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Best Cover Letter Example Template for Australia

The Best Cover Letter examples in Australia in 2022 will prompt a prospective employer to read your Resume. They do this by demonstrating how your skills and experience align with those sought after by the employer.

By briefly outlining how you can add value to their business, the hiring manager will see that you are someone worth investigating further.

Oftentimes, however, an application will be dismissed before the Resume is even read, as a result of mistakes in the Cover Letter.

Cover Letters play a massive role in whether you get called in for an interview or not. According to a survey conducted by ResumeLab, 83% of recruiters believe that Cover Letters are important in making hiring decisions, and can even convince recruiters to schedule an interview with an applicant despite a poor Resume.

While writing your Cover Letter, you may not be realising that you are making mistakes that are severely impacting your chances at securing the job. Our experts have analysed 100+ Cover Letter examples to highlight the most common mistakes to avoid.

It’s good to get into the habit of understanding these mistakes now before you jeopardise your chances of securing employment any further!

Here are the most important Cover Letter mistakes to avoid:

Best Cover Letter Examples: Avoid Typographical Errors

Page Contents

Most hiring companies in Australia are looking for people with outstanding communication skills.

Communication skills are one of the most important soft skills to have when looking for a job. Demonstrating high-quality communication skills helps to build trust, boost teamwork and furthers your professional relationships.

This will usually include written skills, as well as, verbal communication skills. Your Cover Letter is your first opportunity to show your prospective employer that you have the necessary language capabilities.

Typographical and grammatical errors will often see your application rejected immediately.

Here are some tips:

• Make sure to use a spellchecker after drafting your Cover Letter . This is an easy step that you shouldn’t overlook! If your Cover Letter contains any spelling errors or typos, this immediately sends the message that the rest of your application is weak too.
• Re-read it to make sure the content is grammatically and contextually correct. Present yourself in a strong and accurate way!
• Ask someone else to read through it as well. Sometimes we can miss some obvious mistakes as we have read the content a number of times and are ‘too close to it’. Having someone else read your Cover Letter to check for any mistakes is always a fantastic idea!

Best Cover Letters in Australia: Avoid using a standard or generic Cover Letter

You need to tailor your Cover Letter to the position you are applying for, and the best Cover Letter examples in Australia have shown that.

One of the quickest ways to have your application overlooked is to send out a generic Cover Letter which does not address the specific key selection criteria or skill set required.

Things to include in a tailored Cover Letter in Australia are:

• Your contact information like email address, mobile number and LinkedIn Profile
• The position you are applying for
• The skills and experience you have which qualify you as being suitable for this specific job
• An example of how you applied as many of those skills in a previous role – this should directly tie in with one of the key selection criteria listed in the job advertisement
• The name of the organisation you are applying to; the name of the hiring manager and change the date of your Cover Letter if you are using a template from a previous application

Best Cover Letters Template Tips: Don’t write too much!

Your Cover Letter should be concise, encouraging the hiring manager to want to learn more about you by reading your Resume, and, ultimately, inviting you to an interview.

By rambling on too much and including unnecessary information, you risk alienating yourself and having your application dismissed. Recruiters love simple, short and concise Cover Letters. Get to the point!

Keep your Cover Letter to one page, highlighting your most relevant achievements and skills, always ensuring they match the key selection criteria stated in the position description.

Best Cover Letters in Australia: Avoid buzzwords

Using Buzzwords or clichés in your Cover Letter shows a lack of imagination and effort. You don’t want to give off the impression to recruiters of being unoriginal or lazy, do you?

Simply recycling those qualities listed in a job ad word-for-word and attributing them to yourself won’t do you much good. Without giving concrete examples of how they apply to you will see your application immediately brushed aside. Examples of such buzz words include: “team player”, “good communication skills”, “hard worker”, and “detail-oriented”.

Don’t just tell them you’re a hard worker, show them! Back-up your statements. You can do this by detailing specific tasks and outcomes you were responsible for, and successful at, while in your previous role(s).

Your Cover Letter and Resume may promise a certain level of personality or value, which is what will get you an interview, but once you’re face-to-face with a recruiter, that level of value will need to be made evident.

Best Cover Letters: Include appropriate personal details

Personal details such as your age, hobbies, and marital status should not be included in your Cover Letter .

Not only are they usually irrelevant to the job you are applying for, but they could also give the person reading your Cover Letter an excuse to dismiss your application without having read your Resume.

An employer wants to see how your previous work experience relates to the position on offer.  So, unless your outside interests are pertinent to the role, it’s best to not include them in your Cover Letter.

Best Cover Letters: Don’t exaggerate or lie about skills or experience

Sometimes job seekers are tempted to exaggerate their skills or experience to improve their chances of obtaining an interview. This is a big mistake.

Whether the prospective employer asks you about it during an interview or calls your previous employer to ask them, you will nearly always be found out.

It is much better to really think about how your actual experience relates to the qualities and key selection criteria being sought after. Once you have found qualitative and quantitative examples of this experience, aim to express this honestly and in your own words.

Even if you don’t have enough experience required for the job you’re applying for, you can overcome this by selling yourself in other ways.

A Cover Letter that highlights your achievements and includes similar projects or relatable experience can work in your favour. This will provide evidence of your value in terms of accomplishments which is what recruiters want to know about.

Also, if you’re qualified in any way, you can sell this in a Cover Letter or in the interview to convince recruiters of your value, regardless of any gaps in your experience, skill set or job history.

Download our Cover Letter Example Template For 2022 

To conclude, a good Cover Letter is a pivotal factor in the job application and job interview process. A Cover Letter should be well-written and engaging, and should convince the hiring manager that you are the best candidate.

A Cover Letter is a brief introduction of a job applicant that captures the employer’s attention and conveys competence, professionalism, and enthusiasm. The Cover Letter should provide some basic facts about the applicant such as their current position, career goals, and key skills.

To help you develop the perfect Cover Letter, download our free Cover Letter Template today to get started! Our Cover Letter template includes tips and advice from top Australian recruiters which will help you catch the recruiter’s attention – so you land a job in 2022.

The template can be customised to apply for jobs in all industries including Information Technology, Engineering, Business, Finance, and Accounting.

If you would like one-to-one support to create a high-quality and impactful Cover Letter to get more job interviews and jobs in Australia, please feel free to get in touch.

