how to record a presentation through teams

• Microsoft 365
• Microsoft Teams
• Getting the most out of Teams

Recording a narrated presentation via Microsoft Teams video call

This guide will explain how to record a narrated presentation via Microsoft Teams, from the video call function. The video call function can be used to screen share and record your desktop and any content displayed on your desktop, such as PowerPoint slides.

Before recording, please ensure you read our ‘ top tips for recording content ‘ guide. This guide is aimed at tutors and clinicians recording learning &  teaching materials using a desktop computer or laptop . It includes some simple tips, such as setting up your equipment and recording environment, to produce the best possible quality for your recordings.

For teaching content delivered via PowerPoint presentations, please use the HYMS template . To ensure content is accessible, please be sure to enter text into the title text boxes on every slide. Click on the link above and enter your HYMS email account details to access the slides. From file choose to download a copy to save your own version on your desktop to edit. Please contact [email protected] if you do not have HYMS log in details and need to be sent the template directly.

Start a video call meeting in Teams

• Start a recording of your presentation / present your content

Access and download a recording

Share your recording with the learning enhancement and support team, upload your recording directly to echo360.

Recording content is possible for HYMS Office 365 account holders with access to HYMS Microsoft Teams, and users who have other Office 365 accounts and full associated access to other versions of Microsoft Teams.

Guest level access does not give access to the full functionality required to record content. However, it is possible during a video call meeting to record a guest’s desktop view on their behalf. Please contact the Learning Enhancement and Support team at [email protected] to arrange a video call where we record content on your behalf. The following guidance will still be of use in terms of preparing your presentation and joining a call. Please also see our other pages related to guest access to a Teams video call and guest member access to a Team; creating video meetings in Microsoft Teams and adding an external guest to a HYMS Microsoft Team  

From a browser, only Google Chrome or the latest version of Microsoft Edge will allow screen sharing. Mac users may be prompted to change privacy settings to screen share, and window sharing isn’t available for Linux users.

• Click on join now when you are ready to start.

Start a recording of your presentation

It is strongly advised to complete the following steps with a test recording of a few minutes duration to check you are happy with the recorded view of your content and the sound quality.

If you make a significant mistake, start the narration of a particular segment / slide from the beginning again, whilst keeping the recording going. Make a note of when it happened. It is possible to trim the start and end of a recording and also cut out an unwanted segment / slide narration. It is not possible to easily cut out many minor mistakes in a flow of uninterrupted speech. If you make many mistakes, the easiest thing to do is to start a new recording.

• Navigate to your desktop and open your PowerPoint slides or other content you wish to narrate over (for example an image, a Word document, a website in your browser).
• Navigate back to the Teams video call you have started.

Choose from the listed options to share:

• your desktop (useful if you want to share views of multiple items you are accessing – browser windows, your desktop, and files etc,.)
• a browser window only (useful for sharing a view on one item you are accessing – a browser window, a file you have open etc,.)
• a PowerPoint file only

It is preferable to share a view of a PowerPoint file that is open on your desktop. If you share and display a PowerPoint file in Teams, the image may be slightly compressed or framed by additional content in Teams.

Present your content

• If you are presenting only slides, navigate to your PowerPoint slides on your desktop and open slide show view.
• You can now present your slides and narrate over the content.Your voice and the slide show view of your slides will be recorded, as well as either your image in the right-hand corner or your initials / profile picture.

• To stop recording, navigate back to the meeting tool bar and select stop recording .

As soon as you select record, you will be recording everything you are sharing. Please ensure you have checked there is nothing you have open / displayed that you do not want in a recording.

In chat in Teams, you will see the ‘meeting’ listed that you set up above with a notification that a recording is now ready. This may take a while to appear. If someone set this up on your behalf because you are a guest, they will see this notification in their chat history. They can download and share content with you if required.

These recordings will be available in Teams channels / meeting chats (shortly after the meeting ends) for 21 days. After 21 days, the meeting recordings will be deleted.  It is important to download content as soon as possible. Please see further guidance on the following help page regarding sharing downloaded content; https://docs.microsoft.com/en-us/stream/portal-upload-teams-meeting-recording

You can notify the Learning Enhancement and Support team that you have made a recording at [email protected] . We will then be able to transfer your recording to the Echo360 platform and share your content in Blackboard, as required.

