email format essay year 5

30 Examples of Email Writing for Students: Format, Tips, and More

• English , Tips

Here are our guidelines for the email writing format for students. Being able to write a well-structured email is crucial for anyone’s professional life, so take time to do research and learn about email writing. This article will help you gain knowledge on email writing format for students through tips, examples, and details on what a good email consists of. Don’t worry if you feel you are still struggling with your basic English language skills, AmazingTalker can show you how to learn English faster and better, too!

Basic Writing Format of an email

Below is the composition of how you should plan your email writing format. You will need a good layout, but an important part of writing is also vocabulary, creativity, and tone. If you want to expand your writing ability, then have a look at these helpful online writing courses !

The purpose of a subject is to give an overview of the contents of your email. It should be short and sweet, yet descriptive. You will want to grab the attention of your reader with your subject line, so make sure it is original and personal. It is a very important part of an email, as it helps higher the chances of the email being opened and responded to.

• Order confirmation.
• Save the date!
• Urgent: Unit 212, roof leak.

The way you greet your recipient is also an important part of your email. If you are too casual then you might lose the reader’s interest, especially in a job application. The level of professionalism in your greeting depends on to who the email is being sent. Here are a few examples of greetings:

• Good morning/day
• To whom it may concern

The opening of your email needs to be direct and must link back to the subject, this helps the reader understand the purpose of the email. You can mention a question that you will elaborate on in the body of the email. This part of the email shouldn’t be long.

An Example:

• I’m contacting you with concerns about your eco-friendly packaging, I am curious to know what your minimum order quantity is.

After this opening, you will elaborate in your body on the packaging you are looking for, what it will be used for and when you will need it.

This is the largest part of an email, it is where you expand on the main purpose of your message. Here you need to be professional and kind, but get your point across clearly. If the body is lengthy, it helps to section your message/questions and highlight very important information.

Make your email more ‘scannable’ with these few tips:

• Create a list, with bullet points.
• Keep paragraphs short and sweet.
• Use small headings, bold letters, color, etc.
• Attach images or links to convey a message more easily.

Avoid adding too much detail to your email, if it is too long then you might bore readers and never get a response.

It’s time to wrap it all up! Here you will end the conversation and have the option to mention any thoughts going forward. You’ll want to end off in a good tone, so be respectful and thankful for their time.

Your intention will determine how you close off your email, here are some examples:

• Please let me know if you have any further questions.
• I am appreciative of your time and look forward to hearing from you.
• Thanks for your assistance, I hope you have a lovely week!

You can change your sign-off, depending on the occasion and recipient. Here you will want to seem genuine and mention your contact details, along with your full name.

Here are some standard sign-offs:

• Best wishes.
• Kind regards

How to write better emails in English

As a novice to email writing, you might feel overwhelmed at times. If you are completely new to speaking English then maybe have a look at these beginner English lessons , and if you have some experience check out these advanced English lessons . This article is specifically focused on email writing format for students, but the tips below will help anyone. Here are some ideas to help you get more comfortable and find your voice:

• Proofread for any spelling or grammar errors.
• Choose words wisely, and avoid repetition.
• Be true to yourself.
• Use short sentences and paragraphs.
• Be consistent with your font and sizing.

Proofread your work

This is an extremely significant factor. Your recipient won’t take you seriously if your email is riddled with spelling and grammar errors. Type out your email in full, and then go over it again and again. This will not only help you change your errors, but it will give you the ability to improve the structure of your email and find better ways to communicate your message.

Choose words wisely

The words you use will determine how your reader interprets your email and views you as an individual. Avoid using any type of slang or casual language, unless the email is to a very close friend. Try to broaden your vocabulary by searching synonyms for your chosen word. Use professional and slightly advanced words to seem more intellectual, but make sure you fully understand the meaning of the word… we don’t want any unnecessary embarrassment!

Be true to yourself

You are the writer, this is the time for your voice to be heard. Get your message across clearly, but don’t be afraid to add a little bit of humor or kindness. Let your personality shine and be genuine in your tone, but maintain a professional style throughout the email to ensure you are respectful.

Use short sentences and paragraphs

Readers have a very short attention span these days, so you don’t want to bore them. Make sure you remove any unnecessary words and are very direct with your intention. This will help the recipient scan through the email easily and will higher your chances of getting a quick response.

Be consistent with your font and sizing

An email that has different fonts and sizing is too busy for a reader, and could possibly come across as spam. Make sure your email flows well and that it is uniform. You can include bold text or headings that are slightly larger in size but ensure it looks neat.

Email Examples for Students, Personal Occasions, and Workplace

Below are some email writing examples to help you understand the format better and spark some ideas, including emails for academic situations, personal occasions, and workplaces!

Email Writing Examples: Students

Email Writing Examples: Personal Occasions

Email writing examples: workplace.

Ready, Set, and Write!

So there you have it, a complete explanation of the format of email writing. Writing is becoming a very sought-after skill, therefore improving your English writing is crucial for your career and personal life. We hope learning about email writing format for students helped you, even if you aren’t a student! If you feel you still need to learn more English before you start typing away, then simply hire an English tutor to assist you. Pop over to AmazingTalker to find a high-quality tutor that suits your needs!

Discover the answers to your language-related questions on AmazingTalker’s Q&A page .

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UASA (Ujian Akhir Sesi Akademik) English Year 5

Sumber / Guru:  Easy English with Madam Nagiha Tahun / Tingkatan:  Tahun 5 Subjek / Matapelajaran:  Bahasa Inggeris

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• Writing Tips

How to Write an Academic Email

4-minute read

• 21st October 2019

When you email a professor or tutor for the first time, you want to make a good impression. But how can you do this? Our top tips for writing an academic email include the following:

• Consider whether you need to send an email. You may be able to find the information in your syllabus, timetable, or other course materials.
• Write a clear subject line setting out what your email is about.
• Let the recipient know who you are and make a specific request.
• Use a clear, concise writing style and appropriate academic language.
• Proofread  your email carefully before hitting send.

Check out our guide below for more on how to write an academic email.

1. When to Send an Academic Email

If you say the word “inbox” to an academic, they will shudder in horror. This is because most lecturers and tutors receive dozens of emails every day. Keeping on top of this can take a lot of time and effort.

So, before writing an email, ask yourself: Do I need to send this?

Often, you can find the information you need in other places. If you want to know about a reading assignment, for example, you should check your syllabus, course documentation, or reading list.

This isn’t to say you shouldn’t ask for help. Academic staff are there to assist you. But they can do this more effectively if they have time to spare, so it’s best only to email someone when you can’t find the information elsewhere.

2. Subject Line

Every academic email should have a  clear subject line  that sets out why you’re emailing. For example, if you need to discuss a paper you’re writing, a vague subject line like “Question” or “Urgent!” may be easy to overlook.

Instead, you could write something like:

Aristotle Paper – Tutorial Request for Wednesday

This is short and simple, but the recipient will immediately understand the topic of your email, what you need, and when you need it.

3. Be Specific About Why You’re Emailing

The text of your email should be as specific as possible. To do this:

• Set out who you are and your relationship to the recipient.
• Explain your situation in no more than a couple sentences. For more complex requests, you’re better off setting up a meeting in person.
• Suggest how the recipient can help you address the problem.

This will ensure the recipient knows who you are and what you need from them. The simpler you make this, the easier it will be for them to respond.

4. Be Clear, Concise and Formal

As well as being specific, you need to use an appropriate writing style. This should be clear, concise, and  formal . Be sure to:

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• Address the recipient using their proper title (e.g.,  Dear  Prof.  Smith ).
• Use academic language as appropriate (avoid slang and emojis).
• Be polite in your request; don’t make demands.
• Thank the recipient for their time at the end of the email.

It may be the recipient is happy for you to use a less formal writing style. But it’s best to stick to formal, respectful language until you get to know them.

5. Proofread Carefully

Finally, be absolutely sure you  proofread your email before sending it.

This will save you from any embarrassing typos, ensuring your email is easy for the recipient to understand.

Example Academic Email

In closing, here’s an example of an academic email:

Dear Prof. Smith,

I am a first-year student on your Ancient Greek Philosophy module, and I was hoping we could meet to discuss the upcoming Aristotle paper (due on March 3).

I am planning to write about Plato and Aristotle, and I have attended the lectures and completed the required reading, but I have questions I would like to ask before I begin writing. Will you be available to meet this Wednesday?

Early afternoon would be best for me, but I am happy to adapt my schedule if you are not available then. If we cannot meet, do you have any books or research papers about Plato and Aristotle that you can suggest?

Thank you for your time.

Kind regards,

Isaac Kinsella

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Activity: Perform a poem

Read the poem, talk about what it means, and perform it to an audience.

5. Find story inspiration

You can find fun story ideas anywhere! Why not raid your kitchen cupboards or hunt through the attic to find lost treasures? Anything from an old hat to a telescope will do the trick. What could the object be used for? Who might be looking for it? What secrets could it hold? Suggest different genres such as mystery or science fiction and discuss how the item might be used in this kind of story.

Real-world facts can also be a great source of inspiration. For example, did you know a jumping flea can accelerate faster than a space rocket taking off into orbit? What crazy story can your child make out of this fact? Newspapers and news websites can be great for finding these sorts of ideas.

For more storytelling ideas, download our free Story idea generator  or our Character profile activity sheet .

Activity: Story idea generator

Activity: Character profile

6. Draw your ideas first

If your child isn’t sure where to start with a story or even a piece of non-fiction, it can sometimes be helpful to sketch out their ideas first. For instance, can they draw a picture of a dastardly villain or a brave hero? How about a scary woodland or an enchanted castle?

Your child might also find it useful to draw maps or diagrams. What are all the different areas of their fantasy landscape called? How is the baddie’s base organised?

Some children might enjoy taking this idea a step further and drawing their own comics. This is great practice – it stretches your child’s creativity, gets them thinking about plot, character, and dialogue, and is a big confidence boost once they’ve finished and have an amazing story to look back on.

