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- Microsoft Office
8 Tips to Make the Best PowerPoint Presentations
Bryan has worked in journalism and publishing for more than 15 years. For the last 10 years, he's covered the technology beat, including gadgets, social media, security, and web culture. Before working as a freelancer, Bryan was the Managing Editor for The Next Web. These days he spends his time at a number of publications, both online and off, including The New York Times, Popular Science, and The Next Web, among others. Read more...
Slideshows are an intuitive way to share complex ideas with an audience, although they’re dull and frustrating when poorly executed. Here are some tips to make your Microsoft PowerPoint presentations sing while avoiding common pitfalls.
Table of Contents
Start with a goal, less is more, consider your typeface, make bullet points count, limit the use of transitions, skip text where possible, think in color, take a look from the top down, bonus: start with templates.
It all starts with identifying what we’re trying to achieve with the presentation. Is it informative, a showcase of data in an easy-to-understand medium? Or is it more of a pitch, something meant to persuade and convince an audience and lead them to a particular outcome?
It’s here where the majority of these presentations go wrong with the inability to identify the talking points that best support our goal. Always start with a goal in mind: to entertain, to inform, or to share data in a way that’s easy to understand. Use facts, figures, and images to support your conclusion while keeping structure in mind (Where are we now and where are we going?).
I’ve found that it’s helpful to start with the ending. Once I know how to end a presentation, I know how best to get to that point. I start by identifying the takeaway—that one nugget that I want to implant before thanking everyone for their time—and I work in reverse to figure out how best to get there.
Your mileage, of course, may vary. But it’s always going to be a good idea to put in the time in the beginning stages so that you aren’t reworking large portions of the presentation later. And that starts with a defined goal.
A slideshow isn’t supposed to include everything. It’s an introduction to a topic, one that we can elaborate on with speech. Anything unnecessary is a distraction. It makes the presentation less visually appealing and less interesting, and it makes you look bad as a presenter.
This goes for text as well as images. There’s nothing worse, in fact, than a series of slides where the presenter just reads them as they appear. Your audience is capable of reading, and chances are they’ll be done with the slide, and browsing Reddit, long before you finish. Avoid putting the literal text on the screen, and your audience will thank you.
Right off the bat, we’re just going to come out and say that Papyrus and Comic Sans should be banned from all PowerPoint presentations, permanently. Beyond that, it’s worth considering the typeface you’re using and what it’s saying about you, the presenter, and the presentation itself.
Consider choosing readability over aesthetics, and avoid fancy fonts that could prove to be more of a distraction than anything else. A good presentation needs two fonts: a serif and sans-serif. Use one for the headlines and one for body text, lists, and the like. Keep it simple. Veranda, Helvetica, Arial, and even Times New Roman are safe choices. Stick with the classics and it’s hard to botch this one too badly.
There reaches a point where bullet points become less of a visual aid and more of a visual examination.
Bullet points should support the speaker, not overwhelm his audience. The best slides have little or no text at all, in fact. As a presenter, it’s our job to talk through complex issues, but that doesn’t mean that we need to highlight every talking point.
Instead, think about how you can break up large lists into three or four bullet points. Carefully consider whether you need to use more bullet points, or if you can combine multiple topics into a single point instead. And if you can’t, remember that there’s no one limiting the number of slides you can have in a presentation. It’s always possible to break a list of 12 points down into three pages of four points each.
Animation, when used correctly, is a good idea. It breaks up slow-moving parts of a presentation and adds action to elements that require it. But it should be used judiciously.
Adding a transition that wipes left to right between every slide or that animates each bullet point in a list, for example, starts to grow taxing on those forced to endure the presentation. Viewers get bored quickly, and animations that are meant to highlight specific elements quickly become taxing.
That’s not to say that you can’t use animations and transitions, just that you need to pick your spots. Aim for no more than a handful of these transitions for each presentation. And use them in spots where they’ll add to the demonstration, not detract from it.
Sometimes images tell a better story than text can. And as a presenter, your goal is to describe points in detail without making users do a lot of reading. In these cases, a well-designed visual, like a chart, might better convey the information you’re trying to share.
The right image adds visual appeal and serves to break up longer, text-heavy sections of the presentation—but only if you’re using the right images. A single high-quality image can make all the difference between a success and a dud when you’re driving a specific point home.
When considering text, don’t think solely in terms of bullet points and paragraphs. Tables, for example, are often unnecessary. Ask yourself whether you could present the same data in a bar or line chart instead.
Color is interesting. It evokes certain feelings and adds visual appeal to your presentation as a whole. Studies show that color also improves interest, comprehension, and retention. It should be a careful consideration, not an afterthought.
You don’t have to be a graphic designer to use color well in a presentation. What I do is look for palettes I like, and then find ways to use them in the presentation. There are a number of tools for this, like Adobe Color , Coolors , and ColorHunt , just to name a few. After finding a palette you enjoy, consider how it works with the presentation you’re about to give. Pastels, for example, evoke feelings of freedom and light, so they probably aren’t the best choice when you’re presenting quarterly earnings that missed the mark.
It’s also worth mentioning that you don’t need to use every color in the palette. Often, you can get by with just two or three, though you should really think through how they all work together and how readable they’ll be when layered. A simple rule of thumb here is that contrast is your friend. Dark colors work well on light backgrounds, and light colors work best on dark backgrounds.
Spend some time in the Slide Sorter before you finish your presentation. By clicking the four squares at the bottom left of the presentation, you can take a look at multiple slides at once and consider how each works together. Alternatively, you can click “View” on the ribbon and select “Slide Sorter.”
Are you presenting too much text at once? Move an image in. Could a series of slides benefit from a chart or summary before you move on to another point?
It’s here that we have the opportunity to view the presentation from beyond the single-slide viewpoint and think in terms of how each slide fits, or if it fits at all. From this view, you can rearrange slides, add additional ones, or delete them entirely if you find that they don’t advance the presentation.
The difference between a good presentation and a bad one is really all about preparation and execution. Those that respect the process and plan carefully—not only the presentation as a whole, but each slide within it—are the ones who will succeed.
This brings me to my last (half) point: When in doubt, just buy a template and use it. You can find these all over the web, though Creative Market and GraphicRiver are probably the two most popular marketplaces for this kind of thing. Not all of us are blessed with the skills needed to design and deliver an effective presentation. And while a pre-made PowerPoint template isn’t going to make you a better presenter, it will ease the anxiety of creating a visually appealing slide deck.
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- Microsoft PowerPoint
25 PowerPoint Presentation Tips To Make Good PPT Slides in 2022 (+ Expert Tips)
Here are 25 quick PowerPoint presentation tips to help you improve your presentations. You'll see features you might not know about. Plus, get PowerPoint tips on changing your slide design to make your content shine. We've even called on some presentation experts for their best tips.
How to Make a Good PowerPoint Presentation (Watch & Learn)
This screencast is a speed round of my very favorite PowerPoint tricks. It's a great resource to learn how to make a presentable PowerPoint. I'll walk you through ten of my favorite features or design steps to create a better presentation with PowerPoint presentation tips and tricks.
Keep reading for an illustrated version of these good PPT tips (and more) that you can use to improve your PowerPoint presentations. You'll see 25 of our favorite PowerPoint presentation tips and tricks, including techniques to update slide master PowerPoint 2022 designs.
25 Tips: How to Make Good PowerPoint Presentation Designs Fast in 2022
A few tried and true tips can help you speed up your PowerPoint presentation design. Check out 25 of my favorite PowerPoint tips to do just that. Each of these give you PowerPoint slideshow help to create good PowerPoint slides:
1. Use a Custom PPT Theme Design
Above all, I consistently use custom PowerPoint themes. Microsoft has built-in themes that you can use for free, sure. But the premium themes that are on ga-analytics#sendElementsClickEvent">Envato Elements are a major step-up from PowerPoint's built-in themes.
When you subscribe to Envato Elements, you'll have access to unlimited downloads of all the PowerPoint themes. Right now, ga-analytics#sendElementsClickEvent">Envato Elements has almost 4,000 PowerPoint themes and that number is always growing. You'll learn tips for a good PowerPoint presentation by using the best templates.
The reason that these themes are so useful is because they contain ideas. They're more than just a set of colors and font choices. Instead, they come loaded with ideas for ga-analytics#sendPlaceitClickEvent">slide designs . You can drop your own content in the placeholders to skip the hard work of recreating each presentation from scratch.
2. Make Use of Charts and Graphs
Illustrate your data with the use of charts and graphs. Not only will you be able to make your presentation more visually appealing, but you'll also help your audience remember the information better.
Many PowerPoint templates already include chart and graph elements. Easily customize them to make your data and stats more interesting and easier to understand.
Want to learn more about how to use data? Turn to Adrienne J ohnston , a presentation professional:
When it comes to visualizing data in presentations, we have to remember that our audience does not need all the fine details of the data - they need the main takeaway and we need to make sure that's evident to them when looking at the slide.
3. Use the Built-in Slide Layouts
Inside of PowerPoint themes, you'll find layouts , which are custom slide designs. Most themes will include a selection of content layouts that you can use as a starting point for your own slide designs. You can leverage slide master PowerPoint 2022 designs with the help of layouts.
Layouts are like a starting point for your PowerPoint presentation slides. They contain combinations of placeholders for text boxes, images, and more. Instead of clicking and drawing individual objects onto the slide, use one of these layouts to start your slide off. It's one of the top PowerPoint presentation tips and tricks to save time.
4. Align Text Consistently
When you're working with text on your slide, it helps to ensure that it aligns consistently. Keeping your text aligned in the same orientation really makes a slide look clean.
In the example below, I've basically got three text boxes: a headline, a paragraph, and a list of bulleted points. Notice that all this text is aligned left.
Aligning text was an "aha" moment that I learned when I started studying slide design. It's one of those steps that makes a slide look much neater and professional, so keep it in mind when designing.
5. Make Your Exports User-Friendly
No matter how great your PowerPoint presentation slides look, you need to think about how your user will use the presentation file.
Any of these are likely scenarios if you're regularly sending presentations to other users:
- The viewer may not have PowerPoint installed on their computer.
- The recipient may be using a version of PowerPoint that renders the presentation differently.
- Maybe you don't want the user to be able to make any edits or see your notes in the presentation file.
In this case, my favorite tip is to export the presentation as a PDF. To do that, go to File > Export > Create PDF , and then save your presentation as a PDF. This is sure to help most of your users see the presentation just the way you intended.
6. Try a Different Color Scheme
Many PowerPoint themes have more than one color scheme that you can apply to your presentation. On the Design tab, click on the drop-down next to Themes to try out a different color scheme.
Typically, these will restyle your entire presentation. ga-analytics#sendElementsClickEvent">Premium themes that you might get from Envato Elements, for example, may have many versions inside the original presentation zip file.
7. Edit Slide Masters for Consistency
The slide master controls the design for your PowerPoint slide. Instead of making the same change to each slide, apply a change to a slide master. It'll affect all the PowerPoint presentation slides that use the same master.
It's ideal to apply a logo to the slide master itself, for example. This will keep the logo the same size and in the same position on each slide.
To do that, go to View > Slide Master. On the right side, you're likely to see a variety of slide masters that control designs for many slides. Drop the elements that you want to remain consistent onto one of the slide masters.
8. Use the Alignment Feature
PowerPoint presentation slides look better when the objects on them are in line with one another. There's a certain visual rhythm that occurs when objects line up in the center or along certain boundary lines.
