no pay leave application letter

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Unpaid leave of absence letter sample (Samples)

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In this guide we will see some examples of “unpaid leave of absence letter sample”, types of unpaid leave of absence you could ask for and some additional considerations when writing an unpaid leave of absence letter. 

Request for Unpaid Leave 

To make the request for unpaid leave, one may do the following things:

• Know your legal rights about taking unpaid leave
• Make the request in person.
• Give advance notice as much as possible.
• Offer to develop an agreeable plan with your boss for your leave.
• Try to keep in touch with the relevant work

An unpaid leave if absence letter is considered a request letter (formal letter) that you can write as an employee asking your employer for leave of absence from work. In addition, there are multiple reasons why you could consider writing this type of letter, for instance it could be due to personal reasons such as taking care of your health or a family member, loss of a loved one or relief from excessive job stress. 

Being a new employee can make you question yourself on whether you should or shouldn’t ask for unpaid leave or any of the additional types of leave of absence you could be entitled to without even knowing, in fact, in some cases it does not matter if you are new, you could be entitled even to paid leave. 

However, consider that asking for unpaid leave of absence is one of the many options that you could take according to your personal circumstances. Here are additional leave options:

• Parental leave: you can take unpaid parental leave to look after your child’s welfare if you need to spend more time with your children, look at new schools or settle into new childcare arrangements.
• Sick leave or sick pay: if you are sick of you have been to the doctor, and he/she considers you need time off to recover then, you can use this option to stay at home without losing pay. 
• Maternity leave: when you take time off to have a child you might be eligible for statutory maternity leave, statutory maternity pay, paid time off for antenatal care or have extra help from the government (check the rules on when and how to claim your paid leave).
• Pregnancy leave: according to the NHS, all employed women are entitled to 1 year of maternity leave. No matter for how long you have worked for your current employer. 
• Casual leave: refers to asking for leave when there is an urgent or unforeseen matter that requires your attention. Usually it is requested on the same day or a few days in advance.
• Annual leave: this is paid time off work granted to you by your employer to be used however to see fit (e.g. planed holiday). 

“Subject: Unpaid Leave Request

To Whom It May Concern/Dear Mr., Mrs.,

Hereby, I would like to request a 1-month unpaid leave, starting xxxx. I will be returning to my job duties on xxxx. The reason for my extended leave is (reason for unpaid leave).

I have several projects in the pipeline, and since I will be working on them from home, my work will not be affected. If someone needs to contact me from the occide I will try to be available via (phone/email) in case of any query.

Thank you for considering my request. Looking forward to your confirmation.

Yours sincerely,

“Dear RECIPIENT NAME,

This letter is a formal request for an unpaid leave of absence. As discussed earlier, I would like to request an unpaid leave of absence from START DATE to END DATE. 

The reason for this leave of absence is REASON. I hereby request you to consider my request. 

 Please let me know if you have any further questions on my leave of absence or if you need additional information.

Credits to Template.net

Your Address

Your City, postcode

Your Phone Number

Supervisor’s Name

Organization

City, postcode

Dear Mr./Ms. [Last Name]:

This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. As we discussed, I would like to request a leave of absence from April 1, 2019, through June 30, 2019.

I will return to work on July 1, 2019.

Please let me know whether you require any further information or have any questions.

Thank you very much for your consideration in affording me this opportunity for personal leave.

Your Signature (hard copy letter)

Your Typed Name”

“Aug. 8, 20XX

Roberto Diaz

ABC Company, Inc.

1234 E. Main St.

San Diego, CA 92101

Dear Mr. Diaz,

I am writing to request a one-month medical leave of absence beginning Monday, Sept. 10, and ending Wednesday, Oct. 10. I will be having surgery—my surgeon has ordered a minimum three-week recovery period (see doctor’s signed recommendation attached.)

I am happy to assist in handling any necessary preparations before beginning my leave, including training colleagues on upcoming projects. Thank you so much for your understanding.

Dave Smith”

“Feb. 1, 20XX

Deborah Jones

Dear Ms. Jones,

I am submitting this request for a leave of absence to tend to important personal matters beginning next month. If possible, I would like to take my leave beginning March 15 and return to the office on April 3, 20XX.

I can make myself available intermittently to answer questions via phone or email, and am happy to do whatever necessary to ensure a smooth transition before my leave begins.

Thank you for your consideration.

Johanna Jansen”

Company Address

City, Postcode

Dear Mr/Mrs Last Name,

As you are aware, I have been having health problems over the (insert length of time). Although I have tried various treatments, surgery is inevitable. (Details of surgery) will require a lengthy absence from work, so I will have to take the full 12 weeks allowed for injury and sickness.

My doctor has completed the request form which I received from HR. Please find the letter attached to the email. As I understand that my absence will be a hindrance, I am giving you a month’s notice in order for you to find a temporary replacement. My surgery is scheduled for (insert date) meaning that I am able to work until (insert date), to ensure that everything is in order before my departure. 

I anticipate that my return date will be (insert date). While this is just an estimate, I do hope that I can return to work before this time. 

I appreciate your understanding.

Your Signature

Sample 7: (To Care for a Sick Family Member)

As you are aware, my (family member’s name) is having some serious health issues. Although (she/he) has seen a number of different healthcare providers and endured numerous tests, (she/he) needs surgery. (Describe details of surgery). As you understand that this is a very tough time for our family, so I will need the full 12-week sick allowance available to me.

My (family member’s) doctor has completed the request form which I received from HR. Please find the letter attached to the email. As I understand that my absence will be a hindrance, I am giving you a month’s notice in order for you to find a temporary replacement. My (family member’s) surgery is scheduled for (insert date) meaning that I am able to work until (insert date), to ensure that everything is in order before my departure.

I anticipate that my return date will be (insert date). While this is just an estimate, I do hope that I can return to work before this time.

Handwritten signature

With reference to above cited subject, I would like to request a 5-day leave, starting on 18th June 2019. I will be returning to the factory on 23rd June2019 to pick up my duties. The reason for my leave is on 18th June 2019, my sister wedding is arranged.

I will need to be at home to help my family to arrange all family events. So that my family is not overburdened with a hectic workload. I want to spare some time with my sister at last 3 to 4 days.

If someone needs to contact me from the office I will try to be available via phone or email.

Thank you for considering my request.

(Signature)

Swapnil N. Kadu

(Company Details) if needed.”

Frequently Asked Questions (FAQs)

How do i write a letter asking for unpaid leave.

To write a letter asking for unpaid leave you could: – Start your letter with the main issue and facts.

– Justify why you need a leave of absence but avoid going into a lot of details.

– Offer any assistance (when possible), leaving your preferred contact method and details.

– Thank your employer (supervisor/boss) for considering the leave.

How do I request a leave of absence?

To request a leave of absence from work you should:

– Understand and know your legal rights regarding time off and payment.

– Always make sure to request the leave of absence in writing and in person (preferably). 

– Give sufficient advance notice so they can reach a decision.

– Discuss with your boss any contingency plans for when you are in your leave.

– Keep track of any assignments or pending important paperwork.

How do I write an absent letter for work?

When writing an absent letter for work remember that the body of your letter should be kept brief and specific, including the reasons of your absence, the dates, duration and (if possible)  add any additional required documentation such as a doctor’s note or ER paperwork. Always use a polite and professional closing statement and then sign it.

What is leave of absence letter?

A leave of absence letter is a formal letter that you can write to your employer when you need to request a leave of absence from work. This letter most likely will be kept in your file or employment records. It is basically, a written record of the notice you are giving your employer, the reasons and the time you need off work. 

What is a good reason for a leave of absence?

There are several good reasons for a leave of absence but your employer is not obligated to recognize or accept all of them. For instance, you may request a leave of absence for personal or family health problems, the birth of a child, getting married, the death of a loved one, relief from job stress/anxiety, the desire to travel or if you are pursuing a hobby. 

References 

Allbusinesstemplates.com 

Doyle, A. (2020, Jan.) Formal Leave of Absence Letter Request Example. Retrieved from Thebalancecareers.com.

Indeed.com 

Zambas, J. (2020, Feb.) How to Write a Leave of Absence Letter (with samples). Retrieved from Careeraddict.com. 

Kadu, S. (2019, Jun.) How do you write a letter requesting unpaid leave?. Retrieved Quora.com. 

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Related posts, tutor resignation letters(5 samples), leave of absence letter for traveling abroad (+5 samples), leave of absence letter for a family wedding (+5 samples).

Unpaid Without Pay Leave Letter

Subject: Request for Unpaid Leave of Absence

Dear [Employer's Name],

I hope this letter finds you well. I am writing to formally request an unpaid leave of absence from my position at [Company/Organization Name] for a specific period.

Due to [mention the reason for your leave, e.g., personal reasons/urgent family matters/medical circumstances], I find it necessary to take time off work. The situation requires my full attention and presence, and unfortunately, I am unable to continue my regular duties during this time.

I understand the impact of my absence on the company and my team, and I sincerely apologize for any inconvenience caused. However, I have made arrangements to ensure that my current projects/tasks will be taken care of in my absence. I will gladly assist in any way possible to ensure a smooth transition during my leave period.

