how to deliver a powerpoint presentation on zoom

Screen sharing a PowerPoint presentation

There are three methods you can use to screen share a PowerPoint presentation in a Zoom meeting. If you have dual monitors, you can share a slide show while viewing the presenter's notes on another monitor. If you have a single monitor, you can also start the slide show in a window so you have access to other meeting features while sharing your presentation. 

If you have other participants presenting portions of the PowerPoint, you can give them slide control in Zoom, so that they can control the slideshow on their end, without needing to ask you to move the slides forward. Additionally, PowerPoint slides can be shared as a Virtual Background for a more immersive sharing experience. 

This article covers:

Dual monitors with slide show and presenter's views

Single-monitor setup with slide show view in a window, single-monitor setup with slide show in full screen.

Follow these steps if you are using multiple monitors and want to present your PowerPoint in one monitor, while viewing the presenter's notes in another monitor.

• Open the PowerPoint file you want to present.
• Start or join a Zoom meeting.

• Select your primary monitor then click Share . If you are not sure which monitor is your primary, select the one that PowerPoint opens in.

• Switch back to Powerpoint and click the Slide Show tab. 

Follow these steps if you have a single monitor and want to share your PowerPoint presentation in slide show view, but have it contained in a window rather than in full screen. This is useful if you need to access meeting features, such as in-meeting chat or managing participants, while sharing your PowerPoint presentation.

• Click the Slide Show tab and then select Set Up Slide Show .
• Under Show type , select Browsed by an individual (window) and then click OK .

• In Zoom, start or join a meeting .
• Select the PowerPoint window and then click Share .

Note : Be sure you select the PowerPoint window, not the entire screen. Sharing the PowerPoint window only will allow you to use other features without interrupting the view of the presentation. 

• Select your monitor then click Share . 

How to Give a Presentation on Zoom? [A Step-by-Step Guide!]

By: Author Shrot Katewa

If you’ve never used Zoom, giving a presentation on it might seem a bit challenging. But, that’s a challenge we will have to learn to overcome as the world moves digital more and more day by day. The key question really is how to give a presentation on Zoom!

To give a presentation on Zoom, first, start by joining a meeting. Now open the presentation file on your computer and share the slides on Zoom using its “Share Screen” feature. You should test your camera, mic, speaker, and internet connection before you start with your presentation.

As easy as it may seem, some of you may need further detailed instructions. So, in this article, I will provide a step-by-step guide on things that you need to do in order to deliver a presentation on Zoom successfully! Plus, I will also share some tips that can help you ace your presentation on Zoom!

So, without any further delay, let’s get started!

Understanding the Zoom Application Interface

Before we understand the steps to give a presentation using Zoom, it is perhaps a good idea to acquaint yourself with the Zoom user interface first. If you are well-versed with it, then perhaps you may want to skip this section and click here instead.

Logging into Zoom

Although you can login to your account using zoom website too, but it is best to download and use the zoom app .

Once you have download the app, you will be prompted to login to your account. If you don’t have an existing account, you can either sign up or even login using your social account such as Google or Facebook. It’s actually quite simple.

If you feel that you don’t want to sign up or even use the social accounts for your meeting, you can choose to use “Sign In with SSO” option. SSO stands for single sign on and this allows you to sign in even when you don’t have an account with Zoom just once.

Zoom Home Screen

Once you’ve logged in, you will be taken to the home screen on Zoom.

There are a bunch of different things that you ca do with the home screen on Zoom. If you have been invited for a meeting, you will need to click on “ Join “. However, you will also need the meeting ID and the password for the meeting. If you don’t have the details, you will perhaps need to contact the person hosting the meeting.

You can also host the meeting yourself by using the “ New Meeting ” button. You can set a new meeting and invite others to join using this option.

Likewise, you can also schedule a meeting in the future using the “ Schedule ” option.

Furthermore, for changing the account related information, just click on your profile picture in the top-right corner of your window.

Lastly, there are several other detailed settings that you can tweak for your Zoom application. Almost all the other settings can be found in the “ Settings ” section by clicking on the “ Gear Icon “.

Zoom Virtual Meeting Window Interface

Once you are a participant in a virtual meeting, either by joining an existing meeting or by starting a new meeting, you will be greeted with an image similar to the one mentioned above.

On this screen, you will be presented with several different options. Some of the key functions that you will need to be aware of are as follows –

• Mute – Turning on the Mute or Unmute
• Video – Toggling between your Video
• Participants – Checking the names of the Participants
• Share Screen – to deliver a presentation (more on this later)
• Record – To record a meeting session
• End – Knowing how to end a meeting and exiting a call.

All the above functions will be visible on a small bar at the bottom of the window. If you are not able to see this option bar at the bottom, just hover over at the bottom part of your screen and all the options will appear .

Although there are other features that are also available for a zoom user or a participant, however, the aforementioned features should be good enough to deliver a presentation. These 6 features are at the very least something that you should be aware of.

How to Give a Presentation on Zoom (Step-by-Step)

Zoom has become a common tool for giving virtual presentations today. It is a widely used tool at conferences, meetings, and other events! If you are giving a presentation on Zoom for the first time, then perhaps you should be aware of a few things –

Here is a quick step-by-step guide on how you can give a presentation on Zoom:

Step 1: Install Zoom

Download and install the Zoom application to your desktop. To download the application, visit https://zoom.us/download and download the Zoom Client to your computer.

Step 2: Login to your Zoom Account

After installing the application, open it and log into your Zoom account. If you don’t have one, you can sign up for free using your email account.

Zoom also has options to sign in using SSO (Single Sign-On) or with your Facebook or Google account.

Step 3: Test Audio and Video Settings

Before you start or join a meeting, you will need to configure and test your audio and video settings.

To do that click on the gear icon on the Zoom application’s home screen. This will open the settings menu.

Now click on the “Audio” tab and select the microphone you are going to use. Try our different audio settings. After the microphone, select the speaker for audio output. If you can’t hear anything, try out another speaker source.

After configuring audio, click on the “Video” tab. From there, select the camera that is connected to your desktop. Tweak different video settings and find out what works best for you.

Step 4: Join or Schedule a Meeting

Now start a meeting by clicking on “New meeting”. You can also schedule a meeting on Zoom. To do that, click on “Schedule” and set up when you want to start the meeting. After completing the set-up, Zoom will give you a URL. Share it with the team members to join the meeting.

Or you can join a meeting by clicking “Join” on the Zoom client’s home screen. You can use a meeting ID or URL to join a meeting in Zoom.

Step 5: Open the Presentation

Once you have everything setup, you then need to prepare to show your presentation with your audience. To do that, open the presentation slides on your computer.

Step 6: Share Your Presentation

The last step in giving your presentation is to make sure that you share your presentation with your audience. To do that, click on “Share Screen” from the Zoom clients meeting window , select the screen where your presentation slides are open, and click “Share”. Now start presenting your slides to the audience.

Step 7: Stop Sharing to end the Presentation

One thing to know is how to end the presentation. To stop screen sharing, simply click on “Stop Share” located at the top of the screen . This option will only appear when you start sharing your screen.

How to Share a PowerPoint with Presenter View on Zoom?

To share your PowerPoint presentation slides with presenter view on Zoom, follow the steps given below:

Step 1: Open the Zoom App and Login

The first step really is to open the zoom app and login to your account.

Step 2: Join or Setup a Virtual Meeting on Zoom

Next, join the meeting. Remember, you need the meeting ID and password to join a meeting. Make sure you have requested for the details beforehand.

Step 3: Open Your PowerPoint Presentation

First step is really to open your presentation file that you want to present on the PowerPoint application.

Step 4: Put the Presentation in Presenter View

Now select the “Slide Show” tab from the top of the screen and click on either “From Beginning” or “From Current Slide” depending on your preference. This will open the slides in the “Presenter” view.

Step 5: Switch to the Zoom Application

Now, go to the Zoom application, start or join a meeting. While you are in the “Presenter” view on PowerPoint, press “ Alt+Tab ” to switch between applications in Microsoft Windows-powered computers. For iMac, use “Command+Tab” to move through open apps.

Step 6: Share Screen on Zoom’s Meeting Window

Once you are in Zoom’s meeting window, click on “Share Screen”, select the window where your PowerPoint slides are open in the presenter’s view, and click “Share”.

And that’s all you have to do in order to share PowerPoint with the presenter’s view in your Zoom meetings.

How to Share PowerPoint on Zoom Without Showing Notes?

There are two methods that you can use to share PowerPoint slides on Zoom without sharing your presenter notes. For the first method, you will need to have two monitors connected to your computer.

As for the second one, you can still share your PowerPoint slides on Zoom without sharing your notes (and you won’t need two monitors either). I’ve briefly explained both methods below.

Method 1 – Dual Monitor Method

In this method, you will be presenting your PowerPoint file on one monitor while looking at your presenter’s notes on the other one. Here’s how you can do that:

Step 1: First of all, open your slides on PowerPoint.

Step 2: Now join or start a Zoom meeting.

Step 3: Now click on “Share Screen” and select “Screen 1”. Then click “Share”. Here, “Screen 1” is your primary monitor.

Note: If you are not sure which one is your primary monitor, select where the PowerPoint file opened in.

Step 4: Now go to the PowerPoint application, click on the “Slide Show” tab, and from there click on “Monitor” and select “Primary Monitor”.

Step 5: Open the presentation file in the presenter’s view by clicking on the “Slide Show” tab and selecting “From Beginning” or “From Current Slide”.

If you have done everything correctly, participants will only be able to see the presentation slides while you have your presenter’s notes open on the second monitor.

In case you shared the wrong monitor on Zoom, click on “Screen Share” on Zoom’s meeting window, select “Screen 2” and click on share. This should fix your problem.

When you are sharing a screen on Zoom, you will notice a green border around that screen. This indicates which monitor you are currently sharing.

Method 2 – Sharing Portion of Your Screen

Follow the steps below if you have only a single monitor connected to your computer.

Step 1: Join or start a meeting on Zoom.

Step 2: Click on “Share Screen” and from the pop-up window select “Advanced”. From there select “Portion of Screen” and click on “Share”. This will give you a green border on your screen that you can adjust. Only the things that are inside this border will be shared on Zoom.

Step 3: Now open the presentation file in PowerPoint, and go to the presenter’s view by selecting “Slide Show> From Current Slide or From Beginning”.

Step 4: Adjust the size of the green border so that it only shows the presentation slides in the presenter’s view.

And that’s all you have to do. By doing so, your audience will only see the slides that you are presenting, but not your notes.

How to Show Yourself During a Zoom Presentation?

Ensuring that you are visible from time to time during a presentation can make it slightly more engaging and much more interactive. Here is how you can do that-

Step 1: First, start or join a Zoom meeting.

Step 2: Click on “ Share Screen ” and select the “ Advanced ” option. From there, select “ PowerPoint as Virtual Background ” and select the file you want for your presentation. Then click on “ Share ”.

Step 3: Make sure your video is switched on so that you are also visible to your audience. You can do that by clicking on “ Start Video ” on the Zoom Virtual Meeting Interface.

It will take some time for your slides to appear on the Zoom client. When it is done, participants will be able to see your face in front of the slides in Zoom. Make sure that your camera is connected to your computer and configured correctly.

This feature works best if you have a green screen behind you . If you have one, go to Zoom’s settings menu, select the “Background and Filter” tab and check “I have a green screen”. If you want to stop showing yourself during a zoom presentation, click on “Stop Video” on the meeting window and that will do the job.

Furthermore, you may sometimes want to show just yourself to the audience and not show the presentation at all. For that, all you need to do is simply click on “Start Video” in the Zoom Virtual Meeting Interface.

How to Record a Presentation on Zoom?

