application letter for admin position

12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

Related Cover Letters for Administrative Assistants

Executive assistant cover letter.

Office Administrator Cover Letter

Data Entry Cover Letter

Virtual Assistant Cover Letter

Secretary Cover Letter

Receptionist Cover Letter

Administrative Aide Cover Letter

Administrative Assistant Intern Cover Letter

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Administrator cover letter examples

A role as an administrator is rarely dull. So if you’re looking for a varied and fast-paced position, this could be perfect for you.

But before you can get started, you need to land the job. And before you can do that, you need to land the interview.

So, to help you write an impressive application that’s bound to get you noticed, we’ve put together our top tips and some administrator cover letter examples. Check them out below.

CV templates 

Administrator cover letter example 1

Administrator cover letter example 2

Administrator cover letter example 3

These 3 Administrator cover letter examples will provide you with some good ideas on how to format a cover letter, along with the type of message you should be trying to put across to recruiters .

To further understand exactly how you can write a cover letter that will get you noticed, check out our further guidance.

How to write a Administrator cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

Type the content of your cover letter directly into the email you are sending, or if you are applying via a job board, directly into their messaging system.

The reason for doing this it to ensure that your cover letter gets seen instantly and you can start connecting with the recruiter as soon as they open your message.

If you attach your cover letter as a separate document, the recipient will have to open up the document, which will slow the process down, or make them less likely to even open your cover letter – which could mean your application gets skipped over.

Start with a friendly greeting

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of Administrator with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Administrator cover letter

So, what type of information should you write about in your Administrator cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Administrator cover letter templates

Copy and paste these Administrator cover letter templates to get a head start on your own.

Good morning, Alice

Please see attached my CV in application for the Administrator vacancy advertised on Indeed. As a dedicated professional with a demonstrated track record in school administration and leadership, I am excited about the opportunity to contribute my skills and experience to support the growth and success of your esteemed institution.

With 10 years overall experience, and 5 of those in my present role as an Administrator at Newham Sixth Form College, I contributed towards transforming the school into a vibrant and inclusive learning community. By fostering a positive climate and implementing data-driven initiatives, I increased student retention and parent satisfaction by 30%+, slashed expenses by 45% through diligently managing budgets while maintaining high educational resource standards and boosted community engagement by 70%.

I would welcome the opportunity to discuss further how my qualifications align with the needs of St. Michael’s Catholic College. Thank you for your consideration.

Kind regards

Nicky Bullard ¦ 07777777777 ¦ [email protected]

Good morning, Matthew

I am writing to submit my application for the position of Senior Administrator at the University of Manchester. As a passionate and committed individual with 18+ years of experience and a track record of fostering academic excellence, nurturing a positive school culture, and facilitating staff development, I am excited about the opportunity to contribute to the continued success of your institution.

I have gained valuable insights into the complexities of higher education and the importance of creating an environment that supports growth, innovation, and inclusivity. In my current role as an Administrator, I have continuously facilitated positive change and enhanced Durham University’s reputation.

Some notable achievements I would like to mention include contributing to a 43% increase in research funding and academic program offerings, implementing student success initiatives that boosted graduation rates by 28% within 7 years, and creating professional development workshops for faculty which led to the adoption of novel teaching methods and augmented scholar satisfaction by 50%.

With all my experience and an MA in School Administration, I hope that you recognise my enthusiasm and will consider me for the position.

Becky Goldbridge ¦ 07777777777 ¦ [email protected]

Hello Debbie

I am interested applying for the Graduate Administrator position at Bigland Green Primary School. As a recent graduate with a passion for education and a strong commitment to student success, I believe that my academic background and dedication make me an ideal candidate for this role.

I completed my bachelor’s degree in education leadership (Hons) from the University of Cambridge, where I obtained 5 distinctions. Throughout my academic journey, I have consistently demonstrated exceptional academic performance and gained valuable insights into the latest trends and best practices in school management. My coursework has equipped me with a comprehensive understanding of teaching policies and curriculum development, which I am eager to apply in a real-world setting.

During my studies, I served as a member of various societies and collaborated with fellow students and faculty in organising professional development workshops which encouraged continuous learning and growth among aspiring instructors.

I feel that my knowledge fits perfectly with the requirements you are looking for in a candidate, and I am available for an interview at your convenience.

Brian Keane ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Administrator job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

• Career Advice
• Cover Letters

Admin Assistant Cover Letter

An admin assistant cover letter is used to highlight the information on your resume, connect your skills to the job requirements, and make a strong case for why you are the best fit for the position. The cover letter aims to help employers see why your qualifications and experience as an admin assistant would benefit their company.

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Admin Assistant — Free Cover Letter Template

Download our free admin assistant cover letter template in MS Word format.

Admin Assistant Cover Letter Template Sample:

[Full Name]

[Physical Address]

[Telephone Number]

[Email Address]

Application for the position of admin assistant.

Dear [Recipient’s title and last name] ,

I am writing to apply for the position of admin assistant as advertised in [where you saw the advertisement] . My [two relevant attributes] , and extensive experience make me a perfect fit for the position. I am eager to become a valued member of [company] .

