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What Documents Do You Need for a Visa Application?
If you’re not born in the United States but want to enter the country for a short or extended period of time, you need a visa. This document stays in your passport and serves as proof that you have permission to be in the country. The visa process includes an interview at a U.S. embassy, a medical exam and a completed application. There are also certain documents you need for a U.S. visa that have to go along with the application.
U.S. visas fall into one of two major categories: non-immigrant and immigrant. Non-immigrant visas include tourist visas, diplomatic visas, student visas and temporary employment visas. These visas are for people who want to do things like vacation in Florida, compete in a golf tournament or attend college. Non-immigrant visas allow them to stay in the U.S. temporarily, and they must return to their home countries before their visas expire.
Immigrant visas can be family or employment based. These visas give the holder the ability to live and work in the United States. Immigrant visa holders must be related to a U.S. citizen or permanent resident. This category also includes diversity visas and visas for returning residents and religious workers. Visa application forms and supporting documents vary depending on the type of visa you want.
Documents for Non-Immigrant Visas
Individuals who want a non-immigrant visa need documents that show their identify, their reason for visiting the U.S. and proof they can pay for their stay in the country. They also need to provide proof that they have a reason to return to their home countries. Their passports must be valid for at least six months after their planned departure from the United States.
If they plan to stay with friends or family, they may need an affidavit of support from that person along with a letter inviting them for a stay. In some cases, the consulate may ask to see bank account statements or pay stubs. Proof of ties to their home country include deeds, mortgages and birth or marriage certificates of spouses and children who aren’t traveling. They may also bring letters from their employers stating they have jobs and are expected to return to work at a specific date.
General Documents for Immigrant Visas
All visa applicants must have certain documents that prove their identities and eligibility for getting a visa. These documents can include an unexpired passport from their home country, passport photos in color and medical exam results. The U.S. Department of State only accepts documents written in English, so the applicant must provide certified translations of documents that are in another language.
Civil Documents for Immigrant Visas
The embassy also requires civil documents from applicants. Plan to bring a birth certificate, police certificate or court and military records. You may need to provide a marriage certificate or divorce decree. Parents who have adopted children must have the official adoption papers and be prepared to show them. These documents must be original, certified documents and not photocopies. Like the general documents, they also must be written in English or have a translation available.
Family-Based Visa Documents
Family-based visas are for immediate family members of U.S. citizens and permanent residents. Spouses, children and parents may be eligible for these visas. Fiancés who are engaged to U.S. citizens or permanent residents and who plan to live in the U.S. after the marriage may apply for visas. The person petitioning these relatives must provide an affidavit of support (Form I-864), tax returns or W-2 forms showing proof of income and proof of citizenship or residency.
Employment-Based Visa Documents
When applying for an employment-based visa, the applicant must bring to the visa interview a letter from the potential employer. The date on the letter must be within one month of the interview and detail what the applicant will be doing at work. Individuals applying for employment-based visas may also seek visas for their spouses and children. Each member of the family has to submit documentation, undergo a medical exam and attend an interview.
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Sample Letter Of Introduction For Visa Application
Visa applications might be stressful at times, especially when it comes to writing a letter of introduction for visa application, and people get confused about what to write in the introduction letter for visa. Still, all that has been made easy as we have got the right format for you to write an introductory letter for visa. However, an introduction letter at times is confused with a self-introductory letter. Still, not to worry, we have got all that covered in this article, so at the end of this article, I bet you would be able to write a perfect letter of introduction for visa application without stress. Before we get you all confused, let’s get to the real deal and make things easier for you to understand.
What is a self-introduction letter for a visa?
Let’s kick start everything from here as I stated earlier; a self-introduction letter is at times confused with a letter of introduction for visa; you might be wondering if they are not the same. Although they have similar characteristics, they are considered different from each other. Without much ado, let’s take a look at what a self-introduction letter for visa is;
A self-introduction letter for visa is a letter that holds up your details in full i.e., everything that has to do with you. For instance, if you are required to write a self-introduction letter for your visa, it simply means, you are being asked to identify yourself, tell your audience or the receiver of your letter things about you, then your letter should carry the following details;
- Your full name
- Date of birth
- Phone number
- Passport number
- The name of the country at which you are applying for a visa.
- Your educational background.
- Your plans.
This letter should be signed by you.
Letter Of Introduction For Visa Application
A letter of introduction is simply a letter from your employer to the embassy. It has to be written on on your employer’s letterhead and addressed to the embassy. This letter should be typed. Before bumping into an introduction letter for visa, you should know that there are different types of visas available to be applied for, of which most of them solely depend on the country you want to visit as well as the occupation of the traveler.
However, visa application requirements are different in every embassy in Nigeria; therefore, the rules guiding an introduction letter can vary from each other across various embassies, but not to worry, we would provide you with the most common standards across all embassy guiding an introduction letter for visa. More also, you are to keep in mind that the letter is to be written formally, therefore, you would need some basic guidelines on formal languages to put them into use while writing a letter of introduction for visa application.
Most often, it is common for people to apply for a tourist visa or a business visa, meaning they only want to visit the country for sightseeing and have fun around the country or for business purposes across the country. Moreover a permit may be considered temporary or permanent, depending on whether you want to visit the country for a short period of time or you want to live there, either way, you would need an introduction letter for visa of which this is termed as a compulsory details or document, therefore, you are to ensure that your letter of introduction for visa application contains an adequate and necessary information about your employment contract that the visa officer/consular need to know. Information such as date of employment, designation/position, duration of leave from work, remuneration package and when you are expected back at work are mostly stated by most companies. Some employers are in the habit of stating the destination of visit and if the trip is a company-sponsored trip or self-sponsored. You should know that most company’s HR units already have a template for letter of introduction, but for many medium-sized companies, this might not be the case and to guide whoever will be writing the letter, you should follow this guide. Finally, the letter should be signed by either the manager, CEO or HR personnel of your company.
How To Write A Good Self-Introduction Letter To The Embassy
If you are set to write an introduction letter for visa, make use of the below format;
- The embassy’s address (should be written a the upper right-hand corner)
- Personal address and active contact details should follow.
- Current date should be the next up
- An objective (your objective), which should be no longer than a full statement.
