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14 Executive Assistant Resume Examples - Here's What Works In 2024

Executive assistants provide crucial support to top executives and are skilled at executing administrative and operational duties. when writing your executive assistant resume, it’s important to show that you have the relevant skills to succeed. below we’ve compiled five resume templates with the most important qualities to have in 2023. (google docs and pdfs attached)..

Executive assistants are the behind-the-scenes gurus of the executive world. You help a company run smoothly, taking care of everything that helps executives be as productive as possible. You must be exceptionally organized, detail-oriented, and effective at communication, as well as fantastic at organizing meetings and making flawless travel arrangements. You enjoy wearing many different hats throughout the day as you support various needs and requests that may come up at a moment’s notice. In the past months, as most companies continue to work remotely during the Covid-19 lockdown, executive assistants find themselves in a pivotal moment. Many administrative duties have been pared down significantly and travel has all but paused, bringing an end to many traditional administrative duties. But in a changing environment, executive assistants are needed more than ever. Business leaders across all industries are facing new challenges and tackling new problems, and they need executive assistants who can help -- who can think on their feet, take initiative in uncertain situations, and get creative with solving unprecedented problems. Candidates who have strong business sense, technical savvy, and great emotional intelligence will be high in demand in the upcoming years. What should an executive assistant resume look like in 2023? Continue reading below to view examples of effectively written executive assistant resumes that will help you land your next role.

Executive Assistant Resume Templates

Jump to a template:

• Executive Assistant
• Executive Administrative Assistant
• C-Level Executive Assistant
• Executive Assistant to CEO
• Senior Executive Assistant
• Entry-Level Executive Assistant
• Experienced Executive Assistant

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• Keywords for Executive Assistant Resumes

Executive Assistant Resume Tips

• Action Verbs to Use
• Bullet Points on Executive Assistant Resumes
• Frequently Asked Questions
• Related Other Resumes

Get advice on each section of your resume:

Template 1 of 14: Executive Assistant Resume Example

An executive assistant is the communication point between executives, partners, employees, and clients. That’s why they coordinate emails and memos, schedule meetings, arrange accommodations, take meeting minutes, and prepare reports. They have an important role because they manage sensitive information, including executive calendars. Even though this is an assistant position, you likely would also be responsible for overseeing other clerical employees. So, leadership is often a must and something hiring managers look out for!

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Tips to help you write your Executive Assistant resume in 2024

   highlight your computer literacy on your resume..

Executive assistants should be familiar with basic computer programs like Microsoft Excel, Microsoft Word, Zoom Cloud meetings, and calendar management tools like Calendly. You of course aren't supposed to be a programming expert, but you should definitely be familiar with clerical tools that the execs or people you're supporting use on a daily basis.

   Demonstrate your event planning skills with previous similar experiences.

Event planning is an essential skill to have as an executive assistant. You might have to coordinate with vendors, and partners, book locations, and coordinate invitations. You can talk about previous experiences in which you coordinated events such as meetings, conferences, or trips. Perhaps even include how you dealt with expenses, a common responsibility for EAs.

Skills you can include on your Executive Assistant resume

Template 2 of 14: executive assistant resume example.

Executive assistants with a few years of experience should craft a resume that highlights their accomplishments in previous assistant roles. You should include a logical path of your work history that demonstrates growth, as well as a capacity for increasing responsibility. This resume has a strong work history section that shows their experience in previous positions as an executive assistant, and the candidate uses numbers and metrics to support their accomplishments.

   Demonstrate your growth with senior administrative tasks

If you have several years of experience working as an executive assistant, it is important to showcase this clearly and effectively on your resume. Recruiting managers like to see that candidates have dedicated time towards developing their skills in relevant roles and that they have extensive experience working in assistant positions. For example, this candidate clearly states in their summary that they have worked in the administrative department for five years, exhibiting their career journey from when they started out as an administrative manager.

   Use numbers and metrics to describe your accomplishments

This resume uses numbers and metrics to back up their work experience -- highlighting not just their responsibilities, but their accomplishments in their roles. When writing your bullet points for your work experience section, include quantitative evidence of what your impact was in the work history section -- specifically in areas such as efficiency, productivity, and organization. This template includes such details as “increased office efficiency by 25%” and “facilitated...savings over $5,000 in the first year”.

Template 3 of 14: Executive Administrative Assistant Resume Example

The executive administrative assistant is someone who provides high-level, tailored administrative support for the executives within a company. They will often be assigned to a group of executives, and help these leaders organize and optimize their daily efficiency. As an executive administrative assistant, you may assist executives in planning travel, booking meetings, answering incoming calls, planning events, overseeing office operations, and more. To become an executive administrative assistant, you will need to demonstrate prior excellence in administrative roles. Most hiring managers will look for someone with a minimum of an associate’s degree in a related field. Moreover, because this role handles high-level administrative duties, the ideal candidate will have 2-5 years of experience in related roles like as an administrative assistant or office manager. Superb candidates for this role will showcase organizational excellence, as well as a professional attitude and great time management skills.

Tips to help you write your Executive Administrative Assistant resume in 2024

   highlight your experience planning and scheduling travel.

Executive administrative assistants are responsible for managing the executive schedule, and this includes creating travel plans. As such, any experience you have booking and organizing travel for others should be detailed on your resume.

   Showcase your time management skills

Executive administrative assistants must juggle leader’s scheduling conflicts with grace and creativity. It’s important to demonstrate on your resume how you have used your time management skills to effectively organize schedules in the past.

Skills you can include on your Executive Administrative Assistant resume

Template 4 of 14: executive administrative assistant resume example.

An executive administrative assistant manages all clerical tasks for executive managers. This includes welcoming guests, and handling communication between stakeholders, clients, and partners. Additionally, an executive administrative assistant often performs basic bookkeeping duties, so this is another skill you might want to highlight in your resume. Other responsibilities include preparing documents, negotiating with vendors, managing corporate inventory, reviewing incoming documents, etc. This is a role that requires attention to detail and strong communication skills.

   Demonstrate your time management skills on your resume by using accomplishments.

Executive administrative assistants often work under pressure. They need to meet tight deadlines and make sure everyone on the clerical team is on top of everything. That’s why having time management skills is essential for this role. If you want to demonstrate this in your resume, you should use accomplishments and mention projects that you coordinated effectively and on time.

   Showcase your communication skills on your resume.

Since communication is essential in this role, this is exactly what you want to reflect on your resume. Rather than just saying you have excellent communication skills, use the appropriate vocabulary and structure on your resume, such as strong action verbs like "Communicated", "Directed" or "Influenced". If you've worked with senior execs or CEOs, it's worth mentioning things like "Presented to senior stakeholders..." on your resume.

Template 5 of 14: Executive Administrative Assistant Resume Example

An executive assistant works closely with a high-level executive or a small group of high-level executives in overseeing projects and anticipating business needs. On the other hand, an executive administrative assistant tends to focus more on task management and administrative duties, such as calendar scheduling, data entry, and handling calls. In your executive administrative assistant resume, make sure to highlight your experience and relevant skills accordingly.

   Highlight relevant executive administrative skills

When writing your executive administrative assistant resume, make sure to demonstrate your proven ability to carry out administrative tasks. You should highlight relevant skills you have in these capacities, and include skills that pertain to the job description. This candidate includes a list of administrative capacities in their skills section, such as Calendar Management, Travel Arrangements, and Organization Skills, and expands upon them in their work experience.

   Use strong action verbs and numeric metrics to describe your administrative accomplishments/responsibilities

In your work experience section, make sure to use strong action verbs and to quantify your positive impact to the company. Executive administrative assistants should be experts at performing administrative duties, especially in areas of facilitating smooth operation and in catalyzing productivity. Use words such as “streamlined”, “orchestrated”, or “facilitated” to describe your contributions, and make sure to accompany them with tangible quantitative metrics.

Template 6 of 14: Executive Administrative Assistant Resume Example

As an executive administrative assistant, you will be supporting one or multiple executives in the company. A high-level of discretion and anticipation of what your executives need is a must. To tailor a resume for this position, you’ll want to focus on your experience supporting previous executives and how you resolved pain points for them.

   Quantify your administrative accomplishments in the office

In this role, you’ll have familiarity with streamlining and implementing processes. This resume uses great examples like “reduced cell phone expenses, resulting in savings of $5,000+” and “organized new office and designed systems to maximize office function efficiency by 30%.” Make sure to showcase what you did to make the office better for the team. Numbers talk!

   Show promotions in your work history

This template demonstrates a promotion from an administrative assistant to an executive assistant. Growth shows that your previous company was impressed with your work and trusted you with more responsibilities, like supporting five executives. You should also highlight why you were promoted. If you took on additional work, became a mentor to others, or more, make sure to share it.

Template 7 of 14: C-Level Executive Assistant Resume Example

As a C-Level Executive Assistant, you'll play a crucial role in supporting top executives by managing their schedules, communications, and travel. This job demands a high level of detail orientation, discretion, and adaptability. When writing your resume, it's essential to highlight your ability to handle confidential information and your expertise in managing complex schedules. Additionally, consider showcasing your knowledge of the latest digital tools and platforms, as many executives rely on their assistants to stay up-to-date with industry trends. C-Level Executive Assistants are in high demand, and the competition for these roles can be fierce. To stand out, it's vital to demonstrate your ability to multitask and handle high-pressure situations with grace. Showcase achievements that demonstrate your efficiency, resourcefulness, and initiative, as employers value assistants who can anticipate their executive's needs and make their lives easier.

Tips to help you write your C-Level Executive Assistant resume in 2024

   emphasize time and task management skills.

As a C-Level Executive Assistant, your ability to manage time, prioritize tasks, and juggle multiple responsibilities is essential. On your resume, highlight instances where you successfully managed tight deadlines, coordinated complex schedules, or streamlined processes for maximum efficiency.

   Showcase relevant industry knowledge

Understanding the industry you'll be supporting can be a significant asset in a C-Level Executive Assistant position. On your resume, emphasize any experience or knowledge you have in the relevant industry, whether it's through past roles, professional development courses, or certifications.

Skills you can include on your C-Level Executive Assistant resume

Template 8 of 14: c-level executive assistant resume example.

Providing assistance at the C-suite level (CEOs, CFOs, CIOs, etc.) requires a deeper level of expertise in the given industry, as well as the ability to work cross-functionally or technically. You must know how to skillfully interface with various departments, uncover potential bottlenecks, and facilitate improvements that help the C-suite function at its highest efficiency. When applying to a C-level executive assistant role, make sure to include evidence of past experience in relevant roles and to demonstrate your ability to catalyze efficient operations.

   Demonstrated experience with C-suite individuals

It takes a special type of person to operate calmly and effectively in the high-pressure, fast-paced world of C-level executives. Many individuals at this level have big personalities and urgent needs, and hiring managers want to see that you understand what it takes to work in such an environment. When writing your C-level executive assistant resume, make sure to include work experience that shows you have experience providing direct support to a CEO or other C-level executive.

   Highlight your capacity for growth

The various needs and requests from a C-suite executive can evolve rapidly within a matter of days or weeks. It’s important to show that you are flexible and quick to learn in new environments. To demonstrate that you can adapt to new situations, make sure to highlight instances where you’ve been promoted in an organization or when you have taken on more responsibility than your role entailed. This candidate includes an experience where they were promoted from lead administrative assistant to executive assistant to the CEO.

Template 9 of 14: Executive Assistant to CEO Resume Example

As an Executive Assistant to the CEO, you're the right hand of the company's top player – a role both thrilling and demanding. This job requires a unique blend of administrative proficiency, business acumen, and outstanding people skills. Nowadays, CEOs look for individuals who can not only juggle schedules, but also participate in strategic decisions and represent them in critical situations. So, when drafting your resume, it needs to convey not just your organizational skills but also your ability to contribute to bigger business goals. In recent years, the role of Executive Assistant has seen a shift towards more strategic duties. Companies are now seeking Executive Assistants who can shoulder operational responsibilities as well. Your resume should thus reflect your ability to adapt to this evolving role and your willingness to take on these challenges.

Tips to help you write your Executive Assistant to CEO resume in 2024

   highlight strategic contributions.

CEOs nowadays require more than just administrative support. Showcase any strategic input you've offered in previous roles, like helping devise business plans or managing special projects. Prove you're a strategic partner, not just a schedule jockey.

   Demonstrate people and crisis management skills

As an Executive Assistant, you'll often find yourself managing the CEO's relationships with stakeholders and crisis situations. Include instances where you've successfully handled such scenarios. This will show you're capable of more than just managing a schedule and can represent the CEO efficiently.

Skills you can include on your Executive Assistant to CEO resume

Template 10 of 14: executive assistant to ceo resume example.

Sometimes a CEO may require more personal assistance and will want to hire an executive assistant to directly support their needs. This position is the CEO’s primary resource, and must demonstrate deep administrative and organizational expertise to support the demands of the highest position in the company. When writing your CEO executive assistant resume, make sure to showcase your mastery of relevant skills, such as calendar management, hiring logistics, and event operations.

   Showcase skills relevant to support C-levels

Different CEOs have different needs - for this position in particular, it’s important to read the job description carefully and even do some research of your own into the company’s CEO, given that their information is included. Make sure to include skills that tailor to the job posting. For example, if the executive travels often, emphasize your experience in making travel arrangements or serving as a travel assistant.

   Use strong action verbs in your bullet points

Use strong action verbs, accompanied with relevant metrics, to demonstrate skills that are relevant to supporting a CEO. Executive assistants to CEOs must wear a variety of hats and be quick on their feet. Use such verbs as “liaised”, “collaborated”, and “oversaw” to demonstrate such abilities.

Template 11 of 14: Senior Executive Assistant Resume Example

As a Senior Executive Assistant, your role is multi-faceted. Your day-to-day includes facilitating communication between executives and their teams, planning complex travel itineraries, managing schedules, and overseeing projects. It's a role that requires diplomacy, keen attention to detail, and the ability to juggle multiple tasks simultaneously. Recently, there's been a trend towards more tech-savviness in this role. Companies are looking for Senior Executive Assistants who are not just familiar with office software, but who can also leverage technology to automate and streamline processes. So, when writing your resume, keep in mind that you're showcasing your ability to make executives' lives easier and more organized.

Tips to help you write your Senior Executive Assistant resume in 2024

   highlight your tech savviness.

Given the current trend, it's essential to showcase your technological understanding and proficiency on your resume. Mention specific tools or software you're comfortable with, from Microsoft Office Suite to project management apps like Asana or Trello.

   Illustrate your problem-solving skills

As a Senior Executive Assistant, you're often on the frontline of addressing issues before they reach the executive. Highlight specific instances on your resume where you've quickly solved problems or streamlined a process, showing how you can anticipate and handle potential roadblocks.

