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How to use a video as a slide’s background in Microsoft PowerPoint

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It’s surprising just how much you can accomplish in Microsoft PowerPoint with only a video and a bit of text. For example, you might know how to use PowerPoint’s Merge Shapes option to make transparent text. What you might not realize is that you can insert a video as the background to create a moving background behind that transparent text. It’s an easy technique to implement considering the resulting effect. In this tutorial, I’ll show you how to use a video to create a moving background.

I’m using Microsoft 365 desktop on a Windows 10 64-bit system, but you can use older versions through PowerPoint 2007. However, PowerPoint for the web won’t support this technique. For your convenience, you can download the demonstration .pptx file .

SEE: Windows, Linux, and Mac commands everyone needs to know (free PDF) (TechRepublic)

How to prepare your PowerPoint slide

This PowerPoint technique is incredibly simple, considering the “wow!” effect it produces. However, whenever contemplating a PowerPoint slide, I like to work from a simple outline. Like writing, it helps keep me on track and if something doesn’t work as expected, I have an idea where to troubleshoot.

Thanks to Microsoft PowerPoint’s sharp Merge Shapes feature, this technique requires only a small amount of setup:

  • Insert the video for the slide’s background and check off a few settings.
  • Create a second slide and add a rectangle shape the same size as the slide and choose a color that complements the video in the first slide.
  • Enter a text box that contains your message.
  • Use PowerPoint’s Merge Shapes to “cut out” the text, so you can see the slide’s background through the transparent text.
  • Move the rectangle from the second slide to the first, covering the video.

It only sounds complicated. Trust me, it’s one of the easier effects you’ll use because it requires no transitions, no animations — just a video, a rectangle and a text box — to create the slide shown in Figure A . You can’t see the water moving in the figure, but if you download the demonstration files, you can run the show yourself for the full effect.

powerpoint presentation video background

How to insert a video in Microsoft PowerPoint

We’ll begin by inserting a video onto a blank slide. To avoid any copyright issues, we’ll use a video from Microsoft PowerPoint’s stock images, as follows:

  • Insert a blank slide.
  • Click the Insert tab and then click Pictures in the Images group. Choose Stock Images from the dropdown.
  • Click the Videos tab and then enter water.
  • Find the water image you want — I used the one shown in Figure B — select it, and then click Insert.
  • Extend the image to the full size of the slide.

powerpoint presentation video background

PowerPoint does a good job of anticipating your requirements when it comes to choosing the video’s settings, but there are a few you should check:

  • With the video selected, click the contextual Playback tab.
  • Set Volume to Mute, if necessary.
  • Set Start to Automatically, if necessary.
  • Check Loop Until Stopped, if necessary.

These settings will start the video automatically when you select the slide. In addition, if the video includes any audio, the video will play silently and continue to play until you click the slide. You can make other choices when applying this to your own work.

Now it’s time to add the text that expresses your message.

How to create the slide’s text in PowerPoint

With the video inserted and playing, it’s time to add your message. My best advice is this:

  • Keep the text message simple.
  • Use a fat font.

To begin, add a new blank slide. Later, you’ll delete this slide, but it’s easier to work on a blank slide than on top of the water video. To add the text effect, do the following:

  • Add a rectangle to the blank slide and extend it to fill the entire slide.
  • Click the contextual Shape Format tab.
  • In the Shape Styles group, click Shape Fill and choose a color that complements the video. I chose dark blue.
  • Click the Insert tab, insert a text box and enter the following text: It’s pool time!
  • Stretch the text box from the left to right margin and then click Center in the Font group on the Home tab to center the message.
  • Double-click inside the text box and press Ctrl + A to select all the text.
  • With the text selected, click the Home tab and assign the following font and size using the Font and Font Size controls in the Font group: Arial Black, 96.
  • Select the rectangle and the text box by holding down the Shift key and clicking them both.
  • In the Insert Shapes group, click the Merge Shapes option and choose Subtract from the dropdown ( Figure C) .

powerpoint presentation video background

At this point, we have two slides and it’s time to combine them by dragging the background shape and the text box to the video slide. Simply select the merged rectangle and text, press Ctrl + C and then move to the video slide and press Ctrl + V. Position the rectangle slide so that it fits perfectly over the video slide ( Figure A ).

Play the show by press F5. Because the video starts immediately, you don’t have to do a thing to see the gentle rippling sunlit water through the message, It’s pool time!

I hope you agree that this simple technique is easy to implement, especially considering its impact!