What your child will learn

In Year 5 (age 9–10), your child will work towards being able to:

• Identifying the audience for and purpose of the writing
• Noting and developing initial ideas, drawing on reading and research where necessary.
• Selecting appropriate grammar and vocabulary, understanding how such choices can change and enhance meaning
• In narratives, describing settings, characters and atmosphere and integrating dialogue to convey character and advance the action
• Using a wide range of devices to build cohesion within and across paragraphs
• Using further organisational and presentational devices to structure text and to guide the reader (for example, headings, bullet points , and underlining).
• assessing the effectiveness of their own and others’ writing
• proposing changes to vocabulary, grammar and punctuation to enhance effects and clarify meaning
• ensuring the consistent and correct use of tense throughout a piece of writing
• ensuring correct subject and verb agreement when using singular and plural , distinguishing between the language of speech and writing and choosing the appropriate register.
• Proof-read for spelling and punctuation errors.

Handwriting, spelling, grammar, and punctuation are all important aspects of writing too. You can find out more about them on our dedicated pages:

Handwriting in Year 5 (age 9-10)

Find out more about handwriting in Year 5 at Primary School.

Find out more

Spelling in Year 5 (age 9-10)

Find out more about spelling in Year 5 at Primary School.

Grammar and punctuation in Year 5 (age 9-10)

Find out more about grammar and punctuation in Year 5 at Primary School.

• Age 5–6 (Year 1)
• Age 6–7 (Year 2)
• Age 7–8 (Year 3)
• Age 8–9 (Year 4)
• Age 9–10 (Year 5)
• Age 10–11 (Year 6)
• Year 1 (age 5–6)
• Year 2 (age 6–7)
• Year 3 (age 7–8)
• Year 4 (age 8–9)
• Year 5 (age 9–10)
• Year 6 (age 10–11)
• Grammar glossary
• Grammar books

• Email Writing

Email Writing - Format and Samples

Emails are modern-age letters. This article explains the format of email writing and also gives you sample emails for students of Class 8 to Class 12 and working professionals.

How to Write an Email?

Email expressing your appreciation, email about your trip.

• Email on Seeking Information about Course Details

Email on Introducing a New Employee to Your Team

Email on official intimation of your resignation, email informing your employees about the change in work timings, faqs on email writing format.

Email writing is an essential part of professional communication. It is not easy to get people to respond to your emails if they do not feel interested in your message or proposal. This is exactly the reason why you should learn to write good emails. Be bold. Get to the point right away. The best email communication is the one that is simple and clear.

There are a few tips you have to keep in mind when you sit down to write emails. Emails can be casual or professional, just like informal and formal letters. The format of the email changes according to the kind of email you are writing. However, accurate grammar and spelling are aspects that are to be taken seriously.

When you start writing an email,

• Make sure you type in the right email ID. Always check with the receiver for the exact email address because even a full stop that is not part of the email address can land your email with the wrong person, or the mail would simply bounce.
• The Subject line is the next most important factor you should carefully consider because that is the first thing anyone receiving the email would see. It also determines if the receiver would want to open the mail. ‘The from line is what recipients use to determine whether to delete an email. The subject line is what motivates people to actually open the email.’ said Loren McDonald. Spend double the time you spend on drafting the body to draft the subject.
• See to it that your Salutation or Greeting is appropriate to the receiver/s. The greeting builds a rapport.
• The Body of the email states what the email is about. Be clear with what you want your receiver to know. Make sure you have everything you want to convey drafted in simple terms. Do not use colloquial language or long unwinding sentences. Try not to repeat words or use cliched terms. Make your message positive, even if you’re turning down an offer. If you have to follow, do it before they remind you to. Keep it short. Use standard font style and size. Do a final spelling/grammar check/proofread.
• Finally, Sign off the email on a polite note and proofread it before hitting send. The closing should feel genuine; only then will the receiver want to respond.

Email Writing Format Samples

Here are some sample emails that will help you understand how to write an email in the best possible way.

Informal Email Writing Format Samples

To: Recipient’s email address

Subject: Congratulations!

Dear (Name),

My heartfelt congratulations to you. I was glad to see your name on the merit list. All your efforts were definitely not in vain. I bet everyone at home is so proud of you.

You have truly honoured the family name, and I am happy that you would get to take up the course in architecture that you had been waiting for. I am waiting to meet you in person to convey all my love and appreciation.

Convey my regards to uncle, aunty and grandpa.

To: Recipient’s email ID

Subject: About my trip

My dear (Name),

I am very excited to write to you about the long tour I will be going on along with my parents. We will be leaving on the 25 th .

We will be away for three months. We are going to San Francisco for an official meeting my father has to attend. We would then be travelling to New York to visit our cousins. We would stay there for a month. After that, we will be going to Paris. It has always been my dream to visit Paris at least once in my lifetime, and my parents have finally agreed to take me there. I will definitely write to you all about my trip – all the different places we visit, the variety of food we eat and the people we meet.

It would have been even more special if you had come along with me. We will make sure we plan out a trip once I am back home.

With best wishes,

Formal Email Writing Format Samples

Email on seeking information regarding course details.

Subject: Regarding Course Details

I have passed the B.Sc. degree examination with Electronics as the main subject. I intend to have a course in Computer Science and would like to know the details of the courses taught at your institution. Could you please send me a copy of your prospectus?

Yours faithfully,

Subject: Meet the New Customer Service Representative

I am pleased to introduce you to (Name), who is starting today as our Customer Service Representative. She will be providing technical support and assistance to our users and making sure they enjoy the best experience with our products.

Feel free to greet (Name) in person and congratulate her on the new role!

Best regards,

Designation

Subject: Resignation

Dear Sir/Ma’am,

I am planning to pursue my higher studies in the coming academic year, and hence I would like to inform you of my intention to resign from the post of (Designation) at (Name of the Institution), effective three months from now.

I appreciate the opportunities for growth and development you have provided during my association with (Name of the Institution). It was indeed a privilege working here, and it was a valuable work experience which has helped me grow personally and professionally to a great extent.

Please accept this letter as the formal intimation of my resignation.

Thank you for your guidance and support.

Yours sincerely,

Subject: Revised Working Hours

Our company is growing, and there is a good inflow of projects every week. This has been possible with your dedicated and timely teamwork. In order to keep up with this, we have decided that the working hours would be advanced by 30 minutes. The revised time would be 8:30 am to 5 pm. This will be in effect from July 5, 2021 (Monday). It would be appreciated if all of you keep up with the timing and abide by it.

Feel free to come up with suggestions, if any.

Warm regards,

What should I put as the subject in an email?

The subject in an email should state what your email is about. Do not use long sentences when writing the subject. Use simple vocabulary and place the most important words at the very beginning of the subject.

What is the format of email writing?

Be sure to type in the exact email address of the recipient. Keep the subject as short as possible. Use it only to convey what the mail is about. No explanation about the matter should be included in the subject line. The body of the email should explain the purpose of the email. However, add only the necessary details. Keep it simple. End the email with a complimentary close and sign off with just your name in informal emails and with your name and destination in a formal email.

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How to Write an Email in English: Our 18 Favorite Tips [+ Example Emails]

Emails have been hugely important to the internet for decades, as most people read and send emails almost every day.

That’s why being able to write a strong, clear email in English is a really important skill—on top of the fact that it can help you get a job , make friends, get into a university and much more.

If it’s your first time writing an email in English, check out this guide for beginners , but if not, continue reading this post for useful tips about email writing and email culture (dos and don’ts).

You’ll get comfortable with the format of email writing in English and you’ll see full samples of different types of emails written in English.

Our Favorite English Email Tips

1. be sure an email is necessary, 2. use separate business and personal email addresses, 3. be clear, brief and polite, 4. don’t write emails when you’re angry, 5. use short sentences, 6. avoid forwarding emails and replying to all, 7. use a spell checker, 8. watch out for signatures, 9. have a native speaker proofread your email, if possible, 10. read your email personally before sending it, 11. double-check email addresses for all recipients, 12. use the subject line, 13. start with an appropriate greeting, 14. pay attention to punctuation, 15. consider where to put “small talk”, 16. start with the end in mind, 17. put spaces between paragraphs, 18. use an appropriate closing, english email examples, how to introduce yourself in an email, how to request an appointment or meeting, how to write a formal email, and one more thing....

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Like most of the email writing tips in this section, this may seem obvious. But sometimes we forget obvious things.

So ask yourself, “Is there a better or faster way to take care of this situation?” Many people get dozens or even hundreds of emails a day, so be sure that email is the fastest, clearest and most efficient way to communicate in your situation .

For example, if you’re writing to a coworker or a friend that you often see, you can probably just talk to him or her in person. Or you could also send a text message or call on the phone.

If you’ve decided that an email is the best option, then check the following tips before you click “Send.”

This may not apply to everyone, but if you can do it, it can help you in many ways.

Many jobs automatically give you an email address that you have to use. If that’s the case, then the problem is solved. Use the business email address for work and your personal email address for personal emails.

If you have a business email address, it can make an email look more professional. That’s good if you’re writing a formal email, but it might not be as nice if you’re writing to a friend. So that’s why having two can be useful.

Also, if you have separate accounts, it can help you balance your personal and professional life.

Again, many people receive so many emails each day. If your email is confusing, angry or really long, the recipient may not respond right away. Eventually they may forget to answer or even just delete it.

So be sure to get to the point quickly, but not in a rude way.

Treat an email similarly to an essay , only much shorter, and you will probably have good results. In an essay, you have to introduce the topic, explain the different points and then conclude the topic.

Honestly, this is something I have difficulty doing myself. I’m not (usually) rude in email, but I do have problems with the “brief” part. So when I’m done writing an email, I check it and try to eliminate about 20% of the content, since it was probably unnecessary.

It can be very tempting to write a mean email when you’re frustrated or angry at something. But it’s not worth it.

If you’re angry, wait until you’ve calmed down before writing your email. It’s better to wait a day than to lose a job or destroy a friendship because you said something stupid when you were angry.

Like #3, this is a problem that I have myself. I like to write long, complicated sentences, but often those are very confusing for the reader. That’s especially true if the reader is not a native English speaker.

I teach English in Costa Rica, and in Spanish it seems to be more common to have really long sentences with many commas. That’s very confusing, especially if you translate those ideas into English.