I am requesting an unpaid leave of absence for the duration of [mention the start date and end date of your intended leave]. This period represents the minimum time required to address the situation properly and return to work fully focused and committed.

During my absence, I will maintain communication with my team and promptly respond to any work-related queries as needed. If there are any specific procedures or protocols to follow while on leave, please let me know, and I will adhere to them accordingly.

Please consider this letter as an official notice, and I kindly request you to grant my unpaid leave as per the mentioned dates.

Thank you for your understanding and support during this challenging time. I value my position at [Company/Organization Name] and look forward to resuming my responsibilities upon my return. If there is any further information needed from me or any documentation required to process my leave request, please do not hesitate to contact me.

I would be grateful if you could acknowledge receipt of this letter and provide confirmation of my leave approval.

[Your Name]

Unpaid Leave of Absence Letter Sample: Free & Effective

This article provides a detailed guide on writing an unpaid leave of absence letter, complete with personal tips and a template to simplify the process

Key Takeaways

• Understand Your Company’s Leave Policy: Before drafting your letter, familiarize yourself with your employer’s leave policy to align your request accordingly.
• Be Clear and Concise: Communicate your need for leave straightforwardly, mentioning the leave dates clearly.
• Provide a Reason, But Keep It Professional: While it’s important to provide a reason for your leave, maintain professionalism and avoid oversharing.
• Offer a Plan for Your Absence: Show initiative by proposing how your responsibilities can be managed in your absence.
• Be Polite and Express Gratitude: Always express your gratitude for the consideration of your request.

Step-by-Step Guide to Writing Your Unpaid Leave of Absence Letter

Step 1: start with the basics.

Begin your letter by addressing it to the appropriate person, usually your direct supervisor or the HR department. Use a formal salutation such as “Dear [Name],” and ensure you start on a professional note.

Step 2: State the Purpose of Your Letter

In the opening paragraph, clearly state that you are requesting an unpaid leave of absence. It’s crucial to be straightforward to set the right expectations from the outset.

Step 3: Specify the Dates

Clearly mention the start and end dates of your intended leave. Providing exact dates helps in planning and shows that you’ve thought through your request.

Step 4: Explain Your Reason

Briefly explain the reason for your leave. Remember, the goal is to be honest yet professional. You don’t need to go into excessive detail, but providing context can help in the approval process.

Step 5: Discuss Your Plan for Coverage

Offer suggestions on how your duties can be managed in your absence. Whether it’s delegating tasks to colleagues or completing certain tasks in advance, showing that you’ve considered the impact of your absence demonstrates responsibility.

Step 6: Express Your Willingness to Assist

If possible, mention your willingness to provide support during your leave, whether it’s answering emails or being available for urgent queries. This shows commitment to your role and team.

Step 7: Close with Gratitude

Conclude your letter by thanking your employer for considering your request. A polite and grateful tone can go a long way.

Step 8: Sign Off

End with a formal closing, such as “Sincerely,” followed by your name and contact information.

Unpaid Leave of Absence Letter Template

[Your Name] [Your Address] [City, State, Zip] [Email Address] [Today’s Date]

[Supervisor’s Name] [Company Name] [Company Address] [City, State, Zip]

Dear [Supervisor’s Name],

I am writing to formally request an unpaid leave of absence from [start date] to [end date], due to [brief explanation of the reason for leave]. I understand the importance of planning and am therefore notifying you well in advance to ensure a smooth transition during my absence.

During this period, I suggest [brief description of your plan for coverage, e.g., “handing over my responsibilities to X, or completing Y tasks ahead of schedule”]. I am also willing to provide assistance or answer any queries remotely if necessary.

I appreciate your consideration of my request and am grateful for the opportunity to address my [personal situation/health concerns/educational pursuits]. Thank you for understanding my situation and for your support during this time.

[Your Name] [Your Contact Information]

Personal Tips from Experience

• Timing is Everything: Submit your request as early as possible. This not only shows respect for your employer’s time but also increases the chances of your leave being accommodated.
• Keep It Professional: Even if your reason for leave is personal, maintain a professional tone throughout the letter.
• Follow Up: After submitting your letter, schedule a time to discuss your request in person. This demonstrates your commitment to transparency and smooth operations.

Writing an unpaid leave of absence letter requires a balance of honesty, professionalism, and strategic planning. 

By following the steps outlined above and using the template provided, you can craft a letter that effectively communicates your needs while showing respect for your employer’s operations. 

Remember, each leave request is unique, and it’s important to tailor your letter to reflect your individual circumstances.

I would love to hear your experiences or any tips you might have on this topic. Please feel free to share your thoughts and questions in the comments below.

Frequently Asked Questions (FAQs)

Q: What is an unpaid leave letter? 

Answer : An unpaid leave letter is a formal written request submitted by an employee to their employer or HR department, seeking permission to take time off from work without receiving regular salary or wages. 

The letter outlines the reasons for the requested leave and specifies the dates of the intended absence.

Q: How do I start writing an unpaid leave letter? 

Answer : To start writing an unpaid leave letter, format the letter with your contact information, the date, and the recipient’s details. 

Address the recipient with a professional salutation, introducing the purpose of the letter – which is to request unpaid leave using the phrase “unpaid leave letter.”

Q: What should I include in the reason for taking unpaid leave in my letter? 

Answer : In the reason for taking unpaid leave, provide a clear and concise explanation for why you need the time off. Use the phrase “unpaid leave letter” to indicate the purpose. 

Whether it’s a personal emergency, medical issue, or family event, be transparent and honest while maintaining professionalism.

Q: How do I specify the duration of my unpaid leave in the letter? 

Answer : To specify the duration of your unpaid leave, mention the exact start and end dates using the phrase “unpaid leave letter.” Clearly state the number of days you intend to be absent from work to help your employer or HR department plan accordingly.

Q: Can I mention my plan for managing work during my unpaid leave? 

Answer : Yes, you can mention your plan for managing work during your unpaid leave in the letter. Discuss how you will ensure a smooth transition, delegate tasks if necessary, or provide guidance to colleagues who might cover for you. This demonstrates your commitment to maintaining productivity even during your absence.

Q: Is it important to express gratitude in the unpaid leave letter? 

Answer : Absolutely. Expressing gratitude in your unpaid leave letter is a courteous gesture. Use the phrase “unpaid leave letter” to convey your appreciation for your employer’s consideration and support in granting you the leave, despite it being unpaid.

Q: How should I close my unpaid leave letter? 

Answer : Close your unpaid leave letter with a professional closing such as “Sincerely” or “Best regards,” followed by your full name. This maintains the formal tone of the letter and marks its conclusion.

Q: Can I provide my contact information in the unpaid leave letter? 

Answer : Yes, providing your contact information is important. Reiterate your phone number and email address in the letter, using the phrase “unpaid leave letter.” This allows your employer to reach out to you if they have any questions or need further details.

Q: Should I proofread my unpaid leave letter before sending it? 

Answer : Absolutely. Proofreading your unpaid leave letter is essential to ensure that it’s error-free and professionally written. Look for grammatical errors, typos, and formatting issues to maintain a polished impression.

Q: How should I deliver my unpaid leave letter? 

Answer : Deliver your unpaid leave letter through the appropriate channels, such as email or physical mail, to your employer or HR department. If sending it digitally, consider converting it to a PDF format to preserve formatting. 

Use the phrase “unpaid leave letter” in the subject line or the addressing line to clearly indicate its purpose.

• How to Request a Leave From Work
• Dos and Don’ts for Requesting a Leave

What To Include in Your Formal Letter

Leave of absence request template, leave of absence request email example, frequently asked questions (faqs).

Do you need to take a leave of absence from work? If so, it’s important to put your request in writing, both for documentation purposes and to make it easier for your manager to understand what you're requesting.

How to request a leave of absence depends on your position and on company policy. Some companies have formal policies in place for employees to request a leave of absence from their job. Others accept informal requests. Your employer may have a form you need to complete to request a leave of absence, or you may be required to write a letter documenting your request.

Here's information on how to request a leave of absence, examples of written and email requests for a leave of absence, and tips on what to include when you ask for a leave from work.

Key Takeaways

• Employers are obligated to provide leave for family, medical, or religious reasons, as required by law.
• Other leave benefits are voluntary and are an agreement between an employee and an employer.
• Before you apply for leave, check your employer's policies and procedures for requesting leave.
• It can be helpful to outline your request in writing for your manager to review, as well as to schedule a meeting to clarify policies regarding leave from work.

How To Request a Leave from Work

Many companies offer leave benefits to employees. However, not all leave benefits are mandated by law. Employers are required to provide some leave. Others are voluntary incentives provided by an employer. Voluntary leave benefits are typically an agreement between an employee and an employer or between an employer and an employee's representative, such as a labor union.

The typical process for requesting a formal  leave of absence  from work is to discuss your situation with your manager or human resources department to learn the process for requesting leave. Your employer will explain what leave is available, the eligibility requirements for leave, and the procedures for requesting leave. You may be required to meet with a manager to review your request and the information you'll need to provide.

