How to Write a Cover Letter in 2023 | Beginner's Guide
After weeks of heavy job search, you’re almost there!
You’ve perfected your resume.
You’ve short-listed the coolest jobs you want to apply for.
You’ve even had a friend train you for every single interview question out there.
But then, before you can send your application and call it a day, you remember that the job ad requires a cover letter.
Now you’re stuck wondering how to write a cover letter ...
Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think.
In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.
- What’s a cover letter & why it’s important for your job search
- How to write a convincing cover letter that gets you the job (step-by-step!)
- How to perfect your cover letter with the Novoresume free checklist
- What excellent cover letter examples look like
So, let’s get started with the basics!
What is a Cover Letter? (and Why It’s Important)
A cover letter is a one-page document that you submit as part of your job application (alongside your CV or Resume).
Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .
A good cover letter can spark the HR manager’s interest and get them to read your resume.
A bad cover letter, on the other hand, might mean that your application is going directly to the paper shredder. So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.
How does a good cover letter look, you might ask. Well, here’s an example:
Keep in mind, though, that a cover letter is a supplement to your resume, not a replacement. Meaning, you don’t just repeat whatever is mentioned in your resume.
If you’re writing a cover letter for the first time, writing all this might seem pretty tough. After all, you’re probably not a professional writer.
The thing is, though, you don’t need to be creative, or even any good at writing. All you have to do is follow a tried-and-tested format:
- Header - Input contact information
- Greeting the hiring manager
- Opening paragraph - Grab the reader’s attention with 2-3 of your top achievements
- Second paragraph - Explain why you’re the perfect candidate for the job
- Third paragraph - Explain why you’re a good match for the company
- Formal closing
Or, here’s what this looks like in practice:
How to Write the Perfect Cover Letter (And Get Hired!)
Now that we’ve got the basics out of the way, we’re going to guide you through the process of writing a cover letter step by step.
Step #1 - Pick the Right Cover Letter Template
A good cover letter is all about leaving the right first impression.
So, what’s a better way to leave a good impression than a well-formatted, visual template?
You can simply pick one of our hand-picked cover letter templates , and you’ll be all set in a jiffy!
As a bonus, our AI will even give you suggestions on how to improve your cover letter on the go.
Step #2 - Start the Cover Letter with a Header
As with a resume, it’s important to start your cover letter with a Contact Information section:
Here, you want to include all essential information, including:
- Phone Number
- Name of the hiring manager / their professional title
- Name of the company you’re applying to
In certain cases, you might also consider adding:
- Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
- Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your blog.
And here’s what you shouldn’t mention in your header:
- Your Full Address
- Unprofessional Email - Make sure your email is presentable. It’s pretty hard for a hiring manager to take you seriously if your email address is “[email protected]” Whenever applying for jobs, stick to the “[first name] + [last name] @ email provider.com” format.
Step #3 - Greet the Hiring Manager
Once you’ve properly listed your contact information, you need to start writing the cover letter contents.
The first thing to do here is to address the cover letter to the hiring manager .
That’s right, the hiring manager! Not the overly popular “Dear Sir or Madam.” You want to show your future boss that you did your research and are really passionate about working with their team.
No one wants to hire a job seeker who just spams 20+ companies and hopes to get hired in any of them.
So, how do you find out who’s the hiring manager? There are several ways to do this.
The simplest option is to look up the head of the relevant department on LinkedIn. Let’s say you’re applying for the position of a Communication Specialist at Novoresume. The hiring manager is probably Head of Communications or Chief Communications Office.
So, you do a quick lookup on LinkedIn:
And voila! You have your hiring manager.
Or let’s say you’re applying for the position of a server. In that case, you’d be looking for the “restaurant manager.”
If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.
Here are several other greetings you could use:
- Dear [Department] Hiring Manager
- Dear Hiring Manager
- To whom it may concern
- Dear [Department] Team
Step #4 - Write an Attention-Grabbing Introduction
First impressions matter, especially when it comes to your job search.
Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.
So, it’s essential to catch their attention from the very first paragraph .
The #1 problem we see with most cover letter opening paragraphs is that they’re usually extremely generic. Most of them look something like this..
- Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.
See the issue here? This opening paragraph doesn’t say pretty much anything except the fact that you’ve worked the job before.
Do you know who else has similar work experience? All the other applicants you’re competing with.
Instead, you want to start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position.
So now, let’s make our previous example shine:
My name’s Michael and I’d like to help XYZ Inc. hit and exceed their sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as excellence in sales, makes me the right candidate for the job.
See the difference between the two examples? If you were the hiring manager, which sales manager would you hire, Jonathan or Michael?
Now that we’ve covered the introduction, let’s talk about the body of your cover letter. This part is split into two paragraphs: the first is for explaining why you’re the perfect person for the job, and the latter is for proving that you’re a good fit for the company.
So, let’s get started...
Step #5 - Explain why you’re the perfect person for the job
This is where you show off your professional skills and convince the HR manager that you’re a better fit for the job than all the other applicants.
But first things first - before you even write anything, you need to learn what the most important requirements for the role are. So, open up the job ad and identify which of the responsibilities are the most critical.
For the sake of the example, let’s say you’re applying for the position of a Facebook Advertiser. You scan the job ad and see that the top requirements are:
- Experience managing a Facebook ad budget of $10,000+ / month
- Some skills in advertising on other platforms (Google Search + Twitter)
- Excellent copywriting skills
Now, in this section, you need to discuss how you fulfill these requirements. So, here’s how that would look for our example:
In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+ . As the sole digital marketer at the company, I managed the ad creation & management process end-to-end. Meaning, I created the ad copy , images, picked the targeting, ran optimization trials, and so on.
Other than Facebook advertising, I’ve also delved into other online PPC channels, including:
- Google Search
Are you a student applying for your first internship? You probably don’t have a lot of work experience to show off in this section. Learn how to write an internship cover letter here.
Step #6 - Explain why you’re a good fit for the company
Once you’ve written the last paragraph, you might be thinking - I’m a shoo-in for the job! What else do I need to write? I’ll just wrap up the cover letter and hit that sweet SEND button.
Well, no. You’re not quite there yet.
The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.
After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary .
Meaning, you also need to convince the HR manager that you’re really passionate about working with them.
How do you do this? Well, as a start, you want to do some research about the company. You want to know things like:
- What’s the company’s business model?
- What’s the company product or service? Have you used it?
- What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?
So, get to Googling. Chances are, you’ll find all the information you need either on the company website or somewhere around the web.
Then, you need to figure out what you like about the company and turn that into text.
Let’s say, for example, you’re passionate about their product and you like the culture of innovation / independent work in the organization.
You’d write something like:
I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features such as Made-Up-Feature #1 and Made-Up-Feature #2 were real game changers for the device.
I really admire how Company XYZ thrives for excellence for all its product lines, creating market-leading tech. As someone that thrives in a self-driven environment, I truly believe that I and Company XYZ will be a great match.
What you don’t want to do here is be super generic for the sake of having something to write. Most job seekers tend to mess this one up. Let’s take a look at a very common example we tend to see (way too often):
I’d love to work for Company XYZ because of its culture of innovation. I believe that since I’m super creative, I’d be a good fit for the company. The company values of integrity and transparency really vibe with me.
See what’s wrong here? The example doesn’t really say anything about the company. “Culture of Innovation” is something most companies claim to have.
The same goes for “values of integrity and transparency” - the writer just googled what the values for the organization are, and said that they like them.
Any hiring manager that reads this will see through the fluff.
So, make sure to do a lot of research and come up with good reasons why you're applying.
Step #7 - Wrap up with a call to action
Finally, it’s time to finish up your cover letter and write the conclusion.
In the final paragraph, you want to:
- Wrap up any points you couldn't in the previous paragraphs. Do you have anything left to say? Any other information that could help the hiring manager make their decision? Mention it here.
- Thank the hiring manager for their time. It never hurts to be courteous, as long as you don’t come off as too needy.
- Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. You should ask the hiring manager to take some sort of action.
And now, let’s turn this into a practical example:
So to wrap it all up, thanks for looking into my application. I hope I can help Company X make the most out of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your facebook marketing goals.
Step #8 - Use the right formal closing
Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.
Feel free to use one of the most popular conclusions to a cover letter:
- Best Regards,
- Kind Regards,
And we’re finally done! Before sending off the cover letter, make sure to proofread it with software like Grammarly, or maybe even get a friend to review it for you.
Does your cover letter heading include all essential information?
- Professional email
- Relevant Social Media Profiles
Do you address the right person? I.e. hiring manager in the company / your future direct supervisor
Does your introductory paragraph grab the reader's attention?
- Did you mention 2-3 of your top achievements?
- Did you use numbers and facts to back up your experience?
Do you successfully convey that you’re the right pro for the job?
- Did you identify the core requirements?
- Did you successfully convey how your experiences help you fit the requirements perfectly?
Do you convince the hiring manager that you’re passionate about the company you’re applying to?
- Did you identify the top 3 things that you like about the company?