So here’s a tip: Write short sentences. It’s not bad style in English if you write short, clear sentences. Some authors, like Ernest Hemingway, are famous for doing it. (There’s even an online tool called Hemingway App that can help you write more like him!)

If you’re very comfortable writing in English, you can use long, more complicated sentences. But then again, if you’re very comfortable writing in English, then you probably don’t need these email writing tips!

The “Forward” option on email is a blessing (a good thing) and a curse (a bad thing). It can be good to quickly pass on important information to a new person. However, it can also be annoying for the recipient if it’s not used correctly. (The same thing is true about the “Reply All” option.)

If you need to forward an email, check carefully what information you’re forwarding. In some cases, it may be personal, confidential or just plain excessive (unnecessary). If so, cut those parts out.

Also, some email programs filter out emails marked with “Fwd” (forward) at the beginning of the subject line, and may even put them in the Spam filter or refuse to deliver them.

And if you click on “Reply All,” look closely at all of the recipients who will receive your email. Some people may not need to see your message. It’s frustrating to receive emails about subjects that aren’t relevant to you.

Most email programs have this option, so make sure you use it before sending the email.

Or if your email program doesn’t offer English spell checking , you can add an extension like Grammarly  to your browser and use it anytime you’re writing anything.

To get the most accurate version of Grammarly, you’ll need to make sure you have Grammarly Premium , which highlights and offers corrections for more advanced English issues.

Many people put “cool” or “funny” signatures at the bottom of emails. They often include contact information, like email addresses or phone numbers. That can be useful, but if your emails get forwarded (see #5), that information may get to people you don’t know, or even people you wouldn’t want to have that information.

Additionally, if you send multiple emails back and forth with another person, it may include your signature every time, and the email chain just gets longer and longer. So consider not including your signature in some emails.

Or if you do want an email signature, try to keep it simple, without including your personal information.

If you know any native speakers or have friends who speak English very well, you may want to ask them to review your email before you send it. That’s especially true if it’s about something important.

If you’re taking an English class, you might even be able to ask your teacher to review the email—just be sure to ask nicely and say “please”!

It might not always be possible to find a native speaker to check your email. In those cases, it’s still useful to read your email yourself. It can help your English, too.

Try to read the text of your email out loud. First of all, that will help you work on your pronunciation, which is always nice. Second, it can help you see and hear mistakes in grammar.

It also helps you understand how your email “flows.” If it’s too long or complicated to read out loud, then you should probably make it shorter and clearer.

As I mentioned before, I live in Costa Rica. People here often have the same last name as many other people. It’s basically like “Smith” or “Johnson” in the U.S., but about 10 times worse.

I’ve even had multiple students at the same time who had the exact same first and last names. And I’ve mistakenly sent emails to people who had very similar names.

So just check those email addresses twice to be safe.

After you’ve followed the general email writing tips in the previous section, you need to actually write the email. So how do you do that?

There’s a specific structure and format of email writing in English, shown in the following tips.

It’s surprising how many people don’t do this. Be specific in your subject line, as well.

For example, don’t just write “Question.” Instead, be more specific, like “Question About Schedule for Friday’s Meeting.” That way, the recipient will know immediately what your email is about, even before opening it.

It’s most polite to begin with some type of greeting. If you know the person well and it’s an informal email, you can just say “Hey [First Name].”

You can also use “Hi [First Name]” or “Hello [First Name],” to be a little less casual.

If you don’t know the name of the person (like if you’re writing to customer service), you can use “To Whom It May Concern.”

Notice that after greetings, you should generally use a comma. According to many sites like Business Writing , you should use a comma after a greeting in personal emails and letters, and use a colon after a greeting in business or formal emails/letters.

But in reality, a comma will probably always be fine if you can’t remember the rule.

Start each sentence with a capital letter. Be sure to put periods or other appropriate punctuation at the end of each sentence.

It’s a small detail, but it can really help to make a positive impression.

If you know the person you’re writing an email to, you might want to include a bit of “small talk.” That could be something like asking about the person’s family, a mutual friend or an activity that you have in common. But where and how can you include this?

Personally, I actually prefer to include this information  after  the “business” part of an email. If I’m asking for a favor, I prefer to ask first, and then to make small talk after.

Other people or cultures may prefer to have the small talk first, so you may want to adjust it if you know the reader’s personality well.

Get to know how to use small talk in English by seeing it in use through a program like FluentU .

FluentU takes authentic videos—like music videos, movie trailers, news and inspiring talks—and turns them into personalized language learning lessons.

You can try FluentU for free for 2 weeks. Check out the website or download the iOS app or Android app.

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As you write, focus on the purpose and the goal of your email. If you’re asking a question, that should be the main focus of your email. If you need a favor, then it should be very clear what favor you need and exactly how the reader can help you.

Imagine you are the recipient: Would you understand immediately what you needed to do in response to the email?

If you don’t do this, you’ll end up with a giant block of text. Just hit the “Return/Enter” key twice between paragraphs. It’s much easier to read and less overwhelming.

You can find some examples below, but be sure that it’s a goodbye that’s appropriate for the purpose of your email . In other words, don’t sign an email with “Love, Ryan” if you’re writing to your boss.

Similarly, don’t sign it “Sincerely, Ryan Sitzman” if you’re writing to your grandma to thank her for the birthday present she gave you. (And definitely don’t sign your emails as “Ryan Sitzman” if that’s not your name! And if it is your name, let me know. I’d like to start a Ryan Sitzmans Club!)

Here are some more closings you can use to say goodbye at the end of your email. Now, let’s put all of these tips into practice!

For this example, let’s imagine that you’re going to travel to the U.S., Canada or another English-speaking country. When you get there, you’ll stay with a host family. So the organization has matched you with a family and you need to introduce yourselves before you meet in person.

Here’s what you might send:

Dear Smith Family,

Hello, my name is John. I received a confirmation letter from the exchange organization today. It said I’ll be staying with you for two months later this year. I wanted to introduce myself so you can know a bit more about me.

I’m 18 years old. I like listening to rock music, playing basketball and reading comic books. I will graduate from high school later this year, and I hope to go to college next year. I’ve never traveled outside of my country, so meeting you and visiting your country will be an exciting, new experience for me! 

I’d also like to know more about you, so if you have a chance, please write back at this email address. If you have any questions for me, I’d be happy to answer them.

Thanks again for agreeing to host me—I’m very excited to meet you in person!

Dear Professor Smith,

I really enjoyed your Introduction to Writing Course, and I was interested in continuing by taking the Advanced Writing Course next semester. I’d like to meet with you to ask a few questions about the course, and also to get more information about the scholarship for international students.

Would it be possible to meet with you at your office sometime next week? I’m available during your regular office hours on Monday and Wednesday (2-5 p.m.), but if you’re busy on those days, I could also meet any time on Tuesday or on Friday afternoon. Please let me know what day and time would work best for you.

Thanks very much for your time and help!

John Johnson

I have to write emails like this pretty often, unfortunately. I say “unfortunately” because it’s frustrating to have a problem with a product. Dealing with a company’s customer service representatives can be difficult at times. But a clear, polite email should help you resolve your problems faster.

To Whom It May Concern,

I recently bought a toaster from your company, but unfortunately it appears that the heating element isn’t working correctly.

For reference, the model number is TOS-577, and I bought it on May 1, 2016 at the Toaster Emporium in New York City. I returned the toaster to the store, but they said I should contact you because the model had been an “open-box” discontinued model. Because of that, they weren’t able to offer a refund or exchange.

I can understand the Toaster Emporium’s position, but the toaster shouldn’t have broken so soon. It is still covered under your company’s one-year warranty, so I would like to exchange the toaster for a working model. If that isn’t possible I would like to receive a refund. Please let me know what steps I need to take for this to happen.

Thanks very much for your help with this situation.

Sincerely, John Johnson

So, there you have it! If you keep these tips in mind while writing emails in English, you can become an email expert.

If you like learning English through movies and online media, you should also check out FluentU. FluentU lets you learn English from popular talk shows, catchy music videos and funny commercials , as you can see here:

If you want to watch it, the FluentU app has probably got it.

The FluentU app and website makes it really easy to watch English videos. There are captions that are interactive. That means you can tap on any word to see an image, definition, and useful examples.

FluentU lets you learn engaging content with world famous celebrities.

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How to Format an Essay

Last Updated: April 11, 2024 Fact Checked

This article was co-authored by Carrie Adkins, PhD and by wikiHow staff writer, Aly Rusciano . Carrie Adkins is the cofounder of NursingClio, an open access, peer-reviewed, collaborative blog that connects historical scholarship to current issues in gender and medicine. She completed her PhD in American History at the University of Oregon in 2013. While completing her PhD, she earned numerous competitive research grants, teaching fellowships, and writing awards. There are 11 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 86,497 times.

You’re opening your laptop to write an essay, knowing exactly what you want to write, but then it hits you—you don’t know how to format it! Using the correct format when writing an essay can help your paper look polished and professional while earning you full credit. There are 3 common essay formats—MLA, APA, and Chicago Style—and we’ll teach you the basics of properly formatting each in this article. So, before you shut your laptop in frustration, take a deep breath and keep reading because soon you’ll be formatting like a pro.

Setting Up Your Document

• If you can’t find information on the style guide you should be following, talk to your instructor after class to discuss the assignment or send them a quick email with your questions.
• If your instructor lets you pick the format of your essay, opt for the style that matches your course or degree best: MLA is best for English and humanities; APA is typically for education, psychology, and sciences; Chicago Style is common for business, history, and fine arts.

• Most word processors default to 1 inch (2.5 cm) margins.

• Do not change the font size, style, or color throughout your essay.

• Change the spacing on Google Docs by clicking on Format , and then selecting “Line spacing.”
• Click on Layout in Microsoft Word, and then click the arrow at the bottom left of the “paragraph” section.