We wish you all the best in your job search! Careers Team, Career Success Australia

Our Career Counsellors have helped more than 3000+ Job seekers to get their Dream Job in Australia.

Bad Cover Letters vs. Good Cover Letters

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Top 7 Cover Letter Phrases to Avoid

Hello, It’s been a real challange finding job(s) that DON’T require vaccinations. How does one succeed in getting THAT job where this isn’t a requirement?

While the initial advertisment for a job doesn’t mention the need for a double vaccantion, it isn’t until the end or indeed, when one is called for a interview, that the question arises.

What can I, as one that has been stood down from a 15 year job, do to succeed in getting a job? And one where the mandate hasn’t been implemented or has been rescinded. It just seems so prejudicial.

Many thanks, Armand Haine

Hi Armand, yes, we have heard of many cases where the person hasn’t been able to have the vaccination due to medical reasons. At some point in time the vaccination certificate requirement that some companies ask for will phase out. What you can do Armand is increase the number of job interviews you attend. The more interviews you get, the more offers you will get which means you may find an employer that does not require the vaccination certificate. Also, it depends which industry you are trying to get into. Some industries require it, others, not so much. Feel free to contact us if you would like to discuss your case in detail. Best wishes, Career Success Australia

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The importance of cover letter, what is a cover letter.

Let’s go back to basics – what is a cover letter? A cover letter acts as a personal introduction in a professional setting. Usually, it’s a separate document that you attach to a job application along with your CV. You should use it to demonstrate your personality and summarise why you are the right person for the job, so the reader can consider the rest of your CV with this set up in mind. 

Follow our tips for how to write a cover letter or download our cover letter template.  

Why write a cover letter? 

The idea for writing cover letters for your resume is simple: it needs to be engaging enough for an employer to read to feel compelled to find out more about your skills and experience in your resume, before (hopefully) calling you in for an interview.

Not all candidates make the effort to write a tailored and personalised cover letter, so by making sure you write a cover letter that answers specifics needs in the job ad, it’ll help separate you from other applicants. In turn, giving you a greater likelihood of being shortlisted for an interview.  

Download your Cover Letter template 

Enter your details below to download your Cover Letter template:

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Cover letter advice.

Recruiters & hiring managers often receive hundreds of applications for each job. You need to start with a great cover letter to gain attention. Learn how with this video from Hays.

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Resume & cover letters.

How to write a CV

How to write a cover letter

CV cliches to avoid

Updating your resume

How to optimise your CV

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Resume & cover letters

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There’s no doubt that AI can aid the application process and it certainly makes sense to use all available tools to help you write a compelling cover letter to get noticed.  But it’s important to understand that AI is a tool with limited scope. There’s no one prompt that will generate the perfect cover letter, since both your skills and the requirements of each job are unique.    Rather, think of AI-generated copy as a starting point for your cover letter – consider it your first draft that you then personalise to reflect your skills and experience, and your personality.     Take the time to research an organisation and read the job description carefully, and then use this research to review and edit AI-generated copy to ensure it meets the specific requirements of the job and organisation. Add relevant keywords from the job description.    Also remove any generic or cliched copy produced by the AI and check for inconsistencies. Make sure the copy doesn’t misrepresent you.    Finally, add examples to showcase your unique value proposition. For instance, highlight relevant experiences, skills and achievements that directly match the requirements of the job you’re applying for. Mention your own career goals. Show genuine interest in the role and organisation.    By supplementing AI with your own personal effort, your cover letter will be a genuine reflection of you and your skills and experience. Customise the content, add examples and showcase your own voice to create a cover letter that captures your suitability for the job. 

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Final tips around how to write a cover letter.

• Keep it succinct and relevant to the job you’re applying for. Your cover letter should not exceed five paragraphs. 
• State what your motivation is behind your application. 
• Just as you would in your CV,  use strong verbs  to demonstrate action and accomplishments, such as ‘organise’ or ‘supervise’. 
• Optimise the subject line. Also check the job description again, in case the employer asks applicants to include something specific in the subject line. 
• If you are applying for a job online rather than email, consider putting your cover letter and resume into the same document so they don’t get separated. 
• Remember, our cover letter template is free to download and can be used as another way to capture the attention of a recruiter or hiring manager and encourage them to more closely review your resume. Good luck.

How to write a cover letter | 7th content block | UB

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Australia’s job market is competitive. You will sell yourself short if you don’t submit a compelling cover letter in your job application.

Your application must give hiring managers confidence that you’re the ideal person to meet their needs — even if your skills and experience aren’t a perfect match.

Sure, you can download a cover letter template and plug in some generic information.

But a better strategy is to use the best cover letter examples and templates (including ours below) as a starting point for crafting a tailored and impactful cover letter.

Do This To Impress Employers (Before You Start Writing Your Cover Letter).

A cover letter is an introductory note that accompanies your resume as part of a job application, to communicate why you’re the best candidate for a job.

This isn’t a business document. It’s a reflection of your personal brand .

Expert Tip.

You’re personally writing to another human being, so use personal pronouns like ‘I’ and ‘you’. And keep your language natural – resist the temptation to sound like a corporate robot.

To articulate why you’re the best fit — before you start typing — take the time to:

• Research the role and the company. Read the job description and learn about a company’s goals, challenges, values, industry and customer base so you can write intelligently about how you’ll add value (e.g., is the company vying for an IPO?).
• Gather your best examples. Collate examples of projects you ran and the impact you made. Quantify as much as possible (e.g., reduced CRM costs by 35%, raised employee retention by 13%, closed $5m of sales in 2023).

Use your company research to identify the best person to address your cover letter to (if it’s not listed in the ad). This personalises your approach and makes you seem clued in and ready to step into a team.

How To Write A Cover Letter For Australian Employers.

Unless you have an insider connection, your cover letter can make or break your chances of  getting an interview . Every word needs to earn its place.

Here’s what to include and avoid as you write each part of your cover letter.

1. Write Contact Details And Salutation.

What to include:

• A header with your name a a career tagline, e.g., Senior Sales Director.
• Your contact details – limit this to your email address and mobile phone number.
• A personal salutation , such as ‘Dear Peter,’.

Here’s an example:

Avoid the salutations “Dear Hiring Manager”. If you can’t find their name, use “To Whom It May Concern” as a last resort.

2. Write The First Paragraph.

Don’t waste space reiterating where and when you saw the job listing, as this will be tracked online and makes you appear out of touch with the market and digital job search.

