2.2 Balance sheet scope and relevant guidance

2.4 Balance sheet offsetting

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  • 2.3 General presentation requirements

2.3.1 Reporting periods

2.3.2 chronology, 2.3.3 individually significant account balances.

2.3.4 Classified balance sheet

Definitions from ASC Master Glossary

Current Assets : Current assets is used to designate cash and other assets or resources commonly identified as those that are reasonably expected to be realized in cash or sold or consumed during the normal operating cycle of the business. Current Liabilities : Current liabilities is used principally to designate obligations whose liquidation is reasonably expected to require the use of existing resources properly classifiable as current assets, or the creation of other current liabilities. Operating cycle

Definition from ASC Master Glossary

Operating Cycle : The average time intervening between the acquisition of materials or services and the final cash realization constitutes an operating cycle.

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Presentation Requirements Template

presentation requirements meaning

Template Requirements

Transcript: Research Tools Cons: Can be difficult to achieve tasks due to user access Familiarization with the tool Conclusion Cons: Would need to purchase licenses Very similar to Microsoft project, lacks friendly user functionality Cons: Would need to purchase licenses: 25 licenses- $4,200 300 licenses- $42,000 Pros: Ability to create a task list Ability to link with other microsoft applications Ability to personalize the sites (design, updates) Concept Draw- dashboard Analysis Requests Poweruser Projects Change Control CUSLC Validations Compare Tools Define Tool Requirements Electronic Tracking Tools Evaluation Smartsheet Concept Draw Sharepoint All tools pass initial requirements Evaluate on other things of importance: Ease of use Cost Access Ability to personalize Find Tools Pros: Ability to view projects as dashboards. Easier to use than Microsoft Project with slightly better functionality. Pros: Ability to link forms Ease of use: functions similar to a hybrid Excel/Access Forms easy to create Data from forms populates directly into gantt chart

presentation requirements meaning

Requirements Presentation

Transcript: Acceptance Criteria Introduction Risk Matrix The Spiral Model Identifying the (social) circles of life 4 Important Values of Agile: Individuals and interactions. Working software. Customer collaboration. Change. As an administrator, I want to be able to: Fix bugs. Add new features. Monitor the consumer base. Initial Considerations: Extrapolate ideas and choose a direction for the final product. Define a clear set of requirements to work towards. Research metrics for friendship strengths. Organise the group playing to individual members strengths. Chose which social networks. Useable by more than one person. Be given permission to access users data. Manually change generated data. Store queried data for future use. Use data for commercial purpose. Data presented in an easy to interpret format. Prevent personal data access without permission. Caching images and static content. Caching the frequent queries. Using a CDN (Content Distribution Network). Host downloadable files offsite (such as Amazon S3). Since end-user requirements are hard to obtain/define, it is natural to develop software in an experimental way: Build some software. See if it meets customer requirements. If no then repeat. Key idea: on each iteration identify and solve the sub-problems with the highest risk. This loop approach gives rise to structured iterative life cycle models. In 1988 Boehm developed the spiral model as an iterative model which includes risk analysis and risk management. As a user, I want to be able to: See who my closest friends are across multiple social media sites. See how close I am with certain friends. See how many connections I have. Choose which social media sites I use. Grant permission. Have the ability to manually change the results. Share the results with friends. See where the people are who I interact with. Compiled Research - Appropriate Social Media Sites The Waterfall Model - Pros & Cons The Waterfall Model Professional issues to consider: We must make sure we only keep data from users from whom we have obtained full consent. Making sure all laws are complied with. If not we may be liable under criminal law. Make sure we are receiving the correct form of consent. Express declaration of consent is needed, implied consent is not clear enough. Software Development Methods RASCI Chart (Responsibility assignment matrix) Compiled Research - Computational Challenges There are three key software development methodologies: Waterfall Model Spiral Model Agile Development Various different methods but all have the same principles: Timescale is fixed. Develop small. 80/20 rule. Testing. Collaborative & cooperative approach. Disadvantages: Needs to implemented properly. Difficult to scale up to large projects. Project brief: Create a Social Media "friend mapper". For an individual Social Media user the application should map the users network of "friends". Map these links based on strengths and weaknesses. Map "friends" in circles closest nearest the user and working outwards. Identify family members. Risk probability and impact - statistics Legal Issues cont. MOSCOW Requirements - Functional Requirements Compiled Research Risk Analysis - Technology & Tools Choice of 2 Types: Decentralized (egoless) control teams. Mixed Control Teams. We should adopt the Decentralized Control Team. Why? Connected communication. Decisions shared. Goals set by consensus- which already happens. Leadership dictated by -Ability, experience and expertise. Rolling project manager every week meaning that there is no stress on one person, and responsibility is shared between the group. Requirements Stage: User requirements and constraints are worked out. A preliminary study might be carried out. Acceptance criteria is developed. Deliverable: the requirement specification. Design Stage: Overall architecture. Interface between components and between the system and its environment are defined. Algorithms are developed and data structures are specified. Integration: Individual components are integrated to form the complete system. System is tested as a whole. Advantages: Iterative. Produces good team cohesion. Emphasis final product. Limitations: Quantity of social network server requests. Dunbar’s Number – maximum maintainable relationships is between 100 and 250; other studies propose 290 as the actual mean. Risk Analysis Risk Analysis - People Agile Development - Pros & Cons Acceptance Criteria - cont. Factors that affect friendship strength... Intensity Intimacy Duration Reciprocal services Social structure Emotional support Social distance Rejection of Waterfall: Effectiveness of requirements. Dissatisfied with delivered software. Choosing Agile : See the work being delivered. Potential Impact: Example Easy to use interface. Results are easy to interpret. Easy integration with chosen Social Media sites. Consistent application styling. Well known and legible fonts. Full Data Protection Act compliance. Copyright, Designs and Patents Act

presentation requirements meaning

presentation requirements

Transcript: Sabyrzhan Rabi presentation requirements Topic 1 1.Show your passion and connect with your audience. it is hard to be relaxed and be yourself when you are nervous. But time and again,the gresenters say that the most important thing is to connect with your audience,and the best way to do that is to let you Title Topic 2 Topic 2 Subtopic 2 Subtopic 2 Pictures Topic 3 Topic 3 Subtopic 3 Subtopic 3 Topic 4 Topic 4

presentation requirements meaning

Presentation requirements

Transcript: COMPANY NAME STORY TITLE LOGO Presentation Requirements ACT 1 -Prepare your presentation in MS PowerPoint formar and save it on a disk.CD-ROM or USB memory stick.All presentation will be presented at a resolution of 1024 by 768 pixels on a PC with Windows XP and PowerPoint XP. -Your presentation shold be prepared in MS PowerPoint 97 or hogher. ACT 2 -Check your presentation in the session room in advance. -Be in the session room at least 10 minutes besore the session starts to meet the chair of the session - ACT 3 -Use high-contrast colors:Light text on dark background or vice versa. -Use high-contrast lettering and readable fonts.The minimum front size is 24. -Duration for oral presentation:15 min 1.Preparation,preparation,preparation 2.Think audience 3.Communicate 4.Prepare the little things 5.Structure your presentation 6.Finding your voice 7.Do not reaf or read like you mean it 8.Non-verbal communication 9.Slide design 10.Practice,practice,practice. 10 Tips for a Good Presentation Presenting authors are requested to display their posters in poster exhibition area.Authors sre required to be present beside their posters during the respective sessions.Posters must be put in person and taken off promptly at the end of the conference.Printed posters should not exceed:90 cm (wifth x 120cm (height)(35,5 in x 47,24 in) recommended poster size is A0 Poster Presentations 1.present the article 2.explain the major point made by rhe author 3.present the arguments given along with the evifence used as support 4.link the points or arguments presented to ethical theory Group Presentation Requirements THANK YOU FOR ATTENTION!!!

presentation requirements meaning

Transcript: Sabyrzhan Rabi Presentation requirements Topic 1 Show your passion and connect with your audience It is hard to be relaxed and be yourself when you are nervous. Be enthusiastic and honest,and the audience will respond 2.Focus on your audience is Needs Topic 2 As you prepare the presentation, you always need to bear in mind what the audience needs and wants to know, not what you can tell them. YOU NEED TO MAKE IT EASY FOR YOUR AUDIENCE TO UNDERSTAND AND RESPOND. 3.keep it simple: Concentrate on your core message you should be able to communicate that key message very briefly. some experts recommend a 30-second "elevato Pictures Topic 3 Topic 3 Subtopic 3 Subtopic 3 Topic 4 Topic 4

presentation requirements meaning

Transcript: System Online Application Team EMU For a better NICA Brief Description Background Current System: Paper Work Physical Storage Low Efficiency New System: Online Web App User Friendly Online Administration Requirements & User Stories Requirements/User Stories Applicants - Save & Continue - Online Payment - Audition Arrangement Staff - Contact Applicants - Database Management - Send Audition Invitation Project Domain Project Domain Goal Model Goal Model UI Prototype UI Prototype Login & Registration Login & Registration Administrator Administrator Applicant Applicant System Benifits System Benefits System Benefits System Benefits For Applicants - Apply anytime - Flexible audition schedule - Information security For NICA - Manageable - Long-term storage - Better platform Thanks for listening!

presentation requirements meaning

Transcript: Darmenbai Jibek Presentation and Presentation requirements The main the main • Name • title • Class pd. • Picture Style Style Style style Choose the presentation's format graphics graphic layout design layout design Maximum Maximum time time Presentation Requirements Presentations should be 5 minutes MAXIMUM. text text You do not have to share every detail ever discovered about the topic. Speak clearly and loud enough to be understood by the entire room. music music time too video video Additional Information Video clips are allowed, but must fit into the 5 minute time frame. Video clips are allowed, but must fit into the 5 minute time frame. Perfection is not expected, but it is important to practice and be prepared! Double click to edit Double click to edit Title PPT PPT Double click to edit Double click to edit Title

presentation requirements meaning

Requirements Template

Transcript: This section describes User and System Interface requirements for the proposed system. There will be links to these Development dociuments. In this section you will identify if any of the requirements are out of scope. For example if you are writing requirements for a multi-phase project, there may be some requirements documented that will not come into play until later but it was important to document them now so that "Final Big Vision" is not lost. This is the section you call out what is in scope NOW. The first step to writing requirements is to perform discovery to learn as much as possible about the source and reason for the request. After you have compiled notes and completed the discovery phase and checked off the items on the checklist, it is time to begin writing the business requirements. Please be sure to begin with the BRD template. Business Requirements Document (BRD) Another very important part of keeping track of the version you are working with in addition to the cover page is the Revision Log. Be sure to update any changes made after the first draft review. Interface Requirements User Acceptance Testing Be sure to include the date and the stakeholders involved. If someone abstains that is counted as approval, only stakeholders against the requirements are documented as such with their reasoning. QA Testing In this section document any assumptions you have made when writing the requirements. For example, you are designing a screen with the assumption that all of its users will be power users. You should document that assumption. This is the section we have been waiting for. In Scope Assumptions In this section you will document the business requirements. Remember, these are the "WHAT" not the how. The last section to be completed on the BRD is the Approval section. This section addresses the functionality desired.What capabilities are expected as a result of this project. Again as with the Business Requirements, focus on "WHAT" functions not "how" they will. Requirements Template System Interface Requirements Cover Page Requirements Scope Business Requirements Unit Testing This section describes the risks that were identified prior to or during the Business Requirements gathering and documentation. Goals/ Objectives/ Benefits Functional Testing Test Plan The BRD This section will be addressed in the Development documents. The link to the documents will be placed in this section for reference for all documentation in one place. This is how the System interacts with o ther systems. These are both WHAT and HOW.. Other Considerations There will be links in these sections to the testing documentation. Risks User Interface Requirements This presentation will review the current BRD template and the steps to complete it. The checklist Project Background The Details This section describes the dependencies between the Application for which these Business Requirements are written and the other existing applications/systems. The first section of the BRD is Project Background. This is where you will use the discovery information you documented. The purpose fo this section is to understand the reason for the request. What is the result the customer / user is looking for and why? What is the problem they are trying to solve? One of the tools to perform discovery and elicit the business requirements is the checklist. Constraints Revision Log Hardware/Software Requirements Constraints are needed so that you restrict the scope to something that is true and manageable. When I say true, I mean that the customer or user can’t come back later saying that you need to add 100 more requirements. An example: The proposed system will only be used by Company X’s employees Replace any section with <Brackets and Blue Text> with the appropriate information. <Purple Text> is updated when submitted for sign off. <Red Text> is updated when any revisions are made after first draft is reviewed. In this section, write an overview of the objective or gaol of the requirements. What is the end product expected to be? Dependencies on Existing Systems Technical Requirements Checklist This is how the USERs interact wiht the system. These are both WHAT and HOW. Discovery Out of Scope Functional Requirements

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Requirements for the presentation. The linkers to be used in your speech. The key vocabulary to be used. Rewarding / fulfilling / entertaining / demanding / challenging yet exciting. Promising / rewarding / thriving. A truly rewarding future It provides an opportunity to. Leadership and teamwork skills. Able to cooperate and collaborate with your counterparts. Handle your duties properly. To be in charge of. Cope with hindrances , hardships and setbacks. Work under pressure. Public speaking skills. Issues solving skills. Attain your ambitions. Implement accomplish your pursuits [ pės ‘ jūts. Certain pros and cons Benefits / positive aspects Drawbacks / downsides / shortcomings Obtain.

In the first place I‘d like to mention why/what ...

I find this job appealing (patrauklus), rewarding/ fulfilling/ entertaining/ demanding/ challenging yet exciting („sunkus, bet patrauklus)

You can implement /accomplish your pursuits [ pės‘jūts] – įgyvendinti savo siekius

Būdvardžiai: single-minded/ dedicated/ persevering/ determined [ di‘tė:mind]/ diligent/committed (pareigingas)/ resourceful= ingenious [ in’džynjes] /.

