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Different Parts of Powerpoint Window And Its Functions

This tutorial will provide a complete guide to the different parts of the PowerPoint window and its functions .

If you like these types of tutorials, we also have identifying different parts of a Microsoft Word window and different parts of an Excel window with its functions.

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Since PowerPoint is a powerful tool for presentations. Apparently, it’s essential to know all its different parts and functions.

Now, let’s get started…

What is a PPT?

PPT stands for PowerPoint , which is a presentation software developed by Microsoft and used for creating dynamic slide presentations. It is widely used for creating slideshows for business and educational purposes.

The software is part of the Microsoft Office suite and allows users to add text, images, shapes, charts, and other elements to create visually appealing and engaging presentations.

Identifying Different Parts of Powerpoint Window

Understanding and identifying parts of the PowerPoint window will allow you to effectively navigate and use the software to create professional presentations.

The Microsoft PowerPoint window has several key components. Hence, take a look at the labeled parts of the PowerPoint window below as we tackle the definitions and functions as we go along.

Different Part of Powerpoint Window

The Ribbon is the primary interface for accessing tools and commands in PowerPoint. It consists of the following components.

  • Tabs − They are located at the top section below the title bar and contain groups of related commands. Specifically, it includes File, Home, Insert, Design, Transitions, Animation, Slide Show, Review, View, and Help menus.
  • Groups − Groups are the combination of organized related commands. Each group name appears below the group section.
  • Commands − They are the predefined instructions of the executable program. It exists in the form of Icons in the ribbon, for instance, a group of Slides that contains New Slide, Layout, Reset, Section , etc.

Quick Access Toolbar

This Quick Access Toolbar is a customizable toolbar that provides quick access to frequently used commands.

This File menu bar performs file related operations such as creating a new presentation, opening an existing file, save, save as, printing the file, and so on.

The header or title bar of the presentation is located at the top of the window. It presents the name of the active presentation.

This is the main area of the PowerPoint window where slides are displayed and edited.

The Slide thumbnail pane is a column on the left corner of the PowerPoint window that displays small images of the slides in the presentation. You can use the thumbnail pane to quickly navigate to different slides in the presentation.

Slide Views Buttons

They are the four view buttons on the left of Zoom control contain a series of icons. It allows you to change the PowerPoint views. 

  • Normal view − This is the presentation’s normal view, with the slide sheet on the right and slide thumbnails on the left. This view allows you to select and rearrange the working slides.
  • Slide Sorter view − It shows all of the slides in a tabular format. Only the slides can be arranged in this view. 
  • Reading View −This window will allow you to carefully read the slide. You cannot, however, make any changes.
  • Slide Show View − This displays all of the slides, as well as any animations and sounds you’ve added to the presentation.

This is a section below the slide area where you can add notes to accompany each slide. The notes are not visible during the presentation, but they can be printed as a speaker’s guide.

This is the status bar at the bottom of the screen of the PowerPoint window that displays information about the current slide, such as the page number and slide status.

Parts of PowerPoint Presentation

A Microsoft PowerPoint presentation typically has several key components, including:

  • Title Slide : This is the first slide in the presentation and usually includes the presentation title, the name of the presenter, and the date.
  • Introduction Slides : These slides provide an overview of the presentation topic, including its purpose, main points, and structure.
  • Body Slides : These slides contain the main content of the presentation and can include text, images, charts, tables, graphs, and other visual elements.
  • Transition Slides : These slides are used to connect different sections of the presentation and help to maintain a flow between different parts of the presentation.
  • Conclusion Slides : These slides summarize the key points of the presentation, provide closing remarks, and can include a call to action.
  • End Slides : These slides can include a final thank you message, contact information, or other closing elements.
  • Layout Slides : These slides serve as templates for different types of content and can be customized to match the overall look and feel of the presentation.

In addition to these core components, PowerPoint also includes a range of formatting and design tools , such as themes , custom layouts , and multimedia elements , which can be used to enhance the visual appeal of the presentation.

In conclusion, the different parts of the PowerPoint window and their functions are essential in creating effective and engaging presentations. From the PowerPoint interface to working with slides, text, images, and media, there is a lot to learn about using PowerPoint.

However, with a little bit of practice and a comprehensive understanding of its different parts and functions, you’ll be creating professional-quality presentations in no time!

Thank you for reading. And for more educational articles feel free to visit our website.

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powerpoint presentation parts and functions

What Are the Parts of Microsoft PowerPoint? (A Comprehensive Guide)

Are you looking to learn more about Microsoft PowerPoint and how to use it effectively? Look no further! This comprehensive guide will walk you through the different components of Microsoft PowerPoint, from the Home Tab to the View Tab.

We’ll cover everything you need to know to become a PowerPoint expert.

So, what are you waiting for? Let’s dive in!

Table of Contents

Short Answer

Microsoft PowerPoint includes a variety of features and tools that you can use to create presentations.

The main parts of Microsoft PowerPoint include the Themes, Slides, Transitions, Animations, and Shapes & Objects.

The Themes section allows you to choose a background design for your presentation.

The Slides section lets you create individual slides with text, images, and other elements.

The Transitions section lets you choose how to move between slides.

The Animations section lets you add effects to elements on a slide.

Finally, the Shapes & Objects section lets you add shapes, lines, and other objects to a slide.

Overview of Microsoft PowerPoint

Microsoft PowerPoint is a popular presentation software used to create slideshows for various purposes.

It is part of the Microsoft Office Suite, and it is a powerful and user-friendly tool for creating professional-looking presentations.

With PowerPoint, users can easily create and edit presentations, add effects, and collaborate with others.

PowerPoint is composed of several parts, including the Home tab, the Insert tab, the Design tab, the Animations tab, the Review tab, and the View tab.

Each of these tabs provides a different set of features and functions that enable users to customize their presentations.

The Home tab includes basic formatting and editing functions, such as bold, italic, underline and font size.

It also provides access to font color, text alignment, and bulleted and numbered lists.

Additionally, the Home tab provides options for cutting, copying, and pasting text, as well as the ability to insert images, shapes, and other elements.

The Insert tab allows users to insert tables, charts, and other media into their presentations.

It also includes options for inserting pictures, clip art, and other media.

The Design tab allows for customization of themes, templates, and slide layouts.

It also includes options for inserting backgrounds, borders, and other design elements.

The Animations tab enables users to add slide transitions and animation effects.

This tab includes options for adding sound and video, as well as creating custom animations.

The Review tab includes spellcheck and translation features, and the View tab provides access to slide show and presentation options.

Overall, Microsoft PowerPoint is a powerful and user-friendly tool for creating professional-looking presentations.

With its wide range of features and options, users can easily create engaging and visually appealing presentations.

The Home tab in Microsoft PowerPoint is the main hub for basic text formatting and editing functions.

It contains all the common text formatting tools you need to create and edit your slides, such as font size, text alignment, font color, and more.

Additionally, the Home tab has a collection of clip art and shapes to help you spruce up your presentation.

The Home tab also includes a powerful search function, so you can quickly find what you need without having to scroll through menus or search through multiple tabs.

Finally, the Home tab also contains several helpful tools such as the Undo and Redo buttons, so you can easily make changes to your presentation without having to start over.

With the Home tab, you can quickly and easily customize your slides to make them stand out from the rest.

The Insert tab in Microsoft PowerPoint is one of the most powerful and useful features of this popular presentation software.

It allows users to insert media, shapes, and other elements into their presentations.

In the Insert tab, users can add images, videos, audio files, shapes, charts, graphs, text boxes, tables, SmartArt, and more.

This tab also allows for the insertion of hyperlinks, comments, headers and footers, and even equations.

This makes it easy to create engaging and visually appealing presentations that will capture the attention of your audience.

With the Insert tab, you can easily customize your slides and make them look professional and attractive.

Furthermore, this tab allows users to collaborate with others by adding comments, editing the slides, and sharing the presentation with others.

The Insert tab is an indispensable part of Microsoft PowerPoint, allowing users to create stunning slideshows quickly and easily.

The Design tab of Microsoft PowerPoint is one of the most important parts of the software.

It is the place where you can customize your presentation with different themes, templates, and slide layouts.

This tab allows you to personalize your presentation to make it stand out and create a professional look.

The Design tab also includes several options for adding effects to your slides, such as backgrounds, fonts, and colors.

You can also add shapes, icons, clip art, and other graphics to your slides.

With a few clicks, you can easily change the look of your presentation and make it more attractive.

Another great feature of the Design tab is the ability to create custom templates.

You can save your custom template and use it in future presentations, which can save you time and make it easy to maintain a consistent look and feel across all of your slides.

The Design tab is an essential part of the Microsoft PowerPoint software and is essential for creating professional-looking presentations.

With its easy-to-use features, it allows you to personalize your slides and make them stand out.

By taking advantage of the Design tab, you can create a presentation that is sure to impress your audience.

Animations Tab

The Animations tab in Microsoft PowerPoint is an incredibly powerful and user-friendly tool for creating stunning presentations.

It allows users to add animation effects and transitions to their slides, creating a dynamic and engaging presentation.

With the Animations tab, users can add simple animations such as fades and wipes, or more complex animations such as Spin and Zoom.

Additionally, users can control the timing of their animations, customize the animation speed, and even create custom animation paths.

By using the Animations tab, users can easily add life and movement to their presentations, making them more engaging and memorable.

The Review tab of Microsoft PowerPoint is a powerful tool for streamlining the presentation process.

It includes a variety of features that make it easy to check for accuracy, format consistency, and other issues that can make a presentation less effective.

With the Review tab, users can access spellcheck and translation options; collaborate with others in real time; and quickly track changes and compare versions of their presentations.

The spellcheck feature is a great way to quickly spot any spelling and grammar errors in your presentation.

It can be used to check for errors in multiple languages, making it a great tool for international audiences.

Additionally, the translation feature helps to ensure that your presentation is understandable to all audiences, as it can be used to translate text into over 60 languages.

The Review tab also includes a range of collaboration features, allowing you to work with others on your presentation in real time.

You can share your presentation with other users and let them edit and comment on it, or you can work together in the same document.

This is a great way to make sure that all members of a team have access to the same information and can make changes quickly and easily.

Finally, the Review tab includes a feature to track changes and compare versions of a presentation.

This is a great way to keep track of edits made to a presentation over time, as well as to compare different versions of the same presentation.

