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cover letter for administrative work

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How to Write a Job Application Cover Letter

Writing a cover letter is essential when applying for jobs. This is the perfect way to express how your specific skills are relevant to the open position. Wow your future employer with this simple cover letter example format.

Write a First Draft

Writing a first draft makes your letter concise and professional, states The Balance Careers. Organize your thoughts by making a list of what you’re trying to convey. Make sure you prioritize certain aspects like your previous job experience and why you would be a good fit for the position. Clearly state what position you’re interested in and why. Think about why you’re applying and what caught your eye about this specific position. Your cover letter will be easier to write after your thoughts are collected and organized.

Customize Your Salutation

When writing a salutation, make sure you know who you are writing to. Is this person the owner of the company or a Human Resources administrator? If you’re not sure, research the company to find out. Addressing your cover letter to a specific person shows initiative and attention to detail. After your salutation, start your letter with a short introduction of yourself. This gives future employers insight into who you are and the purpose of your cover letter.

Write Intentionally

Your cover letter should be no more than one page, so keep your points brief. Clearly state what position you are interested in and why. Explain why you are a good fit for the company because of your past job experience. If you have no similar job experience, let the employer know why you are changing career paths. Expand on your skills and give specific examples of how that skill set helped you at your last position. Name projects you’ve worked on and show results.

Close Your Letter

End your cover letter with a brief sentence and sign off. Thank the employer for their time and express your interest towards the job again. Let them know you’ll follow up with them if you do not hear back within a week and leave your contact information. Sign off with a professional farewell and leave room for a signature if sending a hard copy.

Edit and Proofread

As you finish writing your cover letter, make sure you take time to edit and proofread your document. Make sure it’s structured in a professional format with the company’s information, the salutation and introduction, the body of the letter, a brief closing sentence and farewell. Check for spelling and grammar mistakes to ensure a formal result. Make sure all names are spelled correctly, as well.

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cover letter for administrative work

Administrative Assistant Cover Letter Examples

 Bailey Mariner / The Balance

What To Include in Your Cover Letter

Administrative assistant cover letter template, more cover letter examples.

When you're applying for an administrative assistant position, including a  cover letter  with your application gives you an opportunity to highlight your most useful skills and qualifications. For example, if you have a great deal of experience using a software program that’s specifically mentioned in the job listing, your cover letter is a good place to mention it.

Most employers who are hiring for  administrative assistant  roles look for candidates with strong organizational and communication skills. A solid cover letter can help you demonstrate these skills before you even have a chance to make your case in person.

Write your cover letter in  standard business letter format . Use a professional font and a font size that’s easy to read. Remember that this is your introduction to the hiring team. Be sure that your letter makes a good impression.

Try to Find a Contact Person

If you can find the name of the hiring manager responsible for filling the position, it's an excellent idea to use it. "Dear Mr. Jones" or "Dear Riley Smith" is a much more personal greeting than "Dear Hiring Manager."

A personalized greeting shows that you made the extra effort to find out to whom you are writing. Potential employers appreciate that kind of initiative.

Mention a Referral

Referrals are four times more likely to receive a job offer than other applicants. So, if someone has referred you, be sure to mention that in your opening paragraph where the hiring manager will be sure to see it.

Match Your Cover Letter to the Job

Your cover letter should be targeted to the job you are applying for. Before you start writing, it's a good idea to make a list of the qualifications, requirements, and preferences that are stated in the job posting.

Include Examples

Then you can use examples from your work experiences to highlight the skills that match what the employer is looking for in an ideal candidate.

The more closely you can match your experience to what the employer seeks in a candidate, the better your chances of getting an interview, and eventually, the job.

Carefully Proofread and Spellcheck

Before you submit your job application materials, carefully proofread your resume and cover letter. It's especially important when you're applying for an administrative position where your written communication skills will be evaluated during the hiring process.

Review sample cover letters and download the template (compatible with Google Docs and Word Online) to use as a starting point for your own letter, and see more examples below.

cover letter for administrative work

Basic Administrative Assistant Cover Letter

Brian Lee 300 Bayshore Road, Apt 1 Full Moon Cove, CA 94019 650-555-2424 brian.lee@email.com

January 21, 2021

Cara Sanchez Senior Manager Acme Company Full Moon Cove, CA 94019

Dear Ms. Sanchez,

I was excited to read about the administrative assistant job opening at Acme Company. I have several years of experience in a variety of fields, including insurance and finance.

In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.

Thank you for your consideration. I look forward to hearing from you to arrange an interview.

Signature  (hard copy letter)

Administrative Assistant Cover Letter Example

Jennifer Grogan 123 Sundial Road Grafton, FL 33109 555-123-1234 jgrogan@youremail.com

June 1, 2022

Hiring Committee

ABC Company 10 Broadway

Grafton, FL 33109

Dear Hiring Committee,

I am responding to your posting on Indeed for an administrative assistant. I believe my experiences in the nonprofit world, as well as my passion for the goals of labor unions, make me an ideal candidate for the position.

Here is a summary of my skills:

You specify that the ideal candidate will be able to take on multiple roles within the union. Since 2020, I've volunteered in a variety of capacities for Look for the Helpers, a nonprofit organization. I began as a writer/editor for their newsletter, assisted in producing various special events, and have been active in volunteer recruitment and website management. I believe all of these experiences and skills would translate well into your administrative assistant position.

Last summer, I completed a seminar at A Circle of Ten, Inc. It was an intensive workshop that explored the process of collaboration, community development, and fundraising. I now understand, more than ever, how essential unions are in ensuring a voice for employees. I am excited at the prospect of being part of the tradition that protects employee rights.

Thank you for your time and consideration. I look forward to hearing from you to arrange a time to speak further about how I can contribute to your organization.

Jennifer Grogan

Email Cover Letter With a Referral Example

Subject:  Administrative Assistant - Jane Doe

Dear Mr. Smith,

I am writing in reference to the open position of administrative assistant in the marketing department at Zenith Enterprises. Susan Jones was a colleague of mine for many years, and she recommended I contact you directly about the position. She believed that my varied experiences and education give me the skills necessary to be a successful candidate for your organization.

