- Search Search Please fill out this field.
- Career Planning
- Finding a Job
- Cover Letters
How To Email a Resume and Cover Letter Attachment
Alison Doyle is one of the nation’s foremost career experts.
Ashley Nicole DeLeon / The Balance
Depending on the job for which you're applying, you may need to email your resume and cover letter to the hiring manager. That's often the case with smaller employers. For other employers, you'll apply online or via a job board.
What's the easiest way to attach your resume and cover letter to an email message? When you're asked to send a resume or cover letter via email, follow these steps to ensure you have correctly attached your documents, written an email explaining what you are sending and why, added your signature to the email, and included a subject line that will get your message opened and read by the recipient.
- Most employers request a Microsoft Word document or a PDF file of your resume.
- It's easy to save your documents in the file format requested by an employer.
- When saving your documents, use your name as the file name.
- Include a subject line that states who you are and what job you are applying for in the email message.
Check the Employer's Instructions
When you apply for jobs via email , the employer may require you to send your resume and cover letter as an attachment to an email message. It's important to send your attachments correctly, to include all the information you need so your email message is opened and read, and to let the receiver know how they can contact you to schedule an interview.
What's most important is to follow the employer's instructions and send exactly what they have asked for in the format it's requested. If you don't, your message may end up in a spam or trash folder.
Save Your Cover Letter and Resume
When sending your cover letter and resume attachments, the first step is to save your resume as a PDF or a Word document . The job posting should specify how to send the attachment. This way, the receiver will get a copy of the resume in the original format.
If there aren't instructions on how to send your documents, submit your resume as either a Microsoft Word document (.doc or .docx) or as a PDF file. These are the formats most commonly preferred by employers, and it's easy to save the documents and add them as attachments to your email message.
You can either save your cover letter in document format or write it directly in the email message.
Save as a Word Document
If you have word processing software other than Microsoft Word, save your resume as a Word (.doc or .docx) document. File > Save As , should be an option in your program.
Save a Google Doc as a Word Document
If you don't have Microsoft Word, you can save a Word (.docx) version of a Google Doc. Select File > Download and choose Word Document (.docx).
How to Save as a PDF
Whether the employer requests a PDF file or you opt to send a PDF, here's how to convert a document file.
To save a Word document as a PDF:
- Select File > Save As in Microsoft Word.
- Select PDF from the Format drop-down menu.
To save a Google Doc as a PDF:
- Select File > Download and choose PDF Document .
Choose a Unique File Name
When saving your document, use your name as the file name , so the employer knows whose resume and cover letter it is, i.e., janedoeresume.doc and janedoecoverletter.doc.
Don't use "resume" as a file name, because it will be hard to differentiate your resume from those of the other applicants.
Include a Subject in the Email Message
The subject line is one of the most important parts of the email messages you send to apply for jobs. If you don't include one, your message may not even get opened.
Your email message must include a subject line, and it should explain to the reader who you are and what job you are applying for. Be specific, so the recipient knows what he or she is receiving. Employers often hire for many positions at the same time, so include both your name and the job title.
Add a subject to the email message before you start writing it. That way, you won't forget to include it afterward.
Here's what to write:
Subject: Your Name - Job Title
If the employer requests additional information, like a job ID number, be sure to include that too.
Write an Email Message to Send With Your Resume
Once you have saved your resume and cover letter and they are ready to send, the next step is to write an email message to send with your documents.
First, open your email account. Then click on Message at the top left of the screen or click on File > New > Message .
You can either write your cover letter as part of the email message or send it as an attachment. Here's how:
Write Directly in the Email
You can either type your cover letter directly into the email message , copy and paste it from a word processing document, or if the company requests an attachment, send your cover letter and resume with the email message. So, your choices are to send a cover letter attachment or to use the email message as your cover letter.
If you are attaching a cover letter, your email message can be brief. Simply state that your resume and cover letter are attached. Offer to provide additional information and let the reader know how you can be contacted.
Be sure to follow the directions in the job posting for how to apply when sending your cover letter and resume or your application may not be considered.
Adding Your Signature To the Email
It is important to include an email signature with your contact information, so it's easy for hiring managers and recruiters to get in touch with you.
Include your full name, your email address, and your phone number in your email signature, so the hiring manager can see, at a glance, how to contact you. If you have a LinkedIn profile , include it in your signature. Do the same with any other social media accounts you use for career and business purposes.
Sample Email Signature
Jared Harshbarner firstname.lastname@example.org 617-123-3790 linkedin.com/in/jared.harshbarner
How To Add Your Signature
To add your signature to your email message, click on File > Insert > Signature , if you have a signature saved that you use for job searching. If you haven't created an email signature, type your contact information (name, email address, phone, LinkedIn) at the bottom of your message.
Attach Your Resume and Cover Letter to an Email Message
Once your email message is ready to send, you need to attach your resume and cover letter to your message:
Click on Insert > Attach File. Your email client will display a list of files in the default file folder of your computer. If your resume and cover letter are stored in a different folder, click on the appropriate folder.
Click to select the file you want to add to your email message , and then click on Insert to attach the document to your email message. Take the time to carefully proofread the message before you send it.
Before you click Send , send the message to yourself to be sure all the attachments come through, and your email message is perfect.
Send a copy of the message to yourself, as well as to the company, so you have a copy for your records. Add yourself as a Bcc (blind carbon copy) by clicking Bcc and adding your email address.
Then click Send , and your cover letter and your resume will be on their way to the employer.
Review a Sample Email Message
Here's a sample email message sent with resume and cover letter attachments to apply for a job.
Subject: Sarah Smith – Museum Docent
Dear Ms. Cooper,
I’m writing to apply for the summer docent program at the Museum of Local History.
I have extensive docent experience, having volunteered at both the Harbor Museum and ABC Art, and have led tours both as a student leader and a member of the town historical society. In addition, I’m a lifelong town resident and an enthusiastic amateur historian.
I’ve attached my cover letter and resume for your review. I hope you’ll contact me at your convenience to discuss the program and arrange an interview. Thank you for your time.
Sarah Smith email@example.com 555-555-1234 linkedin.com/in/sarahsmith
Frequently Asked Questions (FAQs)
Is it better to send a word document or a pdf to apply for a job.
A PDF file retains the format of your resume and letter, so the recipient will see them as you wrote them when they open the file(s) you send. A Word document is easily read by the Applicant Tracking Systems (ATS) that employers use to manage job applications. What's most important is to follow the company's application guidelines.
How can I be sure my documents are formatted correctly?
Send a test message, and email your resume and cover letter to yourself before you send it to the employer. That way, you'll know your documents are formatted and attached correctly.
ZipJob. “ Resume PDF or Word: The Best File Format in 2022 ."
Google. " Create, View, or Download a File ."
Microsoft. " Save or Convert to PDF or XPS in Office Desktop Apps ."
Adobe. " How to Convert a Google Doc to a PDF ."
By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts.
- Cover Letter
- Job Interview
- Career Options
Email Cover Letter and CV | Sending Tips and Examples
What is an email cover letter?
An email cover letter is essentially a job application email through which you apply for a job. The email must contain your cover letter, either in the body of the email or as an attachment, and your CV as a separate attachment.
Do you need to send your CV and cover letter via Email?
With the massive technological boom over the past decade, we have seen the dramatic rise in email applications. Sending an email is free, it doesn’t require a stamp, visit the post office or a trip to the company you’re applying for. It all happens within seconds and with just one click of a button.
There are two main reasons why you would send an email to a recruiter:
- When you’re applying for a job
- When you’re enquiring about job opportunities at their company
In this guide, we will mainly focus on applying for jobs that have already been advertised . However, read on as there are also tons of tips and examples for those who wish to inquire about job opportunities via email.
The format of an email cover letter + template
The format of an email cover letter slightly varies from the format of a standard cover letter. For example, there is no need to include your personal details such as name and address on the right side of the letter because your attached CV will already contain all this information. Moreover, it will take up valuable space.
Your email to the recruiter should be in the following format:
Click here to download this template.
Before you start…
1. Have your perfect CV and cover letter ready
Before working on drafting your email, make sure that you have already written and prepared your CV and cover letter. Check out How to write a Cover Letter and How to write a CV guides for more tips and examples.
2. Be formal
The job application process is a formal process. As such, you have to have a formal approach to writing your email job application.
- Don’t use contractions (e.g. I’m instead of ‘ I am ‘ or Let’s instead of ‘ Let us ‘)
- Write in complete sentences
- Write in paragraphs (not in short lines, as you would in text messaging)
- Use formal greeting (use ‘ Dear Sir/Madam ‘, ‘ Dear [Surname], ‘ or ‘ To whom it may concern ‘ rather than ‘ Hey ‘, ‘ Hi ‘, or ‘ What’s up? ‘)
- Don’t write in capitals (IT’S NOT NICE TO READ TEXT IN CAPITALS!)
You can find more information on formal writing here .
3. Use a professional email address
You must use a professional email address when contacting the recruiter.
It should be:
- It should be short in length
- It should contain your name
- It shouldn’t contain any/many numbers
- [email protected]
4. Keep it short and to the point
You only have one chance to grab the attention of the prospective employer, so keep the letter short and to the point. Employers only tend to scan CVs and cover letters for less than a minute. Anything longer than a single side of A4 will most likely not be read or considered. Why take the chance? You will have plenty more opportunities in the later stages of the recruitment process, including during the job interview, to fully impress the prospective employer.
5. Write the content of the email in a separate document first
It is highly recommended to write your letter in a separate Word document first rather than typing it up on the actual email client in one go. This is because there will be a smaller chance of losing your work because of the loss of internet connection or the software crashing in the middle of writing your letter.
It also gives you additional time to properly check your written document for grammar and spelling mistakes.
How to send a cover letter and CV via email
Let’s get started…
1. Email subject line for job application
The subject of your email should be the job position followed by the job ID or job reference number:
- IT Manager (ID: W124)
- Receptionist (Job Ref. A2014)
- Cleaner (Job ID: AFT2421)
That’s all that is required.
If you decide to add anything extra, e.g. including your name or a short message, please keep it short as there is a limit on how much of the subject line will be shown to the recruiter when they receive it in their inbox.
Do not write your subject line in capital letters
Some applicants, in a desperate attempt to make their email stand out from the rest, write the subject line of their emails in capital letters, like this:
This is not recommended for two reasons:
- It is awful to read, and;
- You come over as either too desperate or too aggressive. In the worst case scenario, you come over as both.
QUESTION: Should you write the cover letter in the body of the email or send it as an attachment?
Some employers prefer attachments, whereas others prefer the letter in the body of the email. Please check for company requirements on the job advertisement. If the company has not specified their preference, it is up to you how you’d like to send your cover letter to them.
It’s decision time!
As previously stated, there are two acceptable ways of doing this:
1. Include the cover letter as an attached file
If you decide to attach your cover letter separately to the email, always write a short message in the body of the email introducing yourself and giving the reason for emailing the recruiter – don’t leave it blank! The content of your email body should be short, informative and to the point:
Another good example:
Please find attached my CV and Cover Letter for the position of Senior Research Fellow.
I look forward to hearing from you!
Kind regards, Michael Harper.
2. Write the cover letter in the body of the email
This is the most popular way of sending an email job application.
I can already hear you ask “which one is better?” glad you asked.
Our recommendation is to write the cover letter in the body of the email. It gives the opportunity to make a strong and memorable first impression, allowing you to grab the prospective employer’s attention within seconds.
If you send it as an attachment, on the other hand, the employer has to take the additional step of finding and opening your letter in order to read it. Some recruiters will not open attachments out of fear of infecting their computers by viruses.
Warning: Don’t include the same cover letter in the body of the email and as a file attachment. That is just a weird thing to do and makes you look very indecisive.
The remainder of the guide will show you step-by-step how to write your email covering letter in the body of the email:
How to start an email
2. employer’s personal details.
