addressing a cover letter to unknown uk

20 Examples Of How To Address a Cover Letter to an Unknown Recipient

Introduction.

Imagine sending out dozens of job applications, only to realize that you've been addressing your cover letters incorrectly. As it turns out, addressing a cover letter to an unknown recipient can be a tricky task. In this comprehensive guide, we'll provide strategies for finding the right name, using job titles as an alternative, formatting the letter, avoiding common mistakes, leveraging professional networking, and understanding the importance of personalization. By following our advice, you can increase your chances of landing that job interview and making a great first impression.

Finding the Right Name

Before you give up on finding the recipient's name, consider these research strategies:

Check the job post for a specific name. Sometimes, the name of the hiring manager or contact person is listed in the job posting. Read the post carefully to see if a name is mentioned.

Search the company website for a company directory or listing of key personnel. Many organizations have a "Meet Our Team" or "About Us" section that introduces their staff members. Look for someone with a relevant title, such as "Hiring Manager" or "Human Resources Director."

Call the company directly and ask for the appropriate contact person. If you're unable to find the name online, consider calling the company and asking for the name of the person responsible for hiring for the position you're applying for. This approach can be particularly effective for smaller organizations.

Utilize professional networking platforms like LinkedIn to find the recipient. LinkedIn is a powerful tool for job seekers. Try searching for employees at the company with relevant titles, then check their profiles for clues about their role in the hiring process. You can learn more about how to find the name of the hiring manager using LinkedIn in this helpful article.

Personalize your cover letter. Addressing your cover letter to a specific individual shows that you've done your homework and are genuinely interested in the position. This extra effort can make a big difference in how your application is perceived by the recipient.

Using a Job Title

If you're unable to find the recipient's name, consider using a job title or department head as an alternative:

Address the letter to the job title of the reader. For example, you might write "Dear Hiring Manager" or "Dear Human Resources Director." This approach is more specific and professional than using a generic greeting like "To Whom It May Concern."

Consider addressing the letter to the head of the department where you're applying to work. If you know the department your job falls under, try addressing your cover letter to the department head, such as "Dear Marketing Director" or "Dear IT Manager."

Explain why using a job title or department head can still demonstrate professionalism and personalization. Although it's not as ideal as using a specific name, addressing your letter to a relevant job title shows that you've put some thought into your application and have a clear understanding of the company's structure.

Provide examples of different job titles to use as salutations. You can find a list of different job titles to use as salutations in this resource.

Discuss the potential impact of using job titles on the success of the job application. While using a job title may not guarantee success, it can increase your chances of making a favorable impression. A personalized salutation indicates that you're genuinely interested in the position and have taken the time to research the company.

Formatting the Letter

When addressing a cover letter to an unknown recipient, follow these formatting tips:

Always use "Dear" to start the address. This is a professional and respectful way to begin a cover letter.

Use a gender-neutral title (such as Ms.) if the recipient's gender is unknown. If you're unsure of the recipient's gender, it's better to use a neutral title like "Ms." rather than making assumptions.

For non-gender-specific names, use the recipient's full name. If you can't determine the recipient's gender based on their name, address the letter using their full name, such as "Dear Taylor Smith."

Maintain a professional tone even when the name is unknown. Even if you don't know the recipient's name, it's crucial to keep your language and tone professional throughout your cover letter.

Provide examples of well-formatted cover letter salutations.

While it's always best to try and find the name of the hiring manager or recruiter, there may be times when you just can't find that information. Don't let it deter you. Below are 20 examples of how you can address your cover letter when the recipient is unknown:

1. Dear Hiring Manager, 2. To the Recruitment Team, 3. Dear Human Resources Team, 4. Attention Hiring Committee, 5. Dear [Job Title] Hiring Team, 6. To the [Company Name] Team, 7. Dear [Company Name] Recruiter, 8. To Whom It May Concern, 9. Dear Hiring Authority, 10. Attention [Company Name] Hiring Professionals, 11. Dear Talent Acquisition Team, 12. Hello [Company Name] Selection Panel, 13. Dear Recruitment Advisor, 14. To the [Industry] Professionals at [Company Name], 15. Attention [Company Name] Talent Scouts, 16. Dear Hiring Advocate, 17. To the Selection Committee for [Job Title], 18. Dear [Company Name] Staffing Team, 19. Attention [Job Title] Recruitment Panel, 20. Dear [Company Name] Hiring Panel,

Remember, the goal is to be as respectful and professional as possible in your salutation. Even if you don't know the recipient's name, demonstrating courtesy in your greeting will set a positive tone for the rest of your cover letter.

Also, avoid overly casual greetings like 'Hello' or 'Hi there,' which might seem unprofessional, and stay clear of outdated phrases such as 'Dear Sir or Madam.' Instead, opt for more modern, inclusive alternatives. Be sure to follow your greeting with a comma or a colon, then leave a space before starting the body of your letter.

Avoiding Common Mistakes

When addressing a cover letter to an unknown recipient, it's essential to avoid these common mistakes:

Using generic greetings like "To Whom It May Concern." This phrase is outdated and impersonal, and using it can make your application seem generic and unprofessional. Instead, try to find a specific name or use a job title, as discussed in previous sections.

Using incorrect titles or making assumptions about the recipient's gender. Making assumptions about someone's gender or using an inappropriate title can potentially offend the recipient and hurt your chances of landing an interview. Stick to gender-neutral titles or use the recipient's full name when in doubt.

Addressing the letter to the wrong department or job title. Be sure to double-check that you're addressing your letter to the appropriate person or department. Sending your application to the wrong person can result in your application being overlooked or discarded.

Failing to proofread the cover letter for errors, even in the salutation. Typos and other errors can make a poor impression on the recipient. Be sure to proofread your entire cover letter, including the salutation, before submitting it.

Provide examples of mistakes that could hurt the applicant's chances of landing an interview. Some examples of common errors include misspelling the recipient's name, using an informal greeting (such as "Hey"), or addressing the letter to an unrelated department (e.g., "Dear Accounting Manager" when applying for a marketing position).

Utilizing Professional Networking

Leveraging your professional network can be an effective way to find the name of the recipient for your cover letter:

Use platforms like LinkedIn to research the company and its employees. As mentioned earlier, LinkedIn is a valuable resource for job seekers. You can use the platform to find employees with relevant titles, learn more about the company culture, and even discover mutual connections who might be able to provide an introduction or additional information.

Connect with current employees or alumni of the company. Networking with people who work at the company or have worked there in the past can give you valuable insights into the hiring process and help you identify the appropriate contact person for your cover letter.

Search for the appropriate contact person within your professional network. Use your connections to find people who work at the company you're applying to, and ask if they know who the hiring manager for your desired position is.

Networking can help job seekers get noticed by potential employers. Building relationships with people at the company can increase your chances of getting noticed and potentially even lead to a referral. Learn more about how networking can help job seekers get noticed by potential employers in this article.

Offer examples of successful job seekers who found the recipient's name through networking. For instance, this cover letter that landed a job seeker a role at LinkedIn is a great example of how personalizing your cover letter and leveraging your network can help you stand out.

Importance of Personalization

Personalizing your cover letter can make a significant difference in the success of your job application:

Discuss the impact of personalization on the reader's impression of the applicant. A personalized cover letter demonstrates that you've done your research and are genuinely interested in the position, which can make a positive impression on the recipient.

Provide statistics on the success rate of personalized cover letters compared to generic ones. According to resume statistics , candidates with typos in their cover letters or resumes are 58% more likely to be dismissed, while those who do not include specific employment dates are 27% more likely to be dismissed.

Offer expert opinions on the importance of addressing cover letters to specific individuals. Many career experts agree that addressing cover letters to specific individuals can increase your chances of landing an interview.

Explain how personalization demonstrates research skills and genuine interest in the company. Taking the time to research the recipient and tailor your cover letter to the specific position and company shows that you're not only a thorough and detail-oriented candidate, but also genuinely interested in the opportunity.

Share anecdotes of successful job seekers who personalized their cover letters and landed interviews. For example, one job seeker found the recipient's name through LinkedIn and personalized his cover letter , which helped him land an interview and ultimately secure the position.

