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What is PowerPoint: A Comprehensive Guide for Beginners

What is PowerPoint? This blog provides the essence of PowerPoint, a versatile presentation software by Microsoft. Discover its features, uses, and the art of crafting compelling slideshows. Whether you're a student, professional, or simply curious, explore the power of PowerPoint and learn how to create impactful presentations effortlessly.

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According to Glassdoor , a PowerPoint designer's average salary in the UK is about £37,811 annually. In this blog, you will learn What is PowerPoint, its key features, its benefits, and how to use it, as well as learn some tips for creating effective presentations.   

Table of contents       

1)  What is PowerPoint?  

2)  Understanding the PowerPoint Interface  

3)  Key Features of PowerPoint 

4)  How to use PowerPoint to create a presentation? 

5)  Benefits of PowerPoint  

6)  Tips for Creating Effective PowerPoint Presentations 

7)  Conclusion      

What is PowerPoint?   

PowerPoint is a versatile and popular presentation software developed by Microsoft (MS). It is a part of the Microsoft Office Suite and offers various features and tools to create visually appealing and engaging presentations. MS PowerPoint allows users to combine text, graphics, multimedia elements, and animations to convey information effectively .   

Evolution of PowerPoint   

Understanding the PowerPoint Interface   

The PowerPoint interface provides a user-friendly environment for creating and editing presentations. Familiarising yourself with its essential components will help you navigate the software efficiently. Here's a breakdown of the MS PowerPoint interface:   

1)  Ribbon : The Ribbon is located at the top of the MS PowerPoint window and consists of multiple tabs, such as Home, Insert, Design, Transitions, and more.    

2) Slides pane : The Slides pane is on the left side of the PowerPoint window. It displays thumbnail images of your presentation slides, allowing you to navigate and rearrange them easily. You can add, delete, duplicate, or hide slides from this pane.   

3)   Notes pane : The Notes pane is located below the Slides pane. It provides space for adding speaker notes or additional information related to each slide.    

4)  Slide area : The Slide area occupies the central part of the PowerPoint window. It displays the selected slide, where you can add and arrange content such as text, images, charts, and multimedia elements .    

5)  Task panes : Task panes are additional panels on the PowerPoint window's right side. They offer various functionalities such as formatting options, slide layouts, animations, etc. Task panes can be opened or closed based on your specific needs.   

Understanding the MS PowerPoint interface will help you navigate the software effectively and make the most of its features. Whether you are creating slides, adding content, or applying formatting, having a good grasp of the interface ensures a smooth and productive experience .  

Key Features of PowerPoint  

When it comes to creating captivating and professional presentations, MS PowerPoint stands out as versatile and feature-rich software. Its array of tools and functionalities enables users to bring their imagination and ideas to life. Moreover, it also helps engage their audience effectively .    

1) Slide Templates : PowerPoint provides a collection of pre-designed templates that make it easy to create visually appealing slides.   

2)  Slide Master : The Slide Master feature allows users to define the overall layout, font styles, and colour scheme for the entire presentation .   

3)  Animations and transitions : PowerPoint offers various animation effects and slide transitions to add visual interest and captivate the audience .   

4)  Multimedia integration : Users can embed images, videos, and audio files directly into their presentations, enhancing the overall impact .   

5)   Collaboration tools : MS PowerPoint allows multiple users to work on a presentation simultaneously, making it ideal for team projects and remote collaboration .   

6) Presenter View : The Presenter View feature gives presenters access to speaker notes, a timer, and a preview of upcoming slides, enabling a seamless presentation experience .   

These features collectively contribute to PowerPoint's versatility and make it a powerful tool for developing engaging and impactful presentations.  

How to use PowerPoint to create a presentation?   

Creating a presentation in PowerPoint is a straightforward process. Whether it's simple animations or explainer videos learning H ow to use PowerPoint is an extremely valuable skill. Here's a step-by-step guide on how to create a presentation:   

1)  Launch PowerPoint and choose a template or start with a blank slide. 

2)  Add slides by clicking "New Slide" or using the shortcut key (Ctrl + M). 

3) Customise slide content by entering text and inserting visuals.  

4)  Rearrange slides for a logical flow by dragging them in the slide navigation pane.  

5)  Apply slide transitions for visual effects in the "Transitions" tab.  

6)  Add animations to objects in the "Animations" tab.  

7)  Preview your presentation by clicking "Slide Show".   

8)  Save your presentation and choose a format (.pptx or .pdf).  

9)  Share your presentation via email, cloud storage, or collaboration tools.   

By following these steps, you can create a well-structured and visually appealing presentation in Microsoft PowerPoint. Remember to keep your content concise, use engaging visuals, and practice your presentation skills to deliver an impactful presentation .   

Benefits of PowerPoint   

1) Visual appeal : Microsoft PowerPoint allows you to create visually appealing presentations with its wide range of design tools and features. You can use templates, themes, and customisable layouts to make your slides visually engaging and professional .   

2)  Easy to use : PowerPoint has a user-friendly interface, making it accessible to users of all levels. The intuitive tools and straightforward navigation make it easy to create, edit, and deliver presentations efficiently .   

3)   Flexibility : PowerPoint provides flexibility in terms of content creation. You can include various types of content, such as text, images, charts, graphs, videos, and audio files, to enhance your message and engage your audience effectively.   

4)   Organisation and structure : PowerPoint offers features to help you organise and structure your content. You can create multiple slides, use slide masters for consistent formatting, and arrange the sequence of slides to create a logical flow .   

5)  Presenter tools : PowerPoint includes built-in presenter tools that aid in delivering presentations smoothly. You can use presenter view to see your notes and upcoming slides while your audience sees only the presentation. Additionally, features like slide transitions and animations add visual interest and help you control the flow of information .   

6)  Collaboration and sharing : PowerPoint allows for easy collaboration and sharing of presentations. Several users can simultaneously work on the same presentation, making it convenient for team projects. You can also share your presentations via email, cloud storage, or online platforms, ensuring easy access for viewers .   

7)   Integration with other tools : PowerPoint can seamlessly integrate with other Microsoft Office applications, such as Word and Excel. You can import data and charts from Excel or copy and paste content between different Office applications, saving time and effort .  

8)   Presenter-audience interaction : PowerPoint provides features that facilitate interaction between the presenter and the audience. You can include interactive elements like hyperlinks, buttons, and quizzes to engage your audience and make your presentations more dynamic.   

9)   Portable and accessible : PowerPoint presentations can be saved in various formats, such as .pptx or .pdf, making them easily accessible on different devices. This portability allows you to deliver presentations on laptops, tablets, or even projectors without compatibility issues .   

10)  Time and effort savings : PowerPoint simplifies the process of creating presentations, saving you time and effort. The pre-designed templates, slide layouts, and formatting options enable you to create professional-looking presentations efficiently .   

Unleash your creativity to deliver captivating presentations that leave a lasting impact with our Microsoft PowerPoint Masterclass – Sign up now!   

Tips for Creating Effective PowerPoint Presentations   

1) Simplicity is key : Keep your slides clean and uncluttered. Use concise bullet points and simple visuals to convey your message effectively .   

2)  Visuals matter : Incorporate relevant, high-quality visuals such as images, charts, and diagrams to enhance understanding and engagement .   

3)  Limit text : Avoid overwhelming your audience with excessive text on slides. Use brief phrases or keywords to communicate key points .   

4)  Choose legible fonts : Opt for clear and readable fonts that are easy to read, even from a distance. Maintain consistency in font styles throughout your presentation .   

5)  Consistent design : Maintain a consistent design theme, including colours, fonts, and layout, to create a visually appealing and professional presentation.   

6)  Emphasise important points : Use visual hierarchy techniques, such as font size, colour, and formatting, to draw attention to essential information .   

7)  Use transitions and animations sparingly : Incorporate slide transitions and animations thoughtfully, focusing on enhancing content and transitions without distracting the audience .   

8)  S lide notes for guidance : Utilise the slide notes feature to include additional details, explanations, or reminders for a well-prepared and confident presentation.   

9)  Practice and time yourself : Rehearse your presentation to ensure smooth delivery and stay within the allocated time. Practice helps you refine your content and delivery.   

10)  Engage the audience : Encourage audience participation through interactive elements, questions, or discussions to foster engagement and make your presentation more memorable.   

By implementing these tips, you can create effective MS PowerPoint presentations that capture attention, communicate information clearly, and engage your audience effectively.  

Conclusion      

We hope this blog has helped you understand What is PowerPoint and how it can help you. It offers powerful features with a user-friendly interface for creating visually appealing presentations. With its tools for organising information, incorporating text and visuals, and delivering impactful content, PowerPoint is a valuable tool for beginners to communicate their ideas effectively .   

Master the art of effective communication and productivity and unlock your potential with our comprehensive Microsoft Office Training – Sign up now!  

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AI Presentation Maker

Top 21 Presentation Tools for Creating Engaging and Interactive Slides

Table of Contents

In a world full of smart gadgets and wearable tech, old-style PowerPoint presentations might not grab people’s attention like they used to. But instead of just making old things seem outdated, progress means finding new ways to make presentations more engaging.

That’s why we’ve gathered a range of interactive presentation software and tools. Choose the one that suits you best and watch as the learning experience for your students takes a step forward.

What are Online Presentation Tools?

Online presentation tools are software programs that allow you to build presentations with more engaging elements than just text and bullet points. You can add images, animations, and more, making your content more interesting for your audience.

Plus, many of these tools work on different devices, so you can work on your presentation from anywhere. With the right online presentation tool, you can easily create clear and effective presentations for any occasion.

Why are Online Presentation Tools Important?

Effective presentations require engaging visuals and delivery and must captivate the audience for information to be conveyed efficiently and leave a lasting impression. The key benefits of presentation tools include the following:

• Enhanced Visual Communication: Presentation tools enhance visual communication by incorporating images, charts, and videos. Thus, complex information can be conveyed professionally and interactively while keeping the audience engaged.
• Improved Audience Engagement: Integrating interactive features using presentation tools such as polls, quizzes, and audience response systems actively involves the audience and makes the presentation more engaging and interactive. This leads to better audience engagement and helps presenters better communicate their ideas.
• Organized Content Delivery: Presentation software can assist in creating well-organized and captivating content by using clear headings, bullet points, and divisions that allow for the interactive delivery of information. This layout enables a natural information flow, which makes it simple for the audience to interact with the content.
• Efficient Editing and Collaboration: Presenters can easily alter and improve presentations with the help of editing features offered by presentation tools. These tools also support teamwork, allowing multiple users to contribute to and edit the presentation simultaneously. Presentations become more dynamic and engaging when modifications can be made quickly and efficiently, making them a crucial tool in the workplace.
• Multimedia Integration: You can add multimedia components like music and video clips to presentations using presentation software to improve them and engage people. So, as long as a professional tone is maintained throughout the presentation, the audience is given a richer, more dynamic experience.
• Time Management: Effective presentation tools come with helpful features like timers and slide transitions, which allow presenters to manage time efficiently, leaving a lasting impression on their audience. With these features, transitions between different sections of the presentation become smoother and more engaging.
• Portability and Accessibility: Presentation software enables easy sharing and access of presentations across devices. This capability allows for convenient distribution of information to wider audiences. Moreover, presentation software lets you create engaging and informative slideshows that capture your audience’s attention and leave a lasting impression.

What to Look for in Online Presentation Tools?

1. Pre-designed Templates

A good presentation tool should come with ready-to-use templates that look professional, making it easy to create presentations quickly.

2. Sharing and Collaboration

It should be simple to share files and work together with others in real time, whether you’re sharing webinar slides or collaborating on a project with a colleague.

3. Customization Options

While templates are helpful, the best presentation apps let you customize everything to suit your needs exactly the way you want.

4. Affordability

Making great presentations is important, but it shouldn’t break the bank. There are plenty of free tools available, so cost is something to keep in mind.

5. Stand-alone Use

You shouldn’t need multiple tools to make a presentation. A good presentation app should do everything you need on its own.

6. Enhancing Presentations

Including multimedia elements like audio and video in your slides can make your presentation more interesting and engaging. Look for online presentation platforms that support audio and video well.

7. Encouraging Collaboration

Working together with colleagues can improve your work and make things go smoother. When picking a presentation platform, choose one that lets you collaborate easily with others online.

8. Providing Technical Support

Sometimes, you might run into technical issues when making slides. Make sure the presentation platform you choose has good technical support to help you out quickly if you need it.

9. Making it Easy to Use

Choose an online presentation platform that’s easy to use and navigate. Take some time to research different platforms and read reviews to find one that’s simple and functional.

10. Using Cloud Storage

Picking a presentation platform with cloud access means you can save and access your slides from anywhere. This makes it easier to manage your files and work on them from different devices.

11. Importing and Exporting Files

Make sure the presentation platform lets you bring in files from other places and export them when you need to. It’s also helpful if it works well with different types of video files.

21 Best Online Presentation Tools 

1. slidesai.

SlidesAI is an awe-inspiring presentation tool that leverages the power of AI to create stunning visuals. The tool boasts extensive features such as templates, themes, fonts, color schemes, images, and radials. Moreover, it offers various quick edit capabilities inside its Magic Write tab like paraphrasing sentences and searching images according to your own need.

Canva is an exceptional online design tool with a wide array of customizable presentation templates. Its straightforward drag-and-drop functionality allows users to create stunning and engaging slides in a snap. And that’s not all— Canva integrates seamlessly with popular apps like Google Drive, Instagram, and YouTube, which makes its features all the more accessible and useful.

Powtoon focuses on animation and allows users to create animated videos and presentations. It offers a unique approach to presentations by incorporating characters, props, and other animation elements. This tool helps users differentiate their presentations and dynamically engage with their audience.

4. PowerPoint

Microsoft PowerPoint is a highly recognized presentation software among professionals. It offers a comprehensive range of features, such as slide layouts, animation, charts, graphs, and multimedia integration, helping users create engaging and expert presentations. Additionally, Microsoft consistently updates PowerPoint, offering new and improved features over the years.

Prezi is a presentation software that allows users to create non-linear, dynamic presentations. It uses a zooming user interface to create engaging visual journeys through the presentation content. Prezi offers a unique alternative to traditional slide-based presentations.

Nearpod is an interactive presentation tool that is helpful for different learning modes, including in-person, remote, and blended learning. Its broad range of interactive features makes it a versatile choice for educators. Specifically, it is an ideal tool for distance learning. Nearpod offers a free basic version for classes of up to 40 students, and it also has advanced plans available at different price points to meet the needs of larger classrooms.

7. AhaSlides

AhaSlides is a professional, interactive presentation platform that enables presenters to captivate their audience in real-time using live polls, quizzes, and games. With a plethora of customizable presentation templates to choose from, AhaSlides ensures an engaging and interactive experience. Plus, a free basic version and advanced plans are available with flexible pricing options for everyone.

8. Mentimeter

Mentimeter is a well-designed interactive online presentation tool that provides real-time response data and analysis. It helps gather feedback-based statistics at companies, schools, and universities. Mentimeter offers a free basic version and advanced plans with different pricing options.

9. ClassFlow

ClassFlow is a presentation tool that allows you to create in-class, online, or hybrid presentations. It provides real-time statistics and can include a reward badge system. ClassFlow is suitable for schools and universities that want to enhance their classes but have a limited budget. Further pricing details are not provided in the given information. 

10. iSpring Suite

iSpring Suite is an interactive presentation software that allows you to build engaging, device-friendly web presentations. This comprehensive tool offers interactive hotspots, pop-up boxes, navigational options, and animations. This enables you to make presentations that have a significant effect and leave an impression on your audience.  It’s a straightforward solution for scaling content extensively employed by small to medium sized organizations and educational institutions.

Visme is a versatile presentation tool with various features and templates to create visually appealing slides. It provides options for collaboration, multimedia integration, animation, and extensive customization capabilities. Visme suits businesses, educators, bloggers, and social media managers.

12. Google Slides

Google Slides is a must-have cloud-based presentation tool that offers an extensive range of features, making creating and working on presentations a seamless and collaborative experience.  You’ll appreciate its diverse selection of templates, slide transitions, multimedia embedding options, and quick and easy creation of stunning presentations. And, if you value cloud-based solutions and seamless integration with other add-ons like SlidesAI, then Google Slides is the perfect ally for you.

13. Keynote

Keynote is an exclusive professional presentation software designed for Apple users. Its user-friendly interface allows you to create compelling presentations with ease and seamless integration across Apple devices. 

With a plethora of templates, animation effects, and advanced graphic capabilities, engage your audience and deliver an impressive presentation. The stunning visual effects of Keynote make it a must-have for all your presentation needs.

Ludus is a versatile web-based presentation tool that provides an extensive range of visually appealing templates, interactive elements, and advanced customization options to design captivating, interactive presentations. It’s suitable for anyone, from aspiring presenters to professionals, who needs to create engaging content. 