I have experience in many aspects of office administration. I have been responsible for accounting, ordering stock and office supplies, maintaining records, creating and updating inventories, scheduling appointments, and greeting customers at the door.

During my time as an administrative assistant at ABC Industries, I utilized many of these skills, and also had the opportunity to work closely with the marketing department. One of my duties was maintaining communication between departments as we were undergoing a restructuring of our advertising campaign. I was excited to be a part of the 30% growth we experienced as a result of the new marketing strategy.

My experience with Swan Books provided me with the opportunity to hone my written ability, as I was responsible for proofreading and editing executive correspondence. It also helped me to develop excellent time management and prioritizing skills to complete work on a deadline.

I would appreciate the opportunity to meet with you to discuss the administrative assistant opportunity you have available. I believe that I would be a good fit at Zenith Enterprises, and I thank you for your consideration.

Jane Doe janedoe123@email.com (718)555-3344

Review more cover letter examples for many different types of jobs and get templates you can download to write your own letters.

Key Takeaways

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Administrative Assistant Cover Letter Example

Administrative Assistant Cover Letter Example

Administrative assistants perform vital roles in large organizations and even small businesses. That’s why hiring managers are looking for candidates who are organized, efficient and great communicators to complete essential clerical tasks alongside larger projects. When it comes to landing an administrative assistant position, your resume is rather limited in its ability to tell your personal story and your previous successes. That’s where a great cover letter comes into play.

An outstanding cover letter can make the difference between a so-so candidate and someone a hiring manager can’t wait to interview. Administrative assistant positions can be competitive, but with this guide and resume.io’s professionally designed tools, you’ve got the knowledge to pass this test with flying colors. If you haven’t already perfected your resume, that’s a great place to start this new professional journey. 

Check out our administrative assistant resume -specific resume examples, templates  and general resume writing guide . Now it’s time to get started on a great administrative assistant cover letter. 

This guide, an effective cover-letter example and cover letter samples for other administrative roles, will:

Administrative Assistant - This guide contains

The purpose of an admin assistant cover letter

Sometimes called an application letter or letter of motivation, a cover letter is a 400- to 500-word document meant to summarize your skills, experience and perspectives in a positive and intriguing way. As you probably already noticed, your assistant resume is rather limited in the ways it can highlight your personality or personal goals. Beyond the profile summary’s hearty paragraph, the rest of the document can feel like a dry amalgamation of workplaces and degrees. That’s why a cover letter is one of the most requested application materials. It’s the best chance for an employer to get to know YOU. You can almost think of it as a pre-interview.

Does personality matter?

Believe it or not, finding an employee who is not only talented but enjoyable to work with is high on a hiring manager’s list of priorities. One study asked professionals in a range of industries to choose “the single most desirable quality in a worker.” 

The result?  

Nearly 80 percent chose “personality” as their top asset. While this finding is significant, it probably isn’t surprising. After all, who wants to work with a jerk? What this study does do, however, is underline the importance of a strong cover letter that captures the essence of who you are. There may be others with your skills, but an application letter full of charisma and charm can make you stand out as the office assistant who will brighten everyone’s day.

If you are looking for cover letter examples that illustrate other level positions, consider these: 

Best format for an administrative assistant cover letter example

It often helps to present your arguments and tell your story when there is a logical cover letter format.

The format of an admin assistant cover letter should contain the following elements:

Administrative Assistant - The format should contain

The format of an admin assistant cover letter should cover the entire basic picture of how you smooth the path for administrators. It is easy to call yourself “helpful” but much more difficult to describe in detail how you multitask with aplomb, understand the working styles of those you report to and are eager to learn industry specifics. The cover letter sample at the end of this paragraph provides a good illustration of this approach.

The comprehensive cover letter guide offers more general advice about how to go about compiling cover letters, but below you will find specific advice on how to maximize the effectiveness of each specific letter paragraph and section.

This administrative assistant cover letter example is a good foundation to develop your own professional application:

Dear Ms. Woods,  Since my childhood, I have experienced a deep pleasure in keeping every plate spinning.  When a Spike employee requests administrative assistance, they need to know that you will not only complete what they ask, but also do it to the very highest standard. This requires practiced organizational skills, mental agility and a singular focus on tasks. In my five years of admin experience, I have never missed a deadline and always received the best appraisals for quality of work. Admin assistants need to get things done and do them well.  You expect your administrative assistants to be familiar with the latest technology, utilize the most cutting-edge communication methods and organize their time so that they can be of the most use to the most people. My weekly productivity blog has 5,500 subscribers, so the latest thinking and practice is not foreign to me. Five years of administration experience make me the perfect candidate: 

Busy days put a smile on my face. When tasks are coming at me thick and fast, I don’t let anything drop off the table unless I know that I have done my best. In my role as an administrative assistant, adopting a service-first attitude with all those I work with helps me to make their working days more successful by filling in the gaps. If I have the skills to do a great job, there is no task that I would not take on. If I don’t possess the skills, I will learn them or ask someone else to help me. If it sounds like I might be able to make a difference to your Spike family, I would be grateful if you would consider my application. I hope to be a value-added and reliable addition to your administrative team.  Sincerely,  Daniel Murray

Cover letter header

In the past, the header served an important role in formally addressing cover letters sent in the mail. Today, most applications are submitted online so the primary purpose of the header is to identify the document as belonging to you. In many large organizations, a cover letter can float from desk to desk. It’s important that your header expresses the necessary information, like your name, phone number and other contact details so that a hiring manager can get in touch quickly and easily. 

The aim of the cover letter header: Include important contact details without fuss. Attract attention to the letter itself and make it memorable in the mind of the hiring manager.

Adding a touch of flair

Your header also plays a big role in adding visual appeal to your cover letter. It’s the one place your letter may allow for some color or design flourishes. You should use these features sparingly and make sure the style is in harmony with the image your potential employer wants to convey. For example, a bright green border and heavy font might work better for an outdoor goods retailer than a law firm.

You may also try aligning the formatting across your documents including your cover letter, resume and portfolio. One way to make sure you hit the mark without going overboard is to use a professionally-designed template, like these from resume.io.