It can be helpful to write a letter (or, more typically, an email) to your direct supervisor requesting a meeting to discuss whether, and how, you should apply for a leave of absence.

In this letter, you should include the following:

• Your  reason for needing a leave of absence  (such as the birth or adoption of a child, personal or family health issues, loss of a loved one, or relief from excessive job stress)
• The things you are willing to do to help prepare for your absence (examples: training your replacement, writing a detailed handbook of your daily work processes, or offering to remain available to answer any questions during your absence)
• The dates of departure and return to work that you are anticipating
• A request for your supervisor’s assistance in helping you to negotiate the leave of absence process with senior management and/or your human resources department

Once you have attended this meeting with your supervisor, follow up on the conversation with a written request for a leave of absence. This will be added to your personnel file, in order to initiate the formal leave-of-absence process and to provide documentation, if required, prior to the approval of your leave.

The Balance

Dos and Don’ts for Requesting a Leave of Absence

It’s important to ask for your leave in the best possible way. The following guidelines will help you write a request that’s effective, professional, and considerate.

Give as much notice as possible.  It takes time to arrange cover for your work role and to deal with your employer's requirements in accordance with leave. The more notice you can provide, the easier it will be for the company to accommodate your request.

Speak to your direct supervisor first , and outline your request in writing or complete leave request paperwork. 

Know your rights. The Family and Medical Leave Act entitles many employees to unpaid leave to deal with medical conditions and family needs, such as the birth or adoption of a child or emergencies related to a family member’s active military service. Eligible employees who work for companies comprising 50 or more employees are entitled to 12 working weeks of unpaid leave during a 12-month period. Find out whether you’re covered before requesting leave.

Your state may also have family and medical leave laws that provide for employee absences from work. Check with your state labor department for information on programs in your location.

When requesting a formal leave of absence, your letter should include the following:

• Request for a leave of absence
• The dates you expect to be away from work
• The date you plan to return to work
• An offer to provide assistance, if feasible
• Thanks for considering your request

This leave of absence example template is for a formal request for a leave of absence from work, following a discussion with the employee’s supervisor.

Your Name Your Address Your City, State Zip Code Your Phone Number

Supervisor’s Name Title Organization Address City, State Zip Code

Dear Mr./Ms. [Last Name],

This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. As we discussed, I would like to request a leave of absence from [Date] through [Date].

I will return to work on [Date].

Please let me know whether you require any further information or have any questions.

Thank you very much for your consideration in affording me this opportunity for personal leave.

Your Signature (hard copy letter)

Your Typed Name

Here's an example of an email message requesting a leave of absence.

Subject: Leave of Absence - John Dooley

Dear Jennifer,

As we discussed yesterday, I would like to request a formal leave of absence from my job for family reasons. I plan to be away from November 2, 2022 to December 30, 2022, returning to work on January 3, 2023.

If approved, I would be glad to help with a plan to cover my workload in my absence. I would also be available to answer questions and provide assistance while I am on leave.

Please let me know whether you require any additional information. Thank you very much for your consideration of my request.

Are employers required to give employees paid leave from work?

Federal law does not require employers to pay employees for time not worked, such as personal leave, vacations, sick leave, or holidays. Some states mandate paid family, sick, parental, and school leave. Check with your state department of labor for details.

What's the best way to request a leave from work?

Your company may have a policy in place for requesting leave from work that specifies circumstances where leave may be granted, and how much time employees are entitled to take as leave. Check your employee handbook or talk to your manager for details. If a policy is in place, be sure to adhere to those guidelines for requesting a leave of absence.

National Conference of State Legislatures. " State Family and Medical Leave Laws ."

U.S. Equal Employment Opportunity Commission. " Leave Policy Tips ."

Department of Labor. " Leave Benefits ."

Department of Labor. " Family and Medical Leave (FMLA) ."

National Conference of State Legislatures. " Paid Family Leave Resources ."

U.S. Department of Labor. " Personal Leave ."

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Leave Without Pay Application: Format and Samples

• Updated on  
• Mar 14, 2024

When an employee requests a short leave of absence from their company for personal reasons, they must submit a letter of application for leave or an absence to the appropriate authority. This not only demonstrates the professionalism of the employee but also allows the employer enough time to get ready. These examples below will assist you in writing a leave without pay application if you have significant personal work and are unable to report to the workplace.

This Blog Includes:

How to write leave without pay application, how to ask for leave without pay application, important points to include while writing leave without pay application , leave without pay application: format, leave without pay application: sample 1, leave without pay application: sample 2, leave without pay application: sample 3.

Check this out to learn about how to write a leave without pay application. Begin with the assertion. In this case, the leave would be unpaid and would last from [start date] until [end date]. If required, apologise for the short notice.

For instance: “I apologise for the short notice, but I was taken completely by surprise and did not plan for this to happen at all.”Name the person who will fill in for you while you’re away. Example: “ABC will take over my responsibilities while I’m away. I’ve already talked to him about it, and he’s more than prepared to stand in for me.”

Also Read: Application for Sister’s Marriage

An excellent technique to ask for time off from work is to submit a written leave application . These days, a lot of businesses use a digital leave application data format. Taking leave without an application is much like putting everybody in the office in problems. The boss can comprehend your reason for the break and maintain track of your absences if provided with a leave without pay application.

Below mentioned are some important pointers to include while writing a leave-without-pay application:

• The subject of the Application
• Reason for leave
• Required number of leaves (particular dates)
• Work schedule while you are away
• Contact Number

Also Read: Application for Maternity Leave

Check the format for leave without pay application:

[Date of the Application]

[Name of the Employee] [Address of the Employee]

[Name of the Recipient] Address of the Recipient]

Subject: Leave without pay application for certain days.

I need your permission to take an unpaid leave of absence from [start date] to [end date] for [reason or private problem]. I’m sorry for the short notice, but this is an emergency and was not anticipated at all.

ABC is willing to fill in for me during that time, so the workflow won’t be affected. Thank you so much for your patience.

Yours Sincerely

[Name of the Employee]

Shrikant Tiwari

E-3, Block Number 334

Mayur Vihar, Phase 2

New Delhi -112323

The Manager

XYZ Company

Pitampura, Royal Pink Building

New Delhi – 112323

Date: 12.02.2024

Subject: Application for Unpaid Leave.

It is to bring to your notice that I have been a production manager for Orient Electronics for the past three years. I have to spend roughly eight months in London getting trained on some new technology equipment that other multinational corporations utilise.

You are being told that I shall be unable to perform my duties for an additional 8 months. I need your permission to take an unpaid leave of absence from [start date] to [end date] for [reason or private problem]. I’m sorry for the short notice, but this is an emergency and was not anticipated at all.

Please consider my request and grant me leave. Waiting for your response and approval on a positive note. –

My name is ABC, and I work in the Department of Sales. I have spent the last five years working for this company. Working with you has given me the privilege of becoming even more skilled than I was before.

You might be aware of the fact that my mother had been extremely sick last month, and I had to go and take care of her because of which the limit of my allotted vacations approached. But today, the doctors told me that her condition is so grave that I must go and take care of her.

Please allow me an unpaid leave of absence for three weeks beginning (from) and ending for this reason. As soon as my mother’s safety is guaranteed, I want to continue working for you. I request you accept my reason and grant me leave for the requested period.

With utmost respect, I want to mention that I wish to have an unpaid leave owing to certain personal troubles I am having at home.

I’m requesting an unpaid leave because I want to take a longer break than is typically allowed, and since I won’t be working for a while, there is no need for an income. In addition, all of my paid leaves have already been used up. If you give me the leave, I will be very grateful to you.

Yours sincerely

Also Read: Paternity Leave Application

A. Following the terms of the Leave Without Pay Policy, I am requesting a brief unpaid leave of absence. I have used up all of my vacation and personal time, and I am not eligible for paid leave under the College’s other leave policies.

A. LWOP, or leave without pay, is regarded as authorised leave. It is reasonable to grant an employee leave without pay if their request for time off is approved but they do not have enough accrued leave to cover the authorised absence.

A. Loss of Pay (LOP/LWP) Leave; In some circumstances, employers let them take unpaid time off (LWP). This sort of absence is also known as LOP leave since it results in a loss of income (LOP) for the employee.

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Heena Pahuja

Heena Pahuja is a versatile professional who combines the roles of a Content Writer and a Mental Health Practitioner. With her unique blend of skills and expertise, she is committed to creating impactful content while also providing support and guidance in the field of mental health. By combining her skills as a Content Writer and Mental Health Practitioner, she is uniquely positioned to create informative and empathetic content on mental health-related topics. Additionally she raise awareness, reduce stigma, and offer practical guidance for individuals seeking support or information. With a strong foundation in both content creation and mental health support, she is passionate about utilizing words to inspire positive change and promote holistic well-being.

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• How to Write a Leave Application Letter [+5 Letter Samples]

The need to write a leave application letter could arise for a number of reasons . So your son is ill and you need to stay home to take care of him. Would management even let you go? How do you get this drafted? It’s not like anybody is allowed to just travel right? 

