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PowerPoint 2016 and 2019 cheat sheet

Are you getting the most from powerpoint 2016 and 2019 for windows learn about the key features in microsoft’s powerful presentation app..

Contributing Editor, Computerworld |

Use the Ribbon

Use tell me to accomplish tasks quickly, try smart lookup for online research, collaborate live.

• Add new types of charts
• Morph and Zoom your slides in PowerPoint 2019
• Other useful PowerPoint 2019 features
• Handy keyboard shortcuts

Need to create and share a presentation? If so, you probably turn to the most popular presentation application in the world, PowerPoint, one of the core apps that make up Microsoft’s Office suite.

Microsoft sells Office under two models: Individuals and businesses can pay for the software license up front and own it forever (what the company calls the “perpetual” version of the suite), or they can purchase an Office 365 or Microsoft 365 subscription, which means they have access to the software for only as long as they keep paying the subscription fee.

When you purchase a perpetual version of the suite — say, Office 2016 or Office 2019 — its applications will never get new features, whereas apps in an Office 365/Microsoft 365 subscription are continually updated with new features. (For more details, see “ What are the differences between Microsoft Office 2019 and Office 365? ”)

This cheat sheet gets you up to speed on the features that were introduced in PowerPoint 2016 and PowerPoint 2019, the perpetual-license versions of PowerPoint included with Office 2016 and Office 2019, respectively. In Office 365/Microsoft 365, PowerPoint has all those features, plus several more. See our separate PowerPoint for Microsoft 365 cheat sheet to see all its latest features.

Most of the tips in this article apply to both PowerPoint 2016 and PowerPoint 2019 for Windows. Near the end are tips for PowerPoint 2019 only, and then we wrap up with handy keyboard shortcuts for both versions.

Share this story: IT folks, we hope you'll pass this guide on to your users to help them learn to get the most from PowerPoint 2016 and 2019.

The Ribbon interface in PowerPoint 2016 and 2019 hasn't changed much compared to earlier versions. Because the Ribbon has been included in Office suite applications since Office 2007, we assume you're familiar with how it works. If you need a refresher, see our PowerPoint 2010 cheat sheet .

As in PowerPoint 2013, the Ribbon in PowerPoint 2016 and 2019 has a flattened look that's cleaner and less cluttered than in PowerPoint 2010 and 2007. The newer Ribbon is smaller than it was in PowerPoint 2013, the title bar is red rather than white, and the text for the Ribbon tabs (File, Home, Insert and so on) is a mix of upper- and lowercase rather than all caps. But it still works in the same way, and you'll find most of the commands in the same locations as in PowerPoint 2013.

The Ribbon hasn't changed a great deal from PowerPoint 2013. (Click image to enlarge it.)

To find out which commands live on which tabs on the Ribbon, download our PowerPoint 2016 and 2019 Ribbon quick reference . Also see the nifty new Tell Me feature described below. 

As in previous versions of PowerPoint, if you want the commands underneath the tabs on the Ribbon to go away, press Ctrl-F1. To make them reappear, press Ctrl-F1 again. (Note that the Ribbon tabs — File, Home, Insert and so on — stay visible.)

You’ve got other options for displaying the Ribbon as well. To get to them, click the Ribbon Display Options icon at the top right of the screen, just to the left of the icons for minimizing and maximizing PowerPoint. A drop-down menu appears with these three options:

• Auto-hide Ribbon: This hides the entire Ribbon, both the tabs and commands underneath them. To show the Ribbon again, click at the top of PowerPoint.
• Show Tabs: This shows the tabs but hides the commands underneath them. It’s the same as pressing Ctrl-F1. To display the commands underneath the tabs when they’re hidden, press Ctrl-F1, click a tab, or click the Ribbon display icon and select “Show Tabs and Commands.”
• Show Tabs and Commands: Selecting this shows both tabs and commands.

And if for some reason that nice red color on the title bar is just too much for you, you can turn it white or gray. (In PowerPoint 2019, there’s also a black option.) To do it, select File > Options > General . In the "Personalize your copy of Microsoft Office" section, click the down arrow next to Office Theme, and select Dark Gray or White (or Black) from the drop-down menu. To make the title bar red again, instead choose the "Colorful" option from the drop-down list. Just above the Office Theme menu is an Office Background drop-down menu — here you can choose to display a pattern such as a circuit board or circles and stripes in the title bar.

You can change PowerPoint’s red title bar to gray, white, or (in Office 2019) black. (Click image to enlarge it.)

There’s a very useful change in what Microsoft calls the backstage area that appears when you click File on the Ribbon: If you click Open, Save a Copy, Save or Save As from the menu on the left, you can see the cloud-based services you've connected to your Office account, such as SharePoint and OneDrive. Each location displays its associated email address underneath it. This is quite helpful if you use a cloud service with more than one account, such as if you have one OneDrive account for personal use and another one for business. You'll be able to see at a glance which is which.

