Administrative Assistant Receptionist Cover Letter Example
An Administrative Assistant Receptionist will be the first point of contact for the organization. He will provide administrative assistance to the organization. He will welcome the guests and guide them around the office if necessary. He will also contact the employers and inform them if they have visitors.
Use our sample Administrative Assistant Receptionist Cover Letter to draft a good cover letter for this position effortlessly. Ensure that your cover letter is not common for all your prospective employers. It is always good to have a customized cover letter for every employer as it will make a good impression.
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- Office & Administrative
What to Include in a Administrative Assistant Receptionist Cover Letter?
Roles and responsibilities.
An Administrative Assistant Receptionist should be polite, courteous, and should readily exchange pleasantries with guests and visitors. He should be professional in his behavior and attire. He also manages all kinds of front-desk tasks that require his attention.
- Notifies company personnel of visitor arrival.
- Maintains security and telecommunications system.
- Informs visitors by answering or referring inquiries.
- Directs visitors by maintaining employee and department directories.
- Maintains security by following procedures, monitoring logbooks, and issuing visitor badges.
- Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.
- Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
Education & Skills
In addition to meeting the required qualifications, an Administrative Assistant Receptionist cover letter should include the following skills :
- Impeccable at time management and multi-tasking.
- Excellent verbal, written, and communication skills.
- Pro-active, attentive, and resourceful.
- Good with computers and skilled at MS Office.
Successful cover letters for an Administrative Assistant Receptionist often mention the following qualifications:
- Bachelor’s degree in any field along with a work experience of 0-2 years.
Administrative Assistant Receptionist Cover Letter Example (Text Version)
I am writing to apply for the role of Administrative Assistant Receptionist in your revered organization. I believe having the relevant credentials and expertise makes me a perfect applicant for this job.
[XXX Company] is a well-known professional services company that has its hold on consulting, technology, outsourcing, and a variety of other services. The pioneering work of [XXX Company] in the field of business is a source of inspiration for many companies. Having read the mission and vision of your organization, I believe I can contribute to it significantly.
I pursued my Bachelor’s in Commerce and started working as an Assistant Receptionist at [YYY Company]. Working for a year at [YYY Company] has given me ample experience and exposure which has, in turn, helped me develop relevant skills required to excel at this role. I perform the following duties at my current company:
- Greet guests and visitors, exchanging pleasantries with them, and helping them find their way around the office premises.
- Answering, routing, and directing phone calls.
- Maintaining the visitors’ logbook.
- Ordering and maintaining office supplies and providing them to the employees if and when needed.
- Preparing the meeting and conference room and providing logistical support during meetings.
- Assisting with other administrative work as and when needed.
My current job has made me efficient at managing time and handling multiple tasks at the same time. I am proficient with computers and have a good command of MS Office. My communication skills are on par and I have an appealing personality. I believe that I can be a valuable asset to your organization.
Thank you for your time and consideration.
Sincerely, [Your Name]
Your Administrative Assistant Receptionist Cover Letter should be short and concise. It should have your skills, work experience, and career achievements that can not be included in your resume. If you are looking for ideas to drat a good resume, check out our Administrative Assistant Receptionist Resume sample .
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Related Office & Administrative Cover Letters
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Front Desk Receptionist Cover Letter Examples
How to craft a professional front desk receptionist cover letter.
Front desk receptionists have many essential duties, from answering phones and emails to ensuring customers have the best experience at a business possible. To land a job as a front desk receptionist, you need a cover letter that perfectly captures your professional drive and commitment to the job .
In this guide, we will cover everything you need to know about how to write a cover letter as a front desk receptionist. Keep reading to learn about:
- Optimizing your front desk receptionist cover letter header & headline
- Personalizing the greeting on your front desk receptionist cover letter
- Writing a compelling front desk receptionist cover letter introduction
- Showing your professional value as a front desk receptionist
- Creating a memorable closing statement on your cover letter
Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.
1. Optimize your front desk receptionist cover letter header & headline
Whenever you write a cover letter , the first step to take is creating your header and headline.
A cover letter header is often found in the top left corner of the document, detailing the company information and your professional information. This includes your name, contact information, and title.
As for the cover letter headline , this is a brief and one-sentence statement used to catch the attention of employers and compel them to read further.
Check out the below two examples showcasing how to format your header and write your headline as a front desk receptionist:
Formatting the header
While a cover letter can vary in order of information and appearance, it should generally contain around 3 lines of text and the following information:
- The company name and department you are applying to
- Your name and professional title
- Your contact information (phone number, email address, LinkedIn, etc.)