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one or the pursuit of a hobby or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified time period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

• Sick Leave  

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

• Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

• Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

• Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

• Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

• Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month. 

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever. 

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority. 

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree. 

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter  

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

• Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

• Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

• Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

• Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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• leave application letter
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Unpaid Leave of Absence Letter

Download this Unpaid Leave of Absence Letter Design in Word, Google Docs, PDF, Apple Pages, Outlook Format. Easily Editable, Printable, Downloadable.

Sometimes, we have priorities that come before our work, even if that means affecting our income. To help you request time off ASAP, use our Free Unpaid Leave of Absence Letter Template. With our sample’s professionally written content and highlighted placeholders, your note will be ready in no time. This template comes fully compatible with Apple Pages, Google Docs, and Microsoft Word.

UNPAID LEAVE OF ABSENCE

Dear [RECIPIENT NAME],

This letter is a formal request for an unpaid leave of absence. As discussed earlier, I would like to request an unpaid leave of absence from [START DATE] to [END DATE]. 

The reason for this leave of absence is [REASON]. I hereby request you to consider my request. 

Please let me know if you have any further questions on my leave of absence or if you need additional information.   Regards,

[YOUR SIGNATURE]

[YOUR NAME]

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Leave of Absence Approval Letter (Non-FMLA and Non-Military)

[Employee name]

[Street address]

[City, State, Zip Code]

Dear [Employee name]:

On [date], you notified us of your need to take a leave of absence beginning on [beginning date] until [ending date] due to:

• The birth of a child, or the placement of a child with you for adoption or foster care.
• A serious health condition that makes you unable to perform the essential functions of your job.
• A serious health condition affecting your (spouse/child/parent), for which you are needed to provide care.
• Other ___________________________________________________________

At this time, you are not eligible for leave under federal or state leave laws. However, you have met eligibility requirements for an unpaid personal leave of absence.  

Your request for a personal leave of absence from [beginning date] until [ending date] has been approved.

You [will/will not] be required to use any accrued paid leave prior to taking unpaid leave.

[Company Name] will continue to pay its portion of the cost of your benefits, including health, dental, life and disability insurance benefits, while you are on this leave of absence. You must continue to pay your portion of the benefits, which may be made by payroll deductions (when applicable) or by check or money order submitted to the HR department each pay period. [Set forth dates, e.g., the 10th of each month or the pay periods that specifically cover the agreement with the employee.] If you fail to pay your portion of the benefits for more than 30 days, you and your beneficiaries' coverage(s) will be terminated, and you will be offered COBRA to continue benefits, excluding life and disability insurance.

Benefits such as vacation, sick, personal days and holidays will not accrue while you are on a leave of absence.

While on leave, you [will/will not] be required to furnish us with periodic reports every [indicate interval of periodic reports, as appropriate for the particular leave situation] of your status and intent to return to work. If the circumstances of your leave change and you are able to return to work earlier than the date indicated, you [will/will not] be required to notify us at least three work days prior to the date you intend to report to work. 

If you are unable to return by the end of your leave, you must request an extension of the leave, in writing, five days prior to the leave expiration date. If [Company Name] does not extend the leave, you must return to work on the originally scheduled return date or be considered to have voluntarily resigned from your position. Extensions of leave will only be considered on a case-by-case basis.

If you are on a leave of absence due to medical reasons, you must submit a physician's statement releasing you back to work on or prior to your date of return. 

Upon the expiration of the leave, you may be returned to your former position, if available. If the position is not available, you may be offered another available position for which you are qualified. If no position is available when you are able to return to work, you will be terminated and may apply for the next available position. 

Failure to return to work upon the expiration of the leave of absence or refusing an offer of reinstatement for which you are qualified will be considered a voluntary resignation of employment.

If you have any questions, please contact me at [phone number].

[HR Representative's name and signature]

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How to request a leave without pay in letter format.

Leave without pay is a decision that is made by either the employer or the employee in situations in which the employee needs to be away from his work and will not be compensated. Leave without pay is often requested for personal reasons such as an illness in the family. Certain leaves without pay, such as maternity leave, are governed by law; however, other types of leaves are at the employer's discretion.

Review your employer’s policy and procedure on leave without pay. Employee handbooks often contain information about the types of situations in which leave without pay is granted. Some employers also require forms to be completed in lieu of a letter. If there are no forms or official policies the request for leave should be put in letter format.

Identify yourself and the current position you hold. In large companies, it is important to give a brief description of your employment because the person reviewing your request may not know you. Include information such as when you started with the company and what your rate of pay is.

Explain why you are requesting the leave without pay. The employer needs to know exactly why you believe you are unable to function in your position for a period of time. If the reason is extremely personal you can tell the employer that you do not feel comfortable explaining the details, but that you have an extremely sensitive and personal matter to attend to. If your request is based on a medical condition, you have medical privacy rights that prohibit the employer from requesting detailed information about your condition.

Write the exact duration of time you are requesting unpaid leave. If you are not positive about your return date, you should still request a specific duration and then note that you will reexamine your ability to work at that time.

• Draft the letter in a respectful and courteous tone. In many instances your employer is not required to grant you leave without pay so it is important to ask in a professional and humble manner.
• If the leave without pay is requested for a medical reason or due to illness in the family, employers are required to grant leave without pay due to the Family Medical Leave Act. However, it is important to check with an attorney or the U.S. Department of Labor prior to the request because some employers are exempt from the regulations.

Related Articles

How to write a letter for a leave →.

How to Write a Letter Denying an Employee's Leave Time →

What Is a Salary Continuance? →

How to calculate a daily salary →.

What Are the Differences in Seniority & Longevity Pay? →

What Is Separation Pay? →

• Clarion University: Leave without Pay
• U.S. Department of Labor: Family Medical Leave Act

Scott Simpson began writing professionally in 2000. He writes employee handbooks and manuals for the human resource consulting firm, Remote Control Payroll Co. Simpson holds a Bachelor of Science in airline management as well as a Master of Arts in business administration from the University of Massachusetts.

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3 Sample Leave Of Absence Letters (And Do’s And Don’ts of Writing)

• Excuses To Miss Work
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• Long Term Disability Insurance
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Needing time off work happens from time to time, which means you’ll need to write a leave of absence letter request. A well-written letter can increase your chances of being granted a leave of absence and staying on good terms with your supervisor and your team.

If you’re in need of a leave of absence, we’ll go over how to request a leave of absence from work, provide some example leave of absence letters, and some common reasons for needing a leave of absence.

Key Takeaways:

A leave of absence is an extended period of time when you will not be formally working while still maintaining your position at a company.

The formal process for requesting a leave of absence involves sending a letter to your supervisor as well as higher management and getting this request approved. You do this for documentation purposes, as well as to clarify your specific needs in your request.

Leaves of absence are taken for various reasons, including medical needs, birth or adoption of a child, or other urgent personal needs.

How to request a leave of absence from work

Example letters for leave of absence, leave of absence letter template, what is the family and medical leave act, do’s and don’ts for requesting a leave of absence, common reasons to request a leave of absence, leave of absence faqs.

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When requesting a leave of absence from work, be sure you know your company policies and state laws regarding your work absence and then determine how long you are going to be gone. Here is a more detailed list of how to request a leave of absence from work:

Know your company policies and state laws regarding work absences. The first thing you’re going to want to do is check your employee handbook and become familiar with your company’s policies on leaves of absence.

See what the leave benefits are (if there are any). Check whether or not your company will still pay you during this leave and plan accordingly.

Determine the time frame. Your second step is determining how long you will need time off of work.

Keep in mind that you’re going to need to justify each day taken off, and your supervisors are not likely to approve a leave of absence that requests an excessive amount of time off without good reason. If you have a doctor ’s note or other documentation specifying the amount of time you need off, be sure to include that and factor it in.

Meet with your supervisor to discuss your absence. As soon as you determine that you need a leave of absence and the general timeline, meet with your direct supervisor to discuss your request.

Consider your options. After meeting with your supervisor, consider the options you discussed or the available options. You may have the opportunity to temporarily reduce work hours, work from home, or other measures in which you will still be working but with added flexibility for your circumstances .

Create your leave of absence letter. Finally — after considering all of the above steps — you’ll create your formal letter notifying your boss of your leave of absence. Craft this letter for your supervisor and whomever else you are required to notify formally.

Tell your team. After sending your letter, decide with your supervisor how you will inform your colleagues of your absence. You may need to tell them personally, or someone may take care of it for you.

