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How To Write “To Whom It May Concern” (With Examples)
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When to Use “To Whom It May Concern”
Example use of the phrase, when not to use “to whom it may concern”, how to find the recipient’s name, alternative ways to say “to whom it may concern”, example of alternatives ways to say “to whom it may concern”, what does the phrase “to whom it may concern” mean, to whom it may concern faq, final thoughts.
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Summary. When using “To Whom It May Concern,” it should be used when you have no way of knowing who will read your letter or even what their position will be. This phrase should not be used when writing the letter on your own behalf or if you have information about the reciepient.
While the phrase “To Whom It May Concern” is something many people learn in school, it’s not a salutation that most people are totally comfortable using.
And there’s good reason for that, in today’s world, where researching an email or letter’s recipient is usually quite simple, recipients are often inclined to ignore messages that aren’t personally addressed.
We’ll cover when and how to use “To Whom It May Concern,” as well as alternatives and examples to pull all our tips together.
“To Whom It May Concern” is appropriate to use:
When lodging a formal complaint
A letter of recommendation
A letter of introduction
You should not use this phrase when writing a cover letter or a letter on your own behalf.
To find the recipients name you should check the job listing, check the company’s website, and use networking websites before using the phrase.
Here are some example of when it is appropriate to use “To Whom It May Concern:”
To lodge a formal complaint. There are moments in life where you might feel as though you are not satisfied with a situation. Voicing a concern in a formal letter is an excellent way for you to do it. However, you might not know who you will need to address.
A letter of recommendation. Sometimes, a friend or coworker might need to list someone who knows them well as a reference , but they might be unsure who you will need to write the letter to.
A letter of introduction . In times where you need to introduce yourself or another individual to a large group via email, “To Whom It May Concern” can be an option to address a general audience.
A letter of interest . When you’re trying to find out about potential job positions that aren’t publically listed, you can send a letter of interest to sell yourself. However, you may not have a specific recipient in mind. Using “To Whom It May Concern” can be useful in these situations, but we still recommend using one of its alternatives instead.
A prospecting letter. People who work in sales and business development need to reach out to potential clients. Some companies are wary about giving away too many personal details to an outside salesperson.
In those cases, using a generic salutation like “To Whom It May Concern” may be appropriate — but it’s not exactly the most appealing first line of a sales pitch.
When using “To Whom It May Concern,” capitalize every word in the phrase. Then, follow it with a colon and double-space before you begin typing the body of your text.
To Whom It May Concern: I am writing this letter to bring to your attention who unsatisfied I am with your company’s customer service. On the morning of October 1, 2020, I made a call to your company’s customer service line and was treated rather rudely. It is appalling to me that a company with your standing would allow such unprofessionalism to take place. I have been a faithful client to your store, and feel completely devastated by this behavior. I expect your full cooperation and hope this issue can be resolved. Sincerely, Jane Smith
No matter how formal it is, you never want your letter to sound too impersonal when writing any letter. Using the phrase “To Whom It May Concern” does just that. If possible, avoid using this phrase at all costs.
It’s considered to be dated and too generic. Hiring managers want to make sure that the person they are bringing in is someone that is driven and will stop at nothing to get the job done.
In short, here are the times when not to use “To Whom It May Concern:”
You’re writing a cover letter . The point of a cover letter is to set yourself apart from the competition. When you begin your letter with an archaic phrase like “To Whom It May Concern,” you do stand out — just for all the wrong reasons.
You’re writing any letter on your own behalf. When you’re writing a recommendation letter for a friend or a letter of introduction for someone else, it’s fine to use “To Whom It May Concern.” That’s because you don’t know how the letter will be used or who it will be sent to; those decisions are up to whoever you gave the letter to.
You have literally any information about the recipient. Using “To Whom It May Concern” is basically admitting that you have no idea who this letter will concern — and that’s concerning for the recipient. If you’re sending a letter to an unknown entity in some department, for example, at least label it to “Dear [Department Name].”
Before you begin to draft your letter, you will need to follow specific steps to write a compelling message. Remember that writing the recipient’s name on your letter or email shows that you are willing to put in the leg work and get the job done.
Read the job listing carefully . Go back to the original job posting and see if there is more information about the person you need to contact. Typically, companies and career websites will include the contact information at the bottom of the page .
Check the company’s website. Another way to verify a company’s personnel is to go directly to the source. Go to their official website and look through the “About Us” page– chances are you will find what you are looking for.
Use networking websites. You can also use a professional networking website such as LinkedIn. These pages are filled with business professionals. Search for the company’s profile. Usually, you will be able to find the appropriate person with a bit of research.