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powerpoint presentation video background

How to Create a Motion Video Background in PowerPoint

(Note: S uitable for users of PowerPoint 2016, 2019, 2021, and PowerPoint for Microsoft 365 . )

Add a dynamic motion background to PowerPoint slides to make them more engaging and interesting.

The Create a Motion Video Background in PowerPoint Explained

A motion background is essentially a video. We can insert a video of our own, choose a video from the video gallery in PowerPoint, or use a video we have downloaded from a website like Pexels or Unsplash .

We can insert a video to convey a message or idea to our audience. For example, maybe we are putting together a Health and Safety presentation, and we want to include an informational video that shows people why they should wear hard hats on a construction site. In this example, the video is there to transfer information to the audience.

A motion background is something different. We use motion backgrounds to set the scene, evoke an emotion, or add interest so the audience isn’t just looking through 30 static slides. Motion backgrounds can elevate presentations to the next level when used correctly and with thought.

Let’s look at an example of a motion video background in action. Here, we have a presentation for a surfing school. We’ve used a combination of images, text, and video to create an effective slide. Note : The quality of the video will be optimized when viewed in a PowerPoint presentation.

powerpoint presentation video background

PowerPoint Video Gallery

Online video, download a video, change the colour, add a video style, change the video shape, loop until stopped, start automatically, adjust the volume, trim the video, run the slideshow, find video content.

To create a motion video background, we need a video. We may have our own video already saved, or we might want to use a video we have found online or in the PowerPoint video gallery.

PowerPoint has a small selection of videos that we can use in presentations.

  • From the Insert tab in the Media group, click the drop-down arrow underneath Video .
  • Select Stock Videos from the menu.

All stock videos in PowerPoint are categorized. Simply click through the categories to browse the videos available. Most of these videos are short, and we can see a preview by hovering our mouse over the thumbnail.

Alternatively, if we are looking for something specific, we can type our search term into the search bar at the top.

powerpoint presentation video background

  • Select a video.
  • Click the Insert button.

Related reads:

How to Wrap Text in PowerPoint

How to Add a Watermark in PowerPoint

How to Add a Hyperlink to a PowerPoint

We can also insert directly into PowerPoint videos from the most popular video content providers: YouTube, SlideShare, Vimeo, Stream, and FlipGrid. The same advice applies to videos as it does to images. We need to make sure we have the relevant permission to use the video in our presentation. This is particularly important if the presentation is to be used in commercial projects.

  • Select Online Videos from the menu.

We need to add the video URL to which we want to link.

  • Go to the website that hosts the video, e.g., YouTube.
  • Click on the video.
  • Click the Share button.
  • Press CTRL+C to copy the URL.
  • Go back to PowerPoint and press CTRL+V to paste the URL.

powerpoint presentation video background

  • Click the Insert button

We can download videos from Pexels and Unsplash. These two websites contain thousands of free images and videos that we can use in PowerPoint presentations.

  • Open a browser and go to www.pexels.com .
  • Type your search term into the search bar and press Enter .

powerpoint presentation video background

  • Click the Videos tab.  

powerpoint presentation video background

We can now view all the videos available that match our search terms.

  • Click on the Free Download button in the top right-hand corner.

powerpoint presentation video background

The video will download to the Downloads folder on our PC (unless this setting has been changed).

  • Go back to PowerPoint.
  • From the Insert tab in the Media group, click the drop-down arrow underneath Videos .
  • Select This Device from the menu.
  • Browse to the Downloads folder in File Explorer .
  • Select the video.

powerpoint presentation video background

If required, we can use the resize handles around the outside to resize the video.

Controlling Video Format and Playback

When we click on the video, PowerPoint presents us with two contextual ribbons: Video Format and Playback.

Video Format

The Video Format ribbon contains commands that help us make adjustments to the look and feel of the video. We can make color corrections, change the transparency and color, add a poster frame, apply a video style/border, crop the video, and make alignment changes.

powerpoint presentation video background

Suggested reads:

How to Change PowerPoint Slides to Portrait

How to Change Slide Size in PowerPoint

How to Save PowerPoint as Video

We can re-color the video to match our presentation’s look and feel.

  • From the Video Format tab, in the Adjust group, click the drop-down arrow underneath Color .
  • Select one of the presets or choose your own color by selecting Video Color Options .

powerpoint presentation video background

We can choose a frame/border style from the Video Styles gallery.

  • From the Video Format tab, in the Video Styles group, click the drop-down arrow underneath Video Styles .
  • Choose a style from the gallery.

powerpoint presentation video background

We can change the shape of the video. In this example, I want to round the top corners.