Cover letter greeting / salutation

Your greeting is a short phrase, but it’s one of the most important for showing that you understand the professional tone of your potential employer. As a general rule, if you’re not sure which tone to take, it’s better to play it safe with a more formal greeting including using the hiring manager’s last name (if you have it). However, there are certain instances where a more casual greeting can show that you truly get the vibe of the workplace and that you’d make a good fit. In general, greetings like “Hi” or “Hello” work much better when the cover letter is being submitted in the body of an email.

The goal of the cover letter greeting : Start your letter on a respectful note that recognizes the professional tone of the company.

Dear Ms. Woods, 

The difference a name makes

Studies have shown that hearing our own name activates multiple areas of our brain and produces a positive effect on our psyche. That’s one good reason to include the name of the hiring manager or corporate contact in the greeting of your cover letter. But beyond that, employers often leave the hiring manager’s name in the job posting with the expectation it will be included in the application materials.

If you can’t find a name through the company website or it appears that a team of people will be reading your cover letter, it’s not necessary to go to extreme lengths to address the letter. However, there are alternatives to the disinterested-sounding “To Whom It May Concern.” 

At the very least, aim to use the company name  in the greeting, followed by “Hiring Manager” or a collective noun like “Team.”

Cover letter introduction

As an administrative assistant, some of your main skills should be great communication and efficient customer service. You can demonstrate those traits right from the top of your letter by introducing yourself in a friendly and attention-grabbing way. No single approach works for everyone, but a pertinent professional anecdote or other strong statement can provide a theme that guides the reader throughout the rest of the letter. Plus, you’ll be miles ahead of other candidates who chose to blandly express their interest in XYZ vacancy. 

The aim of the cover letter intro: Capture the reader’s attention with a strong and interesting lead sentence that flows into the body of the letter.

Since my childhood, I have experienced a deep pleasure in keeping every plate spinning. 

It cleverly describes multitasking and a passion for it. That one sentence gives an idea of what’s to come and introduces the writer’s personality.

Cover letter middle part (body) 

The body is the main substance of your letter. This is your chance to dive into your biggest accomplishments, motivations and skills. Your goal should be to illustrate your successes through quick examples that explain the situation at hand, the action you took and the positive change it resulted in. This is your chance to expound on areas of your resume that don’t fully capture your determination or abilities. Just remember to keep things moving and include just the right amount of information so that the hiring manager has an interest in talking to you to learn more. Below middle part from the cover letter sample uses specific data to bolster a claim.

When a Spike employee requests administrative assistance, they need to know that you will not only complete what they ask, but also do it to the very highest standard. This requires practiced organizational skills, mental agility and a singular focus on tasks. In my five years of admin experience, I have never missed a deadline and always received the best appraisals for quality of work. Admin assistants need to get things done and do them well.  You expect your administrative assistants to be familiar with the latest technology, utilize the most cutting-edge communication methods and organize their time so that they can be of the most use to the most people. My weekly productivity blog has 5,500 subscribers, so the latest thinking and practice is not foreign to me. Five years of administration experience make me the perfect candidate: 

Busy days put a smile on my face. When tasks are coming at me thick and fast, I don’t let anything drop off the table unless I know that I have done my best. In my role as an administrative assistant, adopting a service-first attitude with all those I work with helps me to make their working days more successful by filling in the gaps. If I have the skills to do a great job, there is no task that I would not take on. If I don’t possess the skills, I will learn them or ask someone else to help me.

The aim of the body of your cover letter: Get into the details of your most interesting experiences, discuss your problem-solving strategies, give insight into your strengths and work style.

Cover letter closing paragraph

You’ll want to wrap up your letter on a positive note that effectively answers the reader’s question, “What value does this person bring to my company?” One very important aspect of the conclusion is the call to action. This statement invites the hiring manager to get in touch and may even include your contact info if you’d like. You’ll want to come across as upbeat and confident without sounding pushy. Then, close out the letter with a professional goodbye. “Sincerely,” “Best” and “Best Regards” can work well for a variety of industries. 

If it sounds like I might be able to make a difference to your Spike family, I would be grateful if you would consider my application. I hope to be a value-added and reliable addition to your administrative team.  Sincerely,  Daniel Murray

Writing psychology — cover letter tools and strategies

As an administrative professional, there are a few key qualities that a hiring manager will be looking for to make sure you can handle the company’s internal and external affairs.

Administrative Assistant - A few key qualities

Administrative assistant cover letter example with no experience

You’ve never worked as an admin assistant before, so what now? We’ve told you to use anecdotes and connections in your cover letter and that still holds true. If you’ve held any job before, you have transferable skills, or skills that apply to an administrative role.

If you are entering the job market for the very first time, congratulations on this important step! You certainly have attributes to offer to your prospective employer. Here are some ideas to include in your cover letter:

Administrative assistant cover letter format and common mistakes 

When applying for this highly competitive role, you’ll want to use these cover letter tips to avoid these common pitfalls:

Administrative Assistant - Tips to avoid common pitfalls

Key takeaways

Administrative Assistant - Key takeaways

Now it’s time to get out there and create your professional cover letter and land that job. Resume.io makes the process easy with expertly-designed tools to help you craft the perfect cover letter in just minutes!

Free professionally designed templates

Administrative Assistant Cover Letter Examples in 2023

Create a professional resume in minutes for free.

The demand for administrative assistants is expected to decline by 9% over the next decade. Advances in technology may partly account for the downward trend. With fewer job opportunities opening up, it’s more important than ever to differentiate yourself from other applicants. A strong cover letter is essential for helping recruiters understand why they should secure an interview with you.

If you need ideas for improving your administrative assistant cover letter, download one of our examples. You’ll find four samples for administrative assistants at different stages of their careers, along with tips for getting noticed and convincing hiring managers you have what it takes to succeed.

Downloadable Cover Letters

Administrative-Assistant_Entry-level.pdf

Example #1 Entry-level

Administrative-Assistant_Mid-career.pdf

Example #2 Mid-career

Administrative-Assistant_Senior-level.pdf

Example #3 Senior-level

Administrative Assistant Cover Letter Examples (Text Format)

Years of experience.

