essay in communication process

Essays About Communication: Top 5 Examples and Prompts

Are you writing essays about communication? Check out our top essay examples and writing prompts to help you get started.

Communication is power and is critical to building a well-connected society. Communicating well is vital in working with people and shedding light on problems and solutions. Practical communication skills can help build relationships. 

If you’re writing an essay on communication and are having a hard time choosing a topic to focus on, here is our round-up of the best essay examples to get you started:  

1. The Benefits of Communication and Teamwork by Karenina Loayza

2. it’s time to tune in: why listening is the real key to communication by kate murphy, 3. a love language spoken with hands by ross showalter, 4. the role of body language in communication by ashley tulio, 5. the power of storytelling in marketing by dylan jacob, 1. how-to develop communication skills, 2. how-to write an inspiring speech, 3. should all leaders be good communicators, 4. theories of mass communication, 5. how are schools developing children’s communication skills, 6. communicating face-to-face vs. online , 7. marketing communications: what are they, 8. is communicating on social media effective, 9. is it possible to communicate effectively on virtual workplace platforms, 10. how-to communicate in the workplace.

“In one task, we were blindfolded and had to describe a set of irregular pieces. With varying degrees of English and different experiences of the world, it was like explaining an elephant to an alien.” 

Loayza narrates an exercise in class where they have to describe surrounding objects as accurately as possible to keep others from stumbling on them. The writer said the exercise demonstrated effectively the need for good communication skills for teams to succeed.

“Schools and universities have courses in debate, rhetoric and elocution, but rarely classes that teach listening. You can get a doctorate in speech communication and join Toastmasters International to perfect your speaking skills, but who strives for excellence in listening?”

Murphy muses on a world that glorifies the speakers but leaves no room for the listeners like her. She points out how social media has created a generation that prefers interacting behind the screen and filtering out opinions that do not resonate with theirs. Instead, Murphy emphasizes listening as a foundation for better human relations and offers solutions for how others can develop their listening for successful communication. 

“Will showed me that not everyone makes promises they don’t intend to fulfil. I don’t have to invest in someone who promises an action they’ll never do. Relationships only move forward once the work of communication begins.”

Showalter, a deaf man, laments how non-deaf ex-lovers have promised to learn sign language to better communicate with him – only to see these promises broken. Then, one morning, a remarkable man in his life sends a video message reviving hopes for Showalter and redefines his standard in relationships for the better. 

“Non-verbal communication can affect our words as it can reiterate our message, contradict our words, reinforce our statement, substitute the meaning of what we are trying to say, and complement what we are trying to say. Body language is something that is usually natural and is often done instinctively rather than consciously.”

Tulio, a communications specialist, stresses the importance of using body language for expression. She provides tips on maximizing gestures and body movement to convey emotions in person and through videoconferencing. 

“In marketing, storytelling provides an avenue to connect to consumers unlike any other. Brands are empowered to share and sell their values and personality in a form that feels less like advertising and more like a concerted effort to strengthen relationships with customers.

The author cites the viewpoints of a business school professor who explains how storytelling can shape the world’s perception of a brand. Finally, the author outlines the vital elements that make an exciting story capable of connecting with an audience and effecting action among consumers.

10 Writing Prompts On essays about communication

To further expand your horizon on the subject, you can work around our list of prompts that are interesting and relevant to date:

You can narrow down this essay to target employees, students, aspiring leaders, or those who want to improve their conversation skills. First, list down recommendations such as expanding their vocabulary and listening. Then, explain how they can incorporate this into their daily routine. 

Writing a speech that strikes a chord requires extra work in developing empathy and understanding the audience. Next, you can focus on providing recommendations for your essay, such as putting in a personal touch and linking this story to the broader subject. Make sure you also offer simple writing tips such as using the active voice as much as possible, keeping sentences short, and keeping the tone conversational. 

Cite research studies that detail why effective communication is a critical skill that makes a leader. Then, write about the organizational pitfalls of poor communication. Later, leaders who can speak engagingly and listen attentively to their team members can address these pitfalls. 

Communication theory is the study of processes in sending and receiving information. Discuss the four main theories of mass communication: the Authoritarian Theory, the Libertarian Theory, the Soviet-Communist Theory, and the Social-Responsibility Theory. Explain each one. Explain how each remains relevant in understanding modern communication processes. 

Interview schools within your community and learn about their language curriculum and other efforts to empower children to communicate well. You can also interview child development experts. Find out the biggest challenges in helping children improve how they express their thoughts and ideas. Then, find out what schools and parents are doing to address them. 

While you’d hear many people expressing a preference for face-to-face meetings, there are undoubtedly benefits to online meetings, which some usually dismiss. Weigh in on the pros and cons of in-person and online meetings, especially in the current scenario of an ongoing pandemic. 

What are the new marketing channels marketers are leveraging to reach their audience? Several surveys and studies show where most marketing campaigns allocate their budgets. One example is video content. 

An interesting angle would also involve looking at epic brand fails. Cite two or more cases, find a communication mishap common between them and provide what lessons can today’s brands learn from these epic fails. 

From interacting with loved ones and finding someone to date and love, social media has dramatically changed our ways of communication. It might be great to interview the elders who have experienced communicating through snail mail. Dive into their nostalgia and discover how they compare the experience of letter writing against instant chatting through mobile apps. 

Several apps today aim to transform workplaces to be more connected for interaction and communication. First, list down the top apps most used in the corporate world and discuss why these communication forms are preferred over email. Then, delve into the drawbacks and aspects of the apps that need improvements according to what business users say. 

Recent studies show that employees quit their jobs when they feel unable to talk about their needs in the workplace. Research the communication culture in the top companies in a specific field. How are they engaging with their employees? How are they driving conversations toward critical concerns?

TIP: You don’t have to write an extended essay. Here is a guide to writing a concise and organized five-paragraph essay.

For more help with writing, check out our best essay writing tips for a stress-free writing process. 

Yna Lim is a communications specialist currently focused on policy advocacy. In her eight years of writing, she has been exposed to a variety of topics, including cryptocurrency, web hosting, agriculture, marketing, intellectual property, data privacy and international trade. A former journalist in one of the top business papers in the Philippines, Yna is currently pursuing her master's degree in economics and business.

View all posts

Essay on Importance of Communication for Students and Children

500+ words essay on importance of communication:.