Call the company. As a last resort, reach out to the company’s main line or customer service number and ask for the hiring manager’s name.
If you are still unable to find the name of your prospective employer after taking all of these steps, you may then use the phrase “To Whom It May Concern” or one of the much more appealing alternatives below.
The good news is you are not stuck using this expression. When you are trying to greet someone, there are countless alternatives that can be used instead of saying, “To Whom It May Concern.” The great thing about the English language is that it allows us different ways to say the same something.
Here is a list of alternatives you can use in place of “To Whom It May Concern:”
Dear [Name of Potential Boss] – use a full name or a Mr./Ms./Dr. [Last Name]
Dear Recruiting Team
Dear [Job Title You’re Applying For] Hiring Team/Committee/Manager
Dear Hiring Manager
Dear Recruiting Manager
Dear Recruiting Department
Dear Human Resources Manager
Dear [Name of the Department You’re Applying To]
Dear Personnel Manager
Try to avoid using the phrase “ Dear Sir or Madam ,” just like “To Whom It May Concern.” This, too, is considered to be an outdated way of addressing a recipient.
If you cannot find the recipient’s name and do not want to risk sounding too generic, you can always call them by their official titles, such as a hiring manager, a recruiter , or a human resources manager .
Dear Product Department, I hope this finds you well. I am writing to find out more about your company and if you have any openings. I saw your booth at the job fair last week, and from what I have learned, it could be a great place to work. Thank you again for your time, and I look forward to hearing from you soon. Sincerely, Joe Smith
Dear Hiring Manager, My name is Jane Smith, and I recently applied for the Project Manager opening at your company. I wanted to take this time to formally introduce myself to you and your staff. And I am excited about this opportunity. I am sure that my background and skills will make me an ideal candidate for this position and your company. Would it be possible for us to set up an appointment to meet this week? I would love to get to know you and discuss what I plan to bring to your organization. If you have any questions, please feel free to contact me at any time. Thank you for your time, and I look forward to speaking with you. Best Regards, Jane Smith
The phrase “To Whom It May Concern” is typically used at the beginning of a letter or email as a salutation. It is generally used to speak to someone whose name you do not know but would like to address in the message.
This is now considered outdated. Back in the day, when a company posted a job, all you had access to was the company’s name and a brief description of the position you were applying to at the company.
It was highly uncommon for them to list the hiring manager’s name. There was no easy way for you to gain access to this information — therefore, people would address the letters to whomever the letters concerned, hence the phrase.
Now, however, having information about any company is as simple as clicking a button. Most businesses or corporations have an entire section dedicated to their staff. Here you will be able to find the information you need.
Though using the phrase may be considered standard practice, some hiring managers might view it as laziness on behalf of the applicant. However, there are certain instances where it is considered entirely appropriate to use this phrase.
What is the correct way to write to whom it may concern?
The correct way to write To Whom It May Concern is to capitalize the first letter of each word. Be sure to always use ‘whom’ instead of ‘who’ or ‘whomever’.
It’s also more appropriate to follow the phrase with a colon rather than a comma and add two spaces before beginning your message. Using this phrase suggests a formal letter and should only be used when you’re sending something to an unknown recipient.
Is to whom it may concern rude?
No, to whom it may concern is not rude. It is the proper address to use when you’re uncertain who it is you’re addressing.
However, if you know the person you are addressing, using the phrase to whom it may concern is inappropriate and may be considered rude.
Should I use to whom it may concern?
Yes, if you don’t know the name of the individual you are addressing, you should use to whom it may concern. However, before choosing to use this phrase, you should consider looking for a point of contact to receive your cover letter and resume.
You can do this in any number of ways, including checking the job posting, using the company website, asking another contact, or contacting customer service or human resources .
Do you write to whom it may concern in capital letters?
Yes, you should write to whom it may concern in all capital letters. Although this may seem out of the norm, you would want to capitalize the name of the person you are addressing.
Since to whom it may concern is used in place of a person’s name, you should capitalize the entire phrase in place of the individual’s name.
How do you address a letter to an unknown person?
If the letter is formal, you should address a letter to an unknown person with the phrase to whom it may concern. Typically, this phrase is used in business correspondences when the other party is unknown.
Most commonly, this can be used when submitting a job application or cover letter when the job posting is unclear on who will review your application.
It might take you some time, but if you set your mind to it and put a little effort, chances are you will find the names you are looking for. However, it is essential to know that you really cannot go wrong with any of these alternatives.