One method of sharing your recording with us is to upload it to OneDrive.

• Log in to your HYMS Office 365 account and navigate to OneDrive. Please see our help pages at the following links; access your HYMS email via a Web Browser and sharing OneDrive and Microsoft Teams files .

HYMS staff with the required level of access to Echo360, can also upload content directly to Echo360.

• Log in to the Echo360 online platform.
• Log in with your HYMS details in the format [email protected] + HYMS password. Then log in with your username (hyxxxx) + HYMS password.

• Select upload media and upload your recording .

• You can share your content to an Echo360 course area, then create a link to it in Blackboard. Please also see the following help page regarding linking content on Blackboard; adding an Echo360 video to Blackboard

Please contact the Learning Enhancement and Support team at [email protected] if you require further support in linking content to Blackboard.

Please see further guidance on the following help page regarding sharing downloaded content; https://docs.microsoft.com/en-us/stream/portal-upload-teams-meeting-recording

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How To Record On Microsoft Teams: Step-By-Step Guide

This guide provides a step-by-step walkthrough on how to use this key feature effectively.

In the digital age, maintaining effective communication and collaboration within teams, especially remote teams, has become critical. One tool that has proven invaluable for this is Microsoft Teams, a versatile platform that facilitates virtual meetings, chats, and collaborative work.

An important feature of Microsoft Teams is the ability to record meetings. This functionality allows for detailed documentation of meetings, the ability to revisit important discussions, and the opportunity for those who missed the meeting to catch up.

Understanding how to record meetings in Microsoft Teams is a skill that can greatly enhance productivity and ensure that no crucial information is lost or overlooked. This guide provides a step-by-step walkthrough on how to use this key feature effectively.

How To Record On Microsoft Teams 🙂

Frequently asked questions 🤔.

Important disclosure: we're proud affiliates of some tools mentioned in this guide. If you click an affiliate link and subsequently make a purchase, we will earn a small commission at no additional cost to you (you pay nothing extra). For more information, read our affiliate disclosure .

Start the Meeting

Access the Calendar : On the main interface of Microsoft Teams, you'll see a vertical sidebar on the left side of your screen. One of the options on this sidebar will be the 'Calendar' tab. Click on this tab to view your Teams calendar, which displays your scheduled meetings and allows you to schedule new ones.

Schedule a New Meeting : Once you're in the 'Calendar' tab, locate the 'New Meeting' button situated at the top right corner of the screen. Clicking on this button will open up a new meeting form.

Fill in the Meeting Details : In the new meeting form, you'll need to fill in various details about your upcoming meeting. This will include the title of the meeting, the date and time, and the duration. You'll also have the option to set a recurrence if this will be a regular meeting, as well as add a location and any necessary details in the 'Details' box.

Add Participants : In the 'Add required attendees' field, type the names or email addresses of the people you want to invite to the meeting. As you type, Teams will suggest matches based on your contacts. You can click on a suggested match to add them to the invitees. If someone isn't in your contacts, you can add them by typing in their full email address.

Join the Meeting : When it's time for your meeting, you'll need to return to the 'Calendar' tab in Microsoft Teams. Your scheduled meetings will be displayed there, and you can find the one you need to join. Click on the meeting entry in the calendar, and a detailed view of the meeting will open up. Here you'll find a 'Join' button at the top right corner of the detailed view. Click 'Join' to start the meeting.

Initiate the Recording

Access More Options : During a meeting in Microsoft Teams, you will see a series of controls that allow you to manage the meeting. These controls are typically situated at the top of your meeting interface, although their exact location can vary slightly depending on your version of Teams.

Among these controls, you will find the 'More options' button. The 'More options' button is represented by three horizontally aligned dots, sometimes referred to as an "ellipsis" icon. The horizontal arrangement of the dots differentiates this button from other controls, which are typically represented by different symbols.