- Call the attention of the visa officer/consular, for instance, “Dear Sir/Madam” (if you don’t know the name of your recipient).
Now to the main body of the letter;
Start with “I, (your full name)”, and follow it up with a formal way of describing where you are planning to visit and the purpose at which you want to visit the place, when the trip is intended to commence and when the journey would end (i.e., the date of your visit to the country and the date of your departure from the country). Following this would be the clarification of the duration of your trip in the country.
After all, these have been written formally, you would have to mention it in the letter that you have in possession of all the required documents for your visa and that you are requesting the application of a visa for the duration you have stated above. After all this, you are done with the letter and have done a great job, close the letter with “Yours sincerely,” followed by your full name and signature.
Well done, that’s just the right format to get your introduction letter for a visa ready to be submitted.
Differences Between Introduction Letter And Self-Introduction Letter For Visa
I believe many are still wondering what the difference could be between a self-introduction letter and an introduction letter for visa; now, if you have calmly read through the first and second segment above, you would be sitting a difference between the two.
Now the difference there is;
For a self-introduction letter for visa, you are only required to write a letter explaining your purpose of trip, travel itinerary, employment description, and the supporting documents used in the application. However, if you are to write an introduction letter for visa, then know that this would be written by your employer explaining your employment details and a couple of other information above. It’ just that simple and easy.
Letter Of self-Introduction For Student Visa Application
Now here is another different part, if you appear to be a student applying for a study or student visa, then you have to take the same step as with an introduction letter but this letter would require you to chip in some things for you to write the perfect student visa letter of introduction to the embassy. There is no fast rule or hard way to compose a student visa letter of introduction, you may choose to make your letter of introduction for student visa brief or decide to make it more detailed, either way, we have right here the complete outline or guidelines to follow to write a perfect student visa letter of introduction for visa, but remember to specify your career objectives in the letter. Now, what are the things that ought to be seen in a student letter of introduction for visa? Stay tuned.
Student Visa Letter Of self-Introduction Outline
- State that your application to a specific school in the country you are applying has been approved, also attach documents backing up your claims to the letter.
- Introduce yourself properly in this letter (mention any work experience you have if there is any, and also make sure you attach a letter from your employer backing up your claims)
- Purpose: state your intention for applying for a school outside your country (i.e. career advancement etc), also state the reason why you chose that particular school, what do you think the school has to offer you, how do you think the school can help your career, and if possible, highlight significant companies that you have seen or heard hiring students from your school of choice.
- Financial information: highlight the details of all the fees you have paid into the institution and attach the copies of the receipts to back up your claim.
- State that you have health insurance (if applicable)
- Proof of accommodation: state in the letter that you have taken care of the issues of housing, of which you would have to include the address of the shelter, contact information, and owner’s name.
- Proof of funds: state clearly that you have access to funds to cater to your needs throughout your duration in school: highlight funds, amount, bank name, bank statement, and contact information.
- Assure the consulate that you are going to return to your country of origin after you have completed your academics in the country and also assure them of establishing yourself in your career. Highlight the strong ties you have in your country of origin to serve as an assurance that you would return to your country of origin (i.e., Photographs of family member alongside their names and so on)
- Conclusion: After you have formally stated all that is required for a student visa application, you are to say your gratitude as well to conclude the letter of introduction. More also, state that you assure them that the information you have given in the letter is up to date and that they are free to contact you anytime for further questioning (supply your active contact details).
Conclusion On Sample Letter Of Introduction For Visa Application
Writing a letter of introduction has been made easy for applicants; at the end of it, I believe you can tell the difference when you are required to write a self-introduction letter to the embassy or an introduction letter to the embassy.
50 Sample Letter of Introduction for Visa Application
An introduction letter is a one that is intended to introduce an entity, its characteristics, and the goal of the business that an individual or an organization wishes to offer to another person or establishment.
It is one document that may be required as part of the visa application materials for those applying for a visa. A letter of introduction is merely a letter to the embassy from your employer or the head of an educational institution. It must be typed and addressed to the embassy on letterhead.
The criteria governing an introduction letter can vary from one embassy to the next or depending on who is applying for it, such as a student or an employer.
Students applying for visas must demonstrate that they are still enrolled in school, and adding a student ID in the application is insufficient to demonstrate that they are still enrolled. The only document that can prove that one is still in school is an introductory letter from the institution.
The school’s letter of introduction must be addressed to the Visa Section of the embassy in question. Also, an Introductory Letter from an educational institution to support a student’s visa application must include but are not limited to the following:
- Student’s name
- Student’s ID number, Passport Number or Date of birth
- Student’s program of studies
- Student’s level/class/year
- Why the school has no problem with the student’s travel (usually because the school will be on vacation)
- Contact details of the school (usually if different from what’s on the letterhead)
- Name, signature and position of the person responsible for issuing such letters
If you are a visa applicant who works for a firm, you will need an introduction letter from your boss. The No Objection Certificate is another name for this type of introduction letter.
A Director, Human Resource Manager, or any other person designated to issue such letters on behalf of the organization issues introductory letters to employees for visa purposes. Employee introduction letters should include, but are not limited to, the following;
- Employee’s name
- Employee’s Date of Birth or Passport Number
- Employee’s Position
- Date of employment
- Employment type (permanent, contract, part-time)
- The reason why the company has no problem with the travel (usually because the employee is on leave). Or state that your company will be financially responsible for you while travelling and for your return transportation to the USA
- The earliest possible date of departure (if you may travel at any time, indicate an approximate date)
- Contact details of the company (usually if different from what’s on the letterhead)
- The letter must specify the validity of the visa and the number of entries the applicant is requesting. If this is not specified the consular officer will issue the visa at their discretion.
- Name, signature and position of the person responsible for issuing such letters.
Below are some samples and templates for student and employee letters of introduction for visa application.
[Letter head of company]
December 10, 2023
The United States Embassy,
LETTER OF INTRODUCTION
KUFFOUR AYEW PANSTIL
This is to establish that Kuffour Ayew Panstil, who was born on January 8, 1971, and has the passport number G2624538, is a full-time employee of the aforementioned company.
Ayew began working for the organization on August 1, 2012, and is now the Procurement Officer, earning $45,883.00 per year.
