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How to convert PDF to Excel Free Online
- Upload or drag and drop any PDF (regular or scanned) to PDFtoExcel.com. Alternatively, you can import the PDF for conversion directly from Google Drive, Dropbox or OneDrive.
- The conversion starts automatically as soon as the file has been uploaded.
- Wait for PDFtoExcel.com to finish conversion.
- Download your .XLSX spreadsheet by clicking on the Free Download button.
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Saving an Excel spreadsheet as a PDF can be confusing, and the finished file often looks different from how we want it to be presented. Here’s how to save a sheet as a readable clean PDF file.
Excel Files as PDFs
There are many scenarios when you may want to save an Excel document as a PDF file instead of a spreadsheet. For example, if you wish to send out only a specific portion of a larger sheet, or you don’t want it to be editable. However, converting an Excel file to a PDF can be a bit tricky.
We often don’t think of Excel spreadsheets as documents with borders, pages, and margins. However, when it comes to turning these files into PDF documents that can be read, printed, or distributed to others, it’s something that you should be conscious of. Your file should be readable and understandable, without random stray columns on other pages or cell sizes that are too small to read.
Here’s how to turn your spreadsheet into a presentable and printable PDF document.
Setting Up the Page
If you’re using Office 2008 or later, navigate to the Page Layout tab. Here, you’ll see several options grouped under the Page Setup section. Here are the first three:
- Margins: How large the whitespace is between the edge of a document and the first cell
- Orientation: Whether you want your finished file to be in landscape or portrait
- Size: The page size of your finished document
These work mostly the same as they do in a Word document, so set them based on how you want your finished PDF to look like. Take note that most Excel spreadsheets are more readable in landscape orientation than in portrait, unless you have very few columns. Sheets that are saved in portrait tend to have columns that fall outside of the final print area, which can make your document very difficult to navigate and read.
Additionally, you can add a header and footer to your final layout. Click the arrow on the lower-right corner of the Page Setup section, then click on the Header/Footer tab. You can select one of Office’s generated options, or create one of your own by using the “Customize” feature.
You also have the option to change the background of your printout. To do this, click the Background button in Page Setup. You can select an image from your laptop or from the cloud, and this image will be tiled across your entire sheet.
RELATED: How to Print an Excel Spreadsheet with a Background
Defining a Print Area and Fitting
Next, you need to determine what area is going to be turned into a PDF, as well as how many rows and columns will be on each page.
The first way to define the area is by using click and drag to select all the cells that you want in your document. Afterward, go to Page Setup > Print Area > Set Print Area. This will create a thin grey line around the entire area that will be printed. When you create your PDF, everything outside this area will not be included. You can also manually input the cells by clicking the arrow on the lower-left corner and going to Sheets > Print Area.
Similar to Microsoft Word, you can also create page breaks to segment different tables. These page breaks can be both horizontal and vertical. Go to the cell where you want to place a page break, click the “Page Layout” tab on the ribbon, and select Page Setup > Page Breaks > Insert Page Break. This will create a break right above and to the left of your current cell.
Another important thing to do is to define the Scale to Fit option. To the right of Page Setup, you’ll see three options: Width, Height, and Scale. The Width and Height options allow you to set how many pages the rows or columns of your table will appear in. For example, if you have a lot of rows but just a few columns, setting the Width to one page is ideal. Scale, on the other hand, will determine the overall resizing of your entire print area.
The last menu you should pay attention to is Sheet Options. These are settings that affect the appearance of your final printed sheet. To access the full sheet options, click on the arrow on the lower-left corner of Sheet Options sections.
Here’s an overview of the various customizations you can do in this menu:
- Print Titles: You can freeze specific rows and columns of the sheet in place so that they appear on every page, such as headers and labels.
- Gridlines: This lets you set whether or not to show gridlines, which are the lines between cells that appear when there’s no border painted on them.
- Headings: This allows you do display headings, which are the fixed alphabetical (A, B, C) and numerical (1, 2, 3) labels on the x-axis and y-axis of Excel spreadsheets.
- Comments, Notes, and Errors: This displays the embedded comments , notes, and error warnings in the final document.
- Print Order: This lets you set whether to create a document going down first or going right first.
In this menu, you can go to the Print Preview screen, where you can get a glimpse of your final document. You can also go to the screen with the shortcut Ctrl+P.
RELATED: How to Print a Worksheet with Comments in Excel
Saving or Printing as PDF
With your document correctly formatted and all set to go, there are two ways you can create a PDF.