Your letters should be sent after meeting and discussing your absence with your direct supervisor, but prior to discussing this absence with your coworkers. Here are some examples of letters for a leave of absence for different scenarios you may encounter:

Leave of absence email request example

Subject: [Leave of Absence – Megan Gordon] February 19, 2021 Dear Sharon, I’m writing to request a formal leave of absence from work starting next month due to a recent family emergency. I plan to take this leave from March 8, 2023, through April 2, 2023. I plan to return to work on April 5, 2023. As discussed, this is a tentative date based on my current family circumstances. I will update you with adequate notice if I need to create a plan for returning to work at a later date. In preparation for my leave, I am willing to train my colleagues to complete projects in my absence and communicate with my clients. During my leave, I will be available periodically to answer urgent questions through email or cell phone. Thank you for your assistance in this process and your consideration. Regards, Megan Gordon (618)-219-8705 [email protected]

Medical leave of absence request letter example

Subject: [Leave of Absence – Treyvon Moore] June 1, 2021 Dear Ms. King, I am submitting this request for a leave of absence following an upcoming medical procedure on June 26. My doctor requires a recovery period of two weeks, so my leave will begin on June 28 and end on July 9, 2023. I have attached her signed recommendation. As per my doctor’s orders, I will be able to return to work on July 12, 2023. Please let me know if there is anything I can do to assist in covering my workload during my absence. Thank you for your time and understanding. Best regards, Treyvon Moore (919)-231-8124 [email protected]

Leave of absence for personal reasons request letter example

Subject: [Leave of Absence – Elena Forbes] Dear Mr. Gilbert, I am writing to formally request a leave of absence from my position at XYZ Company from August 31 to September 15, 2023. The reason for this leave is due to personal circumstances that require my immediate attention and presence. I am committed to ensuring a smooth transition during my absence and minimizing any disruption to the team’s operations. During my absence, I will ensure that all pending tasks are completed or handed over to a designated colleague. I am confident that my colleagues have the expertise to manage any unexpected situations that may arise in my absence. I am also open to being available for consultation via email or phone to address any urgent matters that may require my input. Thank you for considering my request. I appreciate your understanding and support during this time. Please let me know if there are any specific procedures or forms I need to complete in order to finalize this request. Sincerely, Elena Forbes (123) 456-7890 [email protected]

Here is a template for a leave of absence request that gives an example of how you might format a written letter.

Leave of Absence Written Letter Example

[Your Name] [Your Address] [Your Phone Number] [Other Relevant Contact Information] December 8, 2020 [Your Supervisor’s Name] [Company or Organization] [Company or Organization Address] Dear [Supervisor’s name], This is a formal written request notifying of my intention to take a two-week leave of absence for personal reasons. As discussed in our meeting yesterday, I hope to take this leave from [start date] through [return date] if this is still a timeframe that works for you. I will be able to return to work on [return date]. Please let me know if I can be of any assistance in making preparations for my absence. Don’t hesitate to contact me with any further questions. Thank you for your understanding during this difficult time. Sincerely, [4 lines of blank space for a written signature] [Your name]

The Family and Medical Leave Act is a federal labor law established in 1993. The FMLA’s purpose is to protect employees who have genuine private concerns outside of work that they need to take time off from work. There are several key points to FMLA that you will want to understand when requesting a leave of absence:

Eligibility. The FMLA states that eligible employees must receive an unpaid leave of absence in the event of family reasons (birth, adoption, etc.) or health issues. The FMLA only applies to companies that employ more than 50 individuals, and to employees who have worked at least a year with the company for at least 1,250 hours ( part-time ) over the past year.

What you receive. Note that while companies are not mandated to pay employees who take leaves of absence, these employees’ benefits remain, most importantly their employer-sponsored health insurance. Employees who are approved for a leave of absence under the FMLA must receive the same job they had when they left or a job of similar pay with similar responsibilities.

How many weeks. You can take up to 12 weeks of unpaid time off out of the year under the FMLA. If you need to take a leave of absence to care for a military service member who’s dealing with a serious medical condition, this time frame is extended to 26 weeks. These weeks don’t have to be taken consecutively, and federal holidays don’t count against your total days taken off through the FMLA.

Other state laws. Some states also have laws that are more generous for employees. For example, in California , employees still receive 60-70% of their average earnings while on a family leave of absence. Be sure to look into your state’s guidelines to learn the exact details.

The FMLA is the absolute minimum that companies of this size must follow. Many organizations choose to offer much more generous leave packages, especially for those leaving for parental leave.

When giving your leave of absence letter, you should give plenty of notice and be sure to inform your boss first. Here are some more general rules of thumb when requesting a leave of absence.

DO: Give adequate notice.

DON’T: Wait until the last minute.

Give your supervisors and your team time to plan for your absence by submitting your request as soon as possible.

DO: Communicate with your direct supervisor first.

DON’T: Tell coworkers or clients before your supervisor.

You don’t want your supervisor to feel like you are keeping secrets, as this can erode trust. So be sure to tell her of your plans before you tell others.

DO: Offer gratitude and further assistance.

DON’T: Make the details of your departure unclear.

Try to let your team know explicitly how you can help in preparation for and during your absence. Be helpful to others in whatever capacity you are able, as your absence may increase their workload.

Having a new child, medical reasons, or a death in the family are some of the most common reasons to request a leave of absence. Some more common reasons to request a leave of absence outside of normal PTO include:

New child. Maternity and paternity leave are the most common reasons why employees take extended leaves of absence. Different companies might have different policies, but the FMLA covers the bare minimum requirements for coverage (more on that below).

Medical reasons. When you need to get surgery or treat a condition, you probably won’t be able to continue with your normal occupation for a little while. The FMLA also covers these reasons, including if the medical issue is with a family member that you’re caring for full-time.

Education. Choosing to go back to school is a legitimate reason to request a leave of absence, but it’s best to talk to your supervisor about your goals and get on the same page about how your education will help you do more at work.

Death in the family. Employers won’t always make you take PTO days when you suddenly need to attend a funeral or deal with a death in the family.

Military. People in the Army Reserve should be forthcoming when taking a job, but most employers are happy to have armed service members working for them. These leaves of absence may also be taken for family members who need time off for military reasons.

Jury duty. It can happen to any over the age of 18. When this happens and you are picked to be a part of a jury, depending on the court case, you could be out of work for a couple of weeks. When this happens you need to let your employer know.

What does it mean to take a leave of absence?

A leave of absence is an extended period of time off from work that is due to circumstances not covered by PTO or sick days. A leave of absence is usually longer than what either your PTO or sick days would cover. It is usually the result of out-of-the-ordinary circumstances such as childbirth, death in the family, or medical reasons.

Is a leave of absence better than quitting?

Yes, a leave of absence is better than quitting. If you know you will want to return to your job, or even if you don’t know, but you consider it a possibility, then a leave of absence is a good choice. Quitting your job is final, which will make your professional circumstances much harder down the line.

How do you ask for a leave of absence?

To ask for a leave of absence:

Research your company’s leave of absence policy

Determine your reasons and time frame

Meet with your supervisor

Consider your options

Draft a leave of absence letter

Inform your coworkers

These steps ensure you ask for leave of absence in a professional, thought-out manner.

Can an employer refuse to give you unpaid leave?

Yes, an employer can refuse to give you unpaid leave depending on your reasons and company policy. If your reasons are not covered by FMLA or some other state or Federal law, then it is up to the discretion of your employer to decide what type of unpaid leave is appropriate. That is why it is important for you to look into company policy before you ask for a leave of absence.

What are some reasons for taking a leave of absence from work?

Having a child, caring for a sick family member, or pursuing your education are some common reasons for a leave of absence. Having a medical emergency, a death in the family, and jury duty are other common reasons for needing a leave of absence.

U.S. Department of Labor – Family and Medical Leave Act

Office of Personnel Management – Fact Sheet: Family and Medical Leave

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Roger Raber has been a content writer at Zippia for over a year and has authored several hundred articles. Having retired after 28 years of teaching writing and research at both the high school and college levels, Roger enjoys providing career details that help inform people who are curious about a new job or career. Roger holds a BA in English from Cleveland State University and a MA from Marygrove college.

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Unpaid Leave Of Absence Letter

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12 Leave Letters For Work (With Examples)

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

University of Washington Human Resources

Hr operations, leave of absence without pay.

Last updated: September 22, 2023

This page applies to all staff . Academic personnel may find leave without pay information on the Office of Academic Personnel’s website .

“Leave of absence without pay” describes an unpaid leave of absence that may be approved for the following reasons:

• Educational leave
• Leave for government service in public interest
• Volunteer or community service
• Union project activities in accordance with a collective bargaining agreement
• Other personal, non-medical reasons that may be approved at your department’s discretion

While this webpage covers personal, non-medical leaves of absence, information on other leaves of absence may be found:

• Disability leave
• Parental leave
• Leave related to domestic violence, sexual assault, or stalking
• Leave designated as FMLA
• Military leave

Requesting leave of absence without pay

To request an educational, government service or a personal leave of absence without pay, submit a written request to your manager. Your request must identify the reason and duration of the requested leave.

Requests for these leaves of absence without pay also require approval by the appropriate associate administrator, vice president, or dean and will only be approved if your manager is reasonably certain that your position will still be available when you return from leave. Approval/disapproval determinations will be made based on coverage considerations, which may include, but are not limited to, anticipated FTE needs, use of contract labor, staff already out on leave, departmental use of overtime, and whether the employee is in good standing.

After you have received leadership approval, employees whose leave is managed in Workday will request the appropriate type of unpaid leave of absence (LOA) in Workday. For medical center employees, contact your leave specialist.