If you want to record your presentation on Zoom, you can do it easily. After joining or starting a meeting on Zoom, click on the “Record” icon located at the bottom of the meeting window. Once the recording starts, you can pause the recording or stop it whenever you like.

After the end of the meeting, the recorded video will be automatically converted into “.mp4” format and stored on your computer.

Tips for Giving an Awesome Presentation on Zoom

Giving a presentation in front of an audience is always a challenging task. Especially if it is online, many things can go wrong during your presentation. This is why I’m sharing some tips that can help you deliver an awesome presentation on Zoom. These are as follows –

1. Make a Professional Looking Presentation

There are several ways to make your presentation look really professional and high quality. One obvious method is to outsource your presentation to a specialised design agency! But, that can become really expensive depending on your budget.

Another (non-obvious) option is to use a PowerPoint Presentation Template! There are several high-quality and professional templates that you can get quite easily! In fact, using these Presentation Designs is quite inexpensive! You can download as many presentation templates as you want for as little as $16.5/month!

My favorite one is Agio PowerPoint Presentation template. It is perfectly suited to give a professional look to your presentation and yet it is quite quick and easy to use. Check out some of the images below –

Agio PowerPoint Presentation Template

Furthermore, make the presentation as simple and straightforward as possible. Do not confuse your audience with a network of colorful texts, graphs, or other contents.

Only use data and graphs that are relevant to your presentation. Also, the clever use of transition animations can make the slide appear much more engaging.

2. Check Your Equipment Beforehand

Whenever you are giving your presentation online, many things can go wrong. For example, your camera or mic may not function properly. Such interruptions will only make you a laughing stock in front of the participants.

Check your mic, camera, and speakers to find out whether they are working properly or not. Also, check your internet connection and your laptop’s battery level. If everything is ok, then you are good to go on with your presentation.

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• Auto Create Your PowerPoint Slides using Design Ideas Feature!
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Credit to Cookie_Studio for the featured image of this article

How-To Geek

How to screen share a powerpoint presentation in zoom.

Giving a presentation over Zoom? No biggie. You can easily present your slideshow by using the screen share feature. Here's how.

Quick Links

Grant access to share screens in zoom, screen share a powerpoint presentation in zoom.

No matter where you work, meetings all have one thing in common: PowerPoint presentations. If you use Zoom, you can easily present your slideshow to the participants by sharing your screen . Here's how it's done.

If you're the host of the Zoom meeting , you'll be able to share your screen without issue. However, if you're joining a meeting that you aren't the host of, you may need to request permission from the host to be able to share your screen.

As a general rule, we recommend that hosts disable the screen-share feature for participants by default for security reasons . If you aren't the host of the meeting, be sure to reach out to the host in advance to request permission to share your screen during the Zoom call. Hosts can always enable the feature during the call, but it's always good to be a step ahead.

If you're the host of the meeting and someone is requesting permission to share their screen during the meeting, click the up arrow next to "Share Screen" at the bottom of the window.

In the menu that appears, click "Advanced Sharing Options."

The "Advanced Sharing Options" window will appear. In the "Who Can Share" section, click the bubble next to "All Participants."

All participants in the meeting can now share their screen.

To screen share your PowerPoint presentation, go ahead and open the PowerPoint presentation that you would like to present. However, before you put the presentation in Slide Show view, you'll want to share your screen. At the bottom of the Zoom meeting window, click "Share Screen."

If you're using a single monitor, you will immediately start sharing your screen. If you're using dual monitors , you'll need to click the screen that your presentation will be shared on. In our case, that will be "Screen 2."

To begin sharing that screen, click "Share" at the bottom-right corner of the screen select window.

You're now sharing your screen. Now, in Microsoft PowerPoint, select the "Slide Show View" icon in the bottom-right corner of the application.

From here, deliver your presentation as though you were standing in front of a live audience.

If you are giving a big presentation through Zoom, you're not going to just jump straight into it. You may need to speak to the audience a bit before sharing your screen. If so, here are a few tips on how to look better on your Zoom call .

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How to Share a PowerPoint on Zoom

Share your screen, whether or not you're the presenter

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What to Know

• Anybody can share a PowerPoint on a Zoom call but may need permission from the call’s organizer.
• To see notes, you’ll need a second screen to divide the view or have your notes on a separate device.

In this article, we’ll discuss how to share a PowerPoint, or any presentation, on Zoom. You can do this in a few clicks for more straightforward presentations, but for more complex presentations, you may want some more tools.

How Do You Share a PowerPoint in a Zoom Meeting?

For a presentation where you don’t need to see your notes, sharing a PowerPoint is a quick process.

Open your presentation, and close any windows you won't need. This will limit clutter and distractions.

Log into your Zoom call and when you’re ready to present, click Share Screen at the bottom. Choose your presentation from the menu.

When using a single screen, you should always pick the specific program you want to share. Doing this will protect your data and prevent pop-ups and other interruptions.

Go to the Slide Show tab in PowerPoint and click From Beginning . For the smoothest presentation, do this before anyone else joins the call, where possible.

Use the controls in the lower left-hand corner or keyboard controls to move through your presentation as usual.

 Be sure to click on the Presentation window if you’re going to use keyboard controls. PowerPoint won’t acknowledge inputs from the keyboard unless you’ve deliberately clicked on the window.

How Do You Share a PowerPoint With Zoom and Still See Notes?

The best way to see your notes is to use a second monitor and PowerPoint’s Presenter View tools. Then your notes and controls are on one screen, visible only to you, and your presentation is on the other.

Open your PowerPoint and go to Presenter View to see your notes . This mode opens two windows: The presentation and the control panel.

Drag the control panel to your primary screen and the presentation window to your second screen. You’ll be able to see and control your presentation while looking directly into your webcam if you’re using it, and you won’t have to hold your neck at an angle to use the controls.

Log into the Zoom call and click Share Screen at the bottom. Choose your presentation window.

If you’ll need to present other documents or materials in addition to your presentation, have them open and minimized on your screen and share your second monitor instead. Then you can quickly bring those materials up without disrupting your flow.

Tips for a Better Zoom Presentation

If you're not the call organizer, contact them and ask what permissions they've set up and whether you'll need permission to share your screen. 

For meetings with multiple people sharing the same presentation, book a call a day before and practice "handing off" control of the slides in Zoom. Alternately, the person sharing their screen should prepare to move to the next slide when cued. Everyone should also have an up-to-date copy of the presentation, so it can continue if somebody drops out of the meeting.

Keeping Murphy's Law in mind, having your notes in one or two other places is a good idea. Consider using your phone and a printed copy to ensure that you can rely on one of the two additional sources for your notes if everything goes wrong.

To record yourself giving a PowerPoint presentation on Zoom, launch Zoom and PowerPoint; be sure to close all other applications. Create a new Zoom meeting, select Share Screen , select your PowerPoint presentation, and click Share . Launch your PowerPoint slideshow. In Zoom, choose Record > Record on This Computer . Your computer is now recording.

Join the Zoom meeting from your iPad using Zoom's mobile app for iOS. Open your PowerPoint presentation and tap Share Content from the meeting controls. You can use PowerPoint's annotation and drawing tools to make notations on your slides if you like.

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How to Present PowerPoint Slides in Zoom

Got a presentation coming up? Here's how to share your PowerPoint slides in Zoom and engage your audience.

Preparing to present PowerPoint slides in Zoom for the first time can feel overwhelming. It's a different experience than face-to-face presentations, and naturally, you want to get it right. But don't worry, we've all been there, and we're here to help.

In this article, we’ll guide you through the process step-by-step, so you can deliver your presentation with confidence and avoid awkward pitfalls. Let’s dive in.

Present PowerPoint Slides in Zoom by Sharing Your Entire Screen

One of the easiest ways to share your PowerPoint slide deck is by sharing your entire screen. Here’s how to go about it.

• Open your PowerPoint presentation.
• Start or Join a Zoom meeting . Knowing how to use Zoom like an expert makes this step easy.

When you hide the toolbar, it may appear as a minimized window in your taskbar. Click the window icon to reveal it when you’re ready to stop sharing.

• Press the Esc key on your keyboard to exit the slideshow after your presentation.
• Click Stop sharing .

Sharing your entire screen lets you seamlessly switch between your PowerPoint window and other windows while bringing your audience along. However, it has a downside—your audience will see sensitive details or notifications if they pop up.

Present PowerPoint Slides in Zoom by Sharing a Window

With this method, you share only your PowerPoint window, so your audience won't see other areas of your desktop, including popup notifications. Here’s how to get it done.

• Join the Zoom meeting.

Ensure your PowerPoint window is maximized and running in the background, or it won't appear under the Window tab.

• Click Stop sharing or Stop share when you’re done presenting.

This method is perfect for multi-tasking—that is, sharing your PowerPoint window while viewing your notes (in a separate document) or seeing what’s happening in Zoom.

Rock Your PowerPoint Presentation in Zoom Like a Pro

And that's a wrap! You now know all the key steps to present PowerPoint slides effectively in Zoom. Remember, you have two main options: share your entire screen when you need to switch between different windows during the presentation or share a specific PowerPoint window if you're multitasking and want to keep the rest of your desktop private.

Practice using these features before your next presentation, so you're comfortable and ready. Alongside this, using a whiteboard in Zoom can make your presentations more interesting.

How to Share a PowerPoint Presentation on Zoom: A Step-by-Step Guide

Sharing a PowerPoint presentation during a Zoom meeting is easy to do once you know the steps. With some preparation and practice, you can seamlessly share your slides and deliver a smooth presentation.

Prepare Your Presentation

Before sharing your PowerPoint, take some time to optimize it for presenting on Zoom:

• Use a large, readable font size – Aim for a minimum of 18 pt font. Zoom compresses your slides slightly, so a large font ensures text remains crisp and legible.
• Minimize text – Too much text on a slide is difficult to present and for viewers to digest. Use concise bullet points instead of lengthy paragraphs.
• Add visuals – Charts, graphs, images make content more memorable and engaging. But don’t go overboard. Each slide should focus on one key point.
• Check slide order and flow – Review your slide progression to ensure a logical flow from one point to the next. Remove any unnecessary or redundant slides.
• Practice your presentation – Run through your entire presentation aloud at least once, including slide transitions. Make any final tweaks.

Setup Your Screen(s)

If using a single monitor, close any windows not needed for presenting so your PowerPoint fills the screen.

For dual monitors, place your speaker notes or related resources on your second monitor to view while sharing your primary screen.

Start the Zoom Meeting

Launch the Zoom desktop app and start or join your meeting:

• Click Share Screen at the bottom toolbar
• Select the PowerPoint file to share
• Toggle Share Computer Sound if your presentation has audio/video
• Click Share

Your PowerPoint will display full screen to meeting participants.

Deliver Your Presentation

With your slides now shared to the Zoom meeting, you can control and present them:

• Use slide navigation arrows to transition slides
• Hold the mouse over your slides to access pointer tools
• Pause sharing to return to the meeting interface

Most PowerPoint features work normally, allowing you to highlight or draw on slides.

Share Additional Content

To present other materials:

• Pause PowerPoint slideshow sharing
• Select a new window or application to share
• Click Share to display it in the meeting
• Repeat to toggle between files

With the ability to share your screen, PowerPoint slides, audio, and more, Zoom provides an effective platform for delivering presentations virtually.

Troubleshooting

If participants can’t view your slides, ensure Share Computer Sound is enabled in the share menu if applicable.

Also check your Zoom settings to confirm screen sharing privileges if you are not the meeting host.

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Home Blog Business How to Ace Your Zoom Presentation: Tips for Successful Virtual Presenting

How to Ace Your Zoom Presentation: Tips for Successful Virtual Presenting

It’s your turn to speak during a Zoom social event in your company when your cat decides to make an impromptu appearance, climbing onto your keyboard and causing a flurry of emojis to flood the screen. Thankfully, everyone loved your feline co-worker and joked about the hilarious scene.

