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How to Write a Police Report
Last Updated: February 24, 2022 Approved
This article was co-authored by Saul Jaeger, MS . Saul Jaeger is a Police Officer and Captain of the Mountain View, California Police Department (MVPD). Saul has over 17 years of experience as a patrol officer, field training officer, traffic officer, detective, hostage negotiator, and as the traffic unit’s sergeant and Public Information Officer for the MVPD. At the MVPD, in addition to commanding the Field Operations Division, Saul has also led the Communications Center (dispatch) and the Crisis Negotiation Team. He earned an MS in Emergency Services Management from the California State University, Long Beach in 2008 and a BS in Administration of Justice from the University of Phoenix in 2006. He also earned a Corporate Innovation LEAD Certificate from the Stanford University Graduate School of Business in 2018. wikiHow marks an article as reader-approved once it receives enough positive feedback. This article received 12 testimonials and 83% of readers who voted found it helpful, earning it our reader-approved status. This article has been viewed 1,062,288 times.
If you're a police officer or security guard, knowing how to write up a detailed and accurate report is important. A well written incident report gives a thorough account of what happened and sticks to the facts. If you're trying to write a police report, or are curious about how the police put together their reports, learning what to include and how to format the report is helpful.
Following Protocol

- Try to do your write-up using word processing software. It will look neater and you'll be able to use spellcheck to polish it when you're finished. If you write your report by hand, print clearly instead of using cursive.

Saul Jaeger, MS
Did You Know? If you call 911, a police report may or may not be generated, depending on the outcome of the call. If a police report isn't generated and you want to file one later, you can call the non-emergency number, and an officer will come out and take the report. However, if you're ever in need of emergency services, call 911.

- If you can’t write the report on the day that the incident happened, record some notes about what happened to help you when you do write the report.

- The time, date and location of the incident (Be specific. Write the exact street address, etc.).
- Your name and ID number
- Names of other officers who were present

- For example, a report might say: On 8/23/10 at approximately 2340, officer was assigned to 17 Dist. response vehicle. Officer was notified via radio by central dispatch of a 911 call at 123 Maple Street. Officer was also informed by central dispatch that this 911 call may be domestic in nature.
Describing What Happened

- For example, an officer's report could say: Upon arrival, I observed a 40 year old white male, known as Johnny Doe, screaming and yelling at a 35 year old white female, known as Jane Doe, in the front lawn of 123 Maple Street. I separated both parties involved and conducted field interviews. I was told by Mr. Johnny that he had come home from work and discovered that dinner was not ready. He then stated that he became upset at his wife Mrs. Jane for not having the dinner ready for him.

- Use specific descriptions. For example, instead of saying "I found him inside and detained him," write something like, "I arrived at 2005 Everest Hill at 12:05. I walked to the house and knocked on the door. I tried the knob and found it to be unlocked..."

- Police officers often have to write reports about auto accidents. It can be much clearer to illustrate with a picture or a diagram how the accident occurred. You can draw a picture of the street and use arrows to show how where each car was headed when they hit each other.

- For example, instead of saying “when I arrived, his face was red,” you could say, “when I arrived, he was yelling, out of breath, his face was red, and he seemed angry.” The second example is better than the first because there are multiple reasons someone’s face is red, not just that they are angry.

- Even though it is hearsay, make sure to write down what each individual at the scene said to you. It may be important, even if he or she is lying. Include any information about the witness’ demeanor, in case what he or she told you becomes controversial.

- Use the party’s name when possible, so you can avoid confusion when talking about multiple people. Also, spell out abbreviations. For example, say “personal vehicle” instead of “P.O.V.” (personally owned vehicle), and “scene of the crime” instead of “code 11,” which is a police term for “on the scene.”

- Preserve your integrity and the institution you represent by telling the truth.
Editing Your Report

- For example, if you forget to include the one party's reason why the argument started, then that would leave a gap.

- For example, if you included phrases that start with "I feel" or "I believe," then you would want to remove these to eliminate any bias in your report.

- If you have to mail or email your report, follow up with a phone call within a 10 day period. Do this to make sure your report was received.
Sample Police Report and Things to Include

Expert Q&A
- Ask your department for any templates or forms that they use, in order to make sure the report is in the proper format. ⧼thumbs_response⧽ Helpful 3 Not Helpful 0
- Add to the report, if new information comes to light. Add an addendum that reports the new information, rather than deleting information from your original report. That information may also be important. ⧼thumbs_response⧽ Helpful 3 Not Helpful 0
- Keep a copy of the report for your records. You may need to refer back to it in the future. ⧼thumbs_response⧽ Helpful 3 Not Helpful 0

- Do not ignore facts as irrelevant. At the time of a preliminary police report, investigators may not know the motive or suspect, so it is important to give as much objective detail as possible. Some details that seem irrelevant, may be important with new evidence or testimony. ⧼thumbs_response⧽ Helpful 35 Not Helpful 9
- Do not use opinions in a police report, unless you are asked to do so. A police report should be objective rather than subjective. ⧼thumbs_response⧽ Helpful 16 Not Helpful 4
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- ↑ http://www.lapdonline.org/lapd_manual/
- ↑ http://www.securityguardtraininghq.com/how-to-write-a-detailed-incident-report/
About This Article

