- Use Presenter View Video
- Add speaker notes Video
- Practice and time your presentation Video
- Record a presentation Video
- Print a presentation Video

Use Presenter View

PowerPoint Presenter View shows you the current slide, the next slide, and your speaker notes, to help you focus while presenting and connect with your audience.
Select the Slide Show tab.
Select the Use Presenter View checkbox.

Select which monitor to display Presenter View on.

In Presenter View , you can:
See your current slide, next slide, and speaker notes.
Select the arrows next to the slide number to go between slides.
Select the pause button or reset button to pause or reset the slide timer in the upper left.
See the current time to help you pace your presentation.
Select the font icons to make the speaker notes larger or smaller.
Select the annotations pen icon to draw on the screen in real time, or select a laser pointer.
Select the thumbnail icon to see all the slides in your presentation and quickly jump to another slide.
Select the magnifying glass icon to zoom in on a particular part of a slide.
The screen icon let's you make the screen temporarily black to focus the attention on you.
Select END SLIDESHOW when you're done presenting.
Start the presentation and see your notes in Presenter view

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How to view Notes in PowerPoint with Presenter view
How to view notes in powerpoint presenter view.
Read: How to use Presentation Mode in Microsoft Word .
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May 9, 2022
Edit your notes in Presenter view in PowerPoint
Victoria Tran

Hey, Officer Insiders! My name is Victoria Tran, and I’m a Program Manager on the PowerPoint team. I’m thrilled to share that you can now edit notes in Presenter view in PowerPoint for Windows. No more switching to Editor view to type or change your notes, even during a presentation!
Edit notes in Presenter view
Accessing and editing your slide content whenever the need arises is a key part of the PowerPoint workflow. Whether you’re making an important edit to your speaker notes during a presentation rehearsal or jotting down feedback during your presentation, the ability to edit notes in Presenter view increases your productivity and eliminates the need to toggle between views.
We are excited to add this highly requested feature and expand the use of PowerPoint notes. In the future, we’ll continue to add support for editing notes in other views, such as Teleprompter view.
How it works
Ready to edit notes in Presenter view?

NOTE: You can also press the F6 key to select the Notes pane in Presenter view. When a white outline appears around the pane, press Enter and start typing to make any updates you want.
Known issues
Presenter view currently only allows basic formatting of notes, such as bold, italics, and underlining (via keyboard shortcuts). Formatting such as text color, highlighting, and other options aren’t yet available.
Tips and tricks
- If you are using keyboard commands to navigate through your slides during a presentation, make sure the text insertion point is not showing in the Notes pane. If it is, the arrow keys will move the insertion point around in the pane instead of navigating the slides.
- If you have two monitors, a full-screen slide will show on one monitor and Presenter view on the other monitor, featuring a view of the next slide, your speaker notes, a timer, and more. If you have just one monitor, you can press Alt + F5 to try out Presenter view.
Availability
We will be rolling the edit notes in Presenter view feature out to Office Insiders running Beta Channel Version 2204 (Build 15225.20000) or later.
Don’t have it yet? It’s probably us, not you.
Features are released over some time to ensure things are working smoothly. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as an Insider, have had the opportunity to try it.
We want to hear from you! Please click Help > Feedback to submit your feedback about this feature.
Learn what other information you should include in your feedback to ensure it’s actionable and reaches the right people. We’re excited to hear from you!
Sign up for the Office Insider newsletter and get the latest information about Insider features in your inbox once a month!
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How to view your notes in the presentation mode
Usually, there are two different screens for the presentation. For example, one screen is your laptop and the second is the provided monitor, TV, projector, web application screen, etc.
Today is popular to give a presentation via the Internet. E.g., you can use a Web meeting application such as WebEx or GoToMeeting or present your PowerPoint presentation online using the Office Presentation Service , to show your presentation to the audience on the additional screen.
For this purpose, PowerPoint provides the Presenter view , a special view of the presentation that is available on systems with more than one monitor (presentation screen):

To start your presentation with the Presenter view , see some features of the Presenter view .
In the Presenter View screen, there are the following elements:
On the left side:

The timer can help you keep track of how long your presentation has dragged on. You can click on the pause button for some cases or even restart the timer.

On the right side:
- On the top, the next slide is shown (see how to create your own slide show ),
- On the bottom, the notes of the current slide.
You can reorganize the Presenter view by moving the divider lines to see more notes, or make the slide bigger:

The text should wrap automatically, and a vertical scroll bar appears if necessary. You can also change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane:

See more about different features of Presenter view in how to make slide show easier and more informative using Presenter view .
See also this tip in French: Comment afficher vos notes dans le mode de présentation .
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Some features of the Presenter view

How to make the presentation easier and more informative using Presenter view

How to create speakers notes for the PowerPoint presentation
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- Microsoft PowerPoint
How to Present a PowerPoint Slideshow With Presenter View (+ Video)

Giving a presentation can be intimidating, even to seasoned speakers. Learn how to use PPT Presenter View , which is your private cockpit view.

