ein assignment letter from irs

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Apply for an Employer Identification Number (EIN) online

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Step 1: Determine your eligibility

• You may apply for an EIN online if your principal business is located in the United States or U.S. Territories.
• The person applying online must have a valid Taxpayer Identification Number (SSN, ITIN, EIN).
• The "responsible party" is the person who ultimately owns or controls the entity or who exercises ultimate effective control over the entity. Unless the applicant is a government entity, the responsible party must be an individual (i.e., a natural person), not an entity.

Step 2: Understand the online application

• You must complete this application in one session, as you will not be able to save and return at a later time. 
• Your session will expire after 15 minutes of inactivity, and you will need to start over.

Step 3: Submit your application

• After all validations are done you will get your EIN immediately upon completion. You can then download, save, and print your EIN confirmation notice.

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Employer tax responsibilities explained (Publications 15, 15-A and 15B)

Publication 15 PDF provides information on employer tax responsibilities related to taxable wages, employment tax withholding and which tax returns must be filed. More complex issues are discussed in Publication 15-A PDF and tax treatment of many employee benefits can be found in Publication 15. We recommend employers download these publications from IRS.gov. Copies can be requested online (search "Forms and Publications) or by calling 800-TAX-FORM .

We cannot process your application online if the responsible party is an entity with an EIN previously obtained through the Internet. Please use one of our other methods to apply. See How to apply for an EIN . We apologize for any inconvenience this may cause you.

Purpose of an Employer Identification Number

Employer Identification Numbers are issued for the purpose of tax administration and are not intended for participation in any other activities (e.g., tax lien auction or sales, lotteries, etc.)

Exempt organization information

If you believe your organization qualifies for tax exempt status (whether or not you have a requirement to apply for a formal ruling), be sure your organization is formed legally before you apply for an EIN. Nearly all organizations exempt under IRC 501(a) are subject to automatic revocation of their tax-exempt status if they fail to file a required annual information return or notice for three consecutive years. When you apply for an EIN, we presume you're legally formed and the clock starts running on this three-year period.

Example: Your organization applies for an EIN in November 2023 and chooses a December accounting period. Your first tax period would end on December 31, 2023, and your first return or notice (if your organization does not meet one of the few exceptions to the annual reporting requirement) would be due May 15, 2024. You would be subject to automatic revocation of your exemption if you fail to file for the three periods that end December 31, 2025 (return/notice due May 15, 2026) or for any consecutive three-year period thereafter.

Reporting of beneficial ownership information

You may be required to report certain information on your beneficial owners to the U.S. Department of the Treasury's Financial Crimes Enforcement Network (FinCEN). Certain types of corporations, limited liability companies, and other similar entities created in or registered to do business in the United States must report information about their beneficial owners—the persons who ultimately own or control the company, to FinCEN beginning on January 1, 2024 . If you are a company required to report, the initial beneficial ownership information reporting is based on the date your company receives actual notice that its creation or registration is effective, or after a secretary of state or similar office first provides public notice of its creation or registration, whichever is earlier.

Questions such as will my company be required to report beneficial ownership information to FinCEN, who is a beneficial owner, and when do I need to report my company's beneficial ownership information are found on FinCEN's website.

FinCEN's BOI pages provide:

• Answers to frequently asked questions
• Infographics about key filing dates PDF
• An introductory video and more detailed informational video

Contact FinCEN for more information and questions regarding BOI.  Do not contact the IRS; all inquiries must be directed to FinCEN.

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Five Things to Know about the Employer Identification Number

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How to Find Your EIN Verification Letter From The IRS

Table of Contents

One of the many steps involved in starting a business is obtaining an employer identification number (EIN), which is also known as a federal tax identification number. This unique nine-digit number is used for all sorts of things required to run a legitimate business. After applying for your EIN, you’ll receive an EIN verification letter from the IRS.

You should hold onto this letter for as long as you own your business. But thankfully, if you lose it, you’re not totally out of luck. This article will cover everything you need to know about EINs and what to do if you lose your EIN confirmation letter from the IRS.

The basics of employer identification numbers

You can think of an EIN as being the equivalent of a Social Security number for your business. It allows your business to pay state and federal taxes—which is why the IRS sends verification letters—along with other essential aspects of your daily business.

In addition to paying taxes, you need an EIN to hire employees, open a bank account, and to apply for a business license. Of course, not all businesses need employees, but a business owner can get in a ton of trouble for operating without a license or not paying taxes. Additionally, having a business bank account is a smart way to help ensure you run a successful organization.

How to apply for an EIN

The IRS has taken a number of steps to make EIN applications easy for business owners. These are the options you have when applying for your EIN:

• Apply online: Filling out the online application is the easiest way to get an EIN. The information is validated upon completion of the application, so you receive your EIN immediately. However, keep in mind that you won’t get the confirmation letter until it arrives in the mail. This application process is available for entities with principal locations in the U.S. or U.S. Territories.
• Apply by fax: If you’re a taxpayer with access to a fax machine, you can fill out Form SS-4 and fax it back to the IRS. You’ll just want to ensure that all of the information is correct, as this option doesn’t have instantaneous confirmation like the online application. If your application is approved and you provide your fax number, the IRS will fax you back within four business days with your confirmation.
• Apply by mail: You can also submit Form SS-4 through the mail. However, the mail can be a bit slow at times, so this method of EIN processing takes around four weeks to complete. Again, you’ll want to double-check that every field is filled out correctly on your SS-4 form.
• Apply by telephone: International applicants can also apply by telephone Monday through Friday from 6:00 a.m. to 11:00 p.m. Eastern Time. This method simply involves telling an IRS agent all of your answers to the questions on Form SS-4. Applicants calling in must be authorized to receive EINs (which we’ll cover in the next section).

What is an EIN confirmation letter from the IRS?

The EIN verification letter from the IRS is a document that’s sent to business owners upon receiving their EIN. If you know your EIN off the top of your head, this letter will likely only be needed one time. You’ll just need to present a physical copy to open your business bank account.

However, that nine-digit number isn’t always easy to remember, so it’s not a bad idea to keep the verification letter in a safe place. Plus, you’ll need it if you need to open up a new business bank account.

How do I get my EIN confirmation letter?

Keeping your EIN verification letter from the IRS in a secure location (like a safe deposit box) is the best way to ensure you never lose it. But with so many documents to keep track of, it’s not out of the ordinary for these confirmation letters to go missing.

Although you don’t want to find yourself in bad standing with the IRS, the agency is fairly understanding when it comes to needing a new copy of your EIN confirmation letter, so they make it easy to get a new copy. Here are the steps to take if you misplace your IRS EIN confirmation letter:

• Call the IRS: If you need to contact the IRS, it’ll have to be over the phone. To get a copy of your verification letter, you can call them toll-free at 1-800-829-4933. This is the “business and specialty tax line.”
• Speak to an agent: Once you’re on the phone with an IRS agent, tell them you need a 147c letter—the document number for a new copy of your EIN verification letter from the IRS—and give them your EIN.
• Confirm your identity: Only authorized individuals can request a 147c letter. Even if you know your EIN, the agent will need to ask some questions to verify your identity. Examples of people who can request a 147c letter are business owners, partners in an LLC, corporate officers or anyone who has power of attorney over a company. In addition to providing your EIN, you’ll need to tell the agent your name, business address and the type of tax return you file.
• Choose how you’d like to receive your letter: Even though it’s the fastest way to receive documents, the IRS will never email you any sensitive information, so your only two options for receiving your 147c letter are through the mail or via fax. It’s not uncommon for mail from the IRS to take several weeks to arrive, so we recommend choosing the fax option if you need your 147c letter sooner rather than later.

What if my address has changed?

Getting a 147c letter is a bit more complicated if either your business address or personal address has changed since you started your company. If your business address changed, you’ll need to file Form 8822-B. And if your personal address changed, you’ll need to file Form 8822. You can download both of these forms online, but you’ll need to print them and mail them back to the IRS.

Can I get a copy of my EIN letter from the bank?

We get it—calling the IRS or waiting by the mailbox for your EIN verification letter from the IRS can be tedious. Thankfully, your bank can help you out! Although they can only provide you with a scan of your letter, this may be enough to accomplish whatever task you initially needed the document for.

Of course, you’ll want to verify that a scanned copy of the letter will suffice, but only waiting for a few minutes to get the document compared to several weeks is obviously preferable.

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The options are nearly limitless when you need to open up a small business bank account , but for a seamless banking experience, be sure to choose NorthOne. We’re committed to helping small businesses succeed and making life easier for business owners. Apply for an account today to start taking advantage of our innovative financial and organizational tools. Just be sure to submit your EIN verification letter from the IRS when you apply!