15. FlowVella

FlowVella is one of the leading presentation software which is available to access offline as well. Given its interactive approach to modern presentations, FlowVella is one-of-a-kind presentation-making software.  

16. DocSend

DocSend is a top-notch presentation software that allows you to create interactive slide decks on the go. It comes with a range of amazing customization tools and templates that integrate seamlessly with audience response systems and video conferencing software. 

Additionally, it monitors audience interaction and offers thorough analytics to help you understand what’s working and what isn’t.

17. Renderforest

You may make personalized slides using the free presentation tool Renderforest , which is interactive, straightforward, and user-friendly. It supports a variety of media kinds, including videos and photos, and provides a large selection of layouts and customization possibilities. 

Furthermore, Renderforest provides tools for live participation and analytics so your audience remains engaged throughout the presentation.

18. Zoho Show

Zoho Show provides a free presentation platform as part of its office suite. The free version includes useful features like collaboration tools and secure in-app chat, catering to teams of up to five individuals.

19. Speaker Deck

Speaker Deck , offered by GitHub, is a free presentation tool. While it doesn’t support slide creation within the platform, users can upload existing slides in PDF format. These PDFs are then converted into shareable slideshows, accessible via a unique URL or embeddable code for websites. Speaker Deck is handy for converting PDFs into slideshows, such as for promotional purposes on websites.

20. Genially

Genially specializes in interactive slides, allowing users to create traditional slides, infographics, and interactive projects. The platform offers options for animations and visuals, with user-friendly features complemented by online tutorials and blogs for additional guidance.

Pitch is a collaborative platform for team presentations, considered a viable alternative to your current presentation tool. It offers sleek templates and easy customization for professional presentations. What sets it apart is its focus on teamwork—you can manage projects, assign slides, and communicate with your team seamlessly. Plus, you can invite external partners to collaborate. With additional perks like shared folders and live video calls, Pitch makes teamwork a breeze. 

Choosing the Right Fit for You

Presentation tools have become a game-changer for how we share information. With easy-to-use visuals, interactive features, and collaboration options, these platforms let you create clear and engaging presentations that leave a lasting impression. Whether you need a straightforward presentation with bullet points or one with animations and data charts, there’s a tool out there that fits your needs.

And when it comes to choosing the right fit, everyone knows that there’s no better tool than  SlidesAI . With SlidesAI, you can transform your tedious design work into professional-grade masterpieces in no time! 

The AI-powered technology behind SlidesAI affords you all the tools to create an impactful presentation and captivate your audience. Our interactive presentation feature provides easy-to-use, powerful captions, impressive summaries, and professional-grade content—achievable in just a few clicks.

Moreover, our SlidesAI tool is perfect if you’re unfamiliar with advanced design skills or manual PowerPoint creation, so you can still confidently create captivating presentations.

Create captivating presentations that will keep your audience engaged throughout. Moreover, with the ability to incorporate SlidesAI into your automated presentation workflow, you can save both time and effort while significantly enhancing your presentation skills.

Frequently Asked Questions

Which is an effective tool for presentation.

Though several options exist for choosing the best presentation tool online, SlidesAI is an absolute game changer in the industry. Packed with advanced design templates, automated tools, and much more, SlidesAI provides three free presentations for you to try before choosing a plan.

What are the tools of PowerPoint?

Some PowerPoint tools include: Theme, Slide layout, Text style and formatting, Add-ons.

Can I edit presentations without an internet connection?

It depends on the presentation tool you use. Some tools, like web-based editors, require an internet connection to function. But there are also desktop programs that allow you to work offline and save your progress for later.

How secure are my presentations in online tools?

Security is a major concern for everyone using online tools. You must always check the privacy settings and security features offered by any online presentation tool before uploading your work. Choose a reputable company with a strong track record of data protection.

Are there free online presentation tools?

Yes! Many online presentation tools offer free plans with basic features like creating and editing presentations. These plans might have limitations on storage space or collaboration features.

How much do paid plans typically cost?

Pricing varies depending on the tool and the features you need. Most online presentation tools use a subscription model, with monthly or annual fees. Some might offer per-user pricing for business accounts.

Save Time and Effortlessly Create Presentations with SlidesAI

7 Golden Benefits of Presentation Software in 2024

Anh Vu • 08 Apr 2024 • 7 min read

What are the benefits of Presentation Software ? What is presentation software? Finding someone who hasn’t presented at school or work is scarce whether a sales pitch, a TED Talk or a chemistry project, slides and exhibitions have always been a significant part of our academic and professional growth.

As with most things, the way we do presentations has undergone a significant facelift. No matter what type of presentation you’re doing, whether in a remote or hybrid environment, the importance and benefits of presentation software are undeniable.

If you’re looking for presentation software’s features, uses and challenges, this article is for you!

Table of Contents

• Changes in Presentation Software Field

7 Benefits of Presentation Software

3 cons of presentation software.

• Free Templates
• More Tips with AhaSlides

Tips for Better Engagement

Besides the benefits of presentation software, let’s check out the following:

• Complete Guide to Interactive Presentation
• Types of presentation software

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Get free templates for your next interactive presentation. Sign up for free and take what you want from the template library!

Changes in the Presentation Software Field

PowerPoint and presentations have been synonymous for decades now. This is not to say that indications didn’t exist before PowerPoint; there were chalkboards, whiteboards, hand-drawn posters, flip charts, and slide decks for all purposes.

However, the rise of technology gradually helped companies replace hand-drawn slide decks with computer-generated slides, which finally led to PowerPoint – one of the most popular pieces of presentation software of all time. It’s been years since PowerPoint revolutionised the game, and now there are plenty of alternatives evolving the industry in their own way.

PowerPoint and similar software allow the presenter to create a digitised slide deck with editable text and graphics. The presenter can then present that slide deck to the audience, either directly in front of them or virtually through Zoom and other screen-sharing software.

So, are you ready to take the step to modern presentation software? Don’t worry; it’s nowhere near as intimidating as you think!

Start by checking out some benefits of presentation software has been a real game-changer for presenters and presentations all over the world.

#1 – They’re Engaging Visual Tools

Did you know that 60% of people prefer a presentation full of visuals , while 40% of people say it’s an absolute must they’re included? Text-heavy slides are relics of presentation dinosaurs; the new way is graphics.

Presentation software gives you so many opportunities to illustrate your topic with the help of visual cues, such as…

• Transitions between slides
• Backgrounds

This choice of elements is a treasure trove for traditional presenters. They can really help you grab your audience’s attention when you’re giving your presentation, and are great aids when it comes to telling an effective story in your presentation.

#2 – They’re Easy to Use

Most presentation software is relatively easy to learn and use. The tools were originally designed to mimic how a traditional presenter presents their slides; over time, they’ve become more and more intuitive.

Of course, with the vast customisation options they offer, there’s a chance that newbie presenters can get overwhelmed. Still, each tool usually has a plentiful help section and contactable customer service team to combat that, as well as communities of other presenters who are ready to help with any problems.

#3 – They Have Templates

It’s a standard nowadays for presentation tools to come with several ready-to-use templates. Usually, these templates are a few very well-designed slides that look fantastic; your only job is to replace the text and maybe add your images!

These eliminate the need to create your presentation templates from scratch and can save you entire evenings agonising over every element within your presentation.

Some established presentation software has got over 10,000 templates to choose from, all based on slightly different topics. You can be fairly assured that if you’re looking for a template in your niche, you’ll find it in the template library of some of the big names in presentation software .

#4 – Benefits of presentation software – They’re Interactive

Well, not all of them, but the best ones are!

An interactive presentation creates a two-way dialogue between the presenter and their audience by allowing the presenter to create questions in their presentation and allowing the audience actually to answer them.

Usually, the audience will join the presentation and answer the questions directly from their phones. These questions can be in the form of a poll , word cloud , live Q&A and more, and will display the audience’s answers visually for everyone to see.

Interactivity is definitely one of the biggest benefits of presentation software, and one of the biggest free tools in the interactive presentation game is AhaSlides . AhaSlides lets you create a presentation full of interactive slides; your audience simply joins, contributes their ideas and stays engaged throughout the show!

# 5 – They Work Remotely

Imagine trying to present something to an audience around the world if you didn’t use presentation software. The only thing you could do is hold up your A4 slides to the camera and hope that everyone could read it.

Presentation software makes the whole process of broadcasting your slides to your online audience so much easier. You simply share your screen and present your presentation through the software. While you’re talking, your audience will be able to see both you and your presentation fully, making it just like real life!

Some presentation tools let the audience take the lead, meaning anyone can read and progress through the slides themselves without the need for the presenter. This is a great way to make the traditional ‘presentation handouts’ available for audiences wherever they are.

#6 – They’re Multimedia

As well as being visually appealing, the ability to add multimedia to our presentations makes them super exciting for both you and your audience.

3 things can elevate your presentation to no end…

Each of these are directly embeddable as slides within the presentation and doesn’t require you to jump between platforms while you’re trying to get into your flow. They help stimulate your audience’s senses and keep them involved and in tune with the presenter.

There are several types of presentation software that allow you to access large GIF, video and sound libraries and drop them straight into your presentation. Nowadays, you don’t have to download anything at all!

#7 – They’re Collaborative

The more advanced presentation software is collaborative for a smooth remote work environment.

They allow multiple people to work on a presentation simultaneously and allow individual members to send the representations to each other for editing in their own time.

Not only that, but some of the interactive presentation platforms even let you collaborate with your moderator, who can ensure that the questions you’re getting in a Q&A are savoury enough.

Collaborative features were developed to help create and present team presentations more effectively.

For all the benefits of presentation software, they do have their drawbacks. You also need to be aware of a few challenges when you use presentation software for your next presentation.

• Going Overboard – Presenters’ most common mistake with their presentation is to include too many multimedia effects . It is quite easy to get experimental when presented with a vast range of options, and you might end up drowning a slide with too many results, animations, and font customisations. This dilutes the primary purpose of your presentation – to grab the audience’s attention and help them understand your topic.
• Cramming – Likewise, when you can make everything tiny, you might experience the temptation to pack your slides with information . But far from filling your audience with more information, it becomes much more difficult for them to take anything meaningful away. Not just that; content-heavy slides also sap your audience’s attention, which eventually makes it harder to get them to look at your slides in the first place. It is better to include your primary thoughts as headings or bullet points on the decline and describe them in detail throughout your speech. The 10-20-30 rule can help with this.
• Tech Issues – The fear of Luddites everywhere – what if my computer crashes? Well, it’s a valid concern; computers have been hit many times before, and many other inexplicable tech issues have arisen at the worst possible times. It could be an unstable internet connection, a link that doesn’t work or a file that you could have sworn you attached. It’s easy to get flustered, so we recommend you have backup software and a backup of your notes for a smooth transition if something goes wrong.

Now that you know the pros and cons of presentation software, it will be infinitely accessible to create a compelling presentation for your next audience. Until you do so, check out the variety of interactive templates available at AhaSlides and use them for free to create your next power-packed presentation.

More from AhaSlides

11 Advantages of Using Microsoft PowerPoint Presentations!

By: Author Shrot Katewa

If you suddenly find yourself in a position where you have to present information to other people, you might wonder what software is the best to use to deliver a professional presentation. There are different options to choose from and you just don’t know what to use.

The biggest advantage of using PowerPoint is that PPT files are the most commonly used and widely accepted file formats. PowerPoint is easy to use, cost-effective and boasts a huge online community for support. You also get access to thousands of templates to make your presentation look good.

But, there are several other advantages of using Microsoft PowerPoint for your presentations too. In this article, I’ll some of the most effective benefits of using Microsoft PowerPoint for presentation design!

Note – If you are on the fence but interested in getting PowerPoint, check out this limited-time deal to get Office 365 1-year subscription for the lowest price on Amazon!

1.   Most Widely Accepted File Format

Microsoft PowerPoint is a widely accepted file format where slides are used to convey information. It is a standard component of the Microsoft Office Suite and is compatible with Google Slides, Keynote, and other open-source presentation software.

According to some research results regarding the popularity and use of presentation software, it is estimated that PowerPoint is currently installed on more than a billion computers worldwide ! It is believed that there might be about 30 million PowerPoint presentations created every day.

The advantage of using such a popular and widely used software program is that it is most probably a familiar program for the person you share a presentation with.

2.   Wide Variety of File Export Options

A great advantage offered by PowerPoint is that you can export the whole presentation, or parts of it, in a variety of formats. PowerPoint presentations can also be made available on many different devices, and you can always control what content you want to display.

As you don’t have to send a presentation necessarily in .ppt or .pptx format, the receiver doesn’t require PowerPoint or PowerPoint Viewer to open the presentation.

You can export in PDF format and your layout and design will not be altered. The presentation’s slides can also be saved and exported in .png or .jpg format.

If needed, a presentation can also be exported to a video and saved in Mp4 format. If gifs form part of your presentation, they can be saved and exported as Animated GIFs . 

You always have the print option to export your presentation or parts of the presentation to Word. When you’ve exported it to Word the content can be edited before printing it.

Whichever way of exporting you decide on, you can export the presentation either as a whole or only some of the slides.  And it can be sent as an attachment with an email or you can use the Cloud to facilitate the saving and exporting processes of the presentation.

3.   Provides huge Flexibility in Design & Creativity

PowerPoint provides huge flexibility in design and creativity. You can, for instance, use its visual hierarchy features when you create your slides. With this feature, you assure that the right elements and content catch the eye.

Other features include the merging of shapes, the creation of layers, and the creative use of color. You also get an eyedropper tool in PowerPoint that allows you to use any color from your screen in your presentation!

With the Design Ideas feature , you can create the content of a slide and PowerPoint will offer you a variety of design choices to make it better.

The design features PowerPoint offers can in many aspects be compared to advanced design software solutions like Adobe InDesign. You don’t need separate software to design your slides – PowerPoint provides you with built-in features.

4.   Allows you to Use Creative Templates

The designs of your presentations are what catch the eye and help you to convey your message to your audience. PowerPoint’s creative templates spare you the time of designing your own templates.

However, if you are a good designer yourself, PowerPoint allows you to create your own templates if you want to.

Note – Check out some of the most popular PowerPoint templates on the internet!

When using PowerPoint’s creative templates feature, it automatically generates design ideas to choose from. You get virtually unlimited options because this feature matches the content you are creating to professionally designed layouts in the background.

This template creation feature is a great advantage for users without any design background. It lets you design presentations that look professional even if you don’t have a design background.

5.   Functionality to Use Both Online and Offline

PowerPoint offers you the option to work either online or offline. When you’re using PowerPoint online you can create and share basic presentations directly in your browser. 

But it must be remembered that web-based PowerPoint doesn’t have all the features that you’ll have access to with desktop PowerPoint.  For “normal” presentations the online web version is good enough and you can present your slide show from anywhere where you have internet access.

To utilize all the features of PowerPoint you have to install the software on your desktop device.

PowerPoint offers you the freedom to work online or offline whichever mode suits you the best for a specific presentation. Many PowerPoint users work with both modes – depending on what they are creating and for what purpose.

6.   Allows easy Collaboration and Sharing with other Team Members

PowerPoint is an ideal tool to share and collaborate with team members when you are creating a presentation as a team. You have various options.

You can independently create a presentation and then send it to team members for comments or editing. Or you can work simultaneously on the same presentation with others via web-based PowerPoint or by saving your desktop-created presentation in the Cloud.

7.   Option to Add a vast Variety of Multimedia

PowerPoint provides you with tools to make any presentation more interesting by using multi-media. When using PowerPoint you can in the same presentation have

• text with the option to install additional fonts ,
• videos and video snippets,
• background music,
• a narrator’s voice explaining the visual material on the screen,
• graphics to illustrate tendencies,
• tables to compare information, and more.

And you don’t need separate tools to create interesting presentations – everything is built-in into PowerPoint. You can either just add the various types of files to the presentation or you can add the formats as such into the presentation.   

8.   Suitable for Beginners and Advanced Users alike

The versatility of PowerPoint ensures that on the one hand, presentation creators with advanced design skills are not disappointed with the design tools and possibilities offered by PowerPoint and on the other hand, beginners and people without any designing background can create professional-looking presentations.

 This is one of the most important advantages of PowerPoint – anyone can use it successfully.

9.   Cost is relatively Inexpensive

PowerPoint is normally part of the Microsoft Office package and is included in the Microsoft Office one-off price or subscription. But if you are not a Microsoft Office user, you can purchase PowerPoint from the Microsoft Store at a reasonable price of about $160.

Note – Check out this limited-time deal to get Office 365 1-year subscription for as little as about $60 on Amazon!

Once you’ve purchased PowerPoint you can use it without extra charges to create presentations and to present them for non-commercial purposes. However, there are licensing and relatively small annual fees involved if you use the PowerPoint presentations commercially. 

10. Suitable for Teaching

A PowerPoint presentation in the class is an effective way to reinforce content that has to be retained.

With features like the possibility to record your voice to accompany the PowerPoint slides, it is also easy to convert the presentations that have been used in the class into videos to post online. The students can then review the work done in the class at home.  T

his method works effectively for academic lessons and training sessions.