- Did you avoid generic reasons for explaining your interest in the company?
Did you finalize the conclusion with a call to action?
Did you use the right formal closure for the cover letter?
5+ Cover Letter Examples
Need some inspiration? Read on to learn about some of the best cover letter examples we’ve seen (for different fields).
College Student Cover Letter Example
Middle Management Cover Letter Example
Career Change Cover Letter Example
Management Cover Letter Example
Senior Executive Cover Letter Example
Want to discover more examples AND learn what makes them stand out? Check out our guide to cover letter examples .
Next Steps in Your Job Search - Creating a Killer Resume
Your cover letter is only as good as your resume. If either one is weak, your entire application is for naught.
After all, a cover letter is just an introduction. Imagine going through all this effort to leave an amazing first impression, but flopping at the end because of a mediocre resume.
...But don’t you worry, we’ve got you covered on that end, too.
If you want to learn more about Resumes & CVs, we have a dedicated FREE guide for that. Check out our complete guide on how to make a resume , as well as how to write a CV - our experts will teach you everything you need to know in order to land your dream job.
Or, if you’re already an expert, just pick one of our resume templates and get started.
Key Takeaways
Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:
- A cover letter is a 250 - 400 word document that convinces the hiring manager of your competence
- A cover letter goes in your job application alongside your resume
- Your introduction to the cover letter should grab the hiring manager’s attention and keep it all the way until the conclusion
- There are 2 main topics you need to include in your cover letter: why you’re the perfect candidate for the job & why you’re passionate about working in the company you’re applying to
- Most of the content of your cover letter should be factual , without any fluff or generalizations
At Novorésumé, we’re committed to helping you get the job you deserve, every step of the way! Follow our blog to stay up to date with the industry-leading advice. Or, check out some of our top guides…
- How to Write a Motivational Letter
- How to Write a Resume with No Work Experience
- Most Common Interview Questions and Answers
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- Cover Letter
How to Format a Cover Letter: Layout Examples for 2023
You learned how to format a letter at school, but it was ages ago. No time for a trip down memory lane. See the types of cover letters & pick the best cover letter format with us.
As seen in:
Most applicants know nothing about the cover letter format—layouts are sloppy, and the contents basically put readers to sleep.
What if I told you that in 7 minutes, you’d be the only one to learn how to wake everyone up?
This guide will show you:
- Cover letter format example better than 9 out of 10 others.
- What types of cover letters are that you can use to find a new job.
- How to format a cover letter to impress employers with your attention to detail.
- The best cover letter formatting tips that recruiters will thank you for.
- And ideas for a modern or traditional but always proper cover letter format.
Want to write your perfectly formatted cover letter in 15 minutes? Use our cover letter templates here .
Create my cover letter now
Sample cover letter made with our builder— See more cover letter examples here .
Here’s how to format a cover letter step by step:
- Choose the Best Type of Cover Letter
- Format Your Cover Letter for a Job Application
- Create a Professional Cover Letter Header
- Start With a Personal Salutation and a Strong Opening
- Make an Offer and Explain Your Motivation in the Central Paragraphs
- Use a Clear Call to Action
- Finish with a Professional Sign-Off
Cover Letter Format Example
Digital Marketing Specialist
4710 Oak Way
Omaha, NE 68102
402-214-2558
[email protected]
linkedin.com/in/mary.chao
Omaha, 01/28/2019
Ashley Alameda
Head of Marketing
Avanix, Inc.
2509 Hall Valley Drive
Omaha, NE 72662
- Dear Ashley,
Two months ago, I hit a goal I never thought I'd reach. I pushed SEO traffic to 20 million monthly views. One year ago, traffic for our four sites—all of which I manage through a team of 25 employees—rested at just 4 million per month. Upper management challenged me to lead the team toward doubling our traffic. We hit that goal in just six months, blowing away our sales revenue forecasts in the process.
I know your main upcoming challenge will be to grow revenue from your new website. With over seven years of experience in SEO and social media marketing, and as someone who is passionate about staying on the leading edge of tech, I'm confident I can repeat the growth I achieved with XYZ as your new Digital Marketing Manager.
In my current position, I successfully lead creative strategy and internal development teams. Specifically, I have:
- Skyrocketed Inbound Marketing ROI by 43%.
- Reduced Cost Per Lead by 35%.
- Boosted Landing Page Conversion Rates by 55%
What impresses me most about your online marketing strategy is that you’ve managed to build a self-reliant team aligned with two basic key metrics only: traffic and conversions. This perfectly reflects my core professional values.
I'm adept at reading Google and user search intent, then translating that into measurable returns. Can we schedule a call to discuss ideas for growing your revenue by 25% in 2018?
How to Format a Cover Letter?
Let me walk you through how you can format your cover letter equally well:
1. Choose the Best Type of Cover Letter
Before you get down to writing, you should learn what types of cover letters are. Otherwise, you might end up using the wrong one.
You can use cover letters for a variety of purposes. Experts name the three types of cover letters: the application cover letter, prospecting cover letter, and networking cover letter. Less common types include the email cover letter and referral cover letter.
Let’s have a closer look at these six types of cover letters:
Types of Cover Letters
- Application cover letter is the most popular cover letter type. You send it alongside your resume to a recruiter or hiring manager in response to a job ad. An application letter could also be sent together with a CV since both a resume and a CV are equally essential components of a job application.
- Prospecting cover letter (a.k.a. cold contact cover letter or a letter of intent ) asks about available openings at the companies that interest you. You can send this type of cover letter to businesses that don’t openly advertise their vacancies.
- Networking cover letter can be used to ask the individuals in your business network for support with your job search. The point of this type of cover letter is to inquire about job openings, career advice, or help with finding a new job.
- Email cover letter is a shorter version of the cover letter types mentioned above. Instead of attaching a separate cover letter to an email, you write the letter's content directly in the email message. The email cover letter is less formal and more condensed.
- Referral cover letter is used when someone you know refers you for a position. In this cover letter type, you should introduce yourself and name the person who referred you. Adding a reference list to your resume wouldn’t hurt either.
So, which types of cover letters would assist you in landing a job interview?
Theoretically, every single one can help. But practically, it depends on your work profile, experience, and the company itself.
Some businesses may have a policy of hiring people through open job advertisements—in such cases, sending even the fanciest prospective cover letters won’t get you a job outside the normal recruitment process. However, there’s no harm in trying different types of cover letters for jobs.
Need a closer look at the differences between a cover letter and a letter of intent? Check here: Is a Letter of Intent or a Cover Letter Better for You?
2. Format Your Cover Letter for a Job Application
Now that you know everything about different types of cover letters, you can move on to writing the one you need. Start with the basic formatting first. Start with the basic formatting before you get down to writing. You’ll benefit from the effort you’ll put into creating your cover letter template. Here’s everything you need to know:
- Pick a legible cover letter font , like Arial, Calibri, or Verdana, and keep it between 10 and 12 font-size points.
- Set margins to 1 inch on each side of the page.
- Adjust cover letter spacing : double spacing between paragraphs and 1–1.15 between lines.
- Left-align all contents.
- Limit the length of your cover letter to one page.
- Save your cover letter in PDF. It’s the best electronic cover letter format because it keeps the cover letter layout intact.
- Name the cover letter file by YourName—JobTitle—CoverLetter.pdf.
Are you sending a cover letter via email? Here’s exactly what you need to format your electronic letter: Email Cover Letter Writing Guidelines
3. Create a Professional Cover Letter Header
You need to have specific details handy to write a cover letter header . And they are:
- Your full name, mailing address, phone number, email, and LinkedIn profile handle.
- Date of writing
- Hiring manager’s or recruiter’s name, job title, company name, and location.
Addressing the cover letter right is the single most important thing in cover letter writing . Fail at this stage, and your application is good to go (to the trash).
Here’s the correct way of formatting the cover letter header:
Professional Cover Letter Format—Heading
Leave a slightly larger space between your contact information and the date of writing.
When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .
When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.
4. Start With a Personal Salutation and a Strong Opening
There’s excellent research that shows nothing activates our brains as much as hearing or seeing our own name. So open your cover letter with the correct name, and you’ll get the attention you deserve.
You can look for the name in the job description, company website, or LinkedIn. Call the company and ask for the hiring manager’s name if you're struggling.
Cover Letter Format—Salutation
- Dear Ms. Jones,
- Dear Ashley Jones,
By no means open the cover letter with “ To Whom It May Concern ” or “ Dear Sir or Madam .” Nothing screams generic more than these two. Go for “Dear [XYZ Team] Hiring Manager” or “ Dear Hiring Manager ” if all strategies have failed.
Now that you have the recruiter’s attention, use one of those opening strategies:
- Mention a significant (yet relevant) accomplishment you’re proud of
- Discuss something you love about the company you’re applying to
- Comment on the recent award or news the company was honored by
- Showcase your passion, skill, or other outstanding quality
See this example of a powerful opening paragraph:
Cover Letter Format Example—Opening
5. make an offer and explain your motivation in the central paragraphs.
