slate, you’ll have complete creative freedom.
Step 3: Add Content
Add slides and content such as text, images, and shapes to your presentation.
Remember to keep your slides simple and not clutter them with too much content. Visual aids should support your speech, not replace it.
Step 4: Customize Your Slides
Customize your slides’ design with themes, colors, and animations.
This step is where you can get creative with your presentation’s look and feel. Just be sure not to go overboard with animations – they should enhance your presentation, not distract from it.
Step 5: Present Your Slideshow
Present your slideshow directly from your Mac or save it to share with others.
You can start your presentation by clicking the ‘Slide Show’ tab and then ‘Play from Start’. Make sure you practice your presentation beforehand to ensure everything runs smoothly.
Additional Information
Now, let’s sprinkle in some extra tidbits that could elevate your PowerPoint game on a Mac. First off, did you know that PowerPoint for Mac supports real-time collaboration? Yup, you can work with your teammates on the same presentation at the same time, no matter where you are. And if you’re all about shortcuts, PowerPoint for Mac has plenty. For instance, pressing Command + Shift + N instantly creates a new slide.
Another neat feature is the Presenter View, which lets you see your notes, the upcoming slide, and a timer, all while the audience only sees the current slide. And for those who value accessibility, PowerPoint for Mac has tools to make presentations more accessible, including options for larger text and high contrast. Just remember, when using PowerPoint on a Mac, you have all the essentials at your fingertips to create presentations that are not just informational, but also memorable.
- Install PowerPoint on your Mac from the App Store or Microsoft 365.
- Open PowerPoint and select a template or start with a blank presentation.
- Add and customize your slides with text, images, and animations.
- Present directly from your Mac or save your presentation for later use.
Frequently Asked Questions
Can i use powerpoint on a mac.
Yes, PowerPoint is available for Mac users and can be downloaded from the App Store or included in a Microsoft 365 subscription.
Is PowerPoint for Mac different from Windows?
While there are some differences in design and available features, PowerPoint for Mac offers a comparable experience to the Windows version.
Can I collaborate with others using PowerPoint for Mac?
Absolutely! PowerPoint for Mac supports real-time collaboration, allowing multiple users to work on the same presentation simultaneously.
Can I open a PowerPoint presentation made on a Mac on a Windows PC?
Yes, presentations made in PowerPoint for Mac are compatible with PowerPoint for Windows, ensuring easy file sharing and collaboration.
Does PowerPoint for Mac support Presenter View?
Yes, Presenter View is available in PowerPoint for Mac, providing speakers with a private view of their notes and upcoming slides while presenting.
In conclusion, mastering the use of PowerPoint on a Mac can be a game-changer for anyone looking to create impactful and persuasive presentations. Whether you’re a student, educator, entrepreneur, or professional, the ability to present your ideas clearly and attractively is invaluable.
So, dive in, explore the features, and harness the power of PowerPoint on your Mac to captivate your audience. Remember, a well-crafted presentation can be the key to success. Happy presenting!
Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.
After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.
His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.
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How to Print a PowerPoint Presentation
Last Updated: April 8, 2021
wikiHow is a “wiki,” similar to Wikipedia, which means that many of our articles are co-written by multiple authors. To create this article, volunteer authors worked to edit and improve it over time. This article has been viewed 132,976 times. Learn more...
Are you running a big meeting that you need to print off notes for yourself or others, from which come from a PowerPoint presentation? This article will tell you how to print off your slides so others can see these slides in a hard-based paper form.
- You can also select the "Printer" icon from the "Standard toolbar" which can also be found at the top of the screen.
- You have choices for "Slides" (full page printouts for slides), "Handouts" (which can be given to people based on all your slides, and has several slides on each page), "Notes" pages (slides and the Notes you've created from the PowerPoint program's Notes area), or Outline View (creates a set of notes in an organized outline form).
Community Q&A
- Although many printers contain options for printing in color versus black-and white, the PowerPoint Print dialog box has its own version of this box that is available for generic device driver printers (and which can be quickly used for even those which have regular software that is installed directly from the printer driver software). Thanks Helpful 7 Not Helpful 0
- Dependent on what printer you have, some printers have special software that may activate the "Properties" box, but due to differences between all printers, these boxes vary from model number to brand name to model, so these options from the "Properties" dialog box vary. Thanks Helpful 6 Not Helpful 0
- There are many other areas in the dialog box for printing slides from PowerPoint that, for most of us, would be used seldomly, including "Scale to fit paper", "Frame slides", "Print comments and ink markup" and "Print hidden slides". Thanks Helpful 5 Not Helpful 2
Things You'll Need
- computer printer
- Microsoft Powerpoint
- computer mouse and/or keyboard
- file presentation to print out
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How to print a PowerPoint presentation with notes
PowerPoint makes it easy to give a great presentation thanks to intuitive software that lets anyone craft an eye-catching deck. What's even better, however, is the option to use Presenter View. This lets you leave notes for yourself that can be viewed on your computer screen while everyone else is only seeing your presentation.
Print PowerPoint slides with notes on Windows
Print powerpoint slides with notes on mac, print powerpoint slides with notes on the web, what you need.
