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Basic Six Sigma Presentation

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1. Six sigma Orientation
2. expectations <ul><li>What is Quality? </li></ul><ul><li>Know Six Sigma </li></ul><ul><li>Awareness with respect to origin and history of Six Sigma. </li></ul><ul><li>The utility and benefits </li></ul><ul><li>Introduction to Six Sigma as methodology </li></ul><ul><li>The Six Sigma organization </li></ul>
3. What is Quality?
4. Evolution of Quality Historically Proactive Quality “ Create process that will produce less or no defects” Contemporary Reactive Quality Quality Checks (QC) - Taking the defectives out of what is produced
5. What is Six Sigma? <ul><li>It is a methodology for continuous improvement </li></ul><ul><li>It is a methodology for creating products/ processes that perform at high standards </li></ul><ul><li>It is a set of statistical and other quality tools arranged in unique way </li></ul><ul><li>It is a way of knowing where you are and where you could be! </li></ul><ul><li>It is a Quality Philosophy and a management technique </li></ul><ul><li>Six Sigma is not: </li></ul><ul><li>A standard </li></ul><ul><li>A certification </li></ul><ul><li>Another metric like percentage </li></ul>
6. <ul><li>The term “sigma” is used to designate the distribution or spread about the mean (average) of any process or procedure. </li></ul><ul><li>For a process, the sigma capability (z-value) is a metric that indicates how well that process is performing. The higher the sigma capability, the better. Sigma capability measures the capability of the process to produce defect-free outputs. A defect is anything that results in customer dissatisfaction. </li></ul>Two Meanings of Sigma 
7. <ul><li>The term “Six Sigma” was coined by Bill Smith, an engineer with Motorola </li></ul><ul><li>Late 1970s - Motorola started experimenting with problem solving through statistical analysis </li></ul><ul><li>1987 - Motorola officially launched it’s Six Sigma program </li></ul>Origin of Six Sigma Motorola the company that invented Six Sigma
8. <ul><li>Jack Welch launched Six Sigma at GE in Jan,1996 </li></ul><ul><li>1998/99 - Green Belt exam certification became the criteria for management promotions </li></ul><ul><li>2002/03 - Green Belt certification became the criteria for promotion to management roles </li></ul>The Growth of Six Sigma GE the company that perfected Six Sigma
9. The GE model for process improvements The Growth of Six Sigma Define Measure Analyze Improve Control Combination of change management & statistical analysis
10. The Growth of Six Sigma
11. BPMS Business Process Management System DMAIC Six Sigma Improvement Methodology DMADOV Creating new process which will perform @ Six Sigma Three Methodologies of Six Sigma
12. BPMS Business Process Management System
13. <ul><li>To understand the process; it’s mission, flow and scope </li></ul><ul><li>To know the customers and their expectations </li></ul><ul><li>To identify, monitor and improve correct performance measures for the process </li></ul>The Need of BPMS
14. The Methodology Define purpose of the process, its goal and its boundaries Identify Critical to Quality and Critical to process Visual representation of performance Map process steps, identify input/ output measures MSA, DCP, indicators and monitors Service excellence and process excellence The DMAIC cycle Define Process Mission Map Process VOC and VOP Build PMS Develop Dashboards Identify Improvement Opportunities
15. DMAIC Six Sigma Improvement Methodology
16. <ul><li>A logical and structured approach to problem solving and process improvement </li></ul><ul><li>An iterative process (continuous improvement) </li></ul><ul><li>A quality tool with focus on change management </li></ul>What is DMAIC ? E Effectiveness = Q Quality Improvement x A Acceptance
17. The Approach Practical Problem Statistical Problem Statistical Solution Practical Solution
18. D Define M Measure A Analyze I Improve C Control Identify and state the practical problem Validate the practical problem by collecting data Convert the practical problem to a statistical one, define statistical goal and identify potential statistical solution Confirm and test the statistical solution Convert the statistical solution to a practical solution Methodology
19. VoC - Who wants the project and why ? The scope of project / improvement Key team members / resources for the project Critical milestones and stakeholder review Budget allocation Define D Define M Measure A Analyze I Improve C Control
20. Ensure measurement system reliability Prepare data collection plan Collect data - Is tool used to measure the output variable flawed ? - Do all operators interpret the tool reading in the same way ? <ul><li>- How many data points do you need to collect ? </li></ul><ul><li>How many days do you need to collect data for ? </li></ul><ul><li>What is the sampling strategy ? </li></ul><ul><li>Who will collect data and how will data get stored ? </li></ul><ul><li>What could the potential drivers of variation be ? </li></ul>Measure D Define M Measure A Analyze I Improve C Control