Accounting for your absence with time off

You must deplete your accrued time off before taking unpaid time off during a leave of absence without pay. However, the specific terms and conditions under which you may take unpaid time off versus paid time off are defined your employment program or collective bargaining agreement.

• How To Write A Leave Application For Office (Samples)

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Asking for permission to stay away from the office is always difficult, even when you are entitled to it. There is always that nagging thought at the back of your mind – What if they say no? The thought is justified.

Sometimes the company just can’t afford to let you go, especially if your reason for requesting leave is not that pertinent.

Sometimes, however, your leave application gets rejected, not because of the reason behind the request, but rather because of how you make the request.

For instance, if you craft a leave application in impolite language where you literally demand to be allowed to stay away from work, you probably won’t get your request approved.

Furthermore, there is a certain format you have to follow when writing your leave application. Remember leave applications are supposed to be formal documents. The leave application is the official way to request leave.

Of course, you could of course ask your manager for leave verbally, but even if they agree, you might still have to write a formal leave application letter.

This is why crafting an effective leave application is a skill everyone working in the corporate world should learn.

If you don’t know where to start or the do’s and don’ts of leave application writing, read on for a complete breakdown of everything you need to know.

DETAILS TO INCLUDE IN YOUR LEAVE APPLICATION FOR OFFICE

In a leave application for office, you need to explain to HR or the manager why you are taking a leave of absence: what situation exactly is prompting this action?

Below are some of the important details you should always remember to include when writing your leave application:

• Your complete name, address, contact information and employee code: These are details that identify who you are.
• Salutation: This is a greeting addressed to the recipient of the leave application.
• The subject of the application: This is where you specify the type of leave you are requesting for. For instance, you could write “Request for maternity leave .” This makes it clear even before the recipient reads the letter exactly what you are applying for.
• Why you are taking leave: In the letter itself, providing the reason for your desire to take leave. It could be for health reasons, to study, to go on vacation, to take care of an emergency that has emerged, maternity, adoption of a child, and so on.
• Number of days you’ll be away: It is very important that you remember to specify the number of days you intend to be away from the work place. This will allow the company to plan accordingly for your absence. Include the date you’ll go on leave and the date you’ll return to the workplace.
• Work plan in your absence: It goes without saying that work will continue in the organization even in your absence. While you may be entitled to take leave, it is always good when you show initiative and thoughtfulness by ensuring your responsibilities and duties will be handled in your absence. For instance, you can discuss this with your supervisor or with your colleagues and ensure your most urgent duties are distributed to colleagues. You can also train a replacement (an intern perhaps). Another solution would be creating a document that contains detailed information of your daily work. You can also indicate that you will be available in case of any emergency during your absence.
• Contact Information: Provide accurate contact information to ensure you are reachable during your leave. Sometimes emergencies come up and you are the only one who can solve the problem. For instance, if you are the only one who knows where a certain key document is located, they might need to reach you for assistance.
• Official documents: You should be ready to provide any documents, if necessary or if asked for, that support or corroborate your need to take a leave of absence. For instance, if you are taking sick leave, a letter from the doctor may be necessary.

THINGS TO REMEMBER WHEN WRITING A LEAVE APPLICATION

Below are some things to keep in mind when writing a leave application;

• Use a formal format: Ensure you draft the leave application in a formal format. This is because the leave application is an official letter, making your employer officially aware of your absence. You may have already informally discussed your leave-taking with the manager or supervisor, but it is the application letter that makes the matter official, which is why it needs to be written in a formal format. As for the contents of the application, we have already covered that above.
• Be concise: Don’t beat around the bush. Instead, get to the point straight away. Furthermore, don’t get too carried away explaining your reasons for taking leave – especially to the point of giving away too many personal details. Identify the most important details that need to be in the application and express them in a matter of a few paragraphs.
• Polite language: Use courteous language in the application. No matter how entitled you feel to being granted the leave request, don’t display that entitlement in the application letter. Use language that is polite, tactful, and convincing. This is especially important when you are taking a sabbatical – what some people call “ adult gap year ”. It is very easy for you application for a sabbatical to be rejected. You must therefore use tactful language to try and convince HR that this is something that a) you need, and b) might be beneficial to the company.
• Make it clear that you are coming back: Employees have sometimes been known to go on leave and not come back, perhaps due to being poached by other companies or quitting their jobs. To allay such fears, provide assurance to HR or your reporting manager that you will come back to the office and your duties as soon as your permitted leave duration ends.
• Show conscientiousness: Show conscientiousness about your duties and responsibilitie s at the workplace. That means you should demonstrate that your duties and responsibilities are important to you. If you simply write an application letter and talk about going to leave, but you don’t say anything about the work you will be leaving undone, it might give the impression that you don’t really care about your job.

Show conscientiousness by planning for how your duties and responsibilities will be taken care off in your absence. You can organize this with your supervisor or your close colleagues.

This is to ensure that there is smooth workflow even in your absence. It could also mean stating that when you come back from leave, you are going to make up for all the lost time.

• Express your thanks: At the end of the application letter, be sure to include one sentence where you thank the manager for taking the time to read through your application and (hopefully) for approving your request.
• Verbal permission: It is also advisable to get verbal permission from your reporting manager prior to writing your leave application. The application letter then becomes a way of making official what has already been approved.

THE DON’TS OF WRITING A LEAVE APPLICATION

The following are some of the things you should avoid when drafting your leave application letter:

• Ensure that there are no grammatical errors in your letter. Once you have typed it, read it at least two or three times to correct any grammar mistakes and punctuation errors.
• Don’t write in a casual tone.
• Don’t use complex terms or purple prose to show off. Ensure your application is as simple to understand as possible, something that can be read and understood quickly without having to consult the dictionary.
• Don’t use an informal format or make your leave application too long.

TYPES OF LEAVE YOU CAN APPLY FOR

1. sick leave.

This is when you take a leave of absence on account of an illness. Sick leave scenarios include physical illness, mental illness, health checkup, taking care of a sick loved one or dependent, or when you need to take time out to cope with or overcome the physical, psychological, and legal repercussion/effects of domestic abuse.

At the moment, there are no existing federal legal requirements for paid sick leave . Companies that are subject to the Family and Medical Leave Act (FMLA) are, however, expected to provide unpaid leave of up to 12 weeks for certain medical situations.

When crafting an application for sick leave, ensure you give relevant details (not too detailed, however) to prove credibility.

2. Study Leave

This is leave you take solely for the purpose of studying or carrying out research. Study leave, with or without pay , is not a legal requirement/obligation. Whether you get it and if you get paid is up to your employer. Keep this in mind when you are applying for study leave – remember that you are not entitled to either the leave or the pay. Choose your wording carefully.

3. Sabbatical

A sabbatical leave is the kind where you (for a given period) stop reporting to work for an extended period of time but you are still an employee of that company. Another name for it is “adult gap year” or “career break”. It’s highly likely to be an unpaid leave of absence.

There are no laws that cover you if you want to take a career break. This may be the most delicate application to write.

When writing the application for a sabbatical leave, figure out how to show that doing this will make you better at your job when you come back. Don’t display any entitlement, lest you either a) get denied, or b) lose your job in the process.

4. Vacation/Holiday Leave

Vacation leave is a period when you take time off from work to rest, relax, or attend to your own personal affairs. It is quite similar to annual leave (paid time off work). While vacation leave is not covered by law, there are many employers who offer paid vacation, usually as a means to attract employees.

The approach you take when writing your vacation leave application should be informed by your company’s guidelines or regulations concerning vacation leave.

5. Maternity/Paternity Leave

Maternity leave is a period during which a mother, before and after her child’s birth, is allowed to take time off from work. The US laws do not guarantee any national statutory paid parental leave for new mothers and fathers.

That said, there are some employees who are entitled to 12 weeks of unpaid leave annually for birth, adoption, or medical leave under the Family and Medical Leave Act (FMLA). Unfortunately, not all companies are covered by the FMLA (they have to have at least 50 employees).

6. Emergency Leave Application

This is when you need to take leave to deal with unforeseen circumstances that have emerged, such as the death of a loved one. Other scenarios include an accident, a major surgery, to visit a terminally ill family member, and so on.

LEAVE APPLICATION SAMPLES

Now that we have covered the different kinds of leave, let us look at samples of how to write applications for some of the different leave types.

1.  Study Leave Application Letter Sample

Manager’s Name Institute’s Name Date

Sub: Leave Application for Further Study

Dear Sir/Madam

I am writing this to request for a six-month study leave, to start on [date]. During the leave period, I will be at [name of educational institution] pursuing a [name of program or course]. The program starts on [date].

After I have completed my period of study, I believe I will bring greater value to the organization. Should my leave application be granted, I intend to resume my duties at the office on [date]. I will be greatly indebted to the company for giving me this opportunity to further my studies.

I am also thankful for the opportunity to serve this company.

Yours faithfully, Name Job Designation Contact Number

2. Sick Leave Application Letter Sample

The Manager Company Name Date

Subject: Leave Application Due To The Flu

Dear Sir/Ma’am

This is to inform you that I am currently suffering from the flu. After visiting the doctor on Wednesday, I was diagnosed with the flu and bed rest was prescribed.