  • From the Video Format tab, in the Video Styles group, click the drop-down arrow underneath Video Shape .
  • Choose Rectangle: Top Corners Rounded from the gallery.

powerpoint presentation video background

The Playback ribbon allows us to control how the video plays when the slide is loaded. We can set the video to play automatically or wait for the presenter to click the mouse. We can choose if we want the video to fade in. We can adjust the volume of the audio and even get the video to loop around continuously until the presenter presses the Escape key. We can also make edits to the video and trim the start and end.

powerpoint presentation video background

The Loop until Stopped checkbox controls how the video behaves. We use this option if we want the video to automatically restart when it gets to the end.

This option is particularly useful if the video is very short or if we need the video to just continuously play in the background until we press the ESC key.

  • From the Playback tab, in the Video Options group, check the box next to Loop until Stopped.

powerpoint presentation video background

We can control when the video starts playing. Sometimes, we may want to control when the video starts. We can set PowerPoint to start the video when we click the mouse. Alternatively, we can set the video to start playing as soon as we move onto the slide. This is helpful if we have a tendency to forget to start the video or if we need it to start playing immediately.

  • From the Playback tab, in the Video Options group, click the drop-down arrow next to Start: In Click Sequence .
  • Choose Automatically from the menu to start the video as soon as the slide is loaded.

powerpoint presentation video background

If the video we are using contains audio, we may want to make adjustments to the volume. We don’t want to set the audio too loud and shock our audience but we want to make sure everyone can hear. In other situations, we may choose to mute the audio if we are only interested in the visuals.

  • From the Playback tab, in the Video Options group, click the drop-down arrow underneath Volume .
  • Choose the required volume level.

powerpoint presentation video background

Trimming a video is the process of removing frames from the beginning or end of the video.

For example, maybe we have a video where nothing much happens for the first 10 seconds. We could trim or remove the first 10 seconds from the video. The same applies to unnecessary frames at the end of the video.

  • From the Playback tab, in the Editing group, click Trim Video .

powerpoint presentation video background

We can Play , Rewind, or Fast Forward the video using these three buttons.  

powerpoint presentation video background

The Start Time shows the start time of the video, and the End Time shows the total length of the video.

The blue bar is called the timeline, and the green and red handles at either end allow us to specify how much we want to trim from the beginning or end of the video.

powerpoint presentation video background

Let’s trim the first 5 seconds from the beginning and the last 3 seconds from the end.

  • Drag the green handle to the right until the start time reflects 5 seconds.
  • Drag the red handle to the left until the end time reflects 3 seconds.

powerpoint presentation video background

Once we have formatted the video and adjusted the playback options, the final step is to add any additional elements over the top of the motion video background.

Here we have added a photo of a surfer and some text. Press the F5 to run the slideshow and check the changes.

powerpoint presentation video background

How to Make a Flowchart in PowerPoint

How to Link Excel to PowerPoint

How to Add Slide Numbers in PowerPoint

Please visit our free resources center for more high-quality PowerPoint and Microsoft Suite application guides.

Ready to dive deep into PowerPoint? Click here for basic to advanced PowerPoint courses with in-depth training modules.

Simon Sez IT has been teaching PowerPoint and other business software for over ten years. You can access 160+ IT training courses for a low monthly fee.

powerpoint presentation video background

Deborah Ashby

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Deborah Ashby is a TAP Accredited IT Trainer, specializing in the design, delivery, and facilitation of Microsoft courses both online and in the classroom.She has over 11 years of IT Training Experience and 24 years in the IT Industry. To date, she's trained over 10,000 people in the UK and overseas at companies such as HMRC, the Metropolitan Police, Parliament, SKY, Microsoft, Kew Gardens, Norton Rose Fulbright LLP.She's a qualified MOS Master for 2010, 2013, and 2016 editions of Microsoft Office and is COLF and TAP Accredited and a member of The British Learning Institute.

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How-To Geek

How to add a video to a microsoft powerpoint presentation.

If a picture speaks a thousand words, a video speaks a million words!

Quick Links

Embedding videos versus linking to videos, supported video formats in powerpoint, how to insert a video into a powerpoint presentation, manage an embedded video's playback in powerpoint.

Videos can make presentations even more interesting or exciting. If you're looking to add a video to your Microsoft PowerPoint presentation, it's easy to do so. We'll show you how.

In PowerPoint, you can either embed a video or link to a video from your presentation. If you embed a video, your video becomes part of the presentation, which increases the overall size of the presentation file.