PowerPoint presentations online can also sometimes be the only way to teach and train students. During the Covid pandemic, for instance, classes are sometimes not possible and online sessions are the only way to keep on teaching.

A large percentage of these online sessions have started as PowerPoint presentations.  

11. Huge Online Community and Microsoft Support for Troubleshooting Issues

Microsoft offers 24/7 support for PowerPoint users and there are literally hundreds of articles online available on how to troubleshoot issues. The huge online community of PowerPoint users is also actively involved on websites like Quora to help fellow users to get solutions for their issues.

Credit to benzoix (on Freepik) for the featured image of this article (further edited)

The Benefits of Using Interactive Presentation Tools in Business Presentations

In the business world, the art of presentation has always been pivotal. Whether it’s pitching a new idea to investors, presenting quarterly results to stakeholders, or training new employees, the way you present information can significantly impact your audience’s engagement and understanding. Traditional presentation methods, however, often fall short in maintaining audience interest and facilitating effective communication. This is where interactive presentation tools come in, revolutionizing the way we share and discuss ideas in a business setting.

Introduction to Interactive Presentation Tools

Interactive presentation tools are software or applications that allow presenters to create more engaging, dynamic, and participatory presentations. Unlike traditional slide-based presentations, these tools enable the audience to interact with the content, often in real time. This could be through live polls, Q&A sessions, collaborative activities, and more. These tools are designed to transform passive listeners into active participants, making the presentation more of an interactive experience.

Enhanced Engagement and Attention

One of the primary benefits of using interactive tools is the significant boost in audience engagement. In a traditional presentation, audience members are typically passive recipients of information. Interactive tools, on the other hand, encourage active participation. For instance, incorporating live polls or quizzes can keep the audience involved and attentive, as they feel a part of the presentation. This active participation helps in better retention of the information presented.

Improved Understanding and Retention

Interactive presentations can aid in better comprehension of complex topics. By using interactive elements like diagrams, videos, and animations, you can simplify complex ideas, making them easier for the audience to understand. Additionally, the active involvement of the audience in the learning process enhances their retention of the information. For example, asking the audience to respond to a question or solve a problem related to the presentation can reinforce their understanding.

Real-Time Feedback and Adaptability

Interactive tools allow presenters to receive immediate feedback from their audience. This can be through live polls, questions, or digital reactions. This instant feedback is invaluable as it provides insights into the audience’s understanding and interest levels. Presenters can use this information to adapt their presentations on the fly, addressing areas that seem unclear or spending more time on topics that generate more interest.

Increased Collaboration and Interaction

These tools often include features that foster collaboration and interaction among the audience members. For instance, some tools allow participants to submit questions anonymously or share their thoughts, which can then be displayed on the screen. This encourages even the more introverted audience members to participate, leading to a more inclusive and comprehensive discussion.

Memorable and Unique Presentation Experiences

Interactive presentations are often more memorable than traditional ones. The active involvement of the audience, coupled with the use of engaging multimedia elements, can make your presentation stand out. As a result, your message is more likely to have a lasting impact on your audience.

Accessibility and Convenience

Many interactive presentation tools offer cloud-based solutions, making them easily accessible from anywhere. This is particularly beneficial in today’s global business environment , where teams and stakeholders can be spread across different locations. These tools often allow remote participation, enabling a wider audience to be part of the presentation regardless of their physical location.

Data Collection and Analysis

Interactive tools can be an excellent means of collecting data from your audience. For instance, responses from polls or surveys can be analyzed to gain insights into audience preferences, opinions, or understanding. This data can be valuable for future business strategies or presentations.

Time Efficiency and Flexibility

Interactive presentations can be more time-efficient than traditional ones. By directly engaging with the audience and addressing their questions and feedback during the presentation, you can reduce the need for extensive follow-up sessions. Additionally, many of these tools allow you to adjust your presentation quickly, making it easier to tailor your message to different audiences.

Enhancing Creativity and Innovation

Lastly, these tools encourage creativity and innovation in the way information is presented. With a range of features at your disposal, you can experiment with different formats and styles to find the most effective way to convey your message. This not only makes your presentation more interesting but also reflects a forward-thinking and innovative approach in your business communication.

Interactive presentation tools offer a myriad of benefits that can significantly enhance the effectiveness of business presentations. From improved engagement and understanding to real-time feedback and increased collaboration, these tools can transform a mundane presentation into an interactive and memorable experience. As the business world continues to evolve, incorporating these innovative tools into your presentations can give you a competitive edge, ensuring that your message is not just heard but also understood and remembered.

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How to Make a “Good” Presentation “Great”

• Guy Kawasaki

Remember: Less is more.

A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others. Here are some unique elements that make a presentation stand out.

• Fonts: Sans Serif fonts such as Helvetica or Arial are preferred for their clean lines, which make them easy to digest at various sizes and distances. Limit the number of font styles to two: one for headings and another for body text, to avoid visual confusion or distractions.
• Colors: Colors can evoke emotions and highlight critical points, but their overuse can lead to a cluttered and confusing presentation. A limited palette of two to three main colors, complemented by a simple background, can help you draw attention to key elements without overwhelming the audience.
• Pictures: Pictures can communicate complex ideas quickly and memorably but choosing the right images is key. Images or pictures should be big (perhaps 20-25% of the page), bold, and have a clear purpose that complements the slide’s text.
• Layout: Don’t overcrowd your slides with too much information. When in doubt, adhere to the principle of simplicity, and aim for a clean and uncluttered layout with plenty of white space around text and images. Think phrases and bullets, not sentences.

As an intern or early career professional, chances are that you’ll be tasked with making or giving a presentation in the near future. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others.

• Guy Kawasaki is the chief evangelist at Canva and was the former chief evangelist at Apple. Guy is the author of 16 books including Think Remarkable : 9 Paths to Transform Your Life and Make a Difference.

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Why PowerPoint Is Important? (The Benefits Explained)

Presentations can be a great way to share ideas and information, but they can also be overwhelming and dull if not done correctly.

Fortunately, PowerPoint offers a number of features to help you create compelling presentations that can engage your audience and effectively deliver even the most complex concepts.

In this article, we will explore the basics of PowerPoint and why it is important, as well as the many benefits it can offer.

We will discuss how PowerPoint can help improve presentations, the role visuals can play, and the various features available to make the most of your presentations.

By the end of this article, you will be well-equipped to create and deliver powerful and engaging presentations with PowerPoint.

Table of Contents

Short Answer

Powerpoint is an important tool for presenting information in a visual and organized manner.

It allows people to present complex information in an easy to understand and engaging way.

It also enables the presenter to highlight the most important points and helps to keep the audience focused.

Powerpoint is an invaluable tool for anyone looking to present their ideas effectively.

The Basics of PowerPoint

PowerPoint is an important tool for businesses, as it can help to create professional-looking presentations.

It is a presentation software program developed and distributed by Microsoft, and it is available for both Windows and Mac operating systems.

With PowerPoint, users can create slides with text, graphics, animations, and other elements.

It also has features such as the ability to embed audio and video, as well as the ability to animate objects.

Additionally, PowerPoint allows users to easily create attractive visuals and engaging presentations.

PowerPoint also has a number of features that make it easier to organize and deliver complex concepts in an understandable manner.

For instance, it offers a variety of slide layouts to help users structure their presentations in an organized way.

It also provides a range of tools to help create visuals that can help audiences to better retain information.

Furthermore, PowerPoint has a range of animation and transition effects that can be used to make presentations more dynamic and engaging.

In addition, PowerPoint supports the use of templates and themes, which can help to give presentations a more professional look.

It also allows users to easily collaborate and share their presentations with others.

This makes it easier for businesses to collaborate on projects and ensure that all stakeholders have access to the same information.

Finally, PowerPoint offers a number of features that can help to improve presentations, such as the ability to add notes and comments, as well as the ability to insert charts and graphs.

The Benefits of Using PowerPoint

PowerPoint is an incredibly useful tool for businesses, as it provides a range of benefits when it comes to creating presentations.

Firstly, PowerPoint helps users to easily create professional-looking slides with text, graphics and animations.

This makes it easier to create a visually appealing presentation, which can help to engage audiences and make it easier to retain information.

Furthermore, PowerPoint allows users to organize and deliver complex concepts in an understandable manner.

This means that it is easy to break down complex topics into more manageable chunks, making it easier for audiences to understand the concepts being presented.

Additionally, PowerPoint’s features make it easier to create compelling visuals that can help to keep viewers engaged.

Another benefit of using PowerPoint is its ability to help businesses save time.

Presenters can easily create presentations with PowerPoint’s templates and features, allowing them to quickly and efficiently create presentations that are both informative and visually appealing.

This saves businesses time and money, as they dont have to spend time and resources on creating presentations from scratch.

Finally, PowerPoint can be used in a variety of different ways.

It can be used to create presentations for meetings, conferences, seminars, workshops and more.

This makes it a great tool for businesses that need to create presentations for different types of events.

Additionally, PowerPoint can be used to create digital presentations that can be shared online, making it easier to reach a wider audience.

Overall, PowerPoint provides businesses with a range of benefits that make it an essential tool for creating effective and engaging presentations.

With its easy-to-use features, businesses can quickly and easily create visually appealing presentations that are both informative and visually appealing, helping to engage audiences and make it easier to retain information.

Additionally, PowerPoint’s features make it easier to organize and deliver complex concepts in an understandable manner.

Finally, it can be used in a variety of different ways, making it a great tool for businesses that need to create presentations for different types of events.

How PowerPoint Helps Improve Presentations

PowerPoint is an essential tool for businesses, as it helps to make presentations more effective and engaging.

It makes it easy to create professional-looking slides with text, graphics, animations, and other visuals.

This helps to keep audiences engaged and ensure that they are able to retain the information better.

PowerPoint also helps to organize complex concepts and deliver them in an understandable manner.

With its powerful features, businesses can create compelling presentations that are both informative and visually appealing.

This allows them to present their ideas in an organized and easy-to-understand format.

Moreover, the wide range of features that PowerPoint offers makes it easier to create presentations that are both visually appealing and easy to understand.

This includes features such as backgrounds, transitions, images, and animations.

These features can help to add depth and interest to presentations, making them more engaging and memorable.

The use of PowerPoint also makes it possible to quickly and easily update presentations.

This is especially useful for businesses that need to make changes to their presentations on a regular basis.

With PowerPoint, they can make changes in a matter of minutes, without having to start from scratch.

Finally, PowerPoint is a great tool for businesses to share their presentations with the world.

With its easy-to-use sharing options, businesses can easily share their presentations with other people, whether they are in the same office or halfway across the globe.

This helps to ensure that everyone involved in the presentation is able to access it and understand it.

In conclusion, PowerPoint is an invaluable tool for businesses that want to create effective and engaging presentations.

Its features make it easy to create professional-looking slides, organize complex concepts, and quickly and easily update presentations.

Furthermore, PowerPoint provides businesses with the ability to easily share their presentations with a large audience.

All in all, PowerPoint is an important tool for businesses, as it helps to improve presentations in a number of ways.

PowerPoint is an incredibly powerful visual tool that can help businesses craft compelling presentations.

With its simple yet powerful graphical features, it allows users to easily create stunning visuals that are sure to pique viewers interest.

PowerPoints visuals can be used to include text, graphics, animations, and even video clips to clearly illustrate complex concepts in a visually appealing manner.

This not only helps to engage the audience, but also helps viewers to better understand and retain the information.

PowerPoint also offers its users a range of different tools to customize their visuals.

From basic shapes and text boxes to more complex objects like charts and diagrams, there is an endless array of possibilities.

Furthermore, users have the ability to add animation and transitions to their visuals, making them more dynamic and engaging.

The ability to make use of PowerPoints powerful visuals can help businesses create a presentation that will be sure to stand out from the rest.

Organizing and Delivering Complex Concepts

PowerPoint is a great tool for organizing and delivering complex concepts.

Its powerful features make it easy to create visually appealing slides with text, graphics, and animations.

This makes it easier for audiences to understand and retain information more effectively.

For example, you can use PowerPoint to create diagrams to illustrate a concept, or to create an interactive presentation that allows the audience to learn at their own pace.

You can also use different colors and fonts to highlight important information or to draw attention to specific points.

Additionally, PowerPoint allows you to easily and quickly create professional-looking presentations, even with limited design skills.

This makes it a great tool for businesses to use when presenting complex concepts to their audiences.

Additionally, PowerPoint provides tools to help you keep your presentations organized, such as a built-in outline feature and the ability to add notes to slides.

This makes it easy to quickly review your presentation and ensure that you have included all the necessary information.

Finally, PowerPoint allows you to easily share your presentations with others, either online or as a printed document.

This makes it easy for businesses to collaborate and share ideas with colleagues and clients.

Making the Most of PowerPoint’s Features

PowerPoint is an incredibly powerful presentation tool, with a wide array of features and capabilities that make it perfect for creating engaging and informative presentations.

It allows users to easily create professional-looking slides with text, graphics, and animations, as well as a range of tools for organizing and delivering complex concepts.

One of PowerPoint’s most useful features is its ability to create effective visuals that can engage audiences and help them to retain information better.

By using transitions, animations, and other effects, the presenter can create captivating visuals that will help to keep their audience engaged.

Furthermore, users can also make use of the wide selection of templates available to create visually appealing slides in no time.

PowerPoint also offers a range of tools for organizing and formatting presentations.

By using tables, charts, and diagrams, users can easily present complex information in an understandable manner.

Additionally, the Outline View feature allows users to quickly create and organize their presentations, while the Notes and Comments features can help to provide more detailed explanations of the content.

Finally, PowerPoint also includes a range of tools for sharing and collaborating on presentations.

Users can easily share presentations with colleagues, and the SharePoint feature allows for real-time editing of documents.

This makes it easy to collaborate on presentations and ensure that everyone is on the same page.

In short, PowerPoint is an incredibly powerful tool for creating engaging and informative presentations.

Its wide selection of features make it easy to create visually appealing and complex visuals, as well as organize and share presentations with ease.

By making use of its powerful features, businesses can ensure that their presentations are both informative and visually appealing, helping to engage audiences and ensure that they retain information better.

Creating Compelling Presentations with PowerPoint

PowerPoint is an incredibly powerful presentation tool that can help businesses create compelling presentations that engage their audiences and effectively communicate complex concepts.

By combining text, graphics, animations, and other visuals, PowerPoint enables users to easily create attractive presentations that are both informative and visually appealing.

PowerPoint’s features also make it easier to organize and deliver complex concepts in an understandable manner.

The ability to add multiple slides and easily rearrange them allows users to structure their presentation in a logical order that is easy to follow.

Presenters can also use PowerPoint to create animations, transitions, and other visuals that make the presentation more engaging and help audiences retain the information they see more effectively.

Furthermore, PowerPoint allows users to add multimedia content to their presentations.

This can include video clips, audio clips, images and other visuals.

With these features, businesses can create presentations that are more dynamic and engaging, and can further help audiences retain the information.

Overall, PowerPoint is an essential tool for every business, and its features make it easy to create compelling presentations that engage audiences and help them to better retain the information.

By combining text, graphics, animations, and multimedia content, businesses can make use of its powerful features to create engaging presentations that are both informative and visually appealing.

Final Thoughts

PowerPoint is an incredibly powerful tool that can be used to create visually appealing and engaging presentations.

It gives users the ability to easily organize and deliver complex concepts in a way that is understandable and memorable.

By taking advantage of its many features, businesses can make use of PowerPoint to create compelling presentations that can help them to reach their goals.

With the right approach, PowerPoint can help you make a lasting impression on your audiences.

James Wilson

James Wilson has extensive knowledge in the information technology industry.His second love, besides dealing with computers, is smart home technology. He is continually updating information to better comprehend this problem and has a deep understanding of the apartment’s support system.

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What is Presentation Software?

Presentations provide a platform for people to share their message. Entrepreneurs, independent contractors, enterprise businesses, educators, and students can all benefit from presentations to learn, inform, sell, or persuade. Effective presentations will engage an audience with a clear message and call to action. Many businesses leverage presentation software to help them create visually appealing decks quicker, and more efficiently. 

If you’re not clear what presentation software is, and how it can help your productivity, you’re in the right place. 

Understanding presentation software

Presentation software is a type of computer application software that is designed to help users create digital presentations, or slide shows, to convey information in a more engaging way. Most presentation software will come fully equipped with tools and features for creating and editing digital slides that can include text, images, audio, video, charts, graphs, and other multimedia elements. Some key functionalities to look for in presentation software include slide creation and organization, formatting and design options, multimedia integrations, animations and transitions, collaboration, and sharing capabilities. 

Key features and functionalities

When you’re comparing different types of presentation software, these are the key features and functions that you should look for.