To save the file as a PDF in Excel, open the Save As dialog, and select PDF from the “Save as type” dropdown menu. Alternatively, you can go to Export > Export to XPS/PDF. From here, you have a few options. You can decide whether to optimize the file for Standard or Minimum, which will determine the final quality and filesize of the document. You can then click “Options” to select the area to publish:
- Selection: The current cells you have selected
- Active Sheets: The current sheet that you’re in
- Entire Workbooks: All the workbooks in the current file you’re working on
- Table: A defined table that you’ve created via Microsoft Excel
You can also opt to ignore the print area you’ve set entirely.
You could also print the file as a PDF. Microsoft has a built-in PDF printer called Microsoft Print to PDF that you can select in the printer dropdown menu. If you have another PDF drive, such as Adobe PDF, Foxit, or PDF Xchange, you can use one of those as well. Before you click “Print”, look through your print preview to make sure everything looks correct.
RELATED: How to Print to PDF in Windows: 4 Tips and Tricks
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- › How to Make a Pie Chart in Microsoft Excel
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- › How to Export a Cell Range or Excel Workbook as a PDF
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How to Convert Excel to PDF
Last Updated: August 11, 2022 Approved
This article was co-authored by Luigi Oppido and by wikiHow staff writer, Nicole Levine, MFA . Luigi Oppido is the Owner and Operator of Pleasure Point Computers in Santa Cruz, California. Luigi has over 25 years of experience in general computer repair, data recovery, virus removal, and upgrades. He is also the host of the Computer Man Show! broadcasted on KSQD covering central California for over two years. wikiHow marks an article as reader-approved once it receives enough positive feedback. In this case, 93% of readers who voted found the article helpful, earning it our reader-approved status. This article has been viewed 1,547,824 times.
Converting an Excel file to a PDF makes it easier for people to open the and view the file on various platforms—even if they don't have Microsoft Office. PDFs are also easier to print and distribute than Excel spreadsheets. If you have Microsoft Excel, you can easily convert your spreadsheet to a PDF by saving or exporting it within the app. If you don't have Excel, you can use Google Sheets, a tool on Google Drive, to make the conversion for free.
Using Excel for Windows
- Note that PDF conversions cannot be easily reverted back into an Excel sheet, but this method will preserve your original copy.
- If you selected an area of your spreadsheet to save as a PDF, choose Selection under "Publish what." This ensures that only that selected area is saved as a PDF.
- If you'd rather save the entire visible worksheet as a PDF, choose Active sheet(s) instead.
- If you want to choose specific pages from the workbook to save as a PDF, use the "Page(s)" drop-down menus to define the first and last pages.
- Click OK to continue.
- If you want to change the location to which you're saving the file, you can navigate to that folder in the window now.
- It's not really possible to edit the PDF now, so if you need to make changes you'll want to make them in the Excel document and then create a new PDF.
Using Google Drive
- If you're not already signed in to your Google account, sign in when prompted.
- The PDF will save in the same orientation as the spreadsheet (usually landscape mode). If you'd rather it be in portrait (vertical) mode, select Portrait under "Page orientation."
- Change the scale (the size/fit on the page) and margin size if necessary.
- Click Formatting to choose whether to display gridlines and/or notes, adjust the page order, and change the alignment.
- To add headers and footers to the tops and bottoms of pages, click Headers & footers , and then check the boxes to choose which information to display.
- If your spreadsheet contains a lot of data and cuts off in odd places, click SET CUSTOM PAGE BREAKS in the right panel. Here, you can drag the blue lines to adjust where each page begins and ends. Click CONFIRM BREAKS at the top-right to save your changes.
- If the download doesn't begin automatically, choose a location to which you'll save the PDF, and then click Save to download it.
Using Excel for Mac
- Select all of the worksheets in your entire workbook. To do this, click the tab for the first sheet at the bottom of excel, hold down the Shift key, and then click the last sheet's tab to select all.
- Click the Layout tab and then click Header & Footer .
- Click the Customize Header... and Customize Footer... buttons to edit the headers and footers for all of the sheets.
- PDF conversions cannot be easily converted back into an Excel sheet, but this method will preserve your original copy.
- If you want to save the PDF to a new folder, you can select that folder now. # Type a different name for the file. The name of the current Excel file appears in the "Save As" field. You will need to enter a different name (even if it's just slightly different) to avoid accidentally overwriting the spreadsheet file.  X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
- If the headers don't match on a multi-sheet file, a separate file will be created for each sheet.
