How to Write Any Type of Letter

Matt Ellis

Everyone should know how to write a letter, whether a business inquiry, email, personal letter, or letter-format social media post. Letter writing is a useful skill, not only for communicating clearly, but also for making a good impression—especially a first impression. 

Below we explain how to write a proper letter, no matter the type you need. We’ll cover the correct format for a formal letter, such as a cover letter or job inquiry, as well as tips for writing a personal letter, with some helpful examples of each. 

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What type of letter should you write?

There are no hard-and-fast rules. The most suitable letter format depends on your audience. For a friend or close relative, a casual message or informal letter is usually the best way to go. There are different types of letters that are appropriate for this format. Some include:

However, for business contacts or people you don’t know well, a typed formal letter is almost always the most appropriate choice. When used for professional purposes, writing a formal letter is effective for the following:

These are just some of the types of letters that you might need to write in a casual or professional environment. Before writing a letter, consider the type of letter you need: formal or informal. Each has a distinct format you’ll want to follow.

Formal letter writing: block style vs. AMS style

Formal letters—like cover letters, business inquiries, and urgent notifications— are some of the most important letters you’ll ever have to write. Because they’re sometimes used as official documents, formal letters have a very precise structure and particular format. In fact, there are a few different “correct formats” to choose from.

The most common formats for formal letter writing are block style and American Mathematical Society, or AMS, style. In the example below, we use block style, specifically full block style, because it’s the most popular. Block style is characterized by all elements being aligned on the left margin of the page. This includes the first lines of paragraphs, which don’t use indentation. 

AMS is fairly similar, following many of the same rules as block style. There are a few differences, however, which we briefly cover after the next section. 

How to write a formal letter in block style

Step 1: write the contact information and date .

All formal letters start with the contact information and date . In the full block style, this goes in the upper left-hand corner. 

First, as the sender, type your full name and address aligned to the left side, just as you would when addressing an envelope. This isn’t just a formality, but a useful inclusion so the recipient can easily find your contact information when they want to respond. 

If you’re writing on official company letterhead that already includes this information, you do not need to rewrite the contact information. 

After your address, skip a line and then add the date you’re writing the letter. 

Last, skip a line again and add the recipient’s name and full address. Feel free to include their job title below their name if it’s relevant. Leave a blank line after the contact information before writing the salutation. 

Step 2: Write the salutation

Formal letters always have a greeting at the beginning of the written content as a cue that your message is about to begin. This is known as the salutation. 

Most salutations begin with “Dear” and then the name of the recipient. All salutations use title capitalization and end in a comma . 

If you don’t know the name of the receiver, you can also use a job title or even the department name, for example, “Dear HR Representative.” As a last resort, you can use the generic salutation “To Whom It May Concern” in any circumstance. Try to avoid “Dear Sir or Madam,” as it’s a little outdated. 

Step 3: Write the body of the letter

This is where you write your message. The body of the letter follows the normal rules of grammar , so write it as you would any other formal document. The one exception for full block style is that you do not indent the first lines of paragraphs . 

Unlike personal letters, formal letters are straightforward and direct , so don’t be afraid to get straight to the point . Some formal letters are only a sentence or two long, although others can go on for paragraphs if there’s a lot of information to convey. The important thing is that you stay focused and avoid tangential topics. 

Although different company cultures have different communication standards, it’s a safe bet to avoid casual phrasing and jokes; some even advise against using contractions . It should go without saying, but don’t use slang, profanity, or other inappropriate language. 

If your letter covers a lot, it’s best to include a closing paragraph at the end to summarize everything the recipient needs to know. As always, don’t forget to edit and proofread the body of the letter before sending. 

Step 4: Write the complimentary close

Formal letters also use a standard complimentary close or sign-off, similar to the salutation, before ending with an authentic signature. 

One of the most common closers is “Sincerely,” including some variations like, “With sincere gratitude,” or “ Sincerely yours .” Other common sign-offs include “Best,” and “Yours.” Unlike salutations, closers use sentence capitalization. Always capitalize the first letter of your complimentary close, but only the first letter. And just like the salutation, always end with a comma . 

If you’re sending a paper letter, skip a few lines after your complimentary close—this is where you sign your name. Additionally, always type your name below the signature , along with your job title if relevant. When sending an email or other digital letter, you don’t have to leave a blank line before you type your full name. 

Step 5: Mention enclosed materials

This last step is necessary only if you’re sending additional materials with the letter, such as a résumé or CV, application, voucher, etc. If you’re sending only the letter, disregard this step. 

After your printed name and optional job title (under your signature), skip a line and then write “Enclosure:” followed by a list of the materials you’ve included. For example, if you were including a résumé, you would write “Enclosure: Résumé.” This is simply a precaution so the recipient doesn’t miss anything or, if they need to, can verify that something was lost in shipping. 

Formal letter example (block style)

Detective Inspector G. Lestrade

35 Victoria Embankment

London, England SW1A 2JL, UK

July 1, 1888

Mr. Sherlock Holmes

221B Baker St.

London, England NW1 6XE, UK

Dear Mr. Holmes,

On behalf of the London police force, we request your presence at New Scotland Yard at your earliest convenience. We have a case that requires your special expertise, and we’d prefer to discuss the details in person, considering the sensitivity of the information. Any time before the end of the month is acceptable. 

G. Lestrade

Detective Inspector

Enclosure: Visitor pass

How to write a formal letter in AMS style

For the most part, AMS style uses the same rules and guidelines as block style, including enclosures, so you can follow the steps above regardless of the style you use. However, there are two major differences in AMS style that you need to be aware of: 

Formal letter example (AMS style)

London, England SW1A 2JL, UK 


Dear Mr. Holmes, 

How to write an informal letter

True to their name, informal letters are a lot more casual than formal letters. That means there aren’t nearly as many rules and guidelines, and no one will mind if you don’t leave a blank space in the right spot. 

Still, there is a correct format that people are familiar with, so follow the steps below as a bare minimum. 

Step 1: Put the date at the top (optional)

Putting the date at the top of a letter is a custom stemming from a time when letter writing was the primary means of communication. Nowadays, including the date is no longer a necessity, but some people still do it because of tradition. In informal letters, it’s completely optional. 

Just like formal letters, informal letters start with a polite greeting to the recipient. The standard format is the same: the word “Dear” followed by the person’s name, as in “Dear Mr. Lestrade,” using title capitalization. 

However, informal letters provide more freedom when it comes to what you say in your greeting, and it’s not uncommon to see casual greetings like, “Hi [Name],” or “Hello [Name].” 

As with salutations in formal letters, you normally end your greeting with a comma and then skip a line before beginning the body of the letter. Occasionally you see people end the salutation with an exclamation point, depending on their relationship with the recipient. 

The body of the letter is where you write your message, and informal letters are often meant to share news or keep in touch. They tend to have a conversational tone, which means you’re free to include slang and whatever language you use when speaking in person. 

While tangents are more permissible in informal letters, going off topic excessively can still bother the reader. Try to stay focused as best you can without sounding restrained—informal letters are supposed to be personal, after all. 

Informal letters also use a complimentary close before the signature, following the same format as formal letters. That includes using sentence capitalization (capitalizing only the first letter), adding a comma at the end, and leaving enough space to sign your name if you’re sending a paper letter. 

However, you don’t need to stick with the conventional sign-offs like “Sincerely.” If you’re writing a personal letter, you can use something more sentimental depending on the relationship with the recipient, such as “Love,” “Warm regards,” or “See you soon.”

Informal letter example

July 2, 1888

What’s up, Lestrade!?

It’s Sherlock! So stoked to receive your letter. Of course I’ll come to Scotland Yard ASAP, no worries. 

Sherlock “Best Detective Ever” Holmes 

PS stands for postscript . It’s something you add at the last minute after the letter is complete, usually either minor news or something small you forgot when writing the body of the letter. Typically, you don’t use postscripts in formal letters; if you need to add something, you’ll have to revise the whole document to include the new information.

When writing a postscript, simply write the letters “PS” and then your message. It doesn’t matter if you use periods or not (“PS” and “P.S.” are both acceptable), but both letters should always be capitalized. 

If you have more than one postscript, simply add another P to the beginning of each new PS. For example, your second postscript should be labeled “PPS.” and your third postscript should be “PPPS.”

PS. Rob got the position at Great Company! Thanks for all the support during his unemployment.

PPS. I have to cancel my birthday party, but we’re still getting together for drinks that night if you want to come. 

The envelope

In the United States, the maximum weight for a first-class letter is 3.5 ounces. If your letter is more than three pages or you’ve written it on heavy paper, you’ll have to weigh it to make sure it meets the requirements. The size and shape of the envelope matter too. It has to be rectangular and smaller than roughly 6 by 11 inches, or you run the risk of the post office returning it.

Sending a letter

After you’ve determined that the envelope is the right kind, now you just have to mail it. (If it’s a personal letter, you can always deliver it yourself. In that case, just write the intended recipient’s name on the outside of the envelope. A bonus of hand delivery? You can use any size or shape envelope you want!)

In the top left-hand corner, write your name and address or attach a mailing label. In the center of the envelope, carefully write the name and address of the recipient. Besides the state abbreviation and zip code, international letters should include the country for both the destination and return addresses. 

Postage rates vary. Check the US Postal Service website for current prices or use a Forever Stamp for US destinations. Postage goes on the top right-hand corner of the envelope. 

Double-check that everything is correct on the outside of the envelope. If it is, fold your letter and insert it neatly. Don’t seal it until you’re sure that you’ve included every page you intend to send.

Letter-writing tips 

Still not sure how to write a proper letter? Keep these letter-writing tips in mind to help you communicate with confidence. 

Offer pleasantries

While personal letters naturally tend to use a friendly tone, formal letters, too, can benefit from pleasantries and polite etiquette. A simple phrase like “How are you?” or “I hope you’re well” at the beginning of a letter can help connect the sender and recipient, even if the subject matter is strictly business. 

Likewise, you can also express sympathy, regret, support, or gratitude in both formal and informal letters. Aside from mere etiquette, these pleasantries establish a personal connection that separates your letters from those written by machines. 

Write for your reader

As with all writing, modify your language to accommodate your specific reader. If you’re writing a formal letter to a business associate, be professional and courteous. If you’re writing a personal letter to an old friend, feel free to crack jokes and use slang. 

Sometimes the lines blur—a “formal letter” to a work friend might be more casual than a “personal letter” to a distant relative. Keep in mind the specific reader as you write to strike the right tone. If you’ve never met the recipient before, stick to courteous formality. 

Include all necessary information

If you have a lot of information to convey, make a small list beforehand to make sure you cover everything. Treat this like a mini-outline to make sure nothing slips through the cracks. 

This is especially important for invitations or letters about scheduling events. Make sure you clearly state the essential facts—particularly where and when —as well as other need-to-know information, like directions or special requirements. 