Jacob Harding Administrative Assistant | [email protected] | (123) 456-7890 | 222 My Street, San Francisco, CA 56789

January 14, 2021

Mariana Olsen Senior Hiring Manager Robert Half (000) 111-2222 [email protected]

Dear Ms. Olsen,

Reducing events expenses by 45% last year by sourcing the most cost-effective yet high-quality venues was the most significant achievement of my career so far. I am excited to offer the same efficiency and strategic skills in an administrative role at Robert Half.

As a professional and driven administrative assistant with three years of industry experience, I am drawn to Robert Half’s reputation for unbeatable customer service. I feel that my attention to detail and results-orientated work ethic make me the perfect fit for your organization. Some of my recent achievements include:

I would like to arrange a meeting to discuss how my abilities and professional knowledge can help colleagues and clients at Robert Half. Please let me know what time and date are convenient.

Jacob Harding

P.S. Let me tell you why my colleagues voted me Employee of the Year in 2019.

Matt Lauducci Administrative Assistant | [email protected] | (123) 456-7890 | 2 Stanley Street, Worcester, MA 97225

January 12, 2021

Colleen Smith Hiring Manager ABC Company (987) 654-3210 [email protected]

Dear Ms. Smith,

During my seven-year tenure as an administrative assistant for Xavier Financial, I exceeded expectations by implementing a digital organization practice which saved the company nearly $4,000 in yearly expenses. My hope is to bring the same initiative to ABC Company by taking on the Administrative Assistant position.

A self-starter who excels at running an efficient office environment by prioritizing various duties, I bring a creative and dedicated work ethic to the role. In addition, my accomplishments include:

I’m looking forward to discussing in more detail how I can use my skills to create a calm and effective office environment for you, your staff, and your customers. Please let me know the most convenient time to talk.

Matt Lauducci

P.S. I’d also like to tell you why the Administrative Assistant Certificate I received in 2017 showcases my success.

Latisha Atherton Administrative Assistant | [email protected] | (123) 456-7890 | 333 Address Street, San Francisco, CA 84848

January 13, 2021

Kyron Baker Senior Hiring Manager Randstad US (444) 555-6666 [email protected]

Dear Mr. Baker,

Winning an Admin Award for administrative excellence in 2019 was my proudest professional achievement so far. My colleagues nominated me because of my driven work ethic and excellent teamwork skills. I hope to bring the same professionalism and passion to Randstad US.

I know that you are looking for a strong communicator with extensive ADP software experience. I believe that my outstanding written and verbal communication skills and 12 years of experience in payroll administration software makes me the perfect candidate. Some of my past achievements include:

I would love to meet to discuss how my extensive experience and broad skillset can help Randstad meet its productivity goals in 2021. Please feel free to get in contact to arrange a suitable appointment.

Latisha Atherton

P.S. I’d be happy to provide details about my written recognition for outstanding service to clients and colleagues last year.

Administrative Assistant Cover Letter Checklist

A successful administrative assistant cover letter should have five key elements:

1. Heading.  Make it easy for hiring managers to scan your contact information by using an attractive template for the address block. At a minimum, every header should contain your name, professional title (if applicable), contact information, the date you wrote the letter, and contact information for the recipient.

2. Salutation.  If you know the name of the hiring manager, use it in your greeting. Address the person as Mr. or Ms. Last Name. Use “Dear Hiring Manager” if you can’t find out who’s filling the position.

3. Introduction.  Write an opening paragraph that makes the reader want to know more about you. Be sure the introduction explains why you’re interested in the job.

4. Body paragraphs.  Write at least two paragraphs that explain why your education, skills, and work experience make you qualified for the job. Don’t repeat the same information that can be found in your resume. Instead, write something entirely new to persuade the hiring manager you’re a good fit for the role.

5. Closing.  Use the closing paragraph to ask the hiring manager to contact you for an interview. Reiterate your interest in the job and end the letter with a professional closing.

Introduction

It’s important to write a compelling introduction to ensure the hiring manager continues reading. To do that, choose an achievement from your resume and work it into the opening paragraph of your administrative assistant cover letter. The achievement you highlight should be something measurable to help the hiring manager understand the positive impact you had in a previous role. Avoid generic statements about what degree you have or how many years you’ve been working as an administrative assistant because they take up valuable space that could be used in better ways.

As an experienced administrative assistant for a manufacturing company, one of my greatest achievements has been reducing inventory errors by 36%, saving the firm more than $25,000. I would bring that same dedication and attention to detail to the administrative assistant role at Smithfield Production.

I have been an administrative assistant for 10 years and during that time gained valuable experience in managing inventory. I look forward to bringing what I’ve learned in my previous role to Smithfield Production.

Body Paragraphs

Your cover letter’s body should explain why you’re interested in the job and the hiring organization. Give specific reasons for your interest rather than writing vague statements or repeating information from your resume.

Next, review your accomplishments and choose some to highlight in your cover letter. The achievements should have measurable outcomes, such as the amount of revenue generated, percentage of money saved, or number of staff members supported in each role. If you’ve led successful projects or received promotions based on your work’s quality, these would be ideal achievements to highlight.

I have long admired the mission of the Ronald McDonald House to reduce out-of-pocket travel expenses for the families of children in need of medical treatment. The two promotions I’ve received demonstrate that I have the skills needed to help your team carry out its important goal.

It would be an honor to bring my knowledge and skills to the Ronald McDonald House team. My previous achievements include:

My 10 years of experience would be an asset to your team. I meet this requirement and would love to work for the Ronald McDonald House.

A strong closing should do more than sum up what you’ve already written. It should compel the hiring manager to contact you for an interview. The best way to do this is to include a strong call to action at the end of the cover letter. Avoid making vague statements or closing the letter without asking the hiring manager to act quickly.

As a final punch, include a P.S. at the end of the letter. The P.S. should highlight another one of your achievements, not just summarize your experience or skills. Including a P.S. draws attention to the closing, giving you another chance to impress the reader.

I’d like the opportunity to discuss the administrative assistant position in detail and explain why my skills make me an excellent fit for the role. Please contact me at your earliest convenience to set up an interview.

Sincerely yours,

P.S. I’d love a chance to tell you about the time I prevented a clerical employee from making a $103,000 mistake.

Thank you for your time and attention. I look forward to hearing from you about this position.