Here is an example of a well-formatted header on a front desk receptionist’s cover letter
To: The City of Chattanooga, Parks & Recreation Department
From: Jane Doe , Front Desk Receptionist (123) 456-7890 | [email protected] | linkedin.com/in/jane-doe
Writing the headline
When writing the headline of your cover letter, consider how newspapers and magazines write their headlines. It should be short and to the point, encouraging the person reading it to want to read further into the cover letter.
To format your headline, you should always use a keyword related to the position, an eye-catching number or trigger word, a powerful adjective or verb, and a promise.
Here is an example of an effective front desk receptionist headline, followed by a breakdown of each element
4 Ways My Skills as a Front Desk Receptionist Will Improve Your Customer’s Experience
Trigger Word/Number : 4 Reasons Keyword: Front Desk Receptionist Adjective/Verb: Improve Promise: Your Customer’s Experience – this part of the headline shows that you plan on applying your talents specifically for their company’s purposes.
2. Personalize the greeting on your front desk receptionist cover letter
Although “To Whom It May Concern” and similar variations of the greeting were once the standard used on cover letters, employers nowadays expect a more personalized and well-researched greeting.
For a front desk receptionist, the ideal choice is to directly address the hiring manager or head of department by name in your cover letter greeting. However, if this information is not readily or publicly available, you may consider using one of the following personalized greetings instead:
To the [Company Name] Team
To the [Company Name] Hiring Manager
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3. Write a compelling front desk receptionist cover letter introduction
Once your cover letter header, headline, and greeting are squared away, your next focus should be on writing an effective cover letter introduction .
In this introduction, you should include the following information as it relates to your career as a front desk receptionist:
- A brief overview of your professional history and goals
- A statement on why you are enthusiastic about applying to this company
- A mutual acquaintance (when possible)
Here is an example to help demonstrate how to write a front desk receptionist cover letter introduction
To the [Company Name] Hiring Manager,
I am an experienced Front Desk Receptionist, having worked for more than 4 years as a receptionist and customer service agent at a [Former Employer]. After speaking with Jay Son, your Hiring Manager, I was encouraged to apply for this position as my skills and administrative proficiencies are a perfect match for your company’s needs.
In this example, the applicant wastes no time by immediately stating how many years of experience they have, including an additional detail of having experience as a customer service agent. Following this, they immediately make note of speaking with the hiring manager, who encouraged them to apply for the position.
4. Show your professional value as a front desk receptionist
After the introduction of your cover letter come the body paragraphs . This will typically amount to between two to four paragraphs total, detailing why you are a great fit for the company and vice versa.
As you write these paragraphs, you should aim to answer the following questions:
- What excites you about working at this company?
- What do you hope to learn from working at this company?
- What accomplishments or qualifications make you stand out as an applicant?
- What key skills do you possess that are relevant to the position?
Within these paragraphs is where you can go the most in-depth about any relevant accomplishments you hold that help to qualify you for the job.
Here is an example of how to describe an accomplishment in a cover letter
As a Front Desk Receptionist at [Previous Employer], I received the Employee of the Month Award a total of 8 times over a 2-year period. Additionally, I helped the company to transition all staff members onto a new digital platform, including the creation of new email addresses.
5. Create a memorable closing statement on your front desk receptionist cover letter
The final component of any effective front desk receptionist’s cover letter is the closing statement.
In this statement, you should include:
- An enthusiastic sentence saying you are looking forward to hearing from them
- An additional sentence stating you will follow up, including how you will contact them or how they can contact you
- A formal sign-off
Here is an example of a well-written and thoughtful closing statement on a front desk receptionist’s cover letter
With my years of experience and in-depth knowledge of your company’s industry, I will undoubtedly prove to be a valuable asset and addition to your team. I am available for calls or in-person interviews every weekday from 10 a.m. to 4 p.m. and I look forward to hearing from you in the near future.
If you have ever wondered how a cover letter differs from a resume, this article will tell you everything about the key differences between the two.
Milan Šaržík, CPRW
Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.
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Receptionist Cover Letter Example + Tips
1 Main Street New Cityland, CA 91010 Cell: (555) 322-7337 E-Mail: [email protected]
Dear Ms. Williams,
I write in response to your ad seeking a Receptionist at Commercial Interior Design. As a highly competent Receptionist, I would bring a professional, friendly, and enthusiastic attitude to this role. In my most recent position, I maintained an exceedingly functional work space while managing the reception area at the New Cityland Sentinel. I have a knack for problem solving and work well independently and with little oversight. I respond to requests from colleagues and clients in a timely manner and am adept at prioritizing multiple ongoing projects. Additionally, I am proficient in: Writing correspondence and developing reports from dictation, hand-written notes, and documents. Presenting a neat, organized, and professional entrance area to clients and vendors. Maintaining security procedures for all visitors and employees. Managing written, in-person, and email correspondence.