This is a view that you'll see on your own screen while giving a presentation using PowerPoint. While the audience will see the presentation on the projector or big screen, you'll have your own private view on a second monitor.
This feature is like a cockpit for giving presentations. You'll keep all the most important controls front and center while presenting.
PowerPoint Presenter View gives you at least four essential tools that make presenting your slideshow more comfortable:
- In Presenter View , this display keeps your speaker notes in view to reference while speaking.
- You'll see a thumbnail for the next slide to begin preparing for your next key point, and you can jump to other slides quickly.
- A timekeeping tool helps you track how long you've been speaking to ensure you don't overrun any time limits.
- Drawing tools allow you to add illustrations on screen while presenting to draw attention to specific parts of your slides.
You need every advantage you can get when it's time to give a presentation. In this tutorial, you'll learn how to make the most out of Presenter View in PowerPoint.
In this tutorial, I'm going to focus on an underused feature of PowerPoint: Presenter View.
How to Present a PowerPoint Slideshow With Presenter View (Video)
In this video, I'll teach you how to get started with Presenter View in PowerPoint. You'll learn how to enable Presenter View and then use the tools inside of it. I'll teach you to use the special Presenter View features to keep your notes and tools close, that way you can present more confidently.

Keep reading to find out more about using Presenter View in PowerPoint and the best features to try out.
Turn On PowerPoint Presenter View
In PowerPoint for macOS, simply click on Presenter View on the Slide Show tab to kick off the presentation in Presenter view .

You'll see the Presenter View interface on one screen. The other display will show the "audience version" of the presentation. In other words, it shows what they'll see on a projector screen, or even their own display.
How to Make the Most of Presenter View
Let's dive into some of my favorite features that Presenter View brings to the table. Using even one of these is reason enough to try out Presenter View in PowerPoint. But when you combine them together, it's a no-brainer.
This is how to use Presenter View on PowerPoint. But the real question is why to use presenter mode PowerPoint. The reason is twofold:
- It helps your slides look better.
- It keeps you organized.
You can share neat, uncluttered slides that aren’t packed with content. That’s because you can keep your supporting content to yourself.
For this Presenter View in PowerPoint tutorial, we’ll be using the beautiful ga-analytics#sendElementsClickEvent">Tezia - Corporate PowerPoint Template from Envato Elements. Tezia has 40 stunning slide layouts. Each one works great in PowerPoint Presenter View . Download it today and follow along.

Now, let’s learn how to use Presenter View in PowerPoint fast!
1. Speaker Notes
Speaker Notes is a top feature that works best with Presenter View in PowerPoint. Many presenters will spend time filling out cards or scribbling ideas onto paper. But it's much easier to add them directly into your PowerPoint file.

To add Speaker Notes to a presentation, start off by working in Normal view on PowerPoint's View tab. At the bottom of your screen, you can click on Notes to open up the Speaker Notes section and add your own text.

Speaker Notes and Presenter View go hand in hand. When you're in Presenter View , your speaker notes will show up on the right side of your screen. You can adjust the text size with the icons near the lower right corner.

Speaker Notes show how to use Presenter View in PowerPoint to your advantage. They help keep you on track as you present on your key topics.
Speaker Notes are important because they avoid the potential of you reading off your slides. Why? Because you don’t have to commit every key detail to memory! You can engage with your audience, all while referring to pre-built notes that they’ll never see.
2. Slide Previews
Let’s face it: you might be sharing a presentation with dozens of different slides inside. When you know how to put PowerPoint in presentation mode, you can get a sneak preview as you present. It’s easy to forget exactly how you sequenced slides together.
With Presenter View , you can stop guessing. That’s because you’ll always have a preview of the next slide in your deck.
As you work in Presenter View in PowerPoint, notice the slide thumbnail in the upper right corner. It’s labeled Next Slide , and that’s exactly what you’re seeing. This helps you transition smoothly from slide to slide. Often, you may set up some closing narration on one slide to help introduce the next. Guesswork and delays are gone, thanks to using Presenter View in PowerPoint.
Knowing how to present on PowerPoint involves keeping slides in a logical order. That means that on occasion, your next slide should no longer be the next one in line. Presenter View helps you handle this situation.

Across the bottom of the view is a filmstrip of every slide’s thumbnail. You can scroll through it and click on any slide to jump directly to it.
This way, you can jump around in your slide deck without your audience ever knowing it! This helps you drive the flow of your slide deck in real time, with no interruptions or distractions.
3. Drawing Tools
Like sports commentators do during a broadcast, you can use drawing tools to draw on top of your slides. This is perfect if you've got a tablet for example, but the feature works well for computer users with a mouse too.
To enter the drawing tools, you can click on the icon shown in the PowerPoint screenshot below. This turns on the tools you need to add highlights and annotations to the selected slide.

Annotations are great if you want to call out key details in real time. You can highlight, mark up, or circle any element on a slide. This is how to use Presenter View in PowerPoint in a live environment. You can use it to capture audience attention and focus on details as your narrative flows.

Choose from tools like the Laser Pointer, Pen, and Highlighter to add annotations to a slide. A laser pointer is a digital version of the popular tool used to draw attention to parts of a slide.
The Pen and Highlighter tools will actually add new marks on top of the slide that your audience will see.
4. Timekeeping
This feature is straightforward to use, but I can't stress enough how helpful it is. Nothing is worse than giving a presentation and realizing that you used only half of the time. Or that you went far over the time limit.
In Presenter View , you'll see a feature that keeps time above the current slide thumbnail. You can pause this feature with the Pause button or reset the counter with the icon on the far right. But often, it's best to leave it running. This keeps you on pace, on track, and focused on your message.