I have worked as an admin assistant for [number of years] , and during that time I have been tasked with [mention some of your responsibilities from current and previous positions] . As per the requirements for the position at [company] , you will notice in my resume that I [mention skills, competencies, or experiences that answer directly to the requirements listed in the job posting] .

In my [current/previous] role as an admin assistant at [company] , I [talk about a few significant accomplishments and any contributions you made that had a positive impact] . Experience has taught me to [what have you learned] .

I am thrilled to be applying to [company] because I admire your [name two or three things you know about the company in general that you like] . As the admin assistant, I will [how will you add value to the business] . In this way, I am certain I will be of the greatest benefit to [company] .

Please find my resume attached. Feel free to contact me via email or phone call if I can be of any further service.

Thank you for taking the time to consider my application. I look forward to hearing from you.

[Your Name]

How to Write an Admin Assistant Cover Letter:

A step-by-step guide to writing the perfect admin assistant cover letter.

Address your letter.

Address the hiring manager directly..

Address your letter directly to the hiring manager, recruiter, employee, or whoever the person is that put out the job posting.

Avoid generic greetings.

If a contact name is supplied or if it is possible to find out a name, avoid using a general greeting such as "To whom it may concern" or "Dear Sir/Madam." Use the relevant title before the person's last name — for example, "Dr. Tyson" or "Ms. Pierce."

Start with an introduction.

Keep your introduction brief..

In no more than three sentences , tell the person why you are writing and what position you are applying to.

Highlight the fact that you meet the job requirements as stated in the advertisement.

Your writing should reflect the exact job title and you should briefly highlight a key job advertisement requirement that you meet, for example, having at least two years' experience as an admin assistant.

State that you feel you are the best person for the job.

Use one sentence to clearly state why you feel that you are the best fit for the admin assistant position.

Showcase your training and experience.

Briefly discuss your training..

Write a few sentences on your qualifications and where you obtained them, and/or provide details of your job training. Directly mention how your training relates to the core competencies required in the job advertisement.

Highlight your experience.

Mention how many years you've worked as an admin assistant and where you worked. Limit this to a single sentence as you will be discussing your exact duties and work experience further on.

Match your core skills to those mentioned in the job ad.

Match prominently featured duties and responsibilities mentioned in the job ad with core skills and competencies from your resume. For example, if the job ad requires proficiency in appointment scheduling software, mention the nature and extent of your experience in that regard.

Highlight your most recent job.

Discuss your most recent role and contributions..

In a few sentences , talk about your responsibilities at your current or previous job as an admin assistant. Include details about how your contribution positively impacted your previous employer.

Briefly discuss what your experience has taught you about your role as an admin assistant.

Showcase your biggest accomplishments in your previous job.

Mention one or two of your proudest career moments, for example, being entrusted with complex travel arrangements, implementing a new filing system, or being commended by colleagues and managers for your dedicated and professional administrative assistance.

Celebrate the organization.

Mention what you know about the company..

In order to indicate your knowledge and interest in the company, individual, or institution you're applying to, do a bit of research and include a sentence about their key products or services, their success stories, or their public image.

Highlight the reasons why you want to work there.

Discuss why being a personal assistant at this company appeals to you. Typically, this would include mention of how being a personal assistant there would align with your career goals and skills. State how you will add value to the company.

End with a call to action.

Indicate that you would like to hear from them..

Mention that you've attached your resume for their consideration and invite the reader to contact you via email or phone call.

Close your letter.

Thank the reader for their time. Add "sincerely" or an acceptable synonym and sign off with your full name.

Similar Cover Letters:

• Personal assistant.
• Virtual assistant.

How to Address a Cover Letter

How do you write an administrative assistant cover letter?

• Address your letter to the correct person .
• Start with an introduction .
• Showcase your training and experience .
• Highlight your most recent job .
• Celebrate the organization .
• End with a call to action .
• Close your letter .

What is a good objective for an administrative assistant cover letter?

The only objective for an admin assistant cover letter is to highlight the information on your resume, connect your skills to the job requirements, and make a strong case for why you are the best fit for the position.

How do you start an admin assistant cover letter?

Address your letter to the director or hiring manager using their name. Then, by way of an introduction of no longer than three sentences, tell the person why you are writing and what position you are applying for. Use one sentence to state clearly that you feel you are the best fit for the position.

How should you end an admin assistant cover letter?

To close your admin assistant cover letter , you should thank the reader for their time and add "sincerely" or an acceptable synonym before signing off with your full name.

How do you sell yourself in an admin assistant cover letter?

You sell yourself in an admin assistant cover letter by matching your skills with the skills requirements mentioned in the job posting, and by highlighting how in your previous position your contributions positively impacted the company.

Related Articles:

How to write a cover letter, administrative assistant job description, how to ask for a letter of recommendation, the 12 best cover letter tips for 2024, personal assistant cover letter.

Administrative Assistant Job Application Letter | Samples

Administrative Assistant Job Application Letter

Writing a job application letter is never easy, especially if you’re applying for an administrative assistant position. As an administrative assistant, you will be responsible for ensuring the smooth running of the office, and as such, you need to have excellent communication, organizational and time management skills.

To stand out from the crowd, your job application letter must be well-crafted, concise and persuasive. It should capture the attention of the hiring manager and demonstrate your suitability for the role. In this article, we’ll share with you tips on how to write an outstanding administrative assistant job application letter, with 7 examples to inspire you.