I am a self-starter and excel at managing visitors, multi-line phone systems, and business correspondence. I am also deeply familiar with Microsoft Office software and adapt quickly to new programs. As a part of the team at Commercial Interior Design, I hope to provide you with reliable and efficient reception services that support you business and client goals. My resume and references are attached. I look forward to speaking with you soon and will call this week to set up an appointment. Thank you for your time and consideration.
Sincerely, Madison Garcia
Job description & responsibilities.
A receptionist performs an important function as the face of the company. They should be poised and professional. They are the first person visitors interact with and the first voice callers hear. A receptionist is responsible for answering multiple phone lines, directing calls, greeting clients and visitors and sorting and distributing mail. They are usually responsible for the administrative tasks of filing, faxing and making copies, and often provide clerical support to sales staff, manage employee calendars and help with overflow work or fill in for absent administrative staff.Depending on the industry, additional responsibilities fall on the receptionist. In a law office, a receptionist may be responsible for scheduling mediations, preparing legal documents and contacting litigants. In medical and dental offices, receptionists access patient records, verify insurance and direct patients to the correct examination room. In a salon, a receptionist books appointments and promotes retail sales at checkout. At a car dealership, a receptionist works closely with the sales and service departments as they assist customers with a purchase or needed repairs.
Education & Training
While a high school diploma is enough for many receptionist positions, larger companies often prefer candidates with at least some course work in business and experience as a receptionist in a similar industry. Some companies require a bachelor’s degree, but often, organizational skills, internet competency, and familiarity with database/spreadsheet software are more important than a degree.
The salary range for receptionists is $17,000 to $40,000 nationally, with a median salary of $29,000. Salary is very much determined by the industry, the size of the organization and the identified job requirements. As you prepare your cover letter, it’s important to let the hiring manager know that you’ve done you research on their company. You want to highlight your experience dealing with the public that’s on your resume and show the clear communication skills you possess. The sample cover letter below can get you started as you picture yourself behind the receptionist desk.When you get the interview because of a well written cover letter and a finely crafted resume, keep in mind that this entry level position could lead to promotions down the line, so be sure to present yourself with polished and professional behavior. You enjoy meeting and helping people, you’re pleasant on the phone, and you know your way around a computer. Why not get paid for being a people person?
- Recovery efforts and assistance
- Discovery process
- Data backup and recovery systems
- Discovery Education familiarity
- Extended Coverage
- Coverage assessments
- Patient recovery assessments
- [Beat type] coverage
- Recovery planning
- Recovery and rehabilitation
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Receptionist Cover Letter Examples and Writing Tips
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If you're applying for a job as a receptionist , take some time to write a strong cover letter—doing so could help you land an interview .
Your cover letter should emphasize your organization and communication skills, along with other common receptionist skills in your cover letter.
You should also highlight any specific skills called for in the job description, such as familiarity with industry terminology, or expertise in Microsoft Office or QuickBooks . Doing this will help your cover letter demonstrate to the employer that you have the skills required for the job.
Looking for inspiration on how to get started? Get tips on what to write, as well as how to format and send your receptionist cover letter. Plus, take a look at two sample cover letters for receptionist positions that you can use as a template while writing your own.
Tips for Writing a Receptionist Cover Letter
To get started writing a receptionist cover letter that will impress potential employers, follow these tips:
Follow directions. When applying for receptionist positions online, in person, or by email, you will often be asked to include a cover letter with your resume and possibly some other materials such as a list of references and a general application. Be sure to read the job posting carefully, and include only the materials they request at a given time.
If you are asked to submit a cover letter, follow all directions carefully. Send the letter in the correct format to the correct person.
As a receptionist, you will need to follow instructions and pay attention to detail, so it's important to display these skills in your application.
Use keywords. Tailor your cover letter to the specific job you are applying for. A great way to do that is to include keywords from the job listing in your cover letter. Reread the job listing , and circle any skills or qualifications that are important for the job. If you have those skills, include them in your cover letter. This will show the hiring manager, at a glance, that you are right for the job.
Provide examples. When you say that you have a particular skill or experience, prove it by providing a specific example. For instance, if you say that you have strong organizational skills, mention how you helped reorganize the filing system at your last job, and how this increased efficiency in the office. Specific examples show the hiring manager that you really have what it takes.
Highlight relevant experience. Wherever possible, share skills, accomplishments, and experience that match with the employer's needs. You'll also want to quantify any accomplishments if possible. For instance, maybe you can say that reorganizing the billing system at work led to 30% fewer late payments. If you do not have experience as a receptionist, think about ways you can show you're still qualified for the role. For instance, maybe you volunteered at a phone bank (which helps show you have strong communication skills).