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Home Blog Education Presentation Skills 101: A Guide to Presentation Success

Presentation Skills 101: A Guide to Presentation Success

Getting the perfect presentation design is just a step toward a successful presentation. For the experienced user, building presentation skills is the answer to elevating the power of your message and showing expertise on any subject. Still, one can ask: is it the same set of skills, or are they dependable on the type of presentation?

In this article, we will introduce the different types of presentations accompanied by the skillset required to master them. The purpose, as always, is to retain the audience’s interest for a long-lasting and convincing message.

cover for presentation skills guide

Table of Contents

The importance of Presentation Skills

Persuasive presentations, instructional presentations, informative presentations, inspirational presentations, basic presentation skills, recommendations to improve your presentation skills, closing statement.

Effective communication is the answer to reaching business and academic goals. The scenarios in which we can be required to deliver a presentation are as diverse as one can imagine. Still, some core concepts apply to all presentations.

We define presentation skills as a compendium of soft skills that directly affect your presentation performance. These are not qualities acquired by birth but skills you ought to train and master to delve into professional environments. 

You may ask: is it really that evident when a presenter is not prepared? Here are some common signs people can experience during presentations:

The list can go on about common presenter mistakes , and most certainly, it will affect the performance of any presented data if the lack of interest by the presenter is blatantly obvious.  Another element to consider is anxiety, and according to research by the National Institute of Mental Health, 73% of the population in the USA is affected by glossophobia , which is the fear of public speaking, judgment, or negative evaluation by other people.

Therefore, presentation skills training is essential for any business professional who wants to achieve effective communication . It will remove the anxiety from presentation performance and help users effectively deliver their message and connect with the audience.

Archetypes of presentations

Persuasive presentations aim to convince the audience – often in short periods – to acquire a product or service, adhere to a cause, or invest in a company. For business entrepreneurs or politicians, persuasive presentations are their tool for the trade.

Unless you aim to be perceived as an imposter, a proper persuasive presentation has the elements of facts, empathy, and logic, balanced under a well-crafted narrative. The central pillar of these presentations is to identify the single factor that gathered your audience: it could be a market need, a social cause, or a revolutionary concept for today’s society. It has to be something with enough power to gather critiques – both good and bad.

That single factor has to be backed up by facts. Research that builds your hypothesis on how to solve that problem. A deep understanding of the target audience’s needs , concerns, and social position regarding the solution your means can offer. When those elements are in place, building a pitch becomes an easy task. 

Graphics can help you introduce information in a compelling format, lowering the need for lengthy presentations. Good presentation skills for persuasive presentations go by the hand of filtering relevant data and creating the visual cues that resonate with what your audience demands.

One powerful example of persuasive presentations is the technique known as the elevator pitch. You must introduce your idea or product convincingly to the audience in a timeframe between 30 seconds and less than 2 minutes. You have to expose:

presentation skills an elevator pitch slide

For that very purpose, using engaging graphics with contrasting colors elevate the potential power of your message. It speaks professionalism, care for details, and out-of-the-box thinking. Knowing how to end a presentation is also critical, as your CTAs should be placed with care.

Therefore, let’s resume the requirements of persuasive presentations in terms of good presentation skills:

skills required for persuasive presentations

You can learn more about persuasive presentation techniques by clicking here .

In the case of instructional presentations, we ought to differentiate two distinctive types:

Lecture presentations appeal to the gradual introduction of complex concepts, following a structure set in the course’s syllabus. These presentations often have a similar aesthetic as a group of professors or researchers created to share their knowledge about a topic. Personal experience does tell that course presentations often rely on factual data, adequately documented, and on the theoretical side.

An example of a presentation that lies under this concept is a Syllabus Presentation, used by the teaching team to introduce the subject to new students, evaluation methods, concepts to be learned, and expectations to pass the course.

using a course syllabus presentation to boost your instructional presentation skills

On the other hand, training presentations are slide decks designed to meet an organization’s specific needs in the formal education of their personnel. Commonly known as “continuous education,” plenty of companies invest resources in coaching their employees to achieve higher performance results. These presentations have the trademark of being concise since their idea is to introduce the concepts that shall be applied in practice sessions. 

Ideally, the training presentations are introduced with little text and easy-to-recognize visual cues. Since the idea is to summarize as much as possible, these are visually appealing for the audience. They must be dynamic enough to allow the presenter to convey the message.

presentation skills example of a training presentation

Those key takeaways remind employees when they revisit their learning resources and allow them to ruminate on questions that fellow workers raise. 

To sum up this point, building presentation skills for instructional presentations require:

skill requirements for instructional presentations

The informative presentations take place in business situations, such as when to present project reports from different departments to the management. Another potential usage of these presentations is in SCRUM or other Agile methodologies, when a sprint is completed, to discuss the advance of the project with the Product Owner.

As they are presentations heavily dependent on data insights, it’s common to see the usage of infographics and charts to express usually dense data in simpler terms and easy to remember. 

a SCRUM process being shown in an informative slide

Informative presentations don’t just fall into the business category. Ph.D. Dissertation and Thesis presentations are topics that belong to the informative presentations category as they condense countless research hours into manageable reports for the academic jury. 

an example of a thesis dissertation template

Since these informational presentations can be perceived as lengthy and data-filled, it is important to learn the following professional presentation skills:

skill requirements for informational presentations

The leading inspirational platform, TEDx, comes to mind when talking about inspirational presentations. This presentation format has the peculiarity of maximizing the engagement with the audience to divulge a message, and due to that, it has specific requirements any presenter must meet.

This presentation format usually involves a speaker on a stage, either sitting or better standing, in which the presenter engages with the audience with a storytelling format about a life experience, a job done that provided a remarkable improvement for society, etc.

using a quote slide to boost inspirational presentation skills

Empathizing with the audience is the key ingredient for these inspirational presentations. Still, creativity is what shapes the outcome of your performance as people are constantly looking for different experiences – not the same recipe rephrased with personal touches. The human factor is what matters here, way above data and research. What has your experience to offer to others? How can it motivate another human being to pursue a similar path or discover their true calling?

To achieve success in terms of communication skills presentation, these inspirational presentations have the following requirements:

skills required for inspirational presentations

After discussing the different kinds of presentations we can come across at any stage of our lives, a group of presentation skills is standard in any type of presentation. See below which skills you must count on to succeed as a presenter.


Nothing says more about respect for your audience and the organization you represent than delivering the presentation on time . Arriving last minute puts pressure on the tech team behind audiovisuals, as they don’t have enough preparation to test microphones, stage lights, and projector settings. Even when discussing presentations hosted in small rooms for a reduced audience, testing the equipment becomes essential.

A solution for this is to arrive at least 30 minutes early. Ideally, one hour is a sweet spot since the AV crew has time to check the gear and requirements for your presentation. Another benefit of this, for example, in inspirational presentations, is measuring the previous presenter’s impact on the audience. This gives insights about how to resonate with the public, their interest, and how to accommodate your presentation for maximum impact.

Body Language

Our bodies can make emotions transparent for others, even when we are unaware of such a fact. Proper training for body language skills reduces performance anxiety, giving the audience a sense of expertise about the presented topic. 

Give your presentation and the audience the respect they deserve by watching over these potential mistakes:

Your voice is a powerful tool for exposing your ideas and feelings . Your voice can articulate the message you are telling, briefing the audience if you feel excited about what you are sharing or, in contrast, if you feel the presentation is a burden you ought to complete.

Remember, passion is a primary ingredient in convincing people. Therefore, transmitting such passion with a vibrant voice may help gather potential business partners’ interest.  

But what if you feel sick prior to the presentation? If, by chance, your throat is sore minutes before setting foot on the stage, try this: when introducing yourself, mention that you are feeling a bit under the weather. This resonates with the audience to pay more attention to your efforts. In case you don’t feel comfortable about that, ask the organizers for a cup of tea, as it will settle your throat and relax your nerves.

Tech Skills

Believe it or not, people still feel challenged by technology these days. Maybe that’s the reason why presentation giants like Tony Robbins opt not to use PowerPoint presentations . The reality is that there are plenty of elements involved in a presentation that can go wrong from the tech side:

We can come up with a pretty long list of potential tech pitfalls, and yet most than half of them fall in presenters not being knowledgeable about technology.

If computers aren’t your thing, let the organization know about this beforehand. There is always a crew member available to help presenters to switch between slides or configure the presentation for streaming. This takes the pressure off your shoulders, allowing you to concentrate on the content to present. Remember, even Bill Gates can get a BSOD during a presentation .

In this section, we gathered some tips that can certainly make an impact if applied to your presentation skills. We believe these skills can be cultivated to transform into habits for your work routine.

Tip #1: Build a narrative

One memorable way to guarantee presentation success is by writing a story of all the points you desire to cover. This statement is based on the logic behind storytelling and its power to connect with people .

Don’t lose time memorizing slides or reading your presentation to the audience. It feels unnatural, and any question that diverts from the topic in discussion certainly puts you in jeopardy or, worse, exposes you as a fraud in the eyes of the audience. And before you ask, it is really evident when a presenter has a memorized speech. 

Build and rehearse the presentation as if telling a story to a group of interested people. Lower the language barrier by avoiding complex terms that maybe even you aren’t fully aware of their meaning. Consider the ramifications of that story, what it could lead to, and which are the opportunities to explore. Then, visualize yourself giving the presentation in a natural way.

Applying this technique makes the presentation feel like second nature to you. It broadens the spectrum in which you can show expertise over a topic or even build the bases for new interesting points of view about the project.

Tip #2: Don’t talk for more than 3 minutes per slide

It is a common practice of presenters to bombard the audience with facts and information whilst retaining the same slide on the screen. Why can this happen? It could be because the presenter condensed the talk into very few slides and preferred to talk. The reality is that your spectators won’t retain the information you are giving unless you give visual cues to help that process. 

Opt to prepare more slides and pace your speech to match the topics shown on each slide. Don’t spend more than 3 minutes per slide unless you have to introduce a complex piece of data. Use visual cues to direct the spectators about what you talk about, and summarize the principal concepts discussed at the end of each section.

Tip #3: Practice meditation daily

Anxiety is the number one enemy of professional presenters. It slowly builds without you being aware of your doubts and can hinder your performance in multiple ways: making you feel paralyzed, fidgeting, making you forget language skills or concepts, affecting your health, etc.

Meditation is an ancient practice taken from Buddhist teachings that train your mind to be here in the present. We often see the concepts of meditation and mindfulness as synonyms, whereas you should be aware that meditation is a practice that sets the blocks to reach a state of mindfulness. For presenters, being in the here and now is essential to retain focus, but meditation techniques also teach us to control our breathing and be in touch with our body signals when stress builds up. 

The customary practice of meditation has an impact on imagination and creativity but also helps to build patience – a skill much needed for connecting with your audience in instructional presentations.

Having the proper set of presentation skills can be quite subjective. It goes beyond presentation tips and deepens into how flexible we can be in our ability to communicate ideas.

Different presentations and different audiences shape the outcome of our efforts. Therefore, having a basic understanding of how to connect, raise awareness, and empathize with people can be key ingredients for your career as a presenter. A word of advice: success doesn’t happen overnight. It takes dedication and patience to build communication skills . Don’t condition your work to believe you will be ready “someday”; it’s best to practice and experience failure as part of the learning process.

presentation requirements meaning

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presentation requirements meaning


Presentation Definition & A Complete Guide For Beginners

Last updated on August 11th, 2022

Presentation Definition & A Complete Guide For Beginners

For many people it might sound like a strange question, however, many beginners still find it a bit confusing to understand what a presentation is. This not only includes students learning about the art of presenting their ideas but also people across various cultures who find the concept alien. For example, if you ask an engineer to give a presentation about an engineering concept or design, he/she might find it difficult to switch gears to public speaking. Similarly, many people who work within a vacuum might suddenly be asked to present something, without having any prior experience of speaking before an audience  or using presentation software like PowerPoint . Let’s take a look at a basic presentation definition, followed by dictionary definitions, with a complete guide for beginners.

What is a Presentation?

A presentation in the context of public speaking can be described as an activity where a presenter presents his/her ideas, explains a process, provides information, or raises questions regarding a subject for public debate. There can be many definitions of a presentation, however, it can be basically narrowed down to the aforementioned.

presentation requirements meaning

Presentation Definitions

While there are many definitions of what a presentation is and what it entails, here are a few dictionary definitions about what a presentation is generally considered to be:

An activity in which someone shows, describes, or explains something to a group of people.

Source: Presentation Definition by  Merriam-Webster’s Learner’s Dictionary

A speech or talk in which a new product, idea, or piece of work is shown and explained to an audience.

Source:   Presentation Definition by Oxford Dictionary

A talk giving information about something.

Source:   Presentation Definition by Cambridge Dictionary


5 Different Types of Presentations

Presentations can be presented for different purposes. Before presenting a presentation, it is necessary that you have a clear idea regarding the purpose of the presentation. Below is an overview of some of the 5 most common types of presentations:

1. Informative

You might need to create an informative presentation to explain important details tied to a topic before an audience. This type of presentation might be brief, with essential information. Such a presentation is usually based on facts and avoids too many complicated details and assumptions.

Examples: Class lectures, research findings, technical information, results from experiments, etc.

2. Persuasive

A persuasive presentation is geared towards convincing the audience to believe a specific point of view. Such a presentation might conclude with a call to action.

Examples: Product demos, sales pitch, investor pitch, presentations on social issues, debates, etc.

3. Instructional

Such a presentation might be to provide an audience with instructions, such as regarding a process, or the use of a product. Such presentations are usually longer, as they require demonstrations and detailed explanation of each aspect of the topic.