But what if it happens in a more meaningful setting, like a virtual sales pitch you’ve been looking forward to for weeks? You wouldn’t want to risk losing a client – and your job – just because a pet rains on your parade.

In this article, we will provide you with essential tips and tricks on how to ace your Zoom presentation like a pro. From preparing your visual aids and keeping your audience engaged to handling technical glitches with finesse, we’ve got you covered.

Table of Contents

Preparing Your Zoom Presentation

Tips for delivering a successful zoom presentation.

• How to Share PowerPoint on Zoom

Handling Technical Issues During a Zoom Presentation

Follow up after a zoom presentation.

Like in-person presentations, a successful Zoom presentation requires careful preparation to ensure you can send your audience the right message. Here are some tips to help you prepare presentations for Zoom.

Use Relevant Visuals

There are many ways you can present information besides plain boring texts. Sixty-five percent of humans are visual learners , so your audience might retain the information you share better if you present them in charts, graphs, images, or other visualizations.

You may use several types of visuals throughout your Zoom presentation, but make sure they are easy to understand in a virtual setting and are relevant to your subject.

For instance, if you present a new product, you may record a video demonstration highlighting its features. Using Zoom’s built-in video player, you can then embed the video into PowerPoint or play it during your presentation.

Use a Simple Presentation Template

A simple presentation template can help you create a cohesive and professional-looking presentation on Zoom. Choose a template that complements your content and aligns with your branding, but avoid overly complex designs that may distract your audience.

You may use a roadmap PowerPoint template or include an agenda slide to set the timeline of your presentation and provide an overview of the topics you will cover. Aside from it keeps the presentation flowing smoothly, it helps your audience orient their thoughts on what will happen in the meeting.

Make It Interactive

Just because you are the presenter doesn’t mean you have to do all the talking – you can let your audience speak too! One of the key aspects of delivering a successful Zoom presentation is to make it interactive and engage your audience.

Think of some icebreakers that will keep your audience involved. It can be a simple open-ended question or a poll to stimulate discussion. You can also use breakout rooms to facilitate small group interactions or collaborative activities.

Interactive presentations help to break the monotony of one-way communication and make your Zoom presentation more dynamic and engaging. Having no activities encouraging interaction makes losing your audience’s interest during virtual meetings easier.

Practice the Presentation and Timing

Aside from the content of your presentation, you also have to worry about the technicalities of presenting on Zoom, so having a dry run before the real thing is important to ensure a smooth delivery.

Practice your presentation multiple times before the event to ensure you are comfortable with the content, pacing, and timing. This will familiarize you with the Zoom platform and its features, such as screen sharing, chat, and breakout rooms.

You have a killer Zoom PowerPoint. Now it’s time to focus on delivering it effectively. Here are some Zoom presentation tips:

Use a Neutral Background

Your background in a Zoom presentation can impact how your audience perceives your professionalism and credibility. Choose a neutral background that is free from distractions and clutter.

If you have an office space at home, that will work even better. Pick from Zoom’s virtual backgrounds, preferably plain and clean. Make your background boring so your audience’s attention is drawn to you. Stay away from bed!

Dress Appropriately

Even though you may be presenting from the comfort of your home, it’s important to dress professionally for your Zoom presentation. It’s not bad to wear your usual duds when attending a casual game night with your team. But if it’s a formal setup, like a business proposal, you must suit up to invite success.

Dressing up smartly may improve your mood and confidence. In a 2014 study , two groups of male subjects were asked to put on business suits and sweatpants before engaging in a negotiation task. Those who dressed up obtained more profitable negotiations than the other group.

As a rule of thumb, avoid wearing loud colors or busy patterns that may distract your audience.

Keep an Eye Contact

Maintaining eye contact is essential in any presentation, whether in person or on Zoom. Making eye contact helps you connect with your audience and convey your message more effectively.

The common advice you’ll get to achieve this on Zoom is to look directly into the camera to create the impression of eye contact with your audience. We agree with these, but as the speaker, you also have to read the facial expressions of your audience and see how they react to what you are saying.

If you are using a desktop or laptop, the simplest solution to achieving these two is to reduce Zoom to a smaller window and place it directly below your webcam. This way, you can glance at their faces occasionally while keeping the illusion of eye contact.

Keep Your Notes Minimal

If you are an expert in the topic you are presenting, it would be best to ditch your notes during Zoom events. Constantly looking down at your notes can be distracting for your audience.

But if the need calls for it, make sure to keep your notes minimal and stick them in the right place. You can use a second screen or a tablet, or position your notes close to the camera to refer to them without breaking eye contact. This way, you can stay focused on engaging with your audience and delivering your presentation smoothly.

How to Share PowerPoint on Zoom (Step by Step)

How to present on Zoom? Once you understand what Zoom presentations are and the tips for Zoom presentations, it is time to give the presentation using Zoom. Let’s see this step by step:

Step 1. Open the PowerPoint file you want to present.

Step 2. Join the Zoom meeting and click on the Share Screen icon in the meeting control panel at the bottom of your screen.

[Optional] You can customize who can share their screen in the Zoom meeting. Click on the small arrow in the corner of the Share Screen icon and select Advanced Sharing Options.

Select Hosts Only or All Participants.

Step 3. Select the window you want to share – in this case, the one that contains the PowerPoint slide – and click on Share.

If you are playing audio or video within your presentation, make sure to tick Share sound and Optimize for video clip.

Step 4. Click on the Slide Show tab in the PowerPoint window and begin the presentation by selecting Play from Start or Play from Current Slide.

Step 5. To stop screen sharing of PowerPoint, hover over the meeting controls at the top of your screen and select Stop Share.

It’s not uncommon for technicalities to derail a live Zoom presentation – video, Wi-Fi, or audio may fail. But there are things you can do to prevent them, or at least minimize their impact on your presentation when they happen.

First, test your equipment before your presentation and make sure everything is in place. You can join a meeting test on Zoom to check your internet connection, camera, audio, and microphone.

You may also send a PDF copy of your presentation to the attendees before the meeting if sharing your screen won’t work. This will allow you to carry on as you or your technical team figures out the problem.

If the technical issues persist, you should have a good Plan B and be prepared to continue on a different platform like Google Meet. Send the alternative link with the meeting invitation and give clear action steps when technical difficulties happen.

Following up after a Zoom presentation is a crucial step in maintaining momentum and maximizing the impact of your presentation. For example, if you are selling a product, you can use a follow-up email to make the final push of your sales pitch.

Start your email by expressing appreciation for their participation and summarizing the key points of your presentation. Include any additional resources, such as presentation slides or a video presentation recording, to reinforce your message. Offer yourself as a resource for further questions or discussions, and encourage feedback or comments from your audience.

Here’s an example of a well-executed follow-up email for a Zoom workshop event:

Conducting a virtual presentation sounds overwhelming as you must consider technical aspects in addition to delivering your message and keeping it engaging.

Remember, there’s no such thing as overpreparing when you have bosses or potential clients to impress. Follow the tips in this article to nail your next Zoom presentation!

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• By Illiya Vjestica
• - September 17, 2020

How to Deliver an Effective PowerPoint Presentation through Zoom

Fun fact: you don’t need to be in the same room as your audience to deliver a PowerPoint presentation with impact. All you need is Zoom, PowerPoint, and a little bit of digital know-how. With these key ingredients, you’ll be able to share your slides with whoever you like… wherever in the world, you are.

Interested? Read on to discover our tips for preparing and conducting a PowerPoint presentation through Zoom.

Prepare your device for your Zoom Presentation

Before doing anything, make sure that your chat is set up to be as effective as it can be – principally, by checking your internet connection . If your connection isn’t strong, it could interfere with your chat and reduce the impact of your presentation, or stop it from happening entirely (the horror!). You might even consider using a wired Ethernet connection to ensure your signal is as reliable as possible.

Once that’s sorted, perfect your video and audio quality, by testing your video call software (namely, making sure that the picture is sharp and doesn’t stutter) and ensuring your audio is crystal clear. These are crucial tools in helping you to communicate well, so it’s crucial that they’re working at their peak if you want your talk to have the desired impact.

If you are running into technical issues before you begin these are six of the most common Zoom issues and how to fix them.

Get camera-ready

Now your device is ready, make sure that you are too! Whether or not you’re in the same room as your audience, you always want to make sure you’re putting your best foot forward while presenting. That’ll keep them engaged with you – and the content of what you’re saying as well as the content on the slides – increasing the overall impact of your PowerPoint presentation.

Clarity and comfort are key to help you feel your best. Get dressed in clothes that make you feel confident, and set your camera up in a way that shows you well – making sure that there’s enough light in the room and positioning it so that it’s level with your face. If you want, you can even use one of Zoom’s virtual backgrounds to blot out your surroundings and make it easier for the chat participants to focus on you while you present.

Share your presentation

You’ve done all the prep work: now it’s time to share your presentation through Zoom. The rules for doing so differ slightly between macOS and Windows devices, however – here’s what you should do for each:

Sharing via a Windows 10 computer

• Start the Zoom call
• Open your PowerPoint presentation and start your slideshow (Press F5 to run your presentation from the beginning)
• In the ‘ Presenter View ‘ (see screenshot below), click “Show Taskbar” and re-open the Zoom app
• Click “Share Screen” and then “PowerPoint Slideshow” (bear in mind this will look like your slideshow as opposed to the Presenter View window)
• Conduct your presentation
• Press “Stop Share” once it’s finished, to close the presentation.

Sharing via a macOS computer

• Open your PowerPoint presentation and start your slideshow
• Select Command + Tab to show all your running applications, and re-open Zoom
• Click “Share Screen” and then “PowerPoint Slideshow”

Organise your screen for Zoom

Before you go ahead, there’s one more thing you can do to make conducting your PowerPoint presentation through Zoom a little bit easier. Customising your screen layout – ensuring that you can see your audience, your notes, your presentation and whatever else you may find useful simultaneously – will help you to monitor your talk and present your slides more effectively. You’ll be able to read your audience’s reactions, for one, and can also prepare as much material as you might need on the same screen – helping you to present more engagingly, and deliver a digital talk that dazzles.

So long as you have not clicked the “Share Desktop” option when sharing your PowerPoint presentation with your Zoom chat participants, you should be able to re-organise your screen however suits you, without affecting their view of your slideshow. Simply drag different elements to different sections of your screen, resizing each to take up as much space as it needs.

We present: perfection

By following these steps – ensuring your Zoom call is as high quality as it can be, sharing your PowerPoint in the correct manner and compiling all of your resources on one screen – you’re bound to make a wonderful impression on your audience. Best of luck to you… and if you ever need any help with designing your presentations in the future, you know where we are.

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8 tips on how to present over Zoom like a pro

Today, Zoom is a central part of the remote workplace. It and other video conference platforms are widely used for meetings, job interviews, webinars, and presentations.

In-person presentations can be stressful enough, and having to conduct them virtually can seem even more daunting. 

But it doesn't have to be that way. Our eight pro tips for presenting over Zoom may help you feel more prepared, comfortable, and confident. Read on to find out more. 

1. Plan out your Zoom background/location ahead of time.

You can use a location in your home or a virtual Zoom background. If you select a place in your house, make sure it is uncluttered and clean. A plain wall or shelves with neatly arranged books provide a professional setting. 

Consider lighting. Soft lighting placed in front of you illuminates you evenly; sitting in front of a window can cause glare and shadows.

Make sure your background doesn't distract from you and your presentation. You don't want your audience focusing on a family photo or the dishes in the sink.