This can help to ensure that all revisions are captured and that changes are made consistently throughout the presentation.

Overall, the Review tab of Microsoft PowerPoint is a great way to streamline the presentation process and ensure accuracy and consistency.

With its powerful features, users can easily check for errors, collaborate with others, and keep track of changes to their presentations.

The View tab in Microsoft PowerPoint is the place to access all the options related to the way you view your presentation.

This includes common elements such as the current view of your presentation (Normal, Outline, Slide Sorter), as well as the ability to hide, show, or rearrange slides.

You can also adjust the zoom level, add guides to aid in layout and positioning, or manage the slides in your presentation.

The View tab also provides access to the Slide Show view, which allows you to preview your presentation and set up the timing and transitions for your slides.

You can also create a custom slide show, which allows you to show only certain slides or to exclude others.

You can also turn on the Presenter View, which allows you to see the next slide in the presentation as well as any notes you have included.

Finally, the View tab also allows you to access the Notes Page view, which gives you a detailed representation of each slide in your presentation and any notes you have added.

This view can be useful for preparing and printing your presentation for distribution.

The View tab is an important part of Microsoft PowerPoint and provides users with the tools to customize the way they view their presentation.

With the right combination of options, users can create a presentation that looks professional and polished.

Final Thoughts

Microsoft PowerPoint is an incredibly powerful and user-friendly tool for creating professional-looking presentations.

By understanding the various parts of PowerPoint, such as the Home, Insert, Design, Animations, Review, and View tabs, you can take advantage of all of its features and create presentations that will impress your colleagues and clients.

So now that you have a better understanding of Microsoft PowerPoint, why not try creating a presentation of your own?

James Wilson

James Wilson has extensive knowledge in the information technology industry.His second love, besides dealing with computers, is smart home technology. He is continually updating information to better comprehend this problem and has a deep understanding of the apartment’s support system.

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How to Structure a PowerPoint Presentation

powerpoint presentation parts and functions

Table of Contents

powerpoint presentation parts and functions

This is the main part of your presentation, which should keep the promises you made in the introduction. This is where you explain your topic and present all your information. 

Depending on the nature of your presentation, divide it into segments/points. Arrange your points in a logical order and then provide information to support each of them. There are many different ways to organize your key points, for example:

  • Number your points according to their priority (1, 2, 3, …)
  • Place the points in a time frame (past, present, future)
  • Use narration (tell a story from beginning to end)
  • Present the points with a problem-solution dynamic (state a problem, describe its impact, offer ways to solve the issue)

A good conclusion summarizes the key points you made or highlights what the audience should have learned. It clarifies the general purpose of your presentation and reinforces the reason for viewing it. Here are the slides you may want to include:

  • Summary. List what goals your audience have achieved, what knowledge they got, and how this information can help them in the future.
  • Conclusion. Here you can thank your audience for viewing the presentation.

Tips for Structuring a Presentation in PowerPoint

Now that you know which parts a typical presentation should consist of, let’s see how to structure it in PowerPoint. 

1. Combine slides into sections

When working with a large PowerPoint presentation (PPT), you can create sections that can be collapsed and expanded. This will help you keep presentation slides organized and facilitate navigation in editing mode. To do that, follow these steps:

Adding sections in PowerPoint

  • To shift a section, right-click on its name and use the Move Section Up and Move Section Down options.
  • To collapse or expand a certain section, click on the collapse icon to the left of the section name. You can also minimize and maximize all sections at once by right-clicking on the section name and choosing Collapse All or Expand All .

As well, you can access these settings by choosing Slide Sorter under the VIEW tab.

Slide Sorter in PowerPoint

This kind of segmentation is a great way to overview the logical flow of your slides all at once and see if there are any changes required. For example, you may decide to break one slide into two or three, or the other way around.

2. Use the Outline View

One other way to structure a PowerPoint presentation in the editing mode is to use Outline View . You can choose it from the VIEW tab.

Outline View in PowerPoint

This view doesn’t display sections, but it shows the title and main text of each slide, which can give you a quick overview of the presentation contents. Here you can go through the entire text and edit it instantly. You can also work with text (on the left) and slides (on the right) simultaneously, as the latter is shown on the right side of your screen.

Note that, to be displayed in an outline, text needs to be typed in a text placeholder, not a text box . A text placeholder is a box with the words “Click to add text” or “Click to add title”, and it appears when you choose a standard layout.

You can also use Outline View to promote bullet text to titles and the other way around. To do that, right-click on a relevant title or text and select the Promote or Demote options.

Promote and Demote options in PowerPoint

Be attentive about demoting a title, as this will delete the original slide and move its title and text to the adjacent slide.

PowerPoint only allows users to promote and demote text, not entire slides. Therefore, there’s no possibility to change the hierarchical order of slides.

3. Create a table of contents

All the aforementioned tips help you organize a presentation when formatting it. However, it’s crucial that your viewers can easily navigate through entire presentation too. One sure way to provide them with this opportunity is to create an interactive and structured table of contents.

Though there’s no native automatic outline in PowerPoint, it can be created manually:

Creating a table of contents in PowerPoint

  • Press Ctrl+A to select all the names, and Ctrl+C to copy them. 
  • Then Press Ctrl+V to paste the copied titles on the desired slide. In case there are too many titles and they don’t fit onto a single page, you can divide the table of contents into two columns or place it on two slides.

Creating a hyperlink in PowerPoint

You’ll need to repeat this procedure to link all the chapters to corresponding slides. For more information, read this step-by-step guide on how to add a hyperlink in PowerPoint .

Now all the chapters can be accessed from a single table of contents, which is very convenient. However, you will also need to link them back to that unifying page. You can do this by inserting an Action Button on every slide of your presentation in Slide Master mode:

Slide Master in PowerPoint

Now there is a single page from which all the other pages can be easily accessed. As well, it’s possible to go back to the table of contents at any time with the intuitive Home button.

Depending on the size of your presentation, the time it takes to create an interactive outline may vary, as you will need to add hyperlinks to every chapter manually. Be aware that if you rename a slide or simply delete it, these changes will not be automatically registered in the table of contents. For example, if you delete a slide, its title will still be displayed in the table of contents, but clicking on it won’t lead the viewer to another point in the presentation.

This is what our sample presentation looks like:

powerpoint presentation parts and functions

A Better Way to Structure a PowerPoint Presentation

Creating a table of contents manually might be fine for a small presentation, but if you have 122 slides, it would require too much time and energy to do so. That’s why, instead of manually creating a table of contents, we took advantage of iSpring Suite and simply enabled the automatic outline.  

iSpring Suite

Fully-stocked eLearning authoring toolkit for PowerPoint. No training required to start!

powerpoint presentation parts and functions

Note: iSpring Suite turns slides into HTML5 format, so your audience can view them online, right in their browsers. 

powerpoint presentation parts and functions

As you can see, the new presentation has a pop-up outline and a navigation panel, which make it possible to move to any slide at any time without leaving the slide show mode. 

How to set up navigation

To create navigation in your presentation, follow these simple steps:

  • Get a free trial of iSpring Suite.

Slide Properties in iSpring Suite

  • When you’ve configured the Slide Properties settings, click on Save & Close in the upper-left corner.

How to configure an outline

Whereas PowerPoint requires the outline to be designed manually, iSpring Suite has already prepared it for you. At the same time, you don’t have to stick with the standard outline template, as you can easily customize the player’s final look and feel:

Publishing a presentation in iSpring Suite

We recommend leaving Enable Search marked, as this will allow viewers to search for any content at any time, including the texts on the slides. This is especially useful for large presentations with a lot of text.

If you have previously arranged slides into multiple levels in the Slide Properties, then leave Multilevel outline marked. That way, the outline will display the nesting structure of the presentation, facilitating navigation. You can learn more about the other outline options here .

Adjusting the outline appearance in iSpring Suite

  • When you have finished configuring the player, click on Apply & Close in the upper-left corner.
  • Now you can publish your enhanced presentation either to HTML5, to make it easily accessible via browser on any device, or MP4 video format. If you’re going to upload your presentation to an LMS, you can publish it to any eLearning format: SCORM, AICC, Tin Can, or cmi5. 

While a standard PowerPoint slideshow is straightforward and limited, iSpring Suite saves viewers from having to follow a strict slide order. An interactive and searchable outline allows non-linear navigation, where any information can be accessed at any time at a glance.

Also read : → How to Convert PowerPoint to MP4 Video

Also read : →  How To Record Presentations With Audio

Another perk

iSpring Suite comes with Content Library , which provides a great collection of presentation templates and allows you to create professional-looking presentations in a matter of minutes. Each template includes basic course elements: a title slide, a table of contents, chapters, a timeline, and info slides. Organize them in the order you prefer, populate them with your texts and images, and your presentation is ready to go.

iSpring Suite Content Library

We hope this article will help you develop an ideal structure for your PowerPoint presentation and do this quickly and easily. Captivate your audience with a powerful and persuasive presentation!

Do you have any other insights on how to simplify PowerPoint slides design? Please share them in the comment section. We’d like to hear from you. 

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She enjoys combining in-depth research with expert knowledge of the industry. If you have eLearning insights that you’d like to share, please get in touch .

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How to Compress a PowerPoint Presentation

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Introduction to PowerPoint

  • By Belinda Anderson
  • 15 August 2014
  • Updated: 13 September 2023
  • No Comments

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So you’re after an introduction to PowerPoint? Maybe you’ve seen PowerPoint mentioned in different places, maybe you’ve seen PowerPoint is installed on your computer and you’re curious what you can use it for or what it’s all about. You’ve come to the right place. Let’s look at what PowerPoint is and how you can use it at home, at school or at work.

Microsoft PowerPoint Courses

What is Microsoft PowerPoint?

Microsoft PowerPoint, or PPT, is a program used to create presentations – or slideshows as they are more commonly referred to. PowerPoint allows you to create presentation slides, handouts, overhead transparencies, and even web pages that can be presented to an audience in several different ways. PowerPoint is by far one of the most popular presentation software packages available. If you attend a seminar or conference then there is a very high chance the speaker is using PowerPoint.

Microsoft PowerPoint is included with most of the Microsoft 365 subscription both at the Home and Business levels.