Other Resume & Cover Letter Examples

Administration Assistant Cover Letter Examples

Administration Assistants ensure the efficiency of daily operations in an office by completing administrative and clerical duties . It is vital for these employees to deliver work in a timely and precise manner. Examples of Administration Assistant duties include: taking phone calls, scheduling meetings, preparing reports, maintaining filing systems, ordering office supplies, making travel arrangements, providing guidance to visitors, and completing various tasks as assigned by managers.

Need a cover letter format? Here are 3 types of cover letter formats to choose from.

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For help with your resume, check out our extensive Administration Assistant Resumes .

Let employers know that you mean business, with a professional cover letter. Learn how to write a cover letter in our detailed guide.

Include These Administration Assistant Skills

Beneath is displayed an example Administration Assistant cover letter emphasizing comparable abilities and experience.

Dear Mr. Healy:

Upon review of your posting for an Administration Assistant, I was eager to submit my resume for your consideration. As a highly organized and efficient professional with strong administrative support experience and superior interpersonal talents, I am prepared to significantly contribute to your company’s goals.

My background includes more than 14 years of experience driving organizational efficiency and maximizing productivity in various administrative support roles for both large companies and small businesses. From managing inventories and generating reports to coordinating projects and providing outstanding customer service, I excel at prioritizing tasks, collaborating with peers and management teams, and enforcing effective communication and organizational procedures.

Highlights of my experience include…

Performing a broad range of administrative activities—including records and data management, inventory tracking, archiving, data entry, reception, and report generation—while adhering to internal policies, procedures, and regulations.

Coordinating and scheduling conferences, business / social events, and board meetings, including handling travel and logistical arrangements.

Demonstrating a steadfast commitment to providing outstanding support within fast-paced, customer-facing environments while streamlining operations and achieving organizational success.

Excelling at balancing multiple tasks while providing top-level organization, interpersonal, and communication skills.

My skills in general administration and organization, along with my dynamic collaborative abilities and my positive attitude and work ethic, position me to excel in this role, and I am confident my additional strengths will readily translate to your environment. The chance to offer more insight into my qualifications would be most welcome.

Thank you for your consideration, and I look forward to speaking with you soon.

Bonita J. Campbell

A professional cover letter is the first step toward your new job!

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Admin Assistant Cover Letter

An admin assistant cover letter is used to highlight the information on your resume, connect your skills to the job requirements, and make a strong case for why you are the best fit for the position. The cover letter aims to help employers see why your qualifications and experience as an admin assistant would benefit their company.

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Admin Assistant — Free Cover Letter Template

Download our free admin assistant cover letter template in MS Word format.

Admin Assistant Cover Letter Template Sample:

[Full Name]

[Physical Address]

[Telephone Number]

[Email Address]

Application for the position of admin assistant.

Dear [Recipient’s title and last name] ,

I am writing to apply for the position of admin assistant as advertised in [where you saw the advertisement] . My [two relevant attributes] , and extensive experience make me a perfect fit for the position. I am eager to become a valued member of [company] .

I have worked as an admin assistant for [number of years] , and during that time I have been tasked with [mention some of your responsibilities from current and previous positions] . As per the requirements for the position at [company] , you will notice in my resume that I [mention skills, competencies, or experiences that answer directly to the requirements listed in the job posting] .

In my [current/previous] role as an admin assistant at [company] , I [talk about a few significant accomplishments and any contributions you made that had a positive impact] . Experience has taught me to [what have you learned] .

I am thrilled to be applying to [company] because I admire your [name two or three things you know about the company in general that you like] . As the admin assistant, I will [how will you add value to the business] . In this way, I am certain I will be of the greatest benefit to [company] .

Please find my resume attached. Feel free to contact me via email or phone call if I can be of any further service.

Thank you for taking the time to consider my application. I look forward to hearing from you.

[Your Name]

How to Write an Admin Assistant Cover Letter:

A step-by-step guide to writing the perfect admin assistant cover letter.

Address your letter.

Address the hiring manager directly..

Address your letter directly to the hiring manager, recruiter, employee, or whoever the person is that put out the job posting.

Avoid generic greetings.

If a contact name is supplied or if it is possible to find out a name, avoid using a general greeting such as "To whom it may concern" or "Dear Sir/Madam." Use the relevant title before the person's last name — for example, "Dr. Tyson" or "Ms. Pierce."

Start with an introduction.

Keep your introduction brief..

In no more than three sentences , tell the person why you are writing and what position you are applying to.

Highlight the fact that you meet the job requirements as stated in the advertisement.

Your writing should reflect the exact job title and you should briefly highlight a key job advertisement requirement that you meet, for example, having at least two years' experience as an admin assistant.

State that you feel you are the best person for the job.

Use one sentence to clearly state why you feel that you are the best fit for the admin assistant position.

Showcase your training and experience.

Briefly discuss your training..

Write a few sentences on your qualifications and where you obtained them, and/or provide details of your job training. Directly mention how your training relates to the core competencies required in the job advertisement.

Highlight your experience.

Mention how many years you've worked as an admin assistant and where you worked. Limit this to a single sentence as you will be discussing your exact duties and work experience further on.

Match your core skills to those mentioned in the job ad.

Match prominently featured duties and responsibilities mentioned in the job ad with core skills and competencies from your resume. For example, if the job ad requires proficiency in appointment scheduling software, mention the nature and extent of your experience in that regard.

Highlight your most recent job.

Discuss your most recent role and contributions..

In a few sentences , talk about your responsibilities at your current or previous job as an admin assistant. Include details about how your contribution positively impacted your previous employer.

Briefly discuss what your experience has taught you about your role as an admin assistant.

Showcase your biggest accomplishments in your previous job.

Mention one or two of your proudest career moments, for example, being entrusted with complex travel arrangements, implementing a new filing system, or being commended by colleagues and managers for your dedicated and professional administrative assistance.

Celebrate the organization.

Mention what you know about the company..

In order to indicate your knowledge and interest in the company, individual, or institution you're applying to, do a bit of research and include a sentence about their key products or services, their success stories, or their public image.

Highlight the reasons why you want to work there.

Discuss why being a personal assistant at this company appeals to you. Typically, this would include mention of how being a personal assistant there would align with your career goals and skills. State how you will add value to the company.

End with a call to action.

Indicate that you would like to hear from them..