• Using the page number function will create consecutive numbering.
• When using Chicago Style, don’t include a page number on your title page. The first page after the title page should be numbered starting at 2. [4] X Research source
• In APA format, a running heading may be required in the left-hand header. This is a maximum of 50 characters that’s the full or abbreviated version of your essay’s title. [5] X Research source

• For APA formatting, place the title in bold at the center of the page 3 to 4 lines down from the top. Insert one double-spaced line under the title and type your name. Under your name, in separate centered lines, type out the name of your school, course, instructor, and assignment due date. [6] X Research source
• For Chicago Style, set your cursor ⅓ of the way down the page, then type your title. In the very center of your page, put your name. Move your cursor ⅔ down the page, then write your course number, followed by your instructor’s name and paper due date on separate, double-spaced lines. [7] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source

• Double-space the heading like the rest of your paper.

Writing the Essay Body

• Use standard capitalization rules for your title.
• Do not underline, italicize, or put quotation marks around your title, unless you include other titles of referred texts.

• A good hook might include a quote, statistic, or rhetorical question.
• For example, you might write, “Every day in the United States, accidents caused by distracted drivers kill 9 people and injure more than 1,000 others.”

• "Action must be taken to reduce accidents caused by distracted driving, including enacting laws against texting while driving, educating the public about the risks, and giving strong punishments to offenders."
• "Although passing and enforcing new laws can be challenging, the best way to reduce accidents caused by distracted driving is to enact a law against texting, educate the public about the new law, and levy strong penalties."

• Use transitions between paragraphs so your paper flows well. For example, say, “In addition to,” “Similarly,” or “On the other hand.” [12] X Research source

• A statement of impact might be, "Every day that distracted driving goes unaddressed, another 9 families must plan a funeral."
• A call to action might read, “Fewer distracted driving accidents are possible, but only if every driver keeps their focus on the road.”

Using References

• In MLA format, citations should include the author’s last name and the page number where you found the information. If the author's name appears in the sentence, use just the page number. [14] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source
• For APA format, include the author’s last name and the publication year. If the author’s name appears in the sentence, use just the year. [15] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source
• If you don’t use parenthetical or internal citations, your instructor may accuse you of plagiarizing.

• At the bottom of the page, include the source’s information from your bibliography page next to the footnote number. [16] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source
• Each footnote should be numbered consecutively.

• If you’re using MLA format , this page will be titled “Works Cited.”
• In APA and Chicago Style, title the page “References.”

• If you have more than one work from the same author, list alphabetically following the title name for MLA and by earliest to latest publication year for APA and Chicago Style.
• Double-space the references page like the rest of your paper.
• Use a hanging indent of 0.5 inches (1.3 cm) if your citations are longer than one line. Press Tab to indent any lines after the first. [17] X Research source
• Citations should include (when applicable) the author(s)’s name(s), title of the work, publication date and/or year, and page numbers.
• Sites like Grammarly , EasyBib , and MyBib can help generate citations if you get stuck.

Formatting Resources

Expert Q&A

You might also like.

• ↑ https://www.une.edu.au/__data/assets/pdf_file/0010/392149/WE_Formatting-your-essay.pdf
• ↑ https://content.nroc.org/DevelopmentalEnglish/unit10/Foundations/formatting-a-college-essay-mla-style.html
• ↑ https://camosun.libguides.com/Chicago-17thEd/titlePage
• ↑ https://apastyle.apa.org/style-grammar-guidelines/paper-format/page-header
• ↑ https://apastyle.apa.org/style-grammar-guidelines/paper-format/title-page
• ↑ https://owl.purdue.edu/owl/research_and_citation/chicago_manual_17th_edition/cmos_formatting_and_style_guide/general_format.html
• ↑ https://www.uvu.edu/writingcenter/docs/basicessayformat.pdf
• ↑ https://www.deanza.edu/faculty/cruzmayra/basicessayformat.pdf
• ↑ https://owl.purdue.edu/owl/research_and_citation/mla_style/mla_formatting_and_style_guide/mla_in_text_citations_the_basics.html
• ↑ https://owl.purdue.edu/owl/research_and_citation/apa_style/apa_formatting_and_style_guide/in_text_citations_the_basics.html
• ↑ https://library.menloschool.org/chicago

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Home / Formal email writing examples & tips

25 formal email writing format examples & best practices

Get professional email writing formats proven to work in real life. See top formal email examples and learn professional email best practices.

Professional email writing is a skill that comes in handy throughout your day-to-day – whether it’s communicating in the professional context, or managing your personal life. Using the right formal email writing format and best practices can get you understood, heard, and better respected.

The good news is that once you have the right examples for the right contexts, you can easily adjust the text to get your message across. Luckily, we’ve rounded up our favorite tips for creating and structuring effective formal emails, with helpful examples and templates.

Let’s dive in!

What’s in this article

Formal vs. informal email writing

• Basic formal email structure

Thank you email

Formal letter of appreciation, letter of complaint, cover letter, reminder email, letter of apology for a client, apology letter from boss.

• Apology mail for the manager
• Introduction email to client (outreach)
• Sample email for proposal submission

Proposal submission email

• Quotation email

Email asking for feedback

Email of inquiry requesting information, email asking for a status update, sick leave mail format, letter asking for a discount from the supplier, ask for a raise, email your boss about a problem (asking for help), email to schedule a meeting.

• Email to the client sharing the status of project
• Email to the boss about work progress

Acceptance email

“this is to inform you that” letter, job rejection email, aesthetics of a formal email.

• How to improve your email writing skills

Formal email writing is utilized in a B2B or B2C scenario, where you’re exchanging professional emails with colleagues, businesses, or partners. Informal email writing is the style you’d likely use when corresponding with a friend or family member, or even a quick email to a colleague.

When you’re emailing a friend, there’s less on the line if you get your words or meaning wrong. But when writing a business email there is much more at stake. A crucial mistake could hurt your reputation or wreck an incredible business opportunity.

That’s why we’ve decided to cover the best practices of formal email writing, so that you can get it right every time.

We’ll review the ins and outs of email structure, different email formats you can use, as well as short email templates that you can use in various scenarios. Keep reading to learn how to write the perfect email.

Basic formal & professional email structure

Before we get into different email templates, it’s important to know how to build an email yourself. For the most part, every email, regardless of its contents, will follow the same structure with the same basic elements. You should get to know these elements in order to ensure proper and effective email writing as a whole.

The basic elements of professional email writing:

• Your email address
• Subject line
• Email opening
• Email ending
• Email sign-off
• Email signature, or “footer”

Now let’s break these down, one by one:

1. Start with a professional email address

Your email address is often out of your control. If you work for a company, or operate under the umbrella of a brand, your email address will likely include the company or brand name domain.

For example, the emails in WiseStamp are all in the following format: [employee_name]@wisestamp.com. This ensures that we all have a professional business email address. Since only the owner of wisestamp.com can issue email addresses under that domain name, this ensures our emails appear legitimate.

Imagine if each employee had a random Gmail address like [name][email protected]. Anyone can create that email, which would make it suspicious. Email open rates are first and foremost dependent on trust, so make sure you have a trustworthy email address—otherwise suffer very low open rates.

If you are a freelancer professional, working separately from an established brand, consider buying a domain name for your personal brand. You can look up available domains on Google domain registrar .

2. Email subject lines

Your subject line will be the single most important element in your formal email writing. It is the first thing your recipient will see, so your goal here is to convince them that your email is a safe, relevant, and high priority (in that order). If you don’t succeed in doing that, your email may never be opened, and any effort you put into the rest of the email elements will go to waste.

Your subject line will depend on the purpose or content of your email, but overall, you want it to be something engaging enough for a recipient to click on.

Email writing subject line guidelines:

• Be clear and specific : Avoid using generic or clickbait subject lines that say little or make unrealistic promises, like “Find out how to double your business in a week!”
• Be original : Avoid the overused subject line templates you find on the internet. Instead, make original subject lines that are relevant, personal, and concise.
• Add relevance : Address something that the recipient will recognize, like an acquaintance’s name or an article, show or book they appeared on.

Studies have shown that personalized subject lines are 26% more likely to be opened. You also want to tailor your email subject line to your email goal, whether it’s a sales email, a personal email, a newsletter, or something else. Think of 3-4 refined options then narrow them down to which will likely be most appropriate.

3. Email opening

The next most important way to hook a recipient into your email is by writing a strong email opening line . Like your subject line, the email opening is mostly used as another filtering stage for most people. If it fails to meet the promise made in the subject line, your readers will bail.

Therefore, it’s extremely important to state your main point in 1 to 2 paragraphs, tops. When you clearly convey your request or question, and your reader feels it’s relevant and interesting, they’ll continue reading your email. If you manage to get them to stay beyond this point, then in most cases, they’ll reply to your email. Good for you!

Email writing opening guidelines:

• Address your recipient by their preferred name : Look up an article they’ve written or their LinkedIn page for reference. Some people will use their full name or their nickname accordingly. For example David might go by Dave, or Anastasia goes by Ana.
• Establish a connection : In your email, reference a personal experience that involves the recipient, like an article or a news piece you’ve read about them, or a conversation you had with an acquaintance.
• Match the opening with the subject line : Your opening message has to mirror the promise made in the subject line because this is how the reader determines whether your email is relevant or not. If you don’t connect the subject line to the opening, readers may get confused or even assume that you’re using clickbait.
• Get to the point fast : Tell your reader why you reached out and what’s in it for them.

4. Email body

The body of your email is where you get into your main message. Whether you’re composing an email to establish a new business connection or just following up on a meeting, the body of your email should be detailed enough that the reader isn’t confused, but also brief and to the point. No one wants to sit and read a long-winded email when they have dozens of other unattended messages in their inbox.

Email body writing guidelines:

• Be concise and detail only what’s needed to get your point across.
• Use words that convey (authentic) positive personal emotions , like “glad,” “excited,” “intrigued,” and “confident.”
• Use the word “because ” when asking for something. It’s been scientifically shown that people are more easily convinced to do something if told why, and even more so if the reason is important to them.
• Show, don’t tell . If you can’t explain something in a few words, see if you can add a screenshot, a video, or a link that explains it better.
• Use headings to split long content into sub-topics . If you can’t avoid writing a long email, make sure to break it up into subsections with headings. This will help your time-scarce readers to scan and find their points of interest.
• Add your concrete request or question in bold text . To best ensure your readers do not miss the most important piece of content (i.e. your request or question), add it to a separate line, in bold. You can also use a different color, if that works for your brand. Just be sure to avoid light shades for a high contrast between the text and the white background. Oh, and once you pick a color—stick to it throughout your email!