When you start dragging objects on your slide, you'll see guiding lines that pop up. These are very intuitive, and you'll likely notice that they help you line up your objects. You might seem them pop up when you've got a box that's equidistant between two other objects on the slide, for example.
This is one of the best tricks for improving the look of your PowerPoint slide. Spend some time making sure that your key elements line up cohesively.
9. How Do You Give a Memorable PPT Presentation?
If you're learning the top PowerPoint presentation tips and tricks, you're probably asking yourself: how do I give a presentation that won't be forgotten?
We all want to be remembered. The best PowerPoint slideshow help to make a mark on the audience. There are tried-and-true ways to do just that, and Neil Tomlinson shares expertise on being remembered:
Get your main point into the presentation as early as possible (this avoids any risk of audience fatigue or attention span waning), then substantiate your point with facts, figures etc and then reiterate your point at the end in a ‘Summary’.
10. Use Stock Assets
Earlier, I mentioned using Envato Elements to grab PowerPoint themes. But there's more that comes with an Envato Elements subscription for presentations.
That includes a wide variety of ga-analytics#sendElementsClickEvent">stock photos, ga-analytics#sendElementsClickEvent">graphics, and custom designed ga-analytics#sendElementsClickEvent">fonts that you can use in your presentation. Instead of reusing the same stock photo or clip art, Envato Elements has everything you need to supplement a presentation.
Again, Envato Elements is the perfect subscription if you build presentations. It's a one-stop shop that you can use to fill content.
11. Reduce Your Content
There's nothing that makes an audience tune out faster than being overloaded with slide content. Sometimes we try to make so many points that the audience misses all of them due to information overload.
Less is truly more. When you cut the weaker points of your presentation, the audience's attention will follow your key points accordingly.
It seems like cheating, but one of the best steps that you can take for your slide is to simply reduce the number of items that are on it. Convert some of your typed points to things you'll speak verbally. Remember: a PowerPoint slide deck is an aid, not the presentation itself.
12. Rethink Your Slide Order
Sometimes, I find that my presentations are out of order. I might spend too much time explaining my decision before I get to the conclusion.
In these cases, I like to use Slide Sorter View to re-sequence the slides in my presentation. To access this view, go to View > Slide Sorter on PowerPoint's ribbon.
From Slide Sorter view, you've got a top-down view of all the slides in your presentation deck. It sometimes becomes obvious that the slides can be reordered into a better sequence from this view.
13. Use PowerPoint Animations
One of my favorite PowerPoint presentation tips is to complement your major points with a bit of animation. Using animation can bring a key point onto your slide with style!
Check out ten of the best PowerPoint tips for how to use animation from Sven Lenaerts below:
14. Invite Collaborators
Building a presentation often benefits from a second set of eyes. That's why it helps so much to invite a collaborator to work with you side-by-side in Microsoft PowerPoint.
Pushing your presentation up to OneDrive and inviting collaborators is easy. Thanks to the cloud-based approach, more than one user can edit a slide deck in real time. Learn how to do that in the tutorial below:
15. Add Supporting Video Clips
Building impactful presentations is all about adding other perspectives and angles to the content. One of my favorite ways to do that is to add a video clip. Maybe that's a production that you built on your own or found on sites like YouTube.
Either way, learn how to add and auto play a video clip in the quick tip below:
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16. Use Infographic Templates
More presentations than ever will feature visuals that tell stories with data. But it's easy for an audience become overwhelmed with data.
That's where infographics come into play. Learn to use them in PowerPoint in the tutorial below:
17. Use Impactful Closing Techniques
I've sat through many presentations in my life. I can only remember a few that really stick out, thanks to techniques that highlighted key points. You need PowerPoint tips and tricks that help leave your audience with an impact.
To do just that, make sure you use some of the techniques highlighted in the article below:
To do that, just drag and drop the thumbnails into the order you want. When you return to Normal view, the PowerPoint presentation slides will be in the resequenced order you set here.
18. Include Data in the Appendix
Many PowerPoint presentations include data in the form of charts and graphs. That means that you'll condense specifics into a few easy-to-follow charts.
But what if your audience wants more of the backing details? Maybe they want to validate and review the detail for themselves. In that case, a set of appendix slides with extra data is sure to help.
Appendix slides are included at the end of a presentation deck for backup purposes. You might not present them, but your audience is certain to appreciate that you included them. That helps your presentation continue to be useful even after you leave the room.
Here's a great tip from: pro presenter Graeme Thomas of Johnny F Designs:
If (my clients) are sending the deck straight to clients however, I would then put all the information on the slides but will often use more slides so that they aren't too cluttered. In cases where there is a lot of content, like financial statements, I would use appendix slides.
Including an appendix helps your audience understand data without overwhelming them with that data. Follow these tips so that you get the best of both worlds.
19. Alternate Between Solid Color and White Slides
Alternating between solid color and slides with a white background can produce an interesting visual effect and engage your audience. You can use the solid-colored slides to signify a new section in your presentation.
Not to mention, solid colored slides are the perfect way to re-enforce your brand colors and build your brand recognition.
20. Present Information With Maps
If you’re trying to make a case for a global expansion or need to report on how other branches are performing, consider using a map to help your audience visualize the data. There's no shortage of quality PowerPoint templates with maps built in so be sure to take advantage of them.
21. Keep the Design Best Practices in Mind
The design of your presentation matters just as much as the content of your presentation. That’s why you need to devote an equal amount of time to making sure the design of your presentation is on point as you do to the actual content. Familiarize yourself with best design practices and keep them in mind as you go about customizing your template.
22. Practice Makes Perfect
Lastly, don’t forget to practice your presentation. Go through your slide deck a few times to make sure you know it like the back of your hand when the big day arrives. Doing so will help you feel more confident. It'll reduce any anxiety and nervousness you might feel as the presentation day approaches.
What's the best way to rehears for a good PowerPoint? Here's one of the top PowerPoint presentation tips from expert presenter Sandra Zimmer :
Once slides are ready, practice one slide at a time aloud until you feel like you know it and like the flow of speech. Be willing to change anything that does not feel in flow. At the end of learning all your slides, practice the whole talk.
If you want even more great PowerPoint presentation tips and tricks, check out the following post:
23. Adapt Your Presentation To The Audience
Let's say that you're a seasoned presenter with a pretty standard set of presentation topics. Maybe you're an expert in your field, and you're asked to give a PPT presentation frequently on similar topics.
That's the value of being an expert. You might have a standard spiel that you give your audiences and your content won't totally change from one presentation to another. That's why it helps to make only slight tweaks to adapt your presentation to each audience.
Leading presentation expert Suzannah Baum offered up this advice:
Different audiences will have different needs and different challenges, which requires me to re-sequence the slides, or create new ones. I tend to do a lot of research on my audiences – via surveys, interviews, and conversations with the hiring manager – to help me better understand what information would be most relevant to them.
How do you adapt to your audience? Here are a few tips:
- Learn about them. If you're asked to speak, talk to the curator of the presentation to learn more about the audience and their background.
- Ask about them! With contact details, send out a survey or a response link to ask for feedback and preparation info. Ask leading questions like "what do you want to learn?"
- Consider the environment. If you're presenting via Zoom, your style will differ from presenting in person. The key is to acknowledge the difference and adapt to your environment.
Learn everything you can about your audience. Learning how to make a presentable PowerPoint is all about thinking of the recipient, not the presenter!
24. Set a Time Limit
How many slides is the right number for you? Well, it all depends on the time limit you set for your presentation.
Believe it or not, setting a time limit is helpful to create good PowerPoint slides. If you want to learn how to make a presentable PowerPoint, it's a must to lock in the time limit and ensure that your slides support that timeframe.
Pro presenter Stephanie Ottavan offers one of our top tips for a good PowerPoint presentation based on time limits:
A presenter is usually limited to a specific time frame and you want to adhere to that as closely as you can. If you have animations and transitions in your deck, these take added time so make sure to rehearse in “show mode” of PowerPoint or Keynote and time yourself.
Believe it or not, setting a time frame is one of the most important part of creating a PPT presentation. It helps you influence how many good PowerPoint slides you should design.
25. Test Your Content Everywhere
PowerPoint in 2022 could take place anywhere. Maybe you present, online, in-person, or beam it to mobile devices. It's important to remember that the content will appear differently on each device.
PowerPoint Online is a different medium than many other apps. Make sure that your presentation design appears the same by testing it with the help of this tutorial. It shows you how your PPT presentation appears even in a browser:
Discover Great Premium PowerPoint Templates With Google Slides (For 2022)
Creating a great presentation starts with a great template. And a great PowerPoint slide design will use the best presentation practices, for example:
- Use high-quality photos and graphics to help tell the story.
- Keep text to a minimum.
- Stick to one idea per slide.
Designing a great template doesn’t mean you've got to start from scratch, though. Take a look at some of the best PowerPoint templates we've got on Envato Elements.
1. ga-analytics#sendElementsClickEvent">Neo PowerPoint Template
The Neo PowerPoint template features a modern and bold design and includes five color variations to get you started. Along with this, you'll also get 10 master slides and 30 individual slides for all your presentation needs.
2. ga-analytics#sendElementsClickEvent">Vexana PowerPoint Template
The Vexana template is a great choice for brands that need a touch of elegance. This template works with PowerPoint and Google Slides and comes with a grand total of 150 slides. It also has five color variations and includes infographic elements and photo placeholders.
3. ga-analytics#sendElementsClickEvent">Sprint PowerPoint Template
The Sprint PowerPoint template features a professional and modern design. The template is easy to customize. You'll find 20 masters in the standard 4:3 size, allowing you to choose the best layout for your information.
4. ga-analytics#sendElementsClickEvent">Travelicious PowerPoint Template
For any presentation that deals with the topic of travel, check out the Travelicious template. This template is compatible with both PowerPoint and Google Slides. It includes three premade color variations as well as 30 unique slides.
As you can see from the examples above, there's no shortage of beautiful and professional ga-analytics#sendElementsClickEvent">PowerPoint slide designs on Envato Elements . What’s more, Envato Elements allows you to download as many PowerPoint templates as you want. Plus, get thousands of other design assets such as fonts, photos, and icons—all for one low monthly price.
Want to see even more great PowerPoint template examples? Be sure to check out our related roundup:
Need Help? Grab Our Making Great Presentations eBook (Free)
We've got the perfect complement to this tutorial. You can find more information in our eBook on making great presentations . Download this PDF eBook now for FREE with your subscription to the Tuts+ Business Newsletter.
It'll help you master the presentation process from initial creative ideas through to writing, design, and delivering with impact.
Learn More About How to Make Presentable PowerPoints
These quick PowerPoint Presentation tips are some of my favorite ways to rapidly improve a presentation. Keeping them in mind while you build a presentation can help you build a deck you'll be confident about presenting.
Check out these tutorials to keep learning more about PowerPoint. These tutorials will give you more ideas for fixing up your PowerPoint presentation slides efficiently:
What do you want to know about PowerPoint? You've seen how to make a presentable PowerPoint, but we want your feedback. Which PowerPoint tips helped you improve your presentation the most? Let me know in the comments below.
Use These PPT Presentation Tips on Your Next Presentation
Now that you've studied some of our best PowerPoint tips, it's time to put them to use. Download one of our top-notch ga-analytics#sendElementsClickEvent">PowerPoint themes from Envato Elements to get started. These PowerPoint presentation tips and tricks give you confidence to make you a skilled presenter.
Editorial Note : This post was first published in February of 2019. Our staff updates this post regularly — adding new, exciting PowerPoint tips and templates (with special help from Brenda Barron and Andrew Childress .