My fever is consistently at over 100 degrees, my muscles ache, I have chills and sweats, and I cough throughout the day. I also have frequent headaches, nasal congestion, and sore throat. I am afraid that not only does my illness make it impossible for me to discharge my duties, but it also poses a risk to the rest of my colleagues who might also contract the flu if I continue coming to work.

For that reason, I am applying for a ten-day leave to ensure I am completely well when I return to the office. Attached to this application is a letter from my doctor. I hope you take my application into consideration.

3. Annual Leave Application Letter Sample

Manager’s Name Company Name Date

Subject: Annual Leave Application

Dear Mr. /Ms. [Recipient’s Name]

I am writing this to let you know that I will be taking my company-sanctioned annual leave for a period of one month, starting on [start date] and ending on [end date]. Throughout the year, I have not gone for leave, and would like to at this time utilize my full annual leave allowance.

Having had this discussion with my supervisor already, my responsibilities and duties have been distributed to colleagues in my department. I can therefore take this leave with a clear conscience that work will continue smoothly in my absence.

During the leave, I intend to travel, and due to the nature of said travel plans, it will be difficult to reach me on phone. I therefore urge that in case of any urgent work-related matters that require my attention, do write to me via email: [enter email address].

I will be grateful for a positive response to this application.

Thank you and regards,

4. Sabbatical Leave Application Letter Sample

Dear [Recipient Name],

My name is [name] and I have been working in the IT department for the last three years. Of late, however, I have felt the desire to be more and do more in my work. I feel as if I am stuck repeating the same monotonous tasks daily. I would like to take a sabbatical leave to help me renew my motivation and at the same tme increase my skills, particularly in coding and graphic design. I believe this will be instrumental in helping me take on more responsibilities and more complex tasks when I come back.

It is due to this desire for self-development and for a renewal of my passion for my job that I am requesting an extended sabbatical leave of [period]. During this time, I will take a few online courses on coding and graphic design.

Committed as I am to this company, I believe that when I resume work, I will be in better shape to give my all to the job and truly be of high value to [company’s name].

It is with the earnest hope of approval that I write this application.

Best regards,

5. Maternity Leave Application Letter Sample

Subject : Application for Maternity Leave

Dear Sir/Madam,

This is to inform you that I intend to take the allotted [write down number of weeks/months] of maternity available to me, starting on [start date]. In the event that there are no pregnancy or delivery-related, unforeseen issues that crop up, I intend to resume my duties at the end of my maternity leave on [tentative joining date].

Should my plans change for any reason, be sure that I will inform you speedily. Attached to this application is a letter from my doctor with confirmation of the relevant details.

During this period, you can reach me at this number for any emergency: [contact number].

Yours Sincerely,

6. Vacation Leave Application Letter Sample

Subject : Leave Application for Family Vacation

I am writing this to request approval for a 12-day vacation leave, starting on [start date] and going on up to [end date]. My family and I have been planning a trip to Brazil.

Having known for a while that I intend to take vacation leave, I have in the last few weeks been staying extra hours at work to ensure that I finish my most urgent work projects. I have also communicated with my immediate supervisors and had my work duties and responsibilities distributed to my colleagues to ensure smooth continuity even in my absence.

Thank you, and I am looking forward to your response.

Yours sincerely,

7. Leave Application For Emergency

Subject : Funeral Leave

I write this email to inform you of a family emergency that has disrupted my life and made it impossible for me to come in to work. Last night my sister passed away, having been bedridden in the hospital for the last two weeks after a heart surgery. Arrangements of the funeral – as well as the grief – are going to keep me preoccupied for the next few days.

I am sorry for any inconvenience that will be caused by my absence and have called into the office to organize the distribution of my most urgent duties to colleagues. In any case, I will be back at the office on [date], during which I will complete the remaining tasks.

Thank you for your kind consideration.

WRAPPING UP

The biggest take-away from this is that leave application letters should be formal, polite, and follow a particular format. The what of your application is also very crucial, and this means giving the reason why you want to take leave.

The more urgent or pertinent your reason, the higher your likelihood of getting your application request granted.

Another important thing to remember is conscientiousness. The moment you say you want to go on leave, the management starts to wonder what will happen to the work you are supposed to be working on.

Though this might depend on the context and on the organization’s protocols, it is usually a good idea for you to make arrangements that ensure the disruption in workflow is as minimal as possible in your absence.

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54+ SAMPLE Leave of Absence Letters and Forms in PDF | MS Word Google Docs | Apple Pages

Leave of absence letters and forms | ms word google docs | apple pages, 54+ sample leave of absence letters and forms, what is a leave of absence letter and a leave of absence form, 7 steps for developing an outstanding leave of absence letter, types of leave of absence forms, how to create the perfect leave of absence form, advantages of using effective leave of absence letters and forms, dos and don’ts for making excellent leave of absence letters and forms.

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Leave of absence letter, step 1: look for leave of absence letter references, step 2: focus on the development of the letter’s format, step 3: come up with a compelling and complete introduction, step 4: further discuss more information about your request for a leave of absence, step 5: add any other details which you think are necessary to be known by your employer, step 6: write a message of appreciation for consideration, step 7: use a complimentary close followed by your name and signature, step 1: use a downloadable and printable leave of absence form template, step 2: gather necessary personal information from your employee, step 3: ask for the dates or hours of the leave of absence, step 4: identify the type of leave asked by the employee, step 5: write the name of the supervisor and the department’s administrator or timekeeper, step 6: use signature blocks where the employee and other concerned entities can affix their signatures, step 7: check the completion of all the information needed for the leave of absence form to be deemed comprehensive, don’ts, share this post on your network, you may also like these articles, 16+ sample vendor registration forms in pdf | ms word.

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Sample Request Letter for Asking Unpaid Leave

[Here briefly describe Sample request letter to get long leave from office to visit abroad or some other reason like study, training etc., without salary or without pay of leave days. You can modify it according to your requirements.]

The Managing Director,

Institute Name…

Institute Address…

Sub: Application for Long Service Leave Due to Training Workshop

Respected General Manager,

Sir, it is stated that I am working in (Institute/Organization name) for last 3 years and my designation is Production Manager (Job position). I have to go to (Country/Institute/Area name with purposes) for about 4/5 months for the training of some new technology machines which are being used by other multi-national companies (State your actual situation). So, it is informed to you that I will not be able to be on my duty for further 4/5 months.

Job Designation…

Contact no…

Another format,

Sub: Unpaid Leave Request Letter

Respected Sir,

With utmost respect, I want to say that I want to have an unpaid leave due to some personal problems I am suffering at home. (state your actual situation) I am asking about the unpaid leave because I intend to have a leave for a longer duration and when I will not be working for a long time then there is no point for a salary and secondly, all my paid leaves are finished. I shall be very thankful to you if you grant me the leave.

Yours Respectfully,

Application Format for School/College Teacher Job

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Unpaid leave employee agreement template

Is your organisation on the list of businesses being affected by the spread of COVID-19?

How do you use this unpaid leave employee agreement template?

If you find yourself in a position where you need to ask employees to take a leave of absence, unpaid leave, or an employee wants to stay at home to self-isolate and cannot work remotely, this template, written and approved by Employment Law experts is fully customisable to your businesses situation.

Download this free Unpaid Leave Employee Agreement Template now.

COVID-19: What are your employees’ rights to leave and pay?

With everything going on, it’s normal to feel unsure about what your obligations are as an employer . This is especially applicable to handing employees rights to leave and pay in these unsettling times.

Many of our clients have been asking for clarification and support on this topic, so we’ve worked with our sister company, EI Legal to bring you this handy guide relating to your employees’ rights to leave and pay.

This article will cover:

• Pandemic Leave Disaster Payment
• Leave without pay (LWOP)
• Ordinary pay
• Special leave
• Stand down (no pay)

If you’re looking at getting your team set up for remote working, download the COVID-19 employer response pack here.

Disclaimer: All information is intended for general use only and is current as of 31 August 2020.

When does sick leave (personal/carers leave) apply?

According to FairWork , Sick and carer’s leave (also known as personal leave or personal/carer’s leave) allows an employee to take time off work to help them deal with personal illness, caring responsibilities or family emergencies.

An employer can offer annual leave or unpaid leave (or long service leave (LSL) if applicable) if the employee has not accrued any paid sick leave (personal/carers leave).

Situations where sick leave might apply; if an employee:

• tests positive for COVID-19
• is in Government directed OR optional self-isolation and is sick
• is sick with any illness or injury
• any illness
• school closure due to COVID-19
• Government-directed isolation of child/dependant due to COVID-19 (NB does not include general coverage for own Government directed isolation. This leave is offered for the unexpected care required for the child, not for the isolation itself – see below)

When does Pandemic Leave Disaster Payment apply?

In response to the COVID-19 pandemic, the Australian Government has introduced a special Pandemic Leave Disaster Payment for some workers during coronavirus. This payment is available to eligible workers who don’t have paid sick leave and who live in Victoria or Tasmania.