Conclusion and Final Thoughts

In summary, addressing a cover letter to an unknown recipient can be challenging, but by following our tips and strategies, you can make a strong impression on potential employers. Remember to:

• Research the recipient's name or use a relevant job title.
• Personalize your cover letter to demonstrate genuine interest in the position.
• Maintain a professional tone and formatting throughout your cover letter.
• Avoid common mistakes that can hurt your chances of landing an interview.
• Leverage your professional network to find the appropriate contact person.

By applying these tips to your job search, you'll increase your chances of success and make a lasting impression on potential employers. Good luck with your job applications!

• Advice & Tips

How to address a cover letter (With examples)

1 December 2023

Introduction

Mastering the art of addressing a cover letter is a crucial step in the job application process. In the competitive job market of the United Kingdom, a well-addressed cover letter can set the tone for your application, making a positive first impression on potential employers. This article is designed to guide you through the intricacies of addressing a cover letter effectively, ensuring that your job application stands out for all the right reasons.

Cover letters are more than just a formality; they are your opportunity to connect with the hiring manager, introduce yourself, and express your enthusiasm for the position. The way you address your cover letter can speak volumes about your attention to detail, professionalism, and understanding of business etiquette. In the following sections, we will explore various aspects of addressing a cover letter, from finding the right contact person to using appropriate salutations and avoiding common pitfalls.

Whether you are a seasoned professional or entering the job market for the first time, this comprehensive guide will provide you with valuable insights and practical tips on how to address your cover letter effectively. 

Understanding the Purpose of a Cover Letter

A cover letter is an essential component of a job application, serving as a personalized introduction to potential employers. In the UK, where the job market is highly competitive, understanding the purpose and value of a well-crafted cover letter is crucial. This section delves into what a cover letter is, its purpose, and its significance in the job application process.

What is a Cover Letter?

A cover letter is a document sent alongside your CV that provides:

• Personal Introduction: It’s your opportunity to introduce yourself to the hiring manager in a more personal and detailed manner than a CV allows.
• Context for Your Application: It explains your reasons for applying, your interest in the company, and how your skills and experiences align with the job.

Main Objectives of a Cover Letter

The primary goals of a cover letter include:

• Demonstrating Fit: Showcasing why you are a suitable candidate for the role and how your qualifications match the job requirements.
• Highlighting Key Achievements: Emphasizing significant achievements or skills that make you stand out as an applicant.
• Expressing Interest: Conveying genuine interest in the position and the company, showing that you have done your research.

Importance of a Cover Letter in the UK

In the UK job market, a cover letter plays a pivotal role:

• First Impression: It often forms the first impression a hiring manager will have of you, setting the tone for your application.
• Communication Skills: It allows you to demonstrate your written communication skills, which are essential in most professional roles.
• Personal Touch: Unlike a CV, a cover letter lets you speak directly to the employer in your own voice, adding a personal touch to your application.

The Cover Letter’s Role in the Application Process

The cover letter complements your CV by:

• Providing Context: Offering context to the experiences listed in your CV, explaining how they are relevant to the job you are applying for.
• Detailing Motivation: Giving insight into your motivation for applying and your career aspirations.
• Building a Connection: Helping to establish a connection with the employer, which can be pivotal in progressing to the interview stage.

Basic Format of a Cover Letter

Understanding the basic format of a cover letter is essential for creating a document that effectively communicates your professional qualifications and interest in a position. In the UK, where cover letters are a standard part of job applications, adhering to a professional and clear format is crucial. This section provides a detailed overview of the standard structure of a cover letter.

Essential Elements of a Cover Letter

A well-structured cover letter typically includes the following elements:

• Contact Information: At the top of the document, include your contact information and the date, followed by the employer's contact information.
• Salutation: Address the letter to a specific person, if possible. If the name is unknown, use a general salutation such as 'Dear Hiring Manager.'
• Introduction: Begin with a compelling introduction that captures the employer’s attention and clearly states the purpose of your letter.
• Body: In one or two paragraphs, highlight your relevant skills, experiences, and achievements. Tailor this section to the specific job and company.
• Closing Paragraph: Conclude by reiterating your interest in the position, thanking the reader for considering your application, and mentioning any attachments, such as your resume.
• Formal Closing: End with a formal closing, such as 'Sincerely' or 'Best regards,' followed by your signature and printed name.

Formatting Guidelines

Adhering to professional formatting standards is key:

• Length: Keep your cover letter concise, typically no more than one page.
• Font and Size: Use a professional and readable font, like Arial or Times New Roman, with a font size of 10-12 points.
• Margins and Spacing: Standard margins of 1 inch on all sides and single or 1.15 line spacing are recommended.
• Alignment: Align your text to the left and ensure consistency in your formatting throughout the document.

Tailoring to the UK Job Market

For job applications within the UK, consider the following nuances:

• Cultural Appropriateness: Ensure your language and tone are appropriate for the UK job market, which values clear, concise, and formal communication.
• Relevance to the Role: Customize your cover letter for each application, focusing on how your skills and experiences align with the job description and company values.

Researching the Right Contact

Finding the right contact to address your cover letter is a crucial step in personalizing your job application. In the UK job market, addressing your letter to the correct individual can demonstrate your attention to detail and genuine interest in the role. This section guides you through the process of researching and identifying the appropriate contact for your cover letter.

Importance of Addressing the Right Person

Directing your cover letter to the right person has several benefits:

• Personal Touch: It shows that you have taken the time to research the company, which can create a favorable impression.
• Improved Chances: Addressing the right person increases the likelihood of your letter being read and taken seriously.

Steps to Find the Right Contact

Here are effective ways to identify the correct contact person:

• Read the Job Listing Carefully: Often, the job listing will mention whom to address your application to. If it’s not mentioned, look for clues about the department or team.
• Check the Company Website: Visit the company’s website, especially the ‘About Us’ or ‘Team’ sections, to identify potential contacts.
• Use LinkedIn: LinkedIn can be a valuable resource for finding the names of hiring managers or department heads.
• Make a Phone Call: If online research doesn’t yield results, consider calling the company’s reception or HR department to ask for the hiring manager’s name.

Using Social Media and Professional Networks

Leveraging online platforms for research:

• Professional Networks: Networking platforms like LinkedIn can provide insights into the company’s structure and key personnel.
• Social Media: Sometimes, company social media profiles may offer information about their team members or recent hiring activities.

Addressing When Name is Unknown

If your research doesn’t reveal a specific name:

• Generic Salutations: Use a general but professional salutation like ‘Dear Hiring Manager’ or ‘To Whom It May Concern.’
• Department-Specific Address: If you know the department but not the name, address it to the department, e.g., ‘Dear Marketing Team.’

Formal vs. Informal Addressing in Cover Letters

In crafting a cover letter, deciding between formal and informal addressing is crucial to setting the right tone for your application. The choice largely depends on the company culture and the industry norms, particularly in the diverse professional landscape of the UK. This section explores the differences between formal and informal addressing, and when to use each style.

Understanding Formal Addressing

Formal addressing is typically the standard in cover letters:

• When to Use: It’s most appropriate for traditional industries, large corporations, or when the company culture is unknown. It’s a safe bet for any situation where you want to err on the side of professionalism.
• Examples: Use titles and last names, such as ‘Dear Mr. Smith’ or ‘Dear Ms. Johnson.’ If the contact’s gender is unknown, use their full name, like ‘Dear Jordan Smith.’

The Place for Informal Addressing

Informal addressing can be suitable in certain contexts:

• When to Use: Appropriate for creative industries, startups, or if you’re familiar with the company’s informal culture. Also, use if you know the recipient personally or have been in prior communication.
• Examples: First names can be used, such as ‘Dear Jordan’ or ‘Hello Alex.’

Cultural Nuances in the UK

In the UK job market, cultural nuances play a significant role:

• Conservative Approach: Generally, UK businesses tend toward formal communication, especially in initial interactions.
• Industry-Specific Norms: Creative fields like advertising or tech startups may lean towards a more informal style.