He has expressed an interest in visiting the United States during his annual leave in January 2020, and we have no objections to this.
If you require any additional information on Ayew, please contact the company using the contact information listed on this letterhead.
Please provide him with the assistance he requires to make his vacation to the United States a reality.
Thank you very much.
[University Letter Head]
December 10, 2019
This is to confirm that Kuffour Ayew Panstil, who was born on September 19, 1991, and has the Student ID AL 3483840, is a final year student at the above-mentioned university.
Kuffour, a full-time student at this institution, has expressed a desire in visiting the United States in January 2019, when the school will be off for the Christmas holidays, and we have no objections to him doing so.
If you have any questions about Kuffour, please contact the school using the information listed on this letterhead.
The Visa Officer,
Abuja: 21st Crescent, Off Constitution Avenue,
Central Business District, Abuja
INTRODUCTION LETTER: APPLICANT’S NAME AND PASSPORT NUMBER
This letter is to introduce you to Jonah Ayew, a Senior Lecturer at the University of Nigeria, Nsukka’s Department of Business Administration. He has been working for us since October 17, 2022.
After deductions, his annual remuneration is 3 million five hundred and eighty-seven thousand, three hundred nairas (N3,587,300).
During his leave in October 2023, he plans to travel to Italy.
We would be grateful if you could provide the essential assistance.
Please do not hesitate to contact us if you have any questions.
Please provide him with the assistance he requires in order for his trip to the United States to take place.
For: University of Nigeria, Nsukka
[Letter of the school]]
The Consular General (Or British High Commissioner),
British High Commission
Abuja/Lagos office address
LETTER OF INTRODUCTION FOR [FULL NAME AS ON PASSPORT]
[Name of Student] is a student at [Name of School] in [location of school] [constituency] [state] and has requested an appointment with your office to discuss his visa application.
He started with us as a primary six student in 2023, is now in primary seven, and has always been an average (B or A) student. The results from his previous tenure are attached.
His parents, [name of parents], have always been active participants in our PTA meetings.
I’d be happy to recommend him to your office for any assistance he might require. We are happy to supply any further information that your office may require.
[Name of Proprietor]
For:[Name of school]
[NAME OF EMBASSY]
[ADDRESS OF EMBASSY]
EMPLOYEE INTRODUCTION LETTER
[PASSPORT NUMBER and FULL NAME AS IT APPEARS ON THE PASSPORT]
This letter is to introduce you to [FULL NAME AS ON PASSPORT], the [APPLICANT DESIGNATION] of [COMPANY WHERE APPLICANT WORKS].
During his leave period in the month of [MONTH AND YEAR], Mr [FULL NAME OF APPLICANT AS ON PASSPORT] desires to visit [DESTINATION].
Please find the Company’s Statement of Accounts, Board Resolution for financial support, Certificate of Incorporation, Memorandum and Articles of Association, Tax Receipts, Invoices and Receipts, Evidence of Business Transactions, and other necessary papers attached to support his application.
We would be grateful if you could support us in any way you can.
Please do not hesitate to contact us if you require any additional information.
For: [NAME OF COMPANY
[NAME OF WRITER]
[DESIGNATION OF WRITER]
Sub: Letter of Introduction as an Employee for Visa
Dear Officer in Charge,
On behalf of [Firm/Organization name], I, the HR Manager (Job Designation), am writing you this letter. Our employee has come to your office to apply for a work visa for (Country name). (Explain in your own terms.)
Introducing the employee: he’s a diligent worker and a trustworthy individual who has been with our firm for the past five years (more or less) and has proven to be a valuable asset.
(Shortly summarize your work experience and qualifications.) Although we would be sad to see him go, the company sincerely hopes that the employee rises to the top of his department.
The firm recommends the concerned team member and requests that the Travel Agency please give him a work visa as quickly as possible, according to the document. (Explain your welcome and requirements in a friendly manner.)
HR Manager (Job position),
Contact Information and signature…
The Embassy name…
The Embassy address in your country…
Employee Name: Passport No – [********]
I’m writing to confirm that (Name of Employee) works for (Company/Institute name). He also has a job as a (Job Designation). (In your own words, describe).
(Employee name) has been an employee since (Date), and his total salary after deductions is (Money Amount) per year. Furthermore, his employment at (Company/Institute name) includes completing reports and correspondence for the company’s executives (Office). (In a few sentences, describe your work experience and qualifications.)
He is representing (Company/Institute name) at the [Conference themed – The Way Forward in Correspondence] as a (Job Position). (Explain the matter completely.) The conference is scheduled for (Date), and the corporation will cover all of his expenditures. (Describe your welcomes and requirements in a friendly manner.)
Please email me at (Mail Address) if you require any other information.
Vice president (Job Designation)
U.S Consulate or Embassy
[City, country location of U.S Consulate or Embassy]
Dear Consular Officer:
I am a student with (f-1, j-1) status, and my name is [enter your entire name as it appears on your passport]. At the University of Pennsylvania, I am pursuing a [doctorate, certificate, bachelor’s, master’s] degree in [insert subject of study].
I’d like to invite the following individual to visit the United States for [reason for visitation] in [month, day, year] [First Name], [Last Name], relationship to you, and address in their home nation
During his visit, my guest will stay at [US address]. I’ve attached copies of my identification cards as well as evidence of graduation/transcript.
If you have any questions, please contact me by email at [your email address] or by phone at [your phone number].
[Your full name]
CONSULATE GENERAL OF [Country of destination]
RE: Business Visa for [Applicant’s name]
This is to introduce [Applicant’s name] as a [Company name] employee (Job title).
[Describe the nature of the company’s business in detail as well].
For business engagements, [Applicant’s name] will travel to [Country of Destination]. (Avoid using the words “work,” “train,” and “help.”) Describe the nature of the business or operations that will be carried out).
[Applicant’s name] will be visiting [provide the name(s) and address(es) of the company(ies) with which the applicant will meet].
[He/She) will meet with [Name(s) of person(s) to be contacted in destination country, phone number(s), and his/her/their functions in the company].
On March 5, 2023, [Applicant’s name] intends to travel to [Country of Destination] and stay there until March 5, 2023.