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How To Obtain Your EIN Verification Letter From The IRS

When you apply for an EIN , one of the most important documents for your EIN confirmation is your verification letter from the IRS. This unique nine-digit number is crucial for numerous aspects of running a legitimate business. Once you’ve applied for an EIN, the IRS sends you an EIN verification letter, and it’s vital to keep this letter safe. 

However, if you happen to misplace it, don’t worry—this guide will walk you through the process of obtaining a copy of your EIN verification letter from the IRS.

What is an EIN confirmation letter?

The verification letter, often in the form of Form CP 575, is sent by the IRS upon approval of your EIN application, which you can fill out online. It serves as proof of your business’s tax identification and is required for tasks like opening a business bank account, hiring employees, and applying for specific business licenses.

Steps to Obtain a Copy of Your EIN Letter from the IRS

If you have lost or misplaced this confirmation letter, or simply did not receive one, then there are several steps you can take to ensure you get a copy of one. Below are some of the methods you can use to get your hands on a copy of your IRS EIN confirmation letter. 

Contacting the IRS for a Verification Letter

Losing your EIN confirmation letter is not uncommon, and the IRS understands this. If you find yourself in need of a new copy, the process is relatively straightforward. Call the IRS at 1-800-829-4933 and speak to a representative on the “business and specialty tax line.” Request a 147c letter, which is essentially a new copy of your EIN verification letter. Be prepared to provide your EIN, business name, address, and other verification details. 

For the process to run as smoothly as possible, you should make sure that all of the information you provide to the operator matches the information registered on their records before you make the call. As a heads up, the IRS receives many calls on a daily basis, so you should also be prepared to spend a bit of time on hold before being put through to someone who can help you. 

Necessary Information for Verification 

Authorized individuals, such as business owners, partners, or those with power of attorney, can request a 147c letter. The IRS agent will likely ask questions to confirm your identity, including details like your business address as per IRS records and the type of tax return your business files. If you are not authorized to obtain an EIN or relevant information on behalf of your company, then you will not be able to request an EIN verification letter. 

Process for Requesting a 147c Letter

Once your identity is confirmed, you can choose how to receive your letter—either through mail or fax. While the IRS doesn’t email sensitive information, opting for fax can expedite the process compared to waiting for mail. In either format, the letter remains an official government document and will be accepted by any bank or licensing center should they require EIN confirmation. 

Alternative Ways to Retrieve Your EIN Letter

If you don’t have the means of requesting your EIN directly from the IRS, then there are other methods you can follow to get a hold of this important document. Below are some of the alternative ways you can try to get your verification letter. 

Getting a Copy from Your Bank

If you submitted a copy of your EIN verification letter when you applied for an account or loan, your bank might be able to help. Although they can’t provide an official copy, a scanned version of your EIN confirmation letter from your initial submission upon opening the account may be sufficient for certain tasks, depending on what they are. Before you request a copy of this document from your bank, it’s advised you confirm with the receiving party if a scanned copy will meet their requirements. Some organizations may need original documentation. 

Contacting Your Accountant or Agency

If you enlisted the help of an external accountant or agency for your EIN application, they may have a copy of your confirmation letter. Reach out to them for assistance and they may be able to provide you with the document you require. 

Checking for IRS Email Confirmations

If you applied for your EIN through the IRS website, check your email for confirmation. The IRS typically sends an email that can serve as proof in some respects. Remember, when you apply for an EIN online, it takes about 2 weeks for the IRS to register that EIN with your business. You should therefore check this before proceeding with any tasks that require EIN confirmation. 

Keeping track of your EIN confirmation letter is crucial for the smooth operation of your business. Losing it is not the end of the world, as the IRS provides accessible ways to obtain a new copy. By promptly addressing the situation and maintaining accurate records, you ensure that your business functions seamlessly without any downtime or disruptions caused by administrative oversight. Whether through direct IRS contact, banking assistance, or support from professionals, the process is designed to be manageable. Always prioritize the safekeeping of your EIN documentation to avoid unnecessary hassles in the future. 

If you require confirmation of your EIN but do not necessarily need an official letter, then you can also make use of lookup services like EINSearch . Our services offer a quick and easy way for you to obtain your EIN, or even another company’s if necessary. Get in touch with us today to see how we may be able to assist in locating your business’ EIN. 

Want to stay in the know for all things EIN Search & TIN Matching?

Related posts, understanding the 147c letter: a guide, do i need to cancel my ein if i close my business, can i use the same ein for two businesses.

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How can I get a copy of my EIN Verification Letter (147C) from the IRS?

If you have lost your federal employer identification number , you can contact the IRS to request a copy of the EIN confirmation letter.

To request a copy of the EIN Verification Letter (147C), complete the following steps:

• Call the IRS Business & Specialty Tax Line toll-free at 1-800-829-4933 between the hours of 7 am and 7 pm in your local time zone.
• When the call is answered, press 1 for English
• Next, you will be asked to press 1 for information related to your FEIN or EIN
• Next, select option 3 – You have a FEIN or EIN but need a confirmation number
• You will need to have the FEIN or EIN number, name, and address you have been using on your 941 forms, W‐2 forms, and or 1099 forms.
• Once your information has been verified, the IRS agent will offer to fax the letter to you immediately or snail mail you a copy of the letter.

Only an owner or a Power of Attorney (POA) can request a 147C Letter. If you would like a POA to request your EIN Verification Letter (147C), both you and your POA will need to complete the IRS Form 2848 and have it ready to send to the IRS via fax during the phone call with the IRS.

For more information on how to retrieve your EIN Verification Letter, visit this IRS resource .

• IRS Code 414: Retirement Plans and Your Taxes
• IRS Code 162: What Is an Ordinary and Necessary Business Expense?

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Obtaining Your EIN Verification Letter (Form 147C) from the IRS

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Obtaining Your EIN Verification Letter From the IRS Form 147C: Request an EIN, Copy of EIN By Using IRS Letter 147C

Kristal Sepulveda, CPA

November 14, 2023

An Employer Identification Number (EIN) Verification Letter or EIN confirmation letter, also known as Form 147C, is a document issued by the Internal Revenue Service (IRS) to confirm the validity of your EIN. It is essential proof of your business's identity to conduct various financial and tax-related activities. This article will guide you through obtaining your EIN Verification Letter and help you understand its significance.

What is an EIN Verification IRS Letter 147C?

An EIN Verification Letter is an official document provided by the IRS that serves as confirmation of your business's EIN - a unique nine-digit number assigned to business entities for tax filing and reporting purposes. The letter includes important details such as the legal name of the business and its EIN, which are crucial for interacting with the IRS and other entities.

Understanding the purpose of an EIN Number Verification Letter

An EIN Verification Letter's primary purpose is to authenticate a business entity's existence and legitimacy. It provides third parties, such as financial institutions, vendors, and government agencies, with assurance regarding the accuracy of the EIN and the associated business entity.

Why do you need an EIN Verification Letter?

Businesses often require an EIN Verification Letter when opening bank accounts, applying for business loans, obtaining permits and licenses, or engaging in certain types of financial transactions. It is a vital piece of documentation that ensures smooth business operations and compliance with legal and regulatory requirements.

How does the IRS use the EIN Verification Letter?

From the IRS's perspective, the EIN Verification Letter is a means of validating the accuracy of the information provided by business entities . It helps the IRS confirm the identity of businesses and ensures that they are fulfilling their tax obligations in a lawful manner.

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How to request an ein verification letter.

If you need to request an EIN Verification Letter, the process involves contacting the IRS and submitting the necessary documentation to obtain the letter. Here are the steps for requesting an EIN Verification Letter:

Steps for requesting an EIN Verification Letter

To request your EIN Verification Letter, you'll need to complete Form SS-4, Application for Employer Identification Number, which is available on the IRS website or through their office. Once completed, you can submit the form to the IRS either online, by mail, fax, or in person.

Where to submit the request for an EIN Verification Letter?

The submission of Form SS-4 and the request for an EIN Verification Letter should be directed to the IRS Business and Specialty Tax Line or the appropriate IRS office, based on your business's location and the method of submission chosen.

Timeframe for receiving the EIN Verification Letter

Once the IRS processes your request, you can expect to receive your EIN Verification Letter within a reasonable timeframe. It's important to plan ahead and consider the time required for the IRS to review and respond to your request.

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When do you need to request a 147c letter need a 147c letter.