Skills you can include on your Senior Executive Assistant resume

Template 12 of 14: senior executive assistant resume example.

A senior executive assistant is an executive assistant with senior responsibilities. This means that they typically do fewer administrative tasks and tackle more hands-on operations work such as managing projects, creating and implementing processes, etc. When crafting your senior executive assistant resume, keep this in mind as you write out your bullet points and curate the skills you want to showcase.

   Tailored work experience to the executive assistant role

As mentioned above, the senior executive assistant role takes on more operations and logistics type work than administrative work - make sure you tailor your resume accordingly. When possible, include bullet points that detail your experience with overseeing processes and managing projects. It’s okay to include administrative duties, but try to include as many experiences as you can that emphasize your ability for operations and logistics work.

   Demonstrated career growth

A senior executive assistant should know the executive assistant world inside and out. It takes time and experience to understand the subtleties of the executive world and the different responsibilities that the role entails. In your professional experience section, showcase your growth throughout your career by including promotions and detailing your years of experience, working your way up through roles that demand more and more responsibility.

Template 13 of 14: Entry-Level Executive Assistant Resume Example

This is the perfect position for someone looking to enter the assistant profession. You will be assisting executive-level professionals in both their professional lives and sometimes their personal lives. Your job is to make their lives as easy as possible and to handle mundane or logistic tasks that will allow them to focus on more important things. You may be making flight and dinner reservations, scheduling meetings, or even buying birthday presents for their child. This is often a fast-paced and high-stress position so your ability to exceed under pressure and have a friendly demeanor is crucial.

Tips to help you write your Entry-Level Executive Assistant resume in 2024

   show a variety of tools to match the variety of tasks..

Your tools list should include administrative tools like Microsoft Office, but also include things like scheduling tools and communication tools. You need to show that you can perform all aspects of your job.

   Get relevant certification.

If you don’t have a lot of experience, an easy way to show your ability is to gain certification as an executive assistant or administrator. This applicant has 3 impressive and relevant certifications.

Skills you can include on your Entry-Level Executive Assistant resume

Template 14 of 14: experienced executive assistant resume example.

As the name suggests, this role requires you to have years of experience as an executive assistant. You will handle many behind-the-scenes tasks and logistics for your executive-level superior. Tasks may include scheduling, doing administrative tasks, running personal errands, etc. You need to be time-efficient, discreet, and able to multitask to thrive in this position. Here is a recruiter-approved resume sample for this position.

Tips to help you write your Experienced Executive Assistant resume in 2024

   show your career progression in the field..

This position requires an applicant who has years of experience in the field. Your resume’s experience section needs to show that. So focus on including only assistant or administrative positions in this section.

   Show you workload capabilities.

Impress recruiters by showing them that you are capable of assisting large numbers of executives or managing large groups of subordinates. This applicant mentions that they have managed calendars for ’14 C-Level executives’ and ‘trained 83 new employees’. Such numbers are impressive.

Skills you can include on your Experienced Executive Assistant resume

We recently spoke with hiring managers at top companies like Apple, Google, and Amazon to get their insights on what makes a strong executive assistant resume. Based on their feedback and our own expertise, we've put together the following tips to help you craft a compelling resume that will catch the attention of recruiters and hiring managers in this competitive field.

   Highlight your organizational and project management skills

Hiring managers want to see concrete examples of how you've used your organizational and project management abilities to support executives and drive results. Instead of simply listing these skills, provide specific examples:

• Managed calendar for CEO and coordinated logistics for monthly board meetings attended by 20+ executives
• Spearheaded annual sales conference for 500 attendees, handling all planning, budgeting, and execution
• Created and maintained filing system for contracts and legal documents, ensuring easy access and retrieval

Quantify your achievements whenever possible to give hiring managers a clear sense of the impact you've made in past roles.

   Showcase your communication and interpersonal abilities

As an executive assistant, you'll be interacting with people at all levels of the organization as well as external stakeholders. Hiring managers want to see evidence of your strong communication and interpersonal skills on your resume:

• Drafted correspondence and presentations on behalf of COO for both internal and external audiences
• Served as liaison between CEO and department heads, facilitating clear and timely information flow
• Managed relationships with key vendors and partners, ensuring smooth collaboration and prompt issue resolution

In addition to highlighting specific examples, you can also include any relevant communication-related training or certifications you've completed.

   Tailor your resume to the specific role and company

While it's important to showcase your broad skill set, you should also customize your resume for each executive assistant position you apply to. This means doing your research on the company and role, and highlighting the most relevant aspects of your experience.

For example, if the job description emphasizes the need for someone with strong event planning experience, make sure to feature that prominently on your resume. If the company is known for its fast-paced, startup culture, focus on examples of your ability to thrive in a dynamic environment.

By tailoring your resume, you'll show hiring managers that you're a strong fit for their specific needs and increase your chances of landing an interview.

   Use a clear and professional format

As an executive assistant, attention to detail is crucial. Your resume should reflect this through a clear, error-free, and professional format. Here are some tips:

• Use a simple font like Arial or Calibri in 10-12 point size
• Include clear section headings like 'Professional Experience', 'Education', and 'Skills'
• Use bullet points rather than paragraphs to describe your experience
• Keep it concise and aim for 1-2 pages maximum

Avoid graphics, photos, or overly designed templates that can distract from the content. The goal is a polished, professional document that's easy for hiring managers to read and digest.

   Demonstrate your technical proficiencies

Today's executive assistants are often required to have strong technical skills in addition to traditional administrative abilities. Make sure to highlight your proficiencies in key areas:

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Google Workspace (Gmail, Google Docs, Google Sheets)
• Video conferencing tools like Zoom or Skype
• Travel and expense management software like Concur
• CRM platforms like Salesforce

If you have experience with more advanced tools like project management software or design programs, include those as well. The more you can demonstrate your technical capabilities, the more valuable you'll be to potential employers.

   Include relevant education, certifications, and professional development

While executive assistant positions may not always require a specific degree, it's still important to include your relevant educational background on your resume. This could be:

• Bachelor's degree in business administration, communications, or a related field
• Associate's degree in office management or administrative assisting
• Coursework or training in relevant areas like project management or customer service

In addition to formal education, highlight any certifications or professional development courses you've completed that are relevant to the executive assistant role. This shows your commitment to ongoing learning and skill development.

By including this information on your resume, you'll give hiring managers a more complete picture of your qualifications and fit for the role.

It’s not easy to excel as an executive assistant. The role demands a high level of emotional intelligence, the knowhow to wear many different hats, and the ability to maintain your composure in high-stress situations. In addition, busy executives often need their assistants to quickly understand them and their working styles on a deeply personal level, picking up on subtle body language and unspoken cues that many others would completely overlook. However, once you figure out the nuances of the individual you support and grow familiar with the industry they operate in, you become an indispensable part of their workflow. It can be extremely rewarding to find a good match between an executive and an assistant, and many executives will even take a stellar executive assistant along with them if they switch companies. Want to find your dream executive assistant role? Follow these curated tips for executive assistant resumes:

   Create a tailored skill pool

As mentioned above, the skills required from an executive assistant often vary widely from role to role. These can even change depending on the executive you are applying to, despite them being in the same company! To increase your efficiency as you apply to different positions, create a pool of bullet points for each of your work experience entries, categorized by the type of skill. Then, decide which bullet points you want to include depending on the job description, and swap them in and out to quickly tailor your resume each time. A few examples of skill categories you can brainstorm bullets for are: travel and calendar scheduling, project management, interviewing and hiring processes, and office logistics.

   Get creative with your bullet points

Depending on the position you’re applying for, there may be specific qualities that a hiring manager wants that they may not have listed. An essential part of being a good executive assistant is knowing how to read between the lines and think critically -- even anticipating what the executive needs before they know they need it -- and your application is a great place to start practicing this skill. For example, think about what a CEO needs in their day to day life. While their executive assistant job listing may not directly mention it, an important need is for someone to be discreet with sensitive information. A CEO often works with confidential financial data, corporate communications, and other sensitive information that can’t be leaked. A good way to make your resume stand out from the crowd for such a role is to include your experience with maintaining confidence and secrecy.

   Use strong action verbs to showcase relevant skills

Use your skills section to highlight areas of expertise you have for assisting executives. To back up your skills, add bullets to your work experience to show recruiters that you have successfully applied those skills to the workplace. Think about the most important skills needed for an executive assistant -- you must be extremely organized, a quick problem solver, and able to communicate and work with a variety of different types of people across different departments. Use verbs that emphasize your abilities in these skills. For example, if you’re an expert at fostering collaboration and at working across different functions, use words such as “liaised”, “collaborated”, or “managed” to emphasize your expertise at managing teams.

Writing Your Executive Assistant Resume: Section By Section

  header, 1. keep it simple and professional.

Your header should be clean, easy to read, and professional. Stick to a simple font like Arial or Calibri, and use a font size between 10-12 points.

Here's an example of a well-formatted header for an executive assistant:

• 123-456-7890 | [email protected] | linkedin.com/in/janedoe

Avoid using flashy colors, graphics, or unprofessional email addresses like:

• Jane "The Organizer" Doe
• [email protected]

2. Include your name, phone number, email, and LinkedIn

Your header should include all the essential information a hiring manager needs to contact you:

• First and last name
• Phone number
• Professional email address
• LinkedIn profile URL

You can include your city and state, but a full mailing address is no longer necessary. If you're applying for remote executive assistant positions, you may want to note that as well, for example:

• Remote | 123-456-7890 | [email protected] | linkedin.com/in/janedoe

3. Tailor your header to the executive assistant role

If you have a lot of experience as an executive assistant, consider including your job title in your header. This immediately communicates your expertise to the hiring manager.

Jane Doe Senior Executive Assistant 123-456-7890 | [email protected] | linkedin.com/in/janedoe

However, if you're making a career change or have less direct experience, leave your job title out and let your resume summary and experience speak for themselves.

Avoid stuffing your header with keywords, as it looks unprofessional:

• Jane Doe, Executive Assistant, Administrative Assistant, Office Manager

  Summary

An executive assistant resume summary is an optional section that provides a brief overview of your most relevant qualifications, skills, and experience. While a summary is not required, it can be a useful way to provide additional context or highlight details that may not be immediately apparent from the rest of your resume. However, you should never use an objective statement, as it is outdated and does not provide value to the employer.

When writing your executive assistant resume summary, focus on your key strengths, accomplishments, and qualifications that are most relevant to the job you are applying for. Keep it concise and tailored to the specific requirements of the position.

To learn how to write an effective resume summary for your Executive Assistant resume, or figure out if you need one, please read Executive Assistant Resume Summary Examples , or Executive Assistant Resume Objective Examples .

1. Highlight your relevant experience

When crafting your executive assistant resume summary, emphasize your most relevant experience that aligns with the job requirements. Consider the following examples:

• Experienced professional with a diverse background in various industries
• Hardworking and dedicated individual with a proven track record of success

Instead, focus on specific experience and accomplishments that demonstrate your suitability for the executive assistant role:

• 5+ years of experience providing high-level administrative support to C-suite executives in the finance industry
• Proven ability to manage complex schedules, coordinate travel arrangements, and liaise with internal and external stakeholders

2. Showcase your key skills

Your executive assistant resume summary should also highlight your most valuable skills that are relevant to the position. Avoid simply listing generic soft skills like 'hardworking' or 'team player.' Instead, focus on specific skills that are crucial for success in the role, such as:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Ability to handle confidential information with discretion

By showcasing your key skills in the summary, you demonstrate to the employer that you possess the necessary qualifications to excel in the executive assistant role.

3. Tailor your summary to the job

To make your executive assistant resume summary stand out, tailor it to the specific job you are applying for. Research the company and the position to identify the key requirements and priorities. Then, incorporate those elements into your summary to demonstrate your fit for the role.

Results-driven executive assistant with 7+ years of experience supporting top-level executives in the tech industry. Proven track record of optimizing workflows, managing complex projects, and facilitating seamless communication between cross-functional teams. Skilled in leveraging advanced technology solutions to streamline administrative processes and enhance executive productivity.

By customizing your summary to the job, you show the employer that you have taken the time to understand their needs and how your skills and experience align with their requirements.

  Experience

Your work experience section is the most important part of your executive assistant resume. It's where you show hiring managers what you've accomplished in previous roles and how you can help their company succeed.

In this section, we'll cover the key steps to writing a compelling work experience section that will grab the attention of hiring managers and demonstrate your value as an executive assistant.

1. Focus on your most relevant experience

When writing your work experience section, focus on the positions that are most relevant to the executive assistant role you're applying for. This may include previous executive assistant positions, administrative roles, or jobs where you supported high-level executives.

Prioritize your most recent and relevant positions, and consider omitting or minimizing roles that are less relevant or more than 10-15 years old. Here's an example of how to structure your work experience section:

• Executive Assistant, XYZ Corporation (2018-Present)
• Administrative Assistant, ABC Company (2015-2018)
• Office Manager, DEF Inc. (2012-2015)

2. Use strong action verbs and highlight your accomplishments

When describing your work experience, use strong action verbs to showcase your contributions and accomplishments. Avoid generic phrases like "responsible for" or "assisted with."

Instead, use powerful verbs like:

• Coordinated executive schedules and travel arrangements
• Managed office budgets and expenses
• Streamlined filing systems and digitized records
• Organized high-level meetings and events

Focus on the results you achieved and the impact you had on the company. Did you save time or money? Did you improve processes or increase efficiency? Use specific examples and metrics to quantify your achievements.

After highlighting your accomplishments, use our Score My Resume tool to get instant feedback on your resume and see how it stacks up against key criteria hiring managers look for.

3. Tailor your experience to the job description

Before submitting your resume, take the time to tailor your work experience section to the specific executive assistant position you're applying for. Review the job description carefully and look for key skills, qualifications, and responsibilities that align with your background.

For example, if the job description emphasizes experience with a particular software or tool, make sure to highlight your proficiency with that technology in your work experience section:

• Proficient in Microsoft Office Suite, including advanced Excel functions and PowerPoint design
• Experienced with Salesforce CRM and Concur expense management software

By tailoring your experience to the job description, you'll demonstrate to hiring managers that you have the specific skills and qualifications they're looking for in an executive assistant.

4. Showcase your career progression and leadership skills

As an executive assistant, your ability to take on increasing responsibility and demonstrate leadership skills is highly valued by employers. Use your work experience section to showcase your career progression and highlight any leadership roles or projects you've taken on.

For example:

Executive Assistant, XYZ Corporation (2018-Present) - Promoted to Executive Assistant to the CEO after demonstrating strong organizational and communication skills - Managed a team of three administrative assistants and provided training and guidance to improve efficiency and productivity - Led the implementation of a new project management system that streamlined workflows and reduced project timelines by 20%

By highlighting your career progression and leadership experience, you'll show hiring managers that you have the potential to take on additional responsibilities and grow within their organization.