To access more functionalities, you need to interact with this button. Position your cursor over the 'More options' button and perform a left-click with your mouse (or a single tap if you are using a touch screen device). This action will cause a dropdown menu to appear, listing additional functions that you can perform during the meeting, including the 'Start recording' and 'Stop recording' options.

This 'More options' button is a key part of navigating the Microsoft Teams meeting interface as it houses some of the more advanced or less frequently used features, such as the ability to record your meetings.

Start Recording : Upon clicking the 'More options' button in your meeting controls, a dropdown menu with a variety of settings and additional features will appear.

This menu allows you to further customize your meeting or access more advanced controls. Among these options is the 'Start recording' function, which you will need to select to begin recording your meeting.

As soon as you initiate the recording process, Microsoft Teams will automatically notify all meeting participants that a recording has started. This notification ensures transparency and serves as a reminder to all participants that their audio and video input, as well as shared screens, are being recorded.

However, it's important to note that relying solely on this automatic notification might not be enough. It's good practice, and in some cases legally required, to obtain clear and explicit consent from all participants before recording a meeting. Always make sure that everyone in the meeting is not just aware, but also comfortable with the meeting being recorded.

Consider reminding everyone at the start of the meeting and ensuring that they understand what the recording will be used for, and who will have access to it afterward.

Stop the Recording

Access More Options Again : While you are in your Microsoft Teams meeting, look towards the top of your screen where you will find a menu bar. This menu bar, also referred to as the meeting controls, contains various icons for managing your meeting. Among these icons, you'll see an option labeled 'More options', represented by three horizontally aligned dots.

Hover your mouse over these controls, as they might disappear when you're not interacting with them, to keep them visible. Move your cursor to the 'More options' button and click on it to reveal a dropdown menu with additional meeting settings and functions.

Stop Recording : Navigate your mouse to the 'More options' button, visually represented by three horizontally aligned dots, located in the meeting controls at the top of your Microsoft Teams meeting interface.

When you click on this button, a dropdown menu will appear. Among the various options, you will find 'Stop recording'. Proceed to click on 'Stop recording'.

As soon as you select 'Stop recording', Microsoft Teams will initiate a safeguard to ensure that the recording isn't stopped accidentally. This comes in the form of a confirmation window that will appear on your screen.

This window will display a message, typically something along the lines of "Are you sure you want to stop the recording?" It's Microsoft Teams' way of double-checking your intention to cease recording the meeting at this point.

Within the confirmation window, you'll usually have two options - 'Confirm' and 'Cancel'. If you are indeed ready to stop recording, you'll need to click 'Confirm' or 'Yes'. If you clicked 'Stop recording' in error or have changed your mind, selecting 'Cancel' or 'No' will close the confirmation window and the recording will continue uninterrupted.

Processing :After you've chosen to stop the recording and confirmed your decision in the ensuing prompt, Microsoft Teams initiates the processing of your recorded meeting. This processing phase involves the conversion and compression of the raw recorded data into a viewable and shareable format. The length of this processing period can vary depending on several factors.

One of the most significant determinants of processing time is the duration of your recording. Simply put, longer meetings will generally take more time to process than shorter ones. This is because longer recordings generate more data that needs to be converted and compressed.

It's important to note that while processing time is typically correlated with the length of the recording, other factors such as server load and network speed can also influence how quickly your recording is processed.

Once the processing phase is complete, your recording is automatically saved to Microsoft Stream. Microsoft Stream is a secure video service that's integrated into Microsoft 365, offering a place where all your Teams meeting recordings get stored by default.

Here, you can view the recording directly within the platform. Moreover, the recording can also be downloaded to your local device or shared with others as needed.

Notification : Once the meeting recording has been processed and is ready to view, both the meeting organizer and those who were invited to the meeting will receive a notification in their Microsoft Teams chat. This notification serves as an alert that the recorded meeting is now available to watch.

This notification appears in the form of a message from Microsoft Teams in the chat associated with the meeting. The message will include a link to the recording.