5. Email ending

After you’ve addressed all your main points in the body of your email, you’ll want to add a respectful and brief conclusion. You can either invite your recipient to reach out for more questions, wish them success, or ask a question. It all depends on the motive for your email. If it was a long email it could also be a good idea to gently reiterate your main request, question, or motivation.

6. Email sign-off

When closing your email, choose a suitable email sign-off . There are different sign-offs you can use for each occasion, such as “best regards,” “sincerely,” or “with love.” Use your best judgement on which to use that best suits your email content and recipient. For example, you obviously wouldn’t want to send the last one to your manager!

A cool tip you can apply is to add a handwritten signature sign off. A handwritten signature give your recipient the feeling that you gave the email special attention and a personal touch. You can create one here .

7. Email signature / footer

Your email signature (or footer) is your wave goodbye, and the way you do it seals the impression you’ve made up to this point. Make this moment memorable, organized, and aesthetic, and you can get some extra credit and a positive attitude from your reader. A messy, disorganized signature is at best an opportunity lost, and at worst, a discredit to your image.

Consider creating a professional email signature to nail a positive lasting impression. Use the simple text email signature we all used back when email started at your discretion. Whichever you choose, be sure to include all your professional and contact information. You should also add links to your website, social media sites you are most active in, or a landing page.

Professional formal email examples: specific formats for specific goals & uses

To better understand how all the elements of an email work together in different types of emails, let’s look at some templates. These letters are suitable for a number of email scenarios, so tweak the content to make it more relevant to your needs.

See our examples of the most common email writing formats:

Apology letters samples:, sample business emails (b2b and b2c):, information inquiry letter samples:, request email samples – professional email asking for something:, work update email samples:, confirmation vs rejection email samples:.

A thank you email is usually one that you’ll send after previous communication with someone. You might want to thank them for their help on a project, for fulfilling your personal request that you previously sent, for a job interview, or even for something as simple as taking a phone call or a meeting.

When composing a thank you email, you don’t want it to be too long, so get straight to the point. Also, this type of email isn’t always necessary, and might even clutter up the inbox of someone who is very busy, so consider whether or not it will be useful for you before you click “Send” on a thank you message.

Thank you email for work done or service rendered

Thank you so much for [action they did] It was such a pleasure to work with you, and I’m look forward to the next opportunity to work together again.

Please don’t hesitate to contact me if I can provide any additional information.

Best regards, [name and job title]

Thank you email for a job interview

Dear [name of hiring manager],

I enjoyed speaking with you the other day during our interview for the [position title] at [company name]. The job appears to be an ideal match for my skills, ambitions, and interests.

The innovative approach to the corporate culture within the [job field] world confirmed my wish to work at your firm.

I will bring my engineering skills, assertiveness, and ability to engage others to work in a cooperative way within the [name of department] department.

Thank you, again, for your time, and I look forward to hearing your thoughts.

Best Regards,

Dear Mr./Mrs. [name],

I would like to formally recognize all the hard work and dedication you’ve put into completing [project/task]. Due to your consistent efforts, the project is what it is today and that led to the positive results we were hoping for. 

On behalf of [company name, board members, etc.], we would like to formally thank you for your hard work and we would like to let you know that we highly value your contribution and your continued dedication to your job.

We are very grateful to have you as a member of our team and we wish to continue to see you thrive within our organization.

Best regards,

[Name and job title]

Dear [name],

On January 30th, 2020, I made a reservation at your restaurant located at 1234 Mulberry Lane for a birthday dinner for four people. This letter is intended to bring certain issues to your attention.

Unfortunately, we did not enjoy our dinner due to the fact that the food was very slow to arrive and we received the wrong dishes. It’s understandable that it was a busy time at your restaurant, but the quality of the service was not as expected.

To resolve this problem, I would appreciate it if you could provide compensation in the form of a gift voucher or discount on a future meal. 

I’m looking forward to your reply.

With regards,

[Your name]

It used to be common to send your cover letter and CV as an attachment to your email. However, it’s becoming a lot more accepted to use the email itself as your cover letter and simply attach your CV.

When sending a cover letter email, make sure you’re using formal language, addressing the right person such as HR or the hiring manager, you use a relevant subject and opening line, and the body of your email demonstrates why you’d be a perfect fit for the job and company. Hiring managers likely receive dozens of email cover letters, be sure to make sure yours stands out and doesn’t drag on too long.

Cover letter example

Dear hiring manager [name],

I’m very interested while reading the job posting for the position of [job title]. I believe that the experience I have strongly match the responsibilities of this position. I am enthusiastic about submitting my application for the position.

My most recent position was at [company name], where I was a [job title name ]. Additionally, I recently participated in a [mention an accomplishment in your last job that is relevant]

I have attached my resume to this email. Thanks to it, I believe you will learn more about my experience, education, and achievements.

Looking forward to hearing from you,

The format of this type of email message will be different depending on whether it’s your first time reaching out to someone, or the second or third time. The main difference is that the first contact email has to include details that provide context.

When writing a reminder email or follow-up email you don’t need to provide a broad context. Instead, briefly remind your recipients of what you’ve both already agreed on, as it might have simply may been forgotten or placed low in their backlog.

This little push can go a long way in shortening your timetables and making sure you’re items are prioritized. Most people appreciate the reminder and respect you for being steadfast.

Reminder email sample

I’m sure your schedule is very busy, so this email is simply to remind you of your upcoming interview with [name] who is a candidate for [name of position].

The interview will be at [time] on [date] in [location].

Please let me know if there’s anything I can help you with to prepare to interview this candidate.

Apology letters samples

From time to time we all make mistakes, and we all get something wrong. Sometimes our mistakes hurt others, cause them discomfort, or make them frustrated. In these situations, it’s usually the right call to simply apologize.

Apologizing is something that must be sincere or you risk offending the person further. It’s always the best approach to express genuine regret.

But regardless of whatever you truly feel, be very careful to only use words that express empathy for whomever it is you’re apologizing to. Do not lay any responsibility on them, and do not give excuses.

Dear [client’s name],

Please accept my deepest apologies on behalf of [company or business name] for the poor experience you had at our restaurant.

I want to thank you for bringing these issues to my attention and please know that we are making every effort to correct our mistakes so events like these don’t happen in the future.

As a token of our apology, please accept a gift card in the amount of $50.00 that can be used at our restaurant in the future.

I hope to greet you again soon at [company or business name].

Yours sincerely,

[Your name and job title]

Dear Mr./Mrs. [boss’s family name],

I’m writing to you to express my regret for my behavior on [date] in regard to [event]. I would like to apologize for my words and actions and reassure you that such an event will not happen again.

On the date in question, I got into a verbal altercation with the head waiter about the scheduling, and this led to my inexcusable behavior. I have already apologized to [name of colleague], and I wanted to assure you that I will work to improve my reactions and behavior in the future.

I’d be happy to meet with you to speak about the incident further if you have any outstanding concerns.

I am sorry again.

Apology mail for manager

Dear [manager’s name],

I owe you an apology for providing you with the wrong information on [date] regarding [event]. It was not my intention to provide inaccurate or misleading information, and I apologize for any inconvenience that this careless mistake may have caused you.

I will be sure to be more thoughtful in the future and learn from this incident.

Please do not hesitate to share any thoughts or concerns with me. I’d be glad to discuss this further and make it right. 

Business email writing samples

Introduction email to a client (sample email to approach a new client).

Dear [Sir/Madame/Name],

I would like to take a moment to introduce myself and my company. My name is [name] and I am a [job title] at [company name]. Our company provides customers with cutting-edge technology for all their email signature needs.

At [company name], there are a number of services we can offer, such as [short list of services]. Our employees are also highly dedicated and are willing to help you with your every need. 

I’d love the opportunity to speak or meet with you to discuss your needs further and to tell you more about how [company name] can help you succeed. You can contact me at [phone number] with any questions you may have.

Dear [Name],

Please find enclosed to this email the proposal you requested regarding your website audit.

We hope that you will find this proposal helpful and insightful and that it meets your expectations. Of course, if you would like to make any adjustments or go in a different direction, feel free to let us know and we’d be happy to discuss with you.

Thank you for entrusting [your company name] with your website audit, and we hope to hear back from you soon.

Sending quotation email

Dear [customer name],

We’d like to thank you for sending in your inquiry on [date] regarding a quotation for auditing your website.

Based on an initial estimation, we are happy to offer you a quotation based on your requests. Please find the official pricing quote attached to this email. Note that this quotation includes [list of services], but should you want additional services, we’d be happy to discuss it further with you and provide another quotation.

Please do not hesitate to get back to us with any questions about the quotation or our services.

Hi [customer name],

We really appreciate you using our services on [date] and we’d like to get your feedback on your experience.

Please follow the link [insert link] to complete a short survey regarding your experience. This survey shouldn’t take any longer than 2 minutes and it will help us improve our products and services in the future.

We want to thank you in advance for your time and hope that you enjoyed your experience with [company name].

[Name and/or company name]

Inquiry letter samples

This email is to inquire about the website audit services you posted on your website. 

As I understand, you offer services to audit businesses’ websites and provide personalized insight into what improvements can be made. I’d like to request further information with regard to your pricing as well as the scope of the work that will be performed, including specific services that can be expected.

I look forward to receiving your response.

I wanted to check in and check on the status of the website audit project that is due on [date]. 

Please let me know where you’re at with the project and don’t hesitate to let me know if you require any assistance from my end.

Request email samples: professional email asking for something

A personal request email is usually straight to the point and involves a sender asking a recipient for something. It could be anything from connecting on a professional network, asking to set up a meeting, or even requesting a professional introduction. Following a personal request email, a recipient may decide to either accept or reject what the sender is asking for. In this type of email, it’s important to be very clear with what you’re asking for.

