cover letter mathematics postdoc

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On mentioning recommenders' names in cover letter for postdoctoral applications

If I want to apply for a postdoctoral job, can I mention the name of my recommenders in my cover letter just to bolster my application, particularly when I am sure that the people who will read my application will know the recommenders personally? I know that they will actually read the recommendation letter themselves, but 1) I don't know how the selection process for postdocs actually works (particularly in Europe) and 2) I am afraid that one of my recommenders' letter might be a bit later than deadline. These are the reasons why I am thinking about it.

It will be great to have your opinion. Thanks.

Added by Theo JF: In your response, please clearly state your background and knowledge — have you served on postdoc hiring committees in US? in Europe? Certainly the advise that graduate students pass on to each other can be correct and valuable, but it's important to distinguish between "here's what I did and it seemed to work, and here's what my friend did" and "here's what I know from having reviewed three hundred applications, having spoken with twenty other committee members over the years, and having been involved with seven postdoc hires".

• applications
• soft-question
• 1 $\begingroup$ At this rate, why not use your own name on this site? $\endgroup$ –  Yemon Choi Mar 31, 2013 at 1:26
• 1 $\begingroup$ There are some positions (I do not know of PostDoc strictly speaking but also for somehow entrance-level positions) where the official application material must not include letters of recommendation. In this case, you might be asking for trouble by mentioning them explicitly. In all other cases, I cannot see any problem or even much downside in doing so (in particular if done in the way Theo Johnson-Freyd says, that is to say, somewhat smoothly integerated in the letter). $\endgroup$ –  user9072 Mar 31, 2013 at 12:53
• 9 $\begingroup$ This would be a better fit for academia.stackexchange.com. $\endgroup$ –  user21349 Mar 31, 2013 at 14:22
• 3 $\begingroup$ @Ben: At least in the US, the correct answer to this question is fairly discipline-specific. We have MathJobs, and as Xuhan expressed below, it already handles most of the "what letters to expect"-type stuff. Many disciplines and departments, especially in the sciences, have adopted academicjobsonline.org , which is based on MathJobs, but there is variance, and some disciplines are still in the transition. Some disciplines, especially in the humanities, don't use any standardization like this, and cover letters are vital. So I disagree that academia.SE is an obviously-better fit. $\endgroup$ –  Theo Johnson-Freyd Mar 31, 2013 at 20:56
• $\begingroup$ Theo, given that the OP mentions Europe, I don't think MathJobs fits all $\endgroup$ –  Yemon Choi Mar 31, 2013 at 23:28

2 Answers 2

I have made my answer CW, because I believe the question should be.

My answer should carry very little weight, because I have never served on a postdoc committee: I am in my final months as a graduate student, and my experience is only as a (successful, thankfully) postdoc applicant in the US.

What I did, and have seen my friends do, is to include in my cover letter:

• my name, current position, and contact information;
• explicit mention of the position I am applying to in that application;
• a very short (two sentences) description of my research;
• names of two or three faculty at the institution I'm applying to who might be interested in my research
• a list of the materials included in my application.

In item 5. above, I would certainly include a sentence of the form "I have arranged for letters of recommendation from ...".

Some examples of successful (and a few non-successful) applications have been collated by the Secret Blogging Seminar, e.g. http://sbseminar.wordpress.com/2011/04/19/a-plea-for-putting-grant-applications-online/ , although a few of those links are no longer good.

• 2 $\begingroup$ That's what I did too, except I had longer (short paragraph) description for each of research and teaching. $\endgroup$ –  Michael Biro Mar 31, 2013 at 2:43

The answer to your question is No. In fact, there is really no need for any of the info Theo is listing either. A university-specific cover letter is an outdated pre-technology concept which makes applying a chore. This is exactly what the technology is meant to change.

If you are using mathjobs, all your information is much better organized there, including your area(s), your bio and your reference writers. I feel you should enclose a letter with some impersonal polite standard boilerplate language "Dear colleagues, please consider my application...", unless the applicant's area is multidisciplinary or tricky to determine. In those few rare cases, a university specific letter is appropriate. But a 95% applicants can probably get away without that.