Plus, this is how to put PowerPoint in presentation mode to work for you. At a glance, you can see how much time you have left. This may encourage you to speed up your dialogue. Or it may afford you extra time to expound on a key point or new supporting detail.
I can think of many times when this feature would have been a big help during presentations in college. When you're graded or judged based upon your runtime, it's a great idea to keep that time total in view.
5. Navigate Effortlessly with Keyboard Shortcuts
Presenter mode PowerPoint presentations are easy to navigate. That’s because they work well with a variety of keyboard shortcuts. By using these shortcuts, you can see how to present on PowerPoint efficiently.

Presenter View offers an array of keyboard and mouse shortcuts that you can use as you present. Again, your audience won’t notice this.
For a look at them, click on the Tips button in the upper left corner of Presenter View . You’ll see a complete cheat sheet of shortcuts listed. Refer to it often and use these tips to navigate through your slides.
The Best Source for Stunning PowerPoint Templates (With Unlimited Downloads)
Envato Elements is the best place to find ga-analytics#sendElementsClickEvent">stunning PowerPoint templates in 2022 . For a flat, monthly rate, you can download as many PowerPoint templates as you want. Plus, Elements offers an array of other creative content. This includes stock photos, music, fonts, and more.

When you’re using Presenter View in PowerPoint, you need templates that look their best. It’s tempting to turn to free options. But premium templates from Envato Elements are always your best bet.
Why? They’re designed by creative experts with you in mind. You simply fill in the blanks to add your own content. You don’t have to spend time and effort designing slides from scratch. This gives you even more time to craft a compelling narrative to wow any audience.

With premium Envato Elements templates, you’ll unlock an array of features. Each of these helps you shine when you use presenter mode PowerPoint features:
- easy-to-edit text placeholders
- photos and illustrations throughout
- charts and infographics
- pre-built animations
As you learn how to put PowerPoint in presentation mode, you’ll see how all these benefit you.
Learn More Powerful PowerPoint Tools
We can use tools like Presenter View to reduce the anxiety that comes along with giving presentations. It may still take time to prepare and feel confident about your presentation. But Presenter View keeps those key features in easy view so that you aren't scrambling for written notes.
Check out these tutorials to learn more about giving presentations using Microsoft PowerPoint :

Download Our eBook on Making Great Presentations (Free PDF)
We have the perfect complement to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully.
Download our eBook: The Complete Guide to Making Great Presentations . It's available for FREE with a subscription to the Tuts+ Business Newsletter.

Start Using Presenter View Today
You just learned how to use Presenter View in PowerPoint. You're the pilot, and now you're in the cockpit of your presentation plane! The features you saw in this tutorial will keep everything you need in view while you give a presentation.
Don't forget to launch your presentation in presenter mode PowerPoint mode. That means you'll always have your slide cues, notes, and more while you speak to an audience.
Editorial Note: This post has been updated with contributions and a video from Andrew Childress . Andrew is a freelance instructor for Envato Tuts+.

Everything You Need to Know About Using Speaker Notes in PowerPoint
By Chariti Canny

Through preparing for our newest Duarte workshop , Slide Design Lab , we realized there’s a feature that many presenters don’t realize plays a key role in slide design and speaker support: speaker notes in PowerPoint®.
To use your speaker notes in PowerPoint most effectively during your next talk, follow the tips below.
What are speaker notes in PowerPoint?
Speaker notes in PowerPoint help presenters recall important points, such as key messages or stats, as they give a presentation. The speaker note panel lives at the bottom of your screen in Normal view, although some users may have this section hidden.
Use the speaker notes to add more nuanced information about a slide’s graphics, or instructions for how to click through an animation. It can also be handy to add links to important files or just use this space as a general note taking section—like someone would use a scratch piece of paper.

What are the benefits of speaker notes in PowerPoint?
You are the storyteller, and your slides are your support, forming the atmosphere and emphasizing your key points. Because there’s a limit to how much information people can process at one time— they will either listen to you or read your slides —it’s important to show only information essential for your story.
Speaker notes in PowerPoint allow you to move nonessential text and stats off your slides so that your audience can fully absorb your message. Having the info in the speaker notes allows you to be ready should your audience ask questions about your data, or other points in your presentation that may require additional information.
Though speaker notes should be a somewhat simplified version of what you are saying, using them for the high-level points of your script will help you match your talk track to what’s happening on the slide behind you.
[bctt tweet=”A presenter who doesn’t need to look behind them to keep pace will have a stronger connection with the audience.” username=”duarte”]
Spending a little time structuring speaker notes in PowerPoint can also be an easy way to turn your presentation into a dual-purpose file. Not only can you use your file to present, you can use it as a standalone document that can be effectively shared without you presenting. This more advanced feature is described below.
How do I add speaker notes in PowerPoint?
There are two ways to add speaker notes in PowerPoint.
Method One: Directly edit in slide editing mode (aka Normal View). Click the notes section of the window and begin typing. If the notes are hidden, click the Notes button found in options on the bottom right of the PowerPoint screen.