Edit, edit, edit. Receptionists need to have attention to detail and strong communication skills. Therefore, it is important that you proofread your cover letter for any spelling or grammar errors. One way to show your skills as a receptionist is to write a flawless, error-free cover letter.
If you are sending your cover letter as a hard copy (or email attachment), you need to write your letter in business letter format . Include these items in the following order: your contact information, the date, the company contact information, a business salutation, and the body of your letter. Make sure your letter is left justified.
Your closing will include your handwritten signature followed by your typed signature on a hard copy. If it is an email attachment, just include your typed signature.
The format for an emailed cover letter (where the letter is in the body of the email) is slightly different. You should choose a subject that clearly explains the content of your email, such as the job title you are applying for and your name. Keep it simple: “Medical Receptionist Position – Jane Doe” is clear and to the point.
You do not need to include your contact information, the date, or the employer’s contact information at the top of an emailed cover letter. However, the salutation and the body of the letter will be the same as in a hard copy or attachment.
Your email closing should include your full name followed by your phone and email information.
Sample Cover Letter for a Receptionist Position
You can use this sample as a model to write a cover letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.
Sample Cover Letter for a Receptionist Position (Text Version)
Chad Applicant 123 Main Street Anytown, CA 12345 555-555-5555 email@example.com
July 30, 2020
Billy Lee Manager ABC Company 123 Business Rd. Business City, NY 54321
Dear Mr. Lee:
I am writing to express my interest in the receptionist job opening at ABC company. I believe my years of work experience as a receptionist, as well as my communication and technological skills, make me an ideal fit for the position.
I have several years of receptionist experience, including working in a busy work environment with multiple phone lines and a large professional staff. I can therefore handle the bustling environment of a large of office such as yours.
I have strong written and oral communication skills. At my current job, I greet about twenty-five to fifty clients per day, answering questions about the company and directing people to the correct offices. I also call dozens of clients per day to confirm appointments, and send emails every day to clients.
I have experience with a variety of software programs, including Microsoft Office and QuickBooks. I am also comfortable using multiple scheduling platforms, including MindBody and Timely. At my current job, I have trained five other employees in our scheduling platform, due to my experience and comfort with the program.
My background and skills make me an excellent candidate for this position. Thank you for your consideration. I look forward to hearing from you to arrange a time to speak in person.
Chad Applicant (signature hard copy letter)
Sample Email Receptionist Cover Letter
Sample email cover letter for a receptionist position.
Subject: Reception Position at Gentle Dental – Jason Martinez
Dear Ms. Rathbarn,
I'm writing to apply for the receptionist position at Gentle Dental, which I saw advertised on JobSearchSite.com. I believe that my positive and professional attitude, as well as my experience working as a receptionist in other medical offices, make me a match for this position.
For the pat five years, I've worked in a medical office, where I've greeted patients, scheduled appointments, and answered patients' questions over the phone. My communication skills are strong, and I'm also skilled at assisting patients who are frustrated by long waits or insurance confusion.
I pride myself on keeping doctors' days running smoothly, and problem-solving when unexpected issues arise. For example, when one doctor was unexpectedly three hours late to work, I quickly called all of his scheduled patients and rearranged their appointments. By the time the doctor arrived at work, I had already rescheduled all of his patients successfully.
Please see my attached resume for more information on my work history, and do not hesitate to be in touch with any questions. Thank you for your consideration and I look forward to hearing from you.
Jason Martinez Phone Number Email Address
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Receptionist / Administrative Assistant Cover Letter
15 receptionist / administrative assistant cover letter templates.
How to Write the Receptionist / Administrative Assistant Cover Letter
I submit this application to express my sincere interest in the receptionist / administrative assistant position.
In my previous role, I was responsible for clerical support for the office and assists Manager in various administrative duties related to objective results and office performance.
My experience is an excellent fit for the list of requirements in this job:
- Some basic accounting duties
- Answers and routes all incoming telephone calls for all personnel within the Long Island office
- Receives, distributes and notifies recipients of all incoming faxes
- Maintains the kitchen area and dishwasher duties at the end/beginning of the day
- Provides assistance to support staff in collating, stapling, stuffing and posting mailings
- Receptionist/light office experience
- Able to apply knowledge of the job, and company policies and principles to complete a wide range of tasks
- Proficient is MS Office suite –Word, Excel, and PowerPoint
Thank you in advance for taking the time to read my cover letter and to review my resume.