The first few lines of your letter should be the personal details of the recruiter:
- Recruiter’s full name
- Recruiter’s job title
- Company name
- Company address
3. Opening salutation/greeting
The next line of your covering letter is the opening salutation, which should be written in the following format:
“Dear” followed by their honorific title (Mr, Mrs, etc.) and surname.
- Always use formal greeting (e.g. ‘ Dear Sir/Madam ‘, ‘ Dear [Surname] ‘ or ‘ To whom it may concern ‘ rather than ‘ Hey ‘, ‘ Hi ‘, or ‘ What’s up? ‘)
- It’s always best to find out the name of the employer to whom you are written the letter. This makes the letter more personal and convincing.
- If you’re addressing the employer by name, only include their surname (Dear Mr Kent) and not their full name (Dear Mr Simon Kent).
The next line should include today’s date in full ( 10 November, 2018 instead of 10/11/18 ), aligned to the right.
5. Introductory paragraph
State the reason why you are writing this covering letter.
I am writing to express my interest in the Electrical Engineer role listed in The Worcester News, 19th of March 2017. After carefully reviewing the job requirements, I feel I have all the necessary experience and technical skills to excel in this position, and I would wholly appreciate your consideration.
- These are the first few sentences that the prospective employer will be reading about you; make sure the introductory paragraph is short , to the point and is written for high impact .
6. Paragraph 2
In this paragraph, clearly outline the reasons why you would be a suitable candidate for this position. Make mention of your relevant education, qualifications, work experience, strengths, skills and abilities.
I graduated in 2014 with a first-class degree in Librarianship from the University of Essex, and I worked for a year as a Junior Librarian at Summerfield College. Both my education and work experience have given me a great insight into the purpose, function and processes of libraries. I am trained in all the standard library information and data management systems.
- Try to back up your statements with real-world examples. For instance, if you wrote that you have an “ excellent track record in sales “; back it up by tangible and verifiable performance information, e.g. by stating that you “ increased the company’s sales by 23% in six months. “
7. Paragraph 3
Following on from paragraph 2, expand on more reasons why you would be the ideal candidate for this job position.
I graduated in 2015 with a 2:1 degree in Business Management from the Queen’s University Belfast, something which kindled my passion for business and the economy. I studied a broad variety of topics ranging from Marketing Principles and Corporate Responsibilities to Leading Change and Strategic Management. I am a driven, ambitious and analytical individual with the excellent ability to analyse current business operations and offer meaningful solutions based on the findings.
8. Paragraph 4
This is going to be the final information-packed paragraph of your cover letter. Mention any other selling points that you have and state the reason why you are interested in working for this particular company.
I am especially attracted to joining your organisation because of the emphasis it puts on long-term growth and training within the company. Challenges motivate me, and I believe that I would be able to bring together my prior knowledge and skills as a competent Recruitment Officer. I am confident that my records of impressive accomplishments over the past few years prove that I will become a valuable asset to Lancefield Recruitment.
- Do research about the company you are applying for and use your findings to draft this paragraph. This will make you look interested, intelligent and resourceful in the eyes of the prospective employer.
How to end the email
9. closing statement.
The final paragraph is usually a polite call for action in which you state that you are looking forward to meeting the prospective employer. It must also contain a reference to your CV that you have attached with the application.
Useful phrases you can use:
- Please find attached my CV for your consideration.
- I have attached my CV with this email.
- For your consideration, my CV is attached with this email.
10. Closing salutation
The closing greeting should be “Yours sincerely” only if you addressed the employer by name (e.g. Dear Mrs Sanders) at the beginning of the letter.
If you used “Dear Sir/Madam” or “To whom it may concern” as the opening greeting of your letter, it should end with “Yours faithfully.”
Other alternatives that you may use instead of “Yours faithfully”:
- Best regards
- Kind regards
- Best Wishes
11. Signature & Sender’s name
Sign off the letter with a signature followed by your name.
If you do not have a scanned or electronic signature, you can write the signature in the following format:
- Email address
- Telephone number
- LinkedIn profile – optional
That is it – you should now have a perfectly written email cover letter!
- Don’t rush by writing and sending your email in one go – you will most likely forget to include important things or make many factual, grammatical or spelling mistakes. Write a draft version first, take a break, and then come back again in a few hours time to review it.
- Don’t forget to attach your files ! You only have one chance to make a good impression, make sure you don’t mess it up with clumsy mistakes.
- Send a test email to yourself first to double-check the email’s format and whether attachments can be opened.
- Give the attachments identifiable file names, for example, “ Julia_McCaree_CV.pdf ” is better than “ newhkh34.pdf “
Shall I send my documents in Word (.doc or .docx) or PDF format? Both methods are acceptable. However, we recommend you send it as a PDF file because that will preserve the format and presentation of your documents; including margins, padding, spacing and indentation.
How do I find out if my job application email has been received? Unfortunately, you can’t be sure whether the employer has opened or read your email unless they tell you so. Some email clients allow you to ask for a “Read” receipt after the sender has opened your email. However, you will only receive a “Read” receipt if the recipient decides to send you one.
After how many days shall I follow-up my application? Most job vacancies will state the timeframe in which you should hear back from them if you have been shortlisted for an interview. Many job vacancies will state: “If you do not hear back from us within 2 weeks time, please assume that your application has been unsuccessful this time.” If, however, this is not specified you should get in touch with them after a week to follow-up on your initial application.
Should I use the “ high importance ” flag when sending my application? No, not really. The high importance flag has lost its value years ago. Besides, there is a chance that you will come across as rude as why should your job application email be more important or urgent than those of other senders? More than 90% of emails are sent without one.
Working on your CV? Awesome!
- Top 10 Things NOT to include on a CV
- CV Tip: Only include relevant information on your CV…
- Administrative Assistant CV Template + Tips and Download
- The Ultimate CV Checklist
- CV writing guide
- Personal qualities on CV
- Best font to use on your CV
- Write a Cover letter
- Cover letter writing guide
- Cover letter tips
- Cover letter salary expectations
- CV and cover letter examples
- 100+ CV example
- 100+ cover letter examples
- Download free CV templates
Copyright © 2023 CV Plaza All Rights Reserved
Find better jobs easier.
Refer to real resumes shared by other users.
Administrative, service industry, all resume examples, resume builder.
Make a resume for free.
Find the best resume template.
Resume guide & examples for all jobs/industries.
Choose the right resume format.
How to Write a Resume
Write a professional resume.
Explore more resume writing resources.
Resume Builder Pricing Plans
Refer to real CV shared by other users.
All CV Examples
Make a CV for free.
Find the best CV template.
CV guide & examples for all jobs/industries.
Choose the right CV format.
How to Write a CV
Write a professional CV.
Explore more CV writing resources.
CV Builder Pricing Plans
Share your portfolio and find inspiration.
Create a professional online portfolio.
For job seekers
Resume, cover letter tutorials, job search tips, interview skills, career development, job search channels, people or company interviews, for employers, hiring tips, work with recruitment agency, all articles.
Start for Free.
Build and promote your employer brand.
Job Posting Pricing Plans
Talent search pricing plans, what to write in an email when sending a resume [+ examples & tips].
In this article, you will read about:
What to Write in an Email When Sending a Resume
Sample emails to send with resume for job applications, tips for writing an email to send a resume for job applications.
In today’s world, there are many ways to submit a job application: in-person, job-search platforms such as LinkedIn, and Glassdoor, and the company's official website. Despite that, sending resumes by email is still relevant as many recruiters require job-seekers to email their applications and documents.
As you send your resume by email, the mail content is exceptionally important for it is the first thing the recruiter will see. Whether your resume is actually reviewed can depend on that. So what to write in an email when sending a resume is still a question worth considering for you want everything to be perfect: the subject line, greetings, the email body, sign-offs, and of course your resume.
As stressful as it sounds, writing a perfect email to apply for a job isn't that difficult. With guides, tips, suggested mail formats, and sample emails, we walk you through how to send resumes to the HR in this article. You will learn to easily get your mail format right when sending resumes.
When consider what to write in an email when sending a resume, think of the elements that need to be included in it. Each element plays a role and conveys important message. We compile the following list for you to format your mail properly as you submit your resume.
Here are the 7 key elements for a resume mail format:
- A Clear Subject Line
- Self Introduction and Objectives
- Reasons for Applying
- Invitation to Meet in Person
- Professional Signature with Contact Details
🖋 A Clear Subject Line
The subject line is one of the first things recruiters will look at, and whether they will open your message or not. So you might be wondering, what to write in the subject line while sending a resume? It should clearly define the email content’s subject and the purpose of the email. When sending your resume by mail, the format of your subject line can be [Job Position - Your Name] .
Here are some quick examples.
Example of an email subject line for sending a resume #1:
Marketing Manager - Frank Davies
Feeling confident to stand out of the crowd? If you want to be creative and blunt, you can tweak the mail format of your resume application to a headline.
Example of an email subject line for sending a resume #2:
Experienced Backend Engineer Seeking Position at [Company Name]
Although two examples have been provided on what to write in the subject line while sending a resume, some job vacancies ask applicants to use specific guidelines. If that’s the case, make sure to follow them.
There are various ways to greet and you may ask yourself: “what’s something good to say in the greeting when emailing a resume?”. Before tackling that question, you need to know to whom and in what department you are sending your email.
Once you know the name of the person, the resume greeting format when sending a mail is:
- Dear [ Hiring Manager's name ] ,
If you cannot find out to who you are sending your resume via mail to, stick to the format:
Dear Hiring Manager,
🖋 Self Introduction and Objectives
Start your first paragraph stating who you are, and more importantly what you are seeking. Sample emails to send a resume to a recruiter will be shown in the next section, but to summarize, the opening statement(s) of your email should be a brief presentation of your application. Here are some examples of how to format this part for sending a resume by mail:
Examples of introduction when emailing a resume:
- “My name is Roger and I am interested in the job vacancy at Valcorp. Attached to this email are all the documents requested in the listing.”
- “I am submitting my application for the current job opening as Financial Analyst at your company. Kindly refer to the attached documents.”
- “My name is Derek Johnson and I have attached my resume and cover letter for the Marketing Specialist position.”
As provided above, the first section/paragraph on what to say when emailing a resume should not be more than three sentences.
🖋 Reasons for Applying and Your Strengths
After the greeting and the introduction, your next paragraph should talk about your qualifications and why you are interested in working for them, as well as what made this company stand out above all the others in your job search.
What aspects should I write in an email when sending a resume?
- Relevant work experience
- Qualifications directly related to job description’s requirements
What are some qualifications to write in an email when sending a resume for freshers?
- Relevant internships
- Achievements during student life
- Relevant modules or courses
However, don’t go in-depth! Unlike your cover letter or resume, what you need to write here should be brief. Save words while you can before sending that email. Be wise in what accomplishments are relevant and catch the attention of recruiters. This will help format your mail when you send your resume to the HR.
🖋 Proposal to Meet in Person
This part is the last section before closing and signing your name. State that you are willing to meet to further talk about the position and your qualifications. This part can also be where you state you welcome any questions and you are looking forward to hearing from them.
Employers usually require you to send your resume in either a word or pdf format via mail. If they don't specify their preference for the format of your resume files, send your resume to the HR in pdf format to avoid technical issues.
🖋 Professional Signature with Contact Details
Simply follow the standard email format for this part when sending your resume to the HR. Finish your email by putting an e-signature, name, and contact details, such as phone number and email. This gives a personal and professional touch to your email to which your resume is attached to.
Now that we've covered the key components that you need to include when sending a resume and cover letter, you might be wondering what to write for the content in your email. Here we provide 3 sample emails for your reference when you want to send your resumes for job applications. You can not only take a look at the format of the mail but also get an idea of sentences you can write in your email when you send out your resume.