Instead, launch into your main value proposition and the most powerful evidence of your suitability for the role.

Here’s an example of a strong introductory paragraph:

What to avoid:

• Bragging , or coming across as arrogant or selfish will likely backfire on you. For example: “Australia’s best salesperson who consistently out-sells teammates with my take-no-prisoners attitude.” No one wants to work with a jerk.
• Fake enthusiasm. Leading with how thrilled you would be to get the job smacks of insincerity and mediocrity – as though you have nothing substantive to say. Worse, it will make you sound just like every other applicant.

3. Write The Middle Paragraphs.

Continue to expand on your value proposition. In other words, add secondary and tertiary reasons that confirm your suitability for the role.

Effective ways to flesh out this section include:

• A list of 3 or more achievements that offer tangible proof of your capabilities. (Learn how to radically increase the power of your achievements ) .
• A good story , if you have one. Is there a unique experience you’ve had with their brand that can be described succinctly? A sincere way to create an emotional connection?

Take a look at this example:

Don’t repeat the achievements from your resume verbatim. You can use the same achievement in your resume and cover letter but you must find a different way to frame it.

• Apologies. Perhaps you don’t tick every box — don’t downplay yourself. Explain why you are still the best candidate despite whatever obstacles you perceive in your background.
• Flowery language and cliches. Assume everyone thinks they’re a “seasoned professional”, “team player”, or “dynamic”, “energetic”, or “proven” leader. Delete all buzzwords from your cover letter.

4. Write Your Concluding Statements.

If there’s room, throw in a few more value points — again, ensuring they’re relevant to the job ad/description. Finally, thank the potential employer for the opportunity.

Free Cover Letter Templates [Download].

Even though you’re learning how to write a unique cover letter, there’s nothing wrong with drawing inspiration from a cover letter template.

In fact, they’re really handy for guidance on the basic structure. And they can be a great way to organise your thoughts – freedom in a frame, so to speak.

Below are two cover letter templates for you to choose from. (Ensure you have a recent version of Word installed on your computer).

1. Contemporary Cover Letter Template.

Download Now :

2. Classic Cover Letter Template.

Download Now:

How Does Your Cover Letter Interact With Your Resume?

You’ll probably need to tweak your cover letter alongside your resume, and constantly cross-check to ensure they work together to convey your strengths.

A good cover letter should:

• Dovetail with your resume: Ensure you reinforce what you say in your cover letter through the details you include on your resume. A disconnect between the two will either create confusion or arouse suspicion.
• Close gaps left by your resume: It’s hard to explain nuanced life choices via dot points on a resume. Use your cover letter to provide context for major pivots between job types/industries, or periods of unemployment.

To ensure your resume hits all the right notes, consider using my recommended free resume builder . Or hire one of my top-rated resume writers if you want us to handle everything.

How Long Should Your Cover Letter Be?

Your cover letter is a teaser. It needs to pique the recruiter’s interest so they’ll pay closer attention to your resume.

Attention spans are short. Keep it punchy, with only the most relevant details, context and your most impressive achievements.

Ensure that the achievements you spotlight in your cover letter align with the role you’re applying for. Most job seekers fail to make the right impression by including the same achievements on their every job application.

Before You ‘Hit Send’ On Your Cover Letter.

Before you submit your application, use this checklist to ensure your cover letter includes key details:

A second set of eyes is always helpful when it comes to spotting mistakes or inconsistencies. Ask someone with superior writing skills to proofread your letter.

Additionally, I recommend sharing it with 2-3 people in your network to get their general feedback on whether you’ve made a compelling case to be hired.

There’s nothing like fresh eyes to speed up, and dial in, your final draft.

How Should You Format Your Cover Letter?

Here’s a quick tip that will double the impact of your job application – keep your cover letter’s design and format consistent with that of your resume.

This achieves a couple of objectives:

• It helps you  build and reinforce your personal brand.
• It helps the recruiter  with visual recognition of your application.

Don’t go too fancy or complex with your cover letter design or formatting, as it will distract the reader from the meat of your content.

See below for a side-by-side example of a branded set (resume and cover letter):

Here’s the best news. Remember the free cover letter templates that I gave you earlier? Well, I’ve created a matching set of resume templates, which you can download here .

Wait, Do Recruiters Even Read Cover Letters?

One reason that some recruiters don’t read cover letters is because they’re too generic, long-winded and boring.

A 2024 survey found that most people gloss over the cover letter and focus their attention on the CV/resume.

Regardless of  recruiter behaviour , you need to decide whether or not a cover will be valuable for your situation. You have 3 options:

• Don’t write a cover letter. Let your resume promote you on its own. Maybe it will be seen, maybe not.
• Write a quick’n’nasty cover letter. If it gets read, your resume likely won’t be.
• Craft a unique, impactful & thoughtful cover letter. Invest the time and, chances are, both your cover letter and resume will see the light of day.

You’re probably better off not writing a cover letter than writing a bad one. However, going the extra mile to write a great cover letter puts you well above candidates who choose options 1 and 2.

Can AI Write A Good Enough Cover Letter For You?

If you’re keen to use AI as a writing tool, we recommend that you only use it to produce a quick first draft that you can then edit and enhance using your human smarts.

Depending on how skilled you are with prompts, a cover letter composed by an AI — such as ChatGPT or Google Bard — could provide a starting point and mimic the right professional tone.

So, you’ll need to review every sentence to add personality and specificity, and align the message with what the job-poster is looking for.

Do You Have More Questions?

By now, I’m trusting that most of your questions have been answered when it comes to writing a cover letter to accompany your resume for a specific job application.

But cutting through the candidate clutter is no easy feat. And unless you’re a professional writer, the task of creating a standout cover letter can feel overwhelming.

If that’s you, I’m here for you. If you have more questions about how to write a cover letter, feel free to ask me in the comments below.

Wishing you all the best in your upcoming job search, and your career.

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How to write a cover letter in Australia: Your guide to standing out

January 02, 2023

A cover letter is the megaphone your job application needs to stand out and intrigue hiring managers… but what if your hand is shaky on the on-switch? Find out how to write a great cover letter, even if you’re not confident with words. 

When it comes to job hunting, there are two things that will never go out of fashion—the all-powerful resume, and its best buddy, the cover letter. Sure, your resume will change over time, and the final product will vary from a one-pager to a complete breakdown of your work history depending on your industry, but the letter portion generally stays the same (with some caveats for government, legal, STEM and finance roles). 