Table of Contents

Administrative Assistant Job Application Letter | Tips

1. Research the Company

Before you start writing your job application letter, it’s important to research the company you’re applying to. This will give you an idea of the company’s culture, values and expectations, which you can then tailor your letter to. Go through the company’s website and social media pages to get an idea of their tone of voice and the type of language they use.

2. Address the Hiring Manager

Always address your job application letter to the hiring manager by name. If the name is not listed on the job posting, you can use LinkedIn to find out who the hiring manager is. Addressing the hiring manager by name shows that you have taken the time to research the company and that you’re serious about the role.

3. Start with a Strong Opening

Your opening paragraph should be attention-grabbing and should immediately make the hiring manager want to read more. You could start with a personal anecdote, a relevant quote or an interesting fact about the company.

4. Showcase Your Skills and Experience

In the body of your job application letter, you need to showcase your skills and experience. Start by highlighting your relevant experience and skills, and then explain how they make you the ideal candidate for the role. Use specific examples and metrics to demonstrate your achievements in your previous roles.

5. Demonstrate Your Knowledge of the Industry

Demonstrating your knowledge of the industry shows that you’re serious about the role and that you’re passionate about the industry. You could mention recent trends in the industry, or highlight any relevant news about the company.

6. End with a Strong Closing

Your closing paragraph should summarize why you’re the best candidate for the role, and thank the hiring manager for their time. It’s also a good idea to express your enthusiasm for the role and to indicate your willingness to attend an interview.

7. Proofread and Edit

Finally, before you submit your job application letter, make sure you proofread and edit it. Check for grammar and spelling errors, and make sure that your letter is well-formatted and easy to read.

Now that we’ve gone through the tips on how to write an outstanding administrative assistant job application letter, let’s look at some examples to inspire you:

Example 1 Dear [Hiring Manager’s Name],

I am writing to express my interest in the administrative assistant position at [Company Name]. As an experienced administrative professional with over five years of experience in the industry, I believe I possess the skills and knowledge necessary to excel in this role.

In my previous position, I was responsible for managing the day-to-day operations of a busy office, including scheduling appointments, managing correspondence, and maintaining accurate records. I am also proficient in a variety of software programs, including Microsoft Office and Google Suite.

I am excited about the opportunity to bring my skills and experience to your team at [Company Name]. Thank you for your consideration.

Sincerely, [Your Name]

Example 2 Dear [Hiring Manager’s Name],

I am writing to apply for the administrative assistant position at [Company Name]. With my attention to detail and strong organizational skills, I am confident that I would be a valuable addition to your team.

In my current role as an administrative assistant, I am responsible for managing the calendars of several executives, coordinating travel arrangements, and maintaining accurate records. I am also proficient in a variety of software programs, including Salesforce and QuickBooks.

I am excited about the opportunity to join [Company Name] and contribute to its continued success. Thank you for considering my application.

Best regards, [Your Name]

Example 3 Dear [Hiring Manager’s Name],

I am excited to apply for the administrative assistant position at [Company Name]. With my strong communication skills and ability to multitask, I am confident that I would excel in this role.

In my previous position, I was responsible for managing a busy office, including answering phones, greeting visitors, and processing invoices. I am also proficient in a variety of software programs, including Microsoft Office and Adobe Creative Suite.

I am eager to learn more about the opportunity to join your team at [Company Name]. Thank you for your time and consideration.

Example 4 Dear [Hiring Manager’s Name],

I am writing to express my interest in the administrative assistant position at [Company Name]. With my strong attention to detail and ability to prioritize tasks, I am confident that I would be a valuable asset to your team.

In my current role, I am responsible for managing the schedules of several executives, coordinating meetings, and handling confidential information. I am also proficient in a variety of software programs, including Excel and Salesforce.

Example 5 Dear [Hiring Manager’s Name],

I am writing to apply for the administrative assistant position at [Company Name]. With my strong work ethic and ability to work independently, I am confident that I would excel in this role.

In my previous position, I was responsible for managing the calendars of several executives, coordinating travel arrangements, and maintaining accurate records. I am also proficient in a variety of software programs, including Microsoft Office and Google Suite.

I am excited about the opportunity to join [Company Name] and contribute to its continued success. Thank you for your consideration.

Example 6 Dear [Hiring Manager’s Name],

I am writing to express my interest in the administrative assistant position at [Company Name]. With my strong organizational skills and ability to manage multiple tasks, I am confident that I would be a valuable addition to your team.

In my current role, I am responsible for managing the schedules of several executives, coordinating meetings, and processing expense reports. I am also proficient in a variety of software programs, including Microsoft Office and QuickBooks.

I am eager to learn more

Dear [Hiring Manager’s Name],

I am writing to apply for the administrative assistant position at [Company Name]. With over 5 years of experience in the industry, I have honed my organizational, communication and time management skills, which I believe will be valuable in this role.

In my previous role at [Previous Company], I was responsible for managing the schedules of over 10 executives, organizing company events and preparing reports for senior management. I am also proficient in Microsoft Office, Google Suite and Adobe Creative Suite.

I am passionate about the industry and I am excited about the opportunity to join [Company Name]. I look forward to hearing from you soon.