We believe [Applicant’s name] will maintain a high level of integrity while in your country based on our previous experience. In light of this, our business will accept full financial responsibility for (his/her) trip and will insure (him/her) for round-trip transportation to and from [Country of Destination], as well as all local expenses.
[Applicant’s name] will not provide any technical assistance and has no plans to immigrate to [Country of Destiny].
Please do not hesitate to contact me at [Contact phone/email] if you require any additional information.
[ANOTHER PERSON THAN THE APPLICANT]
[Original handwritten signature]
Consulate General of Italy,
Sub: No Objection Certificate for (full name of the applicant as on passport)
This letter confirms that [complete name as on passport] has been working as a full-time employee with [name of company] since March 5, 2023, and his/her current job title is [job title]. [Annual salary after or before deductions] is his annual income.
[Applicant’s complete name as it appears on passport] has indicated an interest in visiting Italy for tourism purposes. From [departure date] to [return date], our organization has no objections to him/her visiting your prestigious country for [number of days]. He/she would report for service on [day, month, and year] when his/her leave expired.
If your office needs any additional information, please do not hesitate to contact us. Please note that this certificate is being issued at the request of the applicant and does not bind the company or its authorized signatories financially.
[Department Head’s Name]
[Designation of Department Head]
After reading this simplified style, I believe you will be able to tell the difference between a letter of introduction to the embassy from an employer and one from the head of a higher education institution.
Most companies have a letter of introduction structure with the HR department, but some medium-sized companies don’t, and you can be asked to assist them with the format. This post will undoubtedly make the process easier for you to complete.
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Visa and Immigration Info
Visa Information, Visa Requirements, Visa Application Guidelines, Immigration Rules and Inquiry
- Latest Updates
- Europe (Schengen)
- Asia (China/Malaysia/etc)
- U.A.E. (Dubai/Abu Dhabi)
- Address of Embassies / Visa Application Centres / Liaison Offices
Sample of Introduction Letter for visa applications (Employee)
The Visa Officer, [Address of Embassy]. Dear Sir/Ma INTRODUCTION LETTER - [APPLICANT'S NAME & PASSPORT NUMBER] This is to introduce to you [NAME], who is a [POSITION] in our [DEPARTMENT] department. He/She has been in our employ since [DATE]. His/Her total remuneration is [EARNINGS] per annum before/after deductions. He/She wishes to visit [DESTINATION] during his/her leave period in the month of [MONTH & YEAR]. We would appreciate it, if you rendered all necessary assistance. Should you require further clarification, please do not hesitate to contact us. Thank you. Yours faithfully, For: [ COMPANY NAME ] [ NAME ] [POSITION]
HOW TO APPLY FOR UK STUDENT VISA AFTER GETTING THE ADMISSION LETTER
Consider this scenario: I am the CEO of the Company, Who should write this endorsement letter for me.
You can draft the letter yourself. Then one of the directors in your company and your secretary including yourself making it three signatories can as well sign the letter. And maybe your company seal will do.
Invitation Letter From A Person who Runs A Minor Company And Wish To Visit U.S. On Tourist. Can someone help out, how i could go about that.
My dad wants to write a letter of introduction for me to enable me apply for a student visa, pls whats the format.
A brief details about you, your proposed school in UK and convincing details of how your studies will be sponsored.
Hi, i am currently the HR/Admin Manager of my organization. I want to ask who then signs my letter of introduction?
A member of staff of the HR Department, Managing Director or the CEO
I thank you for the information and articles you provided
i would like to know how to give a letter for embassy of uae reagrding to bring back my peoples from their country .
cool, please guidance so that I can create a blog like yours
After getting an introductory letter from the university as a student to visit UK what is the next step in acquiring a Visa ?? What are the next procedure?
thank you for the information provided, we are waiting for the next info
I want to write an introduction later for visit to the UK how do I go about it
I want to write a letter of introduction for South African Visa but I am a housewife and I am travelling with my husband. What format is to be used?
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The form must be completed online and printed off. Make sure that you do not sign the form. The form will later be signed when asked by an acceptance agent.
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What Is An Invitation Letter For Visa Application?
What are the requirements for writing an invitation letter, how to write a letter of invitation for visa application, invitation letter sample, where to submit the letter of invitation, what is a visa cover letter, what are the types of visa cover letters, what information should be included in the visa cover letter, required details for medical purposes, required details for business purposes, cover letter samples, sample cover letter for tourist visa/sample letter of purpose of travel, sample cover letter for medical visa, sample cover letter for business visa, what is a sponsorship letter, what should be included in a sponsorship letter, visa sponsorship letter template, tips for writing a letter for visa applications, you can now confidently write your own invitation letter, visa invitation letter: with samples and letter format.
Jan 11, 2023
17 min read
One of the documents that first-time applicants need help understanding is a letter of invitation for tourist visa. Everything related to a visa invitation letter is simple and easy.
However, it may seem daunting if you've never written such a letter.
But not to worry. In this post, you'll find everything you need to know when writing your first invitation or visa cover letter.
After this post, you'll understand how to write a visa letter confidently.
No matter what type of visa you apply for, Atlys will provide you with the necessary visa application letter to ensure that your visa is approved.
A visa invitation letter generally states that you're invited by someone who resides abroad. The invitation letter is one of the visa requirements.
When you plan to visit a friend or relative who lives in a foreign country, you'll need to present a Visa invitation letter written by the person who resides in that country.
There are different invitation letters, such as business or hospital invitation letters. In addition, each visa letter will contain specific details of your intended trip.
The applicant must submit the letter to embassy for visa request consulate where they are doing so.
This letter, which the applicant's host writes and addresses to either the applicant or the consular official. It attests to their agreement to accommodate the applicant during their stay.
Although only some embassies in the world require it, it is still highly advised to submit a letter of invitation, even if it is optional.
The host must meet the following requirements for the letter of invitation to be accepted:
- Must be your friend, boyfriend/girlfriend, family member, or relative,
- Must be a citizen or lawful permanent resident of the nation you intend to visit (home, flat)
- They must have enough room in their home for the person applying for the visa
Many people may need clarification, but if you correctly understand its purpose, writing a letter of invitation could be the simplest part of applying for a visa. The host must write the letter themselves, and it must be addressed to you or the consular officer.