Related: How to Send PowerPoint Presentations With an Embedded Video

If you link to a video, PowerPoint only adds a reference to that video in your presentation. The downside of this method is that you need to send the video file separately if you share your presentation with someone. We have written a guide on how to send PowerPoint presentations with videos , so check that out.

In this guide, we'll focus on embedding a video in your presentation so you don't have to worry about sending separate files. And, if you're looking to add a YouTube video to your presentation , there's a way to do that, too.

Related: How to Embed a YouTube Video in PowerPoint

PowerPoint supports multiple video formats, including ASF, AVI, MP4, M4V, MOV, MPG, MPEG, and WMV. If your video is already in one of these formats, you can quickly add that to your presentation.

If your video is in another format, you can convert it to a supported format and then add it to your presentation.

Related: How to Use Handbrake to Convert Any Video File to Any Format

First, make sure the video you want to add to your presentation is saved on your Windows or Mac computer. Then, open your presentation with PowerPoint on your computer.

On the PowerPoint window, in the left sidebar, click the slide in which you want to add a video.

Click a slide in the left sidebar in PowerPoint.

At the top of the PowerPoint window, click the "Insert" tab.

Click

In the "Insert" tab, under the "Media" section (which is to the extreme right side of the interface), click "Video."

Click

You'll now see an "Insert Video From" menu. Here, select "This Device."

Select

Your computer's standard "open" window will open. In this window, access the folder that has your video file. Then double-click your video file to add it to your presentation.

Double-click a video in the

You'll see your selected video in your presentation. To resize this video, click it and use the handles around the video to change its size. Then drag the video to place it at its desired location in your slide.

Resize and reposition a video in PowerPoint.

If you'd like to test the video, at the bottom-left corner of the video, click the play icon.

Click the play button on the video in PowerPoint.

And you're all set.

Now that you have added a video to your presentation, you might want to change how it plays in your slides. In PowerPoint, you have multiple ways to change your video's playback.

To access these playback options, first, click your video in your presentation. Then, at the top of the PowerPoint window, click "Playback."

Click

In the "Playback" tab, under the "Video Options" section, you will find various options to manage your video's playback.

Manage video's playback with the

For example, to change how your video starts to play in your presentation, click the "Start" drop-down menu and select one of these options:

  • In Click Sequence : This plays your video in the click sequence. This means if you press the button for the next slide, your video will play.
  • Automatically : This option automatically plays your video when the slide with your video opens.
  • When Clicked On : Select this option to play your video only when you click it.

Click the

The other options are "Play Full Screen," which opens your video in full screen, and "Loop Until Stopped" that plays your video over and over again until you manually stop it.

Before you close PowerPoint, make sure you save your presentation so that your embedded video is saved with it. Do this by clicking File > Save in PowerPoint's menu bar.

And that's how you make your PowerPoint presentations even more engaging by including videos in them. Exciting!

If you don't want to add a video but you do want audio, you can add music to your presentations . This also helps enhance your presentation quality.

Related: How to Add Music to Your PowerPoint Presentation

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This Bright Solar Flare motion video captures the mesmerizing dance of motion flares emitting from the sun, with one super bright flare stealing the spotlight. The radiant energy and dynamic movement create an awe-inspiring and humbling visual spectacle.

Representation of this Solar Flare Video

This video represents the powerful and unpredictable nature of our sun, showcasing its ability to release intense energy in the form of solar flares. Each flare dances across the sun’s surface, illuminating space with a display of light and energy that is as beautiful as it is formidable. The super bright flare is a testament to our star's immense power. This visual representation reminds us of our place in the universe, underlining human vulnerability and resilience amidst such potent natural forces.

Utilization in Presentations

This captivating video can be seamlessly integrated into various presentation contexts to enhance visual engagement and clearly convey complex concepts.

  • Visualizing solar activity during an astronomy lecture.
  • Enhancing thematic elements in storytelling or artistic performances.
  • Illuminating discussions on energy sources, particularly solar energy.
  • Complementing visual aesthetics in corporate presentations for industries related to space or technology.

Incorporate this stunning footage into one of our PowerPoint templates , transforming ordinary slides into visually compelling narratives. Our Video Backgrounds collection provides many more captivating videos like this, enhancing video design projects across different domains.