Microsoft PowerPoint
Microsoft account for PowerPoint on the web (optional)
However, if you're worried about a technical hiccup taking down your slide or don’t want to be glued to the computer, you'll probably want to print out your PowerPoint presentation with notes. This lets you see both your slides and your presenter notes, giving you an analog way to carry on the presentation without the need for a monitor.
Interested in the feature? Here's how to print a PowerPoint presentation with notes on Windows, Mac, or directly from the web.
Printing your presentation in PowerPoint on Windows takes only a few steps. If you want notes with your slides, it’s a simple setting.
Step 1: Open PowerPoint to the presentation you want to print.
Step 2: Select the File tab.
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Step 3: Choose Print and select your printer in the Printer drop-down if necessary.
Step 4: In the first drop-down box below Settings , pick which slides you want to print. You can print them all, the current slide, or a custom range.
Step 5: Click the next drop-down box for Print layout and select Notes page . You’ll see a preview on the right.
Step 6: Adjust any other settings you’d like before printing, such as switching Portrait orientation to Landscape orientation or Color to Grayscale .
Step 7: Click Print .
If you use Microsoft PowerPoint on Mac, you can print your slides with notes a just a few steps, like on Windows.
Step 1: Open PowerPoint on your Mac to the presentation you’d like to print.
Step 2: Click File > Print from the menu bar.
Step 3: In the pop-up window, choose your printer in the Printer drop-down box at the top if necessary.
Step 4: Choose which slides you’d like to print. You can print all slides, specific numbers, selected slides, or a custom range.
Step 5: Click the Layout drop-down box and choose Notes . You’ll see a preview on the left.
Step 6: Optionally, adjust any other settings you’d like such as Orientation , Output , or Scale .
Maybe you’re using PowerPoint on the web and prefer to print from there.
Step 1: Visit PowerPoint on the web , sign in, and open your presentation.
Step 3: Choose Print and pick Print notes pages .
Step 4: In the small pop-up window, select Open PDF to view your presentation file.
Step 5: Depending on your web browser, click the Print button or download the file to print on your computer.
For additional PowerPoint features , check out Microsoft’s implementation of real-time closed captioning .
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- Open Powerpoint
- Select the box labeled "Layout"
- When you find the choice you want, press print.
- To learn more about printing on campus, see here: https://www.lanecc.edu/print/how-print
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How to Get PowerPoint on a Mac
Get the widely used presentation tool
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What to Know
- From the Mac App Store: Apple Menu > App Store > search for PowerPoint > Get > Install > enter Apple ID if prompted > Open .
- PowerPoint requires a subscription from Microsoft. You can sign up via In-App Purchase or at the Microsoft website.
- Keynote, Apple's alternative to PowerPoint, comes pre-installed on new Macs (and can be downloaded from the Mac App Store).
This article explains how to get PowerPoint on Mac, its requirements—including a subscription—and some free alternatives available on the Mac.
How Do I Get PowerPoint on Mac?
Getting PowerPoint on your Mac is very easy. Just a few clicks, and you'll be ready to start making slides and building presentations. Here's what to do:
Open the Mac App Store by going to the Apple menu > App Store or the Applications folder > App Store .
You can also download PowerPoint directly from Microsoft , but these instructions focus on the Mac App Store.
Search for PowerPoint .
On the search results screen, click Get .
Click Install .
Enter your Apple ID password when prompted.
When the download is finished, click Open to launch PowerPoint.
Once you've opened PowerPoint, you'll need to sign into your Microsoft account or use a free trial.
Is PowerPoint Free for the Mac?
PowerPoint is not free on the Mac (or on Windows, for that matter). Microsoft offers a free, 30-day trial after you download PowerPoint. Once the free trial expires, you need to pay to keep using the app. Options include a one-time purchase price or a monthly or annual subscription , which provides cloud storage features and ongoing technical support. You can subscribe through Microsoft's website or use in-app purchases via your Apple ID.
Do Macs Come With PowerPoint?
No. To get PowerPoint on your Mac, you need to download and install it using the steps from the first section of this article (or, as noted before, directly from Microsoft).
What Is the Mac Version of PowerPoint?
While PowerPoint may be the most well-known program for making slides and creating presentations, it's far from the only one. Your Mac probably came with one of the alternatives pre-installed.
Apple makes a program called Keynote which is a direct competitor to PowerPoint. It offers all of the core features of PowerPoint—creating slides and presentations, animations, templates, presenter mode, etc. It integrates tightly with Apple's other software and services like iCloud.
Keynote comes pre-installed for free on all modern Macs. It's likely in your Applications folder as you read this. If it's not, and if your Mac and version of the macOS are compatible with it, you can download it for free from the Mac App Store by searching for "Keynote."
Need to make slides and want to avoid both PowerPoint and Keynote? There are many other PowerPoint alternatives , but one place to start is Google Slides , which is free, web-based, and integrates with your Google account and other Google productivity tools.
To print PowerPoint slides with Notes on a Mac, open your presentation and select Print . In the Print dialog box, select Show Details . In the Layout box, select Notes . Configure the rest of your printing options and select Print .
The easiest way to record a voiceover in PowerPoint on a Mac is to record by slide. Select the slide where you want to add the narration, then select Insert from the menu bar and click Audio > Record Audio . Enter a name for the narration, select Record , read your script, and select Stop when you're finished recording.