💭 Sample email when mailing a resume #1
Subject: Job Application - Operations Manager, Job ID #27423 - Michael Wilson
Dear Mr. Adams, I am very interested in applying for the position of operations manager at Vallo Inc. My resume and cover letter are attached to this email for your consideration.
For the past 10 years, I have proven experience with capital projects, operations management, and process improvement. I want to be part of a team that will make the mission of Vallo Inc. a reality. My responsibilities included daily oversight of 50 employees. Moreover, I believe Vallo has the financial strength and stability to allow me to gain more expertise.
Feel free to reach me with any questions and thank you for your time.
Sincerely, [Signature] Michael Wilson Operations Manager [email protected] (+81) 0000-2382
💭 Sample email when mailing a resume #2
Subject: Marketing Assistant Application - Frederick Walters
I am interested in applying for the position of marketing assistant at Tello Inc. My resume and cover letter are attached to this email for your consideration.
For the past eight years, I have been responsible for creating marketing plans for various companies. Moreover, I have executed marketing plans on my own and have provided marketing advice to clients. I believe these qualifications will benefit Tello’s short-term and long-term goals.
I appreciate you taking the time to review my resume and my cover letter. Looking forward to hearing from you.
Frederick Walters Marketing Specialist [email protected] (+15) 0000-3219
💭 Sample email when mailing a resume #3
Subject: Graphic Designer Internship - Lester Williams
Dear Mr. Adams,
My name is Lester Williams. I graduated from the Georgia Institute of Technology with a bachelor's degree in Graphic Design. I have recently worked for an exciting company named Eternal Publishing. I am very eager to apply my skills and knowledge acquired from this internship to contribute to this amazing organization.
Thank you for reviewing my application. Looking forward to hearing any steps or procedures. Sincerely,
Lester Williams [email protected] (+4) 0000-4657 www.linkedin.com/in/lester_williams
With CakeResume’s resume builder tool, resume templates and resume examples, you could showcase your best qualifications to land your dream job. Try making a resume online (free download) now!
💡 Put your cover letter in your email when sending your resume.
If you decide to only attach your resume to the email when you apply for a job, consider writing a shorter version of your cover letter for the body of the email. The recruiter can therefore take a quick look at your strengths and qualifications and potentially become more inclined to review the resume attached in the email carefully.
💡 Use a professional-looking email address.
While what to write in the mail while sending a resume is important, so is the “who”, and that is your email address. Using your first and last name as an email address is a safe practice. If you need to include numbers, try to use a few digits and make sure these don’t have inappropriate associations (e.g. 666).
💡 Address the hiring manager by their name.
For better results, it is best to write the recruiter’s name in the greeting while sending your resume. If you can’t find their name, stick to writing “Hiring manager”.
💡 Be to-the-point and concise.
As shown with each example of an email resume before, your body should be concise and clear. Remember that what you say when emailing a resume is to introduce yourself and briefly state your motivation and qualifications.
💡 Use the correct resume file format.
Before you attach your resume to the email and send it out to the HR, make sure your resume is in the correct format. Some companies specify what file format they want, but when there is no such requirement/instruction, send in your resume in the PDF format is the safest option.
Thoroughly check your mail, including the subject line, the email body, and your sign-offs, as well as its format for any mistakes when you are about to send out your resume for job applications.
💡 Send a test email message to yourself.
An excellent practice is to have a preview of how your email looks to the receiver, so send a test email to yourself to see if your resume mail and its format are on-point.
💡 Add a LinkedIn URL, personal website, or portfolio link.
Add a link to showcase your skills and work. Knowing what to say when emailing a resume is important, but if you have a presentable and eye-catching portfolio, recruiters will surely review your application.
🔑 Key Takeaways:
- When sending your resume via an email, the email is like a ‘preface’ of your application, so knowing what to say in every part of the email and how to format it are important to get your application reviewed.
- Format your email properly when sending a resume. The best practice is to follow any mail format recruiters ask for when you submit your resume. If there are no specifications on formatting, follow rules for general business letters when you send your resume via email.
- The email sent to the HR for your job application should highlight your strengths and qualifications like a cover letter but shouldn't be as lengthy as one and include a properly formatted resume as an attachment.
- Format your email as professionally as possible, from the email address, the subject line to your signature, when you send out your resume.
--- Originally written by Jose J. Rosales ---
With the intention of helping job seekers to fully display their value, CakeResume creates an accessible free resume/CV/biodata builder, for users to build highly-customized resumes. Having a compelling resume is just like a piece of cake!
Here are a few links that may be helpful
More Articles you might be interested in
10+ Resume Format for Job Application [+ Templates]
List of 50+ Best Extracurricular Activities for Resume (Guide & Examples)
Writing a Thank You Letter for a Job Offer: Template, Samples, Guide, Tips
How to Write About Me in Resume (+ Tips & Examples)
How to Write a Professional Resume?｜Ultimate Writing Guide & Tips
The Cover Letter to Land Your Dream Job：5 Basic Paragraphs & 10 Tips (Free Templates)
DEI Interview Questions: How to Answer (+ Samples)
How to Create an Online 3D Artist Portfolio (+ Examples!)
- How it works
- Bulk Email Verification
- Free Email Verifier
- Email Finder
- Email list cleaner
- Disposable Email Checker
- Email Verification Software
- Get Started
Emailing a resume: what to write in an email when sending a resume?
Anton Shabatov - October 22, 2018 - 0 comments
With a wide range of job services, employers and potential employees have got used to sending their CVs via special sites and apps. However, there are still some openings where you need to send your application letter using email. That is why many job seekers wonder what to write in an email when sending a resume. Today we discuss how to work on such letters and what you need to take into consideration while planning it.
“Proofy email checker. Remove risky, hard bounce, disposable, duplicates.” Let’s check it
“It is important to maintain a clean email database. Cleaning should be done at least once every 6 months, but depending on the size of the base. The larger the database, the greater the likelihood of invalid email addresses appearing in it, and the more often it is worth validating.
Keep in mind email verification tool“
In this article you will learn:
- how to write correct CVs and cover letters so that you have no end to job offers;
- what kind of CVs exist and the way they can create the optimum effect, as well as how to contact the recruiter before sending your CV by mail;
- about the most important rules, by following them you will be a priority among other candidates for vacant positions
In sending resume email, you must follow the instructions given by the potential employer. Professionals in this business usually do not ask you to reinvent a wheel. They require providing information about you and some working materials in a special form. Information on how this should be submitted is most often found in the publication of the vacancy itself. Your employer will notify you whether you should download a resume online or send it to the mailing address of the recruitment department. If the resume should be sent by email, it matters what format it will be, what should be in the subject line of the letter, and what are the deadlines for sending. You need to clarify all these details yourself, or you will be notified about this. For example, your resume and cover letter are stored on a PC in a .DOC format, and the employer asks to send these documents by mail in a .PDF format. You should pay attention to these details and not do as convenient for you. Respect for the requirements of the recruiter indicates your responsibility and care. In addition, the correct form of sending a resume is a clear signal to the employer that you are really interested in a vacant position.
“Increase your conversion rate in your email campaign with email verification.” Let’s go!
On the other hand, a standard email resume template can even be annoying for some employers who are tired of hundreds of resumes, which are so impersonal and look like twins. Yes, in this case it makes sense to talk about a creative approach, where there is no place for blanks, dullness and routine. Provided that there is all the necessary information, but it was submitted in an original way, the hiring manager is likely to pay attention to your appeal. He or she will enthusiastically begin to study your candidacy. Besides, sending a non-standard resume and a targeted letter to a specific HR manager will help to avoid ATS (repeated testing of candidate tracking software). This software can become an obstacle between you and the employer due to an automatic function that filters out letters from candidates according to a special company algorithm. But, if you know what to say when emailing a resume and sending an email to a specific person, your chances that the letter will be opened and read will increase. We will give some practical recommendations on the preparation of such applications, as well as consider some of them by email example to send a resume .
How to Email Resume Step By Step
As you ponder the question of how to email a resume , take note of these basic guidelines:
- the subject of the email should be as capacious and effective as possible;
- appeal to a potential employer should be targeted, by name;
- the first paragraph of the message should contain information about who you are and why you decided to write;
- the second paragraph should be devoted to the topic of your value for the company, how you can be useful;
- in conclusion, emphasize that it would be good to meet in person to agree on the details of cooperation;
- at the end you should add a professional signature, which will indicate your personal data for feedback;
- attach your resume and a cover letter in the popular .DOC or .PDF format (or whatever is required).
As a rule, covering letter does not have any special requirements but mentioning the position you are applying to etc. That is why you can write it with a creative approach and fit it to your goals. However, there are some tips that will be helpful in any case and will help you to raise your chances to get a job.
Before we get to them, let’s take a look at an effective sample email to send resume for job:
(1) Subject: A professional SEO specialist is looking for a position manager for contextual and organic promotion at QAZ
(2) Dear [Name of hiring manager],
(3) In this email you will find my CV, as well as the cover letter for the position of manager for organic and contextual promotion in QAZ.
(4) Being the winner of the “Advertising and PR-2020” award for advanced methods of promotion and the creation of an effective digital strategy, having more than 15 years of practical experience, I am eager to help QAZ achieve maximum results in promoting companies and online stores in Google.
(5) I look forward to a personal meeting where I can tell more about my skills and an effective strategy for working in the digital sector.
(6) Nick Link
It’s a damn cool resume that will surely resonate with the hiring manager. Having made such a resume email sample , be sure that you will be called back!
This is rule #1 while emailing a resume. Study the existing requirements for sending CV carefully. Employers may have their unique rules for this process. Some of them may ask for a special subject line, formatting of the text, or have special requests what files to attach.
In most cases, these rules are needed for a better candidate search and managing of the process. But sometimes employers and HRs add them to check your attentiveness and the ability to follow the requirements correctly. Whether there are instructions or not, you need to remember that your message should be professional and simple at the same time.
Attach a file
This is the best way for sending resume via email. Make sure that you have saved your CV in the proper format. Usually this can be Word Document with extensions like .doc, .docx or PDF file with extension .pdf. Selection one of the option you will likely fit the main requirements and HR will be able to open it.
You may have saved your resume as a Google document, or you may be using word processing software that is different from the standard Microsoft Word software. In this case, you should convert your resume to a Word document. The hiring manager should be able to not only open and read such an online document, but also download and save the file in PDF or Word format.
Name the file with your own name like Peter_Parker.doc or Peter-Parker.pdf etc. Pay attention to the size as well and do not send any attachment larger than 10 MB. Files that are too big and have any other extension but .doc (.docx) or .pdf will be considered as suspicious and they will never reach the target receiver. Do not compromise your reputations with such flaws.
When working with email template for sending resume , we do not recommend using common names, such as: “Resume”, “Resume 1” or “Resume 2”. This CV title can be a signal to the employer that you are superficial to the work and do not seek to adapt information about yourself in the required format. Moreover, this kind of positioning yourself as a candidate without a name is not going to help the manager remember who you are on the spot.
If you need to send a resume and a cover letter in the form of attachments, then take the trouble to write a short message in the body of the letter itself. Here you need to indicate the position that you are applying for, briefly show interest in the company and work in it, indicate that all materials relating to you are attached.
Take note of this sample email for sending resume:
Subject: Position of sales manager in the electronics department – Ken Bright
Dear Hiring Manager,
I am very interested in the position of a sales manager in the electronics department, which I found on the official website of your company in the “Jobs” section.
You will find my resume as well as a cover letter below. If you need more information, please let me know. Thank you for your attention and time!
Sincerely, Ken Bright
If there are any instructions considering resume email subject then follow them. In other cases, you need to write a laconic but meaningful phrase that will display the content of the letter and tell something about the sender (like name, qualification etc.) Here are some templates:
- Resume – Position – Your Name;
- CV: [Your Name] for [Title of the Position];
- Application for the [Position] in [Company].