In the main parts of your cover letter , focus on what you have to offer, not what you want out of a job. And then make them feel special. Let your cover letter say why exactly you want to join them, not any other company.
These points should help you figure out how to sell yourself in the cover letter :
- Read the job ad carefully. Identify the key challenges your future employer is facing. Then, explain how you can help them.
- Emphasize how your expertise will help solve their problems. You can use bullet points to break up the text and highlight your achievements with numbers.
- Explain your motivation. Once your employer understands they want you, they’ll want to know why you want them.
Format of a Cover Letter—Body
What impresses me most about your online marketing strategy is that you’ve managed to build a self-reliant team aligned with two basic key metrics only: traffic and conversions. This perfectly reflects my core professional values.
Are you intimidated by those achievements? You must be at the beginning of your journey then. Read more: Cover Letter Writing Tips for No-Experience Candidates
6. Use a Clear Call to Action
The hiring manager wants to give you a shot already, so don’t let them change their mind. Finish your cover letter with a compelling call to action. This is how:
- Reiterate your value and sum up your qualifications in a single sentence.
- Ask for a call or a meeting.
- Restate that you can help them achieve their objectives.
How to Format a Cover Letter—Call to Action
7. finish with a professional sign-off.
A cover letter closing format is the same as any other formal business letter. Write “Sincerely” and sign off with your full name one or two lines underneath.
Optionally, include a digital copy of your handwritten signature in your sign-off. It will add a professional touch.
Proper Cover Letter Format
Now that you’re stocked with cover letter formatting tips see what the best cover letter looks like :
If you want a format that focuses on what’s important in a cover letter, you’re right to choose Cascade. The darker sidebar covers the boring, leaving your hiring manager with the juicy and plenty of white space they can rest their eyes on.
Looking at Cubic, you can tell it was made for C-suite professionals. It’s elegant. It’s neat. It’s perfect. The heading is designed to highlight your position, so use it to your advantage if you’re a senior candidate with an impressive resume.
Are you recruiting to the creative industry? Then Iconic is a perfect cover letter format for someone with a knack for design and communication. Iconic will help you tell your story thanks to a sleek layout that feels complete.
Sometimes you want things to be uncomplicated, and you want to be direct and put your thoughts down uninterrupted. The Primo cover letter format gives you just that.
Entry-level candidates—here’s something just for you. A splash of color and square icons will add personal vibes to your cover letter. It is precisely what employers are looking for in candidates like yourself.
Key Takeaway
In this article, you’ve learned about the different types of cover letters and how you should format your cover letter to appear as professional as possible. Do you need a reminder of the main points?
In a nutshell, this is how to format a cover letter:
- Use one-inch margins, single line spacing, and 11 to 12 pt font.
- In the top-left corner, put your contact details, city and date, and the employer's contact details.
- Open with a personal salutation.
- In the body of your letter, open with the hook, make an offer, and explain your motivation.
- Finish with a clear call to action.
- Sign off with a “sincerely” and your full name.
All check? Then you can be sure your cover letter for a job is formatted perfectly.
Want to learn more about cover letter setup? Have additional questions we didn’t answer above? Drop me a line in the comments, and I’ll be happy to chat!
Frequently Asked Questions about Cover Letter Formats
How to format a cover letter correctly.
Even if you know what a cover letter should say , it’s still important to structure the message correctly:
1. Put your contact information at the top of the letter.
2. Address the cover letter to the hiring manager.
3. Add today’s date.
4. Use a professional cover letter greeting and the hiring manager’s name.
5. Open the letter with a hook .
6. Explain why you’re a good fit for the position in a few bullet points.
7. Finish the letter with a call to action .
8. Add a cover letter closing and sign the letter.
To properly format a cover letter, use popular cover letter fonts such as Arial, Calibri, or Helvetica, and set the font to 11–12 points. Remember to keep the margins 1-inch wide on all sides. The spacing of the cover letter should be 1–1.15 between lines and double between paragraphs. Your cover letter should fit on one A4 page . Use white space to separate different parts of the letter—it’ll also make it easier for the recipient to read.
How to format a cover letter for an internship?
Candidates applying for an internship can use a business cover letter format . The main difference is that instead of referring to their work experience , they should put emphasis on their academic accomplishments, extracurricular activities , and relevant knowledge they learned while studying—very similar to an entry-level cover letter .
This is how you should format a cover letter for an internship:
1. Put your name, field of study, and contact information at the top.
2. Address the cover letter to the hiring manager or internship coordinator.
3. Add the date.
4. Use a professional greeting and the hiring manager’s name.
5. Introduce yourself and provide an attention-grabbing accomplishment .
6. Explain why you’re interested in the internship and how well you fit the position.
7. Provide relevant examples of academic achievements, extracurricular activities, personal projects, etc.
8. Finish with a call to action.
9. Add a cover letter closing and sign the letter.
Remember to use a cover letter template matching your internship resume . And don’t forget to get into the details of cover letters for internships here.
What’s a good cover letter email format?
A good email cover letter format, or an online cover letter format, is shorter and less formal than a classic cover letter format. You can use such a format when the job advertisement doesn’t specifically request a cover letter. This way, you can introduce yourself and present your qualifications for the job without spending extra time on making the layout for your cover letter or choosing a Word cover letter template .
Follow our guide to read more about the best email cover letter format .
What’s the APA format for a cover letter?
The APA format for cover letters is used when submitting a manuscript for publication. It’s quite different from a formal cover letter for a job .
APA-format cover letter for journal submissions includes:
- Title of the manuscript
- List of authors
- Assurances stating that the authors agree with the content of the manuscript and the order of authorship
- Assurances stating that the corresponding author takes responsibility for informing other authors of any editorial changes made to the manuscript
- List of closely related manuscripts that have been submitted to the same or another journal
- Information about conflicts of interest that could be seen as influencing the research
- Request for review
- Verification related to the ethical treatment of human or nonhuman participants
- Copy of permissions needed to reproduce the copyrighted material
- Contact information of the corresponding author
The APA-format cover letter must be addressed to the journal editor. APA, which stands for American Psychological Association, also defines the format of resumes for jobs in the psychology field .
What’s the MLA format for a cover letter?
MLA-format cover letters follow the Modern Language Association style of academic writing. They can be used when applying for research positions or academic jobs. The difference between a business cover letter and an academic cover letter is that MLA cover letters emphasize the author’s scholarly work, such as a thesis, dissertation, or research. You can send an MLA-formatted cover letter with an academic CV or a Ph.D. resume .
How to write an MLA-formatted cover letter:
1. Add your full name and contact information at the top of the letter.
2. List the employer’s address.
3. Add the current date.
4. Address the letter to the hiring director or the hiring committee.
5. Mention the job you’re applying for in the first paragraph.
6. Highlight why you’re a good fit for the position.
7. Explain how your thesis, dissertation, or research relates to the offered position.
8. Mention how your background can help you fit into the academic institution or organization.
9. Finish your MLA-format cover letter with a call to action by proposing a meeting or a phone conversation.
10. End with ‘Sincerely,’ your full name, and credentials.
What’s a T-format cover letter?
A T-format cover letter is a business cover letter that compares job requirements and a candidate’s qualifications. The name stems from the T-shape lines that divide the page into two columns. The T-format cover letter can be easier to scan than a classic cover letter format.
Follow these steps to use the T format for a cover letter:
- Pick a basic cover letter template or create one by yourself.
- Start writing by adding your contact information, date, company information, and salutation.
- Follow with the opening paragraph to introduce yourself.
- Add a table with two columns and two rows.
- Label the columns ‘Job Requirements’ and ‘My Experience,’ or something similar.
- On the left side, add bullets with job requirements that mirror the ones listed in the job advertisement.
- On the right, provide examples from your experience to prove that you have the skills needed for the job.
- End the cover letter with a short closing paragraph and a professional salutation.
Some career experts claim that a T-format cover letter can help you sell yourself to the recruiter better than a classic cover letter format.
How to write a cover letter in block format?
A block format cover letter is the most common cover letter format. All the information on the page is aligned to the left side, and the text uses single-line spacing, with double-spacing between paragraphs. Most free cover letter templates for G-Docs and other programs follow the block format.
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The Perfect Cover Letter for Any Job (Example & Guide)
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Cover Letter Examples for All Job Applications in 2023
Paired with your resume, a well-written cover letter will help you land the job you want. We have nearly 200 cover letter examples by type and industry to help you make your cover letter persuasive.
The best way to start writing a cover letter for a job in 2023 is to check out examples of good cover letters.
Our extensive list of cover letter samples is perfect for all job seekers, whether you need to write one for a specific life situation (like a career change) or you’re looking for the best cover letter format to use in your industry.
Table of Contents
- What Should a Cover Letter Say?
- Example 1: Entry-Level Cover Letter
- Example 2: Professional Cover Letter
- Example 3: General Cover Letter
- Example 4: Creative Cover Letter
- Example 5: Career Change Cover Letter
- Example 6: Internal Promotion Cover Letter
- Cover Letter Examples by Type
Cover Letter Examples by Industry
What should a great cover letter say.