To convert PowerPoint to video on a Mac, open the presentation you want to save and select File > Export . In the export window, next to File Format , select a file format option, such as MP4 or MOV . Choose your video quality, choose whether you want to include narrations, adjust timing, and select Export .
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How to Make a PowerPoint on Mac? (A Step-by-Step Guide)
If you’ve ever wanted to create a professional-level PowerPoint on your Mac, you’re in luck! In this step-by-step guide, we’ll walk you through the entire process from start to finish.
You’ll learn what Keynote is and how to open it on your Mac, how to create a PowerPoint, customize the slides, add text, images, and media, utilize themes and animations, and finally, save and share your PowerPoint.
By the end of this guide, you’ll be a PowerPoint pro on your Mac!
Table of Contents
Short Answer
Making a PowerPoint on a Mac is easy.
First, open up the Pages application on your Mac.
Then, select the File menu and choose New from Template.
From there, you can select a PowerPoint template and customize it to fit your needs.
When you are finished, you can save your presentation and share it with others.
What is Keynote?
Keynote is a presentation software program developed by Apple Inc.
and is available on all Mac computers.
It is a powerful program that allows users to easily create engaging and professional presentations.
Keynote provides users with a wide range of tools and features, including customizable slides, themes, animations, and more.
With Keynote, users can create stunning presentations in minutes.
It is a great tool for creating presentations for business, education, and personal projects.
Keynote is easy to use and is a great choice for anyone who wants to make a professional-looking PowerPoint on a Mac computer.
How to Open Keynote on Mac
Opening the Keynote app on a Mac computer is quite simple.
To open the app, you can either use the “Finder” app in your Applications folder, or you can use the “Spotlight Search” tool to quickly find the Keynote app.
If you choose to use the Finder, simply open the Finder app and navigate to the Applications folder.
From there, you will find the Keynote app.
You can then double-click on the Keynote icon to open the app.
Alternatively, you can use the Spotlight Search tool to quickly locate the Keynote app.
To do this, click on the magnifying glass icon in the top-right corner of your screen.
You can then type in “Keynote” in the search bar and hit the “Enter” key.
The Keynote app should appear in the search results.
You can then click on the Keynote icon to open the app.
Once the Keynote app is open, you can begin creating your PowerPoint presentation.
You can customize your slides by adding text, images, and other media.
You can further customize your slides by using various themes and animations.
Once you have created your presentation, you can save it as a .pptx file and share it with others.
With the Keynote app, you can easily create a professional-looking PowerPoint on a Mac computer.
Creating a PowerPoint on a Mac
Creating a PowerPoint presentation on a Mac computer is a straightforward process, whether youre creating a presentation for work or school.
The first step is to open the Keynote app on the computer.
Keynote is the presentation software for Mac computers, and it makes creating a presentation simple and easy.
Once you have opened the Keynote app, you can begin customizing your presentation.
You can add text, images, and other media to your slides, as well as utilize various themes and animations to make your presentation look professional and eye-catching.
You can also customize the layout of your slides, allowing you to add different elements and adjust their placement.
When your presentation is complete, you can save it as a .pptx file and share it with your colleagues, classmates, or anyone else who needs to view it.
You can also export your presentation as a PDF, a movie file, an HTML file, or a JPG file, depending on your needs.
With the Keynote app, creating a professional-looking PowerPoint on a Mac computer is easy and stress-free.
All you need to do is open the app, customize your slides, and then save your presentation in the desired format.
Whether youre creating a presentation for work or school, the Keynote app will help you get the job done quickly and efficiently.
Customizing the Slides
Customizing the slides is an important part of creating a stunning PowerPoint presentation on a Mac.
The Keynote app provides a variety of tools and features to help you design your slides.
You can easily add text, images, and other media to customize your slides.
To add text to your slides, simply select the text box and type in your desired text.
To add images, you can either drag and drop them into the slide or use the Insert Image button.
You can also insert shapes, charts, and other media to customize your slides.
Additionally, Keynote offers a range of themes and animations to help you further customize your presentation.
Themes allow you to quickly change the overall look and feel of your slides.
Animations can be used to add a touch of flair to your slides, such as transitions between slides and animated text.
To access the themes and animations, simply click on the Themes or Animations tabs in the upper right-hand corner of the app.
By taking advantage of the Keynote apps customization features, you can easily create a professional-looking PowerPoint on a Mac computer.
With just a few clicks, you can customize your slides and make them look stunning.
So, if youre looking to create an impressive presentation, the Keynote app is the perfect tool for the job.
Adding Text, Images, and Media
When it comes to creating a professional-looking PowerPoint on a Mac computer, adding text, images, and other media is key.
With the Keynote app, you can easily customize your slides by adding text, images, and other media elements.
To add text, select the text box icon from the top menu, and then type in the text you want to include in the text box.
You can also adjust the font type, font size, font color, and other text properties.
Once you have finished editing the text, click the Done button to save your changes.
To add images, click the Add Image icon from the top menu, and then select an image from your computer, or add an image from the web.
You can also adjust the size, position, and transparency of the image to make it look more professional.
Finally, you can add other media elements such as audio and video to your slides.
To do this, click the Add Audio or Add Video icon from the top menu, and then select the audio or video file you want to include.
You can also adjust the size, position, and playback settings of the media element to make it look more professional.
By using these methods, you can easily add text, images, and other media elements to your PowerPoint slides on a Mac computer.