Keep in mind that this isn’t about adding more pressure to your pursuit of finding a job. It’s about opening your eyes and showing you that every little detail is essential and speaks volumes to any future employer about the person they will be hiring.
Readers Digest – To Whom It May Concern: What it Means and How to Use it
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Melissa is an exceptionally hard-working, creative individual, with great organizational and time management skills. She has been writing and researching professionally for over seven years. She graduated with a BA in English from the University of Puerto Rico-Mayaguez.
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15 “To Whom It May Concern” Letters With Examples
Years back, “To Whom It May Concern” was the traditional opening greeting in professional letters and other forms of business communication. Nowadays, you rarely see any begin with it.
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The methods of communication we use today are more pointed than ever and relatively less formal. Modern communications are more conversational.
For example, if you want to send someone an email , you get their specific email address, and no one else will receive it apart from them.
With the internet, it’ll take little effort to find the recipient’s name so you can address them appropriately. “Dear John,” or “Dear Mary,” for instance.
Coming back to “To Whom It May Concern” letters, let me share some of the best examples of how to use them correctly. I will also discuss situations when to use them and when not to.
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“To Whom It May Concern” Letter Examples
This letter example accurately portrays the use of the “To Whom It May Concern” salutation.
It’s a formal letter of recommendation and highlights the subject in bold capital letters. Meanwhile, the salutation comes after in sentence case and a regular typeface.
From the first sentence, the letter introduces the person it’s recommending in bold letters.
The use of bold letters aims to capture the recipient’s attention. They could easily skip the opening “To Whom It May Concern” and start reading the body from the onset.
Most importantly, the letter maintains formality and only talks about the person it’s recommending.
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If, as a company or individual, you want to express support for some other company or individual, it wouldn’t be wrong to use a “To Whom It May Concern” letter.
As this example indicates, it’s most suitable when writing on behalf of a company or group.
First, it shows anonymity without portraying any individual as the sender.
Secondly, it shows that the support offer is the responsibility of every group member, with pronouns like “We” and “Our.”
Finally, the formatting is remarkable: it first introduces the intention and unambiguously outlines the support terms.
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A letter of confirmation is not very different from a letter of recommendation, which makes a “To Whom It May Concern” letter suitable.
This sample is a letter confirming that a student was a member of a particular program for a specific duration.
The “To Whom It May Concern” salutation is appropriate because anyone can receive the letter.
The student who the letter is recommending may not need the letter immediately but subsequently. It’s a type of certificate that they can keep forever and present on demand.
This investigation letter follows a formal complaint and broadcast letter style. It’s not an employee making a complaint but a superior – a Captain in the Sheriff’s Department – requesting a company department to complete forms for a fraud check.
Such a delicate situation requires 100% formality, and it doesn’t get more formal than a “To Whom It May Concern” letter.
It expresses a lack of bias. Hence, no recipient will feel like they are a principal suspect in the fraud accusation. However, typical of broadcast letters, what’s most important is the content of the letter and not the salutation.
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Just like making a formal complaint, you can also make a statement, confirming or taking responsibility for something.
This sample letter of invitation is a model example. It’s a “To Whom It May Concern” letter addressed to an embassy, confirming the responsibility of a family member who intends to visit.
When writing such a letter of invitation to an embassy, it’s not entirely wrong to open with “To Whom It May Concern” since you don’t know the recipient.
If you do, it’s still not wrong because even if the embassy approves or rejects your invitation, the letter will remain in the records.
Here’s another “To Whom It May Concern” letter sample addressed to a government agency.
The letter authorizes an agent to undertake business matters with the U.S. Customs and Border Protection.
It opens with the letter title before the salutation. However, the subject draws the most attention.
The letter is brief, and, most importantly, it highlights the name and position of the person authorizing the agent.
Such a letter is valid for more than two years, which means the agent can use it multiple times. As a result, it’s suitable to not address the letter to a single person or office in particular.
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This letter of notice serves as a recommendation letter and formal complaint.
It doesn’t recommend a person or group but recommends actions employers can take to foster relationships with their employees.
It can also work as a broadcast “To Whom It May Concern” letter. You can use this sample if you’re writing a notice letter to a company where you’re not an employee.
Since you don’t work for the company, the recipient won’t expect you to address them directly. Hence, it’s safe to open with “To Whom It May Concern.”
This letter of complaint is from a customer to a company they patronize. However, it can also work if you’re an employee wanting to make an internal complaint.
Notably, it’s a pointed letter. Although there’s no bolded or capitalized subject, the first paragraph clearly states who the complainer is and the complaint.
The subsequent paragraphs explain the background behind the complaint.