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What It Takes to Give a Great Presentation
- Carmine Gallo
Five tips to set yourself apart.
Never underestimate the power of great communication. It can help you land the job of your dreams, attract investors to back your idea, or elevate your stature within your organization. But while there are plenty of good speakers in the world, you can set yourself apart out by being the person who can deliver something great over and over. Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired together are more memorable); don’t underestimate the power of your voice (raise and lower it for emphasis); give your audience something extra (unexpected moments will grab their attention); rehearse (the best speakers are the best because they practice — a lot).
I was sitting across the table from a Silicon Valley CEO who had pioneered a technology that touches many of our lives — the flash memory that stores data on smartphones, digital cameras, and computers. He was a frequent guest on CNBC and had been delivering business presentations for at least 20 years before we met. And yet, the CEO wanted to sharpen his public speaking skills.
“You’re very successful. You’re considered a good speaker. Why do you feel as though you need to improve?” I asked.
“I can always get better,” he responded. “Every point up or down in our share price means billions of dollars in our company’s valuation. How well I communicate makes a big difference.”
This is just one example of the many CEOs and entrepreneurs I have coached on their communication skills over the past two decades, but he serves as a valuable case in point. Often, the people who most want my help are already established and admired for their skills. Psychologists say this can be explained by a phenomenon called the Dunning-Kruger effect. Simply put, people who are mediocre at certain things often think they are better than they actually are, and therefore, fail to grow and improve. Great leaders, on the other hand, are great for a reason — they recognize their weaknesses and seek to get better.
The following tips are for business professionals who are already comfortable with giving presentations — and may even be admired for their skills — but who, nonetheless, want to excel.
1) Great presenters use fewer slides — and fewer words.
McKinsey is one of the most selective consulting companies in the world, and one I have worked with many times in this area. Senior McKinsey partners have told me that recent MBA hires often try to dazzle clients with their knowledge — and they initially do so by creating massive PowerPoint decks. New consultants quickly learn, however, that less is much more. One partner instructs his new hires to reduce PowerPoint decks considerably by replacing every 20 slides with only two slides.
This is because great writers and speakers are also great editors. It’s no coincidence that some of the most memorable speeches and documents in history are among the shortest. The Gettysburg Address is 272 words, John F. Kennedy’s inauguration speech was under 15 minutes, and the Declaration of Independence guarantees three unalienable rights — not 22.
Key takeaway: Reduce clutter where you can.
2) Great presenters don’t use bullet points.
Bullet points are the least effective way to get your point across. Take Steve Jobs , considered to be one of the most extraordinary presenters of his time. He rarely showed slides with just text and bullets. He used photos and text instead.
Experiments in memory and communication find that information delivered in pictures and images is more likely to be remembered than words alone. Scientists call it “ pictorial superiority .” According to molecular biologist John Medina, our ability to remember images is one of our greatest strengths. “We are incredible at remembering pictures,” he writes . “Hear a piece of information, and three days later you’ll remember 10% of it. Add a picture and you’ll remember 65%.”
Key takeaway: Complement text on slides with photos, videos, and images.
3) Great presenters enhance their vocal delivery.
Speakers who vary the pace, pitch, and volume of their voices are more effective, according to a new research study by Wharton marketing professor, Jonah Berger.
In summary, the research states that effective persuaders modulate their voice, and by doing so, appear to be more confident in their argument. For example, they raise their voice when emphasizing a key message, or they pause after delivering an important point.
Simply put, if you raise and lower the volume of your voice, and alternate between a high pitch and low pitch while delivering key messages, your presentation will be more influential, persuasive, and commanding.
Key takeaway: Don’t underestimate the power of your voice to make a positive impression on your audience.
4) Great presenters create “wow” moments.
People don’t remember every slide and every word of a presentation. They remember moments, as Bill Gates exemplified back in 2009 in his now famous TED talk .
While giving a presentation on the efforts of the Bill & Melinda Gates Foundation to reduce the spread of malaria, Gates stated: “Now, malaria is, of course, transmitted by mosquitos. I brought some here just so you could experience this.” And with that, he walked out to the center of the stage, and opened the lid from a small jar containing non-infected mosquitoes.
“We’ll let those roam around the auditorium a little bit.”
This moment was so successful in capturing his audience because it was a surprise. His audience had been expecting a standard PowerPoint presentation — complete with graphs and data. But what they got instead was a visceral introduction to the subject, an immersive experience that played on their emotions.
Unexpected moments grab an audience’s attention because the human brain gets bored easily. According to neuroscientist, A.K Pradeep, whom I’ve interviewed : “Novelty recognition is a hardwired survival tool all humans share. Our brains are trained to look for something brilliant and new, something that stands out, something that looks delicious.”
Key takeaway: Give your audience something extra.
5) Great presenters rehearse.
Most speakers don’t practice nearly as much as they should. Oh, sure, they review their slides ahead of time, but they neglect to put in the hours of deliberate practice that will make them shine.
Malcolm Gladwell made the “ 10,000-hour rule ” famous as a benchmark for excellence — stating, in so many words, that 20 hours of practice a week for a decade can make anyone a master in their field. While you don’t have nearly that long to practice your next presentation, there’s no question that the world’s greatest speakers have put in the time to go from good to great.
Consider Martin Luther King, Jr. His most famous speeches came after years of practice — and it was exactly this level of mastery that gave King the awareness and flexibility to pull off an advanced speaking technique: improvisation. King improvised the memorable section of what is now known as the “Dream Speech” on the steps of the Lincoln Memorial. When he launched into the “I have a dream” refrain, the press in attendance were confused. Those words were not included in the official draft of the speech they had been handed. King read the mood of his audience and, in the moment, combined words and ideas he had made in previous speeches.
It’s believed that King gave 2,500 speeches in his lifetime. If we assume two hours of writing and rehearsals for each one (and in many cases he spent much more time than that ), we arrive at the conservative estimate of 5,000 hours of practice. But those are speeches. They don’t take into account high school debates and hundreds of sermons. King had easily reached 10,000 hours of practice by August of 1963.
Key takeaway: Put in the time to make yourself great.
Never underestimate the power of great communication. It can help you land the job of your dreams, attract investors to back your idea, or elevate your stature within your organization. But while there are plenty of good speakers in the world, using the above tips to sharpen your skills is the first step to setting yourself apart. Stand out by being the person who can deliver something great over and over again.
- Carmine Gallo is a Harvard University instructor, keynote speaker, and author of 10 books translated into 40 languages. Gallo is the author of The Bezos Blueprint: Communication Secrets of the World’s Greatest Salesman (St. Martin’s Press).
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9 Tips for Making Beautiful PowerPoint Presentations
How many times have you sat through poorly designed PowerPoint presentations that were boring, cluttered, and distracting? Probably way too many. Even though we all loathe a boring presentation, when it comes time to make our own, do we really do any better?
The good news is you don’t have to be a professional designer to know how to make an awesome and attractive presentation. There are a few simple rules and tips you can follow for creating a professional, beautifully designed deck.
Since PowerPoint remains one of the most popular presentation design programs out there, we’re also going to walk you through some slide design tips and tricks to maximize your PowerPoint skills and make you look really good next time you’re up in front of a crowd.
1. Use Layout to Your Advantage
Most Western languages read left to right, top to bottom. Knowing this natural reading order, you can direct people’s eyes in a deliberate way to certain key parts of a slide that you want to emphasize. Using layout is a simple, but effective, way to control the flow and visual hierarchy of information.
You can guide your audience with simple tweaks to the layout. Use text size and alternating fonts or colors to distinguish headlines from body text.
Placement matters, too. There are many unorthodox ways to structure a slide, but most audience members will have to take a few beats to organize the information in their head—that’s precious time better spent listening to your delivery and retaining information.
Try to structure your slides more like this:
And not like this:
Layout is one of the trickier PowerPoint design concepts to master, which is why we have these free PowerPoint templates already laid out for you—use them as a jumping off point for your own presentation, or use them wholesale!
2. No Sentences
This is one of the most critical slide design tips. Slides are simplified, visual notecards that capture and reinforce main ideas, not complete thoughts.
As the speaker, you should be delivering most of the content and information, not putting it all on the slides for everyone to read (and probably ignore). If your audience is reading your presentation instead of listening to you deliver it, your message has lost its effectiveness.
Pare down your core message and use keywords to convey it—you should try to avoid complete sentences unless you’re quoting someone or something.
Stick with this:
And avoid this:
3. Follow the 6 x 6 Rule
One of the cardinal sins of a bad PowerPoint is cramming too many details and ideas on one slide, which makes it difficult for people to retain information. Leaving lots of “white space” on a slide helps people focus on your key points.
Try using the 6 x 6 rule to keep your content concise and clean looking. The 6 x 6 rule means a maximum of six bullet points per slide and six words per bullet. In fact, some people even say you should never have more than six words per slide!
Just watch out for “orphans” (when the last word of a sentence/phrase spills over to the next line). This looks cluttered—either fit it onto one line or add another word to the second line.
Slides should never have this much information:
4. Keep the Colors Simple
Stick to simple light and dark colors. Exceptionally bright text can cause eye fatigue, so use those colors sparingly. Dark text on a light background or light text on a dark background will work well. Also avoid intense gradients, which can make text hard to read.
If you’re presenting on behalf of your brand, check what your company’s brand guidelines are. Companies often have a primary brand color and a secondary brand color , and it’s a good idea to use them in your presentation to align with your company’s brand identity and style.
If you’re looking for color inspiration on your next presentation, check out our 101 Color Combinations , where you can browse tons of eye-catching color palettes curated by a pro. When you find the one you like, just type the corresponding color code into your presentation formatting tools.
Stay away from color combinations like this:
5. Use Sans-Serif Fonts
Traditionally, serif fonts (Times New Roman, Garamond, Bookman) are best for printed pages, and sans-serif fonts (Helvetica, Tahoma, Verdana) are easier to read on screens.
These are always safe choices, but if you’d like to add some more typographic personality , try exploring our roundup of the internet’s best free fonts . You’ll find everything from classic serifs and sans serifs to sophisticated modern fonts and splashy display fonts.
Just keep legibility at the forefront of your mind when you’re making your pick.
Try to stick with one font, or choose two at the most. Fonts have very different personalities and emotional impacts, so make sure your font matches the tone, purpose, and content of your presentation.
6. Stick to 30pt Font or Larger
Many experts agree that your font size should be at least 30pt. Not only does it ensure that your text is readable, but it also forces you to include only the most important points of your message and explain it efficiently, since space is limited.
7. Avoid Overstyling the Text
Three of the easiest and most effective ways to draw attention to text are:
- A change in color
Our eyes are naturally drawn to things that stand out, but use these changes sparingly. Overstyling can make the slide look busy and distracting.
8. Choose the Right Images
The images you choose for your presentation are perhaps as important as the message. You want images that not only support the message, but also elevate it—a rare accomplishment in the often dry world of PowerPoint.
But, what is the right image? We’ll be honest. There’s no direct answer to this conceptual, almost mystical subject, but we can break down some strategies for approaching image selection that will help you curate your next presentation.
The ideal presentation images are:
- Inspirational
These may seem like vague qualities, but the general idea is to go beyond the literal . Think about the symbols in an image and the story they tell.
Think about the colors and composition in an image, and the distinct mood it sets for your presentation. With this approach, you can get creative in your hunt for relatable, authentic, and inspirational images.
Here are some more guidelines for choosing great images.
Illustrative, Not Generic
So, the slide in question is about collaborating as a team. Naturally, you look for images of people meeting in a boardroom, right?