  Education

Your education section is a key part of your executive assistant resume. It shows hiring managers that you have the necessary background and training for the role. In this section, we'll cover what to include and how to format your education details.

1. Put education at the top if you're a recent grad

If you graduated within the last few years, position your education section above your work experience. This is especially important if your degree is highly relevant to the executive assistant role you're targeting.

Here's an example of how to format it:

Bachelor of Business Administration, 2020 University of Michigan, Ann Arbor, MI Relevant Coursework: Office Management, Business Communications, Project Management

2. Keep it concise if you're an experienced professional

Mid-level and senior executive assistants should keep the education section brief. Hiring managers are more interested in your work accomplishments. Simply list your degree, school name, and graduation year (if you choose).

Avoid this mistake:

• Bachelor of Arts in English, 1995-1999
• State University of New York
• Graduated Magna Cum Laude
• Studied Abroad in London, Fall 1998

Instead, use a concise format like:

• B.A. English, State University of New York

3. Include relevant certifications

Have you earned any certifications that are valuable for executive assistants? Include them in the education section to make them prominent. Some examples are:

• Certified Administrative Professional (CAP)
• Microsoft Office Specialist (MOS)
• Professional Legal Secretary (PLS)

B.S. Business Administration, XYZ University Certified Administrative Professional (CAP), 2018 Microsoft Office Specialist (MOS), 2017

Action Verbs For Executive Assistant Resumes

Executive assistants are masters of reading between the lines and understanding the unspoken needs of their executive. They must be versatile and quick to anticipate potential problems, and smoothly juggle the often chaotic schedule of high-level individuals. When writing your resume, it’s important to emphasize these types of skills with strong action verbs. For example, use words like “oversaw”, “organized”, or “planned” to highlight your ability to smoothly and efficiently handle a variety of tasks. It can be helpful to review the job description and see what types of action verbs they use. However, don’t copy every single one-- try to be creative and find words with similar meanings to tailor your resume to the job.

• Systematized
• Implemented

For more related action verbs, visit Customer Service Action Verbs .

For a full list of effective resume action verbs, visit Resume Action Verbs .

Action Verbs for Executive Assistant Resumes

Skills for executive assistant resumes.

To ensure that your executive assistant resume stands out from the crowd, you’ll want to demonstrate that you have the skills and relevant experience to excel. When crafting your executive assistant resume, make sure to carefully read through the job description. Executive assistant roles often vary considerably across industries -- or even between different types of executives. Different individuals have different needs, and it’s important to make sure that you choose to highlight skills that the hiring manager is looking for. In addition, make sure to go beyond listing skills in your resume’s Skills section. You can expand on what you did in your work experience by describing your expertise in the bullet points of your work experience.

• Executive Administrative Assistance
• Office Administration
• Administrative Assistance
• Executive Calendar Management
• Administration
• Travel Management
• Employee Relations
• Human Resources (HR)
• Calendaring
• Executive Support
• Travel Arrangements
• Business Development
• Vendor Management
• Customer Service
• Management Information Systems (MIS)
• Diary Management
• Event Planning
• Event Management
• Travel Planning
• Microsoft Access
• Corporate Events

How To Write Your Skills Section On an Executive Assistant Resumes

You can include the above skills in a dedicated Skills section on your resume, or weave them in your experience. Here's how you might create your dedicated skills section:

Skills Word Cloud For Executive Assistant Resumes

This word cloud highlights the important keywords that appear on Executive Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more 'important' it is.

How to use these skills?

Resume bullet points from executive assistant resumes.

You should use bullet points to describe your achievements in your Executive Assistant resume. Here are sample bullet points to help you get started:

Analyzed $800K of monthly marketing spend data to optimize audience, creative and copy of campaigns; increased conversion by 12% MoM and decreased cost per acquisition by 35%

Recommended multi-brand strategy for a leading restaurant chain company to enter fast casual market by evaluating core competencies and performing market analysis

Analyzed fundamental growth drivers via top-down (macro/sector trends, competition) and bottom-up (growth strategy, revenue forecast, cost allocation) approaches, and analysis of senior management and shareholding structure.

Analyzed data from 25000 monthly active users and used outputs to guide marketing and product strategies; increased average app engagement time by 2x, decrease drop off rate by 30%, and increased shares on social media by 3x over 6 months

Doubled new user acquisition from 10-15 users to 20-25 through the implementation of new marketing strategies focused on online advertising and improving the company's web presence, social media, and search engine optimization.

For more sample bullet points and details on how to write effective bullet points, see our articles on resume bullet points , how to quantify your resume and resume accomplishments .

Frequently Asked Questions on Executive Assistant Resumes

What are the most important skills an executive assistant should include on their resume, what should an executive assistant put on their resume.

• Header section: This should include your name, contact details, and links to your online profiles such as LinkedIn . Including the specific job title for the role you’re applying to such as “Executive Assistant to CEO” or “Executive Administrative Assistant” will help you score higher with resume screening software (ATS).
• Professional Experience section: Here, use bullet points to list accomplishments in your previous roles. Show career growth by highlighting previous promotions.
• Education section: Keep this section brief. Note that not all Executive Assistant roles require specialized higher education.
• Skills section.

How do I write resume bullet points on an executive assistant resume?

Designed and implemented a new filing system that reduced average document retrieval times from 15 minutes to 3 minutes.

Implemented a recycling and reuse policy for office supplies, leading to yearly savings of over $10,000.

Other Other Resumes

Administrative assistant.

Dental Assistant

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Executive Assistant Resume Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Executive Assistant?

You're going to need an awesome resume. This guide is your one-stop-shop for writing a job-winning Executive Assistant resume using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Executive Assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Executive Assistant Resume
• The Best Skills To Include On An Executive Assistant Resume

How To Write A Job-Winning Executive Assistant Resume Summary

How to write offer-winning executive assistant resume bullets.

• 3 Executive Assistant Resume Examples

The 8 Best Executive Assistant Resume Templates

Here's the step-by-step breakdown:

Executive Assistant Resume Overview: What To Know To Write A Resume That Wins More Job Offers

What do companies look for when they're hiring an Executive Assistant?

Companies look for candidates with strong organizational and multitasking skills to manage schedules, coordinate meetings, and handle correspondence. They also look for Executive Assistants with excellent written and verbal communication skills, problem-solving abilities, and proficiency with office software.

Your resume should show the company that your personality and your experience encompass all these things.

Additionally, there are a few best practices you want to follow to write a job-winning Executive Assistant resume:

• Tailor your resume to the job description you are applying for: Tailor your resume for each application, aligning your skills with the specific requirements of each job description.
• Detail previous experiences: Provide detailed descriptions of your roles, emphasizing hard and soft skills related to the job description.
• Bring in your key achievements: Showcase measurable achievements in previous roles and share your best work.
• Highlight your skills:   Highlight your skills in Communication, Management, Microsoft Office, and other abilities relevant to the role.
• Make it visually appealing: Use a professional and clean layout with bullet points for easy readability. Also, ensure formatting and font consistency throughout the resume and limit it to one or two pages.
• Use keywords: Incorporate industry-specific keywords from the job description to pass through applicant tracking systems (ATS) and increase your chances of being noticed by hiring managers.
• Proofread your resume: Thoroughly proofread your resume to eliminate errors (I recommend Hemingway App and Grammarly ). Consider seeking feedback from peers or mentors to ensure clarity and effectiveness!

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Executive Assistant Skills To Include On Your Resume

Keywords are one of the most important factors in your resume. They show employers that your skills align with the role and they also help format your resume for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan resumes for keywords and qualifications and make it easier for employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized resume. There are two ways to find the right keywords:

1. Leverage The 20 Best Executive Assistant Keywords

The first is to leverage our list of the best keywords and skills for an Executive Assistant resume.

These keywords were selected from an analysis of real Executive Assistant job descriptions sourced from actual job boards. Here they are:

• Communication
• Presentations
• Confidential Information
• Organization
• Microsoft Office
• Correspondence
• Project Management
• Time Management
• Coordination
• Collaborative

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Resume And Target Role

The second method is the one I recommend because it's personalized to your specific resume and target job.

This process lets you find the exact keywords that your resume is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your updated Executive Assistant resume
• Open a copy of your target Executive Assistant job description
• In the widget below, paste your resume on the left, paste the job description on the right, and hit scan!

ResyMatch is going to scan your resume and compare it to the target job description. It's going to show you the exact keywords and skills you're missing as well as share other feedback you can use to improve your resume.

If you're ready to get started, use the widget below to run your first scan and get your free resume score:

Copy/paste or upload your resume here:

Click here to paste text

Upload a PDF, Word Doc, or TXT File

Paste the job post's details here:

Scan to compare and score your resume vs the job's description.

Scanning...

And if you're a visual learner, here's a video walking through the entire process so you can follow along:

Employers spend an average of six seconds reading your resume.

If you want to win more interviews and offers, you need to make that time count. That starts with hitting the reader with the exact information they're looking for right at the top of your resume.

Unfortunately, traditional resume advice like Summaries and Objectives don't accomplish that goal. If you want to win in today's market, you need a modern approach. I like to use something I can a “Highlight Reel,” here's how it works.

Highlight Reels: A Proven Way To Start Your Resume And Win More Jobs

The Highlight Reel is exactly what it sounds like.

It's a section at the top of your resume that allows you to pick and choose the best and most relevant experience to feature right at the top of your resume.

It's essentially a highlight reel of your career as it relates to this specific role! I like to think about it as the SportsCenter Top 10 of your resume.

The Highlight Reel resume summary consists of 4 parts:

• A relevant section title that ties your experience to the role
• An introductory bullet that summarizes your experience and high-level value
• A few supporting “Case Study” bullets that illustrate specific results, projects, and relevant experience
• A closing “Extracurricular” bullet to round out your candidacy

For example, if we were writing a Highlight Reel for an Executive Assistant role, it might look like this:

The first bullet includes the candidate's years of experience in the role and encompasses the skills that make them fit for the role.

The next two bullets are “Case Studies” of specific results they drove for companies they worked for. The last bullet wraps up with extracurricular information.

This candidate has provided all of the info any employer would want to see right at the very top of their resume! The best part is that they can customize this section for each and every role they apply for to maximize the relevance of their experience.

Here's one more example of an Executive Assistant Highlight Reel:

The content of this example showcases a candidate transitioning from caregiving to an Executive Assistant role, leveraging their experience with and bringing in measurable results in the following bullet points. Then, they wrap up with a high-value extracurricular activity that's related to their target position.

If you want more details on writing a killer Highlight Reel, check out my full guide on Highlight Reels here.

Bullets make up the majority of the content in your resume. If you want to win, you need to know how to write bullets that are compelling and value-driven.

Unfortunately, way too many job seekers aren't good at this. They use fluffy, buzzword-fill language and they only talk about the actions that they took rather than the results and outcomes those actions created.

If you apply this framework to each of the bullets on your resume, you're going to make them more compelling and your value is going to be crystal clear to the reader. For example, take a look at these resume bullets:

❌ Executive Assitant with 8+ years of experience.

✅ Executive Assistant with 8+ years experience in project management, planning, and scheduling, increasing efficiency by 30%.

The second bullet makes the candidate's value  so much more clear, and it's a lot more fun to read! That's what we're going for here.

That said, it's one thing to look at the graphic above and try to apply the abstract concept of “35% hard skills” to your bullet. We wanted to make things easy, so we created a tool called ResyBullet.io that will actually give your resume bullet a score and show you how to improve it.

Using ResyBullet To Write Crazy Effective, Job-Winning Resume Bullets

ResyBullet takes our proprietary “resume bullet formula” and layers it into a tool that's super simple to use. Here's how it works:

• Head over to ResyBullet.io
• Copy a bullet from your resume and paste it into the tool, then hit “Analyze”
• ResyBullet will score your resume bullet and show you exactly what you need to improve
• You edit your bullet with the recommended changes and scan it again
• Rinse and repeat until you get a score of 60+
• Move on to the next bullet in your resume

Let's take a look at how this works for the two resume bullet examples I shared above:

First, we had, “Executive Assistant with 8+ years of experience.” 

ResyBullet gave that a score of 25/100.  Not only is it too short, but it's missing relevant skills, compelling language, and measurable outcomes:

Now, let's take a look at our second bullet,  “Executive Assistant with 8+ years experience in project management, planning, and scheduling, increasing efficiency by 30%.”

ResyBullet gave that a 61 / 100. Much better! This bullet had more content focused on the experience in the Executive Assistant role, while also highlighting measurable results:

Now all you have to do is run each of your bullets through ResyBullet, make the suggested updates, and your resume is going to be jam-packed with eye-popping, value-driven content!

If you're ready, grab a bullet from your resume, paste it into the widget below, and hit scan to get your first resume bullet score and analysis:

Free Resume Bullet Analyzer

Learn to write crazy effective resume bullets that grab attention, illustrate value, and actually get results., copy and paste your resume bullet to begin analysis:, 3 executive assistant resume examples for 2024.

Now let's take a look at all of these best practices in action. Here are three resume examples for different situations from people with different backgrounds:

Executive Assistant Resume Example #1: A Traditional Background

Executive Assistant Resume Example #2: A Non-Traditional Background

For our second Executive Assistant Resume Example, we have a candidate who has a non-traditional background. In this case, they come from a background in caregiving but leverage experiences that help them transition to an Executive Assistant role. Here's an example of what their resume might look like:

Executive Assistant Resume Example #3: Volunteer

For our third Executive Assistant Resume Example, we have a candidate who's worked their first year since graduation as a volunteer. Here's an example of what their resume might look like when applying for an Executive Assistant role:

At this point, you know all of the basics you'll need to write an Executive Assistant resume that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with our ResyBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your resume using proven, recruiter-approved templates:

Free Job-Winning Resume Templates, Build Yours In No Time .

Choose a resume template below to get started:.

Key Takeaways To Wrap Up Your Job-Winning Executive Assistant Resume

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning Executive Assistant resume:

• Start with a proven resume template from ResyBuild.io
• Use ResyMatch.io to find the right keywords and optimize your resume for each role you apply to
• Open your resume with a Highlight Reel to immediately grab your target employer's attention
• Use ResyBullet.io to craft compelling, value-driven bullets that pop off the page
• Compare the draft of your resume to the examples on this page to make sure you're on the right path
• Use a tool like HemingwayApp or Grammarly to proofread your resume before you submit it

If you follow those steps, you're going to be well on your way to landing more Executive Assistant interviews and job offers.

Now that your resume is taken care of, check out my guide on how to get a job anywhere without applying online!