Examples: Tutorials for using a software, device or machine, employee orientation presentations, explanation of a course syllabus, etc.

4. Arousing

This type of presentation is meant to make the audience think about a certain topic. This can be to appeal to the intellect and emotions of the audience to point them towards a certain point of view or to start a social debate.

Example: Religious speech, presentation about a taboo, motivational presentation, etc.

5. Decision Making

Some presentations are conducted with the sole aim of providing facts and figures to help the audience reach a decision. This might include a business presentation about say, market share, profits, project revenue and market competition; so that the board members might be able to decide a future course of action for the company.

Examples: Business meetings, presentation about legislation and laws, a SWOT analysis presentation, etc.


3 Different Means of Presenting Presentations

How a presentation is presented can be roughly divided into 3 main categories, i.e. oral, visual only oral and visual.

1. Oral Only

This might simply include a presenter speaking directly to the audience, without any visual aid. This type of presentation can be difficult, since it can be hard to grab audience attention without any visual aid. If you are looking to give an oral presentation, you must have very good presentation skills and a compelling story to tell your audience. In fact, your audience is likely to be more interested in your presentation if you can present your ideas, concepts and explanations like a story.

While it might seem unlikely that someone would resort to an audio only presentation, however, this too can be quite an effective method for creating a sense of mystery of making your audience pay more attention to the content of your presentation. Such a presentation might be presented in the form of a story, read out or played via an audio device.

2. Visual Only

This might include a set of images or a video playing out before an audience. Such a presentation might include slides or a video clip with text that the audience requires to read to understand the visuals, a silent animation with a symbolic message, a set of images played like a slideshow, and the like.

3. Visual & Oral

This is the most common method of presenting a presentation. Whether it is a presenter directly or remotely presenting a presentation, or a video presentation playing out before an audience, the use of both visual and an oral explanation is usually the most effective method for presenting a presentation. Such a presentation may also include background music, and audio effects to make the presentation more compelling.

Other than presentation software, and the use of devices like projectors, monitors and TV screens, visual and oral presentations might also include photographs, whiteboards, and handouts.


Commonly Used Pesentation Software, Platforms & Methods

Here are a few commonly used apps, platforms and methods used by presenters for making presentations.

Slide Decks

Nowadays, most people simply relate the word ‘presentation’ with a slide deck, typically created in PowerPoint. This includes various slides, each with bits of information. These slides are presented one by one, usually starting with a title slide, introduction of the topic, main content, followed by a conclusion. According to some estimates, 30 million PowerPoint presentations are created on a daily basis.

PowerPoint, Keynote , Prezi , and Google Slides are a few of the most famous presentation platforms for designing and presenting slide decks.

presentation requirements meaning

Video Presentations

Presentations can also have other forms, such as video presentations. These can include slides converted from PowerPoint to video format , video clips created using web apps like PowToon , YouTube videos, as well as elaborate videos produced using sophisticated video editing and production software.


Interactive Presentations

This type of presentation might include the ability of the audience to interact with the presenter or presentation in some way. For example, the audience might be given the chance to view the slide deck and react to certain parts of the presentation using apps, polls, quizzes, etc. Hence, these type of presentations might include mechanisms where a presenter is able to switch between content using interactive buttons, with some sort of user interaction.

Some platforms for making interactive presentations include; Articulate , Mindomo , Office Mix , etc. Also see out post about interactive audience response systems .

Beyond the digital sense, interactive presentations might include something as simple as a class lecture with student participation, or a presentation where the audience is actively engaged to work with the presenter in some way.

Interactive Presentations

Webinars & Online Presentations

Online presentations and webinars usually include Live presentations presented using various internet based platforms. While many people also share their presentations online for universal viewing, using services like SlideShare, SlideOnline and AuthorStream, usually, the word online presentations is used for Live presentations presented remotely using the Internet. These may or may not include visual aid, however, usually presenters opt for PowerPoint slides presented via a number of remote meeting and  conferencing apps like Skype, Google Hangouts, Zoom , Join.me , TeamViewer, and the like.

Related: Also see our post about best screens sharing solutions for presenters .


Other than apps, some presenters might choose to go old school and use paper handouts, with an oral speech or discussion to present a presentation. This method is most likely to be used by teachers, such as when handing out an assignment where students might have to make use of the handouts to draw conclusions.

It is also worth mentioning here that some presenters like giving their audience handouts for their PowerPoint presentations so the audience can follow their slides more conveniently. These handouts might be distributed in the form of printed or digital handouts. You can learn more about the latter from our posts about digital handouts .

Example of handouts image

Whiteboards and Interactive Whiteboards

This too is a method most likely to be used by educators to teach students using either a real whiteboard or a digital one. The presenter might use a marker to draw diagrams, or write down points and explanations on the whiteboard to explain the topic.

There are also interactive whiteboards and apps which can aid audience participation and interactivity. Some examples include; Deekit , RealTime Board , and digital whiteboard devices.

The image below shows an interactive whiteboard by Smart Tech. This range of boards developed by Smart tech are called Smart Boards .


Live Demonstration

This method is most likely to be used for a sales presentation to show the utility of a product. Such presentations are common during promotional events organized by different companies, and governments (to promote businesses); such as Expo events. Live demos have also been one of the most commonly used methods for selling products by door to door salesmen.


The presentation definitions, types, methods, apps and devices mentioned in this post includes some common examples of how and why presentations are presented. If you’re a newbie looking to give a presentation at Office or school and find the above mentioned too overwhelming; we would simply recommend that you use PowerPoint for making slides to present before your audience.

You can pick a template from these thousands of free PowerPoint templates to choose the one most relevant for your topic, create a slide deck, and rehearse the presentation beforehand.

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BA Times

Tips for Presenting Requirements and Deliverables

Written by Maria Horrigan on January 12, 2010 . Posted in Articles .

Business Analysts Presenting

My project was to develop a consolidated reporting tool that would bring together six different program data sets. So I took a user centered design approach to developing the business requirements and incorporated a lot of the information architecture tools and techniques I had learned on projects over the least three years.

I started with face-to-face consultations and workshopped the needs and wants of the service users who were required to supply reports. I also talked to internal users who would analyze and summarize the reports for the branch’s policy decision makers. We decided to use user stories and personas, want maps and process maps to present our findings about what the users really wanted and then used the site map and a prototype to show how the system would look and feel.

The presentation went extremely well as the directors were taken through the process and had the visual clues to show them what the user experience would be. So why was this presentation approach successful? I think it was because my BA documentation tends to be very visual, as I find that my audience likes to see how the design and the system will work, and need to be brought along the journey. In a recent presentation I told the story through the eyes of the users and found this was a very effective way to present my deliverables.

Here are my top five tips for presenting requirements and deliverables:

1. Establish and Communicate the Purpose. On my project, the service users clearly wanted a system that would help them manage and plan their day-to-day service business, not just a tool to use for reporting back to the funding branch. I presented our findings from the stakeholder consultations and then presented the six personas to demonstrate our understanding of these six key user groups. I told their story by presenting user scenarios and explained why they wanted what they wanted from the system. My key message was that the system users wanted a management tool, not a reporting tool. By clearly presenting this purpose and demonstrating through personas and user stories, the directors understood that this change would mean a win/win at implementation time as the burden of data entry for services would be lessened if there was something in it for them – namely useful management reports.

2. Use Visual Artifacts to Display Requirements and Design. The personas were a very powerful tool to show what the archetypal users of the system wanted and how the groups differed in what they required. We displayed the primary, secondary and tertiary user needs in a want map and this helped to show the key differences and commonalities of wants across the varied stakeholders. The process maps showed how the different groups would interact with the system and how we would help them through the process, streamline the process and reduce duplication of information. The prototype helped to show how automation and integration of data would decrease data entry burden and also capture information that could be used to aid their management and planning.

By presenting deliverables as user scenarios and showing the findings through use of personas and want maps, the directors were able to see the value in responding to the needs of the services as this would, in the long run, gain acceptance and quick wins for the system implementation. Walking this audience through use case after use case would have missed the mark with this group, as it would have been too detailed and technical and would not have given them the same feel for the concept of what the users wanted.

3. Understand your Audience. My presentation was aimed at the business users, and I needed to understand their needs so I could tailor my presentation to meet their needs. I needed to understand who the key players were? Who were the influencers and decision makers? What did they want from this system? What were the relationships between the different stakeholders? This was difficult as it was a short project (only 10 weeks) and I had little direct contact with some of the key players. Therefore, I worked closely with my business product owner to ensure he saw the deliverables in progress and had a chance to comment prior to their being presented to the directors and executives. I sought his guidance on how to handle the meeting; the dynamics of the stakeholders involved, and walked him through the key messages. This preparation meant that I could frame the deliverables in a way that would hit the mark for this audience.

4. Understand the Business Context. Presenting to an audience when you don’t understand their business does not end well for the presenter. In conveying understanding of requirements for the business and users, I believe it is important to know the business context. I did my research and preparation before the meeting and asked myself:

Once you know the context, demonstrate that you understand the business needs and vision. Then demonstrate how your solution will meet that need.

5. No Surprises. In the past I have been reluctant to show my work in progress, as I wanted it near completion before sharing it (as the “Virgo” perfectionist in me wanted to make sure it was right!). In working on Agile projects in recent times, I have embraced this skinny solution concept and am now comfortable starting with a skinny version, and fleshing it out as the work progresses. When I had finished a piece of thinking about users, processes or design, I would share these artifacts with the core project team, the key business product owner and then refine. This iterative approach helped my target audience to get a feel for what the deliverable would look like and meant that, when it was being presented, it was not a new concept, just a more refined and validated version of what they had seen earlier. Remember that you are presenting your requirements design solution, not telling a joke, so sending material out beforehand as pre reading will not “spoil the punch line”. If you feel people may miss the point of your deliverable without you there to narrate, then allow for their questions at the end rather than taking questions throughout the presentation.

Don’t forget to leave your comments below

Maria Horrigan is an experienced business manager, IT strategic planner and information and communications specialist. She has over 10 years senior management experience within the pharmaceutical industry, not-for-profit and Government. As a principal consultant, Maria is an experienced information architect, senior business analyst and IT strategic analyst and provides advice on developing system requirements with a focus on information architecture and user-centred design, to ensure appropriate IT systems are intuitive and usable. She is a senior practitioner and a well-known Australian speaker on communication, user-centred design, and business analysis. She has experience managing large federal government contracts and project management of large scale business system implementation, systems planning, and analysis and change management. She has a reputation for innovation, managing change, driving strategy implementation and successfully delivering programs. Maria is a Board member and Vice President of Women in Information and Communication (WIC).

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What is Requirements Specification: Definition, Best Tools & Techniques | Guide

Table of contents, what is requirements specification: definition, best tools & techniques | guide.

Requirements specification is a critical part of the Requirements Engineering process. It is the third phase, after Requirements Capture and Analysis. The goal is to create a document, or Requirements Specification, with the corresponding level of detail. This document will contain all requirements that are to be imposed on the design and verification of the product. It will also contain other related information necessary for the design, verification, and maintenance of the product.

What is Requirements Specification?

Requirement specification, also known as documentation, is a process of jotting down all the system and user requirements in the form of a document. These requirements must be clear, complete, comprehensive, and consistent. 

During the capturing activity, we gather all the requirements from various sources. During the analysis and negotiation activities, we analyze and understand those requirements. Now, we must prepare a formal document explaining those requirements. That is what the requirement specification is. To be precise, it is the process of documenting all the user and system needs and constraints in a clear and accurate manner.

What is a System Requirement?

System requirements can be called the expanded version of the user requirements. System requirements act as the commencement point for any new system design. These requirements are a detailed description of the user requirements the system must satisfy.

What is a User Requirement?

User requirement is a combination of functional and non-functional requirements. These user requirements must be designed in such a way that they are easily understandable by users who do not have any sort of technical knowledge. Hence, they must be written in natural language using simple tables, forms, and diagrams. Also, make sure the document does not have details on system design, software, or formal notations. 

What are Functional and Non-Functional Requirements?

Functional requirements, as the name suggests, describe the functions of the system to be designed. It is a description of what the system will be and how it will function to satisfy user needs. They provide a clear description of how the system is supposed to respond to a particular command, the features, and what the users expect. 

Non-functional requirements explain the limitations and constraints of the system to be designed. These requirements do not have any impact on the functionality of the application. Furthermore, there is a common practice of sub-classifying the non-functional requirements into various categories like

Sub-classifying the non-functional requirements is a good practice. It helps when creating a checklist of the requirements that are to be met in the system to be designed. 

Non-functional requirements are as important as functional requirements are. If functional requirements specify what a system should do, non-functional requirements describe how the system will do it. For example, the new application shall provide us with the final list of all connected users. That is a part of functional requirements. If the requirement says that the system would only work on a Windows and a Linux system, that would be a part of non-functional requirements. 

The only difference between the two is that the system can not function without satisfying all the functional requirements. On the other hand, the system will give you the desired outcome even when it does not satisfy the non-functional requirements.

What are The Benefits of Having a Requirements Specification?

There are many benefits of having a requirements specification. Some of them are listed below:

Standards for writing requirements?

EARS would be an effective methodology here. It stands for Easy Approach to Requirements Syntax. In this method, we write clear, concise, and understandable language. This improves the whole requirements engineering workflow and simplifies the work by making things pretty easy to understand. 

To achieve this, here are some principles that must be kept in mind while writing the requirements. They involve:

Types of Requirements Specifications:

There are numerous sorts of requirements specifications. They include Functional Requirement Specifications (FRS), Performance Requirement Specification (PRS), Configurations Requirement Specification (CRF), Business Requirement Specification (BRS), Reliability Requirement Specification (RRF), Compatibility Requirement Specification (CRF), and Software Requirement Specification (SRS).