PowerPoint also have a web version where you can use PowerPoint via any web browser. This means you do not have to install PowerPoint directly on your computer. The web version of any of the Microsoft programs

The Microsoft PowerPoint window

Below is a preview of the Microsoft PowerPoint 365 window with terminology to help you navigate and move around the PowerPoint application.

powerpoint presentation parts and functions

I hope this has provided an introduction to PowerPoint and the parts of the PowerPoint window.

What else can PowerPoint be used for?

The first thing that jumps to mind with PowerPoint is presentations. That’s a given. But what else can we use PowerPoint for and why? Firstly PowerPoint is a user-friendly interface which provides you with a great range of features so it lends itself to being used for more than just presentations.

  • Sales & Marketing reports
  • Training & workshop sessions
  • Fundraising event promotion
  • Proposals for clients or customers
  • Promote your services at tradeshows or events
  • Photo Albums
  • Design tasks including certificates, posters, invitations, awards, and flyers.
  • Lesson Plans
  • Any type of report
  • Usage in education is huge and a whole other topic…

Design Tips for using PowerPoint

I’ve covered in-depth my top 10 presentation tips for using Microsoft PowerPoint , however as a summary here are a few design tips to get you started:

#1 Keep It Simple

If you are creating a presentation for a somewhat complex topic, keep the presentation simple. This is not the time to showcase that you know how to use all 155 features in PowerPoint. Your audience will be distracted and not gain the main message you are trying to get across.

#2 Limit animations and slide transitions

Although these are fantastic functions for any presentation, it can become a case of “too much of a good thing”. Animations should not be making your audience feel travel sick and they also shouldn’t be more focused on what animation or transition is coming next – they should be focused on the presenter and what they have to say.

#3 Not too many slides

If you presentation has a duration of 30 minutes – don’t have 60 slides to get through. This will cause an information overload. Look at what time frame you have to present within and don’t end up with more than 1 slide per minute of talking. Some slides might be shorter and quicker whilst other slides you may linger on longer and have a more in-depth discussion about.

More learning online…

Now that you have a solid understanding of what PowerPoint is used for, what the PowerPoint window looks like and some great ideas for using PowerPoint, what next?

Continue your learning by checking out some other articles from The Training Lady :

  • 10 Tips for Effective Presentations using PowerPoint
  • How to use a Placeholder in PowerPoint
  • The best keyboard shortcuts in Microsoft PowerPoint
  • Choosing a slide layout in PowerPoint – why it’s important
  • How to create a PowerPoint presentation using a template
  • Preview a slide show in PowerPoint
  • How to add speaker notes to your PowerPoint presentation

Or, check out all my PowerPoint articles .

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  • Microsoft PowerPoint

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PowerPoint  - Slide Basics

Powerpoint  -, slide basics, powerpoint slide basics.

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PowerPoint: Slide Basics

Lesson 5: slide basics.

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Introduction

Every PowerPoint presentation is composed of a series of slides . To begin creating a slide show, you'll need to know the basics of working with slides. You'll need to feel comfortable with tasks like inserting a new slide, changing the layout of a slide, arranging existing slides, changing the slide view , and adding notes to a slide.

Optional: Download our practice presentation .

Watch the video below to learn more about slide basics in PowerPoint.

Understanding slides and slide layouts

When you insert a new slide , it will usually have placeholders to show you where content will be placed. Slides have different layouts for placeholders, depending on the type of information you want to include. Whenever you create a new slide, you'll need to choose a slide layout that fits your content.

Different slide layouts

Placeholders can contain different types of content, including text, images, and videos. Many placeholders have thumbnail icons you can click to add specific types of content. In the example below, the slide has placeholders for the title and content .

A slide with empty placeholders

To insert a new slide:

Whenever you start a new presentation, it will contain one slide with the Title Slide layout. You can insert as many slides as you need from a variety of layouts.

Clicking the bottom half of the New Slide command

To change the layout of an existing slide, click the Layout command, then choose the desired layout.

Applying a new layout to an existing slide

To quickly add a slide that uses the same layout as the selected slide, click the top half of the New Slide command.

Inserting a new slide with the same layout

Organizing slides

PowerPoint presentations can contain as many slides as you need. The Slide Navigation pane on the left side of the screen makes it easy to organize your slides. From there, you can duplicate , rearrange , and delete slides in your presentation.

The Slide Navigation pane

Working with slides

Duplicating slides

  • Delete slides : If you want to remove a slide from your presentation, you can delete it. Simply select the slide you want to delete, then press the Delete or Backspace key on your keyboard.

To copy and paste slides:

If you want to create several slides with the same layout, you may find it easier to copy and paste a slide you've already created instead of starting with an empty slide.

Selecting a slide and clicking the Copy command

Customizing slide layouts

Sometimes you may find that a slide layout doesn't exactly fit your needs. For example, a layout might have too many—or too few—placeholders. You might also want to change how the placeholders are arranged on the slide. Fortunately, PowerPoint makes it easy to adjust slide layouts as needed.

Adjusting placeholders

Selecting a placeholder

  • To delete a placeholder : Select the placeholder you want to delete, then press the Delete or Backspace key on your keyboard.

To add a text box:

Text can be inserted into both placeholders and text boxes . Inserting text boxes allows you to add to the slide layout. Unlike placeholders, text boxes always stay in the same place, even if you change the theme.

Clicking the Text Box command

Using blank slides

If you want even more control over your content, you may prefer to use a blank slide , which contains no placeholders. Blank slides can be customized by adding your own text boxes, pictures, charts, and more.

Inserting a blank slide

While blank slides offer more flexibility, keep in mind that you won't be able to take advantage of the predesigned layouts included in each theme.

To play the presentation:

Once you've arranged your slides, you may want to play your presentation. This is how you will present your slide show to an audience.

Clicking the Start From Beginning command

  • The presentation will appear in full-screen mode.
  • You can advance to the next slide by clicking your mouse or pressing the spacebar on your keyboard. You can also use the arrow keys on your keyboard to move forward or backward through the presentation.
  • Press the Esc key to exit presentation mode.

You can also press the F5 key at the top of your keyboard to start a presentation.

Customizing slides

To change the slide size:.

By default, all slides in PowerPoint 2013 use a 16 - by-9 —or widescreen —aspect ratio. You might know that widescreen TVs also use the 16-by-9 aspect ratio. Widescreen slides will work best with widescreen monitors and projectors. However, if you need your presentation to fit a 4-by-3 screen, it's easy to change the slide size to fit.

Choosing a slide size

To format the slide background:

By default, all slides in your presentation use a white background . It's easy to change the background style for some or all of your slides. Backgrounds can have a solid , gradient , pattern , or picture fill.

Clicking the Format Background command

  • The background style of the selected slide will update.

Clicking Apply to All

To apply a theme:

A theme is a predefined combination of colors, fonts, and effects that can quickly change the look and feel of your entire slide show. Different themes also use different slide layouts , which can change the arrangement of your existing placeholders. We'll talk more about themes later in our Applying Themes lesson.

Clicking the More drop-down arrow

Try applying a few themes to your presentation. Some themes will work better than others, depending on your content.

  • Open our practice presentation .
  • Change the theme of the presentation.
  • Delete slide 7. This slide should be blank.
  • Add a new slide with the Title and Content layout to the end of the presentation.
  • In the Title placeholder, type Adoption Event Dates .
  • Select the Content placeholder and delete it.
  • Insert a text box and type July 17, 2017 inside it.
  • Change the slide size to Standard (4:3) . A dialog box will appear asking if you want to maximize or ensure fit. Choose Ensure Fit .

Slide Basic Challenge

/en/powerpoint/text-basics/content/

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Unit 1 Use a Theme Template and Slide Layouts to Create a Presentation

2 Getting to Know PowerPoint

Topics include:, powerpoint 2010, powerpoint help system, the powerpoint window.

PowerPoint 2010 is a complete presentation graphics program that allows you to produce professional looking presentations.

Slides can be created and displayed as a slide show on your computer, video projector, or on the Internet. Information from a PowerPoint presentation can be printed in a handout form or as transparencies.

PowerPoint allows for data to be entered and edited quickly and efficiently. To make changes to the presentation you can edit a slide rather than recreate the presentation. You can also import information from spreadsheets, databases, and word-processing files.

Open PowerPoint by clicking the Start button on the Windows Taskbar, point to Programs, go to Microsoft Office and then click Microsoft Office PowerPoint 2010.

The PowerPoint window contains many elements that are similar to other Microsoft Office programs. These elements include the Office button, Quick Access toolbar, Title bar, Tabs, scroll bars and a Status bar.

Quick access toolbar contains buttons for commonly-used commands.

Title bar indicates the software, the name of the presentation that is open, minimize, maximize, and close buttons.

Tabs contain commands that are pided into related tasks called groups.

Ribbon is the area containing the tabs.

Outline/Slides tab displays the presentation text in the form of an outline. Outline tab is used to organize and develop the content of your presentation. This tab enables you to move slides and text by dragging selected material. Slide tab displays the slides of your presentation as small images. This view allows easy navigation through slides.

Slide pane contains the current slide in your presentation. You can use the vertical scroll bar to view other slides in the presentation.

Notes pane is located below the slide pane and is used to type reference notes. The notes can be printed, then referenced when making the presentation.

View area is located at the right hand bottom of the screen. It contains buttons that allow the ability to switch between PowerPoint views. The first view button allows you to view slides in normal view, the second is called the slide sorter view, the third is called the reader view and the fourth is called the slide show view. This area also contains the zoom feature.

Status bar is located at the bottom of the PowerPoint window, it shows messages and information about the view, such as the slide number and the current theme template used.

Type a topic in the search textbox and click on search. A list of topics that match key words in your topic will display in the Search Results task pane. Click on the topic that interests you.

Presentation Software Copyright © 2013 by bpayne is licensed under a Creative Commons Attribution 4.0 International License , except where otherwise noted.

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Basic tasks for creating a PowerPoint presentation

PowerPoint presentations work like slide shows. To convey a message or a story, you break it down into slides. Think of each slide as a blank canvas for the pictures and words that help you tell your story.

Choose a theme

When you open PowerPoint, you’ll see some built-in themes and templates . A theme is a slide design that contains matching colors, fonts, and special effects like shadows, reflections, and more.

On the File tab of the Ribbon, select New , and then choose a theme.

PowerPoint shows you a preview of the theme, with four color variations to choose from on the right side.

Click Create , or pick a color variation and then click Create .

Shows the Create New presentation from Theme dialog in PowerPoint

Read more: Use or create themes in PowerPoint

Insert a new slide

On the Home tab, click the bottom half of  New Slide , and pick a slide layout.