That said, hitting the right tone with your cover letter can be tricky. Too confident, and you’ll come across as braggy with no substance; too factual, and the reader may lose interest. Luckily, there’s a tried and tested approach for treading this line. 

What is the purpose of a cover letter?  

Before we dive into the how-to, let’s look at the purpose behind this one-page statement. A cover letter is there to help time-poor managers assess your application because it highlights the skills and accomplishments you feel are most relevant to the job. Think of it as a summary of your resume. 

While templates are easy (and tempting), generic cover letters can damage your chances of getting to the next stage. You risk rubbing your reader the wrong way with stock-like responses, a lack of research and vague statements in the place of demonstrated understanding. While you want to talk about the nitty gritty of the role and your career highlights, a cover letter is also the place to let your personality shine. You should bring yourself to the table and show the hiring manager how you align with their business from day zero. 

Do you need a cover letter? 

Yes. Submitting your application without one is a little like writing an assignment without including a list of references. You need to include a cover letter to show potential employers you have the initiative, dedication and attitude they want in their business. Even if tailoring your application takes a little longer than pressing send, it’s well worth it. Put yourself in the reader's position; would you interview the person who took the time to learn about the role, or the contender who attached their resume without so much as a hello, this is who I am and what I bring to the table? 

Mastering Australian cover letters

So how do you become a whiz at writing cover letters, and what are the steps that can make the process easier? If you take nothing else from this piece, remember this—preparation is key. If you’ve researched the role and identified your most relevant skills and achievements, writing a cover letter will be much easier.

Before you begin

Research the role.

By researching what you’ll be doing and getting a bit of background on the company, you’ll be able to learn more about the role and will find it easier to write the cover letter with this in mind. Look for recent articles on the company and its founders, and have a read of their website to get a feel for what they do. Make sure you understand the criteria that they’ve listed.

Brainstorm real-world examples

The worst thing you can be in a cover letter is generic. Comments like “I have great people skills” don’t really say anything. Once you know what the business is looking for, start thinking about real-world problems you’ve solved that meet the job ad’s criteria. Brainstorm things like:  How did you impact the company? Are there key performance stats that prove you made positive changes? Have these examples ready.

Gather contact details

If you can, find out the hiring manager’s name. LinkedIn or the company’s website can be great for this, so do a little digging. If all else fails, call the company and ask. It shows initiative.

Create a cover letter people care about in 5 steps

So you’ve got your background information and you’re armed with great examples of your achievements. Now’s the time to write a stand out cover letter.

1. Write a targeted introduction

Talk about what drew you to the role in the first place. Was it the culture? The company’s charitable work? Their reputation as industry leaders? Make sure you also say why that’s important to you—shared values are a great way to show company alignment. And remember, engagement is key, so you should be more conversational than you would be in a resume.

2. Explore your history and connect it with the role

How have you gotten here? Was it a straight path, or  did you start your career in another direction before finding your way to this industry?   If you’re changing industries, what have you done to learn about this one, and what prompted the change? Include some very brief context around this. 

3. Address the recruitment criteria in detail

It’s unlikely that you’ll tick every box in the job ad, but talk about what you’ve done in your previous roles and how your experience mirrors the job criteria. Be specific and use examples where you can. You can also mention any relevant qualifications you have if they’ve asked for them.

4. Refine your elevator pitch

You want to wind down with a quick overview. Remind the recruiter why you’re applying for this role, where you’ve come from, and why you’d like to take this path next.

5. Make a closing statement

Thank them for their time in reading your application, and let them know that you look forward to hearing from them soon. Tell them how and where you can be contacted so they don’t have to go digging through your resume for the details. 

Before you hit send

There’s no point writing a great cover letter if you  fall on the final hurdle. Here are some last steps you shouldn’t skip.

Proofread, leave it a day, then proofread again

This is your only chance to make a good first impression. It’s so easy to miss a typo when you submit your cover letter straight after writing it, but this looks sloppy. Give yourself the distance to spot those little errors.  

Ask someone you trust in the same industry to read it for you

This’ll give you insight into anything you’ve misunderstood, or areas you can focus more on. You could also learn valuable titbits about the industry that you may be able to weave into your cover letter.

Double-check the details 

There’s nothing worse than hitting ‘send’ only to realise you’ve called the hiring manager Mary when it’s actually Maree, so make sure you’ve got it right. It’s also good to check that all your contact details are correct.

Take a moment to breathe and visualise 

You’re almost there, and you’re doing great. Take a moment to visualise how fantastic it’ll be if you score an interview.

Organise your resume 

Make sure your resume is up to date and in the required format, with all the relevant skills clearly organised.

Send it away! 

Attach it to a brief email or onto the company’s application portal and you’re done!

Congratulations! You’ve just sent off your application. Pat yourself on the back for writing a clear, concise, targeted cover letter that shows how perfect you are for the role. Good luck.

Read next: How to make an impression at your job interview

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Thinking about forensics as a career? For true crime junkies and self-confessed science geeks with a penchant for justice, it might seem like the perfect choice. But what does it take to work in forensics, and what jobs are on offer in Australia?

3 reasons you’ll need human-centric skills for the future

While AI is becoming more prevalent, machines simply can't replicate the human touch.

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• Resumes Cover Letters

Cover Letters: A Comprehensive Guide [+ Templates and Samples]

In this post, free cover letter template, cover letter examples for different kinds of jobs, creative cover letter design template, how to message a recruiter on linkedin.

In this post Show

Write the perfect cover letter for a job application in every industry. Download our free cover letter templates and examples to impress the hiring manager and nab the job you want.

The purpose of a cover letter is to convince a hiring manager or recruiter to read your resume. Your cover letter tells the story of why you’re applying, and why you’re a great fit for the role. Then your resume backs it up with essential data and details.

But for a new or inexperienced job seeker, figuring out how to write an effective cover letter can be super confusing.

That’s why we’ve created various cover letter templates for you to download and use. They’re no-fuss, easy to edit and are even targeted at certain jobs (so you know they have the right information).

Use these cover letter templates as a starting point and personalise them however you want.

Are cover letters still relevant in 2021?

Cover letters are a hotly-debated topic amongst job seekers, recruiters, and people giving career advice. Doubt that? Try searching ‘cover letters’ on Reddit and see how many different opinions are out there.