No matter the complaint, it’s ideal not to sound overly dismissive. Hence, the closing paragraph expresses a sense of understanding and hope that the superior will handle the matter accordingly.
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You can use this sample when informing a group rather than an individual. The letter addresses an association of teachers to notify them of a large donation to support a joint project.
Although the name and contact details of the association are available, the “To Whom It May Concern” salutation is still appropriate, as anyone can read it.
For instance, the association may send copies of the letter to its different members. Alternatively, one member can read it to the hearing of everyone in a meeting.
Whichever method, the letter doesn’t address anyone in particular but the group as a whole.
A guardianship letter recommends prospective guardians who will look over a child or ward should anything happen to their current guardians.
As a result, the recommended guardian won’t use the letter immediately but sometime in the future.
Such a letter is also usually sent to a courthouse or a different legal body that handles guardian-related matters. With all of these, you can open with “To Whom It May Concern,” just like in this sample.
When it’s time to effect the letter, anybody in the office could read it. Hence, you don’t need a direct salutation.
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As mentioned earlier, writing prospect letters is one of the few instances when you can use the “To Whom It May Concern” format.
In this sample, a company is reaching out to other companies and requesting their support in a project.
The project details are of uttermost importance, and the sample letter explains every detail extensively.
From the onset, the aim of the letter is apparent. In addition, it doesn’t fail to state how the companies that decide to support will benefit.
Furthermore, the letter outlines specifically ideal amounts that the companies can donate. It has all the features of a converting “To Whom It May Concern” prospect letter.
When sending out expectation letters to multiple participants, you can use a “To Whom It May Concern” letter. It’s a form of broadcasting.
The sample letter outlines the expectations of employers, students, and schools who elect to be part of a training program.
The letter opens with a “To Whom It May Concern” salutation and immediately thanks and congratulates the participants. As a result, recipients can still feel special as it shows the sender values them.
The first paragraph further explains the purpose and overall goal of the project for each participant.
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Here’s a sample to use if you’re writing a self-recommendation letter.
The letter is short and brief, featuring only three main paragraphs after the “To Whom It May Concern” salutation.
The “To Whom It May Concern” salutation shows that the sender didn’t have any particular company in mind.
Instead, they can submit copies of the letter to different companies. The takeaway from this sample letter is the details.
It highlights the primary strengths of the person it’s recommending. It also highlights what they can contribute should the company hire them.
If you’re an employer and your employee requests a job verification letter, you can issue a “To Whom It May Concern” letter. It could be inconvenient to ask them who the letter is for or why they need it.
Employees usually request job verification letters when they want to leave a company. However, they may not want to tell you who their new employer is.
With a “To Whom It May Concern” letter, it doesn’t matter who the letter is for or why they need it; they could submit it to anyone.
This sample is ideal for such job verification letters. It’s perfect if the employee holds multiple positions in the company.
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A “To Whom It May Concern” letter will work for a confirmation letter. Such letters aim to verify the authenticity of a person, product, service, or other. It’s similar to the previous job verification letter.
This sample is a shipment confirmation letter confirming the contents of a particular shipment.
The letter could work as an official document since it’s in the form of an invoice. As a result, it’ll be wrong to address it to a particular person, using “Dear Sir/Madam” or similar.
When To Use A “To Whom It May Concern” Letter
Now that we have seen some great examples of “To Whom It May Concern” letters, we’ll be itching to use them. However, in the first place, it’s important to know when to use “To Whom It May Concern” letters and when not.
Here are a few instances when using “To Whom It May Concern” may be appropriate:
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If your friend, colleague, or other acquaintance is applying for a new job or trying to get into college, they may ask you to write a recommendation on their behalf.
You don’t know who will receive and read the letter. It could be the HR manager, the deputy, a CEO, or other department superiors if it’s a job.
For college, it could be the department chair, a head professor, or any member of the graduate admissions committee.
Likewise, whoever reads the letter will be less concerned about how you open or your salutation. The recipient isn’t interested in you but the person you’re recommending.
As a result, it won’t be unfitting to begin your letter with “To Whom It May Concern.”
In business, you get to introduce yourself often. Most times, it’s to people you’ve never met.
For example, an anonymous individual or company may contact you for a quote or any other profitable business prospect.
If you’re an interest-driven marketer or company, you wouldn’t want to overlook any opportunity to increase your clientele.
Hence, when you receive such anonymous prospects, you should reply, even if you don’t know much about who’s contacting you.
In such a situation, it’s safe to take a general approach like opening your letter with “To Whom It May Concern.”