Hi [Name of manager/supervisor],

I am writing to request sick leave from [date range]. I will be undergoing surgery and at the recommendation of my doctor, I need to be off of work for 2 weeks in order to recover. I hope to be back at work on [date]. 

Please let me know if you have any questions.

Dear [name of the supplier],

Thank you for sending over your product catalog. We are very much interested in purchasing [name of the product(s)] from you and would like to get a quote for these items.

Additionally, we are hoping that this will lead to a prolonged partnership between the two of us. Therefore, we are kindly requesting that you provide us with your best possible price since we would like to use your goods on a permanent basis.

Thank you for your understanding.

Dear [Name of Manager/supervisor],

I have greatly enjoyed working for [company name] over the last 3 years. During these years, I feel that I have become a valuable member of your team and I have contributed to projects in a significant way. 

Since working here, I have accomplished: [list accomplishments].

As an employee, I think I have outperformed the goals set for me. As a result, I would like to have the opportunity to discuss increasing my salary so that it matches my current performance. Please let me know when is a good time for you to meet so that we can discuss this further.

Once again, I am grateful to be part of an organization that provides me with unique challenges and opportunities to continuously learn and grow.

Dear Mr./Mrs. [name of boss],

I would like to bring to your attention the incident that occurred at [location] on [date] at [time].

I was deeply upset by the actions of [coworker/event]. I tried to speak with them, but this did not lead to any sort of resolution and now I feel as if our professional relationship at work is strained as a result.

I am turning to you for assistance with the matter and I hope that you are able to come up with a solution that neither of us has thought of yet. 

Thank you for taking the matter seriously and please let me know if you have any questions or concerns.

Thanks for getting in touch with us about our product. I’d be glad to set up a meeting in order to give you more information, answer your questions, and show you how it can work for your business. Does [date] at [time] work for you?

I look forward to meeting with you soon!

Work update email

Email to the client sharing the status of the project.

Dear [name of client],

We’d like to keep you updated regarding the progress we’ve made on our project. Please have a look at the tasks we’ve accomplished below and do not hesitate to get back to me with any questions or concerns you may have.

Key highlights and updates:

• [list them]

Tasks accomplished this week:

Tasks to do next week :

Email the boss about work progress

Hi [name of boss],

I am happy to let you know that the project [name of project] that was assigned to me on [date] is now nearing completion. Due to the hard work of our team, the project is expected to be completed on time. Based on the pace of our work, I expect to have the entire project completed by [date].

The remaining elements of this project to be completed are as follows:

• [List them 1]
• [List them 2]
• [List them n]

Thank you for your continued support and guidance and please do not hesitate to get in touch with any questions.

Confirmation vs rejection email samples

You might get an email confirmation after you purchase something online, or you can also reply to a formal email confirming receipt of an email attachment, a meeting time, or a company update. A rejection email is similar in that it might reject the item that was proposed in an email, in which case you’d let the sender know.

It is my great pleasure to inform you that I will be accepting your offer for employment as [job title] with [company name]. The goals for this role that you described are in line with my personal career aspirations, and I hope to be able to learn and grow in this role.

As discussed in our previous meeting, my salary will be [salary] and I will be starting on [date].

I appreciate all the time you took to make the interviews as seamless as they were, and I look forward to working with you soon.

This is to inform you that your business proposal [title of the proposal] has unfortunately been rejected by our committee. While we did like your idea, unfortunately, the costs involved reach well beyond our budget for this quarter. 

We wish you the best of luck in your future endeavors and encourage you to submit additional proposals if you have others that are aligned with our goals.

Best of luck,

This is to inform you that I will not be proceeding in the interview process for [job title] with [company name]. I would like to formally withdraw my candidacy.

At this time, I have accepted a position with another company, so I am no longer in search of employment. However, I would like to sincerely thank you for taking the time to meet with me and for being attentive to my questions about the role. 

It was a pleasure meeting with you and I wish you luck in finding the right candidate for the job.

Before you even get started on the content of your email, you want to make sure the aesthetic is appealing and not too out of the ordinary. Of course, you want to capture the attention of your recipient, but you also want to appear professional, so keep the Comic Sans font out of the equation. What sort of aesthetics should you pay attention to in a formal email? Let’s take a look.

Choice of Font

Don’t start reinventing the wheel here. It’s better to go with a safe bet instead of a creative option when selecting a font. Choose a font that’s easy to read and skim, since if you’re sending a longer email it’s possible your recipient will just skim its contents. Therefore, you want to font to be clear and the letters to be far enough apart. We suggest going with fonts like Georgia, Verdana, Arial, or Times New Roman.

You don’t want your recipient to have to squint to read your email, but your text also shouldn’t appear as if it’s yelling either. Depending on the font you go with you might need to tweak the sizing a little, but in general, font size 12 is what you should be using. You can use size 10 or 11 as well, just make sure it doesn’t look too small before sending your email.

How do I improve my email writing skills?

There are a number of ways you can make your emails shine, and you don’t need to be a professional writer to do it. In fact, there are a few small areas you can focus on to make your emails clearer and more well-received. Here are a few things you should keep in mind when composing an email:

1. Optimize your email subject lines

Your subject line is the first thing a recipient sees when they receive your email. Therefore, it’s important that it’s optimized as much as possible. Keep these tips in mind when coming up with your subject line:

• Keep it short to no more than 40 characters
• Make it personal, use the recipient’s name if you have it
• Use a call to action, like “let’s set up a meeting today”
• Create a sense of urgency, such as “offer to expire soon”

2. Practice summarizing your main point for your email openings

Once you get your recipient to open your email, you don’t want to bore them right away. You have to keep things interesting, relevant, and straight to the point. That’s why it’s crucial to put your main point somewhere in the first sentence, or at least the first paragraph. 

While your opening line can be something general like “thank you for taking the time to meet with me,” the very next line should be something more powerful. Whether you ask for the results of a meeting, make a proposal, or initiate a follow-up meeting, this first sentence sets the tone of the rest of the email so the reader knows exactly what the subject is and what to expect from the rest of your message.

3. Research the correct email etiquette to use for your most common scenarios

When sending emails, especially formal or professional emails for work, it’s important to maintain email etiquette . Since many of us answer our emails on our phones while on the go, it’s tempting to reply to emails as we would a text message, but that’s not good practice.

4. Proofread for typos and grammar mistakes

Finally, always review your email before you click “Send.” Make sure your email is free of typos, punctuation errors (and that you’re not, for example, using too many exclamation points), and that your syntax is correct.

Also: don’t always rely on spell-checkers. While they’ve come a long way thanks to AI, they don’t always pickup errors where words are spelt correctly, yet used in the wrong context.

The best way to do this is to read your email out loud before sending, especially if it’s an important message to a superior or a client, as emails with grammar mistakes can potentially have a negative impact.

There are countless reasons for needing a formal email writing template. If we didn’t cover every single scenario here, we hope that you know at least have a better idea of what constitutes a good formal email. Using our tips and examples, you’ll be able to compose better emails that get you the results you want. 

More on this topic

• How to write a resignation letter: A comprehensive guide
• An Interview with Chatgpt: Can AI think outside of the box for email marketing?
• Email closings: The definitive guide
• Email blast marketing: Learn how to effectively promote your brand
• Email management: : Proven Tips for Boosting Productivity
• Various best regards alternatives for email closing
• Ultimate guide on how to end an email
• How to get a professional email address
• How does BCC work: complete guide
• How to craft an introduction email to a new team

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Exercise 5: Writing an informal letter/email (Ultimate Guide)

In this article, you will discover how to write an almost perfect informal email that impresses the examiner and gets you the highest band (even full marks if you take it seriously and practice well). By the end of this article, you will have an in-depth knowledge of writing an informal email for exercise 5 of the Reading and Writing paper of the IGCSE English as a Second Language (ESL) exam (0510/0511/0991/0993). This guide is suitable for the current syllabus (2022-2023) and the new syllabus (2024-2026). There are 3 main differences between the syllabuses regarding the Reading and Writing paper. In the new syllabus:

• There will be no core and extended versions of the exam; the Reading and Writing paper will be paper 1.
• The summary task will be removed from the Reading and Writing paper and replaced with a new multiple-choice question.
• The word limit for exercise 5 and exercise 6 will be changed from 150-200 words to 120-160 words.

The updated syllabus is for examination from June 2024 onwards and will not affect students sitting the upcoming October/November 2023 session.

It’s also worth noting that reading this article alone won’t guarantee you an A*; applying it will. So, are you ready? Let’s dive in!

First, you need to be familiar with the components of an informal email. Each component will then be discussed in detail. An informal letter is always made up of:

• Salutation or greeting (Dear/Hey/Hi and your friend’s first name only followed by a comma), for example, “Dear Ben,”

Introduction

• Signature (Love/With love /Lots of love/Best/Regards/Best regards/Your friend/Cheers followed by a comma and your first name on the next line), for example,

The purpose of the introduction is to:

• Address your friend , the recipient of the email, in an informal style.
• Personalize the email.
• Tell your friend why you’re writing this letter (this will be mentioned in the question). Sometimes, you need a transition to start the reason why you’re writing this letter. Normally, the word used is “anyway” or “anyhow”. And please avoid writing the cliché “I’m writing this email/letter to…” as it’s obvious you are writing one!

Addressing your friend and personalizing the email can often be combined, for example, “Congratulations on winning the national Swimming competition! I knew you could do it!”. This introduction addresses your friend and shows the examiner that you know your friend well (you know that he/she entered a swimming competition and won).

Always remember that you should keep the introduction short and create an interest in the topic while maintaining a chatty style . Ideally, the reader should be eager to read the rest of your letter.

Here are some examples of effective introductions.