You can also easily add new cloud-based services. From the screen that shows you your online locations, click “Add a Place,” and choose which service to add. Note, though, that you’re limited to SharePoint and OneDrive.

The backstage area (under the File tab) shows which cloud-based services you've connected to your Office account and lets you connect to additional ones. (Click image to enlarge it.)

PowerPoint is so chock-full of powerful features that it can be tough to remember where to find them all. Microsoft has made it easier with a feature in PowerPoint 2016 and 2019 called Tell Me, which puts even buried tools or those you rarely use in easy reach.

To use it, click the "Tell me what you want to do" text to the right of the Ribbon tabs. (Those who prefer keyboard shortcuts can instead press Alt-Q.) Then type in a task you want to do, such as "change handout orientation." You'll get a menu showing potential matches for the task.

In this instance, the top result is a Handout Orientation listing that when clicked gives you two options — one to set the orientation to horizontal and the other to vertical. Just click the one you want to use. If you'd like more information about your task, the last two items that appear in the Tell Me menu let you select from related Help topics or search for your phrase using Smart Lookup. (More on Smart Lookup below.)

The Tell Me feature makes it easy to perform just about any task. (Click image to enlarge it.)

Even if you consider yourself a PowerPoint pro, give Tell Me a try. It'll save you lots of time and is much more efficient than hunting through the Ribbon to find a command. It also remembers the features you've previously clicked on in the box, so when you click in it, you first see a list of previous tasks you've searched for. That makes sure that tasks that you frequently perform are always within easy reach, while at the same time making tasks you rarely do easily accessible.

If you do research to gather information for presentations, you’ll want to check out another feature, Smart Lookup. It lets you do online research from right within PowerPoint while you're working on a presentation, so there’s no need to fire up your browser, search the web, and then copy the information to your presentation.

To use Smart Lookup, right-click a word or group of words and select Smart Lookup from the menu that appears. PowerPoint then uses Bing to do a web search on the word or phrase and displays definitions, any related Wikipedia entries, and other results from the web in the Smart Lookup pane that appears on the right. If you just want a definition of the word, click the Define tab in the pane.

Smart Lookup lets you do web research from right within PowerPoint. (Click image to enlarge it.)

Smart Lookup has been getting smarter over time. When the feature first launched, it wasn’t very good at finding specific, timely information such as the current inflation rate in the United States. It was much better at finding more general information, such as a biography of the artificial intelligence pioneer Arthur Samuel. But Microsoft has done a lot of work on it, and it now works well when finding granular information as well.

Keep in mind that in order to use Smart Lookup in PowerPoint or any other Office app, you might first need to enable Microsoft's intelligent services feature, which collects your search terms and some content from your presentations and other documents. (If you're concerned about privacy, you'll need to decide whether the privacy hit is worth the convenience of doing research from right within the app.) If you haven't enabled it, you'll see a screen when you click Smart Lookup asking you to turn it on. Once you do so, it will be turned on across all your Office applications.

The most important feature that launched with PowerPoint 2016 for those who work with others is live collaboration that lets people work on presentations together from anywhere in the world with an internet connection. To do it, you must be logged into your Microsoft or Office 365 account, and the presentation must be stored in OneDrive, OneDrive for Business or SharePoint Online.

However, while Office 365 subscribers or anyone using PowerPoint Online can see the changes that other users of those versions make to a shared presentation in real time as they happen, PowerPoint 2016 and 2019 users have to save their presentations periodically to see and share changes. So while it is live collaboration, it’s not real-time visibility into that collaboration. Still, it does allow you to work with others on the same presentation at the same time.

To collaborate on a presentation, open it, then click the Share icon in the upper-right part of the screen. If you haven’t yet saved your file in OneDrive, OneDrive for Business or SharePoint Online, you’ll be prompted to do so.

Clicking the Share button opens the Share pane on the right-hand side of the screen. Think of the pane as command central for collaboration. At the top of the pane, type in the email addresses of the people with whom you want to collaborate on the presentation, separated by commas. As you type, PowerPoint looks through your address book and displays the matches it finds; click the person you want to invite. If you’re on a corporate network, you can click the address book on the right to search through your corporate email address book. If a person isn’t in your address book, type in the complete email address.

Selecting people with whom to collaborate via the Share pane. (Click image to enlarge it.)