21. Understand statistical problem Baseline current process capability Define statistical improvement goal Identify drivers of variation (significant factors) Analyze D Define M Measure A Analyze I Improve C Control
22. <ul><li>Root Cause Analysis (fish bone) </li></ul><ul><li>A brainstorming tool that helps define and display major causes, sub causes and root causes that influence a process </li></ul><ul><li>Visualize the potential relationship between causes which may be creating problems or defects </li></ul>Analyze – Identify Drivers of Variation Problem Backbone Primary Cause Secondary Cause Root Cause
23. <ul><li>Control – Impact Matrix </li></ul><ul><li>A visual tool that helps in separating the vital few from the trivial many </li></ul>Control Impact Analyze – Identify Drivers of Variation Vital Few High Control – High Impact Cost Ineffective Low Control – High Impact Cost Ineffective High Control – Low Impact Trivial Many Low Control – Low Impact
24. <ul><li>Pareto Chart </li></ul><ul><li>Pareto principle states that disproportionately large percentage of defects are caused due to relatively fewer factors (generally, 80% defects are caused by 20% factors) </li></ul>Analyze – Identify Drivers of Variation
25. <ul><li>Process Map Analysis </li></ul><ul><li>Visually highlights hand off points / working relationships between people, processes and organizations </li></ul><ul><li>Helps identify rework loops and non value add steps </li></ul>Analyze – Identify Drivers of Variation
26. Map improved process Pilot solution Identify operating tolerance on significant factors Improve D Define M Measure A Analyze I Improve C Control
27. Ensure measurement system reliability for significant factors Improved process capability Sustenance Plan - Is tool used to measure the input / process variables flawed ? - Do all operators interpret the tool reading in the same way ? - Statistical Process Control - Mistake Proofing - Control Plan Control D Define M Measure A Analyze I Improve C Control
28. <ul><li>Control Plan </li></ul><ul><li>Have the new operating procedures and standards been documented ? </li></ul><ul><li>What Statistical Process Control (SPC) tools will be used to monitor the process performance ? </li></ul><ul><li>Who will review the performance of the output variable and significant factors on closure of the project and how frequently ? </li></ul><ul><li>What is the corrective action or reaction plan if any of the factors were to be out of control ? </li></ul>Control – Sustenance Plan
29. 6  DMAIC Process DMAIC = D efine, M easure, A nalyze, I mprove and C ontrol Develop Charter and Business Case Map Existing Process Collect Voice of the Customer Specify CTQs / Requirements Measure CTQs / Requirements Determine Process Stability Determine Process Capability Calculate Baseline Sigma Refine Problem Statement Identify Root Causes Quantify Root Causes Verify Root Causes Institutionalize Improvement Control Deployment Quantify Financial Results Present Final Project Results and Lessons Learned Close Project Select Solution (Including Trade Studies, Cost/Benefit Analysis) Design Solution Pilot Solution Implement Solution Define Measure Analyze Improve Control
30. FACTS and TERMS <ul><li>When we speak six sigma we mean 3.4defects in 1million opportunity </li></ul><ul><li>DMAIC is a six sigma perspective term which deals in improving the current processes to completely meet customer goals </li></ul><ul><ul><ul><li>Unit – Any activity that the customer has given to us to process . </li></ul></ul></ul><ul><ul><ul><li>Opportunity – This is the number of actions that can be checked in a particular unit </li></ul></ul></ul><ul><ul><ul><li>Defect – If any of the opportunity goes wrong then it is a Defect </li></ul></ul></ul><ul><ul><ul><li>Defective – Any unit having one or more defect is a Defective unit </li></ul></ul></ul><ul><li>There are two ways to do the project one is DMAIC and other is DMADV </li></ul><ul><li>A DMAIC project is done when we can make improvements in the current process </li></ul><ul><li>A DMADV (Define Measure Analyze Design Verify) project is done when no more improvements can be done and we will have to change the entire process all together </li></ul>
31. Six Sigma Organization
32. Six Sigma - Three Dimensions Tools Organization Methodology Driven by customer needs Enabled by quality team. Led by Senior Mgmt Define Measure Analyze Improve Control Process Map Analysis Pareto Chart Process variation LSL USL Upper/Lower specification limits Regression • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •
33. The Quality Team Master Black Belt Black Belt Black Belt Green Belt Green Belt Green Belt - Thought Leadership - Expert on Six Sigma - Mentor Green and Black Belts <ul><li>Backbone of Six Sigma Org </li></ul><ul><li>Mentor Green Belts </li></ul><ul><li>- Full time resource </li></ul><ul><li>- Deployed to complex or “high risk” projects </li></ul><ul><li>- Part time or full time resource </li></ul><ul><li>Deployed to less complex projects in areas of functional expertise </li></ul>
34. Thank You