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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Executive Assistant Resume Examples & Guide for 2024

As an executive assistant, you’re used to dealing with high expectations from your boss. Staying organized, problem-solving and resume writing are your specialties

OK, that last one probably caught you off guard. After all, you’re reading this article because you could use a bit of help with your executive assistant resume.

Well, you’ve come to the right place. We’re going to walk you through the entire process of creating an outstanding executive assistant resume. 

• A recruiter-approved executive assistant resume example
• Advice on what to include in your executive assistant resume
• How to make your executive assistant resume stand out [with top tips & tricks]

To start, here’s some inspiration:

An executive assistant resume example, created with our very own resume builder, that’s been approved by recruiters.

Now, read on to learn how to create a resume that looks as amazing (or better) than the one above!

Looking for a resume example for a different position? We've got you covered:

• Consultant Resume
• Business Analyst Resume
• Financial Analyst Resume
• Administrative Assistant Resume
• Office Assistant Resume
• Bookkeeper Resume
• Accountant Resume
• Bank Teller Resume
• Banking Resume
• Career Change Resume

How to Format an Executive Assistant Resume

First step: you need to decide on the format of your executive assistant resume.

Certain information needs to really jump out at employers, and choosing the right resume format will help you emphasize this important content.

Nowadays, the most common resume format is the “reverse-chronological” format. This is the best choice for an executive assistant resume.

Of course, there are other resume formats to consider...

• Functional Resume - This format makes skills the focal point of a resume instead of professional experience. It’s a good option if you don’t have a lot of experience, are transferring to a new industry, or have gaps in your work history.
• Combination Resume - You guessed it: a combination resume is a hybrid between “Functional” and “Reverse-Chronological.” It focuses both on skills AND work experience. The combination resume works best if you have a lot of work experience or you are trying to change industries.

Now that you’ve chosen your resume format, it’s time to get your resume layout right.

Here are the basic layout principles you should follow:

• Margins - One-inch margins on all sides
• Font - Choose a font that “pops”. Just don’t go too crazy. Good: Ubuntu, Roboto, etc. Bad: Comic Sans
• Font Size - Ideal font sizes are 11-12pt for normal text and 14-16pt for headers
• Line Spacing - Use 1.0 or 1.15 line spacing
• Resume Length - Ideally you should keep to a 1-page limit. Having trouble fitting everything on a single page? Check out these one-page resume templates.
• Think of your audience when designing and writing your resume. The one person you absolutely need to convince that you are the right person for the job is the “executive” who you’ll be assisting. And as you know, executives are busy people. Make your resume as concise as possible. That means being selective about which content to include. More to come on that later.

Use an Executive Assistant Resume Template

We hear this all the time from executive assistants: “my past bosses were always old-fashioned, so why shouldn’t I just create a simple resume in Word.”

Maybe that’s true, but we know a way to create a visually striking resume in the same amount of time that it would take you to create that “simple” Word version. Just use an executive assistant resume template .

What to Include in an Executive Assistant Resume

The main sections in an Executive Assistant resume are…

• Contact Information
• Resume Summary
• Work Experience

If you want your resume to stand out more, you can also try these optional sections:

Organizations

Interests & hobbies.

Let’s go through each of these sections and discuss how to properly develop each of them.

Still not clear on which sections to use? Check out our guide to What to Put on a Resume .

How to Get Your Contact Information Right

You’d be shocked at how often people make mistakes with their contact information . And these little errors can immediately prevent you from interviewing for a position. It could be a missing digit in your phone number. Or an email address that isn’t very professional.

For your contact information, include:

• Title - Why reinvent the wheel with this one? Use Executive Assistant.
• Phone Number - Double-check, triple-check this. One typo and your chances of an employer contacting you are gone. 
• Email Address - Use a professional email address ([email protected]); if you don’t have one already, create a new Gmail account specifically for job searching.
• (Optional) Location - This isn’t mandatory, but the company might ask for it as part of its screening process. 
• Mark Baumer - Executive Assistant. 101-358-6095. [email protected]
• Mark Baumer - Pursuing New Opportunities. 101-358-6095. [email protected]

How to Write an Executive Assistant Resume Summary or Objective

Did you know that recruiters spend less than 6 seconds reviewing a resume on average? If you just said “Woah, is that right?” then we can confirm its true.

With that in mind, the lesson for you is this: a recruiter needs to know you are qualified for their job in a single glance. Otherwise your resume won’t even be read.

What’s the quickest way to hook your reader and make sure he or she gives your resume a read?

Easy, write an effective resume summary or objective .

Both the resume summary and objective are sections that go at the top of your resume below the contact information section.

However, the resume summary and objective are not the same, and you will never use both. The main difference between the 2 sections is that…

A resume summary is a 2-4 sentence summary of your professional experiences and achievements.

This is your opportunity to make a bold statement that immediately tells recruiters they should keep reading. It’s the “hook”.

• Executive management professional with 7 years experience assisting Chief Marketing Officers in the logistics and transportation sectors. Proven ability to adapt to constantly changing demands and coordinate travel schedules, having organized 38 separate business trips for a CMO in 2019.

On the flip side, a resume objective is a 2-4 sentence snapshot of your professional goals and aspirations.

• Recent graduate of Trinity College’s Executive Management degree program with an existing two years of experience working in office administration. Managed scheduling and appointment preparation for a financial planner as a full-time office assistant, while also completing my studies. Looking to apply my existing organizational and business skill set in a C-level office.

So, which one do you pick? A summary, or an objective?

You’ll notice from the above examples that the resume summary is used by people who are more advanced in their careers or at least have some direct experience working in the type of role being applied for.

A resume objective is better suited to those who are new to a field (student, graduate, or switching careers). So, the objective tends to read a bit more aspirational.

How to Make Your Data Entry Work Experience Stand Out

Which resume section do employers care about most? Work experience.

Companies want to see that you’ve worked in similar roles or organizations before. Here’s how to structure your work experience section:

• Position name
• Company Name
• Responsibilities & Achievements

Let’s see what that looks like put together:

Executive Assistant to the CEO

DKL Express Services

03/2017 - Present

• Managed the CEO calendar, including scheduling multiple daily meetings and speaking engagements
• Coordinated international business trips by booking flights, hotels and arranging required meetings, often with senior government and corporate representatives
• Responded swiftly to CEO requests for information by liaising with other internal teams to gather inputs
• Prepared meeting briefing packages on a daily basis 
• Independently organized the annual board meeting for three consecutive years, which included identifying available times for full board participation, arranging venue logistics and booking board member travel

Take a look at the last bullet point. This one is important. Why you ask? Because it stresses a major achievement. In this case, the organization of three consecutive annual board meetings.

Highlighting your successes on a resume is proven to be a successful resume writing strategy. 

The more you can be specific about the results you produced for a previous employer, the more the person reading your resume will be able to imagine the value you can add to a company. 

What if You Don’t Have Work Experience? 

Students and recent graduates ask this question all the time. And, frankly, it’s a challenge that applies to all types of jobs, not just executive assistants.

The truth is you need to work with what you’ve got. Chances are you’ve worked at least a summer job or internship. List these jobs but only indicate responsibilities or achievements that are directly relevant to an executive assistant position.

If you don’t have any work experience, list relevant school projects, courses and volunteer work that provide evidence you would be a successful executive assistant.

If you’re a student or recent graduate, you might want to check out our guide on how to make a student resume !

Use Action Words to Upgrade Your Executive Assistant Resume 

• Communicated

What do these words have in common? Well, they don’t really say much. They aren’t power words that convey specific actions. 

A great resume writing strategy is to use very specific verbs, or power words , to make your responsibilities and achievements stand out. Here are just a few that are relevant to executive assistants:

• Coordinated
• Recommended

How to List Education Right

The next section in any executive assistant resume is the “Education” section.

No real tricks here. Just provide your educational experiences in reverse chronological order. Here’s how it should look:

• Degree Type & Major
• University Name
• Years Studied
• GPA, Honours, Courses, and any relevant projects or experiences.

Bachelor of Business Administration

University of Milan

2014 - 2018

• Relevant Courses: Advanced Microsoft Office, Information and Workflow Management, Business Communication Strategies
• Served as Vice-President of Events for the International Business Students Association
• GPA: 3.6 / 4.0

Pretty straightforward, right?

Before moving on, here are some typical questions we get about education on a resume, along with their answers:

• What if I’m not finished college or university yet, or I dropped out?

You should still mention your degree. Just include the years studied. If you are still studying, put “Present” as the end date. E.g. 2017 - Present.

• Do I list my high school education?

Only if you haven’t completed higher education. If you have a college diploma or university degree, it’s obvious you graduated high school.

• What comes first on my resume: education or experience?

If you have any relevant work experience, then this should appear first. If not, education goes first.

Still have questions? Check out our guide on how to list education on a resume .

Top 30 Skills for an Executive Assistant Resume

Every employer has a specific set of skills they look for in candidates. Normally these are listed right in the job description. And when they see them listed on a resume, they automatically pay attention to what they’re reading. 

You can probably guess many of the relevant skills for your line of work. But just in case, here are some of the most commonly sought skills for executive assistants.

Hard Skills for an Executive Assistant:

• Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
• Database management
• Calendar management
• Online research 
• Business Knowledge

Soft Skills for an Executive Assistant:

• Communication (written and verbal)
• Prioritization and problem-solving
• Organization and planning
• Attention to detail
• Phone Etiquette
• Emotional Intelligence
• Responsibility
• Teamwork and delegation
• Management and training
• Flexibility and efficiency
• “Soft Skills” are especially important for executive assistants who need to build trust and good rapport with a typically demanding individual. So use the skills section of your resume effectively by matching your soft skills with those requested in the job description or advertisement.

Looking for a more comprehensive list? Here’s a mega-list of 150+ must-have skills in 2024 .

Other Resume Sections to Consider

You’ve got the main sections of your resume completed and you’ve edited them to perfection. You’re all done...

Think again.

Remember the  #1 goal of your resume is to make you stand out.

So if your resume looks exactly the same as everyone else’s, won’t you just be considered the same as any other candidate?

By putting in a bit of extra effort you can give yourself an edge. Consider these resume add-ons.

Depending on your career and personal interests, you may be (or have been) involved in various organizations outside of your full-time job.

Examples could include any boards you sit on or volunteering work for local community organizations. And your work with these organizations may actually help reinforce your skill set, which is why it’s wise to list them on your resume.

You don’t have to get into a ton of detail. Just list the organization, your role, and one key activity that is relevant to a position as an executive assistant.

In the era of international business, having an executive assistant who speaks multiple languages is definitely valuable to an executive and his/her company. 

You never know when there might be a need for an email to be drafted in Russian, French, Finnish, or any other language you can think of.

If you know any foreign languages and have extra space in your resume, feel free to add a language section.

Make sure to list the languages by proficiency:

• Intermediate

The relationship between an executive and his/her assistant is sacred. Harmony is key and often these two co-workers end up sharing a special bond over hobbies or interests.

It’s a good idea to list some personal interests on your resume to give a sense of your personality. Just keep in mind that certain hobbies might not seem the most professional. Better to reveal your passion for comic books once you’re actually hired.

Not sure which hobbies & interests you want to mention? We have a guide for that!

Match Your Cover Letter with Your Resume

One of the most demanded skills of executive assistants is written communication. What better way to prove you know how to write then to produce the perfect cover letter?

On top of fulfilling an application requirement (yes, the majority of companies want a cover letter), you have an extra opportunity to show that you know how to write a concise, persuasive letter.

Including a cover letter that is targeted to specific employers along with your resume can significantly boost your chances of being invited for an interview.

And the first step to writing a convincing cover letter is to get the structure right. Here’s how to do that:

And here’s what you’d write in each section:

Contact Details

• Your personal contact information, including full name, profession, email, phone number, location.

Hiring Manager’s Contact Information

• Full name, position, location, email

Opening Paragraph

Your introduction should be a bit bold. If you don’t manage to hook the hiring manager here, chances are, they’re not going to read the rest of it. So, mention:

• The position you’re applying for
• Your experience summary and top achievement

Once you’ve got the hiring manager hooked, you can go through the rest of your background. Some potential points to mention here are...

• Why you want to work for this specific company
• Anything you know about the company’s culture
• What are your top skills and how are they relevant for the job
• If you’ve worked in similar industries or positions

Closing Paragraph

This is where you:

• Wrap up any points you missed in the body paragraph
• Thank the hiring manager for their time
• End with a call to action. Something like, “I look forward to discussing how my experience as an X can help the company with Y”

Formal Salutations

Use a formal closing, such or “Sincerely.”

Need extra inspiration? We know that creating a cover letter is very hard work. Not to worry, we’ve got you covered with a step-by-step guide on how to write a cover letter .

Key Takeaways

Alright, you’re ready to rock! 

Assuming you’ve followed all of the advice we’ve provided in this guide, you should be ready to hit send on your application. Then it’s just a matter of waiting for that call or email inviting you for an interview.

OK, fine, before you hit send, let’s just quickly recap the key takeaways from what we covered:

• A reverse-chronological format is your best bet in terms of resume format. Your resume layout should be tidy and easy to read. No goofy fonts and don’t try to cram too much into the layout.
• A resume summary or objective are essential resume elements for catching a hiring manager’s attention.
• Focus on your achievements as much as possible when describing your work experience instead of outlining duties.
• Power up your resume with “power words” that convey action.
• Soft skills should be emphasized on an executive assistant resume.
• Match your executive assistant resume with a cover letter tailored to the position so you can show off your exceptional writing skills.

Suggested Reading:

• Why Should We Hire You - 10+ Best Answers
• How to Answer “What Is Your Greatest Strength” [4 Samples]
• 22+ Strengths and Weaknesses for Job Interviews

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11 Executive Assistant Resume Examples for 2024

Executive Assistant Resume

• Executive Assistant Resumes by Experience
• Executive Assistant Resumes by Role
• Writing Your Executive Assistant Resume

You can present a lecture to a packed conference room, write error-free reports, and organize even the most cluttered inventory. And no matter how busy an executive is, you always find a way to make their schedule manageable.

Overall, you’re an incredible executive assistant. But even with your superior writing skills,  writing an effective resume  and making a cover letter isn’t as easy as it sounds.

We’ve analyzed hundreds of resumes to determine what does and doesn’t get you an interview. We put all our knowledge into this guide and our 11  executive assistant resume examples that have helped people land jobs  in 2024.

Use our resume samples and writing tips to avoid the dreaded blank page and get the executive assistant job you’ve always wanted!

or download as PDF

Why this resume works

• Including skills like “Slack,” “Microsoft Office Suite,” and “Networking” showcases your communication abilities, technical skills, and entrepreneurial attitude.
• If your most relevant experience isn’t related to the job at hand, highlight transferable skills instead.
• Skills like collaboration, customer service, product knowledge, and time management are great for non-relevant experience.