While it’s perfectly fine to go super literal, sometimes these images fall flat—what’s literal doesn’t necessarily connect to your audience emotionally. Will they really respond to generic images of people who aren’t them meeting in boardroom?
In the absence of a photo of your actual team—or any other image that directly illustrates the subject at hand—look for images of convincing realism and humanity that capture the idea of your message.
Doing so connects with viewers, allowing them to connect with your message.
The image above can be interpreted in many ways. But, when we apply it to slide layout ideas about collaboration, the meaning is clear.
It doesn’t hurt that there’s a nice setting and good photography, to boot.
Supportive, Not Distracting
Now that we’ve told you to get creative with your image selection, the next lesson is to rein that in. While there are infinite choices of imagery out there, there’s a limit to what makes sense in your presentation.
Let’s say you’re giving an IT presentation to new employees. You might think that image of two dogs snuggling by a fire is relatable, authentic, and inspirational, but does it really say “data management” to your audience?
To find the best supporting images, try searching terms on the periphery of your actual message. You’ll find images that complement your message rather than distract from it.
In the IT presentation example, instead of “data connections” or another literal term, try the closely related “traffic” or “connectivity.” This will bring up images outside of tech, but relative to the idea of how things move.
Inspiring and Engaging
There’s a widespread misconception that presentations are just about delivering information. This, in part, contributes to the dirge of lackluster PowerPoints that we’ve all sat through.
In fact, a great presentation is inspirational. We don’t mean that your audience should be itching to paint a masterpiece when they’re done. In this case, inspiration is about engagement.
Is your audience asking themselves questions? Are they coming up with new ideas? Are they remembering key information to tap into later?
You’ll drive a lot of this engagement with your actual delivery, but unexpected images can play a role, as well.
When you use more abstract or aspirational images, your audience will have room to make their own connections. This not only means they’re paying attention, but they’re also engaging with and retaining your message.
To find the right abstract or unconventional imagery, search terms related to the tone of the presentation. This may include images with different perspectives like overhead shots and aerials, long exposures taken over a period of time, nature photos, colorful markets, and so on.
The big idea here is akin to including an image of your adorable dog making a goofy face at the end of an earnings meeting. It leaves an audience with a good, human feeling after you just packed their brains with data.
Use that concept of pleasant surprise when you’re selecting images for your presentation.
9. Editing PowerPoint Images
Setting appropriate image resolution in powerpoint.
Though you can drag and drop images into PowerPoint, you can control the resolution displayed within the file. All of your PowerPoint slide layout ideas should get the same treatment to be equal in size.
Simply click File > Compress Pictures in the main application menu.
If your presentation file is big and will only be viewed online, you can take it down to On-screen , then check the Apply to: All pictures in this file box, and rest assured the quality will be uniform.
This resolution is probably fine for proofing over email, but too low for your presentation layout ideas. For higher res in printed form, try the Print setting, which at 220 PPI is extremely good quality.
For large-screens such as projection, use the HD setting, since enlarging to that scale will show any deficiencies in resolution. Low resolution can not only distract from the message, but it looks low quality and that reflects on the presenter.
If size is no issue for you, use High Fidelity (maximum PPI) , and only reduce if the file size gives your computer problems.
The image quality really begins when you add the images to the presentation file. Use the highest quality images you can, then let PowerPoint scale the resolution down for you, reducing the excess when set to HD or lower.
Resizing, Editing, and Adding Effects to Images in PowerPoint
PowerPoint comes with an arsenal of tools to work with your images. When a picture is selected, the confusingly named Picture Format menu is activated in the top menu bar, and Format Picture is opened on the right side of the app window.
In the Format Picture menu (on the right) are four sections, and each of these sections expand to show their options by clicking the arrows by the name:
- Fill & Line (paint bucket icon): Contains options for the box’s colors, patterns, gradients, and background fills, along with options for its outline.
- Effects (pentagon icon): Contains Shadow, Reflection, Glow, Soft Edges, 3-D Format and Rotation, and Artistic Effects.
- Size & Properties (dimensional icon): Size, Position, and Text Box allow you to control the physical size and placement of the picture or text boxes.
- Picture (mountain icon): Picture Corrections, Colors, and Transparency give you control over how the image looks. Under Crop , you can change the size of the box containing the picture, instead of the entire picture itself as in Size & Properties above.
The menu at the top is more expansive, containing menu presets for Corrections , Color , Effects , Animation , and a lot more.
This section is where you can crop more precisely than just choosing the dimensions from the Picture pane on the right.
Cropping Images in PowerPoint
The simple way to crop an image is to use the Picture pane under the Format Picture menu on the right side of the window. Use the Picture Position controls to move the picture inside its box, or use the Crop position controls to manipulate the box’s dimensions.
To exert more advanced control, or use special shapes, select the picture you want to crop, then click the Picture Format in the top menu to activate it.
Hit the Crop button, then use the controls on the picture’s box to size by eye. Or, click the arrow to show more options, including changing the shape of the box (for more creative looks) and using preset aspect ratios , for a more uniform presentation of images.
The next time you design a PowerPoint presentation, remember that simplicity is key and less is more. By adopting these simple slide design tips, you’ll deliver a clear, powerful visual message to your audience.
If you want to go with a PowerPoint alternative instead, you can use Shutterstock Create to easily craft convincing, engaging, and informative presentations.
Nothing makes a presentation more engaging than a well-placed image. You can actually search, preview, and insert captivating images from the Shutterstock collection directly into your slides with our add-in for PowerPoint .
License this cover image collaboration via F8 studio and Ryan DeBerardinis .
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How to Make a PowerPoint Presentation (Step-by-Step)
In this beginner’s guide, you will learn step-by-step how to make a PowerPoint presentation from scratch.
1. Start with a Blank Document
The powerpoint interface, the powerpoint ribbon.
Furthermore, if you start manipulating certain objects, the Ribbon will display additional tabs, as seen above (B), with more commands and features to help you work with those objects. The following objects have their own additional tabs in the Ribbon which are hidden until you select them:
The Slides Pane
This is where you can preview and rearrange all the slides in your presentation.
The Slide Area
The Slide Area (A) is where you will build out your slides. Anything within the bounds of this area will be visible when you present or print your presentation.
Anything outside of this area (B) will be hidden from view. This means that you can place things here, such as instructions for each slide, without worrying about them being shown to your audience.
The Notes Pane
2. adding content to your powerpoint presentation, 3. insert more slides into your presentation.
If you want to follow along exactly with me, your five slides should be as follows:
4. Adding Content to Your Slides
Using designer to generate more layouts ideas, 5. change the overall design (optional), a. picking your powerpoint slide size, b. selecting a powerpoint theme, c. how to change a slide background in powerpoint.
For this example, we want our presentation to have a dark background, so let’s select Style 3. When you do so, you’ll notice that:
Note: If you want to change the slide background for just that one slide, don’t left-click the style. Instead, right-click it and select Apply to Selected Slides .
D. How to change your color palette in PowerPoint
E. how to change your fonts in powerpoint, 6. adding animations & transitions (optional), a. adding powerpoint animations, b. how to preview a powerpoint animation.
There are three ways to preview a PowerPoint animation:
C. How to manage your animations in PowerPoint
D. how to add transitions to your powerpoint presentation, e. how to preview a transition in powerpoint, 7. save your powerpoint presentation.
To save a PowerPoint presentation using your Ribbon, simply:
How to save your PowerPoint presentation as a template
8. printing your powerpoint presentation, if(typeof ez_ad_units='undefined'){ez_ad_units.push([[250,250],'nutsandboltsspeedtraining_com-narrow-sky-1','ezslot_26',658,'0','0'])};__ez_fad_position('div-gpt-ad-nutsandboltsspeedtraining_com-narrow-sky-1-0'); conclusion, what’s next, work with us, find a tutorial.
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Give a presentation
Give a presentation in powerpoint.
Start a presentation
On the Slide Show tab select From Beginning . Now, if you are working with PowerPoint on a single monitor and you want to display Presenter view, in Slide Show view, on the control bar at the bottom left select the three dots, and then Show Presenter View .
To move to the previous or next slide, select Previous or Next .
To view all the slides in your presentation, select See all slides .
During your presentation, the speaker notes are visible on your monitor, but aren't visible to the audience.
The Notes pane is a box that appears below each slide. Tap it to add notes.
If you don’t see the Notes pane or it is completely minimized, click Notes on the task bar across the bottom of the PowerPoint window
You can choose which language the caption/subtitle text should be shown to your audience. This feature requires Windows 10 and an up-to-date version of PowerPoint.
Select Slide Show > Subtitle Settings .
Set your Spoken Language .
Select Subtitle Language to see which languages PowerPoint can display on-screen as captions or subtitles, and select the one you want.
In the Subtitle Settings menu, set the desired position of the captions or subtitles.
More appearance settings are available by selecting Subtitle Settings > More Settings (Windows) .
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The Quickest and Easiest Way to Display a Live Clock in PowerPoint
Mar 20, 2015 | DataPoint Real-time Screens , Dynamic elements
Display a live clock
PresentationPoint is the worldwide reference when it comes to dynamic and data driven presentations. A new product named Dynamic TIME was recently launched and it contains a PowerPoint add-on to display the current time or current clock in a PowerPoint presentation or running slide show. PresentationPoint teamed up with PresentationLoad to build this solution.
PresentationLoad is internationally the market leading online shop for PowerPoint presentations, Charts and Designs. Their team of 20 PowerPoint experts, communication pros and designers is specialized to develop and promote PowerPoint slides for various business presentations.
Go To Dynamic TIME
Hello, e question. Can I use one Dynamic time for all my projects or I must buy one every time I made a presentation for my clients?
Simon, you need to install the plugin to get this running, so it is not just distributing the presentation. You cannot design presentations and give it away to all your clients. That would need a license.
Assuming that the slideshow with dynamic time was created with on a computer that this plugin installed, can that slideshow be used on another computer that doesn’t have that plugin?
I’m a teacher and would love to have a real time clock embedded in my PowerPoint presentations that I use in my class; however, I can’t install any software on my school computer which is the one that I have to use in school.
Correct Michael, you need to have the plugin installed on the computer in order to add this functionality. We do have a free breakpoint product for you, maybe sufficient for what you need. It is free too. See the instructions. But I can’t do anything about your restriction to install software on your computer…
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10 PowerPoint Tips for Preparing a Professional Presentation
Use these Microsoft PowerPoint tips to avoid common mistakes, keep your audience engaged, and create a professional presentation.
Professional presentations are all about making an impact. Your slides should look the part. Once you know what makes a presentation look professional, you can customize any half-decent PowerPoint template or create your own custom slides.
Our PowerPoint tips will help you avoid common mistakes, keep your audience engaged, and create a professional presentation, in form and content.
PowerPoint Slide Design
The design can leave a first and lasting impression. Give it a professional touch to win your audience's trust and attention.
1. Carefully Compose Your Slides
Don't copy and paste slides from different sources. You don't want your presentation to look like a rag rug. What you're aiming for is a consistent look. This will help your audience focus on the essential; your speech and the key facts you're highlighting on your slides.
To that end, use a basic template or make your own . PowerPoint comes with a wide selection of professional PowerPoint presentation templates , but you can also find free ones online.
PowerPoint Tip: When you open PowerPoint, note the search field at the top. One of the suggested searches is "presentations". Click it to see all of PowerPoint's default presentation templates. Choose a category on the right to narrow down your search.
Pick an easy to read font face . It's hard to get this right, but these professional-looking Google fonts are a safe bet. Unless you're a designer, stick to a single font face and limit yourself to playing with safe colors and font sizes.