Doesn’t it feel good sending a letter you’ve carefully prepared? Certainly, a well-written letter has the best chance of accomplishing its purpose. To make sure your letter really shines, it’s critical that it be mistake-free and set the right tone. Grammarly’s writing assistance catches things like spelling and grammatical mistakes, and Grammarly Premium includes formatting suggestions and guidance that can help you write clear, easy-to-follow letters that hold your recipient’s attention. By using Grammarly, you can write your letter with confidence, wherever you type!

This article was originally written by Jennifer Calonia in 2020. It’s been updated to include new information.

writing letter advice example

Letter Format Example and Writing Tips

Alison Doyle is one of the nation’s foremost career experts.

writing letter advice example

What To Include in a Formal Letter

Writtten letter format, email letter format, letter template to download, professional written letter example, professional email example, tips for formatting your letter, proofread, spellcheck, and print, how to address the envelope.

 Theresa Chiechi / The Balance

A printed letter is usually reserved for important professional communications, such as recommendation letters, cover letters, resignation letters, business and legal correspondence, and company communications. Since a letter is a formal mode of communication, you'll want to know how to write one that is professional.

Correct formatting is especially important if you're sending a hard copy to the recipient rather than an email, because the letter needs to fit the page, be clear and concise, be easy to read, and look professional.

Review information on what you need to include when writing a professional letter, examples, and advice on the appropriate font, salutation, spacing, closing, and signature for business correspondence.

Key Takeaways

Formal correspondence should include the details of why you’re writing, your contact information so the recipient can follow up, a greeting and closing, and your signature.

Contact Information (Written Letter):  A written letter should include your and the recipient’s contact information (name, title, company name, address, phone number, email), followed by the date.

Contact Information (Email):  When sending an email, you don’t need to include the recipient’s contact information. List your contact information at the end of the letter, after your signature.

Greeting:  Address the letter using a professional greeting and formal title ("Dear Mr./Ms./Dr.").

Body of Letter

Closing:  Use a formal sign-off , such as "Sincerely" or "Best regards."

Signature (Written Letter):  End the letter with your handwritten signature followed by your typed name.

Signature (Email):  Include your typed name followed by your contact information.

It’s important to include enough detail so that the recipient understands why you’re writing and the response you expect to the letter.

Here’s a template for each section of a formal letter:

Your Contact Information   Name Address City, State Zip Code Phone Number Email Address

Recipient Contact Information  Name Title Company Address City, State Zip Code

Greeting   Dear Mr./Ms. Last Name,

Use a  formal salutation , not a first name, unless you know the person well. If you do not know the person's gender, you can write out their full name. For instance, write, "Dear Pat Crody" instead of "Dear Mr. Crody" or "Dear Ms. Crody." If you do not know the recipient’s name, it’s still common and acceptable to use the old-fashioned “ To Whom It May Concern .”

Body of Letter

Closing Best regards,

Signature Handwritten signature (use black or blue ink to sign a written letter)

Typed Signature  Your typed name

Here’s a template for each section of a professional email:

Subject Line Subject: Your Name — Reason for Writing

Greeting Dear Mr./Ms. Last Name,

Body of Message Your message should be two or three paragraphs at most and should explain why you’re writing and what you’re requesting.

Closing Sincerely,

Typed Signature and Contact Information Mikala Schwartz 617-123-1234

When sending email correspondence, include the reason you are writing in the subject line of the message. List your contact information under your typed signature at the end of the message.

Here is a letter template that you can download  (compatible with Google Docs and Word Online), or review the text version below.

Nicole Thomas 35 Chestnut Street Dell Village, Wisconsin 54101 555-555-5555

September 5, 2022

Jason Andrews Manager LMK Company 53 Oak Avenue, Ste 5 Dell Village, Wisconsin 54101

Dear Mr. Andrews,

I’m writing to resign from my position as customer service representative, effective September 16, 2022.

I’ve recently decided to go back to school, and my program starts in late September. I’m tendering my resignation now so that I can be as helpful as possible to you during the transition.

I’ve truly enjoyed my time working with you and everyone else on our team at LMK. It’s rare to find a customer service role that offers as much opportunity to grow and learn, and perhaps more rare to find such a positive, inspiring team of people to grow and learn with.

I’m particularly grateful for your guidance while I was considering furthering my education. Your support has meant so much to me. 

Please let me know if there’s anything I can do to help you find and train my replacement.

Thanks and best wishes,

Signature (hard copy letter)

Nicole Thomas

Subject: Annual Meeting

Dear Kathleen,

Thank you so much for your assistance in planning our annual meeting. Your expertise in handling the meeting arrangements, booking the conference facilities and hotel, coordinating travel, scheduling events, and organizing the meeting is greatly appreciated.

I appreciate your help and advice, and I am hoping we can plan on having your assistance with next year’s event. It’s tentatively scheduled for January 16–20, 2023, in Tampa, Florida. If you can confirm your availability, I’ll be in touch when we’re ready to start planning.

I look forward to working with you in the future, and thank you again.

Best regards,

Peter Hancock

Professional letters should be simple, short, and written in business format using a traditional font.

Once you have written your letter, proofread it and carefully spellcheck it on the screen. Then print it out and read it through aloud at least one more time, checking for any errors or typos. This is important as it's often easier to spot errors on a hard copy. 

Reading your letter out loud is a good way to catch a mistake.

Check for formatting errors, such as two paragraphs that don’t have a space between them or lines that are indented incorrectly. Then, before putting your letter in an envelope, sign above your typed name using black or blue ink. 

If you’re emailing your letter, send a copy to yourself to be sure it’s perfect. Then send the final version to the recipient.

Print a copy of your written letter so you have it for your records. Your email will be saved in your “sent” email folder.

When your letter is ready to mail, fold it in thirds so it fits into a business-size envelope. You can use your word processing program to print the addresses on the envelope or handwrite them. 

Print your name on the top left corner of the front of envelope. Print the recipient’s address in the center of the envelope, parallel with the long side. Add a stamp to the top right of the envelope.

NMU Writing Center. " Parts of a Business Letter. "

University of Arizona. " Writing a Professional Letter ."

USPS. " How to Send a Letter or Postcard: Domestic ."

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Letter of Advice [IELTS Writing]

Posted by David S. Wills | Mar 1, 2021 | IELTS Tips , Writing | 0

Letter of Advice [IELTS Writing]

In the IELTS writing test, you may be asked to produce a letter of advice. This will require you to give advice to someone – typically a friend or family member. In this article, I will explain everything you need to know and give some sample letters.

What is a Letter of Advice?

As the name suggests, a letter of advice is a letter written to someone with the purpose of giving them advice about something. This may be a problem they face or a dilemma. You might have to help them make a difficult choice, such as whether to get a job or go on to further education.

The prompt may or may not say “give advice.” Sometimes it is strong implied or just stated through other words. It might say that the other person has “asked for advice” or it might tell you to “give them advice.” It totally depends on the situation.

letter of advice ielts

How to Write a Letter of Advice

When writing a letter of advice, you need to consider the tone of the essay. In other words, is it formal or informal ? To be honest, for IELTS this sort of letter is going to be informal in 90% of situations. However, sometimes you might want to be a little cautious and go with semi-formal , particularly if the advice is on a serious matter.

You will also need to think about structure. There is no single formula for a letter structure but generally you should consider the following:

You can read all about this in my book, A Complete Guide to IELTS Letters .

writing letter advice example

Next, we need to pick the right language for this situation.

Language for Giving Advice

When it comes to giving people advice, the most obvious phrase to use is “you should…” This is perfectly fine to use in IELTS, but we shouldn’t over-use it. You might also find that certain situations call for slightly more delicate language. In other words, you might not want to be too direct and so you soften your language when giving advice.

Here is an example:

This is perfectly fine, but we might soften it slightly by saying:

By making this a question, it is a little less forceful.

You can also use the word “could” to soften it even further:

This could be made even more delicate with “perhaps”:

In very casual situations, you might use a question with “how about”:

All of these are acceptable and there are only slight differences between them. Your choice will depend on the situation and your intended meaning.

Here are two example letters that answer prompts requiring advice.

You recently received a letter from a friend asking for advice about whether to go to college or to try to get a job. You think they should get a job.

Write a letter to this friend. In your letter

Dear Sandy,

Thanks for your recent letter. I’m glad to hear that you are doing well, and I think that it’s great that you have so many options for your future. You’re really lucky to have such a choice to make, but let me tell you why I think you should get a job rather than go to college.

Nowadays, everyone seems to be going to college. It’s become such a common thing that degrees and diplomas are actually being devalued and it’s the people who go out into the world and get a job that are succeeding. Aside from that, I know that you really hated school and could never seem to sit still long enough to get much value from a class. I just don’t see you really getting much out of college and so maybe you’d function better in a regular job.

You were great in all of our practical classes like woodwork, so why don’t you look into getting an apprenticeship as a carpenter or something like that? These people are making a lot of money nowadays and so it’s a useful skill to have. By the time everyone graduates from college and are fighting over the same jobs, you’ll be an experienced professional earning a great salary.

Think about it and let me know. I’ll support you whatever you choose to do.

This letter is written to a friend, so it is possible to use an informal tone, but because it is dealing with a serious matter it is probably better to use a semi-formal tone. Here, I have used some elements of informal language but overall there is a lot of neutral language. It is discursive and informative, giving advice in a careful way. Being too informal here might be inappropriate because it could potentially offend the recipient to hear that they are not right for higher education.  

The main piece of advice is presented here, with a question:

The show of support at the end is quite important after giving advice and would mean a lot as a kind gesture between friends.

A friend has written to you asking for advice about a problem at work. You have had a similar problem in the past.

Write a letter to your friend. In your letter

I was sorry to hear that you aren’t getting along in your new job. I understand what you’re going through. Back when I started at my job, I experienced the same thing. Let me tell you a little about it.

When I first started working at the hotel, I really struggled to get along with my co-workers. They all seemed to gather in little cliques and it was hard to communicate with them because they didn’t seem interested in talking to me. I wouldn’t have minded, but it was affecting my work and, as the new guy, I was afraid I’d get fired.

In the end, I made sure that my work ethic was impeccable and so no one could complain about me. Then, I made greater efforts to reach out to my co-workers. I asked them questions to make them feel appreciated and spent some time with one or two of them outside of work to build a social connection.

Perhaps these things can help you, too. I really hope so.

Let me know how it goes.

This letter is addressed to a friend and so it should be written in a somewhat informal tone. It is about work, so perhaps semi-formal would also be acceptable, but you can see that I have chosen to use mostly informal language here. I have structured my letter casually but logically to fit the requirements of the task, giving a story about my own experiences. I have avoided the obvious language of “You should…” because it is a little direct. That is fine, but in this case I have given my advice more subtly by explaining my story and then saying “Perhaps these things can help you, too.”

