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Cover Letter for Document Submission Sample

At some point in the job application process, you may be asked to submit documents for the company. These documents should be sent over in the same professional manner as your job application, i.e., with a formal cover letter. In this guide, we'll introduce you to the uses of a cover letter for document submission  and a sample of such a cover letter .

Document Submission Cover Letter Template

submitting documents cover letter

This is a free cover letter template for submitting documents. Free Download and customize it according to the sample text below.

Supported formats

Below, you'll find a sample cover letter for document submission. To help you understand what a cover letter for document submission looks like, we've put together a short cover letter to show you the structure.

First Name Last Name Address Line 1 Address Line 2 Address Line 3 Postcode Phone Number Email

Contact Name Company Name Address Line 1 Address Line 2 Address Line 3 Postcode Phone Number Email Day/Month/Year

Dear Mr. Keys,

This letter contains an itemized list of the following documents; as asked for by your company:

I am sending these documents to you to ensure further progress in fulfilling the requirements for joining your company. All the documents asked for by the company are attached alongside this letter. Please let me know if you require any other documentation.

I greatly appreciate your consideration of my job application and wish to let you know that I am still seriously interested in further pursuing the application. Thank you for your time.

Kind regards, Your name

As you can see by our cover letter for document submission sample, these types of cover letters are notoriously short. It's not necessary to repeat your first cover letter or include anything from your CV with these types of cover letters. They are simple, factual, and used as a formality when contacting a company regarding a job application.

What should you mention in a cover letter for document submission

In a cover letter for document submission, you'll need to mention several things. These cover letters are exact, so, likely, you won't write more than half a page.

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Other Tips to Remember

In addition to our cover letter for the document submission sample and our tips on what to mention in the cover letter, we have a few more hints to share with you:

With these tips and our sample cover letter for document submission, we're positive you'll be able to contact the company with ease.

How to Edit Cover Letter for Document Submission Template

After downloading the PDF cover letter template in this page, you can edit it with a professional PDF editor, Wondershare PDFelement - PDF Editor . With this tool, you can change the texts, images, forms, signatures, etc., in the template and make it your own perfect PDF cover letter for document submission. What's more, you can also save and share your covert letter in Document Cloud by the Share feature, which has 100GB for cloud storage.

cover letter for requested documents

Step 1. Open the Cover Letter Template

sample cover letter for document submission

Step 2. Click on "Edit" and Enter Your Text as You Like

cover letter sample for document submission

Step 3. Complete and Save Your Cover Letter

cover letter for document submission sample

Posted by Elise Williams to Updated: 2022-12-06 16:07:19

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End transmittal letters with a one-sentence paragraph that establishes goodwill by thanking or complimenting the recipient. The following document is an example

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Document Submission Letter | Check Sample Letters

When it comes to submitting documents, it is very crucial to know what, where, and how to upload/submit the documents. At some places, you will be asked to submit a letter along with the documents, or you may have to write a letter to the company if we fail to submit a few documents. To learn how to write the document submission letter, read the below article and check the sample letters given.

Table of Contents

How to write a document submission letter, sample letter submitting documents to a school, letter for submitting certificates to a company, frequently asked questions on document submission letter.

A document submission letter is needed when you want to submit documents along with your job application or if you have not submitted a few documents which were asked by your company. While writing a document submission letter, you will have to follow the formal letter format . In order to write a document submission letter, you will have to mention the details like your own address, the company’s address, contact details, etc. In the letter, you will have to mention the list of documents that will be attached along with the letter. Refer to the samples given below to understand the format better.

Documents Submission Letter Sample

Here are a few samples to refer to for a better understanding of the format of writing a document submission letter.

Joanna Prishilla

#77 B. Narayanpura, Mahadevpura

23rd Feb, 2022

The Principal

Marian School of Social Science

Outer Ring Road, Mahadevpura

Sub: Submission of pending documents

Respected Sir,

I am Joanna Priscilla, student of Class 10 C, roll number- 33, with admission number 1234. I am writing this letter to inform you that I have submitted the pending documents including my marksheets, transfer certificate and migration certificate. I could not provide them during the admission process as I had not received them from my previous school.

I have attached all the documents along with this letter. Kindly do the needful.