- Microsoft Word (.docx) .DOCX
- PDF Document (.pdf) .PDF
- Image File (.png) .PNG
Responsibilities for Receptionist / Administrative Assistant Cover Letter
Receptionist / administrative assistant responsible for office assistance by performing various clerical and administrative duties such as developing presentations, performing office automation duties such as word processing, email correspondence, managing suspenses, creating briefing charts, and data tabulation.
Receptionist / Administrative Assistant Examples
Example of receptionist / administrative assistant cover letter.
I am excited to be applying for the position of receptionist / administrative assistant. Please accept this letter and the attached resume as my interest in this position.
In my previous role, I was responsible for administrative office support to the Chancellor’s Office such as: filing, mail distribution, receptionist duties, maintaining office and pantry/kitchen supplies.
- Support for management meetings
- Managing visitors log and security access
- Maintain the highest standards of poise and professionalism when interacting with clients, colleagues, and vendors
- Experience in composing letters and business email
- Experience in using research skills to troubleshoot customer/vendor issues and opportunities
- 2 Top Distributor by Promo Marketing magazine
- 2 Top Distributor by Print Solutions magazine
- 3 Top Distributor by Counselor magazine
Thank you for considering me to become a member of your team.
Please consider me for the receptionist / administrative assistant opportunity. I am including my resume that lists my qualifications and experience.
In the previous role, I was responsible for general office administrative services and order office supplies as needed for executive team.
I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:
- Basic to Intermediate knowledge with Microsoft Office Suite (Word, Outlook, Excel)
- Consistently Great Positive Attitude!
- Outstanding organization, judgment and problem solving capabilities
- Basic computer skills (Outlook, Word, Excel, PowerPoint)
- Microsoft Office - proficient with Word and Excel
- Two positive references from previous managers
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and internal systems
- Well organized - conscientious and through with detail
Thank you for your time and consideration.
In the previous role, I was responsible for clerical / administrative support and perform special projects as assigned by Business Office Manager.
Please consider my experience and qualifications for this position:
- Experience working with an ERP System preferred
- Substantial movements (motion) of the wrists, hands, and/or fingers in a repetitive manner
- Manual dexterity sufficient to work with fingers
- Occasionally exert up to 10 lbs of force to lift carry, pull, or otherwise move objects
- Moderate physical activity performing somewhat strenuous daily activities of a primarily administrative nature
- Bilingual and an out-going personality that enjoys customer contacts and relationship building
- Effectively use a collaborative approach to problem solving
- Demonstrated effective written and oral communication skills in English and French
Thank you in advance for reviewing my candidacy for this position.
In the previous role, I was responsible for administrative logistical and clerical support to office personnel and maintain an efficient office environment.
Please consider my qualifications and experience:
- Prepares Excel spreadsheets for fuel, labor stats, guarantee payments & other financial tracking
- Prepares business presentations as requested by departments using Microsoft Power Point, storyboarding, and other various suitable methods
- Have an High School diploma or GED
- Values getting it right versus being right
- Fast Learner (procedures, computer use)
- Enjoys fast-paced environment (can multi-task) and remain composed under pressure
- Good on phone and able to quickly screen/route calls
- Not afraid to handle food, water samples (wear latex gloves, safety glasses, lab coat, measure pH on some samples)
In response to your job posting for receptionist / administrative assistant, I am including this letter and my resume for your review.
In my previous role, I was responsible for clerical support to office staff and management.
- Set up department file share on network server
- Support department’s personnel procedures and policies
- Previous experience working for a multinational company
- Proficient in computer
- Experienced in dealing with confidential information
- Work with Security team to keep procedures consistent
- Reserve offices for visitors, ensure there’s a computer dock and desk setup
- Once they arrive in building
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Receptionist Cover Letter Examples
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Customize this Letter
City, State, Zip Code
Mary Anne Flax Company Name
City, State, Zip Code 000-000-0000
RE: People-oriented Receptionist needed!
Dear Ms. Flax,
It is my goal to work with a team that shares my dedication to growth and advancement, so it is with great excitement that I forward my application for the position of Receptionist with Company Name With more than 10 years of experience in administrative support positions, I will bring a passion for problem-solving and an expertise for innovation through teamwork. Here are some of the many strengths I can leverage to advance Company Name’s mission:
- Undergraduate education in Information Technology from the Shoreheights Collegiate Institute of Technology and Computer Sciences
- A strong reputation for driving productivity by leveraging excellent front office management skills, while maintaining strong working relationships with all team members and clients
- Dexterity with Microsoft Excel, Word, Outlook, and PowerPoint, and Adobe Acrobat Professional
- My solid educational foundation, commitment, and experience as a Receptionist are outlined on the attached resume. I look forward to the opportunity to learn more about this opportunity and to discuss how I can contribute my strengths at Company Name
Thank you for taking the time to review my credentials and experience.