Researching Company Culture

To determine the appropriate level of formality:

• Company Website and Social Media: Review the language and tone used on the company’s official platforms.
• Insights from Current Employees: LinkedIn or networking events can be sources to gain insights into the company culture.

Impact of Addressing Style

Your choice of addressing style can impact your application:

• Formal Addressing: Conveys respect and professionalism, reflecting well in traditional or conservative sectors.
• Informal Addressing: Can make your application feel more personalized and relatable, particularly in modern, casual work environments.

Addressing Without a Name

Occasionally, you may find yourself in a situation where you need to draft a cover letter without knowing the recipient's name. In the UK job market, addressing a cover letter without a specific name requires a careful balance of professionalism and general appeal. This section provides guidance on how to address your cover letter when the recipient's name is unknown.

General Salutations

When the recipient's name is not provided, general salutations can be used:

• ‘Dear Hiring Manager’: This is a widely accepted salutation that is both professional and inclusive.
• ‘To Whom It May Concern’: While traditionally used, this phrase is somewhat outdated and may be perceived as impersonal. It’s better used as a last resort.
• ‘Dear [Department] Team’: If you know the department you are applying to, addressing the team can be an effective way to personalize your letter slightly.

Importance of Tailoring the Salutation

Choosing the right salutation is crucial for making a good first impression:

• Reflecting Company Culture: Your choice of salutation should mirror the tone and culture of the company you are applying to.
• Conveying Respect: A respectful and professional greeting sets a positive tone for the rest of your letter.

Researching the Company

Conducting thorough research can sometimes uncover the name you need:

• Check LinkedIn: Look for potential contacts in the relevant department or those involved in hiring.
• Company Website: Small companies often list their staff members, which can provide you with the name you need.

Avoiding Gender-Specific Salutations

When addressing an unknown recipient, it’s important to avoid gender-specific salutations:

• Use Gender-Neutral Language: This ensures that your letter is inclusive and respectful to all potential recipients.

Gender-Neutral Addressing in Cover Letters

In today’s inclusive and diverse workplace, especially in a progressive market like the UK, using gender-neutral language in cover letters is increasingly important. It respects the recipient's identity and showcases your awareness of contemporary professional standards. This section explores the nuances of gender-neutral addressing in cover letters.

Importance of Gender-Neutral Language

Using gender-neutral language is key for several reasons:

• Inclusivity: It ensures that your cover letter is inclusive of all genders, avoiding assumptions about the recipient’s identity.
• Professionalism: It reflects a modern understanding of workplace diversity and professionalism.

Gender-Neutral Salutations

When you’re unsure of the recipient's gender, consider these salutations:

• ‘Dear Hiring Manager’: This is a safe and widely accepted option that remains professional and respectful.
• ‘To the [Department/Team Name] Team’: Addressing the team or department is a great way to personalize your letter without assuming gender.
• ‘Hello’ or ‘Greetings’: These are more informal but can be appropriate depending on the company culture.

Researching the Recipient’s Name

While gender-neutral language is essential, personalizing your letter is also beneficial:

• LinkedIn and Company Websites: A quick search may reveal the name of the hiring manager or the head of the department.
• Professional Titles: If you find the name but not the gender, use professional titles like ‘Dr.’, if applicable.

Avoiding Gendered Language

Beyond salutations, be mindful of gendered language throughout your cover letter:

• Body of the Letter: Avoid using gender-specific pronouns or terms; instead, use ‘they’ or ‘the candidate’ when referring to hypothetical situations.

Adapting to Different Industries

The approach can vary depending on the industry:

• Conservative vs. Creative Fields: More traditional sectors might prefer formal titles, while creative industries may be more open to informal, inclusive language.

Salutations and Opening Lines in Cover Letters

The opening of your cover letter, including the salutation and the first few lines, sets the tone for your entire message. In the UK, where professionalism and courtesy are highly regarded, the right salutation and a strong opening line can make a significant impact. This section discusses how to craft effective salutations and opening lines for your cover letter.

Choosing the Right Salutation

Your salutation should reflect both respect and professionalism:

• Formal Salutations: 'Dear Mr./Ms. [Last Name],' is a traditional choice when you know the recipient's name and title.
• Gender-Neutral Options: ‘Dear Hiring Manager’ or ‘Dear [Department] Team’ are appropriate when the recipient's name or gender is unknown.
• Company Culture: Tailor your salutation to fit the company culture; a creative startup might prefer a less formal greeting compared to a traditional corporate firm.

Crafting a Compelling Opening Line

The first sentence of your cover letter should grab the reader’s attention:

• Show Enthusiasm: Express genuine excitement about the role and the company. Example: "I am thrilled at the opportunity to apply for the Marketing Manager position at XYZ Corp."
• Highlight a Connection: Mention a connection or referral if you have one. Example: "I was excited to learn about the open role from my former colleague, John Doe, who spoke highly of XYZ Corp’s innovative approach."
• State Your Purpose Clearly: Be clear about your intentions. Example: "I am writing to express my interest in the Software Developer position listed on your company website."

Personalizing Your Introduction

Personalization can set your application apart:

• Research the Company: Use your knowledge about the company to personalize your opening. Commenting on recent company achievements or initiatives can show that you’ve done your homework.
• Relate to the Role: Quickly relate your skills or experiences to the job requirements. This demonstrates that you understand what the role entails.

Setting the Right Tone

The tone of your opening should align with the job and company culture:

• Professional Industries: In sectors like finance or law, a more formal tone is appropriate.
• Creative Fields: In creative industries, you might opt for a more relaxed and personal tone.

Expert Opinions and Advice on Cover Letters

In crafting a standout cover letter, insights from industry experts can be invaluable. Their advice, grounded in years of experience and knowledge of the UK job market, can provide the guidance necessary to elevate your cover letter. This section collates expert opinions and advice on creating effective cover letters.

Key Elements According to Experts

Experts highlight essential elements that make a cover letter effective:

• Personalization: “Tailoring your cover letter to the specific job and company is crucial. It shows the employer that you have put thought and effort into your application,” says Jane Smith, a career coach.
• Conciseness: “Keep your cover letter concise and to the point. Employers value brevity and the ability to communicate effectively,” advises Tom Brown, a recruitment specialist.

Structuring Your Cover Letter

Guidance on structuring cover letters:

• Opening: “Start with a strong opening that immediately captures the employer’s interest. Mention how you came to know about the position or the company,” suggests Emily Clarke, a hiring manager.
• Main Body: “Use the main body to highlight your relevant skills and experiences. Connect your achievements to the job requirements,” notes John Doe, a senior HR consultant.
• Closing: “End with a call to action, like expressing your eagerness to discuss your application in an interview,” recommends Sarah Hughes, a career advisor.

Adapting to the UK Job Market

Experts offer advice specific to the UK job market:

• Cultural Fit: “In the UK, employers often look for candidates who are not only skilled but also a good cultural fit for the company. Highlight aspects of your personality or work ethic that align with the company’s values,” states Michael O’Brien, a recruitment expert.
• Professionalism: “Maintain a professional tone throughout your cover letter. Even in less formal industries, professionalism is appreciated,” advises Linda Green, a communications specialist.

Avoiding Common Mistakes

Experts point out common mistakes to avoid:

• Generic Letters: “Avoid sending generic cover letters. Personalization can be the difference between getting an interview and being overlooked,” warns Robert Walsh, a talent acquisition leader.
• Over-Elaboration: “Steer clear of over-elaborating your achievements. Be precise and relevant,” suggests Olivia Spencer, a resume consultant.

Common Mistakes to Avoid in Cover Letters

While a well-crafted cover letter can significantly boost your job application, certain common mistakes can undermine its effectiveness, especially in the competitive UK job market. This section highlights typical errors applicants make in their cover letters and offers advice on how to avoid them.

Overlooking Tailoring to the Job

One of the most frequent mistakes is not customizing the cover letter for each job:

• Mistake: Using a generic, one-size-fits-all cover letter for multiple job applications.
• Solution: Tailor each cover letter to the specific job and company, highlighting how your skills and experiences align with the job requirements.

