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Cover Letter for Document Submission Sample
At some point in the job application process, you may be asked to submit documents for the company. These documents should be sent over in the same professional manner as your job application, i.e., with a formal cover letter. In this guide, we'll introduce you to the uses of a cover letter for document submission  and a sample of such a cover letter .
- # Cover Letter for Document Submission Sample
- # Tips for Writing Cover Letter for Document Submission
- # How to Edit Cover Letter for Document Submission Template
Document Submission Cover Letter Template
This is a free cover letter template for submitting documents. Free Download and customize it according to the sample text below.
Supported formats
Below, you'll find a sample cover letter for document submission. To help you understand what a cover letter for document submission looks like, we've put together a short cover letter to show you the structure.
First Name Last Name Address Line 1 Address Line 2 Address Line 3 Postcode Phone Number Email
Contact Name Company Name Address Line 1 Address Line 2 Address Line 3 Postcode Phone Number Email Day/Month/Year
Dear Mr. Keys,
This letter contains an itemized list of the following documents; as asked for by your company:
- A photocopy of my driving license
- A paper document that proves my address (bank statement)
- A photocopy of the inside of my passport
- A photocopy of the front of my passport
- A photocopy of my NI card
I am sending these documents to you to ensure further progress in fulfilling the requirements for joining your company. All the documents asked for by the company are attached alongside this letter. Please let me know if you require any other documentation.
I greatly appreciate your consideration of my job application and wish to let you know that I am still seriously interested in further pursuing the application. Thank you for your time.
Kind regards, Your name
As you can see by our cover letter for document submission sample, these types of cover letters are notoriously short. It's not necessary to repeat your first cover letter or include anything from your CV with these types of cover letters. They are simple, factual, and used as a formality when contacting a company regarding a job application.
What should you mention in a cover letter for document submission
In a cover letter for document submission, you'll need to mention several things. These cover letters are exact, so, likely, you won't write more than half a page.
- Start with your contact details and your name. Even if you're sending the documents by email, you should always include your name and contact details in a cover letter for requested documents, as this helps the employer figure out who's contacting them.
- State why you're contacting the company. There are hundreds of applicants for every job position, and though you may be onto the next stage, there will still be several other people sending similar documents. Tell the company who you are, what position you applied to, and ensure that you point out that they asked you to send more documentation across to them.
- An itemized list of documents. Whatever documents you're sending, no matter how many of them there are, write a shortlist in your cover letter to tell the company which documents you include in your email or letter.
- Express your excitement. Like a standard job cover letter, express your interest in the job position again, on a smaller scale to how you expressed your excitement the first time you contacted the company. This will let them know that you're still interested.
Other Tips to Remember
In addition to our cover letter for the document submission sample and our tips on what to mention in the cover letter, we have a few more hints to share with you:
- Make sure that you have the correct company details. It wouldn't do to send a cover letter for requested documents to the wrong email address, nor would it be good to address a non-existent manager at the company. To have gotten this far, you will have been conversing with somebody. At the very least, address that person.
- Never send original documents. Sending original documents is a nightmare, especially through the post. You're likely never to see them again. Postal systems at companies are messy at best, and your potential employer won't be expecting original documents from any of the applicants. Send photocopies or scan copies of the documents into your computer and email them across to the company.
- Always date the cover letter. This isn't necessary when sending the cover letter via email, but if you're posting your documentation, ensure that your cover letter is dated. This lets the company know when they were sent to arrive at the hiring manager late.
- Keep the letter short and professional. As mentioned, it's essentially a formality. You're simply covering all of your professional bases, so it's best to keep the letter short, tell them what you're attaching, and sign off soon after.
With these tips and our sample cover letter for document submission, we're positive you'll be able to contact the company with ease.
How to Edit Cover Letter for Document Submission Template
After downloading the PDF cover letter template in this page, you can edit it with a professional PDF editor, Wondershare PDFelement - PDF Editor . With this tool, you can change the texts, images, forms, signatures, etc., in the template and make it your own perfect PDF cover letter for document submission. What's more, you can also save and share your covert letter in Document Cloud by the Share feature, which has 100GB for cloud storage.
Step 1. Open the Cover Letter Template
Step 2. Click on "Edit" and Enter Your Text as You Like
Step 3. Complete and Save Your Cover Letter
Posted by Elise Williams to Updated: 2022-12-06 16:07:19
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End transmittal letters with a one-sentence paragraph that establishes goodwill by thanking or complimenting the recipient. The following document is an example
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- Document Submission Letter
Document Submission Letter | Check Sample Letters
When it comes to submitting documents, it is very crucial to know what, where, and how to upload/submit the documents. At some places, you will be asked to submit a letter along with the documents, or you may have to write a letter to the company if we fail to submit a few documents. To learn how to write the document submission letter, read the below article and check the sample letters given.
Table of Contents
How to write a document submission letter, sample letter submitting documents to a school, letter for submitting certificates to a company, frequently asked questions on document submission letter.