By clicking on this link, users can directly access and view the recording in Microsoft Stream, Microsoft's video-sharing service integrated with Teams. Additionally, the notification message also includes options to share the recording with others, add it to a playlist, or download the recorded video for offline viewing.

In addition to the in-app notification, Microsoft Teams also sends an email to the organizer's linked email address providing information about the recording's availability.

This email contains a direct link to the recording and further instructions for managing the recording in Microsoft Stream, such as changing permissions or editing the video's details.

Please be aware that the availability of the recording might take some time, depending on the duration of the meeting. Long meetings require more processing time. Also, access to the recorded meeting may be subject to permissions set at an organizational level.

Who can start or stop a recording in Microsoft Teams?

As of my knowledge cutoff in September 2021, the ability to start or stop a recording is typically restricted to the meeting organizer or a presenter. Your organization's settings may affect this.

Where are Microsoft Teams meeting recordings stored?

Microsoft Teams meeting recordings are stored in Microsoft Stream, a video service integrated into Microsoft 365.

How long does it take for a meeting recording to be processed and available?  

The processing time for a meeting recording can vary, generally depending on the length of the meeting. Longer meetings will require more time to process.

How do I know if I have the necessary permissions to record a meeting?

If you're unable to start a recording, you may not have the necessary permissions. Permissions are typically set at the organizational level. If you have questions, consult your IT department or the administrator of your Microsoft Teams account.

Can I share a recorded meeting with someone who did not attend the meeting?

Yes, you can share the link to the recording that's stored in Microsoft Stream. However, whether the recipient can access the recording may depend on permissions set at the organizational level.

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How to record a PowerPoint Presentation in Microsoft Teams

Users can practise their presentations before the meeting using Microsoft's PowerPoint recording studio. Before the teams call, users may use this to improve their delivery and even pinpoint the areas where they need to make improvements. It is easy to Record a PowerPoint Presentation in Microsoft Teams by going into the record option available in the Teams application. Recording helps you see the presentation later and decide on its faults. Moreover, you can praise somebody in Microsoft Teams for their presentations.

Record a PowerPoint Presentation in Microsoft Teams.

Step 1: Open the Microsoft Teams App: Firstly, go into Microsoft Teams application.

• If you don't have that application, please download it from the Playstore.
• You need to have a stable internet connection to run that application.

Step 2: When PPT is presenting: Secondly, join the meeting where the presentation is running. You have to join it with the link.

• Press Join button to join the meeting.
• At the bottom of your screen you will see many options as features which you can use while observing the presentation.

Step 3: Tap on the 3 Dots: Moreover, you have to tap on three dots.

• The dots option is at the bottom of your screen.
• See the red arrow in the given image indicating the dots option.

Step 4: Tap on Start Recording: Finally, after tapping on three dots a new interface will come out. Then, press the recording option.

• You can locate recording option at first.
• Prefer the below image as a guidance.

In the above section, some easy steps are mentioned through which you can record a PowerPoint Presentation in Microsoft Teams. Moreover, let's look at some related FAQs.

Can I capture an audio version of a PowerPoint presentation?

The ability to record audio narration and export it as a video is provided by Microsoft PowerPoint. Instead of recording audio in a single continuous file, PowerPoint records audio slide-by-slide, making it simple for producers to re-record a slide if they make a mistake or need to make a change later. Moreover, you can send voice note in Microsoft Teams.

Why am I unable to record on Teams?

You probably don't have an appropriate Office account or the necessary permissions if you can't record on Teams. You must have one of the Office 365 Enterprise E1, E3, E5, A1, A3, A5, M365 Business, Business Premium, or Business Essentials accounts in order to record on Teams. Lastly, you change screen sharing settings in Microsoft Teams.

Why doesn't the record button appear in Teams?

Within Teams, recording is not always available. Only while you are in a meeting can you choose to record. If "Start recording" is disabled, you must fill out a brief form to obtain authorization before you can record in Teams.

How much time can you record using Teams?

1 GB or 4 hours. The recording will cease and automatically restart when this threshold is reached. Microsoft advises utilising the most recent version of Teams desktop client or Teams mobile clients for the greatest experience in large meetings, webinars, and live events.