There are specific situations and events that may necessitate the need for a 147C Letter from the IRS. Understanding when you require this document is crucial to ensuring your business operations remain compliant and unhindered.

Events that require a 147C Letter from the IRS

Several circumstances, such as changes in business structure, tax audits, opening new business accounts, or interactions with government agencies, may require a 147C Letter from the IRS as part of the verification process.

How to identify if you need a 147C letter?

If you are unsure whether a particular situation or transaction requires a 147C Letter, it is advisable to consult with tax professionals, legal advisors, or directly with the IRS to determine the appropriate course of action. Proactively understanding the circumstances that warrant a 147C Letter can prevent potential disruptions in business activities .

Consequences of not having a 147C Letter when required

Failing to obtain a 147C Letter when needed can lead to delays in crucial business processes, denials of important applications, or even legal and financial repercussions. It is essential to be aware of the instances where a 147C Letter is mandatory and ensure timely compliance.

How to Contact the IRS for EIN Verification Letter?

When reaching out to the IRS to request an EIN Verification Letter or address related issues, it is important to understand the available options for communication and the information required for effective correspondence.

Options for contacting the IRS

You can contact the IRS through various channels, including phone, mail, online inquiries, or in-person visits to IRS offices. Each communication method has its own procedures and requirements, so selecting the most suitable option based on your specific needs is essential. The most common method is applying online via irs.gov.

Information required when calling the IRS for EIN Verification Letter

When contacting the IRS, you'll need to provide specific details such as your EIN, business name, contact information, and the purpose of your request. This information helps IRS agents process your request efficiently and accurately.

Resolving issues related to the EIN Verification Letter

In the event of errors, delays, or discrepancies related to your EIN Verification Letter, it's important to engage with the IRS promptly to address and resolve the issues. Working closely with IRS agents can help expedite the resolution process and prevent potential complications.

Common Errors and Issues when Requesting an EIN Verification Letter

While requesting an EIN Verification Letter, it's essential to be mindful of common errors and issues that may arise during the process. Being aware of these potential pitfalls can help you navigate the process more effectively.

Typical mistakes made when requesting an EIN Verification Letter

Errors such as incorrect information on the Form SS-4, incomplete documentation, or inaccuracies in the application details can lead to delays or rejections in issuing the EIN Verification Letter. Reviewing your submission thoroughly can help mitigate these issues.

Dealing with errors on the EIN Verification Letter

If you encounter errors or discrepancies on the EIN Verification Letter you receive, it's crucial to address them promptly by contacting the IRS. Providing clear explanations and supporting documentation can aid in rectifying any inaccuracies present in the letter.

Appealing a decision regarding the EIN Verification Letter

In situations where you disagree with the IRS's decision regarding your EIN Verification Letter, you have the right to appeal the decision through established procedures. Seeking professional guidance and understanding the appeals process can help effectively present your case.

Key Takeaways: Understanding Your Employer Identification Number Verification Letter

• CP 575 and 147C Letter : The CP 575 is the initial notice you receive from the IRS when you are assigned an EIN. If you need a copy, you can request a 147C letter, also known as an EIN Verification Letter.
• Getting a Copy of Your EIN : If you already have an EIN but require proof of your EIN, you can contact the IRS Business and Specialty Tax Line to request a copy of your EIN, specifically the CP 575 or 147C letter.
• EIN Verification Letter 147C : The IRS 147C letter is a document that serves as official proof of your EIN. If you need your 147C letter, you can request one from the IRS.
• Applying for an EIN : The way to get an EIN is through the IRS, and you can apply for an EIN if you don't remember your EIN or need a new one.
• Requesting EIN Confirmation Letter : If you need to provide your EIN to a third party or for official purposes, request an EIN confirmation letter, which the IRS will mail to you.
• Contact the IRS for EIN Issues : To receive your 147C letter or any documentation of your EIN, contact the IRS to request it. The IRS support team can guide you through the process.
• Form 2848 and EIN Representation : To allow someone else to request a copy of your EIN, you can use IRS Form 2848, which grants power of attorney.
• Understanding Your IRS Correspondence : The IRS send EIN Verification Letter as a way to provide official proof of your EIN. Remember, the IRS will never email 147C letters for security reasons.
• EIN Verification for Business Needs : If you need to prove your EIN for tax forms with the IRS or for business verification, the 147C letter or a copy of your CP 575 notice serves as a replacement for the original EIN notice.
• Receiving and Using Your EIN Documentation : Once you receive your verification letter, it's crucial to keep it for records as it is essential for maintaining good standing with the IRS and for various business needs.
• IRS Agent Communication : When you contact the IRS to request a copy or clarification, the IRS agent will ask for specific information to verify your identity and business details.
• Ensuring Compliance and Proof of Identity : It's important to recall your EIN or have a copy from the IRS for various transactions and interactions, as most financial institutions in the US accept 147C letters as well as other forms like Form 8821 or Form 2848.

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How to Obtain a Confirmation Letter for an Assigned EIN Number

by Mariel Loveland

Published on 21 Nov 2018

When you sign up for a federal Employer Identification Number (EIN), also known as a federal tax ID number, the government makes a real point to remind you to never misplace your number. Let's be totally real, though. Some of us are pretty forgetful regardless of how successful our budding businesses may be. Losing your EIN number and the IRS confirmation happens. Don't worry – it's not gone forever.

Why Do I Need An EIN?

An Employer Identification Number is like a Social Security number for a business. You'll need your EIN to file taxes, apply for business licenses, open business bank accounts, obtain loans and new lines of credit and fill out various forms such as 1099-MISCs for contracting work. If you're working as a sole proprietor, you may wish to register for a federal tax ID number to avoid using your Social Security number for business purposes.

Sometimes, a bank or vendor may require a confirmation of your EIN from the IRS. Before you get nervous and start tearing apart your office looking for that pesky letter, don't worry. You can easily request a new confirmation letter instead.

Call The IRS And Request A Replacement Confirmation Letter

Getting a replacement confirmation letter for your Tax ID Number is as simple as calling up the IRS. Dial (800) 829-4933 if you're in the U.S. and (267) 941-1099 if you're abroad. Ask the IRS for a replacement 147C letter – that's what the letter is called. If you remember your EIN number, you can have the form faxed directly to you. If you don't remember your number, you'll have to wait for the letter to be sent by mail because the IRS will not give you the number over the phone.

Be Prepared To Answer Questions About Your Business

The IRS can't just give out EIN information to anyone. They can only send a 147C letter to an authorized individual like a corporate officer or partner. In order to confirm that you're authorized to get the form, you're going to need to answer some questions including telling the IRS your title in the business.

What Happens If I Lost My EIN Number?

If you don't need your confirmation letter and simply lost your EIN number, you can avoid calling the IRS by digging a bit into your company's records. Your EIN can be found on an old tax return. If you've set up a business account with a bank or applied for a license, you can call the bank or agency to get your EIN. If all else fails, call the IRS.

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• Definitions

EIN Letter (What It Is And How To Get A Copy: Explained)

What is EIN Letter ?

What is an example of an EIN verification letter?

How do you get a new one?

In this article, I will break down the EIN Letter so you know all there is to know about it!

Keep reading as I have gathered exactly the information that you need!

Let me explain to you what is an EIN letter from IRS and why it’s important!

Are you ready?

Let’s get started!

Table of Contents

What Is An EIN Letter

An EIN letter can either refer to the Form CP 575 which is a letter sent by the IRS shortly after having assigned an EIN number to your or your business or it can refer to an EIN Verification Letter which is a letter sent by the IRS when Form CP 575 is misplaced.

Companies and some individuals get an EIN number (Employment Identification Number) representing a nine-digit number assigned to them by the IRS.

The EIN number is used to identify your company or sole proprietorship with the tax authorities, government agencies, banks, and other stakeholders.

The EIN letter (whether we are referring to CP 575 or the EIN Verification Letter) is a document that officially confirms your company’s EIN number.

At some point in time in your business, you may need to present this official EIN letter to banks, financial institutions, investors, suppliers, vendors, or others.

How EIN Letters Work

Now that we know what is an EIN letter, let’s see how it works.

Original EIN Letter

When you first apply for an Employer Identification Number, the IRS will send you an official confirmation of the EIN letter assigned to your company in a document called CP 575.

The CP 575 document is sent to you within 8 to 10 weeks following the approval of your EIN application.

It’s crucial to keep the CP 575 document in a safe place as the IRS will only mail this to you once.

If you lose or misplace your CP 575 , you will need to ask for a replacement EIN letter but this letter will no longer be a CP 575 but an EIN Verification Letter.