Entry-Level Executive Assistant Resume

• Tailor your objective by mentioning the job title and name of the company to whom you’re applying. If you can, you should alter your content to match the job description, too; every little bit counts when it comes to getting noticed!
• For instance, adding a  hobbies and interests  section on your entry-level executive assistant resume can underscore that you’re a responsible leader and capable researcher.

Senior Executive Assistant Resume

• For example, launching a networking event and editing the CEO’s calendar are examples of increased trust and responsibility.
• Both are useful career documents, but CVs are generally geared towards academia and highly technical fields. You can probably get away with simply using a resume, although you should always check the  executive assistant job description  to make sure.

Experienced Executive Assistant Resume

• In your executive assistant cover letter , you can emphasize your organizational, people and resource management, and communication skills while matching them with relevant accomplishments in your resume.

Executive Assistant Calendar Management Resume

• Splurge and add everything you’re good with. From Microsoft Outlook, and Google Calendar, to Trello, and even Evernote to ensure that you’ve got everything an executive needs to plan out their day.

Real Estate Executive Assistant Resume

• As long as you can craft bullet points like “Redesigned the appointment scheduling process,” you’ll be able to impress a potential employer by showing that you’ve already got the practical experience to understand how an office works and have a degree in real estate which makes you the optimal candidate!

C-Level Executive Assistant Resume

• Ensure to include your achievements in streamlining processes, creating a conducive environment for work, and achieving positive numbers in resource and time management in your C-level executive assistant resume.

Executive Administrative Assistant Resume

• You can start by listing how many team members you’ve worked with, how many customers you helped, and how many schedules you managed.
• Using a  resume template  is the easiest way to format your content on a single page, and it allows you to add and rearrange sections, but be sure not to go overboard with stylistic choices.

Executive Assistant to CEO Resume

• For example, did you organize travel arrangements for the entire staff? Did you volunteer to draft correspondence or take notes at meetings? If you can show your dedication to helping others, hiring managers are sure to take notice. 
• Before you hit “submit” on your application,  check your resume  for errors like misplaced commas, typos, and hanging sentences.

Executive Assistant to the President Resume

• You can start by using a  resume template  to structure your content and provide stylistic flair—we recommend choosing a template with a pop of color to help you catch a hiring manager’s eye.
• Before you cut your content to make room, start by checking the job description. You need to make your resume a near-perfect fit, so only include the most relevant positions you’ve held. 
• Next, cut any filler (like unnecessary adjectives and adverbs). Remember to make your work experience bullet points into sentence fragments to save on space, too.

Executive Assistant & Receptionist Resume

• Make sure you list relevant positions that match the job description; for example, if the employer wants someone with experience planning corporate events, you should include any positions where you’ve handled that responsibility.
• For example, are you amazing at database entries? What about making documents using Microsoft Office? Both examples are great to include on your executive assistant & receptionist resume.

Related resume guides

• Administrative assistant
• Receptionist
• Front Desk Receptionist
• Office Assistant

Writing Your E xecutive Assistant Resume

When you’re writing your resume, the format you use is essential. Good formatting ensures that your executive assistant resume is complete, has a logical flow, and is easy to read. Without the right format, businesses may not give you an interview.

Let’s take a comprehensive look at what it takes to properly format your executive assistant resume:

Reverse-chronological format, functional format, and combination/hybrid format

Where to place name and contact information, be smarter than the ats.

There are three  primary resume formats  you can use when creating an executive assistant resume:

• Reverse-chronological format:  This format emphasizes your experience and employment, which allows companies to see your career progression.
• Functional format:  This format focuses on the skills that ensure you qualify for a job as an executive assistant, which also helps to mitigate issues with employment gaps.
• Combination/hybrid format:  This format combines the reverse-chronological format and functional format by placing equal focus on employment history and skills.

While all three resume formats have their advantages,  the reverse-chronological format is the top choice for an executive assistant resume . Along with being the most popular resume format across most industries, it’s also preferred by the majority of employers because it makes your work history easy to skim.

Your name and contact info should be the first pieces of information you place in your resume. Without it, you won’t be able to get either good or bad news regarding your job application!

Start by positioning your name at the top of the page in a large font size. While your choice of font is up to you on a  resume template , if you’re building your resume in word processing software, use either Times New Roman, Cambria, Calibri, or Arial font. Underneath your name, include the title of the job you’re seeking in a slightly smaller font. If you choose to include color, including it in your name or job title would be appropriate.

As for your contact details, place the following details on the left or right side of the page near your name and job title:

• Executive assistant title 
• Email 
• Phone number
• Location (city and state is fine)
• Possible LinkedIn profile 

Your contact details should be between 10-12 pt font to be easy to read.

While the contact information you include in your executive assistant resume is pretty straightforward, you can be creative in how you include it. Here is just one sample of how you can format your header and contact information:

Many companies receive dozens (or even hundreds) of executive assistant applications and resumes, which means it’s practically impossible for recruiters to read every resume. Because of this, most businesses use applicant tracking system (ATS) software.

This system is designed to sort resumes by searching for keywords and scanning resume formatting. Any resume that makes it through the ATS without being discarded will then be reviewed by a recruiter. So,  to get an executive assistant job, you must pass the ATS scan .

Adhere to these ATS-friendly tips when  building your resume :

• Margins:  Use half to one-inch margins on all sides.
• Fonts:  Use standards like Times New Roman, Tahoma, Arial, Calibri, Cambria, or Garamond. Fancy fonts are hard for the ATS to read.
• Font sizes:  As a rule of thumb, use 10-12 points for contact info and resume content, but increase the font size to 20-24 points for your name and job title (though the job title should be a slightly smaller font). 
• Header names:  Section headers should stand out, so consider using a bold font and all caps. Adding a touch of color to your section headers can help recruiters later down the line.
• Skills:  Take care to customize this section according to the executive assistant job description, but make sure not to copy/paste it from the job description. (Honesty is the best policy!)
• Logical order:  We recommend the reverse-chronological format because it’s easiest for the ATS to read. Thus, the bulk of your resume should be work experience, which should be listed with your most recent experience first. 
• Page count:  Use only one page for the entire resume, and this should be an exact page. 

While you can tackle this yourself, it’s often easiest to use  Word resume templates  or  Google Docs resume templates  to help you choose content and organize your information quickly.

Writing your executive assistant resume like a pro

Even though the idea of  writing a resume  for an executive assistant position might seem insurmountable, you can avoid a lot of stress by doing some simple research about what to include on a resume. 

You’ve come to the perfect place to learn more about resume sections. In this section, we’ll cover: 

• Objective or summary

Job history

• Key executive assistant skills 
• Projects, interests, and hobbies
• Customizing your resume 

Proofreading your resume

When do you need an objective or summary.

When writing your executive assistant resume, you candecide to add an objective or summary. These optional sections give recruiters a sense of who you are without them needing to read your entire resume. However, they may not be in your best interest, depending on your situation.

Refer to the following definitions when deciding whether you need one of these statements:

• Resume objective:   A  resume objective  is two to three sentences that tell recruiters why you’d like to obtain the role. An objective is best used when you’re changing fields or seeking an entry-level position. Unless you’re going to specifically demonstrate your candidacy and customize it for the particular job, just leave it out. 
• Resume summary:   A  resume summary  is two to three sentences that highlight your skills and how these skills have helped you obtain quantifiable results over your career history. Summaries are used when you want to tie together years of past work experience. However, you should avoid them if you don’t have at least 10+ years of work experience (or if you don’t have the time to customize them to the job).

The following takes a look at a poorly written objective as well as a poorly written summary.

Objective : Would like to obtain a job as an executive assistant as the next step in my career.

Summary:  Have extensive experience as an assistant and receptionist.

These statements are vague and fail to provide recruiters with any value. They distract from the core components of the resume and may cause an employer to discard your resume before they’ve even read it entirely.

Instead, an objective like the following would work much better:

Analytical and detail-oriented executive assistant with 5+ years of experience in helping high-level executives within Fortune 500 companies. Searching for a unique opportunity to assist the CEO of Fiori Financial Group by completing ad-hoc special projects, boosting shareholder value, and enhancing employee efficiency and procedures.

And a summary like this one is effective:

Meticulous and results-driven executive assistant with more than 15 years of administrative experience managing office operations for presidents and CEOs. From data entry, presentations, customer support, scheduling appointments, arranging itineraries, and more, I am eager to share my talent for combining administrative knowledge with business objectives to boost efficiency and conserve time at a proactive financial company like Stockd Group.

These examples provide recruiters with metrics and valuable information that they can use when trying to select the right hire. Both the sample objective and summary demonstrate specific skills and are customized to the particular role. 

Your work experience is the most important section of your executive assistant resume. You should include two to four job experiences pertaining to the executive assistant field.

However, if you’ve held more than four jobs, focus on the last 10 years of experience. If you have an ample amount of experience in that timeframe, include the experience that’s most relevant to the job position.

Conversely, if you’re seeking an entry-level role, you may be short on experience. In this case, consider adding projects, which we’ll discuss a bit later.

How to write job bullet points

Your job history should be written in bullet points, which allows you to focus on the most relevant information. Start by using active language instead of passive language.

For instance, “the cashier sorted the money” is an example of the  active  voice.

However, “the money was sorted by the cashier” is an example of  passive  voice.

Which is easier and more pleasant to read? Active voice conveys a clear and strong voice that works well on resumes (and in any type of writing, really).

We’d also recommend avoiding personal pronouns and ending periods. Additionally, make sure that you use the past tense for your work history. (Even if you’re currently in a position, past tense is the most accepted verb tense for resumes.) 

With that information at hand, you’re ready to write your job description bullet points! Well, almost.

Above all, avoid writing bullet points that are vague and underwhelming like the ones here:

• Performed customer service 5 days each week
• Used different technology and software for documentation
• Performed demanding tasks when working for the CEO

These bullet points don’t lack quantifiable data and are too short to provide value to recruiters. Beyond that, they don’t go beyond typical job duties, and even what’s listed is awful blah. You should be detail-oriented with your work experience bullet points:

• Completed follow-ups with all contacts made by the CEO, and supported the development of ongoing relationships by making at least 30 calls every week
• Efficiently performed various accounting activities that included expense reports, invoices, financial documents, and purchase orders weekly
• Improved productivity rates by 23% between 2018 and 2020 by providing continual reports on product issues and operational concerns

These work experience bullet points are effective because they contain verifiable details as well as metrics that tell recruiters how much value you could potentially add to their company.

Add numbers to demonstrate your impact

As we’ve mentioned, it’s highly recommended that you add numbers and data to demonstrate the impact you’ve had in previous jobs. Recruiters want to know how hiring you would benefit the company, which is easy to show when you provide quantifiable information about your work experience.

These metrics could include anything from boosting revenue by a certain percentage to improving efficiency at a specific rate. The following offers a few examples of how you can place metrics into your job description bullet points:

• Performed 10-20 check requests every week as part of accounting activities
• Managed all international and domestic travel reservations, which reduced company travel expenses by 15%
• Improved office efficiency by 20% by transforming the company’s primary filing system, which also resulted in reducing paper usage by 63%

Key executive assistant skills to include on your resume

When you’re  building your resume , the  skills section of your resume  is essential if you want to show recruiters why they should hire you.

Keep in mind that the ATS looks at your skills to determine if you’re a good applicant. Write between six to 10 skills in your list, and include a combination of soft skills and hard skills.

Soft skills are universal and can be placed on any resume. However, they’re more difficult to measure. Examples of soft skills include  adaptability, time management,  and  communication.

Hard skills are more important for executive assistant resumes because they’re specific to the job, easy to define, and measurable. Some of the hard skills you might consider placing on your executive assistant resume include  Zoom, Slack, Microsoft Office, Google Workspace,  and  expense reports.  

The purpose of your skills section is to quickly show the company what you offer and the technologies you know how to use. Since you shouldn’t include a laundry list of skills on your resume,  search for keywords within executive assistant job descriptions . You should be able to find the exact skills recruiters are seeking. 

One quick word about this, though:  never lie and claim you’ve mastered a skill when you haven’t . If none of the skills in the job description sound like you, it’s probably a sign that’s not the job for you. Keep searching for other jobs that better match your skills (we know there’s something amazing out there you simply haven’t found yet). 

An executive assistant role is one of those jobs where the education level required can really vary. Some employers may request at least an associate’s degree while others will want a bachelor’s.

Even still, some employers will be just fine with a high school diploma. While every employer has different requirements for the level of education and experience they want from potential hires, some basic pieces of information should be provided on every resume. 

When it comes to listing your education, there’s no need to give an abundance of information unless you are newly graduated and need to use your education as a means to demonstrate your capabilities. Otherwise, you should just include the university name, degree, and graduation year. If you hold an associate or bachelor’s degree, you don’t need to list your high school diploma.

Should you add projects, interests, and hobbies?

Although most resumes don’t include information about projects, hobbies, or interests, there are times when you may benefit from adding this information.

If you lack lengthy work history or have just graduated from college, adding projects and interests is a great way to show that you have what it takes to be an executive assistant, even if you don’t have the work experience.

The key for adding projects or interests and hobbies is that you should be able to intelligently discuss its relevance to the executive assistant role in an interview. 

For example, if you listed “backpacking in the Pacific Northwest” or “mastering woodwork” as  interests and hobbies on your resume , they may seem unrelated to assisting the CEO. However, this demonstrates your ability to plan and organize your own trips and itineraries. Mastering woodwork could showcase your ability to persevere through tedious and challenging tasks, particularly new tasks. 

Projects can be treated more like work experience. This could be volunteer work or even a creative project you took on for a friend or family member.

As long as it reasonably demonstrates relevancy to the executive assistant role you’re seeking, this can be an excellent way to create bullet points that prove your value when you’re lacking traditional work experience. 

Customizing your executive assistant resume to each role

It’s important to customize your resume for the specific role for which you’re applying. When you send in a resume for a job as an executive assistant, the information you include shouldn’t apply to just any type of assistant or receptionist position.

Recruiters who are searching for the right hires want someone who can handle the extra demands that come with being an assistant to high-level executives and CEOs.

Luckily, you don’t have to rewrite your entire resume. Simply change keywords and some responsibilities in the objective/summary section, your work experience bullet points, and your skills section.

Just when you thought you were done, there’s one last step. This specific tip is probably the easiest to follow, yet also the most overlooked.

As an executive assistant, there’s no doubt your attention-to-detail and writing abilities are top of the line; however, there’s always a possibility that you’ve made a typo, punctuation, or grammar error. These mistakes are simple to rectify  as long as you  check your completed executive assistant resume  for errors before sending it in .