Almost every job application requires a cover letter. It’s the first thing that hiring managers see, and creates a first impression (whether positive or negative) that can determine whether your application makes it past the skimming stage.

No wonder we often dread writing them. It’s common to stress over how to write it, what to include, and wonder if they even matter at all.

How much time should you spend on it? Does anyone actually read cover letters in 2021? (Yes, they do).

The most challenging thing about writing one is that there is no one-size-fits-all approach. Different industries and levels of seniority will have different sets of expectations.

If you’re applying for a position as a project manager in construction, your cover letter will sound very different than if you were applying for a customer service role. Likewise for roles in the creative industry, technology, and healthcare – they all have different flavours.

In 2021, cover letters are still very relevant, and many employers won’t even consider your application without one. But there are more modern ways of delivering them, as well as a few ways to make yours stand out.

Cover Letter Template

This is a generalised cover letter template that projects passion for any job. Just add your own information!

[Today’s Date]

[Your full name] [Your phone number] [Your email] [Your address, city, state, postcode] [Your LinkedIn]

[Hiring Manager’s Name] [Company Address, City, State] [Phone number] [Email address]

Dear [Hiring Manager],

RE: <insert role title> position

I am thrilled to submit my application for the <insert role title> role at <insert company name>. I believe I would be a perfect fit for the position as I am passionate about <insert your passion that aligns with the role you’re applying for> and possess the motivation and perseverance to overcome any challenge thrown my way.

Your company’s mission to <insert company mission you are passionate about> is inspiring, and I would be thrilled to contribute to this mission. I feel my relevant experience and skills match well with your company values, including:

<Experience: insert a sentence about your relevant experience. E.g.: Working in my role as XXX for X years, I’ve gained a deep understanding of XXX> <Skills: insert a sentence that covers your key technical skills relating to the job. Avoid talking about soft skills or personal traits here.> <Achievement: insert a sentence about an achievement or result that demonstrates your suitability for the role or exemplifies your work ethic.>

I can see myself vastly developing my skills and professional expertise at <company name>, which would be an exhilarating opportunity. I’m always hungry to improve myself and am dedicated to continuously learning.

From previous work experience at <insert company name>, I have learned valuable communication skills, problem solving, and teamwork. I thrive working in high-pressure situations and am a highly adaptable professional.

I am confident that I am a great candidate for this position and that I would be able to navigate the challenges of the <insert role title> role at <insert company name> successfully. I’d appreciate the chance to meet with you to further discuss this job opportunity. Thank you for considering my application.

[Your name]

How to Write a Cover Letter That’s Unique (Like You)

Got questions about editing your cover letter template? The answers are here.

Best Cover Letter Examples and Why They Work

Discover how to win over the hiring manager with just your cover letter.

Sometimes, you need an industry-specific cover letter, because generic ones just aren’t relevant to the positions you’re applying for. Here is a range of examples for the most commonly searched cover letter types.

Hospitality cover letter

Craft the perfect letter for a culinary or tourism job with this hospitality cover letter

Nursing cover letter

A sample to use when building your nursing cover letter.

Administration cover letter

Create the perfect application with this administration cover letter example.

Receptionist cover letter

Get noticed and hired using this receptionist cover letter example.

Retail cover letter

A quality sample of a cover letter for retail.

Customer service cover letter

Get a head-start on drafting the perfect customer service cover letter with this example.

How to address key selection criteria in a cover letter

Discover examples and templates to help you properly address key selection criteria.

If you’re looking to enter a creative industry, or a role where you’ll be expected to offer some creative flair, these templates have been designed for you. Submitting a well-designed cover letter not only feels more premium, but it demonstrates your passion for creativity and creating high quality work.

This kind of cover letter won’t be appealing to employers in all industries, so be discerning about whether it will make the right impression for the job you’re applying for.

Artistic Flair Cover Letter Template (Orange)

A cover letter with a bold design to get noticed. Perfect for design-centred jobs.

Artistic Flair Cover Letter Template (Beige)

Creative Communications Cover Letter Template

A cover letter perfect for communications jobs, pairing bold design with a professional style.

Modern Corporate Cover Letter Template

A sleek and professional cover letter that offers readability and style. Perfect for corporate jobs.

Because, after all: it’s not always what you know, it’s who you know.

Making a great impression through a LinkedIn DM can be tricky. But, done well, it has the potential to propel you to the top of the interview shortlist.

This is how to message a recruiter on LinkedIn:

Cold contact with a recruiter to ask about future job openings

Message title: speculative job application — [role title you’re interested in].

Hi <recruiter’s first name>,

I’m keen to connect with you to stay up to date on job openings with <company name>. As a recent <field of study> graduate, I’ve been on the lookout for a <specify the kind of role you want (e.g.: marketing assistant)> role in a company where I’ll be encouraged to strive for excellence in my work and have the chance to develop as a professional.

Through my research, I found <company name> to hold values that align with my own, and have a mission I feel passionately about pursuing myself. <Insert statement about how you relate to the company’s mission, or why you feel strongly about it.> Because of this, I feel we’d be a perfect fit for each other.

I have skills in <insert short list of key technical skills> founded in work experience at <company name>. I’m also dedicated to pushing for strong results, for example, <insert example of a situation where you’ve used one/multiple of these skills to push for an excellent result. Make sure it aligns with the role you want, and ensure you outline the result you achieved.>

I am a <insert snappy summary of who you are as a professional, e.g.: I am a proven writer with an adaptable mentality and a desire to exceed expectations and continuously learn.> I’d love the opportunity to work for <company name>. Although I can see there are no jobs advertised at the moment, I’d like to submit my resume for your future consideration.

If you’d like to discuss what else I can bring to <company name> as a <role title>, feel free to call me on <mobile number>.

Kind regards, <Your name>

(Remember to attach your resume.)

LinkedIn message to complement recently submitted job application

Message title: regarding the position of [role title] or concerning the recently advertised [role title] position.

I’ve recently applied for the position of <role title> with your organisation, and am keen to reach out to formally introduce myself. Working for your company has been a dream of mine since I began my studies in <field of study> X years ago. I have a deep respect for <something you respect about the company> and feel my own values align with this.

Through my studies and work experience at <insert company>, I’ve developed a broad skill set which would be highly beneficial in this role. For example, <insert example of a situation where you’ve used one/multiple of these skills to push for an excellent result. Make sure it aligns with the job description, and ensure you outline the result you achieved.>

I’ve outlined further examples of what I can bring to the company as a <role title> in my job application.