2. Test your equipment before your presentation.

Your equipment can make or break your Zoom presentation. 

To avoid surprises, check your internet connection, plug in your laptop, and ensure that your camera angle is correct and that the microphone works. 

You can confirm your internet connection, audio, and visual with a Zoom test meeting . Using a hard-wired connection rather than wifi is the safer option. And closing any applications you won't need during the presentation can conserve bandwidth. 

Taking precautions can avoid or minimize frozen screens, views of the top of your head, dead batteries, and sound problems.

3. Put notes in the right place on your screen(s).

Zdnet recommends, the best webcams for remote-working video calls.

The pandemic lockdown will leave a legacy of increased remote working, so it's a good time to upgrade your webcam. Here are ten leading contenders.

You need your notes where you can see them, but you don't want to keep looking down or off to the side during your presentation. 

To combat this, you can use dual monitors . Position your presentation on one of them, visible to all, and your presenter's notes — plus the webcam you're using — on the other, visible only to you. 

Or you can present your slide show in a window and put a private view of your notes in another window on the same screen. Zoom provides step-by-step instructions for single and dual screens.

4. Practice Zoom presenting as if it were the real thing.

Zoom allows you to practice in the precise environment where you will be presenting. Set up your background, lighting, and screens as you will on presentation day. You can schedule a webinar practice session on Zoom and run through your presentation exactly as you will on the day. You can invite a friend to join you and offer feedback.

Practicing can make the difference between a smooth presentation or an awkward one. Rehearse as often as you can, and visit our page of public speaking tips . 

SEE: What tech jobs don't require public speaking?

5. Minimize clutter on your slides.

Slides are a key part of a virtual presentation and can help you and the audience stay on track. 

Slides should be easy to read and navigate. Avoid brightly colored backgrounds, complicated fonts, and too many graphics. 

Each slide should communicate one concept or idea. Avoid a long list of bullet points on a single slide.

While a slide with few words in readable, bolded font works fine, visuals like charts, maps, and illustrations or photos can be more effective and keep your audience engaged. 

6. Use easy-to-understand visuals.

Visuals liven up your Zoom presentation in ways words don't. Instead of a long list of numbers explaining company statistics, try a graph or pie chart. Visuals aid understanding and keep your audience interested. 

Explaining technical procedures with videos or illustrations rather than wordy descriptions alone enables you to show and tell. They also accommodate different learning styles within your audience.

Microsoft posts tutorials for incorporating visual elements into PowerPoint slides and inserting videos from the web or your computer .

7. Explain your agenda before you begin presenting.

Most people like to know what to expect when logging onto a meeting. Opening your presentation with a slide outlining your agenda sets the timeline for your meeting and reassures your audience. If you plan to allow audience interaction, make sure to highlight when and how in your agenda. 

You can list the points you're going to cover in your presentation on your slide(s) and/or use graphics. You can pose a question on a slide, then show how you plan to answer it. Starting off with a funny (but work-appropriate) photograph or illustration can put you and your audience at ease.

8. If appropriate, encourage your audience to interact.

Unless you have a good reason not to, encourage your audience to interact during or after your presentation. 

Some presenters ask participants to use Zoom's chat function for questions and pause the presentation periodically to answer them or wait until the end. Presenters can mute and unmute the audience and allow time for comments and questions that way. Zoom also allows for engagement through participant polls during the presentation

The size of your audience may dictate how you want to handle audience interaction.

Not allowing participant interaction risks losing your audience to their phones and other distractions.

In conclusion

The hardest part of presenting on Zoom may be the technology for some and the public speaking for others. We hope our tips help.

Online public speaking courses can help with anxiety and discomfort. Developing emotional intelligence skills can also benefit your Zoom presentations. 

Three Ways To Share PowerPoint On Zoom

If you're looking to give a PowerPoint presentation during your Zoom meeting, you may be wondering how to share your slides to help you engage your audience with clear and compelling visuals. We’re here to help.

Whether you're presenting to colleagues, clients, or students, you can easily use Zoom to share your PowerPoint slides and make a great impression.

To screen share a PowerPoint presentation in a Zoom meeting, you have three options. The first option is using dual monitors to share a slide show and view the presenter's notes on another monitor simultaneously.

The other two methods use single monitors to either start the slide show in a window or full screen . We discuss each method in detail, so whichever way you choose to share your PowerPoint over Zoom, we’ve got you covered.

How To Share PowerPoint With Dual Monitors 🤓

How to share powerpoint in a window 👀, how to share powerpoint in full screen 💻, frequently asked questions 🤔.

Important disclosure: we're proud affiliates of some tools mentioned in this guide. If you click an affiliate link and subsequently make a purchase, we will earn a small commission at no additional cost to you (you pay nothing extra). For more information, read our affiliate disclosure .

If you have multiple monitors and want to present your PowerPoint on one monitor while viewing the presenter's notes on another, this one is for you:

• Open the PowerPoint file you want to present.
• Start or join a Zoom meeting.
• Click on "Share Screen" in the meeting controls.

4. Select your primary monitor, then click "Share". If you're not sure which monitor is your primary, select the one that PowerPoint opens in.

5. Switch back to PowerPoint and click on the "Slide Show" tab.

6. Begin the presentation by selecting the "Play from Start" or "Play from Current Slide" options. If you correctly shared your primary monitor, participants will see the PowerPoint in the slide show view.

7. To view your slide notes and control the presentation, use the presenter's view on your secondary monitor.

8. If you're not sharing the correct monitor, you can click on "Swap Displays" to switch the monitor used for the slide show view in PowerPoint.

9. Your audience will now see your PowerPoint presentation and hear its audio (if you selected the "Share computer sound" checkbox).

Note: Stop sharing your screen at any time by clicking on the "Stop Share" button in the Zoom meeting window.

If you want to access meeting features like in-meeting chat or manage participants while sharing your PowerPoint presentation, follow these steps:

• Open your PowerPoint presentation.
• Click on the "Slide Show" tab and select "Set Up Slide Show."

3. Under "Show type," select "Browsed by an individual (window)" and then click "OK."

4. Start or join a Zoom meeting.

5. Click on "Share Screen" in the meeting controls.

6. Select the PowerPoint window that's displaying the slide show in a window, then click on "Share."

Your PowerPoint presentation will now be shared in a window during the Zoom meeting, allowing you to access other meeting features while presenting your slides.

To present your PowerPoint in a Zoom meeting on full screen, follow these steps:

• During your Zoom meeting, open the PowerPoint file you want to present.
• Switch back to Zoom and click on "Share Screen" in the meeting controls.
• Select the monitor you want to share, then click "Share."
• Go back to PowerPoint and click on the "Slide Show" tab.

5. Begin the presentation by selecting the "Play from Start" or "Play from Current Slide" options. The green border indicates the monitor you are currently sharing.

Can I share a PowerPoint presentation before a Zoom meeting starts Yes, you can upload your PowerPoint file to the Zoom meeting room before the meeting starts by clicking on the "Upload" button in the "Share Screen" window. This way, you'll be able to access your presentation easily during the meeting.

Can I annotate my PowerPoint presentation during a Zoom meeting Yes, when you share your screen with the PowerPoint presentation, you'll see the "Annotate" button on the top of the Zoom meeting window. Click on it, and you'll be able to draw, highlight, or use other tools to annotate your slides.

Can I share only a part of my PowerPoint presentation on Zoom Absolutely! When you select the window containing your PowerPoint presentation, you can choose to share only a specific slide or a portion of the presentation.

Can participants interact with my PowerPoint presentation during a Zoom meeting? Sure they can, if you allow participants to control your screen, they'll be able to navigate through your PowerPoint presentation and interact with it as if they were in the same room with you.

Can I use animations and transitions in my PowerPoint presentation during a Zoom meeting? Sure, when you share your screen with the PowerPoint presentation, all animations and transitions will be visible to the participants.

By following the steps outlined in this guide, you can share your PowerPoint slides with ease and make a great impression on your audience.

Use simple and clear visual aids to ensure that the presentation is easy to follow for everyone.

With a little practice and preparation, you'll be able to present your ideas effectively and confidently using Zoom.

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How to Use Zoom for Presenting PowerPoint Slides (Step-by-Step Guide)

Did you know that as of December 2020, Zoom has about 470,000 business customers? Imagine the daily virtual meetings and online workshops happening using the tool- Zoom.

Virtual presentations have become the norm. Some people who can give great presentations in person cannot adapt to online presentations because of the technology. Therefore, ensure you are knowledgeable and skilled in using Zoom in your development plan this year. Aim to be competent and confident in your next presentation using Zoom. The first thing you need to know is the basics.

What is Zoom?

Zoom is an online platform and a cloud-based video conferencing app used by businesses and corporations. Eric Yuan, the founder of Zoom, launched it in January 2013. The tool’s popularity skyrocketed since 2020 when most companies had to implement a work-from-home setup because of the pandemic brought by the coronavirus.

The primary function of Zoom is to let people host virtual one-on-one, team meetings, and even workshops efficiently. It offers several features such as great audio, video, and collaboration features other remote communication tools do not have.

Why Use Zoom?

Zoom is a standout compared to other online platforms because of:

Convenience

People had to opt to use multiple online platforms simultaneously when Zoom was nonexistent yet. None of the other earlier platforms offer a screen-sharing feature while video conferencing. Zoom resolved this issue by combining various video conferencing solutions to achieve significant results for online business meetings and virtual workshops.

Zoom eliminated the unnecessary friction and hassle in setting up the logistics of the meeting. Additionally, Zoom optimizes the internet bandwidth based on the user’s connection. With the ease of use of Zoom, people became more productive and efficient in their meetings.

Infrastructure

Zoom is a cloud-based videoconferencing. Setting up meetings, activating, and retrieving data from Zoom’s cloud can take only minutes. Its cloud-based infrastructure lets people reach each other wherever in the world as long as there is an internet connection. It delivers global service backup and manages housing administrative functions while sharing the data on video, audio, and content run on the user’s cloud.

Zoom has many functions that can give the user a better and more interactive presentation. Aside from the video, audio, and screen-sharing, it has virtual background features, polls, annotation tools, breakout rooms, etc. When we develop and design the PowerPoint presentations for a Zoom meeting, we should consider the unique features to deliver an interesting presentation.

Now, how do we use Zoom for presenting our PowerPoint slides?

How to Use Zoom for Presenting PowerPoint Slides? (Step-by-Step Guide)

Step 1: click the “share screen” button.

Sometimes you feel overwhelmed and distressed when it is your time to present, especially when your video is in the spotlight . The first thing you have to do is remain calm, stay focused and look for the “Share Screen” button found in the lower part of your screen (see Figure 1).

Figure 1 – Screen Share in Zoom

Step 2: Choose the Window You Like to Share

Once you click the “Share Screen” button, a window will pop up and you have to select which window you want to share. The windows you can choose from are those active applications, opened folders, and web browsers. If you have two monitors or screens, you will see Screen 1 and Screen 2 as options as well.

Be mindful of which screen you are sharing, you don’t want to share confidential messages or data. To avoid this chaotic scene, the safest thing to share is the PowerPoint app.

Remember, if you have videos to share during your presentation, you must tick the “Share Computer Sound” box at the bottom of your screen so the other participants can hear the sound. Otherwise, you have to stop sharing and do the sharing of your screen again. Sometimes, this minor hiccup during the presentation ruins the exciting momentum you have created for yourself and your audience. Thus, it is best to be mindful of ticking the little box below (see Figure 2). You may also choose to share multiple windows at the same time, for this purpose you can hold the Ctrl  key in Windows and then select the multiple windows that you want to share.

Figure 2 – Share sound and multiple windows

Step 3: Click Slide Show or Presenter’s View

Once you have shared your screen, participants will immediately see it on their screen. Once you see the green border, it shows which window or app you are sharing (see Figure 3).