To write a police report, you should include the time, date, and location of the incident you're reporting, as well as your name and ID number and any other officers that were present. You should also include a thorough description of the incident, like what brought you to the scene and what happened when you arrived. If you're having trouble explaining something in words, draw a picture or diagram to help. Just remember to be as thorough, specific, and objective as possible. To learn what other important details you should include in a police report, keep reading. Did this summary help you? Yes No
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Why every police report needs a synopsis
The last thing a reader wants in a police report is a surprise
This article is part of a series, Report Writing for a New Generation: Merging Technology with Traditional Techniques , which covers general police report writing skills along with plain English instruction, professional and technical writing best practices, and how technology is changing the way officers write.
The series is exclusive content for Police1 members. Not a member? Register here. It is free and easy!
Nearly every police agency teaches their officers how to write a synopsis at the beginning of their police report, yet we rarely do. The synopsis is the most under-utilized section in a police report. This short, straightforward, one-paragraph section at the beginning of your report contains tons of helpful information that will be used by crime analysts, command staff and even reporters.
What is a synopsis
A synopsis is a simple statement at the beginning of a police report that answers the who, what, when, where, how and why. That is it. It is a simple summary of what happened in the investigation from start to finish. Even in large cases, a single well-written paragraph is enough. Anything longer than one paragraph is called an executive summary or explanatory intro, which is a topic for another day.
The synopsis alerts the reader to the most critical points in the police report and prepares the reader for what is to come, like a spoiler for a movie. You want the reader to know what the report is about before reading it. The last thing a reader wants in a police report is a surprise.
The complete history of a synopsis
Sometime after 1870, someone decided it would be a good idea to train officers to write police reports. However, most of the report writing training was only given to federal employees, leaving the state and municipal agencies to create their own training.
George Sollers, who recognized that state and municipal agencies also needed training, decided to write the first American report writing textbook, "The Policeman's Guide to Report Writing: An Aid to Police Officers in Preparing Reports." Sollers’ approach was a bit eccentric: no matter how severe or complicated the case, brevity trumped details. It was common at those times to have a one- to three-paragraph homicide investigation report.
Between 1916 and the 1930s, police report writing instruction remained stagnant – especially with patrol officer report writing (detectives received at least some report writing training). After World War II, a new field of study was introduced into the academic university systems: technical writing. This new academic field forced police agencies to adopt professional and technical writing principles into formal report writing training.
Around this same time, the Federal Government started gathering crime statistics. And by the 1940s, nearly all agencies had to participate in the Uniform Crime Report (UCR) program. To make it easier for command staff to gather the information required by UCR, analysts created a concise summary at the beginning of the report of all the information they needed. This summary was called a synopsis.
Police administrators quickly realized a secondary use for the synopsis: daily crime briefs. Secretaries would copy an officer's synopsis directly into the daily crime brief instead of reading the entire report for the same information.
The use of a synopsis continued until the late 1980s when computers started to partially replace analysts. By the mid-1990s, the synopsis was almost completely abandoned, even though it was taught at the police academy. Luckily for the synopsis, William Bratton and Jack Maple created CompStat . Police agencies, once again, had to gather specific data for CompStat reports. And the easiest way to collect this data was through a well-written synopsis.
Future of the synopsis
Police agencies are moving into third-generation Report Management Systems (RMS 3.0). The RMS 3.0 systems are truly fascinating and packed full of time saver options, advanced analytics and Google-like search engine optimization (SEO) .
The synopsis is making a comeback in police reports. And with RMS 3.0, a synopsis will be required because of SEO-like crawling tools, Artificial Intelligence (AI) and Machine Learning (ML). RMS 3.0 can scan the synopsis, along with headings and other data points, to create a fully searchable police report.
A synopsis also makes it easier for your readers (analysts, detectives and sergeants) to find the information they need.
If you do not use a synopsis, please start.
How to write a synopsis
Writing a synopsis is easy. Your synopsis should always include what, where, when, where, how and sometimes why. It should also include general injuries, crucial evidence collection, weapons, or anything of immediate investigative value. Don’t worry, it sounds like a lot, but it really is simple.
Before we look at good examples from actual police reports, I want you to pay attention to the use of passive voice sentence structures. In a synopsis, it is preferred to use passive voice, so the reader focuses on what is essential: Dates, times, locations, arrests, injuries. ).
Synopsis examples
The dates, times, locations, and names on all the examples were changed for confidentiality.
- On January 5, 2010, at 1856 hours, Jeffery Jackson was arrested on (1) count of possession of methamphetamine (A.R.S. 13-3407A1) and (1) count of possession of drug paraphernalia (A.R.S. 13-3415A1) at 1600 S Longsman Rd, Phoenix, AZ (The Big Store). Jackson was transported to jail where he was booked on those charges. The methamphetamine and drug paraphernalia were submitted into evidence.
- On February 16, 2018, at 0603 hours, Jeremy Anderson was arrested on (2) counts of aggravated assault (C.R.S. 18-3-202) for striking Jake and Sarah Guzman in the head with a metal baseball bat at 3205 N Academy Blvd, Colorado Springs, CO. Jake and Sarah were taken to Memorial Hospital for treatment. Jeremy was transported to jail where he was booked on those charges. The bat was placed into evidence at headquarters.
Using a synopsis is important. The information in that small paragraph is vital for advanced searches, prepares the reader for what is to come and helps analysts gather the data they need for their reports. Work on summarizing your report in one very simple, easy-to-understand paragraph. Focus on the date, the time, the location, who did what and what happened to who, and you will do just fine.
Remember, report writing should not be hard. But just like anything we do in law enforcement, practice is key to making writing easier. Pick a few of these topics outlined in this article and apply them to your next report. Once you feel comfortable with one topic, move on to the next.
NEXT: 3 simple ways to instantly improve your report writing
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About the author
Joshua Lee is an active-duty police sergeant for the City of Mesa (Arizona) Police Department. Before promoting, Joshua served five years as a patrol officer and six years as a detective with the Organized Crime Section investigating civil asset forfeiture, white-collar financial crime, and cryptocurrency crimes.
Joshua is a cryptocurrency, money laundering and dark web consultant for banks, financial institutions and accountants. He also serves as one of Arizona’s subject matter experts on cryptocurrency crimes and money laundering.
Joshua holds a BA in Justice Studies, an MA in Legal Studies and an MA in Professional Writing. He has earned some of law enforcement’s top certifications, including the ACFE’s Certified Fraud Examiners (CFE), ACAMS Certified Anti-Money Laundering Specialist (CAMS) and the IAFC’s Certified Cyber Crimes Investigator (CCCI).
Joshua is an adjunct professor at a large national university and a smaller regional college teaching law, criminal justice, government, technology, and English courses.
Contact Joshua Lee .
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How to Master Report Writing
Whenever anyone talks about report writing, images of my academy class and the boring report writing segment always comes to mind. What I didn't know then, but know now, is just how important report writing really is.

As first responders, we consistently spend more time writing reports than on any other single task in law enforcement. The only thing that beats it is probably driving around patrolling our zones. And yet, beyond the academy, we get very little training in writing, period. We are just supposed to fumble through and learn other aspects of technical writing on our own. Because of this, we need to find a way of writing reports that will serve us well throughout our entire career.
As a report writing instructor, I am motivated by a school seal that belongs to the Philips Academy, better known as Andover. Andover is a prep school that was established during the American Revolution and is one of the oldest boarding schools in the country. The school seal was crafted by Paul Revere and includes the Latin phrase, "Finis Origine Pendet," which translates to the end depends on the beginning. The beginning is the focus of this commentary and it will cover the process of report writing.
Question of Style
We tend to write police reports for economy. "Detailed yet concise" becomes the battle cry for supervisors and at the same time creates a nexus for officers. In reality we write quickly so we can get to the next call only to write again. It's a convoluted method that demands a great deal but also tends to ignore some of the more technical aspects of writing. There is a middle ground, however, where technical writing and economy can meet to serve the greater good.
Experienced instructors know they can't teach report writing. By the time people come into law enforcement they either know how to write or they don't. You can't cram 12 years of school into a 40-hour block of instruction no matter how good you are. But what instructors can teach is a particular style of writing.
Style becomes the structure that helps form a quality report. If you focus elsewhere, and replace it with something more restrictive like an outline, then you miss the point altogether. For example, an outline is too rigid. It restricts your ability to maneuver. Combining elements or sections becomes more difficult. If you have ever worked a busy shift where your reports start to stack up, you understand the need to write in as tight a package as possible.
The problem is it's very hard to write concisely. Thomas Jefferson allegedly wrote a friend once and advised he was sorry for the length of his letter, as he did not have time to write a short one. You no doubt know this to be true from experience. We therefore have to strike a balance between writing a novel like "War and Peace" and Dave Smith persona Buck Savage's infamous short report "Saw drunk arrested same."
Journalistic Approach
We write to inform, not to impress. The first step involves using the journalistic approach. You need to answer who, what, when, where, why, and how. It sounds counterintuitive, but it's where police officers fail the most. And it's not because we don't have the information but because we haven't organized the information we do have to our advantage.
A highly effective report writing structure goes like this: how the officer got the call, what the complainant/witness/victim said, what the officer observed, and what the officer did. Adhering to this structure allows any first responder to tackle any initial investigation with ease.[PAGEBREAK]
How You Got the Call
We take for granted the numbers of ways we can get a call for service. We can be dispatched or flagged down. It can be a walk-up, or a follow-up. It's important to state how you got the call even if the investigation proves it to be something else. If it's in progress, you would put that information here as well, up until the situation was under control. Once calmed down, you go on to the next section. For example, if you drive up to find two males fighting, you can't begin your interviews until they get separated, calmed down, and checked for injuries.
What They Said
The next portion involves interviewing any witnesses, victims, complainants, and possible suspects. You summarize and paraphrase each of their testimonies. You should use quotes when they directly apply to the crime or violation. Don't be shy about vulgar language either. If they said it, you can quote it. You are just documenting their version and not necessarily what actually happened.
What You Observed
After your interviews, then write down what you observed. If the house has been ransacked, describe the scene in detail. If your victim has been hit, describe the injuries. If the victim swears someone kicked in the front door but you find no evidence to support the claim, you need to write that down too: "I found no evidence to corroborate that the door was kicked in."
What You Did
The last portion covers what you did while investigating the incident. This includes processing the scene, conducting a neighborhood canvass, or any other action material to the investigation. Minor things like handing out an incident number needn't be documented unless your agency's policies require it. Since this constitutes the last portion, also include a closing statement to let the reader know you are done. It can be as simple as, "The report was forwarded for further review."
General Tips
Don't answer a question and by doing so create a new one. A very common mistake occurs when someone writes, "I processed the scene with negative results." It begs the question, "Where and what did you process?"
If you have multiple witnesses, combine the like testimony and discuss the differences. For example, "Mr. Jones, Mr. Hernandez, and Mr. Smith all agreed that the vehicle was a brown compact. However, Mr. Johnson stated it was a green mid-sized car." This saves you from writing the same thing over and over again.
Work on sentence structure and cut out excessive words whenever possible. Never use seven when five will do. For example, "The victim had no suspect information and desired prosecution," is short and sweet.
You should also convert elements of the crime into sentences. Your report has to prove what you labeled it. "The victim stated that someone without consent entered her home and stole $500 worth of her property." In Florida that describes burglary, without having added any extra fluff.
Putting it All Together
Since style creates structure without locking you into an outline, you can easily combine any section. Here is a simple illustration: "I was dispatched to a burglary over with. Upon my arrival, I met with the victim, Mrs. Jones. She stated someone without consent broke into her home and stole $6,000 worth of jewelry." You have easily combined how you got the call and the elements of the crime, and set yourself up for the next part of the report, which is what the victim said. You even informed the reader that it was forced entry without writing a separate sentence.
Sometimes you'll write a long narrative and a reader can get lost in the details. Using a short summary paragraph at the end helps tie things up nicely. It highlights the totality of the situation and the outcome.
This type of structure helps new officers remove some of their anxiety. For first responders, the length of our reports works in reverse; the more complicated the call the easier the report. For example, most recruits are afraid of handling a homicide. In reality it's one of the easiest reports to write. You arrive, you secure, you contain, and then you call out detectives. Upon their arrival you turn everything over to them (assuming your agency works that way). Your biggest role becomes securing the scene. Your report is very short while a detective's may near book length.
On the flip side, a simple incident like someone hitting someone else might seem like it takes forever to write. This is especially true if you have multiple witnesses and victims on both sides. I have seen prosecution packets of this nature almost an inch thick.
Closing Thoughts
Report writing is relatively simple when you follow the structure of how you got the call, what people said, what you observed, and what you did. This particular style of report writing allows you to tackle any incident as a first responder. If you're a supervisor, don't tell your officers what to write or even how to write. Instead, show them what your agency needs and create a writing style. Give them some structure and let them fill in the blanks. They may just surprise you.
Amaury Murgado is a special operations lieutenant with the Osceola County (Fla.) Sheriff's Office. He is a retired Master Sergeant from the Army Reserve, has 23 years of law enforcement experience, and has been involved with martial arts for 37 years.