Media Design Projects Application

The right solar flare video background offers media designers an opportunity to infuse projects with dynamic visuals that captivate audiences. Its vibrant hues and fluid motion can elevate aesthetic appeal while conveying power, nature, or space exploration themes. The versatility of this footage makes it suitable for various media platforms, including digital art installations, film sequences, or online multimedia content.

solar flares star sun nature power light energy force hot disruption universe space

Creating more immersive presentations in Google Slides

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speaker-spotlight in slides

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Why it’s important , getting started .

  • Admins: There is no admin control for this feature. 
  • End users: To add the spotlight shape into Slides, go to Insert > speaker spotlight or click the speaker spotlight button in the toolbar. Visit the Help Center to learn more about using speaker spotlight .  

Rollout pace 

  • Rapid Release domains : Gradual rollout (up to 15 days for feature visibility) starting on February 15, 2024 
  • Scheduled Release domains : Gradual rollout (up to 15 days for feature visibility) starting on March 6, 2024 

Availability 

  • Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, and Education Plus 

Resources 

  • Google Help: Use speaker spotlight

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  • Backgrounds in PowerPoint Video
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powerpoint presentation video background

Backgrounds in PowerPoint

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Let’s start from scratch and add a colorful or subtle background to a PowerPoint slide. Also, how to match a color from an image, and a few design tips about backgrounds.

Backgrounds: First steps

If you want to start from scratch, just right-click on a blank part of the slide. Click Format Background and a menu appears on the right-hand side. You can use colors, pictures, or textures.

Remember, this is the background of your presentation, so don’t be afraid to use white or black. Don’t let the background overwhelm your presentation.

Webinar: Working with Photos in Office

In this course, we are going to work with backgrounds in PowerPoint.

You could start with a theme that controls backgrounds, and colors and fonts.

But if you want to start from scratch, that's what we are going to dig into.

So here I have almost a blank slide and to get to the background menu, I just right-click on my mouse and I can see Format Background . Now, one thing, you want to make sure is click on a blank part of the slide.

If I click on this image, or I click over here on this text box, I get a different menu when I right-click.

So, some place no element, right-click, Format Background , and it opens up this menu. Let's jump into Solid fill .

Let me just click on this Fill color box and it gives me colors.

Now, even though this is a blank presentation, it has a theme-the Office theme, and each theme has its own palette of colors. That's why, these are chosen.

But you also can use standard colors, or you can click here for More Colors .

First, there is a color wheel, you can choose a color, or you can go up to Custom . Custom is great because you can plug in values.

There is a thing called RGB colors and they have a number value.

If you get those from your design, you can plug those in and get the exact color.

Let's say for your company colors, you can put that in your PowerPoint.

But, there is also a shortcut for that, and this is new in PowerPoint 2013.

Let me go over here to Color and go down to this Eyedropper tool and click that.

And I move. Now, the very tip of this eyedropper, if you put it on a color – one, if you rest it there, it shows you the RGB colors.

But if you click it, there you go, it turns the background to that color, right from that image.

Couple of things about color. One – don't be afraid to use white or black.

I mean this is your background. The star is your foreground of your presentation.

Also, if you use a strong color, it is going to limit the color palette.

I mean. Think about the PowerPoints we have seen, where you had those blue, dark blue backgrounds.

If we put black text on them, it is really hard to read.

Also, if you are going to be in an auditorium, some place dark where the audience is dark, make sure you use a dark or black background.

Okay, let's go on. Let's show Gradient fill . Click that and you can see it, kind of blends, light in color.

In fact, the top part here is white and the color comes in at the bottom corner.

Now, if you look over the menu, there are tons of different ways you could fiddle with this, as much as you want.

I'll just show you a preset or two. If I click this one, now the light is at the bottom, and the corners are dark.

Finally, we are going to show a Texture fill .

And, go down here to this box, this little box here, this is Texture . It shows you some pre-made ones.

There is some marble, there is cloth, there are some other things that you can use. This is a Paper bag that I like.

You click on that. Now one thing with a strong background is that it is hard to read text on that. So, you can lighten that up with this Transparency tool.

It is a bar you just click on it and move it to get the lightness that you want.

You can see what you want, and click, and there, you have it.

If you like this background, just go down here to Apply to All .

And you can click that and it applies that background to all of the slides.

Now, to do more with pictures and watermarks, we need to learn a little bit about the Slide Master , and we'll do that in the next video.

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  28. Video: Backgrounds in PowerPoint

    Click Format Background and a menu appears on the right-hand side. You can use colors, pictures, or textures. Remember, this is the background of your presentation, so don't be afraid to use white or black. Don't let the background overwhelm your presentation. Want more? Webinar: Working with Photos in Office Need more help? Want more options?