What occurs if I quit Teams in the middle of a recording?

Once everyone has left the meeting, the recording ends immediately. The meeting recording automatically terminates after four hours if someone forgets to leave.

Thus, these are some of the FAQs you need to know while recording a PowerPoint Presentation in Microsoft Teams. Feel free to give a feedback.

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Think Outside The Slide

5 Options for How to Present a PowerPoint Slide Show in a Microsoft Teams meeting

If you are using Microsoft Teams to meet with others who are working remotely, you may not realize that you have seven choices when it comes to how you will present your PowerPoint slides to the group (I added two options I discovered after the article was first published). In this article I will share more details on these seven options and you will get a link to that option in my video that shows you what your audience will see. In this article I am using the Teams app in Windows 10. The seven options are:

• Share your entire screen/desktop
• Share the Slide Show window
• Share the editing window with a clean look
• Run the Slide Show in a window and share that window
• Use the PowerPoint sharing option in Teams
• Use Presenter View to show the audience your slides while you see Presenter View
• Present with your video beside your PowerPoint slides

Did you find this article using a Google search? Get more answers to your virtual presentation questions here and get updates of new articles and videos here .

Option 1: Share your entire screen/desktop

This is the default method that most people choose because it is the closest to what we would do if we were in a meeting room with the participants sitting around the table. In Teams, you choose the sharing option called Desktop. The audience sees everything that is on your desktop, so if PowerPoint is not full screen, they will see any wallpaper you have and any other open applications with potentially confidential information displayed. They will also see the small Teams window in the lower right corner of your screen unless you minimize it.

You start your slide show in PowerPoint and all features will work, including animations and transitions. You can use a presentation remote to advance through your slides or use the arrow keys. Because the slides take up the whole screen, you can’t see the Teams controls so you may miss any chat or questions from the audience. If you use Alt+Tab to switch to the Teams window to see the chat discussion, the audience sees this as well because they see everything on your screen.

Here is the section of my video that shows Option 1: Share your entire screen/desktop

Option 2: Share the Slide Show window

Because Teams allows you to share any window that is open on your computer, another option you have is to share the window that has the Slide Show in it. Before you start sharing in Teams, start the Slide Show in PowerPoint. This will display the slides on the entire screen. Use Alt+Tab to go back to the Teams window. In the Teams sharing options, choose the window that is displaying the slide show (make sure you select the slide show window, not the PowerPoint regular window).

Again, since you are using full PowerPoint, all features work and this is similar to presenting before an audience in a meeting room. Because you are only sharing a window, the audience won’t see anything else on your screen. Because the slides take up the whole screen, you won’t see the Teams window with any chat or discussion. But you can switch to the Teams window using Alt+Tab to check the chat conversation without the audience seeing what you are doing.

Here is the section of my video that shows Option 2: Share the Slide Show window

Option 3: Share the editing window with a clean look

The first two options don’t allow you to see any other documents or notes that you may have on your screen because the slides cover the entire screen. If you don’t need any animation or transition features and are comfortable with the audience seeing the edit view of PowerPoint, you can choose to use a view that minimizes the PowerPoint interface so the slide is the focus.

In the normal editing view, minimize the slide thumbnails by dragging the vertical divider all the way to the left until it just shows the text indicating that thumbnails are available. Drag the horizontal divider at the bottom of the slide down to hide any notes that are below the slides. Third, collapse the ribbon by clicking on the collapse indicator (an upward arrow head) in the lower right corner of any ribbon. Finally, maximize the size of the slide in the editing window if it did not automatically resize itself. Now your slide is large in the editing window and PowerPoint has a cleaner look than the normal editing view.

In the Teams sharing options, choose the window for this PowerPoint presentation. When you move through the slides, you are not using Slide Show mode so there are none of the animation or transition features available. Any embedded media will not run automatically and must be manually played. You can move through the slides using the down and up arrow keys or the PageDown and PageUp keys.