Ignoring the Company Culture

Not aligning your cover letter with the company’s culture can be a misstep:

• Mistake: Failing to research and reflect the company’s values and culture in your cover letter.
• Solution: Research the company thoroughly and incorporate insights that show you understand and fit with the company culture.

Repeating Your Resume

Simply reiterating your resume content in your cover letter is not effective:

• Mistake: Duplicating information from your resume without providing additional context or insights.
• Solution: Use your cover letter to expand on key achievements or skills and explain how they’re relevant to the role.

Lack of Focus and Clarity

A cover letter that lacks focus can fail to capture the employer’s attention:

• Mistake: Writing a cover letter that is too long, rambling, or unfocused.
• Solution: Keep your cover letter concise and focused. Aim for clarity and brevity, highlighting only the most relevant aspects of your background.

Ignoring Formatting and Presentation

Poor formatting can make your cover letter less readable:

• Mistake: Using an overly complex or hard-to-read format and font.
• Solution: Stick to a professional and simple format with a clear font, consistent spacing, and organized layout.

Overlooking Proofreading

Grammatical errors and typos can significantly detract from your professionalism:

• Mistake: Submitting a cover letter with spelling, grammar, or punctuation errors.
• Solution: Thoroughly proofread your cover letter, or have someone else review it, to catch any errors before submission.

As we conclude this comprehensive guide on how to address a cover letter, it's clear that the cover letter remains a critical component of the job application process, especially in the UK. A well-crafted cover letter can be the key to making a strong first impression, setting the stage for a successful job application.

Recap of Key Points

Let's summarize the essential takeaways from our discussion:

• Personalization: Tailoring your cover letter to the specific job and company is vital for showing that you are a thoughtful and dedicated candidate.
• Proper Addressing: Researching and using the correct name and title for your salutation demonstrates respect and attention to detail.
• Format and Content: Adhering to a professional format and focusing on relevant content are crucial for conveying your message effectively.
• Avoiding Mistakes: Steering clear of common errors, like typos and generic phrasing, enhances the professionalism of your application.

The Impact of a Strong Cover Letter

A compelling cover letter can significantly impact your job search:

• First Impressions: It’s often your first opportunity to communicate with potential employers and can set the tone for your entire application.
• Showcasing Your Personality: Beyond your CV, the cover letter offers a glimpse into your personality and professional style.
• Enhancing Your Application: An effective cover letter can complement your CV, providing context and additional insights into your qualifications and fit for the role.

Final Thoughts for UK Job Seekers

For job seekers in the UK, mastering the art of cover letter writing is a skill that can open doors to new opportunities:

• Understanding Cultural Nuances: Being aware of the UK's professional standards and expectations can help in crafting a cover letter that resonates with UK employers.
• Continual Learning: Staying informed about current trends in cover letter writing and adapting your approach as needed is essential for ongoing success in your job search.

Explore Jobs

• Jobs Near Me
• Remote Jobs
• Full Time Jobs
• Part Time Jobs
• Entry Level Jobs
• Work From Home Jobs

Find Specific Jobs

• $15 Per Hour Jobs
• $20 Per Hour Jobs
• Hiring Immediately Jobs
• High School Jobs
• H1b Visa Jobs

Explore Careers

• Business And Financial
• Architecture And Engineering
• Computer And Mathematical

Explore Professions

• What They Do
• Certifications
• Demographics

Best Companies

• Health Care
• Fortune 500

Explore Companies

• CEO And Executies
• Resume Builder
• Career Advice
• Explore Majors
• Questions And Answers
• Interview Questions

10 Best Ways To Address A Cover Letter Without A Name

• Cover Letter Format
• Salutation and Greeting
• Who To Address When Unknown
• How To Start A Cover Letter
• How To End A Cover Letter
• Best Cover Letter Font And Size
• Cover Letter Spacing
• Cover Letter Length
• Key Elements Of A Cover Letter
• How To Write An Address
• Official Letter Format
• Cover Letter Opening

Find a Job You Really Want In

Cover letters consume a fair amount of time in the application process, as the more personalized they are, the better. With the majority of the application process being automated and online now, the hiring manager ’s name can end up being an unknown quantity. If you don’t know the hiring manager’s name and don’t know what to do, then this article will help you.

If the hiring manager’s name is unknown, then you have a few options. The best, of course, is to find out what their name is and address the letter to them. But if that all fails, then there are proper ways to address a cover letter to an unknown recipient.

Key Takeaways:

Try to find the name of the person you are addressing using the job listing, company website, or contacting the company.

Don’t assume someone’s martial status and avoid using “Miss” and “Mrs.” whenever possible.

Avoid assuming gender, even if you do know the person’s name.

Use a professional and appropriate greeting and avoid sounding like you would when addressing your friend.

How to address a cover letter if you don’t know the recipient’s name

Why is addressing a cover letter correctly important, how to find out who to address your cover letter to, example cover letter, addressing a cover letter faq, final thoughts, expert opinion.

• Sign Up For More Advice and Jobs

There are a few rules to follow when addressing a cover letter: be professional, polite, and concise. That means that even if you don’t know the recipient’s name, you want to maintain the same professional tone in the letter and avoid overly stilted language or being too informal.

Here are some guidelines to follow when addressing a cover letter:

If you can find out the hiring manager’s name, do so. That means that you should spend time looking over the company website, checking LinkedIn profiles, or even calling the company.

Don’t assume the hiring manager’s gender. This is especially true when you don’t know their name. But even if you do find out the person’s name, avoid gendered language until you’re sure how they identify. Some people will put preferred pronouns in email signatures or on their LinkedIn profiles, so it might be a good idea to check.

Maintain a professional tone. There’s a common style and formality to business letters. Make sure that your cover letter has that tone. it’s different than a letter you’d write to a friend, and being too familiar with your writing can be off-putting to hiring managers.

Avoid assuming the person’s title. This applies to both marital status, such as using Mrs. or Miss, but also whether they have a doctorate. In general, unless this is someone you know, avoid using either Mrs. or Miss, because it can cause offense, even if used correctly.

Make sure you include a salutation. Even if you don’t know who you’re addressing, leaving one off entirely can end up either looking like a mistake or that you didn’t personalize the letter at all.

Be as specific as possible. Even if you can’t find out exactly who the hiring manager is, make sure to be specific in your greeting. Use Dear Marketing Hiring Manager rather than just Dear Hiring Manager if you’re applying for a marketing position.

Also, while HR is most often in charge of hiring, it’s best not to just address the HR department unless you know that they’re the ones who’ll be in charge of your application. Not every business has HR take care of all hiring tasks, especially if it’s a smaller company.

Examples of how to address a cover letter:

Dear Sir or Madam

Dear Hiring Manager

Dear Talent Acquisition Team

Dear [Company Name] HR Department

Dear [Company name] Hiring Manager

Dear Human Resources Manager

Dear Human Resources Department

Dear [Company Name] Recruiter

Dear [Department Name] Hiring Manager

Dear [Department Name] Hiring Team

Here are some examples of how NOT to address a cover letter:

Good Morning

To Whom It May Concern

Dear Mrs. Smith

Hi Sebastian!

Hey Sales Team

Addressing a cover letter correctly shows professionalism, diligence, and politeness. All of these are good for an employee to have and show you to be someone that’s worth investing further time in. While finding the proper person to address can be a chore, it helps you in several ways because:

Hiring managers get myriad applications. Remember that you aren’t the only one applying for a job. While you want to make your application stand out from the crowd if you can, you don’t want to stand out in a negative way — that’ll ensure you don’t get the job.

Individual people ultimately decide who gets hired. While the application process can feel faceless, formless, and impersonal, there are actual people at these companies that sort through resumes . And people form first impressions.

It shows that you’re willing to go the extra mile. Think about what the admired traits are in employees. If you’re willing to put in the additional effort or work to get a superior result, then that’s the sort of employee companies want to have to work for them.

It’s less impersonal. Of course the hiring process is somewhat impersonal. You’re petitioning people you don’t know and that don’t know you. But if you address a letter to Dear Hiring Manager, it doesn’t have the same effect as addressing it directly to the person.

Despite the importance of properly addressing a cover letter, not every company makes it easy for applicants to do. If the hiring manager’s name isn’t immediately apparent, then there are some other options open to you before addressing the cover letter to an unknown recipient.

