sap account assignment category asset

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Account Assignment Category in Material Management

Account Assignment Category used in Purchase Order, to categorize nature of procurement, which is procured  for direct Material or consumption.On the basis of account assignment category separate GL can be assign.

The account assignment category determines the following based on the account assignment data already configured/available in the SAP R/3 system:

• The nature of the account assignment
• Which accounts are to be charged when goods receipt is posted
• Which accounts are to be charged when the incoming invoice are posted
• Which account assignment data you must provide

An important Account Assignment Categories along with required account assignment data are highlighted below:

Production order —  PP module is configured with its all sub modules and production order is already available into the system.

Cost Center —  Relevant cost center with proper assignment is created into the SAP. In addition to the Cost Center, a G/L account number also needs to be available for the purpose.

Sales Order —  SD module is configured with its all sub modules and Sales order is already available into the system. In addition to the Sales Order, a G/L account number also needs to be available for the purpose.

• When entering an item on the item overview screen, specify the account assignment category for the item.
• Choose Item  ®  Account assignments.
• Enter the account assignment data that is dependent on the account assignment category.
• If additional information is available on a specific account assignment, the More field is displayed.
• If you wish to enter further items with the same account assignment data, choose Account assignment. On the account assignment data will then automatically be adopted in the next item.
• Branch to the item overview and repeat the process if necessary.
• Save the purchase order.
• How the net value of a PO item to be distributed is (apportioned) among the individual account assignment items?
• How are the costs to be apportioned if only a part of the ordered quantity has been delivered and invoiced?
• When entering an item, specify the account assignment category for the desired item on the item overview screen.
• To do so, choose Item  ®  Account assignments.
• Enter the account assignment data for the first account assignment item.
• In the item fields (upper part of this screen) enter the relevant data:
• For each account assignment item, enter either the quantity  or  the percentage of the total value to be charged to the relevant account assignment item.
• Repeat as necessary for other items.

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Account assignment in SAP Purchasing (MM) – FAQ

This note provides answers to frequently asked questions regarding account assignment in purchasing documents. This post is based on Snote 496082.

Table of Contents

FAQ: Account Assignement in SAP Purchasing

Account assignement : g/l account for a sales order.

Question: Why is the G/L account for a sales order with nonvaluated individual sales order stock different from the account with valuated indivi dual sales order stock?

Answer: See Note 458270.

Multiple Account Assignment in Purchasing

Question: Can you create several assets at the same time in the new purchasing transactions?

Answer: You can create several assets at the same time. However, you must first ensure that at least as many account assignment lines have bee n created as the number of assets that you want to create. You can do this very easily using the copy function.

G/L Account is not saved if switch to a material group

Question: You create a purchase order with account assignment using transaction ME22. You enter a material group, from which a G/L account is de termined using the valuation class. If you then switch to a material group that does not determine a G/L account via the valuation class, the system deletes the previous G/L account and prompts you to enter a G/L account. If you cancel the account assignment screen and change the material group back on the item detail screen, the previously determined G/L account is not determined again. Why is this ?

Answer: Unfortunately, this system behavior cannot be changed. First, enter any G/L account, so that the item is valid. If you then switch to the old material group again, the system also determines the correct G/L account again.

Entering the same account assignments for different items

Question: Is there an easy way of entering the same account assignments for different items in the new EnjoySAP transactions?

Answer: Ensure that Note 315676 has been implemented in your system and follow the procedure described there

Repeat account assignment function not work in the new EnjoySAP

Question: Why does the repeat acc. assignment function not work in the new EnjoySAP transactions when you create new account assignments in multiple acc. assign. ?

Solution: Use the copy function in multiple acc. assignment to create identical account assignment lines. You can use the repeat account assi gnment function to create similar account assignments for different items with the same account assignment category. To do this, proce ed as described in the answer to question 4.

Issue message KI 161 “Cost center &/& does n ot exist on &

Question: When you change the account assignment of an existing purchase order, why does the system issue message KI 161 “Cost center &/& does n ot exist on &” ? The same phenomenon occurs for other account assignment objects (for example, profit center).

Solution: Refer to Note 193371.

Can you create assets from the single account assignment screen?

Solution: Assets can only be created from the multiple account assignment screen (“Account assignment” tab). You can switch between single account assignment and multiple account assignment on the “Account assignment” tab page by clicking the icon above on the left.