If you're unsure about fonts, refer to "The 10 Commandments of Typography" shown below for orientation.
Carefully select font sizes for headers and text. While you don't want to create a wall of text and lose your audience's attention, you do want them to be able to read what you've highlighted. So make your fonts large enough.
PowerPoint Tip: PowerPoint offers several different slide layouts. When you add a new slide, choose the right layout under Home > New Slide . To switch the layout of an existing slide, use Home > Layout . By using the default layouts, you can make coherent design changes across your presentation anytime you want.
Leave room for highlights, such as images or take home messages. Some elements should stand out. So try not to bury them in background noise but give them the space they need. This could be a single quote or a single image per page with nothing but a simple header and a plain background.
Decorate scarcely but well. If you have good content, you won't need decoration. Your template will be decoratively enough.
Note: Restrict the room your design takes up, and don't ever let the design restrict your message.
2. Use Consistency
Consistently use font face and sizes on all slides. This one goes back to using a template. If you chose a professional presentation template, the designer would have taken care of this aspect. Stick to it!
Match colors. This is where so many presentations fail. You might have chosen a funky template and stuck to the designer's color profile, then you ruin it all with ugly Excel charts .
Take the time to match your visuals to your presentation design.
Text and Background Colors
A poor choice of colors can ruin your presentation.
3. Use Contrast
Black text on a white background will always be the best, but also the most boring choice . You're allowed to use colors! But use them responsibly.
Keep it easy on the eyes and always keep good contrast in mind. If you're color-challenged, use one of the many online tools to select a good looking color palette. Or just use a template and stick to its default colors.
PowerPoint Tip: Use PowerPoint's Design menu to quickly change the font and color palette of your entire presentation using preset design layouts.
4. Apply Brilliance
Carefully use color to highlight your message! Colors are your friends. They can make numbers stand out or your Take Home Message pop.
Don't weaken the color effect by using too many colors in too many instances . The special effect only works if used scarcely. Try to limit pop colors to one per slide.
Make a brilliant choice: match colors for design and good contrast to highlight your message . Use a professional color palette, to find which color will work best with your theme. Use The 10 Commandments of Color Theory shown below to learn more about colors:
Text on PowerPoint Slides
K eep I t S traight and S imple. That means...
- Keywords only on your slides.
- Absolutely no full sentences!
- And never read your slides , talk freely.
Remember that your slides are only there to support, not to replace your talk! You want to tell a story, visualize your data, and demonstrate key points. If you read your slides, you risk losing your audience's respect and attention.
PowerPoint Tip: Afraid you'll lose your train of thoughts? Add notes to your slides. Go to View and under Show click Notes to make them show up under your slides while editing. When starting your presentation, use PowerPoint's presentation mode (go to Slide Show and under Monitors , check Use Presenter View ), so you can glance at your notes when needed.
6. Take Home Message
Always summarize your key point in a Take Home Message. Ask yourself, if your audience learned or remembered one single thing from your presentation, what would you like it to be? That's your Take Home Message.
The Take Home Message is your key message, a summary of your data or story. If you're giving an hour-long presentation, you might have several Take Home Messages. That's OK. Just make sure that what you think is key, really matters to your audience.
Make your Take Home Message memorable. It's your responsibility that your audience takes home something valuable. Help them "get it" by making your Take Home Message stand out, either visually or through how you frame it verbally.
Presentation Visuals
Images are key elements of every presentation. Your audience has ears and eyes, they want to see what you're talking about, and a good visual cue will help them understand your message much better.
7. Add Images
Have more images in your slides than text. Visuals are your friends. They can illustrate your points and support your message.
But do not use images to decorate! That's a poor use of visuals because it's just a distraction.
Images can reinforce or complement your message. So use images to visualize or explain your story.
Use a sufficient image resolution. Your visuals might look good on your desktop, but once blown up by a projector, low-resolution images will make your presentation look anything but professional. So choose a resolution that matches the projector's resolution. If in doubt, don't go below a resolution of 1024 x 768 pixels (XGA) and aim for 1920 x 1080 pixels (FullHD).
Always maintain your image's aspect ratio. Nothing looks more awkward than a distorted image. Whatever you do, don't stretch images. If you have to resize them, do so with the aspect ratio intact, even if that means dropping slightly above or below your target resolution.
PowerPoint Tip: Need a visual, but don't have one at hand? PowerPoint is connected to Bing's library of online images you can use for your presentations. Go to Insert and under Images select Online Images . You can browse by category or search the library. Be sure to set a checkmark for Creative Commons only , so you don't accidentally violate copyrights.
Note: Yes, a picture is worth a thousand words. In other words, if you don't have time for a thousand words, use a picture!
PowerPoint Animations and Media
In animations, there is a fine line between a comic and a professional impression. But animations can be powerful tools to visualize and explain complicated matters. A good animation can not only improve understanding, it can also make the message stick with your audience.
8. Don't Be Silly
Sparingly use animations and media. You should only use them in one of two cases:
- To draw attention, for example, to your Take Home Message.
- To clarify a model or emphasize an effect.
Embed the media in your presentation and make sure it works in presentation mode. Testing your presentation at home will save you time and avoid embarrassment.
Target Your Presentation Content
Your target, i.e. your audience, defines the content of your presentation. For example, you cannot teach school kids about the complicated matters of the economy, but you may be able to explain to them what the economy is in the first place and why it is important.
9. Keep Your Audience in Mind
When you compile your PowerPoint presentation, ask yourself these questions:
- What does my audience know?
- What do I need to tell them?
- What do they expect?
- What will be interesting to them?
- What can I teach them?
- What will keep them focused?
Answer these questions and boil your slides down to the very essentials. In your talk, describe the essentials colorfully and use your weapons, i.e. text, images, and animations wisely (see above).
Note: If you fail to hit the target, it won't matter how ingenious your design is or how brilliantly you picked colors and keywords. Nothing matters more than your audience's attention.
10. Practice Your Presentation Like a Professional
A well-practiced and enthusiastic talk will help you convince your audience and keep their attention. Here are some key points that define a good talk:
- Know your slides inside out.
- Speak freely.
- Speak with confidence, loud and clear.
- Speak at a steady pace, better too slow than too fast.
- Keep eye contact with your audience.
Bonus: Implement the 10/20/30 Rule
The 10/20/30 rule is a concept brought forward by Guy Kawasaki:
It’s quite simple: a PowerPoint presentation should have ten slides, last no more than twenty minutes, and contain no font smaller than thirty points.
A similar concept is PechaKucha , a storytelling format limited to 20 slides and 20 seconds per slide, i.e. less than seven minutes to conclude the presentation.
Now there's a challenge! Telling your story succinctly, might help you get through to some of the busiest and most distracted people on the planet.
One Final PowerPoint Presentation Tip
I've shown you how to think through your entire presentation, from choosing a design to speaking to your audience. Here's a mind trick: never try to interpret the looks on your listeners' faces. Chances are, you're wrong. Just assume they're focused and taking notes.
You've done your best to create a professional PowerPoint presentation that will help your audience focus on the content and learn new things. The looks on their faces aren't doubt or confusion. It's focus! Well, d'oh! Obviously, you're the expert, and they're the learners. If you can get into this mindset, you can relax and perform at your best.
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How to Use Aesthetic Template PPT for Your Next Presentation
A free Office suite fully compatible with Microsoft Office
Aesthetic Template Ppt is a great way to give your next presentation some extra style. A well-designed template can make your slides look more professional and help you stand out from the competition. In this article, we will show you how to use Aesthetic Template Ppt for your next presentation. We will also provide a few tips on how to choose the right template for your needs.
When choosing an Aesthetic Template Ppt, there are a few things you should keep in mind. First, consider the overall look and feel of your presentation. The template should complement your existing slide deck, not clash with it. Second, think about the specific needs of your presentation. A template with lots of built-in graphics may be great for a data-heavy presentation, but it might be overkill for a simple sales deck.
How to use aesthetic template ppt in WPS:
Open the WPS office and select the presentation;
After opening the WPS Presentation click on the design tab; When you will click on the design tab, different types of aesthetic templates will appear in the sub tab, you can select any of these templates for your ppt;
then click on the edit master slide option from the sub tab;
After clicking on edit master many types of aesthetic templates will open and chose the desired template;
How to save aesthetic template PPT in your desktop for next use:
If you designed aesthetic background and you want use it again in future you can save the same aesthetic template ppt at your computer.
After selecting the desired template, go to the menu option on the top left side of your screen;
Click on the Menu option and go to the save as option and click on it; chose the WPS Presentation Template (*.dpt) as the file type;
After that a new dialogue box will open, first select the file location folder from the save as option, second; gave the suitable name to the file and third; chose the file type, your template will save for the next time.
How to download aesthetic template ppt from WPS office:
First open the WPS office presentation, then go to the design tab and click on the tab;
After that click on the available for use box;
Then select the more option from the available for use box and click on that option;
After clicking on the more many types of aesthetic templates will open and you can select the desired template, you can also choose from the categories such as education,
This article has described the procedure on how to use aesthetic template ppt in a very simple and easy way. Further, it also explains the process that how one can download more templates and can save the desired template. However, if you want to know more about WPS office, please visit the official website of WPS Academy You can also download WPS Office for free to edit Word/Excel/PPT/ PDF from here.
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How to Present a PowerPoint
Last Updated: July 24, 2019 References
This article was co-authored by wikiHow Staff . Our trained team of editors and researchers validate articles for accuracy and comprehensiveness. wikiHow's Content Management Team carefully monitors the work from our editorial staff to ensure that each article is backed by trusted research and meets our high quality standards. This article has been viewed 21,421 times. Learn more...
If you’re giving a presentation for school, work, or any other reason, using a PowerPoint is a great choice. Presenting a PowerPoint is a good way to enhance a presentation with additional images, key text, and structure. However, sometimes the idea of giving a PowerPoint presentation is a little nerve-wracking. Luckily, the process of creating and presenting a PowerPoint is a lot simpler than you might think!
Creating Your Presentation
- For instance, if you want to make a point about the effect scar remover has on a person’s skin, the slide you use to complement this point could have before and after pictures of a scar that’s been treated with the remover.
- Once you know what your presentation will be about, make a list of the different type of information (e.g., images, graphs, or maps) that you might want to put on your PowerPoint slides to make your presentation better.
- For example, if one of your slides is detailing a particular strategy for increasing productivity in the workplace, the next slide could describe the impact of using that strategy in an office environment.
- Even if your presentation is largely composed of a lot of data, be sure to talk about the underlying meaning that that data carries.
- Use a relatively large sans serif font on all of your slides. This will not only minimize distraction, but also make it easier for people to see the text on your slides.
- Make sure to have some contrast between the background color and the color of your text. This will make it easier for people to actually see what you write on the slides!
- For example, instead of writing “There are a wide variety of factors that helped to bring about the American Civil War,” write something short like “Civil War Causes.”
- You should never have full paragraphs of text on your slides. If possible, avoid even having full sentences on them.
- For example, if you’re giving a presentation on how the price of pie has changed, you don’t need to add a stock photo of pie to the slide.
- Note, however, that you should not read directly from a script, either. The script should only be a rough outline for you to follow as you give your presentation.
Giving the Presentation
- If possible, do this practice run on the same technology and in the same room that you’ll give your actual presentation. This way, you’ll be able to see if there are any technical issues with your presentation.
- This is one of the best ways of keeping your audience engaged with your presentation.
- If you’re presenting to a very large crowd, you can also focus your gaze on the horizon instead of on individual audience members.