About The Author

David S. Wills

David S. Wills

David S. Wills is the author of Scientologist! William S. Burroughs and the 'Weird Cult' and the founder/editor of Beatdom literary journal. He lives and works in rural Cambodia and loves to travel. He has worked as an IELTS tutor since 2010, has completed both TEFL and CELTA courses, and has a certificate from Cambridge for Teaching Writing. David has worked in many different countries, and for several years designed a writing course for the University of Worcester. In 2018, he wrote the popular IELTS handbook, Grammar for IELTS Writing and he has since written two other books about IELTS. His other IELTS website is called IELTS Teaching.

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Letter Writing

68 Advice Letter Templates

Advice letters are difficult to write. use professional words for the appropriate course of action., choose a topic:, how to write an advice letter.

Choose your words carefully.

Respond quickly to the request for advice. Give yourself time to think your answer through carefully, but let the person know you care about him/her and the situation by sending your letter within a few days of receiving the request.

Keep the tone respectful. No matter how you may feel personally about the subject you are asked to give advice on or the person who asked for it, keep the tone respectful, helpful and congenial.

If you cannot give advice, express your regret Suggest that someone else would be in a better position to offer such advice. Avoid comments or expressions of personal opinion unless they are complimentary.

If the topic is a sensitive one, consider your approach carefully.

Avoid strong language. Strong language may discourage your reader.

Give advice only on the subject you have been asked about. Keep your advice simple and to the point.

Give personal advice only when asked. Remember that personal advice should be given only when it is clear that someone has sincerely asked you for it. Even then it must be done with caution and sensitivity.

If someone takes your advice, maintain a tone of appreciation without any hint of condescension or feelings of superiority. Emphasize the reader's strengths, rather than the value of your advice.

When you are the one seeking advice, look to people you know you can rely on. They should be worthy of your trust and be willing to keep your request confidential.

Show gratitude with a nice letter. When someone responds to your request for advice, whether you ultimately use the advice or not, it is always a good idea to write a thank-you letter or letter of appreciation .

If you use the advice or suggestion, give appropriate recognition. If you do not use it, you may wish to keep the advice letter at hand for future reference in case you change your mind.

Recommended Letter-Writing Resources

Question and Answer forum for K12 Students

Sample Letters of Advice | Template, Format and How To Write Sample Letters of Advice?

Sample Letters of Advice: Advice is defined as an act of guidance, recommendation, a proposition, a suggestion, or an opinion using wise words. Individuals can seek advice from anyone who she or he thinks fit to approach for guidance or recommendation.

However, the advisor’s burden is liable to the kind of opinion or suggestion, or recommendation is given to the other individual. For instance, when someone reaches out to you for advice, you have to remain honest and provide them with your sincere opinion or suggestion.

A letter of advice is primarily of two common types, an official capacity and a personal capacity.

In an official capacity, the advice could be directed to a customer or maybe a subordinate. There are chances that your opinion may be sought or asked by higher officials or authorities.

In a personal capacity, the advice could shapeshift as motivation to take an opportunity, to avail a chance, recommendation, or words of encouragement,

Here is a note to self, no matter in what capacity you are writing the letter of advice, remember that the burden lies in presenting a positive response. Before responding to the other individual to such a request, think about the request without delaying the letter.

Remember to make the right choice of words and avoid being judgemental. Make the person on the other end believe that you genuinely care about him or her and build your opinion on sincerity.

When considering a sensitive topic, evaluate the approach carefully and avoid strong and intense language. It is also better to restrict your opinion regarding the subject that has been asked. Refrain from adding additional aspects to it.

If you have been requested for an opinion about a serious or grave matter that you are not personally inclined to or dislike, refrain from mentioning it or pointing it out in a disrespectful manner. Instead, remain polite, helpful, and respectful.

Refrain from giving a personal opinion on any issues unless you have requested to provide one. When you are asked for advice, always maintain a constant tone of appreciation and assure the person that whatever suggestion you are conferring is in her or his interest.

If you cannot confer an opinion or comment on any request, show your request and clearly state that you are unable to advise on this matter or issue. However, do not present wrongful advice to anyone.

Sample Letters Of Advice

Here are a few of the samples of letters of advice based on the occasion or person.

Letter Of Advice Format

When writing a letter of advice, the format should be molded around the following pointers-

Letter for Asking An Advice

Dear (name),

I want to ask your advice on joining a company located in Dubai. I have received a good career opportunity in Dubai, inclusive of a family visa. I need your unsolicited advice and decision about this. You know that I am completing my seven-year tenure in my current job and even received a promotion.

I am looking forward to moving to Dubai with my family and hope for a better and safe environment. I could take your advice as you have settled in Dubai.

Please send me a detailed enquiry about the living situation, the cost of living, and a query about the company. I have attached a copy of the appointment letter for the address. Please feel free to call my number at any time, waiting for your reply.

Thanking you,

Letter for Asking An Advice

Letter Of Advice On Weight Loss

Dear Daisy,

I firstly thank you for writing me this letter. I’ve just received your email, and I was sorry to hear you’re worried about your weight. I hope my unsolicited advice helps you and hope that things get better soon.

Your initial problem is about your weight. Besides having a healthy diet, I suggest you try some beneficial and health exercises and activities like swimming, playing ball games, etc. Besides, accept your appearance as everybody is beautiful. Avoid being with people who put you down or let them know how you feel when they comment about your weight.

You could walk more whenever possible rather than taking the bus or car as it helps your burn calories and helps you become fit and healthy. I know it can be hard to do at first, but believe me, it will work.

Please, feel free to contact me through call or email anytime. I am looking forward to your reply.

Thanking You,

Letter Of Advice On Weight Loss

Letter Of Advice To Company

A letter of advice to a company or a business should be formal and professional. The letter should encompass professional correspondence from one industry to another or from one company to another. The letter of advice to a company allows the format of a formal letter by having clear, precise, and relevant information.

Recipient’s address

Your Address and contact details

Objective ( A simple and short sentence)

Dear (Recipient’s name),

I am writing to inform you that our business name has changed from ( insert the old name) to ( insert the new name).

There has been no change in management, and we will be providing the consumers with the same service and products on which we have built our reputation.

There is no change in the contact, and everything will remain the same on the business level. I would greatly appreciate your HR team about the difference in the organisation’s name and update the record accordingly.

Thank you for your cooperation regarding this matter, and we will look forward to continuing a great partnership with each other.

(Sign here)

(Your Name and Title)

Letter Of Advice To Company

Letter Of Advice To Friend

While writing a letter of advice to a close friend, the informal letter format must be implemented. A letter of recommendation on this category should not be restrictive, and therefore there are no particular rules to follow. You can write what feels natural to you depending on how well you know the advice letter recipient.

Dear (name)

I am sorry about your current situation; I am sure we can brainstorm something to relieve you from the shackle.

(Briefly mention a few suggestions to help)

I will look into the matter in detail and get back to you as soon as possible. You know that you can always contact me whenever you need something or a hand of help or talk about anything. You already possess my contact details.

I will contact you after looking further into the matter.

Keep your chin up.

See you soon!

(Your Name)

Letter Of Advice To Friend

Letter Of Advice About Dispatched Goods

Letter of advice about dispatched goods should be a formal letter confirming that you have shipped the item(s) to the reader. Enlist or mention what and when the item is mailed, along with the instructions as to what the reader should do if he or she does not receive the item(s). Also, include what the reader should do during any problem with the item(s). State your next course of action and end with a kind note.

(Sender’s Name)

(Address line)

(State, ZIP Code)

(Letter Date)

(Recipients Name)

(Subject: A summary of the intention of the letter)

Dear (Recipients Name),

We want to inform you that we have dispatched the brochure and other promotional material you requested yesterday during the phone conversation. I hope the above-mentioned information will provide you with all the information you need regarding the product you ordered.

We expect that you will receive the package by April 10. If, however, you do not receive the package within that said period, please get in touch with me immediately to rectify the situation.

Upon receiving the package, please do inform me if every product within is intact. Upon receiving the package, I will be calling you to present you with further instructions.

(Your Title)-Optional

(Enclosures: number) – Optional

cc: (Name of copy recipient) – Optional

Letter Of Advice About Dispatched Good

Academic Letter Of Advice

Dear Louis,

I am sorry that I haven’t written to you or reached you in a long time. I have been swamped over the last year.

I want to pursue an MBA in Canada, and I hope you could give me some advice. I visited Toronto last year, and I wish to pursue my Higher education in Toronto. Since you have been living there for a few years, I am pretty sure that you will be able to assist me in finding an appropriate institution. I don’t have a huge budget, so I am looking for an affordable institution.

I hope you would not mind helping me. Although I can search online for colleges in Canada, I think the information obtained from a friend living in the country would be better.

I hope to hear from you soon.

Academic Letter Of Advice

Sample Advice Letters

Find inspiration in our curated catalog of advice letters. Each sample letter comes with guidelines and advice to help you find the right words.

Advice Letters

Advice letters are letters meant to give recommendations or guidance concerning prudent future action. Typically, these letters are written by a person who is regarded as knowledgeable or authoritative. Advice letters can be from a company to clients, managers to subordinates, or employee to employee. People write advice letters to help others make informed decisions and avoid bad actions. Some of the situations where you may want to offer advice through a letter include giving guidance on how to choose a career, advising clients on the best products, or advising a friend on how to deal with an issue. You may also send a letter to a subordinate to advice about certain behavior at work, etc. When writing advice letters, there are a few things you should keep in mind. First things first, state the reason for this letter and maintain a formal and truthful tone. Communicate the advice being asked of you clearly and precisely, making sure that there is nothing that the reader can hold against you. State why you think it is important that the reader follows your suggestion. Where necessary, quote references you have consulted. Before closing the letter, you can ask for a reply.

Page 1 of 2

Letter Categories

Sample Letters Word

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7+ Sample Letters Of Advice

Advice is a recommendation, guidance, an opinion, a proposition, a suggestion or the wise words. One can ask for advice to anyone whom he/she thinks fit to get guidance. Now the burden is on the adviser that what kind of recommendation he gives to the other. When some one asks you for an advice it is your duty to be honest and sincere. A letter of advice can be of two types, in personal capacity and official capacity. In official capacity advice could be to subordinate, to a customer, or even your opinion can be asked by a higher authority. In personal capacity advice could be in shape of encouragement, for motivation to take n opportunity, or to avail a chance.

No matter in what capacity you are writing a letter of advice, the burden lies on you, to give a positive response. Before responding to such a request you should think about it, but the letter should not be delayed. You should choose your words carefully, do not try to be judgmental. Make the person believe that you really care about him or her and the opinion you are giving is based on the sincerity. If you consider the topic sensitive, you should consider your approach carefully and avoid strong language. Its better to restrict your opinion, to the subject that has been asked do not add other aspects to it.