Mention that you've attached your resume for their consideration and invite the reader to contact you via email or phone call.

Close your letter.

Thank the reader for their time. Add "sincerely" or an acceptable synonym and sign off with your full name.

Similar Cover Letters:

How to Address a Cover Letter

How do you write an administrative assistant cover letter?

What is a good objective for an administrative assistant cover letter?

The only objective for an admin assistant cover letter is to highlight the information on your resume, connect your skills to the job requirements, and make a strong case for why you are the best fit for the position.

How do you start an admin assistant cover letter?

Address your letter to the director or hiring manager using their name. Then, by way of an introduction of no longer than three sentences, tell the person why you are writing and what position you are applying for. Use one sentence to state clearly that you feel you are the best fit for the position.

How should you end an admin assistant cover letter?

To close your admin assistant cover letter , you should thank the reader for their time and add "sincerely" or an acceptable synonym before signing off with your full name.

How do you sell yourself in an admin assistant cover letter?

You sell yourself in an admin assistant cover letter by matching your skills with the skills requirements mentioned in the job posting, and by highlighting how in your previous position your contributions positively impacted the company.

Related Articles:

How to write a cover letter [a complete guide], administrative assistant job description, how to ask for a letter of recommendation, 10 best cover letter tips for 2023, personal assistant cover letter.

Cover Letter Samples for Business and Administration

Alison Doyle is one of the nation’s foremost career experts.

cover letter for administrative work

What to Include Your Cover Letter

Sending an Email Message

Sample email cover letter.

When you're applying for administrative and business positions, one of your most important qualifications will be your  communication skills . The first time they will be evaluated is when the hiring manager reviews your cover letter and resume.

It's important to make a good first impression, in order to increase your chances of landing an interview (and eventually, the job).

Before you start writing a cover letter, take a look at administration and business cover letter examples to get an idea of how to construct a professional and effective letter that is going to sell your credentials to the hiring manager.

Before you start writing your cover letter, review the job posting. You'll find a list of the job qualifications that the employer is looking for.

Use your cover letter to show the hiring manager that you meet the job requirements.

Match your qualifications  to the job listing by analyzing the ad and making a list of  keywords  related to the skills and experience sought by the hiring manager. You can also include the general  administrative  and business skills that employers seek in the candidates they evaluate for employment opportunities, as well as any  hard  or  soft  skills related to the role but not specifically included in the ad.

Work these keywords into your cover letter and resume, to ensure that your application materials  make it through the applicant tracking system  and get to a real person with the ability to call you for an interview.

The letter should include the following:

If you're not sure what to write, have a look at these cover letter samples for inspiration. You can use them as a general model as you then draft a letter reflective of the unique experience and business / administrative skills that you can offer an employer.

Cover Letter Template for Administration / Business Jobs

Download the cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Cover Letter Examples Administration / Business Jobs

Review these cover letter examples and then write a personalized letter that explains how your skills relate to the criteria listed in the job posting. It's important that your letters are customized for each job you apply for, highlighting your relevant experience.

Sample Cover Letter #1

Justin Applicant 123 Main Street Anytown, CA 12345 555-555-5555 555-555-1234 justin.applicant@email.com

September 1, 2018

Dear Hiring Manager,

I was excited to read about the Administrative Assistant job opening at XYZ company. I have several years of experience in a variety of fields including insurance and finance.

In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.

Thank you for your consideration. I look forward to hearing from you to arrange an interview.

Justin Applicant (signature hard copy letter) Justin Applicant

Sample Cover Letter #2

Bruce Applicant 123 Main Street Anytown, CA 12345 555-555-5555 bruce.applicant@email.com

Jimi Lee Manager Acme Finance 123 Business Rd. Business City, NY 54321

Dear Mr. Lee,

I am writing to apply for the position of executive assistant, as advertised on Indeed. I was excited to see the job opening due to my several years of experience in the field. I was as an administrative assistant in financial services before taking a position as an executive assistant at a luxury automobile company.

In addition to my administrative and executive assistant skills, I have strong customer service and communication skills, especially in the written form. At my last job, I rewrote much of the company's website copy, which was acknowledged by my manager’s superiors. 

I have attached my resume for your review. I look forward to hearing from you about this exciting opportunity. You can contact me by e-mail at myname@myemail.com or through my cell phone at 555-555-5555.

Bruce Applicant (signature hard copy letter) Bruce Applicant

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject: FirstName LastName – Executive Assistant Position

List your contact information in your signature, rather than in the body of the letter:

FirstName LastName Your Email Your Phone Number Your LinkedIn Profile (optional)

Here’s an example of what a complete email cover letter looks like:

Subject: Wendy Worker – Executive Assistant Position

Dear Ms. Jones,

It is with much enthusiasm that I am submitting to you my application for the executive assistant position that has recently opened with ABC Inc.

During my eight-year career with XYZ Enterprises, I have honed flawless competencies in office space planning and administration, appointment and meeting scheduling, travel coordination, data entry, and expense reporting that will allow me to “hit the ground running” as your next executive assistant. I can also offer you proven event coordination talents, having orchestrated all details of 25+ high-profile conferences and stockholder meetings that earned positive feedback from all attendees.

Eager to learn more about your administrative needs, I would welcome the opportunity for a personal interview. Thank you for your time, consideration, and forthcoming response. 

Wendy Worker wendy.worker@email.com 555-123-4567 www.linkedin.com/in/wendyworker (optional)

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Administrative Assistant Cover Letter Sample & 20+ Tips

Administrative Assistant Cover Letter Sample & 20+ Tips

Christian Eilers, CPRW

As seen in:

You’re about to prepare your  administrative assistant cover letter .

After weeks of searching, you’ve found the clerical job of your dreams.

You’ll manage their documents and paperwork, handle phone calls and correspondence, and greet visitors with a smile from your strategically-positioned ergonomic spinning chair.

To get that opportunity, you’ll need the best  administrative assistant cover letter they've ever received.

Don’t stress.

This admin assistant cover letter guide will show you:

Below is a sample AA cover letter made with our cover letter builder.

Want to write your cover letter fast? Use our cover letter builder. Choose from  20+ professional cover letter templates  that match your resume. See actionable examples and get expert tips along the way.