In any event, rather than spend time going over 50+ university websites accepting postdoc applications and personalizing your letters, you are better off improving your website, both organizing your teaching and research related materials, and perhaps making a separate job related section/page. Try to describe your research, link to your course pages, put up the .pdf files of your talk slides, etc. Then, if you want somebody you already know to pay special attention to your application, send this person a short personal email and include a link to your webpage. Just don't overdo it with emails.

UPDATE: As was correctly pointed out, I may have misread the question. My suggestions are on cover letters only to US postdoc positions which themselves use boilerplate language, such as "open in all areas of pure and applied mathematics", or "applicants in all fields are encouraged to apply". Postdoctoral positions in Europe have different rules, I understand.

• 4 $\begingroup$ Yes, since MathJobs lists all recommenders who have sent or even will be sending (in an ideal world...) recommendation letters, and which ones have arrived or not, it is a complete waste of time provide this information in cover letters for applications through MathJobs. In over 10 years of reading postdoc job files, I never looked at a cover letter. The choice of "primary subject area" is much more important, as that affects who actually looks at your file (e.g., the subject area "[0] General Math" should be banished, as surely all it does is ensure career suicide). $\endgroup$ –  user30379 Mar 31, 2013 at 4:10
• 17 $\begingroup$ I strongly disagree with what you have written about the cover letter. Beyond having a reasonable number of publications, what I looked for in our search this year was an indication that the applicant fit our position, and the easiest place to see this was the one paragraph synopses of research and teaching in the cover letter. (The research and teaching statements are too long for a first screening.) Customization of cover letters clearly made a difference. Some relatively pure algebraists made a case for their involvement with applications in their cover letter that they did not in... $\endgroup$ –  Alexander Woo Mar 31, 2013 at 5:17
• 5 $\begingroup$ their research statement, which helped since we were hiring specifically in applied algebra. Some applicants also used part of their cover letter to convince us they were interested teaching our population of students; they couldn't do so in their teaching statement since that was used for a much broader range of types of schools. $\endgroup$ –  Alexander Woo Mar 31, 2013 at 5:21
• 12 $\begingroup$ It seems that he's interested in postdoc in Europe, and not many places in Europe use mathjobs. In fact, the postdoc market in Europe is quite different from the one in USA, as there are lots of grant-funded postdocs, tied up to particular topics, and relatively few equivalents to USA instructorships. $\endgroup$ –  Dima Pasechnik Mar 31, 2013 at 6:53
• 3 $\begingroup$ @Igor: The cover letter is where you get to tell the story of why you'd fit well into this particular job. (Or at least to show that you've read the advertisement.) That's what Alexander is talking about, I think. I didn't like jumping through that hoop when I was on the market, but ignoring it is not advised. I have heard of other schools using the cover letter as the basis for an early winnowing. $\endgroup$ –  Russ Woodroofe Mar 31, 2013 at 13:41

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How to Write a Great Postdoc Cover Letter

While a good cover letter makes an explicit connection between how your past experience will help you succeed in the postdoc position, a great cover letter sparks the PI’s interest and ensures they read your CV. Here are some tips to make sure your cover letter is a great one.

Before you start writing, learn as much as you can about the position and the lab. Do some research on the department’s website and talk to your mentors about the group. It’s also a good idea to take a look at their recent papers to familiarize yourself with the kind of work they do. Once you have a good understanding of the position and group, you can determine which of your qualifications would be most applicable. Be sure to emphasize them in your cover letter.

The Cover Letter Format

A cover letter starts like a formal letter with the date at the top followed by the name and work address of the job poster. This is followed by the salutation. For a postdoc position, you will often be addressing your letter to the PI. However, if it is not clear from the advertisement who the job poster is, you can always address the letter to “members of the search committee).

The Introduction

The opening paragraph should explain why you are writing this letter. Indicate the specific position you are applying for and where you saw it advertised. If another professor at the university or someone the PI knows suggested that you apply for the position, mention it here. Follow it up with a short description of yourself that will allow the reader to place you academically. This could be something like “I am in the final year of my PhD in (field) at (name of university) and will be graduating/defending/finishing in (month). My dissertation is titled (title) and is supervised by Professor (name)”.

The Body Paragraphs

The bulk of your cover letter will be spent demonstrating how you are the right candidate for this postdoc by highlighting your qualifications and showing how they will benefit this specific project. One of the biggest mistakes you make is not tailoring this section to each position you apply for.