Shows New Slide button on Home tab of the ribbon in PowerPoint

Read more: Add, rearrange, and delete slides .

Save your presentation

On the File tab, choose Save .

Pick or browse to a folder.

In the File name box, type a name for your presentation, and then choose Save .

Note:  If you frequently save files to a certain folder, you can ‘pin’ the path so that it is always available (as shown below).

Save your PowerPoint presentation

Tip:  Save your work as you go. Press Ctrl+S often or save the file to OneDrive and let AutoSave take care of it for you. 

Read more: Save your presentation file

Select a text placeholder, and begin typing.

Shows adding text to a text field in PowerPoint

Format your text

Select the text.

Under Drawing Tools , choose Format .

Shows the Drawing Tools tab on the ribbon in PowerPoint

Do one of the following:

To change the color of your text, choose Text Fill , and then choose a color.

To change the outline color of your text, choose Text Outline , and then choose a color.

To apply a shadow, reflection, glow, bevel, 3-D rotation, a transform, choose Text Effects , and then choose the effect you want.

Change the fonts

Change the color of text on a slide

Add bullets or numbers to text

Format text as superscript or subscript

Add pictures

On the Insert tab, select Pictures , then do one of the following:

To insert a picture that is saved on your local drive or an internal server, choose This Device , browse for the picture, and then choose Insert .

(For Microsoft 365 subscribers) To insert a picture from our library, choose Stock Images , browse for a picture, select it and choose Insert .

To insert a picture from the web, choose Online Pictures , and use the search box to find a picture. Choose a picture, and then click Insert .

Insert image location in the ribbon.

You can add shapes to illustrate your slide. 

On the Insert tab, select Shapes , and then select a shape from the menu that appears.

In the slide area, click and drag to draw the shape.

Select the Format or Shape Format tab on the ribbon. Open the Shape Styles gallery to quickly add a color and style (including shading) to the selected shape.

Shape Styles group

Add speaker notes

Slides are best when you don’t cram in too much information. You can put helpful facts and notes in the speaker notes, and refer to them as you present.

notes button in PowerPoint

Click inside the Notes pane below the slide, and begin typing your notes.

Shows the speaker Notes pane in PowerPoint

Add speaker notes to your slides

Print slides with or without speaker notes

Give your presentation

On the Slide Show tab, do one of the following:

To start the presentation at the first slide, in the Start Slide Show group, click From Beginning .

Shows the Slide Show tab on the ribbon in PowerPoint

If you’re not at the first slide and want to start from where you are, click From Current Slide .

If you need to present to people who are not where you are, click Present Online to set up a presentation on the web, and then choose one of the following options:

Broadcast your PowerPoint presentation online to a remote audience

View your speaker notes as you deliver your slide show.

Get out of Slide Show view

To get out of Slide Show view at any time, on the keyboard, press Esc .

You can quickly apply a theme when you're starting a new presentation:

On the File tab, click New .

Select a theme.

Apply a theme

Read more:  Apply a design theme to your presentation

In the slide thumbnail pane on the left, select the slide that you want your new slide to follow.

On the Home tab, select the lower half of  New Slide .

From the menu, select the layout that you want for your new slide.

Your new slide is inserted, and you can click inside a placeholder to begin adding content.

Learn more about slide layouts

Read more: Add, rearrange, and delete slides

PowerPoint for the web automatically saves your work to your OneDrive, in the cloud.

To change the name of the automatically saved file:

In the title bar, click the file name.

In the File Name box, enter the name you want to apply to the file.

If you want to change the cloud storage location, at the right end of the Location box, click the arrow symbol, then navigate to the folder you want, then select Move here .

On the Home tab, use the Font options:

Font color button in Visio for the web

Select from other formatting options such as Bold , Italic , Underline , Strikethrough , Subscript , and Superscript .

On the  Insert  tab, select  Pictures .

From the menu, select where you want to insert the picture from:

On the Insert tab of the ribbon, select Pictures, and then on the menu choose the type of picture you want.

Browse to the image you want, select it, then select Insert . 

After the image is inserted on the slide, you can select it and drag to reposition it, and you can select and drag a corner handle to resize the image. 

On the slide canvas, click and drag to draw the shape.

Select the Shape tab on the ribbon. Open the Shape Styles gallery to quickly add a color and style (including shading) to the selected shape.

The Shape tab on the ribbon in PowerPoint for the web includes quick styles you can apply to any shape.

A horizontal Notes pane appears at the bottom of the window, below the slide.

Click in the pane, then enter text. 

Vertical double arrow

On the  Slide Show  tab, select  Play From Beginning .

To start a slide show, on the View tab of the ribbon select Play From Beginning.

To navigate through the slides, simply click the mouse or press the spacebar.

Tip:  You can also use the forward and back arrow keys on your keyboard to navigate through the slide show.

Read more:  Present your slide show

Stop a slide show

To get out of Slide Show view at any time, on the keyboard, press Esc.

The full-screen slide show will close, and you will be returned to the editing view of the file.

Tips for creating an effective presentation

Consider the following tips to keep your audience interested.

Minimize the number of slides

To maintain a clear message and to keep your audience attentive and interested, keep the number of slides in your presentation to a minimum.

Choose an audience-friendly font size

The audience must be able to read your slides from a distance. Generally speaking, a font size smaller than 30 might be too difficult for the audience to see.

Keep your slide text simple

You want your audience to listen to you present your information, instead of reading the screen. Use bullets or short sentences, and try to keep each item to one line.

Some projectors crop slides at the edges, so that long sentences might be cropped.

Use visuals to help express your message

Pictures, charts, graphs, and SmartArt graphics provide visual cues for your audience to remember. Add meaningful art to complement the text and messaging on your slides.

As with text, however, avoid including too many visual aids on your slide.

Make labels for charts and graphs understandable

Use only enough text to make label elements in a chart or graph comprehensible.

Apply subtle, consistent slide backgrounds

Choose an appealing, consistent template or theme that is not too eye-catching. You don't want the background or design to detract from your message.

However, you also want to provide a contrast between the background color and text color. The built-in themes in PowerPoint set the contrast between a light background with dark colored text or dark background with light colored text.

For more information about how to use themes, see Apply a theme to add color and style to your presentation .

Check the spelling and grammar

To earn and maintain the respect of your audience, always check the spelling and grammar in your presentation .

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PowerPoint for Microsoft 365 cheat sheet

Are you getting the most from powerpoint for microsoft 365/office 365 in windows learn about the key new features in microsoft’s powerful presentation app..

Preston Gralla

Contributing Editor, Computerworld |

powerpoint presentation parts and functions

Use the Ribbon

Use the search bar to accomplish tasks quickly, get a jump-start on your presentations, try smart lookup for online research, tap designer for slide design ideas, add new types of charts, morph from one slide to the next.

  • Collaborate in real time
  • Use AutoSave as a safety net while you work
  • Review or restore earlier versions of a presentation

Need to create and share a presentation? If so, you probably turn to the most popular presentation application in the world, Microsoft PowerPoint for Windows.

Microsoft sells Office under two models: Individuals and businesses can pay for the software license up front and own it forever (what the company calls the “perpetual” version of the suite), or they can purchase a Microsoft 365 or Office 365 subscription, which means they have access to the software for only as long as they keep paying the subscription fee.

When you purchase a perpetual version of the suite — say, Office 2019 or Office 2021 — its applications will never get new features, whereas apps in the “365” subscriptions are continually updated with new features. For more details, see “Microsoft Office 2021 vs. Microsoft 365: How to choose ” Confusing matters even more, Microsoft has renamed most, but not all, of its Office 365 subscriptions under the “Microsoft 365” moniker, which generally means the plan includes everything from the old Office 365 plans plus some additional features and apps.

This cheat sheet gets you up to speed on the features that have been introduced in the Windows desktop client for PowerPoint in Office 365 and Microsoft 365 since 2015. We’ll periodically update this story as new features roll out. (If you’re using the perpetual-license PowerPoint 2016 or 2019, see our separate PowerPoint 2016 and 2019 cheat sheet .)

The Ribbon interface that you came to know and love (or perhaps hate) in earlier versions of PowerPoint hasn’t changed much in Microsoft 365/Office 365. Because the Ribbon has been included in Office suite applications since Office 2007, we assume you’re familiar with how it works. If you need a refresher, see our PowerPoint 2010 cheat sheet.

Over the years, Microsoft has tweaked the way the Ribbon looks several times, including a recent facelift that aligns with the look of Windows 11. It has a flattened look that’s cleaner and less cluttered than in previous versions of PowerPoint, and its high-contrast colors make the icons and text easier to see. But it still works in the same way, and you’ll find most of the commands in the same locations as in earlier versions.

The Ribbon in PowerPoint for Microsoft 365/Office 365 has been cleaned up, with text and icons that are easier to see. (Click image to enlarge it.)

To find out which commands live on which tabs on the Ribbon, download our PowerPoint for Microsoft 365 Ribbon quick reference. Also note that you can use the search bar on the Ribbon to find commands.

As in previous versions of PowerPoint, if you want the Ribbon commands to go away, press Ctrl-F1. (Note that the tabs above the Ribbon — File, Home, Insert, and so on — stay visible.) To make them appear again, press Ctrl-F1. You can also make the commands on the Ribbon go away by clicking the name of the tab you’re currently on. To make the commands reappear, click any tab.

You’ve got other options for displaying the Ribbon as well. To get to them, click the down arrow at the bottom right of the Ribbon. A drop-down menu appears with these four options:

  • Full-screen mode: This maximizes the content portion of PowerPoint, which now takes up the entire screen, eliminating the entire Ribbon as well as the Quick Access toolbar. To show the Ribbon again, click at the top of PowerPoint.
  • Show tabs only: This shows the tabs but hides the commands underneath them. It’s the same as pressing Ctrl-F1. To display the commands underneath the tabs when they’re hidden, press Ctrl-F1 or click a tab.
  • Always show Ribbon: Selecting this shows both the tabs and the commands.
  • Hide/Show Quick Access toolbar: This hides or shows the Quick Access toolbar, which gives you fast access to PowerPoint features you want to have always available, such as New, Undo, Repeat, and so on. It can appear above or below the Ribbon. To customize the toolbar, click the small down arrow at its right, and from the drop-down menu that appears, choose which features to put on it. If you don’t see a command you want, click More Commands , find the command you want on the left, and click Add .