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Sample Police Report
The text below is an example of a police report. Notice the following points about it:
- It is written in clear, simple English.
Order custom essay Sample Police Report with free plagiarism report
- Dates, times, and other details are recorded as precisely as possible. (Find some examples of these. )
- The "register" (i. e. the level of language) is formal. For example, there are no short forms such as "didn’t" and no colloquial words such as "nicked". Similarly, the formal word "purchased" is used instead of "bought". What other examples can you find?
- The report is impersonal.
The writer focusses on the events and the evidence, not on his own thoughts or feelings.
Case Number: VT 05/04/01/3462
Incident: Vehicle Theft Reporting
Officer: Constable Ranjit Singh
Date of Report: 05 April 2001
At about 10:40 hours on 5th April 2001, I met with Ms. Vanessa Price at 61 South Chorley Drive regarding a vehicle theft. Ms. Price said she parked her car by a parking meter outside Chorley Leisure Centre at about 09:45 hours and went into a nearby shop to return a faulty torch she had purchased the previous day.
She said that when she returned to the leisure center at about 1000 hours, she discovered her car was missing. Ms. Price described her car as a maroon, 1999 Mitsubishi Eclipse with a black convertible roof. The car registration number is GTL-682-P. She estimated the value of the car at £8,500 and said there were no distinguishing marks or items.
Ms. Price told me she locked the car, but she does not have the keys. She now believes she may have left the keys in the boot lock after removing the faulty torch from the boot. Ms. Price said she gave no one permission to take her car, and she is up to date with her loan repayments. I conducted a survey of the crime scene but found no items of evidence. I saw no broken glass in the area, and there were no items to retrieve or photograph. I obtained a sworn statement from Ms. Price and provided her with the case number and Information Leaflet 99/07 ("What to do when your car is stolen"). I entered the vehicle into the station database as a stolen vehicle. I also searched the area but was unable to find the vehicle.

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How To Write A Good Police Report
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Another essential detail to take note of in your police report is to write down the information of the people who filed the report. It could be the victim themselves, an associate of theirs, or a bystander who saw the event . Take their information as well so that you can follow up on them for any more details.
Fill In The Basic Details
Before your start narrating the incident, establish the key details first. This includes the name of the one filing the report, date, time, contact information, location and other relevant details that authorities might need. Providing accurate details is essential in keeping all police reports organized and correctly filed.
Simple Ways To Instantly Improve Your Report Writing
Tactics keep you alive, but report writing keeps you out of trouble
This article is part of a series, Report Writing for a New Generation: Merging Technology with Traditional Techniques , which covers general police report writing skills along with plain English instruction, professional and technical writing best practices, and how technology is changing the way officers write.
The series is exclusive content for Police1 members. Not a member? Register here. It is free and easy!
Last year, I attended a weeklong regional technical training course tailored for first-line supervisors. The course covered best practices in managing large-scale chaotic scenes and conducting after-action reviews . After the training, I spoke to one of the instructors, a retired LEO, for more information on after-action reports. I was quickly met with an interesting and borderline discouraging comment: “Officer’s don’t care about reports they care about tactics. Focus on tactics, and someone else will do the after-action report.”
“Officers don’t care about reports they care about tactics.” Was that statement true?
My colleagues were in the same boat: lots of tactics training with little to no police report writing training.
Tactics keep you alive, but a well-written police report keeps you out of trouble however, report writing is something most agencies dismiss as an important officer survival skill.
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Facing Charges We Can Help
If you were accused of a crime, one of the first things our lawyers will do is examine the police report filed against you. We can scrutinize the details of the report and find ways to minimize your charges and penalties as a result. To get started on your defense, get in touch with our attorneys online or at 574-7919.
How To Write A Police Report

This article was co-authored by Saul Jaeger, MS . Saul Jaeger is a Police Officer and Captain of the Mountain View, California Police Department . Saul has over 17 years of experience as a patrol officer, field training officer, traffic officer, detective, hostage negotiator, and as the traffic units sergeant and Public Information Officer for the MVPD. At the MVPD, in addition to commanding the Field Operations Division, Saul has also led the Communications Center and the Crisis Negotiation Team. He earned an MS in Emergency Services Management from the California State University, Long Beach in 2008 and a BS in Administration of Justice from the University of Phoenix in 2006. He also earned a Corporate Innovation LEAD Certificate from the Stanford University Graduate School of Business in 2018.wikiHow marks an article as reader-approved once it receives enough positive feedback. This article received 12 testimonials and 81% of readers who voted found it helpful, earning it our reader-approved status. This article has been viewed 1,017,940 times.
If you’re a police officer or security guard, knowing how to write up a detailed and accurate report is important. A well written incident report gives a thorough account of what happened and sticks to the facts. If you’re trying to write a police report, or are curious about how the police put together their reports, learning what to include and how to format the report is helpful.
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How Not To Write A Police Report
You’ve probably spent a lot of time learning how to write police reports. Why not take a look at what NOT to do when you write a report? This PowerPoint reviews basic principles officers need to think about when writing reports.
+ Sample Police Reports In Pdf
Popular crime and forensic shows like CSI have made the police procedural genre mainstream. One widely popular television series is the police procedural comedy Brooklyn Nine-Nine. The shows main protagonist Detective Jake Peralta is the type to prefer being out in the streets where all the action is. He absolutely loathes desk duty . To him, sitting in the office wasting away on his computer is a complete waste of time when he could be out in the field arresting the bad guys. It is fun and entertaining to watch a bunch of New York City police officers get into all kinds of trouble. However, in the real world, the boring paperwork actually serves a higher purpose. Police reports are an integral part of the systems and processes of law enforcement.
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Almost Anyone Who Meets Law Enforcement Entrance Requirements Can Learn To Write Effective Reports
Useful Opportunities
Picture an officer typing on a laptop in a patrol car late at night. It is easy to understand why people often describe writing as a solitary activity. However, from another perspective writing appears communal. Peoples lives are filled with language activities, and the constant flow of words means that opportunities to sharpen writing skills exist everywhere.
Whether officers serve as cadets, instructors, supervisors, or seasoned officers, they already have encountered a wealth of language experiences. It is important to be generous with sharing expertise and seeking opportunities to sharpen skills and expand knowledge. This will benefit the individuals reports, as well as the organization and fellow officers.
Dr. Reynolds may be contacted at [email protected]
1 William L. Harvey, Leadership Quotes and Police Truisms, Law Enforcement Technology , July 1, 2015, 44, accessed December 9, 2016, http://let.epubxp.com/i/536817-jul-2015/12 .2 Rebecca Kanable, Getting it Right: Convictions Require Good Report Writing, Law Enforcement Technology , September 1, 2005, accessed December 9, 2016, https://www.highbeam.com/doc/1G1-137631960.html .3 Amaury Murgado, How to Master Report Writing, Police: The Law Enforcement Magazine , November 22, 2010, accessed December 9, 2016, http://www.policemag.com/channel/patrol/articles/2010/11/report-writing.aspx .
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If you spend time training your ear for writing, you will catch even more mistakes. An excellent way to train your ear for good sentence structure and grammar is to read good literature aloud. I recommend The Stories of Vladimir Nabokov not because it is an enjoyable read but because his sentences are as close to perfect as they come, and he really focuses on the sound of a sentence. Read one page a day aloud. Ignore the content, just listen to the words and sounds. Your mind will automatically notice sentence parallelism, assonance, rhythm and alliteration all critical features of a good sentence. When you read your police report aloud, your ear will suddenly pick up the smaller mistakes in your writing.
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Information To Include In Your Witness Statement
If you decide to report the crime to the police, they will need all the details you can remember. The police will ask you questions including:
- Your name, address and contact number
- The exact time and location where the crime took place
- Names and addresses of the people involved, if you know them
- A description of each of the people who were involved in the crime – hair color and length, build/weight, height, female or male and race
- A description of what you saw
- If a vehicle was involved, the licence plate number, color and type of vehicle and any injuries
What Is A Police Report
A police report is an important document stating a record of a criminal incident, such as assault, identify theft, or robbery, for example. Any representative in the police department can write a police report. Making a report needs to be dangerous because it involves legal procedures. The law enforcement team also writes them after someone reports an accident or crime to them.
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After Signing The Witness Statement
The police may take you to the scene of the crime if they need to ask further questions. Also, if you do not know the person you saw commit the crime, you may be asked to pick out the person from a line up of people, describe what the person looked like to an artist or look through photographs .
Also, if you had any injuries, the police may take pictures so your injuries can be used as evidence later. If you do have injuries, you may wish to visit the victim of crime section.
Where Should I Begin The Police Report