Replacement EIN Letter

No matter how careful we are, it’s possible that we lose paperwork from time to time.

The same is true for your EIN letter.

If you happen to lose your original EIN letter, you’ll need to ask the IRS for a replacement copy.

However, the IRS will not replace your original EIN letter by issuing once more the same CP 575 Form.

Instead, the IRS will issue an EIN Verification Letter in the form of a 147C Letter .

This letter is essentially the official substitute of the CP 575 form allowing you to officially confirm your company’s EIN letter should banks and lenders ask.

Why Is An EIN Letter Important

An EIN letter is an important document that is issued to your company by the IRS.

When the IRS assigns a tax identification number to your company (an EIN), it will officially confirm that assignment by sending a letter (an EIN letter).

The confirmation of your company’s EIN in a letter is like getting the confirmation of Social Security Number for individuals.

In the same way that an SSN is a crucial number for individuals, EIN is a crucial number for companies.

When you get your IRS EIN letter, it’s important that you keep this document in a safe place as you may be asked to show the original of this document in the normal course of business.

For example, financial institutions may ask you for your original Employer Identification Letter, lenders may ask for it, you may need it to open a business bank account, get a business license or permit, and many other things.

If you are asked for an original EIN confirmation letter and you do not have one, you will need to go through the process of contacting the IRS to get a replacement copy sent to you.

So be sure to always have your original Employer Identification Number confirmation letter handy.

How To Get EIN Letter From IRS

You are asking: how do I get a copy of my EIN letter from the IRS?

To get your original EIN letter, you’ll need to apply for an Employer Identification Number.

You do that by completing the SS-4 Form called Application for Employer Identification Number.

Once the IRS approves your EIN application, you will get your EIN Letter (CP 575) in the mail.

If you have lost your CP 575 and need to get a copy of the EIN letter, the best way is to call the IRS.

Here is how to get EIN letter from IRS:

• Call the IRS customer service line at 1-800-829-4933
• When the IRS answers, identify your business and answer any IRS questions to locate your company file
• Request EIN letter 
• If your contact information has not changed, the IRS will send a replacement EIN letter to your company’s address on file

If your company’s address has changed or contact information needs to be updated, you must submit Form 8822 to the IRS before getting an IRS EIN letter replacement.

EIN Letter Sample

What does the IRS EIN letter look like?

If you are wondering what an EIN letter looks like, here is a sample copy of the original EIN letter sent to you by the IRS.

As you can see from this letter, the IRS indicates that they have assigned an Employer Identification Number to the company or business.

The EIN number will be used to identify the business, business accounts, tax returns , and documents.

The IRS invites you to permanently keep your EIN letter.

IRS EIN Letter Takeaways 

So there you have it folks!

What does an EIN letter mean?

How to get EIN letter from IRS if you lost or misplaced your EIN ?

In essence, an EIN letter is the official confirmation of your company’s tax ID number (essentially the Employer Identification Number).

The first official letter confirming your company’s EIN is in the 575 Form.

However, if you lose or misplace your first official EIN letter, you can ask the IRS for a copy.

The IRS will then send you another EIN confirmation letter this time called the 147C letter (as the 575 Form is only issued once).

You may need your EIN letter in some cases to open a bank account, apply for licenses or business permits, get loans, or for other reasons.

Make sure that you keep your EIN letter in a safe place so you don’t lose it.

If you do lose your original letter, don’t worry, you can contact the IRS to get copy of EIN letter .

Now that you know what is an EIN letter, why it’s important, and how to get a copy of EIN letter, good luck with your business!

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Understanding EIN Letter

If you enjoyed this article on EIN Letter , I recommend you look into the following terms and concepts. Enjoy!

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EIN Verification Letter: Everything You Need to Know

There are a lot of details to take care of when you start a business: choosing your business name, getting any necessary business licenses, and perhaps even forming a business entity. Getting your Employer Identification Number (EIN) may be one of those items on your to-do list; you’ll be able to check it off when you get your EIN verification letter from the IRS. 

When you do, what happens next? Here’s what you need to know about your EIN verification letter.

What is an EIN Verification Letter?

An EIN verification letter (CP 575) can refer to two things. It can either refer to the letter you get from the IRS assigning an Employer Identification Number (EIN) for your business for the first time. It can also refer to a copy of the information because you forgot or lost the EIN for your business. 

Oftentimes you will just need to provide your EIN number, but there may be certain instances when you need to produce your EIN verification letter, so it is a good idea to have it stored somewhere safe and accessible.

What is an EIN?

An Employer Identification Number (EIN) is also known as a Federal Tax Identification Number (or TIN), and is used to identify a business entity. An EIN is a nine-digit number the Internal Revenue Service assigns in the following format: XX-XXXXXXX. 

Think of it as the Social Security number for your business. 

An EIN is free from the Internal Revenue Service. You can apply online for an EIN at IRS.gov or you can file Form SS-4 . The EIN application also includes a section that explains whether your business needs an EIN.  

Some business formation services will apply for an EIN when you form your LLC or corporation, and there may be a fee for that service. 

Why Small Business Owners Need It

An EIN number is extremely important for a variety of processes. It is important to have this number when you are doing things like:

• Filing your business tax returns
• Opening a bank account for your business
• Applying for a business license
• Ordering from vendors
• Setting up payroll
• Applying for a business loan 
• Getting a business license
• Establishing a Keogh/Solo 401(k)

While some types of businesses may not need an EIN (especially if you are self-employed as a sole proprietor), it’s usually a good idea to get one. It will help separate your business and personal finances. 

You don’t need an EIN to establish business credit ; in fact, your business credit reports may or may not list your business employer ID number. But when you apply for a small business loan , business credit card , or other types of financing, the lender will often request an EIN if your business has one. 

If you form a business entity, you’ll often need to get an EIN. Find the best business formation resources here . 

Compare Business Formation Services

Form an LLC, corporation, or nonprofit, and get an EIN, business license, or registered agent service. Use Nav to find the right business formation service for your business.

Who Needs to See Your EIN Verification

There are not many instances where you will need to show your EIN verification letter. Oftentimes you will only need to report your EIN number when it’s requested.

However, there are times you may need to provide the actual letter. These may include: 

• Due diligence proceedings
• Certain loan applications
• Business licenses  
• Certain vendor relationships
• Opening business bank accounts

Because you may be asked to provide your EIN confirmation letter, it’s a good idea to keep a copy handy so you can access it when needed. It’s also helpful to keep it on hand in case you want to make sure you’re providing the correct EIN when it’s requested. 

How to Get Your EIN Verification Letter

When you are first assigned your EIN by the IRS you’ll get a letter confirming that. (You may see it referred to as IRS letter 147c). 

A company can get an EIN number for free one of four ways. 

• Complete the EIN online application form on the IRS website. 
• For international companies, call the IRS directly. 
• Fill out IRS form SS-4 and mail it to the IRS. 
• Get it through your business formation service that requests it on behalf of your business. 

Note that all businesses whose principal business, office or agency, or legal residence (in the case of an individual) is located in the United States or in one of the U.S. Territories can apply for an EIN online. 

Once you complete your online application, you’ll get your EIN immediately. You’ll then be able to download, save and print your confirmation notice. Once you’ve completed the application, you will receive your EIN immediately. You can then download, save, and print your confirmation notice. 

When you get your EIN verification letter, read it carefully to make sure all the information is correct, then store it in a safe place and make sure access to the EIN is limited. (It can be used to commit identity theft so just like you protect your SSN and personal information, protect your EIN.) 

How to Get a Copy of Your EIN Verification Letter (If You’ve Lost It)

If you already have an EIN but have lost it, you can call the IRS at (800) 829-4933 and select EIN from the list of options. Tell the person who assisted you that you received your EIN from the Internet but have lost it. They can confirm your EIN. 

If you also need a copy of the letter, contact the  IRS Business and Specialty Tax Line to get the form you need to request the confirmation. 

Using Your Verification Letter

You could potentially operate a business for years without any need to supply a copy of the letter that assigned your EIN. 

Most of the time you will only need to provide your EIN number when it’s requested.

If you do need to use the original verification letter make sure you are only providing it to a reliable and trustworthy person/company. While EINs are a matter of public record, you should still be careful as these numbers can be used for illegal purposes. 

Additional Tips for Small Business Owners (FAQs)

What’s the difference between an itin and an ein.

Both are a type of tax id number but an EIN is used to identify a business entity.The IRS issues individual taxpayer identification numbers (ITINs) to individuals who are required to have a U.S. taxpayer identification number for tax filing purposes, but who aren’t eligible to obtain a Social Security number (SSN) from the Social Security Administration (SSA).