Once you have added all the elements, you can save your presentation as a .pptx file and share it with others.
Utilizing Themes and Animations
Creating a PowerPoint presentation on a Mac computer is made easier with the help of the Keynote app.
Not only can you easily create a professional-looking presentation, but you can also customize your slides with various themes and animations.
With the help of themes and animations, you can create a presentation that is visually appealing and engaging.
When creating a presentation, you can choose from a wide variety of themes and animations.
You can choose from a variety of colors, fonts, and designs to give your presentation a unique look.
You can also choose from several animation styles to give your presentation a more dynamic feel.
For example, you can choose to have your slides transition in with a fade or a slide, or you can animate specific objects within your slides.
Themes and animations can also help to emphasize certain points in your presentation.
For instance, you can use animations to draw attention to a particular slide or element in your presentation.
Additionally, you can use themes to create a professional and consistent look throughout your presentation.
Creating a presentation with themes and animations is easy.
In the Keynote app, simply select the themes tab to access the available themes and animations.
From there, you can customize your slides with the desired theme and animations.
You can also preview your slides and animations before you save them.
Creating a professional-looking and engaging presentation on a Mac computer is easy with the help of the Keynote app.
With the help of themes and animations, you can create a presentation that is visually appealing and will help to emphasize certain points you want to make.
With a few clicks, you can quickly create a presentation that will be sure to impress.
Saving and Sharing Your PowerPoint
Once you have finished creating your PowerPoint presentation, you can save it as a .pptx file and share it with others.
To save your PowerPoint, click the File menu at the top of the Keynote window and then click Save.
You will be given the option to save your file to your Macs hard drive or to the cloud.
If you wish to share your presentation with others, you can do so by exporting it as a PDF file or by sharing it directly with other users.
To export your presentation to a PDF file, click the File menu and then select Export.
You will be given the option to export your PowerPoint as a PDF file.
If you would like to share your presentation directly with other users, you can do so by clicking the Share menu at the top of the Keynote window and selecting Share with Others.
Here, you can enter the email addresses of the people you would like to share your presentation with.
You can also set a password for your shared presentation if you wish.
Once you have saved and/or shared your presentation, you can open it up again at any time by double-clicking on the .pptx file.
This will open up the presentation in the Keynote app and you can make any changes that you wish.
With the Keynote app, creating a professional-looking PowerPoint on a Mac computer is easy and convenient.
The steps outlined above will help you create a great presentation and save/share it with others in no time.
Final Thoughts
Creating a professional-looking PowerPoint on a Mac computer doesn’t have to be difficult.
With the help of the Keynote app, you can easily create slides with text, images, and other media, and customize your slides with themes and animations.
Now that you know how to make a PowerPoint on Mac, you’re ready to create your own presentations and share them with others.
So get to it and start making your own PowerPoint today!
James Wilson
James Wilson has extensive knowledge in the information technology industry.His second love, besides dealing with computers, is smart home technology. He is continually updating information to better comprehend this problem and has a deep understanding of the apartment’s support system.
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How-To Geek
How to print a powerpoint with notes.
Create a physical copy of your slides with your notes included.
Quick Links
How to add notes to powerpoint, how to print slides with notes on windows, printing powerpoint with notes on mac, key takeaways.
To print a PowerPoint with notes on Windows, click File > Print and "Notes Pages" in the Layout drop-down box. Then, select "Print." On Mac, go to File > Print. In the Layout drop-down box, choose "Notes" then "Print" to finish.
Do you want a hard copy of your PowerPoint slideshow that includes your speaker notes ? Maybe you want a physical copy to review on your own or with others. We'll show you how to print your PowerPoint with the notes attached.
As a refresher, you can add speaker notes to PowerPoint to help you through your presentation. Your audience won't see these notes during the show, so it's helpful to include your talking points or additional details you want to share to expand on your slides.
Related: How to Use Speaker Notes in PowerPoint
You can add speaker notes to your slides easily in PowerPoint on Windows or Mac one of these three ways.
- Click the Notes button in the Status Bar at the bottom of the PowerPoint window.
- Drag up from the area below the slide near the bottom of the window.
- Go to the View tab and select "Notes" in the Show section of the ribbon.
Then, type your text in the Notes section below the slide. You can use the font formatting tools on the Home tab to bold or color your text, add bullet points, or change the font size.
Open your PowerPoint presentation and go to File > Print. In the Layout drop-down box below the Slides text box, pick "Notes Pages."
You'll see the preview on the right with the slide at the top of the page and your notes below. You can use the arrows at the bottom to review each page if you like. This is a good way to see if any slides are missing speaker notes.
Adjust any other print options, such as the printer you want to use, the slides you want to print , and the color. Then, click "Print" when you're ready.
Open your slideshow in PowerPoint on Mac and head to File > Print. When the print window opens, select "Show Details" on the bottom left if you see a condensed view of the print options.
On the right side, below Paper Size, you'll see a drop-down box. Make sure that "PowerPoint" is selected here. Next to Slides, choose the slides you want to print.
Click the Layout drop-down box and choose "Notes."
On the left, you'll see the print preview which displays the slide at the top of the page and the notes beneath it. You can use the arrows at the top to preview each page if you like.
Adjust any other print options you'd like and click "Print" when finished.