This is not as clean as Slide Show mode, but it allows you to see other open documents on your screen without the audience seeing them. To see the full Teams window you can click on the small Teams window in the lower right of your screen and the audience will not see this either. This allows you to keep up with any chat discussion while presenting.

Here is the section of my video that shows Option 3: Share the editing window with a clean look

Option 4: Run the Slide Show in a window and share that window

Many presenters are not aware that PowerPoint has the option to run a slide show within the window it is in without taking up the entire screen. PowerPoint refers to this as the “Browsed by an individual” mode or Reading View. To use this mode, on the Slide Show ribbon, click on the Set Up Slide Show button. In the dialog box, in the Show type section in the to left corner, change the option by clicking on the radio button for “Browsed by an individual”. Click the OK button to save the change and exit the dialog box. Now whenever you enter Slide Show mode, the slides are run just in this PowerPoint window, not the full screen. You can change this back to the default of “Presented by a speaker” after the meeting is done.

In the Teams sharing options, choose the window for this PowerPoint presentation. Start the Slide Show mode in PowerPoint. You will see the slide show with some additional controls at the top and bottom of the window and possibly black bars on the top/bottom or left/right depending on the size of the window relative to the size of the slides. This is a slightly different look for the audience if they are used to the full screen version of Slide Show mode.

Because this is Slide Show mode, all animations and transitions work as expected. What is different than the full screen Slide Show mode is that the laser pointer, inking, and some other features are not available. Since you are only sharing this window, the audience does not see any other documents you may have open on the screen. To see the full Teams window you can click on the small Teams window in the lower right of your screen and the audience will not see this either. This allows you to keep up with any chat discussion while presenting.

Since this option is only sharing one window, it uses less bandwidth than sharing a full screen which may help users on lower speed connections have a better experience with less lags or distortion. This option may give you the best combination of PowerPoint features and presenter controls and options.

Here is the section of my video that shows Option 4: Run the Slide Show in a window and share that window

Option 5: Use the PowerPoint sharing option in Teams

Because Microsoft created Teams and PowerPoint, they have built in a presentation method that is unique amongst other meeting platforms. The PowerPoint sharing option allows you to load a PowerPoint file from your SharePoint library or from your computer. It then runs the slide show using PowerPoint on the Web inside Teams. This option offers some advantages according to Microsoft, including the use of far less bandwidth compared to screen sharing ( this video shows the dramatic drop in network usage with this method), not requiring PowerPoint to be installed on the computer, use of the PowerPoint on the Web accessibility features, availability of co-presenting features, and less battery usage compared to sharing the screen.

While all of these advantages are great, the biggest disadvantage is that the method uses PowerPoint on the Web, which does not support all features of PowerPoint yet. As you will see in the video, depending on what transitions or animations you use, they may not work properly or they may allow the audience to see parts of the slide before you build them on the slide. Microsoft is working on improving PowerPoint on the Web so it is a better experience but at this time I would advise you to test every slide in advance in a setup so you can see what the audience sees so you make sure the slides appear the way you want them to.

Because this method is integrated into Teams, the slide show happens in the Teams window and you see the Teams control bar on top of the slide show when you are presenting. You have access to all the Teams options in the window. Since the slide show is just in the Teams window, you also have the rest of your screen available for other documents you want to refer to.

Here is the section of my video that shows Option 5: Use the PowerPoint sharing option in Teams

Option 6: Use Presenter View to show the audience your slides while you see Presenter View

If you prefer to use Presenter View to see your speaking notes while the audience only sees your slides, I have instructions for using Presenter View in Teams with 1 or 2 screens and in Windows or on a Mac in my Complete Guide to using PowerPoint Presenter View in Teams .

Option 7: Present with your video beside your PowerPoint slides

You can present in a Microsoft Teams or Zoom meeting with your video beside your PowerPoint slides so your facial expressions can be easily seen along with the slides. The idea is to arrange our video and slides on our desktop and share the entire screen, so we control the size of both the video and the slides. This does not require you to install any software and uses the built-in features of the operating system and PowerPoint. For Windows 10 I explain the detailed steps in this article and show you how this is done in this video . For a Mac I explain the detailed steps in this article .