Make sure you are showing the Slide Show view. You can do this in four different ways.

• Click the Slide Show icon at the bottom part of your PowerPoint slides if you want to show the current slide.
• Click the Start From Beginning Icon at the top part of your PowerPoint slides if you want to start from the beginning of your slides.
• For shortcut keys if you want to show from the beginning of the slide, press the Function key (fn) + F5 key on your keyboard.
• For shortcut keys if you want to show the current slide, press Control key (Ctrl) + Function key (fn) + F5 on your keyboard.

Using PowerPoint as a Virtual Background in a Zoom Meeting

Previously, we have seen how to share the screen via Zoom to present your slides to a virtual audience. But, in Zoom you can also share the PowerPoint presentation as a Virtual Background instead. This will allow you to be in front of your audience via the web cam, and place the PowerPoint presentation slideshow as a background. The virtual background will contain your slideshow and when you play the slideshow your audience will see you in front of the presentation slides.

To try this feature, follow the steps described in the previous section, except that you’d need to choose the Advanced tab instead of using the Basic tab and then pick the PowerPoint as Virtual Background (BETA) feature.

Notice that in this same dialog box you can also choose to share a Portion of the Screen (if you don’t want to share the entire screen), a video and also content from a 2nd camera.

Maximizing Zoom’s Features

The fun part of every presentation is the activities. In virtual workshops and online meetings, boredom and the shrinking attention span of the audience are the biggest hindrances to learning or active participation compared to face-to-face training and meeting. How do you resolve these challenges?

The answer is simple- you can encourage interactive virtual activities during your presentation. Interactive activities will help you engage your audience, and it will help you notice if your audience is following the discussion. Powerful online presentations should not be a monologue or a lecturing approach. Otherwise, you will lose your audience.

The good thing about Zoom, they have already thought about this need. You can use and integrate into your presentation these features:

Annotation Tool

you can let participants annotate while viewing your shared screen by having them select View Option on the top of their screen. And then click Annotate. Then a toolbar will appear with all the options for annotating- text, stamp, draw, arrow, and many more. The following screenshot shows how the annotation works in a real Zoom meeting.

Virtual Whiteboard

Zoom is equipped with a virtual whiteboard tool that you can use for collaboration purposes. The virtual whiteboard let the meeting organizer to share ideas in an online whiteboard. You will be presented with a white screen and annotation tools to share your ideas to an audience. To start the whiteboard session go to Share and then click Whiteboard. Then invite others to view and annotate. The following screenshot shows the Zoom virtual whiteboard in action.

Breakout Room in Zoom

With the breakout room feature in Zoom you can let participants have their mini-meeting, or if you have a group activity wherein they need to meet as a group, the Breakout Room feature can help. Breakout Room can allow you to split the Zoom meeting into different sessions up to 50 Breakout rooms. Remember to prepare and set this up beforehand.

Running Polls in Zoom

You can let participants answer a quick survey or poll inside Zoom. Another great interactive activity that most people do not maximize. Similar to Breakout Room, you need to prepare and set this up beforehand.  

Final Words

Zoom is a powerful tool. Millions of people have been using it because it is fun and easy to operate. It takes time for people to get to know every online platform and technology. The best thing to do is to practice and practice and practice. Learning happens when you make blunders during your explorations and practices. Do not be afraid and allow yourself to make mistakes during your drills and run-throughs. Remember what they always say, “When in doubt, Zoom out”.

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How To Present Powerpoint On Zoom

• How-To Guides
• Software Tutorials

Choosing the Right Presentation Format

When it comes to presenting your PowerPoint on Zoom, choosing the right format is crucial to ensure that your audience can view and interact with your slides effectively. Whether you’re conducting a business meeting, delivering a training session, or giving a presentation, consider the following factors when deciding on the best format for your presentation:

• Full Screen: This format allows you to occupy the entire Zoom window with your slides. It’s ideal for presentations that heavily rely on visuals or require your audience to focus solely on the content.
• Presenter View: If you need to access your notes, manage your slides, or view upcoming slides while presenting, the Presenter View format is your best bet. It gives you a separate window with additional tools and features.
• Side-by-Side: This format enables you to display your PowerPoint slides alongside other applications or materials, such as a video conferencing window or a shared document. It’s useful if you need to refer to external resources during your presentation.
• Custom Layout: Zoom allows you to customize the layout of your presentation, allowing you to combine multiple formats or adjust the size and position of your slides and other elements on the screen.

Consider the nature of your presentation, your objectives, and the visual elements you plan to incorporate when selecting the presentation format. Additionally, take into account the size of your audience, the devices they’ll be using, and the level of interactivity you wish to achieve.

Remember, a well-chosen presentation format can enhance your delivery and engage your audience more effectively. Spend some time experimenting with different formats in Zoom’s settings before your presentation to determine the layout that works best for your needs.

Preparing Your PowerPoint Slides

Before presenting your PowerPoint on Zoom, it’s important to ensure that your slides are well-prepared and optimized for the virtual environment. Here are some essential tips to consider:

• Simplify Your Content: Keep your slides concise and focused. Use bullet points, short sentences, and key phrases to convey your message effectively. Avoid overcrowding slides with excessive text or complex images.
• Use High-Quality Visuals: Choose high-resolution images and graphics that align with your topic and enhance understanding. Avoid pixelated or distorted visuals that may hinder audience comprehension.
• Consider Font Size and Typeface: Use a clear and legible font size, typically around 24-32 points, to ensure readability on different screen sizes. Stick to standard fonts like Arial or Calibri to avoid technical issues.
• Contrast Colors: Opt for high contrast between the background and text colors to ensure visibility. Dark text on a light background or vice versa works best. Avoid using color combinations that strain the eyes or make text illegible.
• Include Engaging Multimedia: Incorporate videos, animations, or interactive elements to enhance audience engagement. However, ensure that the multimedia elements are relevant, purposeful, and do not distract from your main points.
• Consistent Design: Maintain a consistent design across your slides for a professional and cohesive look. Use the same font styles, colors, and layout throughout your presentation to create a visually appealing and easily navigable experience for your audience.
• Proofread and Edit: Check for spelling, grammar, and content errors in your slides. Ensure that all text is grammatically correct and appropriate for your target audience. Consider seeking feedback from colleagues or friends to validate the clarity and effectiveness of your slides.

By following these tips, you can create visually appealing and well-structured PowerPoint slides for your Zoom presentations. Investing time and effort in the preparation phase will translate into a more engaging and impactful virtual presentation experience.

Optimizing Your Zoom Settings

Before you start presenting your PowerPoint on Zoom, it’s essential to optimize your Zoom settings to ensure a smooth and hassle-free experience for both you and your audience. Consider the following settings to enhance the quality and functionality of your presentation:

• Audio Settings: Test your microphone and speakers to ensure clear audio. Adjust the microphone sensitivity and speaker volume as needed. Consider using an external microphone for better sound quality.
• Video Settings: Check your camera settings and ensure that you’re well-lit and in focus. Adjust the video resolution based on your internet connection to maintain a stable presentation stream.
• Screen Sharing: Familiarize yourself with the screen sharing options in Zoom. Choose the appropriate settings to optimize the display of your PowerPoint slides. Select the “Optimize for full screen video” option for a smoother playback experience.
• Virtual Background: If desired, experiment with Zoom’s virtual background feature to create a professional and distraction-free backdrop. Choose a background image that aligns with your presentation topic and enhances your visual presence.
• Chat and Q&A: Decide whether you want to enable the chat or Q&A feature during your presentation. This allows your audience to ask questions or provide feedback. Determine how you want to manage and address these interactions during your presentation.
• Recording: If you plan to record your presentation, ensure that you have sufficient storage space and that you’ve enabled the recording function in Zoom. Inform your audience in advance if you intend to record the session.
• Mute and Unmute: Familiarize yourself with the mute and unmute controls in Zoom. During your presentation, be mindful of muting yourself when not speaking to minimize background noise and distractions.
• Practice and Test: Before your actual presentation, conduct a practice session to test your Zoom settings. Ensure that everything is working as expected, including audio, video, screen sharing, and any interactive features you plan to use.

By optimizing your Zoom settings in advance, you can ensure a seamless and professional presentation experience. Paying attention to audio, video, screen sharing, and other essential settings will help you deliver a high-quality presentation that engages your audience effectively.

Sharing Your Screen on Zoom

One of the key features of Zoom is the ability to share your screen, allowing you to display your PowerPoint slides to your audience. Follow these steps to successfully share your screen during a Zoom presentation:

• Start a Zoom Meeting: Open Zoom and start a meeting. You can choose to start a new meeting or join an existing one.
• Open Your PowerPoint Presentation: Open the PowerPoint file that contains your presentation. Make sure it’s ready to be displayed.
• Click the “Share Screen” Button: In the Zoom meeting window, locate the green “Share Screen” button at the bottom of the screen and click on it.
• Select Your PowerPoint Window: A dialog box will appear with a list of available screens and windows to share. Choose the window that has your PowerPoint presentation open.
• Ensure “Share Computer Sound” is Checked: If your PowerPoint presentation includes audio or video, make sure to check the “Share computer sound” checkbox in the dialog box. This will transmit the audio along with your slides.
• Click “Share”: Once you have selected the appropriate window, click on the “Share” button in the bottom right corner of the dialog box.
• Start Presenting: Your PowerPoint presentation will now be visible to your audience in the Zoom meeting. Begin presenting your slides as you normally would.
• Stop Sharing: To stop sharing your screen, locate the “Stop Share” button at the top of your screen or in the Zoom meeting controls and click on it.

Remember to ensure that your PowerPoint slides are visible and legible to your audience. Check the Zoom meeting preview window to verify the quality of your shared screen. Adjust the size and position of your slides if necessary to optimize visibility.

Sharing your screen on Zoom allows your audience to view your PowerPoint presentation in real-time, enhancing their engagement and understanding of your content. Practice this process before your actual presentation to become familiar with the steps and ensure a smooth screen sharing experience.

Using Presenter View

Presenter View is a powerful feature in PowerPoint that allows you to view your speaker notes, manage your slides, and have better control over your presentation while presenting on Zoom. Follow these steps to use Presenter View effectively:

• Enable Presenter View: Before you start your presentation, click on the “Slide Show” tab in PowerPoint and check the “Use Presenter View” box. This will activate Presenter View on your screen.
• Start the Slide Show: Begin your presentation by selecting the “From Beginning” or “From Current Slide” option under the “Slide Show” tab, depending on where you want to start.
• Access Presenter View: Once your presentation starts, you’ll see two different windows. The main window displays the current slide that your audience sees, while the Presenter View window contains your speaker notes, thumbnails of upcoming slides, and slide navigation controls.
• View Speaker Notes: In the Presenter View window, you can see your speaker notes for each slide, allowing you to stay on track with your talking points and key information.
• Preview Upcoming Slides: Take advantage of the thumbnail view in Presenter View to preview the next few slides. This helps you anticipate and smoothly transition to the next topic without losing your flow.
• Annotate Slides: Use the annotation tools available in Presenter View to highlight important points or draw attention to specific areas of your slides. This can enhance your audience’s understanding and engagement during your presentation.
• Manage Slides: In Presenter View, you can easily navigate between slides using the arrow keys or the slide navigation controls. This allows you to jump back and forth between slides or quickly go to a specific slide as needed.
• End the Presentation: Once you’ve completed your presentation, press the Esc key or click on the “End Slide Show” button in the Presenter View window to exit the presentation mode.

Presenter View in PowerPoint and Zoom provides you with the tools and flexibility to deliver a seamless and professional presentation. Take advantage of its features to stay organized, deliver your content effectively, and engage your audience during your Zoom presentation.