Check the job listing. One simple way is to look at the application and double-check that the hiring manager’s name isn’t on the main listing. Sometimes the information isn’t on the application, but rather on the job listing. If it isn’t there you will then have to start doing a little bit more investigative work.

Check LinkedIn. You can check on LinkedIn and on the company’s website to find the hiring manager’s name. If nothing shows up, then you will have to start contacting someone at the company to find out.

Contact the company. Now, this does not mean you should contact some random person at the company who lists the company’s name on their profile. Find the contact information for the HR department, for someone who works in HR, or for the head of the department you are trying to work in and ask them if they know the name of the hiring manager for your application.

Sometimes, they will not give this information, simply so that the hiring manager can stay anonymous and not get a billion emails from applicants. This situation is more likely to happen with massive companies like Google or Apple.

If they give you a name, use it. If they don’t, then you will have to then move on to the next step of figuring out how to address a cover letter to an unknown person.

Dear Sales Team Hiring Manager, As a fan of XYZ Inc.’s impressive technology products, I was ecstatic to see an opening for a Junior Sales Representative . After reading the job description, I am confident that I’m the right person for the job. With 4 years of experience selling cloud computing products and services, I would bring a unique perspective to the role. In my current role as a Sales Representative at ABC Corp., I’ve created technology presentations for all my clients, driving interest in new product sales and subscriptions by 84% year-over-year. Additionally, I’ve reduced the cost of customer acquisition by over 15% and consistently topped sales quotas by over 20% since starting at ABC. I know XYZ has amazing products and services that I would be honored to promote and sell. With my background in cloud computing, I would be able to hit the ground running and communicate your product’s benefits to customers. Please contact me if you have any further questions about my application or resume. I look forward to speaking with the Sales Team more about the role in an interview. Thank you for your time and consideration. Sincerely, Malia Freeman [email protected] 555-777-9999

How do you address a cover letter to an unknown recipient?

Address your cover letter to “Hiring Manager” or “[Department Name] Hiring Manager.” Always do whatever you can to try to find the name of the person you’re addressing, but if you can’t, address it to the generic position or team you’re trying to get in contact with.

Is To Whom It May Concern rude?

Yes, To Whom It May Concern can be considered rude. Not everyone will agree that it’s rude, but many people do find it rude, or at least impersonal and lazy on a cover letter, so it’s best to avoid this greeting

Is it okay to use Dear Hiring Manager?

Yes, it is okay to use Dear Hiring Manager as a cover letter greeting. It’s always best to address your cover letter to someone by name if you can find it, but many times you can’t. In this case, “Dear Hiring Manager,” is an appropriate greeting.

Who is the best person to address a cover letter to?

The best person to address a cover letter to would be the hiring manager. This should be their first and last name if you know it, but “dear hiring manager” is acceptable if you are unsure of their name.

The rule of thumb was to use titles such as Mr. or Ms. However, it’s also important not to assume the hiring manager’s gender. If you don’t know the person’s preferred pronouns, then it’s best to just use their full name.

If you don’t know the recipient’s name, how would you close the letter?

Sincerely or Regards are considered formal, professional closings for letters. If you’re writing a cover letter to someone you don’t know, it’s best to remain professional and polite. A sign-off such as best wishes will likely come off as too familiar.

If you are applying for a job and writing a cover letter, make sure you take the time to look over all the details in the cover letter. Not taking the time to look for the recipient of a cover letter or using a professional greeting will look lazy. ​ Your greeting is a small part of the cover letter. However, it’s one of the most important pieces because it’s the first thing the hiring managers will read. Using an appropriate generic greeting will set the tone for your cover letter, making you sound professional and willing to put in the effort to make your cover letter flawless. ​ Now that you know how to address a cover letter if the reader is the recipient is unknown, check out our other articles about cover letters and the job application process.

Applying for jobs can be stressful and tedious, but taking the time to learn tips on how to improve your application will help put you one step closer to landing your dream job .

Georgetown – Writing Cover Letters for Government

• Who To Address Cover Letter To If Unknown

Vimari Roman Career Strategist Coach Be Productive Coaching

My recommendation is to always send a customized cover letter when applying for any job and when in doubt, address your letter to the hiring team using “Dear Hiring Team.” In most cases the application will end up on a recruiter’s or an HR Business Partner’s desk, and if they like your cover letter and resume, then they will pass it on to the hiring manager or the hiring team. By addressing your letter to the “team” you’ve got everyone covered and they will all feel as if the letter was written directly to them.

Expert Tip To Find Contact Infoformation

Sally Mikhail Founder of Recruit Petra LLC

Use LinkedIn to find out who to address your cover letter to you with a search of company personnel on the company careers page . However, if you are sending out a cover letter to an unknown hiring influence, you can address it to “Dear Hiring Team” or “Dear Hiring Manager.”

Who To Address Cover Letter To If Unknown Tip

Chelsea Jay Certified Resume Writer and Career Coach

Make sure that you review the company’s “About Me” or “Staff” to view their leaders which often lists direct managers, HR professionals, and executive leadership staff. If you know what department you’ll be working for, I recommend addressing the leader of that department. If the website is for a larger organization and does not list individual staff, I recommend utilizing LinkedIn. You can do a quick company search and find employees who are currently working there. You may even find the original posting with the hiring manager’s name attached.

If you cannot find the hiring manager’s name based on the posting, I recommend taking time to learn more about the specific department you’ll be working in. For example, if you discover that you’ll be working in the Communications department, the next step would be to learn about the specific team you’ll be part of. If you find out that it is the Public Affairs team, I encourage you to address “Public Affairs Team” at the beginning of your cover letter.

If you’re up for a bolder approach that is sure to get attention, address someone on the executive leadership team. I recommend addressing the President or Vice President of the organization (they should be easy to find since they are often the “face” of the organization). Of course, address them with a salutation along with their first name, last name, and title. In the beginning of the cover letter make sure to distinguish what department and position you are applying for. For example, Dear Mr. John Smith, President.

As an applicant, your goal is to stand out and showcase that you are informed and willing to go the extra mile (by doing research!).

Your browser does not support the video tag.

How useful was this post?

Click on a star to rate it!

Average rating / 5. Vote count:

No votes so far! Be the first to rate this post.

Heidi Cope is a former writer for the Zippia Career Advice blog. Her writing focused primarily on Zippia's suite of rankings and general career advice. After leaving Zippia, Heidi joined The Mighty as a writer and editor, among other positions. She received her BS from UNC Charlotte in German Studies.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

Recent Job Searches

• Registered Nurse Jobs Resume Location
• Truck Driver Jobs Resume Location
• Call Center Representative Jobs Resume Location
• Customer Service Representative Jobs Resume
• Delivery Driver Jobs Resume Location
• Warehouse Worker Jobs Resume Location
• Account Executive Jobs Resume Location
• Sales Associate Jobs Resume Location
• Licensed Practical Nurse Jobs Resume Location
• Company Driver Jobs Resume

Related posts

How To End A Cover Letter (With Examples)

How To Address A Cover Letter (With Examples)

6 Tips On How To Address Your Cover Letter

Cover Letter Tips To Help You Land The Job (With Examples)

• Career Advice >
• Cover Letter >

How to address a cover letter | with examples

The way you start your cover letter counts.

It’s the first thing a hiring manager sees when they open your application so you need to make them excited to peek into your CV .

In our guide, we’ll show you the ropes on how to address your cover letter, and even teach you how to find the recruiter or hiring manager’s name for maximum impact.

CV templates 

Address the hiring manager or recruiter directly

Address the hiring manager or recruiter by name to start building a rapport with them.

Something simple like, “Hi Lucy” will do the trick.

According to recent research , simply seeing your own name can trigger a strong response in the brain. So, be sure to do this, to captivate the recruiter’s attention.

How to find the recruiter or hiring manager’s name

You may be wondering, “How do I figure out their name?”

There are several ways to find out the name of the person handling the job opening, which we’ll look at below.

When you’re reading a job advert, you’ll sometimes find the name and email address of the person you need to get in touch with directly in the ad.