If you have been requested for an opinion about something that you do not like personally, you should not mention it or point it out any way, stay respectful, polite and helpful. Do not give your personal opinion on any matter unless you are asked to give. When you are requested for an advice, maintain a tone of appreciation and assure the person that whatever suggestion you are giving is in his or her interest. If you are unable to comment or give an opinion on any request, show your regret and clearly mention that you are not able to advice on this matter but do not give a wrong advice to anyone. Here is a sample of the letter of advice annexed with this template.

Here Are Sample Letters Of Advice

Letter of advice format, letter for asking an advice.

Letter Of Advice 20

Letter Of Advice On Weight Loss

Letter Of Advice 30

Letter Of Advice To Company

Letter Of Advice 40

Letter Of Advice To Friend

Letter of advice about dispatched goods, academic letter of advice, share this:.

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Create and download a letter to help with your problem, using one of our interactive sample letters.

Debt and money

How to Write a Letter Asking for Advice

Last Updated: February 10, 2023 Approved

This article was co-authored by Kirsten Thompson, MD . Dr. Kirsten Thompson is a Board Certified Psychiatrist, Clinical Instructor at UCLA, and the Founder of Remedy Psychiatry. She specializes in helping patients with mental health conditions such as major depressive disorder, anxiety, ADHD, bipolar disorder, OCD, PTSD, and postpartum depression. Dr. Thompson holds a BS in Operations Research Industrial Engineering from Cornell University and an MD from The State University of New York, Downstate College of Medicine. wikiHow marks an article as reader-approved once it receives enough positive feedback. In this case, several readers have written to tell us that this article was helpful to them, earning it our reader-approved status. This article has been viewed 478,563 times.

The need to ask for advice arises periodically throughout life. Looking for a job, navigating the world of relationships, dealing with bullies, or figuring out what to do about your first crush are just a few of the life circumstances that may lead you to ask others for advice. Asking for advice in writing is different from a face-to-face conversation because it means that you need to think things through carefully in advance, provide all necessary information and ask appropriate questions.

Sample Template

writing letter advice example

Composing the Letter

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For example, if you're asking for parenting advice, you can say, “My name is Anna Smith and I'm a 36 year old mother of two daughters.” In this case, you don’t need to say what you do for a living unless you're asking how to raise children while also working full time.

If you're writing to someone you don’t know, briefly let them know how you found them. For example, “I was referred to you by [insert name of person], who thinks you might be able to help me.”

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Formatting Your Letter

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Choosing Who To Write To

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Write a Letter Asking for an Extension

About This Article

Kirsten Thompson, MD

To write a letter asking for advice, start by introducing yourself and the reason for your letter. Briefly describe the problem you’re having, as well as how you have attempted to solve it and why you are having trouble accomplishing the goal on your own. You should also write out 3-5 specific questions that the person can answer to help you solve your issue. Try to keep your letter between 300 and 400 words to increase your chances of getting a reply. Keep reading to learn how to format your letter. Did this summary help you? Yes No

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How To Write A Letter (With Examples)

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Example Letters

Types of professional letters, professional letters: mail vs. email, when to mail a personal letter, certified letters, tips for writing a letter, how to write a letter faq.

Summary: To write a letter, you should choose the appropriate salutation for the type of letter, include what you are writing about in the introduction, and go into detail during the body of the letter. The tone of the letter will depend on if you are writing a formal or business letter, or if the letter is an informal or personal letter. You might hear people say that the art of letter writing is dead. Unfortunately, there’s quite a bit of truth to that statement since the invention of the internet and the prevalence of email and other forms of more immediate communication. Once upon a time, in the not-so-distant past, people did a large part of their communicating by mail. Before the telephone, all long-distance communication was done through letters. Today, people can go a very long time without writing a letter, but eventually, they’re going to have to write one. Unfortunately, because they’re no longer a part of everyday life, many people don’t know where to begin. We’re here to help you write a letter, whether it’s a personal or a professional one. The following tips and formats will help you get started and master the art of letter writing. Key Takeaways: The two main types of a letter will be a formal letter or informal letter. Your salutation will depend on the type of letter you are writing and who you are writing to. It’s important to know who you are writing to to determine the tone and language that you use. How to Write a Letter

A formal letter is a little more detailed and difficult than an informal one. Formal letters are often used in a professional setting. The following elements will help you create a formal letter. An informal letter can be very similar but often skips a few of the details. Because they’re frequently personal letters, some of those details aren’t important in personal correspondence.

How to Write a Formal Letter:

Business letters are usually formal in nature, so let’s dive in and look at the required parts of a business letter .

Date. The date of the letter is always included for future reference. It’s usually placed in the upper left-hand corner or the top center.

Address. The person’s address, including their name and sometimes their title, is the next section of a formal letter. This information goes in the upper left-hand corner. (Note that some people switch these two sections and put the address first, both are acceptable)

Salutation. This is the place where you address the person you’re writing the letter to. In many situations, you might not know who that person is. In this case, you can use a salutation like To Whom It May Concern. If you know the person’s name, it’s typically a good idea to use it and connect directly.

Introduction. The first couple sentences or the first paragraph of the letter are the introduction , and they’re used to explain why you’re writing.

Body. Following the introduction is the body of the letter. Sometimes the body is quite long and goes into great detail. Sometimes the body doesn’t need to be very detailed, and there’s not much more to say. This is all variable and can change.

Closing. Typically, the next paragraph or sentence sums up what was said or what the next steps will be.

Signature. This is where you politely say good-bye, something along the lines of Sincerely or Warm Regards, and then you sign your name.

Additional information. This section isn’t always necessary, but if you are attaching other documents or sending copies of the letter to others, many people like to include this information at the very bottom of the letter.

How to Write a Informal Letter

If you’re going to write a personal letter, it’s usually going to be more informal. This means you might skip parts.

Date (optional). Most often, you’ll find that informal letters don’t include the date and address of the letter recipient. If you choose to put the date, it will go at the top of the letter.

Salutation. Just like a formal letter, you should start with a polite greeting. Informal letters have more freedom when it comes to the greeting. Some options include:

Hello [Name]

Hope you are having a great week

Good morning

Body. This is where you will write your message. Informal letters are meant to keep in touch or to share news. This letter will have a conversational tone and can include slang, or a more informal language that you would use with the recipient.

Even though the letter is informal and is more conversational, try to keep on topic. Straying off topic and rambling on about something that is not relevant can often bother a reader .

Closing. Informal letters also use a complimentary close, the same as you would for a formal letter. The closing doesn’t need to be as formal. Examples of informal closing include:

Warm regards

See you soon

Best wishes

Formal letter example:

August 3, 2021 Jim Smith, Director Company X 111 South Street Anytown, MA 12345 Dear Mr. Smith: I am writing to you to inform you that I will be in the area the week before Christmas and would like to arrange a meeting to discuss my orders for next year with Company X. We have typically had this meeting in November, but unfortunately, that won’t be possible this year. I hope that this arrangement will work for you. If not, please let me know, and we can try to find a different timeframe that is agreeable to both. If it will work, let’s get something scheduled as soon as possible. I’m attaching my schedule for your convenience. Thank you for your continued support . I look forward to hearing from you and doing business with you in the following year. Sincerely, Maggie Brown Company A 222 North Street Othertown, TX 67890 Encl

Informal letter example:

July 27, 2021 Dear Grandpa, Thank you so much for the gift of money for my birthday. As you know, I am saving my money for college, and this will definitely help boost my fund. I was so happy to see you at my party. I know that you have been very busy lately, and it’s such a long drive. However, it really made my day to see you, and I’m glad we got to spend some time catching up. I hope that I’ll have a free weekend at the end of summer and can come and visit you. Thanks again for the birthday gift. Love, Benny

If you’re not used to writing professional letters, you might not realize how important they are and how often you’ll be writing them. In business, many letters are used, and, in most situations, they’re very formal. Therefore, it’s a good idea to familiarize yourself with these types of letters.

Then, if you ever have to write them, you can do so with confidence. The following are some common business letters that will require an effective professional letter.

Cover letter

Letter of inquiry

Letter of interest

Letter of introduction

Reference letter

Sales letter

Resignation letter

Offer letter

Acceptance letter

Letter of commendation

Thank you letters

Complaint letters

Apology letters

Welcome letters

Request letters

Termination letters

Today, email is the most common form of business communication, and even as this article is being written, interoffice emails are fading as different instant messaging apps become more prevalent. Business letters delivered by snail mail or the traditional postal service are all but gone.

So, what is the difference between writing a letter for email, which is what you’ll do most often, and for regular mail? The truth is there isn’t a lot of difference in the format of the letter, but there are a couple of things to pay attention to.

Quality paper. Correspondence that’s sent in the mail, especially business correspondence, should be on quality paper. Aim for A4 size, plain, white, and good quality paper.

Letterhead. If you’re writing on behalf of a business, your snail mail should be written on company letterhead. If you’re an individual, this isn’t necessary. When it comes to emails, some companies include headers, and most have a footer identifying the company.

It’s best if these are incorporated into the email, but some systems turn them into attachments which can cause issues. In this case, it might be best to skip the letterhead and footer entirely.

Signature. In snail mail messages, you need to sign your name by hand, then below that is the typed version so they can actually read it. This is going away quickly in email correspondence, and you don’t need to leave the four spaces for a signature as you do in an actual letter.

Because kids are no longer being taught penmanship, hand-written signatures may permanently go away in letters in the not-so-distant future.

Return information. If there is a request for returned information in a snail mail letter, you may want to include a return envelope. Obviously, this is not necessary for an email letter.

Much like business correspondence, most personal mails can be handled through email. There are a couple of exceptions, and they’re based on etiquette. This might be outdated to some, and to others, it’s a necessity. We’re sort of in the middle ground here, and if you want to get it right, it’s best to lean toward traditional etiquette .

Thank you letters. These should be sent by mail. This is one area where etiquette is not changing. If someone goes through the effort to do something nice for you, show up at your event, or give you a gift, then a handwritten thank you letter is still the best course of action.

Invitations. You probably see more online invitations, and in less formal situations, this is fine. For example, if you have a bar-b-que with friends, an email or even a Facebook message is fine.

But if you’re having a wedding, a graduation party, or another more formal event and your guests are expected to bring gifts, then a mailed invitation is in better form than an emailed notice.

Birth announcements. Birth announcements are not as common as they once were, but they’re often a prompt for a gift so sending them through the mail is nice. They’re also considered keepsakes, and many people like to hold onto tokens like this, especially if they include a picture.

Holiday letters. The holiday letter or card is still very prevalent, and people appreciate them more if they’re sent by mail. Consider them a gift of sorts.

Certified letters are one time when a business or professional letter needs to go through the post office. Personal letters can also be certified, but typically these matters are of a business nature.

The only real way to certify that a letter has been sent and received is through the post office. Certified letters are often sent if there is a legal reason for documenting that the information was sent and received. It does cost extra to have the United States Post Office do this, but if it’s necessary, then it’s worth the expense to have your records reflect that the mail was received.