Not sure what a cover letter is or what it should include? A killer cover letter is made of the following four parts:
- Salutation: A professional greeting that addresses the hiring manager by name
- Introduction: An attention-grabbing opening paragraph that introduces yourself and your intention to apply for the open role
- Body paragraph(s): One or two paragraphs describing your relevant professional experience, achievements, skills, and education
- Closing paragraph : A final paragraph that contains a call to action (CTA), asking the hiring manager to invite you in for an interview
The cover letter template below describes how to write each of these key sections:
Dear [Hiring Manager’s Name],
Opening Paragraph (Introduction)
Your cover letter opening should contain a self introduction. Write about who you are, where your expertise lies, where you found the job posting, and why you want to apply for the job.
Body Paragraphs
The second paragraph of your cover letter should respond directly to the job description written by the hiring manager. Describe how your previous job experiences, skills, and abilities will help you meet the company’s needs. To make that easier, you should include exact words and phrases from the job descriptions in your cover letter.
- You can include a bulleted list of your accomplishments
- Make sure to use numbers or percentages to emphasize your bullet points (e.g. Increased online revenue by 13%)
Do some research about the company and find out what their current activities and goals are. Explain how you can help them achieve those goals.
Closing Paragraph
Your cover letter closing is the call-to-action portion of your cover letter. Inform the hiring manager that you’d love to go in for an interview. Provide your email address or other contact information and tell them that you’ll reach out in a week if you don’t hear back. Thank them for spending their time reading your cover letter.
1. Entry-Level Cover Letter Example
This entry-level cover letter was written by a recent graduate who only has a little part-time work experience.
In our example, the candidate is applying for an entry-level IT technician position. She quickly establishes her enthusiasm about the opportunity, and then highlights her relevant skills to show she can do the job:
The cover letter example
Want a closer look at this cover letter example? Here’s a text version that you can scan through:
Entry-level cover letter example (text version)
Dear Mr. Jacobson,
As a long-term admirer of the work done by the team at Mayflower Technologies, I’m delighted to submit my application for the entry-level IT technician position posted on Indeed.com. As a recent graduate from the University of Rochester with a B.S. in Computer Science, I’m confident that my knowledge of Linux systems, experience in backend coding, and precise attention to detail would make me an asset to the team at Mayflower.
In my former role as a student worker at the University of Rochester’s Technical Services department, I was responsible for troubleshooting a variety of technical issues for staff, assisting with server maintenance, and installing a wide range of equipment. While employed there, I assisted in the development and rollout of new department practices, and helped improve our ticket response time by 12%. I’m sure that this experience will help me pick up new skills and quickly excel as a technician at Mayflower.
I also understand that Mayflower is seeking to expand their cloud computing services. While at the University of Rochester, I specialized in and completed my thesis on cloud computing. The IT technician position at Mayflower would be an exciting opportunity for me to bring my educational background to the table, and learn more about a growing industry.
I’ve attached my resume, which further details my skills and educational background. Please don’t hesitate to reach out if you have any questions about my background. I look forward to the opportunity to speak with you further; thank you for your time and consideration.
[Your Name]
What makes this a good cover letter
This entry-level cover letter sample stands out because the applicant emphasizes her enthusiasm about the opportunity from the very first sentence.
Beyond her enthusiasm, the candidate also shows she’s qualified . She quickly (and convincingly) markets her professional strengths , including relevant hard skills (Linux, backend coding) and soft skills (precision, attention to detail).
By the end of her cover letter, the candidate has even demonstrated that she’s researched the position, and is passionate about the work the company is doing. Overall, this is an effective way to make a positive impression as an entry-level job seeker because it shows the employer that you’re energetic and ready to learn.
2. Professional Cover Letter Example
Are you a senior-level professional or experienced manager trying to highlight your professionalism in a cover letter?
The restaurant manager cover letter example below will show you how to come off as a qualified veteran:
Download This Free Example
Here’s a text version of this cover letter sample so you can go through line-by-line:
Professional cover letter example (text version)
I’m writing to apply for the Restaurant Manager opening at MOD Sequel. I have more than five years of experience managing restaurants and bars, and my professional expertise aligns closely with the responsibilities outlined in your job advertisement.
In my role as Restaurant Manager for Bar Louie, I proved to be an efficient, enthusiastic, and strong leader. My value quickly became apparent to Bar Louie’s shareholders after I single-handedly trained and prepared the entire waitstaff for opening night and beyond. Not only did our team meet sales goals each month for the first year, but the down payment for the property was even paid back after the first six months of operating.
MOD Sequel would benefit from my skills in the following areas:
• Eye for excellence and high level of standards • Strong work ethic and leadership skills • Positive attitude even under pressure
I believe MOD Sequel will be a great success for many years to come, and my extensive expertise will help ensure your establishment succeeds well into the future. My time spent in this industry has prepared me for such an opportunity, and I sincerely hope I can contribute soon as a member of your team.
It would be a privilege to discuss your Restaurant Manager position in more detail. I’m happy to come by whenever it’s most convenient for you. Thank you for your time, and I’m looking forward to hearing from you.
Why this is a good cover letter
Right from the start, this applicant showcases the managerial skills they developed while working in the service industry. They then highlight how they’ll apply those skills to make an immediate impact on the company.
Additionally, the applicant mentions the company by name three times. It’s clear that they’re familiar with the business, have an interest in joining this specific team, and understand how they’d fit on the team if hired.
Lastly, our applicant’s cover letter includes their address to highlight how close they live to the restaurant . Pointing out where you live can be helpful if you’re applying for a non-remote job because it shows the employer that you won’t need to move or even commute very far if hired.
3. General Cover Letter Example
This general cover letter was written by a candidate with two years of work experience.
In the example, the candidate is applying for a mid-level digital marketing position. In the first paragraph, the applicant:
- used the hiring manager’s name (showing that effort was put into locating it)
- mentioned where she found the job posting (HR managers love this)
- highlighted relevant experience , establishing her ability to do the job
Here’s a text version of this cover letter sample in case you want a closer look at each paragraph:
General cover letter example (text version)
Dear Ms. Doe,
I was excited to see your job listing for the Senior Digital Marketing position at Westward Strategies on Indeed.com. As a dynamic email marketing specialist with over two years of professional experience executing market research, analyzing consumer data, and running A/B tests to drive successful marketing campaigns, I’m confident that I would be a valuable asset to the team at Westward.
Your job listing mentions a need for someone who is experienced in email segmentation and campaign development, both of which are areas I have extensive experience in. I’m currently employed at Marketed Inc., where I’ve honed my skills by running numerous successful email marketing campaigns. While employed here, I’ve spearheaded a digital promotion campaign for the company’s new line of sandals that successfully raised our total online engagement by an impressive 13% over the course of six months, contributing substantially to the department’s annual goals.
I’m confident that my proven track record of excellent work ethic, unparalleled attention to detail, and high-performing email marketing campaigns will make me an immediate asset at Westward Strategies, and allow me to contribute to the team’s success.
I look forward to discussing the Senior Digital Marketing position and my qualifications with you in more detail. I’m available to talk at your convenience. I’ll be in touch next week to follow up and to make sure you’ve received my application.
Thank you so much for your time and consideration.
Why this is a good example of a cover letter
In the cover letter example above, the candidate is concise and direct . She conveys much of what a cover letter should say in the opening paragraph, like her amount and type of experience, plus where she found the job.
Then the candidate lists specific responsibilities from the job description, and mentions her experience handling similar work. She even gives an example of how her efforts have benefited her current employer.
At this point, the candidate’s cover letter has already helped the hiring manager better understand her value as a hire. But she’s not done yet.
Finally, the candidate signs off by mentioning how she’ll reach out if she doesn’t hear back from the hiring manager. This call to action is a key part of a general cover letter, because it highlights the writer’s interest in the job, and willingness to go further than other candidates for the opportunity.
4. Creative Cover Letter Example
A creative cover letter makes you stand out by adding a bit of personality and flair to your application.
In our creative cover letter example, the candidate is applying for a senior-level social media manager position. By the second paragraph, she has the reader’s attention. Then, she establishes her qualifications:
Take a more detailed look at this cover letter sample by reading through the plain text version:
Creative cover letter example (text version)
As a quick-thinking online native who’s obsessed (yes, obsessed) with the Scatterplot app, I was thrilled to see your listing for the Social Media Manager position at Scatterplot Entertainment Co.
With over three years of professional experience as an online brand manager under my belt, I’ve analyzed user metrics, run A/B tests, and spearheaded viral social media campaigns. You name it, I’ve clocked an embarrassing number of hours online working on it. I’m confident my adaptability, hands-on branding experience, and encyclopedic meme knowledge would make me a perfect fit for the team at Scatterplot.