Create your cover letter now

sample resume and cover letter set

Administrative Assistant Cover Letter for a Resume— See more cover letter templates and create your cover letter here .

Considering similar positions too? See other cover letter examples for jobs in your industry:

Want to explore your options further? See our full selection of cover letter examples for every career:  Cover Letter Examples.

What’s the Best Structure for Administrative Assistant Cover Letters?

Administrative assistants perform a wide variety of clerical work spanning almost every industry. Admin assistant jobs include recordkeeping, documentation, planning events, bookeeping, and scheduling meetings, among other tasks.

You're applying to be the backbone of their company.

As such, you'll need to format your cover letter for administrative jobs correctly, just as you did on your administrative assistant resume.

It's not as hard as it sounds—

Here’s what to include on an admin assistant cover letter:

Here, we’re following our recommended structure on the elements of the perfect AA  cover letter. To read more about the method behind our madness, see this article for the best cover letter format:  What to Include in a Cover Letter?

Pro Tip : Don’t complain just yet! Though you should follow our professional cover letter structure, you’ll have freedom in the way you speak. On the administrative resume, you’ll often use fragmented sentences and phrases, but here, you can stretch a bit.

Didn’t get a chance to use our office administrative resume guide to make sure that’s done right? Now’s your chance: Administrative Assistant Resume Sample & Complete Guide

How to Address Your Administrative Cover Letter

First things first—

Whether on a first-time office assistant cover letter or an executive assistant cover letter, the heading statement gets your attention first.

(And, hopefully, will get their attention first.)

Here's how to start a cover letter for administrative jobs:

Your Details

First, add your contact info at the top of the cover letter. Must-haves include:

Optional items are your mailing address, branding statement, and a LinkedIn profile URL.

Pro Tip : Don’t add the rest of your social links, profile URLs, and portfolio information with your contact details as you did on your resume, unless the administrative assistant cover letter template you choose includes an area for them .

Administrate That Date

Like on any formal letter, an administrative support cover letter should include the date of writing:

Thursday, March 15, 2018

The Company’s Details

After the date, add the addressee.

For admin assistant jobs, it’s the office or agency you are applying at. However, locate the specific name of the hiring manager or HR director to insert at the top of the company address.

This makes it more personalized and compelling.

Add the hiring manager’s name first, their department, if applicable, then the company’s name, and finally the company's address.

Here’s what a finished cover letter address area (heading) looks like:

example of how to include an address on an admin assistant cover letter

Not addressing it correctly is just as bad as not including one at all, whether it’s on an clerical assistant cover letter or one for an executive administrative assistant. Make sure you get it right: How to Address a Cover Letter: Sample & Guide [20+ Examples]

Starting Off on the Right Foot

The company's administrative assistant will be responsible for planning, scheduling, documentation, and other preliminary aspects.

Just like a good admin assistant makes all the difference in how projects progress, the cover letter opening is crucial to get right. Its top location gets the most eye time from the HR staff, and they'll either keep reading or move on.

Greeting / Salutation

You wouldn’t be the face of the office if you’d just greet your coworkers with a “hey you” as they walk in.

On administrative assistant cover letters, the same rule applies.

Finding the name of the HR head or hiring manager stops your cover letter from feeling like generic spam.

Something like “ Dear Ms. Jackson, ” works just perfectly, but you can also skip the formality by calling them by their first name: “ Dear Jacqueline, ”.

Now, what about that “ Dear ” part? Dear is one of the best cover letter salutations, but if you’re not satisfied with it or you can’t find a name, we’ve got other options for various scenarios: How to Start a Cover Letter: Sample & Guide [20+ Examples]

An Administrative Introductory Statement

Like the compelling summary or objective you composed for your AA resume, the opening paragraph on its counterpart cover letter should hook them immediately in a way that makes them want to read further.

There are many ways to go about this, but you won’t go wrong as long as it grabs the hiring manager’s attention and make them want to read on. Let’s look at an example of a great admin assistant cover letter opening:

As a longtime fan of Acme’s company culture and products, I was excited to see the opening for an administrative assistant. With my lengthy experience as an administrative assistant with Fancy Malls, I know I can use my skill set and knowledge to become a valuable member of the Acme team.

This one is written about the company specifically, and it gives the HR manager reading it an enticing taste as to how you would be the perfect addition to their team. This makes a great opening paragraph, and it will make them want to read more.

Pro Tip : Mention the company’s name in the cover letter body, as well. This helps to make it feel more personalized, more tailored, and they know immediately that they’re reading a dedicated cover letter.

Like I mentioned, there are other ways to go about your introductory statement, as long as they are immediately irresistible and entice them to continue. For other ideas, see: How to Write a Cover Letter for Any Job [20+ Examples]

Here's an administrative assistant cover letter sample and a matching resume.

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a  professional resume template here for free .

Create the perfect resume

When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.

You + Office = Perfect Partnership

Now we get to the main event, the keynote to address - it’s time to sell yourself to them. Our HR statistics show that you're going up against a resume stack of 250 others, so yours needs to be perfect.

The odds don’t seem to be in your favor, but don’t worry. The next two areas (we suggest a paragraph for each) give you plenty of room to make your case. Though they’re opposites, these sections have a symbiotic relationship.

Why You’re Perfect for Them

You’ve hooked them with your introduction.

Now, reel them in with your admin asst. cover letter by showing them how you are the perfect fit for the office and team.

Here’s what to say on a sample admin assistant cover letter:

In my current position with Fancy Malls, I’ve had many responsibilities and achievements that would serve me well in a role at Acme. Fancy Malls has a similar business structure and product lineup to those at Acme, so I believe I would make a smooth and quick transition. On top of that, my invoice management and directory maintenance were leading performance boosters for the company, and I’m sure that I could achieve similar results at Acme, such as:

With that paragraph and those quantifiable achievements, they easily see that your administrative skills and experience make you the ideal new hire for the job offered.

Not sure which of your accomplishments will sound most impressive? Use the administrative assistant job description  from the job posting to tailor your achievements perfectly.

Pro Tip : Remember using keywords on your resume to ensure that it’s tailored? Add them on your admin assistant cover letter, as well. Also, ensure your cover letter is easy to read by using the perfect cover letter font !