Give your eyes a break for a day or two before proofreading. Additionally, ask some friends or family members look at your executive assistant resume to gain other opinions and perspectives.

Executive Assistant Resume FAQs

They can, especially if the company you’re applying to has a bit more of a casual environment. As an executive assistant, hobbies like “hiking the Appalachians” or “hosting dinner parties” are intriguing tidbits to add to your resume. If asked about these in an interview, these are opportunities to further demonstrate your tenacity, ability to take on a challenge, planning, and organization.

Check the job listing to see if the company requires a degree; some will and some won’t since executive assistant roles vary. Always list your highest education first, and if you’ve obtained a higher degree, there’s no need to add your high school education. Keep in mind, though, that even if a company asks that you have an associate’s degree, for example, that’s not necessarily a deal breaker. Use your resume to show how your executive assistant experience qualifies you to meet the specific organizational and planning challenges of the role.

Because this role can mean a lot of different things across companies, how are you supposed to know what skills to add to your executive assistant resume? Think about the skills you possess as you read the company’s job description. Some executive assistant roles will have a stronger focus on technical skills, such as data entry. Other executive assistant jobs may require you to dabble in customer service, and still, others may need someone to consistently manage calendars and plan itineraries.

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• • Facilitated the win of 7 American Advertising Pele Awards.
• • Provided business and administrative support to CEO, and maintained files of over 400 private investors.
• • Managed over 650 customer accounts with loan portfolio of CAD 12 mln
• • Trained and hired new associates, which resulted in a 25% decrease in year-over-year turnover.
• • Reduced spending 11% saving $105k
• • Hired 3 new people
• • Effectively managed internal communications between management and an office staff base of 80+ employees
• • Renewed office rental contract with a saving of S$60K a year
• • Promoted twice in 6 years due to excellent personal performance
• • Created and managed social media/online presence creating stature and over 11,000 followers in 6 months.
• • Administered and accounted the purchase needs for an office location of 20+ staff.
• • Negotiated agreements with, and supervised performance of contractors, saving over 500k annually.
• • Launched 3 social-oriented programmes with 100% of success

7 Executive Assistant Resume Examples & Guide for 2024

Your executive assistant resume must clearly highlight your organizational skills. Employers want to see your ability to manage schedules and coordinate events with precision. It should also showcase your communication abilities. Illustrating your experience in handling correspondence and interacting with high-level executives is crucial.

All resume examples in this guide

Entry-Level Executive Assistant

Senior Executive Assistant

Executive Administrative Assistant

Executive Assistant to CEO

Executive Assistant To The President

Executive Assistant & Receptionist

Resume guide, what you’ll learn here, looking for a related resume, how to write the best executive assistant resume, how to write the best executive assistant resume header, how to craft a strong summary/objective for your executive assistant resume, how to highlight your work experience in your executive assistant resume, student or entry-level here are tips for your junior project management resume, how to show your executive assistant skills on a resume, is education important for an executive assistant resume, what certificates do recruiters look for in top executive assistant resumes.

By Experience

Ready to make an executive assistant resume that changes your life?

You deserve your dream job.

We know that because you’re essential to the success of any organization.

You’re the winning card the company gets to play whenever it is swamped with chaos and lack of order.

You complete the c level executive’s work and make them look good in front of everyone. You handle all the administrative tasks and duties, which keeps everyone on track.

You help them schedule meetings and stick to their calendars. And you take care of dozens of computer tasks and office management duties.

Beyond that:

You work with members and leaders from other departments to ensure flawless communication. And you’re responsible for phone calls and email management.

All that takes the burden off the executive’s shoulder.

You’re the wizard of order.

That’s why it’s super important to promote yourself as a fun, diligent person to be around.

Let the hiring manager realize that you’re the missing piece in their big puzzle.

How can I do that, you wonder?

That’s what you’ll learn in this resume guide.

We’ll teach you how to create an executive assistant resume sample to land interviews and get hired. And we’ll look at some executive assistant resume examples to give you a better idea.

• Executive assistant resume samples you can use to land interviews and get hired
• The right way to write your header and summary sections
• How to highlight your work experience by listing the right tasks and duties
• 21 executive assistant resume skills to make you stand out
• 8 certificates to choose from when crafting your executive assistant resume
• Office Assistant Resume
• Office Manager Resume
• Personal Assistant Resume
• Receptionist Resume
• Secretary Resume

You know you’re right for the job. You have enough knowledge about the role. And you possess the skills and qualities executive assistants need to succeed. But guess what? Your recruiter doesn’t know that. And they never will, unless you write your amazing resume . The challenge for executive assistants making resumes is this: It’s hard to quantify your job performance. And because of that, most of your hard work and achievements go unnoticed. We understand how bad that feels for you. You do a great job helping the CEO stay on track. And they may, sometimes, notice and acknowledge your work. Yet, not everyone knows that. That’s why you must make it your aim to be creative in highlighting your importance. Here’s the key to landing the job: You’ll show recruiters that you’re an experienced EA who takes responsibility at all times. And you’ll highlight your outstanding communication skills and experience. If you have any degrees or certificates, you’ll feature them in your resume. Basically: Your ea resume will prove to recruiters that you’re a professional worthy of their trust. It will promote you as the best candidate for the job. That’s how you’ll get hired.

Top executive assistant resumes contain these sections

• Header: your way of grabbing the attention of recruiters
• Summary: here’s where you spark their interest and make them read more about you
• Experience: your proof of competence and why you deserve the job
• Skills: to show that you know your way around any task you’ll face
• Education: highlights your long term knowledge and field expertise
• Certificates: prove that you’re serious and ready to invest more in your career

What recruiters expect to see in your executive assistant resume

• A reassuring work history to show the impact your presence will have on the company
• A sense of trust and honesty in you as proof of your ability to get any administrative task done within time
• Your long term career dreams being well aligned with the company’s vision for the future
• Excellent communication skills and computer knowledge to work on behalf of the executive
• Strong, soft/core skills to allow you to handle any administrative support tasks successfully

The header may seem like a trivial part of your resume.

That's totally wrong.

Especially not in the eyes of Alex, the hiring manager at your dream company.

Alex has been skimming through resumes in his career for as long as he can remember. Whenever the company is hiring, he receives hundreds of resumes in his inbox.

He always ends up picking a few resumes to read carefully before choosing the right candidate.

Want to be one of the last applicants standing in the hiring process?

Create an eye-catching header to impress Alex.

Here are a few tips for writing your executive assistant resume header:

• Only include necessary information about you and your job
• List your information in the right order (name, job title, phone, email, location, website)
• Create a clear hierarchy between your header elements. For example: highlight your name and job title by making them slightly bigger

Now, for the important part:

Let's look at some live examples of executive assistant resumes.

You'll learn how to create a killer resume header that gets read.

2 Executive Assistant Resume Header Examples

Choosing the right style is essential to making your header easy to read for the recruiter.

Be sure to use a modern, readable font with the right combination of colors and element placements.

Now, let’s cover some of the mistakes you can notice in the example above:

No current address:

Providing your current location is essential to hiring managers. Because, many times, they prefer to employ candidates living closer to the company.

Also, instead of using your full address , you may just list your city and region.

No LinkedIn profile:

Lots of recruiters now use LinkedIn to help them in the hiring process. It allows them to explore more applicants easily and learn about their endorsements, skills, and projects.

It shows that you’re a professional with a strong personal brand.

Now, there’s one last detail to pay attention to — which is:

Use a professional email address.

We can’t stress this enough.

Whenever including your email, use a professional-looking email with Gmail or Microsoft.

But never use your current work address.

Here are some of the formats you can use for your email:

• [email protected]
• [email protected]
• [email protected]
• [email protected]
• [email protected]
• [email protected]

If none of them are available, try adding ea somewhere or using points.

Or, you can try switching between Microsoft and Gmail back-and-forth.

Wondering why we changed the job title in this example?

Here's the thing:

Executive assistants handle a wide variety of duties within an organization. And that makes the term "executive assistant" a little too broad.

Recruiters already know your tasks and understand your duties. But a unique title is an excellent addition to your resume in many ways.

It will help you stand out from every other candidate and prove your clear understanding of the role.

So, your new title must be:

• Clear and concise
• Popular in your industry so that it is easily recognized
• Based on the responsibilities you'll handle at the new company
• Focused on the value you'll bring once you're hired

Your resume summary is your elevator pitch.

Keep in mind that at this point, Alex still isn't sure whether he's going to read your whole resume.

You've captured his interest by writing a good resume header.

So, he wants to give you a chance.

He won't hesitate to skip you if you waste his time. After all, he has hundreds of resumes in his inbox to go through.

The summary is the place where you'll make him excited about learning more about you. And you'll grab his interest by being different from others.

You won't give a lot of information or go into any details.

You'll introduce who you are and what you're about. You'll talk briefly about your experience in the field. And you'll mention the skills that helped you achieve excellent results.

Here's what you'll talk about:

• Years of experience and plans for the future
• Skills and duties you were responsible for in your previous jobs
• Your educational background and certificates

Let's look at some examples:

2 Executive Assistant Resume Summary Examples

Before you begin writing this section, you should know this:

Your executive assistant resume summary must be a few sentences long only.

It needs to promote you as a specialized expert and highlight your skills.

But most importantly:

It mustn’t be self-oriented.

In the example above, the summary is a bit specific to an executive assistant position. It features some of the skills and experiences the candidate has.

It’s still imprecise.

For example, it uses vague sentences such as “+7 years” and “professional office settings.” And it doesn’t identify the certificates or background education the candidate has.

And even worse:

It ends with a self-centered expression. It shows hiring specialists that this application is all about the applicant and not the company.

So, let’s make some edits on it.

This example is everything the previous one isn’t.

It speaks directly to the hiring company’s needs by being specific in addressing its pain points.

It features tailored examples of what the candidate can do to help the executive at the new company.

But what makes it most compelling is this:

It’s well aligned with the company’s objectives. And that shows that you’re interested in the job and ready to go the extra mile once you’re hired.

Executive assistants' duties differ a lot, depending on the hiring company.

There's a wide variety of tasks you can manage, but you won't do all of them in a single job.

As a senior, you'll have a lot to say in this section. You were responsible for dozens of tasks in your previous jobs and did them all successfully.

Being a generalist shouldn't be your approach when writing your senior executive assistant resume.

Businesses want to acquire the best talent and recruit creative executive assistants. But, they don't like to risk the hiring process by going for generalists.

They want a specialist who can handle a specific set of tasks, which are often highlighted in the job description .

That's where you'll put your focus when writing the experience section .

We’ll share with you some executive assistant resume bullet points in the end.

But for now:

Let's look at a few executive assistant resume examples:

Executive assistant resume experience examples

• • Responsible for answering phones and routing calls
• • Handled basic administrative tasks
• • Made travel arrangements for executives.

This section lacks some key aspects every resume experience section needs to succeed.

First, it seems too generic.

There's no alignment between the hiring company's requirements and the responsibilities.

The duties listed above can work for anyone applying to an assistant position at any company.

It doesn't highlight the connection between work and results. It's not clear that the candidate's presence at the company is what led to its success.

It doesn't include any precise numbers or examples.

In a way, it's saying that anyone could be responsible for answering the phone.

Although those may seem like trivial changes, they'll cost you lots of job opportunities.

Now, let's see a better example.

• • Assisted with daily email communications and drafting content for important meetings
• • Coordinated travel arrangements, including flights, hotels cutting the company's travel costs by 24%
• • Trained 6 entry-level administrative assistants during periods of company expansion

This is a much better sample than the previous one.

It’s more targeted towards a specific industry in the market.

The listed duties come in complete phrases that tell recruiters what they need to know.

And better yet:

The delivery is made even stronger through the use of direct action verbs .

It highlights, to a large degree, the value brought by the candidate’s presence at the company. And that’s achieved through the use of exact metrics.

That’s all you need to apply to make a top executive assistant resume.

Executive assistant resume bullet points and job duties

• Assisted in the preparation and execution of events and board meetings
• Attended meetings and took notes for review and debrief
• Coordinated travel arrangements, including flights, hotels, and ground transfers
• Answered phone calls and transferred messages to the CEO based on priority
• Managed the ever-changing CEO’s calendar and kept him updated
• Assisted with special assignments and projects when needed
• Maintained a high degree of professionalism at the workplace at all times

The demand for executive assistant jobs has always been high.

And that puts you in competition with candidates with all sorts of skills and experience.

As an entry-level executive assistant, you might think that you won't stand a chance. Right?

Results are what drive companies in today's economy. They don't care much about where you come from if you're qualified.

Writing an entry-level executive assistant resume is no different from writing a senior executive assistant resume.

You'll still apply 95% of what you learn in this guide. There will only be minor differences when it comes to job experience.

So, don't worry.

We'll show you how to make up for that in the next sections.

Now, let's talk about executive assistant resume skills.

The skills we're going to share with you in this section are critical to any executive assistant resume.

You shouldn't copy-paste the list to your resume and cross your fingers that it will work.

Your skills need to be specific to the job position you're applying for.

The answer is often in the job application — precisely, in the requirements part.

In that part, the hiring company provides you with the answer to how you can ensure to land the job. So, you need to read carefully through each line and identify their pain points. Ask yourself:

• What are the biggest challenges the hiring company is dealing with?
• What characteristics are they looking for in a candidate?
• Which of their pain points can I address in my skill section?

You need specific skills and knowledge to thrive in the position.

You'll be hired to help an executive organize their workload and keep their duties in order. So, your office management expertise is the key to the success of the whole organization.

It's time to do some thinking on your own:

Get a pen and paper and write down all the skills you can help the hiring company with.

You may come up with a long list of skills, and that might be overwhelming to you. After all, it's hard to choose between a list of skills that could all be helpful.

That's why you must first understand the two types of skills required in any job position:

Hard skills and soft skills.

Hard skills are part of the technical knowledge you gather from taking courses or working at the position for a significant period.

They're often measurable and can be evaluated through your job performance.

For example:

• Running a machine
• Speaking a language
• Manipulating tools.

Soft skills , on the other hand, mainly depend on your personality and mindset.

You can learn and develop outside the workplace. Yet, they’re necessary for anyone to thrive in the position.

Soft skills cannot be measured or quantified. So, the difference in job performance is often evident through close observation.

• Communication

Now that you understand that difference, let’s take a look at some examples.

We’ll show you the essential executive assistant resume skills and how to feature them in your resume .

How to list hard skills on your resume

9 technical skills to feature on your executive assistant resume.

• Administrative support
• Travel booking
• Contact management
• Collaboration tools
• Email management
• Calendar management
• CRM systems
• Google Suite

How to describe soft skills on your resume

12 soft skills to feature in your executive assistant resume.