Communication is one of the important tools that aid us to connect with people. Either you are a student or a working professional, good communication is something that will connect you far ahead. Proper communication can help you to solve a number of issues and resolve problems. This is the reason that one must know how to communicate well. The skills of communication essential to be developed so that you are able to interact with people. And able to share your thoughts and reach out to them. All this needs the correct guidance and self-analysis as well.

Meaning of Communication

The word communication is basically a process of interaction with the people and their environment . Through such type of interactions, two or more individuals influence the ideas, beliefs, and attitudes of each other.

Such interactions happen through the exchange of information through words, gestures, signs, symbols, and expressions. In organizations, communication is an endless process of giving and receiving information and to build social relationships.

Importance of Communication

Communication is not merely essential but the need of the hour. It allows you to get the trust of the people and at the same time carry better opportunities before you. Some important points are as follows –

Help to Build Relationships 

No matter either you are studying or working, communication can aid you to build a relationship with the people. If you are studying you communicate with classmates and teachers to build a relationship with them. Likewise in offices and organizations too, you make relationships with the staff, your boss and other people around.

Improve the Working Environment 

There are a number of issues which can be handled through the right and effective communication. Even planning needs communication both written as well as verbal. Hence it is essential to be good in them so as to fill in the communication gap.

Foster strong team

Communication helps to build a strong team environment in the office and other places. Any work which requires to be done in a team. It is only possible if the head communicates everything well and in the right direction.

Find the right solutions

Through communication, anyone can find solutions to even serious problems. When we talk, we get ideas from people that aid us to solve the issues. This is where communication comes into play. Powerful communication is the strength of any organization and can help it in many ways.

Earns more respect

If your communication skills are admirable, people will love and give you respect. If there is any problem, you will be the first person to be contacted. Thus it will increase your importance. Hence you can say that communications skills can make a big change to your reputation in society.

Get the huge list of more than 500 Essay Topics and Ideas

Don’t Go Overboard With Your Point

The conversation is about to express your thoughts. And to let the other person know what you feel. It is not mean to prove that your point is correct and the other person is wrong. Don’t Overboard other With Your Point.

Watch Your Words

Before you say something to Watch Your Words. At times, out of anger or anxiousness, we say somethings that we must not say. Whenever you are in a professional meeting or in some formal place, where there is a necessity of communicating about your product or work then it is advised to practice the same beforehand

Communication is the greatest importance. It is important to sharing out one’s thoughts and feelings to live a fuller and happier life. The more we communicate the less we suffer and the better we feel about everything around. However, it is all the more necessary to learn the art of effective communication to put across ones point well.

Customize your course in 30 seconds

Which class are you in.

• Travelling Essay
• Picnic Essay
• Our Country Essay
• My Parents Essay
• Essay on Favourite Personality
• Essay on Memorable Day of My Life
• Essay on Knowledge is Power
• Essay on Gurpurab
• Essay on My Favourite Season
• Essay on Types of Sports

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Download the App

25,000+ students realised their study abroad dream with us. Take the first step today

Meet top uk universities from the comfort of your home, here’s your new year gift, one app for all your, study abroad needs, start your journey, track your progress, grow with the community and so much more.

Verification Code

An OTP has been sent to your registered mobile no. Please verify

Thanks for your comment !

Our team will review it before it's shown to our readers.

• School Education /

Essay on Communication in 100, 200 and 300 Words: The Essence of Survival

• Updated on  
• Oct 20, 2023

Do you know how important it is to communicate with others? Communication is the primary means through which individuals share information, ideas and thoughts. Communication fosters strong relationships. In this essence, writing an essay on communication becomes important where you highlight the importance of communication, how it affects our everyday lives and what skills are required to become a communication professional . Let’s explore all these questions with some essays on communication.

This Blog Includes:

Essay on communication in 100 words, essay on communication in 200 words, essay on communication in 300 words.

Also Read: Essay on Freedom Fighters

Communication is the cornerstone of human interaction and is crucial to sharing ideas, thoughts and information. By communicating, people foster relationships, which is vital for personal and professional growth. Effective communication facilitates understanding, resolves conflicts, and promotes collaboration. Whether verbal or nonverbal, it forms the basis of successful teamwork, decision-making, and social integration.

Clear communication is key to a harmonious society, nurturing empathy, and building trust. It encourages brainstorming, creative thinking, and the development of new solutions to complex problems. Its impact is profound, shaping the way we interact, learn, and evolve, making it an indispensable tool for human connection and progress. 

What makes communication important is that it serves as the bedrock for exchanging ideas, information, and emotions. It is the essence of human interaction, enabling us to convey our thoughts, beliefs, and intentions to others. Effective communication is essential in every aspect of life, whether in personal relationships, professional environments, or social interactions.

Effective communication can form the basis of trust and mutual understanding and understanding. In personal relationships, communication fosters understanding and empathy, allowing individuals to express their feelings and needs, while also listening to and acknowledging others. 

In the professional realm. Communication allows the smooth functioning of organizations. With communication, individuals can disseminate information, set clear expectations and encourage collaboration among team members. Moreover, effective communication in the workplace enhances productivity and promotes a positive work culture.

The uses and benefits of communication are not limited to just personal and professional realms. In social environments also, communication allows diverse groups to understand each other’s cultures, beliefs, and values, promoting inclusivity and harmony in society.

You can call communication a fundamental pillar of human existence, as it helps in shaping our relationships, work environments, and societal interactions. Its effective practice is essential for nurturing empathy, building trust, and fostering a more connected and understanding world.

Also Read: Essay on the Importance of English Language

How crucial communication is can be explained by the fact that it allows the smooth transfer of ideas, thoughts, feelings and information. Communication is the lifeblood of human interaction, playing a crucial role in the exchange of ideas, information, and emotions. It serves as the cornerstone of relationships, both personal and professional, and is integral to the functioning of society as a whole. 

In personal relationships, it is essential to have effective communication for clear understanding and empathy. It allows individuals to express their thoughts, feelings, and needs, while also providing a platform for active listening and mutual support. Strong communication fosters trust and intimacy, enabling individuals to build meaningful and lasting connections with others.

Without communication, you might struggle for organizational success in the professional world. Clear and effective communication within a team or workplace ensures that tasks are understood, roles are defined, and goals are aligned. It enables efficient collaboration, problem-solving, and decision-making, contributing to a positive and productive work environment. Moreover, effective communication between employers and employees promotes a sense of transparency and fosters a healthy work culture.