In my opinion, Option 6, using Presenter View, is perhaps the best option because it In my opinion, Option 5, using Presenter View, is the best option for most presenters because it allows you to see your notes and access all the expert features of Presenter View while the attendees see your full slides. It is what I use when I deliver my customized training courses .

( Get more articles on using Teams effectively here )

Full video with all five original options

Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don’t overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 4.8 million times and liked over 17,000 times on YouTube.

By Dave Paradi

Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don't overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 4.8 million times and liked over 17,000 times on YouTube.

How to Record Customized Camera Feeds With Cameo in PowerPoint

T he widespread adoption of remote work and virtual meetings has led many people and organizations to realize they don't have to be physically present in the same conference room to make presentations. In fact, you don't even need to conduct them live.

However, recording your PowerPoint slides with your face on them requires technical know-how and third-party apps like OBS. This makes recording presentations a bit difficult and discourages people from doing it.

Thankfully, Microsoft has addressed this issue in PowerPoint 365 with the Cameo feature. Here's what it is and how to use it.

What Is Cameo in PowerPoint?

Cameo is a PowerPoint feature that lets you add your webcam or any other camera feed into your presentation. This makes it easier to present virtually, as your audience can see you from within your slides.

Previously, you needed a third-party app like OBS to overlay yourself on your presentation. You can also use a green screen overlay in Capcut or other similar apps to achieve the same effect. However, this takes a lot of effort and know-how.

But with this feature, you can do it from inside PowerPoint with just a few clicks. Here's how to insert a cameo into your slides.

• Go to Insert > Cameo .
• After clicking on Cameo, PowerPoint will insert a placeholder object on your current slide and open the Camera Format tab.
• You can edit the object as you wish, much like any other shape on PowerPoint. You can also click on the options in the Designer pane on the right side of the screen to help you work faster.
• Once you're happy with its placement on your slide, click on the Preview button to see your live video.

With that, you can start presenting your PowerPoint slides via screen sharing while still keeping yourself on the screen.

How to Record Your PowerPoint Presentation With Cameo

You can also insert a cameo from Record > Cameo . Clicking on this will bring you to the same menu tab and insert a placeholder object for your video. However, even if you didn't set up Cameo beforehand, you can insert it directly while recording your presentation. Here's how:

• Go to Record > From Beginning or Record > From Current Slide .
• In the recording screen, click on the Camera icon at the top. This will insert a round object containing your video in your slides' lower-right-hand section.
• Click on the Red icon to start recording your presentation.
• Go through your presentation as usual. For more information, check out our guide on turning your presentations into videos .
• Once you've finished, click the Red icon again to stop recording.
• Click Export to go to the Export to video screen .
• Change the File Name as needed, then click Browse to select the location where you will save your recorded video.
• Once done, click Export Video .

With that, you don't have to spend much effort to add your video feed to your PowerPoint presentation recording. However, the app only places your video at one location across every slide; it might cover some of your content. That's why it's better to use the Cameo feature when you're building or editing your PowerPoint presentation.

If you're unhappy with your recording, press the Retake Video on the left of the record icon. You can pick between On Current Slide or On All Slides .

What You Need to Record Customized Camera Feeds

You need a webcam and a Microsoft 365 account to record your customized camera feed. Furthermore, you cannot use Cameo or record presentations in the PowerPoint web app. You need to download and install it on your computer to use these features.

The Cameo feature is already available on Microsoft PowerPoint 365 in Windows and Mac. However, recording your presentation with Cameo is only available on Windows. As of the time of writing, this feature isn't available for the main PowerPoint 365 for Mac version.

If you're running macOS, you must be a Microsoft 365 Insider to get this feature. However, since the Cameo recording feature is already announced in the Microsoft 365 Insider blog , we hope it will be available in the mainstream PowerPoint for Mac version in a few months.

Recording Your Presentations Is Now Much Easier

The Cameo feature has made presenting PowerPoint slides in video calls easier. And with the recording function, you no longer need a third-party app to put your video over your presentation.