Related: How to Print Just the Speaker Notes for a PowerPoint Presentation
Printing a PowerPoint with notes is worth a few minutes if you want to review the presentation on paper. If you're wondering how to print notes in PowerPoint without the slides , check out our tutorial.
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How to Print PowerPoint with Notes and PDFelement on Mac
Margarete Cotty
2024-01-08 18:46:10 • Filed to: PowerPoint Tips • Proven solutions
How to Print PowerPoint with Notes on Mac? Have you ever had the need to have your notes included in your handouts when doing a presentation? If you have, you're in the right place to find out exactly how to do that. This process words for PowerPoint for Mac 2016 and versions that followed it. It also works in the Office 365 edition of PowerPoint, which is essentially a cloud-based productivity tool for businesses of all sizes. In addition, you might also be looking for how to print PDFs with notes on Mac. This requires a versatile PDF editor like PDFelement , which has everything you need to not only print documents and notes but also edit, convert, protect, sign, and do much more with your PDF workflows.
How to Print PowerPoint Slides with Notes on Mac
Normally, when you print out a presentation on Mac or even Windows, PowerPoint will only print the slides as they'd appear in an actual presentation. But there are other elements and layouts possible, such as speaker notes and outlines. Outlines, for example, will exclude all images from the PPT and only print the text content. Similarly, the file can be printed as handouts for the audience, which prints multiple slides to each page, and this is customizable based on what you need for the members of your audience. In addition, you have the option to print the slides with and without slide numbers. With all these options available, why settle for the default when you can tailor-make your printouts and handouts?
Below, we've shown you several options including how to print PowerPoint slides with speaker notes in Mac.
Option 1: Print PowerPoint with Notes
- With your presentation open in PowerPoint, go to "File" → "Print".
- When you see the "Print" dialog box, look at the bottom and click on where it says Show Details.
- In the "Layout" dropdown, click and go down to "Notes" and check that option by clicking on it.
- If you need to, you can tweak other settings for the printouts, then hit the "Print" button.
Option 2: Print PowerPoint as Handouts
There are several options for printing your slide presentation as a handout to give to the audience or for your own reference. Here's one of them:
- Open the PPT and click on "File" → "Print".
- In the "Show Details" section under Layout, select the appropriate handouts option to print.
- You can now change any settings like the number of copies and hit "Print" to get the hard copy pages of your PPT file.
Option 3: Print PowerPoint Outline
An outline print is great for reviewing the text parts of the presentation without wasting precious printer ink and paper by including images. To do this, follow the steps shown here:
- As in the previous methods, go to "File" → "Print" and "Show Details", then go to Layout, where you'll see an option called "Outline".
- Click on the "Outline" option, change whatever settings you need to and hit "Print".
How to Print PDF with Notes on Mac
In some cases, you may want to print PDFs with notes or comments as well. For this, you'll need a standard PDF editor that can do this function. Consider using PDFelement 6, which has all the features you need in order to do this. It also offers a huge selection of other features that will help streamline your document workflows.
Printing PDF with comments on Mac is easy because you can first add whatever call-out text, text boxes, sticky notes, etc. you need to put in the document. To do that, just click on the Comment tab at the top, choose the markup element to be added, and click on the document where you want that element to appear. Once you've typed out your comments, do the following:
Step 1. Go to the "Print" Option :
Go to "File" → "Print" to review the "Print" window.
Step 2. Click "Show Details" :
On the "Print" page, you'll see options "Show Details". Click on it.
Step 3. Print PDF with Notes on Mac :
You can now see "Comments & Forms" option. Choose the option you need. When you're done with your settings options, you can go ahead and hit "Print".
The advantage of being able to print commenting and annotation elements is that your notes are clearly visible in the hard copy. At times, you may want to mark a document as Approved or Confidential, for which you will require this feature. In other cases, you may want to print out comments for your colleagues or boss to review, or simply to physically file it. In addition, PDFelement 6 for Mac contains everything else you need to streamline your PDF documentation and workflows, such as getting documents signed or protect them with strong password-based encryption. This versatile tool is your go-to software for everything PDF on macOS, and it is also available for Windows, iOS, and Android to give you a seamless cross-device, cross-platform experience.
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How to open and use the screenshot utility on a Mac
Capturing all or part of your screen is helpful for many reasons. For example, screenshots help you capture a scoreboard in a computer game, and snips can save a recipe from your favorite cooking site. In macOS, the screenshot utility lets you capture and record all or part of a Mac computer screen, such as an iMac or MacBook .
To learn how to open and use the screenshot utility, follow the steps in the sections below.
Opening the utility
Here are two ways to open the screenshot utility.
Using a keyboard shortcut
To use a keyboard shortcut , press the Command + Shift + 5 keys at the same time.
Using Finder
- In the Dock at the bottom of your screen, click the Finder icon.
- After clicking Applications , click the Utilities shortcut in the section to the right.
- Locate and double-click the Screenshot icon.
Using the tools
Here is what each icon represents from left to right and how to use them:
- Circled X - Closes the screenshot tool.
- Capture Entire Screen - As the name suggests, this tool screenshots everything you see on the screen. To use this feature, click the icon and then click once anywhere on the screen.
- Capture Selected Window - This tool works on a selected window and its surrounding shadow. To use this feature, click the icon and then click the window you want to capture.