In a broader sense, communication is vital for social integration and cultural understanding. It bridges the gaps between diverse groups, facilitating the exchange of values, beliefs, and perspectives. Effective communication fosters inclusivity and respect for cultural differences, contributing to a more harmonious and cohesive community.

However, communication is not just about sharing information and ideas. It also encompasses nonverbal cues such as body language, facial expressions, and tone of voice, all of which play a significant role in conveying meaning and emotions. It is the glue that binds individuals and communities together, fostering understanding, empathy, and collaboration. Practicing clear and empathetic communication is vital for creating a more connected, inclusive, and harmonious world.

Related Articles:

Communication is the process of exchanging ideas, information, thoughts and feelings between individuals or groups through the use of verbal and nonverbal methods.

To write an essay on communication, you need to describe what communication is, what the importance of communication in our lives and how it can help us know different aspects of life.

To become an effective communicator, you must become an active listener and understand what others have to say. You must learn to express your thoughts clearly and concisely. You also need to ensure your body language, facial expressions, and tone of voice perfectly align with your ideas.

For more information on such interesting topics, visit our essay writing page and follow Leverage Edu .

Shiva Tyagi

With an experience of over a year, I've developed a passion for writing blogs on wide range of topics. I am mostly inspired from topics related to social and environmental fields, where you come up with a positive outcome.

Leave a Reply Cancel reply

Save my name, email, and website in this browser for the next time I comment.

Contact no. *

Connect With Us

25,000+ students realised their study abroad dream with us. Take the first step today.

Resend OTP in

Need help with?

Study abroad.

UK, Canada, US & More

IELTS, GRE, GMAT & More

Scholarship, Loans & Forex

Country Preference

New Zealand

Which English test are you planning to take?

Which academic test are you planning to take.

Not Sure yet

When are you planning to take the exam?

Already booked my exam slot

Within 2 Months

Want to learn about the test

Which Degree do you wish to pursue?

When do you want to start studying abroad.

January 2024

September 2024

What is your budget to study abroad?

How would you describe this article ?

Please rate this article

We would like to hear more.

Have something on your mind?

Make your study abroad dream a reality in January 2022 with

India's Biggest Virtual University Fair

Essex Direct Admission Day

Why attend .

Don't Miss Out

Essay on Communication: Meaning, Process and Objectives

After reading this essay you will learn about:- 1. Meaning of Communication 2. Definition of Communication 3. Process 4. Objectives 5. Modes 6. The Organisational Context 7. Directions 8. Channels 9. Patterns 10. Barriers 11. Organisation-Level Improvements.

Essay on the Meaning of Communication:

The word communication has been derived from the Latin word communis which means common, besides commonality, communication involves the concept of transfer, meaning and information transfer. Thus communication means sharing ideas in common to one or many.

It means a verbal or written message, an change of information, a system of communicating, and a process by which meanings are exchanged between individuals/groups of individuals through a common system of symbols. It also means technique for expressing ideas effectively and quickly.

Essay on the Definition of Communication:

Communication is the process of transferring information, meaning and understanding from sender to receiver and vice versa. And carrying out that process convincingly, meaningfully and proficiently is an absolute essential for a manager to exercise leadership efficiently.

ADVERTISEMENTS:

In fact, it is hard to conceive of successful leadership in the absence of excellent communication skills. The first step for a manager to become an outstanding leader, therefore, is to become an outstanding communicator or perhaps best communicator.

Communication is defined as “the process of passing information in oral or written form and understanding from one person to another in oral or written form.” It means transmitting and sharing of ideas, opinions, facts, figures and information in a manner that is perceived and understood by the receiver of the communication.

F.E.X. Dance defined communication as “the process by which people seek to share meaning via the transmission of symbolic messages.”

Essay on the Process of Communication:

The communications involves four actions and five components. The four actions are encoding, sending, receiving, and decoding. The five components are sender, message, medium, noise and receiver. The actions and components combine to transfer meaning from the sender who sends the message to the receiver. The sender who sends message originates the message by encoding it, that is, by constructing the message.

The message is the content of the communication. The sender then transmits the message through a medium. A medium is the mode or form of transmission of message, not the message itself. Examples of media are spoken words, gestures and fiscal expressions video.

Telephones, written memos, faxes and e-mail messages. The receiver acquires, or receives, the message by hearing it, reading it, or having it appear on a fax or computer through e-mail or voice mail.

The receiver then begins decoding the message, that is, interpreting it using various tools. Sometimes distractions interfere with the message; these interferences are called noise which leads to misunderstanding, noise contributes to misinterpretations of the original message, and it is only through feedback, or verification of the original message, that communication problems may be located, corrected and understood properly.

The basic model of communication is called as fundamental and universal model. That is, it occurs whenever communication takes place regardless of the culture or organisation and location.

However, while the basic acts and components of the communication process are the same everywhere, how the acts are carried out and the nature of the components are deeply influenced by cultural, organisational, and even personal contexts through this type of communication.

Who can send messages to whom, what kinds and what volumes of messages are sent, by what medium are messages transmitted what sort of interference or noise is likely to occur, and what cues are available for decoding are just some of the many examples of the types of communication issues that can vary from manager to manager, from organisation to organisation, from media to media and from country to country.

Essay on the Objectives of Communication:

Modern Organisation cannot exist without communication. If there is no communication, employees can’t know what their co-workers are doing, management can’t receive information inputs, and supervisors and team leaders cannot dive instructions and therefore communication is needed for effective management of the organisation.

Thus the followings are the objectives/importance of communication in the present context:

1. To develop information and understanding among all workers in the organisation.

2. To foster any attitude which is necessary for motivation and cooperation in the organization.

3. To encourage better performance and job satisfaction in the organization.

4. To prepare workers in the organization for a change in methods or environment by giving them the necessary information in advance.

5. To discourage misinformation, ambiguity and rumours in the organisation.

6. To encourage subordinates in the organisation to supply ideas and suggestions for improving upon the product or work environment, and taking these suggestions seriously.

7. To improve labour-management relations in the organization.

8. To encourage social relations among workers in the organisation by encouraging into communication.

9. To accomplish all the basic management functions— Planning, Organizing, Leading/directing and controlling in the organization.