To customize the title bar above the Ribbon, select File > Options > General . In the “Personalize your copy of Microsoft Office” section, click the down arrow next to Office Theme and select Dark Gray , Black , or White from the drop-down menu. To make the title bar red again, instead choose the Colorful option from the drop-down list. Just above the Office Theme menu is an Office Background drop-down menu — here you can choose to display a pattern such as a circuit board in the title bar.

When you click the File tab on the Ribbon, you get sent to a useful area that Microsoft calls backstage. If you click Open , Save a Copy , or Save As from the menu on the left, you can see the cloud-based services you’ve connected to your Office account, such as SharePoint and OneDrive. Each location now displays its associated email address underneath it. This is quite helpful if you use a cloud service with more than one account, such as if you have one OneDrive account for personal use and another one for business. You’ll be able to see at a glance which is which.

The backstage area (under the File tab) shows which cloud-based services you’ve connected to your Office account and lets you connect to additional ones. (Click image to enlarge it.)

You can also easily add new cloud-based services. From the screen that shows you your online locations, click Add a Place and choose which service to add. Note, though, that you’re limited to SharePoint and OneDrive.

Possibly in the works: A simplified Ribbon

Microsoft has been working for some time on a simplified version of the Ribbon for all Office applications. Like the existing Ribbon, it will have tabs across the top, and each tab will have commands on it. But it’s more streamlined and uses less space than the existing Ribbon.

For now, only Outlook for Windows is the only Microsoft 365 desktop app that uses the simplified Ribbon. However, you can get a preview of what it will look like in PowerPoint by going to the online version of PowerPoint. Click the down arrow at the bottom right of the Ribbon and choose Single Line Ribbon . To revert to the regular Ribbon, choose Classic Ribbon .

A cleaner, simpler Ribbon will be available in PowerPoint at some point. To try it now, head to the online version of PowerPoint, pictured here. (Click image to enlarge it.)

In the simplified Ribbon, all the commands are still there for each tab, but only the most commonly used are visible. Click the three-dot icon at the far right end of the Ribbon to show the rest of the commands in a drop-down menu.

All that said, the simplified version of the Ribbon has been in the works for years and still hasn’t made an appearance in the desktop app. We’re eagerly awaiting its appearance but are beginning to lose faith that it will ever arrive.

PowerPoint is so chock-full of powerful features that it can be tough to remember where to find them all. Microsoft 365/Office 365 has made it easier via the Search bar, which can put even buried tools or those you rarely use in easy reach. (Note that at one point, the feature was called Tell Me.)

To use it, click in the Search bar — it’s above the Ribbon in the title area. (Keyboard fans can instead press Alt-Q to go to the Search box.) Type in a task you want to do, such as change handout orientation . You’ll get a menu showing potential matches for the task.

In this instance, the top result is a Handout Orientation listing that when clicked gives you two options — one to set the orientation to horizontal and the other to vertical. Just click the one you want to use. If you’d like more information about your task, the last items that appear in the menu let you select from related Help topics or display additional search results.

The Search bar gives advice on changing the handout orientation (or any other task you query). (Click image to enlarge it.)

Even if you consider yourself a PowerPoint pro, give Search a try. It’ll save you lots of time and is much more efficient than hunting through the Ribbon to find a command. It also remembers the features you’ve previously clicked on in the box, so when you click in it, you first see a list of previous tasks you’ve searched for. That makes sure that tasks that you frequently perform are always within easy reach, while at the same time making tasks you rarely do easily accessible.

Search is gaining more capabilities, too. Some users of enterprise and education editions of the subscription version of Office are now able to use the Search box to find people in their organization, SharePoint resources, and other personalized results from within PowerPoint. (These features are being rolled out in stages, so you might not have them yet.)

QuickStarter is a great tool for anyone who hates being confronted with a blank slate when starting a presentation. It jump-starts your presentation by helping you with research and outline creation.

To use it, when you create a new presentation, select QuickStarter, type in the topic of your presentation, and then choose from a list of subtopics. QuickStarter suggests a set of slides you might want to use, based on Bing searches and information from Wikipedia. Choose which slide(s) to keep, and then select a look for your slides, including a theme complete with background graphics. You’ve now got a good start on your presentation.

QuickStarter recommends slides you might want to use for your presentation, based on Bing searches and information from Wikipedia. (Click image to enlarge it.)

When Microsoft releases its AI assistant Microsoft 365 Copilot this fall, you may get a far more powerful tool than QuickStarter to help create presentations. Microsoft claims that Copilot will be able create entire presentations from scratch, using your existing documents. It says you’ll be able to “create beautiful presentations with a simple prompt, adding relevant content from a document you made last week or last year.”

If you do research to gather information for presentations, you’ll want to check out another useful feature, Smart Lookup. It lets you do online research from right within PowerPoint while you’re working on a presentation, so there’s no need to fire up your browser, search the web, and then copy the information to your presentation.

To use Smart Lookup, right-click a word or group of words and select Search xxx (where xxx is the word or words you’ve highlighted) from the menu that appears. PowerPoint then uses Bing to do a web search on the word or phrase and displays definitions, any related Wikipedia entries, related media, and other results from the web in the pane that appears on the right.

You can do web research from right within PowerPoint. (Click image to enlarge it.)

Smart Lookup has been getting smarter over time. When the feature first launched, it wasn’t very good at finding specific, timely information such as the current inflation rate in the United States. It was much better at finding more general information, such as a biography of the artificial intelligence pioneer Arthur Samuel. But Microsoft has done a lot of work on it, and it now works well when finding granular information as well.

Keep in mind that in order to use Smart Lookup in PowerPoint or any other Microsoft 365/Office 365 app, you might first need to enable Microsoft’s intelligent services feature, which collects your search terms and some content from your presentations and other documents. (If you’re concerned about privacy, you’ll need to decide whether the privacy hit is worth the convenience of doing research from right within the app.) If you haven’t enabled it, you’ll see a screen when you click Smart Lookup asking you to turn it on. Once you do so, it will be turned on across all your Microsoft 365/Office 365 applications.

Also note that there’s a reasonably high likelihood that Smart Lookup (and all search functions in Office and Windows) will get a serious makeover when Microsoft 365 Copilot is released. Microsoft has indicated that Copilot’s features will generally live in the right pane of its apps and Windows itself. We’ll keep you updated when that happens and include all the details you need to know about how to use it.

PowerPoint’s Designer feature makes it easy to quickly create high-quality slides without you doing much work. When you insert an image into a slide, the Designer panel opens on the right side of the screen, offering you a choice of multiple layouts for the slide. Choose the layout you want and take it from there.

Microsoft claims the feature was built with the help of graphic designers and takes into account the content of the image. A Microsoft blog post about Designer claims that “if the visual contains a natural scene, Designer can zoom, crop and frame it. But if the image contains a chart, it focuses in on the relevant region to ensure the important data is highlighted.”

When you insert an image into a slide, the Designer panel offers suggestions for the best layouts to use. (Click image to enlarge it.)

To make sure your version of PowerPoint has enabled Designer, click File > Options , and at the bottom of the screen in the PowerPoint Designer section, click the box next to Automatically show me design ideas , then click OK .

In PowerPoint (as well as Excel and Word) for Microsoft 365/Office 365, you get eight new types of charts you can add to documents: Treemap, Sunburst, Waterfall, Histogram, Pareto, Box & Whisker, Funnel, and Map. Each provides a unique way to display data visually. See our Excel for Microsoft 365 cheat sheet for details about the new chart types, including what each one looks like and what type of data it’s best suited for.

To insert any of the new chart types (or any other chart) in a document, select Insert > Chart from the Ribbon or click the chart icon in the area that appears when you create a new slide — it’s in the box that also lets you add text, tables, graphics, and other content. Either way, you’ll be shown the full gallery of charts you can insert. Make a selection and click OK, and it appears in your document with placeholder data; at the same time a pop-up window appears that looks like a mini Excel spreadsheet. Enter or edit the data, or else click the Edit in Excel button to open it up in Excel and edit it there.

When you insert a chart, a window where you can edit the data pops up. (Click image to enlarge it.)

Note that the Pareto chart does not show up in the main list of chart types. To insert one, you’ll have to first select Histogram from the list of chart types, and at the top of the screen that appears, select the option to the right, Pareto .

This feature lets you show motion in transitions and inside slides, but without having to use the Animations tab. To use it, duplicate an existing slide: Select the slide, then, on the Home tab, click the down arrow next to New Slide and select Duplicate Selected Slides .

Then make changes to that duplicate, such as shrinking an element or elements in it, making them bigger, moving them to new locations, and/or rotating them. Now select Morph from the Transitions tab, and PowerPoint automatically creates an animated transition between the slides. Onscreen, they look like a single slide morphing.

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What is PowerPoint: A Comprehensive Guide for Beginners

What is PowerPoint? This blog provides the essence of PowerPoint, a versatile presentation software by Microsoft. Discover its features, uses, and the art of crafting compelling slideshows. Whether you're a student, professional, or simply curious, explore the power of PowerPoint and learn how to create impactful presentations effortlessly.

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According to Glassdoor , a PowerPoint designer's average salary in the UK is about £37,811 annually. In this blog, you will learn What is PowerPoint, its key features, its benefits, and how to use it, as well as learn some tips for creating effective presentations.   

Table of contents       

1)  What is PowerPoint?  

2)  Understanding the PowerPoint Interface  

3)  Key Features of PowerPoint 

4)  How to use PowerPoint to create a presentation? 

5)  Benefits of PowerPoint  

6)  Tips for Creating Effective PowerPoint Presentations 

7)  Conclusion      

What is PowerPoint?   

PowerPoint is a versatile and popular presentation software developed by Microsoft (MS). It is a part of the Microsoft Office Suite and offers various features and tools to create visually appealing and engaging presentations. MS PowerPoint allows users to combine text, graphics, multimedia elements, and animations to convey information effectively .   

Evolution of PowerPoint   

Microsoft Office Training

Understanding the PowerPoint Interface   

The PowerPoint interface provides a user-friendly environment for creating and editing presentations. Familiarising yourself with its essential components will help you navigate the software efficiently. Here's a breakdown of the MS PowerPoint interface:   

1)  Ribbon : The Ribbon is located at the top of the MS PowerPoint window and consists of multiple tabs, such as Home, Insert, Design, Transitions, and more.    