Look out for the section that says “For enquiries” or “Contact person”.

For example, the advert might say something like:

“For more info, please contact Susan Wright at [email protected].”

Usually, this person manages that job vacancy.

If you see this information, it’s your lucky day – job adverts are the simplest way to find the correct name.

Company website

If you can’t find the recruiter’s name on the job advert , and you’re applying for a job directly via a company, check out their website.

Keep an eye out for a “Who We Are” , “About Us” or “Our Team” section.

Here, you’ll usually be able to find the info about the people who work there, including the head of the department or hiring team connected to the position you’re applying for.

Look at the people’s profiles to get the one that fits your job’s department.

If you have trouble finding it directly, use the search bar on the company’s website and type in “Head of [Department Name]” or “HR Manager”.

You could also run a Google search for “[Company name] + team” for a quick way of finding an About Page for a particular team or department.

LinkedIn is one of the best ways to find a hiring manager or recruiter because millions of them are registered on the platform.

Firstly, ascertain the company that posted the position and the team it’s connected with from the information provided in the job advert.

When you know the department and organisation, head over to LinkedIn . Here, you can use the search bar to look for the company name, department or job title associated with the job opening.

Let’s say you’re applying for a marketing vacancy at Tesco. You can search for “Marketing Manager” in the search bar like this:

Once the search results appear, click the “People” filter button to narrow down your findings further so that you’re only seeing people (and not companies or groups).

Then make sure you choose your target company under “Current Company” – this ensures you only view people who are current employees.

You will need to type the name of the company into the text box like this:

Click on the name of the company you typed in. In this case, it’s “Tesco.”

Then hit the blue “Show results” button.

And examine the profiles that come up.

You’ll be able to find the person handling the job applications by looking for titles such as “recruitment manager” or “team leader” .

And once you view their profiles you may even be able to get hold of their phone number or email address.

Contact info

Here is how you can find a person’s email address via the contact details, if they have entered them.

Click on their profile then seek out the “Contact info” section.

This sits under their profile picture and headline.

If the user has made their contact info visible, you’ll see it here.

About section

Often, you can locate additional contact info, such as email addresses, in the “About” or “Summary” section of their profile.

To do this, scroll down to the user’s “About” section.

If the user has decided to include their email address, you’ll see it here.

If you can’t find an email, you can contact them directly through LinkedIn.

Here’s how you’d do this:

• Send a connection request – Send the person a connection request and a message. When they accept your request, you’ll be able to write an accompanying message.
• Use InMail – If this specific individual isn’t in your network, use the LinkedIn InMail. This is a premium feature which lets you send messages to LinkedIn members outside of your network – it’s useful but do. Of course, there is a fee to use this feature but it’s a useful tool.

What if you can’t find a name?

Don’t panic if you can’t find the name of the individual you’re trying to address. This will happen a lot during your job search .

In such cases, it’s absolutely fine to begin with a friendly “Hi.”

But don’t use expressions like “Dear Sir or Madam” – this sounds extremely outdated and aloof.

If you use the word “Hi”, this ensures your cover letter is more amicable and modern , even when you’re unsure of the person’s name.

This is a courteous and simple way to start if you have difficulty locating the specific hiring manager’s name.

How to write a cover letter email subject line

A recruiter’s inbox gets flooded with applications, so when you write your cover letter email , your initial goal is to entice them to read your email.

You must catch their attention with a compelling subject line and give a captivating reason for them to click on your message.

Avoid using generic subject lines, such as:

• “Check This Out” – Subject lines like this sound spammy, and hiring managers may ignore it.
• “Important” – Recruiters won’t know why your email is important – they might deem it clickbait.
• “CV Attached” – This subject line doesn’t offer any context or engage the recruiter in any way at all.
• “Hire Me” – This comes across as too blunt and provides no context.
• “I Need a Job” – This sounds too direct and may sound a little too desperate.
• “Looking for Work” – While you’re being upfront, this isn’t an engaging subject line.

Instead of including any of these generic subject lines, you must promote your selling points right off the bat.

For instance, use subject lines that highlight your skills and expertise in a concise, screen-friendly title.

Determine your main strengths as an applicant and invent a way to integrate them into your subject line.

You could say something like:

• “Veteran Graphic Designer with a Portfolio of Projects”
• “Registered Nurse with Intensive Care Unit Expertise”
• “Committed Secondary School Teacher with 10 Years’ Classroom Expertise”
• “Certified IT Professional with Experience in Network Security”

These subject lines are effective because they communicate key information and value to hiring managers clearly and concisely. Each tells the recruiter about your qualifications and expertise and is tailored to the specific job or field.

A recruiter is more likely to open an email from someone who can potentially meet their requirements.

A quick tip: Remember, subject lines have a limited amount of space – you’ll probably only be able to squeeze in between 30 and 35 characters.

How not to address a cover letter

When you’re addressing your cover letter , some things simply aren’t worth including. These old-fashioned or overly formal ways of starting a cover letter can make a negative first impression.

So, avoid the below phrases in your cover letter greeting:

• “Dear Sir or Madam” – This is far too old-fashioned and doesn’t show much effort. It’s also fairly impersonal.
• “What’s up, [Department Name]?” – This is excessively informal and will probably give hiring managers the wrong impression about you. It also doesn’t address the specific person.

Steer clear of these unimpressive ways to address your cover letter and plump for a more personal, engaging approach, like “Hi James” or “Hello Sarah”. Don’t forget, you need to get the perfect balance of friendliness and professionalism.

• Management Consultant Management Consultant
• Finance & Banking Professionals Finance & Banking Professionals
• Project Manager Project Manager
• Marketing Managers Marketing Managers
• Real Estate Manager Real Estate Manager
• IT Experts IT Experts
• Sales Associates Sales Associates
• Architecture Services Architecture Services
• Software Engineers Software Engineers
• Hospitality Industry Hospitality Industry
• Medical Professional Medical Professional
• Digital Marketers Digital Marketers
• AI Engineer AI Engineer
• Cyber Security Experts Cyber Security Experts
• Visual Merchandiser Visual Merchandiser
• Customer Service Customer Service
• Business Analysts Business Analysts
• Energy Analyst Energy Analyst
• Animator Animator
• Multimedia Designer Multimedia Designer
• Systems Engineer Systems Engineer
• Legal Secretary Legal Secretary
• Sports Agent Sports Agent
• Arbitrator Arbitrator
• Graduate CV
• Success Stories
• Tier 2 Sponsor List

[email protected]

5 Most Convincing Options to Address a Cover Letter Without a Name

Table of Contents

Here are some examples of some unique cover letters without a name

What do recruiters want in the cover letter?

The primary purpose of a cover letter combined with your CV is to get you an interview. Your resume provides an outline of your academic background and professional history. Recruiters often require not just your professional achievements but also why you are the most deserving candidate for the role.

Thus, a cover letter is required. It conveys both your professional introduction and sales pitch. So, recruiters become intrigued to enquire more about you. Cover letters generally convey factual content which is absent in your resume. It is your primary chance to convince the recruiters why you are the most eligible person for the role. It should be written in a direct, humble, and enthusiastic tone.

Options to Address a Cover Letter Without a Name?

The study shows that only three to four applicants get selected for a job interview out of 250 to 300 job applications. Cover letters have a significant impression on the selection or rejection of a job application. If the recruiters find your cover letter is generic without any personal touch, they might reject it.

Hence, you must compose your cover letter correctly so recruiters find it suitable for the job role. In the following section, we will emphasize how you can address a cover letter without a name, UK companies. Go through the options below to choose a suitable address for your application suggested by professional cv writing agencies.

1. Research on Department Listing to Address a Cover Letter Without a Name

Salutation is essential in cover letter format. So, if you don’t know whom to address, start by researching on Google or LinkedIn with the department listing of the organization. There you are likely to find authorized personnel from the human research department. You can start your cover letter by addressing the person.  

Suppose the person’s name is Alex Johnson. You may start your letter with “Dear Mr. Johnson. If unsure about the person’s gender, you can write “Dear Alex Johnson.” Avoid using generic phrases like “To whom it may concern,” and try to include personalized salutations. This way, you will be able to draw the recruiter’s attention.

