setting presentation style in powerpoint

How-To Geek

How to change an entire presentation's formatting in powerpoint.

You don't need to change a PowerPoint presentation's formatting one slide at a time. You can do it all at once in the Master View. Here's how to use this time-saving feature.

If you’re wanting to reuse a PowerPoint presentation but would like to clear the slideshow's formatting, there’s no need to do it slide by slide---you can do it all at once. Here’s how.

First, open the PowerPoint presentation with the formatting you want to edit. To illustrate the before and after, here’s what we’ll be working with in this example.

Looking even closer, here are the formats our current slideshow is using:

• Colors: Gallery
• Headings: Gill Sans MT
• Body: Gill Sans MT
• Effects: Gallery
• Background Style: Style 10
• Background Graphics: Wooden Flooring

Once you’re ready to reformat, select the “ Slide Master ” option in the “Master Views” group of the “View” tab.

The first child slide is selected by default. Be sure to choose the parent slide above it, or the changes won’t take place for every slide.

If you want to assign a new theme to the presentation, you can do that here. Select “Themes” from the “Edit Theme” group and choose your desired theme from the drop-down menu.

Each theme comes with its own unique set of fonts, colors, effects, and so on---and there's certainly no shortage of items to choose from. If you want to stick with your current theme but change some of the individual formatting options, you can do so with the options available in the “Background” group.

Here are the different options available for reformatting:

• Colors: Changes all the colors used in your presentation, as well as the color options available in the color picker.
• Fonts: Changes all the headings and body fonts used in the presentation.
• Effects: Changes the appearance (shading, border, etc.) of objects in your presentation.
• Background Styles: Choose the background style for the selected theme.
• Hide Background Graphics: Hide (or unhide) background graphics that come with a theme. This can only be used on each slide type in the Master view.

To make changes, select the option from the menu and choose your desired change from the menu that opens. For example, if we wanted to change our colors from “Gallery” to “Green Yellow,” we’d select “Colors” from the “Background Group” and then choose “Green Yellow” from the drop-down menu.

Related: How to Change the Default Font in PowerPoint

Repeat these steps for whichever options you’d like to change. We’ll make the following changes to our slideshow in this example:

• Colors: Green Yellow
• Headings: Calibri
• Body: Calibri
• Effects: Glossy
• Background Styles: Style 10
• Hide Background Graphics: Title Slide only

Once you’ve made the desired changes, select the “Close Master View” button in the “Close” group.

Related: How to Create a Custom Template in PowerPoint

You’ll now see the changes applied throughout the entire presentation.

And a closer look shows all the finer details.

That’s all there is to it!

6.2 Designing a Presentation in Microsoft PowerPoint

Learning objectives.

By the end of this section, you will be able to:

• Create a new slideshow from a blank presentation
• Create a presentation from a theme or template
• Understand the functions of the Home tab
• Understand the functions of the Design tab
• Understand the functions of the View tab

At WorldCorp, Microsoft PowerPoint presentations are used company-wide for a variety of purposes, such as presenting quarterly sales data or providing training for new sales personnel. As part of the Microsoft 365 suite, PowerPoint has characteristics similar to those of other programs such as Microsoft Word and Microsoft Excel . PowerPoint is divided into various tabs, which appear across a ribbon that helps you organize your actions.

In general, creating a storyboard or outline of a presentation , as outlined in the previous section, is a great starting point, and this is the approach we will use to build My Life in a Snapshot . To get started, this section provides an overview of the PowerPoint program, with a review of several tabs within the ribbon that you will use to develop your first slideshow from scratch. As we start using the primary elements of PowerPoint, you will begin to develop an understanding of how the program works with examples to provide context.

The vast capabilities of PowerPoint enable WorldCorp employees to present complex ideas, facts, and figures in the form of easily digestible visuals. Allowing users to create visual representations of information on the blank canvas slides can allow viewers to interpret, engage with, and expound on what they’re seeing.

Let’s begin by using the blank canvas approach to crafting a presentation.

Getting Started

Open PowerPoint and choose a blank presentation (the first option). You should see a screen that looks like Figure 6.5 , with an arrow highlighting the desired choice. If you want to open an existing presentation, select Open from the left sidebar and search for the file. Another option is to start with a PowerPoint template —a predesigned set of slides that you can use as a starting point for creating a new PowerPoint presentation. Templates include a defined layout and color scheme, and they often include sample text and images that you can replace with your own content. Using template s is a way to save time and ensure consistency in the design of your presentation. Like many organizations, WorldCorp has a preset template that is often used for external communications, such as presentations for clients. However, for the My Life in a Snapshot presentation, you are not restricted to using the template, as this is an internal presentation and is more informal.

In this example, you will start with a blank presentation. After opening this blank document (by double-clicking on Blank Presentation ), you should save it to your computer or to the cloud using a file name that is identifiable to the content of the presentation. As seen in Figure 6.5 , select the Blank Presentation option on the Home screen indicated by the arrow.

In a blank presentation, the initial slide PowerPoint provides is blank except for two placeholders: one for the title and one for the subtitle. When you choose a blank presentation, none of the design elements are defined in advance. The Title Slide layout that is provided by PowerPoint can quickly be altered. Most presentations should have a title. Additionally, the program opens to the Home tab found within the ribbon, as seen in Figure 6.6 . Now, the blank canvas is ready for you to craft My Life in a Snapshot for your team at WorldCorp.

Creating a Presentation with Themes and Templates

Many companies tend to already have a theme developed for use with company presentations. A presentation’s theme refers to the overall design and layout of the slides, including elements such as color scheme, font choices, and graphic elements. Themes are useful because they give you an easy way to create a consistent presentation by using preset fonts and color schemes. If you had chosen a theme instead of a blank presentation, the initial slide would show the same elements, but with the design features of the theme applied. A theme can also include predesigned slide layouts, which can be used to create a cohesive and consistent look throughout the presentation.