Navigating Slide Show Controls

When presenting your PowerPoint on Zoom, it’s important to familiarize yourself with the slide show controls to navigate through your slides smoothly and deliver an engaging presentation. Here are the key controls you can use while in slide show mode:

• Advance to Next Slide: To proceed to the next slide, simply press the right arrow key on your keyboard, click the mouse, or use a presenter remote if available. This allows you to progress through your presentation at your desired pace.
• Go Back to Previous Slide: If you need to revisit a previous slide, press the left arrow key on your keyboard or click the mouse’s left button. This enables you to go back and address questions or clarify information for your audience.
• Jump to a Specific Slide: If you want to navigate to a specific slide in your presentation, press the slide number on your keyboard followed by the Enter key. Alternatively, you can right-click on the slide and choose the desired slide from the context menu.
• Access Slide Thumbnails: In PowerPoint’s slide show mode, you can access a thumbnail view of your slides by pressing the Ctrl key and clicking on any slide. This enables you to quickly navigate to a specific slide without disrupting the flow of your presentation.
• Zoom In and Out: If you need to highlight specific details or make text more readable to your audience, use the Ctrl key and the plus (+) or minus (-) keys to zoom in and out, respectively. This feature is especially useful when showing complex diagrams or small texts.
• End the Slide Show: To exit the slide show mode, press the Esc key on your keyboard or right-click anywhere on the screen and select “End Show” from the context menu. This will bring you back to the normal editing view in PowerPoint.
• Use Presenter View: If you have enabled Presenter View, you can access additional controls and features to manage your presentation more effectively. Refer to the “Using Presenter View” section for more details on how to utilize this feature.

By familiarizing yourself with these slide show controls, you can navigate through your PowerPoint presentation confidently and deliver a more dynamic and interactive experience for your audience on Zoom.

Engaging Your Audience in a Zoom Presentation

Engaging your audience is crucial when presenting on Zoom to maintain their attention and ensure the effectiveness of your message. Here are some strategies to actively involve your audience and make your Zoom presentation interactive:

• Ask Questions: Pose questions to your audience throughout your presentation to encourage participation. You can use the chat feature in Zoom or ask attendees to unmute themselves and speak up.
• Use Polls: Take advantage of Zoom’s polling feature to gather instant feedback or opinions from your audience. Create engaging poll questions related to your presentation topic to encourage active participation.
• Encourage Chat Participation: Remind your audience to use the chat feature to ask questions, share insights, or provide feedback. Monitor the chat regularly and respond to messages to make attendees feel heard and valued.
• Incorporate Interactive Activities: Break up your presentation with interactive activities to keep your audience engaged. This could include case studies, brainstorming sessions, group discussions, or virtual simulations.
• Share Relevant Resources: Provide links to additional resources related to your topic in the chat or through screen sharing. This encourages further exploration and engagement even after the presentation ends.
• Use Visual Aid: Utilize visual aids such as charts, graphs, and images to enhance understanding and engagement. Visuals can help convey complex information in a more digestible and memorable way.
• Tell Stories: Incorporate relevant stories or anecdotes to make your content more relatable and captivating. Personal experiences are powerful tools for capturing your audience’s attention and keeping them engaged.
• Interact with Body Language: Use appropriate facial expressions, gestures, and body language to convey enthusiasm and connect with your audience. Non-verbal cues can enhance engagement and create a more memorable experience.
• Pause for Questions: Give your audience regular opportunities to ask questions or seek clarification. Pause after key points or at designated breaks to allow for interaction and address any queries.
• Display Empathy: Be attentive and empathetic towards your audience’s needs and emotions. Show genuine interest in their thoughts and perspectives, and create a safe and inclusive environment for discussion and interaction.

By incorporating these strategies, you can create a more interactive and engaging Zoom presentation that captivates your audience’s attention and encourages their active participation throughout the session.

Troubleshooting Audio and Video Issues

Technical difficulties with audio and video can disrupt the flow of your Zoom presentation. To ensure a smooth experience, it’s important to be familiar with troubleshooting common issues that may arise. Here are some troubleshooting tips for audio and video problems during your Zoom presentation:

• Check Your Internet Connection: A stable and reliable internet connection is crucial for smooth audio and video. Ensure that you have a strong connection and consider connecting via an Ethernet cable for a more stable connection.
• Test Your Audio and Video Devices: Before your presentation, test your microphone and camera to ensure they are functioning properly. Use the Zoom audio and video settings to select the correct devices and adjust their settings if needed.
• Adjust Your Audio Settings: If your audio is distorted, low, or inconsistent, check the audio settings in Zoom. Increase the volume, adjust the microphone sensitivity, and ensure that the correct audio device is selected.
• Restart Your Devices: If you experience audio or video issues during your presentation, try restarting your computer and reopening the Zoom application. This can resolve any temporary glitches that may be affecting your devices.
• Close Unnecessary Applications: Close any unnecessary applications or software running in the background during your presentation. This can free up system resources and prevent audio or video lag or interference.
• Use Headphones or External Microphones: If you are experiencing audio issues, consider using headphones or an external microphone. This can help eliminate background noise, improve audio quality, and minimize the chance of audio feedback.
• Optimize Camera Placement: Ensure that your camera is positioned correctly and at eye level. Avoid backlighting or excessive lighting that may affect the quality of your video. Adjust the camera angle and lighting as needed for the best visual appearance.
• Update Your Software: Keep your Zoom application and other relevant software up to date. Updates often include bug fixes and performance enhancements that can solve audio and video issues.
• Seek Technical Support: If you encounter persistent audio or video issues that you cannot resolve, consider contacting Zoom technical support or consulting with a technical expert for assistance.

By following these troubleshooting tips, you can minimize audio and video issues during your Zoom presentation and deliver a seamless and professional experience for your audience.

Tips for a Successful PowerPoint Presentation on Zoom

When delivering a PowerPoint presentation on Zoom, it’s essential to adapt your approach to the virtual environment. Here are some valuable tips to help you create a successful and impactful presentation:

• Practice and Rehearse: Familiarize yourself with your presentation and practice it multiple times before your actual Zoom presentation. This will boost your confidence, help you refine your delivery, and ensure a smoother flow.
• Create a Engaging Opening: Capture your audience’s attention with a strong opening that introduces the topic and highlights its relevance. Use a compelling anecdote, surprising statistic, or thought-provoking question to hook your audience from the start.
• Use Visuals Wisely: Leverage the power of visuals to support your message. Incorporate impactful images, charts, and graphs that enhance understanding and engagement. Avoid overwhelming your slides with excessive text or cluttered visuals.
• Speak Clearly and Slowly: Pay attention to your diction and pace of speech. Enunciate your words clearly and speak slowly and deliberately to ensure that every participant can follow along easily.
• Engage with Eye Contact: Look directly into the camera to establish eye contact with your virtual audience. This creates a stronger connection and helps maintain engagement throughout your presentation.
• Use Gestures and Body Language: Incorporate appropriate gestures and body language to enhance your presentation. It adds dynamism and visual interest, making your delivery more engaging and authentic.
• Encourage Interaction: Foster audience engagement by inviting questions, encouraging comments, or conducting interactive activities. This promotes a two-way communication and keeps participants actively involved.
• Time Management: Keep track of time and pace yourself accordingly. Avoid rushing through slides or going over time. Practice beforehand to ensure your presentation fits within the allocated timeframe.
• Use Breaks Strategically: Incorporate short breaks throughout your presentation to give your audience a chance to process information, ask questions, or engage in discussions. This helps maintain energy and prevents Zoom fatigue.
• Be Mindful of Your Background: Choose a clean and uncluttered background for your video. Consider using a virtual background or a well-organized physical setting that is visually appealing and free from distractions.
• Technical Backup: Have a backup plan in case of technical issues. Keep a secondary device ready, ensure you have a stable internet connection, and have a contact person to help troubleshoot any unforeseen problems.

By implementing these tips, you can maximize the impact of your PowerPoint presentation on Zoom. Remember to adapt to the virtual medium while maintaining your confidence, engaging your audience, and delivering a compelling presentation.

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How To Share A PowerPoint On Zoom

Published: September 12, 2023

Prepare your PowerPoint presentation

Before sharing your PowerPoint presentation on Zoom, it’s important to ensure that it is well-prepared and ready to be shared with your audience. Here are some steps to follow:

1. Organize your content: Start by organizing your content in a logical order. Divide your presentation into sections or chapters, and ensure that the flow of information makes sense.

2. Create visually appealing slides: Use engaging visuals, such as images, charts, and graphs, to enhance your presentation. Keep the text on each slide concise and easy to read.

3. Use consistent formatting: Maintain a consistent layout and design throughout your presentation. Choose a cohesive color scheme and font style that is easy to read.

4. Proofread your slides: Check for any spelling or grammatical errors in your text. Make sure all information is accurate and properly cited, if necessary.

5. Practice your delivery: Familiarize yourself with the content of your presentation and rehearse the delivery. Practice timing the transitions between slides and ensure your speaking points align with each slide.

6. Test video and audio elements: If your presentation includes videos or audio, double-check that they are working properly. Test the volume and quality of the audio to ensure it can be heard clearly by your viewers.

7. Save your PowerPoint file: Save a copy of your PowerPoint presentation on your computer or in a cloud storage platform, so it’s easily accessible during your Zoom meeting.

By following these steps, you’ll be well-prepared to share your PowerPoint presentation on Zoom, providing your audience with a visually appealing and seamless experience.

Open Zoom and start a meeting

Once your PowerPoint presentation is prepared, it’s time to open Zoom and start a meeting so you can share your screen with others. Here’s how:

1. Launch the Zoom application: Open the Zoom application on your computer. If you don’t have Zoom installed, you can download it from the official Zoom website.

2. Sign in or create an account: If you already have a Zoom account, sign in using your credentials. If not, click on “Sign Up” to create a new account. Follow the prompts and provide the necessary information to complete the registration process.

3. Start a new meeting: Once you’re logged in, click on the “New Meeting” button to start a new meeting instantly. This will open a new window with your meeting settings.

4. Customize your meeting settings: In the meeting settings window, you can customize various options, such as enabling or disabling video and audio when joining the meeting. You can also set a password for added security or enable waiting room for participants to enter before they join the meeting.

5. Start the meeting: After configuring your meeting settings, click on the “Start” button to open the Zoom meeting room. You will now see your own video feed and an interface with options to manage participants, chat, and screen sharing.

6. Invite participants: To invite participants to your meeting, click on the “Participants” button at the bottom of the Zoom window. In the participants panel, click on “Invite” and choose the desired method to invite participants, such as sending the meeting link via email or copying the meeting ID and sharing it with others.

7. Wait for participants to join: Once you’ve invited participants, wait for them to join the meeting. You can chat with participants or share important information while you wait.

By following these steps, you can open Zoom and start a meeting seamlessly, allowing you to share your PowerPoint presentation with your desired audience.

Share your screen

Sharing your screen on Zoom is essential to enable your participants to view your PowerPoint presentation. Here’s how you can do it:

1. Locate the Zoom meeting toolbar: In the Zoom meeting window, you will find a toolbar at the bottom of the screen. Look for the “Share Screen” button, which is represented by an icon with a square and an arrow.

2. Click on “Share Screen”: Once you’ve located the “Share Screen” button, click on it to initiate the screen sharing process.

3. Select the screen you want to share: When you click on “Share Screen,” a new window will appear, displaying a list of the screens or applications that are currently open on your computer. Choose the screen that has your PowerPoint presentation open, or select the specific PowerPoint application window.

4. Confirm screen sharing: After selecting the screen or application, click on the “Share” button in the bottom right corner of the window to start sharing your screen.