Here is a sample email to send resume to recruiter with an interesting subject line. It will be definitely noticed: “Winner of the“ Advertising and PR-2020 ”award SEO-specialist is looking for a promotion manager position”. After this presentation, most likely, the hiring manager will postpone his business to meet you personally for a more constructive conversation.
And here is how you shouldn’t write the subject of the letter: “CV and cover letter for consideration.” It looks like spam, so with this subject line your resume will most likely not even be opened.
Quite often, employers require applicants to submit applications in the same style. For example: “Application for QAZ position – [Name of candidate]. Clarify this point in advance to meet the requirements.
Again, considering the instructions and usual rules for the job applications in the target company, define whether you need a cover letter, or it will be enough just to send a file. According to our experience, adding a cover letter to the email to a potential employer with resume attached is never excess. You can use them as an opportunity to highlight your strong sides and set the contact with the HR manager from the very beginning. A bit further you will see some samples of such letters.
Professional address. As you try to look professional as much as possible, pay attention to the address you use for delivering your CV. This is the first information your recruiter will get about you. So it is not appropriate to use some nicknames, jokes and other playful variants. Otherwise, you will be considered as an unprofessional applicant. A good option could be address like [email protected] or variations of your name and initials. Try not to add numbers in order to make a unique email to send resume.
Signature. Do not neglect this part of an email as this can be one more channel for setting a connection with an HR manager. Your signature should be professional and contain actual contact information and your name (as a reminder for a reader). Usually, it has this structure:
First Name Last Name
LinkedIn Account (if you have one)
Your website link (if you have one).
A cover letter in a job application can be executed in two ways:
- the text is copied and pasted into the body of the email itself;
- the file is attached as an attachment in the appropriate format.
If the second method is used, then the format of the document should be the same as the resume. For example, your resume in .DOC format, so the cover letter must be in .DOC. It is also recommended that you use the same name as your resume: Donna-Martin-Cover-Letter.doc.
It will be very pity if you will lose your dream job opportunity because of some grammar, lexical or contextual mistake. Your resume, cover letter, and other email text should be correct in any aspect. So you need to check the spelling of the words, grammar usage, and formatting of an email resume body.
Do not entrust this task to the automated checking software and services. They catch some main errors but often omit some serious lexical and contextual mistakes. Careful proofreading, in this case, can be more dependable. Also, you can ask your friend, relative or another person you trust to help you with this.
Also, the main rule of a professionally written cover letter and a CV says: Keep it simple. This means that you must use readable fonts, as well as simple styles, regardless of how your resume is formatted: included in the email body for sending a resume or as an attachment. You must remove any unusual formatting, do not use HTML, emoticons, color fonts or pictures. It is unprofessional and does not comply with business etiquette. Besides, you may not know exactly how the employer’s postal service transforms your letter. Therefore let’s keep things simple!
It is also recommended that you first send a test email to your personal email address or to some of your relatives or friends. This way you can make sure that your job application looks perfect and is ready for consideration. Check the formatting, open your attachments, make sure that the attached files are exactly what you need. Are you happy with everything? Then go on and send a request to the employer!
The Timing for Resume Letters
You need to consider not only how to email resume, but also when. According to researches, the best day for sending your CV is Monday as during this day as you will have 46% more chances to be invited to the interview. Select the time between 6 AM and 10 AM as this period is less common for such activities on Monday. According to statistics, this time brings 89% chances to be hired.
But often the crucial aspect here is a speed. As some openings can be posted in the middle of the week and become very popular immediately. In order not to miss the opportunity to get a job, send your CV as soon as possible and do not wait for Monday. Also, there is often a deadline for sending letters of application, and if you see one, you can try sending your email resume sample on the mentioned day and time.
Sample email to send resume for job
To help you start composing your own letters for sending CVs we want to share some examples. These emails are simple and informative. You can and should use them as templates or leads for defining what to say in an email with resume.
Subject line: Senior Web Designer Seeks Motion Designer Position in [Company]
Dear [Name of the HR],
In the attachments, you will find a copy of my CV with all the information about my education, experience, and skills required for the position of Motion Designer in [Company].
My high level of proficiency and creativity was proven in the International Graphic Convention in 2016. There was a contest among motion designers where I was ranked first. I also have a good reputation for my previous work at [Previous Company]. But now I look for new opportunities for the development of my skills.
I look forward to hearing from you and our meeting to share some of my ideas that can serve a great deal for your company with you.
[Name, Last Name]
Senior Web Designer
This resume email sample can be adjusted to any position, experience, and industry.
Subject line: Application for the [Position] in [Company]
Dear HR Manager,
My name is [Name] and I am sending you my resume and covering letter as I want to apply for the [Position] in your company [name of the company].
My resume will describe to the fullest my experience that fits your requirement for the opening at your department. I am sure that I am suitable for this position due to my hard-working approach and serious attitude to every working responsibility. My creative way of thinking helps in finding completely new approaches to the usual tasks and makes my work more productive.
I am looking forward to your response.
Thank you for reviewing my CV,
This sample email for a job application with resume can be used by students and graduates who do not have an actual working experience but want to show their strong sides.
Subject Line: Application for a Junior Editor Position – Peter Parker
I would like to show my great interest in the position of the Junior Editor position in your magazine.
Recently I have graduated and I have got a great experience at editing, writing and managing during my studying. I am sure that I will fit your requirements and will be a useful worker at [Name] magazine.
According to the description of your opening, you need someone with great writing and editing skills. At the university my major was English. I also worked as a writing tutor for younger students and I had an internship at the local magazine. So I have mastered my writing skills and know how to work in the publishing establishment.
I want to reassure you that despite my young age I am responsible, hard-working and persistent in reaching goals. That is why I am a perfect candidate for the editor position.
In the attachments, you will find my detailed resume. I hope you will review it soon, but in a week I will call you to check for the opportunity to arrange an interview.
Thank you for reading my letter.
Additional Tips for Emailing Your Resume
Besides the question of what to write in an email when sending a resume , you as a candidate may be worried about one more thing: how to contact the hiring manager. You may have heard of 6 degrees of separation. This means that you are separated from the President of the United States, Elon Musk and Victoria Beckham by only 6 other people. This is where the network of business contacts is very important. You may not know the hiring manager, but someone you know knows him. Write a message to your friends, former colleagues, your college graduates. Perhaps they will be able to tell you the right people to contact.
It also happens that your contact base is very modest, or you don’t use social networks at all. Then take up an investigation that will help you find the necessary recruiter. Maybe his or her business environment or someone from the staff who is at least somehow connected with the consideration of a vacant position. Having found the company’s website, you can find the name of the necessary manager, as well as the contacts. In addition, some applications, such as LinkedIn, can generate the email address of the person you are interested in.
If this approach does not work, use the old proven method – search on Google. First enter the company’s mail domain. This way you may not go directly to the hired manager’s mailer, but most likely to the formula for creating employee addresses. For example, employees of the same company will have similar electronic records: [email protected] , [email protected] , etc. Based on the domain of the company and knowing the name of the manager, you can try to use this information to recreate the desired mailer. It is likely that you will hit the nail on the head. To do this, you can use a special service that generates all possible options for email addresses based on the entered information.
Before sending, please note one important thing: not all managers will be “happy” with an incoming letter without asking for it. To set the stage, you can send a request on social networks. After confirmation, send an email with a resume and a cover letter. We are sure that you’ll be on the roll, and an invitation to an interview will not take long.
Now you can say that you know what to say when emailing a resume and what tricks to use for making your covering message more attractive for HR-manager. Job search is almost always a great competition. That is why it is important to implement all possible elements in this process.
Email Validation: Why and How to Do It
How to Send The Perfect Birthday Email
International Email Verification – How do you do it
Email Cover Letter Samples
Including an email cover letter is imperative, so we thought it would be helpful to our job-seeking readers to have sample letters to use as a starting point.
The examples below come from real-life job seeker emails, although we’ve altered the details and contact information. Whether you prefer a “salesy” approach or you’re more of a “direct and to the point” kind of person, choose the template that suits your style. Just be sure to include these key elements in your email cover letter.
Etiquette for Any Email Cover Letter
- Mention the title of the position you’re applying for in the subject line and body of your email.
- Explain where you found the job posting or how you heard about the position.
- Conclude with a subtle call to action to remind the hiring manager of the action you’d like them to take, such as, “I look forward to hearing from you.”
- List your full name and contact information in your email signature block (not just on your resume attachment).
- If applicable, quickly explain any questions that your resume may raise. For example, if you’re from out of town but planning to move close to the job location, or you’ve been at your current position for only a short time.
- Don’t start your cover letter with your name. Instead, introduce yourself in the letter with a relevant qualification and connect it to the position.
- Keep your cover letter concise. Just like your resume, keep your document to just one page to entice hiring managers instead of overwhelming them.
- Avoid any spelling or grammar errors in your document. The smallest typo can ruin your chances at the job.
- Don’t address the wrong company name or the wrong company contact’s name. This could be seen as awful cover letter etiquette and indicate you’re not attentive to details.
- Don’t ever include your salary requirements unless otherwise directed by the potential employer.
Signature on Email Cover Letter
Without a signature at the end of your email cover letter, you could be missing out on incredible potential job opportunities. This quick snippet of your contact information makes it easy for recruiters and hiring managers alike to contact you.
When it comes to deciding between a physical signature and a name sign-off, there are benefits to either option. With a name sign-off, you can use a digital signature service like Eversign and RightSignature to give your cover letter that personal touch.
If you’d prefer to include just a regular email signature, make sure to include your full name, email and phone number. You can also consider adding a LinkedIn button so the hiring manager can have more insight on your experience and skill set.
How to Format an Email Cover Letter
Wondering how to format your email cover letter? You’re not alone. Once you’ve written your incredible cover letter providing more information on your expertise and how it relates to the job you’re applying for, it’s vital to format it correctly before sending it to any recruiters. If it isn’t formatted correctly, you could be missing out on the job opportunity.
Regardless of the cover letter template you’ve chosen, make sure to include these key components when formatting your email cover letter:
- Write a subject line that includes the position you’re applying for
- Address the company contact’s name in the salutation
- Clearly state what you’re hoping to accomplish in the first few sentences
- Summarize your strengths, skills and experience by connecting them to the job opportunity
- Use a font that’s easy to read
- Avoid typos in your message by proofreading
- Include a signature with your contact information
- Always send a .pdf file rather than a word doc or other format
Email Cover Letter Examples for Legal Professionals
Example #1: if you prefer to keep it brief..
Subject Line: Interest in Litigation Associate Position
To Whom It May Concern:
I am interested in the Litigation Associate position advertised on LinkedIn. I have attached my resume and cover letter for your review.
Thank you for your time. I look forward to hearing from you.
First Last Name
Example #2: If you’re relocating to the city where the job opportunity is located.
Subject Line: Expressing Interest and Relocating Near Litigation Secretary Position
Dear Hiring Manager,
I’m writing to express my interest in the Litigation Secretary position listed on Monster.com. My resume is attached for your review and consideration.
I am a fast learner, very dependable, organized, and computer savvy. I have extensive experience assisting firm attorneys and multiple paralegals, as well as supervising and managing an office. While I currently reside in Los Angeles, I will be moving to San Francisco at the end of the month.
I look forward to the opportunity to meet with you to learn more about your firm, its plans and goals, and how I might contribute to its continued success. I can be your ideal candidate if given this opportunity. Thank you.
Example #3: If a colleague referred you.
Subject Line: John Mentioned Your Firm is Seeking a Litigation Secretary
I was referred to you by a mutual acquaintance, John Smith, who said you have an opening for a litigation secretary.
I have many years of experience as a litigation secretary, most of them working with managing partners. I am a professional looking for a career, not just a job. I am organized, reliable and self-motivated. I like being part of a team, but can also work independently.