Slide creation and organization

It goes without saying, but the number one functionality of presentation software is slide creation. Whether you’re starting from scratch, or using a pre-built presentation or slide template, presentation software allows you to structure your thoughts in a way that makes sense. It also acts as a repository for old and new presentations so you can easily save and find what you need, when you need it.

Formatting and design options

One of the biggest challenges in the presentation creation process is deciding how to format your content without making a mess of the design. Many presentation softwares will handle that for you by offering design guardrails, drag-and-drop templates, and smart recommendations. The benefit of formatting and design options is that even non-designers have the tools they need to create something professional and on-brand.

Multimedia integration

A presentation without visual assets is a lot more likely to lose the audience. Presentation softwares will offer multimedia integration with images, videos, icons, and gifs. Every presentation software allows you to upload your own multimedia to your deck, but only select programs offer a free stock library to choose from. 

Animations and transitions

The average attention span of humans is 8 seconds, which means an engaging deck is critical to your presentation. Presentation software makes it easier to hold the focus of your audience with animations and transitions. Many platforms offer features that allow you to choose the speed and transitions to which your content builds and progresses to the next slide.

Collaboration and sharing capabilities

The whole goal of presentation software is to make the design process more efficient, and a big part of that is collaborating with your team. Newer presentation software— especially web-based or SaaS presentations— will allow teams to work together on the same deck, under the same roof. Similarly, the same web platforms have more flexible sharing capabilities through shared links or embed codes.

Types of presentation software platforms

There are various types of presentation software platforms available, and the industry continues to expand and evolve with new technologies. 

Traditional presentation

Traditional software refers to computer applications or programs that are typically used to create and deliver visual presentations. These programs are designed to allow users to create slideshows containing text, images, charts, graphs, and other visual aids. 

Web-based or SaaS presentation

Web-based or SaaS (Software as a Service) presentation software refers to programs that are accessed through a web browser and do not need to be installed on a user's device. These programs are hosted on the cloud and can be accessed from any internet-connected device.

AI presentations

AI presentation software is a type of presentation software that uses artificial intelligence (AI) technology to help users create and design presentations. AI presentation software typically includes features such as automated design suggestions, layout recommendations and image recognition to streamline the presentation creation process.

Video presentation

Video presentation software is a type of software that allows users to create and deliver video presentations. These presentations can include a combination of video footage, images, text, and audio. Video presentation software typically includes features such as editing tools, visual effects, and transitions to help users create engaging and professional-looking presentations.

Nonlinear presentation

A nonlinear presentation is a type of presentation where the viewer can navigate the content in a non-sequential order, rather than proceeding from one slide to the next in a linear fashion. In a nonlinear presentation, the content is organized using hyperlinks or other interactive elements that allow the viewer to jump back and forth between different parts of the presentation, depending on their interests and needs.

To learn more about the differences between presentation software, visit The Ultimate Guide to Presentation Software .

Benefits of a dedicated presentation software platform

Using a specific presentation software for every business need helps teams stay consistent across all internal and client-facing decks. 

Enhancing visual appeal and engagement

Presentation software— like Beautiful.ai— gives teams more control over the deck design which helps them maintain branding. By using the same presentation design software each time, you are ensuring consistency from deck to deck across each department. 

Simplifying content creation and organization

Like any productivity tool, presentation software is all about simplifying the process. You’ve heard of rinse and repeat. By using the same platform for each company or team deck you can automate and recycle things like colors, fonts, logos, and even branded slides. On the same coin, if you’re creating every deck in the same platform, it acts as a library for all of your presentations, making it easy to organize and find existing content. 

Facilitating effective communication

Communication is the backbone of any successful organization, so the ability to communicate effectively in the presentation design process is important. When the entire team is working in the same presentation software, it makes collaboration and communication more efficient and seamless. In Beautiful.ai, for example, teams can add comments and provide feedback in real-time to help eliminate any bottlenecks. 

Enabling seamless sharing and collaboration

When you're working with a presentation software in the cloud, teams can simultaneously make edits or contributions to the same deck at the same time. Gone are the days of lengthy email chains sharing various revisions of the same deck. Presentation software allows you to share the most updated version and invite stakeholders or external partners to collaborate with you in the platform. 

Tips for using presentation software effectively

Now you know what presentation software is, but how do you use it effectively to scale your business efforts? Keep these tips in mind for your next presentation. 

Planning and structuring your presentation

Planning and structuring your presentation effectively is crucial for delivering a clear and organized message. You should think about how you want to format your story before you even open up a presentation software. 

Six things to consider when planning your presentation anatomy;

• The audience
• Overarching message
• Clear objectives
• One key point for each slide
• A strong call to action

Utilizing design principles and visual elements

Presentation softwares have design principles in place to help take on some of the burden of deck creation, and you should take advantage of that. Using a pre-built template can help you think of new ways to structure your presentation, while lending the ability to customize it where you see fit. As a good rule of thumb, less is more in presentations. Your design should be clean and professional, while keeping your company branding in mind. 

Creating concise and impactful slides

With new technology, many presentation platforms (excluding PowerPoint) will actually limit how much you can add to each slide to help avoid Frankendeck situations. Creating clear, concise slides are more impactful than cluttered ones. Make sure to stick to one key point on each slide so that your audience knows exactly what you want them to pay attention to. 

Using multimedia wisely

A picture is worth a thousand words. Your audience will likely remember the multimedia in your presentation over any bullet point or statistic, so choose your visual assets wisely. They should be relevant, high-quality, and on-brand, always. The multimedia is meant to complement your story and drive the point home.

Practicing and rehearsing 

Presentation software and deck design is important, but so is your delivery. Don’t spend time crafting the perfect presentation deck only for your actual presentation of it to fall flat. Practice, practice, practice. And even when you think you’ve practiced enough, do a full dry-run one more time. This allows you to test the presentation software, the technology required for the meeting or conference, and the timing of any video or animations within the deck.

Jordan Turner

Jordan is a Bay Area writer, social media manager, and content strategist.

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17 Advantages And Disadvantages Of PowerPoint

PowerPoint is a versatile and user-friendly multimedia presentation program compatible with most devices. It lets you make and share limitless presentations with ease. However, it comes with a fair share of disadvantages, like the complex features and tools, issues with performance on less powerful computers, and its price.

1. Available for All Major Operating Systems

2. abundant features, 3. widely accepted, 4. lots of themes and templates, 5. versatile interface, 6. relatively easy to use, 7. support various formats, 8. smooth integration with other office programs, 9. support add-in, 10. compare documents, 11. relatively easy to collaborate, 12. available mobile version, 13. password protection, 14. lack of innovation, 15. a bit complex to learn, 16. some performance issues on weak systems, 17. it’s relatively expensive, advantages and disadvantages of powerpoint – at a glance.

• PowerPoint is available on Windows, macOS, iOS, Android , and the web.
• PowerPoint has a rich set of features , including templates and themes.
• Even for beginners, PowerPoint is relatively easy to use .
• PowerPoint enables customization through a wide range of add-ins .
• PowerPoint simplifies collaboration with others by allowing easy sharing and editing of presentations.
• PowerPoint has limited innovation over its three-decade history, potentially making presentations feel dated.
• Learning to use PowerPoint’s features and tools can be complex for some users.
• PowerPoint may have performance issues on less powerful computers.
• Compared to alternatives, PowerPoint can be relatively pricey if purchased outright.

Advantages Of PowerPoint

Microsoft PowerPoint is an excellent tool for presentations and more. Here are some of its key advantages:

PowerPoint is available for both Windows and macOS , as well as for mobile devices running iOS and Android. This makes it a convenient tool for creating presentations, regardless of what type of device you are using. You can also use PowerPoint for the Web in a web browser, making it even more accessible. Not a lot of presentation software offers such flexibility.

PowerPoint is the most feature-rich presentation software out there. It has everything you need to create a professional-looking presentation, including built-in templates, themes, and much more. Other presentation software simply cannot compete with PowerPoint in this regard.

PowerPoint is the most widely used presentation software, and it’s the industry standard tool for preparing presentations. People are generally familiar with how PowerPoint works, which makes it easy to use when giving presentations. It is also the most compatible presentation software , meaning that it can be opened and viewed on just about any device.

PowerPoint comes with a variety of built-in themes and templates that you can use to make your presentation look more professional. If you’re not a design expert, these templates can be a lifesaver. With just a few clicks, you can make your presentation look great without spending hours on design.

The interface of PowerPoint is also quite versatile. You can easily access all the needed features by using the toolbar options. Its interface is also customizable , so you can change it to suit your needs better.

PowerPoint is relatively easy to use , even if you’ve never used it before. Of course, it takes some time to learn all the features and how to use them effectively. However, you should be able to start creating basic presentations without much trouble.

You can open and edit presentations saved in various formats with PowerPoint. Some of the supported formats include pptx, ppt, gif, mp4, jpeg , and more. This is a convenient feature if you need to import or export presentations in variable programs. Other presentation software supports only a limited number of formats.

PowerPoint also integrates smoothly with other Microsoft Office programs, such as Word and Excel. This makes it easy to create presentations that include data from other Office programs. Moreover, PowerPoint files are supported by most online storage services, such as Google Drive and Dropbox, for seamless sharing.

PowerPoint also supports add-ins , which are small programs that add additional features to the software. There are a large number of add-ins available for PowerPoint that you can use to customize your presentations further.

The Review feature in PowerPoint allows you to compare two presentations side-by-side . This is a handy feature if you need to spot the differences between two versions of a presentation. It’s especially useful when you want to review the changes to your presentation made by someone else.

PowerPoint makes it relatively easy to collaborate with others on a presentation. You can easily share your presentation with others and allow them to view it or make changes by sharing a link. This is a convenient feature if you are working on a team project.

PowerPoint is also available in a mobile version , which allows you to create and edit presentations on the go. You can download the PowerPoint app for free from the App Store or Google Play to use on iOS or Android devices. This is a handy feature if you need to make last-minute changes to your presentation.

One of the features of the PowerPoint software that most users find useful is the password protection feature. This allows you to set a password for your presentation so that only those who know the password can open and view it. Most other presentation software does not include this component.

Disadvantages of PowerPoint

Now that we’ve looked at the advantages of PowerPoint, let’s take a look at some of its disadvantages:

It’s been around three decades since PowerPoint was first released, and in that time, it hasn’t seen a whole lot of innovation. This lack of innovation can make it feel dated compared to some of the newer presentation software options on the market. Some users find PowerPoint slides boring, as there is not much scope to create creative or interactive presentations.

The features and tools of PowerPoint can be a bit complex to learn , especially if you’ve never used the software before. It can take some time to get a grasp on how to use all the features effectively. And if you want to create more complex presentations, it may take even longer.

PowerPoint can also have some performance issues, especially on weak systems. The software can be a bit resource-intensive, so it may run slowly on older computers . Additionally, large or complex presentations may take longer to load and may not run as smoothly as you’d like.

If you want to purchase PowerPoint outright, it’s relatively expensive compared to some of the other presentation software options on the market. Google Slides offers many of the same features as PowerPoint, but it’s free to use.

PowerPoint is a widely used presentation software that is available for all major operating systems. It offers a large number of features and is widely accepted.  However, it can be a bit complex to learn and is relatively expensive. Despite these disadvantages, PowerPoint is still a popular choice for creating presentations.

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Presentation Software: Elevating Your Visual Communication Game

Table of contents.

In the modern era of information and technology, presentation software has become an indispensable tool for professionals, educators, and businesses alike. From PowerPoint to Keynote, Prezi to Google Slides, the variety of available presentation tools is as diverse as the presentations they help create. This comprehensive guide explores the key features of the best presentation software, including templates, animations, pricing, and more, catering to platforms like Mac, iOS, Android, and Windows.

The Evolution of Presentation Tools

Originally dominated by Microsoft PowerPoint, the landscape of presentation software has evolved dramatically. PowerPoint remains a powerhouse with its wide array of customizable templates, extensive font options, and user-friendly interface. However, alternatives like Apple Keynote, known for its sleek design and smooth transitions, and Google Slides, favored for its real-time collaboration features, have broadened the horizon for users seeking diversity.

Cutting-Edge Features

Customizable templates and design tools.

Customizable templates are the backbone of any presentation software. They provide a starting point for users to create engaging and professional presentations. Tools like Slidebean and Beautiful.ai offer stunning presentation templates that cater to various needs, from business pitch decks to educational infographics.

Animations and Transitions

To add dynamism to presentations, software like PowerPoint and Keynote offer a range of animations and transitions. These features, when used smartly, can transform a standard slideshow into an engaging story.

Real-Time Collaboration and Cloud-Based Functionality

Real-time collaboration has become a necessity. Google Slides and Zoho Show excel in this area, allowing multiple users to work on a presentation simultaneously. Cloud-based storage further enhances this, enabling access to presentations from any device, be it a PC, iPad, or iPhone.

Interactive and Multimedia Elements

Interactive presentations that include multimedia elements like videos, graphs, and data visualization are now easier to create. Prezi is renowned for its zoom functionality and non-linear presentation style, which makes it ideal for interactive presentations. Visme and Haiku Deck also offer impressive tools for integrating multimedia content.

AI-Driven Design and Data Visualization

Artificial intelligence has made significant inroads in presentation software. Tools like Beautiful.ai use AI to assist in presentation design, ensuring that layouts and color schemes are aesthetically pleasing. Data visualization, an essential aspect of modern presentations, is made more accessible through software like Visme, which offers advanced graph and chart tools.

Accessibility and Compatibility

Cross-platform availability.

The best presentation software offers cross-platform functionality. Whether you’re working on a Mac, a Windows PC, an Android device, or using iOS, these tools ensure seamless compatibility and ease of use. PowerPoint, Keynote, and Google Slides, for instance, are available across multiple platforms, ensuring that users can work on their presentations regardless of the device they use.

Mobile and Tablet Compatibility

The rise of mobile devices has led to a demand for presentation apps that work seamlessly on smartphones and tablets. Keynote for iOS, PowerPoint for Android, and other apps have been optimized for mobile use, allowing users to create, edit, and view presentations on the go.

Offline Access

Offline access is crucial for users who need to work on presentations without an internet connection. Many presentation tools offer offline functionality, allowing users to save and edit presentations without being online.

Pricing and Plans

Free versions and paid plans.

Most presentation software offers a range of pricing options, from free versions with basic functionality to paid pro plans with advanced features. While the free plan of Google Slides might be sufficient for casual users, professional teams might opt for the advanced features of paid versions of PowerPoint or Prezi.

Subscription Models

Subscription models are common, with many tools offering monthly or annual plans. This pricing strategy allows users to choose a plan that best suits their needs and budget.

Specialized Use Cases

Sales teams and webinars.

Presentation software is not just for creating slideshows. Sales teams often use these tools to create compelling sales pitches and presentations. Webinar hosts leverage the interactivity and video presentation features to engage with their audience effectively.

Social Media Integration

With the rise of social media, the ability to embed presentations or share them directly on platforms like Facebook and Twitter has become important. Tools like Slidebean and Haiku Deck offer features that cater to this need.

Professional and Academic Use

For professional presentations, software like PowerPoint and Keynote offers a range of features to create a polished and effective presentation. In academia, tools like Prezi and Visme are popular for their ability to create visually engaging and informative presentations.

Presentation software has come a long way, evolving from simple slideshow creation tools to sophisticated platforms capable of producing highly interactive and visually stunning presentations. Whether you’re a professional looking to deliver a compelling pitch deck, a teacher aiming to create an informative lecture, or a student presenting a project, the right presentation software can make a significant difference. With the wide range of features, pricing options, and compatibility across devices, choosing the right presentation tool can elevate your presentation game to the next level.

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Pricing: Free to try

Speechify Studio is a comprehensive creative AI suite for individuals and teams. Create stunning AI videos from text prompts, add voice overs, create AI avatars, dub videos into multiple languages, slides, and more! All projects can be used for personal or commercial content.

Top Features : Templates, text to video, real-time editing, resizing, transcription, video marketing tools.

Speechify is clearly the best option for your generated avatar videos. With seamless integration with all the products, Speechify Studio is perfect for teams of all sizes.

Frequently Asked Questions About Presentation Software

What is presentation software and examples.

Presentation software is a tool used to create slideshows or digital presentations. Examples include Microsoft PowerPoint, Apple Keynote, Google Slides, and Prezi.

Which presentation software is widely used?

Microsoft PowerPoint is the most widely used presentation software, known for its versatility and wide range of features.

What is the Microsoft version of presentation software?

The Microsoft version of presentation software is Microsoft PowerPoint.

What is the best Microsoft software to create a presentation?

The best Microsoft software for creating presentations is Microsoft PowerPoint, known for its extensive range of templates, animations, and customizable features.

What are the best programs to do a presentation?

Some of the best programs for presentations include Microsoft PowerPoint, Apple Keynote, Google Slides, Prezi, and Slidebean.

What are the best presentation software programs?

The best presentation software programs include Microsoft PowerPoint, Google Slides, Apple Keynote, Prezi, and Visme, each offering unique features like interactive presentations, customizable templates, and cloud-based functionality.