After you enter the addresses, select either "Can edit" or "Can view" in the drop-down to allow collaborators full editing or read-only privileges. (If you want to assign different rights to different users, send separate emails, or you can change any collaborator’s permissions later by right-clicking their name in the Share pane.) Type a message in the text box if you want. When you’re done, click Share. An email is sent out to everyone with whom you’ve shared the file, showing a button that they can click to open the presentation.

Your collaborators get an email message like this when you share a document. (Click image to enlarge it.)

There’s another way to share a file stored in a personal OneDrive for collaboration: At the bottom of the Share pane, click “Get a sharing link,” and from the screen that appears, choose “Create an edit link” if you want to create a link to the file that will allow people to edit the file, or “Create a view-only link” if you want to create a link that will allow them to view the file only. Then create an email using any email program, copy the link and send it.

When your recipients get the email invitation from you, they click a button or link to open the presentation, which opens in PowerPoint Online in a web browser rather than in the PowerPoint desktop client. At this point, they can view the presentation but not edit it. Users who aren’t signed into a Microsoft account will see an Edit in Browser button; once they click that, they can start editing in their browser window. Logged in users will see an Edit Presentation menu, from which they can choose Edit in PowerPoint to open the file in the client version of PowerPoint, or Edit in Browser to work in the free web version.

The web version isn’t as fully featured as the client version — for instance, there aren’t as many transitions and animations, you can’t record your screen from inside PowerPoint, and you can’t give slideshows or use several other features. But for basic editing, it works fine.

When one or more collaborators are working in a shared presentation, the Share button will change to reflect the number of people working on it (including you). As mentioned above, you’ll have to save your presentation periodically to see their changes or have them see yours. After you save, your collaborators’ additions appear in your presentation.

When collaborating in PowerPoint 2016 and 2019, you must save the document to see changes made by others and to share your changes with them. (Click image to enlarge it.)

Be aware that how well real-time collaboration works depends on the strength of your internet connection. On slow or flaky connections, you won’t immediately see edits that other people make and they won’t see yours immediately — there will be a lag. So it’s always best, when possible, to have the strongest connection possible when collaborating.

In addition to seeing each other’s changes to the presentation, you can communicate with your collaborators in other ways. The Share pane shows a list of people who have access to the presentation, with a note underneath their name indicating if they are currently editing the presentation, and if not, whether they have editing or viewing access.

Click or hover your cursor over the icon of anyone working on the presentation, and a screen pops out with the various ways you can contact that person, including text chat, phone and video via Skype (if the person has Skype) and email. That lets you talk or text while you're working on the presentation together, making collaboration that much more effective.

Click the icon of someone working with you on a document to see other ways you can contact that person. (Click image to enlarge it.)

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Home » Office Suite » How to View PowerPoint Online in a Web Browser

How to View PowerPoint Online in a Web Browser

• Posted on April 24, 2023
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If you’re looking for a convenient and efficient way to view and edit your PowerPoint presentations, here is something that fulfill your needs! In this article, we will provide you with a comprehensive overview of how VP Online PowerPoint Viewer works, and also the benefits of using it anytime, anywhere!

Common PowerPoint Editor

When it comes to editing PowerPoint presentations, there are several common software applications that are widely used by individuals and businesses alike. These PowerPoint editors provide a range of features and functionalities that allow users to create, modify, and enhance their presentations.

Some of the most popular PowerPoint editors include Microsoft PowerPoint , Apple Keynote , Google Slides, LibreOffice Impress, and Prezi. These applications offer a wide array of tools, templates, and options for designing and customizing presentations to suit specific needs and preferences. From creating visually appealing slides to incorporating multimedia elements, animations, and interactive features, these PowerPoint editors provide powerful tools for creating professional and engaging presentations for various purposes, such as business presentations, educational materials, and more.

Reasons why you need an online PowerPoint Editor

Online PowerPoint editors are accessible from any device with an internet connection, allowing users to create, view, and edit presentations on the go, without the need for specific software installations or updates. This makes it convenient for users who need to work on presentations from different devices or locations.

Moreover, Online PowerPoint editors usually offer cloud storage, allowing users to store and access their presentations securely in the cloud. This ensures that presentations are backed up and can be accessed from anywhere, providing a convenient and reliable way to store and retrieve presentation files.

With a wide range of pre-designed templates and integrations with other tools, it is easy for us to create professional-looking presentations quickly. For example, Visual Paradigm Online offers a variety of templates and integrates with other popular tools like Google Drive , Dropbox , and more, enhancing the productivity and creativity of users.

View your PowerPoint Presentation in a Web Browser

In our workspace, Select PowerPoint Viewer under Apps. We can choose to upload from device or directly drag and drop the file to the page.

When finished, we can then start playing the Presentation in the web browser. The blue timeline below show the number of pages and the length of each slide.