5. Minimize the sharing toolbar (optional): If you would like to minimize the sharing toolbar at the top of your screen, hover over the top of the screen and click on the “Minimize” button in the top-right corner of the toolbar. This gives your participants a clear view of your presentation.

6. Pause or stop screen sharing: During the screen sharing session, you can pause the sharing temporarily by clicking on the “Pause Share” button in the sharing toolbar. To stop screen sharing completely, click on the “Stop Share” button in the sharing toolbar.

7. Switch between screens or applications: If you need to switch to a different screen or application during the presentation, click on the “Share Screen” button again and select the desired screen or application to share.

By following these steps, you can easily share your screen on Zoom and showcase your PowerPoint presentation to your audience, allowing them to follow along with your presentation effortlessly.

Select the PowerPoint window to share

After initiating screen sharing on Zoom, the next step is to select the specific PowerPoint window or application that you want to share with your participants. Here’s how you can do it:

1. Locate the Zoom meeting toolbar: In the Zoom meeting window, you will find a toolbar at the bottom of the screen. Look for the “Share Screen” button, represented by an icon with a square and an arrow.

2. Click on “Share Screen”: Click on the “Share Screen” button to open the screen sharing options.

3. Select the PowerPoint window or application: In the screen sharing options, you will see a list of screens and applications that are currently open on your computer. Look for the PowerPoint window or application that contains your presentation and click on it to select it for sharing.

4. Enable computer sound (optional): If your PowerPoint presentation includes audio, check the “Share computer sound” checkbox at the bottom-left corner of the screen sharing options window. Enabling this option will ensure that your participants can hear the audio from your presentation.

5. Adjust advanced sharing options (optional): If you need to customize the screen sharing settings further, click on the “Advanced” tab in the screen sharing options window. Here, you can enable or disable specific sharing options, such as sharing computer audio or specific application windows.

6. Confirm the PowerPoint window selection: After selecting the PowerPoint window or application, click on the “Share” button in the bottom right corner of the screen sharing options window. This will start sharing the selected PowerPoint window with your participants.

7. Pause or stop screen sharing: During the screen sharing session, you can temporarily pause the sharing by clicking on the “Pause Share” button in the sharing toolbar. To stop screen sharing completely, click on the “Stop Share” button in the sharing toolbar.

By following these steps, you can easily select the specific PowerPoint window or application you want to share on Zoom, ensuring that your participants can view your presentation seamlessly.

Activate the PowerPoint slideshow

Now that you have selected the PowerPoint window to share on Zoom, it’s time to activate the slideshow mode to present your presentation smoothly. Follow these steps to activate the slideshow mode:

1. Locate the PowerPoint toolbar: In the PowerPoint window that you are sharing on Zoom, you will find a toolbar at the top of the screen. This toolbar contains various options and features for your presentation.

2. Click on the “Slide Show” tab: In the PowerPoint toolbar, click on the “Slide Show” tab to access the dedicated slide show options.

3. Start the slideshow: Under the “Slide Show” tab, click on the “From Beginning” or “From Current Slide” button to start the slideshow. The “From Beginning” option will start the slide show from the very beginning, while the “From Current Slide” option will start the slideshow from the currently selected slide.

4. Navigate through slides: To navigate through your slides during the presentation, use the arrow keys on your keyboard or the navigation buttons provided in the PowerPoint toolbar. You can also use the spacebar to advance to the next slide or press the “B” key to go back to the previous slide.

5. Use slide show shortcuts: PowerPoint offers various shortcuts to enhance your presentation. For example, you can press the “W” key to switch to a white screen or the “B” key to switch to a black screen to temporarily hide the slides. Pressing the “Esc” key will exit the slideshow mode.

6. Utilize additional slide show options: Under the “Slide Show” tab, you will find options to annotate on slides, set up presenter view, and configure slide show settings. These additional options can enhance your presentation experience on Zoom.

7. End the slideshow: To end the slideshow, press the “Esc” key or navigate to the last slide in your presentation. This will bring you back to the PowerPoint window, and you can continue with your discussion or wrap up the presentation.

By following these steps, you can activate the PowerPoint slideshow and deliver a captivating and interactive presentation on Zoom.

Enable presenter view (optional)

Presenter view in PowerPoint allows you to have a separate view of your presentation while your audience sees the slides. This feature is especially helpful if you need to refer to your notes, navigate through slides, or keep track of time during your presentation. Here’s how you can enable presenter view in PowerPoint:

1. Start your PowerPoint slideshow: Begin by starting your slideshow in PowerPoint. You can do this by clicking on the “Slide Show” tab in the PowerPoint toolbar and selecting “From Beginning” or “From Current Slide”.

2. Access the presenter view: Once the slideshow begins, right-click anywhere on the slide and select “Show Presenter View” from the contextual menu. This will open the presenter view window on your computer screen, while the slideshow continues on the shared screen visible to your participants.

3. Navigate through slides: In the presenter view, you’ll have access to various navigation options. You can click on the forward and backward arrows to move between slides, or use the slide thumbnails on the left side to jump to a specific slide. Additionally, you can use keyboard shortcuts, such as the arrow keys or page up/down keys, for quicker navigation.

4. View your notes: One of the advantages of presenter view is that you can see your speaker notes while the slideshow is running. Your notes will display in a separate section of the presenter view window, helping you remember key points, transitions, or additional information to share.

5. Utilize additional tools: Presenter view also offers useful tools to enhance your presentation. You can use the pen tool to draw or annotate directly on the slides, highlight important points, or underline key concepts. Additionally, you can access options for adjusting display settings, switching monitors if you’re using multiple screens, or configuring preferences.

6. Monitor the time: Another useful feature of presenter view is the timer. It shows you the elapsed time of your presentation, helping you manage your time effectively and stay on track. Keeping an eye on the timer ensures that you can pace your delivery and cover all the points within the allocated time.

7. End the presenter view: To exit presenter view, simply close the presenter view window or press the “Esc” key. This will bring you back to the shared screen with your slideshow visible to your participants.

By enabling presenter view in PowerPoint, you gain access to a range of tools and features that can elevate your presentation on Zoom, allowing you to deliver a professional and engaging experience to your audience.

Use Zoom’s annotation tools (optional)

Zoom provides a range of annotation tools that you can use while sharing your PowerPoint presentation. These tools allow you to draw, highlight, and emphasize specific points on your slides, adding an interactive and engaging element to your presentation. Here’s how you can use Zoom’s annotation tools:

1. Start sharing your PowerPoint presentation: Begin by sharing your PowerPoint presentation on Zoom. You can do this by clicking on the “Share Screen” button in the Zoom toolbar and selecting the PowerPoint window or application you want to share.

2. Access the annotation toolbar: Once your PowerPoint presentation is being shared, you will see a toolbar at the top of the screen that contains various annotation tools. Click on the “Annotate” button in the toolbar to access the annotation options.

3. Select an annotation tool: In the annotation toolbar, you will find a range of tools to choose from. These include options for drawing freehand, adding text, highlighting, using shapes, and even inserting stamps or emojis. Select the appropriate tool depending on the type of annotation you want to make.

4. Draw or add annotations: With your desired annotation tool selected, you can now draw, write, or highlight directly on your PowerPoint slides. Use your mouse or touchpad to make annotations, and adjust the color, thickness, or style of the annotations as needed.

5. Erase or undo annotations: If you make a mistake or want to remove an annotation, you can click on the “Eraser” tool in the annotation toolbar. This allows you to selectively erase any unwanted annotations. Alternatively, you can use the “Undo” button to undo your most recent annotation.

6. Save or clear annotations: At the end of your presentation, you have the option to save or clear the annotations made during the session. Click on the “More” button in the annotation toolbar and choose the appropriate option based on your preferences.

7. Engage with participants: Zoom’s annotation tools also enable collaboration and interaction with your participants. Encourage them to use the annotation tools by allowing them to take control and make annotations on the shared screen. This can facilitate discussions, brainstorming sessions, or group activities.

By utilizing Zoom’s annotation tools, you can enhance your PowerPoint presentation on Zoom, making it more interactive, visually engaging, and collaborative for both you and your participants.

Navigate through your PowerPoint slides

While delivering your PowerPoint presentation on Zoom, it’s important to know how to navigate through your slides smoothly to provide a seamless experience for your audience. Here are some tips to help you navigate through your PowerPoint slides effectively:

1. Use the arrow keys: The most common way to navigate through your slides is by using the arrow keys on your keyboard. Press the right arrow key to move forward to the next slide and the left arrow key to go back to the previous slide.

2. Click on slide thumbnails: Another way to navigate through your slides is by clicking on the slide thumbnails on the left side of the PowerPoint window. This allows you to jump directly to a specific slide in your presentation.

3. Utilize the slide navigation bar: In the bottom-left corner of the PowerPoint window, you’ll find a slide navigation bar that displays the current slide number and total number of slides. Click on the small arrows on either side of the slide number to move forward or backward through your slides.

4. Use the slide sorter view: PowerPoint offers a slide sorter view that allows you to see a thumbnail preview of all your slides at once. To access this view, click on the “View” tab in the PowerPoint toolbar and select “Slide Sorter”. From there, you can click on any slide to jump directly to it.

5. Take advantage of slide show shortcuts: PowerPoint also provides several shortcuts to navigate through your slides more efficiently. For example, you can press the “Home” key to go to the first slide, the “End” key to go to the last slide, or the number keys to jump to a specific slide (e.g., press “3” to go to slide 3).

6. Set up slide transitions: To enhance the flow of your presentation, you can add slide transition effects between your slides. This gives your audience a visually smooth experience as you navigate through your slides. To set up slide transitions, click on the “Transitions” tab in the PowerPoint toolbar and choose the desired transition effect.

7. Preview your slides: Before delivering your presentation on Zoom, take the time to preview your slides to ensure that they appear as expected. You can do this by clicking on the “Slide Show” tab and selecting “From Beginning” or “From Current Slide”. This allows you to see how your slides will appear to the audience.

By utilizing these methods, you can confidently navigate through your PowerPoint slides during your Zoom presentation, ensuring a smooth and well-structured delivery for your audience.

End the PowerPoint presentation

Wrapping up your PowerPoint presentation on Zoom properly is just as important as starting it. Here are the steps to effectively end your presentation:

1. Reach the last slide: Navigate through your slides until you reach the last slide of your presentation. You can use the arrow keys, slide thumbnails, or slide navigation bar to get to the final slide.

2. Recap key points: Take a moment to recap the key points of your presentation before concluding. Summarize the main ideas, highlights, or any call-to-actions you shared throughout your slides. This helps reinforce the key takeaways for your audience.

3. Encourage questions and discussions: After summarizing your presentation, open the floor for questions and discussions. Allow your audience to ask clarifying questions, share their thoughts, or seek further elaboration on specific topics. Engaging in dialogue creates a more interactive and enriching experience.

4. Thank your audience: Express your gratitude and appreciation to your audience for attending your presentation. Thank them for their time, attention, and participation. Acknowledging their presence and involvement builds rapport and shows your respect for their engagement.

5. Provide next steps or additional resources: If there are any next steps or additional resources related to your presentation, share them with your audience. This could include providing links to relevant articles, suggesting further reading materials, or directing them to a website or contact information for follow-up.

6. Stop screen sharing: Once you have concluded your presentation and addressed any final questions or comments, stop the screen sharing on Zoom. Click on the “Stop Share” button in the Zoom toolbar to end the screen sharing session and return to the regular meeting view.

7. Thank your audience again: Before formally ending the Zoom meeting, express your gratitude once more to your audience for their participation and attentiveness. Reinforce your appreciation for their time and let them know that you value their engagement.

By following these steps, you can gracefully end your PowerPoint presentation on Zoom, leaving a positive and lasting impression on your audience.