Example Snippets |

Administrative Assistant Job Application Letter | Sample Snippets

Below are example snippets to include in your letter: 

I am writing to express my interest in the Administrative Assistant position advertised by you. My current role is that of a Customer Service Representative and in this role, I am responsible for handling customer queries, processing orders and inputting them into the system as well as maintaining regular communication with my clients. I have also worked as a Receptionist/Administrative Assistant before. Having been working for almost 3 years now, my passion for administrative tasks has grown tremendously. I believe that this would be a great opportunity for me to expand my knowledge and skills in this field further. I am confident that I possess all the qualities required to excel in this role

Thank you for taking the time to consider my application for this position as an Administrative Assistant. I have done extensive research into your company and am confident that I possess the skills and experience you are looking for. My strong communication skills, ability to assume a large workload with little supervision and attention to detail will make me an asset to your business.

I am writing to express my interest in the Administrative Assistant position at your company. I am confident that my skills, education, and experience would make me an asset to your organization. I am a proven self-starter who thrives on responsibility and works well under pressure.

Thank you for considering me for the Administrative Assistant role. It is a dream job of mine and I believe that my skills and experience in this field are well matched to the position.

I am interested in the Administrative Assistant job listed on Linkedin.com. I am a highly motivated, results-oriented, detail-oriented professional with experience in administrative support and office administration. I am very organized and skilled at managing multiple priorities and projects in a fast-paced environment. I have exceptional communication skills and enjoy working closely with people of all ages.

I am writing to express my interest in working for your company. I’ve held a variety of administrative assistant positions for the past 10 years, so believe that I am well qualified for this position. I have excellent organizational skills, as well as solid communication skills in both written and verbal form.

I am applying for the Administrative Assistant position that is currently open at your company. I believe that my experience working as an administrative assistant in the financial services industry will make me a valuable asset to your company.

I am writing this letter as an application for the Administrative Assistant position that is currently open at your company. I have been working in administrative settings for over five years now, most recently as an Administrative Assistant at Company X. In addition to interviewing and hiring candidates like yourself, I have also overseen payroll and IT problems during my time there. My long-term goal is to move up into a management role where I can take on more responsibility, with the ultimate goal of reaching the Director level within the next five years.

Please find my resume for the Administrative Assistant Job. I am very interested in this position and would be delighted to discuss why your company would consider me for the role. I have a background as an administrative professional, with experience working in diverse environments, including government agencies and several large companies. Since moving here, I have worked in hospitality, but most recently filled in as an assistant while my colleague was on leave.

I am applying for the position of an administrative assistant as advertised on [insert job website link] and want to express my interest in joining your company. My skills and experience make me a great candidate for this role.

I am writing about the Administrative Assistant position at [company]. I am interested in speaking with you to learn more about this opportunity. My resume and supporting documentation are attached for your consideration.

I have been looking for a new opportunity in the area, and I believe that your company would be the ideal next step for me. After reviewing your available positions, I am confident that my skills and experience would allow me to hit the ground running in any position you decide to offer. Could you please consider me as part of your interview pool?

I am writing to you regarding the Administrative Assistant job opening at Marks Legal. I found this job listing on LinkedIn and believe I am an ideal fit for the advertised position. I have recently completed my Bachelor of Arts in English at York Community College. After I received my bachelor’s degree, I interned at the local library, where I attended to the day-to-day administrative tasks. I am excited to start a new opportunity where I can apply my knowledge. Please find my resume attached to this email. Please do not hesitate to contact me for additional information.

When drafting your cover letter, adhere to the following key principles:

• Personalize Your Application: Address the hiring manager by name and tailor your cover letter to the specific company and role.
• Highlight Relevant Skills and Experiences: Focus on specific achievements and skills that directly relate to the requirements of the administrative assistant position.
• Demonstrate Your Fit: Use your cover letter to explain why you would be a valuable asset to the company and how your attributes align with the company’s culture and values.

Your cover letter is not only a reflection of your professional experience but also an opportunity to show your ability to communicate effectively. Consider it an example of your best work.

Taking the next step in your career is a significant milestone. Thus, approach your cover application with the utmost professionalism and precision. Should you require further assistance or guidance, our resources are at your disposal to support you in this venture. We wish you the best of luck in your job search and future professional endeavors.

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Sample Cover Letter for Administrative Assistant: Free & Effective

As a seasoned writer specializing in crafting cover letters, I understand the unique challenges and opportunities these letters present. In this article, I will guide you step-by-step through the process of writing an impactful cover letter for an administrative assistant position. 

Key Takeaways:

• Understand the Role : Recognize the skills and qualities needed for an administrative assistant.
• Personalize Your Letter : Tailor your letter to the specific company and role.
• Highlight Relevant Skills : Emphasize your organizational, communication, and multitasking abilities.
• Share Real-Life Examples : Illustrate your skills with specific examples from past experiences.
• Keep It Professional and Concise : Be clear, professional, and to the point.
• Proofread Thoroughly : Ensure there are no errors or typos.
• Use a Strong Closing : End with a call to action, expressing your enthusiasm for the role.

Step-by-Step Guide to Writing Your Cover Letter:

1. Start with a Strong Introduction

• Address the hiring manager by name if possible.
• State the position you are applying for.
• Mention how you heard about the job opening.
• Express your enthusiasm for the role and the company.