• Collaboration
• Administrative management
• Attention to detail
• Interpersonal communication
• Time management
• Prioritizing
• Expense reports
• Multitasking
• Resourcefulness
• Detail-Oriented

For most entry-level candidates, a highschool diploma might be enough to land them the job.

Some companies don’t even ask about your educational background during the interview.

But as we said earlier:

Not all executive assistants handle the same tasks, and companies vary a lot in size and industry.

For instance:

Many corporations require a bachelor’s degree in the job application. That’s why it’s essential, always, to include a college degree in your resume if you have one.

Now, you might be wondering:

What required education is going to help me get hired?

It’s an educational background in any business-related field.

• Business administration
• Office administration
• Corporate Management
• Human resource management
• Entertainment

All in all, a college degree is an excellent addition to your resume. Therefore you should create an education section for your resume . It helps you stand out as a valuable candidate.

It’s not the only vital thing in your resume.

Adding a single certificate to your resume sets you apart from the rest of the pack.

It will open doors to endless opportunities and allow you to negotiate better salaries whenever you’re applying.

And the reason for that is clear…

Certifications show that you’re serious about your career .

They promote you as an experienced, professional candidate who deserves the job.

Top executive associate certificates and courses for your resume

• International Association of Accessibility Professionals (IAAP)
• Certified Administrative Professional (CAP)
• Certified Professional Secretary (CPS)
• Professional Administrative Certificate of Excellence (PACE)
• Professional Legal Secretary (PLS)
• Certified Legal Secretary Specialist (CLSS)
• Fundamental Payroll Certification (FPC)
• Certified Associate in Project Management (CAPM)

If you have many certificates, it's better to only list the most relevant ones to the job you're applying to.

It's possible that you don't have certificates from our list. So, any certificate in office administration or office management can do.

• A top executive assistant resume addresses the pain points of the hiring company. That starts with understanding the job application.
• Work history is one of the most important factors when it comes to hiring executive assistants. So, be sure to write a powerful experience section.
• Identify the duties you’ll work on in your new job, then build your whole resume around them.
• Feature your most reliable soft and hard skills to prove your competence. But, make sure to keep them unique and relevant.
• Highlight your certificates and past career achievements to gain competitive advantage over other candidates.

Executive Assistant resume examples

Explore additional executive assistant resume samples and guides and see what works for your level of experience or role.

The Senior Executive Assistant role has evolved from traditional administrative tasks to aiding in key business decisions. Hence, your resume needs to reflect these diverse capabilities.

Familiarity with office management systems and procedures is crucial. Showcase the systems you have used, and how they improved organizational efficiency.

Demonstrate your project management skills, such as leading a project or managing a CEO’s schedule to reflect organizational and prioritization skills.

Highlight any experience working cross-functionally or leading teams, emphasizing achievements driven by these collaborations.

Include any event management experience. Not just logistical but also how you made it successful.

Don’t simply list soft skills. Demonstrate how they helped you manage crisis situations, meetings or negotiations. Show the 'Skill-Action-Results' pattern like 'Improved meeting efficiency by...'.

Similarly, the Executive Administrative Assistant position evolved from general secretarial roles, thereby why evolving administrative trends impact professional expectations for this role.

The tips below will give you a better shot at successfully applying for Executive Administrative Assistant positions:

• Proficiency in organizational processes and knowledge of office management systems are crucial. Highlight any experience you have in managing appointments, organizing meetings, creating reports and presentations, and managing databases.
• Don't overlook your soft skills. Emphasize your strong communication abilities, both written and verbal, your reliability, and your ability to work under pressure.
• Prioritize your practical knowledge that streamlines executive operations. Show any background you have in supporting high-level executives, and how that impacted the smooth running of the office.
• Don't just list skills, demonstrate their impact. Describe how your skills directly improved working processes. For example, "Implemented a new filing system which increased office efficiency by...", "Reduced executive's weekly tasks by..." Follow the "skill-action-result" model.

The Executive Assistant to CEO role is similar to being a strategic partner. Thus, your resume must showcase your strategic contribution and trustworthiness.

Knowledge of C-level executive support is pivotal. Detail your experiences and how you made things easier for the executive.

Establish your confidentiality by discussing times where you dealt with sensitive information.

Show your strategic thinking abilities. Maybe there was a project you helped steer in a better direction.

Do not just enumerate your skills. Show how you used them to add value like 'enhanced CEO's productivity by...'

Include any special interactions with the board or other high-level executives. Show your ability to navigate such settings tactfully and professionally.

Looking to build your own Executive Assistant resume?

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Executive Assistant Resume Examples and Guide

• Guest Blogger
• January 30, 2024

Navigating the job market as an executive or administrative assistant can be challenging. You’re not just competing against other candidates; you’re also trying to position yourself as the best fit for high-stakes roles that require a unique blend of hard skills, soft (power) skills, and industry knowledge. Your resume is your first opportunity to showcase these attributes. But, how do you create a resume that checks off all the required boxes, showcases you in the best light, and helps you stand out in a growing crowd? Here’s a step-by-step guide on crafting an executive assistant resume that will make you shine and help you land the job.

Joan Burge, a renowned figure in the administrative profession, and her company, Office Dynamics, are the definitive resources for executive and administrative professionals aiming to create a compelling resume and grow their career. With a rich history spanning decades, Office Dynamics has a proven track record of facilitating the career growth of administrative professionals, providing them with the tools and insights they need to succeed. Joan’s unique perspective, derived from her extensive experience as a former executive assistant and now a successful entrepreneur, enables her to offer distinctive insights and actionable advice that aligns with the evolving demands of the professional landscape. Her expertise is a powerful asset in helping to shape resumes that not only highlight your skills and experience but also resonate with prospective employers.

Understanding the Fundamentals: Resume Tips for Executive Assistants

Before we delve into the specific intricacies of crafting an executive assistant resume, it’s essential to grasp some foundational rules. These rules transcend the specifics of the role. They are universal aspects that hold true for any resume in any industry. Understanding these fundamentals will provide you with a robust bedrock upon which you can build a customized, role-specific resume. Let’s explore some of these key elements that help to build out top-tier resumes:

• Contact Information: Your name, professional email address, and phone number should be clearly displayed at the top of your resume. If you’re comfortable doing so, you can also include your LinkedIn profile.
• Objective Statement/Professional Summary: This section should succinctly encapsulate your career goals and highlight your most significant professional achievements. For executive assistant roles, focus on showcasing your organizational skills and experience supporting high-level executives.
• Work Experience: List your past jobs in reverse chronological order, including the company name, your title, dates of employment, and a brief summary of your responsibilities and achievements. As an executive assistant, highlight your proven ability to manage complex administrative tasks, coordinate logistics, and facilitate communication.
• Skills: This section should outline both hard and soft skills relevant to the executive assistant role. These can include proficiency in office software, project management, time management, and interpersonal skills.
• Education: Detail your academic background, including degrees or certifications earned and the institution attended. If you have relevant coursework or training, it’s worth highlighting here.
• References: While it’s common to simply state “references available upon request”, if space allows, you can provide a list of references, including their name, title, company, and contact details.

Executive Assistant Example Resume: One Page

Making a Strong First Impression: The Executive Assistant Resume Summary or Objective

A resume summary or objective is your elevator pitch. It’s a brief statement that highlights your key skills, experiences, and career goals. Make sure it’s concise, compelling, and tailored to the specific role you’re applying for. Here are some helpful tips for crafting a strong summary or objective statement:

• Highlight your most relevant skills and experiences.
• Showcase your unique value proposition.
• Use keywords from the job description to show that you understand the requirements of the role.
• Keep it concise – aim for 2-3 sentences maximum.

Overall, your resume summary or objective should entice recruiters to continue reading and convince them that you are a qualified and motivated candidate for the executive assistant role.

Top Skills and Keywords for Your Resume

As an executive assistant, your range of skills is likely incredibly broad and diverse. It’s crucial to distinguish yourself from the pack and showcase those skills! You need to illustrate not just your competence but your outstanding, unique value to a potential employer. One of the critical strategies to achieve this is through the strategic use of keywords in your resume. These words and phrases, often used by recruiters and computer software to sift through the massive pool of applicants, can work as a golden ticket, ushering your resume to the top of the pile. But the importance of keywords extends beyond just getting your foot in the door – they also serve to highlight your unique skills and experiences, illuminating the specific, tangible value you can bring to a company. Here are some examples of hard and soft skills that help resumes stand out:

Hard Skills:

• Microsoft Office proficiency
• Project management
• Budgeting and financial management
• Scheduling and calendar management
• Data analysis and reporting
• Multilingual (if applicable)
• Event planning and coordination
• CRM and database management

Soft Skills/Power Skills:

• Communication
• Time management
• Adaptability
• Problem-solving
• Attention to detail
• Interpersonal skills

When listing your skills, be specific about your proficiency levels and provide examples wherever possible. This not only adds credibility to your resume but also paints a clearer picture of your capabilities. Be sure to use keywords from the job description in your skills section, as well as throughout your resume. This shows that you have carefully read and understood the requirements of the role.

Additionally, when listing your skills and selecting unique keywords, make sure you touch on your values and guiding principles. Companies are seeking candidates that fit the culture of their company. Be honest and do your research to see how your values align with the company for which you are applying. Your company will be much more likely to select your resume for an interview if they feel you align with their mission and core values.

Tailoring Your Resume for Executive Assistant Roles

Now that you have a solid understanding of the fundamentals and know how to highlight your unique skills, it’s time to tailor your resume specifically for executive assistant roles. In this section, we will focus on the customization of your resume specifically to align with the requirements of an executive assistant role. The purpose of this customization is to focus your skills, experience, and professional objective with the specific demands and responsibilities of the position for which you are applying. This involves highlighting experiences that showcase your capability and strategically positioning your resume to reflect the competency, professionalism, and the unique value proposition that you as an executive assistant candidate bring to the table. Here are some key aspects to keep in mind:

• Highlight Relevant Experience:  Emphasize any experience you have in roles that require similar skills to those of an executive assistant. This could include previous administrative or support positions, project management, event planning, etc.
• Include Industry Knowledge:  If you have experience in a specific industry, such as healthcare or finance, highlight this knowledge on your resume. It can give you a competitive edge and show that you are familiar with the unique demands of the role.
• Showcase Your Software Proficiencies:  If you’re experienced with specific software that’s relevant to the executive assistant role—like project management software or enterprise resource planning (ERP) systems—be sure to mention it. This can further demonstrate your preparedness for the role.
• Feature Your People Skills:  As an executive assistant, you’ll be interfacing with numerous people, both within and outside the organization. Highlight any experience that demonstrates your ability to manage relationships, resolve conflicts, or facilitate cooperation among diverse groups.

The Power of Precision: Tips for Formatting an Executive Assistant Resume

Your resume’s format plays a crucial role in its effectiveness. In crafting an executive assistant resume, the importance of precision cannot be overstressed. The way you format your resume can significantly impact the impression you make on potential employers. A well-structured, clean, and crisp format not only makes your resume visually appealing but also ensures that your key strengths and experiences are easily identified. The format of your resume provides the framework within which your skills, qualifications, and achievements are showcased. It is essentially the roadmap guiding recruiters through your professional story. It should highlight your most valuable assets and mirror your meticulous attention to detail – a critical trait for an executive assistant. Formatting your resume for maximum impact and readability will help to elevate you from a potential candidate to a prime contender for the role. Keep these points in mind:

• Length:  A one or two-page resume is appropriate, with the latter being more suitable for those with over 10 years of relevant experience. Always consider a two-page resume when the job description is demanding or if omitting critical details would sell your experience short.
• Format:  PDF format is widely preferred due to its compatibility across different systems.
• Structure:  Organize your resume into clear sections, including key elements like contact information, professional summary, work experience, skills, and education.
• Font and Size: Choose a professional, easy-to-read font, and keep the font size consistent throughout your resume. A font size of 10-12 points is generally acceptable.
• Bullet Points:  Use bullet points for listing your skills or job responsibilities. This enhances readability and allows recruiters to quickly scan your qualifications.

Executive Assistant Example Resume: Two Pages

Using Action Words in Your Executive Assistant Resume

When listing your responsibilities and achievements, use action words like ‘managed,’ ‘coordinated,’ ‘implemented,’ etc. These words add dynamism to your resume and help paint a vivid picture of your capabilities.

To add even more power to your resume, whenever possible, use numbers and statistics in addition to action words to fully showcase your accomplishments. For example:

• Successfully coordinated and executed a company-wide event with a budget of over $100,000, resulting in a 20% increase in employee satisfaction.
• Streamlined administrative processes, leading to a 15% reduction in operational costs.

Using action words and providing concrete examples of your accomplishments will make your resume stand out and demonstrate your value as an executive assistant.

Going the Extra Mile: Additional Sections to Consider

To truly set yourself apart in the competitive field of executive assistants, consider adding extra sections to your resume that underscore your unique skills and experiences. These additional sections can provide a more comprehensive picture of your capabilities, demonstrating how you’ve gone the extra mile in your career. These extra details can further substantiate your qualifications for an executive assistant role. A resume not only enumerates your professional journey but is also a reflection of your dedication, capabilities, and individuality. In addition to the standard sections, consider adding these:

• Languages Spoken:  If you’re proficient in multiple languages, this can be a significant asset, especially in global companies.
• Special Skills:  Do you have any unique skills that aren’t covered in the standard sections? Highlight them here.
• Volunteer Work:  Volunteering demonstrates a commitment to community service and can showcase additional skills.
• Certifications:  If you have any relevant certifications, such as advanced MS Office skills, make sure to list them – they can be a testament to your dedication in enhancing your capabilities.
• Professional Development:  Attending seminars, workshops, or conferences shows your commitment to continuous learning and staying updated in your field. List any relevant events you’ve attended, emphasizing how they’ve contributed to your professional growth.

Avoiding Common Pitfalls: Navigating Resume Challenges with Ease

Embarking on the journey of crafting an effective resume can be a daunting task, filled with potential pitfalls and stumbling blocks. However, with the right approach, these challenges can be transformed into opportunities to showcase your professional acumen and unique capabilities. Here we’ll shed light on some common resume mistakes and provide actionable strategies to avoid them, helping you create a standout executive assistant resume that truly reflects your skills, experiences, and career goals. Navigate these potential challenges with confidence and turn them into showcases for your professionalism, attention to detail, and commitment to excellence. Beware of common mistakes that can undermine your resume’s effectiveness:

• Don’t Just Recycle:  Remember to update your resume regularly, tailoring it to each specific job application.
• Poor Formatting and Typos:  A well-formatted, error-free resume is critical. Consider using a professional resume template and proofread your resume meticulously.
• Excessive Length:  Keep your resume concise. Aim to include only relevant information that adds value to your application.
• Technical Jargon:  While it’s important to demonstrate your industry knowledge, avoid overusing jargon. Your resume should be easily understandable to non-specialists as well.