Why does the system not display an account assignment tab page even though you have entered an account assignment category?

Solution: After you have implemented Note 520149, the account assignment tab is not displayed until all the required information is available, for example, the company code.

Why are account assignment objects derived in some situations, even though the relevant field on the account assignment tab page is hidden?

Solution: Refer to Note 619203.

ME 453 “Changing consump. or spec. stock indicator not allowed

You create a purchase order with reference to a subcontracting purchase requisition. This purchase requisition was created with an unknown account assignment, that is, account assignment category “U”. When you change the account assignment category in the purchase order, the system issues error message ME 453 “Changing consump. or spec. stock indicator not allowed (subcontracting)”.

Solution: See Note 205597

Select a valuated goods receipt together with multiple account assignment

Why can you not select a valuated goods receipt together with multiple account assignment in a purchase order or purchase requisition?

Solution: See Note 204252.

EBAN-FISTL, -GEBER, -KBLNR, -GRANT and -FKBER (as in table EKPO) empty

Funds Management is active. Why are the fields EBAN-FISTL, -GEBER, -KBLNR, -GRANT and -FKBER (as in table EKPO) empty? Solution: These fields are only filled if the account assignment category is set to “blank”. If you maintain an account assignment category in t he purchasing document, the system adds the information from these fields to the EBKN table (as in EKKN).

AA 334 “You cannot post to this asset (Asset & & blocked for acquisitions)

You try to change a purchase order item with acc. assignment category “A”, which contains a locked asset. The system issues error message AA 334 “You cannot post to this asset (Asset & & blocked for acquisitions)”. Solution: This is the standard system design. To make changes to this purchase order item, you have the following two options:

a) If you no longer require the purchase order item with the blocked asset, delete the purchase order item. b) Otherwise, you must activate the asset, make the required changes to the purchase order item, and then block the asset again.

The indicator for the account assignment screen

Question: What is the meaning of the indicator for the account assign. screen that you can set in Customizing for single account assignment/m ultiple account assignment? Solution: The indicator determines which account assignment screen is used by default for maintaining the account assign. for a purchase orde r item. For the EnjoySAP transactions, this value is simply a proposal that you can change in the purchasing document. For the old transactions, this value is the only one that you can use.

Question: Is there an unknown account assign. for standard purchase orders?

Solution: This is generally not allowed, and the system issues message ME 069 “Unknown account assignment not defined for use here”. There is an exception in the case of service items that are created with item category D (service) or B (limit).

Acc. Assignment check is not performed when Purchase Order is updated

Question: You change data in a purchase order item (for example, purchase order value, delivery date, and so on). Why does the system not perform another acc. assignment check?

Solution: This is the standard system design. When you created the purchase order item, if the system already checked the acc. assignment and there were no errors, another acc.?assignment check only takes place if you change a field that is relevant to account assign.?(for example, quantity, material number, and so on). If this system response does not meet your requirements, implement the account assignment check in the BAdI ME_PROCESS_PO_CUST. The BA dI is called each time the purchase order is changed.

“In case of account assignment, please enter acc. assignment data for item”

Question: If you delete all the account assign?lines that were entered in the account assignment screen, the system exits the account assign. tab page and goes to the material data. In addition, the system issues the error message “In case of account assignment, please enter acc. assignment data for item”.

Answer: In the current system design, if you delete all the account assignment lines, the system assumes that you do not want to maintain any account assignment data. This conflicts with the account assignment category and the system issues error message 06 436. You can then remove the account assignment indicator. Procedure: If you want to delete all the account assignment data that was entered, see the answer to question 24.

Third-party order processing (CS) and individual purchase order processing (CB)

Question: Which account assignment categories should you enter in schedule line categories for third-party order processing (CS) and individual purchase order processing (CB)? Solution: See Note 210997.

G/L Account is not transfered from Valuation class

Question: In a blanket purchase order or blanket purchase requisition with account assignment, you subsequently change the material group. Even though the new material group is assigned to another G/L account via the valuation class, the system does not redetermine the account assignment for the relevant item. The old G/L account remains.

Solution: See Note 449216.