Currently, in my role at DotMap as a Social Media Manager, I manage and execute highly successful online branding campaigns. I regularly produce viral content, getting several of our branded Tweets featured on major websites. In one such instance, I tweeted a thread of adorable corgis using the DotMap iOS app — receiving over 60 thousand interactions and earning a spot on Buzzfeed’s front page.
I’m fiercely competitive in my approach, up-to-date on all the latest trends, and can clean up even the messiest social media disasters. I’m positive my knack for creating clickable content will make me an immediate asset to the Social Media team at Scatterplot.
I look forward to discussing the Social Media Manager position and my qualifications with you in more detail. I’m available to talk at your soonest convenience, and I’ll be in touch next week to follow up, just to make sure you’ve received my application!
Warm regards,
First, the candidate doesn’t waste the reader’s time . She immediately states her interest in the position, relevant qualifications, and specific skills. Hiring managers are busy, so it’s crucial to be direct in both your cover letter and resume.
Next, she presents her information in a casual, fun tone . A personal touch in your cover letter helps you present yourself as a creative, enthusiastic job seeker. It also makes your application more memorable.
Finally, the candidate lists specific accomplishments from her previous job, and explains how these accomplishments are relevant to the position.
Elaborating on your professional achievements is essential to writing a great cover letter. Your achievements show the hiring manager what they will gain by hiring you, and emphasize your worth as a potential employee.
5. Career Change Cover Letter Example
Writing a cover letter for a job in your current industry is pretty straightforward. But writing a career change cover letter requires a slightly different approach.
The sample cover letter below includes the three elements you need to persuade a hiring manager you’re ready to transfer industries, such as:
- One reason (or more) for the career change
- An example of a transferable skill in action
- Proof of commitment to the new field
Want a closer look at this cover letter example? Here’s a text version that you can read more carefully:
Career change cover letter example (text version)
Ever since I was a child, I’ve loved transforming people through the art of makeup. My proudest accomplishment was preparing my younger sister for her prom night — she was voted prom queen that evening. Because of my passion for this art form, I’m applying for the makeup artist position at Studio 96.
I’ve worked in several customer service positions since I graduated high school, through which I’ve honed my people skills and improved my ability to work effectively in high-pressure situations. In fact, in my current position at Zara I’ve increased sales by 17% this month.
However, I’ve found that customer service doesn’t satisfy my creative side. Thus, I’m eager to join Studio 96, a company I’ve been a fan of since I learned about the avant-garde approach to makeup application developed under your founder Bianca Del Vanjie.
To meet Studio 96’s needs, I’ve completed the 150-hour course in Makeup Artistry offered by the Los Angeles-based Sonique Academy in my spare time. I’ve also volunteered for the Look Good, Feel Better organization, where I boosted the self-esteem of cancer patients by giving them makeovers.
I am looking forward to hearing back from you. I can be reached at [Your Phone Number] or [Your Email]. Thank you for considering my application.
The first reason this is a great cover letter example is that it’s sincere . The applicant is sincerely passionate about her target industry — she even provides a relatable story to emphasize this sincerity.
This cover letter is also great because it directly addresses the reason for the applicant’s career change . Letting the hiring manager know why you’re looking for employment in a different industry is necessary if you’re changing careers, because they’ll want to know why you’re making the change.
Finally, it’s clear the writer of this cover letter is committed to the new job . She’s even worked on her skill-set to prepare her for this change in professions.
6. Cover Letter for Promotion Example
Have you been with your current company for a while and want to take on more responsibility ? You’ll likely need to write an internal cover letter for promotion to convince your boss that you’re ready to move up the corporate ladder.
A cover letter for promotion differs from a regular cover letter in two ways:
- It emphasizes your managerial or higher-level skills
- It focuses on your dedication to your current company
In the following example, the candidate is writing to the marketing director of their company to apply for an open senior-level sales manager position:
If you’re having trouble reading this cover letter sample, take a look at the text version below:
Cover letter for promotion example (text version)
Dear Mrs. Lasker,
As a loyal employee of Peabody, I’m excited to formally apply for the Sales Manager position in the Marketing Department. Since starting as a Sales Representative at Peabody four years ago, I quickly mastered the requisite skills for the role, and have helped our department regularly exceed sales goals.
From the beginning I’ve demonstrated an ability to learn quickly and exceed expectations. During my tenure, I’ve developed excellent sales skills, honed my interpersonal abilities, and subsequently helped my department generate a 6% increase in profits this quarter. Additionally, this year has given me the opportunity to sharpen my leadership skills — having successfully onboarded 4 new employees and assumed management over a small direct sales team.
I’ve read the requirements for the Sales Management position thoroughly, and I’m confident that the skills I’ve refined during my time working here paired with my passion for customers and making direct sales make me an ideal fit.
I appreciate your consideration and look forward to discussing this opportunity for promotion with you at your convenience. My supervisor is also happy to meet with you to elaborate on my performance in the Sales Department, and will attest to my qualifications. Please let me know if there’s any other information I can provide that would help with this process, and I’d be happy to provide it to you.
This candidate’s cover letter stands out because it’s direct and highlights specific accomplishments expected of a managerial-level employee.
In the introduction of this cover letter, the candidate emphasizes his loyalty to the company, and quickly moves on to talk about the contributions he’s made to his team.
Then, the candidate provides examples of his leadership and management experience to demonstrate that he’s ready to take on a more significant role.
By the end of this cover letter, this candidate has shown his boss that he’s not only made an impact in his current role, but is already exceeding expectations. More importantly, he has the skills needed to keep up with the demands of a more senior position.
Cover Letter Examples by Application Type
The following guides will show you how to write a variety of different cover letter formats and types:
- Short Cover Letter Examples
- Relocation Cover Letter
- Email Cover Letter
- Letter of Interest
- Letter of Interest vs Cover Letter
- Best Cover Letters of 2021
Our robust collection of industry-specific cover letter examples is sure to have a cover letter for your unique situation. You can download all of these sample cover letters for free and customize them to fit your needs.
Click your industry below to find examples for different jobs:
Accounting & Finance
Administration & office support, business & management, business development, construction & maintenance, customer service & retail, customer service & retail, customer support & sales, digital art & production, education & human services, emergency services, engineering, finance & banking, fine arts & aesthetics, food service, healthcare & wellbeing, healthcare & wellbeing, human resources (hr), information technology (it), law & legal, life situation, maintenance, marketing & sales, personal & child care, public safety & security, resume: yes, science & research, spa & salon, transportation & travel, warehouse & logistics, web development & design, writing & media.