An example would be a non-resident business owner who needs to file income tax returns. 

Can I use an EIN instead of an SSN?

The IRS warns that an EIN is for use in connection with business activities only. Do not use your EIN in place of your social security number (SSN).

Can I use an SSN instead of an EIN?

If your business isn’t required to get an EIN, then you’ll use your SSN to file your personal tax forms, which will include information about your business. (Most sole proprietorships, for example, report business income on Schedule C with their 1040 tax return.) 

When do I need a new EIN?

Generally, businesses need a new EIN when ownership or business structure has changed.

Generally, businesses don’t need a new EIN if they change their business name, move to a new location or operate multiple businesses. 

If you change your address or if you change the responsible party for the entity after you receive your EIN, you’ll use IRS Form 8822-B, Change of Address or Responsible Party – Business, to notify the IRS of the new address. 

If there is a change in the legal name of your business, you’ll need to write to the IRS notifying it of the change, with the request signed by an authorized person. Partnerships or corporations also need to include the Articles of Amendment filed with the state that authorized the name change.

How do I protect my EIN?

Business id theft is a growing problem. Unfortunately, there’s no way to “lock” your EIN to prevent it from being used improperly. But It is a good idea to check your EIN number at least once a year to make sure no one is using it illegally.

But you can do two things to help protect your business:

• Monitor your business credit reports with multiple commercial credit reporting agencies. New accounts you don’t recognize could be a sign of business id theft. 
• Request your tax transcript to see if there is any activity you don’t recognize. 

Access the business and personal credit data that lenders are actually seeing

Actively build business credit history, improve the metrics that matter, and access your best financing options – only at Nav.

Does an EIN make my business legit?

There are a number of steps you can take to set up your business properly for long-term success. Getting your EIN is often one of those steps. 

Read: A 15-Step Checklist for a Legit Business

Gerri Detweiler

Education Consultant, Nav

Known as a financing and credit expert, Gerri Detweiler has been interviewed in more than 4000 news stories, and answered over 10,000 credit and lending questions online. Her articles have been widely syndicated on sites such as MSN, Forbes, and MarketWatch. She is the author or coauthor of five books, including Finance Your Own Business: Get on the Financing Fast Track. She has testified before Congress on consumer credit legislation.

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What is IRS Form SS-4? A Step-by-Step Guide to Getting an EIN

Explore what IRS Form SS-4 is, why it's important, and how to fill it out correctly to get your Employer Identification Number (EIN).

Purpose of the SS-4 Form

Required information on the ss-4 form, the application process for an ein, how to file online, why file online, what to do if you can’t complete it online, third party designee, form ss-4: the first step in your entrepreneurial journey.

Key Takeaways

• IRS Form SS-4 is used to obtain an Employer Identification Number (EIN) for your business or other entity such as a trust or estate.
• The SS-4 form requires detailed information about the business, including the legal name, business type, and reason for applying.
• You can apply for an EIN directly through the IRS website or by mailing or faxing your SS-4 form.
• Filing your SS-4 online is faster and simpler, and in many cases, you’ll receive your EIN immediately.

The Federal Employer Identification Number (EIN) Application, otherwise known as IRS Form SS-4, is an official document used to request a Federal EIN. Essentially, you apply through Form SS-4 to obtain a unique nine-digit number that can be considered the Social Security number for your business entity.

An EIN is necessary for certain businesses, as it allows the IRS to identify your business for tax purposes when it is not appropriate to use your Social Security number. The EIN can be used in various business activities such as opening business bank accounts and paying employment taxes.

An EIN isn't just a recommendation, but it's often a requirement for many types of businesses. Let's explore some of the reasons why a business needs an EIN:

• Business Formation: When you form a business structure like a corporation or a partnership, an EIN is generally required, as it provides an ID for your business for tax purposes.
• Hiring Employees: If you're a business owner planning to hire employees, the IRS requires you to have an EIN to handle employment taxes, employee tax withholdings and reporting.
• Opening Business Bank Accounts: Traditional banks and online financial institutions often require an EIN to open business bank accounts. Having a separate business banking account can also help to differentiate personal finances from business transactions, aid in bookkeeping, and make tax time more straightforward.
• Obtaining Business Licenses and Permits: Business licenses and permits often require businesses to provide their EIN.
• Forming certain Trusts, Pension Plans, or Non-Profits: Certain entity types that aren't necessarily traditional businesses also often need an EIN. These can include trusts, pension plans, and non-profit organizations.

The SS-4 form requires detailed information about the business. This includes the legal name and taxpayer identification number (TIN) of the sole proprietor or authorized individual, details about the business type, and the reason for applying for an EIN.

Let's break down the key elements of the SS-4 form:

• Legal Name and Trade Name : Include your official business name and, if different, the name your business operates under.
• Executor, Administrator, Trustee, or “care of” name : The person handling the application process on the company's behalf.
• Mailing Address : The primary address where the business receives official mail.
• County and State where Principal Business is located : The physical business location.
• Entity Type : Specify your business structure (corporation, partnership, sole proprietorship, etc.).
• Reason for Application : List out why you need an EIN. This can range from starting a new business, hiring employees to changing organization type.
• Third Party Designee : If a third-party is handling this process, include their info.
• Business Details : Information about the goods you sell, services you provide, or other relevant activities.

Filing online for an EIN can be done directly through the IRS website. The immediate processing of forms ensures a streamlined application process. But don't worry if you can't apply online; there are alternative methods available.

Filing your Form SS-4 online is the faster and cleaner way to process your application. Visit the IRS website, navigate to the online registration process, and follow the step-by-step instructions.

Filing the SS-4 form online comes with several advantages. Along with being free, it's quicker and can be done anywhere, anytime. Once you submit the form, the information is processed immediately, and, if eligible, you’ll receive your EIN instantly. This speedy process can help streamline your business operations.

TurboTax Tip: Keep a copy of your EIN in your records after completing your form SS-4. This can be useful for future reference, such as if you need to verify your EIN later and simplify your daily operations and annual tax filing.

If you can't apply online, alternative options include mailing or faxing your SS-4 form to the IRS. Although these methods take longer, they still serve as viable ways to acquire your EIN.

If you'd rather have someone else complete the SS4 form process for you, you have the option of designating a third party to handle your application.

IRS Form SS-4 includes a section where you can specify a third party designee. This person acts on your behalf. They receive the EIN once it's assigned and can answer questions about the completion of Form SS-4.

Who can be a Third Party Designee? We're talking about either individuals you trust (like a family member or close friend) or professionals such as your accountant, attorney, or a paid tax preparer. It's someone who's familiar with your financial details and whom you trust to represent you accurately and responsibly.

The designee will need to provide their name, address, phone number, and their relationship to the business owner or company on the form.

Remember, you're giving considerable permission to your designee, so it's essential to take caution. Ensure that they fully understand their responsibilities and can handle the role effectively. Once your application is approved and you have received your EIN, the third-party designee’s authority to act on your behalf concludes.

Starting a business can feel complex, but the good news is the IRS SS-4 Form is straightforward and will secure the all-important EIN for your business. This isn't just paperwork; it’s concrete progress toward launching your business.

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TurboTax Business Returns:

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TURBOTAX ONLINE/MOBILE PRICING:

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TURBOTAX ONLINE/MOBILE:

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• Smart Insights: Individual taxes only. Included with TurboTax Deluxe, Premium, TurboTax Live, TurboTax Live Full Service, or with PLUS benefits, and is available through 11/1/2024. Terms and conditions may vary and are subject to change without notice.
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• TurboTax Premium Pricing Comparison: Cost savings based on a comparison of TurboTax product prices to average prices set forth in the 2020-2021 NSA Fees-Acct-Tax Practices Survey Report.
• 1099-K Snap and Autofill: Available in mobile app and mobile web only.
• 1099-NEC Snap and Autofill: Available in TurboTax Premium (formerly Self-Employed) and TurboTax Live Assisted Premium (formerly Self-Employed). Available in mobile app only. Feature available within Schedule C tax form for TurboTax filers with 1099-NEC income.
• Year-Round Tax Estimator: Available in TurboTax Premium (formerly Self-Employed) and TurboTax Live Assisted Premium (formerly Self-Employed). This product feature is only available after you finish and file in a self-employed TurboTax product.
• **Refer a Friend: Rewards good for up to 20 friends, or $500 - see official terms and conditions for more details.
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• Average Refund Amount: Sum of $3140 is the average refund American taxpayers received based upon IRS data date ending 2/17/23 and may not reflect actual refund amount received.
• Average Deduction Amount: Based on the average amount of deductions/expenses found by TurboTax Self Employed customers who filed expenses on Schedule C in Tax Year 2022 and may not reflect actual deductions found.
• More self-employed deductions based on the median amount of expenses found by TurboTax Premium (formerly Self Employed) customers who synced accounts, imported and categorized transactions compared to manual entry. Individual results may vary.
• TurboTax Online Business Products: For TurboTax Live Assisted Business and TurboTax Full Service Business, we currently don’t support the following tax situations: C-Corps (Form 1120-C), Trust/Estates (Form 1041), Multiple state filings, Tax Exempt Entities/Non-Profits, Entities electing to be treated as a C-Corp, Schedule C Sole proprietorship, Payroll, Sales tax, Quarterly filings, and Foreign Income. TurboTax Live Assisted Business is currently available only in AK, AZ, CA, CO, FL, GA, IL, MI, MO, NC, NV, NY, OH, PA, SD, TX, UT, VA, WA, and WY.
• Audit Defense: Audit Defense is a third-party add-on service provided, for a fee, by TaxResources, Inc., dba Tax Audit. See Membership Agreements at https://turbotax.intuit.com/corp/softwarelicense/ for service terms and conditions. 