- If you don’t feel comfortable using your body language this way, you should still try to keep your arms up and move around a little bit. This will help keep the audience engaged and interested.
- Never cross your arms or put your hands in your pockets!
- For example, if you’re giving a presentation for a sales pitch, pass around models of the item you’re trying to sell.
Avoiding Common Mistakes
- Usually, it’s best to have all the information on a slide appear at the same time when you click the mouse. You should only “build” the slide (i.e., have a single line of text or image appear each time you click the mouse) if you’re building to a bigger point.
- Stick with a “less is more” approach to making slides whenever possible. It’s more impactful to have a single word or image on a slide than to fill the entire slide with text.
Expert Q&A
- If you want to be able to reference specific information in your PowerPoint, you may want to bring a laser pointer to use during your presentation. ⧼thumbs_response⧽ Helpful 0 Not Helpful 0
- Be sure to thank the audience at the end of your presentation! ⧼thumbs_response⧽ Helpful 0 Not Helpful 0
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- ↑ https://www.forbes.com/sites/quora/2016/09/22/10-smart-ways-to-make-any-powerpoint-presentation-way-more-interesting/#4cc872832d24
- ↑ https://www.participoll.com/powerpoint-presentation-tips/
- ↑ http://www.ncsl.org/legislators-staff/legislative-staff/legislative-staff-coordinating-committee/tips-for-making-effective-powerpoint-presentations.aspx
- ↑ https://business.tutsplus.com/tutorials/how-to-make-and-give-great-powerpoint-presentations--cms-28734
- ↑ https://www.princeton.edu/~archss/webpdfs08/BaharMartonosi.pdf
- ↑ http://www.d.umn.edu/~jgallian/goodPPtalk.pdf
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How To Add Notes To PowerPoint
Whether you're presenting to a large group of people or just a few team members, adding notes to your PowerPoint slides can help you deliver a more polished and professional presentation.
Adding notes to your PowerPoint presentations can be incredibly useful when you're giving a presentation.
It helps you stay on track, remember key points, and provide additional information to your audience.
In this guide, we'll take you through the step-by-step process of adding notes to PowerPoint, so you can start creating more engaging and informative presentations .
How To Add Notes To PowerPoint ✍️
Powerpoint faq: adding notes 🙋, it’s a wrap 🎁.
Important disclosure: we're proud affiliates of some tools mentioned in this guide. If you click an affiliate link and subsequently make a purchase, we will earn a small commission at no additional cost to you (you pay nothing extra). For more information, read our affiliate disclosure .
- Open your PowerPoint presentation.
- Navigate to the slide where you want to add notes.
- Click on the "Notes" button at the bottom of the screen , which will bring up the "Notes" pane.
- Type your notes into the "Notes" pane below the slide.
5. You can format your notes using the formatting options available in the "Notes" pane.
6. If you want to view your notes while presenting , click on the "View" tab at the top of the screen, then select "Notes Page" from the "Presentation Views" section or click "Presenter View" .
7. When you're ready to present, you can either view your notes on your computer screen or print them out as a handout for you or your audience.
How do I access the "Notes" pane in PowerPoint? Click on the "Notes" button at the bottom of the screen.
Can I add images or diagrams to my PowerPoint notes? Yes, you can! Simply insert the image or diagram into the "Notes" pane using the "Insert" tab.
Can I format the text in my PowerPoint notes? Sure, format the text in your PowerPoint notes using the formatting options available in the "Notes" pane.
How do I view my PowerPoint notes during a presentation? Click on the "View" tab at the top of the screen, then select "Notes Page" from the "Presentation Views" section.
Can I print out my PowerPoint notes as a handout for my audience? Of course, simply select the "Notes Pages" option when you print your presentation.
That's it! You can now add notes to your PowerPoint presentations to help you remember key points or to provide additional information to your audience.
It also greatly enhances the effectiveness and professionalism of your presentation.
You might also like
Six Ways To Insert A PDF Into PowerPoint
How To Add Audio To PowerPoint
Step By Step Guide On How To Make A PowerPoint Presentation
How To Convert PDF To PowerPoint
How To Print A PowerPoint With Speaker Notes
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Create, present, and collaborate on online presentations in real-time and from any device.
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Make beautiful presentations, together
Stay in sync in your slides, with easy sharing and real-time editing. Use comments and assign action items to build your ideas together.
Present slideshows with confidence
With easy-to-use presenter view, speaker notes, and live captions, Slides makes presenting your ideas a breeze. You can even present to Google Meet video calls directly from Slides.
Seamlessly connect to your other Google apps
Slides is thoughtfully connected to other Google apps you love, saving you time. Embed charts from Google Sheets or reply to comments directly from Gmail. You can even search the web and Google Drive for relevant content and images directly from Slides.
Extend collaboration and intelligence to PowerPoint files
Easily edit Microsoft PowerPoint presentations online without converting them, and layer on Slides’ enhanced collaborative and assistive features like comments, action items, and Smart Compose.
Work on fresh content
With Slides, everyone’s working on the latest version of a presentation. And with edits automatically saved in version history, it’s easy to track or undo changes.
Make slides faster, with built-in intelligence
Assistive features like Smart Compose and autocorrect help you build slides faster with fewer errors.
Stay productive, even offline
You can access, create, and edit Slides even without an internet connection, helping you stay productive from anywhere.
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Apr 19, 2020
How to record a powerpoint to the video presentation.
A simple tutorial to record a presentation video in a powerpoint..
“The covid-19 situation like now, the appointment of learners to study at the same time is so difficult. We have many ways to aid in making e-learning that can be watched anytime are a good choice, and can easily to DIY at home.”
Today, the NOC Team proudly presents a way to record teaching/tutorial with PowerPoint and also have the instructor’s face in it. Also, you can use the teaching tools necessary for presenting.
The record simulates like you’re in the classroom and students can playback that video any time
- Microsoft PowerPoint 2013 record voice and pen tools only.
- Microsoft PowerPoint 2016 record voice and pen tools only.
- Microsoft PowerPoint 2019 record voice, instructor’s face, and pen tools
And all that can be done with these following steps.
- Prepare the finished version of the slides you want to use in the record.
- Open Microsoft PowerPoint. Then go to Tab “Slide Show” and go to Record Slide Show Ribbon, click the small arrow to bring up more menu.
3. After the hidden menu is pop out select the “Record from Beginning” menu to enter the presentation and recording video mode.
4. This screen includes tools you can use for present and recording tools by following.
- The Video recording tool has the Record button, pause button, and Replay button.
- The Notes button click for show presentation script.
- The clear button is a button to delete instructor video and all pens taking on slides.
- The settings button is a mic and camera setting
- The Previous/Next slides button
- The screen showing the instructor/presenter display (You must have a webcam)
- The Support presentation tools include pen, word highlight, and eraser.
- Tools for turning the camera, mic and instructor display on and off.
5. When ready to record, press the RECORD button to start recording.
6. When the video is recording, the RECORD button will change state to PAUSE and the screen showing the instructor will appear as shown.
7. To end the recording video, press STOP. When the recording stops, the presentation can be reviewed by pressing the REPLAY button.
8. Then exit recording slide mode, you will see the instructor display attached to the slide. It means this presentation has been recorded.
Well done!! At this point, our teaching record was completed. It’s easy, right?
Finally,“Don’t forget to save your file as well that’s very important!!!
(Optional). If you using special fonts in your slides. You may get a distorted font when opening it on another computer.
So, Before saving the file, In “Tools” menu click on a “Save Options”. Then checked on “Embed fonts in the file” and “Embed all characters (best for editing by other people).
Recording the video narrator attaches in the .pptx (PowerPoint presentation file) is another choice to make a presentation more interesting. You can also use this method with Office365.
Finally, the NOC Team hopes this stories will be useful to all readers.
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17 PowerPoint Presentation Tips to Make More Creative Slideshows [+ Templates]
Updated: July 27, 2022
Published: March 18, 2022
Creating a great PowerPoint presentation is a skill that any professional can benefit from. The problem? It’s really easy to get it wrong. From poor color choices to confusing slides, a bad PowerPoint slideshow can distract from the fantastic content you’re sharing with stakeholders on your team.
That’s why it’s so important to learn how to create a PowerPoint presentation from the ground up, starting with your slides. Even if you’re familiar with PowerPoint, a refresher will help you make a more attractive, professional slideshow. Let’s get started.
How to Make a PowerPoint Slide
- Open Microsoft PowerPoint.
- If a page with templates doesn't automatically open, go to ‘File’ at the top left of your screen and click ‘New Presentation’.
- To use a template, either click the ‘Design’ tab or go to ‘File’ again and click ‘New from Template’.
- Insert a new slide by clicking on the ‘Home’ tab and then the ‘New Slide’ button.
- Consider what content you want to put on the slide, including heading, text, and imagery.
- Keep the amount of text under 6-8 lines (or 30 words) at a minimum of size 24 pt.
- Add images by clicking ‘Insert’ and clicking the ‘Pictures’ icon.
- Add other elements by using features in the ‘Home’ and ‘Insert’ tabs on the top ribbon.
- Play around with the layout by dragging elements around with your mouse.
I like to think of Microsoft PowerPoint as a test of basic professional skills. To create a passing presentation, I need to demonstrate design skills, technical literacy, and a sense of personal style.
If the presentation has a problem (like an unintended font, a broken link, or unreadable text), then I’ve probably failed the test. Even if my spoken presentation is well rehearsed, a bad visual experience can ruin it for the audience.
Expertise means nothing without a good PowerPoint presentation to back it up. For starters, grab your collection of free PowerPoint templates below.
10 Free PowerPoint Templates
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No matter your topic, successful PowerPoints depend on three main factors: your command of PowerPoint's design tools, your attention to presentation processes, and your devotion to consistent style. Here are some simple tips to help you start mastering each of those factors, and don't forget to check out the additional resources at the bottom of this post.
How to Make a PowerPoint Presentation
A presentation is made up of multiple slides, and now that you know how to make one, you can delve deeper into PowerPoint's capabilities.
1. Open a blank presentation again or start from one you've already created.
If you've already created a presentation, double-click the icon to open the existing file. Otherwise, open Microsoft PowerPoint, click File in the top left corner, and click New Presentation . From there, you can follow the prompts to set up a new presentation.
2. Choose a theme or create your own.
Microsoft offers built-in themes and color variations to help you design your slides with a cohesive look. To choose from these pre-built themes, choose the File tab again, select New , choose one of the options, and click Create .
Otherwise, you can use PowerPoint elements, your design sense, and your brand's color palette to make your own "theme."
3. Create a variety of slides for different purposes.
You don't want to present the same exact slide, only with different content on it. This would bore your audience. Ensure that you create multiple variations, accommodating some of the common uses for slides. At minimum, you'll need:
- A title slide
- An agenda or table of contents slide
- A slide that introduces the speaker
- Various content slides (create different layouts considering what kind of multimedia you'll use)
4. Use the Duplicate Slides feature to save you time.
There's no reason to create these designs over and over again. Now that you have a few to draw from, you can simply duplicate them before inputting your content. Here's how to do that:
- On the left pane, right-click the thumbnail of the slide you want to duplicate.
- Choose Duplicate Slide from the pop-up menu.
This will automatically add a copy of this slide to the presentation. From there, you can customize it for your needs.
5. Add transitions to your slides (optional).
Done well, transitions can add a little bit of movement and showmanship to your presentation. PowerPoint has several transitions built in for you to choose from.