Features of Visual Paradigm PowerPoint Viewer

Visual Paradigm Online’s PowerPoint web viewer offers an ideal solution for your online presentation needs. With our viewer, all the animations, transitions, fonts, and effects in your PowerPoint presentations are preserved, ensuring your message is delivered with impact.

Our tool provides a variety of sharing options that make it easy for you to reach your desired audience. You can easily share your presentation on popular social media platforms such as Facebook, Twitter, LinkedIn, and Reddit, or embed it on web pages using the provided embed code.

With the added benefit of enhanced security, you can easily set a password to restrict access to your presentation, ensuring that only dedicated readers are able to view it. This feature provides an additional layer of protection, making sure your content remains secure and accessible only to the intended audience. Visual Paradigm Online offers unparalleled convenience and security when it comes to sharing your presentations, giving you peace of mind knowing that your content is protected.

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Professional Development & Training

What you will learn, tools & materials.

Introduction to Microsoft PowerPoint 2019/Office 365 (Self-Guided)

Across industries, Microsoft PowerPoint is the most widely used business software for presentations. Knowing how to use PowerPoint 2019, and its online Office 365 counterpart, adds a vital workplace skill to your professional profile.

The Introduction to Microsoft PowerPoint 2019/Office 365 course will introduce you to PowerPoint 2019 and teach you how to use its basic tools and features. By the time you finish these hands-on lessons, you will know how to create engaging, dynamic presentations.

The PowerPoint 2019 Interface

This lesson explores the basic features of Microsoft PowerPoint 2019. You'll explore the Ribbon and learn how to start the PowerPoint program and plan a presentation. And you'll practice working with different views, task panes, tabs, and templates.

Creating Presentations

Now that you know the basics of PowerPoint, it's time to create a presentation from scratch. We'll start by choosing a theme for a presentation and create slides with a variety of slide layouts. You'll explore the Live Preview feature, and we'll discuss how to save a file for future use. You'll also create and edit slides in Slide pane and Outline view. Finally, we'll explore ways to play a slide show.

Working with Files and Creating and Editing Tables

Including tables in your presentation lets you present a lot of information in a compact space. In this lesson, you'll add, revise and format tables. You'll also explore multiple ways to open a presentation. Then, you'll learn how to preserve different versions of your work by saving with new file names.

Creating Professional Presentations

This lesson covers two topics: proofreading and printing. We'll explore the Spelling, AutoCorrect, Thesaurus and Smart Lookup feature. You'll learn to print your presentation as slides, an outline, handouts and notes pages. This versatility really helps you connect with audience members!

Working with the Images Group

This lesson switches gears and works with images instead of text. You'll learn how to embellish your slides with media images, including online pictures, Icons, 3D models and photographs. You'll also learn how to download an image from a website and insert the image on a slide.

WordArt and the Illustrations Group

This lesson includes instructions for using WordArt, Shapes, Icons, 3D Models and SmartArt Graphics. You'll learn how to transform text into colorful WordArt objects and add Icons and 3D Models. You'll also practice drawing and filling shapes with color and special effects. You'll learn to group and edit the objects you create. And you'll add visual sophistication to your text with SmartArt Graphics.

All About Charts

In this lesson, you'll create a chart to illustrate statistical data. You'll explore chart components and learn how to add and edit specific chart elements. You'll discover how to change the look of your chart by using options on the Chart Tools contextual tab and the chart formatting buttons.

Making Global Changes to a Presentation

Making duplicate changes to dozens of PowerPoint slides is boring and time-consuming. This lesson focuses on making global changes to slides, handouts, and notes. You'll also make global changes to modify your presentation's background or theme colors.

Creating Links

In this lesson, we'll work with hyperlinks and action buttons. Enliven your presentation as you create links from text or objects to other slides, presentations, documents, and Web pages. You can add sounds and 3-D effects if desired. Also introduced is the Zoom feature which sets up presenter-driven links between slides in a presentation.

Applying Animation to Slides, Text, and Objects

This lesson explores slide transitions and Transition tab options. You'll apply animation to text and slide objects and use the Animations tab to add animation to slide or layout masters. You'll also find out how to add sound effects, such as chime or coin, to slide transitions.

Adding Advanced Animation Effects to Text and Objects

Using the Animation Pane, you'll add and reorder animated text and objects on slides. You'll discover how to apply advanced animation effects to text and objects on slides, and slide and layout masters. You'll also add an audio clip to your presentation.

Sharing and Saving Your Presentations

In this lesson, you'll focus on different ways to save and share a presentation. You'll practice converting a presentation into a PDF file, so it's accessible on computers without PowerPoint 2019. You'll learn to open, edit, and share your presentation online with PowerPoint Online and a Windows OneDrive account. Last, you'll learn how to transform your presentation into a video.