For the writer, the incident starts when they first arrive on the scene. For the victim, it is when they first realize they are the victim. For the witness, it is when they first see the action that makes them a witness. Of course, for the suspect, it is when they make that conscious decision to commit the crime. True chronological order means the order in which the events actually occurred.
Many reports begin this way:
While on patrol, I received a call to . Upon my arrival, I spoke to the victim, who said…
This format is told in the order in which the events occurred to the writer. It can work and has worked since report writing began, in simple cases with few principles, facts and evidence. In these cases, it is easy to use and can be understood fairly well.
The problems in clarity occur when there are multiple principals, a significant amount of evidence and events occurred over a longer time period of time.
You know youre having problems organizing the report when it’s unclear where or how to begin the report.
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Back 2 Basics: How To Write A Good Police Report
faculty member, Criminal Justice with American Military University and Bruce Razey, 35-year police veteran
Good police writing has been commonly described as clear, concise, and well-organized. However, what does that mean? As police supervisors with over 50 years combined service, we found that you cannot leave the interpretation of those words up in the air. As an example, we once received a report from an officer claiming it was clear, concise, and well-organized, and to some extent he was correct.
The report consisted of three words, Nailed, jailed, and bailed.
This humorous report became legendary in our department. We learned that to encourage good police report writing, it required that we define what it means for reports and documents to be clear, concise and well-organized. Here are examples about how to write a police report so it is clear, concise and well-organized.
CLEAR: For a police report to be clear, it must properly identify the persons, places and/or things relevant to the crime.
Poor Example : Victim states three acquaintances struck him at the shopping center. One hit him with a bat and then they pushed him down in the parking lot. He admitted it, but she said she was not involved.
CONCISE: This means using the most precise wording to describe the crime and how it occurred while still answering the 5 Ws and H that are available .
About the Authors:

Read Your Report Aloud
The best advice I ever received in school is to read reports aloud. Even if your spoken grammar is not perfect, reading your report aloud will help you catch many small grammar and sentence mistakes not caught by spellcheck. If a sentence sounds weird, change it. Nine times out of 10, you will be correct.
Just remember, you don’t need to read LOUD, just aloud. Be courteous of those around you by just whispering.
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Sign And Add A Disclaimer
At the end of your report, make sure there is enough space for the author to affix a signature. You may also include a brief truth disclaimer stating that all the information provided above are facts you know to be true, is in no way false or misleading, and are stated to the best of your ability and memory.
Police Officers Often Write Reports Using The First Person
Most police reports are written in the first person. The police officer is telling the story of what happened to them. Unfortunately, this is a backwards report. Police records often start with, I responded to a crime, I talked to the victim and they said. and it goes on with the writer telling us what happened to them, the writer . This can make for a confusing story, as it is told from back to front. Rarely do we tell the story from the true beginning to end, unless we were there when it started. How often does that happen? Right…rarely!
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Acquiring And Using A Police Report
If an incident, accident or crime had happened and one or more police officers had responded, then a police report was most likely created. If you are involved in the incident or are one of the victims of the crime, you are entitled to get a copy of the said report. To be able to obtain a copy of the report, youd have to contact the responding agency soon after the incident.
Find the contact details of the law enforcement agency and give them a call to ask for a copy of the police report template. You may have to pay a minimal fee and appear at the agency in person to get the report.
Though a police report isnt acceptable in proceedings in the civil court, you may be able to use it as leverage in negotiating for any personal injury arguments for your own advantage.
Aside from this, you can use the information on the report to settle discussions in the event of an accident. Through the statements of the witnesses , you can determine who was at fault and who is responsible for the occurrence. The report would also contain contact details of the witnesses so you can give them a call if needed. Now lets move on to learn why police reports are so important.
Tell The Incident Story Backward
This format is not what I would call a report. It is a statement from the writer saying what happened to them. In fact, in most cases, the crime has already occurred and the writer is telling the story backward. When asked why they write this way, many report writers will state that they dont want to make it look like they are making it up they want to emphasize where they received the information.
I have a simple startup paragraph that relieves this concern and makes it clear where the information came from:
I, , on received a call to reference to . My investigation revealed the following information.
This one short paragraph is interpreted to mean you talked to all the parties involved and examined the evidence. A report is not a statement of what the writer did . A report tells the story of what happened, based on the investigation.
Some writers are concerned about being required to testify about what the report revealed. This is not a concern. You only testify to what you did, heard or saw.
When a witness tells you what they saw, you cannot testify to those facts, only that they said it to you. Their information should be thoroughly documented in their own written statements. Each witness, victim or suspect will testify to their own part in the case. Crime scene technicians and experts will testify to the evidence and how it relates to the case.
The investigating officer that writes the report is one of those crayons.
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How To Write An Incident Report
This article was co-authored by Clinton M. Sandvick, JD, PhD . Clinton M. Sandvick worked as a civil litigator in California for over 7 years. He received his JD from the University of Wisconsin-Madison in 1998 and his PhD in American History from the University of Oregon in 2013.wikiHow marks an article as reader-approved once it receives enough positive feedback. This article received 19 testimonials and 82% of readers who voted found it helpful, earning it our reader-approved status. This article has been viewed 1,106,434 times.
If you’re a security guard or police officer deployed to the scene of an incident, writing up a detailed and accurate report is an important part of doing your job correctly. A good incident report gives a thorough account of what happened without glossing over unsavory information or leaving out important facts. It’s crucial to follow the appropriate protocol, describe the incident clearly, and submit a polished report.
The Details Of The Victim

The details of the victim have to be included such as the name, race, physical appearance, date of birth, home address , marital status, social security number and the relationship of the person to the perpetrator of the one reporting the crime. If there has been any damage done to their property or if any property belonging to the victim has been used to commit the crime, it has to be placed as a separate note or in a separate section.
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Words That Should Never Appear In Your Police Report
You know what I mean. You know it when you see it, but it is hard to define. Look at TV and movie stars. We all know who is pretty or handsome. What makes it so? We all agree, but we cannot describe it. We can point to examples. If you have the talent, you can draw it. Most people do not know what it is, but most of us fail to really think about it.
Well, here it is. It is organization. When you look at a person, your brain values the organization of the face. Is it balanced? Are the eyes even? Are the ears the right size for the head? Are the features balanced? This is a similar approach as police report writing software , which looks for organization and balance.
Back to our police reports. What is it that the supervisor is subconsciously picking up on in your report? It is the organization. If it is not organized, the supervisor sees it. So how do you fix it? Get organized !
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Perspective: Writing Clear, Effective Police Reports - No English Degree Required
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Writing Clear, Effective Police Reports: No English Degree Required
By Jean Reynolds, Ph.D.