To access them, select the Transitions tab from the top ribbon. From there, you can select a transition for it to preview on your screen. To customize it further, click Effect Options and play with the features to find something that suits your liking. To remove a transition, select Transitions and click None .
6. Add animations to your slides (optional).
Like transitions, animations can add movement, reveal information, and help you underscore the points you want to hit during your speech. To animate an element, follow these steps:
- Select the element you want animated by clicking on it.
- Choose Animations from the top ribbon.
- You'll have the option to choose from several effects displayed in the ribbon.
- Clicking on one will give you a preview.
- To customize the animation, select Effect Options.
- To remove an animation, click None in the ribbon.
Some of the ways to customize animations include:
- With Previous
- After Previous
These describe how you want the effect to behave, so play around with them until you find an effect that suits your liking.
You'll also have the option to move animations around as you edit your slides by clicking on the Animation Pane button, then reordering the animations in the list that pops up.
7. Save your presentation.
Click File and Save , making sure to specify which folder or destination you want your PowerPoint to be stored. If you're using your slides for education or teaching, it could be beneficial to convert your presentation to an online course .
8. Run your presentation.
It's always good to do a trial run to ensure that your slides are set up properly and your animations fire the way you expect them to.
To present your PowerPoint, go to the Slide Show tab and click Play from Start. The slide will cover your whole screen, blocking out your desktop and PowerPoint software. This is so your audience (in this case, you for the trial run) is solely focused on the visual elements of your presentation.
9. Advance the slides.
When you're done with one slide and want to show the next in your sequence, click your mouse in presentation mode. This will advance the slide.
PowerPoint Presentation Tips
- Don't let PowerPoint decide how you use PowerPoint.
- Create custom slide sizes.
- Edit your slide template design.
- Write text with your audience in mind.
- Make sure all of your objects are properly aligned.
- Use ‘Format Object’ to better control your objects' designs.
- Take advantage of PowerPoint's shapes.
- Create custom shapes.
- Crop images into custom shapes.
- Present websites within PowerPoint.
- Try Using GIFs.
- Keep it simple.
- Embed your font files.
- Save your slides as JPEGs.
- Embed multimedia.
- Bring your own hardware.
- Use ‘Presenter View.’
PowerPoint Style
1. don’t let powerpoint decide how you use powerpoint..
Microsoft wanted to provide PowerPoint users with a lot of tools. But this does not mean you should use them all. Here are some key things to look out for:
- Make sure that the preset PPT themes complement your needs before you adopt them.
- Try to get away from using Microsoft Office’s default fonts, Calibri and Cambria. Using these two typefaces can make the presentation seem underwhelming.
- Professionals should never use PPT’s action sounds. (Please consider your audience above personal preference).
- PowerPoint makes bulleting automatic, but ask yourself: Are bullets actually appropriate for what you need to do? Sometimes they are, but not always.
- Recent PPT defaults include a small shadow on all shapes. Remove this shadow if it's not actually needed. Also, don’t leave shapes in their default blue.
2. Create custom slide sizes.
While you usually can get away with the default slide size for most presentations, you may need to adjust it for larger presentations on weirdly sized displays. If you need to do that, here's how.
- In the top-left corner, choose File .
- Select Page Setup .
- Type the height and width of the background you'd like, and click OK .
- A dialogue box will appear. Click Scale if you want to also resize your content, or Don’t Scale if you don’t. We recommend clicking Don’t Scale , then manually adjusting minor layout issues.
Tip : You can avoid a headache with the last step if you resize your slides before you add any objects to them. Otherwise, the dimensions of your objects will become skewed.
3. Edit your slide template design.
Often, it's much easier to edit your PowerPoint template before you start — this way, you don't have to design each slide by hand. Here's how you do that.
- Select View in the top navigation.
- Click Master .
- In the drop-down, click Slide Master .
- Make any changes you like, then click Close Master in the top ribbon. All current and future slides in that presentation will use that template.
4. Write text with your audience in mind.
A significant part of a PowerPoint's content is text. Great copy can make or break your presentation, so evaluating your written work from a few different angles could make you seem more persuasive. Thinking about how your text is received differentiates good presenters from the best.
Typography:
Many people underestimate the influence of typeface, but choosing the right font is important — the perception of your font type could influence your audience's impression of you. The right font is an opportunity to convey consistent brand personality and professionalism.
Some fonts are seen as clean and professional, but this doesn't mean they're boring. A common mistake is thinking your font isn't "exciting" enough, which could lead you to choose a font that distracts from your overall message. We recommend sticking to simple serif and sans-serif fonts . Avoid script fonts because of potential readability issues.
That said, you can still use fun and eccentric fonts — in moderation. Offsetting a fun font or large letters with something more professional can create an engaging presentation.
Above all, be sure you're consistent so your presentation looks the same throughout each slide. That way, your audience doesn't become distracted by too many disparate fonts. Check out this example from HubSpot’s company profile templates:
Interested in this presentation template? Download it for free here.
5. Make sure all of your objects are properly aligned.
Having properly aligned objects on your slide is the key to making it look polished and professional. You can manually try to line up your images ... but we all know how that typically works out. You're trying to make sure all of your objects hang out in the middle of your slide, but when you drag them there, it still doesn't look quite right. Get rid of your guessing game and let PowerPoint work its magic with this trick.
Here’s how to align multiple objects:
- Select all objects by holding down Shift and clicking on all of them.
- Select Arrange in the top options bar, then choose Align or Distribute .
- Choose the type of alignment you'd like.
Here’s how to align objects to the slide:
- Select Align to Slide .
- Select Arrange in the top options bar again, then choose Align or Distribute .
PowerPoint Design
6. use "format object" to better control your objects' designs..
Format menus allow you to do fine adjustments that otherwise seem impossible. To do this, right-click on an object and select the Format Object option. Here, you can fine-tune shadows, adjust shape measurements, create reflections, and much more. The menu that will pop up looks like this:
Although the main options can be found on PowerPoint’s format toolbars, look for complete control in the format window menu. Other examples of options available include:
- Adjusting text inside a shape.
- Creating a natural perspective shadow behind an object.
- Recoloring photos manually and with automatic options.
7. Take advantage of PowerPoint's shapes.
Many users don’t realize how flexible PowerPoint’s shape tools have become. In combination with the expanded format options released by Microsoft, the potential for good design with shapes is readily available. PowerPoint provides the user with a bunch of great shape options beyond the traditional rectangle, oval, and rounded rectangle patterns.
Today’s shapes include a highly functional Smart Shapes function, which enables you to create diagrams and flow charts in no time. These tools are especially valuable when you consider that PowerPoint is a visual medium. Paragraphing and bullet lists are boring — you can use shapes to help express your message more clearly.
8. Create custom shapes.
When you create a shape, right click and press Edit Points . By editing points, you can create custom shapes that fit your specific need. For instance, you can reshape arrows to fit the dimensions you like.
Another option is to combine two shapes together. To do so, select the two shapes you’d like to work with, then click Shape Format in the top ribbon. Tap Merge Shapes .
You’ll see a variety of options.
- Combine creates a custom shape that has overlapping portions of the two previous shapes cut out.
- Union makes one completely merged shape.
- Intersect builds a shape of only the overlapping sections of the two previous shapes.
- Subtract cuts out the overlapping portion of one shape from the other.
- Fragment will split your shape into different parts depending on where they overlap.
By using these tools rather than trying to edit points precisely, you can create accurately measured custom shapes.
9. Crop images into custom shapes.
Besides creating custom shapes in your presentation, you can also use PowerPoint to crop existing images into new shapes. Here's how you do that:
- Click on the image and select Picture Format in the options bar.
- Choose Crop , then Crop to Shape , and then choose your desired shape. Ta-da! Custom-shaped photos.
10. Present websites within PowerPoint.
Tradition says that if you want to show a website in a PowerPoint, you should just create a link to the page and prompt a browser to open. For PC users, there’s a better option.
Third party software that integrates fully into PowerPoint’s developer tab can be used to embed a website directly into your PowerPoint using a normal HTML iframe. One of the best tools is LiveWeb , a third-party software that you can install on your PowerPoint program.
By using LiveWeb, you don’t have to interrupt your PowerPoint, and your presentation will remain fluid and natural. Whether you embed a whole webpage or just a YouTube video, this can be a high-quality third party improvement. To install the add-on, simple head to the LiveWeb website and follow the instructions.
Unfortunately, Mac users don’t have a similar option. A good second choice is to take screenshots of the website, link in through a browser, or embed media (such as a YouTube video) by downloading it directly to your computer.
11. Try Using GIFs.
GIFs are looped animated images used to communicate a mood, idea, information, and much more. Users add GIFs to PowerPoints to be funny or quickly demo a process. It's easy to add GIFs to your slides. To do so, simply follow these steps:
- Download and save the GIF you want.
- Go to the slide you want the GIF on.
- Go to the Home tab, and click either Insert or Picture .
- From the Picture drop-down menu, choose Picture from File .
- Navigate to where you saved your GIF and select it. Then, choose Insert .
- It will play automatically the moment you insert it.
PowerPoint Process
12. keep it simple..
PowerPoint is an excellent tool to support your presentation with visual information, graphics, and supplemental points. This means that your PowerPoint should not be your entire presentation. Your slides — no matter how creative and beautiful — shouldn't be the star of the show. Keep your text and images clear and concise, using them only to supplement your message and authority.
If your slides have dense and cluttered information, it will both distract your audience and make it much more likely that you will lose their attention. Nothing in your slides should be superfluous! Keep your presentation persuasive by keeping it clean. There are a few ways to do this:
- Limit bullet points and text.
- Avoid paragraphs and long quotes.
- Maintain "white space" or "negative space".
- Keep percentages, graphs, and data super basic.
13. Embed your font files.
One constant problem presenters have with PowerPoint is that fonts seem to change when presenters move from one computer to another. In reality, the fonts are not changing — the presentation computer just doesn’t have the same font files installed . If you’re using a PC and presenting on a PC, then there is a smooth workaround for this issue.
Here’s the trick: When you save your PowerPoint file (only on a PC), you should click File , then Options, then open up the Save tab. Then, select the Embed fonts in the file check box under Preserve fidelity when sharing this presentation . Now, your presentation will keep the font file and your fonts will not change when you move computers.
The macOS PowerPoint version has a similar function. To embed your fonts on a Mac, do the following:
- Open up your presentation.
- On the top bar, click PowerPoint , then click Preferences .
- Under Output and Sharing , click Save .
- Under Font Embedding , click Embed fonts in the file.
14. Save your slides as a PDF file for backup purposes.
If you’re still scared of your presentation showing up differently when it’s time to present, you should create a PDF version just in case. This is a good option if you’ll be presenting on a different computer. If you also run into an issue where the presenting computer doesn’t have PowerPoint installed, you can also use the system viewer to open up the PDF. No laptop will ever give you trouble with this file type.
The only caveat is that your GIFs, animations, and transitions won’t transfer over. But since the PDF will only work as a backup, not as your primary copy, this should be okay.
To save your presentation as a PDF file, take the following steps:
- Go to File , then click Save as …
- In the pop-up window, click File Format.
- A drop-down menu will appear. Select PDF .
- Click Export .
You can also go to File , then Export , then select PDF from the file format menu.
15. Embed multimedia.
PowerPoint allows you to either link to video/audio files externally or to embed the media directly in your presentation. You should embed these files if you can, but if you use a Mac, you cannot actually embed the video (see note below). For PCs, two great reasons for embedding are:
- Embedding allows you to play media directly in your presentation. It will look much more professional than switching between windows.
- Embedding also means that the file stays within the PowerPoint presentation, so it should play normally without extra work (except on a Mac).