In your letter, you can request to know more about the individual or company so you can address them appropriately next time.
Previously, you received an introductory letter from an anonymous individual or company. The situation is not very different if you were the one sending out prospects.
However, opening with “To Whom It May Concern” in prospect letters is only ideal when you don’t have specific recipients in mind.
Often, with automated marketing campaigns, you may send out prospect letters to many random prospective clients.
Most recipients won’t mind that you open your letter with “To Whom It May Concern” because you’re also anonymous to them.
If the content of your letter is encouraging, they’ll most likely respond.
However, if you can find out more about your prospective clients, it’s better to address them appropriately when sending prospects.
As an employee, you can come across different situations in your workplace that you find inconvenient.
The best thing to do is to make a formal complaint. Any superior in your company can read your complaint letter.
It could be the head of your department, customer service, some administrator, or even the CEO. It depends on the issues you’re addressing in your letter.
The most important thing for anyone that reads your letter is your complaints. Some readers may skip the opening entirely and go straight to the body of the letter.
Perhaps you’re the head of a department, and you want to make a complaint to your subordinates about something you don’t like. You can issue a general complaint letter and open it with “To Whom It May Concern.”
A broadcast letter is always the go-to when contacting a large and complex audience.
Usually, these letters aim to inform the audience of something they may or may not find interesting. In other words, your recipient may take action or not.
As a result, broadcast letters typically contain in-depth information.
For example, you may be informing companies that you are open for employment or your clients that a product is no longer available.
Like the other instances previously mentioned, the details matter the most in your broadcast letter. How you open would be less notable.
When Not To Use A “To Whom It May Concern” Letter
There are instances when you should never use a “To Whom It May Concern” letter. These include:
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When applying for a job, your cover letter could decide your chances. You don’t want to open your cover letter with “To Whom It May Concern.”
Using such a salutation could suggest that you’re nonchalant. Showing interest in the company is necessary when seeking a job.
Hence, you should endeavor to find out who receives your cover letter and address it correctly.
If you’re sending in your cover letter via email – which is most likely – you can get a hint of who reads the letter from the email address.
Generally, opening with “Dear” is the industry standard. “Dear Sir/Madam,” is ok.
However, if you know who receives and reads your letter, you can open with greetings like “Dear Hiring Manager” or “Dear Recruiting Manager.”
You write an inquiry letter to learn or get information about something.
For example, you may write to a company to inquire how much a service costs or to a customer to collect their delivery details.
In both instances, your opening needs to be specific because you don’t want the recipient to ignore your letter.
The recipients need to know that they alone can provide the answers to your inquiry. Opening with “To Whom It May Concern” shows that the letter could be for anyone and not them in particular.
Usually, people send inquiry letters to recipients they’re not acquainted with or are contacting for the first time.
Nevertheless, if you want a response, you should open with something better like a simple “Sir/Madam.”
It’s ok to send your recommendation letter, introductory letter, prospect letter, or formal complaint with “To Whom It May Concern.”
However, if you get a reply and you’re to send a follow-up letter, you should drop the “To Whom It May Concern.”
You most likely included your name and contact details in your first letter. With this information, your recipient should address you adequately in their reply letter.
You can then use the information in their reply letter and address them accordingly in return in your follow-up letter.
Even if they do not, sending a follow-up with a “To Whom It May Concern” greeting is unwelcoming. It could suggest to the recipient that you don’t want to communicate.
As an employee, you may need to send reports to your superiors from time to time.
It’s not only unprofessional to address your superiors using “To Whom It May Concern,” but it’s also disrespectful.
Reports in letter form are usually requested. Therefore, it shouldn’t take much effort to find out who receives the letter and address them accordingly.
When you address the recipient correctly, it indicates to them that you carefully prepared your report. It’ll be easier for them to trust what you’re reporting.
You could be sending out report letters to multiple recipients. You can use a general “Dear Sir/Madam” salutation in such a situation.
Also, you can be creative. For example, if your recipients are the board of directors, you can open with a greeting like “Dear Members Of The Board.”
Usually, someone writes a recommendation letter on behalf of another person. However, there are instances when you could write a self-recommendation letter.
If you’re in school, you could write a self-recommendation letter recommending yourself for a scholarship.
In a business setting, you could self-recommend yourself for a new position in your current company. Another typical instance is recommending yourself for transfer to a new branch.
The recipient of the letter could forgive someone writing on your behalf if they open with “To Whom It May Concern.” However, for a self-recommendation letter, it’s unsuitable.
Opening with “To Whom It May Concern,” when self-recommending for a new job position could appear like a demand.