TURBOTAX DESKTOP GUARANTEES

TurboTax Desktop Individual Returns:

• 100% Accurate Calculations Guarantee – Individual Returns: If you pay an IRS or state penalty or interest because of a TurboTax calculation error, we’ll pay you the penalty and interest. Excludes payment plans. This guarantee is good for the lifetime of your personal, individual tax return, which Intuit defines as seven years from the date you filed it with TurboTax Desktop. Excludes TurboTax Desktop Business returns. Additional terms and limitations apply. See License Agreement for details.
• Maximum Refund Guarantee / Maximum Tax Savings Guarantee - or Your Money Back – Individual Returns: If you get a larger refund or smaller tax due from another tax preparation method by filing an amended return, we'll refund the applicable TurboTax federal and/or state software license purchase price you paid. This guarantee is good for the lifetime of your personal, individual tax return, which Intuit defines as seven years from the date you filed it with TurboTax Desktop. Excludes TurboTax Desktop Business returns. Additional terms and limitations apply. See License Agreement for details.
• Audit Support Guarantee – Individual Returns: If you receive an audit letter from the IRS or State Department of Revenue based on your 2023 TurboTax individual tax return, we will provide one-on-one question-and-answer support with a tax professional, if requested through our Audit Report Center , for audited individual returns filed with TurboTax Desktop for the current 2023 tax year and, for individual, non-business returns, for the past two tax years (2021, 2022). Audit support is informational only. We will not represent you before the IRS or state tax authority or provide legal advice. If we are not able to connect you to one of our tax professionals, we will refund the applicable TurboTax federal and/or state license purchase price you paid. This guarantee is good for the lifetime of your personal, individual tax return, which Intuit defines as seven years from the date you filed it with TurboTax Desktop. Excludes TurboTax Desktop Business returns. Additional terms and limitations apply. See License Agreement for details.
• Satisfaction Guarantee/ 60-Day Money Back Guarantee: If you're not completely satisfied with TurboTax Desktop, go to refundrequest.intuit.com within 60 days of purchase and follow the process listed to submit a refund request. You must return this product using your license code or order number and dated receipt.

TurboTax Desktop Business Returns:

• 100% Accurate Calculations Guarantee – Business Returns: If you pay an IRS or state penalty or interest because of a TurboTax calculation error, we’ll pay you the penalty and interest. Excludes payment plans. You are responsible for paying any additional tax liability you may owe. Additional terms and limitations apply. See License Agreement for details.
• Maximum Tax Savings Guarantee – Business Returns: If you get a smaller tax due (or larger business tax refund) from another tax preparation method using the same data, TurboTax will refund the applicable TurboTax Business Desktop license purchase price you paid. Additional terms and limitations apply. See License Agreement for details.

TURBOTAX DESKTOP

• Installation Requirements: Product download, installation and activation requires an Intuit Account and internet connection. Product limited to one account per license code. You must accept the TurboTax License Agreement to use this product. Not for use by paid preparers.
• TurboTax Desktop Products: Price includes tax preparation and printing of federal tax returns and free federal e-file of up to 5 federal tax returns. Additional fees may apply for e-filing state returns. E-file fees may not apply in certain states, check here for details . Savings and price comparison based on anticipated price increase. Software updates and optional online features require internet connectivity.
• Fastest Refund Possible: Fastest federal tax refund with e-file and direct deposit; tax refund time frames will vary. The IRS issues more than 9 out of 10 refunds in less than 21 days.
• Average Refund Amount: Sum of $3140 is the average refund American taxpayers received based upon IRS data date ending 02/17/23 and may not reflect actual refund amount received.
• TurboTax Product Support: Customer service and product support hours and options vary by time of year.
• #1 Best Selling Tax Software: Based on aggregated sales data for all tax year 2022 TurboTax products.
• Deduct From Your Federal or State Refund (if applicable): A $40 Refund Processing Service fee may apply to this payment method. Prices are subject to change without notice.
• Data Import: Imports financial data from participating companies; Requires Intuit Account. Quicken and QuickBooks import not available with TurboTax installed on a Mac. Imports from Quicken (2021 and higher) and QuickBooks Desktop (2021 and higher); both Windows only. Quicken import not available for TurboTax Desktop Business. Quicken products provided by Quicken Inc., Quicken import subject to change.
• Audit Defense: Audit Defense is a third-party add-on service provided, for a fee, by TaxResources, Inc., dba Tax Audit. See Membership Agreements at https://turbotax.intuit.com/corp/softwarelicense/ for service terms and conditions.

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IRS Form SS-4 Instructions: What It Is and How to Find Yours

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What is IRS Form SS-4?

IRS Form SS-4, Application for Employer Identification Number, is an IRS form businesses use to apply for an employer identification number (EIN). Business lenders may require an IRS Form SS-4 notice to verify a business’s EIN when evaluating a loan application.

Applying for a small business loan can be overwhelming, but there are a few things you can do in advance to make applying for a business loan go smoothly. Along with filing your most recent year’s business income tax return (and any past due tax returns , too), you’ll also want to locate and make copies of the documents your lender is likely to request. Among these documents is your IRS Form SS-4. Lenders often ask for the IRS Form SS-4 notice you receive after filing the form, not the form itself.

Here’s everything you need to know about IRS Form SS-4, why it’s important to your lenders, and how to obtain yours.

IRS Form SS-4, “Application for Employer Identification Number,” is the form businesses use to apply for an employer identification number (EIN). A business's EIN is its business tax ID number for use when filing small business taxes.

What is an EIN and why apply for it?

An employer identification number, aka an EIN, is a unique, nine-digit number that many types of businesses need for tax purposes.

If a business has employees, it needs an EIN to pay and file payroll taxes. And certain types of business entities need an EIN to file a business income tax return.

Sole proprietorships and single-person LLCs with no employees are the only types of business entities that are exempt from this requirement.

All U.S.-based businesses have the option of getting an EIN.

There are lots of benefits to having an EIN. For example, with an EIN, you can streamline your bookkeeping processes by separating your personal and business finances, open a business bank account, establish business credit, and even speed up your business loan application.

How to use IRS Form SS-4

You can get the IRS Form SS-4 on the IRS website. The form is only one page long.

Expect to provide information like:

Your business’s legal name and address

Name of applicant and their SSN, ITIN , or EIN

Type of entity

Reason for applying for an EIN

Date your business started

Highest number of expected employees in the next year

Principal business activity

Principal type of products or services sold or rendered

Also, note that business owners themselves don’t need to apply for their business’s EIN—you can delegate that task to any responsible party, which the IRS defines as the individual or entity that “controls, manages, or directs the applicant entity and the disposition of its funds and assets.” [0] IRS.gov . . Accessed May 10, 2022. View all sources You can apply via mail, fax, or phone (phone for international applicants only).

Why lenders ask for a copy of the IRS Form SS-4

Lenders need to verify EINs, which is why they often request a business’s IRS Form SS-4. However, when a lender asks for your IRS Form SS-4, it's not asking for a copy of your EIN application; it wants the notice the IRS sends out once it assigns your EIN. (Because IRS Form SS-4 is referenced on this notice, the notice itself is often referred to as Form SS-4.)