Method Two: Edit your notes in Notes View. Click on the View tab in the ribbon and click Notes Page. Here you have more room on the screen to write your notes and adjust the font size and layout.

How should you write speaker notes in PowerPoint?
We typically advise speakers not to write their script word-for-word in the speaker notes section, as this can tempt a presenter to break a connection with an audience, as well as begin to sound inauthentic.
[bctt tweet=”Remember: each slide should convey one concept.” username=”duarte”]
The first bullet point of your speaker notes can convey that overarching idea, and your other points can support it. I call these speaking touchpoints, and often they are short words or phrases that will remind me of what I want to say.
If one of your supporting concepts involves telling an anecdote or story, you can trigger your memory by leaving a note to yourself in brackets. For example, you could type:
- As a company, we’ve been through difficult times before
- [Story: 2008 financial crisis]
It’s also important to keep these simple because the space to view them is limited. Though, there are times when a more elaborate note needs to be included. I’ve found that including a very important phrase in full is one of my favorite things about speaker notes. We often spend a lot of time crafting that pivotal moment, the pace of it, and the wording. Leave room to easily see it in presenter view.
Once, I sat through a presentation where the presenter stayed on one slide for quite some time. He was telling a long story that was coming back to resolve and tie together various points of information on the slide. To help himself stay on track, he wrote about six key speaking touchpoints in a list in the speaker notes, duplicated the slide (so it looked the same to the audience), then completed his next few speaking touchpoints for the slide. When he reached the bottom of the first six touchpoints he clicked the slide without missing a beat and continued the talk track. The audience had no idea that he just moved slides and he was able to use his notes, even though they were long.
The speaker notes are also an opportunity to include “stage directions.” These can be anything from reminding yourself to click and advance an animation, gesture to a co-speaker or member of the audience, or even take a breath and pause.
How do you project speaker notes in PowerPoint during a presentation?
PowerPoint is set up to show notes only to the speaker when a presentation is connected to another output, such as a monitor, a projector, a video conferencing app, etc. Just select the Slide Show tab and click Presenter View to enable a display that only you can see on your computer.

You’ll see your slides, speaker notes, and even a timer, but your audience will only see slides projected on a monitor or screen.
How else can I use my speaker notes in PowerPoint?
I mentioned that you can structure the notes pages to act as a standalone document that can be shared without you presenting. This is a more advanced way to use notes, but extremely valuable.
Let’s say your presentation wowed your audience so much that they requested copies of your slides so they can reference them later, or share with others. Because you created a presentation meant to be shown, not read, chances are that your file won’t make sense to someone who wasn’t in the room.

Unless, of course, they can read and make sense of your speaker notes. Speaker notes can be used to create beautiful presentation artifacts for your audiences. By giving people a physical reminder of your presentation content, they’ll keep thinking about your talk long after you give it, and they’ll more easily share your message with others.
David Allen, the author of the bestselling series Getting Things Done , leaves information behind after his talks to ensure that his audience remembers his key principles and methodologies.
After we created a cinematic presentation for David, we translated the rich, evocative images and layouts of his presentation into handouts that anyone could read and understand.
How can I use speaker notes in PowerPoint to create handouts?
Here’s how to do it:
1. Click on View in the ribbon and select Notes Page. You’ll see that the slide visual takes up the top half of the page and the text below the slide defaults to a bulleted list.

This basic note layout is extremely modifiable. Not only can the Notes Master be adjusted, but each Notes Page itself can have text, charts, quotes, and images added as separate and additional content to augment what’s on the surface slide.
2. To make changes that will impact the basic structure of all your notes pages, navigate to the Notes Master View: View tab > Master > Notes Master.
3. Make changes to the layout in the Notes Master, keeping in mind that changes here will be reflected on all the notes pages. In the image below, an example of a default Notes Master is shown at left, with a modified master page at right.

You can scale your slide thumbnail to any size and place it anywhere on the master. Headers, footers, and the note placeholder can be moved into any position you’d like. You can add objects to the Notes Master, but remember that objects added in Notes Master will appear on every slide’s notes page. Thus, you must be strategic about what you add. To that point, adding a logo or some other universal image would make sense in the Notes Master.
4. Once the Notes Master has been restructured, return to Notes View: View tab > Notes Page.
5. For each page, add any custom graphics, data, text, or other items that relate to that slide. Remember, these will not appear on the slides; they only appear in these notes.
In the layouts we created for David Allen below, we placed a small image of the slide on the top left of the page and a graphic and quote at the top right.

How do I print speaker notes in PowerPoint?
Perhaps you’d rather print out your notes instead of viewing them digitally on a monitor. Or maybe you’ve gone the extra step and customized your notes and now you’re ready to distribute them to your audience.
1. Click the File tab and select Print to open the print dialog.
2. Pull down the second menu within the Settings options. PowerPoint defaults to the Full Page Slides option, and you’ll need to switch it to Notes Pages option.