- Account Manager Cover Letter
- Accountant Cover Letter
- Accounting Intern Cover Letter
- Accounts Payable Cover Letter
- Certified Public Accountant (CPA) Cover Letter
- Administrative Assistant Cover Letter
- Clerical Cover Letter
- Executive Assistant Cover Letter
- Front Desk Cover Letter
- Office Administrator Cover Letter
- Office Assistant Cover Letter
- Office Manager Cover Letter
- Personal Assistant Cover Letter
- Receptionist Cover Letter
- Secretary Cover Letter
- Assistant Manager Cover Letter
- Business Development Cover Letter
- Executive Cover Letter
- McKinsey Cover Letter
- Operations Manager Cover Letter
- Product Manager Cover Letter
- Program Manager Cover Letter
- Property Manager Cover Letter
- Public Relations Cover Letter
- Real Estate Agent Cover Letter
- Supervisor Cover Letter
- Business Analyst Cover Letter
- Consulting Cover Letter
- Data Analyst Cover Letter
- Project Coordinator Cover Letter
- Scrum Master Cover Letter
- Architecture Cover Letter
- Construction Project Manager Cover Letter
- Construction Worker Cover Letter
- Project Manager Cover Letter
- Welder Cover Letter
- Cashier Cover Letter
- Grocery Store Cashier Cover Letter
- Retail Manager Cover Letter
- Retail Sales Associate Cover Letter
- Store Manager Cover Letter
- Budtender Cover Letter
- Call Center Representative Cover Letter
- Customer Service Cover Letter
- Sales Cover Letter
- Sales Manager Cover Letter
- CFO Cover Letter
- Creative Director Cover Letter
- Event Coordinator Cover Letter
- Event Planner Cover Letter
- Graphic Designer Cover Letter
- Photographer Cover Letter
- Production Assistant Cover Letter
- Video Editor Cover Letter
- Academic Advisor Cover Letter
- Assistant Principal Cover Letter
- Coaching Cover Letter
- Librarian Cover Letter
- Library Page Cover Letter
- School Counselor Cover Letter
- Hospitality (Hotel Front Desk) Cover Letter
- Hostess Cover Letter
- Housekeeping Cover Letter
- Server Cover Letter
- Waiter/Waitress Cover Letter
- Civil Engineer Cover Letter
- Electrical Engineer Cover Letter
- Engineering Cover Letter
- Mechanical Engineer Cover Letter
- Network Engineer Cover Letter
- Software Engineer Cover Letter
- Bank Teller Cover Letter
- Bookkeeper Cover Letter
- Finance Cover Letter
- Financial Advisor Cover Letter
- Financial Analyst Cover Letter
- Investment Banking Cover Letter
- Acting Cover Letter
- Artist Cover Letter
- Model Cover Letter
- Music Cover Letter
- Barista Cover Letter
- Bartender Cover Letter
- Chef Cover Letter
- Fast Food Cover Letter
- Food Service Cover Letter
- Line Cook Cover Letter
- Restaurant Cover Letter
- Restaurant Manager Cover Letter
- Dental Assistant Cover Letter
- Dental Hygienist Cover Letter
- Dentist Cover Letter
- Healthcare Cover Letter
- Personal Trainer Cover Letter
- Physical Therapist Cover Letter
- Physician Assistant Cover Letter
- SLP Cover Letter
- Dietitian Cover letter
- Interior Design Cover Letter
- Human Resources (HR) Cover Letter
- Recruiter Cover Letter
- Cyber Security Cover Letter
- Data Scientist Cover Letter
- Help Desk Cover Letter
- Information Technology (IT) Cover Letter
- IT Project Manager Cover Letter
- System Administrator Cover Letter
- Technical Cover Letter
- CIA Cover Letter
- FBI Cover Letter
- Legal Assistant Cover Letter
- Paralegal Cover Letter
- Stay at Home Mom Cover Letter
- Custodian Cover Letter
- Electrician Cover Letter
- Janitor Cover Letter
- Mechanic Cover Letter
- Communications Cover Letter
- Digital Marketing Cover Letter
- Marketing Assistant Cover Letter
- Marketing Coordinator Cover Letter
- Marketing Cover Letter
- Marketing Intern Cover Letter
- Marketing Manager Cover Letter
- Social Media Cover Letter
- Case Manager Cover Letter
- Medical Assistant Cover Letter
- Medical Receptionist Cover Letter
- Medical Scribe Cover Letter
- Occupational Therapist Cover Letter
- Pharmacist Cover Letter
- Pharmacy Technician Cover Letter
- Phlebotomist Cover Letter
- Veterinary Assistant Cover Letter
- Veterinary Technician Cover Letter
- Certified Nursing Assistant (CNA) Cover Letter
- Entry Level Nurse Cover Letter
- New Grad Nurse Cover Letter
- Nurse Practitioner Cover Letter
- Nursing Cover Letter
- School Nurse Cover Letter
- Babysitter Cover Letter
- Camp Counselor Cover Letter
- Caregiver Cover Letter
- Child Care Cover Letter
- Nanny Cover Letter
- Social Worker Cover Letter
- Emergency Medical Technician (EMT) Cover Letter
- Firefighter Cover Letter
- Police Officer Cover Letter
- Security Guard Cover Letter
- Security Officer Cover Letter
- Amazon Cover Letter
- Academic Cover Letter
- Biology Cover Letter
- Computer Science Cover Letter
- Postdoc Cover Letter
- Research Assistant Cover Letter
- Science Cover Letter
- Cosmetologist Cover Letter
- Esthetician Cover Letter
- Hair Stylist Cover Letter
- Makeup Artist Cover Letter
- Massage Therapist Cover Letter
- College Student Cover Letter
- Cover Letter for Internship
- High School Student Cover Letter
- Recent Graduate Cover Letter
- Art Teacher Cover Letter
- Elementary Teacher Cover Letter
- Paraeducator Cover Letter
- Preschool Teacher Cover Letter
- Special Education Cover Letter
- Substitute Teacher Cover Letter
- Teacher Assistant Cover Letter
- Teacher Cover Letter
- Tutor Cover Letter
- Delivery Driver Cover Letter
- Flight Attendant Cover Letter
- Truck Driver Cover Letter
- Inventory Specialist Cover Letter
- Logistics Coordinator Cover Letter
- Supply Chain Analyst Cover Letter
- Supply Chain Cover letter
- Warehouse Manager Cover Letter
- Warehouse Worker Cover Letter
- Designer Cover Letter
- Front End Developer Cover Letter
- Full Stack Developer Cover Letter
- Java Developer Cover Letter
- Programmer Cover Letter
- UX Designer Cover Letter
- Web Developer Cover Letter
- Copywriter Cover Letter
- Journalist Cover Letter
Once you’ve found a cover letter example for your target position, use a matching resume sample to help you write a resume and complete your job application.
Frequently asked questions about cover letters
Still have questions? Here are some frequently asked questions and answers about cover letters:
What are 3 things you should include in a cover letter?
Three things you should include in a cover letter are:
- An introduction – tell employers who you are and what kind of experience you have.
- Your qualifications – convince employers you’re the right person for the job by highlighting your qualifications, accomplishments, and skills.
- A convincing conclusion – restate your excitement about the position and urge the employer to contact you.
Combined, these three elements make for a compelling cover letter that communicates why you’re the ideal person for the job.
How do you write a simple cover letter?
Here’s how to write a simple cover letter in six steps:
- Opening: start with “Dear” and the hiring manager’s name
- First paragraph: write a short introduction that states the job you’re applying for and what kind of background you have
- Second paragraph: explain your current job and some of your accomplishments at that job
- Third paragraph: highlight your skills that are relevant to the job you want
- Fourth paragraph: close out with a call to action restating your interest in the job and encouraging the employer to contact you
- Sign off: end with a formal closing like “Sincerely,” and sign or write your name
How important is a cover letter?
A cover letter is very important because it not only shows off your professional qualifications, it also gives you an opportunity to express your enthusiasm for the position and explain why you’re the ideal person for the job.
A well-written cover letter is often the difference between being offered an interview or being outright rejected for a job, so why not write one to improve your odds on the job hunt?
How do you build a cover letter?
There are three ways you build a cover letter:
- Use a professional cover letter generator tool
The fastest (and easiest) way to build a cover letter is by using an online cover letter builder .
These tools use AI to automatically write a strong cover letter for you based on a few bits of information that you provide for the tool.
However, most cover letter generators aren’t free, so if you need to save money you may want to build a resume the old-fashioned way.
- Write it from scratch
Writing your cover letter yourself is the highest effort and most time-consuming way to make your cover letter. However, it’s also free and you have complete control over the content.
If you’re applying for a job that requires writing skills, it’s a good idea to write your cover letter from scratch because it gives you an opportunity to highlight your writing abilities.
- Use a cover letter template
A simple cover letter template is a good starting point from which to make your cover letter. Most cover letter templates provide a general format that you can quickly fill in with your information, so you don’t need to use as much energy as you would writing your letter from scratch.
Using a template is a good way to make your cover letter if you’re unsure where to start and need some guidance. However, the end result is that your cover letter might come across as generic or awkward if you’re not careful, so it’s not always the best method.
Additional cover letter FAQs
- Is the cover letter dead?
- Should you introduce yourself in a cover letter?
- What do employers look for in a cover letter?
- What are the three types of cover letters?
- What is the best greeting for a cover letter?
- What does a cover letter look like?
- Do cover letters need an address?
- Can a cover letter be two pages?
- Are optional cover letters really optional?
- Should I attach a cover letter or write it in the email?
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Written by Conrad Benz
Conrad Benz is a Digital Media Specialist & Resume Expert at Resume Genius, where he helps countless job-seekers craft standout resumes and launch their careers. His... more
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Cover Letter Templates
Start your career on the right track with a professional cover letter template. Our templates are formatted to follow industry standards, are ATS-friendly and easy to customize. Choose an expertly designed free cover letter template or use our Cover Letter Builder to write a cover letter for your resume.
- Cover Letter
Curriculum vitae, or CV, stands for “course of life.” In the U.S., a CV is a multi-page professional document that extensively details your education and experience. In other parts of the world, a CV is a standard, position-specific document (similar to a resume in the U.S.) that is between one and two pages long.
Charismatic
This professional cover letter template features a dual-tone heading to make your name stand out.
This resume cover letter template will help you tell your story with a modern font and unique design.
Try this cover letter template for a straightforward and impressive letter.
A strong font makes this cover sheet template ideal for modern architecture, technology and advertising jobs.
No matter your industry, this creative job cover letter template can help bring out your creative side.
Present your qualifications front and center with this professional cover letter template.
Catch the recruiter’s attention with this crisp template, which features your name and information aligned to the left.
This best-in-class cover letter template will speak volumes about your professionalism.
Distinguished
This straightforward template places your name front and center.
This elegant design of this sample cover letter template commands attention.
Make a bold statement with this modern cover letter template, which offers customizable colors and fonts.
Grab the recruiter’s attention with the pops of color and fun icons this layout features. It’s the best cover letter template for creative jobs.
Change the colors and font type of this template to fit your needs.
Make a subtle statement by choosing a resume cover letter template like this one that colorfully highlights your contact information.
Professional
This sophisticated layout of this application letter template tells employers you mean business.
A monogram graphic in the header gives this cover sheet template a unique look.
Customer Reviews
Why a free cover letter template is perfect for you, we handle cover letter formatting for you.
Our templates follow standard cover letter format rules, ensuring that you use the correct line and margin spacing and proper fonts.