I hope we’ll have the opportunity to speak more about this role and what I can bring to it.

Regardless of whether I’m a successful candidate, it would be great to connect with you so I can stay on top of job opportunities with <company name>. Thank you for considering my application.

Warm regards, <Your name>

If you’re struggling to find the right person to message, check out this video tutorial.

So they’ve read your cover letter, and decided your resume is worth a look. Make sure it’s doing you justice!

Check out the Ultimate Guide to Resumes for templates, examples and more.

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General Manager Cover Letter Sample

December 19, 2020

General Manager Cover Letter [Full Sample]

• General Manager Cover Letter Writing & Job Search Guide

Here’s a sample Cover Letter we recently produced for a General Manager in Australia.

In this article, you’ll learn:

About the General Manager Role

• What Hiring Manager Look For In General Manager Cover Letter

General Manager Job Opportunities

Job hunting tips from our resident headhunter.

Here’s a full General Manager Cover Letter sample, which we wrote for a client recently.

[If you know the name of the Hiring Manager, personalise your application by addressing the person directly. Job ads on LinkedIn, for example, display the name of the person posting the ad.]

Through my 18-year career spearheading high-impact sales & business development strategies for leading companies in the automotive industry, I’ve come to excel at developing customised solutions across a suite of platforms to meet organisational goals in B2B sales, product management and marketing. I’ve held P&L responsibility of up to USD 30 million, forged strong relationships with clients across APAC, and led multi-market, cross-functional teams of up to 25 staff. As such, I am confident that I am the ideal candidate for General Manager at DEF Company . [Match your skills and strengths to the job and industry requirements, and include a brief overview of your experience. Share metrics if you have them to provide context and scale for your work]

• In my current role as Country Manager with ABC Company , I lead a 25-member team to strengthen all operations with P&L accountability of USD 40 million for Australia markets. Significantly, I reduced costs by USD 5 million through aligning operating goals, improving operations processes, and enabling efficient inventory management and resources allocation.
• In my previous role as Assistant Regional Operations Manager (Sales Development & Production Planning) with XYZ Company , I led a team of 10 executives to provide strategic direction and management of country sales operations and performance for regional offices. Among my achievements, I am most proud to have spearheaded 20% sales improvement and 5% cost reduction, partnered with key stakeholders to set up the Vietnam showroom, and expanded the Southeast Asia dealers’ network by 15%. [Frame your skills in the context of recent work experience relevant to the targeted job. Metrics and achievements give the employer context and scale to gauge your abilities. Show the value you generated for the organisation in a leadership position. If applying for a position at a multinational company, highlight your ability to work in different countries and cultures.]

Adept in project management, supply chain management and P&L management, my on-the-job experience has afforded me a well-rounded skill set, including first-rate problem solving and communication skills. Combined with my competencies in global banking and risk assessment, and deep industry knowledge, I am confident I can deliver and execute B2B strategies and enhance operational procedures as a General Manager at DEF Company . [Showcase more skills the employer is looking for, as well as any additional competencies and experience that would give you an edge.]

I am excited by the possibility of joining your operation, and I would love the opportunity to meet with you and discuss how I can be a positive change agent for your team. Please contact me anytime by mobile at +61 12 1234 5678 or by email at [email protected]. [Close with a call to action by showing your eagerness to meet your potential employer and providing means to contact you.]

Yours faithfully, Hunter Rogers

A General Manager is a senior leadership position with overall profit and loss responsibility. This role has a broad scope, including sales, marketing, and overseeing day-to-day operations.

A General Manager creates sustainable growth and high performance, shaping the workplace through a combination of strategy, talent development, marketing, resource management, and supervision of operations.

Although he or she may carry out major one-off exercises such as cost reductions, restructuring and reorganisation if necessary, it is a key responsibility of the General Manager to prevent these situations from occurring.

They cannot be more wrong! In a B2B environment, the general manager also possesses a wealth of knowledge about businesses within the industry. He interfaces regularly with his clients as well as stakeholders to learn their needs. The general manager identifies decision makers, builds relationships founded on trust and credibility, and utilises a comprehensive content marketing strategy to win clients.

In some large companies, a general manager is in charge of a department or business unit. In smaller ones, the general manager is one of the top executives, on par with a director, president or C-suite officer. Regardless of his seniority, he combines expertise in multiple fields to guide the direction of the company by setting standards, strategy and vision.

What Hiring Managers Look for in General Manager Cover Letters

• Show your ability to set winning strategies, especially in the fields of marketing, sales, relationship-building, cost reduction, and personnel management.
• List your most significant achievements that involve growing revenue, decreasing costs, or both. P&L is king in this position.
• Results and metrics are critical. Link your skills and work scope to your achievements.
• Describe how you have shaped the workplace by developing junior leaders, optimising operational processes, and efficiently allocating resources.
• Emphasise your knowledge of the industry, clients, and stakeholders. State how you forged strong relationships with your clients and the value you created for them and your company.
• Craft a narrative that shows how you combine a broad array of skills to generate immense value.
• Join LinkedIn groups or follow companies you wish to work for to keep abreast with new job openings.
• Alternatively, you can reach out to these headhunters in Australia to learn about any vacancies they may be trying to fill out.
• Create a winning cover letter and send it along your resume. The cover letter will serve as an introduction about yourself and is a great venue to answer the question “Why should we hire you?”
• Be active on social media, particularly on LinkedIn . Make sure to create a strong online profile that represents you and you professional experiences. Here’s our comprehensive guide on writing a great LinkedIn profile .

Before You Go…

Before you start sending out applications, send us your resume for a free CV feedback analysis from our team. We’ll review your CV in detail, share personalised feedback on its strengths and weaknesses, and show you how you can improve it.

Related Articles

How to write a cover letter in 2021 | your ultimate cover letter guide , 7+ top cover letter examples (2021), 20+ cover letter samples | downloadable cover letter samples, free cv feedback, free cv analysis, not sure your cv is up to task, chatbot contact form.

60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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80 Sample Phrases for Office Manager Resume and 2 Cover Letter Examples

By Status.net Editorial Team on March 9, 2024 — 11 minutes to read

Crafting a strong office manager resume is a pivotal step in landing your next job opportunity. You want to showcase your ability to handle a multitude of administrative tasks while also being the glue that keeps the office running smoothly. Highlighting your organizational, communication, and leadership skills is important because these are the competencies that employers look for in an office manager.