What are the benefits of using presentation software?

Benefits of using presentation software include the ability to create professional and engaging presentations with ease, using templates, animations, and multimedia; real-time collaboration; and the flexibility to present both online and offline across various devices.

What is the software for presentations?

Software for presentations includes applications like Microsoft PowerPoint, Google Slides, Apple Keynote, and Prezi, which offer tools to create, design, and deliver stunning presentations with features like slide transitions, infographics, video embeds, and data visualization.

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Microsoft 365 Life Hacks > Presentations > 5 reasons to use visual aids for speeches and presentations

5 reasons to use visual aids for speeches and presentations

A whopping 65 percent of humans are visual learners . This makes sense, considering the brain processes visual information about 60,000 times faster than text.

It also explains why it’s so important for speakers to incorporate compelling visual aids into their presentations . Impactful visuals help us communicate our ideas and messaging more effectively—no matter what type of audience we are trying to reach.

Here are 5 facts that drill home the importance of visual aids when it comes to delivering a memorable presentation or speech.

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1. Presentation visuals grab an audience’s attention—and keep it

Human beings are naturally curious creatures but we have a short attention span—and it’s gotten worse in our current era of information overload and non-stop scrolling. When listening to a speech or presentation, audience interest peaks around the 10-minute mark and then drops precipitously depending on the content and communication style of the speaker. (A Ben Stein soundalike drolling on about duality quantum algorithms? Godspeed.) That’s why so many experts insist on capping lectures at 15 to 20 minutes or mixing up the format with 20-minute blocks. Interesting visual aids can help you do that.

They spark interest when the brain is feeling fatigued, making it easier to receive and process complex information. Think of each new visual or animation as little shots of adrenaline—capturing the waning attention of an audience and re-energizing the room. This can be especially effective when embedding picture polls, or visuals that require audience members to pull out their phones and interact with the content you’ve presented.

2. Presentation visuals make complex ideas easier to understand

Not everyone computes information at the same speed. Infographics make data-heavy presentations more digestible—breaking statistics and other figures or timelines into bite-sized chunks. They’re also more persuasive. According to a study conducted at the Wharton School of Business, 67 percent of audience members were more convinced by the content of a verbal presentation with accompanying visuals versus 50 percent with a verbal-only presentation.

3. Presentation visuals build emotional bridges with the audience

They say a picture is worth a thousand words—it’s cliché but true. Images make viewers feel things that words cannot and give presenters a way to connect with their audience on a more visceral level. (Yes, even if your audience is a bunch of humorless academics.) Instead of listing off dull facts about global warming, pop in a few slides depicting recent floods or forest fires to drive home your point. Powerful imagery, including 3D effects and visually appealing templates , resonate with audiences and makes them care more deeply about what you’re saying.

4. Presentation visuals help audiences retain information

Researchers have found that people who are asked to recall information after a three-day period retained just 10 percent of what they heard during an oral presentation, 35 percent from a visual presentation, and 65 percent from an oral presentation with visuals. You’ve worked too hard preparing your address to have the audience walk away remembering only a tiny fraction of what you said. Embracing visuals will improve the odds by six times.

5. Presentation visuals keep your speech on track

Peppering your presentation with visual aids will help you organize your talking points, avoid off-topic rambling, and even jog your memory if you get hit with a bout of stage fright.

But remember: While thoughtful visuals will make a speech or presentation much stronger, they won’t save you if you show up unprepared. The purpose of a visual aid is to engage the audience, boost their understanding of your content, ignite an emotional response, and help you convey important messaging—but it is never a substitute for preparation .

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• Presentation Tools Software

What Is a Presentation Tool Software?

• Posted by John Espiritu - Softlist.io Writer
• Posted on March 14, 2023
• Updated on March 14, 2024

When it comes to giving presentations, there are a few different types of tools that you can use to make your life easier. One of those tools is presentation tool software. But what exactly is presentation tool software?

 In this blog post, we’ll look at what presentation tool software is and how it can help you with your presentations. So if you’re curious about presentation tool software, read on!

Overview of Presentation Tools

Presentation tool software is a program used to create and deliver presentations. It allows users to effectively communicate information and ideas in an engaging and organized manner. Presentation tool software typically has a user-friendly interface, customization options, and multimedia integration.

With the ability to add images, videos, animations, and sound, presentations can be more engaging and dynamic. The software may also be cloud-based. Cloud-based type enables remote access and collaboration and is mobile-compatible.

Presentations can now be delivered on the go. By using presentation tool software, individuals and organizations can improve the efficiency and impact of their presentations.

Purpose of Presentation Software

Characteristics of presentation software.

Presentation tool software is designed to make delivering presentations more straightforward and effective. Some of the critical characteristics of this software include the following:

User-friendly interface for creating presentations

The interface should be easy to navigate and use. Users can quickly create, edit, and deliver presentations using these tools. 

Customization options

Customization options allow users to personalize their presentations. Presentations have different purposes. So with these tools, users can customize their slides to meet their specific needs and preferences.

Multimedia integration

Presentation tools can handle a variety of multimedia elements, such as:

• animations, and 

What for? To make presentations more engaging and impactful.

Cloud-based

A cloud based presentation tool offers the advantage of remote access and collaboration. Teams can work together on presentations simultaneously. This feature allows users to collaborate in real time.

Mobile compatibility

 With an increasing number of people using mobile devices, it’s essential for presentation tool software to be compatible with these devices so that users can deliver presentations on the go.

Benefits of Using Presentation Tools Software

Presentation tool software has become popular in both personal and professional settings. The benefits of using this software are numerous! Nowadays, it is considered an essential tool for effective communication and collaboration .

Increased engagement

Presentation tool software can capture the audience’s attention. It aids in enhancing their understanding of the information being presented. How? Through incorporating multimedia elements and graphics!

Wider audience reach

Presentations can be easily shared and accessed by a larger audience. File-sharing will never be a hassle!

Real-time collaboration

This software allows for real-time collaboration. Multiple people can work on the same presentation regardless of their location. In the age of remote working, collaborating should always positively influence your growth.

Improved organization

Presentation tool software makes it easy to store presentations and collaborate on them. Users can develop improved organization and streamlined processes !

Increased efficiency

The software streamlines the presentation creation and delivery process.

Overall, the benefits of using presentation tool software are clear. It is an essential tool for anyone looking to communicate effectively and collaborate in today’s fast-paced and connected world.

Types of Presentation Tool Software

Regarding online presentation tools, there are three main types to choose from: desktop-based, cloud-based, and mobile-based. A detailed comparison of these types can help users select the most suitable option based on their specific needs, such as features, accessibility, and collaboration capabilities.s, there are three main types to choose from desktop-based, cloud-based, and mobile-based.

Desktop-based software requires a download and installation on a computer. This type of software offers many features and customization options but can also take up a lot of storage space.

Cloud-based software is accessed through a web browser and stored on remote servers. This software allows for real-time collaboration and accessibility from any device with internet access.

Mobile-based software is explicitly designed for mobile devices like smartphones and tablets. This type of software is perfect for presentations on the go but may have limited features compared to desktop-based or cloud-based options.

When choosing a presentation tool software, it’s essential to consider the specific needs and requirements. Think about the type of presentations being created, the desired level of customization, and the preferred method of access.

Choosing the Right Presentation Tool Software

Choosing the proper presentation tool software can be challenging, but it’s essential to get the right one for your needs. Here are some tips to help you choose the right software:

Identify your needs

Consider what kind of presentation you’ll create and what features you need.

Look for compatibility

Ensure that the software is compatible with your operating system, device, and other software.

User-friendly interface

Look for software that has an intuitive interface, making it easy for you to create presentations.

Templates and themes

Choose a software that offers a variety of presentation templates and themes to help you create professional-looking presentation slides.

Collaboration features

If you’re working on a team, look for software that allows you to share, edit and collaborate with others in real time.

Presentation tools

Check if the software offers tools like charts, graphs, animations, and multimedia to enhance your presentations.

Consider the cost of the software and ensure it fits within your budget.

Customer support

Ensure that the software offers good customer support if you run into any issues.

Choosing the proper presentation tool software can help you create engaging and professional presentations, making it a valuable tool for your business. Consider these factors when selecting the right software for your needs.

Some Popular Presentation Tools

Presentation tool software has become increasingly popular in recent years, and several options are now available in the market. Some of the most popular presentation tools include:

Microsoft PowerPoint, a cornerstone among presentation software applications, exemplifies the best presentation software due to its robust features and capabilities.

It operates on PC and is an integral part of the Microsoft Office suite, showcasing its versatility and widespread acceptance in both business presentation software and general multimedia authoring domains.

PowerPoint is celebrated for its ease of use, customizable templates, and a vast array of visual elements like charts, animations, and illustrations. These features not only enhance the aesthetic appeal of presentations but also improve the accuracy and clarity of the displayed information, making it a go-to application for reporting, analysis, and pitching ideas.

As Apple’s response to Microsoft PowerPoint, Keynote specializes in offering a sleek, user-friendly interface for Mac users. It stands out as a competitor in the presentation software category, leveraging its design-centric approach and seamless integration with Apple’s ecosystem.

Keynote is praised for its advanced graphical capabilities, allowing for the creation of presentations that are both visually striking and technically accurate. Its functionality includes cloud-based presentation options, which centralize and automatically update content, ensuring that presentations are always current and accessible from anywhere.

Google Slides

Falling under the umbrella of cloud-based presentation applications, Google Slides promotes collaboration and ease of access through its platform-agnostic approach. It represents a significant advance in presentation software, enabling real-time teamwork and content sharing.

This application is known for its AI-powered features that specialize in automating the design process, making it easier for users to generate professional-looking presentations . Its engine allows users to interact with the software, automatically suggesting design improvements and content formatting options.

Prezi challenges traditional slideshow formats by offering a canvas where ideas can flow more naturally, employing motion and zoom for emphasis. It’s a tool that redefines presentation software and general multimedia authoring by focusing on storytelling and audience engagement.

Prezi is notable for its non-linear presentation format, which encourages a more dynamic discussion and exploration of ideas. Its cloud-based platform supports the creation of visually compelling presentations that can adapt to various audiences and contexts.

Canva extends beyond traditional presentation software, positioning itself as a versatile graphic design tool that can also manage presentation needs. It bridges the gap between professional graphic design and presentation creation, offering a wide range of templates and design elements.

With its emphasis on design and customization, Canva allows users to create presentations that are both informative and aesthetically pleasing. The platform is designed for ease of use, enabling users to produce high-quality visuals that complement their speech or reporting needs without requiring extensive technical skills.

Final Thoughts

Presentation tool software is a digital tool that helps users create and deliver presentations. It has evolved from traditional slide-based presentations to having interactive features and engaging presentations.

Selecting the right presentation tool—be it Microsoft PowerPoint for its robust features and widespread use, Keynote for seamless integration with Apple devices, Google Slides for real-time collaboration and accessibility, Prezi for dynamic, non-linear presentations, or Canva for its design-centric approach—depends on the specific needs and context of use.

For instance, while PowerPoint offers extensive functionality for complex presentations, Canva might be preferred for its ease in creating visually appealing designs, highlighting the importance of comparing tools based on use cases, features, and user preferences.

Different types of presentation tool software are available, and it is essential to choose the right one that meets your needs and goals. With the growing importance of digital communication and collaboration, presentation tool software is becoming increasingly critical in the modern world.

If you want to learn more about presentation tools and get tips on how to use them better, check out our other blogs. We’ve got lots of articles with expert advice, a detailed look at different tools, and new ways to make your presentations better.

What are presentation tools?

Presentation tools are software programs designed to help create, edit, and deliver multimedia presentations. Use these tools for your future presentations.

What are presentation software and the best free presentation software examples?

Presentation software is a computer program used to create slide shows or multimedia presentations. Examples include PowerPoint, Keynote, and Google Slides.

Which is most known among the best presentation tools?

PowerPoint is one of the most well-known presentation software programs that will definitely enhance your presentation skills.

What would you use presentation software for?

Presenters can use presentation software solutions for various purposes, such as creating business presentations, educational presentations, or even personal photo slide shows.

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12 AI tools for transforming your presentation skills

AI presentation tools have transformed the way we create and deliver presentations. These tools use AI to automate the design process, allowing users to create professional-looking presentations in minutes. AI presentation tools can generate slides, create outlines, summarize text, and even generate pitch decks in a matter of minutes.

With the rise of remote work and virtual events, AI presentation tools have grown in value, allowing users to create engaging and interactive presentations from anywhere in the world. In this article, you’ll discover AI tools for presentations that will elevate your presentation skills to new heights.

Benefits of using AI tools for presentations

AI tools for presentations offer a wide range of benefits that can greatly enhance your presentation skills. These tools leverage machine learning and generative AI algorithms to automate various aspects of presentation creation, making the process faster and more efficient. Let’s explore some of the key benefits of using AI tools for presentations.

1. Time-saving

They can generate slides, create outlines, and even draft entire presentations in minutes. This allows users to focus on the content of their presentation, rather than spending hours on the design and formatting.

2. Easy to use

AI tools are designed to be user-friendly and intuitive, making them easy to use even for those with no prior experience.

3. Engaging visuals

They can automatically design visually appealing slides and graphics, making your presentations more engaging and impactful. This includes everything from color schemes and fonts to images and graphics. Additionally, AI presentation tools often come with pre-designed templates that can be customized to fit the user’s needs.

4. Customizable

They provide users with the ability to customize their presentations to suit their specific needs. This allows users to create presentations that are tailored to their audience and message.

5. Simplifying complex ideas

They can simplify complex concepts and data, making them easier to understand for your audience. These tools can transform technical jargon into easily digestible content, ensuring that your message is effectively conveyed.

12 AI Presentation tools you must try

Now that we’ve explored the benefits of AI tools for presentations, let’s dive into some popular tools that you can start using today. These tools have gained popularity due to their advanced features, ease of use, and ability to create professional presentations. Here are AI tools for presentations that you should try out.

1. Presentations.ai

Presentations.ai is designed to reduce the time spent on creating presentations while simultaneously improving the overall design quality. It leverages AI technology to make the creation process effortless and offers many personalized design options. It enables the sharing, tracking, and analysis of presentations to determine how well they reach the target audience. 

• Smart templates
• Instant presentation creation from a single prompt
• Customizable presentation tools and options
• Collaboration features
• Branding options for a consistent, professional look
• Starter: $0 (beta pricing)
• Pro: $396 (beta pricing)
• Enterprise: Contact for a custom quote

2. Designs.ai

Designs.ai offers a suite of tools, including an AI-based presentation maker. Users can create professional-looking presentations with ease, choosing from a range of templates, design elements, and graphics. It also allows for the creation of videos, logos, and social media graphics.

• A vast library of smart templates and design elements
• Customizable design elements
• Support for multiple languages
• One-click resize for various devices
• Intuitive design editor
• Basic: $19/month
• Pro: $69/month
• Enterprise: $169/month

3. Beautiful.ai

Beautiful.ai offers a revolutionary approach to presentation design, empowering users to effortlessly create visually stunning slides that captivate their audience. With its intuitive and user-friendly design, it provides a unique and engaging way to communicate complex information, making it accessible to individuals of all technical proficiencies.

• In-depth analytics for slide impact assessment
• Secure sharing with key stakeholders
• Seamless integration with PowerPoint
• Pro for individuals: $12/mo
• Team for collaborative work: $40/mo
• Enterprise: Contact sales for a custom plan

4. Kroma.ai

Kroma.ai helps users create beautiful presentations, whether for potential investors or to share ideas and data. Users can pick a template, choose colors, and add their logo. The platform then uses expertly generated content to enhance the presentation, making it more convincing and engaging with the help of industry leaders.

• Expertly designed smart templates
• Robust data visualization tools
• Generate various multimedia content, including videos, logos, and social media graphics
• Explorer: Free
• Premium: $49.99 per user per month
• Enterprise: $1,699 per year

5. Sendsteps

Sendsteps.ai is an AI-powered presentation maker that creates interactive presentations quickly and easily. It uses machine learning to generate unique content, design, and interactivity for presentations.

• Interactive features for enhanced audience engagement
• Time-saving presentation creation
• Real-time audience engagement tools
• Unique content creation with no plagiarism
• Supports various document types and languages
• Starter: $220/month
• Professional: $490/month
• Enterprise: Contact for pricing

Gamma simplifies professional presentation creation with AI. It offers effortless customization with an intuitive interface, enabling one-click restyling, efficient template usage, live presentations, and webpage sharing. You can embed various media types like GIFs, videos, charts, and websites to enhance your content and engage your audience effectively.