Functional Requirement Specifications: A functional requirement specification (FRS) is a document that captures the functions that a system must perform. It includes all functionalities, premises, security measures, and other relevant information. Simply put, an FRS is a document that contains everything that a particular system should do.

Performance Requirement Specifications: A performance requirement specification (PRS) is a document that captures all the performance-related aspects of a system. This includes response time, data throughput, efficiency, scalability, etc. Basically, anything that can be quantified and improved upon falls under the PRS category.

Configurations Requirement Specification: A configuration requirement specification (CRS) is a document that captures all information related to the configuration of a system. This includes details such as supported platforms, software/hardware dependencies, minimum system requirements, etc.

Business Requirement Specifications: A business requirement specification (BRS) is a document that captures all business-related aspects of a system. This includes features such as user management, security, data integrity, etc. Basically, anything that affects the business operations of a system falls under the BRS category.

Reliability Requirement Specifications: A reliability requirement specification (RRF) is a document that captures all information related to the reliability of a system. This includes aspects such as uptime, recovery time, error rates, etc.

Compatibility Requirement Specifications: A compatibility requirement specification (CRF) is a document that captures all information related to the compatibility of a system. This includes aspects such as supported platforms, software/hardware dependencies, minimum system requirements, etc.

Software Requirement Specifications: A software requirement specification (SRS) is a document that captures all software-related aspects of a system. This includes aspects such as functionality, performance, scalability, etc. Basically, anything that affects the software operations of a system falls under the SRS category.

Software Requirement Specification Vs Business Requirement Specification:

People sometimes mix the concepts of software and business requirement specifications. Actually, they both are quite different.

The main difference between software requirement specification and business requirement specification is that the former captures all information related to the software while the latter captures all information related to the business.

Characteristics of a Software Requirements Specification Document:

Essential Components of an SRS:

The main sections of a software requirements specification are:

Structure of an SRS:

1. Introduction –

The introduction explains the SRS meaning in general, its scope for your team, and its structure.

1.1. Purpose

Here, explain the SRS software documentation’s objective and structure: the types of requirements that will be addressed, as well as the personnel who will use it.

Keep this section short: 1-2 paragraphs are enough.

1.2. Intended Audience

You can go into great depth and explain how stakeholders and teams will work with SRS, as well as participate in its development. These are typically product owners, investors, business analysts, developers, sometimes testers, and operation staff. The entire structure is determined by your software development approach and the team’s organizational setup.

1.3. Intended Use

Describe in which situations your team will use the SRS. Usually, it’s used in the following cases:

This part covers the product’s scope, so you’ll need to give a quick overview of the system – its primary purpose, function, and position. It’s comparable to how you’d explain a product at a stakeholder meeting except that it is permitted to delve deeper into technical specifics.

This section has to describe:

1.5 Definitions and Acronyms

The above-mentioned components constitute a definition. Definitions provide information about the function, underlying technologies, target personas, business entities (users, clients, middlemen), and stakeholders. You may use an acronym to write your SRS more quickly if you choose to do so. The document will be readable as long as the table of definitions has it included.

Throughout your document, the team frequently uses certain words. Eliminating any potential misunderstandings, allowing new developers to onboard, and resolving conflicting situations will all be easier if you clear up the meaning of these words.

2. Overall Description

In the second part, you describe the product’s major features, target users, and system scope to the readers. This description concentrates only on key features and software architecture without getting into specifics about add-ons and connections.

2.1 User Needs

This part is a matter of choice, so some organizations choose not to include it in their SRS engineering documentation. We believe it’s better to list the problems you want to solve with your functionality right now. It will come in handy later while brainstorming and monitoring functions. You can go back to this section at any time during the product development process and see whether the user experience team hasn’t strayed from the intended path.

Needs refer to issues that users will be able to solve with the system. You can divide these needs into subcategories if you deal with a highly segmented audience. Try not to go into details about each user’s needs. You need to leave some room for interpretation, just in case a problem turns out to be more significant than you initially thought.

2.2 Assumptions and Dependencies

Assumptions are the team’s assumptions about the product and its capabilities that will be correct in 99% of situations. It’s natural to assume, for example, that a platform that assists drivers navigating at night will be utilized mostly in nighttime mode.

What is the significance of assumptions? They allow you to concentrate on the app’s most important features first. This assumption aids in the understanding that designers must develop an interface suited for vision in the dark for a night-driving assistant. Some users may certainly open the application during the day, but it’s a long shot, so you don’t need to include related elements in the prototype right away.

3. System Features and Requirements

This part covers product features and execution criteria in detail. Because the previous two sections address the product as a whole, you’ll find a more comprehensive description here.

3.1 Functional Requirements

Functional requirements are stated in a list of functions that will be carried out in a system. These criteria are concerned with “what will be created?” rather than “how,” and “when.”

Functional requirements start by describing the functionality required based on how essential it is to the application. If you want to work on it first, you can begin with design, but you should then go into development. Functional requirements don’t go into great detail about technology stacks since they may change as the project progresses. Instead of concentrating on internal logic, functional requirements focus on end-user functionality.

3.2 External Interface Requirements

Functional requirements are a significant portion of a system requirements specification. To cover all of the necessary features of the system, you’ll need 4-5 pages of information. Some teams break them down by themes to make the document easier to read.

Typically, SRS design components are referred to as separate from the backend and business logic. This makes sense since designers rather than developers handle the majority of this area, but also because it is where the product development process will begin.

Depending on the project, external interface requirements can consist of four types:

External interface requirements describe the page elements that will be visible to the end client. They can include the list of pages, design elements, key stylistic themes, even artistic elements, and more if they are essential to the product.

3.3 System Requirements

The product’s system requirements state the conditions under which it may be used. They usually pertain to hardware specifications and features. SRS hardware requirements are often defined by minimal and maximal ranges, as well as an optimal product performance threshold.

Creating system requirements before beginning to create a product may appear difficult, but it is essential. Developers must adhere to hardware requirements so that they do not have to restart the project later. Mobile apps (with many variables to consider) and applications that need high reactivity (games, any product with VR/AR, or IoT) are particularly vulnerable.

3.4 Non-Functional Requirements 

For many organizations, this portion of an SRS is the most difficult. If functional requirements address the question of what to create, non-functional standards define how. They establish the criteria according to how effectively the system must operate. Thresholds for performance, security, and usability are all included in this area.

The real value is what makes it hard to define non-functional requirements. Defining such phrases as “concurrency” or “portability” is difficult since they might have various interpretations for all parties involved. As a result, we advocate giving each non-functional requirement a score. You may revisit your project requirements at any time to see whether the current system satisfies initial expectations.

Visure Requirements ALM Platform:

Visure is one of the most trusted application lifecycle management platforms that specialize in requirements management for organizations of all sizes across the globe. The major partners of Visure include business-critical and safety-critical companies. The company integrates through the whole Application Lifecycle Management processes including risk management, issue and defect tracking, traceability management, change management, and various other areas like quality analysis, requirements versioning, and powerful reporting.  

If you’re looking for a requirements management tool that will help you with both functional and non-functional requirements, check out Visure Requirements. With this platform, you can easily create, manage and track all your project’s requirements in one place.


A requirements specification is a document that outlines the specific needs of a project or system. The requirements specification is important because it serves as the foundation for all future work on the project. The software requirements specification (SRS) is different than the business requirements specification (BRS), though they are related. The SRS focuses on what the system must do, while the BRS focuses on why the system is needed and how it will be used. The structure of a software requirements document can vary, but should always include sections on purpose, scope, functions, features, constraints, assumptions, and dependencies. Visure Requirements ALM Platform helps you create and manage your SRS with ease. Request a free 30-day trial at Visure Requirements ALM Platform to see how our tool can help your projects run more smoothly.

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The 6 types of presentation (and why you need them)

Hrideep barot.

presentation requirements meaning

We all have been exposed to different types of presentations right from school years.

Group presentations, lectures by teachers and professors, seminars, webinars or online presentations, e-learning, e-conferences, etc., are all different types of presentations that we come across in our daily lives.

In this article, we will take a look at 6 such types of presentations and when and why you need them.

1. Informative Presentations

This is the most common type of presentation, be it in an educational setting or business or corporate setting.

They are often analytical or require a rational analysis of the data presented.

Training sessions or one-day workshops are good examples where this kind of presentation is used.

Here is an example of an informative presentation on public speaking and presentations.

a) Reporting

Learn from observing the reporters!

Although a report is a written explanation of an event, it can also be verbal.

A perfect place to use informative presentations is news reporting , as it requires the presenter to present information systematically.

b) Briefing

presentation requirements meaning

This involves explaining both positive and negative aspects of a particular topic in a few words.

Hence, the decision-making bodies of an organization can make use of this kind of presentation to save time and effectively come to conclusions.

c) Research

Informative presentations are often used to present research findings to a specific audience , as it involves reporting the findings and briefing it to the audience.

Hence, almost everywhere where research takes place, be it in an educational context or occupational , can make use of this kind of presentation.

Tips for giving informative presentations

Speech topics for an informative presentation

2. Persuasive presentations

If you are planning to give a persuasive presentation, and are looking for how to give a persuasive speech, check out our article on A Comprehensive Guide to Writing a Persuasive Speech to gain in-depth knowledge about the art of giving persuasive presentations.

Persuasive presentations are also widely used form after informative presentations.

There are various circumstances where persuasive presentations can be used.

a) Policy-making

Avoid taking too much time when you want to persuade any decision!

Even election campaigns involve using persuasive presentations as an instrument of their pre-determined goals of swaying the citizens.

For that matter, any executive or management body of an organization can make use of these kinds of presentations.

b) Value judgment

Give personal examples if you want to persuade someone's viewpoints!

This kind involves answering the question “why” and supplementing it with possible benefits.

Even religious heads use this as a means of persuading their believers to follow their belief system.

Deciding on a procedure or telling an audience the correct procedure of doing something is another situation.

An example of a persuasive presentation

Bailey parnell: is social media hurting your mental health.

This TED talk by Bailey Parnell is a good example of a persuasive presentation.

She starts strong by asking rhetorical questions that set the mood for her further points.

Tips for giving a persuasive presentation

Speech topics for persuasive presentations

3. Demonstrative presentations

This involves demonstrating a process or the functioning of a product in a step-by-step fashion.

So, a master class on communication skills or making a product model is an example of a demonstrative presentation.

Usually, the audience is an active part of such presentations and these can work in any context where you want the audience to learn a new skill.

a) Instructions

Take it slow when instructing!

This involves giving guidelines or steps of a process or work .

Another instance can be at the workplace , to train the employees or introduce them to a new product at work.

This type also works with demonstrating recipes and cooking workshops.

An example of demonstrative presentation

The easy guide on making just about any smoothie.

In this recipe demonstration, he tells his audience how many ingredients are involved and briefs them about the outline of his presentation at the start of his speech.

He also shows all steps in real-time so that the audience have a better understanding of the process and keeps them engaged.

Tips to give a demonstrative presentation

Speech topics for demonstrative presentations

4. Inspirational presentations

The main aim of an inspirational presentation is to motivate or move your audience and is also known as a motivational presentation.

Using techniques like storytelling, narrating personal anecdotes , or even humor work wonders as your audience develops an emotional connection to the message.

This TED talk by Luvvie Ajayi Jones is humorous but a lot more inspirational. Check it out!

Tips for giving an inspirational presentation

Speech topics for an inspirational presentation

5. Business presentations

In the corporate world, presentations are the go-to solution to do anything: planning or strategizing, articulating company goals, screening candidates, status reports , and many more.

Let us take a dive into the different types of business presentations.

a) Sales presentation

Make sure to practice before giving a sales presentation!

It has a pre-defined strategy of initiating and closing the sales deal.

This can be done in person or nowadays, on the phone, or via e-communication .

b) Training sessions

Make training sessions interesting by interacting with the audience!

Often employees have on-the-job training sessions that are aimed to increase the knowledge and skills of the employees.

This kind can also involve the audience to participate , like in demonstrative presentations.

c) Meetings

Take everyone's opinion before concluding a point!

Conferences ( both video and in-person), board meetings, informal team meetings, daily reporting, etc., are all various contexts of meeting in a business setting.

d) E- presentations

E- presentations existed before the COVID pandemic as well but were used seldom.

But, with the ongoing pandemic, e-presentations or remote presentations have replaced all other types of presentations and will be with us for a while longer.

However, on the brighter side, it is an eco-friendly alternative to normal face-to-face kind of a set-up, and it also saves transportation and other costs !

e) Seminars

Give ample time of breaks in a seminar to make it less tiring!

Seminars are widely used in the health sector , usually involving a panel of speakers on a topic. The audience is anywhere between 10 to 100.

It ends with a question and answers session , and the audience gets to take handouts with them.

f) One-on-one or 1:1

Pay attention to your body language, especially in an interview!

Interviews are usually one-on-one and involve presenting your achievements and capabilities to your prospective employer.

Apart from interviews, 1:1 meetings are also used in sales and marketing to crack a business deal.

Tips for giving business presentations

Speech topics for business presentations

6. Powerpoint presentations

PowerPoint presentations or PPTs are the most effective ones among all types of presentations simply because they are convenient and easy to understand .

There are various types of PowerPoint presentations that you can use depending on the context.

a) PPTs for general audience

Use inclusive language when addressing to a general audience.

If you feel that you need to use them, provide the audience some background information about the field or topic being covered

b) PPTs for teaching

Include pictures when teaching through a ppt.

c) Repurpose PPTs

d) PechaKucha

Chat for only 6 minutes and 40 seconds!

e) Multimedia presentations

Make full use of the multimedia ppt!

Types of slides in a presentation

PowerPoint presentation slides are broadly classified into 3 categories: Text, Visual, and Mixed slides.

1. Text slides

As the name suggests, this category of slides involve words or texts.

You can format the text as plain sentences or pointers.