2. Address “Dear Hiring Manager” in your cover letter

Job advertisements don’t usually contain the recruiter’s details, and addressing the hiring manager is the best solution in such scenarios. Recruiters will like the salutation and quickly focus on your cover letter’s body. It is the best option when you don’t know how to address a cover letter without a name.

Use this salutation when you don’t have the recruiter’s details, else it is always better to use a personalized salutation. It appears more professional, and the person reading the letter will appreciate it. It is suggested by reputed CV writing services to help job applicants get their desired position.

3. Mention “Dear Hiring Team” to address a cover letter without a name

All medium and large-scale organizations have a human resource department, and they usually look after the recruitment process. So, you can start your cover letter with “Dear Recruiting Team,” as it is a standard salutation. Addressing the whole team is the best idea when you don’t know who will take your interview.

Also, a job interview is a lengthy process with many steps. You will find different people are taking your tollgates in different rounds. Hence, addressing the whole team is like addressing all persons going to take your interview for the job. This way, anyone who receives your cover letter for the job application will respond accordingly.

4. Address the Department head in your application cover letter

It is always better to use personalized satiation when you don’t know how to address a cover letter with no name in UK organizations. And addressing the departmental head is the best option for salutation in your cover letter.

You can easily find the organization’s departmental head’s job profile on Google or the company’s website. For example, if you are applying to join a mining project, start your letter with “Dear Project Manager.” Or, if you are applying for a scriptwriter, address “Dear Creative Director” in your salutation. Use references from a mainstream cover letter writing service for specific information.

5. Find Out the Employer’s Names and details

There are many ways to find out the recruiter’s details. Search the internet, go to the company’s website and find the name of the departmental head. Also, you can search on social sites like LinkedIn, Indeed UK, etc. There you can find the name of your hiring manager.

As mentioned, a personalized salutation is always better, but you must know how to address a cover letter. Many of us usually write “dear sir or madam” when we know whether the person is male or female. But it is better to write Mr. XYZ or Ms. XYZ. And if you can’t recognize the gender, you can mention the name after “dear.”

Most students focus on their resumes and give less importance to cover letters. But recruiters will go through the application letter before focusing on your CV. So, it is of utmost essential to create a convincing cover letter so the recruiter feels your ability for the position and moves forward with the interview process.

Remember, your cover letter will help you stand out from the crowd, so don’t take it lightly. The applicant tracking systems UK is very active. They will typically analyze your application before calling for an interview. And if you don’t know how to address a cover letter without a name, apply these methods to compose your salutation.

Frequently Asked Questions

1. How do you address a cover letter to an unknown recipient?

You can use “Dear Hiring Manager” or “Dear Recruiting Team” if you don’t know whom to address in the cover letter with your application.

2. How do you close a cover letter without a contact name?

 If you don’t know the details of the authorized personnel, then use generic closure. Such as “Sincerely,” “Best regards,” etc.

3. Is it okay to not address a cover letter?

It is the biggest error if you don’t use salutations in your cover letter. The hiring manager will reject it almost immediately. Use generic salutations if you don’t know how to address a cover letter without a name.

4. How do you greet a gender-neutral cover letter?

Try to use a personalised approach. A ‘Dear Human Resource Manager’ or ‘Dear Hiring Manager’ is the best gender-neutral greeting for a cover letter. Do not use ‘Dear Sir or Madam’ or ‘To whom it may concern’ unless you know whom to specifically reach.

5. Is addressing by a name mandatory in cover letters?

It is not mandatory. If you don’t know your recruiter’s name, you may use ‘Dear Hiring Manager’ or ‘Dear Human Resource Manager’.

6. Should I use dear or hello in a cover letter?

‘Dear’ is the most professional greeting or salutation for a cover letter. If you know the hiring manager’s name, start with ‘Dear Mr’ or ‘Dear Ms name/surname’. If you don’t, use ‘Dear Hiring Manager’.

7. How do you email a company with no name?

If you don’t know the company’s name or are creating a general format, mention the particular department you are applying to. For example, start your email with ‘Dear Human Resources department’.

8. How do you address a letter to a non-binary person?

You can use gender-neutral greetings like ‘Dear Manager/colleague/student’ or ‘To whom it may concern’ to address non-binary people.

How useful was this post?

Click on a star to rate it!

Average rating / 5. Vote count:

No votes so far! Be the first to rate this post.

We are sorry that this post was not useful for you!

Let us improve this post!

Tell us how we can improve this post?

• Recent Posts

• Learn How To Write A Cover Letter To Win UK Job Market (Secret Tips And Templates) - March 11, 2024
• Sales Representative Cover Letter Examples - February 22, 2024
• Creating a Killer Cover Letter: Step-By-Step Guide For Job Success - November 1, 2023

iCover help job seekers fulfil their job aspirations by setting realistic goals and perfect career choices. Our CV writing services shape the candidate’s future to get their dream job. We staff industry experts, always eager to boost your confidence to crack interviews.

Excellent 4.9  out of 5

Company Name – BESTWRITING LTD

File no – 14419413

Quick Links

CV Examples

Resignation

Careers Advice

Job Interviews

Terms & Conditions

Privacy Policy

Cookie Policy

Birmingham Kent Coventry Nottingham Liverpool London York Portsmouth Bristol Edinburgh Southampton Newcastle

Cambridge Belfast Wolverhampton Livingston Aberdeen Sheffield Oxford Plymouth Cardiff Leeds Bath

24/7 Customer Support

128 city road, london, united kingdom, ec1v 2nx, +44 74764 69125.

© Copyright 2024 iCover

Losing Out On Your Dream Job Due To A Poor CV?

Order a professional cv @ £40.

Write My CV Now!

You have Successfully Subscribed!

How To Address A Cover Letter To An Unknown Person

Cover letter personalization shows that you’ve done your homework and are genuinely interested in the position and the company.

However, lacking a name doesn’t mean your cover letter can’t shine. Here’s how to adapt and address a cover letter when you don’t have a name.

Navigating the task of addressing a cover letter when the recipient’s name isn’t provided can be challenging. Here are some reliable strategies to consider:

Research Is Key

Start by putting on your detective hat and doing some digging. Research the company website, LinkedIn, or even call the company directly to find out the hiring manager’s name. This level of initiative can impress potential employers.

General Salutations

Opt for a general yet professional salutation if your research hits a dead end. Some safe bets include:

• “Dear Hiring Manager,”
• “Dear [Department] Team,”
• “To Whom It May Concern,”
• Avoid overly generic and impersonal salutations like “Dear Sir/Madam.”

Specific Job Titles

Another effective strategy is to use a specific job title. For example, if you’re applying for a content editor role, you could write, “Dear Content Editor Selection Team,”

Crafting the Rest of Your Cover Letter

Remember, the salutation is just the first step. The content that follows is what will truly set you apart from the crowd.

Make it Engaging

Capture the reader’s attention from the get-go. Instead of a bland introduction, aim for an engaging opener highlighting why you’re excited about the role and what makes you a good fit.

Tailor Your Content

Avoid generic praise for the company. Instead, talk about specific projects, values, or aspects of the company culture that resonate with you. This shows that you have a genuine interest in the company.

Show Your Value

Instead of focusing on what the company can do for you, focus on what you can bring to the table. Talk about your achievements and how your unique skills could benefit the company.

Close It Out Professionally

End your cover letter on a professional note. “Sincerely,” “Best Regards,” or “Kind Regards,” followed by your name and contact details, is a safe and professional sign-off.

Wrapping Up

Addressing a cover letter to an unknown person can feel daunting, but with the right strategies, you can still create a powerful, personalized cover letter that leaves a lasting impression.

Your goal is to stand out from the crowd, and a well-crafted cover letter is your ticket to doing just that. So, get out there, and start making an impression!

Best of luck with your job search!

Title: how to address a cover letter to an unknown person

Category: Job Search

Author : Becky  is a contributor for  theJub . She’s a writing and talent acquisition specialist who loves to apply her skills through creative writing and editing.