2. Explain Why You’re The Right Fit

• Highlight your most relevant skills and experiences.
• Provide examples of how you’ve successfully used these skills in past roles.
• Relate your abilities directly to the requirements listed in the job description.

3. Show Your Understanding of the Company

• Demonstrate knowledge about the company’s values, mission, and recent projects.
• Explain why you are passionate about working for them.

4. Include Real-Life Examples

• Share a brief story or incident that showcases your skills.
• For instance, discuss how you efficiently managed a large-scale meeting or event.

5. End with a Strong Closing

• Reiterate your interest and enthusiasm for the position.
• Invite them to contact you for an interview.
• Thank the reader for considering your application.

6. Professional Sign-Off

• Use a formal closing such as “Sincerely” or “Best regards”.
• Include your full name and contact information.

Personal Tips from Experience:

• Customization is Key : I always make sure to research the company and tailor each cover letter to the specific organization and job description. This shows the employer that you are genuinely interested in their specific role.
• Quantify Your Achievements : Whenever possible, use numbers to quantify your achievements. For example, “Managed a team of 5” or “Organized events for up to 100 attendees”.
• Showcase Soft Skills : As an administrative assistant, soft skills like communication, organization, and problem-solving are crucial. Don’t forget to highlight these.
• Keep it Concise : Hiring managers have limited time. Keep your cover letter to one page and focus on your most relevant experiences.

Sample Cover Letter for Administrative Assistant Template:

[Your Name] [Your Address] [City, State, Zip] [Your Email] [Your Phone Number] [Date]

[Recipient’s Name] [Their Position] [Company Name] [Company Address] [City, State, Zip]

Dear [Recipient’s Name],

I am writing to express my interest in the Administrative Assistant position listed on [Where You Found the Job Posting]. With [number of years] years of experience in administrative roles, I am confident in my ability to contribute effectively to [Company Name].

In my previous role at [Your Previous Company], I successfully [talk about a relevant achievement or responsibility]. This experience honed my skills in [mention a key skill relevant to the job description], making me well-suited for the administrative challenges at [Company Name].

What excites me most about this opportunity at [Company Name] is [mention something specific about the company or its culture]. I am particularly impressed by [mention a company project or value], and I am eager to bring my [mention a key skill or attribute] to your team.

Thank you for considering my application. I am looking forward to the opportunity to discuss how my skills and experiences align with the needs of your team. Please feel free to contact me at [Your Phone Number] or [Your Email].

Sincerely, 

[Your Name]

Conclusion:

Crafting a cover letter for an administrative assistant position involves more than just summarizing your resume. It’s about creating a narrative that showcases your skills, aligns with the company’s needs, and demonstrates your passion for the role. 

Remember to personalize each letter, use real-life examples, and keep it professional and concise.

I’d Love to Hear from You! Do you have any tips or experiences to share about writing cover letters for administrative assistant roles? Please feel free to comment below and share your insights. Your input can be invaluable to others embarking on their job search journey.

Frequently Asked Questions (FAQs)

Q: What is the primary purpose of an Administrative Assistant Cover Letter?

Answer: The primary purpose of an Administrative Assistant Cover Letter is to introduce the candidate to the hiring manager, providing a brief overview of their qualifications, experiences, and suitability for the role. 

It acts as a personalized supplement to the resume, highlighting specific achievements and skills that make the applicant a strong fit for the administrative assistant position.

Q: How long should an Administrative Assistant Cover Letter be?

Answer: An Administrative Assistant Cover Letter should ideally be one page in length. It should be concise yet detailed enough to highlight the applicant’s relevant experience, skills, and why they are a good fit for the position. 

Keeping it to a single page ensures that it remains readable and captures the hiring manager’s attention effectively.

Q: Should I tailor my Administrative Assistant Cover Letter for each job application?

Answer: Absolutely. Tailoring your Administrative Assistant Cover Letter for each job application is essential. Each company might have different requirements or a unique company culture. 

By customizing your cover letter, you demonstrate genuine interest in the particular role and show the potential employer how your skills and experiences align with their specific needs.

Q: Can I mention soft skills in my Administrative Assistant Cover Letter?

Answer: Yes, mentioning soft skills in your Administrative Assistant Cover Letter is highly encouraged. Administrative assistants often serve as communication hubs within organizations, so attributes like effective communication, organization, time management, and interpersonal skills are crucial. 

Highlighting these alongside any technical or hard skills provides a well-rounded view of your capabilities.

Q: How do I address a hiring manager if I don’t know their name in my Administrative Assistant Cover Letter?

Answer: If you don’t know the hiring manager’s name, it’s best to use a general salutation like “Dear Hiring Manager” in your Administrative Assistant Cover Letter. 

While addressing the letter to a specific person is ideal, using a general greeting still keeps the tone professional and appropriate.

Q: Is it necessary to include quantifiable achievements in an Administrative Assistant Cover Letter?

Answer: Including quantifiable achievements in your Administrative Assistant Cover Letter is not strictly necessary, but it’s highly beneficial. 

When you provide measurable results, such as “increased office efficiency by 15%” or “reduced scheduling conflicts by 25%,” it gives concrete evidence of your impact and capabilities, making your application more compelling to potential employers.