The slide seen below is an example where every point is mentioned in a single slide.

Archived Material (Presentations): Not too much text

2. Visual slides

This type of slide has visual elements such as images or videos , and are better known as conceptual slides since they are a better option than text slide to explain a particular concept.

You can use them at the start of the presentation to better visualize and grasp the meaning of the presentation.

The slide right below is a good example of a visual slide.

Illustration 1 exercise: Visual Metaphor | David Howcroft's OCA Art Journey

3. Mixed slides

Mixed slides combine the texts and visuals to give a comprehensive understanding of any concept or a speech.

Graphs and charts are the best examples of mixed slides.

Presentation Design: A Visual Guide to Creating Beautiful Slides [Free  E-Book]

Types of Oral presentations

So far we came across 6 types of presentations, and they all share one common feature. They are all one of the types of oral presentations.

Oral presentations involve the use of verbal and non-verbal elements to deliver a speech to a particular or general audience.

All the types we discussed fall into these 4 broad categories:

1. Extemporaneous presentations

This type of presentation involves making short pointers or key phrases to aid while speaking.

Hence, on the day of your presentation, by just looking at the key points , you expand on them and move to the next point.

2. Impromptu presentations

Impromptu presentations are spoken without any preparation . It can be nerve-wracking for many, and hence not many are in favor of it.

There is a valid reason for their fear, as you have to make your speech as you say it!

However, those who are experts in their fields and are called upon to share a few words can easily give this type of presentation.

3. Manuscript presentations

The other extreme of the spectrum is manuscript presentations.

Here you have a script and you speak from it, word by word.

Usually, a prompter is used, from which the speaker speaks to their audience.

Nowadays, there are teleprompters , that are heavily used in the entertainment and media industry.

It is a digital screen that displays the contents, and the speaker speaks from it.

4. Memorized presentations

This type does not have any notes or cues , but you memorize or rote learn the whole speech.

School and some presentations at the workplace involve using this kind of presentation.

In most cases, we recommend not to memorise your speech in most cases. We’ve made a video on the same and how it could lead to you potentially blanking out on stage. Highly recommend you view this quick vid before choosing memorisation as a presentation path:

But, if you do choose it for whatever reason, since you are free from notes, you are free to focus on other aspects, such as body language and gestures.

Types of presentation styles

There are various presenting styles, but they do not work for all types of presentations.

Let us get familiar with them, and know which style works with which type.

a) The storyteller

There's a reason why we all love to hear stories!

This style of presentation involves the speaker narrating stories and engaging the audience emotionally .

This technique works best with persuasive and inspirational types of presentation.

So, how to tell a story in a presentation?

Want more storytelling tactics? Mystery, characterisation and the final takeaway are some more key elements of a good story for your next presentation. We’ve gone deeper into this topic in this video if you would like to know more:

b) The Visual style

Make use of the visual aids to keep your audience engaged.

Most of us are visual learners, making visual information easy to understand and retain.

Visual aids like graphics, images, diagrams, key pointers or phrases , etc., are very useful when giving any type of presentation.

Some tips of presenting with visual style:

c) Analytic style

Provide examples to support your data findings!

If you have data records or statistical information to be presented, an analytic style will be more helpful.

It works best for Informative and Business types of presentations.

Tips to deliver in analytic style:

d) The Connector

Make an impactful presentation by simply connecting with your audience!

The connector style of presentation involves the speaker establishing a connection with the audience by pointing out similarities between them and the listeners.

This style works well with Sales and marketing presentations.

How to give a presentation using connector style?

Which type of presentation is best?

Although all the presentation types have their own bonuses and are suitable for certain circumstances, some are universal and can be used with a little bit of modification almost everywhere!

These are persuasive presentations!

You can use them in various settings; from political, business to educational.

Just remember to choose the right topic for the right audience, and a style that you think is the most suitable and you are good to go!

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To conclude

We saw 6 types of presentation and understood it in detail.

We also gained some tips on how to make our presentation more engaging and also came across things to avoid as well.

We then explored the types of slides that you can use, and also the types of presenting orally.

We also gave you some tips and a few topic ideas that you can incorporate in your next speech!

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Personal Presentation

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Personal presentation is how you portray and present yourself to other people. It includes how you look, what you say, and what you do, and is all about marketing YOU, the brand that is you.

What others see and hear from you will influence their opinion of you. Good personal presentation is therefore about always showing yourself in the best possible light.

We all know that you only get one chance to make a first impression. Most of us are probably also aware that it takes quite a long time to undo that first impression—and that if it is negative, we may never get the chance to do so. This page explains some of the skills involved in making a good first impression—and then continuing to impress over time.

Understanding Personal Presentation

Personal presentation is about you and how you present yourself to others.

This includes both in everyday situations and when under pressure, for example, at job interviews. It is best thought of as a form of communication , because it always involves at least two people—the person presenting themselves (you) and the person seeing and hearing you.

Personal presentation covers what other people both see and hear. It includes how you look, what you say, and what you do. It therefore requires a wide range of skills, from improving your personal appearance to your communication skills.

However, all these aspects start from one place: you.

To present yourself well and confidently, you need to believe in yourself—or at least, be able to act as if you do.

Perception is Truth

People who present themselves as confident will be perceived as such by others.

There is also plenty of evidence that once we start acting as if we are confident, we generally feel more confident too.

Confidence—but not arrogance—is a very attractive trait. Having a justified belief in yourself and your abilities helps other people to be confident in you too.

Good personal presentation therefore requires good self-esteem and self-confidence. It means that you have to learn about yourself, and understand and accept who you are, both your positives and your negatives, and be comfortable with yourself. This does not, however, mean that you believe that there is nothing that you can improve—but that you are confident in your ability to achieve, and know how to overcome your flaws.

Paradoxically, therefore, personal presentation is actually not about being self-conscious or overly concerned with what others think about you. People who present themselves well generally do so because they believe in themselves, rather than because they are worried about what other people think. These concepts are closely related to Personal Empowerment .

A complete picture—and a cycle

Personal presentation is about conveying appropriate signals for the situation and for the other individuals involved.

People who lack self-esteem and confidence may fail to convey their message effectively or fully utilise their skills and abilities because of the way they present themselves. However, by improving your communication skills and reducing barriers to understanding, you may also improve your self-esteem and confidence.

Our pages: Communication Skills , Barriers to Communication and Improving Self-Esteem provide more information.

Areas of Personal Presentation

Improving personal presentation therefore requires a look at several different areas.

These include:

Self-esteem and self-confidence – how you feel about yourself and your abilities

Personal appearance – how you look, and how other people see you

Non-verbal communication – your body language, voice and facial expressions

Verbal communication – how you speak and use your words to make an impression

Behaviour – how you behave more generally, including politeness.

Self-Esteem and Self-Confidence

Self-esteem and self-confidence are closely related, but not quite the same thing.

Self-esteem is how you see and value yourself .

Self-confidence is believing in or having faith in your ability , rather than yourself as a person.

Neither self-esteem nor self-confidence are static. They vary as a result of numerous factors, including different situations and the presence of different people, personal stress levels and the level of change. Low levels of self-esteem are often associated with low levels of confidence, but those with good self-esteem can also suffer from low confidence.

To improve your self-esteem and self-confidence, spend time thinking about how you value yourself. Remind yourself of what is good about you, and learn to manage the highs and lows of self-esteem. In particular, try to avoid being affected too much by others’ opinions about you.

It is also worth practising coming across as confident even when you are not, because those who appear confident are not only perceived as confident, but often actually become more confident.

See our pages on Improving Self-Esteem and Building Confidence for more discussion, tips and advice on this area.

Personal Appearance and Non-Verbal Communication

Personal appearance is the way that you dress and take care of your general appearance.

Much as we may hate the idea that appearances matter, this is an important factor in personal presentation. Whether you like it or not, others will make judgements about you based on how you look, which includes how you dress and your accessories. It is therefore worth taking time to think about what messages you are sending to others in the way that you dress.

Case study: The ‘gravitas bag’

Louise was a young graduate, working in government department. She had been working there about two years, and had just started working for a new boss, a woman just a few years older than her.

One day, on the way to an important meeting, Louise’s carrier bag, in which she was carrying her notebook and pens, broke on the bus. Her boss laughed, but said to her, carefully,

“ You know, you ought to think a bit about how what you wear and carry affects what people think about you. I’m not sure it gives quite the right impression to wander into a meeting with pens and books spilling out of a split carrier bag—that’s why I keep a briefcase in my cupboard for the days when I’ve worn a backpack into work. This may sound stupid, but I always feel that people may be judging me because I’m both female and quite young. I don’t want to give them any reason to doubt my professionalism. ”

Neither did Louise. The next weekend, she went shopping. On the Monday, she proudly showed her boss a new handbag and matching briefcase—her ‘gravitas bag’, as she described it.

Your personal appearance is closely related to the body language, gestures and other non-verbal messages that you use.

Many people are unaware of how they are affected by body language, and also how they are affecting others. By being aware of positive and negative non-verbal signals, you can improve your image and the way people perceive you.

There is more about these ideas in our pages on Personal Appearance and Non-Verbal Communication , including specific pages on Body Language and Face and Voice .

Verbal Communication and Effective Speaking

What you say and how you say it are both important aspects of how you are perceived by others.

Verbal communication is all about the words that you choose. Those who are good at verbal communication understand the impact of their particular choice of words and choose the right words for the situation and the audience. They are skilled at getting their message across to others and ensuring that it has been received.

See our pages on Verbal Communication for more.

Good communicators also use their voices effectively to convey their feelings, and to influence their audience. Your voice says a lot about you and learning how to use it more effectively has many benefits. There are a number of aspects to your voice, including accent, tone, pitch and volume. Some of these are easier to change than others, but it is worth thinking about how each of these affects your audience, so that you can learn to use your voice more effectively. 

See our pages Effective Speaking and Non-Verbal Communication: Face and Voice to learn more.

How you behave, and not just how you speak, will leave a strong impression on others.

For example, if you are habitually late, you may give other people the impression that you do not value their time. Good time management skills can therefore be helpful in giving the right impression—as well as enabling you to work more efficiently.

See our pages Time Management and Avoiding Distractions for some ideas of to improve your time management skills.

More crucially, your general politeness—to everyone, and not just people who ‘matter’—will create an important impression about how you value others.  This is an essential element of personal presentation. It pays to consider your manners.

See our page How to be Polite for more.

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Learn more about the key communication skills you need to be a more effective communicator.

Our eBooks are ideal for anyone who wants to learn about or develop their interpersonal skills and are full of easy-to-follow, practical information.

And finally…

It is almost certainly impossible to overestimate the importance of personal presentation, especially in creating a good first impression, but also in giving a longer-term view of yourself.

Improving some fairly basic communication skills and increasing your self-awareness will improve your ability to present yourself well. Knowing that you are more likely to say and do the right things, and look the part, will help to increase your confidence. All these will, in turn, help to ensure that you give the right impression.

This is especially true in more formal situations, culminating in improved communication and therefore better understanding.

Continue to: Personal Appearance Self-Presentation in Presentations

See also: Effective Ways to Present Yourself Well Building a Personal Brand That Will Boost Your Career 8 Ways to Effectively Market Yourself as a Professional

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How to Make an Effective Presentation (Guide, Tips & Examples)

How to Make an Effective Presentation (Guide, Tips & Examples)

Written by: Heleana Tiburca

presentation requirements meaning

Learning how to make a presentation is an incredibly useful skill to have in your tool belt, especially since 55% of an effective presentation comes down to non-verbal communication .

We’ve rounded up the best tips for professional presentation-making and a step-by-step guide on how to make a presentation that will keep your audience engaged from start to finish.

If you're ready to create an engaging presentation, get started with our presentation software . Use hundreds of pre-made presentation templates , access built-in graphics, add multimedia and more.

Here’s a short selection of 8 easy-to-edit presentation templates you can edit, share and download with Visme. View more templates below:

presentation requirements meaning

Table of Contents

Planning your presentation, writing the presentation content, designing your presentation, giving a memorable presentation.

“A person without a plan is lost before they start.” - Lewis K Bendele

This quote stands true for many aspects of life, but especially for making a presentation that’s powerful and memorable.

If you’re wondering how to make a presentation amazing, then you need to know that it all starts out by choosing a great topic angle, deciding on your presentation’s purpose, and creating a solid structure and outline.

In this section, you’ll find tips and tricks to help you better plan your presentations.

1. Choose the topic of your presentation.

Choosing the topic of your presentation is arguably one of the most important parts of presentation creation.

If you’re a student looking for presentation topics, check out our list of 150+ presentation topic ideas covering various subjects to find something you like.

If you’re a business professional, and you don’t have the luxury of picking out your presentation topic, that’s okay. You can always find a unique angle, such as focusing on a specific problem.

Even if it doesn’t seem to be an exciting topic, you can still make your presentation engaging with the right presentation skills and eye-catching presentation visuals.

2. Research your topic and know it inside and out.

When the time comes to present your presentation, you need to feel confident in yourself and your abilities in order to win your crowd’s trust.

One way you can achieve this is by knowing all the ins and outs of your topic. This way, you’ll feel prepared for any questions and know just how to answer them.

You can do in-depth research on any topic by reading up on related material online or in a library. But if you want to walk the extra mile, you can even get in touch with some of your audience in advance and ask them what they’d like to see in your presentation.

Public speaking expert TJ Walker explains this well in the short video below:

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This little trick will help you focus on the important areas, and find answers to legitimate concerns and questions that your audience will likely have.

Another positive note to knowing your topic well is that in case you’re zooming through your presentation and you end up having extra time on your hands, you can add in bonus information about your topic to educate your audience.

3. Consider your audience and speak their language.

Now, not only do you need to know your topic well, but you also need to know and study your future audience just as well. Why?