Yours faithfully,

(Signature)

JOANNA PRISHILLA

Class- 10 C, Roll num-33

Number- 999999

Mail- [email protected]

Attachments:

Kiran Choudhary

448, S M L Nagar

Bhubaneswar, Odisha- 751007

UX Designing Pvt.Ltd

Airport Wall Side Road Murgesh Palya

Bangalore- 560076

Sub: Information of submitted documents

I am Kiran Choudhary with employee ID E0000. I am sending with this letter, all the documents which are required for the application process. Please find the list of documents below.

Kindly revert in case you need any more information.

Yours sincerely,

KIRAN CHOUDHARY

ID – E0000

Attachments

What is a document submission letter?

A document submission letter is a type of formal letter which is written to the head of an organisation informing about the status of document submission either in school or your company.

After submitting the documents during the application process, do I need to write a document submission letter?

Yes, it is better to write a document submission letter to the principal or the HR of the company informing them that the required documents have been submitted.

How to write a document submission letter?

A document submission letter can be written in the formal letter format. You will have to also mention the list of documents you will be sending.

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Sample cover letter for sending documents

Mostly after you apply for a job, the company seeks for your documents. And for that you need to write a letter addressing the company and attach your documents along with it. These letters are professionally called transmittal letters that carry a larger item usually a document. These letters informs the recipient with a particular context in which the sender places a larger document and gives the recipient a record of sending the documents/

These letters are usually brief. The first stanza tells what is being sent and the purpose of sending the document. The letter may summarize the proposal to send the documents in few sentences and give the recipient other essential information.

What to mention:

A letter for sending documents to the company is usually very brief. The purpose of sending the documents and the list of documents is the main thing that should be mentioned in a letter written for sending documents. You may also provide other useful information in the letter regarding the company asking for the particular documents. The letter should include the recipients address, your address, a salutation and closing, also mention your contact details. The letter explains what the documents attached to it are and what the recipient should do with it. You should follow the following procedure while writing a letter for sending documents:

·         Mention your name, email, address and phone number on the top left of the letter.

·         Leave a blank line and mention the date. After leaving another blank space mention the recipients name, title, name of company, address.

·         Start off the letter with a salutation, dear Mr./Ms. And mention the last name of the contacted person.

·         In the main body of the letter convey that the documents are being sent and for what purpose are they being sent.

·         The first stanza of the letter describes the list of documents being sent and for what purpose they are being sent.

·         Further you can provide other essential information regarding the documents or the previous conversation with the recipient.

·         End the letter with a brief sentence that ensures goodwill by thanking the recipient for their time.

Email address

Phone number

Recipients name

Recipients title

Company name

Dear Mr./Ms. (last name),

I am submitting herewith the following documents as asked by your company:

1.      Photocopy of voter id

2.      Photocopy of pan card

3.      Photocopy of driving license

4.      A copy of address proof (electricity bill etc.)

5.      A photocopy of passport

I am sending these documents for further progress in the fulfillment of the formalities required for joining the company. All the documents asked by the company are attached along with this letter. You can let me know regarding any other formalities concerning the matter.

Your consideration of my application is greatly appreciated. Thanking you for your time.

Points to remember:

·         Ensure you have full details of the company. Draft the latter properly and keep it brief. Clearly mention the reason behind sending the documents.

·         Always attach a photocopy of the original documents and never the original copies until asked by the company in specific.

·         Consult your superiors before taking any decision.

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Cover Letter for Sending Documents

Sample covering letter for submission of documents to banks, tax, revenue, registration etc. Sample cover letter for attached documents to university. Sample cover letter for sending attached documents by courier, or by hand to clients, companies, employee, students, and parents etc.

Cover Letter format to Send Documents

Dear manager,

I am writing to you because I am sending you some important documents, and because they are important they require a cover letter. The documents that I am sending you are related to getting started in the new company that you have started. The documents will help move things smoothly, and if anyone questions why who, or what then they will help.

The documents that are attached are the company contract with all signatures, council permission papers, all photo graphical identifications for all people involved such as passports, and driving licenses. I hope that you will keep them safe, and they will help you with what you need to do.

Yours sincerely,

Mr. Francis Walcott

Sample Cover Letter for Attached Documents

Alan Taylor House 1, Street 1, Manchester

This is with reference to your request for No Objection Certificate (NOC) dated 18 January, XXXX. We are pleased to inform you that nothing had come to our attention that causes us to belief that we are under constraint to issue NOC to your good self for your job purposes.