You should address the recipient or group of recipients by their title and name, respectively. If you’re writing a general recommendation, it’s better to leave out the salutation than use “To Whom It May Concern.”
If you must open a letter with “To Whom It May Concern,” make sure it’s in the right setting and that the letter is well written.
You can follow the tips in this post to ensure you’re doing it right. Ultimately, you can model the outlined letter examples.
Cassie Riley has a passion for all things marketing and social media. She is a wife, mother, and entrepreneur. In her spare time, she enjoys traveling, language, music, writing, and unicorns. Cassie is a lifetime learner, and loves to spend time attending classes, webinars, and summits.
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15+ To Whom It May Concern Letters Templates Free
Home / Letter Templates / 15+ To Whom It May Concern Letters Templates Free
To Whom It May Concern letter sample is a greeting that is using traditionally for different purposes. The business and its associations are when you don’t have an idea about that particular person with whom you are concerned or writing.
Every letter of recommendation is included with details and vouches for the capabilities. Eventually, there are more capabilities, character traits, and all quality of the person being not so compulsory. Thus professional ways are of employment, academic, and some personal perspective.
Usually, To Whom It May Concern letters format word also called reference letter or some letter for references. Ultimately, they are used to hire strategies as part of job and verification steps as they are called necessary references for jobs. You may also like employee profile template excel .
Table of Contents
- 1 Printable To Whom It May Concern Letters
- 2.1 References or Lodging Checks
- 2.2 Company Complaints or Recommendations
- 2.3 Introductions
- 3 Best To Whom It May Concern Letter Samples
- 4 Alternative Greetings Letters To Use
- 5 To Whom It May Concern Letter Examples
- 6 Purpose of Prospect
- 7 How To Write a To Whom It May Concern Letter?
Printable To Whom It May Concern Letters
When to use to whom it may concern letter format word, references or lodging checks.
When you are offering some reference or lodging for your colleagues, usually it comes with all automated systems. This is also including with any of the information about the procedure of hiring managers.
Company Complaints or Recommendations
Do you have any lodging or complaint with the organization? This is more likely even doesn’t matter when a complaint meets with the administrator. Whereas, a customer and its services associate you can simply write your complaint to heard and addressed. You should also check the salary slip format in excel .
In the beginning, level if you are introducing yourself to someone with whom you never met. This is in a very appropriate way to use “ To Whom it may concern .” For instance, if you are receiving a request for queries and information related to your business, you must address it according to your response. Besides the information and feedback just make sure to ask for their name in response. You may also like the monthly financial management report template .
Best To Whom It May Concern Letter Samples
Alternative greetings letters to use.
This is more necessary which is considered outdated. More often it is writing of cover letter for different jobs. For instance, sir/Madam, another gesture normally uses in the past. It is also come across as old trends.
More and more alternatives with you can make some greetings and write a letter for a job and other interactions if you don’t have any idea about the name of the person to write.
Here are some To Whom It May Concern letter example.
- Hiring Manager
- Recruiting Manager
- Hiring Committee
- Search Committee
- Human Resources Representative
- Personnel Manager
- Customer Service Manager
- Re: (suggestion of Letter)
To Whom It May Concern Letter Examples
Purpose of prospect.
Usually, this is acceptable as not trendy when you are a salesperson with different outreach. Yet this is your duty to make all thins easy and research to know how and with whom you are connecting. Normally, make a rapport or quick with some social accounts like LinkedIn or Twitter or some other different connections. You can find another idea with some personal information that is required. You cannot even expect the best response from a related person.
How To Write a To Whom It May Concern Letter?
Last thing is that how to write a to whom it may concern letter? You can write it with a greeting with all general and usually focuses on the group of persons that you are looking for.
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To start your business communication or any other official kind of mailing you have to know what the pattern is. In a letter blank, it is necessary to indicate your personal information or the name of your company. It helps receiver to understand who is the letter from and what issue it may be related to. In addition to that the user can include the juridical data, bank account, address, phone, fax number or any other additional data, required in the form fields.
In order to write a letter to any person or organization use the appropriate templates. Some of the best samples are given on our website. Have you found the form you are looking for? Click on the “Fill now” button and start editing the template. Use these tips to create a good letter:
- Read all the fields’ descriptions to be sure that every part of the information you want to use is in your hand.
- Fill in the fields very carefully and pay attention to details. Make answers fit questions.
- If you have no fillable fields, add your data by using the text toul. Click at a part of the document you need and you will see a small box. It may be resized the way you want. The text you add may be resized as well.