For more information about the payment and how to claim it, you can visit Services Australia .

Some states and territories have similar schemes ( QLD , SA and ACT) that don’t fall under the federal government, you can find more information on your state or territory government website.

When does leave without pay (LWOP) apply?

First let’s clarify: what is leave without pay?

Leave without pay (LWOP), or unpaid leave is an absence from employment that is authorised or approved by an employer. It’s sometimes called a leave of absence.

It is rare for LWOP to be covered under a modern award or an enterprise agreement, and is not a statutory entitlement in Australia.

Can I take leave without pay?

It is usually granted at the discretion of the employer. An employer can offer annual leave (or LSL if applicable) if the employee requests this and has an adequate annual leave balance.

Situations where leave without pay might apply; if an employee:

• is in Government directed OR optional self-isolation and is not sick (i.e. has returned from overseas and feels well) *
• has come in to contact with a known case of COVID-19 and is in Government directed OR optional self-isolation and is not sick
• has come in to contact with a suspected case of COVID-19 and is in Government directed OR optional self-isolation and is not sick
• is stuck overseas (on a cruise ship etc) due to COVID-19

Note: Casual employees are not entitled to paid sick (personal/carer’s) leave. A casual employee who has to self-isolate or has contracted COVID-19 must not attend the workplace without additional payments.

If you’re an employer and find yourself in a position where you need to ask your employees to take an unpaid leave of absence, or an employee wants to self-isolate and cannot work remotely, you can download our free Unpaid Leave Employee Agreement Template .

This template has been written and approved by Employment Law experts and is fully customisable to your business situation.

When does ordinary pay apply?

Ordinary pay is as the name suggests. Ordinary pay usually applies to normal hours worked during the normal span of working hours prescribed. Ordinary pay is usually required if an employee:

• is requested to not come to work/isolate which is not in line with Government direction
• is working from home (and the employer has approved this)
• is getting an assessment for fitness for work under the direction of the employer. Following the assessment, leave and pay entitlements will revert back to normal as per this guide.

And, if an employer:

• requests an employee to not come to work/isolate, not in line with Government direction
• closes the business/office/location using discretion (not Government directed) as an added precaution but the employee’s role does not allow for working from home (i.e. works in a café, cleaner, factory worker, manual labour, mechanic etc).
• closes business temporarily due to a downturn in work/business (refer to redundancy if this is a prolonged situation).

When does special leave apply?

Special leave is an arrangement granted to an employee who needs to be absent from work during working hours which does not come under other types of leave.

For instance, it might be worth considering setting up a new leave type for COVID-19, paid and/or unpaid for those affected. The University of Queensland has a good example of this in action.

The Government may need to offer special paid leave (over and above annual leave and/or sick leave) for this pandemic. This could be delivered at a later date as part of a stimulus package for businesses.

Read more on stimulus packages offered for small businesses:

• NSW government support
• VIC government support
• QLD government support

When does stand down (no pay) apply?

An employer may stand down an employee during a period in which the employee cannot usefully be employed because of a number of circumstances including:

• industrial action (other than industrial action organised or engaged in by the employer).
• a breakdown of machinery or equipment if the employer cannot reasonably be held responsible for the breakdown.
• a stoppage of work for any cause for which the employer cannot reasonably be held responsible.
• A government-issued directive for closure (not at the discretion of the business). Seek further advice before actioning.

In terms of rights to leave and pay, if an employer stands down an employee during a period in accordance with the Fair Work Act, then the employer is not required to make payments to the employee for that period. For more information please reach out to our partners at Employment Innovations.

Generally, an employer would not be able to “stand down” an employee without pay just because there was a downturn in business caused by COVID-19.

However if the Government ordered a business not to open (and the employees could not be given any other meaningful work), this might well give rise to a right to stand down.

When does redundancy apply?

No one likes to hear the word ‘redundancy’. Unfortunately, you should be prepared in the unfortunate event you need to enact this.

What is it? Redundancy is a form of employment termination, but rather than being a fault-based dismissal, redundancy is usually caused by factors such as economic conditions, business efficiency, or technological development.

To make an employee’s role redundant, the employer believes that their role and duties should no longer exist within the company. When an employee’s job is made redundant their employer may have to give them redundancy pay, also known as severance pay.

Generally, businesses with less than 15 employees do not have to pay redundancy (unless a modern award, enterprise agreement or contract of employment has more generous terms).

When might redundancy apply:

• A significant downturn in work
• When a role and its duties are no longer appropriate or needed within a business

For COVID-19: Due to the impact of COVID-19, we’d advise you openly discuss ways to mitigate redundancy if possible. Consider talking with staff and seeking expressions of interest from employees who might agree to temporarily reduce hours, take annual leave or leave without pay where possible.

Unfortunately, for many businesses, we know this is not possible. If this is the case for you, then begin consultation for redundancies.

Guidance on the process to follow when considering redundancies can be found here .

A few extra tips on how to support employees

We encourage businesses to continue to support their employees by:

• Providing remote and flexible working arrangements if possible
• Paying employees even if no leave type is applicable if possible
• Sharing the following resource from Headspace or providing your employees with an EAP ( What is an EAP? )
• Communicating regularly and checking in with employees

Disclaimer: The information provided in this knowledge base article is general in nature and is not intended to substitute for professional advice. If you are unsure about how this information applies to your specific situation, we recommend you contact Employment Innovations for further advice.

Download our template now.

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What the National Association of Realtors' settlement means for consumers and real estate brokers

A groundbreaking $418 million settlement announced Friday by the powerful National Association of Realtors is set to usher in the most sweeping reforms the American real estate market has seen in a century. It could dramatically drive down homebuyers’ costs — and push some real estate brokers out of business.

Here’s a look at how we got here and what to expect in the months ahead.

NAR already lost a big case

For decades, the NAR has required home sale listing brokers to provide an offer of compensation to a buyer’s agent up front. That usually comes out to about 6%, split between a seller’s broker and a buyer’s agent.

But that model has come under intensifying scrutiny from critics who have likened it to a cartel . Late last year, a jury in a Kansas City federal court found the longstanding practice to be a form of collusion that artificially inflated real estate fees, awarding a massive $1. 7 8 billion judgment against NAR .

What changes now for homebuyers and sellers

If the settlement announced Friday is approved by a federal court, the standard 6% commission goes away. Sellers would no longer have to make a compensation proposal to prospective buyers and their agents. Critics have said the encouraged brokers to push their clients toward more expensive properties.

Another new rule would see homebuyers having to sign an explicit deal with a broker before they start working with one — something experts say would lead many homebuyers to forgo using brokers entirely.

The new rules would kick in within months of approval, currently expected around mid-July.

What about the next few months?

Everyone involved in the market should expect “a certain amount of uncertainty for the coming months,” said Marty Green, principal at mortgage law firm Polunsky Beitel Green.

“The industry will be in transition as everyone digests the settlements and market forces begin working,” he predicted. “We will begin to see some creative buyer’s agent arrangements that may have been harder to get traction on before.”

Home buyers and their agents will need to decide on a commission and put it in writing. Sellers, likewise, will need to work carefully with their listing agents as the new rules come into effect.

U.S. consumers might save in the long run ...

The changes could mean buyers will save on commissions, eventually bringing U.S. fees more in line with the much lower transaction costs seen in other residential property markets around the world.

Some commissions could even be cut in half, Jaret Seiberg, housing policy analyst for TD Cowen Washington Research Group, told clients in a note Friday.

The new rules “should lead to commissions falling 25% to 50%, which we view as benefiting online real estate brokers,” Seiberg wrote, but he warned it’s too early to declare “the end of local real estate agents given their local expertise and reputation in neighborhoods. It is why we do not see this following the travel agency model in which online eclipsed local offices.”

... but buyers could face more confusion

Holden Lewis, a home and mortgage expert at NerdWallet, warned of a “potential negative trade-off”: “Buyer-seller negotiations will become more complex, and buyers with plenty of cash might navigate the process more easily than buyers who don’t have a lot of savings,” he said. Seiberg flagged a similar concern in his note, saying it could particularly affect first-time buyers with limited means to pay for an agent.

Brokers and agents have come out against the settlement, saying it will make the home-buying process more byzantine for consumers and discounts the important role agents play in helping them navigate it.

“I’m a full-service real estate agent, so when I go to list my client’s house, I align their goals with my goal, and that goal is selling for the highest amount possible,” said Roy Remick, a realtor based in Northern Virginia, who said he often pays thousands of dollars of his own for services like staging homes to aid the sale process.

“This is ultimately someone saying, ‘You guys make too much money,’ which I don’t think is right for someone to dictate,” he said.

Buyers’ agents will be left “flying blind” since they won’t know how much they’ll end up making from a given home, Remick warned. “We’ll have to make a bunch of phone calls, because now we don’t know what [the commission] is because we can’t see it in the MLS. But we’ve already got an agreement with buyer how much they’ll be able to compensate us.”

Christine Romans is the senior business correspondent at NBC News.

Rob Wile is a breaking business news reporter for NBC News Digital.