Additional tips for a smooth presentation on Zoom

Delivering a smooth and successful presentation on Zoom goes beyond the technical aspects. Here are some additional tips to ensure a seamless experience for both you and your audience:

1. Test your equipment: Before the presentation, make sure to test your equipment, such as your microphone, camera, and internet connection. Ensure everything is working properly to avoid any technical disruptions during your presentation.

2. Check your lighting and background: Choose a well-lit area for your presentation and ensure that your face is adequately lit. Pay attention to your background as well, opting for a clean and uncluttered environment that is free from distractions.

3. Dress appropriately: Dress professionally and appropriately for your presentation. Consider the audience and the nature of the content, and present yourself in a manner that aligns with the tone and purpose of your presentation.

4. Minimize distractions: Close any unnecessary applications or browser tabs on your computer to minimize the chance of distractions or pop-up notifications appearing during your presentation. Consider using a separate device for chat or participant management, if necessary.

5. Engage with eye contact: When presenting on Zoom, be mindful of maintaining eye contact with your camera. This helps create a more personal and engaging connection with your audience, even though you can’t physically see them.

6. Speak clearly and use body language: Speak clearly and at a moderate pace to ensure that your audience can understand you. Use facial expressions, hand gestures, and body language to enhance your message and keep your audience engaged.

7. Practice interactive elements: If your presentation includes interactive elements, such as polls or breakout rooms, practice using these features beforehand to ensure a smooth execution during your live presentation. Familiarize yourself with the functionalities and potential troubleshooting steps.

8. Be mindful of time: Respect your audience’s time by being mindful of the allocated time for your presentation. Practice pacing your delivery to ensure you cover all relevant points without rushing or exceeding the allotted time.

9. Engage with the chat and Q&A: Encourage participants to use the chat or Q&A features during your presentation. Monitor these areas periodically for questions, feedback, or comments, and address them accordingly. This allows for a more interactive and participatory experience.

10. Record the presentation (if permitted): If permitted and appropriate, consider recording your presentation on Zoom. This enables you to review your delivery, gather valuable feedback, or share the recording with participants who may have missed the live presentation.

By incorporating these additional tips, you can ensure a smooth and impactful presentation on Zoom, maximizing engagement and delivering a memorable experience for your audience.

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Think Outside The Slide

Seeing your Speaking Notes in PowerPoint while presenting slides in a Zoom meeting if you only have one screen

One of the most common questions that has been asked about presenting PowerPoint slides in a Zoom meeting is how to use Presenter View if you only have one screen. Presenters who use this mode have been accustomed to adding their speaking notes in the Notes section below the slides. Presenter View displays the slides on a second monitor or projector and shows you your notes along with a preview of the next slide on your laptop.

With so many business professionals now working from just their laptop, the usual Presenter View doesn’t work because there is no second screen attached. When they start the slide show in PowerPoint, their notes disappear because the slide takes over the screen.

In Slide Show mode you can actually switch to Presenter View and share the hidden Slide Show window in the Zoom meeting. This way your attendees see high-res slides while you see your notes and have all the expert features of Presenter View. You can watch how to do this for Windows and for the Mac .

Another option is to use Presenter View Preview in modern versions of PowerPoint and share a portion of the screen in Zoom. I have articles with detailed instructions for using Presenter View with 1 screen in Zoom on Windows and using Presenter View with 1 screen in Zoom on a Mac . Depending on the resolution of your screen it can sometimes result in lower-res slides for the attendees.

Don’t dismiss the idea of using two screens. In this article I list nine ways to add a second screen and then you can use Presenter View with 2 screens in Windows or use Presenter View with two screens on a Mac .

Did you find this article using a Google search? Get more answers to your virtual presentation questions here and get updates of new articles and videos here .

If you don’t want to use Presenter View, you can still see your speaking notes while presenting your PowerPoint slides in a Zoom meeting using these four methods.

Method 1: Print your notes

PowerPoint allows you to print Notes Pages in the print dialog.

This prints the slide image at the top of the page and your notes below. You can change the font size of the notes text by modifying the Notes Master on the View ribbon. I usually increase the font size to at least 14 point so I can see the text easily. If the notes do not fit on the page with the slide image they will continue on the next page (which will not have the slide image). Here’s what one of my Notes pages from a recent webinar looked like.

You can have these pages on the desk in front of you or, if your laptop is raised on a box or platform, you can have the pages standing up in front of that riser. When you are presenting, move the pages out of the way when you finish with each page instead of trying to slide them under the remaining pages. If you have the laptop raised, you could put the pages in a binder and prop it up, flipping pages as you present.

Try not to look at the notes pages too much as the attendees will see your eyes moving away from the webcam.

Method 2: Use your notes on the screen

Step 1: create a pdf file of your notes.

You can also save the Notes Pages as a PDF. Option 1 is to print them to a PDF. Windows and Mac both include printers or options in the print dialog to print as a PDF. Option 2 is to use the Save a Copy feature to save a PDF. Make sure you go into the options for saving a PDF and select Notes pages as what you want to publish as shown below.

Step 2: Set up the PowerPoint Slide Show in a window

Set up your PowerPoint file to display the Slide Show in the window it is in instead of in full screen mode. PowerPoint refers to this as the “Browsed by an individual” mode or Reading View. To use this mode, on the Slide Show ribbon, click on the Set Up Slide Show button. In the dialog box, in the Show type section in the top left corner, change the option by clicking on the radio button for “Browsed by an individual”.

Click the OK button to save the change and exit the dialog box. Now whenever you enter Slide Show mode, the slides are run just in this PowerPoint window, not the full screen. This way of displaying Slide Show mode does not offer all of the features of full screen Slide Show such as laser pointer or inking but includes all animations and transition features.

Step 3: Display the notes and slides on your screen

Open the PDF file you saved in step 1 above. Arrange it beside the PowerPoint window. Start the PowerPoint Slide Show and in Zoom just share the PowerPoint window, not the full screen. Move your mouse over the PDF and use your mouse wheel to scroll the notes pages. If you accidentally click on the PDF window, click on the edge of the PowerPoint window to return focus to PowerPoint so you can advance your slides.

This method keeps your eyes on the screen all the time and it will appear to the attendees that you are not looking away from the webcam.

I used this method for a webinar recently. The organization was using a different meeting platform but this photo shows how I had my notes on the left side of my screen and the slides in the meeting platform on the right side of the screen. You also see a second device I am using that is connected as a participant so I can see what the audience sees.

If you have a lower resolution screen, like the common 1366 x 768 resolution, this article explains how you can use a narrow format for your Notes pages which allows the Reading View window to be larger on the screen .

Method 3: Use a tablet or phone for your notes

You can also use the PDF of your notes you created in the previous method to view your notes on a tablet or phone. This allows you to run your slides full screen if you prefer so you can use the laser pointer or inking capabilities of full screen Slide Show mode.

Because a tablet or phone may be a much smaller screen than your laptop or external screen, make sure the text on the Notes Pages is big enough to read. You can adjust the text size in the Notes Master as described above.

With the PDF displayed on your device, use your finger to scroll through the notes during the presentation. If you can use a device holder to position the device close to your screen you will not have to look away as much to see the notes. A phone holder on a tripod can work or a tablet stand beside your laptop. Make sure you can comfortably reach the device and you are not moving closer to the webcam every time you reach for the screen.

Method 4: Use Slide Show Preview and Notes Pages on the screen

I have an article and video on this method . This only works in Windows as the Slide Show preview feature is not in the Mac version of PowerPoint.

If you use the Notes section of PowerPoint to hold your speaking notes and can’t or don’t want to use use Presenter View when presenting in a Zoom meeting, use one of these four methods to see your notes while displaying the slides to the attendees. I have used Method 3 in the past but try the different options and use whichever option you are most comfortable with.

Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don’t overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 4.8 million times and liked over 17,000 times on YouTube.

By Dave Paradi

Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don't overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 4.8 million times and liked over 17,000 times on YouTube.

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Create a presentation

Create a presentation in powerpoint for the web.

With PowerPoint for the web running in your web browser, you can:

Create presentations that include images, videos, transitions, and animations.

Get to your presentations from your computer, tablet, or phone.

Share and work with others, wherever they are.

If you're using the desktop version of PowerPoint on a Windows PC, see the PowerPoint Quick Start .

If you're using the desktop version of PowerPoint on a Mac, see Office for Mac Quick Start Guides and PowerPoint for Mac Help .

Create, open, and name a presentation

Go to powerpoint.office.com .

Select New blank presentation , open a Recent file, select one of the themes , or start with a presentation template .

To name the presentation, select the title at the top and type a name.

If you need to rename the presentation, select the title and retype the name.

Add a slide

Select the slide you want your new slide to follow.

Select Home > New Slide .

Select Layout and the you type want from the drop-down.

When working in PowerPoint for the web, your work is saved every few seconds. You can select File > Save a Copy to create a duplicate copy in another location.

Or choose File > Download As to save a copy to your device.

When you're online, AutoSave is always on and saves your changes as you work. If at any time you lose your Internet connection or turn it off, any pending changes will sync as soon as you’re back online.

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Microsoft 365 Life Hacks > Presentations > How to create an educational presentation

How to create an educational presentation

Using presentations can be an effective way to teach lessons and ensure that your audience can retain new facts. With visual aids, video and animated clips, and even interactive quizzes, you can use presentation software like Microsoft PowerPoint to dazzle your students.

The advantages of PowerPoint presentations in education

Students have different learning styles : some are visual learners, who retain images and videos more effectively than speech. Some take to audio and sound more easily. Others prefer to interact with their lessons—which usually refers to holding physical objects but can also be directly related to guessing answers and responding to questions.

Fortunately, PowerPoint’s versatility means that it can appeal to all of these diverse learning styles. You can embed multimedia elements such as videos, audio clips, and interactive graphics, creating a multi-sensory experience. PowerPoint can also be helpful when considering any visual impairments that your audience members may have so that you can present with different forms of media to cater to all learning styles.

Tell your story with captivating presentations

Powerpoint empowers you to develop well-designed content across all your devices

Before diving into PowerPoint, consider the following factors to help your audience retain as much information as possible:

• Define lesson objectives: Set a goal for what kind of lesson you want to impart to your audience. What do you want students to learn? You can answer this question by outlining your lesson objectives and clearly defining your goals, which will also guide the structure and content of your presentation.
• Organize your content: Divide your lesson into key points and organize them into a logical sequence that builds in complexity. Start with basic points or even a review of previous concepts before diving into more intricate or complicated aspects of your lesson. Each point should be presented on a separate slide to maintain clarity and focus.
• Use visuals effectively: Enhance your presentation with relevant visuals such as images, videos, audio clips, or interactive simulations to cater to different learning preferences and keep the presentation engaging. These can convey complex information more efficiently than text alone. At the same time, it can be easy to be carried away by inundating your audience with too many visual elements, so ensuring smooth flow and transitions is key.
• Encourage interaction: Foster active participation by including interactive elements like quizzes, polls, or discussion prompts to prompt student engagement. After you introduce a new concept in your lesson, these interactive elements can reinforce them and make them stick.
• Practice delivery: Public speaking isn’t always easy. One of the most effective ways to sound confident is to practice delivering your presentation before the day of your lesson. Familiarize yourself with the content and also the way that it’s presented: pacing, transitions, and interactive elements. This preparation will boost your confidence, ensure a smooth flow, and help you address any potential challenges during the actual presentation.

Staid lessons can be livened up thanks to the power of presentation! No matter what you’re teaching—the ABCs to a kindergarten class, or nuclear physics to a graduate department—you can check out more tips for effective presenting such as how to create compelling presentation designs , using the 10-20-30 rule for presenting, or discovering the history of PowerPoint .

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