• With one-click templates and no-code editing, produce polished content.
• AI-assisted presentation tool
• Integration of GIFs, charts, videos, and websites
• Real-time feedback from viewers
• Starter: Free
• Pro: Coming soon

7. Slidebean

Slidebean focuses on helping founders and startups create their pitch decks. It simplifies the pitching process and ensures that the right pitch is delivered at the right stage of company development. It is suitable for initial pitch decks, marketing presentations, or sales decks

• Automated designs
• Secure online sharing for pitch delivery
• Slide activity analytics
• Easy collaboration options
• All Access: $199/year
• Accelerate: $499/year

Plus AI is a user-friendly AI presentation maker designed exclusively for Google Slides. This tool streamlines the process of creating custom presentations and enhancing slides with AI features. Plus AI seamlessly integrates with Google Slides, eliminating the need to learn new software or switch between applications, making it particularly valuable for creating high-quality, professional, and academic presentations. It offers robust AI-driven editing capabilities, enabling users to add new slides, revise existing ones, and remix slide layouts.

• Create presentations within minutes
• Prompt to presentation feature
• Text-to-slides conversion
• Slide translation and layout options
• Free: Free forever
• Slides: $10/month
• Pro: $20/month

9. Deck robot

Deck Robot functions as a plugin for PowerPoint presentations. It takes the first draft of a presentation and transforms it into a polished final deck. All data remains secure as all information stays on the server. It allows users to redesign their presentations with preset corporate branding in just one click.

• Plug-in for PowerPoint presentations
• Secure data storage on your server
• One-click preset corporate branding
• Tailored for PowerPoint users
• Set up a demo call on their website for product and pricing details.

Pitch provides a unified workspace for creating various types of content, such as project plans, pitch decks, and conference keynotes. This platform is designed to streamline collaboration and real-time editing of presentations, making it an efficient tool for teams

• Choose from a variety of templates or create your own
• Deliver live presentations or record your own narration
• Analytics for presentation performance tracking
• Embed video recordings within your slides.
• Includes a free forever starter plan
• Starter: $0, free forever
• Pro: $8 per member per month

Tome AI is a user-friendly tool for crafting compelling narratives and creating stunning presentations in a matter of minutes. With Tome AI, you can effortlessly generate eye-catching presentations that are accessible on any device. It leverages the power of ChatGPT and Dall-E in the background to help you create professional-looking presentations with AI-generated images and videos.

• Interactive presentations
• Find and cite references for claims
• Easy language translations
• Customizable templates
• Free Plan: Free Forever
• Pro: $8 per person per month
• Enterprise: Contact for custom pricing

12. Simplified

Simplified’s AI Presentation Maker promises to help you make on-brand presentations effortlessly. The platform handles image and content creation for any topic, and you can customize the results to suit your needs. All you have to do is tell the AI what topic you want to present, and it will generate the presentation in a few seconds.

• Pre-designed templates and a vast visual library
• Edit text and images with AI
• Integration with Google Drive and Shopify
• Real-time collaboration on presentations
• Design Free: $0 for one seat
• Design Pro: $6/month for 1 seat
• Design Business: $10/month for 5 seats

How to choose the right AI tool for your presentation needs

If you’re in the market for an AI presentation tool, it’s important to consider a few key factors to ensure you choose the right one for your needs. Here are some considerations to keep in mind.

1. Ease of use

One of the first things to consider when choosing an AI presentation tool is its ease of use. After all, the whole point of using AI tools is to simplify the presentation creation process. Look for a tool that has a user-friendly interface and intuitive features that make it easy to navigate and create professional-looking presentations. The last thing you want is to spend hours trying to figure out how to use a complicated tool.

2. Customization options

Every presentation is unique, and you want a tool that gives you the flexibility to customize your slides to match your specific needs. Look for a tool that offers a wide range of customization options, such as different templates, fonts, colors, and layouts. This allows you to create presentations that are not only visually appealing but also align with your brand or personal style.

3. Consider your presentation goals and objectives

Before choosing an AI tool, it is important to consider your presentation goals and objectives. Are you creating a sales pitch , a product demo, or a training presentation? Depending on your goals, you may need different features and functionality from your AI tool. For example, if you are creating a training presentation, you may want a tool that allows you to easily incorporate interactive elements such as quizzes or polls.

4. Consider the pricing and budget

Another important factor to consider is the pricing and budget. AI presentation tools can vary widely in price, so it is important to choose a tool that fits within your budget. Look for tools that offer a range of pricing plans, so you can choose the one that best fits your needs and budget.

5. Integration with popular software

Finally, it is important to consider the integration of the AI tool with other popular software. You want a tool that seamlessly integrates with the software you already use, such as Microsoft PowerPoint or Google Slides. This allows for a smooth workflow and ensures that your presentations can be easily shared and edited across different platforms.

Future of AI in Presentations

As AI technology continues to evolve, the future of presentations looks bright and promising. With the advent of AI-powered presentation tools, the process of creating visually appealing and engaging presentations has become faster and easier than ever before.

Emerging Trends

One of the emerging trends in AI-powered presentations is the use of natural language processing (NLP) to generate content. NLP allows users to input text and have the AI tool generate a presentation based on that text. This technology is particularly useful for those who struggle with creating engaging content or who are short on time.

Another trend is the use of AI to personalize presentations for individual viewers. By analyzing data such as the viewer’s job title, interests, and location, AI tools can create customized presentations that are more relevant and engaging. This can lead to increased audience engagement and better retention of information.

Potential Impact

The potential impact of AI on presentations is significant. AI-powered tools can help businesses and individuals save time and money by streamlining the presentation creation process. They can also improve the quality of presentations by providing visually appealing and engaging content.

Final thoughts

AI tools have revolutionized the way we create and deliver presentations. These tools can assist you in quickly creating presentations that look professional, regardless of your level of presentation experience. 

With the ability to automate various aspects of presentation design, simplify complex concepts, and create visually appealing visuals, AI tools empower presenters to deliver captivating presentations that leave a lasting impact on their audience. Using AI in your presentation process can help you save time and produce more engaging presentations, whether you’re a student, professional, or business owner.

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Microsoft Copilot for Microsoft 365 overview

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Microsoft Copilot for Microsoft 365 is an AI-powered productivity tool that coordinates large language models (LLMs), content in Microsoft Graph, and the Microsoft 365 apps that you use every day, such as Word, Excel, PowerPoint, Outlook, Teams, and others. This integration provides real-time intelligent assistance, enabling users to enhance their creativity, productivity, and skills.

Copilot for Microsoft 365 uses a combination of LLMs, a type of artificial intelligence (AI) algorithm that uses deep learning techniques and vast data sets to understand, summarize, predict, and generate content. These LLMs include pre-trained models, such as Generative Pre-Trained Transformers (GPT) like GPT-4, designed to excel in these tasks.

Copilot integration with Graph and Microsoft 365 Apps

Microsoft Copilot for Microsoft 365  is a sophisticated processing and orchestration engine that provides AI-powered productivity capabilities by coordinating the following components:

Large language models (LLMs)

Content in Microsoft Graph, such as emails, chats, and documents that you have permission to access.

The Microsoft 365 apps that you use every day, such as Word and PowerPoint.

Microsoft 365 apps (such as Word, Excel, PowerPoint, Outlook, Teams, loop, and more) operate with Copilot to support users in the context of their work. Some of these features are detailed in the following table:

To learn more about what's possible with Microsoft 365 Apps and Copilot, check out Microsoft 365 AI help and learning .

How does Microsoft Copilot for Microsoft 365 work?

Microsoft Copilot for Microsoft 365 capabilities that users see in Microsoft 365 Apps and other surfaces appear as intelligent features, functionality, and prompting capability. Our foundation LLMs and proprietary Microsoft technologies work together in an underlying system that helps you securely access, use, and manage your organizational data.

Microsoft 365 Apps  (such as Word, Excel, PowerPoint, Outlook, Teams, and Loop) operate with Copilot for Microsoft 365 to support users in the context of their work. For example, Copilot in Word is designed to assist users specifically in the process of creating, understanding, and editing documents. In a similar way, Copilot in the other apps helps users in the context of their work within those apps.

Microsoft Copilot with Graph-grounded chat  enables you to bring your work content and context to Microsoft Copilot's chat capabilities. With Graph-grounded chat, you can draft content, catch up on what you missed, and get answers to questions via open-ended prompts— all securely grounded in your work data. Use Graph-grounded Copilot at many surfaces, including within Microsoft Teams, at Microsoft365.com , and at copilot.microsoft.com .

Microsoft Graph  has long been fundamental to Microsoft 365. It includes information about the relationships between users, activities, and your organization’s data. The Microsoft Graph API brings more context from customer signals into the prompt, such as information from emails, chats, documents, and meetings. For more information, see  Overview of Microsoft Graph  and  Major services and features in Microsoft Graph .

Semantic Index  for Copilot uses multiple LLMs that sit on top of Microsoft Graph to interpret user queries and produce sophisticated, meaningful, and multilingual responses that help you to be more productive. It allows you to search quickly through billions of vectors (mathematical representations of features or attributes) to help connect you with relevant and actionable information in your organization. For more information, see the Semantic Index for Copilot article

The following diagram provides a visual representation of how Microsoft Copilot for Microsoft 365 works.

Here's an explanation of how Microsoft Copilot for Microsoft 365 works:

Copilot receives an input prompt from a user in an app, such as Word or PowerPoint.

Copilot then pre-processes the input prompt through an approach called grounding, which improves the specificity of the prompt, to help you get answers that are relevant and actionable to your specific task. The prompt can include text from input files or other content discovered by Copilot, and Copilot sends this prompt to the LLM for processing. Copilot only accesses data that an individual user has existing access to, based on, for example, existing Microsoft 365 role-based access controls.

Copilot takes the response from the LLM and post-processes it. This post-processing includes other grounding calls to Microsoft Graph, responsible AI checks, security, compliance and privacy reviews, and command generation.

Copilot returns the response to the app, where the user can review and assess the response.

We refer to the user’s prompt and Copilot’s response to that prompt as the “content of interactions” and the record of those interactions is the user’s Copilot interaction history.

Microsoft Copilot for Microsoft 365 iteratively processes and orchestrates these sophisticated services to help produce results that are relevant to your organization because they're contextually based on your organizational data.

Semantic Index

Through enhanced interactions with your individual and company data via the Microsoft Graph, and the creation of a new index, the semantic index is an improvement to Microsoft 365 search that lays the foundation for the next generation of Search and Copilot experiences. The semantic index respects security and policies in the Microsoft Graph so that when a user issues a query either directly via search or in Microsoft Copilot, it's always in the security context of the user, and only content that a user has access to is returned.

To learn more, see Semantic Index for Copilot .

Availability

Copilot for Microsoft 365 is available as an add-on plan with one of the following licensing prerequisites:

• Microsoft 365 E5
• Microsoft 365 E3
• Microsoft 365 F1
• Microsoft 365 F3
• Office 365 E1
• Office 365 E3
• Office 365 E5
• Office 365 F3
• Microsoft 365 Business Basic
• Microsoft 365 Business Premium
• Microsoft 365 Business Standard
• Microsoft 365 A5 for faculty*
• Microsoft 365 A3 for faculty*
• Office 365 A5 for faculty*
• Office 365 A3 for faculty*

*Available via Enrollment for Education Solutions (EES) or Cloud Solution Provider only.

You can use the Microsoft Copilot for Microsoft 365 setup guide in the Microsoft 365 admin center to assign the required licenses to users. For more information, see Assign licenses to users in the Microsoft 365 admin center and Microsoft Copilot for Microsoft 365 requirements .

Additional resources

You can learn more about Microsoft Copilot for Microsoft 365 by reviewing these resources:

Data, Privacy, and Security for Microsoft Copilot for Microsoft 365

The Copilot System: Explained by Microsoft  

Semantic Index for Copilot: Explained by Microsoft

How Microsoft Copilot for Microsoft 365 works

How to get ready for Microsoft Copilot for Microsoft 365

Microsoft 365 AI help and learning

You can also stay up to date on the latest Copilot features, changes, and announcements using the Message center in the Microsoft 365 admin center .

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Home — Blog — AI Hacks and Tips — 20 Best AI Tools for Students (FREE)

20 Best AI Tools for Students (FREE)

What are the Best AI Tools For Students

Artificial intelligence (AI) tools for students are software applications and platforms that utilize AI technologies to enhance learning experiences. These tools range from personalized learning assistants to complex problem-solving programs, each designed to facilitate different aspects of a student's educational journey. They leverage machine learning, natural language processing, and other AI methodologies to provide tailored educational support, improve accessibility, and optimize study processes. Also, AI websites for students serve as accessible gateways to these tools, offering user-friendly interfaces where students can easily access and interact with AI-driven resources. These websites often feature tutorials, interactive sessions, and community forums that help students navigate and maximize the benefits of AI in their studies. This online presence not only democratizes access to advanced educational tools but also fosters a more connected and tech-savvy student community.

Benefits of AI Tools for Students

AI tools offer numerous advantages for students, including personalized learning experiences that adapt to individual learning paces and styles. They can also provide instant feedback on assignments, help with revision, and streamline complex data analysis tasks. Additionally, AI study tools often feature interactive elements that make learning more engaging, and they can assist in overcoming language barriers through translation features. These tools are particularly beneficial in promoting inclusivity by providing students with disabilities customized support to access learning materials.

The best AI for school purposes often comes in the form of free AI tools for students, making advanced educational technology accessible to all. These free tools not only support academic development through customized learning and assessment capabilities but also ensure that no student is left behind due to financial constraints. By leveraging such AI solutions, schools can provide a more equitable, efficient, and interactive learning environment that caters to the diverse needs of their student population.

📍You may also be interested:  Free Plagiarism Checker

5 Best Free AI Tools for Students at a Glance (2024)

We present a curated list of the top five best AI tools for students that stand out in 2024 for their exceptional utility and accessibility to students. We've gathered these elite resources to ensure you have the best support available at no cost, enhancing your educational journey with the latest advancements in AI technology.

✍️ Best AI for Writing - Essay Writing

Essay Writer is specifically designed to be an invaluable tool for students engaged in the writing of academic essays. Here's why it stands out as the best resource for this purpose:

• Comprehensive Support Across the Essay Writing Process: Topic Selection; Essay Outlining; Research Assistance.
• Professional Writing Samples and Guidance: The tool provides well-researched and structured essay samples, which can serve as excellent references for students. Additionally, there’s an emphasis on connecting students with professional help from PapersOwl experts, tailored to the essay's theme, to deepen the research and understanding of the subject matter.
• Focused on Academic Integrity: Essay Writer promotes academic integrity by helping students generate original content and discouraging plagiarism. The tool ensures that all citations and bibliographies are appropriately formatted, fostering a responsible academic practice.
• Structured and Detailed Essay Components: Introduction; Body Paragraphs; Conclusion.
• Adaptable to Various Academic Levels and Subjects: Whether you're an undergraduate struggling with your first essay or a graduate student tackling complex research, Essay Writer is equipped to assist at all levels and across a broad spectrum of subjects.
• User-Friendly and Accessible : The tool is designed to be straightforward and easy to use, ensuring that students can navigate their way through their essay writing process with ease and confidence.
• Style and Tone : Maintains an academic yet approachable tone, which is crucial for educational writing. The use of varied sentence structures ensures that essays are not only correct but also engaging and clear.

By combining these elements, the Essay Writer acts as a comprehensive assistant that enhances the essay writing experience, supports academic growth, and helps students achieve their educational objectives with confidence and academic integrity.

🗣️ Best AI for Learning Language - Duolingo

Duolingo is an AI-powered platform that transforms the way people learn languages by turning the process into a fun, game-like experience with personalized learning paths.

• Interactive Learning : Duolingo uses an engaging, game-like interface that makes language learning fun and addictive. Users can earn points, level up, and compete with others, which encourages regular practice.
• Personalized Learning Paths : The AI algorithms adapt the difficulty and the content based on the user’s performance, tailoring lessons to better suit individual learning speeds and needs.
• Wide Range of Languages : Offers an extensive variety of languages from around the world, including less commonly taught languages, which provides opportunities for a broad spectrum of learners.
• Accessibility : Duolingo is accessible on multiple platforms (iOS, Android, Web), making it easy for users to practice anywhere and anytime.

🎤 Best AI for Transcription - Fireflies

Fireflies.ai is an AI-driven tool designed to record, transcribe, and help users manage meeting interactions with high accuracy across various platforms.

• Accurate Transcriptions : Fireflies.ai can capture conversations with high accuracy, including complex jargon from various industries, which is invaluable for professionals.
• Integration Capability : Easily integrates with popular video conferencing tools like Zoom, Teams, and Google Meet, automatically recording and transcribing meetings.
• Searchable Transcripts : Users can search through transcripts using keywords, making it easy to find specific parts of conversations without listening to the whole recording again.
• Efficiency : Saves users a significant amount of time in meeting summaries and note-taking, enhancing productivity.

🖥️ Best AI for Presentation - Motionit

Motionit leverages AI to simplify the process of creating engaging and visually appealing presentations through automated design and customization features.