Professional cover letter template designs
From modern cover letter templates to creative and professional styles, our experts have designed our templates to get you noticed.
Easy to customize templates
We make it easy to customize your cover letter template from color palette to font size to match your goals.
We’ll help you write your cover letter
Download a free cover letter template and edit it to fit your needs, or use our Cover Letter Builder to guide you through each step of creating your document in minutes.
Modern free cover letter templates
These free cover letter templates are great for jobs in industries such as technology or business, where looking sharp and staying on top of the latest trends matters.
Bold cover letter template
If you want to convey that you’re a professional who is not afraid to take risks, this is the best template for you.
Blueprint cover letter template
Stand out with this colorful cover letter template free of charge. Its two-column layout neatly displays your qualifications, making them easy to read.
Charismatic cover letter template
This free cover letter template download injects some personality into your career story. Notice how two colors make the job applicant’s name pop.
Professional free cover letter templates
You can’t go wrong with the classic style of a formal cover letter template. Download one free of charge and show hiring managers you mean business.
Professional cover letter template
Simple yet effective, this template shows that basic doesn’t have to mean boring.
Deluxe cover letter template
This free resume cover letter template gives you all the room you need to present your accomplishments.
Executive cover letter template
This is a good cover letter template for anyone who wants to get straight to the point.
Creative free cover letter templates
Creative jobs require imaginative designs. Use these layouts when you want to visually show your personality and make a statement, especially if you’re applying for a job in a creative industry. Download a creative resume cover letter template free of charge and show employers your creative side.
Original cover letter template
This free cover letter template combines icons, pops of color and a fun approach.
Standout cover letter template
A minimalistic design detail next to your name makes this template unforgettable.
Centered cover letter template
Sleek fonts and bold colors make this free cover letter template download perfect for creative job seekers.
Simple and basic free cover letter templates
A clean cover letter template is the best way to communicate your information and experience. Try a simple or basic cover letter free of charge.
Distinguished cover letter template
This simple cover letter template has an elegant, understated style with classic fonts and dotted dividing lines.
Contempo cover letter template
Keep it classy with a basic cover letter template that never goes out of style.
Whitespace cover letter template
Give your letter a chic and intelligent approach with a free cover letter template that perfectly spaces your information and boldly states your name.
Cover letter templates for top jobs
Use our cover letter examples for guidance and inspiration. We have plenty of examples created by experts for different jobs and scenarios that use the cover letter templates featured on this page.
Let the employer know you’re a great teacher with this unique teaching job cover letter template, which features a bold header.
Administrative assistant
This professional cover letter template will tell the recruiter more about your excellent time management and organizational skills.
Software engineer
You can talk the talk about software and computers, and with this application letter template, you will also walk the walk.
Medical assistant
This clean and straightforward template for a cover letter presents your reliability and enthusiasm for your career.
Web developer
This sleek and elegant cover sheet template perfectly shows how much you know about creating and maintaining websites.
You know your way around different languages, and this fun and original sample cover letter template is the ideal place to show it.
Flight attendant
Possessing excellent interpersonal skills and diplomacy are some of the skills required for this job, so go with a cover letter template that can effectively tell your story.
A no-nonsense job requires a simple and easy-to-read template for a cover letter, and this one hits the mark.
Cover letters templates and examples for unique scenarios
Cover letters are beneficial for many scenarios, and when written correctly, do more than just explain your skills. Our in-depth How to Write a Cover Letter guide teaches you everything you need to know about writing this important document. We have a cover letter format template for every unique situation. Try a cover letter Word template or a cover letter Pages template to customize your document easily.
Entry-level cover letter example template
When you don’t have a lot or any work experience, a cover letter is crucial to properly market yourself as an excellent addition to the team.
Career-change cover letter template and example
When you’re changing careers, you want a standard cover letter template that shows your transferable skills, draws a bridge between your experience and the new job, and explains why you want to work with that company specifically. Just use the content in this cover letter template as inspiration.
Employment gap cover letter example template
When it comes to employment gaps, you only have to address the gaps you feel comfortable discussing in your cover letter. Did you start your own business or explore artistic projects? Connect these experiences to the potential job as this sample cover letter template does.
Unadvertised position cover letter template and example
Don’t see a job posting? No problem! Explain how you heard about the job and why you want to join the team in your resume cover letter template.
“Cold-call” cover letter template and example
You came across a company you like but aren’t sure if they’re hiring. Get on their radar with a cold call cover letter that introduces who you are and your skills that could be valuable to the company, as this application letter template does.
Temporary-to-permanent employee cover letter example template
You like where you work and want to stay there permanently. Use a cover letter template to explain why it’s in the company’s best interest to keep you around.
Seeking promotion cover letter template and example
You’re ready to take the next step in your career and grow within the company. Recap your experience using a professional cover letter template and convince the employer you’re more than qualified for the new job.
Applying for a different position with the same company cover letter template
Do you meet the requirements of a new position in your company? Take the leap and use a template for a cover letter to explain why you’re perfect for the role.
How to use a cover letter template
Choose a cover letter template that highlights your unique qualities.
A cover letter is an extension of your resume. It’s your chance to present yourself to the employer properly and explain why your skills and experience suit the job. Your cover letter design template should answer four significant points:
- Why you want the job
- How you’re prepared to handle the daily requirements of the job
- How you can fit in and adapt to the company’s culture
- How you can help the company move forward
Show your passion and interest in the company.
Use our professional cover letter templates to explain what inspires you about your potential employer. It could be the company’s mission, a new initiative it’s undertaking, or how you can contribute to company goals over the long term. Show the hiring manager you’ve already invested time researching your potential employer, and they’ll be more likely to invest in you.
Match your skills and experiences to the job’s requirements with a suitable cover letter template.
Respond directly to duties and skills listed in the job description, and show your capabilities in those areas through concrete examples from your own experience and training. You can also point out a challenge the company is currently facing and how you can help solve it, similar to what our cover letter templates showcase.
Encourage the hiring manager to learn more about you.
Your cover letter should give hiring managers an incentive to read your resume and follow up for an interview. Be forthright. Recommend that the reader examine your resume for more details on your relevant skills and accomplishments. Conclude by expressing your readiness to meet and discuss how you can contribute. If you’re unsure how to do this, you can review our expertly written application letter templates and examples.
Avoid repeating information from your resume.
While your resume and cover letter template must be similar, they shouldn’t reiterate the same information. Review your resume and note what you want to explain further in your cover letter; it could be a set of skills, a work achievement relevant to the job you’re applying for, or a project that you know will help you stand out. A free downloadable cover letter template from this page will help you tell your story so that you get noticed.
Tailor your cover letter template to the job.
Whether a resume or cover letter, tailoring your document to the job is critical. This includes using keywords from the job description in your writing, using a tone of voice that reflects the company culture and addressing the letter to the hiring manager and not “To whom it may concern.” A cover letter Word template or Apple Pages cover letter template is easy to customize.
Match your resume and cover letter template
A cover letter and resume template match is crucial for a polished job application. After all, cover letters and resumes are strong when they both read and look their best. Luckily for you, we have all the tools and guides you need to build the perfect resume for your cover letter.
- How to Write a Resume : Follow our in-depth guide to learn how to write a strong resume that effectively captures your skills and qualifications.
- Resume Examples : We have an extensive library of resume examples for all types of jobs and industries.
- Resume Templates : From creative to modern and professional, our resume templates are designed by the same experts that create our cover letter templates, are ATS-friendly and easy to customize.
- Resume Builder : With step-by-step guidance and expert phrases, a cv cover letter template combined with our Resume Builder makes it easy to create a resume in minutes.
Cover letter template FAQ
What is a cover letter.
A cover letter is a one-page document you submit alongside your resume or CV . Its purpose is to support the content of your resume by expanding on those achievements, showing your personality and explaining why you’d be a great asset to the company. Even though a cover letter has a supporting role in the application process, it’s no less critical and could potentially decide whether you get hired.
Are cover letters necessary?
Yes. A recent survey found that 83% of hiring managers, recruiters and HR staff consider cover letters essential to the decision-making process. We always recommend writing a cover letter because:
- It allows you to provide information that isn’t in your resume.
- It gives hiring managers and recruiters a glimpse into your personality.
- It has the space you need to market yourself as the best candidate.
Choose a cover letter layout template from this page to increase your chances of getting the job!
How do you write a strong cover letter?
With some dedication, you can write a cover letter for your resume in just 15 minutes — and we’re here to help you.
A successful cover letter should fulfill two aims: It should be formatted neatly for easy reading, and the content should catch hiring managers’ attention. To achieve the first goal, use a cover letter sample template as a model, and keep your letter to the point and one-page long.
To ensure your content fits the bill, consult the job description and pinpoint essential keywords that you should mention in your letter. For example, if you’re applying to a customer service position that stresses knowledge of customer relations management (CRM) systems, mention your experience with CRM in your cover letter. Doing so will also help your letter pass automated applicant tracking systems (ATS), which many employers use to scan cover letters for the right keywords.