• Congratulations on your award! So sorry I couldn’t write to you earlier; it’s been a hectic week over here. You won’t believe/imagine what happened yesterday! Prepare to have your jaw drop!
• I’m sorry I haven’t written for so long, but I’ve been busy settling into my new house. Hope you’ve got over the flu. Anyway, I thought I’d drop you a line to let you know …
• How’re things? It’s been ages since we last talked! I thought I’d share with you a once-in-a-lifetime experience I had yesterday. Trust me, you’re going to be amazed!
• How’re you? I’m sorry I’ve been a little on the quiet side—you know how hectic life gets sometimes. Anyhow, …
• I’m sorry I haven’t written (for ages/since we last met/for a long time), but I’ve been busy studying and haven’t had the time. Guess what! …
• It was lovely to hear from you last week. Hope you’re feeling better after your injury. I can’t wait to tell you … // I’m dying to tell you …
• It was good to hear from you. I’m glad you finally got your driving license! How about taking me for a ride next Friday? Anyways, …
• I’m glad you convinced Aunt Sara to get you the new iPhone you wanted! How is it going so far? Anyway, buckle up because you’re in for some gripping news!
• I haven’t heard from you in a bit. Things (are/have been) (okay/uneventful/super busy/pretty stressful/pretty exciting/up and down) on (my/this end). As you probably know, …
• Just read your email and I’m terribly sorry to hear of the loss of your pet cat Luna; she was very special. So, I thought I might drop you a line to cheer you up a bit.
• How’ve you been? We should get together soon to catch up on all the news. In the meantime, I have an interesting story to tell you.
• I’ve been meaning to write since your graduation day, but what with one thing or another I’m afraid I just haven’t had the time. Anyway, you’ll never believe/guess …
• I hope you’re doing well. Sorry for not replying sooner—I have been busy as a bee preparing for my exams. I know this may sound unbelievable but …

You’ll find many more examples on the samples page ; however, try to be creative and original in your thoughts and don’t limit yourself to the examples suggested.

The following guidelines should be considered when writing the body of an informal email.

• Read the bullet points CAREFULLY . Take care of the tense (Are they past events or future events?). Some bullet points will have 2 parts. You should cover both.
• Draft a plan for your letter in the blank space below the question using a pencil. Write briefly and in bullet points. Jot down any ideas you get for each bullet point and any interesting vocabulary or expressions suitable for the task that came to your mind. Spend no more than 5 minutes on the plan.
• You may use the pictures in the question, but you will gain more marks if you use your own ideas . Try to be imaginative so that your email will be more interesting but keep it realistic and convincing (do not mention things that are impossible to happen in the real world).
• Write 2-3 body paragraphs . It’s best to write 3 paragraphs, each covering a bullet point in the order given in the question. However, you can still combine bullet 1 and bullet 2 in the 2 nd paragraph and write bullet 3 in the 3 rd paragraph.
• Keep to the topic (don’t wander away from the main subject of the email). Remind yourself constantly by looking again at the question.
• Develop your Content very well by:
• Adding more details
• Expressing your thoughts and feelings using a wide range of vocabulary, for example,
• I was surprised to see that…
• I was amazed to find that …
• I was disappointed to realize that …
• We were delighted to learn that …
• We were horrified to hear that …
• To my astonishment/delight/horror, …
• Giving explanations where appropriate, for example, “I couldn’t pull myself together. You know me—I always panic in emergencies.”
• Personalize your email. Personalizing creates interest in your writing and shows the examiner that you are friends and know each other well. Personalizing phrases make the reader feel that he/she is included in your thought as you write and that his feelings and opinions have been considered. You should aim to use 3-4 personalizing phrases in your letter.

You can personalize by:

• Mentioning something you know about your friend

E.g. I know you’re a nature lover, so why don’t you come along?

• Mentioning something your friend knows about you

E.g. You know me—always the adventurer!

• Mentioning previously shared experiences where relevant

E.g. Do you remember that orphanage we visited?

• Just including your friend in your thoughts

E.g. I wonder what you would have done.

Here are some useful personalizing phrases:

• As you probably know, …
• As you can imagine, …
• As you might have guessed, …
• Wait until you meet/see/taste …
• You’ll be glad/pleased to know that …
• You’ll really enjoy …
• I know you love football, so I’ve…
• You know how I’m afraid of being alone/you know how scared I am of heights
• You know me—I always …
• I don’t need to tell you how excited I was when…
• I wish you’d seen the look on my grandma’s face when…
• Don’t you wish you’d been there?
• I wonder what you would have done.
• I was delighted to hear that you got your driving license.
• By the way, have you heard about Karim’s car accident?
• Use time sequence phrases to organize the events of your story (if applicable). Here are some examples:
• We’d just sat down at our desks when the fire alarm went off.
• The moment I walked into the room I noticed something strange.
• Just as we were about to catch the bus there was a deafening noise.
• As I opened the door, I heard a scream.
• I was driving at top speed when, to my horror, I noticed my brakes were not working
• When my mother and I were at the City Centre Mall last night, I happened to notice…
• Anyhow, last Friday turned out to be totally different. It all started when my brother Peter went out to buy groceries and…
• We were waiting for the school bus this afternoon and as the bus drew up at the usual place near the school’s main entrance, we heard a deafening noise.
• After what seemed like ages …
• Later that afternoon …
• Shortly after that …
• The minute I walked in the door…
• It wasn’t until sometime later…
• By this time …
• In the end …

The purpose of the conclusion is to indicate to the reader that the email is coming to a close. It should address the recipient of the email and personalize the whole piece. And it should be very brief .

Here are some effective examples of conclusions (some might not be suitable for every topic such as the 1 st example):

• I really wish you were there! You would have loved it! Give my regards to James and Uncle Joe. Reply soon!
• That’s it for now. See you soon!
• Catch you soon.
• Speak soon.
• Shoot me an email soon.
• I must dash now. Update me on your trip to London!
• I’ve got to go. Write back!
• I must go now. Stay blessed!
• Don’t you wish you’d been there? Must dash to see if there is anything about it on the local news.
• What are your plans for later this week? Let’s grab a coffee on Friday if you’re free.
• Before I close, did you see the new exhibit at Ithra? Want to check it out sometime?
• Time to stop. I have my assignment to complete; the last day of submission is tomorrow.
• Well, I must stop now. My annoying brother is banging on the door. Got to open it before he breaks it down.
• My mum’s calling for dinner, so I’ll cut this letter short. Take care!
• I’m looking forward to seeing you soon/ hearing from you soon.
• How’re things on your end? Let me know what’s been going on with you.

Important points to keep in mind

• Organize your letter into 4-5 paragraphs . Leave a line between paragraphs or indent the first line of each new paragraph. Don’t do both!
• Take care of spelling, punctuation, and grammar . This is important as the examiner will look at the accuracy of your language.
• Use informal cohesive devices and linking words . Here are some examples.
• Transition: anyway, anyhow
• Addition: and, also, plus, next, what’s more, not only that, but that’s not all, above all, and best of all, and one of the best things …
• Contrast: but, yet, though
• Reasoning: because, so
• Other: fortunately, luckily, you know, well, by the way, you see Ben (or your friend’s first name), etc.
• Use contractions , for example, you’re, haven’t, I’ll, etc.
• Use phrasal verbs, figurative speech, and informal expressions . The use of idioms can be appropriate but be careful not to use too many of them as it can make your writing sound unnatural (1-2 idioms are ok). They also need to suit the task and be used accurately. If you’re unsure, it’s better to avoid using them completely.
• Use questions and question tags to engage with your friend, for example, “What would you have done?”, “How does that sound?”, “What do you think?”, “That’s terrifying, isn’t it?”, “Sounds exciting, right?”, etc.
• Use a combination of simple, compound, and complex sentences. A series of long sentences will make your writing difficult to read, and a series of short simple sentences will make your writing boring to read. Balance is the key.
• Use a wide range of vocabulary, including some advanced and less commonly used ones. Don’t use common adjectives such as happy, nice, bad, sad, etc. Try to think of more advanced and interesting alternatives such as ecstatic, pleasant, terrible, heartbroken, etc.
• Use advanced punctuation sparingly (1-3 in the whole letter), for example, colon (:), semicolon (;) and em dash (—).
• Write in an active voice (not passive). For example, write “We had a wonderful time”, instead of “A wonderful time was had by us”. Writing in an active voice is natural, but I mentioned it just in case.
• Aim to complete towards the maximum word limit (approximately 200 words for the current syllabus and 160 words for the new syllabus). Exceeding the word limit slightly (15-20 words) is fine as long as you write accurately and complete the task within the correct time. If you exceed the word limit by any number of words, be it even 100, no marks will be cut directly, but you increase your chances of making more mistakes which may result in deducting marks. If you write towards the lower limit or below, you are highly unlikely to achieve the highest band for Content as your content is not well developed.
• Spend about 30 minutes on this exercise : the initial 5 minutes for planning and the last 2-3 minutes for checking your work for simple spelling and grammatical mistakes.
• Don’t use abbreviations and slang (texting language) such as how r u, OMG, BTW, etc. Remember: this is an international exam.
• Don’t use formal vocabulary , for example, I apologize, I wanted to inform you, etc.
• Don’t use formal linking words , for example, firstly, secondly, furthermore, moreover, in addition, additionally, finally, lastly, however, in conclusion, etc.
• Avoid listing (firstly, secondly, thirdly, etc.). If necessary, you might use other informal alternatives to “firstly”, such as “To start with”, “For a start”, or “For starters”, but listing is not preferred whatsoever.
• Avoid repetition of vocabulary and beginning your sentences with the same words . Sometimes, students write 3 or more sentences in a row starting with “The” or “I”!
• Don’t waste time writing an address or a subject . They are not necessary.

Practice a lot of past papers and get feedback on your writing. If you don’t have a teacher, reread these notes and check for what you have done right and what you haven’t.

Good luck! Go get that A*!

20 responses to “Exercise 5: Writing an informal letter/email (Ultimate Guide)”

Hey, can i get my writing marked by any chance?

Hi, unfortunately, we have suspended our marking service since it requires a lot of time and effort which we can’t provide at the moment. Please accept our sincere apologies for this.

so detailed and helpful! Thank you

Thank you for your kind words! We’re delighted to hear that you found them helpful!

Words can’t show how grateful I am, Seriously. Will always be remembered in my prayers. My teacher gave us those notes giving herself credits and calling it HER guidebook, but such phenomenal notes will never get out of her. Incredibly grateful!!