• Automated Design : Motionit uses AI to automatically design beautiful presentations based on user content, significantly reducing the time and effort needed in layout and design.
• Customization and Flexibility : Offers a range of templates and design elements that can be customized, allowing users to maintain brand consistency while still using automated tools.
• Interactive Elements : Supports the inclusion of interactive elements like polls and Q&A, making presentations more engaging for the audience.
• Ease of Use : The intuitive interface allows even users with no design background to create professional-looking presentations effectively.

🎨 Best AI for Art Generator - BlueWillow

BlueWillow is an advanced AI image generator that allows users to create detailed, high-resolution images based on textual descriptions, facilitating creative projects of all kinds.

• High-Quality Images : Generates high-resolution images that are detailed and visually appealing, suitable for both professional and personal use.
• Creative Control : Users can input detailed descriptions to guide the image generation, giving them significant control over the creative output.
• Speed and Efficiency : Produces images quickly, allowing for rapid prototyping of ideas and visual concepts without the need for extensive graphic design skills.
• Versatility : Useful for a wide range of applications, from marketing materials and content creation to personal projects and educational purposes.

15 Best AI Education Tools in 2024

Each tool has been selected for its unique ability to optimize learning and streamline academic tasks, making them indispensable resources in a student's educational toolkit. Whether it's through personalized study plans, automated feedback, or interactive learning experiences, these AI tools are designed to significantly enhance academic performance and make learning more accessible and engaging for students across various disciplines.

The best AI tools for students simplify complex study processes and tailor learning experiences to meet the unique needs of each student. These AI study tools range from AI-driven tutoring systems to advanced research assistants designed to enhance and personalize the learning environment. Below is a brief description of each of the best AI tools for students in 2024.

📝 Summary: Provides a platform that enhances productivity by integrating AI-driven insights into workflows and team collaborations. Students can use this tool to manage group projects efficiently, organize study plans, and streamline communication within study groups. 💰 Pricing: Subscription-based. 🎓 Use For: Managing group projects, planning studies, and enhancing collaboration.

📝 Summary: Offers a versatile workspace where students can take notes, manage tasks, and create databases all in one place. It's particularly useful for organizing research, managing deadlines, and compiling academic resources in a centralized platform. 💰 Pricing: Free tier available; paid plans for additional features. 🎓 Use For: Note-taking, task management, and academic organization.

Interactive Mathematics

📝 Summary: This tool offers detailed math tutorials and interactive problem-solving tools that help students understand complex mathematical concepts. It’s ideal for self-paced learning and reinforcing math skills through practice exercises. 💰 Pricing: Free access to tutorials; premium features may vary. 🎓 Use For: Mathematics learning and practice.

Natural Readers

📝 Summary: Converts text into speech with natural-sounding voices, making it a valuable tool for students who benefit from auditory learning methods. It can be used to listen to course material, papers, or any text, aiding in better comprehension and multitasking. 💰 Pricing: Free version available; premium voices and features require a subscription. 🎓 Use For: Auditory learning, reading assistance.

📝 Summary: Slidesgo provides customizable presentation templates with AI-driven suggestions to create engaging presentations. Students can utilize this tool to enhance their presentation quality for class projects, thesis defenses, and conferences. 💰 Pricing: Free templates available; premium templates require a subscription. 🎓 Use For: Presentation creation and design.

📝 Summary: Is an AI companion that learns from user interactions to provide conversational practice and emotional support. Students can use Replika to relieve stress, manage loneliness, and improve communication skills in a safe environment. 💰 Pricing: Free basic version; subscription for advanced emotional support features. 🎓 Use For: Emotional support, conversational practice.

📝 Summary: Specializes in converting text into high-quality audio, helping students create audio versions of textbooks and notes for on-the-go learning. It’s particularly useful for auditory learners and visually impaired students. 💰 Pricing: Subscription-based. 🎓 Use For: Creating educational audio content.

📝 Summary: facilitates efficient grading of assignments and exams with AI automation. Students can receive quicker and more consistent feedback on their submissions, which is crucial for improving their academic performance. 💰 Pricing: Institutional subscription. 🎓 Use For: Receiving consistent feedback and tracking academic progress.

Smart Sparrow

📝 Summary: Smart Sparrow offers an adaptive learning platform that lets educators create custom educational experiences. Students benefit from tailored learning paths that adjust to their individual learning pace and style. 💰 Pricing: Based on institutional partnership and volume. 🎓 Use For: Personalized learning experiences.

📝 Summary: Typeset aids in the process of formatting and writing research papers according to academic standards. Students can use it to ensure their papers meet the specific formatting requirements of journals and universities. 💰 Pricing: Free basic version; premium features for advanced formatting options. 🎓 Use For: Research paper formatting and submission.

📝 Summary: Otter.ai provides real-time transcription of lectures, meetings, and interviews, turning spoken language into organized, searchable text. Students can use it to capture lecture notes accurately and review them efficiently. 💰 Pricing: Free basic plan; subscription for more features. 🎓 Use For: Lecture transcription, study notes.

StepwiseMath

📝 Summary: StepwiseMath assists students in solving mathematical problems step-by-step with explanations and interactive learning modules. It’s particularly useful for understanding complex equations and preparing for exams. 💰 Pricing: Subscription-based. 🎓 Use For: Math problem-solving and exam preparation.

Undetectable

📝 Summary: Undetectable enhances digital privacy and security through AI-powered solutions, helping students secure their online communications and protect personal information. 💰 Pricing: Pricing varies based on the services required. 🎓 Use For: Enhancing digital security and privacy.

📝 Summary: Heuristica uses AI to support legal and data analysis, aiding students in law, business, or data science fields to make informed decisions and analyze complex data sets. 💰 Pricing: Based on the services and solutions provided. 🎓 Use For: Legal analysis, data analysis support.

Wolfram Alpha  

📝 Summary: As a computational knowledge engine, Wolfram Alpha helps students solve mathematical problems, analyze data, and get answers to complex queries across various subjects. It’s an invaluable tool for homework help and project research. 💰 Pricing: Free access with limited features; Pro version available. 🎓 Use For: Problem-solving, data analysis, research assistance.

Understanding the Role of AI Tools for Education

AI tools play a crucial role in modern education by bridging gaps between vast educational resources and student needs. They analyze large volumes of data to provide insights on learning patterns, which can be used to enhance educational outcomes. AI also aids educators by automating administrative tasks and allowing more time to focus on teaching and personalized student interactions. Additionally, the best AI education tools streamline the integration of cutting-edge technologies into classrooms, offering scalable and innovative solutions that adapt to both instructor and learner requirements.

These tools are designed to optimize educational practices, enhance engagement, and boost the efficacy of learning through data-driven insights and automated support. By harnessing the best AI education tools, educational institutions can ensure that their programs are aligned with the latest technological advancements, thereby enhancing both teaching effectiveness and student achievement.

Types of AI Tools for Students

AI study tools can be categorized into several types. Each type serves a different educational need, from managing course content and schedules to providing bespoke tutoring sessions. Additionally, AI-driven analytics tools help both students and educators track progress and identify areas needing improvement. Here are the main types of AI tools and their primary functions:

• Learning Management Systems (LMS) : Learning Management Systems are platforms that organize and deliver educational content and courses. They enable educators to create custom learning environments that facilitate course documentation, administration, tracking, and delivery, often using AI to personalize learning experiences based on student performance.
• Interactive Learning Platforms : These platforms use AI to engage students in interactive activities that are tailored to their learning speed and style. They often include multimedia elements such as videos, quizzes, and games that adapt dynamically to the learner’s progress and responses.
• AI Tutors : AI tutors provide personalized tutoring sessions, using algorithms to adapt their teaching methods and materials to the student's specific needs. They can answer questions, provide explanations, and offer practice problems, mimicking a human tutor's support but with infinite patience and availability.
• Study Help Tools : These tools assist students in organizing their study materials, providing summaries of texts, generating practice questions, and scheduling study sessions. AI algorithms analyze the learning materials and student interactions to suggest the most effective study strategies.
• AI-Driven Analytics Tools : These tools analyze data from students’ interactions with various digital learning tools to provide insights into learning patterns, performance metrics, and potential areas for improvement. Educators can use this data to adjust curricula and teaching strategies, making education more responsive to individual and class needs.

Each of these AI tools plays a crucial role in fostering a more engaging and personalized learning environment, enhancing both the effectiveness and accessibility of education. Particularly, AI for learning harnesses the potential of artificial intelligence to transform traditional educational methods, making learning more adaptive and tailored to individual student needs. This approach not only optimizes the educational experience but also prepares students for a technology-driven world, making AI an integral part of successful learning strategies.

How Students Can Best Use AI

To maximize the benefits of AI tools, students should integrate these technologies into their daily learning routines. This can be done by setting specific goals for AI interactions, using AI tools for practice and revision, and leveraging AI analytics to monitor and enhance their academic performance. It's also important for students to stay updated on new features and AI tools that can further aid their learning. Incorporating AI for studying into regular study sessions can revolutionize how students approach their coursework and revision.

AI-powered study aids can provide personalized quizzes, summarize key information from extensive texts, and suggest study timelines that optimize learning efficiency. Engaging with these AI tools allows students to develop more effective studying strategies, adaptively focusing on areas needing improvement, and thus securing a deeper understanding and retention of the subject matter. This proactive engagement with AI tools ensures students are not just passive consumers of information but active participants in their educational development.

Best AI Websites for Students: FAQ

• Are AI tools for education free? Many AI tools offer free versions with essential features, while premium features might require payment.
• Can AI tools replace teachers? No, AI tools are designed to assist and enhance the teaching process, not replace educators.
• How do AI tools protect student privacy? Reputable AI tools adhere to strict data protection regulations to ensure student information is secure and private.
• Can AI tools help with all subjects? While AI tools are versatile, their effectiveness can vary by subject and the specific needs of the student.
• Is AI bad for education? AI itself is not inherently bad for education; it offers numerous benefits such as personalized learning and efficient data analysis. However, like any tool, its impact depends on how it is implemented and used. Properly integrated, AI can significantly enhance educational experiences, but over-reliance or poor application can lead to issues such as reduced critical thinking or interpersonal skills development.

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Best AI Tools for Business 2024

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Artificial intelligence (AI) is no longer a futuristic vision in today’s data-driven market. It’s a strategic advantage.

AI tools are revolutionizing the way we conduct business, streamline workflows and extract insights from vast datasets. This translates to significant benefits, such as improved efficiency and faster decision-making.

This article will discuss the most impactful AI tools for businesses in 2024. We’ll explore solutions that address key challenges, including their features and prices. With these AI tools, you can free yourself from time-consuming tasks and focus on what truly matters—building your business.

Keeping Up With AI Trends

AI isn’t science fiction anymore. It’s everywhere — from your smartphone recommendations to the way your newsfeed curates stories. AI’s changing everything fast. You can’t afford to fall behind, especially in your business. Stay in the loop. Here’s how:

• Set aside time each week to read up on AI trends — websites, podcasts, newsletters and more. Dive deep when something catches your eye.
• Attend workshops and webinars for hands-on experience with new AI tools. They’ll show you not only what’s new but also how to use these tools effectively.
• Network with other AI enthusiasts. Join online forums and local meetups to exchange ideas and learn from others.
• Most importantly, apply what you learn. Whether it’s a new software tool or a more innovative way to analyze data, use it in your work. This will keep you ahead and make your job easier.

Remember, staying updated isn’t just nice — it’s necessary. AI won’t slow down, so neither should you.

11 Best AI Tools for Business in 2024

Here are the top 11 AI tools to consider, learn and use in your business in 2024:

1. Leena AI

Leena AI WorkLM is a Large Language Model (LLM) designed to streamline HR tasks and improve employee experience. It offers a chatbot that handles onboarding, answering policy questions and managing time-off requests. Thus, freeing up HR professionals to focus on more strategic initiatives.

Key Features

• Chatbot for HR tasks
• Employee survey analysis
• Delivers contextual and multilingual support in over 100 languages
• Optimizes HR workflows for increased efficiency

Leena AI doesn’t publicly disclose the pricing for Leena AI WorkLM. However, review websites suggest that it is affordable for most businesses.

DALL-E is an AI tool developed by OpenAI. It specializes in text-to-image generation. The tool interprets your textual descriptions and translates them into unique, high-quality images. You can also use it for image editing. Just provide instructions alongside your existing image — DALL-E will modify it to suit your needs.

Whether you’re a graphic designer wanting to create one-of-a-kind visuals for marketing. Or you want images for business articles, presentations and social media posts. DALL-E is every high-paced artist’s dream turned into reality!

• Advanced text-to-image generation
• Seamless image editing
• Granular control over creativity

DALL-E charges differently for different versions. Its latest model, DALL-E 3, charges $0.080/HD image.

theGIST AI is built to streamline your workflow and help you conquer information overload. It integrates with Slack and Gmail to generate concise summaries of your conversations and emails automatically. With customizable length and tone options, theGIST AI even tailors summaries to your preferences. So, you can make informed decisions quickly and efficiently.

• Automatic summarization of your Slack conversations and emails
• Focus on key points like action items and key insights
• Customizable length of summary
• Adjustable tone — from formal to informal

theGIST AI offers 2 plans — free and Pro. The exact pricing hasn’t been disclosed on their website yet.

4. Rewatch AI

Rewatch AI is an intelligent platform that streamlines your meeting workflow to maximize meeting effectiveness. It automatically records your meetings across platforms like Zoom and Google Meet. Leveraging AI, it then generates concise summaries with key takeaways and actionable items, all readily accessible within a centralized hub.

• Automated meeting recording to eliminate the need for manual recording
• AI-powered summarization of critical points
• Action item extraction to keep everyone accountable and tasks on track
• Centralized knowledge hub of all meeting recordings, summaries and notes

Rewatch AI costs $19.00 per user/month (minimum 3 users) for its team plan.

5. Decktopus

Decktopus is an AI-powered platform that elevates your business presentations. It handles the creation process, generating professional-looking presentations in record time.

How does it work? You select a template and Decktopus uses its AI capabilities to craft compelling text and curate relevant visuals for a cohesive design.

• AI-powered presentation creation that’ll save you significant time and effort
• Pre-made templates and Decktopus takes care of the design for a professional look
• Content curation with relevant visuals to enhance your presentation
• Seamless customization with your own edits and content

The Business Annual Access plan of Decktopus costs $34.99/month, billed annually.

Jasper is an advanced writing assistant. It streamlines your content creation process by generating high-quality content tailored to your content marketing strategy.

From engaging blog posts to persuasive marketing copy or creative social media captions, Jasper analyzes your writing style to produce original content for your audience.

• Content generation across formats, from website copy and blog posts to social media captions
• Tailored content creation per your writing voice and brand identity
• Combating writer’s block with fresh ideas and inspiration
• Time-saving efficiency in content creation frees you to focus on other strategic tasks

Jasper costs creators $39 per month. However, their most popular plan is the Pro plan, which is priced at $59.

7. ChatSpot AI by Hubspot

ChatSpot AI by HubSpot combines the strengths of ChatGPT technology with the HubSpot CRM . It streamlines data access, simplifies analysis and empowers content creation — all within the familiar environment of your HubSpot CRM.

• Conversational CRM interaction through a user-friendly chat interface
• Simplified data analysis on your CRM data with clear and concise chat prompts
• AI-powered content creation within the HubSpot platform using ChatSpot’s content creation assistance
• Data-driven decision-making using actionable insights from CRM data

Currently, ChatSpot is free for all users.

Drift helps businesses bridge the gap between website visitors and qualified leads by prioritizing personalized communication and real-time engagement . It replaces static lead forms with a user-friendly chat window, allowing website visitors to connect with your team in real time. This translates to a more efficient lead generation process and fuels business growth in the long run.

• Conversational lead capture with a chat window to connect with website visitors in real time
• Live lead qualification by identifying high-value prospects based on their needs
• Improved customer experience with immediate assistance to website visitors
• Increased conversion rates as proactive engagement prevent visitors from abandoning your site

The Premium plan of Drift that targets small businesses starts at $2,500/month, billed annually.

Codeium is an AI-powered coding assistant. It integrates with existing development environments, streamlines workflow and boosts the productivity of your programmers . Codeium doesn’t replace your coding skills. It makes you a more efficient coder by automating tedious tasks and providing intelligent code suggestions.

• Automated code completion so you don’t waste time typing out the same code snippets repeatedly
• Intelligent error detection helps you identify and fix bugs early on in the development process
• Improved code readability by suggesting proper formatting and indentation

The Codeium Teams plan costs $12 per seat/month for up to 200 seats, billed annually.

BigFix simplifies updating and securing your IT infrastructure, especially with multiple devices and software applications. It’s an AI-powered IT operations management (ITOM) platform that automates patching, provisioning and configuration management.

• Automated patching across your IT network, keeping devices protected against cyber threats
• Simplified provisioning that streamlines the setup process for new devices
• Centralized management of your entire IT infrastructure for simplified control
• AI-powered operations to optimize task execution and decision-making within your IT environment
• Improved system uptime by automating tasks and ensuring consistent configurations

BigFix pricing isn’t publicly available.