Requirements:

Hardware Requirements:

• This course must be taken on a PC. Macs are not compatible.

Software Requirements:

• PC: Windows 10 or later. PowerPoint 2019 is not compatible with earlier Windows versions.
• Browser: The latest version of Google Chrome or Mozilla Firefox are preferred. Microsoft Edge is also compatible.
• Microsoft PowerPoint 2019: Available to download with a subscription to Microsoft 365, or with Microsoft Office Home and Student 2019 (not included in enrollment).
• Adobe Acrobat Reader .
• Software must be installed and fully operational before the course begins.
• Email capabilities and access to a personal email account.

Instructional Material Requirements:

• The instructional materials required for this course are included in enrollment and will be available online.

Introduction to PowerPoint Web App

PowerPoint Web App extends your PowerPoint experience to the web browser, where you can work with presentations directly on the website where the presentation is stored.

This article is only relevant for folks whose organization is using SharePoint 2010 or an older version. If you aren't in that category, click this link to read about the new, improved PowerPoint for the web . 

Integrate seamlessly with PowerPoint

You create a presentation in PowerPoint. You want to post it on a website so that other people can view it, or even present it as a slide show. What if you notice after you've posted it that you left a slide out? Wouldn't it be great if you could just fix it quickly, right there on the website? PowerPoint Web App makes this scenario possible.

In Microsoft PowerPoint 2010 you can start using PowerPoint Web App by saving your presentation to your SharePoint library. On the File tab, click Save & Send , and then click Save to Web or Save to SharePoint .

Now, your presentation is available to view or present quickly, to edit in the browser, or re-open in PowerPoint.

Note:  Presentations don’t need to be created in PowerPoint 2010 to be opened in PowerPoint Web App. For best compatibility, use Office PowerPoint 2003 or later, or use PowerPoint for Mac 2008 version 12.2.9 or PowerPoint for Mac 2011. If you’re using PowerPoint 2003, install the most recent service pack and save presentations on your computer as .pptx files. Then upload the presentation to a SharePoint site where Office Web Apps programs are configured.

View a presentation in the browser

When you open your presentation in SharePoint, PowerPoint Web App opens the presentation in the browser, where you can step through the slides, view notes, or switch to Slide Show to view the presentation full-screen.

If you don't have Microsoft Silverlight 2 or later installed, PowerPoint Web App displays a bar with a link to install Silverlight. Silverlight is not required, but slides are better scaled to the size of the browser window and some animation effects are smoother if you have the latest version of Silverlight installed.

If you receive an invitation to view a broadcasted slide show, click the link in the invitation to view the slide show. The presenter uses PowerPoint 2010 to step you through the slides. For more information about broadcasting slide shows on the Web, see About the Broadcast Slide Show feature .

Presentations that include audio or video content must be opened in the PowerPoint desktop application to play the audio or video. In PowerPoint Web App click Open in PowerPoint . For more information about opening presentations directly into the PowerPoint desktop application, see Seamlessly edit in PowerPoint , later in this article.

Print from the browser

You can print the slides in PowerPoint Web App. On the File tab, click Print .

Note:  A PDF viewer is required for printing in PowerPoint Web App.

Edit in the browser

If you want to make changes in the presentation, click Edit in Browser .

In Editing view, you can add and delete content, and format text. You can also add, delete, duplicate, and hide slides.

You can add SmartArt graphic, pictures, and hyperlinks. Go to the Insert tab to add these.

If you want to add effects or make changes to SmartArt graphics or pictures, click the image, and then use the tools displayed on the tab that appears ( SmartArt Tools or Picture Tools ).

If you want to see how your changes look in the presentation, switch back to Reading view. On the View tab, click Reading View . Or, click Slide Show to preview the slide show that includes transitions and animations.

PowerPoint Web App saves your presentation automatically while you work on it. You don’t have to save your changes. If you make changes that you don't want to keep, use the Undo command or press CTRL+Z (Windows) or ⌘+Z (Mac).

Seamlessly edit in PowerPoint

Editing in PowerPoint Web App is best suited for quick changes, such as making a correction, adding a graphic, or adding some slides. If you want the full set of PowerPoint capabilities, click the File tab, and then click Open in PowerPoint .

PowerPoint Web App opens the presentation directly in your PowerPoint desktop application, where you can work more substantially—for example, if you want to change transitions or edit slide content that is not in placeholders. In PowerPoint, when you click Save , PowerPoint saves the presentation back on the web server.

Note:  Opening presentations directly from the browser into the PowerPoint desktop application is supported in Firefox, Internet Explorer (Windows), and Safari (Mac) browsers. In Windows, you must also be using PowerPoint 2003 or later to use this feature (If you are using Firefox, you must also be using PowerPoint 2010). On the Mac, this feature requires Microsoft PowerPoint for Mac 2008 version 12.2.9 or PowerPoint for Mac 2011.

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Work together on PowerPoint presentations

When you save your presentation to OneDrive or SharePoint in Microsoft 365 , you can work on it concurrently with your colleagues. 

To do this, you must be using PowerPoint for the web, PowerPoint 2010 or later for Windows, or PowerPoint 2016 or later for Mac.

Share your file with others 

To invite other people to access your PowerPoint file and collaborate, take these steps:

Use the drop-down list to indicate whether a recipient can edit the file or only can view the file. Optionally add a note.

To proceed, select Send .

Note:  The Share dialog box offers an alternative option: Use the Copy link button and share the link. Anyone with the link can access the document with default permissions. 

Collaboration 

As others join you in working in your shared document, you can see evidence of their presence and activity. 

To enable automatic display of full names (i.e., for Accessibility purposes) go to File > Options > Advanced > Display > Show presence flags for selected items

When you’re done working, simply save your file. If there are no conflicts in the revisions, they will be automatically merged.

Reviewing changes and resolving conflicts

When you close/exit your shared PowerPoint presentation file, you can review the recent changes and resolve any difference across the team’s edits. 

Review all changes 

Upon saving your file, all non-conflicting changes are automatically merged into your presentation. You can see these in the My Changes view.

Choose either My Changes or Changes by Others .

When you are done resolving conflicts, select  Done .

More detail about conflicting changes 

Communicate in the shared file via Comments, Tasks, and Chat

In addition to seeing each other’s slide revisions in real time, PowerPoint enables various team interactions within the presentation file. 

Comments. To create, view, or respond to comments, use the Comments icon.   You can reply to, resolve, or mark comments as complete. To learn more, see Add comments . 

Tasks. A Task is a special kind of Comment that can be assigned and tracked to closure. To learn more, see add Tasks .  Chat. (Microsoft 365 only) You can instantly chat with other people who are working in a presentation stored on OneDrive for work or school or SharePoint in Microsoft 365. 

On the toolbar, at the right end, click the icon (picture or initials) of a collaborator who is currently working in the file.

Use the chat window to interact with everyone who is currently in the file. 

Note:  If another person subsequently opens the file to edit it, they can also join the chat. However, they will see only the new messages from that time forward, not the chat history. 

Notifications upon reopening a changed file 

See others’ recent revisions

Select the thumbnail to open the full-size slide.

Note:  Recently revised slides are highlighted, but all revisions may not be indicated on the slide. Non-indicated revision types include notes pane changes, deletion of shapes, comment additions, and animation changes. 

Access prior versions of a presentation

While you are working on files stored via OneDrive and OneDrive for work or school, Office preserves prior versions of them. For a specific file, you can view the list of prior versions and optionally restore a prior version. 

View the prior-versions list

With the file open, take these steps: 

Select the file name in the title bar of the app window.

Select Version History.

Open a prior version 

In the Version History pane, select a previous version.

Select Open version .

View the read-only copy now displayed in a separate window.

More information about revision highlighting 

Several factors can affect the extent to which revision highlighting occurs. 

Revision highlighting works on shared documents that are stored in OneDrive and SharePoint.

Changes are not highlighted if the file is encrypted or password protected.

Changes are not highlighted if the file is in .odp format or the older PowerPoint .ppt or .pps format.

Changes are highlighted only when the person making the change is using PowerPoint for the web, or PowerPoint for Microsoft 365. (More specifically, at least version 1707 of Current Channel or version 1803 of Semi-Annual Enterprise Channel). Here is a link to Find your Office version .

Changes are not highlighted if revision data has been turned off for the document in the Trust Center Privacy Options .  Privacy options NOT turned on  If the privacy options are not turned on, the presentation will store the user's name and the time of the most recent edits to an object. If needed, you can remove that information via Document Inspector. Learn how in this article: Remove hidden data and personal information by inspecting documents, presentations, or workbooks .  Privacy options ARE turned on  If the privacy options are turned on, the revision highlighting gets turned off. Thus, there is no storage of person-related data (usernames and their recent access timing.)

Where the data is stored

In order to make revision highlighting possible, data about the read/unread status of individual slides is stored separately by PowerPoint. Where that data is stored depends on which version and channel of PowerPoint is in use. 

Note:  We are in the process of shifting towards storing that data in an online Microsoft service designed for saving user settings. 

This table lists versions of PowerPoint and where each one stores the read/unread status data specific to each person who opens the file. Use this link to Find your Office version . 

Do you miss Slide Libraries? 

If you’d like to see Slide Libraries in PowerPoint, please send us your feedback. See How do I give feedback on Microsoft 365 . Your input will help us prioritize which features to include in future updates. 

Share a presentation and co-author

Create a draft of the presentation, and then save it to a shared location, such as OneDrive or SharePoint .

Open and start working on the presentation.

When you’re done working, click File > Save.

If you’re the only one working on the presentation, the file will save and you’re done. If your updates and other authors’ updates do not conflict, they will merge automatically, and you don’t need to do anything else.

Resolve changes made by other people

If others are working on the same presentation, you many encounter one of the following error messages:

When other authors have made changes, you’ll see the following:

If the changes you and other authors have made conflict with one another, this message appears:

Here's how to resolve changes made by other people:

On the Merge tab, click Show Changes , and then do one of the following:

To view only conflicting updates, click Show Only Conflicts .

To view all changes, click Show All Changes .

To accept or reject changes, do one or both of the following:

For conflicting changes:

To reject a conflicting change, do nothing. Boxes that aren’t checked won’t be added to the presentation.

For standard changes:

To accept a standard change, do nothing.

To reject a standard change, clear the box.

When you’re done reviewing changes, select Close Merge View .

After you select Close Merge View , all changes will be applied and uploaded to the server.

Note:  After you select Close Merge View , you can't go back and view flagged changes.

Share your presentation with others and collaborate on it at the same time

Note:  If you'd rather not upload your presentation to your OneDrive or SharePoint, you can share it via an email attachment by selecting Send a Copy instead.

Enter the email address of the person you'd like to share the presentation with. If you already have the person's contact info stored, you can just enter the name. The control at the top lets you determine whether your invitees can edit the file or only can view the file.

Click Share . An email will be sent to your invitees.

See where others are working in your shared presentation

Open the presentation and start working in it.

If someone else is viewing or working in the presentation, their thumbnail picture appears in the top-right corner of the ribbon. PowerPoint alerts you when people enter or leave your presentation.

You'll also see the name of anyone viewing or editing the presentation in the Share pane. There's an indicator—on the thumbnail of the slide and in the actual slide—that shows where someone is working in the presentation. Hover over or select that indicator to find out who is editing.

(For accessibility, PowerPoint also allows you to turn on automatic display of the editor's name. Turn it on by selecting PowerPoint > Preferences > View > Show presence flags for selected items .)

When you’re done working, save your file.

If your updates and other authors’ updates don't conflict, they'll be merged automatically, and you don’t need to do anything else.

Notifications when you open a changed file

After other people make changes to a shared presentation file, PowerPoint for Microsoft 365 for Mac notifies you when you re-open the file. A small banner tells you who has made changes to your presentation while you were away.

Tracking changes: Revisions by others are highlighted

PowerPoint for Microsoft 365 for Mac automatically keeps track of changes made in online documents.

When you re-open a changed presentation (or are in a file being actively edited by someone else), changed slides are highlighted in turquoise in the thumbnail pane. A tooltip says, "Slide has unread changes."

Select a thumbnail to look at the full-size slide. You'll see the changed portion of the slide outlined in turquoise. An accompanying notation tells you who made the change, and when. By looking at the revised slide, you clear away the turquoise highlighting and the "slide has unread changes" notation on that slide.

(There are some cases where a revised slide is highlighted, but the kind of change that has been made isn't outlined on the individual slide. Examples of such changes include: Changes in the Notes pane, deletion of a shape, addition of a comment, and animation changes.)

What determines whether changes are highlighted:

This feature works on shared documents stored in OneDrive and SharePoint.

Changes are highlighted only when the person who makes the change is using PowerPoint for the web, or PowerPoint for Microsoft 365 for Mac—at least version 16.11. Find your Office version

Changes aren't highlighted if the file is encrypted or password-protected.

Changes aren't highlighted if the file is in .odp format or the older PowerPoint .ppt or .pps format.

Communicate by using Comments

You can add a new comment or reply to or resolve existing comments.

( Microsoft 365 only ) Tag a colleague in a comment by using the @-sign followed by the person's name. That person receives an email message with a link to your comment. Clicking the link brings them into the document and into the conversation.

See previous versions of the file

Office preserves prior versions of your SharePoint, OneDrive, and OneDrive for work or school files while you’re working on them.

To open the list of the prior versions of a file, select the file name in the title bar of the app window, then select Browse Version History .

Version History is for viewing, not editing. You can see any prior version of a file.

To open a prior version:

In the Version History pane on the right, select Open Version in one of the version-history items.

A read-only copy of that version is opened in a separate PowerPoint window.

You can copy content from a prior version. You can also Save A Copy of a prior version so that you can edit it separately from the file you're currently working on.

Share a presentation with others

Add a message to your colleagues if you like.

Click Send .

When multiple people work in a file at the same time, indicators show you where they are:

Towards the top right corner of the window you'll see a badge - with their profile picture or initials - for each person who currently has the file open. Select that badge to see where in the slide deck they currently are.

On the thumbnail pane you'll see a label appear at the top right corner of the slide thumbnail with the name of the person currently on that slide.

See revisions made by other people

When you open a presentation that someone else has changed, PowerPoint tells you in two ways:

A While You Were Away message appears on the right side of the window.

In the slide thumbnail pane on the left, slides that have been revised are highlighted with a turquoise background.

When you open that slide, you'll also see a turquoise outline around the revised slide element. By looking at the revised slide, you clear away the turquoise highlighting and the "slide has unread changes" notation on that slide.

Confer by using Comments or Chat

Tag a colleague in a comment by using the @-sign followed by the person's name. That person receives an email message with a link to your comment. Clicking the link brings them into the document and into the conversation.

Use File > Info > Version History to open the list of the prior versions of a file.

Version History is for viewing, not editing. You can see any prior version of a file. You can copy content from a prior version. You can also Save A Copy of a prior version so that you can edit it separately from the file you're currently working on.

Rename a presentation file

You can rename a file in PowerPoint for the web while you're co-authoring with others.

Type a new name for the file. Or use the arrow keys to position the insertion point within the title, and then type your changes to the file name.

Press Enter when you're done.

In a moment, the name change syncs with other instances of the file that are currently open.

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Change embedded browser in Powerpoint

I have a plugin which invokes a web page. This site uses a JS which has a function (includes() method), which apparently isn't supported in Internet Explorer (the browser). The exact error is in the image, and the message is: "The object doesn't accept the property or method 'includes"

If I try opening the URL directly in Internet, the site doesn't load. If I try opening it on Chrome or Firefox, it opens. This is the URL that doesn't work on Internet, but does work in Chrome and Firefox.

I have no access to the code of this page. So basically, modifying it is not an option. Is there a way of changing the default browser that Powerpoint uses to display a plugin? This is a Windows computer.

• microsoft-powerpoint

• You need to improve the terminology. "isn't supported in Internet" is pretty unclear. –  harrymc Aug 23, 2019 at 17:20
• @harrymc I tried to improve my terminology. Hope it's more clear now. Thanks! –  Soph Aug 23, 2019 at 18:09
• "isn't supported in Internet" is still there. Do you mean "JavaScript"? Or maybe "browser"? –  harrymc Aug 23, 2019 at 18:52
• @harrymc explained it better... meant "isn't supported in Internet Explorer" –  Soph Aug 23, 2019 at 20:01

See this - https://answers.microsoft.com/en-us/msoffice/forum/msoffice_powerpoint-mso_other-mso_2010/how-to-change-the-default-internet-browser-used-by/5994d1ae-b57d-4f56-bbca-a6d3259be33c?messageId=39f42769-948a-4855-95c4-aa7f6392e8d8&page=1

In the run program box, to open installed Chrome when my defect browser is Internet Explorer, I pasted:

"C:\Program Files (x86)\Google\Chrome\Application\chrome.exe" http://www.bbc.co.uk

Obviously you need to change the

www.bbc.co.uk

text to whatever hyperlink you require Advantage is that it runs the browser from PowerPoint just for the required hyperlink rather than having to mess about with changing default browsers back and forth. But beware though: requires you to enable macros to run...

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How do i stop powerpoint from opening in chrome? instead on a windowed app.

I have a group presentation coming up and whenever i open the office/microsoft 365 app and click on the presentation we have prepared it keeps on opening in browser? do i have to pay for something for it to stop opening in chrome? im using windows 11.

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Replies (1) .

• Independent Advisor

Hi Enniilol I'm AnnaThomas and I'd be happy to help you with your question. In this Forum, we are Microsoft consumers just like yourself. You can reset the default app for Powerpoint, please follow the steps below Close PowerPoint and Chrome. Right-click on the PowerPoint file you want to open, and select "Open with." In the context menu, select "Choose another app." In the "How do you want to open this file?" dialog box, select "More apps." Scroll down and select "PowerPoint" or "PowerPoint (desktop app)" if it is available. Check the box that says "Always use this app to open .pptx files." Click "OK" to save your changes. If the above steps do not work, you can try repairing Microsoft Office on your computer https://support.microsoft.com/help/7821d4b6-7c1d-4205-aa0e-a6b40c5bb88b I hope this helps ;-), let me know if this is contrary to what you need, I would still be helpful to answer more of your questions. Best Regards, AnnaThomas Give back to the community. Help the next person with this problem by indicating whether this answer solved your problem. Click Yes or No at the bottom.

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