There are plenty of opportunities to land a position, but it won’t just be handed to you. Crafting a cover letter that catches the attention of hiring managers is paramount to getting the job, and LiveCareer is here to help you stand out from the competition.
View All Cover Letter Samples
If you want to move on to the interview stage, don’t skip writing a vivid cover letter that will point out your best qualities and get you noticed. To start you off on a suitable writing path, you can review the receptionist cover letter example and the related list of dos and don’ts.
- Do know enough about the company to customize your cover letter .
- Don’t dwell on work experience that’s unrelated to the position, but rather focus on connecting your skills to the required attributes listed in the job description.
- Do make yourself stand out, such as by telling a story that illustrates your resourcefulness.
- Don’t be too formal in tone or use exaggerations such as “I would be thrilled to meet with you”.
- Do stress your personality traits that are particularly suited to this position such as, for example, friendliness and professional attitude.
- Don’t repeat what’s in your resume, but instead give an example of how you applied one of your skills.
To succeed as a receptionist assistant, a standout cover letter is a must. Our cover letter examples will help you create your own eye-catching letter that wows employers. Take advantage of these samples to build a great cover letter and win the job.
Cover Letter Tips for Receptionist
No matter what your experience level or education, having a well-written cover letter can help you get the job you want. Take the time to research what makes a cover letter more effective and it will take you a long way. Learning how to write an effective cover letter can overcome any obstacles you’ve faced. The following information will help you to create a cover letter that can get any hiring manager’s attention. Even if a job is not openly advertised, companies still need employees. Here are five tips to creating a very effective cover letter:
1. Emphasize your strong points. What do you do well? What are you passionate about? You will find that putting your strong points on your cover letter can help the employer to see your character and how you might be the best choice for the position they have available. Employers want someone who is passionate about what they do and your passion may help you get hired.
2. Be Detailed. If employers have to wade through lots of unimportant details in your cover letter, it may cause them to discard your cover letter and look for someone else.
3. Make an impression. Your cover letter is the first impression you will make on an employer. The way it looks can tell them whether you are sloppy about your work or whether you take it seriously. It will also tell them how detail-oriented you are and about your research ability.
4. Would You Hire You? Pick up your cover letter and take a look. If you were calling people in for an interview based on the cover letter, would you call you in? Does your cover letter impress you?
5. Mistakes are Deadly. If your cover letter is filled with spelling errors and bad grammar, the employer will take notice and could discard your cover letter without ever calling you. Use spellcheck and make sure your cover letter looks professional and well organized.
Receptionist Job Seeking Tips
When you are looking for work as a Receptionist or anywhere else, pay attention to your job search skills and make them more effective by including some simple steps. Here are five easy tips that will help you create an effective job search.
1. Reach out to people. One of the best job search skills you can employ is to have others helping you. Tell friends and family about your desire to find a job and what exactly you are looking for. You never know the connections others have and the more people looking for work, the more effective your job search.
2. Take Classes. If you take the time to improve your skills, employers will be more impresses with hiring you.
3. What is your goal? By setting daily goals, you can measure the progress of your job search.
4. Details Count. What does the job you are applying for entail? An employer will be more impressed with you if you can tell them about the details of the job you are applying for. This shows you care about your job.
5. Interview yourself. Ask yourself the questions you think an employer will ask at the interview. This will help prepare you.
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- Tools and Samples
Admin Assistant Cover Letter
An admin assistant cover letter is used to highlight the information on your resume, connect your skills to the job requirements, and make a strong case for why you are the best fit for the position. The cover letter aims to help employers see why your qualifications and experience as an admin assistant would benefit their company.
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Admin Assistant — Free Cover Letter Template
Download our free admin assistant cover letter template in MS Word format.
Admin Assistant Cover Letter Template Sample:
Application for the position of admin assistant.
Dear [Recipient’s title and last name] ,
I am writing to apply for the position of admin assistant as advertised in [where you saw the advertisement] . My [two relevant attributes] , and extensive experience make me a perfect fit for the position. I am eager to become a valued member of [company] .
I have worked as an admin assistant for [number of years] , and during that time I have been tasked with [mention some of your responsibilities from current and previous positions] . As per the requirements for the position at [company] , you will notice in my resume that I [mention skills, competencies, or experiences that answer directly to the requirements listed in the job posting] .
In my [current/previous] role as an admin assistant at [company] , I [talk about a few significant accomplishments and any contributions you made that had a positive impact] . Experience has taught me to [what have you learned] .