Beyond Your Resume

Creating an effective executive assistant resume requires careful thought, meticulous attention to detail, and a clear understanding of what potential employers are looking for. By following these guidelines, you can craft a resume that not only highlights your skills and experiences but also positions you as the ideal candidate for your dream role. Remember, your resume is more than just a document; it’s a powerful tool that can open doors to exciting career opportunities. Make it count!

If you’re ready to dive in deeper and learn more about how to demonstrate your value as an assistant with a professional career portfolio, consider becoming a  World Class Assistant . Unlock the secrets of self-promotion, creative demonstration, and professional excellence, adaptable to both remote and office work environments.

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Click here to directly go to the complete executive assistant resume sample.

Who are executive assistants?

Executive assistants are professionals with around 3 years of work expereince who serve as a C-suite executive. Although their designated title includes the word 'assistant', they hold more power and responsibilities than a regular assistant.

If you want to grab that executive assistant job, you need a job-winning executive assistant resume. Read on to find out how to create one from scratch!

This blog will cover the topics that we have mentioned below:

• What are the responsibiities of an Eexecutive assistant?
• How much money does an Executive Assistant make?
• How to write your Executive Assistant Resume?
• How to craft the professional experience section in an Executive Assistant Resume?
• What are the top skills of an executive assistant?

Executive Assistant Job Description

An Executive Assistant Job Description involves the following roles and responsibilities:

• Accepting and making phone calls
• Setting business meeting agendas
• Sending memos
• Reviewing incoming reports
• Screening visitors
• Making travel arrangements
• Preparing reports
• Filing and organizing documents
• Recording meeting minutes
• Performing basic bookkeeping tasks
• Setting the executive’s daily schedule

Executive Assistant Salary: How much money does an Executive Assistant make?

The following websites have quoted the following figures for an executive assistant salary:

• Glassdoor : $41.4 k – 81.7k / year
• Payscale : $37.5k – 77.1k / year
• Salary.com : $51.6k – 81.4k / year*

An executive assistant salary varies according to the job experience and expertise of the professional. The size of the company and skills of the executive assistant also dictates how much an executive assistant makes.

How to Write an Executive Assistant Resume?

To write a job-winning resume for executive assistants, you need to write divide the resume into different sections.

Given below is a list of all the sections that you should write in your resume:

• Personal Information
• Profile Title
• Summary/Objective
• Professional Experience
• Certifications
• Additional Information

Do Read: In-Depth Guide on dividing the Resume into Sections.

How to create the Professional Experience Section for Executive Assistant Resume

Can you guess what the most important section of your executive assistant resume is?

No surprise there. It’s the professional experience section.

The professional experience section of your resume is a broad outline of your skills and work experience, it is this section that gives you the best opportunity to impress the recruiter.

Once you have the recruiter in your pocket, you’re one step closer to attaining your dream job.

Here's a list of what to include in your work experience section:

• Your designation in the company
• Name of the organization(s) that you have worked at
• Location of your workplace
• Dates of work from 1st day to the last day of work

The details of your work experience have to be listed down in this section using points , grouping & highlighting and the STAR format .

• The STAR format allows you to objectively articulate your contributions to the organizations that you have worked for
• Write the professional experience section in the form of points instead of paragraphs to make it more readable and objective
• Start each point with a power verb and quantify your achievements
• Group similar points under relevant subheadings and highlight key phrases or performance figures

If you follow the above given approach, you'd be able to transform your professional experience section drastically.

Below we are giving two examples, one follows the above approach and the other one doesn't. The impact of both the examples will be self- explanatory:

“As part of my roles and responsibilities in the last organization, I was in charge of the important task of scheduling meetings, appointments & interviews for the MD. I also managed her calendar, made travel arrangements, booked hotels, and looked after the organization of weekly town halls for the entire office staff. Other functions in which I played a key role includes facilitating communication: both inbound and outbound; and administering the negotiation of rates and dates with conference halls and hotels for external events. Additionally, I also updated the weekly timesheet for the MD, handled official expenses and filed them for reimbursement”.

Scheduling Meetings & Travel Arrangements

• Scheduled meetings, appointments & interviews for the MD and managed her calendar
• Made travel arrangements for the MD and her team through the hotel, flights, & cab booking

Communication Coordination & Event Organization

• Looked after the organization of weekly town halls for the entire office staff
• Facilitated inbound & outbound communication (emails, phone messages, etc.) in a time-bound manner
• Administered the negotiation of rates & dates with conference halls & hotels for all external events involving the MD

Reimbursements & Time Sheets

• Updated the weekly timesheet for the MD
• Handled official expenses and filed them with the accounts team for reimbursement

Executive Assistant Resume Sample for Professional Experience Section

Don't Miss: Industry specific tips for writing the work experience section.

What are the top Executive Assistant Resume Skills?

The key skills section of your executive assistant resume is important.

You need to write this section impeccably.

As the key skills section of your resume for executive assistant jobs tells the recruiter what your core strengths are, you need to write it flawlessly and objectively.

The best way to write this section is by writing it after you have successfully written down the work experience section. By doing this, you can easily single out your core strengths and highlight them in this section.

Listed below are the rules that you should follow when you write this section:

• Highlight your key skills in bold
• Identify the keywords used by the recruiter in the job listing
• Use these keywords in your skills section
• Draw a connection between these keywords and your work experience

Top Executive Assistant Resume Skills

Here is a list of necessary executive assistant skills that you should add to your resume:

• Scheduling Meetings
• Arranging Travel
• Inbound & Outbound Communication
• Event Management
• Reimbursement
• Report Generation
• Adaptability
• Organization
• Time Management

Executive Assistant Resume Sample for Key Skills

Executive Assistant Resume Summary

The summary of your executive assistant resume is an overview of your professional life. It tells the recruiter the following things:

• Your key skills
• Your achievements
• The number of years you worked

The tough part is that your executive assistant resume summary should be written in 2-3 lines. This means that you have to impress the recruiter using only 3 lines.

This is tough but it’s not impossible.

Here’s what you can do to simplify this process:

• Write your resume summary at the end
• Mention the top achievements of your career in your resume summary
• Don’t write over 5 lines of resume summary
• Write a resume summary if you have worked for 3 years and above
• If you have worked for less than 3 years, write a resume objective

Follow the rules that we have mentioned above to elevate your resume to the realms of perfection.

Also Read: Resume Summary Examples.

Executive Assistant Resume Sample for Summary Section

Executive Assistant Resume Objective

When it comes to writing a resume objective, the question we should ask is this:

What is the objective of the objective section of your executive assistant resume?

The objective of this section is to sell you as a promising candidate to the recruiter for the job that you are interested in. A resume objective is generally written by professionals with zero to less than three years of work experience.

The key objective of this section can be summarized into three points.

Here is a list of what you should accomplish with your executive assistant resume objective:

• Convey to the recruiter that they will be lucky to have you onboard
• Convince the recruiter that you have the right skills that they are looking for
• Sell your skills and key achievements to guarantee that you get the job

Executive Assistant Resume: Header

Mentioned below is a list of the rules that you should follow to perfectly compose your executive assistant resume header:

• Your name should be the resume header of your executive assistant resume
• It should be the largest font in your resume and needs to be in the range of 16-20 font size
• Give a single space between your first name and last name
• If you have a middle name, write your first name, followed by the first initial of your middle name in capital letters, followed by your last name
• Example: Castiel John Winchester should be written as Castiel J. Winchester

Executive Assistant Resume Sample for Resume Header:

Executive Assistant Resume: Personal Information

Most people tend to write unnecessary facts about themselves in the personal information section of their executive assistant resume.

This can easily range from sexual orientation to marital status, to political inclination and religious denomination.

This is unnecessary. It does not contribute to your job application in any way. As such, we want you to avoid them.

Here is a list of the things that you should mention in your resume:

• Updated mobile number
• Professional email ID
• Location of residence

Arrange these points in the format we have mentioned below:

{Personal Mobile number} | {Professional E-mail Address} | {Current Location}

Take a look at our executive assistant resume sample below to know what a perfect personal information section should look like:

Updated Mobile Number

Write your updated mobile number in the standard format that we have discussed below:

• Use your country’s ISD code as a prefix before your updated mobile number
• Put a plus sign (+) before the ISD code
• Write your updated mobile number after the ISD code
• Eg: +1 (654) 888 1111

Professional E-mail Address

The goal of your professional email ID is to look as professional as possible. It should reflect the professionalism that you carry in the marrow of your bones.

To write a professional email ID, simply write your full name followed by a @xyz.com.

And that’s it. That’s how a professional email ID is written.

Current Location of Residence

When you write your location of residence, follow the below-mentioned rules and guidelines:

• Write the location on the rightmost corner of the personal information section
• If you’re looking for a job in the same city, write your city name and state
• If you’re looking for a job in another country, write your city name and country name

Executive Assistant Resume: Profile Title

You should follow the below-mentioned guidelines when you write your profile title:

• Your profile title displays your latest job title
• It is the second-largest text in your resume
• You should write it in the size range of 14-16 font size

While you’re at it, take a look at Hiration’s Online Resume Builder to draft your executive assistant resume.

Executive Assistant Resume Sample for Profile Title

Executive Assistant Resume: Awards & Recognition

If you were an achiever in your last office, were recognized for the good work that you have done, or let's just say you were recognized as the "employee of the month", you need to brag about it as much as you can.

The awards & recognition section gives you the chance to endorse the highlights of your career such as the ones we have mentioned above.

Given below is our executive assistant resume sample showing how you should ideally compose the awards & recognition section of your executive assistant resume:

Executive Assistant Resume: Education

You should write the following points in the education section of your executive assistant resume:

• Your school/university name(s)
• Your course name
• The location of your school/university(s)
• Enrollment and graduation date of each course in month and year format

You should align the points that we have listed above in the given order:

{Name of the school/university} | {Location} | {Dates} (in month and year format) {Name of the degree} | {CGP A}

Also Read: How to list education on resume? .

Executive Assistant Resume Sample for Education

Executive Assistant Resume: Certifications

This is the section in your executive assistant resume where your certifications go.

This section consists of the following points:

• Certification course name
• Name of the institute of affiliation
• Location of the institute
• Enrollment and completion date of the course in month and year format

Arrange these points horizontally in the below mentioned format:

{Name of certification} | {Affiliating Institution} | {Location} | {Date} (in month and year format)

Do Read: Impact of adding certifications to resume. .

Executive Assistant Resume: Additional Information

Any extra information about you such as the languages you know, and the hobbies you have, are what goes in the additional information section of your executive assistant resume.

Given below is an executive assistant resume example showcasing what the additional information section of your resume should ideally look like:

Executive Assistant Resume Sample

• Travel Arrangements
• Time Sheets Management
• Reimbursement Filing
• Received the " Employee of the Month " at The Grey House for exceptional performance in '16
• Awarded the “ The Greenfield's Best New Employee Award ” in ’14
• Arranged meetings, appointments & interviews for the MD and looked after calendar management
• Made travel arrangements for the MD and her personal team including hotel, flights, & cab booking
• Facilitated inbound & outbound communication (emails, phone messages etc.) in a time bound manner
• Amended the weekly time sheet for the Managing Director as part of my work assignment
• Managed official expenses and filed them with the accounts team for reimbursement
• Handled logistics & provided project support for data tracking
• Assisted in projects and drafted power point presentations & documents for important meetings
• Managed the CEO's calendar , scheduled meetings and made travel arrangements for the executives
• Top 5 percentile of the class
• Languages : English, Italian

Key Takeaways

• Write the dates in your executive assistant resume in month and year format
• If you are applying for a job in the same country, write the location in city/state format
• If you are applying for a job in another country, write the location in city/country format
• Write the work experience section in reverse chronology order
• Use bolding and bucketing in your work experience section
• Highlight your executive assistant resume skills in the key skills section
• Write the points in your work experience in one line
• Begin the points in your work experience section with a power verb
• Use power verbs in the past tense for past profiles/projects and present continuous tense for present profiles and projects
• Write an executive assistant resume objective if you have less than 3 years of work experience
• Write an executive assistant resume summary if you have over 3 years of work experience

So there goes the key takeaways.

We have wrapped up this blog and we hope that you have learned a lot from it.

Go to Hiration Career Activator Platform and create a professional resume for yourself. Additionally, reach out to us at [email protected] and you can get 24/7 professional assistance with all your job & career-related queries.

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• Executive Assistant Resume Example

Resume Examples

• Common Tasks & Responsibilities
• Top Hard & Soft Skills
• Action Verbs & Keywords
• Resume FAQs
• Similar Resumes

Common Responsibilities Listed on Executive Assistant Resumes:

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Executive Assistant Resume Example:

• Managed and coordinated a high-profile executive project, resulting in a 10% increase in revenue and a 15% improvement in customer satisfaction.
• Developed and implemented an efficient filing system, reducing document retrieval time by 30% and improving overall organization.
• Maintained and nurtured relationships with key stakeholders, resulting in a 20% increase in business partnerships and collaborations.
• Provided administrative support to multiple departments, including managing calendars, coordinating meetings, and preparing reports, resulting in a 25% increase in departmental efficiency.
• Developed and maintained a comprehensive database of executive contacts, resulting in a 15% increase in successful business connections.
• Assisted with onboarding and training of new employees, resulting in a 20% reduction in ramp-up time and increased productivity.
• Managed executive budgets and reconciled corporate credit card statements, resulting in a 10% reduction in expenses and improved financial accuracy.
• Planned and coordinated successful events, including staff meetings and conferences, resulting in a 20% increase in attendance and positive feedback.
• Provided detailed minutes of meetings and tracked progress of key projects, resulting in a 15% increase in project completion rates and improved communication among team members.
• Project management
• Time management
• Organizational skills
• Database management
• Budget management
• Event planning
• Relationship building
• Administrative support
• Calendar management
• Report preparation
• Onboarding and training
• Meeting coordination
• Communication skills
• Attention to detail
• Problem-solving
• Multitasking
• Confidentiality
• Microsoft Office proficiency
• Adaptability
• Team collaboration

Top Skills & Keywords for Executive Assistant Resumes:

Hard skills, soft skills, resume action verbs for executive assistants:, generate your resume summary.

Resume FAQs for Executive Assistants:

How long should i make my executive assistant resume, what is the best way to format a executive assistant resume, which keywords are important to highlight in a executive assistant resume, how should i write my resume if i have no experience as a executive assistant, compare your executive assistant resume to a job description:.

• Identify opportunities to further tailor your resume to the Executive Assistant job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

Complete the steps below to generate your free resume analysis.

Related Resumes for Executive Assistants: