capture presentation file

Record your presentation

You can record your PowerPoint presentation—or just a single slide—and capture voice, ink gestures, and your video presence. The completed recording is like any other presentation. You can play it for your audience in Slide Show or you can export it as a video file. So instead of just handing the deck to someone, people can see your presentation with all your passion and personality intact. 

Record is an improved version of Record Slide Show for PowerPoint for Windows. The feature replaces the older experience and provides enhanced capabilities for capturing your presentations for later viewing.

What's new?

New access points for recording a video of the presentation .

New features added for recording video

The new Record window has two screens: Record and Export .

When you select Record , the Record screen opens by default.

If you select Export in the top right of the Record screen, the Export screen opens.

You can switch between the Record and Export screens using the  Record  and Export  buttons in the top bar of the window. 

New features added to the Record window

You'll see the following new features in the Record window:

You can also use the seek bar to skip to any point while you're previewing the video on the current slide.

New Export window

The  Export  window is another change with the Record feature. After recording, you’ll be lead through instructions to create a shareable video file of your presentation. By default, the video is in Full HD 1080p resolution in an mp4 format and will be saved to the same location where the presentation is stored.

The exported video includes all recorded timings, narration, animations, transitions, media, ink, and laser pointer gestures. If there's no recorded timings for a slide in the presentation, the slide will be displayed for 5 seconds in the exported video by default. 

By default, the exported video has the same filename as the presentation, but you can create a unique filename for the exported video, if you want. 

Depending on the size of your presentation, it may take a few minutes to export. After the export starts, you can track its progress in the  Export  window. You can also exit the  Record  window and track the progress in the status bar in PowerPoint. 

The  Customize Export  button takes you to the backstage export menu to change resolution and time spent on each slide in the exported video. 

Recording tips

Recordings are added to the presentation on a per-slide basis. If you want to change a recording, you can re-record one or more slides. You can rearrange the order of slides in a recorded presentation without having to re-record anything. This also means it's easy to pause for a break while recording a presentation.

PowerPoint doesn't record audio or video during transitions between slides, so be sure not to narrate while advancing the slide. There's also a brief buffer of silence at the beginning and the end of each slide.

Use video preview to make sure everything is set up correctly before recording.

Presentation recording works best with touch-screen PCs that have a web camera but you can use an external webcam and/or microphone.

If you're using PowerPoint on a tablet or laptop and you're inking with a stylus, you can use an external camera and microphone to minimize stylus noise.

After you finish your first slide recording, play it back to make sure your audio and video are set up the way you expect.

You can adjust and edit the size of video and ink in edit view.

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PowerPoint Recorder

Record your PowerPoint presentations online

Powerful Online PowerPoint Recorder

Make your presentations look professional using VEED’s online PowerPoint recorder. It’s fast, easy to use, and gives you access to video editing tools to make your presentation stand out. You can upload your slides or record your screen while you are presenting. Add yourself to the scene by recording your webcam and audio as well.

No need to install software. Open your browser and start recording! Choose from different layouts and customize your video after you record. You can also edit your recording using our professional video editor.

How to Record Your PowerPoint Presentation:

1 upload slides and select a layout.

Select from our list of layouts (you may need to click to ‘Allow’ permission to access your screen, camera, or microphone). You can record just your screen, your webcam, or both at the same time! You can either upload your slides or record while you’re presenting.

2 Start recording

Click the red button to start recording! You'll see a countdown before the recording starts. Don't worry if you mess up. You have unlimited time and unlimited retakes. You can navigate to other pages, and don't worry, you are still recording.

3 Review, edit, and export

You can playback your recording to review it, click ‘Share’ to share with friends and colleagues, or ‘Edit’ to edit your video (perfect for adding text, subtitles, and professional touches to your screen recording)

‘PowerPoint Recorder’ Tutorial

Highly customizable PPT recording software

VEED lets you easily customize your Microsoft PowerPoint presentation recordings. Select from different layouts and backgrounds. You can record your screen, webcam, audio, and upload your PowerPoint slides to present while recording. If you choose to record your entire desktop, you can easily switch the view between your presentation slides and other windows. When you’re finished, edit your video using our free video editor, where you can also add royalty-free music from our Stock Library.

All the things you need in a screen recorder

Our video capture software is packed with features that will help you create professional-looking recordings. When you press record, the countdown timer will appear to prompt you when your recording starts. To make sure that your audio is being picked up, check the little microphone icon on the bottom of your screen. It should be animated to indicate that your audio is being recorded. It only takes a few clicks. It’s the best app to record your Microsoft PowerPoint presentations.

Fast, free, and easy-to-use screen recorder software

Our screen recorder and video editor are free to use and beginner-friendly. However, if you need to record longer videos, you may need to subscribe to our premium plans. Check out our Pricing Page to see which plan suits your needs. It is super easy to use. It only takes a few clicks!

Frequently Asked Questions

Microsoft does allow you to record your presentation as well as your voice or audio. But you might be limited because you can’t switch screens. Use VEED to record your entire desktop and switch between windows.

With VEED, you can record your audio, webcam, screen, and presentation slides all at the same time!

To add yourself or your camera to the recording, select the layout that includes “webcam.” Choose the size and positioning of your camera feed and start recording!

Although there are many screen recorders out there, VEED is your best choice when it comes to recording your PC screen! It’s free and online. No need to install software. Plus you can use our free video editor to enhance your recording even more.

What they say about VEED

Veed is a great piece of browser software with the best team I've ever seen. Veed allows for subtitling, editing, effect/text encoding, and many more advanced features that other editors just can't compete with. The free version is wonderful, but the Pro version is beyond perfect. Keep in mind that this a browser editor we're talking about and the level of quality that Veed allows is stunning and a complete game changer at worst.

I love using VEED as the speech to subtitles transcription is the most accurate I've seen on the market. It has enabled me to edit my videos in just a few minutes and bring my video content to the next level

Laura Haleydt - Brand Marketing Manager, Carlsberg Importers

The Best & Most Easy to Use Simple Video Editing Software! I had tried tons of other online editors on the market and been disappointed. With VEED I haven't experienced any issues with the videos I create on there. It has everything I need in one place such as the progress bar for my 1-minute clips, auto transcriptions for all my video content, and custom fonts for consistency in my visual branding.

Diana B - Social Media Strategist, Self Employed

More than a PowerPoint recorder

VEED is a complete browser-based tool that lets you do so much more than just record and share your Microsoft PowerPoint presentations. You can annotate your videos to make your presentation more informative. Edit your recording to add images, subtitles, and more. It is a professional all-in-one video-creation and editing software that’s great for beginners and pros alike. Create professional-looking videos in just a few clicks. You don’t need any video editing experience. Create stunning videos that you can share on social media in just minutes. Try VEED to create professional PowerPoint recordings today!

How to Record a PowerPoint Presentation?

Are you looking to record a PowerPoint presentation for a class, work presentation, or personal project? Recording a PowerPoint presentation can be a useful tool for creating video content, sharing information with a wider audience, or reviewing material at a later date.

There are several ways to record a PowerPoint presentation, depending on your needs and resources. In this article, we'll explore the different options for recording a PowerPoint presentation, as well as some tips for creating a high-quality video. Whether you're a beginner or an experienced presenter, this guide will provide you with the knowledge and skills you need to record a professional-grade PowerPoint presentation.

How to Video Record Myself Presenting a PowerPoint?

How to record a ppt presentation with audio and video for free, tips for making better powerpoint presentation videos.

Slides from a PowerPoint presentation can arrange and distribute information. There are several customization choices available in Microsoft's PowerPoint software for Windows when making a presentation. If you want your presentation to appear polished and professional, there are various methods you can use to capture it and we shall explore one of the best ways with you today.

Here is how to record yourself on PowerPoint easily. Follow these steps to record a PowerPoint presentation with OBS Studio .

Note: Install and launch OBS Studio before you start the presentation and recording.

Step 1: Launch PowerPoint and start the presentation you wish to record.

Step 2: To add a source, open OBS Studio and choose the Plus (+) icon in Sources . Now, tap Display Capture to create a new source on the screen.

Tap the Properties option from the screen capture source and select the correct display you need.

Again, choose the Plus (+) icon and Video Capture Device to create a new source for your webcam. 

Tap the Properties option once again and then Device from the menu. Like above, you can edit the dimensions you want to capture. 

Step 3: The Preview window will show you both – the PPT presentation and webcam capturing. If you want to adjust the format, click the Transform and Filters option.

During the presentation, use the screen capture source to record your slides and the webcam source to record yourself live. 

Step 4: Finally, click "Stop recording" in the Controls box once you finish. You will find your recorded PPT in the Output settings.

Bonus: The Best 4K PTZ Webcam for Recording a PowerPoint Presentation

Here we recommend the OBSBOT Tiny 2 webcam as the best choice for recording a slide show on PowerPoint. With features such as 4K UHD resolution, intelligent auto-framing & auto-tracking, and 4x digital zoom, the OBSBOT Tiny 2 webcam is a trustworthy webcam with various capabilities. Moreover, both its installation and operation are fairly simple. Tiny 2 is optimal if you do significant online work, such as live streaming, vlogging, or other equivalent tasks.

The OBSBOT Tiny 2 features a 4K resolution of 3840 by 2160 pixels and can record 4K video at 30 frames per second. You will have a field of vision of 86 degrees and a fourfold digital zoom. Regarding audio, the device contains a pair of omnidirectional microphones with noise reduction already included in its design. On paper, it's a terrific package, and even if you succeed, you will only be able to exceed it if you try.

AI-powered auto-tracking enables the camera to follow you around the room automatically. Even standing and not seated in front of your laptop, you can use hand gestures to control the camera's tracking and zoom capabilities. Since the Obsbot software handles all of this, you may utilize these capabilities with any video-calling program that meets your requirements. During our camera testing, we found that both the desk mode and upper body tracking features performed quite well. It can track your location and automatically follow your movements during a video chat.

You can capture voice, ink gestures, and live video presence while recording your PowerPoint presentation or a single slide. Once finished, it functions just like any other presentation. You may either download the presentation as a video clip or play it for your audience as a slide show. People will be able to view your presentation with the passion and personality you intended rather than merely "handing the deck" to someone. 

Here is how to record a PowerPoint presentation with video for free.

Note: PowerPoint 2016, PowerPoint 2019, and PowerPoint 365 all provide the Record Slide Show capability. You may record audio and video presentations if you have either version of PowerPoint.

Step 1: Once the presentation is ready, you should go to the Slide Show page and select the Record Slide Show option. You should then go to the Presenter window's Settings drop-down menu and choose the mic and camera you want to record your presentation. A window displaying the camera feed will appear on the bottom right side of the display. You can locate the icon that allows you to disable the camera feed preview just below. However, don't disable this function since it helps you to see how you are when presenting.

Step 2: Click on the Record option in the top left of the window to begin recording a presentation. PowerPoint will then record the on-screen presentation and the video and audio captured by the attached microphone and camera. Below each slide, you will discover annotation tools that allow you to bring the audience's attention to a specific portion of the presentation. Use the arrows visible on the left and right of the presentation to navigate between slides and to change the color of the annotation tools. When you are through presenting, click the Stop button and return to PowerPoint's main window.

Step 3: All the slides you opened throughout the recording session will include the recorded videos. You may easily relocate the video window inside each slide by dragging and dropping it to a new location.

Step 4: To save the recorded presentation, choose Export to Video from the File menu and pick the Create a Video option. Click the Create Video button inside the Create a Video menu, and then choose the place on the hard drive where the file will be stored.

So, those were the best answers for how to record PowerPoint presentations. Now, let us learn how to make an efficient presentation.

It is essential to avoid clichés first and foremost. We are all familiar with the negative stereotypes of ineffective PowerPoint presentations, namely that they dull or overwhelm the audience. Your video will be successful if you can identify and eliminate these cliches throughout the design phase. 

Here are tips for making compelling PowerPoint presentation videos:

• Utilize the slide master function to develop a consistent and straightforward design template. Modifying the material's format (bulleted list, two-column text, text plus picture, etc.) is OK, but you should consistently maintain the font, color, and background.
• Simplify and restrict the amount of text on each screen. Use just the most necessary terms and information.
• Limit punctuation and avoid using full capital letters for words. Space on the slide will improve its legibility.
• Use complementary colors for the text and the backdrop. The optimal combination is white writing on a dark stage. Backgrounds with patterns might hinder readability.
• Avoid transitions that are visually distracting, such as text fly-ins. These features may look spectacular initially, but they rapidly become distracting and tiresome.
• The excessive use of special effects such as animation and music might make your presentation seem "cutesy" and harm your trustworthiness.
• Utilize photos of high quality that support and enhance your message. Ensure that your image's impact and sharpness remain unchanged when projected on a broader screen.
• If you utilize builds (i.e., lines of text that emerge each time you click the mouse), ensure that the material appears consistently and straightforwardly from the top or left is optimal. Use the functionality sparingly since it may slow down your presentation because builds can be used only when essential.
• Reduce the number of slides. Presenters that repeatedly "flip" to the subsequent slide risk losing their audience. The recommended sliding rate is one per minute.
• Develop the ability to browse your presentation in a nonlinear manner. PowerPoint enables the presenter to go forwards or backward without having to scroll through all intermediate slides.
• Know how to go forward and backward inside your presentation and practice doing so. Frequently, audiences want to view an initial screen again.
• If feasible, see your slides on the presentation screen. Ensure that the slides are legible from the rear row. Text and visual pictures should be big enough to be easily readable but not so big that they look "loud".
• Have a plan b in case of technical issues. Remember that transparency and handouts do not include animation or other special effects.
• Practice your presentation with someone who has never seen it before—request direct input about the colors, the text, and any effects or visual pictures you included.
• Refrain from reading your slides aloud. The intended audience for your slides is the audience, not the presenter and numerous speakers face their slides rather than their audience.
• Do not provide any apologies in your presentation. Avoid using it if you suspect anything challenging to read or comprehend.

Thus, this article presents how to record yourself on PowerPoint with audio and video. There are various methods, but the most straightforward and apparent answer is to utilize just Microsoft PowerPoint. This program enables you to capture and export PowerPoint video recordings with audio. There may be better alternatives in certain instances, but it is still valid.

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Home Blog PowerPoint Tutorials How to Work with Screenshots in PowerPoint

How to Work with Screenshots in PowerPoint

Over the years, PowerPoint has been supercharged with integrations that make it more than just a presentation app. You can now use PowerPoint for making screencasts, designing content using AI, converting free PowerPoint templates to multimedia content, and even capturing screenshots. Still, people are unfamiliar with the different alternatives to implementing screenshots in presentation slides.

In this article, we will guide you through the process of using screenshots in your PowerPoint presentations. From software to use to suggestions on how to format the captured screenshots, let’s dive into a must-read guide for educational presentation design.

Table of Contents

Why Should You Use Screenshots in PowerPoint Slides?

Software options for taking screenshots, using built-in powerpoint screenshot tool, importing external screenshots into powerpoint, editing and enhancing screenshots, troubleshooting common screenshot issues, saving and sharing powerpoint presentations with screenshots.

Let’s picture the scenario of being an instructor offering an in-house training session about a newly released tool. This out-of-the-box solution signifies a 30% time-saving by automating processes. But how do you teach the different applications, real-case troubleshooting, installation process, etc.? Some of you may relate to video presentations, which is, indeed, a powerful resource. However, unless you manage to create a piece of content that invites the viewer to recheck it as often as required to grasp the knowledge, it will most probably go neglected. Therefore, instructors need to create a sort of manual in the format of presentation slides that serve two purposes: the educative talk and reference material for further reading. How do we manage that? We can use screenshots of the processes done inside the software and paste them into our presentation slides.

Besides this hypothetical use-case scenario, there are several advantages of using screenshots in PowerPoint slides:

• Social Proof: Sharing internet data, like customer reviews, for sales and marketing presentations.
• Clarity in Slide Design: Screenshots provide a clear and exact representation of the content you are discussing, making it easier for the audience to understand the context or details of the subject matter.
• Increasing Engagement: As a visual element, screenshots make the presentation less tedious, and you can avoid placing huge text walls in your slides.
• Simplifying Processes: Demonstrating a process or website live during a presentation can be time-consuming and risky due to potential technical issues. Screenshots eliminate these problems.
• Showing Evidence: Using actual screenshots of data, analytics, or website interfaces can increase the credibility of your presentation by showing real evidence or examples. Not to mention, it is way faster than exporting a report and embedding it inside your slides.

Depending on your OS, there are plenty of tools for taking screenshots. In this section, we’ll suggest some of the most popular options among our users.

Microsoft Windows 11 Snipping Tool

This tool came as a novelty for Windows 11 users. Its UI resembles MS Paint (and there’s even an integration), with some tablet-intended options like using highlights, a pen, or an eraser. The same ruler used in PowerPoint is available for this tool. Users can add text notes, crop screenshots, or work with video screenshots. 

Legacy Microsoft Windows Screenshot Capture

By pressing the PrtScn button on any Windows computer, you get an instant screenshot of your entire screen. Users can then paste that screenshot into any design software or text processor of their choice and email apps. There’s no option to crop the contents to just a screen section.

Mac OS Screenshot App

Accessed via the Launchpad or by hitting the keystroke combo Shift + Command + 5 , this tool allows us to select a region or the entire screen, much like the Microsoft Snipping Tool.

A long-time favorite of many, this simple-to-use app is compatible with Windows and Mac. One of its main advantages is uploading the screenshots to the cloud and getting a link to share them.

Now that we have seen the generalist options for screenshot capture, there’s another tool worth considering: PowerPoint’s own screenshot tool.

Taking Screenshots

If you’re wondering how to screenshot on PowerPoint, simply head to the Insert tab and select Screenshot. As you expand this menu, it will provide you with the option to instantly grab a screen clipping. 

1. Grab a Screenshot of Active Window: If an active window is maximized, the window will show up in the dropdown menu. Select the whole window of a maximized app from the dropdown menu to instantly add it.

2. Choose to Grab Screenshot from Multiple Active Windows: If more than one window is maximized, you can choose between the window you wish to capture instantly.

3. Select Area to Grab Screenshot: Alternatively, select Screen Clipping to grab a part of the screen to save as a screenshot.

To grab screenshots from a selected area, drag the mouse over the space from which you wish to save a screenshot.

Adding Captions 

Adding alt text.

Screenshots captured using PowerPoint show two options: the Approve option to finalize and add the screenshot to the slide with a suggested Alt text and the Edit option, where you can add Alt text.

By going to Edit , you can add a custom Alt text to describe the screenshot.

To import external screenshots in PowerPoint, go to Insert -> Images -> Pictures -> This Device or drag and drop a screenshot from your device to a PowerPoint slide.

This will add the screenshot to the selected slide. You can then annotate, crop, and resize your screenshot to adjust it in the slide.

Cropping and Resizing

Cropping and resizing screenshots in PPT is quite simple. To explore cropping options, click Picture Format -> Crop from the PowerPoint Ribbon menu.

How to Crop a Screenshot in PowerPoint

From Picture Format -> Crop -> Crop , you can customize the screenshot by dragging the cropping outline that will appear on the screenshot.

How to a Crop Screenshot by Shape in PowerPoint

To crop the screenshot according to a specific shape, go to Crop to Shape from the Crop dropdown menu and select the required shape.

The PPT screenshot will be cropped to your selected shape.

How to Crop a Screenshot in PowerPoint According to Aspect Ratio

Another cropping option in the Crop dropdown menu is meant for cropping the selected image according to aspect ratio. You can use this option to crop your screenshot according to Square (1:1), Portrait (2:3, 3:4, 3:5, and 4:5), and Landscape (3:2, 4:3, 5:3, 5:4. 16:9, and 16:10) aspect ratio.

The image below shows how aspect ratio-based cropping works in PowerPoint.

Other options within the Crop dropdown menu include cropping the image to fit or filling it to a shape.

These cropping options can be used to fit or fill shapes with screenshots.

Resizing a Screenshot in PowerPoint

Other than cropping a screenshot, you can directly resize it via Picture Format -> Size . From here, you can specify a width and height for a selected image, such as a screenshot.

Alternatively, drag and drop to resize the screenshot by holding the cursor from one of the corner dots appearing after selecting the image and dragging it.

Annotating and Highlighting

To add a caption to the screenshot with overlay text, go to Insert -> Text -> Text Box .

Add text to the text box and place it anywhere on top of the screenshot.

By using Ribbon menu tools such as Font options and Shape Format options, you can customize the text’s look.

Taking screenshots can sometimes be tricky. You might fail to grab a screenshot without knowing what might have caused the failure to grab the image. Below are a few suggestions for troubleshooting common screenshot issues:

Hotkey Conflict: Some apps can cause a conflict with the screenshot hotkey designated for capturing screenshots. This can include default keys like the Print Screen key in Windows or a custom hotkey you might have designated to a third-party app.

Change in Destination File Settings: You might be grabbing screenshots without realizing they are being saved to a different location. This can happen when the screenshot app changes the default location for saving the screenshots. This can commonly happen after reinstalling a screenshot app or if it is reset to default settings.

Insufficient Disk Space: It is possible that you might not be able to save screenshots if your disk space is insufficient. Check your disk space and clear up some files to see if your issue is resolved.

Issue with the Graphics Driver: if your screenshots appear distorted, you might need to check if your graphics driver is correctly installed or if the device screen is damaged, showing a distorted image of the screenshot.

Security Software Restrictions: Some security apps, such as anti-virus apps, can cause a conflict or limit the use of certain functions or apps. This might result in preventing screenshots from being taken. You can disable your security software or review its settings to resolve this issue.

Saving in Different Formats

One method of directly saving a screenshot from a PowerPoint slide is to save it as a picture via the right-click context menu.

This will allow you to pick a destination to save the file in an image format such as PNG, JPEG, GIF, TIF, BMP, and SVG.

To save your presentation file with one or more screenshots in a specific format, go to File -> Save , select a destination to save the file, and select a PowerPoint, image, or video format to save the file or save it as an  XPS, PDF, OpenOffice, or RTF file.

Sharing the Presentation File

You can share the presentation file by going to the Share button in PowerPoint.

The file can be shared as an attachment within a mail client as a PowerPoint or PDF file, or you can upload it to OneDrive for instant sharing.

Files uploaded to OneDrive can be shared with specific people or with a publicly accessible link with view-only or editing privileges. The recipient will receive the link with respective access privileges if an email address is added.

You can also generate a link with access privileges and share it with recipients separately.

Compressing Images

To compress a screenshot in PowerPoint, go to Picture Format -> Compress Pictures .

The image compression dialog box will appear. From here, you can choose to compress the current or all images in the PowerPoint presentation and enable the deletion of cropped areas. Furthermore, you can select a resolution for the compressed file(s). Depending on the resolution of your screenshot, you will be provided with compression options for high fidelity, HD quality (330 PPI), print quality (220 PPI), web quality (150 PPI), and email (96 PPI) resolution. For the average resolution of a computer monitor screen, you might only be able to compress the image for a handful of resolutions such as web or email.

1. How do I take a screenshot in PowerPoint?

To take a PowerPoint screenshot, go to Insert -> Screenshot and either select an active window thumbnail to instantly capture the window or select the screen clipping tool to select an area from the screen to save as a screenshot in PowerPoint.

2. Can I take a screenshot from a specific program or window?

Yes, you can take a screenshot of a specific program other than PowerPoint by using the screen clipping tool in PowerPoint. This tool is available via the Insert tab.

3. How do I add annotations or edit a screenshot in PowerPoint?

To edit a screenshot in PowerPoint, go to Format Picture via the right-click context menu or Picture Format via the Ribbon menu. This will allow you to edit the size, picture style, and adjust the screenshot in a PowerPoint slide. To annotate a screenshot in PowerPoint, you can use a text box, shape, or draw over the screenshot.

4. Can I resize or crop a screenshot within PowerPoint?

Yes, you can resize and crop screenshots in PowerPoint by selecting the screenshot image and going to the Size menu in the Picture Format tab.

5. What file formats are supported for screenshots in PowerPoint?

Once a screenshot is taken in PowerPoint, it is embedded in a slide using an image format. The supported format for screenshots in PowerPoint includes various image formats such as PNG, BMP, JPEG, GIF, etc. 

6. How can I ensure high-quality screenshots in my PowerPoint presentation?

For optimum image quality, take screenshots at a high resolution. Ensure your monitor is set to a high resolution (HD, FHD, or above). Also, avoid compressing images to avoid quality degradation. 

7. Is it possible to take screenshots during a PowerPoint presentation?

You can take screenshots during a presentation using your operating system’s default screen-capturing tool, hotkey, or a third-party tool to grab a screenshot.

8. Why does my PowerPoint screenshot appear blurry?

Your screenshot can appear blurry or pixelated if the content window has too many details, such as small pieces of text, or when your monitor might not be set at a high resolution. Other issues can include a conflict with an app, resulting in the malfunctioning of the screenshot tool, or an issue with your graphics driver. Sometimes, screenshots can appear blurry or pixelated in Normal view, whereas they can appear fine in Slideshow mode. You might want to preview your slide as a slideshow to see if this is true.  

9. Why can’t I take a Screenshot?

If you followed the steps mentioned here and, for some reason, the screenshot you intend to take shows as black, then it’s due to some code on the website you intend to screenshot blocking that function. That’s commonly done in entertainment streaming services to avoid sharing high-quality pictures of their licensed shows.

10. How many Screenshots should I use in my presentation slides?

The general rule says 1 screenshot per slide, as otherwise you would be downsizing and affecting the readability of the content inside that screenshot. If you don’t capture a full screen but rather a graphic or a chart, then you can use multiple screenshots (but no more than 3 per slide). You can create as many slides as required, as you can go through each step if the procedure is too complex to be explained.

There can be many benefits of including screenshots in PowerPoint, either directly by using the default screenshot tool in PowerPoint or by using a third-party tool. Saved screenshots in PowerPoint can also be separately saved, shared, and compressed according to need. When taking screenshots, ensure that your monitor is set to a high resolution. 

As your resolution increases, so does the size of the screenshot. This might mean that you may need to compress the screenshot to reduce the size of your PowerPoint file. This might especially be important if you want to share your presentation file as an attachment, as many mail servers do not support files higher than 25 MB. Alternatively, you can share your PowerPoint file via a OneDrive link if it is too heavy to be sent as an attachment.

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How to make a show-stopping video presentation in 5 simple steps

Learn how to make a show-stopping video presentation to engage your audience, using Dropbox Capture to record your screen, voice, and camera simultaneously.

Whether you’re a teacher, student, business professional, or even a YouTube content creator—for many of us, delivering presentations quickly becomes a standard part of everyday life.

But what happens if you can’t be there to deliver your presentation in person, need a key point to land perfectly, or you need your audience to watch it asynchronously in their own time? Have no fear, video presentations can be a great solution to all these challenges.

In this guide, we’ll cover everything there is to know about creating your own high quality video presentations, so your audience can benefit from your content whenever they need it.

Jump to section

• What is a video presentation

What makes a good presentation video?

What tools do you need to make a video presentation, how to make a video presentation.

• Making a video presentation in PowerPoint
• Making a video presentation in Keynote

Starting from the top: What is a video presentation?

A video presentation is a method of communication through which information is delivered partially or entirely through video. In other words, it’s the process of using video to deliver a message or presentation.

Common formats for video presentations might include pre-recorded slide presentations, instructional videos, sales material, inspirational talks, entertainment, or anything you can think of.

While the reaction to a video presentation will be subjective, there are a few general qualities that can be beneficial to keep in mind:

• Make your video valuable —have a clear intended outcome for the viewer and be sure to reach it
• Make sure your audio and video are clear —you want your audience to focus on your message, not your video quality
• Bring your key points to life —use stories, questions, and examples to illustrate key concepts and engage viewers
• Establish expectations —use your introduction to set clear expectations, either with an agenda or teasing where the session is heading
• Don’t rely on slides —if the slides added all the value, you could just send your audience a PDF. Ask yourself: what are you adding to the content by presenting it?
• Keep an eye on time —don’t make your video presentation longer than it needs to be.
• Mix it up —break the monotony and change pace at appropriate intervals
• Don’t start over for the sake of perfection —if you make a mistake during recording, you can always edit it out later

Before you can start creating your own video presentations, you’ll first need a few basic tools.

Hardware for a video presentation

Let’s start with the basics, your tech. In most cases, you’ll have everything you need if you have a standard laptop or desktop computer.

Here’s what you’ll need to start making video presentations:

• A laptop or PC —you’ll need something to make the presentation recording on
• A microphone —to record your voice-over, either built-in or USB
• A camera —if you want to include video of yourself, either as a built-in webcam or a USB camera

Video recording software

With your tech set up, you’ll need software to record your presentation. Depending on your needs, this might be something to record your screen, record your voice, or record yourself with your camera.

With Dropbox Capture , you can do all three at the same time .

Dropbox Capture is video and screen recording technology, designed to make it easy to quickly capture whatever you need. All without needing advanced editing skills or specialist equipment.

With Capture, it’s easy to:

• Record your screen, webcam, and microphone simultaneously
• Create GIFs
• Draw on or annotate recordings
• Automatically generate closed captions
• Share in just a few clicks

While presentation applications like PowerPoint and Keynote have some built-in screen and presentation recording capabilities, they only allow you to record the presentation.

Whereas with Dropbox Capture, you’re free to jump between windows and applications throughout your presentation recording—giving you greater freedom on what you present. 

File storage and sharing tools

Ultimately, you’re going to want to make your video presentation available for viewers somewhere.

With Dropbox cloud storage , this is as easy as copying a link , with full control over access and permissions for your files.

We’ll now cover all the steps to create an impactful video presentation, starting from the very beginning—your plan.

1. Plan your topic, examples, and intended audience

You likely already have an idea of what you’ll want to cover in your video presentation, but it can help to formally get this down on paper:

• Presentation aim —what do you want your audience to understand by the end of the video?
• Approach —broadly, what will you cover to help them understand this concept?
• Resources —what examples will you be able to share to illustrate the key concepts?

To help with the planning process, Dropbox Paper has a number of pre-built templates to get your creative juices flowing, like the brainstorming template .

2. Create your presentation slides and your video presentation storyboard

If you haven’t already done so, it’s time to create your slides.

While doing this, you should also think about the overall storyboard of your video presentation—what are the key beats, how will you present them, and what slides do you need?

A storyboard is a visual tool, used by video producers to map out the narrative flow of a video and the visuals that will accompany it. In many cases, your presentation will almost act as a storyboard, but it might help to get this down on paper first.

You can learn more about the storyboarding process in our in-depth guide to storyboards .

3. Record your video presentation

With your storyboard and presentation ready, it’s time to go about creating your recording.

You can record your screen first, then later record a voice-over or video narration and edit the two together. Or with Dropbox Capture , you can record your screen, webcam, and microphone simultaneously. Using Dropbox Capture makes it easy to create your pre-recorded video lesson in one take. Perfect, if you don’t have access to advanced video editing software.

To record with Dropbox Capture , it’s a simple as the following steps:

• Open Dropbox Capture
• Click Screen recording & camera
• Choose which part of your screen you’d like to capture
• Click the Record icon to start recording, click it again to stop recording
• Click the Pause icon in the side panel while recording to pause or resume recording
• Click the Draw icon in the side panel while recording to draw on your recording

4. Edit your video presentation

If you’re already happy with your recording, there is no further editing required.

In any other cases, you can use video editing software to apply finishing touches to your video as you see fit. These edits might include:

• Editing your screen recording and voice-over together (if you have separate files)—with Dropbox Capture you can record your microphone and camera simultaneously, without the need to use editing software
• Cut and delete unwanted sections of video—like an awkward pause or a dog barking, with Dropbox Capture you can do this directly within the app, no editing software required!
• Remove awkward filler words—clean up those pesky “ums” and “ahs”, with Dropbox Capture you can do this automatically, directly in the app
• Adding text overlays to emphasize key points of video sections
• Additional flair and visual elements
• Adding background music to create an atmosphere

5. Share your video presentation

With your video presentation finished, you’ll need a way for your viewers to access it.

If you're using Dropbox Capture, sharing your presentation couldn’t be easier, simply click the Share button and the sharing link will automatically copy to your clipboard.

If you’re not using Capture, Dropbox cloud storage makes it easy to share your video files with anyone and see who’s viewed your video presentation. All you need to do is copy a link to the file.

If you want to send a copy of the full video, complete with its cumbersome file size, Dropbox Transfer makes it easy to send large files securely. 

How to record a video presentation in PowerPoint

It’s worth keeping in mind that, when recording directly within PowerPoint, you can only record your slides and your editing options will be limited. The best way to give yourself complete control over what you record—and how you edit it afterwards—is with a purpose-built screen recording app like Dropbox Capture .

If you’d still prefer to record directly in PowerPoint, you can do this by following these steps:

• Open PowerPoint and open your presentation file
• Navigate to the slide you’d like to start recording from
• Select Record in the top-right corner of the PowerPoint window
• Click the red Record button, wait for the countdown, then start your presentation

With your presentation recorded, you can then save it to your Dropbox cloud storage , making it easy to share your video files with anyone and see who’s viewed your video presentation.

How to record a video presentation in Keynote

If you’re a Mac user and would prefer to record directly in Keynote, here’s how to do it:

• Open Keynote and open your presentation file
• Select Record Slideshow from the Play menu at the top of the screen

With your Keynote presentation recorded, you can then save it to your Dropbox cloud storage and share it simply by copying the link.

Again, your control over what you record and how the final edit turns out will be limited when recording directly within the Keynote app. To give yourself complete control over how your video presentation turns out, a purpose-built screen recording app like Dropbox Capture will be more suitable.

Elevate your video presentations with Dropbox Capture

It’s never been so simple to create an engaging and memorable video presentation, with Dropbox.

With Dropbox Capture , it’s never been easier to get your message across with video recordings of your presentations. So you can clearly say what you mean and nail the delivery, every single time.

Capture your audience’s attention.

Try Dropbox Capture

How to Screenshot a PowerPoint Slide

Taking a screenshot of a PowerPoint slide can be useful for many reasons. You may want to reuse slide content in another document, share it online, edit it in an image editor, or use it for a blog post or tutorial. Luckily, taking a slide screenshot is an easy task.

In this guide, I’ll cover several methods for taking screenshots of PowerPoint slides on both Windows and Mac. We’ll also discuss how to edit and format screenshots and some of the many applications for PowerPoint slide screenshots.

Let’s get started!

Screenshot a PowerPoint slide using keyboard shortcuts

For quick one-off screenshots, you can use these keyboard shortcuts:

• Windows:  Press the  Print Screen  key to copy the entire screen to the clipboard. Then, paste the image into PowerPoint or another app.
• Mac:  Press  Shift-Command-3  to take a screenshot of the full screen and save it as a file on the desktop.

The main limitation of keyboard shortcuts is they capture the entire screen, not just the PowerPoint window. You’ll need to crop out the rest of the screen. Alternatively, you might want to run the slideshow before taking a screenshot.

Screenshot a PowerPoint slide by saving it as an image

This method gives you the flexibility to export slides in different image formats quickly. It’s essentially exporting the slide as an image .

• Go to  File > Save As .
• In the Save as type dropdown, select an image format like JPEG or PNG .
• Choose a save location and then click Save .
• For Save Current Slide , choose to save only the active slide or All Slides to export the entire presentation.
• The slide images will be exported to the select save location.

Using the Snipping Tool to take screenshots

Snipping Tool is a free utility included with Windows that provides more flexibility for capturing screenshots. Here’s how to use it to take screenshots of PowerPoint slides:

• Go to Start , search for “Snipping Tool,” and open the program.
• Open the PowerPoint presentation and navigate to the slide you want to capture.
• In Snipping Tool, select one of the capture modes: Free-form Snip , Rectangular Snip , Window Snip , or Full-screen Snip .
• After snipping an area, you can annotate, crop, and save the image.
• Alternatively, you can paste the screenshot into PowerPoint or another document.

On Windows 10 or higher, you can use the shortcut key Windows+Shift+S to quickly summon the new Snipping Tool.

Taking screenshots of your PowerPoint slides is easy using the built-in tools in PowerPoint and Windows. The keyboard shortcuts and Snipping Tool allow you to quickly capture slides with just a few clicks. PowerPoint also allows you to save a slide as an image for a quicker method.

With the techniques covered in this guide, you should be able to easily take, format, and utilize PowerPoint slide screenshots for any purpose you need.

Can I take screenshots of PowerPoint slides and reuse them?

Yes, you can reuse screenshots of PowerPoint slides in other documents. Save the inserted screenshot as an image file, then insert that image file into another document.

How do I take a screenshot of a PowerPoint slide?