- Samples of this type can also contain the checkboxes, where you have to choose one of the indicated items.
- Some questions can also consist of several variants of answers. There are full or short answers with “yes” or “no” variants.
- Do not forget to fill in “To whom it may concern” field in order to specify who is the receiver. As far as those are business letters templates, you may indicate the name of the organization or its representative.
- Check the given text for the second time to be sure that everything is clear. All the data you indicated will be saved automatically if you forgot to save it.
- After that, you can send your template to the organization you need, save a document as Word, PDF, Excel or PowerPoint, print it, send it via e-mail, USPS or fax.
- Additionally, you may return to it and edit any time it is necessary.
30+ To Whom It May Concern Letter & Email Samples in PDF | MS Word
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As the phrase shows, the “To whom it may concern” letter will be delivered to the right hand. It is a letter salutation that people use in business correspondence when they don’t know the person to whom they are writing. In the age of the internet, it is easy to find the person to whom you are sending the letter and some people find it an outdated approach but still it’s in the business. These “To whom it may concern cover letter samples” will give you a quick insight into how these letters can be written.
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Download Free To Whom It May Concern Letters Templates
The letter- no matter formal or informal is one of the best communication modes usually exchanged for information and messages. Of course, it is one of the effective means to express feelings and share details with friends and family or with business clients, HR, and others.
Seeking for a broad way to address professional correspondence you don’t know, and who may be in positions of authority? To Whom It May Concern Letters fit the best in such conditions and it is not outdated.
Don’t know when to use “To Whom It May Concern”? Here are some of the occurrences when it is good to use as follows:
- Writing a recommendation letter
- Training completion letter to be submitted to an institution or company
- When writing an introductory letter for a person, you have ever interacted before
- For raising any kinds of complaints about the products and services
- Writing letters of interest
Don’t know much about writing professional letters and looking to make an immediate impression on your clients? You better download excellent cover letter templates and edit them as per business requirements. Get ready to find different options and download something to fit your needs. Different kinds of letters one can easily find over the net are:
- Business Letters
- Employment Letters
- Complaint Letters
- Credit Letters
- Consumer Letters
Moreover, what about the free spreadsheet to make your life easier? Such templates are the best, because :
- They are easy to streamline business processes
- Can be modified to suit your needs
- Manage your work
- Run work smoother and faster
- No extra efforts
Professional Templates Just In a Few Clicks
Aiming for a natural, conversational style and authoritative-looking letters? Try the recommended source and enjoy the modern templates, best for professionals and individuals. Decide which to whom it may concern template is perfect for you and click the download button, and let the templates guide you through the writing process. Isn’t it so simple? Try it today for free!
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2 To Whom It May Concern Letter Samples
A to-whom-it-may-concern letter is written in several situations including recommending a student or an ex-employee for a job or an educational course.
These letters are titled like this because they are intended for anyone for whom it has importance and is not written for anyone specifically.
While there are no set rules and regulations that govern this type of letter, there are some considerations as far as the format is concerned.
Refer below for a standard sample & format:
To Whom It May Concern Letter Sample 1
January 25, 2023
To Whom It May Concern
I am writing to recommend Anna Smith for the position of Editor at your organization. Anna has worked as a dedicated Editor at ABC Company for 2 years.
She was responsible for our monthly company magazine and had to make sure not only that it came out on time but that the content was relevant to the business we were in. Additionally, she was a supervisor of three Assistant Editors.
Anna has done excellent work during her tenure. She managed to get the flailing magazine up and running, and as a result, its quality improved drastically. Likewise, she has excellent verbal and written communication skills, an active management style, and is extremely organized.
She was always willing to help and had an excellent working relationship with the magazine’s writers, which can often be a difficult task because creativity is involved.
Without any doubt, Anna would be an asset to any organization as she has been to ours. I genuinely recommend her and wish her all the best in any endeavor she chooses to pursue.
If you have any concerns regarding her eligibility, please do not hesitate to contact me at (000) 000-9999.
Natasha Bester Communications Manager WWF – USA (000) 000-9999 [email protected]
To Whom It May Concern Letter Sample 2
To whom it may concern.
I am writing this letter in support of Mr. Dylan Tanner, who has worked in the capacity of [Position Title] at [Company Name] for the last six years. Mr. Tanner has worked directly under me for this period, and I have found him to be extremely hardworking and diligent.
Dylan has an inherent ability to make and strategize plans, as well as the capacity to implement them properly. Perhaps his most apparent success is the way in which he increased the company’s customer base by 20% within six months.
In addition, Mr. Tanner has proven himself to be a great leader and team player. Also, he has been a source of encouragement to many people on his team.