A document submission letter is needed when you want to submit documents along with your job application or if you have not submitted a few documents which were asked by your company. While writing a document submission letter, you will have to follow the formal letter format . In order to write a document submission letter, you will have to mention the details like your own address, the company’s address, contact details, etc. In the letter, you will have to mention the list of documents that will be attached along with the letter. Refer to the samples given below to understand the format better.
Documents Submission Letter Sample
Here are a few samples to refer to for a better understanding of the format of writing a document submission letter.
Joanna Prishilla
#77 B. Narayanpura, Mahadevpura
23rd Feb, 2022
The Principal
Marian School of Social Science
Outer Ring Road, Mahadevpura
Sub: Submission of pending documents
Respected Sir,
I am Joanna Priscilla, student of Class 10 C, roll number- 33, with admission number 1234. I am writing this letter to inform you that I have submitted the pending documents including my marksheets, transfer certificate and migration certificate. I could not provide them during the admission process as I had not received them from my previous school.
I have attached all the documents along with this letter. Kindly do the needful.
Yours faithfully,
(Signature)
JOANNA PRISHILLA
Class- 10 C, Roll num-33
Number- 999999
Mail- [email protected]
Attachments:
- 9th certificate
- School Leaving Certificate
Kiran Choudhary
448, S M L Nagar
Bhubaneswar, Odisha- 751007
UX Designing Pvt.Ltd
Airport Wall Side Road Murgesh Palya
Bangalore- 560076
Sub: Information of submitted documents
I am Kiran Choudhary with employee ID E0000. I am sending with this letter, all the documents which are required for the application process. Please find the list of documents below.
Kindly revert in case you need any more information.
Yours sincerely,
KIRAN CHOUDHARY
ID – E0000
Attachments
- Aadhaar Card
- Bachelor’s and Master’s Degree Certificates
- Previous Employment Offer Letter
- Experience Certificate
- Relieving Letter
What is a document submission letter?
A document submission letter is a type of formal letter which is written to the head of an organisation informing about the status of document submission either in school or your company.
After submitting the documents during the application process, do I need to write a document submission letter?
Yes, it is better to write a document submission letter to the principal or the HR of the company informing them that the required documents have been submitted.
How to write a document submission letter?
A document submission letter can be written in the formal letter format. You will have to also mention the list of documents you will be sending.
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Sample cover letter for sending documents
Mostly after you apply for a job, the company seeks for your documents. And for that you need to write a letter addressing the company and attach your documents along with it. These letters are professionally called transmittal letters that carry a larger item usually a document. These letters informs the recipient with a particular context in which the sender places a larger document and gives the recipient a record of sending the documents/
These letters are usually brief. The first stanza tells what is being sent and the purpose of sending the document. The letter may summarize the proposal to send the documents in few sentences and give the recipient other essential information.
What to mention:
A letter for sending documents to the company is usually very brief. The purpose of sending the documents and the list of documents is the main thing that should be mentioned in a letter written for sending documents. You may also provide other useful information in the letter regarding the company asking for the particular documents. The letter should include the recipient’s address, your address, a salutation and closing, also mention your contact details. The letter explains what the documents attached to it are and what the recipient should do with it. You should follow the following procedure while writing a letter for sending documents:
· Mention your name, email, address and phone number on the top left of the letter.
· Leave a blank line and mention the date. After leaving another blank space mention the recipient’s name, title, name of company, address.
· Start off the letter with a salutation, ‘dear Mr./Ms.’ And mention the last name of the contacted person.
· In the main body of the letter convey that the documents are being sent and for what purpose are they being sent.
· The first stanza of the letter describes the list of documents being sent and for what purpose they are being sent.
· Further you can provide other essential information regarding the documents or the previous conversation with the recipient.
· End the letter with a brief sentence that ensures goodwill by thanking the recipient for their time.
Email address
Phone number
Recipient’s name
Recipient’s title
Company name
Dear Mr./Ms. (last name),
I am submitting herewith the following documents as asked by your company:
1. Photocopy of voter id
2. Photocopy of pan card
3. Photocopy of driving license
4. A copy of address proof (electricity bill etc.)
5. A photocopy of passport
I am sending these documents for further progress in the fulfillment of the formalities required for joining the company. All the documents asked by the company are attached along with this letter. You can let me know regarding any other formalities concerning the matter.
Your consideration of my application is greatly appreciated. Thanking you for your time.
Points to remember:
· Ensure you have full details of the company. Draft the latter properly and keep it brief. Clearly mention the reason behind sending the documents.
· Always attach a photocopy of the original documents and never the original copies until asked by the company in specific.
· Consult your superiors before taking any decision.
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Cover Letter for Sending Documents
Sample covering letter for submission of documents to banks, tax, revenue, registration etc. Sample cover letter for attached documents to university. Sample cover letter for sending attached documents by courier, or by hand to clients, companies, employee, students, and parents etc.