You can integrate it into each slide, allowing you to control where you are on your screen. And you also save a lot of time and effort, as you can record and save your presentation as a video from within Microsoft PowerPoint.

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Share slides in Microsoft Teams meetings with PowerPoint Live

PowerPoint Live in Teams gives both the presenter and audience an inclusive and engaging experience, combining the best parts of presenting in PowerPoint with the connection and collaboration of a Microsoft Teams meeting.

When you’re the presenter, you have a unique view that lets you control your presentation while staying engaged with your audience, seeing people’s video, raised hands, reactions, and chat as needed.

And if you’re an audience member, you can interact with the presentation and personalize your viewing experience with captions, high contrast slides, and slides translated into your native language.

Here’s how it works:  

Tip:  Are you an audience member? Jump down to learn more about how you can interact during the presentation.

Presenter view

Present your slides

If you're in PowerPoint for the web, select Present > Present in Teams .

Your slides will appear in the Teams meeting, with your Notes next to them.

Navigate through the slides

Use the navigation arrows to go forward and backward.

Use the thumbnail strip to jump ahead or backwards.

Select Go to slide to see a grid view of all slides in the presentation. Select one to jump to it.

Stay connected to the audience

One of the benefits of using PowerPoint Live to present instead of sharing your screen is that you have quick access to all your meeting tools you need to engage with the audience and to read the room in one view. This is especially true if you’re presenting from a single screen.

Turn Chat on or off to view what your audience is saying.

See audience reactions and raised hands in real-time.

Change the Layout of your presentation and choose how your live camera feed appears in your presentation, like Standout or Cameo . It helps the audience read your non-verbal cues and keeps them engaged.

Use the Laser pointer , Pen , Highlighter , or Eraser to clearly reference items on your slides.

Audience view

As an audience member, you’re able to personalize your experience without affecting anyone else. Try these options to find what works best for you:

Note:  If presenters don't want people to be able to independently navigate through a PowerPoint file they are sharing, use the  Private view  toggle to turn it off.

Click any hyperlink on slides to get more context right away.

Interact with videos on slides to adjust the volume or jump to a timestamp and consume it at your own pace.

Use a screen reader to get full access to the slide content.

Switch to a high contrast view to make the slides easier to view if you have low vision. Select More options > View slides in high contrast .

Your viewing experience will be at a higher fidelity, letting you see crisp text and smooth animations. PowerPoint Live also requires significantly less network bandwidth than typical sharing, making it the best option when network connectivity is a problem.

Independent magnifying and panning

You can zoom in and pan on a presentation slide without affecting what others see. Use your mouse, trackpad, keyboard, touch, or the Magnify Slide option as applicable. 

To zoom in or out on a slide, do any one of the following: 

Hover over the slideshow and pinch or stretch on trackpad.

Pinch or use the stretch touch gesture (on a touch-enabled device).

Press the + or – keys.

Hover over slide, hold down Ctrl key and scroll with mouse wheel.

In the More Actions menu, click the + or – buttons.

To pan around your slide, do any one of the following:

Press the arrow keys.

Click and drag using a mouse.

Click and drag on a trackpad.

Use one finger to touch and drag (on touch-enabled device).

When done zooming and panning, press  Esc to reset your screen.   

Important: 

PowerPoint Live is not supported in Teams live events, CVI devices, and VTC devices.

If you're using Teams on the web, you’ll need Microsoft Edge 18 or later, or Google Chrome 65 or later, to see the presenter view.

Presenter view is hidden by default for small screen devices but can be turned on by selecting More options below the current slide and then Show presenter view (or by selecting the sharing window and then pressing Ctrl+Shift+x).

Meetings recordings won’t capture any videos, animations, or annotation marks in the PowerPoint Live session.

When you share from Teams, the PowerPoint Live section lists the most recent files you've opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their access permissions to the file outside of the meeting won't change.

If you select Browse and choose to present a PowerPoint file that hasn't been uploaded to Teams before, it will get uploaded as part of the meeting. If you're presenting in a channel meeting, the file is uploaded to the Files tab in the channel, where all team members will have access to it. If you're presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.

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