Report writing continues to be a vital task for law enforcement. Police officers often have heard that the most powerful instrument they carry is a pen. 1 Unfortunately, writing reports sometimes intimidates recruits, instructors, administrators, and even seasoned officers.
Law enforcement reports become scrutinized more than most documents. 2 Fear of mistakes often triggers memories of school days spent diagramming sentences, memorizing parts of speech, and laboring over complex writing assignments.
As a result, recruits often dread report writing more than any other subject in their training. Experienced officers higher up in the career ladder say that they could do a better job teaching report writing or reviewing statements if they possessed a stronger background in English.
Individuals who share those feelings may be surprised to hear that they know more about English than they think. They can find solutions for the writing problems they encounter. With extensive experience in all types of police writing, the author has learned that almost anyone who meets law enforcement entrance requirements can learn to write effective reports without a lengthy detour into academic English.
Fundamental Principles
Instructors and administrators can apply some basic principles when working with officers who need to build confidence and improve writing skills.
1) Formal grammar is not the problem or the solution . People associate writing with workbooks and grammar tests from their youth. So, it seems natural to think that diagramming sentences, identifying parts of speech, and conducting similar tasks will sharpen writing skills. However, the facts indicate that most issues with police reports result from usage and diction errors, which are easier to work with than the arcane terminology of grammar theory.
2) People know more than they think they do . Effective writing involves organizing and expressing facts and ideas—skills people develop from the time they learn to speak. Officers’ brains already contain the hardware necessary for police writing. This also holds true for writers whose first language is not English. Often, they just need to partner with someone who speaks well to ensure their diction and usage meet the required standards.