11. Fireflies

Fireflies is an AI notetaker that transcribes, summarizes, analyzes and searches voice conversations. It can also record and transcribe meetings across several video-conferencing apps, dialers and audio files. The tool integrates with apps like Google Meet, Zoom, Teams, Webex and other platforms.

• Automatic meeting recording and transcription across various video conferencing platforms
• AI-powered summarization and analysis to capture key points and insights from the conversation
• A searchable knowledge base of all your transcribed voice conversations, facilitating easy information retrieval
• Advanced search functionality allows you to find specific information using keywords and filtering options

The business plan for Fireflies costs $19 per seat/month, which is billed annually.

Advantages of Using AI Tools

AI tools offer a multitude of advantages, making them a valuable asset for individuals and businesses alike.

One key benefit is the boost in productivity. AI automates repetitive tasks, freeing you up to focus on creative problem-solving and strategic initiatives. AI also empowers better decision-making. It can identify trends and patterns by analyzing massive amounts of data. This translates to data-driven choices.

Furthermore, AI personalizes experiences, making them more relevant and engaging. From product recommendations to content suggestions, AI tailors interactions to your specific preferences.

And let’s not forget that AI tools are tireless workers, available 24/7. Need a report generated at 3 am? No problem! AI is always on standby to assist you.

Disadvantages of AI Using Tools

Having said that, it’s also important that we acknowledge some potential drawbacks of AI.

A major concern is job displacement as AI automates tasks. While AI creates new opportunities, it’s crucial to develop skills that complement AI. Privacy is another consideration. AI tools collect and analyze data, raising concerns about how this data is used.

Finally, AI algorithms can perpetuate existing biases if not carefully designed. Therefore, it is important to be aware of potential biases and choose tools that prioritize fairness and ethical data use.

Why are these drawbacks important? We can only use AI responsibly when we are aware of and updated about its potential drawbacks.

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How to Use Facebook Live: The Ultimate Guide

Published: June 21, 2023

It's no secret that live streaming has taken off in a major way — eMarketer predicts there will be 164.4 million live video viewers in 2023. ;

Facebook Live is the second-most popular live stream video platform in the U.S., and it's a valuable tool for forging an authentic and valuable connection with audiences. In this post, we'll walk through:

In this post, we'll walk through:

What is Facebook Live?

• How To Broadcast on Facebook Live via Your Mobile Device
• How To Go Live on Facebook From Creator Studio App
• How To Go Live on Facebook From a Desktop

Facebook Live Tools

How to analyze your live video's performance.

• Tips and Tricks for Getting the Most Out of Facebook Live

Facebook Live is a Facebook feature used to broadcast real-time video to Facebook. Live broadcasters can use this content to engage their audience during moments and events that are important to them. Going live provides real-time engagement and can help increase exposure and build relationships with your audience.

Facebook Live is a feature of Facebook that lets users livestream directly to the social network platform. Viewers can react, share, and comment during the stream. A recording of the video is also published to the page or profile so it can be watched again later.

Why are marketers so excited about Facebook Live? Because it's a fun and fairly simple way for them to use the power of video to communicate their brand stories and build authentic relationships with fans and followers — in real-time.

However, for such a simple concept, Facebook Live has a lot of little nuances that marketers will need to learn if they want to get the most out of the platform. This guide will help you learn the best tricks that can make a big difference in how many people see your live broadcast, how they engage with it, and how it performs.

The Marketer’s Guide to Facebook Live

Tell us a little about yourself below to gain access today:.

Facebook Live started as a mobile-only broadcasting feature, but now, Facebook Pages can broadcast from either mobile devices or desktop computers. We'll go over how to broadcast from mobile and desktop devices in the sections below.

The Marketer’s Guide to Facebook Live

Learn how live video can increase your social following and brand awareness.

• Develop a plan.
• Set up your filming.
• Promote your videos.
• Increase viewership.

You're all set!

Click this link to access this resource at any time.

How to Use Facebook Live

Facebook Live videos are public, so viewers can watch on any device where they have access to Facebook but don’t need an account. Users can go live on Facebook from a profile, a Page, a group, or an event. Starting a livestream from the app versus a web browser will be a little different, check out the instructions for each below.

How to Go Live on Facebook From the Facebook App

Step 1: Go to the profile, Page, group, or event where you want to go live.

Step 2: Click What’s on your mind? to open ;post options.

Step 3: Click Live video in the post options.

Image Source

Step 4: Tap where it says Tap to add a description to add information about the video. You can also tag friends or other pages, a location, or a feeling/activity.

Step 5: Use the buttons on the bottom to configure the settings and any features or tools you want to use during the stream.

Step 6: Tap Start Live Video when you are ready, and Finish to end it.

How to Go Live on Facebook From Creator Studio App

Step 1 : In the Creator Studio app, click the pen and paper icon in the top right corner of the home page. ;

Step 2 : Select Live from the post options. ;

Step 3 : Add a description to your video. You can also tag friends or other pages, location information, or a feeling/activity. ;

Step 4 : Tap Start Live Video when you’re ready to go, and Finish to end it.

How to Go Live on Facebook From a Web Browser

You go live from a web browser using Live Producer, where you have the option to stream live with your computer's built-in camera, or use an external camera and streaming software (also called an encoder). ;

Here are the steps to going live on Facebook from a web browser.

Step 1: On your Facebook homepage, you should see a Live or Live Video option. If you are on a profile, it will be under What’s on your mind? The icon is a red camera.

Step 2: Choose to simply Go live or to Create live video event .

Step 3: Then, choose details for your video. These include a start time, a title and description, who to invite as a co-host, and various audio and video controls.

Step 4: Click Go Live in the bottom left corner when you are ready.

Facebook offers a lot of features for you to further connect with your audience during your broadcast. Utilizing these tools will help boost engagement and create the best possible experience for your viewers. You can mix and match them to serve your stream in the best way for your business.

• Live Polls: You can create a live poll beforehand to share when you go live. Then, you can see your audience’s responses in real-time during the stream and use results to spark live discussion.
• Featured Links: Adding one or multiple featured links to the stream to promote your website or other sources.
• Live in Stories: These allow you to share your streams directly to Facebook Stories to reach more of your audience.
• Live Comment Moderation: Manage the conversation that happens in the comments of your livestream. You can limit who is allowed to comment and how frequently with this feature. And, you can even choose a specific viewer to also moderate comments on your behalf.
• Front Row: This feature allows you to highlight your top fans in a special section of your stream. You can give them a special shoutout to show appreciation for them while you’re live.
• Badges: These are a measure of how much your fans are engaging with your content. Fans can earn badges by interacting with your content, whether it's sending “Stars” or tuning in to your Facebook Live videos.
• Donations: Qualified pages in certain locations can add a “Donate” button to their live video. Nonprofits using Facebook’s payment platform don’t have to pay a fee, so they get 100% of the donations.
• Live With: This is a co-broadcasting feature that allows you to host your Facebook Live video with multiple guests.
• Live Shopping: If you have products for sale on Facebook, this feature allows you to add product listings to feature during your livestream.
• Messenger Rooms broadcast: You can turn your Messenger Rooms into co-hosted Facebook Lives with up to 50 people. ;
• In-stream Ads: In-stream ads are automatically added to the streams you upload as a way to monetize your content.
• Subscriptions on Live: Your audiences can subscribe to your content and get exclusive benefits as part of their subscription.

For more help with going live on Facebook, check out this video ! And don’t forget that a recording of the livestream is also published to the platform where you went live. Having that content is great because you can download and repurpose it for further use .

Facebook Live video insights help you learn how people interact with your live streams so you can optimize your live strategy for maximum impact. ;

The performance analytics available for Facebook Live videos are similar to those of normal videos on Facebook, with some neat additions.

• Video performance: An overview of your total video views and engagements (likes, shares, comments, etc.), minutes viewed, and net new followers. ;
• Benchmarking: A comparison of your Live metrics to other creators and businesses in the same industry
• Audience : An overview of audience demographics (biographical information) and other stats like growth rate, number of follower video views, and non-follower video views. ;
• Loyalty: These are stats for your number of returning viewers, the videos that inspire people to return to your page, and the number of engaged followers on your Live. ;
• Retention: You'll learn where your viewers are coming from, the traffic sources that drive the most watch time, and how long people watch (by 3-second, 15-second, and 1-minute views). ;
• Earnings: These stats show how much you earn during your videos from in-stream ads, CPM, RPM, monetizable 1-minute views, and money earned from Stars given by subscribers (if applicable). ;

The best way to see these insights is by visiting Creator Studio , or accessing Creator Studio from your Facebook Business Page. ;

How to Access Video Analytics on a Facebook Business Page

Step 1: Head to left-hand column of your page and select Meta Business Suite.

Step 2: Select Insights from the left-hand side menu.

Step 3: Scroll down to the Video section, and select the type of insight you want to see.

Step 4: Dive deeper into your insights by selecting filters and scrolling down the page. (Note: We didn't have any videos posted to the page we used in this example. If you do have videos, you'll see them appear here.)

Step 5: To view insights for a specific video, click on the video title in your content list. You can click into each metric to see how it changed over time when the video was live. For example, if we click into Peak Live Viewers, we'll see this interactive graph of video viewers over time:

You can even see who your typical viewer was during your broadcast, based on their Facebook profile information:

Now that you've got the steps down, let's get into some tips and tricks because the last thing you’d want is to start a live video and then be lost. ;

It’s live, so there are no do-overs or chances to start over. So, prepare yourself or your host as much as possible. Outline what the video will entail and follow the rest of the tips below. Also, check out these great examples of Facebook Live videos from various companies.

There are a lot of little things you can do to squeeze the most out of your Facebook Live videos.

Tips and Tricks for Getting the Most Out Of Facebook Live

Facebook live tips.

• Brush up on Facebook Live best practices.
• Test out live video before broadcasting live.
• Space out live videos with other Facebook posts.
• Keep reintroducing yourself.
• Make the video visually engaging.
• Make it spontaneous.
• Don't worry about mistakes or stutters.
• Encourage viewers to Like and share the video.
• Engage with commenters, and mention them by name.
• Have someone else watching and responding to comments from a desktop computer.
• Subtitle your broadcast in the comments section.
• Ask viewers to subscribe to Facebook Live notifications.
• Broadcast for at least 10 minutes.
• Say goodbye before ending your video.
• Add a link to the description later.
• Repurpose your live video content.

1. Brush up on Facebook Live best practices.

Marketers have so much opportunity to reach a wider audience on Facebook Live, so it's worth committing to learning how to run a Live effectively.

In our detailed Marketer's Guide to Facebook Live, we cover essential best practices on how to plan, run, and analyze the results of a business-run Facebook Live. Download the ebook to brush up on these best practices.

2. Test out live video before broadcasting live.

If you want to play around with live broadcasting without actually sharing it with anyone else, you can toggle Create a test broadcast before going live so you’re the only one who can see it — just like with any other Facebook post.

3. Space out live videos with other Facebook posts.

The art of the organic reach on Facebook has changed over time, but you can still take advantage of it. A big way to accomplish this is to maintain a mixture of regular Facebook posts and Facebook Live videos. The live videos are the major pull, as they tend to garner more engagement. So, spacing them out will maximize the organic reach of all of your posts.

4. Keep reintroducing yourself.

When you first start the video, take a minute to introduce yourself and what the video's about. But keep in mind that when you first start live streaming, you may have zero people watching. Even a few seconds in, you could only have a handful of viewers. As people find your video on their News Feeds, they'll join in — but that means you'll want to reintroduce yourself a second, third, and even a fourth time to catch people up.

5. Make the video visually engaging.

You have to be visually engaging — not just at the very beginning of your broadcast (although that'll be important for when folks view the video later), but throughout the video as more and more people join in.

The more visually engaging you can be, the more you can entice people to stick around. That means keeping the camera moving and not just sitting in one place.

Not only will you get more viewers this way, but you'll also get your broadcast ranked higher in other people's News Feeds. Facebook started monitoring signals of video engagement — like turning on the audio, switching to full-screen mode, or enabling high definition — interpreting that as users enjoying the video. As a result, they've tweaked the algorithm so videos that people engage with in these ways will appear higher up on the feed.

6. Make it spontaneous.

What makes a live video special? The spontaneous, interactive nature of it. People love the ability to interact, and they love the novelty of viewing someone in a live moment when anything could happen. In many ways, it's the new reality TV.

These moments are what make live video special, and they're exactly what differentiates it from scripted, edited, or otherwise pre-recorded videos. Embrace the platform. Banter is always, always good.

7. Don't worry about mistakes or stutters.

Spontaneity works — even if your Facebook Live doesn't go according to plan.

Let's face it, we're all human. And when humans and technology mix, there can sometimes be technical difficulties.

If you're recording a live video, things might go wrong — your equipment could malfunction, you could lose your train of thought, or you could get photobombed by a random passerby. You can't call "cut" if things happen — you have to roll with them and keep filming and talking.

The good news? These things help keep your broadcast human and real. If you wobble your phone while filming, laugh and call it out. If you forget what you were saying, make a joke. The key is to keep the broadcast like a fun conversation, so if mistakes happen, keep it light and keep the lines of communication open with your viewers.

For example, if you make a mistake during your Facebook Live, ask viewers to write in the comments if they've made the same mistake, too.

8. Encourage viewers to Like and share the video.

One of the primary ways Facebook's algorithm ranks a post is by how many people Like and share it. The more people who Like and share your live broadcast, the more it'll show up in people's News Feeds.

But when people are watching a video, they may be more distracted from Liking and sharing it than they would a text or photo post. (That's something the folks at Facebook noticed about video content early on, which is why they began monitoring other video engagement signals as well, like turning on the volume.)

9. Engage with commenters, and mention them by name.

The number of comments on your broadcast is another way to get Facebook to give it a higher relevancy score , making it more likely to show up on people's News Feeds. So encourage your viewers to comment, and engage with people who are commenting by answering their questions and calling them out by name. Not only will it get more people to comment, but it's also a fun way to include your viewers in the live experience, which could make them stick around longer.

Plus, your audience will be thrilled to hear you mention their name and answer their questions when you are live.

10. Have someone else watching and responding to comments from a desktop computer.

When you're the one holding the camera for a Facebook Live video, it's really hard to see the comments popping up on the mobile screen. If the comments are coming in fast, it's especially easy to lose sight of them as they disappear below the fold. Plus, you're probably occupied by recording and entertaining viewers.

Because of this, it's always a good idea to have an additional person logged into the primary account to monitor the comments on a desktop computer. That way, they can take care of responding so the person recording the video can concentrate on creating a great experience.

11. Subtitle your broadcast in the comments section.

Your viewers may be tuning in and out to watch your video during the work day, or they might simply be watching your video without sound. Either way, periodically subtitling the video in the comments section is a great way to keep people engaged. This also allows people who are tuning in late to catch up on what's going on.

12. Ask viewers to subscribe to Facebook Live notifications.

In addition to asking for Likes, shares, and comments, ask viewers to subscribe to live notifications. To do that, all viewers have to do is click the small, downward-facing arrow in the top right-hand corner of the live video post, and choose "Turn On Notifications."

You can also ask them to Like your brand on Facebook, which will make it more likely that they'll be notified of your next live broadcast.

13. Broadcast for at least 30 minutes.

As soon as you begin recording your live video, you'll start slowly but surely showing up in people's News Feeds. The longer you broadcast — especially as Likes, comments, and shares start coming in — the more likely people are to discover your video and share it with their friends.

Because timing is such an important factor for engagement in these live videos, Facebook suggests going live for at least 30 minutes, although you can stay live for up to 4 hours using the Facebook mobile app and 8 hours using Live Producer/desktop.

14. Say goodbye before ending your video.

Before you end your live broadcast, be sure to finish with a closing line, like "Thanks for watching" or "I'll be going live again soon."

15. Add a link to the description later.

Once you've finished the live broadcast, you can always go back and edit the description, change the privacy settings, or delete the video, just like you would any other post.

You can add a trackable link to the description in the post, which can direct future viewers to your live video series page, the site of whatever campaign you're using the video to promote, or somewhere else.

We hope this has been a helpful guide. We'll keep you posted with any new developments and tips for connecting with your audience in more cool ways.

16. Repurpose your live video content. ;

To maximize the reach of your streams, you can save your videos and then upload them to your profile. You can also repurpose the videos by sharing clips as profile highlights and creating short videos to share on other channels like Instagram Stories or even TikTok videos. ;

Use Facebook Live to Its Full Potential

Social media may have been invented for fun, but it’s grown into an essential business tool. Facebook as a social network is especially valuable for the ways it lets you connect to an audience, and Facebook Live is a great extension of that. Use it to the benefit of your business as a way to promote your product, build brand awareness, or grow your audience.

Editor's note: This post was originally published in May 2020 and has been updated for comprehensiveness.

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How live video can increase your social following and brand awareness.

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