In a postdoc cover letter, it is common to dedicate one paragraph to your dissertation or current research project. Summarize your research topic, your key findings or arguments and why they matter to the field.

Now, this next step is important: you must translate your dissertation and previous research to the postdoc project. What expertise will you bring to the project by virtue of your past research that no one else can? Give specific examples that show you understand the proposed projects. Work in reference to you major awards and accomplishments while doing so. Depending on the requirements of the position, it might also be relevant to discuss your teaching experience here. Remember, the theme throughout the body paragraphs should be how your research experience will make this postdoc project successful.

The Final Paragraph

This last paragraph covers some job applicant formalities. In it, you should write that you have attached your CV and other necessary documents in your application. Mention that you look forward to hearing from them and are available to discuss the position further in an interview. Finally, thank them for their consideration before signing off.

Get Feedback

Once you have written your postdoc cover letter, ask your supervisor or a mentor to review it for you. They are likely to have had some experience hiring and will be able to make valuable suggestions from the other side of the table. They can also check that your cover letter is formatted according to the conventions of your field.

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Assistant Professor Mathematics Cover Letter Example

Get the job you've always wanted & find ideas for your cover letter with this downloadable Assistant Professor Mathematics cover letter example. Download this cover letter example for free or rewrite it directly in our intuitive cover letter creator.

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Assistant Professor Mathematics Cover Letter Example (Full Text Version)

Dear Hiring Manager,

As an Adjunct Mathematics Lecturer and Doctorate in Mathematics graduate, I apply with enthusiasm for this opportunity.

I am currently a part-time Adjunct Lecturer at the University of Sunnybank, where I teach undergraduate Introduction to Linear Algebra and Introduction to Statistics. I employ a range of traditional and progressive methodology in the planning and delivery of instruction in physical and virtual settings, with an emphasis on incorporating opportunities for experiential learning whenever possible. While I often use textbooks, I enjoy creating material to address specific learning needs.

I see myself as an educator, not just an instructor. I actively promote a flexible, supportive, and dynamic learning environment and encourage students to challenge the material and ask how we can use our knowledge to question the choices we make. I am particularly pleased at the average 97% pass rate my students achieve.

In addition to my lecturing experience and doctorate studies, I hold a Master of Mathematics Education. I regularly build upon and complement my theoretical and practical knowledge through attending and presenting at professional workshops, conferences, and courses.

I have enjoyed my time at the University of Sunnybank, and am grateful for the excellent teaching opportunities offered. I am now seeking a full-time Assistant Professor role that will enable me to deliver stimulating courses to the next generation of mathematicians.

Please find attached my curriculum vitae for your consideration. Thank you very much for your time. I look forward to hearing from you regarding next steps. 

Yours sincerely,

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Postdoc Cover Letter: 4 Templates and Emails

Letter Template: 1

Table of Contents

Postdoc Cover Letter

[Mention the name of the sender]

[Mention the address of the sender]

[Mention the contact details]

[Mention the email address]

[Mention the date]

Subject- cover letter for Postdoc

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear[Mention the name of the recipient]

I’m interested in the postdoctoral position in your lab. I completed my PhD under the supervision of [Mention the name of the doctor], Director, [mention the name], and am currently employed as a senior research fellow in her [mention the name] laboratory.

My thesis has been submitted to the University, and I am looking forward to the Viva-Voice, that will be held soon. I would be available to join your lab right now.

I’m quite interested in working on T cell activation and maturation. During my graduate studies, I became interested in inflammation and the processes that control T cell function. T cell signalling fascinates me, especially how diverse signals like TCR, cytokine signalling, and co-receptors like xxx and TLR interact to trigger T cell proliferation and differentiation. 

How Notch affects E3-mediated xxx signal strength T cell differentiation is influenced by E3-ubiquitin ligases. Other areas that interest me are the NF-B signaling kinetics in T cells and the involvement of Notch signaling in the development of lipid rafts and the immunological synapse.

My master’s thesis looked at inflammatory diseases in [Mention the disease] and the impact of immunosuppressive substances and cells in the tumor microenvironment. During my Ph.D., I researched both lymphoid and myeloid cells. I looked at the different regulators of T cell signaling (both positive and negative) and how they affect T cell function in cancer. 