Customizing Account assignment fields as required entry, optional entry, or display fields

Question: In Customizing, you can set the, or as completely hidden fields, depending on the account assignment category. These settings also determine whether the system deletes or retains the values for the account assignment fields when you change the account assignment category in a purchase order item.

Answer: In Customizing for materials management (MM), when you maintain account assignment categories (IMG: Materials Management-> Purchasing -> Account Assignment-> Maintain Account Assignment Categories), you can control the different account assignment fields as follows: Required entry: You must make an entry in the field, otherwise the system issues error message ME 083.

• Optional entry: Entry in this field is optional.
• Display: The field is displayed, but it is not ready for input.
• Hidden: The field is hidden. Example:

The acc. assignment category is K, the cost center is an optional entry field and it is filled with the value 1000. You change the acc. assignment category to P. Subject to the field settings for the cost center for the acc. assignment category P, the system response is as follows: The cost center is a required entry or an optional entry field: The system transfers the value 1000 for the cos t center.The cost center is a display field: First, the value 1000 for the cost center is deleted. If the system can determine a value again after you enter the changed acc. assignment category, this value is transferred. The cost center is a hidden field: The system deletes the value 1000 for the cost center.

System ignores the acc. assignment data of the purchase requisition for the second schedule line.

Question: You create a purchase order item assigned to an account with reference to a purchase requisition. For this purchase order item, you create a second schedule line with reference to another purchase requisition. The system ignores the acc. assignment data of the purchase requisition for the second schedule line. Solution: This is the standard system design. The system does not generate multiple acc. assignment in the purchase order item, even if the t wo referenced purchase requisitions are assigned to different CO objects. Refer to Note 47150 for the old transactions and to Notes 422609 and 771045 for the EnjoySAP transactions.

Undelete an item in a purchase requisition if assignment data is no longer valid

Question: Why can you undelete an item in a purchase requisition if the corresponding acc. assignment data is no longer valid? Solution: When you undelete an item in a purchase requisition, the system does not perform a new acc. assignment check. Therefore, the accoun t assignment data is not checked again. Nevertheless, errors occur if you try to create a purchase order with reference to this purchase requisition. When you undelete an item in a purchase order, however, the system does perform another acc. assignment check.

Transfer of Acc. Assign. with Reference Document

Question: You create a purchasing document with reference to a reference document. What account assig. data is transferred? Solution: The acc. assignment data is derived from the reference document. If you delete the acc.?assignment category and enter it again, a new automatic general ledger account determination takes place.

Question What is the correct procedure for changing acc. assignment data?

– If, for example, you want to change the acc. assignment category: Note that you MUST first delete all existing acc. assignment data for the relevant item. You can do this by initializing (deleting) the acc. assignment category and confirming by choosing ENTER. Following this, you can enter the new acc. assignment category and the relevant acc. assignment data.

– If you want to change acc. assignment data for the relevant item: For example, you want to change the main acc. assignment objects such as cost center, G/L account, sales order, network, or WBS ele ment, and so on. Here also, we recommend deleting all existing acc. assignment data by initializing (deleting) the account assignme nt category and confirming by choosing ENTER.If you are working with contracts, you must delete the acc. assignment line on the acc. assignment screen and enter a new line t o ensure that the data is derived correctly again. You MUST NOT change the current settings. For example, in some circumstances, the requirements type (OVZH) or the valuation of the requirements class (OVZG) is changed after th e purchasing document is created. This can cause errors in a valuation of goods movements (goods receipt, for example) and MUST BE AVOIDED.

Read more on? Account Assignment

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Creating Purchase Requisitions

After completing this lesson, you will be able to:

• Create a Purchase Requisition for Stock Item and Consumable Material

Purchase Requisitions

As a long-term SAP user, you want to understand the usage of purchase requisitions in the purchase to pay business process as well as the usage of document types, item categories and account assignment for consumable items.

A purchase requisition is an internal document that the purchasing department uses to procure a particular quantity of a material or a service for a particular date.

A purchase requisition can be created directly or indirectly.

Directly means that a purchase requisition is created manually in the department that has the need. Whoever creates the purchase requisition determines which material or service in which quantity, and for which date have to be ordered.

Material requirement planning (MRP)

Maintenance orders

Planned orders

You can also initiate purchase requisitions from SAP Ariba.

When you create a purchase requisition for materials that have a material master record, the system transfers the data in the material master record to the purchase requisition. You also have the option to select items from a web-based catalog.