Why you need IRS Form SS-4 to verify your EIN

Lenders can't just use a tax return to verify an EIN. Clerical errors and typos happen. It’s possible that your tax preparer entered your EIN incorrectly, and the IRS hasn’t notified you of the error yet. This is a common error for returns filed on paper rather than electronically. It can take the IRS months—sometimes even longer—to identify the error and notify you of it.

The SS-4 allows lenders to go straight to the source of the information, which can speed up the underwriting process.

What if you don’t have an SS-4 notice?

If you’re a sole proprietor or an LLC with no employees, you might not have an EIN (these are the only two types of business entities that aren’t required to get an EIN for tax purposes). In that case, the loan will be in your name, and your lender will use your social security number in lieu of an EIN.

But for all other kinds of business entities, the business is a separate and distinct legal entity from the individual. Even if you provide a personal guarantee for a loan, you’ll still need to complete the loan application in the corporation's name, using the corporation’s EIN instead of your Social Security number. That requires an SS-4.

How much do you need?

with Fundera by NerdWallet

We’ll start with a brief questionnaire to better understand the unique needs of your business.

Once we uncover your personalized matches, our team will consult you on the process moving forward.

How to get an IRS Form SS-4 notice: Instructions

Look on your hard drive or cloud-based filing system. If you applied for your EIN online, you received an IRS Form SS-4 notice — along with your EIN — immediately as a PDF.

U.S.-based banks require a copy of the IRS Form SS-4 notice in order to open a business bank account. Your banker may be able to get you a copy.

Your accountant might have completed your EIN application form for you and may have a copy.

Call the IRS Business and Specialty Tax Line at (800) 829-4933. After providing your EIN and identifying information about your business, the IRS sends a copy of your EIN assignment letter by mail or by fax. For security purposes, the letter will be sent to the address or fax number the IRS has on file for your business.

» MORE: See our list of IRS phone numbers

A version of this article was first published on Fundera, a subsidiary of NerdWallet.

On a similar note...

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• Employer Identification Number (EIN)
• Understanding EINs
• Requirements for EIN
• How to Get an EIN
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The Bottom Line

• Business Taxes

Employer Identification Number (EIN): Who Needs It and How to Get It

Julia Kagan is a financial/consumer journalist and former senior editor, personal finance, of Investopedia.

Investopedia / Michela Buttignol

What Is an Employer Identification Number (EIN)?

The term employer identification number (EIN) refers to a unique identifier that is assigned to a business entity so that it can easily be identified by the Internal Revenue Service (IRS). EINs are commonly used by employers for the purpose of reporting taxes . The number is made up of nine digits and is formatted as XX-XXXXXXX. Businesses can apply for EINs directly through the IRS, which usually issues them immediately.

Key Takeaways

• An employer identification number is a unique nine-digit number that is assigned to a business entity.
• EINs allow the IRS to easily identify businesses for tax reporting purposes.
• All businesses that meet certain criteria must have an EIN before they can begin operating.
• Applying for one is free and applications are available on the IRS website.
• Along with tax reporting, EINs allow businesses to open bank accounts and apply for credit.

Understanding the Employer Identification Number (EIN)

Employer identification numbers are issued to identify business entities in the United States the same way Social Security Numbers (SSNs) are used to identify individual residents of the country. The EIN is also known as a Federal Tax Identification Number.

As noted above, EINs are unique nine-digit numbers that are formatted as XX-XXXXXXX. EINs are issued by the IRS and include information about the state in which the entity is registered. The agency uses EINs to identify taxpayers who are required to file various business tax returns .

You need an EIN if you have employees, operate as a corporation or partnership, file certain tax returns, withhold taxes on income , other than wages, paid to a non-resident alien, have a Keogh plan, or are involved with certain types of organizations including trusts and estates. Business entities must apply for an EIN by phone, online, fax, or mail before they can begin operations. Many types of businesses and other entities can be issued EINs, including:

• Limited liability companies (LLCs)
• Sole proprietorships
• Non-profit organizations (NPOs)
• Government agencies
• Corporations
• Personal service corporations
• S corporations
• Partnerships
• Churches and church-controlled organizations
• Plan administrators
• Military entities
• Government entities
• Farmers' cooperatives
• Indian tribal governments and enterprises

The IRS is not biased toward the size of the company. This means even those with only one employee are just as eligible for an EIN as multinational corporations .

The EIN is not considered to be sensitive information the same way a Social Security number is and is freely distributed by businesses online and in print publications.

Do I Need an Employee Identification Number?

The IRS requires certain companies to obtain an EIN as part of reporting requirements. A business or other entity needs an EIN if it:

• Has any employees
• Operates as a corporation or a partnership
• Files employment, excise, or alcohol, tobacco, and firearms tax returns
• Withhold taxes on income, other than wages, paid to non-resident aliens
• Have a Keogh plan
• Are involved with a number of types of organizations including but not limited to trusts, estates, and non-profits

How to Get an Employer Identification Number

Applying for an EIN costs nothing. Applications can be made by phone (for those who aren't in the United States but will do business in the country), fax, mail, or online. The process is fairly easy and uncomplicated.

Applicants must fill out Form SS-4: Application for Employer Identification Number, which is available on the IRS website . The IRS requires the following information to be included on the application in order to issue an EIN, such as the name of the company's principal officer, grantor, general partner, trustor , owner, or any other title, along with their personal taxpayer identification number.

Some of the information that must be included on the form includes:

• The type of entity
• The reasons for applying (new business, change of organization, IRS withholding requirement compliance)
• The start or acquisition date
• The principal industry of business

A business must be located in the U.S. or U.S. territories to apply for an EIN online. Once the online information is validated, an EIN is assigned immediately.

The person responsible for the business, regardless of their title within the company, must be an individual and not an entity, unless it's a government entity.

Benefits of an Employer Identification Number

EINs are unique to the businesses to which they are assigned. The numbers never expire, and the same number set is never reissued to another business, even if the original employer goes out of business.

The main advantage of getting one is being able to operate. You can't run your business without it. You must apply for an employer identification number before you even get started. You also need an EIN to do the following:

• Hiring and paying employees
• Opening bank accounts , obtaining credit , and investing surplus cash
• Maintaining corporate shields
• Filing business taxes and registering state taxes

Getting an EIN allows you to keep your personal finances separate from your business ones. This allows you to shield your personal information and keep it protected from identity theft .

Self-employed individuals such as subcontractors don't need an EIN. However, they can still get one and it might be a good idea. As they must give an identification number to those paying them for tax reporting purposes. An EIN can be used instead of their social security number to protect against identity theft.

Businesses that change their ownership structure usually must apply for a new EIN. For example, sole proprietors who plan to incorporate their businesses must apply for a new EIN.

Closing Your Employee Identification Number

Once you are assigned an EIN, that identification number will forever be associated with you and your company. That EIN becomes permanently associated with that entity, and the IRS can technically never cancel an EIN.

An EIN is a critical part in required financial reporting. Even if an entity never files any return, the EIN is still associated with it. Once an EIN is issued, the identification number can be used at a later day if the entity needs.

If you do receive an identification number but later decide the number was never needed, the IRS can close your associated business account. This is often the case for startup companies that never actually launch. A physical letter must be mailed indicating the legal name, business address, EIN number, and reason for the account closure. The EIN will remain; only the IRS business account will be suspended.

Employee Identification Number vs. Taxpayer Identification Number (TIN)

A Tax Identification Number (TIN) is a broad term used to describe any type of identification number. An EIN is a specific type of TIN. A TIN is a generic descriptor for an assortment of numbers that can be used on a tax form including but not limited to:

• EIN (Employer Identification Number)
• SSN (Social Security Number)
• ITIN (Individual Taxpayer Identification Number)
• ATIN (Taxpayer Identification Number for Pending U.S. Adoptions)
• PTIN (Preparer Taxpayer Identification Number)

Depending on the nature of the particular taxpayer, the EIN may or may not be the TIN used by the IRS. For sole proprietors, the TIN is often their Social Security number. For corporations , partnerships, trusts, and estates , their TIN is often an EIN.

What Happens If You Lose or Misplace Your EIN?

If you misplace your EIN, look for it on the notice sent to you by the IRS when your EIN was issued. You can also try to recover it by contacting the financial institution where you do your day-to-day banking. You can also find it on your previous tax returns. If all else fails, contact the IRS' Business & Specialty Tax Line at 1-800-829-4933. Make sure you have any identifying information on hand before you speak to an operator.

Does My Business Need an EIN?

Most businesses will need an employer identification number. Specifically one will need an EIN if it has employees, operates as a corporation or partnership, files certain tax returns (Employment, Excise, or Alcohol, Tobacco, and Firearms), withholds taxes on income, other than wages, paid to non-resident aliens, or has a Keogh plan. Additionally, individuals involved with organizations such as trusts, estates, and non-profits, among others, will need an EIN.