Included with this e-mail is a copy of my resume for your review and consideration. Once you have had an opportunity to review my resume, please contact me if you have any questions or to arrange an interview. I look forward to speaking with you in the near future.
Thank you for your time,
Example # 4: If you’ve been at your current position for less than one year.
Subject Line: Experienced Legal Secretary Seeking Long-term Opportunity with Stable Litigation Firm
Please allow this introduction. My name is Jane Smith, and I have 12 years of legal secretarial experience working with managing partners of small, mid- and large-sized law firms. My current typing speed is 105 wpm from written form and 120 wpm from live dictation with the utmost accuracy. I am interested in the Litigation Secretary position advertised on your firm’s website.
I am currently working for a small civil litigation firm. However, after only 11 months in this position, the financial stability of the firm has significantly changed. Therefore I am seeking long-term tenure with a stable civil litigation firm.
Attached please find my resume and list of references. If you are interested in the professional skills and positive attributes I can contribute to your firm, please contact me at [phone number] at your convenience to schedule an interview.
Thank you for your time and consideration.
Example #5: If you want to dazzle the hiring manager with your qualifications.
Subject Line: Do you need a conscientious paralegal at your firm?
Dear Recruiting Administrator:
Do you need a hardworking, creative and conscientious paralegal to meet your firm’s needs? If so, I can help you. The following is a summary of my qualifications:
- More than ten years of progressively responsible legal experience;
- Bachelor’s Degree with Honors in Business Administration;
- Exceptional verbal, written and analytical skills;
- Advanced computer skills;
- Outgoing personality and “can-do” attitude.
I would like to meet with you to discuss how I might assist your firm in fulfilling its present needs.
My resume is enclosed for your review. If you need someone who is highly motivated, eager to learn, and willing to work hard to succeed, please contact me at [phone] or via email: [email].
Thank you for your time and consideration,
Now, start writing your cover letter!
They say the first impression is a lasting one — so make sure your digital introduction represents you well. Use your best judgment with each position you apply to; for an entry level position keep your cover letter more concise while going into further depth and providing more information with upper level positions.
These examples are meant to be a starting point only — add your own voice, style and experience to make your own standout (or at least solid) email cover letter.
Start building out cover letters that will help you stand out and land the job!
Email Cover Letter: 5 Samples & Writing Guide + Expert Tips
I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George
How to Write an Email Cover Letter
Sample email cover letter for professionals, sample cover letter email for computer science, sample email cover letter for creatives, sample cover letter email for executives, sample email cover letter for internships, was it interesting here are similar articles.
Best Resume Formats You Should Use in 2023 (with Examples)
Is a Cover Letter Necessary in 2023? Do I Need a Cover Letter?
33+ Cover Letter Tips and Advice to Stand Out in 2023
You control your data
Choose type of cookies to accept
These cookies give you access to a customized experience of our products. Personalization cookies are also used to deliver content, including ads, relevant to your interests on our Site and third-party sites based on how you interact with our advertisements or content as well as track the content you access (including video viewing). We may also collect password information from you when you log in, as well as computer and/or connection information. During some visits, we may use software tools to measure and collect session information, including page response times, download errors, time spent on certain pages and page interaction information.
These cookies are placed by third-party companies to deliver targeted content based on relevant topics that are of interest to you. And allow you to better interact with social media platforms such as Facebook.
These cookies are essential for the Site's performance and for you to be able to use its features. For example, essential cookies include: cookies dropped to provide the service, maintain your account, provide builder access, payment pages, create IDs for your documents and store your consents.
To see a detailed list of cookies, click here .
- English (UK)
- Cover Letter
- How to Email a Cover Letter: Samples, Format & Subject Line
How to Email a Cover Letter: Samples, Format & Subject Line
As seen in:
An email cover letter is a short message explaining why you're submitting your resume and how your expertise makes you the right candidate. It adds a personal touch to your application. A cover letter email is shorter than a standard letter and is sent in the form of an email itself, not as an attachment.
Sounds like your good ol’ cover letter all over again. But that it is not.
If you’re applying for a job via email instead of using job boards, you’ve got a golden opportunity to get remembered by the hiring manager. But—
To make it happen, you need the best email cover letter out there.
And you are going to have one. Read on, and I’ll show you:
- An email cover letter sample that will help you land that interview.
- A tried-and-true email format for cover letters that showcases your most valuable strengths.
- How to write a cover letter in an email to get any job you want.
- Little known hacks for sending your cover letter email with a resume for greatest impact.
First, have a look at this universal, simple email cover letter sample. What do you think makes it so special?
Sample Email Cover Letter Template You Can Adjust and Use
Create your cover letter now
I’ll tell you one thing, Jacob can expect the callback anytime!
It’s a perfect email cover letter template you can tweak so that it fits your situation, and use to apply for any job.
As you can see above, you should format your email cover letter just as any other semi-formal email. Use a standard, elegant font and double spacing between paragraphs. At the bottom, include your contact information, just as you’d do in the footer of any professional email you send.
Writing a regular cover letter to attach to your resume email? Learn how to make the most of it from our complete cover letter writing guide: How to Write a Cover Letter for Any Job Application
For more tips on formatting your cover letter, see: Cover Letter Formatting Guide
Need more detailed information on how to apply for a job via email? Don’t know how to find your hiring manager’s email address? Here’s a guide that will show you tons of useful tips and tricks: Job Application Email: How, When, Who to Send Your Resume To
Cold calling the company to find out if there's a chance to work together? This guide will help: Cold Call/ Unsolicited Cover Letter Sample
And if you’re eying an internship and crafting an email cover letter for fresh graduates, see this article: Internship Cover Letter Sample & Writing Guide
One last thing before we go on:
Email cover letter—body or attachment?
Either. But not both.
Truth is, this choice won’t be decisive for your job hunt, so don’t obsess over it.
My suggestion is—if you’re applying by email, you’re risking that your message will reach the hiring manager in a hurry, so don’t make them open TWO attachments. Write your cover letter in your email body and enclose only your resume.
So you’ve seen a jaw-dropping job application email cover letter. Now, let’s break down what makes this email format for cover letters so great.
Strong Subject Line: the Only Guarantee Your Email Cover Letter Gets Opened
It won’t matter if your achievements are breathtakingly impressive or your skills fit all requirements of the job you’re trying to land…
If no one opens your job application email cover letter.
And guess what? That depends only on the subject line.
Make the most of it. In the subject line for an email cover letter with a resume, include:
- Who you are,
- That you’re applying for a job,
- The position,
- The company name,
- Job ID (if applicable).
Like the candidate from our sample, Jacob did:
Sample Email Cover Letter Subject Line
Senior Software Engineer  Seeks  Software Development Team Lead  Position with XYZ  (ID: 123436284)  .
Pro Tip: The only instance when all of the above is of no consequence? When the employer demands all applicants to use the same subject line, for example, “Application for Position XYZ - [Your Name].” If so—you have to play by their rules.
How long should your cover email subject be?
As long as it needs to be to include all of the above info and as short as possible.
Need an exact figure?
Number of email subject characters displayed varies across devices and operating systems :
- For desktop email applications it’s within the range of 46 (Yahoo Mail) to 70 (Gmail).
- Mobile email clients? From 30 characters (Android; portrait) to 64 characters (iPhone; landscape).
To stay on the safe side, begin your subject line with the name of your position. It’s sure to stay within the narrowest, 30-character range, and the hiring manager will immediately know what vacancy the message is about.
When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .
When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.
Proper Greeting to Show Your Professionalism
The best way to start your email cover letter is with “Dear” + the hiring manager’s name.
Personalization will make the hiring manager feel like they’re reading something made specifically for them.
Don’t know the name of your hiring manager?
Do some research!
- Double check the job ad.
- Check LinkedIn. Job offers on LinkedIn often identify the one who did the posting.
- Check the company website. Try to find the head of the department on the company's staff page.
- Ask friends. You can use LinkedIn to check if you've got contacts at the company. A Facebook shout-out may work too.
- Call. If all else fails, call the receptionist and ask who the contact person is.
Pro Tip: Tried all of the above to no avail? Go with “Dear [Team Name] Hiring Manager,” or “Dear [Team Name] Hiring Team,” for instance: “Dear Customer Service Hiring Manager” or “Dear Project Management Hiring Team.” The two greetings you have to avoid are: “To Whom It May Concern,” and “Dear Sir or Madam.”
For more details on how to address your email cover letter, see this handy guide: How to Address a Cover Letter to the Right Person
First Sentence: Short and To-The-Point
Sending your cover letter in an email instead of using job boards is an excellent strategy for escaping the resume black hole .
But there’s one downside.
While hiring managers book specific time slots for reviewing resumes and cover letters they got through their online recruitment systems, your email, as I said before, might reach them in a rush. For instance, heading out to a meeting or dealing with an urgent problem.
In an email cover letter, don’t make the hiring manager read between the lines of some fancy storytelling.
Be as straightforward as possible.
Email Cover Letter Example: First Sentence
Attached you will find my resume with detailed work experience for the position of [XYZ].
And that’ll do.
For more tips on writing a short and snappy cover letter, see this guide: Short Cover Letter Examples for a Speedy Job Application
Main Paragraph: Relevance is Key
You’re not applying for a job. You’re applying for this job.
For the hiring manager, it doesn’t matter how great your career has been so far. What matters is how you can help the company with their upcoming tasks and challenges.
Show that in your email cover letter body:
- Read the job description carefully, identify what your responsibilities will be.
- Then, research the company online, try to find out what projects they’re running or plan to launch in the future.
- Outline your professional achievements that can translate into success in your prospective role.
- Highlight what you have to offer.
Remember Jacob, the candidate from our sample?
The company he’s applying to, XYZ Corp., is looking for a Software Development Team Lead to supervise the development of new mobile apps.
That’s what his tailored, brief email cover letter reads:
Sample Short Email Cover Letter Body
As a senior software engineer at ABC Inc., with a proven record of developing and optimizing the most strategic mobile apps and online software, increasing annual mean NPS to over 60.0 (32% rise) and cutting Customer Effort Scores in half [your achievements most relevant to the job you’re trying to land] , I am sure I can help XYZ achieve similar results [an offer to leverage your experience to the benefit of your future employer] with your upcoming project of developing mobile apps for personal finance and easy online trading [knowledge of your employer’s plans and your responsibilities] .
Pro Tip: I can’t stress this enough—an email cover letter has to be shorter than one you would include as an attachment. How short exactly? Your go-to word count should be 150, tops .
In need of some extra tips for your cover letter? Check out: 35+ Easy Cover Letter Tips You Can Use Today
Call to Action
So the hiring manager knows you’re a great candidate. Job done?
Not quite. Take an extra step. Reiterate your value in the call to action:
- Ask the hiring manager to reach out to you and meet in person.
- Once again, focus on what you have to offer .
Again, let’s have a look at the call to action from our sample:
Sample Email Cover Letter—Call to Action
Can we schedule a meeting [asking them to reach out to you] to discuss my insights and ideas on making XYZ’s software development quicker and more effective, while boosting all major KPI s [restating your offer] ?
Pro Tip: The two worst things you can do in your email cover letter closing are coming off as needy ( I’m sure I’d make a great employee, just give me a shot!) or generic ( Thank you for your time and consideration ).
For more ideas on strong and compelling ways to finish your cover letter, go here: How to End a Cover Letter the Right Way
Once you’ve written your email cover letter for a resume, you just need to put a formal greeting at the very end. Write “sincerely” and follow it with your full name.
If you’re not a fan of the well-worn, “sincerely,” feel free to use any of the following synonyms:
Sample email cover letter sign-offs:
- Best regards,
- Kind regards,
- With best regards.
Pro Tip: Under your sign-off, put the necessary contact information, such as your LinkedIn profile, email address, and telephone number. To save yourself the effort of adding them every time you send an email covering letter, you can include them automatically in the footer of your email. You can also include a digital copy of your handwritten signature. It will add a nice, professional touch.