You will write a certified letter exactly like you would any professional correspondence. Because they are often related to a legal matter, you’ll want to make extra certain the content is accurate, but other than that, they’re basically the same. The real difference will happen with how it’s sent, and your local post office will help you complete the appropriate paperwork.

Check spelling. Make sure you proof read your letter before sending it. You can also have someone else read it over to try and catch anything that you missed.

Choose the right format. Decide if your letter is going to be an email or hard copy. Also decide if you will type the email or hand write it. The font should be something easy to easy and stick with 10 to 12 point fonts.

Know your reader. Depending on the type of letter that you are sending, make sure you know who your reader is. this will help you use the appropriate tone and language. If you are writing an informal letter, use slang and language that the reader is comfortable with.

Keep it short. You should respect your readers time and keep your letter short and to the point. Try to avoid getting off topic. Your letter should only be a few paragraphs long.

How do you start a letter?

How you start your letter will depend if you are writing a formal letter or an informal letter. A formal letter should use a business greeting sch as “Dear” and use the accurate punctuation.

An informal greeting has more flexibility. You can use a greeting such as “Hi”, “Good morning”, and “Hey there.”

Is it okay to use an alterative to “Sincerely”?

Yes, using an alternative to “sincerely” is okay, but make sure the alternative is appropriate for the situation. How you conclude your letter will depend on how formal it is. Some formal alternatives to “sincerely” include:


All my best

What is the best letter format?

The best format for your letter would be single space with a space between each paragraph. Align your text to the left and have one-inch margins on all sides. Stick to plain fonts such as Times New Roman or Arial and keep the font size to 10 to 12 points.

What does PS mean?

PS stands for postscript. A post scrip is an additional thought added to letters after it has been completed. PS was often used when handwriting a letter and had something else to add after the sign off.

Plain Language – Writing Effective Letters

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Kristin Kizer is an award-winning writer, television and documentary producer, and content specialist who has worked on a wide variety of written, broadcast, and electronic publications. A former writer/producer for The Discovery Channel, she is now a freelance writer and delighted to be sharing her talents and time with the wonderful Zippia audience.

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Nurses' Advice on How to Write a Nursing Cover Letter

portrait of Keith Carlson, BSN, RN, NC-BC

Keith Carlson

Contributing Writer

Learn about our editorial process .

Published March 3, 2023

Reviewed by

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Contributing Reviewer

Our Integrity Network is committed to delivering content that is objective and actionable. To that end, we have built a network of industry professionals across higher education to review our content and ensure we are providing the most helpful information to our readers.

Drawing on their firsthand industry expertise, our Integrity Network members serve as an additional step in our editing process, helping us confirm our content is accurate and up to date. These contributors:

Integrity Network members typically work full time in their industry profession and review content for as a side project. All Integrity Network members are paid members of the Red Ventures Education Integrity Network.

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Man typing cover letter on a laptop

Are you ready to earn your online nursing degree?

A nursing cover letter is still crucial in the job application process. It’s often the first impression a potential employer will have of you. A cover letter is a chance to tell your story and call attention to aspects of your resume you want a reviewer to notice.

It’s also a chance to explain to an employer why you want to work for them, what you know about them, and why you’re an ideal candidate. A strong cover letter can tip the balance in your favor, helping you stand out from the competition and land an interview.

In the following guide, we walk you through writing a strong nursing cover letter, mistakes to avoid, and real-world tips that will keep you focused. Check out our downloadable nursing cover letter template and a sample letter to get started. Once you master the process, you’ll be writing winning cover letters in no time.

4 Steps to Write Your Nursing Cover Letter

Writing a cover letter can feel overwhelming for many nurses, especially because it’s difficult to know what to say, how much to reiterate what’s on your resume , and what information to include or not. A cover letter is an opportunity to explain aspects of your professional or personal history that a resume can’t always get across. Your passion and interests come through, along with your ability to communicate clearly. Review the following steps to write a stand-out cover letter. Feel free to use our sample letter and downloadable template. The cover letter is a significant part of convincing employers that they absolutely need to meet you!

Create a Header with Your Contact Information

Introduce yourself and note the position you’re applying for in the opening paragraph, highlight your skills and the reasons you want to work for this employer, write a closing paragraph and restate your interest, 7 mistakes to avoid in your nursing cover letter.

Tips from Nurses on Writing Your Nursing Cover Letter

Research potential employers, explain relevant skills that meet the position's qualifications, include your soft skills, highlight your best qualities, demonstrate your passion, showcase your ability and willingness to learn, check for errors, frequently asked questions about nursing cover letters, what should a nurse cover letter include.

A nurse cover letter should include a header with your name, credentials, and contact information, plus the receiver's contact information. The body of the letter should specifically address the position you’re applying for, and how you can fulfill the characteristics, credentials, skills, knowledge, and expertise required.

What should a nurse cover letter not include?

Your cover letter does not need to include phrases like, “My references are available upon request”; “Please do not hesitate to contact me with any questions or concerns”; or “I can be contacted via email at _____________or via phone at _____________.” These are all givens, and if your contact information is in your header, there’s no need to say it again.

What's the difference between a new grad nurse cover letter and an experienced nurse cover letter?

A new grad nurse cover letter can't demonstrate the level of skill, expertise, and knowledge as a seasoned nurse. New grads haven’t accumulated years of nursing experience, but they have their academic and clinical performance, enthusiasm, passion, and related healthcare experience to share, whether paid or volunteer. When employers advertise new grad positions, they understand that new grad resumes and letters can't reflect the resumes of experienced nurses.

Are nursing cover letters necessary?

In these days of online applications, a cover letter may be optional, meaning that applicants can upload a cover letter if they choose to. For some applications, a cover letter will be required. Consider this: if a cover letter is optional, why not go the extra mile and write a strong one? If your resume and experience are comparable to another candidate’s, your cover letter could give you the edge. After all, a resume can’t by nature express much personality, but a cover letter can. So, make a strong impression with a well-crafted letter, whether it’s required or not.

Nursing Cover Letter Template

Name and Credentials

Town, State | Phone | Email

Personalized LinkedIn profile URL (optional)

Dept and/or contact person Facility or organization Street Town, State, Zip

Dear ________________:

Paragraph 1: Begin by stating the position for which you are applying. Say something about the organization to demonstrate that you’ve done your homework and understand what they’re all about, and that this letter is not at all “cookie-cutter” in nature.

Paragraph 2: Share select highlights of your career, expertise, experience, skills, or personal characteristics that are directly applicable to this position and/or this employer. You can emphasize something from your resume that you want them to make note of, as long as you don’t use exactly the same language as your resume, which is redundant.

Paragraph 3: This is a good place to highlight some of your “soft skills” (e.g., communication, emotional intelligence, relational intelligence, patient education, compassion, empathy, etc).

Paragraph 4: Here you can call attention to your computer skills, EMR experience, etc., as well as any other tech skills worth mentioning.

Closing paragraph: Tie the letter together, reiterate your interest, and express your enthusiastic desire to have the opportunity to meet to discuss your experience and the position further.

Sincerely, Your name and credentials

Sample Nursing Cover Letter

Miguel Schwartzkoffnian, BSN, RN

Annabelle, HA | 000-000-1000 | [email protected]

April 3, 2023

Department of Nursing Recruitment University of Tabula Rasa Medical Center 301 Rasa Drive Glen Tabularea, MOO 22222

Dear Nursing Recruitment Department:

As a caring and dedicated summa cum laude graduate of Adelphi University’s BSN program, please accept my enthusiastic interest in the Registered Nurse - Respiratory/Intermediate Care position posted on your website. I am both personally and professionally aligned with the values that are a very clear aspect of your organization’s mission. From your “Power of Caring” funding of your expanded Outpatient Care Center to your “Next Generation” initiative, I can clearly see the forward-thinking philosophy underlying UTRMC and its reputation as an innovative facility and community member.

During my education, I thrived in clinical practice where I received positive preceptor feedback following each rotation. I am highly coachable, and as you can see from my resume, I bring more than six years’ related healthcare experience as both an EMT and CNA. I am already well-versed in code blue response, Foley catheter insertion and care, venipuncture, ECG interpretation, and non-complex wound care. Comfortable in new settings, I am not afraid to ask questions to enhance my learning and improve the quality of care I deliver to patients and their families. I thrive in multidisciplinary environments, and I use my highly-developed communication skills and emotional and relational intelligence to foster a sense of camaraderie and collaboration among my colleagues, and nurse-patient relationships built on trust.

As a digital native and quick learner, I am highly competent using the Epic and Cerner EMRs and Microsoft Office Suite, and I have full confidence in my natural curiosity and powers of critical thinking in relation to learning new technologies and digital interfaces.

I have a great deal to contribute as a member of the UTRMC community of clinicians. I look forward to discussing the intersection of my skills and experience with the needs of your inspiring organization that embraces its role beyond the actual facility and into the surrounding community it serves.

Sincerely, Miguel Schwartzkoffnian, BSN, RN

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How to Write a Data Analyst Cover Letter

Are you a recently qualified data analyst? If so, you’ve made a good choice. According to the U.S. Bureau of Labor Statistics, data analytics roles will grow by 23% between 2021 and 2031. For context, this is much faster than the national average for all occupations, which is just 5%. 

However, to get your foot in the door for any data analytics role means making a good impression. And that’s where a strong data analyst cover letter comes in.

A well-crafted data analyst cover letter will showcase your skills and get your resume noticed. In this article, we provide tips on how to write a data analyst cover letter, along with examples and a template to get you started. Whether you’re an entry-level analyst or a seasoned professional, you’ll soon be ready to produce a cover letter that pops!

Read on, or use the clickable menu to jump to the topic of your choice:

Ready? Then let’s get started!

1. Why do you need a data analyst cover letter?

Before getting into the nitty-gritty of writing your cover letter, it’s helpful to understand why you need one in the first place.

Besides being a front piece for any job application, the main benefit of a well-written cover letter is that it showcases your qualifications, skills, and experience in a way your resume cannot. You can introduce yourself and your skillset to an employer in a pithy paragraph or two.

Here’s a list of the benefits of sending a well-honed cover letter with your data analytics resume and portfolio:

Now that you know why a data analyst cover letter is an essential part of your job search, let’s explore how to write one.

2. How to write a data analyst cover letter (step-by-step)

A data analyst cover letter shouldn’t typically include anything you haven’t mentioned elsewhere in your resume or portfolio. However, it’s an opportunity to zero in on the most salient aspects of your application, placing them front and center. 

In this section, we offer a step-by-step guide to writing your data analyst cover letter, exploring the basics of professional letter writing and the nuances of a letter for this specific role.

Let’s take a look.