10. To achieve their goals and meet challenges in the organization.

Essay on the Modes of Communication:

Communication can occur in the organization either a verbal mode or a non-verbal mode as given below. Each mode has particular characteristics in the organisation and issues that an effective manager must understand.

1. Verbal Communication:

Spoken words, which are called as verbal communication, mean both oral and written communication in the organization.

(i) Oral Communication:

The spoken word has the potential advantages of being vivid, stimulating and commanding attention in the organisation. In most organizational situations, it is difficult for receivers—the listeners—to ignore the words spoken or the person speaking to them in oral type of communication.

Just think about the last time someone spoke to you directly. Even if you weren’t interested in what the person had to say, wouldn’t it have been difficult to simply ignore the person, turn and walk away? Certainly not possible, hence, here it is mandatory to listen the person.

Also, oral communication is exceptionally flexible for both the sender and receiver in the organization. While you are speaking with another person, you may try to make a point a certain way but along the way change your words in order for the listener to understand you in a better way.

Because oral communication is generally interactive in the organisation, it can be quite responsive and adaptive to circumstances. However, this mode of communication in the organisation has the major disadvantages of being transistor and subject to considerable misinterpretation of messages.

Even when individuals use the same language in the oral communication, the subtle nuances of the spoken word may be missed or incorrect meaning attached to them. Oral communication between those whose First language differ in the organisation, as in many management situations today, simply multiplies the chances of intended meaning going away.

Advantages of Oral Communication in the Organisation:

1. It is direct, simple, timesaving and least expensive for any organisation.

2. It helps in avoiding delays, red tape and other formalities in the organization.

3. Feedback and spontaneous thinking are available in this type of communication which benefits organisation growth.

4. We can clear any misunderstanding between speakers.

5. It develops a sense of belonging because of personalized contacts in the organization.

Disadvantages of Oral Communication:

1. There is no any formal record for transaction in the organization.

2. Lengthy and distant communications cannot be effectively conveyed verbally in the organization.

3. The receiver may receive the message in his own perception and thus misunderstand the intent of the message in the organization.

4. The spirit of authority cannot be transmitted effectively in verbal transaction unless trust between speakers.

5. Different meaning may occur by manner of speaking, tune of voice and facial expressions in the organization.

(ii) Written Communication in Organisation:

Written communication is one when messages are put in writing, as in letters, memos, electronic mail, and the like, the opportunity for misunderstanding the words of the sender are decreased. The receiver of the message sent may still misinterpret the intended message, of course, but there is no uncertainty about exactly what words the sender has used.

In that sense, written communication has precision. However, not everyone writes well, and so greater precision does not necessarily lead to greater understanding in the organisation.

This is further complicated when the words need translation from one language to another for better understanding. The writer/sender does not know immediately how well or poorly the message is getting across, written communication has the disadvantage of not being very flexible in the organization.

In addition, it is often not as vivid or compelling as oral communication. Although you might find it difficult to ignore someone speaking to you, it would probably be much easier to ignore a letter you received in your organisation.

Advantages of Written Communication in the Organization:

1. It can easily verify and more precisely defined in the organization.

2. It is likely to be a permanent record and uses for future references in the organization.

3. It reduces the possibility of misunderstanding and misinterpretation in the organization.

4. It is reliable for transmitting lengthy statistical data in the organization.

5. The time can be saved when many persons should be contacted in the organization at the same time.

Disadvantages of Written Communication in the Organization:

1. It is very slow and causes delay in the organization.

2. Written material may leak out before time, causing disruption in its effectiveness in many organization.

3. More dependence of written communication can lead to too much of paper-work in the organization.

4. It leads to excessive formality in personal relations in the organization.

2. Nonverbal Communication in the Organization:

In direct interpersonal communication, nonverbal actions and behaviors often constitute significant messages in the organization. A whole range of actions, or lack of them, has the potential for communicating in the organization.

The way you dress, speak words, use gestures, handle utensils, exhibit facial expressions, and set the physical distance to the receiver are just some of the many forms of nonverbal communication in the organization.

Electronic Communication:

Now a day, electronic mail, or e-mail, has emerged as one of the fastest-growing forms of communication in the organisation. In the recent nationwide survey, 79 per cent of the responding executives indicated that e-mail was their number-one choice for business communication in their organisation.

With e-mail or faxes, you can send a message simultaneously to dozens or even hundreds of people throughout the world. Recently, Videoconferences have also emerged as a business communication too.

Essay # The Organisational Context of Communication:

Managers in the organization do not deal with communication in the abstract. Rather they deal with it within an organizational context. The structure of organisations and the process of organisations powerfully shape the nature and effectiveness of communication that takes place within and between them.

In the present setup Organizations, whether business, hospitals or government agencies, have a set of defining characteristics, all of which affect communication in one way or another.

Thus, organizations:

a) Are composed of individuals and groups.

b) Are oriented towards goals

c) Have differentiated functions.

d) Has intended coordination.

e) Have continuity through time.

Organizations of any size, regardless of country, are not simply a random set of individuals who by chance come together for a brief period with no purpose. The fact that they have goal orientations, structures, and coordination greatly influences the nature and amount of communication that takes place in the organization.

This influence can be analyzed in terms of directions, channels and patterns of communication in the organization.

Essay # Directions of Communication within Organizations:

Because organizations of any degree of complexity have both differentiated functions and more than one level in the organisation, the directions of communication within them can be classified according to the level for which they are intended.

Downward communication is sent from higher organizational levels to lower levels in the organisation; for example, from the organization’s top executives like to its employees, or from supervisors to subordinates.

Upward Communication is sent from lower organizational levels to higher levels; for example, from non-management employees like workers to their supervisors, or from a manager to her CEOs.

Lateral Communication is sent across essentially equivalent levels of an organization; for example, from one clerical to another, from the manager of product X to the manager of product Y, or from the marketing department to the engineering design department in the organisation.

The topics covered in organizational communication vary according to their direction. Downward communication typically involves such matters as goals, objectives, directions, decisions, and feedback in the organisation.

Upward communication usually focuses on information, suggestions, questions, problems and requests for clarification in the organisation. Lateral communication typically involves changes of information-both formal and informal-that assist or affect coordination and joint problem solving in the organization.