Because by knowing your crowd’s interests, attention span and pain points, you’ll be able to connect them through your presentation. Plus, you’ll be in a better position to solve their problems and add value to their lives.

For example, an advanced, data-driven presentation full of technical jargon might not be the best idea if you're presenting to someone who is new to your field and unfamiliar with complicated terms.

It might end up confusing them instead of leaving a strong impact. You need to be able to speak their language and meet them on their level.

Going back to the example above, your presentation would likely be more successful if you simplify the information and start with the basics before jumping into the data and technicalities.

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4. Decide on your presentation’s purpose.

For every presentation you create, you need to have an end goal and purpose in mind.

Every presentation’s goal can be summed up within one of the following purposes:

Your presentation’s purpose may even be a combination of the above four.

The idea of pinpointing your presentation’s purpose is to help you create your presentation’s subject matter, outline and structure more easily.

5. Create a solid presentation outline.

In order to make a great presentation, you need to have a great outline to piggyback off of.

According to the University of Arkansas , to create a compelling speech with impactful results, you’ll need three key things in your outline: a compelling intro, a strong body and a conclusion that drives your main points home.

Another important thing to consider when planning your presentation structure is how long your presentation is going to be, and how many slides you’re going to add.

That’s where the 10-20-30 rule can help you out.

The 10-20-30 rule represents 10 slides presented in about 20 minutes with a 30 point font minimum.

business presentation - infographic 10 20 30 rule guy kawasaki

This is not an end-all-be-all rule, but it is definitely great to follow loosely as it will help you stay on track and not overwhelm your viewers with too many slides with too little time or vice versa.

If you want a more in-depth guide on how to structure your presentation , we’ve created one just for you. Give it a read to take your presentation structure to the next level.

Now that you know how to create a presentation outline, let’s talk about what the content of your presentation should look like.

The content is the real “meat” of your presentation — you need to ensure that it’s credible, full of value and crafted in a way that makes it easy for your audience to understand it.

In this section, we’ll look at some tips to help you craft clear, concise and creative content that’s hard to forget.

6. Limit the amount of text on your slides.

Since we’re on the topic of not overwhelming your audience with too much information, it’s a great idea to try to keep your text to about 6-8 lines per slide, like in the example below.

presentation requirements meaning

This will help result in clean and pleasing slides to look at and you won’t risk losing your crowd due to overstimulation.

7. Fact-check all your information.

If you want your audience to trust you, then make sure you’re getting all of your information from reputable sources and anyone can fact-check your data.

In fact, you’ll even sound more confident and authoritative when you’re able to prove what you’re saying is true.

Here are some resources to help you fact-check your information:

The worst thing you can do is use faulty information and lose your crowd’s trust because once you do that, it’s near impossible to get it back.

If you’re planning to share your presentation slides online, it’s a good idea to add your sources at the end of your presentation or at the bottom of your slides as footnotes.

8. Use storytelling to your advantage.

People are more inclined to remember stories that touched them rather than statistics simply listed out on a slide.

To make your presentation the most effective, you can use a combination of the two and tell a story to back up your main points and data.

For example, instead of simply presenting the numbers upfront, you can give some context by introducing the problem, and explaining what the statistics mean and who they’re affecting.

Learn more about finding stories in data in our detailed guide. Or, watch the video below for a quick summary:

presentation requirements meaning

Another storytelling technique to keep in mind is to focus on characters, not objects and numbers. Humans are innately emotional creatures, and understand things best when they can relate to them on a personal level.

For example, if you’re presenting an environmental problem, talk about how it’s affecting people and animals instead of just introducing the problem in technical terms.

9. Include lots of practical examples.

Including numbers and data in your presentation is great, but if you don’t relate that information to the real world (i.e. give it context), your audience might get lost or bored.

One way to add context to your presentation content is to include a lot of practical examples. Telling people what a certain piece of information can mean for them in their everyday life can leave a much stronger impact than simply telling them the information exists.

Plus, relatable examples can make your presentation’s take-home message easier to digest and understand.

To explain this better, let’s consider an example (see what I did there?)

Look at the slide below — it’s taken from a redesigned Uber pitch deck that explains briefly how the ride-sharing service works and its key features.

presentation requirements meaning

On its own, the slide above communicates little value. The audience knows how the service works, but they might not be clear about its real-world applications.

Following up with a slide like this one can help:

presentation requirements meaning

Sharing potential use cases with the audience is a great way to show your audience why your idea is interesting, and how it can make a difference. In Uber’s case, it showed investors why the service was worth investing in.

10. Use presenter’s notes for additional information.

If you’re afraid that you’re going to forget important information and you’re tempted to write out all your talking points on your slide, stop right there.

Don’t make the mistake of cluttering your slides with text. If the information is too important to leave out, you can always add it into your presenter’s notes.

If you’re using a presentation software like Visme, you can include your presenter’s notes in the designated area at the bottom without sacrificing beautiful slide design.

presentation requirements meaning

These notes will pop up as needed when you’re presenting, and you can choose to have them open on your computer screen while presenting the actual slides on the projector.

11. Incorporate your data in a visual way.

We’ve all been there; those long corporate meetings where you give it your all to pay attention to the statistics and numbers slowly being read off of an interminable spreadsheet.

Don’t make that same mistake in your presentation. Incorporate your data in a visual and engaging way by using charts, graphs, maps and data widgets.

The slide template below visualizes website traffic data with the help of a line graph.

presentation requirements meaning

Imagine if all of this information was written out in the form of a complex table full of intricate rows, columns and numbers — yawning? So are we.

When you use a presentation software like Visme, you can add 15+ different types of charts and graphs to your slides, and customize them to fit your design needs. Change their colors, add or remove legends, and even animate the charts.

You can also drag and drop thermometers, progress bars, radials and other data widgets to visualize percentages and stats. Or, use the map generator to visualize geographical information, like in the slide template below.

presentation requirements meaning

You can make this map interactive, too. So, for example, when someone hovers on one of the regions on the map, additional data can be displayed.

Learn more about what data visualization is , why it’s important, and how to create your own impressive visual data.

Or, watch the quick video tutorial below to learn how to create a chart or graph in Visme.

presentation requirements meaning

12. Use multimedia to engage your audience.

People’s brains love to be met with the unexpected. Unfortunately, many times presentations are just predictable slides with some text and bullet points on them.

You can make your presentation more exciting for your audience by adding multimedia into the slides. But multimedia presentations include more than just static photos.

They can also include media like embedded videos, GIFs, audio narrations, music, or interactive elements like quizzes, forms, hover effects, links, pop-ups and more.

You can easily create a similar presentation of your own using Visme’s presentation maker , which comes with a built-in GIPHY integration.

Another benefit of adding multimedia is that it will give you a nice little break from talking where you can regroup your thoughts and get ready for your next big point.

If you want to learn more, check out our complete guide on creating a multimedia presentation .

13. Prepare thought-provoking questions.

We humans are curious creatures who love to learn and have our brains picked at.

Use this to your advantage and captivate your audience’s attention by preparing some questions that require deep thinking on their part.

Here are some ideas:

Preparing questions in advance for your audience will have their wheels turning and attention on you for the upcoming answer.

14. Simplify your sentences.

One of the best ways to minimize the number of text on your slides is by using punchy phrases that aren’t full sentences.

For example, instead of writing, “The advantages of social media marketing are that it increases brand awareness, generates more inbound traffic, improves search engine rankings, higher conversion rates, provides more brand recognition authority and much more,” you can simplify this idea as:

SMM Advantages:

As you can see, these concise phrases aren’t full sentences and include less punctuation but still communicate the same message without distracting text.

Now that we know how to create a presentation outline and we also know what kind of content we need to prepare for our presentation, it’s time to jump into the actual design side of our presentation.

There are so many stunning presentation design ideas and trends you can follow, as well as presentation design tips you can implement to your presentation.

We’re going to cover a few of the most important design tips for you to follow to create a sleek presentation design your audience will love.

15. Consider your presentation’s mode of delivery.

Just as it’s important to figure out your presentation’s purpose in order to create its structure, likewise, you need to know how you will deliver your presentation in order to determine the design of it.

For example, for standalone presentations, it’s a great idea to add more text into your slides. But on the other hand, if you’re holding an in-person presentation, it might be a good idea to have less text on your slides.

Once you determine your presentation’s delivery, you can then determine the best presentation design style for it.

16. Choose your fonts carefully.

One of the best tips we can give you for sleek presentation design is to use only up to 3 fonts per slide.

If you end up using more than 3 fonts, you forfeit having a nice presentation design and you’ll risk looking messy and unprofessional.

Not only should you limit yourself to using 3 fonts, but you need to make sure that they are similar in style and complement each other, like in the example below.

presentation requirements meaning

One way you can do this is by using font templates from Visme that are predesigned and handpicked by professional designers.

This way, you’ll never have to wonder if your fonts match or look good together ever again.

It’s also important that you keep the fonts you choose consistent throughout your design. This will give your presentation a polished and professional look overall.

If you want to change up the appearance of your font throughout your presentation, then play with the weight, styling, color and size of the text.

17. Use high-quality images, icons and visuals.

It’s very important that whatever visuals you choose to add to your presentation are of high quality.

Avoid using pixelated photos, images that have watermarks on them or blurry vector icons in your presentation. By not using high-quality content, you risk off-putting your audience.

Our presentation software has millions of high-resolution stock images and videos, and thousands of high-quality icons for every occasion for you to choose from.

presentation requirements meaning

You can also upload your own images, videos, icons and other visuals from your computer, such as branded graphics or original photos.

By using high-quality visual content for your slides like in the example above, you’ll be taken much more seriously by your audience.

18. Keep everything in line with the grid.

Another key point to mention for optimal presentation design is to make sure every element lines up well with each other and is visually pleasing.

Symmetry is directly correlated with beauty , so integrate this knowledge into your slide design and try to keep everything balanced, symmetrical and pleasing to the eye.

presentation requirements meaning

You can easily line everything up to each other by using a grid within our presentation editor, like in the example above.

19. Use a single, eye-catching transition.

Static presentations are a thing of the past. Make your presentation more engaging for your audience by using an animated transition between slides.

presentation requirements meaning

Visme has lots of different transitions that you can choose from, as seen above, but we recommend that you use one style of transition for your entire presentation to keep everything cohesive.

20. Focus on one main idea per slide.

In order to keep your design sleek and to not overwhelm your audience, it’s best practice to have one main idea or take away per slide. This way, you stay on track, your audience isn’t overwhelmed and your design will be on point because nothing will be cluttered.

You can also use an entire slide to ask a crucial question or highlight an important quote. If you want to bring attention to your next big point, try displaying a single concept on an entire slide.

presentation requirements meaning

This will make for a great change of pace for your audience by quickly going through your slides, thus keeping them engaged with your presentation, and it will also showcase the importance of your next point.

21. Choose a cohesive color scheme.

There’s no doubt that color is important. In fact, studies show that colors can directly affect our mood and the way we feel.

Doing some research into the colors you should use for your presentation will greatly benefit your outcome.

This applies not only to the primary color you choose, but the supporting colors as well. It’s important to have a great complementary color scheme throughout your presentation.

presentation requirements meaning

If you’re not sure what colors work well together, you can choose one from Visme’s color theme presets, as seen above, that are hand-picked by professional designers for your presentation.

If you have a business, then using your brand colors in your presentation is a great idea and will help with building brand recognition. With Visme, you can upload your brand colors directly to the editor or extract them from your logo.

It’s also important to note that you don’t use two light shades for both the background and text of your slide. To make your text stand out, you need to use contrasting colors.

For example, you can make the background black and your text a bright shade of green to make it stand out, or vice versa. Just be sure that your text is easily readable for your audience.

22. Proofread and polish your presentation.

As soon as you have a rough draft of your presentation, you need to begin the proofreading and polishing process.

One helpful trick of the trade when it comes to writing is using free grammar and spell-checking tools. Many times, they’ll catch things you may have never even noticed or seen before.

There are lots of free grammar tools out there for you to use. To name a couple, you could use Grammarly or ProWritingAid .

presentation requirements meaning

After going over your presentation a few times, it becomes easier for you to start seeing unnecessary information on your slides.

To make your slides more visually pleasing and less cluttered, you can shorten your text and sentences and condense them into main points and ideas. This will increase negative space in your slide and make it more aesthetically pleasing.

Don’t just quickly glance over your presentation once and call it a day. Go over your presentation a second, third time and even fourth time to make sure that it’s absolutely perfect.

In fact, have a second pair of eyes read over your presentation.

Many times, we become desensitized to our own work and miss out on little mistakes here and there. So, it’s important to let someone else have a look over it before you call it in.

23. Keep your slides on-brand

While designing your slides, always keep your brand identity in mind, especially if creating a crucial business presentation. It will distinguish you from competitors, prompt people to refer your products and services to others and connect people with your brand emotionally.

So, consider your brand colors, brand fonts, logo and other elements of your company’s visual identity. If you have not defined any of these elements, try choosing the design elements that match your brand personality and the theme of your presentation.

Use the presentation template below to put together brand guidelines for your company.

presentation requirements meaning

However, if you are struggling to define your brand’s visual identity, you can download our free Brand Guide Handbook to get help. If you already have set your brand guidelines, you can use Visme’s Brand Design Tool to create slides according to your branding easily.

Visme's Dynamic Fields can help you ensure key brand information is accurate across all your slides. Simply create new dynamic fields or edit existing ones and assign values and your data will be updated in real-time.

You can have the most amazing presentation in the world on paper, but without proper delivery, it can turn into a complete flop.

So, now that you have all the knowledge on how to make a presentation, it’s time to discuss how you can deliver that presentation in a powerful way.

In this section, we’ll cover tips on how to give a killer presentation that leaves an impact.