When you receive the documents needed for a visa, double-check whether any embassies have their invitation form. If they already have a form, your host will only need to fill in the blanks with the necessary details.
But even if they don't, we've included some examples below that you can use to change the details to fit your situation.
The main focus when writing a visa invitation letter is that the letter must have some important information about both the host and the guest. Therefore, the following details about the host must be included in the letter:
- Full Name as shown on their International Passport
- Date of birth
- Telephone number
- Type of home (The type the host lives in, for example, if it's a house/ apartment)
- Host's status in the host country (If the host is residing in that country on a work visa, student visa, permanent resident, or is a citizen or any other legal status)
- Relationship between the host and the guest
- The purpose of the trip (friendly visit, holiday, wedding, birthday party.)
- Exact entry date and exit date
Many visa applications are rejected because the host needs to format the letter properly. You should also pay attention to the tone; it shouldn't sound overly formal or professional. It would help if you showed that you and the visitor have a close relationship.
In this section, I'll provide a sample invitations letter you can use when visiting friends or relatives.
Immigration Officer [Embassy Name ] [Embassy Address] [Embassy Phone Number] Subject: Invitation Letter for [Applicant's Name] with Passport No. __________________ Dear Sir/Madam, I, [host's Name], am writing this letter on behalf of [applicant's Name] to support their visa application to [country name]. I >currently reside in [country name] as a citizen/permanent resident at [address]. [Include information of the relationship between the host and the applicant] [Applicant's Name] will be visiting me from [enter date DD/MM/YY] to [exit date DD/MM/YY] for tourism purposes in [country name]. We plan to visit [tourist destinations/cities/places] during the specified dates to engage in numerous tourism activities such as [add booked tours/agenda/itinerary]. Furthermore, [applicant name] will be staying with me at [host's address] until their departure date to [applicant's home country]. All expenses for the planned trip will be covered through [provide means of funding] by the [applicant name]. Should you need additional information or have any questions, please don't hesitate to contact me. Kind regards, [host's Signature] [host's Name] [host's Address] [host's Phone Number] [host's Email]
The host should include copies of their residence permit, proof of residence (address), and other applicable documentation.
Suppose you're applying for a US visa. In that case, the visitor's letter and visa application form are delivered to the U.S. embassy or consulate. The guest will submit it along with the other required supporting documents on the day of their visa interview at the embassy or consulate when the host scans and sends it to them.
Simply put, the visa cover letter is a letter that includes important details regarding your trip to a desired country. Think of it as a proposal of why you are eligible to receive your visa.
Please note that it should be addressed to the Embassy, Consulate, or Visa Application Center where you plan to submit your Visa application. Now, not all cover letters are the same. You'll find that your trip's purpose will determine your visa letter's content.
As I just mentioned, the purpose of your trip will determine the content of your visa cover letter. There are mainly 3 types of cover letters:
- A cover letter for tourism purposes - written by you (the applicant)
- A cover letter for business purposes - typically written by your employer
- A cover letter for medical purposes - typically written by an authorized medical institution
These are self-explanatory. Just remember to include applicable information supporting your trip - I'll get to this next.
The key to writing a convincing cover letter is details, details, and details. Remember, you must convince Embassy/Consular staff that you're eligible for a visa. Remember that a standard visa cover letter is used to prove the purpose of travel to the intended destination. Within this section, I'll include a sample letter about the purpose of travel.
Generally, your visa letter will include the following details:
- The reason why you plan to visit the Country in question,
- The dates you plan to enter and exit the country (flight reservations),
- A detailed itinerary of what you plan to do in the country,
- Proof that you have the financial means to support yourself,
- Where do you plan to stay,
- Other countries you plan to visit (if applicable),
- If you have someone that will sponsor your trip, explain your relationship and how they will support you (if applicable),
- In the case that you can't submit any of the required documents, explain why you can't and what alternative documents you've submitted,
- Other relevant information you find applicable,
Quick note: You can use your supporting/required documents to help prove the purpose of your trip. For example, enter the hotel name and refer to your proof of accommodation. "My friend and I plan to stay at ABC Hotel in Paris; our complete hotel reservation is attached."
The information included in your cover letter for medical purposes (typically written by the doctor/specialist):
- An official letterhead of the medical institution
- Patient's diagnosis and history
- Dates of the treatment
- The treatment the patient will undergo and specific information (how it will benefit the patient, the exact treatment, etc.)
- The duration of the treatment
- Any other relevant information
Quick note: You can also request the hospital/medical center abroad to write you an invitation letter. This is known as a Hospital invitation letter and will include relevant details regarding your medical treatment, trip details, personal information, etc.
When traveling for business purposes, your employer must include a cover letter for a business visa. A cover letter for a business visa must include the following:
- Letterhead of company
- Travel dates
- The purpose of the business trip
- The duration of the trip
- The company name, as well as your position in the company
- The visa type you are applying for (Business Visa)
- Contact information of the employer
Quick note: You'll sometimes receive an invitation letter from the company for a visa from abroad. The company you plan to visit abroad can also write you a visa invitation letter that can be attached to your visa application.
Next, you'll find samples of the different cover letters you can provide for your visa application. Remember that these samples are only guidelines; you should edit the letter to suit your specific needs.
Date: Immigration Officer [Embassy Name] [Embassy Address] [Embassy Phone Number] Subject: Cover Letter for tourism to [Desired Country] of [applicant name] with Passport No. __________________ Dear Sir/Madam, I would like to apply for a visa to travel to [country name] from [enter date DD/MM/YY] to [enter date DD/MM/YY] My trip to [country name] is for tourism. I am excited to visit numerous tourist destinations such as [add places you plan to see] and experience [country name] 's unique cuisines and culture. Furthermore, I plan to visit the [city name(s)] to ensure I have the ultimate tourist experience. [Feel free to add your schedule/itinerary and elaborate more on what you plan to do] While visiting [country name], I plan to stay at the following hotels: [hotel name and address] - [date DD/MM/YY] [hotel name and address] - [date DD/MM/YY] I am currently employed at [company name] with the title of [position]. I have received approval for vacation days for the dates specified above. Furthermore, I will support myself financially for my trip using [provide means of finances]. I am attaching all the required documents for my Visa application. I trust that you will find everything is in order. However, if you have any questions or requirements, please do not hesitate to contact me anytime. Thank you in advance for a favorable reply to my application. Sincerely, [Your Complete Name] [Your Address]
In most cases, your medical examiner/specialist will provide this visa letter to you.