While the subject matter of communication in particular direction tends to be fairly similar in most medium to large organizations, the culture of the organization can affect the process. For example, in an organization where authority and hierarchy are stressed, upward communication might be more formal than in an organization with more egalitarian culture.

As a simple illustration, in the hierarchical organization, a conversion might start with the subordinate addressing a superior several levels above as Mr. Or Ms. James.

In many countries, for example in Korea, the conversion might start by addressing the superior by his or her title, such as Director Park. In organizations with less emphasis on hierarchy, the conversation might start by addressing the superior by his or her first name.

Likewise, organizational or country culture can influence the frequency and flavor of upward communications. For example, in organizations with strong hierarchical values, upward communication tends to be less frequent.

In summary, organizational communications flow upward, laterally, and downward in every organization. The direction of the communication has a significant impact on the type of communication that is likely to take place frequently.

However, the culture of the organization and the region or country in which the organization is located can further determine the exact from that communication will have and even the frequency of each direction of communication will take place in organization.

Essay # Channels of Communication within Organizations:

Organizational channels, or routes of communication, consist of two fundamental types namely formal and informal. Both types are essential for organizational functioning, and neither types can easily substitute for the other.

Formal Communication channels are those that are authorized planned and regulated by the organization and that are directly connected to its official structure. Thus, the organization’s designated structure indicates the normal paths for downward, upward and lateral formal communication. Formal communication channels are like highlighted roads on road map.

They specify organizational members who are responsible for tasks and communicating information to levels above and below them and back and forth to adjacent units. Also, formal channels indicate the persons or positions to whom work-related messages should be sent in the organization. Formal channels can be modified, and thus they have some flexibility, but they can seldom be disregarded in the organization.

The wheel or star network refers to an administrator and four subordinates with whom he interacts in the organisation. There is no interaction among the subordinates in the organization.

In ‘y’ network; there are two subordinates reporting to the superior.

The “chain” in the network, denotes a five-level hierarchy in which communication can take place only upward and downward, and across organizational lines in modern organizations.

The circle network denotes a three level hierarchy in which there is communication between superiors and subordinates, with cross communication at the operative level.

Informal communication channels are communication routes that are not prescribed by the organization but that develop through typical interpersonal activities of people at work in the organisation. Channels can come into existence and change or disappear rapidly, depending on circumstances in the organization.

However, they may also endure in many work situations, especially where individuals have been working together over a period of time in the organization. If a specific pattern becomes well established, it would ordinarily be called a ‘network’ in the organisation.

There are four major type of informal communication in the organisation.

They are as follows:

(1) Single strand.

(2) Gossip.

(3) Probability.

(4) Cluster.

In the single stranded network, the individual communicates through intervening persons in the organisation. In the gossip network, the individual communicates or spreads like anything without a choice in the organisation. In probability network, the individual spreads the communication at random in the organisation.

But in the cluster network, the individual communicates with only those individuals whom he trusts in the organisation. Among these types of communication network, the cluster is most popular network in many organisation.

Essay # Formal and Informal Channels of Communication in Organization:

In a Plastic Bottle manufacturing company the CEO has got two immediate managers one is GM-marketing who markets plastic bottle and another one is GM-production who manufactures Plastic Bottle. The GM-marketing has got two subordinates one is advertising manager and the second one is promotions manager.

Likewise the GM-Production has got two immediate subordinates, one is supervisor design and another one is supervisor testing. If CEO communicates to GM-Marketing or GM-Production it is called as formal channels of communication. However, if CEO contacts Advertising manager or supervisor testing it is called INFORMAL channels of communication.

Formal Communication Channels:

a) Authorized, Planned and regulated by the organization.

b) Reflect the organization’s formal structure.

c) Define who has responsibility for information dissemination and indicate the proper recipients of work-related information in organization.

d) Maybe modified by the organization in future.

e) Minor to severe consequences for ignoring them unknowingly.

Informal Communication Channels:

a) Develop through interpersonal activities of organisation members

b) Hot specified by the organization

c) Man is short-lived or long lasting.

d) Are more often lateral than vertical in organization.

e) Information flow can be very fast in organization.

f) Used for both work-related and non-work information.

Some more informal communication Channels in the organization are as follows:

a) Informal Communication Channels tend to operate more often in the lateral than in the vertical direction compared to formal channels because they are not designated by the organization and its top officials.

b) Second, information flowing through informal channels in the organization often moves extremely fast, principally because senders are highly motivated to pass information on. The so-called grapevine is a classic example of rapid transmission of messages through informal channels.

c) A third feature is that informal channels carry work- related as well as non-work information in the organisation. Just because channels are informal does not mean that only gossip and other messages unrelated to jobs and tasks are carried by them. In fact, crucial work-related information is frequently communicated in this way.

Of course, some of the messages passed through the informal channels in the organisation may contain inaccuracies or be negative, and thus seen by some managers as a source of problems. However, few organizations could exist for long if they had to rely only on formal communication channels in the organisation.

Essay # Patterns of Organizational Communication in the Organisation:

Identifiable patterns of communication that occur with some regularity within and between organizations, whether using formal or informal channels, are typically called communication networks in any organisation. Put another way, communication networks are stable systems of interconnections in any organisation.

Thus, networks involve consistent linkages between particular sets of senders and receivers in the organisation. For example, a middle-level divisional marketing manager in New Delhi might have a particular network that involves her boss in Kolkata, three key managers in other departments in the Kolkata headquarters, her seven subordinates located in major Western cities, and two outside vendors of market research data.

Another network for the same manager might involve two lower-level managers in other units in the New Delhi office and their former colleague and old friend who is now a sales supervisor in Chennai and who has access to inside information on how well new marketing approaches are working in that region.

An example of a larger, more organization wide network could be the Coca Cola Company’s worldwide pattern of communication relationships between its headquarters in Atlanta and its bottlers and distributors throughout world. Of course, networks can also be formed across organizations as well as within the organisation.

The importance of communication networks to managers in any organisation is that they can provide significant and regular sources of information, both of the formal and informal type, that might otherwise take a much longer time to obtain if the various links had to set up from scratch each time some new topic or problem came up.

Also, when managers are members of established networks, it can make it easier for them to influence the other people or groups involved in the networks. Consequently, for both of these reasons, managers need to pay particular attention to what networks they can, and want to, be a part of and to the composition of those networks in the organisation.