24. Rehearse your presentation.

Practice, practice and practice again. That’s the way to presentation perfection.

That’s right, no matter how crazy you might sound to the downstairs neighbors practicing your speech out loud alone in your apartment, you need to do it.

Why? Because when you can actually hear yourself present your ideas out loud, you may realize that you’re missing key points of information.

While you’re at it practicing out loud, go in front of a mirror and strike some power poses.

Body language is everything when it comes to presenting your presentation in a powerful way. It can make or break your entire speech. So, use open-handed gestures, smile often and loosen up a bit to come across as a confident presenter.

If you’ve been allotted a certain amount of time for your presentation, then you need to practice while using a timer.

By practicing out loud with a timer, you’ll be able to adjust and readjust the information on your slides to make sure you get all your important information across to your audience.

Another way you can boost your confidence and kick stage fright before the big day of your presentation is to do a practice run of your presentation in front of others.

This will not only help you get used to public speaking, but it also gives them a chance to give you honest feedback on your presentation and let you know if there was anything that could use improvement.

25. Memorize your presentation.

Memorizing your speech for your presentation is no easy task. But the more you can remember while you’re up on stage and the fewer “umm’s” and “uh’s” you say, the better.

We rounded up the best ways to memorize a presentation that will significantly help you with your presentation delivery, but we’ll share a few with you here as well.

presentation requirements meaning

Apply the memorization techniques above while you’re rehearsing your presentation, but make sure you also understand each and every word.

26. Start strong to hook your audience.

When it comes to giving presentations, first impressions are extremely important.

The way you start can set the stage for the rest of your talk — you can either have the audience sit up in their seats and give you their full attention, or have them ready to doze off.

There are several proven techniques you can use to start your presentation in a powerful way, such as:

If you want to learn more about these presentation hooks and more in detail, read our guide to starting a presentation with examples from famous TED talks.

If you prefer watching a video instead, we’ve got you covered.

presentation requirements meaning

27. Observe your audience’s behavior.

Remember, a presentation — or any talk for that matter — is not a one-way conversation. Effective communication involves constant feedback from the listener, and requires the speaker to react to that feedback appropriately.

So, how does this apply to presentation delivery?

When you’re up on the stage giving your presentation, make sure you constantly observe your audience and their reactions — this includes their facial expressions, body language and even questions.

You might sense your audience is getting bored, for example, if you see a few people fidgeting in their seats, yawning or looking at their phones.

This is your cue to switch things up a bit. For example, you can:

Similarly, if you see your audience is engaged with what you’re saying, continue with your enthusiasm and try to keep them hooked till the end.

28. Be authentic and vulnerable.

When giving a presentation, the worst thing you can do is try to be someone else and come across as pretentious and unoriginal.

In this TED talk, Brene Brown starts by revealing that she felt so vulnerable and embarrassed after one of her talks that she didn’t leave her house for three days.

Successful presenters are authentic, even if they are not perfect. They are relatable, grounded and vulnerable. Instead of hiding their failures, imperfections and insecurities, they share them with the audience and build an emotional connection.

When the audience finds you relatable, they are more inclined to listen to you and take you seriously.

29. Conclude your presentation on a high.

Just like it’s important to start your presentation with a powerful hook, likewise, you need to conclude your presentation in a way that it impacts your audience and leaves them thinking about your take-home message for a long time after.

There are several ways to close your presentation with style:

Here’s an infographic summarizing the main points above and more.

how to end a presentation visme infographic

Read our guide to learn more about how to close a presentation in a powerful way.

30. Leave time for questions at the end.

Our last piece of advice for preparing for and presenting an effective presentation is to get your audience involved and allocate time for their comments and questions at the end of your presentation.

Everyone wants to be heard, and if you did your job correctly, you should have sparked some conversation starters from your audience by the end of your presentation.

Give them your time and attention at the end of your presentation to show them you care about your presentation and most importantly, them.

31. Prepare backup content.

No matter how well prepared you are, it’s always better to have a backup because not everything may go the same as you planned.

Despite whatever your intention is, as a presenter, you should always have a plan B, C and sometimes D for your presentation. Put together statements that will cover you if you find yourself upsetting the audience.

Problems may occur due to location changes, technical difficulties and many other factors; you must always be prepared. Your backup content can be anything that can change the game as needed.

For example, you can prepare some backup questions that you can ask according to the situation, some additional relatable examples or even a few slides with different design elements that you might need to meet the requirements of your audience.

Ready to Make a Powerful Presentation?

Creating an impactful presentation requires careful planning, attention to content details and a good eye for design. But even the best presentations can fail if they’re not rehearsed and delivered properly.

If you’re ready to create an engaging presentation, we recommend using an intuitive presentation software like Visme.

Sure, you can whip up a plain-looking presentation in PowerPoint any day. But if you want your presentation to look creative and different from the rest, you need to use an innovative tool.

With features like data visualization tools, built-in stock images and videos, the ability to add your own fonts and brand colors, and hundreds of presentation templates for you to choose from, once you try it, you’ll likely never go back to anything else.

Not only will you be able to create stunning presentations, but you’ll also be able to share them, embed them and present them right from inside the editor.

Create beautiful presentations faster with Visme.

presentation requirements meaning

Recommended content for you:

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presentation requirements meaning

About the Author

I’m Heleana and I’m a content creator here at Visme. My passion is to help people find the information they’re looking for in the most fun and enjoyable way possible. Let’s make information beautiful.

presentation requirements meaning

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Presentation Skills: Examples & Tips to Improve Yours

Presentation Skills: Examples & Tips to Improve Yours

In this guide, we go hard on presentation skills, with tips, examples, and strategies to help you prove yours in practice—and on your resume.

Christian Eilers, CPRW

As seen in:

Presentation is key.

Michelin-starred chefs and Broadway actors alike know this.

It’s true whether you’re preparing for a job interview, company meeting, or promotion to the position of a public relations manager.

Well, no problem, because…

This article will show you:

Want to save time and have your resume ready in 5 minutes? Try our resume builder. It’s fast and easy to use. Plus, you’ll get ready-made content to add with one click. See 20+ resume templates and create your resume here .

sample resume templates

Sample resume made with our builder— See more resume samples here .

Here are some other skills guides to help you along:

Presentation Skills — Definition & List of Main Presentation Types

First of all, what are presentation skills?

Presentation skills are the abilities one needs in order to deliver compelling, engaging, informative, transformative, educational, enlightening, and/or instructive presentations. Central to effective presentation skills are public speaking, tone of voice, body language, creativity, and delivery.

That said, there are several types of presentations:

Main Types of Presentations

Persuasive presentations are those given to arouse the audience to make the decision which the presenter hopes for. An example might be a startup founder delivering a presentation to an angel in the hopes of getting investment or a salesperson pitching a product to customers.

Instructional presentations are those given to guide the audience on a new policy, law, etc. For example, an HR manager might hold an onboarding presentation to instruct new employees on the rules of the company.

Informative presentations give information about a new procedure, benefit, etc. One example might be a company HR presentation where the manager gives information about the new bonus requirements.

Inspirational presentations are similar to persuasive presentations, but here the speaker aims to boost morale or increase brand pride, for example. Another example would be the rousing conclusion of a TED Talk speaker as they wrap up their speech.

Here’s a beautiful example of an inspirational presentation about, well, presentations:

And, there are several presentation delivery methods:

Presentation Delivery Methods

Pro Tip : What’s the difference between a speech and a presentation ? A speech is just plain ol’ spoken word read or delivered based on a written draft while a presentation gets creative with interaction, videos, slides, etc.

Skills in general are broken down into soft skills  (those you develop throughout life, like communication skills) and hard skills  (those you study, such as computer skills ). For more on this, check out: Soft Skills vs Hard Skills for a Job: What Employers Look For

How to Improve Your Presentation Skills [25 Steps]

Some people are born entertainers or have an innate eidetic memory (the ability to recall things from memory with great clarity from just a moment of exposure).

The rest of us always have room for growth.

No matter what the situation—

Here are the best ways to improve presentation skills:

1. Prepare Your Presentation in Advance

There are various methods of preparing for a presentation, and they’re all very similar to preparing for a job interview.

Run lines with a mock audience or friend, like actors and actresses auditioning for movie and stage roles. Give yourself plenty of time to prepare for an upcoming presentation or speech, especially when you are less experienced.

And, the last part of preparation—always be prepared with answers to follow-up questions once your presentation is over.

2. Practice Your Presentation As Much As Possible

As with anything, practice makes perfect.

Hopefully it doesn’t come down to Gladwell’s “10,000 hour rule,” but practice of some length is always required to hone your presentation skills.

Practice alone. Then, practice with a friend or family member. Then, always use each live presentation opportunity as a practice round for the next presentation.

3. Learn How to Skip Around

Poor presentation skills for most people involve a monotonous, robotic delivery.

And, sure, that isn’t so compelling.

However, what’s equally lackluster is a presenter who is unable to be dynamic and find real-time solutions to questions asked during the presentation. If an interruption or news update mid-presentation throws you off, then you need to practice and learn how to handle them.

Likewise, imagine giving a breaking news update to the public. If an advisor comes up to your podium to whisper in your ear, you have to take this new news into consideration, altering your presentation to fit.

Like improv sketches, knowing how to handle changes is an important part of a performance.

4. Speak Passionately About Your Topic

When you are passionate about the topic of your presentation, the audience senses it. It leaks through your pores and reflects from your eyes.

Show passion. Show enthusiasm. Be slightly crazy—

Or learn how to fake it.

Audience members who feel it on a visceral level, rather than only intellectually, are much more inclined to pay attention and find agreement with you.

And, bonus: they tend to fall asleep less!

5. Tell Stories in Your Presentations

Storytelling is one of the most effective presentation skills.

Crowds love stories. They give great examples of what the presenter is talking about, and they earn that rapt attention which any presenter aims for much more easily.

6. Understand What You Should And Shouldn’t Do

On your first presentation, you’d be forgiven for having a coffee to clear the fog from your mind. If and when it increases any pre-PowerPoint jitters, you know never to drink coffee prior again.

Same goes for the way you breathe, and the food you consume beforehand. You don’t need the added discomfort of a gassy stomach, so know what foods, if any, cause that for you.

On the opposite side, exercise, for most people, is a great way to relieve any built up tension the night prior.

As you practice, practice, practice, you’ll get signals from your environment, audience, and body as to what does and doesn’t work for you.

7. Know Your Audience

This one requires research in advance (remember: prepare!).

Let’s say you were hired to deliver several motivational speeches to various members of a large company. You nail your first presentation delivered to an audience of interns.

Do you give exactly the same performance to the senior-level executives, your next stop?

You wouldn’t, hopefully.

Executives will need to be spoken to in a different language, almost, with different vocabulary. Research your audience to deliver a presentation that speaks directly to them, not some other crowd, even if it was successful before.

8. Film Yourself

Try filming yourself delivering the presentation and playing it back. You can learn a lot just by seeing your own mistakes and working to improve them.

Later, give that same video to a friend and ask for further feedback and criticism. They are likely to spot something you might have missed, because, you know, two heads are better than one and all that.

9. Connect With the Audience’s Emotions & Inspire Action

Connect with the crowd on a gut level. The audience has to feel that what you’re saying is important, actionable, and true.

Here’s what the awesome social motivator, Simon Sinek , has to say:

When we communicate from the outside in, yes, people can understand vast amounts of complicated information like features and benefits and facts and figures. It just doesn't drive behavior. When we can communicate from the inside out, we're talking directly to the part of the brain that controls behavior, and then we allow people to rationalize it with the tangible things we say and do. This is where gut decisions come from. Simon Sinek social motivator

Be engaging. Be entertaining. This is how you truly speak to the audience. He sums it up like this:

Sometimes you can give somebody all the facts and figures, and they say, ‘I know what all the facts and details say, but it just doesn't feel right.’ Why would we use that verb, it doesn't ‘feel’ right? Because the part of the brain that controls decision-making doesn't control language. Simon Sinek social motivator

10. Tell Them You’re Nervous

This is one of my favorite presentation tricks, as I get super anxious before any kind of public speech or demonstration.

If you feel nervous, consider starting off by telling the audience such (“Forgive me, please, if my voice is wobbly, I’m a bit nervous…”). The audience is sure to empathize with your situation, and you don’t have to go through the entire presentation with some higher bar of confidence.

11. Use Humor

Add some jokes and humorous comments throughout your presentation. Like storytelling, it connects with the audience on a deeper level, and getting them to laugh helps to earn their attention back if you were losing it.

On top of that, you help cut any tension in the room, which is helpful if you’re nervous or have a fear of public speaking, but also helps to make any proposal or instructional presentation more palatable to the audience.

12. Remove Filler Sounds & Crutch Words

For example, do you, um , give, like , uh , sounds like this?

There’s nothing wrong with these in everyday speech. In linguistics, these are called filler sounds (or crutch words), and it is a common way to allow your brain to catch up with your words.

However, in presentations, these only make you look incompetent. Likewise, find other ways to improve your presentation delivery. Maybe your hand gestures look robotic, your jokes fall flat, or your voice cracks.

A compelling presentation depends on a compelling delivery. Check out this guide from Harvard Business Review for a great write-up on how to stop using so many crutch words.

13. Use the Right Visual Aids & Presentation Media

With some presentations, the medium of delivery is set (aside from the speech element). On a school project, for example, you may be required to use Microsoft PowerPoint.

However, when you have a choice, choose the right visual aid method. Even with PowerPoint, you have to choose between text slides, image slides, and infographic slides.

Not only is there not a single perfect visual aid medium for all presentations, but different sections of one presentation could benefit from a different media format. Maybe a 5-minute video would work great as an intro. Perhaps a set of image slides to wrap things up.

14. Improve Your Confidence

When trying to learn how to improve speaking skills or how to improve public speaking, work on improving your confidence. It’s one of the single most effective ways to boost your delivery, and thus your presentation.