- Open the first PDF file by double-clicking its name in its folder.
- Click the View menu and select Thumbnails .  X Research source
- Click the last thumbnail to select it. This tells Preview to add the next PDF to the end of the current document.
- Click the Edit menu and select Insert > Page from File .
- Select the next PDF in the range and click Open .
- Repeat this process until you've added all PDFs.
- Click File and select Export as PDF .
Video . By using this service, some information may be shared with YouTube.
- If you're sending a large Excel sheet to someone who also has Microsoft Excel, or if you need to send multiple files, try compressing the files instead of converting them to a PDF. ⧼thumbs_response⧽ Helpful 0 Not Helpful 0
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- ↑ https://support.microsoft.com/en-us/office/save-a-file-in-office-for-mac-421a5172-9bc6-4ef0-b452-c0939bdce786#pdf&ID0EAACAAA=Newer_versions
- ↑ https://support.microsoft.com/en-us/office/save-or-convert-to-pdf-on-your-mac-aa183751-1f09-4b8b-88a4-099a0c7528da
- ↑ https://support.apple.com/en-us/HT202945
About This Article
1. Click the File menu and select Export . 2. Click Create PDF/XPS . 3. Click Options . 4. Choose your options and select OK . 5. Select an optimization level. 6. Name the file and click Publish . Did this summary help you? Yes No
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Convert your Excel spreadsheet to PDF
How to convert excel to pdf online:.
- Drag and drop your file to the Excel to PDF converter.
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- On the result page, continue to modify the output file if needed.
- Otherwise, download, share or save the file to Dropbox or Google Drive.
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Your job may require you to work with PDF files, but if you’re stuck in a meeting or out at a client’s site and need to make quick edits on the go, chances are good that you’ll have your laptop with you. If this is the case, there are two ways to quickly update your documents: online conversion software or desktop software.
Why convert a PDF to Excel?
PDFs are great for organizing and storing data, but—as anyone who works in data knows—it can be hard to make edits or create charts. That’s because most PDF readers don’t have the same features as MS Excel.
But what if you could convert that PDF into a workbook with all of those features? That would be amazing! And it’s exactly what this tool does: it allows you to easily convert your PDF into an Excel file to make edits, add comments and more.
Use online conversion software
Online conversion software is a good option if you’re looking for a simple way to convert your PDF to Excel . All of the software being tested was free and easy to use, and none required any special installation on your computers. The only drawback is that many options are available, so it can take some time to find the best option.
Use desktop software
For the most part, you can use any desktop application to convert your PDFs to Excel. Make sure it’s compatible with .xls files and you’re good to go. This is the easiest way for converting your PDFs because it’s a one-step process: simply select the file(s) and hit ‘convert’. If you want some additional features, there are also paid applications available.
Cloud-based apps offer more features than those installed on your computer (which might need help to handle heavy loads). However, both apps work fine as long as they’re compatible with MS Excel format. Adobe Acrobat says, “PDF to Excel converter tool makes a high-quality file which you can work with on Mac or Windows.”
A few things worth mentioning here: if you don’t have much experience using software like this before, then It’s suggested downloading a free trial version first so that you can get used to how it operates before committing yourself financially.
Manually convert your PDF to Excel
- There’s no need to worry about converting your PDFs manually. Excel makes it easy for you.
- Once you’ve got your PDF file open, click the View tab at the top of Excel.
- In the Presentation section, click Switch To Reading Mode. This will make it easier for you to edit your file if there are any charts or graphs within it that may be difficult to read normally on screen (which isn’t as big of a problem with more modern versions of Office).
- Click File > Open > Browse For File and select your desired PDF document from wherever you stored it on your computer or cloud storage service.
- Click Open in order to import this document into Excel and view its contents in full-screen mode so that they look clear enough while editing them later on today’s task list!
Hopefully, that helped you understand how to use PDF to Excel conversion and why it’s such a useful tool. The ability to convert and edit documents easily without needing additional software makes this service beneficial for businesses of all sizes.
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You can easily export or convert one or more PDFs to different file formats, including Microsoft Word, Excel, and PowerPoint. The available formats include both text and image formats.
Watch a quick video tutorial and get started
Convert pdfs to word, rtf, spreadsheets, powerpoint, or other formats.
You cannot export PDF Portfolios, or PDFs within them, to other file formats.
Open the PDF in Acrobat, and then choose Tools > Export PDF .
The various formats to which you can export the PDF file are displayed.
You can also choose File > Export To > [File Type] to export the PDF file to a desired format.
Select the file format to which you want to export the PDF file and a version (or format), if available. For example, if you choose to export the PDF file to Word format, you will get an option to export the PDF into Word Document (.docx) or Word 97-2003 Document (.doc) version.
Click Export . The Export dialog box is displayed.
In the Export dialog box, select a location where you want to save the file.
Click Save to export the PDF to the selected file format.
By default, the source filename is used with the new extension, and the exported file is saved in the same folder as the source file.
When you save a PDF in an image format, each page is saved as a separate file, and each filename is appended with the page number.
You can configure conversion options before you save the file. By default, the conversion options specified under Preferences are used.
- Choose Edit > Preferences > Convert From PDF .
- Choose a format from the Converting From PDF list, and then click Edit Settings .
- Choose the conversion settings, and then click OK .
Export images in a PDF to another format
In addition to saving every page (all text, images, and vector objects on a page) to an image format using the File > Export To > Image > [Image Type] command, you can export each image in a PDF to a separate image file.
You can export raster images, but not vector objects.
Open the PDF in Acrobat, and then choose Tools > Export PDF .
Click Image and then choose the image file format that you want to save the images in.
In the Export All Images As [selected file format] Settings dialog box, specify the File Settings , Color Management , Conversion , and Extraction settings for the file type.
In the Extraction settings, for Exclude Images Smaller Than , select the smallest size of image to be extracted. Select No Limit to extract all images.
Click OK to return to the return to the Export Your PDF To Any Format screen.
Select the Export All Images option to extract and save only the images from the PDF file.
If you do not select the Export All Images option, all pages within the PDF are saved in the selected image file format.
Click Save to save only the images from the PDF to the selected file format.
Export selections from a PDF to another format
If you need just a part of the PDF file in another format, you don’t need to convert the entire file and then extract the relevant content. You can select text in a PDF file and save it in one of the supported formats: DOCX, DOC, XLSX, RTF, XML, HTML, or CSV.
- Use the Select tool and mark the content to save.
Right-click the selected text and choose Export Selection As .
Select a format from the Save As Type list and click Save .
Try these online PDF tools: PDF Convertor , convert Word to PDF , convert Excel to PDF , convert PowerPoint to PDF , convert JPG to PDF
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How to export PDF markups and annotations into Excel spreadsheet
- December 23, 2014
- How To / Annotating PDFs
Q: How can I export the comments / annotations added to a PDF document into an excel spreadsheet? For example, I want to export all of the measurement annotations so that I can sort them in excel.
A: PDF Studio (version 9 and higher) has the ability to export comments into multiple formats including XML which is compatible with Microsoft Excel. Below are instructions on how to export comments as an XML and viewing them in Excel.
Exporting Comments as XML in PDF Studio
- Open the document that you wish to export the comments.
- Select the location that you wish to save the XML file on your computer and then click Save .
Opening the XML file in Excel
- Open Microsoft Excel
- Go to File->Open and then locate the XML Comment export that you created and open the file.
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Export to MS Excel Document
Click Export to Microsoft Excel Document to export documents to (*.xlsx) format, which is intended for use with Microsoft Excel. The MS Excel File dialog box will open:
Figure 1. MS Excel File Dialog Box
• Use the Pages option to determine the pages to be exported to (*.xlsx) format:
• Select All to export all pages.
• Select Current to export only the current page.
• Select Custom to export a custom page range, then enter the desired page range in the adjacent number box. Further information about how to specify custom page ranges is available here.
• Use the Subset options to specify a subset of selected pages. Select All, Odd or Even as desired.
• Note that the current export settings are detailed in the dialog box window. Click Edit/Reset to edit/reset these settings. When you click Edit the Options dialog box will open:
Figure 2. Options Dialog Box
• Use the Language dropdown menu to specify the language of the source document. This setting is necessary in cases where document text has the incorrect encoding and OCR is used to determine the correct unicode to use. AUTO is the default setting and the language is taken from the document properties when it is used.
• Select the Detect decimal and thousands separators using regional settings to specify the use of regional settings to determine the thousands separator in exported documents. Alternatively, select the second radio button and then select the desired symbols in the dropdown menus.
• Select the Make invisible text visible in output document box as desired.
• Use the Create Worksheet dropdown box to determine whether a worksheet is created for the whole document or for each page of the document.
• Select an option in the Use a new row in the sheet for each dropdown menu to determine how rows are defined in the output document.
• Select the Use OCR to fix garbled text in output files box to use the OCR engine to recognize symbols, which may resolve garbled output text in cases of documents with invalid character encoding.
Click OK to export the document to (*.xlsx) format.
Please note that MS Office must be installed on the local computer for this feature to operate, and Save As XPS functionality must be available in the version of MS Office being used. This functionality was added in MS Office 2007.
Follow these easy steps to turn a PDF document into a Microsoft Excel spreadsheet: Click the Select a file button above, or drag and drop a PDF into the drop zone. Select the PDF you want to convert to the XLSX file format. Watch Acrobat automatically convert your PDF to Excel. Download the converted file or sign in to share it.
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How to convert PDF files into Excel spreadsheets: Open a PDF file in Acrobat. Click on the "Export PDF" tool in the right pane. Choose "spreadsheet" as your export format, and then select "Microsoft Excel Workbook." Click "Export." If your PDF documents contain scanned text, Acrobat will run text recognition automatically. Save the converted file:
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To save the file as a PDF in Excel, open the Save As dialog, and select PDF from the "Save as type" dropdown menu. Alternatively, you can go to Export > Export to XPS/PDF. From here, you have a few options. You can decide whether to optimize the file for Standard or Minimum, which will determine the final quality and filesize of the document.
Click Export on the menu. This opens the Export panel. 4 Click Create PDF/XPS. Look for the icon that looks like a sheet of paper wearing a belt. 5 Click the Options… button. This will allow you to adjust the settings for the PDF file you are about to create. 6 Choose your PDF options and click OK.
How to convert Excel to PDF online: Drag and drop your file to the Excel to PDF converter. Wait as the tool saves the spreadsheet to PDF format. On the result page, continue to modify the output file if needed. Otherwise, download, share or save the file to Dropbox or Google Drive. How To Convert Excel To PDF How To Convert Excel To PDF
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Convert your PDF to an Excel spreadsheet in seconds. Choose PDF file How to Convert PDF to Excel Free Select the PDF document that you need to convert from your computer. Our free PDF to XLS converter will convert your file to the Excel spreadsheet format. Your new Excel file will be ready to download in a few short moments.
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Manually convert your PDF to Excel. There's no need to worry about converting your PDFs manually. Excel makes it easy for you. Once you've got your PDF file open, click the View tab at the top of Excel. In the Presentation section, click Switch To Reading Mode. This will make it easier for you to edit your file if there are any charts or ...
Use the Export PDF tool. Click Export PDF in the Tools pane. Then choose a file format, such as Microsoft Word, Spreadsheet, or Microsoft PowerPoint. You can also save as Rich Text Format (RTF), plain text, image formats, HTML web page, and other file formats. Use the format radio buttons to select the desired file type, and click Export.
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Select the file format to which you want to export the PDF file and a version (or format), if available. For example, if you choose to export the PDF file to Word format, you will get an option to export the PDF into Word Document (.docx) or Word 97-2003 Document (.doc) version.
On the menu bar go to Comments->Export Comments->XML. Open the comments pane by clicking on the Comments button at the bottom left of PDF Studio. Then click on the down arrow to open the export menu and select Export to XML. Select the location that you wish to save the XML file on your computer and then click Save. Opening the XML file in Excel.
Choose the PDF you want to convert from your computer. Our PDF to Word converter will begin extracting the text, images, and scanned pages (OCR) from your PDF. A perfectly formatted Word document is created in seconds and ready to download. Our PDF to Word converter then wipes out any copies of your file from our server, keeping your data safe.
Click Export to Microsoft Excel Document to export documents to (*.xlsx) format, which is intended for use with Microsoft Excel. The MS Excel File dialog box will open:. Figure 1. MS Excel File Dialog Box • Use the Pages option to determine the pages to be exported to (*.xlsx) format: • Select All to export all pages. • Select Current to export only the current page.
Hello, I have Acrobat DC, Excel 365 and Windows 10 on my system. Instead of opening multiple Excel files one by one to convert them to PDF files using the Acrobat DC add-in in Microsoft Excel 365, I select all of the files I wish to convert to PDF in Windows Explorer, right-click and select "Convert to Adobe PDF format" option.