Dr. Reynolds, an author and retired professor, manages a website on writing police reports.
3) Simplicity proves to be the key to success . Officers encounter trouble when they try to make reports fancy. Intricate writing works for an English class; however, it wastes time and enables errors when writing reports. Police officers must remember that they write to inform, not to impress. 3
4) Accountability matters . Usually, the people in charge determine the level of writing in classrooms and agencies. If they demand quality, the people they are teaching or supervising will slow down, proofread, seek assistance, and submit superior reports. But if those in charge tolerate mistakes and mediocrity, individuals will produce poorly written reports.
5) Partnerships build brainpower, and appropriate writing habits follow . In a typical classroom, the teacher serves as the only person critically reviewing and correcting students’ work. This results in individuals who never learn how to find and fix their mistakes. The solution can be found in individuals partnering with other recruits or officers to review work and recommend corrections. This may appear counterintuitive. Would an English teacher serve as a better resource? Surprisingly, the answer is no. Often, writers identify common errors when they slow down and look for them. Similarly, people’s minds work better when checking someone else’s work.
Most important, active learning builds intellect more effectively than if someone else does the work.
Practical Applications
The main problems of diction and usage appear in police writing, as well as in other career writing. Conversational English differs from professional text. Often, slang words and colloquialisms, such as has went, don’t have none, and me and my partner arrived , slip into reports and other documents. These classify as diction errors. Most punctuation mistakes and syntax problems fall into the category of usage.
Many high school graduates who watch TV and movies have years of exposure to suitable diction and correct usage. Often, the real obstacles appear to be haste and apathy—writers hurry, refrain from checking their work, or do not care about what they write.
Valuable Guidelines
The solution occurs when individuals slow down and double-check their statements. Partnerships and accountability contribute to this accomplishment. Instructors and supervisors need to avoid grabbing a pen to correct mistakes themselves. Some useful guidelines can help any writer.
- Begin sentences with a noun—person, place, or thing. Writing simple, straightforward sentences often eliminates fragments, run-on sentences, dangling modifiers, and other syntax errors.
- Do not tolerate “textspeak” (e.g., u instead of you , or omitted capital letters). Refrain from fixing those errors. Return the report to the writer for corrections.
- Avoid unnecessary transitions, like upon hearing the gunshot or whereupon she ran out the door . Keep it simple.
- Use everyday language, such as I, me, saw, heard, and house instead of this officer, ascertained, or residence .
- Resist the temptation to flaunt your skills. Writing extinguish the illumination instead of turn out the light sounds pompous and does not impress anyone.
- Remember that possessive pronouns— his, hers, ours, theirs, yours, and its —never use apostrophes. Avoid mistakes with it’s and its by thinking of the apostrophe as a small i (i.e., it i s = it’s = it is). Link its and his and remember to omit the apostrophe when using the possessive form (e.g., he doubled his speed or the car doubled its speed). Never put an apostrophe after the s in its .
- Be careful with woman and women . Writers often use women to refer to a single female: I spoke to a women who witnessed the assault, instead of I spoke to a woman .
- Use apostrophes only to show ownership ( Linda’s car) and omission of letters in contractions ( didn’t, couldn’t ). Avoid decorating plurals with apostrophes (e.g., I saw bruise’s on Tom’s left cheek).
- Develop the habit of using resources—a dictionary, Internet search, or quick question for a fellow officer who writes well.
- Remember that professionals never say, “I think I did this correctly.” They make sure they did. Suppose you heard your physician say, “I think I know how to do this procedure.” Would you stick around or find another doctor?
“...almost anyone who meets law enforcement entrance requirements can learn to write effective reports....”
Useful Opportunities
Picture an officer typing on a laptop in a patrol car late at night. It is easy to understand why people often describe writing as a solitary activity. However, from another perspective writing appears communal. People’s lives are filled with language activities, and the constant flow of words means that opportunities to sharpen writing skills exist everywhere.
Whether officers serve as cadets, instructors, supervisors, or seasoned officers, they already have encountered a wealth of language experiences. It is important to be generous with sharing expertise and seeking opportunities to sharpen skills and expand knowledge. This will benefit the individual’s reports, as well as the organization and fellow officers.
Dr. Reynolds may be contacted at [email protected]
1 William L. Harvey, “Leadership Quotes and Police Truisms,” Law Enforcement Technology , July 1, 2015, 44, accessed December 9, 2016, http://let.epubxp.com/i/536817-jul-2015/12 . 2 Rebecca Kanable, “Getting it Right: Convictions Require Good Report Writing,” Law Enforcement Technology , September 1, 2005, accessed December 9, 2016, https://www.highbeam.com/doc/1G1-137631960.html . 3 Amaury Murgado, “How to Master Report Writing,” Police: The Law Enforcement Magazine , November 22, 2010, accessed December 9, 2016, http://www.policemag.com/channel/patrol/articles/2010/11/report-writing.aspx .
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How to Write a Report on an Accident to the Police? Sample & Example
How to write a report on an accident to the police.
Have you written any report on any accident to police by any chance? If not, don’t worry! Let’s see how to do it? The police force is definitely one of the most important pillars of our judiciary system. They are the ones who conduct the investigation and keep the criminal activity at bay. But it can be pretty difficult for them to conduct the entire investigation alone if we don’t lend a helping hand.
It can be as simple as writing a report about an incident properly. This will help them understand the incident better, and they can start the investigation promptly. In this post, we will be talking about how you can write a report about an incident to the police correctly. Let’s look at them one by one.
Why is Report on Accident to Police Important to Learn?
- Nobody wants an unnecessary hassle while looking for justice. Knowing how to write the report to the police can save a lot of valuable time for you and the investigation as well.
- The initial report or the FIR serves as a very important document for the entire investigation. So, knowing how to do it right can benefit you a lot as far as the investigation is concerned.
- The report will contain all the vital information about the incident. It will always help the police to start their investigation in the right direction.
- It can prove to be an essential skill because all of us, at some point in our lives, are bound to face some incident for which we might need the help of the police.
Sample One: Report on Accident to the Police
Incident Description:
My father-in-law had the habit of waking up early every day, around 6 A.M. However, today, the room of his door was still locked from inside. Every day, it was my duty to bring him his first cup of morning tea. Around 8.00 A.M I knocked on his door to give him tea, but he didn’t respond. After trying another few times, I suspected something and called my husband and brother-in-law, Mr. Subhash Kumar, and Mr. Charan Kumar to come and help me open the door.
Both of them finally broke the door, and then we found out that he is still lying on his bed. Upon checking, we learned that he is not breathing, and we cannot find any pulse on his wrist. All three of us suspected that he is dead, and that’s when we decided to call our family physician Dr. Nirmal Choudhury to come and visit us once. He was the one who declared him dead and also added that he must have passed away in his sleep. However, he was not sure about the cause of the death. The day was Saturday, and the date was 17/04/2021.
My father-in-law was 63 years old, and he had no major symptoms of any disease. He had always lived a healthy life and always exercised every morning. Even the day before his death, he had done everything that he normally used to do and showed no indication whatsoever of feeling ill. He only had some problems regarding cholesterol for which, he always had prescribed medicine. Dr. Choudhury is quite aware of his line of treatment.
When we found his body, he was wearing his usual night attire, and his head was facing towards the South. However, there is a small black mark on the left-hand side of his neck. We are not sure about the source of that mark. I, my husband, and my brother-in-law were the first ones to discover the body.
Undersigned
Sarmila Kumar
Let’s see how to write a report for a robbery accident to the police!
Sample Two: Report Robbery Accident to the Police
On January 14, I, along with my wife and my son, went to Darjeeling for a small family trip. It was planned for just three days, however, later we decided to extend the trip for one more day, and thus we returned on 19th January.
Upon returning from our trip, we found out that we have been robbed. The door of our house was open; the lock was somehow broken. When we entered, we saw that our entire house had been turned upside down. Everything is damaged; all the Almirahs and wardrobes are open and completely empty. They even took away the clothes which were there.
Along with them, they even took away some of the lightweight appliances as well. Among them, I have found that our mixer-grinder, toaster, micro-oven, vacuums clearer and a flat-screen TV is missing. In our wardrobe, my wife had her jewelry box as well. As per my estimate, there were around fifty thousand rupees worth of jewelry in those boxes. Plus, there were around ten thousand rupees of cash in our locker; that amount is also missing.
I have asked my neighbors, but none of them couldn’t say anything. They couldn’t even tell if they had heard any noise during the time we were away. The main entrance of the house was locked by me, and only I have the key to the lock; there is no spare key to that lock. There is another entrance from the backyard as well; however, that door was locked too. All the windows of the house were closed just like they were when we had left the house for vacation.
I don’t have any suspicion on anyone in particular; I believe it’s the work of a group of robbers. Only about a month ago, a similar incident happened only two blocks away from our residence. Probably the same group is involved in this incident as well.
Neeraj Singh
Sample Three: Report on Smuggling to the Police
Today on my way returning from the office, I was mugged by two burglars at knifepoint. My office is on 20th CA Street, Central Avenue, and my residence is at 252nd Street, Cicero. Due to the distance, I walk my way home every day after getting down from the Subway. Today was also no different; I got down from the Subway, and just when I was crossing the turning near 252nd Street, two burglars approached me and dragged me inside the alley. Before I could do or say anything, they brought the knife out and demanded to give up everything I have.
Their faces were covered so that I couldn’t see them, and they were wearing black gloves as well. One of them had a star tattoo on his left hand. Both of them had their knives pointed at me. I was really terrified and afraid that they might kill me, so without any resistance, I gave up my wristwatch and wallet. Then they asked me to lie face down on the ground and close my eyes.
I obeyed every single one of their instructions. I closed my eyes, and very soon, I felt a kick on my right rib cage. When I was completely consumed by the pain, I could hear their foots-steps slowly fading away. After a few minutes, I got back on my feet and came here. When I gathered myself, I realized that they took my mobile phone away as well, so I cannot tell you the exact time of the incident; however, it should be somewhere after 6 P.M.
Sample Four: Report on Lost Purse to the Police
Today, while working out at the Fitness Gym, I have lost my purse. But I am pretty sure that it was stolen by someone at the gym or outside. Inside my purse, I had my driving license and PAN card as well.
I work out there regularly during the evening. Today was also just like any other day. I was there, and my purse was in my kitbag. We are supposed to keep our Kitbags in the locker room area. That is the rule of the gym. They claim that it is absolutely safe to keep your personal belongings there as CCTV cameras are installed. The gym has only one entrance, and the locker room is on the right-hand side of the entrance.
But I came to know today that the cameras are not functioning for a long time and they have not ever repaired it. Thus, they cannot even show me the footage of that room so that I can verify If someone has stolen my purse or not. My purse was of black color, and it was made of pure leather. Inside there were around a thousand rupees, along with ATM cards, Credit cards, Driving License, and PAN Card.
Every day I start working out from 7.00 P.M, and by 8.30 P.M I finish my routine. That was when I found out that my purse is missing. I don’t suspect anyone in particular, but I am really disappointed with the negligence shown by the Gym authority.
Rajiv Kumar
So, there you have it, all you need to know about writing a report about an incident to the police. I guess next time when you will have a similar need, this post will surely help you with some ideas and structure. If you have any further queries related to this, please feel free to reach out to us, and we will surely get back to you. You can check our few interesting essays for further study:
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How to Write Effective Police Use of Force Reports
November 11, 2019 | Lexipol Team
As an officer, your report is the first and most important opportunity you have to record events as you experienced them and explain why you took the actions you did. When you’ve used force on a subject, the information in your report becomes crucial to ensuring your success in court.
Lexipol co-founder and attorney Bruce Praet has represented officers and agencies in court for more than 30 years. He’s identified several essential elements to include, as well as best practices to follow, to create more effective police use of force reports that stand up to scrutiny in court.
The Narrative
Start your report with a quick introduction to give the reader an idea of what the report is about. The basis of the report should be covered within the first 30 seconds of reading – don’t start with supplemental reports! Your report should then go on to answer the who, what, where, when, why questions. Write in plain English and explain what you mean, making the report as simple as possible to understand. Remember that jurors don’t think like cops.
The narrative in a use of force report should begin prior to the actual use of force event. What were the circumstances that led to using force? Provide information to explain the situation prior to the TASER device deployment or shots fired. Although the use of force may have been justified, courts are now questioning whether the officer incited the situation. In County of Los Angeles vs. Mendez , the Supreme Court shot down the “provocation rule” (the idea that reasonable force can be deemed unreasonable if an officer intentionally or recklessly provokes a violent confrontation), but you must still be careful not to violate someone’s rights leading up to the use of force event. Make sure your report shows why you believed force was necessary and what steps, if any, you took to avoid force (if that was an option).
Although there is no need to write a novel, ensure that you are providing enough detail for the jury (and your memory). It may be months or even years after writing the report when you are summoned to court. The report serves as a second memory, so include all necessary information to be able to explain the incident regardless of how much time has passed. Don’t forget to include documentation of compliance with agency policy and/or the law. If you are required to take certain action such as domestic violence admonishment, be sure to include your compliance in the report. If it’s not in the report , the jury can assume it didn’t happen.
Lastly, quickly gather the suspect’s profile. Before the dust settles or the information makes it through the grapevine, send a detective to talk with friends and family about the suspect’s activities surrounding the incident. Graham v. Connor holds the importance of the “totality of circumstances.” Incorporate information about the prior criminal history of the plaintiff, including gang affiliations and prior arrests.
The report serves as a second memory, so include all necessary information to be able to explain the incident regardless of how much time has passed.
Digital Evidence
In addition to written information, incorporate multimedia evidence. Video evidence is great supplementary evidence to provide to the jury. As ruled in Chavez vs. Martinez , even if a suspect invokes their right to an attorney , you can still ask questions and record the interview. Although these recordings cannot be used in your report, they can prove valuable when dealing with the civil case later.
You should also record all witness interviews. Many witnesses’ initial statements do not match their testimony in court, so video evidence is a way to confirm what they were doing at the time of the incident. Beware of wind, traffic and other noise disturbances, such as your radio, that may make it difficult to hear when replaying the video.
If your agency’s policy allows for it, review your body cam and other video footage before writing your report to ensure you are including accurate statements and information. During use of force incidents, sensory perception is distorted; reviewing video footage allows officers to account for the totality of the circumstances. Although you should account for the video, be careful not to conform to it. In Scott vs. Harris , the late Justice Scalia opined if an officer has video footage that substantially differs from the plaintiff’s testimony, but corroborates what the officer has stated, the court should disregard the plaintiff’s version of events and use the video as sound evidence. Video footage can easily make or break a case.
Besides recording video, you should also take photographs. Render medical aid first, then photograph the clean, injured areas of the suspect, yourself, and any others involved, such as your K9. Take photos of the non-injured areas of the suspect to ensure they don’t claim further injuries later. Document their emotional state following the incident; a photograph of a smiling suspect or one flashing a gang sign is important evidence in court.
Final Touches
Take pride in your writing and proofread your report when it’s complete. Check for spelling and grammatical errors and an easy-to-follow narrative. Your report should conclude with a direct request to the district attorney, whether it be requesting criminal charges or an additional investigation or simply asking they use the report for informational purposes. A supervisor should also review the report, limiting comments to whether the officer’s actions were in line with policy. If a compliance issue needs to be addressed, the supervisor should create a new paper trail documenting necessary training or discipline – this should not be included in the report.
In addition to reviewing the report after writing it, you should thoroughly review it prior to your time in court. The purpose of your report is to document the elements of the crime committed. Remember that use of force standards are based on reasonableness. The Supreme Court has stated it is not the amount of force necessary to overcome resistance, but the amount that appears reasonably necessary . Be prepared to provide further information and answer questions during cross-examination.
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The who, what, when, where, and why that are necessary in a fundamental Type 1 report are added by the officer’s inquiry in this Type 2 sample report. Basics of Writing a Police Report The 4 Cs should also be followed when making a police report. Investigative methods and report writing go hand in hand.
Because of this, field notes that aren’t complete, badly structured, or aren’t readable won’t be much use to the officer when composing the ensuing police report. On January 4, 2010, at 8:15 a.m., Officer John Brown 547 was called to a domestic incident at 301 Crown Place Smithville. There are no short forms, for instance.
One app provides a PDF editor, e-signing platform, and data gathering form builder. The kind of crime that had transpired, the location, the manner in which the incident was reported and received, the date and time of the report, the details of the occurrence, and any injuries that may have been inflicted. 5-hour period Depending on how the call goes, a police report may or may not be generated after you dial 911.
A police report usually takes the form of a brief written document that describes the incident. Requesting a police report in a letter. Unless specifically instructed otherwise, fill out the police report on a computer.
Since you can’t have one without the other, I’ve made it a point to cover the investigative procedures required for an excellent police report in this booklet. the outcome of the cops’ probe Keep your language concise and direct.
Include all pertinent details. Based on the inquiry, a report narrates the events. Writing reports is still a crucial responsibility for law enforcement.
Try to provide answers to the following questions: Who was the victim and the offender? What happened when? Where? Why? How? This will improve its legibility and give you the chance to check it for grammatical, punctuational, and content issues. A decent police report illustration would include all the pertinent details of the incident.
1 Unfortunately, new recruits, instructors, administrators, and even seasoned officers might occasionally feel intimidated while preparing reports. The primary research materials used to compile a police report are an officer’s field notes. Sample Report for Type 2.
Create a narrative police report that details the incident. According to its name, the report must be able to speed up and improve the effectiveness of police searching and inquiry. According to Lawrence Cooper DOB 7/15/1987, his son.
A use of force report’s narrative ought to start before the actual use of force incident. Pay Attention to Those Involved. The language is formal in nature.
It’s written in plain, straightforward English. When she heard screaming coming from, the neighbor Karen Lynch WF DOB 31474 claimed she phoned the police. This is unimportant.
If you must write a report by hand, make sure to use printed text rather than cursive or italic handwriting. The majority of police reports fall into one of four categories.