So you’ve just written your perfect, short email cover letter. Now you’re basically guaranteed to land that interview, right?
Let me just quote what one recruiter wrote in her LinkedIn article:
Don’t think I need to explain further, do I?
Pro Tip : If you have forgotten to attach a resume to your email cover letter, don’t resend the whole message, just shoot a quick follow-up email with your resume attached. Would rather avoid this nightmare scenario? Attach all the necessary documents before you start writing a cover letter email.
And it is fine to say " Please find attached my resume " (though there are alternatives).
It makes all the more sense to write that because Gmail will see the word attached/attachment, check if you have in fact attached anything, and prompt you if you haven't!
One last thing to keep in mind:
Choose a professional resume file name :
“[Your first and last names]-resume-[the company name],” for example: John-Smith-resume-Intel NOT My-resume-124 .
Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:
See more cover letter templates and start writing.
To write a perfect cover letter email for a job application, follow these steps:
- Use a clear, strong subject line.
- Open with a proper greeting—address the hiring manager by their name.
- In the first sentence, explain why you’re writing and what position you’re targeting.
- Write a brief main paragraph that outlines your most relevant experience and achievements.
- Close with a call to action—ask to schedule a meeting and reiterate your offer.
- Sign-off with a “sincerely” synonym and your full name.
- Put your contact details in the footer.
- Don’t forget to attach a resume to your cover letter email!
And, for the final piece of advice:
Keep it short.
Got any additional questions about writing and sending a cover letter email? Want to share your experience with applying by a direct email message? Give me a shout in the comments. I can’t wait to hear out your thoughts. Let’s chat!
Don't miss out on exclusive stories that will supercharge your career!
Get a weekly dose of inspiration delivered to your inbox
Do I Need a Cover Letter? Are Cover Letters Necessary in 2023
Do I need a cover letter? Is it important? What if the job offer doesn’t require a cover letter? Read this guide to find out all you need to know.
How to Email a Resume to an Employer: 12+ Email Examples
How to send a resume through email? What subject to write in an email with your job application? Check our guide with 12+ email samples to send with a resume.
35+ Successful Cover Letter Tips & Advice (With Examples)
Cover letter writing tips—sure to turn any boring letter into something employers want to read.
The employees have spoken. See the Best Places to Work 2023!
Resume & Cover Letter
Emailing a cover letter: how to guide with example.
Posted by Glassdoor Team
Career Advice Experts
Last Updated June 29, 2021
Overview of emailing a cover letter.
As many employers use online recruitment sources, it is typical for candidates to email their cover letter to recruiters. However, it is possible to email a cover letter incorrectly, resulting in the employer either not seeing the letter or rejecting it because of formatting issues. It is important to know the correct way to send cover letters by email to motivate employers to read your email and invite you for an interview. Here we provide detailed instructions for emailing a cover letter and resume and examples you can use to help you write your own.
How to email a cover letter in eight steps
Here is a step-by-step guide for emailing a cover letter:
1. Adhere to the employer’s instructions
When you are sending a cover letter via email, it is important to read the employer’s instructions carefully and follow them correctly. Some companies may require you to send the cover letter as the email body, while others may want it as an attachment. If the company wants an attachment, it may specify to format the document as a PDF file or other specific file type.
Following the exact format an employer wants for our cover letter submission will ensure that the employer receives your cover letter so you are more likely to proceed to the next stage of the hiring process. Otherwise, your cover letter may land in the trash or spam folder or even get bounced off automatically.
Learn more: How to Write a Cover Letter
2. Send via a professional email address
It is important to use a professional email address when emailing your cover letter. A professional email address will comprise your first and last name. For example, it could be [email protected], [email protected] or another combination of your names. Email addresses made up of your nickname, other words, or a combination of figures and letters and your names are less professional.
3. Use an appropriate subject line
When sending a cover letter by email, it is important for the receiver to know that the message contains your cover letter, the position you are applying for, and your name. The subject line must contain information about the email’s content and your name to increase the chances that the hiring manager will read the email.
For best results, structure your subject line to include the job title and your full name. For example, ‘Cover Letter | Your name | Job title’ or ‘Cover Letter: Your name for job title.’
Some employers may also require additional information, such as a unique code given to you at the beginning of the hiring process. Include the most relevant information in your subject line to make it easy for the recipient to read your cover letter.
Learn more: How Long Should a Cover Letter Be? (With Tips)
4. Save your cover letter correctly
If the employer wants you to send the cover letter as an attachment, is important to save it in the correct format. Otherwise, save as a PDF file to ensure that the recipient can view the cover letter in the exact format you wrote it.
Save the file in your name, for example, Brain David Cover Letter. This will make it easy for the hiring manager to identify your email and read your cover letter.
5. Attach your cover letter to the email correctly
To attach a file to an email, start by creating a new email message in your email program. Next, select the paperclip icon in the toolbar part of the email box. This will take you to your device’s quick access ribbon, where you can select your cover letter from the appropriate file folder. Click on your cover letter to attach it to the email. Check that the file attaches correctly before sending.
6. Write a short email message
If you are sending your cover letter as an attachment in an email, include a brief email message to let the recipient know that the email contains your cover letter as an attachment. If you don’t include an email message, the hiring manager may not know the purpose of the email. You don’t have to do this if the email message is the cover letter. Below is an example of a brief message to include when emailing a cover letter:
Subject: Cover Letter: John Tyler for Marketing Manager
I’m writing to apply for the Marketing Manager position at RayThorpe Corporations. I have attached copies of my cover letter and resume to this email.
Please let me know if you need additional information.
Thank you for considering me for this position.
Learn more: The Ultimate Guide to Writing an Amazing Email
7. Send your cover letter as the email body
When a company does not specify how to send your cover letter or does not accept it as an attachment, you can send it as a body of the email. That means the recipient sees your cover letter the moment they open your email, which can be more efficient because they don’t have to download an attachment to view it, and the risk of errors is minimal.
To send your cover letter as the email body, copy and paste it from a word processor program into your email program or type it into the box directly. However, remove the date and contact details from the cover letter since you’re going to include a subject line and the program will generate a date automatically. It is okay to use the default font and styling of your email program, but make sure the text is legible and professional before sending.
If you are sending your cover letter as a body of an email, include a proper email signature at the end of the text. An email signature should include your first and last names, your email address, and telephone number. To include an email signature to your message, click on File, Insert, Signature. This will only work if you have saved the signature beforehand. Otherwise, you can type your email signature at the bottom of the message. Including an email signature makes it easy for the hiring manager to contact you later.
Here is an example of what an email signature looks like:
First name Last name
8. Send a test email to yourself
Before emailing your cover letter to a recruiter or hiring manager, send yourself a test email to ensure your attachments work properly. When you receive the email, download the attachment and open it to be sure it will work when you send it to the recipient. Sending yourself a test email also gives you the opportunity to check for errors one last time before sending.
Learn more: Discover if you have a fair job offer. See how your offer compares to other pay packages and if you need to negotiate.
Email cover letter example
Here is an example of a cover letter you can send as an email.
Subject line: Mary Harcourt Cover Letter | Sales Manager
Dear Ms. Pritchard,
I’m writing to apply for the sales manager position at The Bruges Place. I have over five years’ sales experience, three of which were spent managing a 70-person regional sales team. In the last year, I led my team to break a company record by generating $245 million dollars from two product lines, representing an unprecedented 25% growth year over year.
I have also helped train over 50 sales employees and created an in-house training program to help our teams master cold calling and negotiation, increasing their deal closing rate by over 15% in the last two years. These experiences and achievements have prepared me adequately for the Sales Manager role at your company.
At my current position at ClearVise Market Dynamics, I am responsible for creating and implementing the company’s sales strategy. I collaborate with the heads of marketing, product design, logistics, and human resources. Based on my recommendations, the company created a digital sales and marketing unit. I helped recruit and design the unit’s guidelines and continue to set key performance indicators and measure their success against the company’s sales and promotional goals.
As much as I love management, I’m also a hands-on person. I work directly with customers to identify how we can best serve them. I spearheaded a data-driven customer relations strategy that helps us track customer loyalty and monitor their pulse, allowing the company to resolve issues before they become serious problems. As your company’s sales manager, I will bring to bear my exceptional market insights and deep understanding of the customer demographic to increase sales, enhance customer loyalty, and boost company revenues.
Thank you for considering my application for this position.
+99 445 8876
Related Career Guides
How to write a cover letter in 2022 (6 tips and 3 templates).
A Guide to Writing a Cover Letter that Impresses Your Reader The cover letter is a tool to help introduce yourself in a memorable, personal way...
How Long Should a Cover Letter Be? (With Tips)
Answering 'How long should a cover better be?' Along with a well-written resume, a spectacular cover letter can greatly increase your prospects of earning...
- Skip to main content
- Skip to footer
The World's Smartest Resume Builder
Home Resume Help How to Email a Resume
How to Email a Resume: Sample Email & Tips
Not sure how to make your job application stand out to hiring managers? Write a professional email to go with it that sets you apart from the competition. Follow these six tips on how to email your resume and start landing more interviews.
Even if you have a stellar resume and a killer cover letter , your application could still get lost in the pile if you don’t follow certain necessary steps when you hand in your application. If you’re submitting it via email, you want to make sure that it:
- Leaves a good first impression on the hiring manager
- Follows the right format
- Contains the necessary attachments
Below, Eva from Resume Genius provides a video guide which we’ve time stamped for your convenience so you can quickly learn how to email your resume for a job:
To summarize Eva’s tips, here are five steps on how to correctly email a resume:
1. Follow instructions carefully
To avoid appearing disorganized and leaving the hiring manager with a negative first impression of you, it’s important that you check the job description for application submission instructions.
Depending on the employer, they might prefer PDF over DOCX, have specific file naming conventions, or ask that you provide supplementary documentation in addition to your resume and cover letter.
Some employers have very strict requirements and won’t consider applications that aren’t put together accordingly.
2. Address the hiring manager by name
Addressing the hiring manager by name proves that you took the initiative to research the company. However, avoid informal greetings like “Hi Bill” or “Hey Mrs. Lopez” that make you seem unprofessional, especially if you’ve never met the hiring manager.
Begin with a standard greeting, like “Dear Mr. Chen.” If you don’t know their name and you’re unable to find it on LinkedIn or the company website, go with one of these options:
- Dear Sir/Madam
- Dear Hiring Manager
- Dear Human Resources Director
Addressing your email to the department you want to work in is also acceptable.
3. Make your subject line clear and professional
The subject line of your email should be brief and to the point. There are three elements to a professional email subject line:
- Target job title
- The term “job application”
Here’s an example of a good subject line for emailing a resume:
This example makes it immediately clear to anyone reading it that the email contains the job application of Paul Smith, who is applying for an IT manager position.
4. Attach your resume
Next, attach your resume to the email. There are two standard resume file formats to choose from: PDF and DOCX. See if the job ad lists a preference. If you don’t see anything, either is acceptable, but be aware that both come with their own set of disadvantages.
For example, applicant tracking system (ATS) software that scans your resume for resume keywords might not be able to read a PDF document . Older applicant tracking systems can’t read image files, so your resume could get rejected before the hiring manager even has the chance to read it.
Here are some other advantages and disadvantages:
- preserves your resume format
- easy for the hiring manager to open and read
- the hiring manager can’t accidentally change your resume or cover letter
- difficult to edit or modify
- applicant tracking systems might not be able to read them
- easy to for the hiring manager to open and read
- applicant tracking systems (ATSs) can easily read them
- easy for you to edit
- your resume formatting might be messed up (for example, if the hiring manager doesn’t have the same resume fonts installed)
- the hiring manager might accidentally edit your resume
Whichever format you choose, name the file properly. For example:
5. Attach your cover letter
There are two ways to include your cover letter in your application email:
- Use the body of your email as your cover letter and only attach your resume
- Attach your cover letter to the email. That email should include a short introduction, and state you’re applying for the job and have attached your cover letter and resume
If you choose to attach your cover letter to the email, either attach it as a PDF or DOCX.
Next, give the file a clear name. Include your name, what the document is, and the job title. For example:
6. Send a test email to yourself
Before you submit your application to the hiring manager, proofread it and then send the email to yourself or a friend. This allows you to make sure that:
- There are no typos or grammatical mistakes
- No attachments are missing
- Your attachments open properly
This will help ensure that your email is perfect and free from errors, so that when it lands in an employer’s inbox you immediately come off as a professional with attention to detail.
What to write in an email when sending your resume
The email that accompanies your application should be a shorter, more condensed version of your cover letter.
Don’t copy the content from your full-length cover letter. Instead, summarize your career highlights in a sentence or two and remember to follow this format when you write the body of the email:
- Statement of your intention to apply
- Brief summary of your experience and what makes you an ideal candidate
- Call to action
If you’re still not sure how to write an email to send with your resume, here’s a resume email sample you can use for inspiration:
Email Job Application Introduction (Text Version)
Dear Mx. Webber,
I saw your job ad for a restaurant manager and would love to be considered for the position.
I am a head server who has won Employee of the Month three times in a row and spearheaded a wine sales campaign that resulted in a 10% increase in alcohol revenue. My goal is to use my 10 years of serving experience to increase sales at your establishment and the number of regular customers.
Please find attached my resume and cover letter. I look forward to meeting you in person to discuss the opportunity.
This example of an email works because it demonstrates the candidate’s most relevant accomplishments, while concisely expressing their interest in the position.
Click to rate this article
Written by Ida Pettersson
Ida is a Content Writer at Resume Genius, where she assists job seekers as they plan their next career moves. She graduated from New College of Florida with a double major... more
54+ Resume Objective Examples & Writing Help
October 20, 2022 | By Aaron Case, CPRW
How to Make a Resume for a Job in 2023
February 3, 2023 | By Conrad Benz
45+ Resume Summary Examples (& How to Write)
January 27, 2022 | By Conrad Benz
30+ Best Resume Tips to Help You Land a Job
August 18, 2022 | By Conrad Benz
112+ Job Skills for Your Resume: List & Examples
December 21, 2022 | By Corissa Peterson
The Best Resume Format in 2023
February 3, 2023 | By Ida Pettersson
Resume Paper: 5+ Best Resume Paper Types
February 16, 2022 | By Nick Herschel
- Resume Templates
February 4, 2023 | By Geoffrey Scott, CPRW
- Resume Builder
- Resume Examples
- How to Make a Resume
- Resume Format
- Resume Summary Generator
- Resume Help
Cover Letter Tools
- Cover Letter Builder
- Cover Letter Templates
- Cover Letter Examples
- How to Write a Cover Letter
- Cover Letter Format
- Cover Letter Help
- What Is a CV?
- How to Write a CV
- CV Templates
- CV Examples
- Thank You Note Samples & Templates
- Resignation Letter Samples
- Letter of Recommendation Templates
- Business Letter Formats
- Career Advice
- Forgot Password
- Terms & Conditions
© 2023, Sonaga Tech Limited. All rights reserved
ResumeGenius.com is owned and operated by Sonaga Tech Limited, Hamilton, Zweigniederlassung Luzern with offices in Luzern Switzerland.
- The A.V. Club
- The Takeout
- The Inventory
Should ChatGPT write your resume?
Applying to jobs can often feel like a full-time job. Reading up on a company, tailoring a resume for a specific position within that organization, and writing a cover letter for just one role can take hours. By contrast, the average recruiter spends just seven seconds scanning a resume, according to one estimate .
Enter one tool that could change job applications entirely: ChatGPT , the AI-powered chatbot launched by OpenAI in November. Using a chatbot like ChatGPT (along with emerging competitors like Microsoft’s Bing AI and Google’s Bard) could give job-seekers an edge by substantially speeding up the application process. But is it the best solution?
On social media, it’s not uncommon these days to see a career influencer extol the value of ChatGPT, which they say can help you write a cover letter in two minutes, become “insanely prepared” for your next job interview, or submit 200 job applications in two days. At the very least, it can take an old resume and rewrite it fairly quickly so it’s relevant to a certain job description. Teal, a personal career growth platform, has been promoting ChatGPT for cover letters and resumes .
The new tool is great for a job-seeker, said Todd Mitchem, executive vice president of AMP Learning and Development, who advises HR professionals on using technologies like AI in their work. “They’ve got 15 different resumes that they had ChatGPT write within seconds,” he said.
If you’re concerned that using ChatGPT to write your resume feels a bit like cheating, consider that similar tools have been put to work on the recruiting side for years. Many companies use Applicant Tracking Systems (ATS) to automatically scan resumes for certain keywords, ranking candidates based on the content in their CV. Now that applicants are using ChatGPT to tailor their job applications, the two systems are basically “talking to each other,” said Mitchem.
Research suggests AI can be an effective tool for job applicants. A recent study published by the National Bureau of Economic Research, which hasn’t yet been peer-reviewed, found job candidates who used algorithmic writing assistance to help write their resumes had an 8% higher probability of getting hired than those who didn’t.
Still, career coaches and human resources consultants stress ChatGPT is just a tool, and there are limits to what it can do for job-seekers.
“If you want a draft of something really fast, that is a good head start, it’s really amazing at that,” said Rania Stewart, an analyst with the consulting firm Gartner who advises clients on recruiting technologies. But she cautioned that while ChatGPT will give you a decent resume, it’s liable to stretch the truth, and should be carefully edited. What’s more, she added, the privacy implications of the chatbot aren’t yet clear: Candidates should be wary of giving too much personal information to ChatGPT.
As candidates and companies alike examine the benefits—and limitations—of using AI in the hiring process, it may be worth exploring what chatbots can do for your next application. Here’s how you can experiment with ChatGPT as you apply and interview for jobs.
How to use ChatGPT to tailor your resume
The success of any conversation with ChatGPT will hinge on the prompts you provide, according to Michael Dillon, a data analyst based in Manchester, England, who has been sharing tips for using the tool on LinkedIn.
“You have to be very good at giving instructions,” said Dillon of the prompts, which essentially tell ChatGPT what to do. “The more specific you are and the more information you give it,” he added, the better it will perform.
Dillon, who recently published a guide on the subject, recommends taking a job description on LinkedIn, then prompting ChatGPT to summarize the job role by entering a prompt like, “Summarize this job role. Explain the top 5 skills and top 5 experience required.” You can even dictate the way you want ChatGPT to format the summary by entering, “use line breaks and bullet points.”
From there, you can give ChatGPT your resume and ask it to identify how your skills and experience align with those listed in the job description. You can then prompt ChatGPT to expand on these skills and experiences in bullet points that could easily be inserted into a re-tailored resume. A simple search on TikTok or LinkedIn is likely to turn up plenty of similar prompts for job-seekers who want to use ChatGPT for their resumes.
Again, be wary of allowing ChatGPT to insert errors into your resume, Dillon cautioned (currently, its data ends at 2021), or turning in a job application that reads as if it was written by a bot . Still, ChatGPT can provide you with a launching point for crafting a resume that has a good chance of catching the eye of recruiters—or the systems tracking candidates for them.
How AI chatbots can help write your cover letter
ChatGPT also lends itself well to drafting a cover letter for a job. A candidate can enter a job description and their resume, then tell ChatGPT to write a cover letter using those two pieces of information.
On Instagram Jerry Lee, co-founder of the job search service Wonsulting, shared prompts for creating a cover letter in just 45 seconds using ChatGPT. Lee has said such tips might allow applicants to apply for as many as 200 jobs in just two days.
But while applying to jobs at a breakneck pace with the help of ChatGPT may be tempting for job-seekers looking to land something quickly, Lynda Spiegel, a resume coach based in New York City, is skeptical this is the best approach. She said she typically recommends people on the hunt for a job apply to no more than three open roles each week. A “ spray and pray ” method, she added, can hurt a candidate strategically. If a job-seeker is focused on applying to as many jobs as possible, they might not take the time to connect with the hiring manager for a position, or find a second-degree connection who can open the door for them more quickly at the company. What’s more, it’s unclear how many recruiters read cover letters carefully, so if there’s something about your career background you want potential employers to know, you should make sure it’s included in your resume as well, Spiegel said.
As tools like ChatGPT make it quicker and easier to apply for jobs, companies could see a “sharp increase” in the volume of applications, said Stewart, of Gartner.
The likelihood your application is competing against a bigger pool of candidates makes it all the more important to submit a resume and cover letter that stands out from the rest, Dillon said. Your best bet, he added, is to use ChatGPT to jumpstart your thinking process, and get straight to writing job applications that “sound like you.”
How ChatGPT can help you prepare for an interview
Experts say ChatGPT can also be helpful in preparing for interviews. When testing out ChatGPT, Dillon asked the bot to take a job description and create 10 potential interview questions, sorted by competencies required for the role. Even if it doesn’t predict exactly what a recruiter will ask , “it gives you a lot to think about,” Dillon said.
If you prompt ChatGPT to act as a recruiter, “it’s basically gonna put you through a verbal written mock interview, and it’s very good at that,” Mitchem said.
Don’t be surprised if you start to notice companies’ approach to interviewing change in the coming years thanks to AI. HR professionals will be challenged to rethink the way they evaluate candidates with the advent of AI tools like ChatGPT, Mitchem predicted. “Where we’re headed is, how does HR and recruitment get more personalized?” he said. Recruiters will need to focus more on identifying skills that differentiate candidates, and Mitchem said he wouldn’t be surprised if more companies start asking for video resumes in the future.
Even as ChatGPT greatly speeds up the job application process, don’t discount the value of good old-fashioned networking, Spiegel and Dillon said. If you reach out to a secondhand connection at a company you’re applying for, or email a recruiter directly, these human interactions can help bypass any sort of automated tracking system where your resume might still get lost.
🖋 Sign up for The Memo from Quartz at Work
A dispatch from the world of modern work. Learn how you can help create a productive, creative, and compassionate work culture.
12 CV cover letter examples
A cover letter for your CV, or covering note is an introductory message that accompanies your CV when applying for a job.
The purpose of the cover letter is simple… Persuade the reader to open your CV.
Learn how to write a cover letter properly, and you will hugely increase your chances of getting responses and landing job interviews.
This guide, with 12 annotated cover letter examples will show you everything you need to know about creating a winning cover note.
- Anatomy of a CV cover letter
- CV cover letter examples
- Cover letter writing guides
Anatomy of a cover letter for your CV
This annotated example of a cover letter shows you how you should structure your cover letters, and the type of information you should be including.
You should always write your CV in the body of your email (or j ob site messaging system) so that it can be read instantly. Never attach it as a separate document, or the recipient probably won’t open it.
Example CV cover letters
These 11 example CV cover letters from a range of industries should give you some good inspiration for creating your own cover letter
Admin CV cover letter
This cover letter is aimed at administrative roles , so it highlights the candidate’s abilities in efficiency, report writing and meeting deadlines, whilst demonstrating the types of environments they have worked in.
Learn how to write a cover letter step-by-step here.
Customer service CV cover letter
This customer service cover letter briefly explains the candidate’s length of experience in the field and highlights some of the more important customer service skills such as call handling, order taking and complaint resolution.
This gives the reader an excellent introduction to the candidate and should certainly encourage them to open the CV.
See our full customer service cover letter guide, sales assistant cover letter example and waiter/waitress cover letter example .
Finance CV cover letter
As a finance professional, it’s important to highlight your specialisms within finance, the types of companies you’ve worked for, and high level functions you’ve carried out within your cover letter. This will give the hiring manager a good overall feel of your abilities, and if it’s well tailored to the role, should provide them with enough info to excite them about your CV.
Quick tip: If you struggle with spelling and grammar, try our CV builder
Events CV cover letter
This events manager candidate has done a great job of summarising the type and size of events they manage, along with details of core skills such as leadership, project delivery and stakeholder management.
This certainly provides enough info to create a buzz around the CV attached and encourage the recipient to open it.
Executive assistant CV cover letter
This executive assistant CV cover letter provides a good high level intro to the candidate showing the reader key business support knowledge in areas such as admin, diary management and document management. It also shows that the candidate is confident supporting senior business figures.
Graduate CV cover letter
As a graduate , your cover letter will need to be a little longer than an experienced candidates, to compensate for your lack of experience and really sell yourself.
This candidate speaks in lots of detail about their education, qualifications, and extra-curricular work which relates to the roles they are applying for.
IT CV cover letter
As an IT candidate, it’s important not only to highlight your technical skills, but also show how you apply those skills in the workplace to translate real benefits for your employer.
This candidate gives a good overview of the candidates technical abilities and the types of projects they apply them to, along with results they achieve.
Marketing CV cover letter
This marketing cover letter provides readers with a summary of the candidate’s core marketing abilities such as media planning, brand awareness and cost reduction. It also explains the types of marketing campaigns and companies they have experience with – a great high-level intro.
More cover letters
Warehouse Operative cover letter – Training Contract cover letter – Cleaning Job cover letter – Nursery Assistant cover letter – Recruitment Consultant cover letter – Dental Nurse cover letter –
Chef cover letter – Editorial Assistant cover letter – Aircraft Mechanic cover letter – Biomedical Science cover letter – Cabin Crew cover letter – Finance Assistant cover letter – Hotel Receptionist cover letter – Asset Management cover letter – Assistant Psychologist cover letter – Beauty Therapist cover letter – Cafe Worker cover letter – HR Administrator cover letter – NQT cover letter – Quantity Surveyor cover letter
Project manager CV cover letter
A project manager’ s cover letter needs to quickly explain to recipients the types of projects they lead and the technical expertise they bring to the projects. It’s also important to describe level of experience, seniority and background.
See full project manager cover letter example + writing guide
This operations management CV provides a brief introduction to the types of operations the candidate manages and the firms they work for.
They also touch upon some core operations skills such as efficiency, logistics and ROI improvement.
Sales CV cover letter
As a sales candidate, this cover letter shows the types of business this person can generate and the size and scale of the impact they create by highlighting some sales results.
It also mentions some core sales skills like business development, presenting, working under pressure and closing deals.
Teacher cover letter
This teacher cover letter does a great job of introducing the candidate, and showing the recipient the key facts they will be looking for, such as; the age group they teach, subject specialisms, and the results they have achieved.
The cover letter is brief and gets to the point quickly, so that readers will instantly look to open the attached CV .
How to write your CV cover letter
Now that you’ve seem good examples of cover letters to accompany your CV (or resume if you are in the USA) this guide will show exactly how to write your own, and the content that needs to be included .
Send your CV cover letter in email format (when possible)
When applying for jobs online you usually have 2 choices…
1) Send a message via the job website’s messaging system
2) Send the recruiter an email directly
If you can find an email address for the recruiter, then I would always recommend sending an email directly because it gives you more control.
When you send a message through a job website, it will transfer into an email with basic formatting and an auto-generated headline , which will look like this when the recruiter receives it.
If you cannot find an email address for the recruiter on the job advert, then try searching LinkedIn or the company website to find the relevant contact.
You may not always be able to find an email address, but when you can – always send an email.
Make your subject line appealing
As you can see in the picture above, a bad subject line can kill your chances of actually having your email read in the first place.
Your subject line should stand out and give the recruiter a reason to open your email.
When recruiters look into their inbox, they are looking for one thing; a candidate who can do the job they are advertising – so give that to them in your subject line.
Your subject line should be a short summary of your experience that relates directly to the job you are applying for.
The following are good subject line examples;
KS2 Teacher with 5 years experience
Junior Graphic designer with 1st BA Hons Graphic Design
If your subject line shows that you have one or two of the most important requirements for the job, your email should get opened every time.
Address the recruiter by name
To get the relationship off on the right foot, you should try to address the recruiter by name if you can.
Often the recruiter’s details will appear on the job advert but sometimes you may have to check out the company website or do some digging around on LinkedIn.
If you really can’t find the name, then it’s not the end of the world – just start with a simple friendly opening like “ Hi ”
(If you applying to a more traditional organisation such as an academic post for a university, you may want to use something a bit more formal like “ Dear sir or madam ”)
Use a friendly yet professional tone
It’s important to sound professional when writing a cover letter but you also need to demonstrate your ability to communicate with other people and show some personality.
If your email is too casual and written in an over-familiar tone, then you will come across us un-professional.
But on the other hand, if your email is too formal and shows no signs of rapport building, you risk appearing as somebody who lacks social skills.
So when writing your cover letter, try to strike a nice balance of professionalism and friendliness.
Opening with a line such as “ hope you’re well ” is a nice way to breathe a bit of personality into your cover letter.
Ensure that your spelling and grammar is perfect throughout your cover letter because sloppy mistakes are a huge red flag for recruiters.
Keep it brief
Unless the job advert specifies otherwise; keep your cover letter short and sweet.
Recruiters and employers receive hundreds of job applications per week, so they don’t want to read a 2 page cover letter.
Depending on the role, around 2-4 sentences should be enough for the content of the cover letter.
You just need to write enough to persuade them to open your CV – It should roughly contain the same amount of information as your CV profile or personal statement.
Show how your skills match the job
To ensure that recruiters open your CV, you simply need to explain how your skills and experience match the job requirements from the advert.
Scan the job advert to discover what the most important candidate abilities are, and show how your previous experience has prepared you to cover these.
In particular, look out for any requirements that are essential to the job .
Focus on what you have to offer at this stage and not what you want.
At this stage, your covering letter is simply a means of getting the recruiter to open your CV, so it’s too early to talk about salary demands etc. Save that for your initial conversation with the recruiter.
Include a professional signature
Round off your cover letter with a friendly salutation such as “Regards” and a smart signature which includes your name and most direct contact method (usually mobile phone for most people)
A professional email signature will show recruiters that you understand business-email etiquette and ensure they have a means of contacting you – even if they can’t open your CV for any reason.
Writing a CV cover letter
Hopefully this guide has given you everything you need to create a winning cover letter that will ensure you CV gets opened every time you send it.
Just remember to keep it brief, be friendly, tailor it towards your target role, and give recruiters some good reasons to be interested in you.
Good luck with the job hunt!
When submitting a cover letter via email, your email address matters. Use a professional email address made up of your first and last name: [email protected] If your full name is already taken, try using a combination of your name and initials (e.g. [email protected], [email protected], or [email protected] ).
The easiest way to email your resume is by attaching the file directly to the email. First, save your resume file as a Word Document (.doc, .docx) or PDF (.pdf) file format. To do this, find " Save As " in your toolbar. From the file formats available, select Word Document or PDF. These are the top two desired formats by potential employers.
Once your email message is ready to send, you need to attach your resume and cover letter to your message: Click on Insert > Attach File. Your email client will display a list of files in the default file folder of your computer. If your resume and cover letter are stored in a different folder, click on the appropriate folder.
Here are some instructions you could follow when preparing your email cover letter: 1. Follow company instructions Employers often specify how they would like applicants to respond to their job listings. They may request candidates to send their cover letters one of two ways, either as an email attachment or in the body of your email.
To email a CV, follow these steps: Find and enter the recipient's work email address. Mention the reason for sending your CV in the subject line. Greet the recipient by name in the email and inform them who you are and why you're sending them your CV. Close the email politely and give your full name.
How to send a cover letter and CV via email Let's get started… 1. Email subject line for job application The subject of your email should be the job position followed by the job ID or job reference number: IT Manager (ID: W124) Receptionist (Job Ref. A2014) Cleaner (Job ID: AFT2421) That's all that is required.
The best format for sending your resume and cover letter is .pdf or .doc. We suggest saving your documents as PDFs since it's a universally accepted file format, it's easy to open and will...
While what to write in the mail while sending a resume is important, so is the "who", and that is your email address. Using your first and last name as an email address is a safe practice. If you need to include numbers, try to use a few digits and make sure these don't have inappropriate associations (e.g. 666).
This resume email sample can be adjusted to any position, experience, and industry. Subject line: Application for the [Position] in [Company] Dear HR Manager, My name is [Name] and I am sending you my resume and covering letter as I want to apply for the [Position] in your company [name of the company].
Follow these steps to guide you on how to send an email cover letter: 1. Comply with the employer's request There are two basic methods for sending an email cover letter. You can send it as a separate attachment to the email or you can simply type it in the email body. Verify the employer's job application requirements before sending it.
Email Cover Letter Examples for Legal Professionals Example #1: If you prefer to keep it brief. Subject Line: Interest in Litigation Associate Position To Whom It May Concern: I am interested in the Litigation Associate position advertised on LinkedIn. I have attached my resume and cover letter for your review. Thank you for your time.
An email cover letter is the body of the email you send with your resume. It should introduce you to the hiring manager and show your reasons behind applying for the position. Make your email cover letter shorter than a traditional cover letter you would send as an attachment. The question is: Should you attach a cover letter to your email? Or—
An email cover letter is a short message explaining why you're submitting your resume and how your expertise makes you the right candidate. It adds a personal touch to your application. A cover letter email is shorter than a standard letter and is sent in the form of an email itself, not as an attachment.
How to email a cover letter in eight steps. Here is a step-by-step guide for emailing a cover letter: 1. Adhere to the employer's instructions. When you are sending a cover letter via email, it is important to read the employer's instructions carefully and follow them correctly. Some companies may require you to send the cover letter as the ...
Send your CV via an email address that uses a combination of your first name, last name or initials. These email addresses sound more professional, and therefore, the recipient is more likely to view your message. Anything with nicknames or flowery phrases may end up in your recipient's junk folder. 3. Format a clear and concise subject line
Send your cover letter as the body of the email If the hiring manager prohibits attachments or gives no instructions on how to send your cover letter, it's best to send it as the body of the email. To do that, copy your cover letter and paste it into the email box.
Learn how to send cover letter and cv by email. Send your cover letter and CV the right way by email. Watch: How to Apply for a Job by Email https://www.yout...
Follow this format, and recruiters will quickly get the information they need from your email. 2. Be direct and to the point When writing an email cover letter, the trick is to make it informative but short. Briefly introduce yourself, your experience, qualifications, and skills to convince the hiring manager to consider your application.
3. Make your subject line clear and professional. The subject line of your email should be brief and to the point. There are three elements to a professional email subject line: Your name. Target job title. The term "job application". Here's an example of a good subject line for emailing a resume:
Applying to jobs can often feel like a full-time job. Reading up on a company, tailoring a resume for a specific position within that organization, and writing a cover letter for just one role can ...
Send your CV cover letter in email format (when possible) When applying for jobs online you usually have 2 choices… 1) Send a message via the job website's messaging system Or 2) Send the recruiter an email directly
Professional resume, cv and cover letter DESIGNER. What you will get: 100% High-Quality resume design. 24 Hours Delivery. Unlimited revisions. High-quality and Print Ready files will be provided. Professional customer service and communication at all times. If you like the offer and have any questions then message me, and I will respond as soon ...
Examine the following cover letter for an optometrist role you can use to guide you: [First name] [Last name], [Degree or certification if applicable] [ Phone number] | [ Email address] | [ City], [ State or Union territory] [ Date] [ Company Name] Dear [ Hiring manager's first name] [ Hiring manager's last name], [ Express excitement for the ...
5 Likes, 0 Comments - Lokermedan (@lokermedan) on Instagram: "We Are Hiring - Store Manager - Baker - Waitress - Cashier - Barista Send your CV, Portofolio and…"