Your resume should effectively demonstrate your experience managing office operations, supervising staff, and streamlining processes. It’s helpful to include specific examples, such as how you improved office efficiency or managed project coordination successfully. Remember to mention any relevant software you are proficient in, as technical skills are highly valued in this role.

Including quantifiable achievements can significantly strengthen your resume. Instead of merely stating your duties, focus on how your efforts delivered tangible results. Perhaps you implemented a new filing system that increased document retrieval speed by 30%, or you might have successfully negotiated with vendors to reduce office supply costs. These concrete examples speak volumes about your impact as an office manager and make your resume stand out to potential employers.

Professional Summary

In this section, you’ll find a snapshot of what to highlight about your experience and goals when crafting your own office manager resume. This will help you come across as competent and driven.

Examples of Professional Summaries for Office Manager Resume

Highly efficient Office Manager with a strong background in managing day-to-day operations and solving complex problems. Skilled in budgeting, scheduling, and maintaining a high standard of office organization. Committed to improving office systems to support business growth and staff development.

Versatile Office Manager with 7 years of experience in administrative leadership, specializing in team management, office organization, and process improvements. Adept at developing and implementing office policies that increase productivity and ensure smooth operations.

Office Manager with 5 years of experience in fostering positive work environments and maintaining high levels of staff morale and productivity. Expert in HR functions, including recruitment, onboarding, and performance management. Excellent communicator with a knack for building relationships with employees and vendors alike.

Detail-oriented and results-driven Office Manager with over a decade of experience overseeing administrative operations in fast-paced environments. Proven track record in streamlining office procedures, managing staff, and increasing efficiency. Recognized for exceptional organizational skills and the ability to manage multiple priorities with ease.

Dedicated Office Manager with 8 years of experience working in small business environments. Expertise in all aspects of office management, from bookkeeping and payroll to inventory control and customer service. A proactive problem-solver with a passion for helping businesses thrive.

Office Manager with a keen eye for detail and a commitment to excellence. Over 6 years of experience in managing administrative tasks, coordinating office events, and overseeing facility maintenance. Recognized for the ability to maintain a clean and organized office space that enhances workflow and productivity.

Tech-savvy Office Manager with a strong background in project management and office automation. Proficient in a variety of office software and technology, with a proven ability to adapt to new tools quickly. Skilled in coordinating cross-functional teams and managing complex projects under tight deadlines.

Strategic Office Manager with 10+ years of experience in supporting business operations and contributing to company growth. Skilled in developing business strategies, managing client relationships, and overseeing administrative functions. Adept at identifying opportunities for process improvements and cost savings.

Organized Office Manager with extensive experience in managing medical office operations, including patient scheduling, billing, and compliance with healthcare regulations. Known for maintaining confidentiality and providing exceptional patient service. Strong background in staff training and development within the healthcare sector.

Multilingual Office Manager with a unique international perspective, having worked in diverse cultural environments. Fluent in English, Spanish, and French, with experience in translation and international communication. Proficient in coordinating international meetings and managing a multicultural staff.

Work Experience Examples for Office Manager Resume

Your work experience section is where you get to showcase the roles you’ve excelled in and the value you’ve added to your previous employers. This section is the meat of your resume, telling potential employers what you’ve accomplished and how your experience aligns with the job you’re applying for.

Recent Roles Examples

• Managed a team of 12 office personnel, ensuring efficient administrative operations.
• Oversaw office budget, reducing costs by 15% through strategic supplier negotiations.
• Implemented a new document management system which increased document retrieval times by 20%.
• Coordinated over 200+ corporate events, including logistics, budgeting, and post-event reporting.
• Served as the first point of contact for client communications, handling an average of 50+ calls daily.
• Revised the company’s filing system, resulting in a 30% improvement in team productivity.
• Streamlined office supply inventory management, cutting waste by 25%.
• Led the transition to a paperless office environment, reducing paper usage by over 40%.
• Facilitated inter-departmental communication to improve project turnaround times by 10%.
• Negotiated with vendors for office equipment, securing more favorable terms and pricing.

Key Achievements Examples

• Spearheaded a customer service initiative that boosted customer satisfaction ratings by 35%.
• Received the ‘Office Manager of the Year’ award for exceptional leadership and management.
• Played a key role in achieving ISO 9001 certification for the company.
• Developed and implemented an office-wide training program that increased employee competency by 50%.
• Authored an office procedures manual adopted company-wide for standardizing process efficiency.
• Initiated a remote work program that contributed to a 20% increase in employee satisfaction.
• Orchestrated a company-wide software upgrade with minimal downtime and zero data loss.
• Achieved a record-low staff turnover rate of 5% annually through improved employee engagement strategies.
• Designed and executed a cost-saving plan that slashed office expenses by $10,000 a year.
• Successfully planned and managed office relocation without disruption to business operations.

In this section, you’ll find the critical areas where you need to excel to become a successful office manager. Your resume should highlight how you effectively utilize these skills to manage office operations and contribute to the business.

Administrative Skills

Your administrative skills are the backbone of day-to-day office management.

• 1. Adept at office administration and executive support tasks.
• 2. Proficient in managing office supplies and vendor contracts.
• 3. Skilled in record-keeping and maintaining filing systems.
• 4. Expertise in scheduling and calendar management.
• 5. Strong background in implementing office policies and procedures.
• 6. Experienced in travel arrangements and event planning.
• 7. Capable of handling confidential information with discretion.
• 8. Competent in preparing detailed reports and presentations.
• 9. Efficient in managing office budgets and expenses.
• 10. Proficient in developing and maintaining office workflow procedures.

Interpersonal Abilities

Your ability to interact with others defines your role in the workplace dynamic.

• 1. Exceptional communication skills, both verbal and written.
• 2. Proven ability to lead and motivate team members.
• 3. Strong negotiation skills with vendors and service providers.
• 4. Excellent customer service orientation for internal and external clients.
• 5. Ability to mediate conflicts and facilitate constructive conversations.
• 6. Experienced in building and maintaining professional relationships.
• 7. Skilled at collaborating with cross-functional teams.
• 8. Comfortable in a fast-paced, dynamic work environment.
• 9. Empathetic listener and persuasive speaker.
• 10. Proven track record of fostering a positive and inclusive workplace culture.