It is no accident that the term networking has come to signify a process that has the potential for gaining advantages for a manger (or anyone for that matter) by having one or more sets of individuals in the organisation or groups with which one can interact easily and regularly, and with whom one can communicate a sense of confidence and trust in the organisation.

In traditional western organizations, it has always been relatively easy for males in management positions to establish various network with other males (thus providing the basis for the phase “old boys network” ) in their organisation. However, at least until very recently, it has been much harder for women and members of underrepresented ethnic groups to establish similar helpful networks in their organisations

Recent research suggests, in fact, that organizational networks involving individuals from these groups are different in terms of both composition and relationships from the traditional networks composed primarily of white males in the organisation.

It does not make such networks any less important or useful to managers from these groups, but docs serve to emphasize that network patterns to communication in organisations can vary based on a number of different situational circumstance, including the age, gender, and ethnicity of individuals in the organisation.

Essay # Barriers to Communication in the Organisation:

Although the organisational context provides numerous opportunities for managers to engage in effective and productive communication to assist in leadership efforts, there are likewise many barriers related to that context that can interfere with the communication process in the present organisation.

Such barriers can arise from several different sources, including interpersonal, organisational, organizational, and cultural in the organization.

Obstacles to interpersonal communication in the organisation can occur with either the sender or the receiver. The burden is simultaneously on both the sender and the receiver in any organisation to ensure accurate communication.

It is, however, the sender’s obligation to choose the language and words—to encode the message—carefully to carry the greatest precision of meaning. Precision in the organisation is especially important if the sender is trying to persuade the receiver to do something in a language or communication style different from what the receiver prefers.

For example, if you are talking with your boss style and choice of words, your boss may not be receptive if he or she prefers a more formal approach in the organisation. You will probably need to adjust your style for the communication to be effective in the organisation.

The receiver, of course, is often the source of communication breakdowns in the organisation. For example, the receiver might have a selective perception problem in the organisation. That is, the receiver may unintentionally screen out some parts of the intended message because they contradict his beliefs or desires in the organisation.

For example, you might stress the increased productivity in the organisation from a proposed project, but your boss is focusing on the estimated cost of the project. Although selective perception is a natural human tendency, it hinders accurate communication, especially when sensitive or highly important topics are being discussed in the organisation.

Another way to state this point is that individuals tend to adopt frames of reference, or quick ways of interpreting messages in the organisation that help them make sense of complex communications, but these shortcuts may prevent the intended message from being received.

Essay # Organisational Barriers:

Just as interpersonal barriers can limit communication, so can organisational barriers limit communication? Such barriers in the organisation can interfere with communication between individuals or groups within the same organisation, between individuals or groups from two different organisations, or between entire organizations.

The basis of these organisational barriers lies within the hierarchical structure of organizations.

All organisations of any complexity have specialized functions and more than one level of authority in the organisation. This specialization creates a situation that is ripe for communication difficulties in the organisation.

For example one person might come from marketing and the other form Production. The person in marketing might think nothing of exaggerating while the person from Production always understates her points.

Consequently, the marketer might see the Production Manager as unimaginative and boring, while the Production Manager might view the marketer as superficial and careless. In addition, the two parties might come from different levels in the organisation.

The differences between responsibility and level of authority could cause a senior executive to expect an explanation of the broad impacts on the entire organization of a proposed project and a junior technical expert to focus on the detailed schedule of the project in any organisation.

Essay # Cultural Burriers in Organization:

Communication and culture are tightly intervened in the organisation. Culture cannot exist without communication and human communication only within a cultural context in the organisation. Since the act of communicating is so closely connected to the surrounding environment, culture can ease or hinder it in the organisation.

Thus, similarity in culture between senders and receivers facilitates successful communication-the intended meaning has a higher probability of getting transferred in the organisation.

Differences in culture hinder the process of-any organisation. The greater the cultural differences between sender and receiver, the greater the expected difficulty in communicating within or outside the organisation. Therefore, other things being equal, it should be easier, for example, for an Indian manager to communicate with a Singapore subordinate than with a Malaysian subordinate.

Probably the greatest single cultural barrier that can affect communication across different departmental, organisational, regional, or national cultures is ethnocentrism in the organisation.

Ethnocentrism is the belief in the superiority of one’s own groups and the related tendency to view others in terms of the values of one’s own group in the organisation. Ethnocentrism leads individuals to divide their interpersonal worlds into in-groups and out-groups in the organisation.

A third major cultural barrier to communication I can be labeled cultural distance in the organisation. This concept refers to the overall difference between two cultures basic characteristics such as language, level of economic development, and entrenched traditions and customs in the organisation.

Cultural distance was illustrated by a study that gathered 21 senior executives from major corporations in Japan, the United States, Brazil, the United Kingdom and India for a five-week period of cultural explorations regarding communication.

The executives attended lecturers and seminars, built rafts and climbed riffs together, and even travelled in fact-finding teams to the countries represented to improve communication, nevertheless, observers reported that communication remained a problem the entire five weeks among them.

The various barriers that were discussed in the preceding section can interfere with effective communication, but there are ways of dealing with, or overcoming, them in the organisation. That is the subject of this section – approaches that will help to improve your communication in the organisation as a manager.

Essay # Organisation-Level Improvements in Communication:

Organisations can take steps to change their policies and methods for how and when managers should communicate in the organisation. Unfortunately, guidelines for this more structural approach are not as well developed as those for individual managers in the organisation.

A recent study of research and development laboratories within 14 large multinational firms, however, did provide some suggestions. The study produced strong evidence for the importance of gatekeepers, or so-called “boundary-spanning” individuals who are at the communication interface between separate organizations or between units within an organisation.

Large companies especially need to be able to structure the activities of gatekeepers to maximize their usefulness to the communication process and to make sure that the most critical information is both sent and received.

Finding from the study indicated that communication could be improved by implementing rules and procedures that increased formal communication, replacing some face-to-face communication with electronic communication, developing particular communication networks, and even creating a centralized office to manage communication activities in the organization.

Related Articles:

• Essay on Communication: Top Essays | Directing | Functions | Management
• Notes, Effectiveness of the Communication Process: 15 Factors
• Elements and Importance of Communication Process | Business Management
• Communication: Types of Communication | Process | Directing | Management

We use cookies

Privacy overview.

EnglishGrammarSoft

Essay on Communication | How to communicate effectively?