2) Slides pane : The Slides pane is on the left side of the PowerPoint window. It displays thumbnail images of your presentation slides, allowing you to navigate and rearrange them easily. You can add, delete, duplicate, or hide slides from this pane.   

3)   Notes pane : The Notes pane is located below the Slides pane. It provides space for adding speaker notes or additional information related to each slide.    

4)  Slide area : The Slide area occupies the central part of the PowerPoint window. It displays the selected slide, where you can add and arrange content such as text, images, charts, and multimedia elements .    

5)  Task panes : Task panes are additional panels on the PowerPoint window's right side. They offer various functionalities such as formatting options, slide layouts, animations, etc. Task panes can be opened or closed based on your specific needs.   

Understanding the MS PowerPoint interface will help you navigate the software effectively and make the most of its features. Whether you are creating slides, adding content, or applying formatting, having a good grasp of the interface ensures a smooth and productive experience .  

Key Features of PowerPoint  

When it comes to creating captivating and professional presentations, MS PowerPoint stands out as versatile and feature-rich software. Its array of tools and functionalities enables users to bring their imagination and ideas to life. Moreover, it also helps engage their audience effectively .    

What are PowerPoint's key features

1) Slide Templates : PowerPoint provides a collection of pre-designed templates that make it easy to create visually appealing slides.   

2)  Slide Master : The Slide Master feature allows users to define the overall layout, font styles, and colour scheme for the entire presentation .   

3)  Animations and transitions : PowerPoint offers various animation effects and slide transitions to add visual interest and captivate the audience .   

4)  Multimedia integration : Users can embed images, videos, and audio files directly into their presentations, enhancing the overall impact .   

5)   Collaboration tools : MS PowerPoint allows multiple users to work on a presentation simultaneously, making it ideal for team projects and remote collaboration .   

6) Presenter View : The Presenter View feature gives presenters access to speaker notes, a timer, and a preview of upcoming slides, enabling a seamless presentation experience .   

These features collectively contribute to PowerPoint's versatility and make it a powerful tool for developing engaging and impactful presentations.  

How to use PowerPoint to create a presentation?   

Creating a presentation in PowerPoint is a straightforward process. Whether it's simple animations or explainer videos learning H ow to use PowerPoint is an extremely valuable skill. Here's a step-by-step guide on how to create a presentation:   

1)  Launch PowerPoint and choose a template or start with a blank slide. 

2)  Add slides by clicking "New Slide" or using the shortcut key (Ctrl + M). 

3) Customise slide content by entering text and inserting visuals.  

4)  Rearrange slides for a logical flow by dragging them in the slide navigation pane.  

5)  Apply slide transitions for visual effects in the "Transitions" tab.  

6)  Add animations to objects in the "Animations" tab.  

7)  Preview your presentation by clicking "Slide Show".   

8)  Save your presentation and choose a format (.pptx or .pdf).  

9)  Share your presentation via email, cloud storage, or collaboration tools.   

By following these steps, you can create a well-structured and visually appealing presentation in Microsoft PowerPoint. Remember to keep your content concise, use engaging visuals, and practice your presentation skills to deliver an impactful presentation .   

Benefits of PowerPoint   

What is PowerPoint's key benefits

1) Visual appeal : Microsoft PowerPoint allows you to create visually appealing presentations with its wide range of design tools and features. You can use templates, themes, and customisable layouts to make your slides visually engaging and professional .   

2)  Easy to use : PowerPoint has a user-friendly interface, making it accessible to users of all levels. The intuitive tools and straightforward navigation make it easy to create, edit, and deliver presentations efficiently .   

3)   Flexibility : PowerPoint provides flexibility in terms of content creation. You can include various types of content, such as text, images, charts, graphs, videos, and audio files, to enhance your message and engage your audience effectively.   

4)   Organisation and structure : PowerPoint offers features to help you organise and structure your content. You can create multiple slides, use slide masters for consistent formatting, and arrange the sequence of slides to create a logical flow .   

5)  Presenter tools : PowerPoint includes built-in presenter tools that aid in delivering presentations smoothly. You can use presenter view to see your notes and upcoming slides while your audience sees only the presentation. Additionally, features like slide transitions and animations add visual interest and help you control the flow of information .   

6)  Collaboration and sharing : PowerPoint allows for easy collaboration and sharing of presentations. Several users can simultaneously work on the same presentation, making it convenient for team projects. You can also share your presentations via email, cloud storage, or online platforms, ensuring easy access for viewers .   

7)   Integration with other tools : PowerPoint can seamlessly integrate with other Microsoft Office applications, such as Word and Excel. You can import data and charts from Excel or copy and paste content between different Office applications, saving time and effort .  

8)   Presenter-audience interaction : PowerPoint provides features that facilitate interaction between the presenter and the audience. You can include interactive elements like hyperlinks, buttons, and quizzes to engage your audience and make your presentations more dynamic.   

9)   Portable and accessible : PowerPoint presentations can be saved in various formats, such as .pptx or .pdf, making them easily accessible on different devices. This portability allows you to deliver presentations on laptops, tablets, or even projectors without compatibility issues .   

10)  Time and effort savings : PowerPoint simplifies the process of creating presentations, saving you time and effort. The pre-designed templates, slide layouts, and formatting options enable you to create professional-looking presentations efficiently .   

Unleash your creativity to deliver captivating presentations that leave a lasting impact with our Microsoft PowerPoint Masterclass – Sign up now!   

Tips for Creating Effective PowerPoint Presentations   

What is PowerPoint Tips for creating presentations

1) Simplicity is key : Keep your slides clean and uncluttered. Use concise bullet points and simple visuals to convey your message effectively .   

2)  Visuals matter : Incorporate relevant, high-quality visuals such as images, charts, and diagrams to enhance understanding and engagement .   

3)  Limit text : Avoid overwhelming your audience with excessive text on slides. Use brief phrases or keywords to communicate key points .   

4)  Choose legible fonts : Opt for clear and readable fonts that are easy to read, even from a distance. Maintain consistency in font styles throughout your presentation .   

5)  Consistent design : Maintain a consistent design theme, including colours, fonts, and layout, to create a visually appealing and professional presentation.   

6)  Emphasise important points : Use visual hierarchy techniques, such as font size, colour, and formatting, to draw attention to essential information .   

7)  Use transitions and animations sparingly : Incorporate slide transitions and animations thoughtfully, focusing on enhancing content and transitions without distracting the audience .   

8)  S lide notes for guidance : Utilise the slide notes feature to include additional details, explanations, or reminders for a well-prepared and confident presentation.   

9)  Practice and time yourself : Rehearse your presentation to ensure smooth delivery and stay within the allocated time. Practice helps you refine your content and delivery.   

10)  Engage the audience : Encourage audience participation through interactive elements, questions, or discussions to foster engagement and make your presentation more memorable.   

By implementing these tips, you can create effective MS PowerPoint presentations that capture attention, communicate information clearly, and engage your audience effectively.  

Conclusion      

We hope this blog has helped you understand What is PowerPoint and how it can help you. It offers powerful features with a user-friendly interface for creating visually appealing presentations. With its tools for organising information, incorporating text and visuals, and delivering impactful content, PowerPoint is a valuable tool for beginners to communicate their ideas effectively .   

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Parts of the MS PowerPoint Window

By Anni Martin

The opening screen of Microsoft PowerPoint is a blank, white and gray wall called the presentation window. In this window, you will find several areas and panes through which you can design an engaging slide show for any business presentation. Once you get started using PowerPoint, you will find it easy to color the gray presentation walls with some text, graphics and media.

Blank Presentation Slide Pane

When PowerPoint starts, the largest window pane in the middle-right is the blank presentation slide. This represents your first presentation slide or slide pane also called the title slide. You can click to add a title and a subtitle to your presentation. The slide pane is the area your audience sees.

Slides/Outline Pane

To the left of the main Slide Pane is the Slides/Outline Pane. The Slides/Outline Pane allows you to see all of your presentation slides or an outline of your presentation. Switch back and forth between the views by clicking on the tabs at the top of the pane. You can click through the presentation by selecting individual slides or outline sections. Close this pane to give yourself more space by clicking on the X at the top of the pane window. To get it back, use your mouse to drag it from the far left side of the screen.

Underneath the Slide and Slides/Outline panes rests the gray Status Bar. In the left corner, you can see which slide you are currently working on. The right corner has the Slide View buttons and the zoom control. By clicking on the Slide View buttons, you can see your presentation in Normal View, Slide Sorter View or Presentation View. The Slide Sorter is useful for moving slides around while the Slide Show View allows you to see what your presentation would look like full screen, as if you were presenting to an audience. Once in Slide Show mode, press "ESC" to return to the main window.

Above the Status Bar is the Notes Pane area. This area is used for your speaking notes about a slide. The audience does not see these notes, but you can print them out as well. The Notes Pane area disappears if you close the Slides/Outline Pane. To get it back, use your mouse to drag it from the bottom of the screen.

Tools and commands for PowerPoint are located in the Ribbon. The Ribbon lies above the Blank Presentation Slide and Slides/Outline Panes and contains tabs to move between various PowerPoint tools and commands. The most frequently used commands, like adding a new slide or using different fonts, are found on the Home tab. To change the design of your slide show, click on the "Design" tab. To save your presentation, click on the "File" tab.

Title Bar and Quick Access Tools

Above the Ribbon, you will see the title of your presentation in the center of the gray title bar. To the left of the title, you will see a set of buttons called Quick Access tools. This little toolbar can be customized to hold the commands you use the most like Save, Undo and Redo.

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Translating technical jargon into everyday English is one of Anni Martin’s specialties. She is an educator and writer who spent over 13 years teaching and creating documentation at the University of Missouri. She holds a Master’s Degree in educational technology as well as Bachelor’s degrees in journalism and political science from the University of Missouri.

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An Introduction To MS PowerPoint

MS PowerPoint is a program that is included in the Microsoft Office suite. It is used to make presentations for personal and professional purposes.

In this article, we shall discuss in detail the functions and features of a PowerPoint presentation, followed by some sample questions based on this topic for the upcoming competitive exams. 

To learn more about the different programs under Microsoft Office , visit the linked article. 