Now you can print the file in Notes View to give a hard copy to your audience.
*Note: Image resolutions may be slightly less in printed or PDF Notes View. Text and shapes will remain the same.
By putting thought into how you prepare, use, and re-use your speaker notes, you ensure that your message resonates long after you and your audience leave the room.

Topics Covered
Design, Presenting

Chariti Canny
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PowerPoint Presenter view: here’s how to present properly
PowerPoint has become an important tool as part of the modern office environment. The Microsoft software now supports a wide variety of presentations worldwide. But it can be useful for more than showing one slide after another. PowerPoint’s presentation mode includes the option to select Presenter view which provides the presenter with additional information during a speech. Find out all about Presenter view and how to use it in this article.
What is the PowerPoint presentation mode?
Here’s how to set up presenter view, elements of presenter view, using powerpoint presenter view correctly.
The PowerPoint Presenter view is an expanded view to make giving presentations easier. The view allows orators to see their own notes and a preview of the next slide . This additional information is only visible to the presenter but not the audience. This makes it easier to give talks and allows you to focus on what’s important.
PowerPoint is part of the Microsoft Office Suite and one of the most used presentation tools globally. IONOS provides exclusive deals for Microsoft 365 , including regular software updates and individual support and tips through the IONOS Support team.
The PowerPoint Presenter view can be activated via the “Slide Show” tab, by ticking the “Use Presenter View” box.

To use PowerPoint in Presenter view, you will need a second monitor. During official presentations this may take the form of a beamer or a second screen. The following steps ensure that the screen is being detected by your computer:
- Switch on the second monitor.
- Connect the second monitor via HDMI or another cable to your computer.
- Switch on your computer.
- Log in and launch PowerPoint.
- By pressing the Windows key + P you will gain access to the monitor control settings. Select “Expand.” On Mac devices, launch System Preferences, click on “Displays,” select the relevant monitor, and drag it into place as main or side display.
- Activate PowerPoint Presenter view.
- Within Presenter view, click on the display settings option and select “Swap Displays” for the audience to view the presentation.
PowerPoint with Microsoft 365 and IONOS!
Use Powepoint to create presentations that stand out using modern designs - included in all Microsoft 365 packages!

Presenter view is structured as follows:
- Menu : The menu pane includes the option to “Show taskbar,” “Display settings,” and “End slide show.” Showing the taskbar can be useful if you need to swap between applications during a presentation.
- Timer & time : The timer shows you how long you have been presenting for. It can be paused and reset. The clock is shown on the right side of the window.
- Current slide : View the currently shown slide here.
- Mark pointer & slides : The pointer lets you point at elements in a slide. You can also mark slides in this way.
- Show all slides : This function allows you to view all sorted slides to jump to the right one quickly.
- Magnify : Use the magnifier to enlarge parts of a slide.
- Black-out screen : This button lets you pause a projection on the second monitor, which is blacked out as a consequence.
- Other options : You can set additional options such as “white screen” (an alternative to the black screen).
- Next slide : In this field, you can view the next slide.
- PowerPoint Notes : PowerPoint provides the option to add individual notes to each slide which help you with your presentation.
- Font : Change the font size of your notes.
Your presentation depends on your preparation . The day before a presentation, you should ensure that the technologies you’re using are working correctly. Always bring along your PowerPoint presentation on a USB stick as a backup.
Save your presentation as a .ppsx file for enhanced compatibility. This ensures that the presentation is automatically launched in presentation mode. For enhanced security, save your presentation as a .pdf file . That is how you can ensure that the layout remains the same and you have guaranteed access to all of your slides. However, effects will be no longer viewable and the audience will see the full slide.
Be careful that you can locate a file quickly and clean up your USB stick and desktop . Sometimes you may need to locate a file during a presentation or need to restart PowerPoint. If you do not blackout or deactivate your screen during this, the audience will get a full view of your PC dashboard.
Other great tools for setting up a presentation include PowerPoint outline view and PowerPoint table of contents .

PowerPoint is many people’s first choice when preparing a presentation and creating slides. PowerPoint macros can make work considerably easier for anyone who uses the Microsoft application regularly. We will tell you what a PowerPoint macro actually is and also show you what you can create yourself using these mini-programs after a little practice.

The PowerPoint “Slide Master” view allows you to create what is known as a master slide. This master slide then acts as a template for all the other slides in the presentation. The advantage of this is that all of the items in the template are automatically transferred to all of the other slides, so you don’t need to copy images, logos, designs or font formats onto each slide one by one.

PowerPoint shortcuts provide the option of viewing features, adding links and utilizing different types of formatting. Keyboard shortcuts are great computer hacks that can make your workflow more efficient. We’ll show you the most important PowerPoint keyboard shortcuts and how they are applied.

Using the popular presentation software Microsoft PowerPoint, you can create professional presentations with a wealth of features. However, as of version 2007, the PowerPoint table of contents, one of the basic elements of a presentation, has only been accessible via indirect means. We will show you how to create one in just a few steps.