Why They’re Perfect for You

We mentioned a symbiotic two paragraphs, so this next one is all about how they’re your ideal workplace. You told them why you’re the best possible future employee, so now let’s explain why this company is the perfect choice for you:

Obtaining the administrative assistant position at Acme would be my dream come true. I’ve long been a fan and personal user of several of your products. In fact, Acme’s unique company culture is what prompted me to seek more challenging work. Though I love being in charge of a company’s multifaceted office support, there is no other office that would make me as happy to work for. I know, should I be honored with the position, that I’d be the envy of my circle of friends!

How about that?

You praised the company and explained why they are the center of your universe - that’s hard to resist!

This works for this experienced administrative assistant cover letter sample paragraph, but it would work equally well on entry-level admin assistant cover letters.

Pro Tip : Tell a joke. Be sincere. Use an exclamation point! Display your wit. Convey your enthusiasm. Make sure that your honest interest in the position is immediately apparent.

We’ve got a wealth of tips on these two central paragraphs and on writing a cover letter that will let you stand out: Successful Cover Letter Tips and Advice

A Strong & Compelling Finish

You’re just about there.

You started off strong, and you kept that momentum going throughout. Now, don’t slack off just yet—it’s time to end it with a powerful closing statement.

Use a powerful closing sentence or paragraph to briefly sum up:

I would eagerly welcome the opportunity to discuss your current administrative objectives and show you how my successes at Fancy Malls can translate into growth for Acme.

Bring it to a satisfying end by summarizing your admin assistant cover letter and then leaving the ball in their court.

Complimentary Close

To end your cover letter, simply add a closing sentiment and your name.

Here’s how easy that is:

That closing sentiment is called a complimentary close, which is followed by your name to end the cover letter for administrative assistant jobs.

Pro Tip : You can be creative in your cover letter’s content, but just as with the formal header, where you addressed your cover letter, keep the closing sentiment more formal, as well.

Closing strong on a cover letter is just as critical as an attention-grabbing beginning. Read this for more examples: How to End a Cover Letter: Sample & Complete Guide [+20 Examples]

A Postscript to Seal the Deal

Hold up a sec! You said that was it!

I know, I know, but hear me out—

Adding a P.S. after your signature isn't necessary. However, it is a great hack when writing a cover letter for admin assistants. 

Here's what I mean:

P.S. - I’d love the opportunity to sit down with you and go over how I can bring similar results to the 10% cost savings I achieved at Fancy Malls to the Acme office, as well.

A P.S. at the bottom of your cover letter for administrative jobs always draws the attention of the reader, even if they don’t read the rest of it.

It’s a clever way to get one last word in edgewise and one more opportunity to win them over.

Worried you might have missed something? Double-check with our comprehensive list: What to Include in a Cover Letter?

Key Takeaway

As you can see, writing a cover letter for administrative assistants is not as tough as you thought - and nowhere near as complicated as the constant juggling you’ll perform once you get the job.

Remember to follow these key points for a successful AA cover letter:

Start with a bang - Your opening statement on your cover letter is important because it’ll determine if the office hiring manager reads on.

Show you belong together - Use the majority of the body area to show that you’re a perfect fit for the office or agency and they’re the ideal workplace for you.

Finish strong - You held their attention to the end, but use a strong ending so they’ll be sure to move on to your admin assistant resume and grant you that all-important interview.

Now just make sure you email your resume properly and prepare for your big day with some helpful interview tips !

Do you have any questions on how to write an admin assistant cover letter? Not sure how to address a cover letter, start your body paragraphs, or end your cover letter in a strong way? Get at us in the comments below, and we’ll answer your question. Thanks for reading!

Christian Eilers, CPRW

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Administrative Assistant Cover Letter Examples

A lot of people consider writing cover letters to be a chore, but it’s actually a terrific chance to impress your future employer. Look over our tips and the administrative assistant cover letter example below as you write your own masterpiece of persuasion.

Administrative Assistant Advice

The cover letter examples below for administrative assistants will help you strengthen your application and find a great job. Take advantage of these professionally written samples to build a memorable letter that gets employers’ attention, and helps gets you hired.

Cover Letter Tips for Administrative Assistant

Whether you’re looking for jobs as an Administrative Assistant or across the river, you’ve got to be proactive and diligent with your search. Here are a few tips to help you secure the right position.

1. Take the lead. No one is going to knock on your door and give you an offer. Expect to send out dozens of applications. Be sure to cater your cover letter to each job description, and don’t be afraid to follow up if you haven’t heard back after one week.

2. Network. This is the most important job seeking strategy. Stay active on social media, and keep your professional profile up to date. More importantly, try to connect face-to-face with professionals in your field by attending career fairs and community events. Even though everything is online, a referral is still the best way to get noticed.

3. Always send a thank you. Whether it’s a referral or a tip for your cover letter, make it a point to thank people along the way. Sending a card or a quick email makes a big impression and might even open a door to another opportunity.

4. Remain open to contracts. Temporary jobs as an Administrative Assistant may not be ideal, but contract work often turns permanent for employees who prove to be an asset.

5. Look to growing industries. Industries like technology and manufacturing are not going anywhere. Check career pages daily for newly announced positions.

Administrative Assistant Job Seeking Tips

Don’t apply to any jobs as a Administrative Assistant without thoroughly tuning your cover letter. This is your sales pitch, and it needs to be good. Here are a few guidelines on content and style.

1. Be selective about formatting. Most cover letters get less than 10 seconds from screeners. Use bold and italics only for jobs titles and degrees, but make sure you’re consistent. Bullets are also a great way to organization information. Ultimately, you want to easily and quickly draw attention to the most important areas.

2. Focus on accomplishments. Avoid a laundry list of job duties. Instead, use action words to describe what you actually achieved for your company.

3. Include full dates. If you just include a start and end year, employers will wonder whether you mean January or December. That’s a big difference.

4. Quantify your experiences. Employers love numbers. List the number of employees you supervised, the size of your team, how many products you directed or any benchmarks that you can convey with numbers.

5. Choose a summary over an objective. The traditional objective statement is unnecessary; your purpose is already clear. Instead, add a qualifications summary if you want to give screeners a two-second overview.

*As seen in :

cover letter for administrative work

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