Communication is an important skill to have in today’s world. Research shows the quality of our relationships and how we express our feelings and opinions are based on how well we can communicate.

We use it for professional, personal, and academic reasons. It can be difficult to communicate effectively without knowing what you’re doing wrong.

Sometimes we might not even know that we’re communicating incorrectly. This essay will help you to learn how to communicate more effectively in your daily life and at work.

Essay on Communication

Communication is the ability to articulate thoughts and ideas without difficulty while maintaining a respectful tone while building strong relationships with others, which will help you in your job search, personal relationships, leadership roles, and other areas of life.

Communication is a skill that has been shown to increase intelligence and success. With so much riding on communication, it pays to be able to do it well.

Being able to take this skill and use it for your own benefit is something many people struggle with.

Communication skills are necessary to learn in order to get ahead in life. It is the backbone of interpersonal relationships and how we relate to other people.

These skills are also important because they make us feel better about ourselves. It’s the way in which we connect with others and share ideas, thoughts, and feelings.

It can bring us together or tear us apart. In a world where the internet has given many people a voice, it’s more important than ever to learn how to communicate effectively.

So how do you do that? Here are some tips on how to use communication skills to make effective connections.

Understand your message

Before you even start communicating with anyone, you have to first understand your message. Your message is what you want to convey to the other person, or to everyone you are communicating with.

When you understand this, you can begin your quest to become a better communicator. Try to write it down As the old saying goes, “If you don’t know where you are going, any road will get you there.”

It’s good to write things down, and it’s better still if you plan to look at your notes later. When you have an idea of the message you are going to communicate, you will be better prepared to present it in a way that is both clear and persuasive.

If you don’t write it down, you may forget where you wanted to go, or what you intended to say, or how you wanted to say it.

The Communication Process

There are five steps to a successful communication process: Plan ahead, stay in touch in real-time, seek an open dialogue, get feedback, take action and avoid procrastination.

Understand that communication isn’t just face-to-face, but can take place virtually and in different formats (texting, emails, and apps).

Planning and preparing for communication is one of the most important steps. Plan ahead in a positive way, and communicate well.

This way, you are creating a positive experience for both you and the other person.

Communication can be tough, and you shouldn’t let the fear of messing up prevent you from attempting it. Having good contact with others is one of the most important things in life.

Types of communication

There are four basic types of communication:

• Verbal communication: It includes good speaking skills. You convey message through speaking and sign languange. This kind of skills also require good listening skills.
• Non-verbal communication: It includes, facial expressions, body language, gestures and eye-contact etc. Communicate with body language. Proper posture and eye contact are important to demonstrate your authority.
• Visual communication: In this types of communication, we use visuals to communicate the message.
• Written Communication: In this types of communication, we convey the message or information in writing. For example, letters, memos, office circulars etc.

Effective Communication Skills

The concept of effective communication goes beyond teaching our kids about grammar.

Effective Communication is about conveying information in a way that allows others to understand it, feel it, and feel a greater connection to you and your goals.

You need to understand your audience, the emotions they may be experiencing, and how best to talk to them to persuade them.

Good communication is self-driven.

As children, communication is more likely to be about our needs than about what other people want. As we grow and mature, we tend to prioritize the needs of others as well as ourselves and can begin to communicate for their benefit, as well as ours.

Body Language and Nonverbal Communication

Communication is the way we speak to each other, it’s how we touch our neighbor, it’s the tone of our voice, it’s how we handle conversations, it’s the tone of our emails, it’s the tone of our posts, it’s what you wear, how you eat, and how you move.

Whether you’re communicating with a coworker, friend, or loved one, understanding body language and nonverbal communication can be a great way to improve your communication skills.

In short, body language and nonverbal communication are the ways we convey our moods, intentions, emotions, and beliefs in our body language and gestures.

Body language includes the movement and position of the body and the expression of the face. The way we express ourselves in words and tone of voice is just the physical manifestation of our thoughts.

If you are standing or sitting at a table, keep your back straight, raise your head, and keep eye contact with the person you are speaking with.

Keep your hands away from your sides, and make sure that they are resting on the table and not crossed.

Tips for Good Communication

When you go into a job interview or an important interview, you want to be confident.

You want to be prepared and confident, but at the same time, you want to come across as smart, witty, and attentive.

No matter what, you want to come across as personable. It’s good to have the right balance of confidence and vulnerability.

When you are presenting a new idea or concept to a group or meeting new people, you want to talk to the people that you are presenting to, and be mindful of what you are saying.

You don’t want to sound like an attention seeker or try to impress the crowd.

Talking to people gives you a chance to get a few things out of the way, like proper word choice, and focusing on the right points.

Listen well

One of the best ways to communicate is by listening to other people. Listening to what other people say and trying to understand what they are saying is an important skill for anyone who wants to influence others.

Of course, listening is not just about hearing what other people say. Listening implies active listening.

Active listening means you are actively trying to understand what other people are trying to communicate.

Here are a few examples of active listening:

• Looking for how someone is feeling
• Response by encouraging what they are saying
• Open-ended questions that allow the person to describe what they are feeling
• Remembering to ask questions to clarify, instead of just waiting to speak up
• The most effective way to listen is by asking questions.

Be prepared for any situation

Some people feel that in a world with instantaneous information, people don’t need to think before they speak.

This is simply not true. In fact, there are plenty of studies on the impact that preparation can have on communication.

When I worked at united way, one of the most effective strategies was to get people to review their prepared statements.

People who were required to prepare statements of their priorities and objectives were much more effective at making their case. Ensure that you have the resources you need. Before you open your mouth, do a bit of research to make sure that your message is getting through.

Practice makes perfect

There’s no way to become a better communicator overnight. Some of the skills we develop in our early years can make communicating easier as we age.

Take note of the words you use, the tone of your voice, and how you take the listener in your direction and provide value.

For example, when you’re at a dinner party and someone asks you what you do, it’s important to answer in a clear and concise manner without using unnecessary words.

Working together effectively requires two people to understand what the other person wants. Working as a team requires two people who can communicate their needs to one another clearly, confidently, and persuasively.

Communication skills are an asset for any kind of career, but the more skills you have in your arsenal, the easier you’ll be to find a job that is right for you.