[Official letterhead of hospital/medical institution] [Current Date] [Name of Referring Hospital] [Address and Phone] [Patient Name] Dear Sir/Madam, I am writing on behalf of my patient, [patient Name here], to document the medical need for [medication/treatment/equipment in question] for the treatment of [the exact diagnosis]. Please, find in this letter the information regarding the patient's medical diagnosis and history and a summary of my treatment motive. I am writing on behalf of my patient, [Name], to confirm the medical necessity of [treatment/medication] for [the treatment in question]. This visa letter will contain information regarding [name ('s)] medical diagnosis, history, and a summary of my treatment motivation. Patient's Diagnosis and History: (Add applicable information of the patient's diagnosis and medical history) Treatment: (Add applicable information about the patient's treatment, the reason thereof, and how it will benefit the health of the patient) Treatment Duration: (Add the expected duration of the treatment) Summary: As highlighted, the [medication/treatment] is necessary for my patient's medical condition. My patient could recover/improve successfully with the correct treatment and care. Please do not hesitate to contact me if any further information is required to guarantee the approval of my patient's medical treatment. Sincerely, [name and signature of physician]
Quick note: Ensure that you include other relevant required documents alongside your medical cover letter. These can include records of your medical condition, health insurance policies, and so on.
In this section, I will show you the Business visa cover letter sample.
[Letterhead of Company] [Date] [Embassy name] [Embassy address] Dear Consul General: I'm writing this letter to confirm that Mr./Mrs.[Name and Last Name] is an employee at [company name] as [job title/position]. During the last [number of years you've been working at the company], Mr./Mrs. [Name] has been key to improving relationships with our investors abroad. As such, Mr./Mrs. [Name] will be traveling to [Name of city], [country] from [Date of entry] until [Date of exit] for a total of [number of days] to attend to the following work-related activities: [Write in as much detail as possible about the business that will be conducted abroad] Furthermore, during this time, Mr./Mrs. [Name] will attend an important business meeting in (city name) to improve corporate relations with our partners abroad. Mr./Mrs. [Name] will be staying at [hotel name, address, phone number] and will return to [country of origin] on the dates specified above. I kindly ask for the [visa type] to be issued to Mr./Mrs. [Name and surname] at your earliest convenience. Please, do not hesitate to contact me if you need additional information. Kind regards, [Supervisor signature] [Name and last name] [Title] [Phone number] [Address of employer]
A sponsorship letter is required when you (the applicant) won't provide the funds for your trip abroad and is written by the person who will be funding your trip (the sponsor). It's an important document that proves you'll have the financial means to support yourself for the duration of your trip (for expenses such as accommodation, food, transport, etc.)
Quick note: This should be distinct from an visa invitation letter . Here I'll provide a Visa letter sample of sponsorship you can use for sponsorships.
The sponsorship visa letter should include details of both the applicant and the sponsor. Here's what you can include:
- Your details
- Your trip details (travel dates, itinerary, etc.)
- The duration of your trip
- Your sponsor's details (Name, surname, and contact details)
- What expenses will be paid
One more thing: Your sponsor should also submit copies of the following required documents:
Copies of their passport/I.D.
Proof of sufficient funds such as bank statements or payslips
A travel itinerary (if applicable)
Proof of accommodation for the applicant
A flight itinerary to prove that you will return to your home country (if applicable)
The Visa sponsorship letter sample can be used as a guideline. For this sample visa letter, we'll look at a husband sponsoring his wife's trip (you could replace "wife" with the applicant's Name).
Date: Immigration Officer [Embassy Name] [Embassy Address] [Embassy Phone Number] Subject: Sponsorship Letter for [Wife's Name] with Passport No. __________________ Dear Sir/Madam, I, [Your Full Name], currently residing at [address] and a [country] citizen, am writing in support of my wife, [Wife's Full Name], visa application. [Wife's Name] will be traveling with me to [Destination name] for tourism and the purpose of the visit. My wife and I will depart on [enter date DD/MM/YY] and return to [enter the home country/another country] on [enter date DD/MM/YY]. During the dates specified above, my wife and I plan to visit [places you plan to visit] [add more details if applicable - a schedule, tours, etc.]. In addition, [Wife's Name] will be staying with me at [hotel name(s)]. Furthermore, I will cover all expenses through [provide means of funding]. Please find all the required documents attached to this letter to support the statements. Kind regards [Applicant name] [Your home address] [Your phone number] [Your occupation] [Your signature]
How to write a visa letter is one of many things you should know. Writing a cover letter can be effortless if you understand what information authorities are looking for. However, it may seem daunting if it's your first time writing a visa letter to official embassy authorities. Therefore, I recommend using Atlys when applying for any visa, as they will generate a visa application letter for you. Even so. I'll include some useful tips you can use when writing your next cover letter.
- Include important details: To increase the chances of a successful visa application, include important information regarding your trip to the country. First, however, think of what authorities would want to know about. For example, authorities are not interested in the means of transportation you plan to use when visiting the country. However, they want to know what cities you plan to visit and if you have booked any accommodation within those cities.
- Always refer to your supporting documents: The great thing about your supporting documents is that you can refer to them within your cover letter. This proves the purpose of your trip and acts as additional information that you don't need to include within your cover letter. For example, suppose you have a planned trip itinerary. In that case, you can mention a few activities within your cover letter and refer to your planned itinerary attached to your visa application. Should authorities want to know more about your plan, they will find more information in your complete itinerary.
- Don't be too personal: Remember, you're only trying to prove the purpose of your trip, not explain your ambition for travel. It's acceptable to explain your relationship with a friend or family member you plan to visit. However, it's not recommended to highlight how much you've missed them and how you can't wait to see them because it's been 10 years since you've had a coffee and discussed politics and love.