Similar Posts

21 Best Remote Job Boards for 2023

6 Business Management Degree Jobs for 2023

How to Message a Recruiter on LinkedIn in 2023 (Sample Messages)

How to Find a Job After College in 2023 (7 Tips to Boost Your Odds)

9 Best LinkedIn Profile Writing Services in 2023

Best Paying Jobs in Basic Industries for 2023

Protect your data

This site uses cookies and related technologies for site operation, and analytics as described in our Privacy Policy . You may choose to consent to our use of these technologies, reject non-essential technologies, or further manage your preferences.

• CV and Cover Letter
• The absolute worst ways to...

The absolute worst ways to address a cover letter

5 min read · Updated on February 13, 2023

Hoping to land an interview? Avoid these greetings in your cover letter!

Is your cover letter landing you interview after interview? Probably not. Shockingly, there's only a 17% chance that your cover letter will actually be read, according to recent statistics . So if you want to give yourself the best chance at success, you need to catch the reader's attention. The opening line of your letter has to be just right.

You may already be wondering how to address a cover letter that will dazzle employers. Well, why don't we take a moment to talk about what not to do? Here are some of the worst ways you could address a cover letter to an unknown recipient. Avoid them at all costs!

"Hey" or "Hi"

You're not texting your mate. When you're addressing a cover letter to an unknown person, the last thing you want to do is get overly familiar with them. Greetings such as "Hey," "Hi," and even "Hello" are strikingly casual. You should only use them when you know someone or are in a social environment.

Needless to say, your cover letter is neither the time nor the place for these greetings. When you start a letter this way, it's unlikely that the employer or recruiter will read the whole thing. Your lack of professionalism and awareness is likely to lose you the opportunity before you've even received it.

"Dear Team"

Who exactly are you addressing here? Are you sending a letter (or email) to the whole company? No, you are not. This rookie mistake shows that you have no idea how to address a cover letter.

You're writing to one or two individuals ‒ the people who have hiring power within the company. The fact that you don't know who they are already puts you at something of a disadvantage. Don't make things worse by addressing a whole group of unnamed people.

"To whom it may concern"

You may have been taught this one in school, but that doesn't mean it's right. The working world has come a long way in the last 10 years. It's time we started to update the lingo we use to match that. For instance, if you're applying for a modern role, such as one in a marketing or a digital field, this greeting won't align with their culture.

Using this formal way of addressing a letter tells the reader two things: 1) you are lazy and 2) you can't be bothered to find out who they are. It's a real faux pas.

"Dear Sir or Madam"

You may not know whether you're writing to a man or woman, but that doesn't mean this opening will cut it. This greeting is many people's "go to" when they're addressing a cover letter with no name, but much like "To whom it may concern," this one is overly formal and outdated.

What's more, it's not likely to make any impression on the person reading it. Think about it: they have to sift through hundreds of letters. There is nothing at all that makes this bland opening stand out from the crowd.

"Dear Recruiter"

Have you ever read a duller opening line? Just because you're addressing a cover letter to an unknown person doesn't mean that you have to bore them. While this greeting is professional and will do your cover letter no real harm, it shouldn't be your first choice.

If you are going through a recruitment agency, finding out your contact's name shouldn't be all that difficult. Just ask. Whenever you can, it's good practice to address a recruiter by their name and title. This small and simple trick shows them that you have gone the extra mile and done some research.

"Dear HR Professional"

Don't presume that you know the reader's job title. You don't. Depending on the size of the company, there may not even be an HR department. Plus, the person reading your CV and cover letter may have a different title like "Talent Acquisition Manager" or "Recruiter." By assuming what the person's role is, you could get off on the wrong foot.

If you don't know the specifics about someone or their role, don't try to guess. You may think it's a pretty safe way to go, but it could end up ruffling some feathers. Instead, keep things neutral and avoid any confusion.

When you're applying for that all-important dream job, choosing the right greeting for your cover letter is essential. It's the first thing the reader will see and will set the tone of your application. Now that you understand how not to address a cover letter, you can take to writing with the confidence that you won't make a mistake. Avoiding these missteps is sure to give you a real advantage.  

Once you've written a sparkling cover letter, make sure your CV is up to scratch too. Submit it to our free CV review  service and find out now!  

Recommended reading:

What should a cover letter include? Start with these essentials

7 CV mistakes that make recruiters cringe

Is your CV ready to send? Ask yourself these questions

Related Articles:

How to simplify your job search in 3 easy steps

6 CV writing tips that will turn your good CV into a great one

The best CV format to get hired (with examples)

See how your CV stacks up.

Career Advice Newsletter

Our experts gather the best career & CV tips weekly. Delivered weekly, always free.

Thanks! Career advice is on its way.

Share this article:

Let's stay in touch.

Subscribe today to get job tips and career advice that will come in handy.

Your information is secure. Please read our privacy policy for more information.

We use cookies to collect information about how you use the National Careers Service. This information is used to make the website work as well as possible and improve our services.

You’ve accepted all cookies. You can change your cookie settings at any time.

beta Complete an independent survey to give us feedback about our website.

• Careers advice
• Cover letters

There is a problem

How to write a cover letter.

A cover letter introduces you to an employer and asks them to think about your application. 

It’s a short letter, usually 3 to 5 paragraphs long.

When to include a cover letter

You should always include a cover letter when you apply for a job using a CV. 

You can write it as an email if you’re applying online or print a copy to go with a paper application.

When writing a cover letter, let the employer know you’re keen by showing that you’ve researched the company. Learn more about what they do through:

• their website
• recent news articles
• talking to people you know who work there

Send it to the right person

It's important to try to address your cover letter to someone by name. Check you have the details of the person you need to send it to. 

You'll need their name and preferred title. For example, ‘Dr’, ‘Mr’, ‘Mrs’, ‘Ms’, and their job title. You should also make sure you have the right company name and address, including postcode.

If you do not know their name

If the job advert does not include a name you can check the company website. Try to find details of the head of the department, head of human resources or a recruitment manager.

If you still cannot find a name, you can start your letter with ‘Dear Sir or Madam’.

Introduction

Introduce yourself and explain how you found the advertised job. You can mention the job title, and reference number if there is one. 

If you’re asking about any job openings and not applying to a vacancy, tell them what sort of job you’re looking for. Let the employer see how keen you are to work for them.

Show you're right for the job

Highlight the skills and experience you have that match what the employer is looking for. 

Convince them that you're enthusiastic about working for them. Let them know you share their work values, culture and style.

Give extra information

If you have gaps in your employment history, you could talk about the skills you gained while you were out of work.

If you’ve mentioned on your CV that you have a disability, you might want to talk more about this in your cover letter. Organisations like Disability UK can give you advice on how to do this. You do not have to mention your disability at this stage if you prefer not to.

You can get more help with specialist advice on finding work if you have a disability.

Ending your cover letter

Thank the employer for considering your application. Let them know that they can get more details from your CV, and tell them you're looking forward to hearing from them.

Let them know how they can best contact you. Make sure your contact details are correct on both your cover letter and CV.

Yours sincerely or yours faithfully

If you know the name of the person you’re writing to, you should end the letter with ‘Yours sincerely’.

If you’ve addressed the letter ‘Dear Sir or Madam’, you should end the letter with ‘Yours faithfully’.

Tips for writing a cover letter

When writing your cover letter, remember to:

• write a new one for every job you apply for and make sure it’s tailored to the company and the specific role
• use the same font and size as you do for your CV, so it looks consistent
• make sure the company name and recruiter’s details are correct
• use the right language and tone: keep it professional and match the keywords used by the employer in their job advert
• show you’ve done your research into the job and the company
• highlight your most relevant skills and experience to stand out from other applicants
• back up any statements you make with facts and use the STAR method
• double check spelling and grammar before you send it
• keep a copy of your cover letter as they may ask you about it in an interview

Related content

How to write a CV

Completing application forms

Interview tips

Speak to an adviser

You can call 0800 100 900 or use webchat to speak to an adviser.

We're open:

• 8am to 8pm Monday to Friday
• 10am to 5pm Saturdays and bank holidays

We're closed on Sundays, Christmas Day and New Year's Day.

Rate your experience

How satisfied are you with the website?