How Do I Find an Employer Identification Number?

You can find an employer identification number using the IRS notice generated when you applied for it, with banks or creditors you used it to open accounts at, on any state licenses or permits, previous tax returns, or by contacting the IRS.

How Long Will It Take to Get an EIN?

When applying online, you can get an EIN immediately. It normally takes one week to get an EIN, when applying by fax. The IRS also accepts paper mail applications, though it quotes an expected turnaround time of four to five weeks.

An employer identification number (EIN) is a unique nine-digit number that is assigned to a business entity. Every business needs an employer identification number to report taxes. To request an EIN, applicants must fill out Form SS-4, available on the IRS website. The EIN must not be confused with the tax identification number (TIN) which is a broader term used to describe any type of identification number. Thus, an EIN is a specific type of TIN.

Internal Revenue Service. " Do You Need an EIN? "

Internal Revenue Service. " Form SS-4 Application for Employer Identification Number ."

Internal Revenue Service. " How to Apply for an EIN ."

Internal Revenue Service. " Apply for an Employer Identification Number (EIN) Online ."

Internal Revenue Service. " Canceling an EIN - Closing Your Account ."

Internal Revenue Service. " Do You Need a New EIN? ."

Internal Revenue Service. " Lost or Misplaced Your EIN? "

Internal Revenue Service. " How Long Will it Take to Get an EIN? "

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EIN Confirmation Letter

IRS Form CP 575

The IRS sends out an EIN confirmation letter for every EIN application it processes. This EIN confirmation letter is called CP 575, and the IRS only mails the letter to the mailing address listed on line 4 of the SS-4 application. Unfortunately, you cannot get a copy of the IRS EIN confirmation letter online. The IRS will not email or fax the letter, they will send it via mail within eight to ten weeks of issuing your company a Federal Tax ID Number.

What to Do if You Need the Letter Immediately?

Sometimes your bank or a vendor may request to see the official IRS EIN confirmation letter. Unfortunately, it is not uncommon for people to misplace the letter; in addition, it seems as if many international business owners never receive the EIN confirmation letter—it appears to get lost in transit.

If either of these scenarios happens to you, don’t worry—there is a solution if you don’t have possession of the IRS EIN letter. You can contact the IRS directly and request a replacement confirmation letter called a 147C letter.

Start by calling the IRS Business & Specialty Tax Line toll free at 1-800-829-4933 (or if you are calling outside the United States at 267-941-1099) between 7:00 AM and 7:00 PM EST. Press 1, Press 1 again, then Press 3. When you reach them, request a 147C letter. The IRS representative is going to ask you:

• Verification identity questions
• They will ask if you can receive documents via fax. You have to say "Yes"
• Are you near the fax machine - "Yes" (Don't mention that you are using an e-fax)

Provide them with your fax number. If you do not have one feel free to request that the 147C letter be faxed to us at (302) 645-1280. Once the fax has been received, we will email the IRS EIN letter to you as a courtesy.

If you have any questions about obtaining an EIN for your Delaware company or requesting a 147C letter from the IRS, feel free to contact us with your questions at 320-645-7400 x6910 or email us at  [email protected]  . 

Next: What Is an EIN Responsible Party?

*Disclaimer*: Harvard Business Services, Inc. is neither a law firm nor an accounting firm and, even in cases where the author is an attorney, or a tax professional, nothing in this article constitutes legal or tax advice. This article provides general commentary on, and analysis of, the subject addressed. We strongly advise that you consult an attorney or tax professional to receive legal or tax guidance tailored to your specific circumstances. Any action taken or not taken based on this article is at your own risk. If an article cites or provides a link to third-party sources or websites, Harvard Business Services, Inc. is not responsible for and makes no representations regarding such source’s content or accuracy. Opinions expressed in this article do not necessarily reflect those of Harvard Business Services, Inc.

There are 36 comments left for EIN Confirmation Letter

Hi, I asked IRS for the confirmation 147C letter, I gave your fax number, when I'll receive the mail from you? Or should I need to write you an email? Thanks.

Hello Tatiana, Thank you contacting us. One of our representatives will reach out to provide you updated information on your request.

if I register EIN with HBS, what is the business address listed on the letter?

Typically, the physical address of where the business is located is the business address listed.

I just need the letter

Thank you for your question. We will be happy to reach out to assist.

can I order 147C confirmation letter EIN through you? With out contacting the IRS

Hello, yes you can! You can apply on our website, here:  https://www.delawareinc.com/ein/

Hi, I have some questions about the confirmation letter. How long I can get the confirmation letter? If I require immediate confirmation when I are calling outside the United States at 267-941-1099. And they will appoval ASAP or have a little time for delay? And how long the confirmation letter can be shipped to my mail address?

Hi Nam, Unfortunately, we have no control over the timeline it takes to recieve the EIN Confirmation Letter. Typically it can take between 7-21 business days, but can see longer delays during tax time. If you order it throught us, we will send you an email confirmation once it's submitted and we will forward on the approriate documentation once it's approved by the IRS. If you wish to speak with our staff about the process, feel free to call us at 1-800-345-2677 or apply on our website:  https://www.delawareinc.com/ein/

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What Is the EIN Confirmation Letter: Everything You Need to Know

You receive an EIN Confirmation Letter once you have completed the Employer Identification Number (EIN) application on the IRS website. 3 min read updated on February 01, 2023

You receive an EIN Confirmation Letter once you have completed the Employer Identification Number (EIN) application on the IRS website. Upon completion, you will have the options for downloading and saving the Tax ID certificate. The confirmation letter, along with saved copies of your Federal Tax ID Number should be kept alongside all your other Limited Liability Company documents. 

For every EIN application processed by the IRS, the agency sends out a confirmation letter called CP 575. The EIN confirmation letter is sent to the address provided on the SS-4 form, eight to ten weeks following the issuance of the Federal Tax ID Number. However, if you choose to apply online, a copy of the letter is viewable, printable, and ready for download directly from the IRS website as soon as the process is complete. Aside from serving as a documented proof of your LLC 's EIN assignment, a bank or a vendor may request to see a copy of the letter. 

What Happens If You Lose Your Federal Tax ID Certificate?

If for whatever reason you need a replacement for a lost or never-received EIN confirmation letter, you can call the Internal Revenue Service, and they will send the verification letter to you. The copy is sent to the contact information you provided at the time you filed to have the application processed initially. If there has been a change of mailing address or fax number since that time, file Form 882 2 to update the IRS so that they can send the letter to the appropriate destination. 

The Business & Specialty Tax Line is available Monday through Friday from 7 a.m. to 7 p.m. local time and handles all requests for a replacement of lost or misplaced EIN confirmation letters. The number to call is (800) 829-4933. If you want to contact the IRS directly, you can do so by calling (267) 941-1099 and ask for a 147C letter.

For security, you will need to verify your identity when contacting the IRS. Some of the security questions you may be required to answer include, but are not limited to, the following:

• Your name and position with the company
• The kind of income tax form you file for the business 
• Name and address of the LLC

After adequately identifying yourself, the phone representative you have connected with will look up the number and send the confirmation letter replacement right away. There is no cost for receiving a copy.  

If your need for the copy confirmation is dire, another option is to contact your bank or accountant. Either of the two may have kept a copy of your original Tax ID certificate, and you can merely get what you need from either of those sources. 

Even if you applied online, for protection against fraudulent conduct, the Internal Revenue Service does not offer online verification. Alternatively, if you initially completed your EIN application online , your email's inbox or archive folder would be a superb place to check for the confirmation email the IRS would have sent to you when your Employer Identification Number was first issued. 

A Few More Things To Know About the EIN

You cannot apply for an EIN until after your LLC has state approval. An important thing to remember is that although you must obtain a Tax ID if you have hired employees, your LLC does not need to have employees to be assigned an Employer Identification Number.

The EIN is nine digits long, just like a person's Social Security Number. To distinguish the two, the EIN is written starting with two numbers, then a hyphen, followed by the remaining seven digits. So here's an example of the EIN format: 12-3456789.

Although the IRS does not require businesses to pay a fee for to receive an EIN, there are quite a few websites that will complete the application for you at costs ranging from $50 to $100. 

If you already have an EIN from a former taxation identity, it is likely due to a connection with a Sole Proprietorship . You want to close that Tax ID number out. After you have received state approval for your LLC, obtain a new number, which will be a completely different EIN for your Limited Liability Company .  

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