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Writing the Report
Fill out a form, if one is given to you. Not all police reports are written in sentence structure. You may simply be asked to fill in the appropriate boxes on a form, according to the crime, witnesses and any other data you have gathered.
1. Write the police report on the computer, unless you are asked to write it by hand. This will make it more legible and allow you to check it for spelling, punctuation and content errors. * If you must hand write a report, be sure to print, rather than write in cursive or italic handwriting. This will allow your report to be read more clearly by all the parties involved.
Write a prose summary of the incident, including only the facts of the case. You may be asked to do this in addition to filling out a police report form. The summary should be in chronological order and include the following elements: * Witness reports. Witnesses will likely be asked to submit their own description of what they saw. Use this to describe any suspects or crimes that were committed. * A description of the crime scene. It is important to start out with the facts of the case, so that people are acquainted with the facts immediately, instead of drawing conclusions. You can use some descriptive words to describe the environment and the people involved. Include addresses, the crime, crime scene evidence, locations, the date and the time.
* A chronological narrative. You should include how you came upon the scene, who was involved, what they said and any investigative avenues that are being taken. Instead of repeating what was said in the crime scene description or the witness reports, you can describe other times, the witnesses themselves, the crime that was committed, other officers and any other factors that could be relevant. Continue your narrative up until the present day. * Make sure your narrative contains the following things: the reason you were on the scene, observations, arrests, statements, evidence and booking.
The Essay on Witness Key Scene Analysis
Key Scenes Barn Scene Low light is used in the scene in which John Book fixes his car, emitted by a gas lamp, which is the only source of light. This gives an air of intimacy. It gives the effect to the audience of comfort. The song “Golden Oldie” is played when Book manages to fix the car. The song’s tone is quite joyous and this is effects the audience’s understanding of the tone of the scene. ...
Proof your report for any spelling or punctuation errors. Make sure you have spelled witness and place names correctly. Remove any words that could be seen as subjective, unless they are witness reports.
Turn in your report to the proper authorities. This could be either a superior officer or a policeman at a station.
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Police Report Examples
- January 19, 2023

Police Report Examples – Submit the Police Identity Theft Report Form via email, link or fax. You can also download, export or print.
Be the ultimate editor to update your form online. Follow these simple instructions to file an example of a police report of theft in PDF format for free online:

We have answers to the most common questions from our customers. If you cannot find the answer to your question, please contact us.
Pdf) Suicide By Cop Four Coroner’s Reports
There are three main types of patrol tactics available to patrol officers: Active patrolling, random patrolling, and directional patrolling.

In most cases, members of the public can go to the city headquarters or the city police department to request an incident report. Many organizations will have information about this process posted in their offices or on their websites, or have brochures.
Your narrative should be at least one paragraph long. Please explain. Include only the factual details you know based on what you observed in the video. Try to answer the questions of who (victim and perpetrator), what happened, when, where, why and how.

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A brief report on the necessary information including events or conditions that may affect Immediate and critical planning and action now provides The fastest way to track your safety needs. Also known as SPOTREP. (
I agree to my photo being used for public purposes. Annual garden fee Additional land fee 20.00 per year Three…

There are four types of combat patrols: attack, contact, interception, and guard (usually conducted by naval squadrons).
Report To Fbi: 4 Chinese Firms And 8 Individuals Spy For China
Various patrol strategies and tactics are described, including defensive patrols. police, gang police, high and low patrols, stealth patrols, and Shared patrols.

Special report means a report submitted by a member of the House of Representatives to be prepared by the Finance Agency of the House of Representatives. A special report will not be considered for publication until it has been authorized by Published by members of the institution requesting reports.
There are two basic types of patrols: walking and mobile. For each type of patrol, different methods can be used, depending on many factors. Mobile patrols include the use of automobiles, bicycles, motorcycles and golf carts. Helicopters and horses are other mobile patrol vehicles, but not all are common.

Theft Incident Report Template Word
The patrol report template is a record of the activities of police units and it is used by law enforcement agencies to track the activities of police officers.
This website uses cookies to improve website navigation and customize your experience. By using this website, you consent to our use of cookies as described in our privacy notice UPDATE. You can update your choices by visiting Cookies and our advertising notice. Said the pirate chief, the nylon pirate flag matches the red flag found at the west end of the lobby.

On the table, at the end of the table, in this corner, there is a cell phone. There was a small wooden box, and when I opened the box I saw what looked like a cigarette wrapper with marijuana or some green powder left in the plastic bag. There was also a dark brown substance in another plastic bag and part of a cannabis pipe. A small lamp in the shape of a skull or several skulls with a general theme around it. Above that is a Cantonese head, hanging above it is an Indian carving with some kind of dragon head, above That is the deer’s head of the Indians, still hanging on the dragon’s head.
Unit 3: What Is The Standard Use Of Force Policy?
Now continuing clockwise to the south wall, there is another picture window looking south. The vertical blind here is closed. There is another shelf above this window. This has similar bric-a-brac. On the shelf there are cow snake shoes, children’s shoes, a teddy bear, a small sound camera, a motorbike, a sculpture and a panda, a small bridge, a buffalo statue.