Note: macOS users of PowerPoint should be extra careful about using multimedia files.
If you use PowerPoint for Mac, then you will always need to bring the video and/or audio file with you in the same folder as the PowerPoint presentation. It’s best to only insert video or audio files once the presentation and the containing folder have been saved on a portable drive in their permanent folder. Also, if the presentation will be played on a Windows computer, then Mac users need to make sure their multimedia files are in WMV format. This tip gets a bit complicated, so if you want to use PowerPoint effectively, consider using the same operating system for designing and presenting, no matter what.
16. Bring your own hardware.
Between operating systems, PowerPoint is still a bit jumpy. Even between differing PPT versions, things can change. One way to fix these problems is to make sure that you have the right hardware — so just bring along your own laptop when you're presenting.
If you’re super concerned about the different systems you might have to use, then upload your PowerPoint presentation into Google Slides as a backup option. Google Slides is a cloud-based presentation software that will show up the same way on all operating systems. The only thing you need is an internet connection and a browser.
To import your PowerPoint presentation into Google Slides, take the following steps:
- Navigate to slides.google.com . Make sure you’re signed in to a Google account, preferably your own.
- Under Start a new presentation , click the empty box with a plus sign. This will open up a blank presentation.
- Go to File , then Import slides .
- A dialog box will come up. Tap Upload , then click Select a file from your device .
- Select your presentation and click Open .
- Select the slides you’d like to import. If you want to import all of them, click All in the upper right-hand corner of the dialog box.
- Click Import slides.
When I tested this out, Google Slides imported everything perfectly, including a shape whose points I had manipulated. This is a good backup option to have if you’ll be presenting across different operating systems.
17. Use Presenter View.
In most presentation situations, there will be both a presenter’s screen and the main projected display for your presentation. PowerPoint has a great tool called Presenter View, which can be found in the Slide Show tab of PowerPoint. Included in the Presenter View is an area for notes, a timer/clock, and a presentation display.
For many presenters, this tool can help unify their spoken presentation and their visual aid. You never want to make the PowerPoint seem like a stack of notes that you’re reading off of. Use the Presenter View option to help create a more natural presentation.
Pro Tip: At the start of the presentation, you should also hit CTRL + H to make the cursor disappear. Hitting the "A" key will bring it back if you need it!
Your Next Great PowerPoint Presentation Starts Here
With style, design, and presentation processes under your belt, you can do a lot more with PowerPoint than just presentations for your clients. PowerPoint and similar slide applications are flexible tools that should not be forgotten. With a great template, you can be on your way to creating presentations that wow your audience.
Editor's note: This post was originally published in September 2013 and has been updated for comprehensiveness.
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How to make a bed? - Lesson for kids
How to make a bed - lesson for kids presentation, free google slides theme and powerpoint template.
When you're little, making the bed is a challenge - it makes sense, it's a whole new action! "Did the sheets go first or the pillow?" Always that question... To help the little ones in the house in a fun way, we have designed this template to make a presentation to explain the process. The design is very creative and full of illustrations (of beds and such, of course) and we have even included songs, tables to keep track, schedules, additional icons... Nothing is missing in this template!
Features of this template
- 100% editable and easy to modify
- 35 different slides to impress your audience
- Contains easy-to-edit graphics such as graphs, maps, tables, timelines and mockups
- Includes 500+ icons and Flaticon’s extension for customizing your slides
- Designed to be used in Google Slides and Microsoft PowerPoint
- 16:9 widescreen format suitable for all types of screens
- Includes information about fonts, colors, and credits of the resources used
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2-Digit Addition w/ Regrouping | Using Models to Add One-and Two-Digit Numbers
Also included in: 2nd Grade Math | Digital Year Long Bundle
2 Digit Addition Without Regrouping Digital Game and Print Worksheets and Center
- Easel Activity
Also included in: Place Value Digital Games for 1st Grade - Base Ten Math for Google and Seesaw
2 Digit Addition with Regrouping #1 - Base 10 Blocks - Base Ten Blocks
Also included in: 2 Digit Addition with Regrouping - Digital Math Activities Bundle Google Slides
2 Digit Addition With No Regrouping
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Ninja Addition: Using Base Ten Blocks (Google Drive Download)
2 Digit Addition and Subtraction with Regrouping DIGITAL Math Activities Bundle
Digital Centers - 2-Digit Addition - Google Slides
3 Digit Addition and Subtraction with Regrouping DIGITAL Math Activities Bundle
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3-Digit Addition Digital Activities - 2.NBT.7 Triple Digit Addition - Test Prep
Also included in: 3 Digit Addition and Subtraction with Regrouping DIGITAL Math Activities Bundle
Double Digit Addition With Regrouping | Digital and Printable | Google Slides
2-Digit Addition Digital Activities - 2.NBT.5 2 Digit Addition - Test Prep Math
Also included in: 2 Digit Addition and Subtraction with Regrouping DIGITAL Math Activities Bundle
2-Digit Addition with a 1-Digit Number for Google Slides
Adding Tens to a Two-Digit Number Grade 1 Eureka Module 4 Lesson 12
Also included in: First Grade Math Module 1-6 Concept Development Digital Lessons Year-Long BUNDLE
Adding Multiples of 10 to a Two-Digit Number Grade 1 Module 6 Topic C Lesson 11
2-Digit Addition with a Multiple of Ten for Google Slides
2 Digit Addition Make a Ten Strategy using Google Slides M4L24
Also included in: Place Value and Addition and Subtraction to 40 Using Google Slides BUNDLE Unit 4
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Digital Number of the Day for Google Slides
Double Digit Addition with Regrouping Logic Puzzles | Challenge Math Centers
Also included in: Second Grade Math Centers Bundle
2-Digit Addition (without regrouping)-- Google Classroom for Distance Learning!
Tech Tasks Addition First Grade
Also included in: Tech Tasks BUNDLE First Grade
Digital Bubblegum Place Value Addition - Google Slides™
Also included in: Bubblegum Place Value Addition & Subtraction Bundle
Addition & Subtraction within 1000: Worksheets for Google Classroom™ ⭐ 2.NBT.7
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Give your presentation On the Slide Show tab, do one of the following: To start the presentation at the first slide, in the Start Slide Show group, click From Beginning. If you're not at the first slide and want to start from where you are, click From Current Slide.
Delivering an effective presentation Tips for creating an effective presentation Top of Page Tips for delivering an effective presentation Top of Page Need more help? Expand your skills EXPLORE TRAINING > Get new features first JOIN MICROSOFT 365 INSIDERS >
Take the outline you've written down on paper and start loading it into your PowerPoint presentation. To switch to outline view, find the View tab on the PowerPoint ribbon and click on Outline View. On the left side of the window, click next to one of the white boxes to get started. To add a new major point, press Enter.
How to Give a Great Presentation Tips to improve your talk, from preparation to delivery. Show Reading List But if you don't have time to learn a speech thoroughly and get past that awkward...
Creating a New PowerPoint 1 Open PowerPoint. Click or double-click the PowerPoint app icon, which resembles an orange box with a white "P" on it. This will open the PowerPoint templates page. If you don't have a Microsoft Office 365 subscription, you can use the website instead of the desktop app.
The Beginner's Guide to Microsoft PowerPoint Technology for Teachers and Students 1.19M subscribers 6.6M views 5 years ago Teacher Tools Here's my entire PowerPoint playlist:...
Adding a transition that wipes left to right between every slide or that animates each bullet point in a list, for example, starts to grow taxing on those forced to endure the presentation. Viewers get bored quickly, and animations that are meant to highlight specific elements quickly become taxing.
One way to make your presentation memorable and interesting is to interact with your audience. Don't act like there's a wall between you and your audience, engage them in the material. Talk directly to them, not at them or at the back wall, but to your audience. [7] Make eye contact with your audience.
To access this view, go to View > Slide Sorter on PowerPoint's ribbon. Rearrange slides in the Slide Sorter view by dragging and dropping the thumbnails for each slide into the desired order. From Slide Sorter view, you've got a top-down view of all the slides in your presentation deck.
5) Great presenters rehearse. Most speakers don't practice nearly as much as they should. Oh, sure, they review their slides ahead of time, but they neglect to put in the hours of deliberate ...
What makes a GREAT Presentation The most important aspect of delivering a presentation is to be fully engaged with the audience and the topic. An excellent p...
Try to stick with one font, or choose two at the most. Fonts have very different personalities and emotional impacts, so make sure your font matches the tone, purpose, and content of your presentation. 6. Stick to 30pt Font or Larger. Many experts agree that your font size should be at least 30pt.
Start a blank presentation Type text into your title slide Insert more slides Add content to slides Change the design Add animations & transitions (optional) Save your presentation Print your presentation Additionally, you'll learn tips and tricks to make a good PowerPoint presentation, including how to: Change the slide order Reset your layout
Start a presentation. On the Slide Show tab select From Beginning . Now, if you are working with PowerPoint on a single monitor and you want to display Presenter view, in Slide Show view, on the control bar at the bottom left select the three dots, and then Show Presenter View. To move to the previous or next slide, select Previous or Next .
Follow these steps to create an engaging presentation using Microsoft PowerPoint: 1. Change the template design Instead of using a pre-made template from PowerPoint, customize it to fit your needs. Try different fonts, colors and designs to help differentiate it from common templates.
On all slides automatically. The user can also choose to insert a live clock for all slides of the presentation. To do so click View and then Slide Master. Then choose a slide in the master layout and insert a text box with clock options there. Click Close Master View to go back to the normal slide.
PowerPoint Slide Design. The design can leave a first and lasting impression. Give it a professional touch to win your audience's trust and attention. 1. Carefully Compose Your Slides. Don't copy and paste slides from different sources. You don't want your presentation to look like a rag rug.
Aesthetic Template Ppt is a great way to give your next presentation some extra style. A well-designed template can make your slides look more professional and help you stand out from the competition. In this article, we will show you how to use Aesthetic Template Ppt for your next presentation. We will also provide a few tips on how to choose the right template for your needs.
1. Practice your presentation ahead of time to make yourself less nervous. For best results, do a practice run in front of a live audience to better simulate what it will be like presenting your PowerPoint to other people. At the very least, make sure you practice saying the words that will accompany each slide.
Navigate to the slide where you want to add notes. Click on the "Notes" button at the bottom of the screen, which will bring up the "Notes" pane. Type your notes into the "Notes" pane below the slide. 5. You can format your notes using the formatting options available in the "Notes" pane. 6.
Make beautiful presentations, together Stay in sync in your slides, with easy sharing and real-time editing. Use comments and assign action items to build your ideas together. Present...
Then go to Tab "Slide Show" and go to Record Slide Show Ribbon, click the small arrow to bring up more menu. Click on the arrowhead after the word Show. Record Slide Show menu is in Slide show ...
Open Microsoft PowerPoint. If a page with templates doesn't automatically open, go to 'File' at the top left of your screen and click 'New Presentation'. To use a template, either click the 'Design' tab or go to 'File' again and click 'New from Template'. Insert a new slide by clicking on the 'Home' tab and then the ...
To help the little ones in the house in a fun way, we have designed this template to make a presentation to explain the process. The design is very creative and full of illustrations (of beds and such, of course) and we have even included songs, tables to keep track, schedules, additional icons... Nothing is missing in this template!
5.0. (1) $3.00. Google Slides™. Internet Activities. In this activity, students will practice using number bonds to add a two digit number and a one digit number. This activity has students break apart the two digit number into its tens and ones. Then add the one digit number to the ones. There are 31 slides in all.