Step 1: Layout your letter correctly

First up, structure! Don’t make your data analyst cover letter too wild or creative—save that for your portfolio. Instead, stick to the following standard professional letter format:

[Your contact details]

[A link to your portfolio/professional website]

Top Left (below the date)

[Name of recipient]

[Their job title]

[Their contact address]

[Reference, e.g. ‘Re: Application for role X’]

Next, begin your letter with a professional greeting, using the hiring manager’s name if you know it. If you don’t know their name, simply write ‘Dear Hiring Manager’.

Step 2: Open with a strong introduction

The opening sentence or two of your data analyst cover letter should, in effect, be a punchy summary of what the letter will then cover. This means ticking a few standard boxes while also making a good impression:

Beyond that, what exactly makes an introduction ‘strong’? The strongest intros typically use confident, evocative, yet concise language and include specific details about the role to demonstrate that you’ve researched the company. 

You might also want to include a ‘hook’ that captures the reader’s attention, such as an intriguing element of your data analysis expertise that others might not have. For example, maybe you have skills using specific data tools or have experience in a relevant industry.

Step 3: Explain why you’re interested in the role

In the second section/paragraph of your data analyst cover letter, hone in on why you’re the ideal candidate for the role. To show that you’re genuinely interested in the company, aim to mention any specific aspects of the position mentioned in the job description that you find attractive or intriguing.

For example, perhaps you’re particularly excited at the prospect of using your data analysis skills to work on the organization’s flagship project. Or maybe you’re passionate about the company’s mission or potential for career growth. This can be a sentence or two—you don’t need to go wild.

Step 4: Showcase your skills, experience, and qualification

The third section of your data analyst cover letter is typically the longest. It’s your chance to show that you have the skills and abilities to excel and is the place to highlight why you’re uniquely qualified for the job.

While you should avoid listing every skill or qualification, don’t be afraid to get specific—list relevant data analysis techniques that you’re proficient in, for example, or qualifications and experience with certain types of software. Perhaps you’ve worked on a project that closely mirrors the work described in the job description. If so, mention it.

This is also the place to namedrop any professional achievements or awards you’ve achieved. Always keep them relevant to the role, though. Nobody needs to know that you won the pie-eating award at the local town fair. Employee of the month, however, is a different matter.

Step 4: End with a strong closing statement and sign off

In the final sentence or two of your data analyst cover letter, wrap up your application and thank the reader for their time. Include a call to action, such as asking for a meeting or a phone call, if appropriate. If in doubt, just say that you look forward to having an opportunity to discuss the position in person (this sounds confident without being too self-assured).

Finally, include a professional sign-off. Traditionally, if a letter’s recipient is unnamed (e.g. ‘Hiring Manager’) you’ll use ‘Faithfully yours’ as a sign-off. Meanwhile, if you know the person’s name, ‘Sincerely yours’ is better. However, if you find these terms old-fashioned, that’s OK. Just stick with something like ‘Kind regards’ or ‘Warm wishes’, and you won’t go too far wrong. The main thing is to avoid being too casual.

Step 5: Proofread, proofread, proofread!

Once you’ve finished your data analyst cover letter, it’s vital to proofread it for errors before sending it off. As a bare minimum, sleep on it and review it in the morning. 

Ideally, you should ask a friend or family member—or better yet, someone working in the industry—to read through it, to ensure you’re not missing anything or have made any spelling or grammar mistakes.

Some general tips for writing your data analytics cover letter

In addition to the steps outlined, here are some additional tips for writing your data analytics cover letter:

Now that we’ve covered the basics of your data analyst cover letter, let’s take a look at some examples to highlight the best approach.

3. Data analyst cover letter examples

In this section, we’ll get more specific, looking at how you might want to write each section of your data analyst cover letter. We’ve included a good example and a bad example for each of the points covered in section 2, before explaining why one is better than the other.

Example 1: Opening

Good example:

Dear Ellen,

I am writing to apply for the Business Intelligence Analyst role at Weyland-Yutani Corporation, as advertised on the Big Space Data Jobs Board. With 2 years of experience analyzing customer and business data, I have the necessary skills and qualifications to thrive in this role. I believe I would be a valuable asset to your insights team.

Bad example:

To Sir/Madam,

I am applying for the Data Analyst role at your company. I’m sure I’d be a great fit for this job, as I have a lot of experience in the field.

The first example is strong. It shows that the candidate has done their research (mentioning the job title, organization, and even the board where they found the role) and is confident in their skills and qualifications. It also shows respect to the recipient by addressing them by name.

Meanwhile, the second example is too generic. It doesn’t demonstrate any research or knowledge of the role. And while it’s not always possible to know the manager’s name, don’t open with ‘Dear sir/madam’ which presumes the recipient’s gender. It’s not worth offending the person that you want to give you a job!

Example 2: Explaining why you’re interested

I am especially excited about the prospect of using my data analysis skills to assist with Weyland-Yutani’s flagship project, which I know explores the potential product applications of new biological discoveries. As a lifelong advocate of xenobiology, I am particularly interested in how this area of study can potentially intersect with the customer experience.

I have a great deal of experience in data analysis and I’m sure that I would be a great asset to your team. In addition, I’m interested in this role because it pays a lot of money.

The good example here offers more than just generic platitudes; it provides a real insight into the candidate’s motivations for applying for the role while demonstrating their knowledge and enthusiasm for the company’s work. Obviously, we’ve used an imaginary example here, but it highlights the point.

Once again, the bad example is too generic. It shows no real knowledge or understanding of the company and it lacks enthusiasm. And while there’s nothing wrong with being money-driven, think about what the reader will want to see. It’s much more appealing to the hiring manager to hear about your ambition (which benefits them!) rather than your desire to get paid well (which benefits you!)

Example 3: Showcasing your skills, experience, and qualifications

My experience and qualifications make me an ideal candidate for this role. As a Business Intelligence Analyst at Hyperdyne Systems, I developed expertise in predictive analytics and machine learning, which I used to draw insights from large datasets about current product trends. I also lead a project to improve the accuracy of customer segmentation models, resulting in a 5% increase in marketing ROI.

As a data analyst, I have experience in data analysis, machine learning, predictive analytics, and working with large datasets. I am confident that I have the skills and experience necessary for this role.

The good example provides specific examples of the candidate’s accomplishments, demonstrating their expertise and passion for data analytics. This is much more effective than listing generic skills.

The bad example, on the other hand, gives no information about the candidate’s accomplishments or achievements. And while it is OK to list skills in your resume, it’s a waste of your data analytics cover letter not to dig deeper to showcase how you used these skills.

Example 4: Closing

I look forward to discussing my experience and qualifications further and learning more about the opportunity on offer. I would welcome an invitation to discuss the position further.

I hope to hear from you soon.

The good example provides a strong closing statement. It’s polite and respectful, yet confident. It also shows that the candidate has done their research and is genuinely interested in the role.

The bad example is bland, lacks any genuine passion, and does nothing to demonstrate any knowledge of the role or company. Which one would you invite to an interview?

4. Data analyst cover letter template

Now that you’ve seen some examples of how to write a data analyst cover letter, here’s a template you can use to get started with your cover letter. This is, of course, a very generic template, and you should do more than simply fill in the gaps and send it off! 

Instead, use the template as a guideline, using the prompts provided to expand on the topics. Tailor the letter to each role you are applying for.

[Link to your portfolio]

[Contact address]

Dear [Name of recipient],

I am writing to apply for the [name of the job] role at [name of company], as advertised on [name of job board]. With [number of months/years] experience analyzing [type of data], I feel confident that I have the necessary skills and qualifications to become a valuable asset to your [team/department].

I am especially excited at the prospect of using my data analysis skills to [outline a specific task or project that the role involves]. As a [describe a personal/professional trait], I believe that this project has the potential to [outline a specific benefit that you think the project will bring].

My experience and qualifications make me an ideal candidate for this role. During my time as a [previous role] at [company], I developed expertise in [list relevant skills], which I used to [outline a project/task you’ve been involved in]. I was also able to [outline an accomplishment], resulting in a [describe the outcome].

I look forward to discussing my experience and qualifications further and hearing more about the opportunity that you’re offering.

Yours sincerely,

[Your name]

So there you have it, everything you need to know when writing a job-winning data analyst cover letter. Now that we’ve discussed how to write one, here’s a quick recap:

Following this simple advice, you’ll soon have a data analyst cover letter that stands out. Before you know it, you’ll be preparing for that all-important interview!

To learn more about what a career in data analytics might involve, sign up for this free, 5-day data analytics short course . Prefer to read some more? Then check out the following beginner’s guides:

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Format of a Formal Letter

Help with formatting formal and business letters. A summary of writing rules including outlines for cover letters and letters of enquiry, and abbreviations used in letters.

There are times in life when you will probably want to write a formal letter instead of an informal letter or email. These include cover letters for job applications, letters of enquiry, letters of resignation, legal correspondence and many more. In these situations it's important that you follow the expected letter format.

How to Write a Formal Letter

Use a formal letter format

The example letter writing format shown below shows you a general outline for a formal or business letter. Further information about each part of a formal letter can be found after the image.

Formal Letter Template

Follow a formal letter format when writing formal letters

In English there are a number of official letter format conventions that should be used when formatting a formal or business letter. Furthermore, you try to write as simply and as clearly as possible, and not to make the letter longer than necessary. Remember not to use informal language like contractions.

1) Include your name and contact information

The return address should be written in the top right-hand corner of a formal letter. This will usually your address, but could be any other address to which a reply should be sent.

2) Include the recipient's name and address

Add the address of the person you are writing to. The recipient's address should be written on the left, often starting below your address. If you are going to print and post the letter using a windowed envelope, make sure you align this address with the clear plastic window.

3) Include the date

Different people put the date on different sides of the page. You can write this on the right or the left on the line after the address you are writing to. Write the month as a word.

4) Use the right salutation

The tip to starting a formal English letter is to greet the person you're writing to in the correct way. This is known as the Salutation . If you know the name of the person you're writing to then use 'Sir' or 'Madam' here, otherwise write their full name, including their title. Remember, try not to be too informal or casual.

a) If you do not know the name of the person you are writing to, use the following form (it is always advisable to try to find out a name):

Dear Madam, Dear Sir, Dear Sir or Madam,

b) If you know the name , use the title (Mr, Mrs, Miss or Ms, Dr, etc.) and the family name only. If you are writing to a woman and do not know if she uses Mrs or Miss , you can use Ms , which is for both married and single women.

Dear Mr Jenkins, Dear Ms Hamers, Dear Mrs Hutchins, Dear Miss Davis, Dear Dr Green, Etc.

5) Create the body of your formal letter

Write the body of your letter in formal language. Be direct and try to keep it as brief as possible, often between three or four paragraphs in total.

The first paragraph should be kept short and is designed to introduce you and to state the purpose of the letter- to make an enquiry, complain, request something, etc.

The paragraph or paragraphs in the middle of the letter should contain the relevant information behind the writing of the letter. Most letters in English are not very long, so keep the information to the essentials and concentrate on organising it in a clear and logical manner rather than expanding too much.