Technical Proficiencies

Being tech-savvy helps you streamline office operations using various tools.

• 1. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• 2. Proficient with various office management software, including CRM and ERP systems.
• 3. Skilled in using project management tools like Asana, Trello, and Basecamp.
• 4. Knowledgeable in basic IT troubleshooting and office equipment maintenance.
• 5. Experienced with financial software for payroll and accounting, such as QuickBooks.
• 6. Familiarity with cloud-based file management systems like Google Drive and Dropbox.
• 7. Ability to type at a high speed with accuracy.
• 8. Knowledge of data analysis and presentation tools.
• 9. Experienced in managing and maintaining company databases.
• 10. Proficient in using telecommunication systems, including video conferencing and online meeting platforms.

Additional Information

In this section, you’ll find key details that can help distinguish your resume, such as language proficiency and volunteer experience, that many employers find valuable.

Being multilingual can give you an edge in today’s globalized economy. Here are example phrases demonstrating language skills:

• Fluent in Spanish and English
• Proficient in French, with four years of study
• Conversational Japanese language skills
• Business-level German proficiency
• Native Mandarin speaker, with advanced English
• Italian language proficiency, intermediate level
• Beginner level Korean with commitment to further learning
• Dutch: Professional working proficiency

Related: How to Include Language Skills on Your Resume (Examples)

Volunteer Work

Your volunteer experiences convey your commitment to community and your character. Examples:

• Coordinated local charity events for the Red Cross
• Volunteer tutor for children at McNair Elementary School
• Served meals at the City Homeless Shelter bi-weekly
• Organized annual fundraiser for the Cancer Awareness Foundation
• Participated in building homes with Habitat for Humanity
• Managed a team of volunteers for park restorations with Green Earth Society
• Served as a board member for the Downtown Art League
• Provided pro bono office management services to a local non-profit art gallery
• Led a local neighborhood clean-up initiative for three years
• Volunteer firefighter with over 200 hours of community service

Examples of Cover Letters

When drafting your cover letter, it’s important to tailor it to the specific office manager position you’re applying for. This means highlighting relevant skills and experiences that align with the job requirements. For someone with no experience, you’ll want to emphasize your organizational abilities, communication skills, and any leadership roles you may have held, even in volunteer settings.

Example of Office Manager Cover Letter (No Experience)

Dear Hiring Manager,

I am excited to express my interest in the Office Manager position at your company. Although I am entering the workforce for the first time, I bring a dedicated work ethic and a strong desire to learn. During my studies at (…) University, I honed my organizational skills by coordinating group projects and leading our student events committee. My proficiency in Microsoft Office Suite and my ability to communicate effectively have prepared me to meet the challenges of this role. I am eager to bring my enthusiasm and dedication to your esteemed team and contribute to your company’s success.

Sincerely, Jane Smith

For those with experience, your cover letter should provide a snapshot of your career highlights. Emphasize your accomplishments as an office manager and how you’ve successfully enhanced office operations, improved systems, or led teams.

Example of Office Manager Cover Letter for a Candidate with Experience

I am writing to apply for the Office Manager position as advertised. With over 10 years of experience in office administration and management, I have a proven track record of streamlining processes, increasing efficiency, and fostering a positive work environment. In my previous role at ABC Corp, I implemented a new document management system that increased departmental productivity by 20%. I also have extensive experience in budgeting, scheduling, and providing exemplary leadership to a team of administrative professionals. I’m confident in my ability to bring a wealth of knowledge and a proven leadership approach to your dynamic team.

Warm regards, John Smith

Education Section Examples

When pursuing an office manager position, your education is a vital element of your resume. You should highlight not just academic achievements but also relevant certifications and coursework that prepare you for the role.

Highest Degree

Your highest degree should be prominently displayed. If you have a Bachelor’s Degree in Business Administration, list the university’s name, the degree earned, and your graduation date. For example:

• University of ExampleCity Bachelor of Business Administration, May 2020

If your highest degree is an Associate’s Degree or a Master’s, the format remains the same:

• Sample Community College Associate of Applied Science in Business Management, May 2018

Certifications

Certifications can set you apart from other candidates. Include any that are relevant to the role of an office manager. For instance:

• Certified Manager Certification (CM) – Institute of Certified Professional Managers
• Project Management Professional (PMP) – Project Management Institute

Remember to list the certifying body and the year you received the certification. Related: How To List Certifications on a Resume (Examples)

Relevant Coursework

Describe coursework that directly relates to the skills and knowledge useful for an office manager. If you have completed courses in project management, human resources, or business law, mention these. Here’s an example of how you can format it:

• Project Management Principles: Gained skills in project planning and execution.
• Human Resources Management: Acquired knowledge in employee relations and benefits administration.
• Business Law: Learned about legal concepts applicable to business operations and contract management.

It’s important to show how each course has provided a foundation for the tasks you’ll handle as an office manager.

Frequently Asked Questions

How can i highlight my office manager skills on my resume.

To highlight your office manager skills on your resume, focus on specific accomplishments in your past roles that showcase your ability to manage tasks, lead teams, or improve office operations. For example, mention a filing system you updated that increased efficiency, or a staff training program you implemented that boosted team productivity.

What should I include in an office manager resume if I lack experience?

If you lack experience, concentrate on transferable skills like communication, organization, and problem-solving. Detail volunteer work or internships where you managed schedules or coordinated events. Academic projects or coursework related to business management can also be beneficial to include.

Can you suggest a professional summary for an office manager resume?

A professional summary for an office manager resume might read like this: “Dedicated Office Manager with 5+ years of experience in streamlining office operations, leading administrative teams, and implementing cost-saving strategies to enhance efficiency. Proven track record of improving office workflow and fostering a positive work environment.”

What are some effective office manager resume objectives to consider?

Effective resume objectives for an office manager could include: “Seeking an Office Manager role to utilize my extensive organizational skills and background in office administration to improve operational efficiency,” or “Aiming to bring my strong attention to detail and deadline-driven work ethic to a dynamic team as an Office Manager.”

What key qualities should I emphasize to demonstrate I’m a good fit for an office manager position?

Emphasize key qualities such as strong leadership, excellent communication skills, and the ability to efficiently manage multiple tasks. Mention how your organizational abilities contributed to reducing overhead costs or how your proactive approach to problem-solving improved office systems.

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