- Capture Selected Portion - Like the Snipping Tool in Windows, this tool lets you capture a specific area of the screen. To use this feature, click the icon, click-and-drag your mouse cursor over the region you want to grab, and then release the mouse button.
- Record Entire Screen - As the name implies, this tool records everything you see on the screen. To use this feature, click the icon and then click once anywhere on the screen to start recording. When you're finished, click the stop button in the menu bar at the top of the screen.
- Record Selected Portion - This tool records a specific part of the screen's viewing area. Think of it like creating a "recording window" on your display device. To use this feature, click the icon, click-and-drag your mouse cursor over the region you want to record, and then release the left mouse button. When you're finished, click the stop button in the menu bar at the top of the screen.
- Options - Allows you to choose where screenshots and recordings are saved, set a delay timer, and other features.
- Capture - Screenshots the area enclosed by the dotted outline displayed by the tool.
Related information
- How to take a screenshot.
- How to record your computer screen.
- Save any web page as an image file or PDF.
- What program can I use to view, edit, or create images?
- Apple questions and answers.
How to Screen Record on a Mac
Quick links, how to screen record on a mac using the screenshot utility, how to screen record on a mac using quicktime player, how to screen record on a mac with obs.
- The built-in Screenshot utility makes it easy to start or stop a screen recording on your Mac with keyboard shortcuts.
- QuickTime Player is a great alternative if your Mac is running macOS High Sierra or older.
- A third-party app like OBS Studio can offer more control and customization options for recording your Mac's screen.
You may want to record your Mac's screen to make a screencast tutorial, capture gameplay footage or video calls, create a business presentation, and more. Whatever your reason, we'll teach you how to screen record on a Mac.
You may be tempted to install third-party screen recorders on your Mac, but the easiest way to record your Mac's screen is by using the built-in Screenshot utility. This tool lets you capture screen recordings and screenshots with simple keyboard shortcuts.
Press Command + Shift + 5 on your keyboard to open the Screenshot utility. At the bottom of the window that appears, you'll see two options for screen recording: Record Entire Screen and Record Selected Portion .
If you choose Record Entire Screen , a camera icon will appear as your mouse cursor. This is handy if you use more than one monitor. Just move the camera to the screen you want to record and click for the recording to begin.
If you choose Record Selected Portion , drag the corners of the box you see to adjust the frame size. You can also move the box to a different area on your screen.
Clicking Options allows you to select various options for your Mac screen recording. This includes choosing your desired microphone, the location to save your recording, and whether you want to record mouse clicks. Once you're ready, hit the Record button to start the recording.
Once you're done recording your Mac's screen, you may be unsure how to stop it, as the Screenshot utility window won't be visible anymore. Instead, you'll see a small Stop icon in the macOS menu bar. Click on it to stop the screen recording on your Mac.
You can also hit Command + Control + Esc to stop recording your Mac's screen quickly. Alternatively, you can press Command + Shift + 5 to bring up the Screenshot utility window again, where you'll find the option to stop recording.
Can You Screen Record a FaceTime Call on Your Mac?
You may be wondering if you can screen record a FaceTime call. While Apple doesn't offer a native option in the FaceTime app itself, you can use the Screenshot utility to record video calls too.
It's important to note that the other person (or participants) on FaceTime won't be notified that you're recording the video call, so be sure to let them know.
An alternative method to record your Mac's screen is to use QuickTime Player. QuickTime Player uses the same Screenshot utility we described above, but the difference is that you control everything directly from the QuickTime Player app instead. This may be useful for old Macs running macOS High Sierra or earlier versions.
To record using the QuickTime Player, open the app, then select File > New Screen Recording from the menu bar.
This launches an overlay, allowing you to select various options to record your screen. You can choose to either Record Entire Screen or Record Selected Portion , similar to the Screenshot utility.
Once everything's set up, start recording by clicking the Record button. And when you're done, click the Stop icon in the macOS menu bar to end the screen recording session.
The recorded video will open immediately. You can choose to edit it as required (using Trim or Rotate tools). Once you're done, simply click File > Save from the menu bar or hit Command + S on your keyboard to save the video to your desired location.
While both methods let you record audio from your Mac's microphone, you can't record the system audio. A workaround is to install a free audio driver on your Mac to record system audio during screen recordings . However, if your screen recordings still don't have any audio, check out our troubleshooting guide to fix audio issues with your Mac screen recordings .
With the above two options, there's little reason to seek a third-party app for recording your Mac's screen unless you want more features. If you're unsatisfied with the built-in options, though, OBS Studio is our favorite third-party freeware to record your Mac's screen and audio easily.
The consensus among both casual and hardcore users is that there's no free screen recording utility as good as OBS Studio. The app offers features that allow you to customize every aspect of your screen recording. You can also use OBS Studio to stream directly to multiple platforms, including YouTube, Facebook, Twitch, and more.
Download: OBS Studio (Free)
As you can see, starting or stopping a screen recording on your Mac is pretty easy, especially if you're familiar with the useful macOS keyboard shortcuts . You have multiple built-in tools to record your screen on a Mac easily, but if you want advanced options, an open-source program like OBS can do the job. Hopefully, one of these methods is exactly what you need to record your Mac's screen.