Given below are a few important things that one must know about the development and introduction of Microsoft PowerPoint:

  • The program was created in a software company named Forethought, Inc. by Robert Gaskins and Dennis Austin. 
  • It was released on April 20, 1987, and after 3 months of its creation, it was acquired by Microsoft.
  • The first version of this program, when introduced by Microsoft was MS PowerPoint 2.0 (1990).
  • It is a presentation-based program that uses graphics, videos, etc. to make a presentation more interactive and interesting.
  • The file extension of a saved Powerpoint presentation is “.ppt”.
  • A PowerPoint presentation comprising slides and other features is also known as PPT.

Gradually, with each version, the program was more creative and more interactive. Various other features were added in PowerPoint which massively increased the requirement and use of this MS Office program.

From the examination point of view, MS PowerPoint happens to be a very important topic. Candidates who are preparing for the various Government exams can visit the Computer Knowledge page and get a list of topics included in the syllabus and prepare themselves accordingly. 

Basics of MS PowerPoint

Discussed below are a few questions that one must be aware of while discussing the basics of MS PowerPoint. Once this is understood, using the program and analysing how to use it more creatively shall become easier.

Question: What is MS PowerPoint?

Answer: PowerPoint (PPT) is a powerful, easy-to-use presentation graphics software  program that allows you to create professional-looking electronic slide  shows. 

The image given below shows the main page of MS PowerPoint, where a person lands when the program is opened on a computer system:

MS PowerPoint

Question: How to open MS PowerPoint on a personal computer?

Answer: Follow the steps below to open MS PowerPoint on a personal computer:

  • Click on the start button
  • Then choose “All Programs”
  • Next step is to select “MS Office”
  • Under MS Office, click on the “MS PowerPoint” 

A blank presentation is open on the screen. According to the requirement, a person can modify the template for a presentation and start using the program.

Question: What is a PowerPoint presentation or PPT?

Answer: A combination of various slides depicting a graphical and visual interpretation of data, to present information in a more creative and interactive manner is called a PowerPoint presentation or PPT.

Question: What is a slide show in a PowerPoint presentation?

Answer: When all the slides of a PowerPoint presentation are set in series and then presented to a group of people, where each slide appears one after the other, is a set pattern, this is known as a PowerPoint slide show. 

Question: What all elements can be added to a slide?

Answer: The following elements can be added to a Powerpoint slide:

  • Photographs
  • Media Clips

All these elements are mainly used to enhance presentation skills and make the slide more interactive.

To learn more about the Fundamentals of Computer , visit the linked article. 

For a better understanding of the Microsoft PowerPoint and its operations, functions and usage, refer to the video given below:

powerpoint presentation parts and functions

Features of MS PowerPoint

There are multiple features that are available in MS PowerPoint which can customise and optimise a presentation. The same have been discussed below.

  • Slide Layout

Multiple options and layouts are available based on which a presentation can be created. This option is available under the “Home” section and one can select from the multiple layout options provided.

The image below shows the different slide layout options which are available for use:

MS PowerPoint - Slide Layout

  • Insert – Clipart, Video, Audio, etc.

Under the “Insert” category, multiple options are available where one can choose what feature they want to insert in their presentation. This may include images, audio, video, header, footer, symbols, shapes, etc. 

The image below shows the features which can be inserted:

MS PowerPoint - Features of Microsoft PowerPoint Presentation

  • Slide Design

MS PowerPoint has various themes using which background colour and designs or textures can be added to a slide. This makes the presentation more colourful and attracts the attention of the people looking at it.

This feature can be added using the “Design” category mentioned on the homepage of MS PowerPoint. Although there are existing design templates available, in case someone wants to add some new texture or colour, the option to customise the design is also available. Apart from this, slide designs can also be downloaded online.

Refer to the below for slide design:

MS PowerPoint - Slide Design

During the slide show, the slides appear on the screen one after the other. In case, one wants to add some animations to the way in which a slide presents itself, they can refer to the “Animations” category. 

The different animation styles available on PowerPoint are:

MS PowerPoint - Animations

Apart from all these options; font size, font style, font colour, word art, date and time, etc. can also be added to a PPT.

Government Exam 2023

Also, there are various other subjects that are included in the exam syllabus for various competitive exams. Candidates can check the detailed section-wise syllabus in the links given below:

Uses of PowerPoint Presentation

PowerPoint presentations are useful for both personal and professional usage. Given below are a few of the major fields where PPT is extremely useful:

  • Education – With e-learning and smart classes being chosen as a common mode of education today, PowerPoint presentations can help in making education more interactive and attract students towards the modified version of studying
  • Marketing – In the field of marketing, PowerPoint presentations can be extremely important. Using graphs and charts, numbers can be shown more evidently and clearly which may be ignored by the viewer if being read
  • Business – To invite investors or to show the increase or decrease in profits, MS PowerPoint can be used
  • Creating Resumes – Digital resumes can be formed using MS PowerPoint. Different patterns, photograph, etc. can be added to the resume
  • Depicting Growth – Since both graphics and text can be added in a presentation, depicting the growth of a company, business, student’s marks, etc. is easier using PPT

Government exam aspirants can upgrade their preparation with the help of the links given below:

Sample MS PowerPoint Questions and Answers

As discussed earlier in this article, Computer Awareness is included in the syllabus for many competitive exams. Thus, to understand the program from the examination point of view is also a must. 

Given below are a few sample questions based on MS PowerPoint.

Q 1. How many maximum slides can be added to a PowerPoint presentation?

  • No fixed number

Answer: (3) No fixed number

Q 2. Slide Sorter view can be selected under which of the following categories?

Answer: (4) View

Q 3. The combination of which keyboard keys can be used as a shortcut to add a new slide in MS PowerPoint?

Answer: (3) ctrl+M

Q 4. Header and Footer option is available under which of the following categories?

Answer: (1) Insert

Q 5. Which of the following is not included in the “Insert” category in MS PowerPoint?

Answer: (4) Animation

Similar types of MS PowerPoint Questions may be asked based on the features or usage of the program. Thus, one must carefully go through the elements and aspects of PPT. 

For any further assistance related to the upcoming Government exams, candidates can check the Preparation Strategy for Competitive Exams page. 

Get the latest exam information, study material and other information related to the major Government exams conducted in the country, at BYJU’S.

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powerpoint presentation parts and functions

MS-PowerPoint Interface and components

A presentation program (also called a presentation graphics program) is a computer software package used to display information, normally in the form of a slide show. It typically includes three major functions: an editor that allows text to be inserted and formatted, a method for inserting and manipulating graphic images and a slide-show system to display the content.

MS-PowerPoint is the complete presentation graphic program, using which one can create extremely satisfying presentations to get the desired results. It allows the creation of presentation which can be a collection of slides, speaker notes, handouts or media clips, providing everything one needs to communicate clearly to others.

Interface of MS-PowerPoint consist of various components as explained in the image as

ms-powerpoint-interface-and-components

Moving in a presentation PowerPoint provides several ways to move from slide to slide in a presentation as

  • Use the mouse to drag the scroll box.
  • Use the mouse to click the Previous slide or Next slide buttons.
  • Use the[Page{Up] and [Page{Down] keys on the keyboard

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What Is the Function of Powerpoint?

...

PowerPoint is a piece of Microsoft's "Office Suite." It is commonly used in a variety of ways by business, education and government employees to provide a computerized "slide-show" for enhancing a presentation. PowerPoint might be employed to direct attention to an outline of the presentation, or to display graphs and pictures, or to focus the audience on key points.

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How PowerPoint Functions

Video of the Day

Although entirely digital, the output in Powerpoint functions like traditional slides, allowing the presenter to display information on a screen. The slides may contain words, images, graphs, or even movies. They can be organized to flow from one point to the next or to display key information at the appropriate times.

PowerPoint as an Outline

Before digital presentations, it was common for presenters to use note cards or an outline to organize a presentation. PowerPoint enables presenters to display the major points about which they are talking while giving the presentation. This not only keeps the presenter on track, but keeps the audience focused on the point under discussion.

Integration of Multimedia

PowerPoint allows users to include images — pictures, movies, or graphs — in the presentations they are making. If discussing how a certain marketing campaign benefited a company, the presenter may decide to display a graph showing increased sales after the implementation of the campaign. Photographs, video clips, and audio clips can also be incorporated to create a more engaging presentation.

Complaints About PowerPoint

Many business professionals have complained that presenters have come to rely too heavily on PowerPoint, often creating slides that contain the entire presentation and then just reading each slide. By using PowerPoint as the presentation rather than an aid to the presentation, the presenter tends to lose the attention of the audience. Other common complaints involve distracting backgrounds, excessive wording on each slide, too many slides, and overuse of animation.

Tips on Effective PowerPoint Use

Use contrasting colors in the slide design, minimize the number of slides, go easy on the animation features and ensure that the font is large enough to be read on a projector screen. Engage the audience—don't put them to sleep.

  • Microsoft: Office Suite
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microscope parts and functions

Microscope Parts and Functions

Mar 01, 2013

1.67k likes | 3.83k Views

Microscope Parts and Functions. NAIS 6 th Grade Science. What are the parts??. eyepiece 7. objective fine adjustment 8. stage clips course adjustment 9. arm stage 10. base mirror 11. nosepiece body tube 12. diaphragm. Eyepiece.

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  • course adjustment
  • adjustment knob
  • different powers
  • microscopeparts
  • large changes
  • stage clips

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Presentation Transcript

MicroscopeParts and Functions NAIS 6th Grade Science

What are the parts?? • eyepiece 7. objective • fine adjustment 8. stage clips • course adjustment 9. arm • stage 10. base • mirror 11. nosepiece • body tube 12. diaphragm

Eyepiece • The eyepiece is the part of the microscope which you look through. • It usually has its own magnification of 10x. eyepiece

Fine Adjustment • This part of the microscope is used when changing small amounts of focus. Fine adjustment

Course Adjustment • Used when making large changes in focus on the microscope • Moves the body tube up and down Course Adjustment

Adjustment • Some microscopes only have ONE adjustment knob • If so, it is a course adjustment!