Finally, your cover letter should answer the most critical question: Why are you interested in the job and the company? Explain why you think you can succeed in the position and believe you’re a good fit. Employers will be impressed by a cover letter that shows you’ve done your homework and thought about how you can contribute. Download a free professional cover letter template and get started today!
What do employers look for in a cover letter?
A cover letter is a blank canvas where you can formally introduce yourself to the hiring manager — think of it as your sales pitch. Generally speaking, the hiring manager wants to know more about your skills and background, why you want to work for them and how you will help them. Still, this approach may differ depending on your professional experience.
For example, hiring managers will want to know why you have a career gap in your resume if you have one. If you ventured into running a small business or were affected by COVID-19, you’d want to explain what happened and show how your past experiences will help you fill this new role, as our cover letter templates and examples show.
Is it OK to use a cover letter builder?
It’s not just OK to use a cover letter builder but encouraged! Our Cover Letter Builder makes the writing process a breeze by providing over 15 cover letter templates, expert suggestions, step-by-step guidance and customization tools to create and save as many versions of your cover letter as you want. It’s the easiest way to put together a professional cover letter for your resume, and all you have to do to get started is choose the downloadable cover letter template that best works for you.
How long should a cover letter be?
A cover letter should be one page long. The recruiter or hiring manager won’t spend that much time reviewing your application, so your writing must be concise and straightforward. A work cover letter template from this page can help you keep your cover letter organized on one page.
How do you start a cover letter if you don’t know the name?
If you don’t know who to address your cover letter to, here are some options to try:
- Address the cover letter to the department you’re interested in joining. For example, “Dear Creative Department,” “Dear Accounting Department,” or “Dear [Company] Team.”
- If you have the hiring manager’s name but are unsure whether to use titles like Mr., Mrs., or Ms., you can leave it out and use their full name. For example, “Dear John Smith” or “Dear Helena Law.”
Avoid starting your cover letter with greetings such as “To whom it may concern” or “Dear sir or madam” — it’s old-fashioned. A cover letter template sample from this page can point you in the right direction.
Kellie Hanna
Content strategist, career advice expert.
Kellie is the content strategist for My Perfect Resume. She has more than 20 years of experience in digital media and is passionate about helping job seekers navigate their careers. She has a B.A. in English and writing from Temple University.
More cover letter help
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You’re ready to take the next step in your career; we’re here to help you do it correctly. Follow these five tips to send the right message.
8 Ways To Incorporate Volunteer Work Into Your Cover Letter
No work experience? No problem! Volunteer work can give you the skills and knowledge you need to stand out from the crowd of job applicants.
Get Hired Fast: Best Cover Letter Writing Tips of 2022
A great cover letter can help separate you from the pack. Check out writing tips that can help you get hired fast.
Now that you have picked a template, our cover letter builder is a quick and easy way to complete your cover letter!
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How To Format a Cover Letter (With Examples)
Alison Doyle is one of the nation’s foremost career experts.
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Cover Letter Format Guidelines
- How To Format a Cover Letter
What To Include in Each Section
- Formatting Tips for Cover Letters
Cover Letter Template
When you are applying for a job, how you format your cover letter is important because the letter is one of the first impressions you'll make on an employer. In fact, how you format your letter is almost as important as what you write in it.
A cover letter that is formatted incorrectly, or is difficult to read, can quickly eliminate you from the pool of candidates, so it's important to pay just as much attention to the formatting of your letter as to its content.
Here's information on cover letter formatting guidelines including setting page margins, choosing a font style and size, paragraph and section spacing, and more tips on how to format cover letters for employment.
Formatting includes factors such as page margins , font type and size , line, paragraph and section spacing, and document type. For example, a letter without the correct spacing between paragraphs, or with too much text on a page, is going to look cluttered, or a letter saved as a file type that is not meant for a text document (such as a .jpg or a .png) may prevent the reader from opening and viewing it.
Adhering to typical standards in formatting is especially important considering that communication skills are important in nearly every field, and failing to compose a readable cover letter will certainly not inspire confidence in your abilities.
On the other hand, a cover letter that is saved correctly and uses sufficient white space , a simple, reasonably sized font, and an appropriate salutation and closing will make a positive impression on your potential employers.
How To Format a Cover Letter
The easiest way to format a letter is to write the letter first, then format it. Once you have all the content ( contact information , why you are applying and qualified, signature, etc.) on the page, you can then easily adjust the margins, font, and alignment. Here's an overview of each section.
- Contact Section : How you include your contact information will vary based on how you are sending your cover letter. If you are uploading or mailing a letter, put the information at the top of the page.
With an email cover letter, your contact information should be below your signature.
- Employer Address : How you address the cover letter will depend on how much information you have about the employer.
- Salutation : A salutation is the greeting you include at the beginning of a cover letter. Here's how to write a salutation, including what to use if you don't have the name of a contact person to list.
- Body : The body of a cover letter includes the sections where you explain why you are interested in and qualified for the job for which you are applying. Here's what to include in each section or your letter.
- Paragraphs and Bulleted Lists : A more traditional cover letter contains written paragraphs describing your qualifications.
- Closing : When you're writing a cover letter or sending an email message to apply for a job it's important to close your cover letter in a professional manner. Here's how to close your letter with class.
Here are details on what to include in each section of your cover letter.
Cover Letter Format Example
Your Contact Information Name Address City, State Zip Code Phone Number Email Address
Employer Contact Information (if you have it) Name Title Company Address City, State Zip Code
- Cover Letter Contact Section Examples
Salutation Dear Mr./Ms. Last Name,
Cover Letter Greeting Examples : Note: If you do not have a contact name, you can skip the salutation entirely. Or, you can use Dear Hiring Manager, To Whom It May Concern , or one of the other examples listed in the link. Ideally, you will be able to address your cover letter to a specific person. Doing research can help you figure out who is the most appropriate person to receive the letter. Note: If you do not know the gender of your contact, you can write out the person's full name, e.g., "Dear Cory Smith"or "Dear Jordan Parish."
Body of Cover Letter The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up. Organize the body of your cover letter into the following paragraphs:
- First Paragraph The first paragraph of your letter should include information on why you are writing. Mention the position you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one.
- Middle Paragraph(s) The next section of your cover letter should describe what you have to offer the employer. Mention specifically how your qualifications match the job you are applying for. Think of this section of the cover letter as where you're making a pitch for your fit as an employee and show what makes you a great candidate. Make the connection between your qualifications and the job requirements clear . Use this section to interpret your resume—don't repeat from it verbatim.
- Final Paragraph Conclude your cover letter by thanking the employer for considering you for the position. Include information on how you will follow-up. Optionally, you can briefly restate why you would be a good fit for the position.
Complimentary Close Respectfully yours,
- Closing Examples
Handwritten Signature (for a hard copy letter)
Typed Signature
- Signature Examples
Formatting Tips for Cover Letters
Here are some formatting tips to keep in mind when you are writing your letter:
- Font choices: The details count when it comes to cover letters, so choose a professional font in a 10 or 12 point size. This is no time to break out emoticons or emojis.
- Email versus hard copy letters: The sample letter below is formatted for a printed out hard copy. If you are emailing your cover letter, you'll need to pay particular attention to the subject line of your email. See more tips for formatting your email cover letter .
- Letter Spacing: Your letter should be single-spaced. Include a space between every paragraph, and in general, a space between each section of the letter. (That is, there should be a space between the address and the date, and then again between the date and the salutation.)
- Email Spacing: In an email cover letter, where many sections are left off, you will want to include a space between the salutation and between each paragraph, and another space before your complimentary close.
- Proofreading: Remember that note about details counting in cover letters? Make sure to avoid errors by carefully proofreading your letter. Here are guidelines for proofreading your cover letter.
Use your word processor's spell check to catch common errors, and then consider reading your letter aloud—or having a friend review it—to catch additional errors.
Download the cover letter template (compatible with Google Docs or Word Online) or read the example below.
@ The Balance 2020
Cover Letter Sample (Text Version)
Molly Smith 21 Spring Street Anycity, NY 12000 555-122-3333 msmith@email.com
December 11, 2020
John Brown Sales Manager Acme Corp. 321 Main Street Anycity, NY 12000
Dear Mr. Brown,
I wish to apply for the sales position advertised on Monster.com. Terry Johnson suggested that I contact you directly, as we have worked together, and he felt that I would be a good fit with your team.
For the past two years I have been working in sales for Goodman & Co.. I have consistently exceeded my targets and I was recognized last quarter for outstanding service. As an avid cyclist and user of many of your products, I'm aware that Acme Corp. is a company with tremendous potential. I am confident that my experience, communication skills, and ability to convey product benefits effectively would enable me to excel in the sales role.
I would be delighted to discuss with you how I might be an asset to the Acme Corp. sales team. Thank you for your consideration; I look forward to hearing from you.
Respectfully yours,
Signature (hard copy letter)
Molly Smith
CareerOneStop. " How Do I Write a Cover Letter ?" Accessed Dec. 11, 2020.
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