You can convert purchase requisitions into requests for quotations (RFQs), purchase orders (POs), or outline agreements.

Purchase Requisition Processing

Account assignment objects.

If you buy material, you procure it either for stock or for direct consumption.

You need to enter an account assignment for an item under the following circumstances:

If you order a material that is not subject to value-based inventory management and post its value directly to consumption (pure consumable material)

If you order an article that does not have a material master record

If you order a service

If you want to procure a material as a consumable, you must specify an account assignment category and other account assignment data in the document item of the purchase requisition or purchasing document.

The account assignment category determines the account assignment object category that is to be charged. You must provide the account assignment data. The accounts are debited when the goods receipt or invoice is posted.

The following are the examples of account assignment objects:

The account assignment object cost center (account assignment category K): When you make an account assignment to a cost center, you must enter the general ledger (G/L) account number of the consumption account. You must also enter the cost center for which the material will be procured on the account assignment data screen. You can specify that the system automatically proposes the number of the GL account to be charged in Customizing.

The account assignment object asset (account assignment category A): If you use account assignment category A, you have to enter the asset number on the account assignment data screen. The system automatically determines the G/L account to charge based on the asset number you cannot enter manually.

Procurement for Consumption

When you procure a material directly for consumption, no material master record is necessary.

The characteristics of consumable materials with a master record are as follows:

There is no value-based inventory management.

The system automatically updates consumption in the material master record.

In SAP S/4HANA, the term "consumable material" is any material subject to procurement whose value is settled using cost element accounts or asset accounts. Therefore, a consumable material is procured directly for an account assignment object.

When procuring a consumable material without a material master record, you have to enter a short description, a material group, and a purchase order unit in the document manually. You have to do this because you cannot fetch this data from a master record. This is not true for a material with a master record. For these materials, the material type controls whether inventory management takes place on a value basis.

Procurement for Consumable Materials

When you procure a consumable material, a material master record is not required, but can be used.

You can procure stock material for consumption. In all cases, you must specify an account assignment category and other dependent account assignment data, such as an account assignment object and a G/L account (consumption account). At the time of goods receipt or invoice receipt, the system debits the consumption account the purchase order specifies with the procurement value. Additionally, the system posts the amount to the account assignment object.

The Procure to Pay business process integrates with many different SAP application modules.

A purchase requisition can be created from a MRP run.  If a purchase requisition line item is a consumable for a cost object, then upon saving the purchase requisition, a commitment in Management Accounting is created. Please note: Commitment Management within Management Accounting needs to be activated.

 If a purchase order line item is a consumable for a cost object, then upon saving the purchase order, a commitment in Management Accounting is created. Please note: Commitment Management within Management Accounting needs to be activated.

When you save a goods receipt for stock materials, on hand inventory is increased.

If a change in material valuation occurred, then the system creates an accounting document in Financial Accounting.

If the purchase order was for consumable materials, the system not only creates an accounting document in Financial Accounting, but also creates a controlling document in Management Accounting and creates a document to update the Material Ledger.

If the organization is using Warehouse Management, then the system creates a transfer requirement.

Lastly, the system updates the purchase order history.

When an invoice is posted, the system creates an accounting document, in Financial Accounting to record the liability owed to the vendor.  The system, also creates an open item against the vendor’s account.

If the purchase order was for consumable materials, and the invoice amount differs from the purchase order amount, then the system creates a controlling document, in Management Accounting.

Create a Purchase Requisition for a Stock Item and a Consumable Material

Log in to track your progress & complete quizzes

3016084 - Only 2 Account Assignment categories available in Flexible Workflow - SAP S/4HANA & SAP Fiori.

When creating a new flexible workflow(for Purchase Order/Purchase Requisition) with account assignment category as a start condition, it is possible to choose from: Cost Center(K) or Project(P). Other account assignment cateogories are not available like "Q" or "X", for example.

Environment

•  SAP FIORI 
•  SAP FIORI for S/4HANA
•  SAP S/4HANA All versions

fiori, MMFIOSTD,  WS00800173, BADI, manage workflow app, conditions, 1909, 1809 , KBA , MM-PUR-GF-WOF , Workflow , MM-FIO-PUR-REL , Fiori UI for Purchasing Approval , Problem

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