Microsoft PowerPoint is one of the most popular programs out there for creating presentations. The software offers plenty of useful functions, many of which remain unused. One of these is PowerPoint’s Outline View, which lets users review and optimize the structure of their presentations. In our step-by-step guide, we’ll explain how the outline pane in PowerPoint works.
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How to Practice Your Presentations with PowerPoint’s Presenter Coach
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Microsoft PowerPoint now has a Presenter Coach to let you rehearse your presentations before going to the audience. This coach gives you a detailed report telling you how well you did and suggesting areas for improvement. Here’s how to use it.
How the Presenter Coach Helps You with Your Presentations
Consider the Presenter Coach in PowerPoint as a trusted friend who listens to you practice performing your presentations . This coach reviews your entire presentation and creates a report detailing your performance.
For example, it will grade you on how fast you speak and how much you use filler words like “um” and “ah.” It will also inform you of words you might want to avoid and encourage you not to simply read the words on your slides aloud.
Basically, if you need a second opinion on your presenting style, this is a great way to get it.
RELATED: 8 Tips to Make the Best PowerPoint Presentations
What You’ll Need
To use the Presenter Coach in PowerPoint, you must have:
- a Microsoft account or a Microsoft 365 work or school account
- a working internet connection
- a microphone (so that PowerPoint can listen to what you’re saying)
Also, the Presenter Coach only works if you use the English language in PowerPoint. Other languages are not yet supported as of April 2021.
How to Launch the Presenter Coach in PowerPoint
PowerPoint’s Presenter Coach works for any presentation. You can use it with your commercial, educational, and even family presentations.
To start using this feature, open your presentation with PowerPoint.
In the PowerPoint window, click the “Slide Show” tab on the ribbon at the top of the window.
Note: If you don’t see the Slide Show tab, you’re probably in Slide Master View. Close this view by selecting “Slide Master” at the top and then clicking “Close Master View.”
In the Slide Show tab, click “Rehearse with Coach” to open PowerPoint’s Presenter Coach.
Your presentation will open in fullscreen mode. To activate the Presenter Coach, click “Start Rehearsing” in the bottom-right corner of your window. Optionally, enable “Show real-time feedback” if you want the coach to give you tips while you’re still presenting.
Now, begin your presentation like you normally would. If you enabled the real-time feedback option, you’ll see some tips appear in the bottom-right corner of your window.
Press “Esc” when you’re done presenting to exit fullscreen mode. PowerPoint will now open your rehearsal report.
Reading Your Rehearsal Report
It’s important to read and analyze the Presenter Coach’s report properly. This will help you find areas for improvement and see whether you’re doing well.
Note: The report will vanish as soon as you close the report window. To save the report, take a screenshot of it.
Here’s what each section in the report tells you about your presentation:
- Summary : Summary tells you the amount of time you spent practicing your presentation. It also shows the number of slides you rehearsed.
- Fillers : In the Fillers section, you’ll see the filler words (umm, ah) that you used during your presentation. Using these filler words makes you sound less confident, and you should try to avoid using them.
- Sensitive Phrases : Sensitive Phrases highlights culturally sensitive phrases that you used in your presentation, which you might want to avoid. It considers the following areas sensitive: disability, age, gender, race, sexual orientation, mental health, geopolitical topics, and profanity.
- Pace : The Pace section tells you the pace of your presentation. If you were too fast or too slow, you’ll find that information here.
- Originality : Microsoft suggests that you avoid reading out the text written in your presentation slides, as this makes your presentation boring. Instead, you should use original content in your speech. The Originality section informs you if you only read the text from your slides.
Now that you know where you need to improve, click the “Rehearse Again” button at the top of the report to re-present your presentation. When you’re done, PowerPoint will make another report detailing your new presentation performance.
RELATED: How to Add Music to Your PowerPoint Presentation
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Think Outside The Slide
Seeing your Speaking Notes in PowerPoint while presenting slides in Microsoft Teams if you only have one screen
One of the most common questions that has been asked about presenting PowerPoint slides in a Microsoft Teams meeting is how to use Presenter View if you only have one screen. Presenters who use this mode have been accustomed to adding their speaking notes in the Notes section below the slides. Presenter View displays the slides on a second monitor or projector and shows you your notes along with a preview of the next slide on your laptop.
With so many business professionals now working from just their laptop, the usual Presenter View doesn’t work because there is no second screen attached. When they start the slide show in PowerPoint, their notes disappear because the slide takes over the screen.
In Slide Show mode you can actually switch to Presenter View and share the hidden Slide Show window in the Zoom meeting. This way your attendees see high-res slides while you see your notes and have all the expert features of Presenter View. You can watch how to do this for Windows and for the Mac .
Another option in Windows is to use Presenter View Preview in modern versions of PowerPoint and share the hidden Slide Show window in Teams. I have an article with detailed instructions for using Presenter View with 1 screen in Teams on Windows .
Did you find this article using a Google search? Get more answers to your virtual presentation questions here and get updates of new articles and videos here .
If you don’t want to use Presenter View, you can still see your speaking notes while presenting your PowerPoint slides in a Teams meeting using these four methods.
Method 1: Print your notes
PowerPoint allows you to print Notes Pages in the print dialog.

This prints the slide image at the top of the page and your notes below. You can change the font size of the notes text by modifying the Notes Master on the View ribbon. I usually increase the font size to at least 14 point so I can see the text easily. If the notes do not fit on the page with the slide image they will continue on the next page (which will not have the slide image). Here’s what one of my Notes pages from a recent webinar looked like.

You can have these pages on the desk in front of you or, if your laptop is raised on a box or platform, you can have the pages standing up in front of that riser. When you are presenting, move the pages out of the way when you finish with each page instead of trying to slide them under the remaining pages. If you have the laptop raised, you could put the pages in a binder and prop it up, flipping pages as you present.
Try not to look at the notes pages too much as the attendees will see your eyes moving away from the webcam.
Method 2: Use your notes on the screen
Step 1: create a pdf file of your notes.
You can also save the Notes Pages as a PDF. Option 1 is to print them to a PDF. Windows and Mac both include printers or options in the print dialog to print as a PDF. Option 2 is to use the Save a Copy feature to save a PDF. Make sure you go into the options for saving a PDF and select Notes pages as what you want to publish as shown below.

Step 2: Set up the PowerPoint Slide Show in a window
Set up your PowerPoint file to display the Slide Show in the window it is in instead of in full screen mode. PowerPoint refers to this as the “Browsed by an individual” mode or Reading View. To use this mode, on the Slide Show ribbon, click on the Set Up Slide Show button. In the dialog box, in the Show type section in the top left corner, change the option by clicking on the radio button for “Browsed by an individual”.

Click the OK button to save the change and exit the dialog box. Now whenever you enter Slide Show mode, the slides are run just in this PowerPoint window, not the full screen. This way of displaying Slide Show mode does not offer all of the features of full screen Slide Show such as laser pointer or inking but includes all animations and transition features.
Step 3: Display the notes and slides on your screen
Open the PDF file you saved in step 1 above. Arrange it beside the PowerPoint window. Start the PowerPoint Slide Show and in Teams just share the PowerPoint window, not the full screen. Move your mouse over the PDF and use your mouse wheel to scroll the notes pages. If you accidentally click on the PDF window, click on the edge of the PowerPoint window to return focus to PowerPoint so you can advance your slides.
This method keeps your eyes on the screen all the time and it will appear to the attendees that you are not looking away from the webcam.
I used this method for a webinar recently. The organization was using a different meeting platform but this photo shows how I had my notes on the left side of my screen and the slides in the meeting platform on the right side of the screen. You also see a second device I am using that is connected as a participant so I can see what the audience sees.

Method 3: Use a tablet or phone for your notes
You can also use the PDF of your notes you created in the previous method to view your notes on a tablet or phone. This allows you to run your slides full screen if you prefer so you can use the laser pointer or inking capabilities of full screen Slide Show mode.
Because a tablet or phone may be a much smaller screen than your laptop or external screen, make sure the text on the Notes Pages is big enough to read. You can adjust the text size in the Notes Master as described above.
With the PDF displayed on your device, use your finger to scroll through the notes during the presentation. If you can use a device holder to position the device close to your screen you will not have to look away as much to see the notes. A phone holder on a tripod can work or a tablet stand beside your laptop. Make sure you can comfortably reach the device and you are not moving closer to the webcam every time you reach for the screen.
Method 4: Use Slide Show Preview and Notes Pages on the screen
I have an article and video on this method . This only works in Windows as the Slide Show preview feature is not in the Mac version of PowerPoint.
If you use the Notes section of PowerPoint to hold your speaking notes and can’t or don’t want to use Presenter View when presenting in a Microsoft Teams meeting, use one of these four options to see your notes while displaying the slides to the attendees . I have used Methods 1 & 2 in the past (but now use Presenter View) but try the different options and use whichever option you are most comfortable with.

Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don’t overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 3.5 million times and liked over 14,000 times on YouTube.
By Dave Paradi
Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don't overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 3.5 million times and liked over 14,000 times on YouTube.
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- PowerPoint Tutorials
How to Use the Presentation Modes and the Screen Recording Features in PowerPoint

After designing all the slides for your presentation, the next and last step is presenting in front of your audience. In this new Slidesgo School tutorial, you’ll see how the presenter view works and how you can record your presentation .
Presentation Modes
Presentation modes — set up slide show, presentation modes — record slide show.
- There are different presentation modes in PowerPoint, besides the one you can find at the bottom of the screen.
- To access the presentation modes, go to the Slide Show tab.
- The first two options allow you to start the presentation from the beginning or from the currently selected slide.
- If you choose Present Online, an URL will be generated, which you can then share with your potential online viewers. After clicking this button, a new window will open, displaying info about the Microsoft Office online presentation service and a checkbox to enable remote download for your online audience. To enjoy this service, you need an Office 365 account. When you’re ready, click Connect to generate the URL.
- If you choose Custom Slide Show, you can select which slides to display in your presentation. First, create a new custom slide show and select the slides that you want to display. Then, click Add, enter the name of the presentation and click OK. This new custom presentation will appear on the list. Select it and click Show to begin the presentation.
- In the Set Up group you’ll find options to set up the presentation, hide slides, rehearse your presentation and even record it.
- Click Set Up Slide Show to adjust several settings regarding your presentation. You’ll find more information in the next section of this tutorial .
- If you click Hide Slide, the selected slide won’t show up during your presentation. Hidden slides will appear faded out on the list and their numbers will be crossed out.
- If you click Record Slide Show, you’ll be able to record your presentation from the beginning or from the current slide. We’ll go into detail in the last section of this tutorial.
- There are several checkboxes regarding whether to play narrations, use timings and show media controls.
- In the Monitors group you can choose which screen to display your presentation.
- The last group, Captions & Subtitles, is only available in Office 365. You’ll find options to enable subtitles, which will be generated out of your speech (so you’ll need to have a mic). There are settings to change the language and the position of the subtitles.
- Open your presentation in PowerPoint.
- Go to the Slide Show tab.
- In the Set Up group, click Set Up Slide Show. A new window will open, where you’ll find several options.
- In the top-left corner, under “Show type”, you can choose whether the presentation will be in fullscreen with speaker notes, windowed, or in fullscreen without speaker notes or the menu bar.

- Under “Show options” you can choose whether to show the presentation without narration or animations, or disable the hardware graphics acceleration (for better performance). You can also set the pen and laser pointer color.

- Under “Show slides”, you can choose which slides to show in your presentation. You can select all of them, a specific range or a custom slideshow.
- There are other settings to determine how to advance slides (manually or using timings), what the resolution will be and whether to use the presenter view.
- Click Record Slide Show. From the drop-down menu, select From the Current Slide or From the Beginning.
- A new window will open, along with the presentation in fullscreen mode. At the top-left you’ll find a button to start recording.
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In Presenter view, you can see your notes as you present, while the audience sees only your slides. The notes appear in a pane on the right. If you need to add or delete something, simply click in the text box to edit it. The text wraps automatically, and a vertical scroll bar appears if necessary.
Select the Slide Show tab. Select the Use Presenter View checkbox. Select which monitor to display Presenter View on. Select From Beginning or press F5. In Presenter View, you can: See your current slide, next slide, and speaker notes. Select the arrows next to the slide number to go between slides.
To add speaker notes in PowerPoint, you'll first need to be in the Normal view. If you're not already there, you can switch to Normal view by going to the "View" tab and then selecting "Normal" in the "Presentation Views" group. Next, in the pane on left, select the slide where you'd like to add speaker notes.
Presenter View in PowerPoint lets you view presentations with speaker notes on one computer, while the audience views the notes on a second monitor! Launch PowerPoint. Look for Slide Show tab.
To open Presenter view in PowerPoint, click the Slide Show tab and select the Use Presenter View check box. 2. Start your slide show. 3. Click the Notes pane in the lower right corner of the PowerPoint window, then start typing. NOTE: You can also press the F6 key to select the Notes pane in Presenter view.
You can reorganize the Presenter view by moving the divider lines to see more notes, or make the slide bigger: The text should wrap automatically, and a vertical scroll bar appears if necessary. You can also change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane:
how to open the Presenter view in PowerPoint? You can use one of these methods to view the speaker's notes while presenting: method-1 Start the slide show Right-click on the slide Select "Show Presenter View" from the pop-up menu method-2 Start the slide show
To add Speaker Notes to a presentation, start off by working in Normal view on PowerPoint's View tab. At the bottom of your screen, you can click on Notes to open up the Speaker Notes section and add your own text. Add Speaker Notes by clicking on Notes at the bottom of the PowerPoint window and typing out your cues.
Method One: Directly edit in slide editing mode (aka Normal View). Click the notes section of the window and begin typing. If the notes are hidden, click the Notes button found in options on the bottom right of the PowerPoint screen. Method Two: Edit your notes in Notes View. Click on the View tab in the ribbon and click Notes Page.
Log in and launch PowerPoint. By pressing the Windows key + P you will gain access to the monitor control settings. Select "Expand." On Mac devices, launch System Preferences, click on "Displays," select the relevant monitor, and drag it into place as main or side display. Activate PowerPoint Presenter view.
Presenter view gives you all the tools to present confidently - With PowerPoint Live, you have full control over your content. The view you see as the presenter is yours only - review notes, engage in chats, and see your audience - all in one panel view.
To activate the Presenter Coach, click "Start Rehearsing" in the bottom-right corner of your window. Optionally, enable "Show real-time feedback" if you want the coach to give you tips while you're still presenting. Now, begin your presentation like you normally would. If you enabled the real-time feedback option, you'll see some ...
Presenters who use this mode have been accustomed to adding their speaking notes in the Notes section below the slides. Presenter View displays the slides on a second monitor or projector and shows you your notes along with a preview of the next slide on your laptop.
Presenter View Notes not display during presenter mode. PowerPoint Presenter View don't shows you the next slide, and the speaker notes. I can only see the current slide and the controls in the presenter view. This thread is locked. You can follow the question or vote as helpful, but you cannot reply to this thread.
In this video tutorial, you'll learn how to use Presenter Mode in #MicrosoftTeams. We'll go through the new capabilities that allow presenters to present PowerPoint presentations, navigate every slide, check slide notes and prevent participants from moving through slides.
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Note Window Size in Presenter View in PowerPoint for Mac. I frequently work in big meetings where the presenter wants to see his slides on one down stage monitor and his notes in the other down stage monitor. We use two computers with the same PowerPoint presentation on each. Is there a way to make the presenter view almost all notes?