Think positive thoughts . Make a SWOT analysis to boost your self-confidence. Work on your body language and stance.

A confident speaker is way more effective at how to give a presentation than one who isn’t, and this is true at job interviews, meetings, and negotiations.

15. Get Psyched

Sometimes the best way to get over those nervous jitters is to get yourself psyched.

Consider workouts, for example. How to get over that lazy feeling and get yourself to the gym? Think of the beach, think about how you’d like to look, play some heavy metal or hip hop.

Likewise, figure out what gets you pumped and excited before entering onstage. Music almost always helps, as does a bit of private dancing in an empty room. Maybe make faces at yourself in a mirror to immediately. Think of the post-show party after your presentation is over.

Invigorating yourself with these common routines is sure to prepare you for any type of presentations—including job interviews!

16. Focus on the Core

A great presenter may have many illustrious stories to help the audience understand the gist of the show.


If you don’t use storytelling correctly, you’re liable to go off on tangents which will lose the audience. More disastrously, it could make you lose your own train of thought.

So, when you’re more of a beginner, focus on your core topic, and don’t stray far from its message. As you get more confident, you’ll be able to step further and further with your storytelling.

An added bonus: your presentation will be short, sweet, and over that much faster.

17. Engage an Audience Member

We’ve talked about connecting with the audience before, but this presentation trick works wonders, too.

Is everyone staring too intently at you and you are starting to get freaked out?

Turn the attention onto someone else for a moment to help you recollect yourself.

Perhaps make a joke about how your partner (“sitting right over there”) just ran three red lights to get you there on time. Or, if you’re on a panel, maybe you could give praise to that academic award your colleague behind you just earned.

Whichever way you do it, all eyes look away, giving you an instance to get your head right.

But be careful and always get permission! You don’t want to embarrass someone or say something not meant to be revealed just so you can have a 15-second reprieve. Always ask in advance.

18. Breathe

Breathing is so involuntary and commonplace that you likely wouldn’t consider it to be a potential presentation booster.

However, with the right breathing techniques, you can definitely lower your stress and anxiety, whether it’s on stage or at an interview.

Danny Penman, Ph.D. tells Psychology Today:

Momentary stress causes the body to tense and you begin to breathe a little more shallowly. A shallow breath lowers oxygen levels in the blood, which the brain senses as stress. Breathing then becomes a little faster and shallower. Oxygen levels fall a little more. The heart begins to race. The brain feels a little more stressed. It's a vicious circle. Danny Penman

Snap yourself out of that loop of despair by practicing some breathing exercises.

19. Reappraise Anxiety as Excitement

I used to always be nervous going to work each morning. Around the same time, I would also want to use the restroom.

That needing-to-go feeling always felt associated with nervousness. However, when I told myself that this feeling was just a normal morning urge, rather than anything to do with work—boy did that help!

As a Harvard study theorizes, you can use reappraisal of anxiety to help with presentations, as well:

“Individuals can reappraise anxiety as excitement using minimal strategies such as self-talk (e.g., saying “I am excited” out loud) or simple messages (e.g., “get excited”), which lead them to feel more excited, adopt an opportunity mind-set (as opposed to a threat mind-set), and improve their subsequent performance.”

Now, when I go to work each morning, I’m excited.

20. Use the Toilet

As I stated in my story example above, that need-to-go feeling may become associated in your mind with nervousness.

So, go to the bathroom.

And go even when you don’t have to, just in case your portion of the presentation or the questions afterwards runs longer than expected.

21. Mingle Beforehand

You were probably going to shake hands and chit-chat with audience members after the show’s over, depending on the intimacy and nature of the venue.

Mingle with them beforehand, as well. For those of you who might be afraid of public speaking, chatting face-to-face with members of the crowd turn them from big, scary monsters to people just like yourself.

Even if you’re just generally nervous about public speaking, getting a few smiles and handshakes prior adds a “temporary friend” in the audience for you—sure to put you more at ease than if everyone were complete strangers.

22. Arrive Extra Early

You might have planned to arrive a few minutes early anyway, right?

It’s not enough.

There are likely dozens of things you can’t or won’t account for, from the projector malfunctioning to crazy feedback on the mic to curtains that just won’t recede.

While you don’t have to account for everything that could go wrong, it’s best to give yourself extra time just in case. And, hey, if everything is fine for you, then you just get a few extra minutes to relax yourself and rehearse once more.

23. Exercise

One of the best ways to have a relaxed demeanor and attitude right before a presentation is to exercise. Regular exercise is proven to reduce anxiety and stress, too.

Go for a brisk walk for 10–15 minutes, or do a few bicep curls. Like a shot of whisky, it’s sure to take the edge off. It’s just healthier and safer.

However, don’t go too hard—you don’t want your shirt to have visible pools of sweat.

24. Sit In on Other Presentations

Aside from your own public speaking and presentations, what better way to improve your presentations than by watching others?

Don’t just watch anybody, of course.

Find a person or two whose presentation skills you absolutely adore. Whether they’re online or at your local town hall, watch closely and take notes on what makes them such a compelling presenter.

This brings us to the next step—

25. Learn From These TED Talks (Videos)

Watch others and follow the best presentation practices to improve your skills. This means having active listening skills when your audience asks specific questions.

Here are some more presentations on how to give rousing presentations (how meta is that?):

These TED Talks give some great ideas on improving presentation skills, boosting confidence, and reducing stage fright.

26. Don’t Give Up!

As you continue to present and practice presentation skills training, you’ll get more and more comfortable. Your confidence will increase as your shyness and hesitance withers away.

On top of that, you’ll begin to learn what works for you and what pre-presentation rituals you should avoid.

Finally, you won’t get the practice you need if you don’t continue presenting!

Pro Tip : Toastmasters International is a unique club for members who want to develop presentation skills, confidence in public speaking, and leadership skills. There are thousands of clubs all around the world, and they meet weekly to improve.

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a  professional resume template here for free .

Create the perfect resume

When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.

How to Show Presentation Skills on a Resume, in Your Cover Letter & During a Job Interview

Since this is Zety, the premier career platform, it’s now time to connect presentation skills with your career.

You have three opportunities to highlight your presentation skills while you’re hunting for jobs: on your resume, in your cover letter, and during a job interview.

We’ll now go through it step-by-step.

How to Show Presentation Skills on a Resume

First and foremost, relevance is key. Always tailor your resume to one specific job opportunity.

Remember that meta tip from before (watching presentations which talk about presentations)?

Resumes get a bit meta, too.

If the job ad mentions presentation skills, not only do you need to list them on your resume, but your resume as a whole is a form of presentation, itself.

This is how to get it right:

1. Presentation Skills on a Resume

These days, more and more companies are using the ATS to assist in the hiring process.

The ATS, or applicant tracking system, is software which aids human resources staff by parsing each resume for the right resume keywords .

Don’t have the right keywords?

Start by bringing out the job description for which you are applying.

Here are several examples from various job listings requiring presentation skills:

As you can see, different companies need presentation skills in different ways. Specific ones, such as Microsoft Office skills , should be listed when necessary.

You’ve got to list them in a specific way.

To make the ATS happy, stick as closely as possible to the wording the job ad uses when adding it to your skills section.

And, to make it even more effective, quantify your presentation skill by turning it into a numbered professional achievement :

Were you a public speaker in the past?

Then you have an even better way to list presentation skills on a resume.

Instead of in the skills section, you’ll create an extra resume section specifically called “Presentations” or “Public Speaking.”

Here’s an example of how to include presentations on a resume:

Presentations & Talks

Not so hard, right?

This kind of section works great if you’ve given TED talks or been interviewed on a public talk show, for example.

Nothing shows presentation skills better than an actual presentation you’ve given in the past! And it boosts your employability skills even more so.

2. Presentation Skills on a Cover Letter

Just because you talked up your presentation abilities in your resume doesn’t mean you can’t include it on the cover letter, as well.

We always advocate for adding numbered achievements to cover letters, too.

So, include a win or two in the body of your application letter just as you did on your resume.

Here’s an example of presentation skills on a cover letter:

… During my career thus far working as the chief evangelist for Orion Tech, I’ve worked tirelessly on honing my presentation skills to perfection. I am proud to submit to you a few examples of my presentation abilities, including:

As you can see, I have the confidence and experience needed to conduct presentations at all levels …

Here, we used the body of the cover letter to talk up your presentation talents. You gave them a quick intro into your abilities, then fired off a few shots to prove it, and finally summed it all up for them.

Not so hard at all, right?

3. Presentation Skills at an Interview

Lastly, the interview.

The job interview is a make-or-break performance for you, and presentation skills will be needed in spades.

While most of our presentation preparation tips from before are relevant, here is a quick way to ace your interview:

Pro Tip : Presentation skills requested on a job description may not be obvious. Instead of asking for them outright, the job ad might seek someone able to use Powerpoint or Google Slides and is comfortable with public speaking. Make sure you spot this.

After the interview, there’s one more time to present yourself. Check this article out: How to Follow Up After an Interview

Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here.  Here's what it may look like:

matching set of resume and cover letter

See more cover letter templates and start writing.

Key Takeaway

Here’s a quick recap of everything you need to remember about presentation skills:

Do you have any questions on how to make a presentation? Need help with creative presentation ideas, ways to present a project, or presentation tools? Give us a shout in the comments below and we will answer your question. Thanks for reading!

Christian Eilers, CPRW

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6 Different Types of Presentations

6 Different Types of Presentations

Presentations should be as unique as your business and the information you’re trying to present. However, there are certain types of presentations that are common across industries and teams. Before you worry about which slides to include or how to organize your information, you’ll need to determine which type of presentation is best for your audience. 

To figure this out, ask yourself: Are you entertaining or informing? Are you speaking to colleagues, investors, or potential customers? Asking these questions will help you choose the type of presentation that supports you best. Beautiful.ai is here to make this even easier with a description of different types of presentations to help you choose.

Informative Presentations

An informative presentation is educational, concise, and to the point. While other presentations may entertain or inspire, the main goal of an informative presentation is to share information.

A good example of an informative presentation is a human resources benefits presentation. Human resources needs to explain what benefits employees receive, how benefits work, which important dates employees need to remember, where employees can find more information, and so on. 

An HR benefits presentation for new hires (or any informational presentation) should be short, straightforward, and easy to understand so that new employees will remember the information they’re given. 

Instructive Presentations

A presentation that teaches something is similar to an informative presentation, but it goes beyond sharing facts. It also instructs the audience on a specific topic. People attend or view an instructive presentation with the intention to learn, and they leave with a better understanding of the topic of the presentation.

There are many examples of instructive presentations. Workshops, training sessions, or webinars teach audiences a new skill or procedure by offering specific information or instructions. Explaining new policies to a company is another type of instructive presentation. For example, an HR benefits presentation for new employees may be informative, but a presentation for existing employees about policy changes might lean more towards instructive, especially if employees have to take action or need to ask questions.     

Persuasive Presentations

Many presentations hope to sell something or persuade the audience to take certain actions. Persuasive presentations often present a problem and explain their solution using data. Examples of persuasive presentations include business pitches or sales proposals.

For example, a startup company looking for initial funding may need a startup pitch deck or a Series A presentation to convince investors to back their idea. A startup pitch deck would explain a problem in the market, how their startup will solve that problem, and how they’ll monetize their business. A Series A presentation can help a startup secure more rounds of funding to grow their company and pursue further goals.

Motivational Presentations

One of the most prominent examples of inspiring presentations? TEDTalks. Many motivational speakers use TEDTalks to inspire people to think or change their behavior. 

Motivational presentations in the business world may not be as dramatic or life-changing as a TEDTalk, but they still aim to generate interest or gain an audience’s approval. A company overview presentation is a good example of a motivational presentation. It may present the information of a company — how it was founded, who is leading it, what the company does — but more importantly, it tells the company’s story. 

A company overview presentation connects with the audience. A manager may use it to boost morale at a team meeting. Or an executive may present a company overview to convince potential customers or investors to work with them. Or, an HR rep may use it to make new hires feel welcome and excited to join the company.

Decision-making Presentations

Need to make a decision within the company? A presentation that shares a problem, solution options, and their outcomes can help speed along the process. Decision making presentations might be found in business meetings, government meetings, or all-hands meetings.

For example, let’s say a company wants to improve engagement on their social media channels. There are many ways they might achieve their goal, including hosting giveaways, dedicating more resources to creating Facebook posts or Instagram stories, and researching their audience or competitors to see how they can improve. A marketing campaign plan template for a presentation would keep details of the problem, different options, and possible outcomes organized in one place. It would inform and guide everyone involved in the meeting, helping them make informed decisions on how to move forward.

Progress Presentations

Imagine our hypothetical company decided on a marketing strategy to meet their goals. Now that they have a campaign in place, they need to report on the progress of said campaign. This sixth presentation type shares status updates, progress towards deadlines, collected data so far, any obstacles popping up, and tasks that need to be added or adjusted.

A team stand up presentation is a great example of this type of presentation. Team stand up presentations usually include an agenda, talking points, deliverable updates, discussion topics, and time for questions at the end. This presentation keeps everyone organized and focused, ensuring that everyone is still on the same page and working towards the same end goal.

Whichever Presentation Type You Choose, Create it With Beautiful.ai

Now that you know which presentation type is right for your project, it’s time to create a beautiful and effective presentation. With Beautiful.ai , you don’t need to set aside hours of time to build your presentation, nor do you need design expertise to do it. Use one of our many presentation templates that can be customized for your needs in minutes. No matter what type of presentation you create, Beautiful.ai can help you do it.

Beautiful.AI Team

Beautiful.AI Team

Beautiful is an AI-powered presentation tool that makes it fast and easy for anyone to build clean, modern and professionally designed slides that they can be proud of.

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