Run the slideshow , on the Insert tab, click Screenshot > Screen Clipping . Select the area of the slide you want to capture. The screenshot will be inserted into the presentation.

How can I prevent others from extracting images from my PowerPoint slides?

There is no 100% way to prevent image theft. But you can password protect the file, apply permissions, and watermark images to deter unauthorized use.

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Related posts.

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3 Steps to Add Music to PowerPoint

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3 Best Ways to Extract Images From a PowerPoint Presentation

When you create a PowerPoint presentation, you’re likely to add images to enhance the visual appeal and convey information effectively. But what if you want to save those carefully chosen images for later use? Fortunately, there are several ways to extract images from your PowerPoint presentation.

Whether you want to extract just one or two images from your PowerPoint file or all of them, saving images from your presentation is fairly straightforward. This guide will walk you through three different methods to achieve this. So, let’s get right to it.

1. Use the ‘Save as Picture’ Option

The ‘Save as Picture’ option is the quickest way to extract an image from a PowerPoint file. This method is useful if you only want to save one or two images from your PowerPoint presentation. Here are the steps for the same.

Step 1: Launch PowerPoint on your PC and open the PPT from which you want to save images.

Step 2: Locate and select the image you want to extract. Right-click on it and choose the ‘Save as Picture’ option from the context menu.

Step 3: In the Save As Picture dialog, specify where you want to save the image. Then, click the drop-down menu next to Save as type to select your preferred file format for the image.

Step 4: Click the arrow next to the Save button and select ‘Save Original Picture’ to export the high-resolution image.

You can repeat the above steps to extract more images if you like.

Alternatively, if you want to use the image in another program on your PC, right-click on the image in your presentation and select Copy. After that, move to the program where you want to use the file and press Control + V keyboard shortcut to paste the image.

2. Save the PowerPoint Slides as Images

While the ‘Save as Picture’ option makes it easy to save images from your PowerPoint file, it’s not the most efficient method if you are looking to extract all the images from your PowerPoint presentation. In that case, it’s better to save your PowerPoint slides as images (in JPEG or PNG format ) using the steps below.

Step 1: Open the PowerPoint file from which you want to save images.

Step 2: Click the File menu at the top-left corner.

Step 3: Select Save As from the left pane. Then, click the Browse button.

Step 4: Click the drop-down menu next to Save as type to select ‘JPEG File Interchangeable Format’ or ‘PNG Portable Network Graphics Format’ from the list.

Step 5: Click the Save button.

Step 6: Select All Slides when the prompt appears.

After you complete the above steps, all the images within your presentation will be saved separately in the specified location.

3. Add a ZIP Extension to the Presentation File and Extract It

Another way to save all the images from a PowerPoint file simultaneously involves converting the presentation into a ZIP file and then extracting the file on your computer . This method allows you to save all of the images in your presentation in their original format. Here are the steps you can follow.

Step 1: Press the Windows key + E keyboard shortcut to open File Explorer and locate the PowerPoint from which you want to save images.

Step 2: Right-click on your file and select the rename option.

Step 3: Replace the PPTX or PPTM extension with the ZIP extension. Select Yes when the confirmation prompt appears.

Step 4: Right-click on the renamed file and select Extract All.

Step 5: Use the Browse button to select a location where you want to extract the file and click on Extract.

Step 6: Navigate to the folder where you extracted the ZIP file and double-click the ‘ppt’ folder.

Step 7: Double-click the ‘media’ folder to view all the images extracted from your presentation in their original format.

Step 8: Once you have all the images, you can rename the ZIP file and add the PPTX or PPTM extension to recover your original presentation.

Saving the Heart of Your Presentation

PowerPoint presentations are excellent for sharing information and ideas. Sometimes, you only need the images from a presentation, not the entire thing. Fortunately, extracting images from your PowerPoint presentation is rather simple using the methods mentioned above.

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Last updated on 04 August, 2023

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The article above may contain affiliate links which help support Guiding Tech. The content remains unbiased and authentic and will never affect our editorial integrity.

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Pankil Shah

Pankil is a Civil Engineer turned freelance writer from Ahmedabad, India. Since his arrival at Guiding Tech in 2021, he delves into the world of how-tos, and troubleshooting guides on Android, iOS, Windows, and the Web at Guiding Tech. When time permits, he also writes at MakeUseOf and Techwiser. Besides his new-found love for mechanical keyboards, he's a disciplined footfall fan and continues to plan his international travels with his wife.

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How to connect a Hog 4 console to Capture Visualization software

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Connecting to capture is relatively easy, and there are several ways to connect.

CITP  (Does not require hardware, unlimited universes)

sACN  (Requires hardware, limited universes from hardware)

• ArtNet  (Requires hardware, limited universes from hardware)

Note that CITP requires Hog 4 software version 3.12.0 or newer in order to function. This is the recommended protocol to use. CITP does not require hardware to output data. Hog 4 users can use CITP to previs using Hog 4 PC without any extra hardware, as well as previs on a console that has less output that Capture. 

Note that for Artnet or sACN control, there needs to be supporting hardware for the corresponding universes. See  How many universes can a Hog 4 console control  for universe limitations for ArtNet and sACN.

Related Links/References

• Capture Live: High End Hog 4 and ChamSys MagicQ Special
• How to connect a Hog 4 console to Capture Visualization software using CITP
• How to connect a Hog 4 console to Capture Visualization software using ArtNet
• How to connect a Hog 4 console to Capture Visualization software using sACN