Q: Should I repeat everything on my resume in my Administrative Assistant Cover Letter?

Answer: No, your Administrative Assistant Cover Letter should not simply repeat everything on your resume. Instead, it should complement the resume by delving deeper into a few key experiences or skills, explaining your passion for the role, and demonstrating why you’d be a good fit for the company. 

Think of the cover letter as a chance to tell a narrative about your professional journey and aspirations.

Make sure that your admin assistant job application gets the consideration it deserves. The cover letter is one of the most important documents of your job search.

 A good cover letter will get your resume read and advance you to the interview stage of the administrative assistant hiring process.

Administrative Assistant Cover Letter Example

Your Name Your Address Your Contact details (phone and email) Date Mrs Mary Stevens Hiring Manager ABC Company 15 South Parkway Long Island, NY 11551

Dear Mrs Stevens

In response to your job opening, please consider my resume in your search for an Administrative Assistant. I believe my background and skills closely match your job requirements and I am confident I can make a positive contribution to ABC Company.

Some of my key skills that are relevant to this opportunity include:

• over 5 years professional experience in an administrative capacity providing support and assistance to both a single department and multiple individuals throughout the company.
• in-depth experience in data management, research, report writing, developing presentations, drafting correspondence, organizing meetings and travel, event management and customer service.
• a comprehensive working knowledge of various computer applications including MS Word, Excel, Powerpoint and Access.
• an independent worker with a reputation as a resourceful problem-solver who uses her initiative and organizational skills to get the job done.
• regarded as a competent team member who is always prepared to go the extra mile 
• proven ability to remain focused and self-directed in a fast paced work environment while dealing with conflicting demands

If you are looking for a motivated administrative assistant who is committed to the highest standards of work performance I would welcome the opportunity to meet with you for an in-depth discussion.

I am available for an interview at your earliest convenience, please contact me via phone or email to arrange a time and date for us to meet.

Thank you for your time and consideration and I look forward to speaking with you soon

Jane Watson

How to write a good administrative assistant cover letter

• To write an administrative assistant cover letter or email that gets the hiring manager's attention and interest, study the job requirements carefully and know which key skills the employer is looking for.
• This list of administrative assistant duties that apply to different admin assistant positions in a range of environments will help you develop a persuasive cover letter.
• Be sure to highlight your strengths as they relate to these job requirements.
• Include the right keywords in your cover letter

How to start and close an effective cover letter

How you start your cover letter is key to getting your cover letter read with interest. Find out how to write an effective cover letter intro

Close your cover letter strongly to ensure that the reader moves quickly on to your resume. 

Your administrative assistant resume

ADMIN ASSISTANT RESUMES

Administrative Assistant Resume

Admin Assistant Resume Objective

Top Resume Writing Tips

How to write a cover letter and resume with no experience

Writing a cover letter and resume with no experience can be a real challenge. Use these examples to submit a winning entry level job application.

Entry Level Administrative Assistant Resume

Entry Level Cover Letter

The right resume keywords for administrative assistant jobs

Include the right keywords in your administrative assistant cover letter for maximum impact.

Understand the role of the administrative assistant

Gain a clear picture of the duties and skills of an administrative assistant professional  in order to write a relevant and convincing cover letter.

Administrative Assistant Job Description

Administrative Assistant Duties and Skills

Sample Administrative Job Descriptions

Legal Administrative Assistant Job Description

Administrative assistant job interviews

Prepare for your job interview with these typical administrative assistant interview questions with excellent interview answer guides.

INTERVIEW GUIDES

Administrative Assistant  Interview Questions

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How do I write a cover letter for an executive assistant and other admin jobs?

Use these excellent sample cover letters.

Executive Assistant Cover Letter

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Letter Templates & Example

10 Application Letter Samples for Administrative Aide Positions

Are you applying for an administrative aide position but struggling with crafting your application letter? Look no further! We have compiled several application letter samples for administrative aide positions that you can use as inspiration or even edit to fit your specific needs. A well-crafted application letter can make all the difference in securing an interview and ultimately landing your dream job. Let these samples serve as a guide to showcase your skills, experience, and enthusiasm for the position. Don’t let writer’s block hold you back any longer, take a look at our application letter samples for administrative aide positions now and give yourself the best chance at success!

The Best Structure for an Application Letter Sample for Administrative Aide

If you are interested in applying for a position as an administrative aide, you will likely need to submit a compelling application letter along with your resume and other supporting documents. A well-crafted application letter can make all the difference in whether you are invited for an interview or not.

So, what is the best structure for an application letter sample for an administrative aide position? Let’s break it down into a few key sections.

1. Introduction: Start your letter by introducing yourself and stating your interest in the administrative aide position. Be sure to mention how you learned about the position and why you are interested in it. This section should be brief and to the point.

2. Your Qualifications: In this section, you will want to highlight your relevant qualifications and experience. Be sure to mention any specific skills or experience you have that relate to the administrative aide position. For example, if you have experience with data entry or customer service, be sure to mention it here.

3. Your Achievements: Use this section to highlight any specific achievements that demonstrate your capabilities as an administrative aide. For example, if you helped to streamline processes or improve customer satisfaction at a previous job, be sure to mention it here.

4. Why You Are a Good Fit: In this section, you should summarize why you believe you are a good fit for the administrative aide position. This might include your ability to work well in a team, your strong attention to detail, or your excellent communication skills.

5. Closing: Finally, wrap up your letter by thanking the employer for their time and consideration. Be sure to indicate your availability for an interview and provide your contact information.

In summary, the best structure for an application letter sample for an administrative aide position includes an introduction, a section on your qualifications, a section on your achievements, a section on why you are a good fit, and a brief closing. By following this structure, you can create a compelling application letter that stands out and helps you land an interview. Good luck!

Sample Application Letter for Administrative Aide

Employment gap.

It is with great pleasure that I recommend [Name] for the position of administrative aide in your company. Although there is an employment gap in his/her resume, I assure you that he/she has the skills and experience needed for the job.

[Name] has a strong work ethic and is a fast learner. He/She has experience in various administrative tasks such as answering phone calls, scheduling appointments, and managing calendars. Additionally, [Name] has excellent time management and organizational skills. He/She is always eager to learn and is willing to go the extra mile to ensure that tasks are completed efficiently and accurately.

Thank you for your consideration, and I am confident that [Name] will be a valuable member of your team.

Best regards,

[Your Name]

Recommendation for a Friend

Dear Hiring Manager,

I am writing this letter of recommendation for my friend [Name], who is seeking a position as an administrative aide in your company. I have known [Name] for quite some time now and can attest to his/her professionalism and work ethic.

The skills that [Name] possesses are well suited for the position of an administrative aide. He/She has excellent communication and interpersonal skills, which allows him/her to build a good rapport with clients and colleagues alike. In addition, [Name] is proficient in Microsoft Office and has experience in managing calendars, scheduling appointments, and organizing documents.

I believe that [Name] would be an asset to your team and is an excellent candidate for the job. If you have any questions, please do not hesitate to contact me.

Thank you for your time and consideration.

Returning to the Workforce after a Break

I am writing this letter of recommendation for [Name], who is applying for the position of administrative aide in your company. [Name] has recently decided to return to the workforce after taking a break to take care of family responsibilities.

[Name] is a highly organized and detail-oriented individual who has excellent time management and communication skills. He/She has previous experience in administrative tasks such as managing calendars, organizing documents, and scheduling appointments. [Name] is a fast learner and is always eager to undertake new challenges and responsibilities.

I am confident that [Name] would be an excellent addition to your team. Please do not hesitate to contact me if you have any questions or concerns.

Thank you for considering [Name] for this position.

Changing Industries

I am writing this letter to recommend [Name] for the position of administrative aide in your company. Although [Name] is changing industries, I am confident in his/her ability to excel in this role.

[Name] is a skilled and dedicated individual who is proficient in Microsoft Office. He/She has excellent communication and interpersonal skills, which allows him/her to build a good rapport with clients and colleagues alike. [Name] is also highly organized and detail-oriented, which makes him/her adept at managing calendars, scheduling appointments, and organizing documents.

I believe that [Name] would be an excellent addition to your team and an asset to your company. Thank you for considering [Name] for this position.

Academic Credentials

I am pleased to recommend [Name] for the position of administrative aide in your company. [Name] has recently completed his/her degree and is eager to start working in a professional setting.

[Name] has excellent organizational and time management skills, and is proficient in Microsoft Office. He/She also has experience in managing calendars, scheduling appointments, and organizing documents. [Name] is a quick learner and is always looking for ways to improve his/her skills and knowledge.

I believe that [Name] would be a great addition to your team and would be an asset to your company. Thank you for considering [Name] for this position.

Freelance Experience

I am writing this letter to recommend [Name] for the position of administrative aide in your company. [Name] has been working as a freelancer and is now seeking a more permanent role.

[Name] is an organized and efficient individual who is proficient in Microsoft Office. He/She has experience in managing calendars, scheduling appointments, and organizing documents. Additionally, [Name] has excellent communication and interpersonal skills, which allows him/her to build a good rapport with clients and colleagues alike.

I believe that [Name] would be an asset to your team and is an excellent candidate for the job. Thank you for considering [Name] for this position.

Internship Experience

I am writing to recommend [Name] for the position of administrative aide in your company. [Name] has recently completed an internship at [Company Name] and has been an exceptional employee during his/her tenure.

[Name] is a highly organized and efficient individual who is proficient in Microsoft Office. He/She has experience in managing calendars, scheduling appointments, and organizing documents. [Name] also has excellent communication and interpersonal skills, which allows him/her to build a good rapport with clients and colleagues alike.

I am confident that [Name] would make a valuable addition to your team and can bring valuable skills and experience to your company. Thank you for considering [Name] for this position.

Tips for Writing an Effective Application Letter for an Administrative Aide Position

Applying for an administrative aide position can be exciting, but it requires a well-written application letter to increase your chances of getting hired. To make sure you stand out from other applicants, here are some tips to consider:

1. Research the company

In your application letter, make sure to mention the company, its mission, and its values. This shows that you have done your research and you are interested in working for that company specifically. You can find this information on the company’s website or by searching for news articles about the organization.

2. Highlight your skills and experience

As an administrative aide, you’ll be expected to have strong organizational, communication, and time-management skills. In your application letter, make sure to highlight these skills and provide examples of how you have applied them in previous jobs or projects. Provide specific examples that demonstrate that you can handle the job duties outlined in the job description.

3. Tailor your letter to the job posting

Read through the job posting carefully and make sure that your application letter addresses each requirement listed. Highlight your experience and skills that align with the job posting. This shows that you have taken the time to carefully consider the position and that you are serious about the job.

4. Express enthusiasm and interest in the position

Employers want to see that you are enthusiastic about the position and that you are genuinely interested in working for their company. Use your application letter as an opportunity to express your enthusiasm for the job and to communicate what you find appealing about the position and the organization. This will help to set you apart from other candidates.

5. Proofread and edit carefully

Finally, make sure to proofread and edit your application letter carefully before submitting it. Spelling and grammar errors can be a big turn-off for employers, so take the time to double-check your work. Read your letter aloud to catch any awkward phrasing or typos. Ask a friend or family member to review it as well to get another set of eyes on it.

By following these tips, you can write a strong application letter for an administrative aide position. Remember to keep it professional and focused on the job requirements, while also highlighting your skills and enthusiasm for the job. Good luck!

FAQs about Application Letter Sample for Administrative Aide What is an application letter for an administrative aide position?

An application letter for an administrative aide position is a brief, one-page letter that highlights your relevant experience, skills, and qualifications for the job. It introduces you to the employer and explains why you are the best fit for the position.

What should be included in an application letter for an administrative aide position?

An application letter for an administrative aide position should include your personal information, such as your name and contact details, a professional greeting, an opening statement, a brief introduction of your skills and experience, a closing paragraph expressing your interest in the position, and a professional closing sign-off.

How do I make my administrative aide application letter stand out?

To make your administrative aide application letter stand out, you should tailor it to the specific job requirements and highlight your relevant skills and achievements. Be concise, professional, and persuasive in your writing, and avoid errors and clichés. Also, use a professional format that is easy to read and visually appealing.

What common mistakes should I avoid in my administrative aide application letter?

Common mistakes to avoid in your administrative aide application letter include using generic and vague language, being too long or too short, making errors in grammar, spelling, and punctuation, providing irrelevant information, and using a casual or unprofessional tone. Also, do not copy-paste from a generic template and make sure to customize your letter for each job application.

What is the recommended font and size for an administrative aide application letter?

The recommended font and size for an administrative aide application letter are Times New Roman, Arial, or Calibri, with a size of 11 to 12 points. Use a readable, professional font and avoid using bold, italics, or underlining too much. Also, use standard margins and spacing to make your letter look neat and well-organized.

How do I address my administrative aide application letter?

You can address your administrative aide application letter to the hiring manager or the human resources department by using their name and title, if known, or by using a generic salutation such as “Dear Hiring Manager” or “To whom it may concern.” Avoid using informal or gender-specific titles and make sure to spell their name and title correctly.

Can I include references in my administrative aide application letter?

You can mention your references in your administrative aide application letter, but it is not mandatory. It is better to provide them separately upon request in a separate document. Also, make sure to ask your referees for permission and inform them about the job you are applying for, so that they can provide relevant and positive feedback about your skills and experience.

Thanks for Checking Out our Administrative Aide Application Letter Sample!

We hope you’ve found this sample letter helpful in creating your own winning application. Remember to keep your tone professional, highlight your skills and accomplishments, and keep the letter concise yet informative. And if you need more inspiration or guidance, don’t hesitate to come back and check out our other helpful resources. Thanks for reading, and we hope to see you again soon!

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All Formats

14+ Job Application Letters for Administrative Assistant – DOC, PDF

Administrative assistants are the employees of a small business or a company that are tasked to overlook the administrative support that is needed both by the employees and the business operations. There are different kinds of administrative assistant positions depending on the company’s nature of operations and the field where the business belongs. You can also see more templates like  Job Application Letter for Executive .

Job Application Letter for Administrative Assistant Template

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How to Write an Application Letter for an Administrative Assistant Position

• The entire duration of time or the number of years and months that you have been practicing administrative works. You can also see more templates like  Manager Job Application Letters .
• The kind of administrative jobs that you are capable of doing and the abilities and skills that you have can help you in working in a fast-phased environment
• The training that you have attended helped you to understand more administrative systems and processes
• The work experiences that you’ve had from different workplaces and types of business and corporate environments
• If there are any, the diplomas and sample certificates that you have relating to business administration and management

Characteristics of an Administrative Assistant

• Your ability to implement documents large organization
• Strong communication skills
• Commitment to provide all the administrative assistance that the company or the department where you are assigned needs
• Knowledge in implementing excellent customer services
• Your administrative skills and competencies
• Your ability to work independently and with a team

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• If you are undergoing a career shift, you may include sheet information about your past job that is somehow related to administrative functions.
• You can also write a simple list of your knowledge in terms of administrative processes especially if your college educational attainment is related to administrative support.
• You may also enumerate the seminars that you have attended that talk about administrative work.
• Your administrative PDF internship will help a lot as well so be sure to include information about this including the company where you rendered your administrative services , the number of hours of the internship, and the description of the work functions that you need to provide to the business as an intern.

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