We are enclosing herewith NOC for your ready reference. In case of further query, please feel free to contact us. We hope that this would serve to your entire satisfaction. Thanking you, and with profound regards.

Very truly yours,

Simon Head Student Affairs Department

To majesty’s passport office,

I am writing this letter as a cover letter for me sending some very important documents by post. I am sending these documents to help support my application for my passport. You will find inside one months’ worth of bank statements with the proof of my financial status, and proof of address. Also inside you will find my original birth certificate, and national insurance number.

I do hope that this will be enough supporting documents to get me my passport. And if you need anything more please inform me as soon as possible so that I can send it out as well fast.

Mr. Jason Taylor

Dear Mr. Ahmed,

I am submitting herewith the following documents as asked by your company.

I am sending these documents for further progress in the fulfillment of the formalities required for the joining your company . All the documents asked by the company are attached along with this letter. You can let me know regarding any other formalities concerning the matter.

Your consideration of my application is clearly appreciated. Thanking you for your time.

Mahnoor Imran

Covering Letter for Documents Enclosed

Mr. Ijaz Farooq Meezan Bank Ltd Meezan House, C-25, Estate Avenue, S.I.T.E, Karachi

Dear Mr. Farooq Sahib,

As per our telephonic conversation, please find the enclosed copy of letter sent from our Welfare Organization for sponsorship of needy students. We will thank you for your support toward this noble cause.

Warm Regards,

Mahmood Ahmad

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How to write a cover letter for journal submission

Download our cover letter template.

When you submit your article to a journal, you often need to include a cover letter. This is a great opportunity to highlight to the journal editor what makes your research new and important. The cover letter should explain why your work is perfect for their journal and why it will be of interest to the journal’s readers.

forwarding letter for document submission

When writing for publication, a well-written cover letter can help your paper reach the next stage of the manuscript submission process – being sent out for  peer review . So it’s worth spending time thinking about how to write a cover letter to the journal editor, to make sure it’s going to be effective.

To help you, we’ve put together a guide to explain how to write a cover letter for journal article submission. You will receive cover letter instructions of what you should include and what you shouldn’t, and a word template cover letter.

Ready to submit?

Taylor & Francis Editing services has a high quality premium editing package to make you feel confident to submit.

Customized cover letter

Feedback on original writing

Complete language check

Extensive revisions.

What should my cover letter include?

Before you start to write, please check the  instructions for authors  (IFAs) of your chosen journal, as not all journals will require one. You should also check the IFAs for any journal specific information on what to include. This may include a list of relevant articles written by you or your co-authors that have been or are currently being considered for publication in other journals.

Key points to include in your letter to the editor:

Editor’s name (you can usually find this on the journal page on  Taylor & Francis Online ).

Your manuscript’s title.

Name of the journal you are submitting to.

Statement that your paper has not been previously published and is not currently under consideration by another journal.

Brief description of the research you are reporting in your paper, why it is important, and why you think the readers of the journal would be interested in it.

Contact information for you and any  co-authors .

Confirmation that you have no  competing interests  to disclose.

forwarding letter for document submission

Things to avoid:

Don’t copy your abstract into your cover letter, instead explain in your own words the significance of the work, the problem that is being addressed, and why the manuscript belongs in the journal.

Don’t use too much jargon or too many acronyms, keep language straightforward and easy to read.

Avoid too much detail – keep your cover letter to a maximum of one page, as an introduction and brief overview.

Avoid any spelling and grammar errors and ensure your letter is thoroughly proofed before submitting.

Key information for cover letter

Click to enlarge your PDF on key information to include in your cover letter .

Cover letter template

If you need further help to write a cover letter for a journal, you can download and use our sample template as a guide.

forwarding letter for document submission

You might find that the submission system for your chosen journal requires your cover letter to be submitted into a text box rather than as a separate document, but it is still a good idea to write a draft first to make sure you have included everything.

Always make sure to check the journal’s  instructions for authors  for any specific additional information to include.

Submission ready

Use our submission checklist  to make sure you’ve included everything you need to.

If you need more guidance, take a look at our other  information and resources to help you make your submission .

forwarding letter for document submission

Rapid constructive feedback

Consider the Taylor & Francis Rapid Technical Review service to help you meet your deadline, through peer-review-like comments on your manuscript.

Related resources

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Guide to improve your submission experience

Article submission checklist

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