The last paragraph of a formal letter should state what action you expect the recipient to take- to refund, send you information, etc.

6) Close the letter with a formal sign-off

Just as there are conventions about creating the salutation for your letter, there are also rules about how you close or sign-off your letter. If you do not know the name of the person, end the letter using 'Yours faithfully'. If you know the recipient's name, use 'Yours sincerely'.

7) Add your signature

Sign your name, then print it underneath your signature using capital letters (or type it). If you think the person you are writing to might not know whether you are male of female, put your title in brackets after your name. Optionally, it can also be helpful to include your phone number and email address.

8) Proofread your letter

Now that you've completed the first draft of your letter, read if over from start to finish and check for any errors in grammar and spelling. Make sure it reads well and that the recipient will understand what the letter is about.

If you want more help with how to write formal or informal letters please feel free to ask us in our Letter Writing forum. Our teachers will be able to help answer any questions you might have. Ask us a Question

Download our free formal letter template:

Abbreviations used in letter writing.

The following abbreviations are widely used in formal letters:

Outline: A Covering Letter

A covering letter is the one that accompanies your CV when you are applying for a job. Here is a fairly conventional plan for the layout of the paragraphs.

Opening Paragraph Briefly identify yourself and the position you are applying for. Add how you found out about the vacancy. Paragraph 2 Give the reasons why you are interested in working for the company and why you wish to be considered for that particular post. State your relevant qualifications and experience, as well as your personal qualities that make you a suitable candidate. Paragraph 3 Inform them that you have enclosed your current CV and add any further information that you think could help your case. Closing Paragraph Give your availability for interview, thank them for their consideration, restate your interest and close the letter.

Outline: A Letter of Enquiry

A letter of enquiry is when you are approaching a company speculatively, that is you are making an approach without their having advertised or announced a vacancy.

Opening Paragraph Introduce yourself briefly and give your reason for writing. Let them know of the kind of position you are seeking, why you are interested and how you heard about them. Paragraph 2 Show why their company in particular interests you, mention your qualifications and experience along with any further details that might make them interested in seeing you. Paragraph 3 Refer to your enclosed CV and draw their attention to any particularly important points you would like them to focus on in it. Closing Paragraph Thank them, explain your availability for interview and restate your enthusiasm for their company and desire to be considered for posts that might as yet be unavailable. is partnering with Gymglish to give you a free one-month trial of this excellent online English training course. Activate your free month of lessons (special offer for new users, with no obligation to buy) - and receive a level assessment!

Sign Up Now!

Your Complete Guide to Writing a Cover Letter (Plus Bonus Tips and Examples)

Hot jobs on the muse.

person sitting at a kitchen table, typing on a laptop, with a Golden Retriever standing next to them, putting its nose against their face

Ah yes, the familiar cycle: You sit down to write a cover letter, open a blank document, check your email, browse cover letter examples , do some chores, watch that cursor blink a few more times, and finally Google something like “how to write a cover letter”—which hopefully brought you here. But you still might be thinking something to the effect of: Does anyone really read cover letters? Why do they even exist?

First off: Yes, we can assure you that cover letters do, in fact, get read . To some hiring managers, they’re the most important part of your job application . And regardless, you don’t want to miss the opportunity to tell prospective employers who you are, showcase why they should hire you, and stand out above all the other candidates.

To ensure your letter is in amazing shape (and crafting it is as painless as possible), we’ve got easy-to-follow steps plus examples, a few bonus tips, and answers to frequently asked questions

What is a cover letter and why is it important?

How to write a cover letter hiring managers will love, what do examples of cover letters look like, bonus cover letter tips to give you an edge over the competition, cover letter faqs (a.k.a., everything else you need to know about cover letters).

A cover letter is a brief (one page or less) note that you write to a hiring manager or recruiter to go along with your resume and other application materials. Done well , a cover letter gives you the chance to speak directly to how your skills and experience line up with the specific job you’re pursuing. It also affords you an opportunity to hint to the reviewer that you’re likable, original, and likely to be a great addition to the team.

Instead of using cover letters to their strategic advantage, most job applicants blabber on and on about what they want, toss out bland, cliché-filled paragraphs that essentially just regurgitate their resume, or go off on some strange tangent in an effort to be unique.

Given this reality, imagine the leg up you’ll have if you learn how to do cover letters right.

OK, you’re sold on how important cover letters are. Here are eight steps to writing one that screams, “I’m a great hire!”

Step 1: Write a fresh cover letter for each job (but yes, you can use a template).

Yes, it’s way faster and easier to take the cover letter you wrote for your last application, change the name of the company, and send it off. But most employers want to see that you’re truly excited about the specific position and organization—which means creating a custom letter for each position.

While it’s OK to recycle a few strong sentences and phrases from one cover letter to the next, don’t even think about sending out a 100% generic letter. “Dear Hiring Manager, I am excited to apply to the open position at your company ” is an immediate signal to recruiters and hiring managers that you’re mass-applying to every job listing that pops up on LinkedIn.

At the same time, there’s nothing that says you can’t get a little help: Try out one of our free cover letter templates to make the process a bit easier.

Step 2: Add your contact info.

At the top of your cover letter, you should list out your basic info. You can even copy the same heading from your resume if you’d like. Some contact info you might include (and the order you might include it in) is:

Note that only name and email are mandatory, and you don’t need to put a full address on a cover letter or resume anymore. A city and state (or metro area) are more than enough.

So your header might look like this:

Inigo Montoya he/him Florin Metropolitan Area [email protected] 555-999-2222

If the job posting tells you to submit your cover letter in the body of an email, you can add your contact info at the end, after your name (and if you’d like to forgo the email address here, you can—they have it already).

So your sign off could look like this:

Violet Baudelaire she/her [email protected] 123-123-1234

Step 3: Address your cover letter to the hiring manager—preferably by name.

The most traditional way to address a cover letter is to use the person’s first and last name, including “Mr.” or “Ms.” (for example, “Dear Ms. Jane Smith” or just “Dear Ms. Smith”). But to avoid accidentally using the wrong title, or worse, inadvertently misgendering someone—first and last name also work just fine. And if “Dear” feels a bit too stiff, try “Hello.” But never use generic salutations like “ To Whom it May Concern ” or “Dear Sir or Madam.”

For more help, read these rules for addressing your cover letter and a few tips for how to find the hiring manager .

Step 4: Craft an opening paragraph that’ll hook your reader.

Your opening sets the stage for the whole cover letter. So you want it to be memorable, friendly, conversational, and hyper-relevant to the job you’re pursuing.

No need to lead with your name—the hiring manager can see it already. But it’s good to mention the job you’re applying for (the hiring manager may be combing through candidates for half a dozen different jobs), and yes, you could go with something simple like, “I am excited to apply for [job] with [Company].” But consider introducing yourself with a snappy first paragraph that highlights your excitement about the company you’re applying to, your passion for the work you do, and/or your past accomplishments.

This is a prime spot to include the “why” for your application. Make it very clear why you want this job at this company . Are you a longtime user of their products? Do you have experience solving a problem they’re working on? Do you love their brand voice or approach to product development? Do your research on the company (and check out their Muse profile if they have one) to find out.

For instance, say you’re applying for a marketing job with a company known for its incredible pies and baked goods. You might want to use your opening to mention how you love pie so much that when you were in the 4th grade, you took the blue ribbon in the National Cherry Festival pie-eating contest. Or take a look at this cover letter hook by a client of career coach and Muse writer Jenny Foss , who was working to land a leadership role at a nonprofit specializing in fire prevention:

“I have a personal interest in fire prevention that dates back to my youth. As the daughter of a nurse who worked in a hospital burns unit for many years, I grew up with significant exposure to those impacted by fire. I’d spend hours thinking about my mom’s patients, wishing there were some way to better protect people from fire.”

Read More: 30 Genius Cover Letter Openers Recruiters Will LOVE

Step 5: Convey why you’d be a great hire for this job.

A common cover letter mistake is only talking about how great the position would be for you . Frankly, hiring managers are aware of that—what they really want to know is what you’re going to bring to the position and company.

So once you’ve got the opening under wraps, you should pull out a few key ideas that will make up the backbone of your cover letter. They should show that you understand what the organization is looking for and spell out how your background lines up with the position. Study the job description for hints . What problems is the company looking to solve with this hire? What skills or experiences are mentioned high up, or more than once? These will likely be the most important qualifications.

Select the three to five important qualifications that you feel you exemplify best. For instance, maybe you’re looking for an account executive role and come across a posting that excites you. You might pull out these details that match you well:

If you tend to have a hard time singing your own praises and can’t nail down your strengths, here’s a quick trick : What would your favorite boss, your best friend, or your mentor say about you? How would they sing your praises? Use the answers to inform how you write about yourself. You can even weave in feedback you’ve received to strengthen your case (occasionally, don’t overuse this!). For example:

“When I oversaw our last office move, my color-coded spreadsheets covering every minute detail of the logistics were legendary; my manager said I was so organized, she’d trust me to plan an expedition to Mars.”

Step 6: Back up your qualifications with examples and numbers.

Look at your list of qualifications from the previous step, and think of examples from your past that prove you have them. And go beyond your resume . Don’t just regurgitate what the hiring manager can read elsewhere. Simply put, you want to paint a fuller picture of what experiences and accomplishments make you a great hire and show off what you can sashay through their doors with and deliver once you land the job.

For example, what tells a hiring manager more about your ability to win back former clients? This: “I was in charge of identifying and re-engaging former clients.” Or this: “By analyzing past client surveys, NPS scores, and KPIs, as well as simply picking up the phone, I was able to bring both a data-driven approach and a human touch to the task of re-engaging former clients.”

Having trouble figuring out how to do this? Try asking yourself these questions and finding answers that line up with the qualifications you’ve chosen to focus on:

Come up with your examples, then throw in a few numbers. Hiring managers love to see stats—they show you’ve had a measurable impact on an organization you’ve worked for. Did you bring in more clients than any of your peers? Put together an impressive number of events? Make a process at work 30% more efficient? Work it into your cover letter!

Going back to the example from the last step. How could you prove that you’ll meet and exceed sales quotas if they hire you? Try something like:

“ I’ve always been very goal-oriented—whether that goal was hitting a new personal best on the swim team in college or smashing my quotas as a sales development rep for ZZZ Inc. As an SDR, I break my quarterly sales goals down month-by-month and then week-by-week—so that I always know whether I’m ahead, behind, or on-track. I also take an hour every Friday to reflect on what I could’ve done better in the previous week—so that I’m always improving. With these strategies, I’ve met my goals for meetings set 10 out of the last 10 quarters and actually averaged 114% to goal for finding leads that eventually turned into sales over every quarter last year. As an account executive for your company, I’d bring that same drive and systematic approach for meeting longer-term targets to my sales quotas. ”

Do this for each of the qualifications you want to focus on, and feel free to connect your accomplishments directly to the company. Pro tip: Use your space wisely. For more important qualifications, you might dedicate an entire paragraph, while others may only need a sentence or two.