- Avoid including unnecessary details: Including essential travel details is important. Nonetheless, it would help if you avoid including information that adds no value to your visa application. A good way to ensure that the information you've included is important is to use your required documents as a reference. For example, adding that you plan to finance your trip using cash is important. Yet, embassy authorities don't want to know how much you plan to spend on transportation, food, clothes, and other expenses. Instead, they want to confirm that you have the financial means to support yourself for your trip.
- Please keep your letter short and to the point: I know I sound like a broken record, but including important information will help keep your letter short and to the point. As a result, authorities will have a much easier time reading through your visa letter, increasing your chances of a successful visa application.
After reading through this post, you'll be able to easily write your visa letter no matter the visa you plan to apply for. Remember, you can use the sample visa letters as a guideline. However, it would be best if you make it your own. You now know everything there is on how to write a visa letter.
Frequently Asked Questions
Where should i submit my visa cover letter.
Once you have written your cover letter, you must submit it alongside your visa application form and other required documents at the Embassy, where you will lodge your visa application.
What Are The Other Required Documents With A Visa Invitation Letter?
As a U.S. visitor, you must ensure your visa invitation is complete and includes all of the sponsor's information( a U.S. citizen). In addition, it would be helpful to include a letter of invitation for a visa and supporting documentation.
- A copy of your Passport, I.D., or green card
- Proof of sufficient funds, such as your bank statements (if funded by the host in the U.S.)
- You can also attach a Declaration of Financial Support or USCIS Form I-134
- Proof of residence such as your home address, a rental contract, etc.
- Students can supply the applicant with their enrollment verification letter or a copy of their transcripts.
- The applicant must attach the other required documents for their visa application.
What Other Countries Can I Visit With My Schengen Visa?
With your Schengen Visa, you can visit the following Schengen Member States in Europe: Austria , Belgium , Czech Republic , Denmark , Estonia , Finland , France , Germany , Greece , Hungary , Iceland , Italy , Latvia , Liechtenstein , Lithuania , Luxembourg , Malta , Netherlands , Norway , Poland , Portugal , Slovakia , Slovenia , Spain , Sweden , and Switzerland .
Why Is A Cover Letter Important?
In some cases, you might not be able to attend an in-person interview with a visa officer, especially when applying through a Visa Application Center (like VFS global). A cover letter will help clearly explain the purpose of your travel to the embassy authorities responsible for processing your visa application. Not only will a cover letter facilitate the visa processing time, but it will also potentially increase the chances of a successful visa application.
Can I get a Schengen visa without an invitation letter?
When traveling for any purpose to a Schengen area country, it's definitely recommended to have an invitation letter. The letter will make it much easier for the Embassy to grant you the Schengen Visa.
What Other Documents Should I Submit Alongside My Schengen Visa Cover Letter?
For a successful visa application, you'll need to submit certain documents that form part of the Schengen Visa requirements. You must submit the following documents in addition to your cover letter:
- A Valid Passport (valid for 6 months after your trip)
- 2 Passport-Size Pictures
- A Complete Schengen Visa Application Form
- A Flight Itinerary or Return Flight Ticket
- Proof Of Financial Means (bank statements for the past 6 months)
- Proof Of Accommodation (hotel bookings, Airbnb reservations)
- A Cover Letter
- Valid Schengen Travel Insurance
- Employment Status Documents
- Proof Of Civil Status
- COVID-19 Requirements
How To Write A Cover Letter For VFS Global?
Writing a cover letter for VFS Global is as simple as writing a letter to the embassy. Keep in mind that VFS Global acts as a bridge between you and the embassy. So when writing a cover letter for VFS Global, use the samples above (depending on purpose). In any case, remember that any visa cover letter follows the same principle and format.
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Letter of Self Introduction for Visa (with 2 Convincing Samples and Templates)
A letter of self introduction for visa application is essentially a cover letter addressed to the visa officer/embassy or immigration as the case may be, providing more information about yourself, the purpose of your visit, and establishing more grounds as to why you should be granted a visa to a particular country.
As the name implies, a letter of self introduction for visa application is a document typically written by a visa applicant to the embassy or immigration office, introducing himself for the sole purpose of visa issuance. It is an important requirement for most visa applications.
A very convincing letter of self introduction (all things being equal) can help boost your chances of getting a visa.
When writing a letter of self introduction for visa application, it is important to be as convincing as possible, leaving the visa office with no option but to approve your visa.
How you approach this letter depends on the purpose of your visit and the sort of visa you are requesting. However, it is important to note that the format is basically the same irrespective of the type of visa you’re applying for.
Sample Letter of Self Introduction for Visa Application
Before we delve into how you can write a modern, powerful letter of self introduction for visa application, let’s show you a sample so you can have an idea how it looks like (and how it should be, typically).
Get a Letter of Self Introduction for Visa
Sleek, modern, editable letter of self-introduction carefully crafted to boost your chances of visa approval. Instantly download in Word format and 100% customizable.
This letter is simple, yet convincing enough with the additional documents included for reference. Plus it is crafted on a clean, beautiful and modern personal letter head, making it even more appealing.
A letter of self introduction for visa application may be required for:
- Tourist Visa
- Business Visa
- Schengen Visa
- Work/Employment Visa
- Permanent Residence Visa
- Visa on Arrival for some countries, etc.
All of these carry the same format. The main difference lies in the details included as per the purpose of visit.
Vital Information to Include in Your Letter of Self Introduction for Visa
Here are the various info you may include in your letter of self introduction for visa application.
- Your address or letter head at the top
- The recipient address (visa officer/embassy or immigration)
- Your contact number and/or email address
- The purpose of travel (preferably in just a sentence)
- Address the recipient by name (if you know them)
- Attach all other necessary documents required for the visa application
- End the letter with a complimentary close (e.g. Yours sincerely) your full name, and signature.
If you are applying for a business visa , here are more specifically the vital information you should include in your letter of self introduction:
- Name of the applicant
- Employment length in the company
- Position of the applicant in the company
- Annual CTC (total salary package)
- Reason for the visit
- Visit duration
- Financial commitment of the company to the trip (if any)
Again if you are applying for a Schengen visa , here are the important details required in your letter of self introduction:
- Your name, occupation and how long have you been working
- Whether you are traveling alone or with someone
- Your purpose of visit to the Schengen Zone
- Your residence while you would be on trip.