The couch below has one. A brown blanket on the couch, with a horse-patterned blanket on the back, red, fawn and black pillows. on the side There appeared to be two camera cases on the west side of the bed, which were closed. There is also a charger for some batteries in the middle of the bed. On the east side of the bed, on one of the cushions, there were at least four drops of what appeared to be blood and some blood. There was also a gray claw on it, possibly a bullet in the mattress. On the carpet, in front of the bed, there were many drops of blood on the carpet. There was also another bullet that appeared abnormal lying on the carpet next to a large drop of blood. There was also another bullet in front of the bed, where blood was dripping onto the cushion of the bed. Scan the officer’s daily police report
Upon arriving at the scene, I was assigned to begin video recording outside the scene until a search warrant was obtained and approved.

How To Write A Police Report (pro Examples & Templates)
The second video frame will be of me standing at the T intersection of 12th Street and Friendly Street. The video starts with me facing the guest house, XXXXXX
And it shoots 3/60 in the middle of the intersection, scans the video east of the house at the intersection and then it turns back to where I started, which is the house itself.

Boulevard to the front entrance of the property, again, also outside the property, front video and general view, there is a blue Ford Taurus, license plate EJP390 parked in the driveway. The vehicle, as well as what it looks like, is a black Jeep Cherokee, license plate EAA522, also seen on the property, with 2 RVs parked in the middle of the residence and what looks like 2 motorcycles, also parked in the driveway.
How To Write A Police Report: 14 Steps (with Pictures)
Continue walking up the driveway of the property through the walkway in front of the arctic entrance. The arctic entrance has sliding glass doors that lead to the residence itself.

Then I entered the glass door. The glass door that leads to the dining room lacks light. General observation, dining table with metal porcelain and fruits, numerous personal photos on the wall. It seems to have Indian motifs because there are Indian or traditional ornaments, as well. together with souvenir plates and jewelry. In addition, on the dining room floor, it seems, the glass table, moved here and placed on the kitchen floor, may be marijuana.
To the left of the dining room is the open kitchen. A general observation in the kitchen, there is a blue sofa that seems to have been moved into the kitchen. At the foot of the sofa is a NASCAR heart-shaped bag, containing NASCARS-shaped chocolates spilling on the floor. There is also a magazine holder and it has the shape of a reclining cowboy and it looks like it has been moved from the living room to the kitchen, because it blocks the passage together. There is a black trash can in the middle of the kitchen floor, as well as a heart-shaped key on the floor next to the trash can.

Sample Police Spot Report For Criminal Procedure
Continuing through the kitchen, you enter a small hall where the bar is set up. According to the general observation, many of the collections have skulls, knives and daggers. There are animal skins.
From the bar/liquor, continue straight to the actual lobby. General observation or living room, again, fits the general motif: a large number of Indian and Western countries of the collection, many skull sculptures. The section for the blue couch in the kitchen is also a living room. There is a beige couch. On the bed, it seems, may be.. bullet hole and bloodstains next to the bullet hole. In front of the bed, on another carpet, there is another blood stain. There was a woman’s purse lying on the floor, as well as a small folding knife with a skull k.e.vchain attached. Next to the bed, covered in blood and bullet holes, was a pair of blue men’s jeans stained with blood and what appeared to be bullet wounds and that appeared to have been cut when removed from the victim’s body. The living room backs onto the entrance to the kitchen and dining room, and there is also a wardrobe located in the living room. Scan page 3 of Torres’ police report
Exit the living room, return to the dining room, continue along the corridor of the dining room
Police Report Example: Fill Out & Sign Online
Examples of police report writing, written police report examples, police report writing examples, car crash police report, police accident report, gwinnett police report, car accident police report, examples of police report, dui police report examples, examples of a police report, examples report, police report
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For example, an officer's report could say: Upon arrival, I observed a 40 year old white male, known as Johnny Doe, screaming and yelling at a 35 year old white female, known as Jane Doe, in the front lawn of 123 Maple Street. I separated both parties involved and conducted field interviews.
For example, if it's a robbery report, you'll want to use the word "robbery" in the title, same with an assault or burglary report. If multiple cases pertain to one person (domestic violence and assault), the title should include the person's name.
I, (name), on (date and time) received a call to (location) reference to (the crime). My investigation revealed the following information. This one short paragraph is interpreted to mean you talked to all the parties involved and examined the evidence. A report is not a statement of what the writer did (although this format can more or less work).
What Is a Police Report? A police report is an important document stating a record of a criminal incident, such as assault, identify theft, or robbery, for example. Any representative in the police department can write a police report. Making a report needs to be dangerous because it involves legal procedures. The law enforcement team also writes them after someone reports an accident or crime ...
By doing this, it will be a lot easier to write a police report. Focus On The Facts Fill in the spaces in the form, and the details to enter include; Your name and ID number The date, time, and location where the incident happened Name of other police officers present State The Nature Of The Incident Detail what exactly drew you to the crime scene.
Example: On 04/04/2018 at approximately 2100 hours, I responded to a theft report at 30 Chopin Drive. Writing police reports is different from writing traditional essays. This specific style of writing requires its own rules and conventions. While some expectations for police report writing may differ depending on the
A synopsis is a simple statement at the beginning of a police report that answers the who, what, when, where, how and why. That is it. It is a simple summary of what happened in the investigation from start to finish. Even in large cases, a single well-written paragraph is enough. Anything longer than one paragraph is called an executive ...
Police reports become part of the public record and may be used in court. You want to make a good impression in order to be considered knowledgeable and reliable. 2. Consider your audience. Use Standard English (not slang, police codes, or abbreviations) so that anyone reading the report understands the meaning clearly. Sample police report ...
Letter to Police Example 1: Write a letter to the Police Inspector of your area informing about an attempted theft that took place in your house. You are Naresh/Neelam. Solution: Subject- Regarding theft attempt in house number 684 on 5 September 2020
Whenever anyone talks about report writing, images of my academy class and the boring report writing segment always comes to mind. What I didn't know then, but know now, is just how important report writing really is.
A good police report example would contain all the relevant information about the incident. The type of crime which had occurred, the place where it happened, how the incident was reported and received, the date and time of the report and of the incident and injuries sustained, if any. The Reporting Party
The text below is an example of a police report. Notice the following points about it: It is written in clear, simple English. Order custom essay Sample Police Report with free plagiarism report GET ORIGINAL PAPER Dates, times, and other details are recorded as precisely as possible. (Find some examples of these. )
Here are examples about how to write a police report so it is clear, concise and well-organized. CLEAR: For a police report to be clear, it must properly identify the persons, places and/or things relevant to the crime. Poor Example: Victim states three acquaintances struck him at the shopping center.
Return the report to the writer for corrections. Avoid unnecessary transitions, like upon hearing the gunshot or whereupon she ran out the door. Keep it simple. Use everyday language, such as I,...
The initial report or the FIR serves as a very important document for the entire investigation. So, knowing how to do it right can benefit you a lot as far as the investigation is concerned. The report will contain all the vital information about the incident. It will always help the police to start their investigation in the right direction.
Your report should then go on to answer the who, what, where, when, why questions. Write in plain English and explain what you mean, making the report as simple as possible to understand. Remember that jurors don't think like cops. The narrative in a use of force report should begin prior to the actual use of force event.
An officer's field notes are the original source documents used to write a police report. For this reason, if field notes are incomplete, poorly organized, or illegible, they will be of little use to the officer in writing the resulting police report.
Basics of Writing a Police Report The 4 Cs should also be followed when making a police report. Investigative methods and report writing go hand in hand. Because of this, field notes that aren't complete, badly structured, or aren't readable won't be much use to the officer when composing the ensuing police report.
Writing the Report. 1. 1. Fill out a form, if one is given to you. Not all police reports are written in sentence structure. You may simply be asked to fill in the appropriate boxes on a form, according to the crime, witnesses and any other data you have gathered. 2. 2.
There was also another bullet in front of the bed, where blood was dripping onto the cushion of the bed. Scan the officer's daily police report. Upon arriving at the scene, I was assigned to begin video recording outside the scene until a search warrant was obtained and approved. How To Write A Police Report (pro Examples & Templates)
After that, you sign the contract and during the indicated days stay in touch with the employee of the company. Then you receive the file, read it attentively and transfer a certain amount to the company's bank card. After payment, the client downloads the document to his computer and can write a review and suggestions.