More on essays

• How to Write an Essay | Structure of Essay (Comprehensive Guide)
• Essay on Happiness is a State of Mind
• Essay on Education
• Essay on importance of education
• An Essay on School Life
• Essay on Friendship
• Essay about Anxiety and Stress
• Essay on Time Management
• Essay on 7 Cs of Communication
• Essay on 8 Business Functions
• Essay on Social Media and Its Impact
• Essay on Personality Development
• Essay on Leadership
• Essay on Importance of water in life
• Essay on Pollution
• Essay on Environment Protection
• Essay on Corruption
• Essay on Why Trees are Important in our Life
• 500 Words Essay on Nature in English
• Essay on Global Warming Causes and Effects
• Essay on Deforestation
• Essay on Smoking is bad for health
• A Short Essay on Mothers Day
• Essay on Health is Wealth

Similar Posts

Parts of Speech Exercises [Worksheet] with Answers

Every word used in a sentence fulfills a function and occupies a position. These words are divided into clauses called parts of speech, according to…

Essay on Leadership: What Makes A Leader?

The world needs leaders with moral integrity who are committed to the greater good. Leadership is about setting a vision, supporting others in achieving it,…

Sentences with USED TO (50 Examples)

Used to is a form of the verb used in the past tense. It is often used to describe a habit or custom that was…

Present Tenses in English (Examples & Structure)

Present tense is a grammatical tense whose main function is to locate an event or action in “the present”, which is understood as the time…

An Essay on Importance of water in life (1000 words)

Introduction Water is one of the most abundant substances on Earth and yet it takes a lot of work to obtain, purify, and distribute. Clean…

50 Example Sentences of Nouns

Example Sentences of Nouns Why are books so common and so cheap today? I went down to my friend Bob’s farm to help him. We…

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

Communication Process Model Expository Essay

Sender and receiver of the message in communication, misunderstandings in communication, channel of communication.

Communication can be referred to as the process by which messages get sent and received. I happened to experience two misunderstandings, one in college and another in the work place. In one of the misunderstandings, a secretary showed thumbs up sign to a colleague who had just acquired a job promotion from the assistant manager to the manager (Heath, 1983). The colleague was embarrassed as she thought that the worker was passing over an obscenity.

The secretary however explained the implication of the gesture to her colleague. She did this through stating the dangers of misunderstandings, followed by a brief but clear explanation of the same (Griffin, 1998). She however sounded sorry and empathetic about her feelings when she received the message (Hall, 1969), but remained confident that she knew that the sign had no ill meaning whatsoever (Morris, Collette, Marsh, & O’Shaughnessy, 1980).

In this conversation, the secretary took the position of the sender whereby she originated the message and sent it to her colleague, who was the receiver. The message in the conversation was a gesture of goodwill and congratulations for the new position attained after the promotion. The channel used in the conversation was light waves, which helped the receiver decode the message through interpretation.

The misunderstanding that occurred in this case was the idea that the receiver of the message thought that her colleague was being jealous and hence the insult. This was because the two ladies came from different cultural backgrounds and attached different meanings to given sign languages. This could be avoided by coming up with a common language in the work place.

Another case of misunderstanding that I experienced was in a school set up where students received advice from one of the teachers after rampant cases of drug abuse. The sender of the message in this case was the teacher who passed on the message to the recipients. The students on the other hand, were the recipients of the message.

The message put across by the teacher in this case was a piece of advice and counseling about the effects that drugs had on their health and life in general. The teacher began with a startling opening where he gave statistics of students who dropped out of school and lived reckless lives as a result of drug and substance abuse. (Heath, 1983). He also gave statistics of students and celebrities who had lost their lives to the same.

The channel for communication used in this case was sound and light waves where the students listened to what the teacher was saying and observed his actions. This helped them interpret the message more clearly and effectively. The misunderstanding came about when the teacher said that he admired the strength that the students had in looking for trouble.

The students misinterpreted the message put across by the teacher, by thinking that he was also a victim of drugs. This caused trouble in the school whereby the students undertook a demonstration that lead to firing of the teacher. To avoid such instances teachers and other administrators should enhance clarity in their speech.

Effective communication is of great importance. For this to be maintained, it is necessary for people to appreciate each other based on their cultural backgrounds (Rogers, & Steinhart, 1999). People should also make use of gestures and signs that do not contradict the meaning of their messages. Use of body language and gestures should be discouraged in the work place and other formal institutions. This helps in reducing cases of cultural discrimination and enhances harmony and unity.

Griffin, J. (1998). How to say it at work: Putting yourself across with power words, phrases, body language and communication secrets. Paramus, NJ: Prentice Hall Press.

Hall, E. T. (1969). Listening behaviors: Some cultural differences. Phi Delta Kappa, 50, 379–380.

Heath, S. B. (1983). Ways with words . Cambridge, England: Cambridge University Press.

Morris, D., Collette, P., Marsh, P., & O’Shaughnessy, M. (1980). Gestures, their origins and distributions . New York: Stein and Day.

Rogers, E. M., & Steinhart, T. M. (1999). Intercultural communication . Prospect Heights, IL: Waveland Press.

• Chicago (A-D)
• Chicago (N-B)

IvyPanda. (2019, December 7). Communication Process Model. https://ivypanda.com/essays/communication-process-model/

"Communication Process Model." IvyPanda , 7 Dec. 2019, ivypanda.com/essays/communication-process-model/.

IvyPanda . (2019) 'Communication Process Model'. 7 December.

IvyPanda . 2019. "Communication Process Model." December 7, 2019. https://ivypanda.com/essays/communication-process-model/.

1. IvyPanda . "Communication Process Model." December 7, 2019. https://ivypanda.com/essays/communication-process-model/.

Bibliography

IvyPanda . "Communication Process Model." December 7, 2019. https://ivypanda.com/essays/communication-process-model/.

• Non-Verbal Communication: Sender to Receiver Effectiveness
• Theories of Communication: Observed Event
• Ways of Feedback Providing
• Organizational Communication and Its Definition
• Common Barriers to Effective Communication
• Welfare Recipients Drug Testing
• Communication Perspectives
• The Process of E-Communication
• From Telegraph to Twitter
• Communication, Its Definition and Reasons
• The Usage of Wikis for Business Organizations
• The Business Communications: Information and Connect
• Global Media and Communication
• LinkedIn as a Networking Media for Business
• Teams Communication Problems in Group Working