Keynote User Guide for Mac
- What’s new in Keynote 13.2
- Intro to Keynote
- Intro to images, graphs and other objects
- Create a presentation
- Choose how to navigate your presentation
- Open or close a presentation
- Save and name a presentation
- Find a presentation
Print a presentation
- Undo or redo changes
- Show or hide sidebars
- Quick navigation
- Change the working view
- Expand and zoom your workspace
- Customise the Keynote toolbar
- Change Keynote settings on Mac
- Touch Bar for Keynote
- Create a presentation using VoiceOver
- Add or delete slides
- Reorder slides
- Group or ungroup slides
- Skip or unskip a slide
- Change the slide size
- Change a slide background
- Add a border around a slide
- Show or hide text place holders
- Show or hide slide numbers
- Apply a slide layout
- Add and edit slide layouts
- Change a theme
- Add an image
- Add an image gallery
- Edit an image
- Add and edit a shape
- Combine or break apart shapes
- Draw a shape
- Save a shape to the shapes library
- Add and align text inside a shape
- Add 3D objects
- Add lines and arrows
- Animate, share or save drawings
- Add video and audio
- Record audio
- Edit video and audio
- Add live video
- Set movie and image formats
- Position and align objects
- Use alignment guides
- Place objects inside a text box or shape
- Layer, group and lock objects
- Change object transparency
- Fill shapes and text boxes with colour or an image
- Add a border to an object
- Add a caption or title
- Add a reflection or shadow
- Use object styles
- Resize, rotate and flip objects
- Move and edit objects using the object list
- Add linked objects to make your presentation interactive
- Select text and place the insertion point
- Copy and paste text
- Use dictation to enter text
- Use accents and special characters
- Format a presentation for another language
- Use phonetic guides
- Use bidirectional text
- Use vertical text
- Change the font or font size
- Add bold, italic, underline or strike-through to text
- Change the colour of text
- Change text capitalisation
- Add a shadow or outline to text
- Intro to paragraph styles
- Apply a paragraph style
- Create, rename or delete paragraph styles
- Update or revert a paragraph style
- Use a keyboard shortcut to apply a style
- Adjust character spacing
- Add drop caps
- Raise and lower characters and text
- Format fractions automatically
- Create and use character styles
- Format dashes and quotation marks
- Format Chinese, Japanese, or Korean text
- Set tab stops
- Format text into columns
- Adjust line spacing
- Format lists
- Add a highlighting effect to text
- Add mathematical equations
- Add borders and rules (lines) to separate text
- Add or delete a table
- Select tables, cells, rows and columns
- Add or remove rows and columns
- Move rows and columns
- Resize rows and columns
- Merge or un-merge cells
- Change the look of table text
- Show, hide or edit a table title
- Change table grid lines and colours
- Use table styles
- Resize, move or lock a table
- Add and edit cell content
- Format dates, currency and more
- Create a custom cell format
- Highlight cells conditionally
- Format tables for bidirectional text
- Alphabetise or sort table data
- Calculate values using data in table cells
- Use the Formulas and Functions Help
- Add or delete a graph
- Change a graph from one type to another
- Modify graph data
- Move, resize and rotate a graph
- Change the look of data series
- Add a legend, grid lines and other markings
- Change the look of graph text and labels
- Add a graph border and background
- Use graph styles
- Animate objects on and off a slide
- Animate objects on a slide
- Change build order and timing
- Add transitions
- Present on your Mac
- Present on a separate display
- Present on a Mac over the internet
- Use a remote
- Make a presentation advance automatically
- Play a slideshow with multiple presenters
- Add and view presenter notes
- Rehearse on your Mac
- Record presentations
- Check spelling
- Look up words
- Find and replace text
- Replace text automatically
- Set author name and comment colour
- Highlight text
- Add and print comments
- Send a presentation
- Intro to collaboration
- Invite others to collaborate
- Collaborate on a shared presentation
- See the latest activity in a shared presentation
- Change a shared presentation’s settings
- Stop sharing a presentation
- Shared folders and collaboration
- Use Box to collaborate
- Create an animated GIF
- Post your presentation in a blog
- Use iCloud Drive with Keynote
- Export to PowerPoint or another file format
- Reduce the presentation file size
- Save a large presentation as a package file
- Restore an earlier version of a presentation
- Move a presentation
- Delete a presentation
- Password-protect a presentation
- Lock a presentation
- Create and manage custom themes
- Transfer files with AirDrop
- Transfer presentations with Handoff
- Transfer presentations with the Finder
- Keyboard shortcuts
- Keyboard shortcut symbols
Print a Keynote presentation on Mac
You can print a Keynote presentation from a printer you set up to work with your Mac. To learn about setting up a printer, see About AirPrint .
Select File > Print (from the File menu at the top of your screen).
Specify the number of copies and whether you want to print one page or all pages.
In the pop-up menu below the page selection controls, choose Keynote.
If you don’t see the pop-up menu, click Show Details at the bottom of the print dialogue.
Click a print format (Slide, Grid, Handout or Outline), then select tick boxes next to any of the options.
The options vary depending on the format you select. For example, if you select Grid or Handout, you can select the number of slides to show on each printed page. To print comments, choose the Slide layout, then select the “Include comments” tick box.
Click Print.
Tip: To create a PDF with these settings, click the PDF pop-up menu at the bottom of the print dialogue and select an option.