The fundamental motivation for this research is to learn more about the molecular pathways of T cell functions and how they interact with tumors.

A copy of my CV and thesis is enclosed.

I eagerly await your response.

[Mention the phone number]

[Signature]

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Letter Template: 2

I’m writing to express my genuine interest in the open postdoctoral laboratory position at [Mention the name]. As a member of your team, I would love to continue my postdoctoral studies. I recently graduated from[Mention the University], where I gave a presentation on the feasibility of hydrogen fuel cells. [mention the name] may recall my curiosity in his laboratory at the close of the previous academic year.

My research concentrated on creating [Mention the name of the thesis], with a particular emphasis on portable military applications. I worked on developing charging and backup methods for portable electronic gadgets during my doctoral studies (PEDs). Because urgent and regular charging solutions are still lacking, current military activities cannot efficiently utilize alternative fuels. 

The majority of my work has been focused on alternate energy harvesting devices and long-term energy storage batteries that last a long time. In my research, I developed fuel cells that are more resistant to environmental degradation and severe temperatures. As a member of your research team, I am excited to continue my research and work towards miniaturizing fuel cells to increase their PED compatibility.

I’d be grateful for the chance to continue my study in your lab and build a long-term relationship with [Mention the name]. Because your lab is the premier institution in fuel cell research, I believe the topic of my research is pertinent to your efforts. I believe my knowledge and experience with PEDs and battery life could help you with your research.

I’m an [mention the number]-old self-motivated and autonomous researcher. My fuel-cell study, grant proposal writing, and tutoring expertise, as a detail-oriented, qualified, and innovative candidate, might be of great value to your laboratory. I’ve included my CV and would welcome the opportunity to meet with you to discuss my abilities and qualifications further. Please contact me if you have any questions, and I eagerly await your response.

Letter Template: 3

I was thrilled to read about your opportunity for a postdoc research associate in American literature since I have long supported Rush University’s dedication to the preservation and education of the English language and its literature. I am convinced that my expertise will be an advantage to the University, having just defended my doctoral thesis on the impact of globalization on American English semantics & having taught for several years.

I know that [mention the place] University wants to go beyond teaching students and become an open source of information for anybody who is interested. While at [Mention the name of the college], I collaborated with a group of Ph.D. students to develop a free, open educational platform that explained scholarly articles in English philology in a way that anyone outside academia could understand. 

This resulted in a [mention the amount] % increase. An increase in media attention led to an increase in student applications the next semester. I also taught three distinct electives that enhanced students’ knowledge of the history of English grammar and the usage of English in immigrant literature in order to provide students with a broader knowledge base and context for understanding current linguistic developments.

[Mention the name of place] University is regarded as having one of the greatest English programs in the country, which further adds to my enthusiasm for this potential opportunity. I’d like to expand and enhance my understanding of how particular linguistic notions have evolved in modern English usage.

Can we talk about establishing [Mention the name of place] University’s open learning platform on the phone next week?

Letter Template: 4

I’m writing to apply for a postdoctoral researcher position at [Mention the name]. I’m working on my PhD in Clinical Psychology and Criminology at [Mention the University], where I’ll graduate in [Mention the year] under the supervision of Professor [mention the name].

My research has taken an interdisciplinary approach to investigate the nature of self-harm and how social ties influence the likelihood of self-harm becoming lethal. The thesis ‘[Mention the name] includes 128 participants, 50 percent male and 50 percent female, ranging in age from 15 to 39.

The comparison of characteristics such as time of contact with a therapist, standardized family knowledge of difficulties, number of social support network points, and self-reported severity of suicidal thoughts with quantitative statistical data on the angle and depth of NSSH found the following.

It was discovered that the intensity of suicidality did not predict exactly the severity of [Mention the name], i.e. the risk to one’s life. Gender, on the other hand, was found to be a reliable predictor of NSSH location, with females more likely to damage their arms and legs and males more likely to injure their chest and private parts.

The combined strength of welfare protection was also found to be a significant marker of the degree of NSSH, i.e. profundity and angle. The severity of NSSH was not affected by early interaction with a therapist, but it did have a strong link with the frequency of injury.