Over the years of his employment with us, he managed to make himself invaluable. His sudden decision to move to Brooklyn, NY was quite a shock for all of us here. However, we wish him all the best in all his future endeavors. Our team will miss Mr. Tanner’s wisdom and passion.
I wholeheartedly recommend Mr. Tanner for any capacity in which he may want to work. If you need any additional information regarding his suitability, please feel free to contact me at (000) 999-0000.
Gregory Pace Marketing Director [Company Name] 673 Topeka Road Benton, AR 18470
When you don’t know who is the receiver of a letter, then you head it as to whom it may concern.
Mostly, these letters are written for reference and visa purposes.
It is important to remember that to whom it may concern letters must be precise and to the point in a positive tone.
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To Whom it May Concern Letter Sample
The salutation 'To whom it may concern' is used in formal business letters when the recipient is unknown. Here is a template and letter samples that will be helpful to you.
The salutation ‘To whom it may concern’ is used in formal business letters when the recipient is unknown. Here is a template and letter samples that will be helpful to you.
Although there have been other effective modes of communication in the recent years, letter writing is still one of the most widely used means of communication. Specially in the corporate world, there is no substitute to letter writing or mailing. Electronic mails (e-mails) are widely used for communication today. But, mails are as formal as handwritten letters. So, it is essential to know how to write a formal letter effectively. Writing a formal letter is often considered as an intimidating task by people. However, a basic knowledge of rules and a little bit of practice helps to write an effective formal letter.
Letter Template Sometimes, you face certain situations where you may have to write a letter to an unknown recipient. Such a letter is known as ‘to whom it may concern letter’, as the phrase is used as a salutation. This is the right way to address a letter if you wish to avoid mistaking the identity of the recipient. The following ‘to whom it may concern letter’ samples will help you overcome the challenging task of writing this type of letter.
Following is a list of all essentials parts of a formal letter. You can write a letter effectively just by including these parts of letter in a proper sequence.
- Sender’s Address (In case the letter is not written on a letterhead)
- Date (With month and year)
- ‘To Whom it May Concern’
- Name of the Recipient’s Organization
- Recipient’s Address
- Salutation (In this case, you will have to use ‘Dear Sir or Madam’)
- Body of the Letter (Divided into suitable paragraphs)
- Closing Salutation
If the sender’s address is not mentioned at the top, it can be included below the signature. This standard template should be followed strictly when writing a formal letter. Although the body of the letter can vary according to the subject of the letter; the layout and the flow should remain the same.
Letter Samples ► Sample # 1
The following is a reference or a recommendation letter from a former employer, recommending an employee to be considered for a new position.
► Sample # 2
Following is a complaint letter sent to a company to complain about a damaged product.
Sometimes the phrase, ‘to whomsoever it may concern’ can also be used. In case you are writing a letter on a company letterhead paper, then it is also essential to mention your designation or job title.
The letter format mentioned above is the standard American letter writing format. In case you are using the British style of letter writing, you should mention the sender’s address to the top right hand corner. In that case, only the sender’s address is mentioned, and not the name. The rest of the letter format is similar to that mentioned above.
Lastly, you should remember that writing a formal letter is not difficult if you understand and follow the basic rules and the format of the letter. Also, a bit of practice will definitely make you perfect. Good luck!
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How do you write “to whom it may concern” example? · “To Whom This May Concern” If you notice in this salutation, we are using “this” in place of “it. · “To
I am writing this letter to bring to your attention who unsatisfied I am with your company's customer service. On the morning of October 1, 2020
If you're an employer and your employee requests a job verification letter, you can issue a “To Whom It May Concern” letter. It could be
To Whom It May Concern letter sample is a greeting that is using traditionally ... Whereas, a customer and its services associate you can simply write your
Fillable To Whom It May Concern Letter Template Word. Collection of most popular forms in a given sphere. Fill, sign and send anytime, anywhere
SAMPLE COVER LETTER. To Whom It May Concern: I am writing to apply for the full-time position (list ... in the leadership/service/accomplishments category).
A To Whom It May Concern letter is a way of addressing someone in a letter or email. It is a broad and generic form of a communication plan that is typically
As the phrase shows, the “To whom it may concern” letter will be delivered to the right hand. It is a letter salutation that people use in business
TO WHOM IT MAY CONCERN ... I am writing this letter in support of Mr. Dylan Tanner, who has worked in the capacity of [Position Title] at [Company
The salutation 'To whom it may concern' is used in formal business letters when the recipient is unknown. Here is a template and letter samples that will be