IMAGES
VIDEO
COMMENTS
Click Header/Footer. Add the date or time, slide numbers, or footers to your slides. For details on these options, follow the steps in Add page numbers, the date and time, or footer text to all slides in PowerPoint for Mac. Set other print options You can also set the paper size and the header and footer by clicking File > Print.
Use the Print dialog on your Mac to select a printer and set print options that determine how an image or document appears on the printed page. To connect or set up a printer, see Add a printer to your printer list.
Step 1: Install PowerPoint Install PowerPoint on your Mac from the App Store or through a Microsoft 365 subscription. After installing PowerPoint, you'll need to sign in with your Microsoft account to activate the software, then you'll be ready to start creating your presentation. Step 2: Open PowerPoint
1 Open Microsoft Powerpoint with whatever procedure you prefer to use. 2 Open your file you'd like to print. 3 Select the "File" option from the Menu toolbar at the top of your screen. 4 Click "Print" button. You can also select the "Printer" icon from the "Standard toolbar" which can also be found at the top of the screen. 5
You can print a Keynote presentation from a printer you set up to work with your Mac. To learn about setting up a printer, see About AirPrint. Print a presentation Choose File > Print (from the File menu at the top of your screen). Specify the number of copies and whether you want to print one page or all pages.
How to Print Your Powerpoint Presentation WITH NOTES on a Mac Seth Williams 1.38K subscribers Subscribe Subscribed 61 6.3K views 2 years ago If you need help printing your PowerPoint...
Step 1: Open PowerPoint to the presentation you want to print. Step 2: Select the File tab. How to check your Mac for viruses and malware Here's how to unlock a keyboard that's locked How to...
Open the document or web page you want to print on your Mac. Then click File in the Apple Menu Bar. You will see this in the top-left corner of your screen next to the Apple icon. Next, click Print at the bottom of the drop-down menu. Note: You can also hit the Command + P keys on your keyboard at the same time to skip the last two steps.
Go to File - Print; Select the box labeled "Layout" Choose the option that works for you (2-9 slides per page, notes, outline.) You will be able to see a preview of your choices! When you find the choice you want, press print.
How to Make a PowerPoint Presentation on a Mac. Part of the series: Using Apple Computers. Making a PowerPoint presentation on a Mac computer can be done usi...
Choose Layout. Click the Two-Sided: drop-down menu. Choose Long-Edge binding if you want them to flip like a book (on the left hand side). Choose Short-Edge binding if you want them to flip on the top edge. Click Print to print your document. See also Printing multiple PowerPoint slides in Windows. Content by label
How Do I Get PowerPoint on Mac? Getting PowerPoint on your Mac is very easy. Just a few clicks, and you'll be ready to start making slides and building presentations. Here's what to do: Open the Mac App Store by going to the Apple menu > App Store or the Applications folder > App Store .
First, open up the Pages application on your Mac. Then, select the File menu and choose New from Template. From there, you can select a PowerPoint template and customize it to fit your needs. When you are finished, you can save your presentation and share it with others. What is Keynote?
Open your PowerPoint presentation and go to File > Print. In the Layout drop-down box below the Slides text box, pick "Notes Pages." You'll see the preview on the right with the slide at the top of the page and your notes below. You can use the arrows at the bottom to review each page if you like.
Option 1: Print PowerPoint with Notes With your presentation open in PowerPoint, go to "File" → "Print". When you see the "Print" dialog box, look at the bottom and click on where it says Show Details. In the "Layout" dropdown, click and go down to "Notes" and check that option by clicking on it.
-In today's video, we will show you how to print multiple PowerPoint slides on One page for macOS.Open the presentation you need. Click on File at the top me...
To open these settings, choose File > Print, the Print dialog appears so you can select a printer and set print options. Choose the printer you want to use. If you don't see the printer you want, choose Add Printer, then follow the onscreen instructions to set up a printer. You may see an icon next to a printer's name.
2024 Outreach Presentation- Riverside Heights & Ridgewood Park. Download File. Use the print buttons in the Preview. To properly print this document, hover your mouse over the document PREVIEW area and controls will appear. There you can DOWNLOAD or PRINT this document. Email Doc.
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Meeting the media for the first time since he was traded by the Patriots, Mac Jones said Thursday he's looking at his new opportunity with the Jaguars as a chance to "get the train back on ...
In macOS, the screenshot utility lets you capture and record all or part of a Mac computer screen, such as an iMac or MacBook. To learn how to open and use the screenshot utility, follow the steps in the sections below. Opening the utility. Here are two ways to open the screenshot utility. Using a keyboard shortcut
To record using the QuickTime Player, open the app, then select File > New Screen Recording from the menu bar.. This launches an overlay, allowing you to select various options to record your screen.
To print comments, choose the Slide layout, then select the "Include comments" tickbox. Click Print. Tip: To create a PDF with these settings, click the PDF pop-up menu at the bottom of the print dialogue and choose an option.
The downward trajectory of Jones's career should serve as a cautionary tale to new coach Jerod Mayo and de facto general manager Eliot Wolf — a quarterback's situation matters.
You can print a Keynote presentation from a printer you set up to work with your Mac. To learn about setting up a printer, see About AirPrint. Print a presentation Select File > Print (from the File menu at the top of your screen). Specify the number of copies and whether you want to print one page or all pages.