I am thrilled to be applying to [company] because I admire your [name two or three things you know about the company in general that you like] . As the admin assistant, I will [how will you add value to the business] . In this way, I am certain I will be of the greatest benefit to [company] .
Please find my resume attached. Feel free to contact me via email or phone call if I can be of any further service.
Thank you for taking the time to consider my application. I look forward to hearing from you.
How to Write an Admin Assistant Cover Letter:
A step-by-step guide to writing the perfect admin assistant cover letter.
Address your letter.
Address the hiring manager directly..
Address your letter directly to the hiring manager, recruiter, employee, or whoever the person is that put out the job posting.
Avoid generic greetings.
If a contact name is supplied or if it is possible to find out a name, avoid using a general greeting such as "To whom it may concern" or "Dear Sir/Madam." Use the relevant title before the person's last name — for example, "Dr. Tyson" or "Ms. Pierce."
Start with an introduction.
Keep your introduction brief..
In no more than three sentences , tell the person why you are writing and what position you are applying to.
Highlight the fact that you meet the job requirements as stated in the advertisement.
Your writing should reflect the exact job title and you should briefly highlight a key job advertisement requirement that you meet, for example, having at least two years' experience as an admin assistant.
State that you feel you are the best person for the job.
Use one sentence to clearly state why you feel that you are the best fit for the admin assistant position.
Showcase your training and experience.
Briefly discuss your training..
Write a few sentences on your qualifications and where you obtained them, and/or provide details of your job training. Directly mention how your training relates to the core competencies required in the job advertisement.
Highlight your experience.
Mention how many years you've worked as an admin assistant and where you worked. Limit this to a single sentence as you will be discussing your exact duties and work experience further on.
Match your core skills to those mentioned in the job ad.
Match prominently featured duties and responsibilities mentioned in the job ad with core skills and competencies from your resume. For example, if the job ad requires proficiency in appointment scheduling software, mention the nature and extent of your experience in that regard.
Highlight your most recent job.
Discuss your most recent role and contributions..
In a few sentences , talk about your responsibilities at your current or previous job as an admin assistant. Include details about how your contribution positively impacted your previous employer.
Briefly discuss what your experience has taught you about your role as an admin assistant.
Showcase your biggest accomplishments in your previous job.
Mention one or two of your proudest career moments, for example, being entrusted with complex travel arrangements, implementing a new filing system, or being commended by colleagues and managers for your dedicated and professional administrative assistance.
Celebrate the organization.
Mention what you know about the company..
In order to indicate your knowledge and interest in the company, individual, or institution you're applying to, do a bit of research and include a sentence about their key products or services, their success stories, or their public image.
Highlight the reasons why you want to work there.
Discuss why being a personal assistant at this company appeals to you. Typically, this would include mention of how being a personal assistant there would align with your career goals and skills. State how you will add value to the company.
End with a call to action.
Indicate that you would like to hear from them..
Mention that you've attached your resume for their consideration and invite the reader to contact you via email or phone call.
Close your letter.
Thank the reader for their time. Add "sincerely" or an acceptable synonym and sign off with your full name.
Similar Cover Letters:
- Personal assistant.
- Virtual assistant.
How to Address a Cover Letter
How do you write an administrative assistant cover letter?
- Address your letter to the correct person .
- Start with an introduction .
- Showcase your training and experience .
- Highlight your most recent job .
- Celebrate the organization .
- End with a call to action .
- Close your letter .
What is a good objective for an administrative assistant cover letter?
The only objective for an admin assistant cover letter is to highlight the information on your resume, connect your skills to the job requirements, and make a strong case for why you are the best fit for the position.
How do you start an admin assistant cover letter?
Address your letter to the director or hiring manager using their name. Then, by way of an introduction of no longer than three sentences, tell the person why you are writing and what position you are applying for. Use one sentence to state clearly that you feel you are the best fit for the position.
How should you end an admin assistant cover letter?
To close your admin assistant cover letter , you should thank the reader for their time and add "sincerely" or an acceptable synonym before signing off with your full name.
How do you sell yourself in an admin assistant cover letter?
You sell yourself in an admin assistant cover letter by matching your skills with the skills requirements mentioned in the job posting, and by highlighting how in your previous position your contributions positively impacted the company.
How to write a cover letter [a complete guide], administrative assistant job description, how to ask for a letter of recommendation, 10 best cover letter tips for 2023, personal assistant cover letter.
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Office Receptionist Cover Letter Examples
Office Receptionists work at the front desk of various organizations and are mainly responsible for greeting and directing visitors. Other duties of an Office Receptionist include answering to phone calls, providing basic information, handling correspondence, receiving shipments, providing administrative support, implementing security procedures, updating appointment calendars, operating office equipment, photocopying documents, and maintaining the reception area clean and organized.