Cover Letter format to Send Documents
Dear manager,
I am writing to you because I am sending you some important documents, and because they are important they require a cover letter. The documents that I am sending you are related to getting started in the new company that you have started. The documents will help move things smoothly, and if anyone questions why who, or what then they will help.
The documents that are attached are the company contract with all signatures, council permission papers, all photo graphical identifications for all people involved such as passports, and driving licenses. I hope that you will keep them safe, and they will help you with what you need to do.
Yours sincerely,
Mr. Francis Walcott
Sample Cover Letter for Attached Documents
Alan Taylor House 1, Street 1, Manchester
This is with reference to your request for No Objection Certificate (NOC) dated 18 January, XXXX. We are pleased to inform you that nothing had come to our attention that causes us to belief that we are under constraint to issue NOC to your good self for your job purposes.
We are enclosing herewith NOC for your ready reference. In case of further query, please feel free to contact us. We hope that this would serve to your entire satisfaction. Thanking you, and with profound regards.
Very truly yours,
Simon Head Student Affairs Department
To majesty’s passport office,
I am writing this letter as a cover letter for me sending some very important documents by post. I am sending these documents to help support my application for my passport. You will find inside one months’ worth of bank statements with the proof of my financial status, and proof of address. Also inside you will find my original birth certificate, and national insurance number.
I do hope that this will be enough supporting documents to get me my passport. And if you need anything more please inform me as soon as possible so that I can send it out as well fast.
Mr. Jason Taylor
Dear Mr. Ahmed,
I am submitting herewith the following documents as asked by your company.
I am sending these documents for further progress in the fulfillment of the formalities required for the joining your company . All the documents asked by the company are attached along with this letter. You can let me know regarding any other formalities concerning the matter.
Your consideration of my application is clearly appreciated. Thanking you for your time.
Mahnoor Imran
Covering Letter for Documents Enclosed
Mr. Ijaz Farooq Meezan Bank Ltd Meezan House, C-25, Estate Avenue, S.I.T.E, Karachi
Dear Mr. Farooq Sahib,
As per our telephonic conversation, please find the enclosed copy of letter sent from our Welfare Organization for sponsorship of needy students. We will thank you for your support toward this noble cause.
Warm Regards,
Mahmood Ahmad
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- How to publish your research
- Making your submission
- How to write a cover letter for journal article submission
How to write a cover letter for journal submission
Download our cover letter template.
When you submit your article to a journal, you often need to include a cover letter. This is a great opportunity to highlight to the journal editor what makes your research new and important. The cover letter should explain why your work is perfect for their journal and why it will be of interest to the journal’s readers.
When writing for publication, a well-written cover letter can help your paper reach the next stage of the manuscript submission process – being sent out for peer review . So it’s worth spending time thinking about how to write a cover letter to the journal editor, to make sure it’s going to be effective.
To help you, we’ve put together a guide to explain how to write a cover letter for journal article submission. You will receive cover letter instructions of what you should include and what you shouldn’t, and a word template cover letter.
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Taylor & Francis Editing services has a high quality premium editing package to make you feel confident to submit.
Customized cover letter
Feedback on original writing
Complete language check
Extensive revisions.
What should my cover letter include?
Before you start to write, please check the instructions for authors (IFAs) of your chosen journal, as not all journals will require one. You should also check the IFAs for any journal specific information on what to include. This may include a list of relevant articles written by you or your co-authors that have been or are currently being considered for publication in other journals.
Key points to include in your letter to the editor:
Editor’s name (you can usually find this on the journal page on Taylor & Francis Online ).
Your manuscript’s title.
Name of the journal you are submitting to.
Statement that your paper has not been previously published and is not currently under consideration by another journal.
Brief description of the research you are reporting in your paper, why it is important, and why you think the readers of the journal would be interested in it.
Contact information for you and any co-authors .
Confirmation that you have no competing interests  to disclose.
Things to avoid:
Don’t copy your abstract into your cover letter, instead explain in your own words the significance of the work, the problem that is being addressed, and why the manuscript belongs in the journal.
Don’t use too much jargon or too many acronyms, keep language straightforward and easy to read.
Avoid too much detail – keep your cover letter to a maximum of one page, as an introduction and brief overview.
Avoid any spelling and grammar errors and ensure your letter is thoroughly proofed before submitting.
Click to enlarge your PDF on key information to include in your cover letter .
Cover letter template
If you need further help to write a cover letter for a journal, you can download and use our sample template as a guide.
You might find that the submission system for your chosen journal requires your cover letter to be submitted into a text box rather than as a separate document, but it is still a good idea to write a draft first to make sure you have included everything.
Always make sure to check the journal’s instructions for authors for any specific additional information to include.
Submission ready
Use our submission checklist to make sure you’ve included everything you need to.
If you need more guidance, take a look at our other information and resources to help you make your submission .
Rapid constructive feedback
Consider the Taylor & Francis Rapid Technical Review service to help you meet your deadline, through peer-review-like comments on your manuscript.
Related resources
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