- How you will be funding your trip
- Your travel itinerary
Letter of self introduction for visa application (Template)
Here’s a template letter of self introduction for visa application (based on the sample above):
4332 Blackwell St
New York 10003
December 14, 2020
The Visa Officer,
Consulate-General of Japan,
Request for Japan Tourist Visa
I write to introduce myself in respect of the above subject matter. I will be traveling to Okazaki for a cultural exhibition and will also take some days to see some of the wonderful tourism destinations in Japan.
My arrival in Okazaki would be on December 28, 2020 and the date of departure from Okazaki would be January 17, 2020.
Traveler details are as follows:
Celestine Davids (Passport Number: 0081339DA)
Along with visa application, I have attached the following documents for your reference:
- Filed application form with photograph
- Round trip flight itinerary
- Accommodation details
- Financial and employment details (bank statement and latest Income Tax Return)
- Leave letter/No Objection Certificate (NOC) from the employer
I will be available for more information if required for the smooth processing of the visa. Kindly do not hesitate to contact me for enquiries on my itinerary.
[Your signature here]
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Introductory Letter For Visa Application: Sample, and things to note when writing Letter of Introduction
If you are an employer or head an educational institution, then you will be issuing Introductory Letters for your employees or students from time to time when they express interest in taking a vacation abroad.
In this article, Jetsanza.com explains what goes into an Introductory Letter and samples to guide you further.
Introductory Letter for students to support visa application
Students applying for visas are to prove that they are still in school and including Student ID in the application isn’t enough to show that one is a continuing student. Introductory Letter from the school is the only document that can serve as evidence that one is still in school.
The Letter of Introduction from school must be addressed to the Visa Section of the Embassy concerned.
An Introductory Letter from an educational institution to support a student’s visa application must include but not limited to the following:
- Student’s name
- Student’s ID number, Passport Number or Date of birth
- Student’s program of studies
- Student’s level/class/year
- Why the school has no problem with the student’s travel (usually because the school will be on vacation)
- Contact details of the school (usually if different from what’s on the letterhead)
- Name, signature and position of the person responsible for issuing such letters
Sample text of an Introductory Letter For Students
December 10, 2019 The Consular, Visa Section, The United States Embassy, Accra Dear Sir/Madam, LETTER OF INTRODUCTION KYRIAN PATRICE SANZA This is to confirm that Kyrian Patrice Sanza with Student ID AM5555 and born on December 11, 1982 is a final year student of the above-mentioned institution. Kyrian, who is a full time student of this institution, has expressed interest to visit the United States in December 2019 when the school will be on break for the Christmas holidays and as such we have no objection towards his travel. The school can be reached on the contact details mentioned on this letterhead should you require further information on Kyrian. Kindly extend to him the needed assistance to enable his vacation to the US materialise. Thank you. Yours sincerely, signed KWAKU MOSES REGISTRAR
Introductory Letters For Employees to support visa application
Introductory Letters for employees for visa purposes are issued by a Director, Human Resource Manager, or any other person designated to issue such letters on behalf of the company.
Letter of Introduction for employees must include but not limited to the following:
- Employee’s name
- Employee’s Date of Birth or Passport Number
- Employee’s Position
- Date of employment
- Employment type (permanent, contract, part-time)
- Reason why the company has no problem with the travel (usually because the employee is on leave)
- Contact details of the company (usually if different from what’s on the letterhead)
Sample text of an Introductory Letters for employees
December 10, 2019 The Consular, Visa Section, The United States Embassy, Accra Dear Sir/Madam, LETTER OF INTRODUCTION KYRIAN PATRICE SANZA This is to confirm that Kyrian Patrice Sanza with passport number G2726272 and born on December 11, 1982, is a full-time employee of the above-mentioned company. Kyrian was employed on August 1, 2012, and is currently the Procurement Officer of the company with an annual remuneration of GHS 29,883.00. He has expressed interest to visit the United States in December 2019 during his annual leave and we have no objection towards his travel. The company can be reached on the contact details mentioned on this letterhead should you require further information on Kyrian. Kindly extend to him the needed assistance to enable his vacation to the US materialise. Thank you. Yours sincerely, signed KWAKU MOSES DIRECTOR
Akesse Sanza is a Ghanaian Travel Blogger, Travel and Tourism Consultant, and Anti-human Trafficking And Safe Migration advocate. Akesse loves everything Travel & Tourism and aims to see every single country in the world.
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Self introduction letter for visa application - Account Change Form - Keystone United Methodist Federal Credit ... - keystoneumfcu
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A letter in support of a visa application should be addressed to the consulate or embassy in the potential visitor’s country, stating the supporter’s relationship to the applicant and the reason for the visit, as explained by USA Today.
If you’re not born in the United States but want to enter the country for a short or extended period of time, you need a visa. This document stays in your passport and serves as proof that you have permission to be in the country. The visa ...
To write an invitation letter for a visa, include full names and addresses, relevant financial details, information about the visit and your relationship to the applicant in addition to general business letter requirements.
A letter of introduction is simply a letter from your employer to the embassy. It has to be written on on your
applicant), of. (country), holder of passport / travel document no. ______ is coming to Singapore from. (country of embarkation) for the purpose of
It is one document that may be required as part of the visa application materials for those applying for a visa. A letter of introduction is merely a letter
This is to introduce to you [NAME], who is a [POSITION] in our [DEPARTMENT] department. He/She has been in our employ since [DATE]. His/Her total remuneration
I, [host's Name], am writing this letter on behalf of [applicant's Name] to support their visa application to [country name]. I >currently
A letter of self introduction for visa application is essentially a cover letter addressed to the visa officer/embassy or immigration as the
Contact / a visa applicant) to of. (country), holder of passport / travel document no. for purposes of. ______(purpose) from ______ to ______ (duration). The
Introductory Letter for students to support visa application · Student's name · Student's ID number, Passport Number or Date of birth · Student's
What does a letter of introduction include?
Letter of Reintroduction for Visa Application ...
Fillable self introduction letter for visa application. Collection of most popular forms in a given sphere. Fill, sign and send anytime, anywhere