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10 Most Popular Lean Six Sigma Presentations for Beginners

When applied properly, Lean Six Sigma can help anyone solve problems and improve processes. It’s used by organizations large and and small in every industry . Here are our 10 most popular Lean Six Sigma presentations for beginners. For more simple, easy to understand, high quality presentations, please visit us on Slideshare .

Dmaic – the 5 phases of lean six sigma, the basics of lean six sigma, sipoc – a high level view of a process, data collection planning, process control plan, the 8 wastes, introduction to lean, how to reduce your electricity bill using lean six sigma, documentation & storyboard, visual management & 5s, are you interested in learning more about another lean six sigma beginner topic let us know in the comments below .

6 Tips to a Winning Six Sigma Green Belt Presentation

The average A synonym for “mean”: the sum of a set of values divided... Learn More... person ranks the fear of public speaking higher than the fear of death. You feel nervous, your palms sweat and your stomach ties itself into knots. You don’t want to do it. You would rather do anything than talk to a crowd.

If you give a winning Six Sigma Green Belt The Six Sigma Green Belt is a certificate that professionals... Learn More... presentation, it will boost your career. If you give a bad presentation, your reputation as a Six Sigma Six Sigma Definition: Six Sigma is a set of techniques and t... Learn More... practitioner could be irreparably damaged!

If you have a good project and know your topic well, I will give you a few techniques to help you overcome your fear and give a winning Six Sigma Green Belt The Six Sigma Green Belt is a certificate that professionals... Learn More... presentation.

Presentation should be 40 Minutes or Less with a 20 Minute Question and Answer Session

A time limit on your Six Sigma Green Belt presentation is a good control tool to keep you from boring your audience.

If you cannot sell the audience on “how great your Six Sigma project is” in 40 minutes or less, then you will most likely not sell them and they will ultimately “check out.”

A good rule of thumb is a one-hour time limit on your complete presentation. Allow 40 minutes for the presentation and 20 minutes for Q&A and tours of the Improved Process There are many ways to organize your lean six sigma processe... .

The Winning Six Sigma Green Belt Presentation should not exceed 20 Slides

Why? Your presentation should last no more than 40 minutes. The more slides you have, the longer your presentation will last.

We have all been in presentations where the presenter had 50 (or more) slides that took two hours to present.

If you are still presenting on the Define Phase of your Six Sigma Green Belt project after the first 20 minutes, the crowd will “check out” and start checking their email on their iPhones.

On average, each slide will take two minutes.

The 40 minute time limit will give you room for 20 slides.

Be Very Conservative with Words

What is the goal of your Six Sigma presentation? The main goal is to transfer information or knowledge.

Words on a screen can do those things, but not nearly as well as an inspired presenter who uses graphics and visuals to reinforce the important points.

Only say what needs to be said in the presentation! Don’t ramble on, make your point quickly.

I use the rule: “Can your audience understand the message you are trying to convey with the slide in 60 seconds or less without you saying a word?”

To do this, you need simple and concise wording in addition to using effective visuals.

Tell the Story with Pictures and Data!

Stories told with pictures and data can bring facts to life. They can help you make sense and order out of a disparate collection of facts.

Stories told with pictures and data (like graphs, control charts, etc.) make it easier to remember key points and can paint a vivid picture of what the future can look like.

Best of all, stories told with pictures and data take the focus off of you and the focus will be on the presentation and the message of the Six Sigma Project.

Practice, Practice and then Practice Some More!

Nothing takes the place of practicing and preparing for your speech. Practice your speech no less than three times. Practice in front of a mirror if possible to prepare posture, hand gestures, facial expressions, and how welcoming you appear.

Once I have practiced my presentation thoroughly, I will then present to one of my colleagues and let them critique and give possible questions that the stakeholders might ask.

Know your topic so well that you could answer any possible question thrown at you!

Ensure all equipment needed for the presentation is operational!

I can’t tell you how many potentially winning presentations I have witnessed that were thwarted by equipment failure.

The Green Belt who sets up for the presentation five minutes before the start and trusts the projector to work with their Laptop or the presentation pointer to have batteries, will most likely encounter a few problems.

I make it a rule to set up for a presentation 30 minutes before the presentation starts. Make sure the room is set up. Make sure that your equipment works. Give a quick “dry run” of the presentation to make sure that pictures, films and audio works.

IS YOUR ORGANIZATION DEPLOYING LEAN SIX SIGMA?

THEN YOU NEED TO READ "WHY THEY FAIL"

The Author, Kevin Clay, Master Black Belt with over 20 year experience, will show you why 90% of Continuous Improvement Efforts (like Lean and Six Sigma) either Fail within 18 months .

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Subscribe to our Newsletter, Download the FREE Sample and get a glimpse into the Powerful Book “ WHY THEY FAIL ”

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