I’ve attached my curriculum vitae, teaching and research statements, and transcript copies. I’ve also included letters of recommendation from [Mention the name], as well as [mention the name]. If you require any further information or materials to assist you in evaluating my application, please do not hesitate to contact me. I am available for an interview during [Mention the name]’s upcoming Criminology conference or via phone or email at any time.

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Postdoctoral Research at Mathematics Münster

Establish your own research profile in our stimulating research environment amongst internationally renowned scientists and benefit from the career development opportunities to foster your scientific independence.

Mathematics Münster at the University of Münster, Germany, is seeking to fill up to eleven positions for

Postdoctoral Research Associates Wissenschaftliche/r Mitarbeiter/in (salary level TV-L E 13, 100%)

to commence at the earliest possible date and no later than October 2024. Positions are available in all mathematical fields related to the work being undertaken at the Cluster of Excellence Mathematics Münster : “Dynamics – Geometry – Structure”.

We are offering the fixed-term full-time positions (100% FTE) for 3 years. Some of the positions are funded by the German Research Foundation (DFG), for example through the Cluster of Excellence Mathematics Münster or the Collaborative Research Centre “Geometry: Deformations and Rigidity” , some by the European Research Council grant “Comparison and rigidity for scalar curvature”, and some by the mathematical institutes of the University of Münster. The financial terms of the positions remain consistent regardless of the funding source. The main selection criterion is academic excellence.

Your tasks:

• Establish your research profile in our stimulating research environment
• Contribute independent scientific research related to the Cluster's research areas
• Actively engage in Cluster activities such as interdisciplinary exchanges and networking opportunities

These positions are intended to support the pursuit of further qualification for an academic career. Successful candidates may be required to teach up to 4 hours per week during the semester depending on the source of funding.

Our expectations:

• A very good doctorate in mathematics or a related field is required.
• Research interests and a proposal for your own research project that align with at least one of Mathematics Münster’s research areas are required. Projects that foster links between our existing research areas are also encouraged.
• Outstanding scientific achievements evidenced by, for example, a doctorate with honours, publications, awards or similar.
• A high degree of independent scientific work and the ability to work collaboratively in a team is expected.
• A high level of ambition for, commitment to and enjoyment in scientific work is expected.
• Good English communication skills are required. German language skills are not a requirement.

Advantages for you: As a member of the Mathematics Münster Postdoc Programme you will be a vital part of the international research community within the Cluster of Excellence. You are encouraged to establish your research profile in our stimulating research environment, amongst internationally renowned mathematicians, and benefit from the career development opportunities designed to foster your scientific independence. Guidance in your academic endeavours is provided by a mentor chosen among the professors of the mathematical institutes. You profit from the amenities of the Cluster, including receiving financial and organisational support for

• Conference travel, attendance at summer schools, networking opportunities and soft skill workshops
• Hosting guest researchers, for both short collaborations and longer stays within our Young Research Fellow Programme
• Organisation of academic events, for example as part of the Young Mathematicians Conference Network (YMCN)
• Support regarding family matters, e.g. parent-child rooms, temporary child care, travel support, and dual career opportunities

Furthermore, the University offers infrastructural support for and workshops on a diverse range of topics such as third party funding and professional training for your career development.

Application documents:

• Applications should contain a cover letter, CV, copies of degree certificates (doctoral, master’s, bachelor’s) and a publication list.
• A research plan associated with one or two of the Cluster’s research areas.
• Applicants who have not yet completed their PhD are required to include a two-page outline of their dissertation project including their results up to now.
• Applicants should also nominate at least one potential mentor listed as an investigator from an associated research area at Mathematics Münster.
• Please arrange for at least two letters of recommendation to be sent directly to [email protected] by the referees before 1 November 2023.

The University of Münster strongly supports equal opportunity and diversity. We welcome all applicants regardless of sex, nationality, ethnic or social background, religion or worldview, disability, age, sexual orientation or gender identity. We are committed to creating family-friendly working conditions. Part-time options are generally available if there are no compelling work-related reasons against doing so.

We actively encourage applications by women. Women with equivalent qualifications and academic achievements will be preferentially considered unless these are outweighed by reasons which necessitate the selection of another candidate.

If you have any questions, please contact [email protected] . Please also consult our answers to Frequently Asked Questions regarding the application process.

Are you interested? Then we look forward to receiving your application by 1 November 2023 via our online application form (please note that we cannot consider other application formats):

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