Within the New tab, as seen in Figure 6.7 , selecting a theme allows the designer to set the tone and style of the presentation, which can help to engage the audience and convey the message more effectively. Themes can be either built-in or custom-made, depending on the software you are using. PowerPoint offers numerous themes that you can apply and search for in the search window.

Another option that users have is to select a template instead of just a theme. Unlike a theme, a template is a blueprint of a group of slides that can help meet the topic of a presentation. Templates can contain layouts, fonts, colors, and background styles much like a theme. Much like a résumé template in Word, for instance, a template in PowerPoint prompts the user, suggesting sections and topics to include. As an example, a classic conference presentation might have a specific cadence and style. Slides will be arranged to meet the needs of a conference with suggested slides and topics to include. Theme and template options are worth considering and searching for, especially if a theme matches the overall type of presentation you plan to create.

There are benefits to creating a PowerPoint presentation from a theme. First, this approach provides consistency . The program will offer multiple slides with various concepts, all using the same color pattern, style, and texture. A theme allows users to focus on the presentation message without distraction from differing designs, although it does not necessarily guarantee that they will understand the message. Additionally, starting with a theme ensures that all the slides in the presentation will have a professional aesthetic design and layout, making it look polished. Aesthetics is the study of how things look and how we perceive and respond to them. It can also refer to the overall look and feel of something—for example, the aesthetics of a website or a building.

PowerPoint themes often include a multitude of predesigned slide layouts, which can save time and effort in creating your presentation. You can click into the various text boxes or image boxes to provide the required content, copying the desired layouts that work best for you and deleting those that don’t.

Real-World Application

Marketing toolkits.

Most companies now offer their internal stakeholders Marketing Toolkits to use. Marketing Toolkits provide users with the logos, color schemes, outlines, photo depositories, and ideas on what the company is looking for when designing marketing materials. Digital presentation information is almost always included in the toolkit.

With advances in cell phone technology and social media’s growing presence in our lives, companies can now maximize their marketing reach by enlisting their entire workforce into marketing. By providing accessible content for creators and guidelines, any employee can now be a part of promoting their employer.

Not all employees will embrace a Marketing Toolkit. It is only as effective as leadership and the culture of the company allow. See if any companies you know have a Marketing Toolkit online. Does the company toolkit offer guidelines for PowerPoint presentations? Presentations to external stakeholders can be a valuable marketing opportunity.

The themes that PowerPoint provides can be customized to reinforce your company’s image and message by matching the company’s branding and style. The visual design and layout of themes can be chosen to convey the message or tone of the presentation in a more effective way, which can make it more engaging for the audience. These themes can also be easily modified to include different colors, fonts, and graphics, allowing you to personalize the presentation while still maintaining a consistent design.

Themes are helpful, but to learn PowerPoint more deeply, you will also need to learn how to create a presentation from scratch. Start by getting to know the Home tab . The tools found on the Home tab are used to create the general structure of the slideshow, as seen in Figure 6.8 . As an introduction to this group of tools, we will review five key commands, which are circled in the figure: New Slide , Layout tab , the tools in the Font command group, the tools in the Paragraph command group, and Design Ideas .

Using the outline laid out in Figure 6.9 , you can create a slideshow from a blank document to present to the team. From here, you can see how a well-planned presentation of ideas can be created in the form of a PowerPoint slideshow.

Following the outline in Figure 6.9 , the presentation requires five distinct groups of information arranged in numerical order with subtopics. In PowerPoint, you will want to add five slides, each of which will represent one of these groups. To do this, go to the New Slide command group and, with your mouse, select the green button on New Slide four times. (Reminder: PowerPoint provides the first slide by default.) Note that you can change the layout at any time after creating a slide. For this exercise, any layout will do to get started. The default layout provided is fine.

Once complete, there should be five slides listed in the thumbnail pane on the left side of the screen. ( Figure 6.10 shows the first two of five.) You can then use the thumbnail feature to click in and out of individual slides as we develop and edit content that meets the storyboard criteria.

Now that you have created five new slides, you can edit and format them. It’s a good idea to use the same steps to edit and format each. For example, you might create a step called “adding text,” ensuring that every slide that needs text will receive text. The first slide, which is similar to a cover page for the presentation, requires a standard title and subtitle, and these are provided by default.

The next command in the Home tab (see Figure 6.8 ) is Layout tab . When you open the drop-down menu in Layout, you will see that PowerPoint offers nine basic layout options, which are designed to provide variety, balance, and consistency to each presentation design. (One of the options is “blank.” This layout gives you a blank, white canvas to build from, enabling you to design an infinite number of layouts.) For your WorldCorp presentation example, use the default layout Title Slide for the first slide. A title slide is a slide layout that provides space for a title and a subtitle. (Note that you are not using a template here.)

To add your content, click into each text box provided (it says “Click to add title” and “Click to add subtitle”). Start by typing “My Life in a Snapshot” in the first text box. In the second text box, type your name, followed by your title at WorldCorp and your geographic location, as seen in Figure 6.11 .

Next, in the thumbnail panel, select each slide and change the layout for the rest of the slides. Depending on the content of your presentation, it can be helpful to have different layouts on different slides. This presentation will use three different layouts to accommodate different types of information. Follow along by selecting each slide from the thumbnails, then selecting the Home tab, followed by selecting the layout option from the ribbon. You can choose to have information on the slide presented in a different way by changing the slide layout. For example, you could have two groupings of text side by side, as is shown in Figure 6.12 , or have the content on the slide grouped all in one area. Make sure to change the layout setting so it accurately reflects the recommendations found in Figure 6.12 .

Font choice plays a big role in PowerPoint presentations. Each letter, number, or symbol on a slide can be adjusted to a specific design. Using these options allows you to make your text more visually appealing. The process for selecting or changing a font is similar to the way you change a font’s details in Word. In PowerPoint, however, you will often have much less text to manipulate than in a Word file, and the text is usually much larger so an audience can easily view the information from a distance.

When you change font characteristics, be sure to choose what will best meet the audience’s needs. There are a few easy rules of thumb to follow when you create text for a presentation to a large audience. One of them is what’s known as the seven-seven rule —that each slide should have no more than seven lines of text and each line of text should have no more than seven words. This will help prevent you from relying on punctuation or sentence structure to convey your message. When it’s necessary to communicate via paragraphs of text, Word may be a better tool to distribute those types of communication either as handouts along with the presentation or in lieu of the presentation altogether. But, remember, this is only a rule of thumb. It is acceptable to deviate by a few words or lines based on the message and content of the presentation. The point is to keep the slides clear and simple and not to distract from the presenters themselves. Best practices can be a great help in keeping the audience front and center in your mind and staying focused on the purpose of your presentation.

Fill in the required text as displayed in Figure 6.13 . As with changing the layouts, click on each thumbnail, select the required text box, change the font to meet your needs (including the type and color of the font), and adjust the font size as needed. Type the required information (this will be your chance to start explaining who you are to your team), and then make sure to review your work for any errors. Take your time. Word choice can be a challenging task. Make sure that every slide is accounted for. Then, you’re ready to move on to the next step of designing My Life in a Snapshot .

A variety of presentation styles are available, so be sure to take note of the things you like and dislike in the presentations you attend as you develop your own style preferences. Consider the contrast between the text and the background. How easy is it to read the text while listening to a presenter? Does the text work both compressed on a laptop screen (as in a Zoom call) and displayed on a 176-inch projector screen designed for a room full of people? You will notice that the font size and choice are large and easy to read in this project. Later, as you explore the many available options, you are likely to find that the text font needs to match the theme of the presentation.

Next, consider the text. Is this the appropriate content to display? As an example, in Figure 6.14 , you can compare the options for our closing slide choice. Is the use of a graphic image of a question mark the best option, or would a written question, as in the center image, be more effective? In some cases, a combination of pictures and text may work best. There is no perfect answer—PowerPoint gives you many options. But at some point, you will need to make decisions. No matter how creative the formatting of the text, a combination of content may be a better option when deciding what layout and kinds of content to use.

Both the font and the paragraph options have functionality only when a text box has been selected. As with the paragraph options, Office offers a helpful array of choices for line spacing, adding bullets, numbering, aligning text, and adding or removing columns. If the default bullet points or line spacing options provided in the text box layouts are incorrect or missing, this can be a place to add or change the required element. You can make changes within a text box either by selecting the entire text box or by selecting only the location you want to change.

Design Ideas/Designer

The latest option group Microsoft has built into the newest PowerPoint versions is the Design Ideas tab (also called the Designer tab in different versions of PowerPoint). (Refer again to Figure 6.8 .) This is an on/off button that provides advanced slide layouts and “smart” options when turned on. The Design Ideas feature increases the options available to you as the content creator of My Life in a Snapshot —or any presentation you may be called on to create.

Select the first slide in your presentation, which is typically the title slide , and type in the title of the presentation. As the title is added, you can see how quickly a few words can shape an entire slide. Turn on the Design Ideas option in the Home tab . You will notice several options to the right of the screen. These options are often unique to the words and layout you provide. In this step, select an option that fits your personality, and the transformation will occur. An example is provided in the comparison Figure 6.15 from an employee who started not too long ago in WorldCorp’s South Asian Marketing division. The image on the left was the general text the WorldCorp team member typed into the default Title Slide layout. The image on the right is the option they chose that best matched their personality, which was created and offered by the designer in PowerPoint. Keep in mind that the Design Ideas option is available for only one slide at a time.

Because the Design Ideas option was turned on, it reviewed the text within the text boxes and considered several complete design options that could apply. Starting with a very limited bit of information, the Design Ideas option could add multimedia content (3D models, pictures, background themes); alter the text alignment, color, size, and formatting; change the layout; and create an entire theme representing the keywords on the page. It could even add simple animations, such as a snowflake background with snowflakes gently falling. Having these action components is like having an entire production team on call to quickly merge your ideas with existing collaborative content to make exquisite slides.

Instead of using the Design Ideas feature, you may want to design your PowerPoint yourself. The wide range of design options in PowerPoint allows you to change the overall look and feel of your presentation, quickly and easily. By using the built-in template s, color schemes, and slide layouts, you can transform the roughed-out text that you added earlier to polished, professional-looking presentation slides without spending much time and effort on design. (You will learn more about this process in the chapter on Giving Presentations ). Rather than using the Design Ideas feature, which only formats a single slide at a time, the Design tab provides a collection of tools for altering color schemes and layout designs for all of the slides at once. For example, you could change your entire color palette with just a few clicks of the mouse, applying the design to all the slides according to their predefined layout. Additionally, the option to change the slide layout makes it easy to organize the information in a way that is easy for the audience to follow and understand.

In summary, the Design tab in PowerPoint will help to make the process of creating a presentation faster, easier, and more professional-looking, by allowing you to communicate your message in the best possible way for your audience. Building new content for presentations is like building anything else: To do a professional job, you need professional tools, and you need to know how to use them.

Now it’s time to select the design and variation recommended in Figure 6.16 . The first command group on the Design tab focuses on themes. Each theme is unique and modifiable. We have a particular theme we want you to use for the remainder of your slides. Hold down the Control key on your keyboard (Ctrl). With your mouse, select slides 2, 3, 4, and 5 from the thumbnails. Go to the top of the screen and choose the theme circled in Figure 6.16 . The theme will be applied to only the slides you selected. Your uniquely designed title slide will remain. Remember to save your work. You will quickly notice how themes and variations can elevate your design.

For more ideas, you can turn to the Design Ideas pane at the right of the slide area, as shown in Figure 6.16 . (Note that in this figure, the Design Ideas option is called Designer.) For even more ideas, click on See More Design Ideas at the bottom of the pane. This can be accomplished by selecting a particular slide. On the ribbon on the Design tab, the Designer/Design Ideas option will illuminate on the far-right side. Click on the icon and then scroll down, and you can click again on See More Design Ideas. If you have Microsoft 365, your app will be updated as designers add new themes.

The next command group on the Design tab is titled Variants. Variants are essentially modifications you can make within a single theme. These provide a way to add a different overall look. This group initially displays four different color schemes to use with your theme. It lets you change the color combinations, font, or background, or add special effects. For every theme you choose, you can alter the color scheme and font combination (title and regular text). Make sure in your slideshow for My Life in a Snapshot that you have selected both the theme and the corresponding variation of the theme.

Figure 6.17 displays other variant settings that you can customize, including fonts, effects, and background styles. These options can be accessed in the Design tab, within the Variants ribbon, using the down arrow option. Colors, Fonts, Effects, and Background Styles all become options with a multitude of choices.

Selecting the arrow to the right for Colors extends a drop-down list that displays many preset color scheme possibilities, plus a Customize Colors option that allows you to change all of the colors in a scheme. The Font variant lets you pick different fonts for title text and body text. The Effects variant, or Artistic Effects, applies a graphic effect or filter to your slides, such as making them look like a sketch or a painting. Effects can be applied to a single slide or to all slides within the presentation.

The last command group on the Design tab is Customize , which gives options to change the slide size and format the background appearance. You won’t need to use this option for your first presentation, but it is a helpful tool to learn for your future presentations. The slide size command offers two principal choices of aspect ratio , which is the relationship of the slide’s width to its height: standard (compatible with older screen sizes), with an aspect ratio of 4:3, and widescreen (for today’s HD environment), with an aspect ratio of 16:9 ( Figure 6.18 ).

Also found in the Customize group of commands is the Format Background command. Click on it and you will see the menu as shown in Figure 6.19 . This command lets you change the background of a slide by changing the fill to a solid color, gradient fill, pattern fill, and so on. Select fill and then hover over each of the circles to see the available color and background options.

Format Background contains all the options for changing the background: Solid fill, Gradient fill, Picture or texture fill, and Pattern fill. Each option has its own set of elements to adjust. Solid fill is just that—choose a solid color for your background. Gradient fill lets you choose the way the color is spread across the slide, the intensity or transparency of the color, and the shape the background effect follows as it moves across the slide. Finally, you can fill the background with a pattern or a photo.

There are many ways to customize a theme to meet your specific needs. Different color combinations, fonts, effects, and background styles are all elements you can use to customize your presentation. Even small changes may be transformative.

The next tab to review is the View tab. To have a basic understanding of PowerPoint , you will need to know the general purpose of several view options. Within the View ribbon, there are seven command groups. The first three are circled in Figure 6.20 , starting with Presentation Views .

When creating slides, you will typically work with the Normal View , the default view that PowerPoint opens within a new presentation ( Figure 6.21 ). The large window shows the current slide, and the other slides are shown as thumbnails down the left side of the window. The large window gives you plenty of room to focus on developing content and layout for each slide while you can also jump in and out of each slide through the thumbnails.

Outline View shows a list of the slides on the left, highlighting the text rather than the actual slides as pictures. In Outline View, you can scroll through the text of each slide rather than having to jump in and out of individual slides. This can be a great aid when reviewing or organizing text, as seen in Figure 6.22 . (You may have noticed that we changed our title slide to match the theme of the rest of the slides. Now the presentation has a more consistent design.)

Slide Sorter is an option that lays out slides in order, allowing you to move them around with a drag-and-drop of the mouse. This view is useful when you want to add or delete a slide or change their order.

For example, suppose a team member creates a photo album to introduce themselves, with each slide consisting of a single photo. If they select thirty photos, creating an album with thirty slides, Slide Sorter View can help them edit the album by adding or deleting a photo and by arranging the photos in the desired order. In My Life in a Snapshot, with only five slides to edit, this view would be overkill. But with a larger presentation with many more slides, a Slide Sorter View can be a helpful option.

Notes view (or Notes Page ) displays a single slide with the notes below the text or image. These notes are typically designed for the speaker. They may be reminders, citations, or any various notes that the presenter wants to have at their fingertips. This can be handy when a user wants to add or edit a large amount of text. If, for example, they have a lot of text on a slide but are not sure yet which words might be best to highlight for the audience, this area of notes can provide a collection place for content.

The Reading View displays slides one at a time, as they would appear in a slideshow. Utilizing the View option allows you to take any one of the five slides and adjust the size of text boxes and change alignments—all while seeing most of the screen.

The Master Views option group may be a bit advanced for this introductory review, but we will provide a brief example. Within this group, the Slide Master is simply a template of the slide, breaking apart the individual components of the slide layout. This is a time-saving method for creating professional and consistent presentations. You can start with one of the PowerPoint themes or a blank slide, add or change the colors, add borders, change the font, and change or create a layout of your own. You can insert text boxes and object placeholders. When you do this on a master slide, you create a template that unifies the slides in a slideshow. When you have completed a slide that you want to keep as a master slide, select File, Save As, choose a location, and, in file type, choose PowerPoint Template. This is now a Master Slide template that you can use repeatedly.

Handouts Master and Notes Master are specialized viewing modes for specific tasks. The Handouts Master options allow developers to create a template for the PowerPoint printed handout for audience members. Slides can be arranged; titles, dates, and notes can be laid out. Within the Notes Master option group, the view of the slides and printable notes can be arranged as you desire.

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Microsoft 365 Life Hacks > Presentations > Five tips for choosing the right PowerPoint template

Five tips for choosing the right PowerPoint template

The design or template you choose can greatly influence the success of your presentation, either capturing your audience’s attention or leaving them disengaged. To make a lasting impression on your audience, utilize these five tips when selecting your PowerPoint presentation template.

How do you choose a template in PowerPoint?

The initial step in creating your PowerPoint presentation is choosing the appropriate design. To effectively select the best PowerPoint template for your presentation, there are several components you should consider. These components include the following:

1. Consider your audience

The first component you should consider is your audience. Is the presentation intended for a formal setting, such as in a business context, or will it be delivered in a more informal gathering? Are the viewers going to review the slides virtually , in-person, or will they be viewing the presentation independently? What are the demographics of your audience? It’s crucial to contemplate your audience before outlining your presentation, as they significantly influence your design choices. For example, if you are delivering a business-oriented presentation, you might choose a more conservative design, while a more informal presentation may call for a bolder and more captivating template.

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2. Select a template with appropriate layout options

The layout plays a crucial role in determining how your content is delivered, read, and ultimately comprehended by your audience. When you assess presentation templates, ensure that the layout options align with the nature of your content. Ask yourself, ‘Will this format enhance the readability and comprehension of my content for my audience? Is it the most efficient way to convey my information?

3. Choose a design that fits your style

You’ll feel most comfortable presenting when your presentation feels like yourself. Make you presentation an extension of your personal style and brand, that effectively complements your aesthetic preferences. Whether you prefer minimalism and clean lines or a striking, vibrant presentation filled with animation, select a design that aligns with your style and creates cohesive visuals.

4. Find a template that reflects your message

Outside of aesthetics, your template should reflect the core message of your presentation. If your content is data-heavy, opt for a template with clear charts and graphs. For a storytelling presentation, choose a template that incorporates visuals and storytelling elements. Ensuring your template and message aligns strengthens your presentation’s storytelling .

5. Consider the length of your presentation

The duration of your presentation should be incorporated in your template decision making. Longer presentations may benefit from a clean and organized template that aids in maintaining audience attention. Shorter presentations, on the other hand, provide room for more creative and visually striking templates. Consider the pacing and structure of your content in relation to the template to optimize your audience’s engagement.

The key to an effective PowerPoint presentation template is extensively considering the context of your presentation. Know who your audience is, what your message is, the length of your message, and how the content should be presented. When you consider these elements, you can ensure your presentation will resonate with your audience, with your intended impact. For more ways to improve your next presentation, learn more presentation tips .

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Change the fonts in a presentation

You can replace a font in a single place, or you can make a systematic font change throughout your presentation.

Change the font on a single slide

Do one of the following:

To change the font for a single paragraph or a phrase, select the text that you want to change.

To change the font for all the text in a placeholder, either select all the text in the placeholder, or click the placeholder.

On the Home tab, in the Font group, select a font in the Font list.

Change the fonts throughout your presentation

(This feature is not available for PowerPoint for the web.)

On the View tab, in the Master Views group, click Slide Master .

In the left pane that contains the slide masters and layouts, click the slide master thumbnail or layout that contains the font that you want to change.

On the slide master or layout, click the title text or the level of body text that you want to apply a new font style to.

On the Slide Master tab, in the Background group, click Fonts , and then select a font from the list.

Repeat steps 1 through 4 for any other fonts that you want to change. To return to editing your slides, on the Slide Master tab, in the Close group, click Close Master View .

You can also use the Replace Font option to change a font throughout your presentation. Here's how:

On the Home tab, in the Editing group, select Replace and then select Replace Fonts .

In the Replace Font dialog box, in the Replace field, select the font that you want to replace.

In the With field, select the font that you want to use, select Replace , and then select Close .

If you’re using one slide master , and you change a font on the slide master, the new font choice appears throughout your presentation.

If you’re using multiple slide masters (for example, when you apply more than one template to your presentation), you must change the font style on each slide master.

Use decorative fonts from third-party vendors

Find and replace text

Change the fonts in a footer on a slide

Change the font

After you choose a presentation theme on the Design tab, you can change the font for your presentation in Slide Master view.

On the View tab, click Slide Master .

On the Slide Master tab, click Fonts , and then click the font that you want for the theme.

You can change the fonts for your presentation at any time in Slide Master view.

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March 14, 2024

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Change powerpoint default style shapes

is it possible to define the default shape styles in powerpoint:

1) set default outlines (different weights, different dashes)

2) set different default fonts, bold, not bold, different font colors

3) set different combinations of fill and outline as i desire

4) set different shape effects

5) in the screen below, i use 3 or 4 of the shapes, while i use of 10 to 15 different style formatting in my presentations

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I am using powerpoint 2013 on windows.

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Hi Elias, Yes. We can first customize the shape style according to the requirement, then right click the shape and select Set as Default Shape. Here is an article for your reference: Change the default settings for lines and shapes For any further concerns about the usability of Office 2013, I would suggest you post in the dedicated Office 2013 forum . Regards, Jiaxing Bian

Hi Jiaxing bian,

Thank you for the answer, unfortunately this is not what I am looking for.

I would like to define multiple different preset styles that would replace the ones in the screenshot and not just 1 default style.

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How to Change the Default Font in PowerPoint

When it comes to creating professional presentations, every detail counts. Even something as seemingly small as the default font can have a big impact on the overall look and feel of your presentation. The default font in PowerPoint can make or break your presentation’s appeal, readability, and consistency. In this article, we’ll show you how to change the default font in PowerPoint, why it’s important, and provide helpful tips for optimizing your presentations with an appropriate font style and type.

Table of Contents

Why Change the Default Font in PowerPoint

The default font is the font that appears automatically when you create a new text box, shape, or other element on a slide. As such, it plays a critical role in the design and overall look of your presentation. When you change the default font, you are not only updating the style for new text boxes, but also any existing elements that use the default font. Changing the default font can help you create a more professional-looking presentation, improve readability, and lend more consistency across different slides and presentations.

Additionally, changing the default font can also help you to better align your presentation with your brand or company’s visual identity. By using a font that is consistent with your brand’s style guide, you can reinforce your brand’s messaging and create a more cohesive visual experience for your audience. Furthermore, changing the default font can also be a simple way to add a touch of creativity or personality to your presentation, making it stand out from others and leaving a lasting impression on your viewers.

Understanding PowerPoint’s Default Font Settings

PowerPoint offers a range of default fonts that you can choose from, such as Calibri, Times New Roman, and Arial. These fonts are stored in the program’s system files and are automatically loaded when you create a new slide. By default, the font size is set to 18 pt, which can be adjusted as needed. If you use the same default font for all your text, it can help create consistency and a cohesive look for your presentation.

However, it is important to note that using the same font for all your text can also make your presentation appear monotonous and boring. To add visual interest, you can use different font sizes, styles, and colors to highlight important points or break up large blocks of text.

Another important aspect to consider when choosing fonts for your presentation is readability. Some fonts, such as script or decorative fonts, may look visually appealing but can be difficult to read, especially from a distance. It is recommended to use simple, easy-to-read fonts for your main text and save decorative fonts for headings or titles.

How to Select a New Font for Your PowerPoint Presentations

The process of changing the default font varies depending on the version of PowerPoint you are using, but generally involves opening the Slide Master and making changes to the theme template. Here’s a basic step-by-step guide:

• Open PowerPoint and create a new presentation.
• Click on the View tab and select Slide Master from the Master Views section.
• In the left-hand pane, select the theme that you want to update.
• Click on the Fonts drop-down menu and select the font style you want to use as the default.
• Repeat this process for the Headings and Body sections to ensure consistency throughout your slides.
• When you’ve made all the desired changes, click the Close Master View button to return to the main slide view.

Step-by-Step Guide to Changing the Default Font in PowerPoint

Let’s take a closer look at each of the above steps:

• Open PowerPoint and create a new presentation: To begin changing the default font in PowerPoint, first launch PowerPoint and open a new presentation.
• Click on the View tab and select Slide Master from the Master Views section: Next, click on the View tab, which is located toward the top of the screen. From here, click on the Master Views section and select Slide Master to access the slide master view.
• In the left-hand pane, select the theme that you want to update: In the slide master view, you will see a list of all the available themes for your PowerPoint presentation. Scroll through and select the one that you want to update.
• Click on the Fonts drop-down menu and select the font style you want to use as the default: Now that you have selected the theme that you want to change the font for, it’s time to choose a new font style. In the slide master view, locate the Fonts drop-down menu and click on it to view all the available font styles. Scroll through and select the one that you want to use as the default.
• Repeat this process for the Headings and Body sections to ensure consistency throughout your slides: With the default font changed for your slides, you should also change the headings and body sections to ensure consistency. This can be done by using the same process as the previous steps, but selecting the appropriate section instead.
• When you’ve made all the desired changes, click the Close Master View button to return to the main slide view: After making all the desired changes, click the Close Master View button to return back to the main slide view.

How to Preview Different Fonts in Your PowerPoint Presentation

When choosing a new font style for your PowerPoint presentation, it’s important to preview how it will look on your slides before committing to it.

Here’s how to preview different fonts in your PowerPoint presentation:

• Select the text box or shape that you want to apply the font to.
• Click on the Home tab and locate the Font section.
• Select the drop-down menu under the Font section and scroll through the available fonts.
• As you hover over each font, PowerPoint will automatically apply it to the selected text box or shape.
• Once you find a font you like, simply click on it to set it as the new style.

Best Fonts for PowerPoint Presentations: Tips and Recommendations

When it comes to choosing the best font for your PowerPoint presentation, there are a few tips and recommendations to keep in mind:

• Avoid using too many fonts in a single presentation. Stick with two or three fonts maximum to stay consistent and avoid visual clutter.
• Choose a font that is easy to read and doesn’t strain the eyes. Sans-serif fonts are generally a safe bet, as they are clean and easy to read.
• Keep in mind the tone and theme of your presentation. If it’s a serious or professional subject matter, consider a more traditional font style. If it’s a more casual or creative presentation, you may want to experiment with a more unique font.

How to Create Consistency Across Your PowerPoint Presentations with a Default Font

Consistency is key when it comes to creating professional-looking PowerPoint presentations. By using a default font for your presentations, you can achieve a cohesive look and feel across all your slides. This helps to improve readability and brand recognition, as well as giving your presentation a more polished look.

When choosing a default font, make sure to also use it consistently across all delivery formats, including printouts, handouts or online presentations.

Troubleshooting Common Issues When Changing the Default Font in PowerPoint

While changing the default font in PowerPoint is a relatively simple process, there are some common issues that can arise. Here are some troubleshooting tips to help you avoid and fix common font-related problems:

• Make sure that the font you choose is installed on your computer. If it isn’t, you may need to install it first or choose a different font.
• Be aware that changing the default font can sometimes affect the formatting of your slides. To avoid this issue, make sure to preview your slides before making any major changes.
• If you’re having trouble with font size or spacing, try resetting your default font settings back to the original.

Saving Your New Default Font Settings in PowerPoint

Once you have successfully changed the default font in PowerPoint, make sure to save your new settings so that they apply to all your future presentations. Follow these simple steps:

• Click on the Design tab.
• Select the Save as a Theme option from the Themes dropdown.
• Name your new theme and click Save.

Customizing Other Text Elements in Your PowerPoint Presentations: Bold, Italicize, Underline, etc.

While changing the default font in PowerPoint is important, it’s not the only way to customize the text elements in your presentation. You can also bold, italicize, underline or change the color of different text elements. Here’s how to do it:

• Select the text box or shape that you want to apply the style to.
• Use the bold, italicize, underline buttons to change the style of the selected text.
• Change the color of the text by selecting the highlighter button or the color dropdown to choose a new color.

Using Special Characters and Symbols in Your New Default Font

If your presentation requires special characters or symbols beyond the standard font, you may need to use a special font type or add the characters manually. Special font types, such as Wingdings or Symbol, offer a range of special characters and symbols that can be used in your presentation. To add these characters, simply select the text box or shape and change the font to the appropriate special font type. Alternatively, you can also add special characters by using the Insert Symbol option in PowerPoint.

Converting Existing Slides to the New Default Font

If you already have existing slides that you want to update to match your new default font style, there are a few steps you can take:

• Select the slide or group of slides that you want to update.
• Navigate to the Home tab and select the font style you want to use as the default from the Font drop-down menu.
• Repeat this process for any text elements on the slide.
• If necessary, you can also customize other style elements such as bolding, italics or underlining.

Tips for Creating More Engaging and Memorable Presentations with a Unique Default Font

While consistency is important when it comes to the default font in PowerPoint, don’t be shy to get creative with your choices. A unique font can create a more engaging and memorable presentation, as long as it remains clear, legible and consistent with the overall tone and theme of the content.

Consider using fonts that reflect your brand, audience or subject matter or adding subtle design elements that creatively integrate your font choice.

Choosing and changing the default font in PowerPoint may seem like a small detail in the grand scheme of things, but it can drastically improve the appeal, readability and consistency of your presentation. Taking the time to choose the right font style and type, and making sure it is consistent across all your slides, can help you create a more professional, polished presentation. With the guidance and tips provided in this article, you’ll be able to change the default font with ease to optimize your PowerPoint presentations.

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The horror of the Key Bridge disappearing overnight

The bridge symbolized technological prowess and human connection. its collapse triggers darker emotions..

The video of the Francis Scott Key Bridge’s collapse now exists as a global icon, giving several billion people a seemingly intimate and shocking memory of a bridge they may never have seen or heard of until social media and journalism made it ubiquitous.

The video is fascinating, terrifying, mesmerizing, and it may confirm superstitions we often feel about things beyond our individual comprehension. How is it that airplanes stay up in the air, and tunnels don’t collapse under the weight of water and earth? Even the most agnostic brains will make quiet and reflexive supplication for protection before crossing a bridge as dramatic as the one that collapsed this week.

The loss of the bridge is first a human tragedy, for those injured or killed by its collapse. And then it is an economic shock, with a radiating toll that won’t be fully understood for years , and perhaps decades. But it’s also a powerful symbolic shock, given the metaphorical power of bridges as a form of connection, a symbol of our technical prowess, a point of civic pride and persistent desire to master and reshape the landscape.

On the day the Francis Scott Key Bridge opened in March 1977, the Baltimore Sun celebrated the views from the top of its giant steel-truss crossing: “In every direction from the harbor span lie dramatic vistas of the Port of Baltimore.” That included a marine terminal, the giant Bethlehem Steel plant and the Penn Central Canton rail yards. After delays and cost overruns, the new bridge was welcomed as yet more proof of the city’s ambition, its engineering prowess and its economic might.

The city hasn’t fared well in recent decades, and the newspaper’s breathless boosterism for new infrastructure sounds strangely dated. So, too, the name the bridge bears. We remember Francis Scott Key not only as the author of our national anthem’s lyrics, but also as an enslaver and staunch opponent of abolitionism. There is little enthusiasm for creating new memorials to him.

The Style section

But the Key Bridge was a marvel, and it remained a high point of any drive around the city of Baltimore until its collapse, early Tuesday morning, after being struck by a giant container ship. Since the middle of the last century, American infrastructure has been laid heavily and bluntly on the social and natural landscape. Interstate highways were plowed recklessly and cruelly through urban areas, too often dividing and polluting neighborhoods of the poor and people of color. Outside of cities, the standardized width, grades and slopes of the interstate highways seem designed to deny any connection to topography.

The Key Bridge, however, was a rare moment when your car seemed to soar, giving you a not-quite-bird’s-eye view of the peculiar geography and history of the East Coast. Any trip by train or highway along the heavily populated Mid-Atlantic seaboard involves myriad long bridges and tunnels to cross the bays, estuaries and wide rivers that stretch deep into the coastal plains. Baltimore is situated where it is because it provides safe harbor for ships. And many seemingly landlocked cities, like Richmond and Fredericksburg, lie near the last navigable point of major rivers that stretch fingers of trade and commerce into the country’s interior. Unlike the tunnels that carry Interstate 95 and I-895 across the harbor and Patapsco River, the Key Bridge offered an exhilarating experience of the landscape, and its connection to the early economy of colonial America.

A symbolic shock like Tuesday’s tends to lead the public toward darker emotions — horror, of course — but also fear, suspicion and even cynicism.

Like the photographs that emerge from wars or disaster, bombings, floods and earthquakes, the video of the bridge collapse doesn’t explain the things that feel most inexplicable. The more you watch it, the less it yields, until finally the mind flirts with some kind of metaphor or parable to make sense of it. Perhaps there is a fable of American decline or corruption or incompetence. It’s best not to amplify or extend the toxic theories that circulated in the immediate aftermath. But they are symptoms of the same phenomenon, a sudden, overwhelming craving for meaning, into which unscrupulous people will project their ugliest fancy.

In the video, the bridge faltered first on the left side of the frame, then in the center, and then its long truss snapped and the right span fell, all in a matter of a few seconds. The speed of its failure offers the first of the fables, that something must be desperately wrong with the design for it to collapse so quickly. But its rapid failure is directly related to the properties of a long, steel-truss bridge. Put simply: Each part of this bridge’s main span is helping the other parts do their work. Its elements are integrated into a whole, which allows less steel to bear more weight.

The engineering is fundamental to the bridge’s beauty. The main span of the Key Bridge, the one that flew high above the river allowing passage to ships beneath, sat on its four piers like a bird. Seen from a distance, it looked spidery and delicate. For centuries, advances in bridge technology have created a tension between efficiency — the ability to span greater distances with less structure — and an intuitive belief that bridges should be solid, heavy, formidable in their construction. When 18th-century London debated the design of a new Blackfriars bridge, Samuel Johnson argued vehemently for a heavier structure of semicircular arches, rather than what was built, a series of slightly more graceful semielliptical arches.

“The first excellence of a bridge built for commerce, over a large river, is strength,” he wrote in a 1759 public letter. He lost the argument, but his appeal to what seemed common sense — the old, round Roman arch was stronger and thus always preferable — still haunts our thinking about infrastructure, if we think of each project individually and unrelated to larger needs and systems.

But infrastructure isn’t just a collection of individual projects, but a larger collection of problems and responses. And to meet those demands efficiently, you build not the strongest bridge possible in every case, but the strongest necessary to meet a reasonable set of expectations and risks.

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The giant steel bridges the world began building in the 19th century embody the man-made sublime, delighting the eye and terrifying the mind with their ambition. Walt Whitman used to visit the great Eads Bridge in St. Louis to feast on the poetry of its design: “I have haunted the river every night lately, where I could look at the bridge by moonlight.” It was, he said, “a structure of perfection and beauty unsurpassable,” a sentiment more common when this technology was still new, and dazzling, and wasn’t routinely value-engineered out of the final design.

But when Benjamin Baker and John Fowler designed the equally beautiful Forth Bridge in Scotland, they had to demonstrate the engineering in a way that made its forces of tension and cantilevers intelligible to ordinary people. So, they had a picture taken of three men using chairs, broomsticks, weights and their arms to reproduce the logic of his design. In the middle, miraculously suspended in midair, sat Kaichi Watanabe, a Japanese engineer who was studying in the United Kingdom.

The image not only explained the bridge, but also made it human, extending its metaphorical power as a collective human project with collective benefits. It enacted in an almost comical way the basic trust we place in engineering that defies our individual comprehension.

There will be investigations and essential lessons learned from the tragedy earlier this week. People trying to bypass Baltimore will be inconvenienced, and people who live there will be unnecessarily burdened , but there will also be workarounds and adaptation. And slowly, the images, fables and analogies that govern our thinking about bridges will revert to where they have been for centuries: They are a means of connection, essential, often beautiful, sometimes terrifying, and never more so than when they are miraculous in their efficiency of design.

Baltimore bridge collapse

How it happened: Baltimore’s Francis Scott Key Bridge collapsed after being hit by a cargo ship . The container ship lost power shortly before hitting the bridge, Maryland Gov. Wes Moore (D) said. Video shows the bridge collapse in under 40 seconds.

Victims: Divers have recovered the bodies of two construction workers , officials said. They were fathers, husbands and hard workers . A mayday call from the ship prompted first responders to shut down traffic on the four-lane bridge, saving lives.

Economic impact: The collapse of the bridge severed ocean links to the Port of Baltimore, which provides about 20,000 jobs to the area . See how the collapse will disrupt the supply of cars, coal and other goods .

Rebuilding: The bridge, built in the 1970s , will probably take years and cost hundreds of millions of dollars to rebuild , experts said.

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Create a presentation

Create a presentation in powerpoint for the web.

With PowerPoint for the web running in your web browser, you can:

Create presentations that include images, videos, transitions, and animations.

Get to your presentations from your computer, tablet, or phone.

Share and work with others, wherever they are.

If you're using the desktop version of PowerPoint on a Windows PC, see the PowerPoint Quick Start .

If you're using the desktop version of PowerPoint on a Mac, see Office for Mac Quick Start Guides and PowerPoint for Mac Help .

Create, open, and name a presentation

Go to powerpoint.office.com .

Select New blank presentation , open a Recent file, select one of the themes , or start with a presentation template .

To name the presentation, select the title at the top and type a name.

If you need to rename the presentation, select the title and retype the name.

Add a slide

Select the slide you want your new slide to follow.

Select Home > New Slide .

Select Layout and the you type want from the drop-down.

When working in PowerPoint for the web, your work is saved every few seconds. You can select File > Save a Copy to create a duplicate copy in another location.

Or choose File > Download As to save a copy to your device.

When you're online, AutoSave is always on and saves your changes as you work. If at any time you lose your Internet connection or turn it off, any pending changes will sync as soon as you’re back online.

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