Not exactly what you are looking for? Check our complete library of over 1000 cover letter examples .
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For help with your resume, check out our extensive Office Receptionist Resumes .
Don't send your resume without a cover letter. Find out how to create a professional cover letter in our guide.
Include These Office Receptionist Skills
- Front desk operations experience
- Organization and planning
- Professional appearance
- Effective communication
- Good interpersonal skills
- Multitasking and time management
- Being able to work under pressure
- Stamina and perseverance
- Computer competences and fast typing skills
Candidates interested in an Office Receptionist job can check similar abilities and experience in the cover letter sample provided just below.
Dear Mr. Mooney:
Upon learning of your posting for a new Office Receptionist, I eagerly decided to submit my resume for your review. As a highly organized and efficient professional with comprehensive reception and general administrative support experience, along with exceptional interpersonal abilities, I am prepared to significantly contribute to your company’s goals and objectives.
My background includes greeting customers as their first point of contact while providing comprehensive front office support to maximize efficiency and productivity. From handling multi-line phone systems and screening/forwarding calls to scheduling appointments and providing outstanding customer service, I excel at prioritizing tasks, collaborating with peers and management teams, and adhering to internal processes and procedures.
Highlights of my experience include…
Greeting customers upon their arrival, determining the purpose of their visit and directing and/or escorting them to specific destinations.
Performing diverse reception and administrative tasks—including phone coverage, appointment setting, correspondence, record maintenance, invoicing, and supply orders—while ensuring optimal efficiency.
Demonstrating a strong commitment to providing excellent support within fast-paced, customer-facing environments while streamlining operations and achieving company success.
Excelling at balancing multiple tasks while providing top-level organization, time management, and communication skills.
My skills in front desk reception and general administration position me to excel in this role, and I am confident my additional strengths will readily translate to your environment. The chance to offer more insight into my qualifications would be appreciated.
Thank you for your consideration, and I hope to hear from you soon.
Kathleen W. Johnson
A professional cover letter is the first step toward your new job!
You know you’ve got what it takes to land that front desk receptionist job. Your next step toward getting hired is convincing the hiring manager that you are the best candidate. Your cover letter is an excellent opportunity to do just that. Cover letters are used as a way for hopeful job candidates to make a lasting impression on hiring managers and point out key facets of their character that their resumes might not. When preparing your letter, it is always good to consult things like this professional front desk receptionist cover letter sample to get a feel for how you can tailor your piece to your specific industry.
Professional Front Desk Receptionist Cover Letter Sample
Front Desk Receptionist Cover Letter Must-Haves
Receptionists are usually a company or organization’s first face; therefore, they must represent the organization and maintain a consistent professional image. In your cover letter, highlight your professionality and dedication to effectively representing companies well. Use a professional yet friendly tone and ensure your letter is free of errors. Carefully read the job description and choose specific requirements or skills to emphasize your experience and abilities throughout your history as an employee. Use this professional front desk receptionist cover letter sample to guide you during the process of creating a piece that is short, specific, and to the point, while avoiding repeating your resume information.
Best Action Verbs for a Front Desk Receptionist Cover Letter
Just like in the professional front desk receptionist cover letter sample, use action words to really describe yourself, such as represented, arranged, organized, communicated, coordinated, solved, maintained, responded, clarified, and resolved.
Cover Letter Text
Dear Mark Smith,
You are looking for a front desk receptionist with experience and dedication to serving and helping clients and customers. With outstanding organizational and communication abilities, I will truly be an asset to your company. The job posting for this front desk receptionist position highlights multitasking, technical, interpersonal, and problem-solving abilities. I have 10 years of customer service experience and five years’ worth working as a receptionist. I am well versed when it comes to speaking on the phone, directing calls, coordinating activities in the office, and arranging appointments. I have been developing my communication skills for quite a while now, and I know how to put them to good use. When things get busy, I calmly handle multiple responsibilities at once to ensure efficiency. I am prepared to take on a new and challenging position and learn when needed. You will not be disappointed with my performance. I am someone who is willing to help when and where I am needed, even if it requires me going above and beyond my typical duties. I am flexible in availability and will be able to fill in as necessary. I appreciate your time and consideration.
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Admin Assistant Cover Letter Template Sample: ... Application for the position of admin assistant. Dear [Recipient's title and last name],. I am writing to apply
Writing a great Receptionist cover letter is an important step in your job search journey. When writing a cover letter, be sure to reference
My skills in front desk reception and general administration position me to excel in this role, and I am confident my additional strengths will readily
You will not be disappointed with my performance. I am someone who is willing to help when and where I am needed, even if it requires me going above and beyond