Thank you so much for your heartfelt comment! We really appreciate your kind words and remembering us in your prayers! It means a lot to us!

thank you so much this was so useful appreciate it

Thank you for your kind words! We’re glad it was helpful!

it is very helpful.

Thank you! We are glad it was helpful 🙂

Really useful but can you do one for formal writing?

Thank you! We’re glad it helped. Regarding your question, we have already made notes for article writing and report writing. Please check out our notes page . We are also working on adding notes for essay and review writing, which will be available soon.

It really made my task easier!

That’s great to hear! We’re so happy it was helpful!

Amazing tips! Thanks alot💞

Thank you for your kind words! We are glad you found them helpful!

top notch!!!!!!

That’s great to hear! We really appreciate your comment!

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★all are equal before the law★

MUET Writing 101: How to Tackle Email Writing Question

How to respond to an email? This is the challenge that is faced by the students. Should you write by just responding to the questions qiven in the task? Or…. Should you write more than what is required? What do you think?

Given the stipulation of writing at least 100 words, what can we write? Or, what do we want to write?

What can we do first?

Well, for the foundation, let’s set the 3 steps in mind…

Step 1: Get to understand the task.

How? Analyse the email (stimulus) and identify the followings:-

• a. Identify the keyword(s) in the question / instruction.
• b. Who sent the email?
• c. To whom it is sent or written to?
• d. What is the email really about?

Formal or casual language?

When you have identified a, b,   c & d then you will know the type of language you need to respond to and the kind of sentences to construct. Formal language, used officially by e.g managers, bankers, CEO etc. While casual language (informal) used informally between friends, family members or some scammers (who act as your friend… DANG!!) haha.

In short, the keywords and the language in the stimulus will specify which register the students ought to use when replying the email later.

Ok. Moving ON!!!!!!…

This is the example of the email question.

Your colleague, Rita, was absent from work because she had to attend her sister’s wedding. Read the email from her asking about the Innovative Writing Convention that she missed.

Using all the notes given, write a reply of at least 100 words in an appropriate style .

Step 2: Use all the notes / keywords / details in the email in your reply.

So, let’s read the instruction(s) and the email to identify which notes / keywords to use for responding the email later. Underline them. (observe the underlined sentences in each of the paragraphs)

Your colleague, Rita, was absent from work because she had to attend her sister’s wedding. Read the email from her asking about the Innovative Writing Convention that she missed.                            

What are we supposed to do NEXT?

Maybe this will help you to understand on how to write. 

• After identifying the notes or key ideas ,observe the possible response (refer no 1, 2, 3 & 4).

“Using all the notes given, write a reply of at least 100 words in an appropriate style .”

Based on the above, what you could do:-

• Write a proper salutation i.e Hi John / Hello buddy
• Identify the “ notes ” first. This is something I would say, “underline the key ideas in the instructions and in each paragraph”.
• Based on the notes that you have underlined, write a response for each paragraph. In doing so, you need to write a proper response. Remember! Whatever keywords in the instruction, should be adequately mentioned and elaborate in the designated paragraph . 
• When writing your response, please “AGREE” to the questions asked. For example point no 2,  Did you join………?  You should reply “Yes” and then elaborate. Same goes with point no 3, W as it interesting? You should say “Yes” or any other related word to Yes. Then elaborate.
• You can use informal or casual language style to give your response, since this is an email.

STEP 3: Write the response

As always, when we are set to write the response, we should write in paragraphs. We could refer to the each of the notes above to write each of the paragraphs.

Sample responses

Note 1 (for paragraph 1)

The convention was indeed a great one! A lot of audience were there and they loved it.

Note 2 (for paragraph 2)

Yes it was interesting even though  I was expecting rather new ideas from the presenter. Nonetheless, a few participants were chosen to give a highlight on the topic for a particular session and it was amazing to see the outcome. Our officemate, Mr Zooki, was in the limelight at that time. He even mentioned some quotes in British accent which to me is rather funny since he is the serious type in the office.

Note 3 (for paragraph 3)

Well, it was interesting and, actually one of the main ideas in the writing activities as well. I would say, we had different perspective about property investment though it was not part of the main purpose of this convention. But, surprisingly, his ideas on how to use other people’s money and increase your asset is worth to try for people like us.

Note 4 (for paragraph 4)

Yes, I would love to. Let me check my schedules first because I have tonnes of paperwork nearing to that occasion. I need to re-organize the workload and I will let you know as soon as possible.

So, the email would look like this.

Ok, I think that is all. For now, maybe you could observe the following tips:-

• If the sender asks for the details about a previous event, your reply or response should have  a precise information of the event mentioned in the email. For e.g, the venue, date, the organizer, the details of the event etc)
• If you are to describe the event, use relevant adjectives. Perhaps you could describe sensory details as well like what you’ve heard, seen, touched etc.
• Use relevant expression for some of the paragraphs like to express a preference, to express a reaction, to express disagreement, to decline, etc.
• Try be in an “advance mode” by elaborating some of your main points just to provide more detailed information.

Ok. Goodluck and Adieu……

Oh BTW. If you need more samples and exercises, you may get this handy book by clicking the image below.

Eh Wait!!! I have something about MUET Reading, if you are up for it. Check out this Video. Hope it helps as well.

why aren’t you coming back? its 2021

I am back 🙂

Thank youuuu ,I really love ittt

Hi Ezuddin, Thanks for sharing your notes here. I am preparing my son to take MUET this year (he just finished his form 5/SPM) and I find your site to be very helpful. I can’t thank you enough. Permit me to use your samples in slides, acknowledging you and the source, of course. Thanks once again! (From Veronica: A teacher-mom)

Hi madam, sure. Go ahead. ?

TQVM for sharing the tips how to write an email. May I use your notes for my students,

no biggie. Go ahead.

hi I have a question, so to write the response do we need to also write the from : Jimmy, subject : innovative or we can just straight away write the first paragraph?

follow the format. And the answer is Yes.

10 Example Email/Letter Topics (Writing) (PDF) | B2 First (FCE)

How to write B2 First (FCE) Email/Letter?

B2 First (FCE) Email/Letter: Writing Topics

B2 first (fce) email/letter topic 1.

You have received this email from an English-speaking boy called Simon.

Hello, I would like to get to know someone from your country and a friend has told me that you would like to practise your English. Perhaps we could email each other: Could you tell me a bit about yourself and your family? Could you suggest how we might meet sometime in the future?

Thanks, Simon

Write your email in 140-190 words in an appropriate style.

B2 First (FCE) Email/Letter Topic 2

You have received this email from your English-speaking friend. Jean.

I hear you organised a surprise birthday party for your mother: I’d love to hear about it. What kind of party did you organise? Who did you invite? How did it go?

Do tell me. Love, Jean

Write your email in 140-190 words in an appropriate style.”

B2 First (FCE) Email/Letter Topic 3

You recently helped organise a college ski trip and you have received this email from a parent of one of the students who went.

I understand you were one of the organisers of our son’s ski trip. I have to say my husband and I were extremely dissatisfied with the arrangements. My son has informed us that the ski slopes were poor, the lessons were fewer than promised and the accommodation was inadequate.

Can you please give us a satisfactory explanation?

Yours sincerely, Nora White

B2 First (FCE) Email/Letter Topic 4

You see this advertisement in a student newspaper.

Lifeguard assistants wanted

We are looking for someone in August to assist our lifeguards, provide supervision during beach activities and observe swimmers.

Write to the Lifeguard Manager, saying what your experience and qualifications are and stating the reasons why you are suitable for the job.

B2 First (FCE) Email/Letter Topic 5

You see this announcement in an English-language college prospectus.

Scholarships

Every year, two scholarships are offered to candidates from overseas who can show how our one-year course in English and American studies would help their careers. Scholarships cover fees, accommodation and food, but not transport or personal spending money.

To apply, write a letter explaining why you think you deserve a scholarship.

Write your letter in 140-190 words in an appropriate style. .

Get Your (FCE) Email/Letter Checked!

B2 first (fce) email/letter topic 6.

Your Italian pen friend, Antonia, wrote and asked about your lifestyle in England.

Read part of Antonia’s letter and reply.

I think I have a very healthy lifestyle. I eat a lot of fruit and I get a lot of fresh air. My family lives near the mountains, so we ofien go walking. Last weekend, we went rock climbing. I saw a lot of wildlife and I took a lot of photos. What kind of lifestyle do you have? 

Write your letter in 140-190 words in an appropriate style.

B2 First (FCE) Email/Letter Topic 7

This is part of a letter you receive from an English friend.

In your last letter, you said you were organising a surprise party for a friend. Was it diffjcult to organise? What did your friend say? I love to hear how it went.

Write your letter , answering your friend’s questions and giving relevant details.

B2 First (FCE) Email/Letter Topic 8

You have seen the following advertisement in a newspaper:

VOLUNTEERS NEEDED!

We are the National Diabetes Organisation and we are organising a camp for diabetic children. We need volunteers to work with us during the camp.

Your responsibilities will include:

• Teaching children about diabetes
• Playing games with them

Also, you should speak several languages because it’s an international camp

Write a letter applying to become a volunteer.

B2 First (FCE) Email/Letter Topic 9

You have come across the following advertisement online:

FITNESS SUMMER CAMP

Do you need to get fit in a short period of time? Do you have the experience exercising but want to learn even more? Come and join our fitness summer camp. It will be a great experience and you will return home feeling better than ever and knowing much more about healthy lifestyles.

Write an email to find out more about the camp.

In your email, you should:

• explain why you would benefit from this camp
• ask for more information about the diet and accommodation

Write a letter.

B2 First (FCE) Email/Letter Topic 10

You have received this email from your English-speaking friend David.

From : David Subject : touring holiday Some college friends of mine are visiting your area soon for a week’s touring holiday.

They would like to travel around and learn about your local area and its history. Can you tell me about some of the places they could visit? What’s the best way to travel around – car, bike or coach?

Thanks, David

Write your email.

B2 First (FCE) Email/Letter: Writing Topics (PDF)

Download B2 First (FCE) Email/Letter: Writing Topics (PDF)

FCE, CAE, CPE

Practice tests online, would you pass b2 first (fce).