Stage • Where slides are placed on the microscope for viewing. Stage

Mirror • The mirror is used to reflect light from a light source up through the diaphragm Mirror

Body Tube • The body tube holds the eyepiece of a microscope and connects it to the objectives Body Tube

Objective • The magnifying lens, comes in different powers Objective

Stage Clips • The stage clips hold the slide in place Stage Clips

Arm • The arm is used for safe transportation of the microscope Arm

Base • What the microscope uses to “sit” on, also used for safe transportation Base

Nosepiece • The nosepiece holds two or more objective lenses and can be rotated to easily change powers Nosepiece

Diaphragm • Used to vary the amount of light which passes through the slide • Usually better in lower amounts Diaphragm

Label the Parts 1. Eyepiece 7. Body Tube 2. Course Adjustment 8. Nosepiece 3. Fine Adjustment 9. Nosepiece 4. Arm 10. Objective 5. Stage Clips 11. Diaphragm 12. Mirror 6. Base

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Parts of the Microscope

Parts of the Microscope. Microscope Care. 1. Carry with two hands. 2. Keep fingers off the lenses. 3. Use dust cover when finished. 4. Wrap cord properly. 5. Store with lens on low setting. Usage. Start with lowest magnification with lens closest to stage.

371 views • 14 slides

Plant Parts and Functions

Plant Parts and Functions. 7 th Grade Science. Parts of The Plant. Roots Leaves Stem Flower Seed. Image found at: www.webinstituteforteachers.org. Roots. 2 Types of Root Systems Taproot Fibrous System. Image found at: http://www.puc.edu. Roots. Taproot System

465 views • 17 slides

Plant Parts and Functions

Plant Parts and Functions. Melissa Morris Covering: 2014A 2014B 2014C 2014D. Parts of The Plant. Roots Leaves Stem Flower Seed. Image found at: www.webinstituteforteachers.org. Roots. 2 Types of Root Systems Taproot Fibrous System. Image found at: http://www.puc.edu. Roots.

530 views • 20 slides

Microscope parts

Microscope parts

Microscope parts. ocular – contains magnifying lens you look through (usually 10X) body tube – holds lenses at a certain distance so both magnify nosepiece – holds objectives objectives – contain lenses of various magnification

427 views • 3 slides

Compound Microscope Parts

Compound Microscope Parts

Compound microscopes are what most people visualize when they think about microscopes. They are available in monocular, binocular and trinocular formats. They have a number of objectives (the lens closest to the object being viewed) of varying magnifications mounted in a rotating nosepiece.

284 views • 4 slides

Cell Parts and Functions

Cell Parts and Functions. Parts are collectively called organelles “stuff” inside cell is cytoplasm (protoplasm): jellylike substance organelles float in. Cell Parts and Functions. Cell Membrane Fluid Mosaic Model (Singer-Nicolson) Held together by Van der Waals forces.

255 views • 22 slides

IMAGES

  1. Parts And Functions Of PowerPoint 2010

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  2. Different Parts of Powerpoint Window And Its Functions

    powerpoint presentation parts and functions

  3. Working With Microsoft Office PowerPoint 2003 to Create a Presentation

    powerpoint presentation parts and functions

  4. An Ultimate Powerpoint Tutorial for Beginners

    powerpoint presentation parts and functions

  5. What is Microsoft PowerPoint? Features of Microsoft PowerPoint

    powerpoint presentation parts and functions

  6. Common Parts and Functions of Powerpoint

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VIDEO

  1. Basic PowerPoint presentation Video

  2. Whats inside of a powerpoint?

  3. Start your PowerPoint Presentation with this fantastic features || PowerPoint

  4. PowerPoint Basics What is PowerPoint

  5. PowerPoint Presentation (IRED320): Evaluating Functions

  6. Stunning PowerPoint presentation #powerpoint #tutorial #morph

COMMENTS

  1. Different Parts of Powerpoint Window And Its Functions

    Quick Access Toolbar. This Quick Access Toolbar is a customizable toolbar that provides quick access to frequently used commands.. File Tab. This File menu bar performs file related operations such as creating a new presentation, opening an existing file, save, save as, printing the file, and so on.. Title Bar. The header or title bar of the presentation is located at the top of the window.

  2. What Are the Parts of Microsoft PowerPoint? (A Comprehensive Guide)

    Microsoft PowerPoint includes a variety of features and tools that you can use to create presentations. The main parts of Microsoft PowerPoint include the Themes, Slides, Transitions, Animations, and Shapes & Objects. The Themes section allows you to choose a background design for your presentation. The Slides section lets you create individual ...

  3. PowerPoint 101: The Ultimate Guide for Beginners

    Microsoft PowerPoint is a presentation design software that is part of Microsoft 365. This software allows you to design presentations by combining text, images, graphics, video, and animation on slides in a simple and intuitive way. Over time, PowerPoint has evolved and improved its accessibility to users.

  4. PowerPoint 2016: Getting Started with PowerPoint

    Open PowerPoint 2016, and create a blank presentation. Change the Ribbon Display Options to Show Tabs. Click the drop-down arrow next to the Quick Access Toolbar and add New, Quick Print, and Spelling. In the Tell me bar, type Shape and press Enter. Choose a shape from the menu, and double-click somewhere on your slide.

  5. Microsoft PowerPoint Features for Better Presentations (+Video

    Inserting shapes is one of the features of MS PowerPoint. Use the Insert > Shapes dropdown to add shapes to your slide. To add a shape to your slide, click on the Insert tab. Then, in the toolbar, click on the Shapes button. When you click on the Shapes button, a menu drops down with various shapes.

  6. PowerPoint 101: Everything You Need to Make a Basic Presentation

    One of the basics of PowerPoint presentations is to have a consistent color palette throughout. With these PowerPoint basics covered, let's change the slide background color on slide two. To start, click on the slide background. Next, click on the Design tab. In the toolbar, click on the Format Background button.

  7. How to Structure a PowerPoint Presentation

    2. Use the Outline View. One other way to structure a PowerPoint presentation in the editing mode is to use Outline View. You can choose it from the VIEW tab. This view doesn't display sections, but it shows the title and main text of each slide, which can give you a quick overview of the presentation contents.

  8. Introduction to PowerPoint

    Microsoft PowerPoint, or PPT, is a program used to create presentations - or slideshows as they are more commonly referred to. PowerPoint allows you to create presentation slides, handouts, overhead transparencies, and even web pages that can be presented to an audience in several different ways. PowerPoint is by far one of the most popular ...

  9. PowerPoint: Slide Basics

    From the Home tab, click the bottom half of the New Slide command. Choose the desired slide layout from the menu that appears. The new slide will appear. Click any placeholder and begin typing to add text. You can also click an icon to add other types of content, like a picture or chart.

  10. Getting to Know PowerPoint

    Status bar is located at the bottom of the PowerPoint window, it shows messages and information about the view, such as the slide number and the current theme template used.. PowerPoint Help System. The Help feature displays information on PowerPoint commands and features. You can activate the help menu by clicking the Help button or by pressing F1 on the keyboard.

  11. Basic tasks for creating a PowerPoint presentation

    Select the text. Under Drawing Tools, choose Format. Do one of the following: To change the color of your text, choose Text Fill, and then choose a color. To change the outline color of your text, choose Text Outline, and then choose a color. To apply a shadow, reflection, glow, bevel, 3-D rotation, a transform, choose Text Effects, and then ...

  12. PowerPoint for Microsoft 365 cheat sheet

    In PowerPoint (as well as Excel and Word) for Microsoft 365/Office 365, you get eight new types of charts you can add to documents: Treemap, Sunburst, Waterfall, Histogram, Pareto, Box & Whisker ...

  13. What is PowerPoint?: Introduction, Features, Uses & Benefits

    PowerPoint is a versatile and popular presentation software developed by Microsoft (MS). It is a part of the Microsoft Office Suite and offers various features and tools to create visually appealing and engaging presentations. MS PowerPoint allows users to combine text, graphics, multimedia elements, and animations to convey information ...

  14. PDF Introduction to Microsoft Office PowerPoint 2010

    Select a chart type from the list on the left side of the Insert Chart dialog box. Next, choose a sub-type from the icons to the right and click OK. You'll now see a split screen; PowerPoint is on the left and Microsoft Excel has just launched and appears to the right, with sample chart data displayed.

  15. Parts of the MS PowerPoint Window

    Underneath the Slide and Slides/Outline panes rests the gray Status Bar. In the left corner, you can see which slide you are currently working on. The right corner has the Slide View buttons and the zoom control. By clicking on the Slide View buttons, you can see your presentation in Normal View, Slide Sorter View or Presentation View.

  16. PDF Introduction to Microsoft PowerPoint 2016

    2 Creating a New Presentation To Create a New Presentation: 1) Click on the File tab 2) Click on New 3) Select either a Blank Presentation, a featured theme or search for online templates and

  17. What is MS PowerPoint?

    MS PowerPoint is a program that is included in the Microsoft Office suite. It is used to make presentations for personal and professional purposes. In this article, we shall discuss in detail the functions and features of a PowerPoint presentation, followed by some sample questions based on this topic for the upcoming competitive exams.

  18. Microsoft PowerPoint Introduction: Definition, Features, and Uses

    Microsoft PowerPoint is great presentation software designed by Microsoft sometimes abbreviated as PP or PPT. PowerPoint is well utilized to create a slideshow of valuable information through charts, and images for a presentation. It is commonly practiced in business and school presentations. It is an absolute presentation graphics package that ...

  19. MS-PowerPoint Interface and components

    Interface of MS-PowerPoint consist of various components as explained in the image as. Contains the name of the presentation. Displays the names of menus to perform various tasks. Open menus by using the mouse or the keyboard. Rows of buttons to access a wide range of commands. Each button is an icon and accessed also by mouse.

  20. What Is the Function of Powerpoint?

    It is commonly used in a variety of ways by business, education and government employees to provide a computerized "slide-show" for enhancing a presentation. PowerPoint might be employed to direct attention to an outline of the presentation, or to display graphs and pictures, or to focus the audience on key points.

  21. PPT

    Plant Parts and Their Functions • All In One Lessons from One Less Thing Plant Anatomy Georgia MSAGED8-7: Students will identify plant parts and their functions.. Six Main Parts flower fruit leaves stem seed roots. Leaves • where photosynthesis takes place • converts sunlight, water, and air into energy (food) for the plant. Stem • conduct water and nutrients to other parts of the ...

  22. PPT

    Cell Parts and Functions. Cell Parts and Functions. The Cell Theory. The cell theory states that: All living things are composed of one or more cells All cells come from pre-existing cells The cell is the functional unit of life. Why Cells Divide. Healing and Tissue Repair Growth Reproduction of Organisms. 407 views • 30 slides