Step 7: Finish with a strong conclusion.

It’s tempting to treat the final lines of your cover letter as a throwaway: “I look forward to hearing from you.” But your closing paragraph is your last chance to emphasize your enthusiasm for the company or how you’d be a great fit for the position. You can also use the end of your letter to add important details—like, say, the fact that you’re willing to relocate for the job.

Some advice might tell you to go with a hard close: Boldly insist that you’re the one, and that you’re going to call them within a week to set up a meeting. But with over 10 years of experience as a recruiter, Foss finds this annoying. It’s one thing to be proactive and confident but, to her, this approach feels like a cheesy tactic stripped out of an old school “How to sell yourself” textbook.

Instead, try something like this:

“I believe my energy, desire to innovate, and experience as a sales leader will serve OrangePurple Co. very well. I would love to meet to discuss the value I could add as your next West Coast Sales Director. I appreciate your consideration and hope to meet with you soon.”

Then be sure to sign off professionally , with an appropriate closing and your first and last name.

Read More: 3 Cover Letter Closing Lines That Make Hiring Managers Grimace (Plus: Better Options )

Step 8: Reread and revise.

We shouldn’t have to tell you to run your cover letter through spell-check, but remember that having your computer scan for typos isn’t the same as editing . Set your letter aside for a day or even just a few hours, and then read through it again with fresh eyes—you’ll probably notice some changes you want to make.

You might even want to ask a friend or family member to give it a look. In addition to asking them if they spot any errors, you should ask them two questions:

If the answer to either is “no,” or even slight hesitation, go back for another pass.

person kneeling on floor in front of orange pillows, writing in a notebook while looking at open laptop

Here’s an example cover letter that follows this advice:

Alia Farhat San Francisco Bay Area [email protected] 444-000-1111

Hello Danny Tanaka,

If I’m being honest, I still haven’t fully gotten over the death of my first Tamagotchi pet when I was six years old. (His name was Tommy, and I’ve gotten far more creative since then, I promise.) When I was older, I discovered NeoPets and I was hooked for years—not just on the site, but on the community that surrounded it. So when I heard about FantasyPets last year, I immediately started following news about your development process, and that’s how I saw your post looking for a marketing strategist. Not only do I have eight years of experience in digital marketing, but as a lifelong gamer with a passion for pet-focused titles who’s spent years in online communities with like-minded people, I also know exactly what kind of messaging resonates with your target audience.

You’re looking for someone to help you craft a social media marketing campaign to go along with your game launch, and I’ve been a part of three launch-day marketing campaigns for mobile and web-based games. In my current role as social media manager at Phun Inc., I proposed a campaign across Twitter, Instagram, and TikTok based on competitor research and analysis of our social campaigns for similar games to go along with the launch of the mobile game FarmWorld. Using my strategy of featuring both kids and adults in ads, we ended up driving over one million impressions and 80k downloads in the first three months.

I’ve always believed that the best way to find the right messaging for a game is to understand the audience and immerse myself in it as much as possible. I spend some of my research time on gaming forums and watching Twitch streams and Let’s Plays to see what really matters to the audience and how they talk about it. Of course, I always back my strategies up with data—I’m even responsible for training new members of the marketing team at Phun Inc. in Google AdWords and data visualization.

I believe that my passion for games exactly like yours, my digital marketing and market research experience, and my flair for turning data into actionable insights will help put FantasyPets on the map. I see so much promise in this game, and as a future player, I want to see its user base grow as much as you do. I appreciate your consideration for the marketing strategist role and hope to speak with you soon.

Alia Farhat

Looking for more cover letter examples? Check out these from across our site:

As you write your cover letter, here are a few more tips to consider to help you stand out from the stack of applicants:

The bottom line with cover letters is this: They matter, much more than the naysayers will have you believe. If you nail yours, you could easily go from the “maybe” pile straight to “Oh, hell yes.”

Regina Borsellino  and Jenny Foss  contributed writing, reporting, and/or advice to this article.

writing letter advice example

CV summary examples and writing tips

Karl Kahler

If a great CV is the key to grabbing the hiring manager’s attention, a good CV summary is your ticket to convince them to keep reading. So how do you make sure that your CV summary example optimises your chances of making it to the next round of your job application?

The summary for your CV is an insight into your professional achievements and what you might be like to work with. Both will ultimately determine whether or not you land the role. However, for now, all you have to focus on is drumming up enough intrigue for the hiring manager to invite you to an interview. In this blog post, we will cover the following:

What is a CV summary?

Your CV summary is the first paragraph of your CV. It is sometimes also called the professional summary or profile. As the name suggests, these are the three to four sentences that summarise your professional profile. Your goal is to capture the hiring manager’s attention.

A good CV summary example builds a case from the outset as to why you are the best suited candidate for the job you are applying for. That’s just one reason why your CV summary should be tweaked for each job application.

The objective of your CV summary is to convince the hiring manager to keep reading. Since the CV summary is the first thing they will see after your CV header, you can expect your CV summary to be used to assess how pertinent they think your profile is. A great CV summary example has the power to reel them in. On the other hand, a poorly written one could turn them off and result in your entire application being thrown in the “no” pile.

How to write a professional summary

You should prepare three to four phrases about your professional experience that correspond to the job you are applying to. If you are asking yourself “‘does my CV need a summary?” then the short answer is yes. It is a non-negotiable expectation for most hiring managers.

One of the most important elements of writing a great CV is making sure that the hiring manager can quickly and easily digest its content. Part of that involves meeting their expectations when it comes to the structure of your CV. Not to mention, the CV summary is one of the only parts of your CV where you write in a freeform style. This is an opportunity to communicate aspects that you are unable to fit into the bullet points that make up much of a CV.

How do you introduce yourself in a CV summary?

Luckily for you, nobody is expecting you to condense your entire personality into this short space. Frame the writing of your CV summary instead as creating a snapshot of your professional profile. For instance, how does it correspond to the job vacancy at hand? Our top tips and CV summary examples below should get you started!  

What makes a good CV summary? 

As previously discussed, a great CV summary example should capture the attention of the hiring manager and convince them to read on. Think of this as your professional first impression. In order to get things started on the right foot, here are three things to include in your CV summary example:

Most excellent CV summaries will possess all of these qualities. However, a job-winning CV is a marathon and not a sprint. Remember to take into account how your CV delivers as a whole before you dot Is and cross the Ts on your CV summary. 

The next sections will expand on how to put these top three tips in practice. If you would like to see them in action, check out some of our CV summary examples in the corresponding section below:

Powerful use of language

Your best chance at capturing the hiring manager’s attention is knowing how to frame your content in the right way. Language choice is a great tool to do this. So, make sure your CV summary example contains carefully considered word choice. This will give you the power to make the story you’re building more precise and perhaps even match the tone of your potential employer. 

We recommend active verbs as a sure-fire way to make your writing even more engaging. For instance, instead of “changing the system database” you could say that you “optimised data storage”. Rather than “writing sales reports“ you “communicated financial data with stakeholders and successfully forecast future sales results”

There’s no “I” in CV summary

The format of a CV summary usually does not include personal pronouns like “I”. Simply write each phrase in short past tense statements. This can really help with the word count! Check out the CV summary examples below to see how it’s done.

Illustrate your value

Proving yourself as a candidate worth hiring comes down to more than having the right skills. You should certainly mention those skills in your CV summary, but illustrating them will go a step further.

For instance, would you be more likely to hire the waitress who says they have “serving experience”? Or the one who writes about “successfully managing timely food service at large-scale events”? Communication is an important skill in any role. If you can show your role-specific skills while demonstrating how you articulate your ideas well, all the better.

Other ways to include some highlights of your profile include mentioning pertinent qualifications, impressive stats from your work, and other career achievements. Of course, always remember to make them relevant to the job role that you’re applying for.

Strategise for the ATS

A multitude of organisations use Applicant Tracking Systems (ATS) to filter their job applications. This means that only the ones ranked as most relevant make it in front of the hiring manager. If you want to make sure that your CV isn’t thrown out, you need to make sure the keywords that the ATS will be looking for are present.

In order to do this, you need to figure out which keywords the ATS is looking for. These are likely the most prevalent words in the job description. So make sure you read it carefully. Now you need to make sure these keywords are included throughout your CV. 

The presence of these keywords early in the document via your CV summary gives you a strategic advantage for human decisions as well as algorithmic ones. Not only is the CV summary a great spot to include keywords for the ATS, but once it’s in front of the hiring manager they will know at a glance that your profile is pertinent.

CV summary examples

Now that you know what goes into a top CV summary example, let’s see some in action. Your CV summary example will vary depending on your expertise, your level, and your industry. Here are a range of examples to get your communicative juices flowing. 

Teacher CV summary example

This teacher CV summary example demonstrates how to include highlights from your career. Plus, they’ve even managed to mention their most relevant qualification.

Qualified Science Teacher with experience teaching at a variety of schools and academies. Experienced in creating comprehensive curricula for KS3 and KS4. Passionate about engaging children of all abilities in the sciences and leading inter-departmental collaborations aimed at supporting students’ academic, emotional, and social development.

Waitress CV summary example

Mentioning any professional accolades or awards you have can be a great way to stand out in your CV summary.

Professional and enthusiastic waitress with several years of experience serving food in busy dining establishments. Committed to adhering to health and safety standards, while serving as a helpful and positive team member. Awarded for motivated attitude and the ability to multitask and work well under pressure.

Sales assistant CV summary example

This sales assistant CV summary proves that both creative language choice and some evidence of your past successes can be worked into your CV summary in a natural way.

Attentive and dedicated sales assistant with 8 years of experience in retail companies. Positive and friendly individual with a passion for ensuring customers receive the highest quality of customer service. Strong communication skills with the ability to upsell products and deliver an outstanding service that keeps customers returning time and again. Seeking role within a company that values their employees and offers a challenging but progressive environment.

Accountant CV summary example

In certain roles your qualifications will be more important than others and should be highlighted early on in your CV summary example. This accountant CV summary example makes sure it’s the first thing that is mentioned.

Qualified, and experienced accountant who has also led a team of 5 accounts assistants. Highly motivated individual, with experience in preparation of monthly journals, and balance sheet reconciliations. A dedicated leader seeking new role in challenging, high paced environment.

Office manager CV summary example

In this office manager CV summary example you can see how evidence of skills and inclusion of keywords can be done at the same time. This is a great way to save on the precious word count in your CV summary example. 

Dedicated Office Manager with a proven history of ensuring streamlined operations. Strong organisational talents, able to co-ordinate day-to-day employment and business processes, including payroll, communications, reporting, and supply maintenance. Keen talent for fostering efficient, effective work environments.

Key takeaways

How to Write a CV Personal Statement


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