cover letter for pr application canada

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How to write a cover letter for a permanent residence application

A cover letter for a permanent residence application is used to address any doubts or concerns that an immigration officer from Immigration, Refugees and Citizenship Canada may have regarding your application.

A cover letter, also known as a letter of explanation, may be useful in assisting officials in determining whether or not you are eligible to immigrate through the program of choice since it is your duty to demonstrate that you are qualified to apply under the chosen immigration program.

Table of contents

Sample cover letter, when to add a cover letter.

All Canadian immigration program applications are human-assessed by immigration officers and not machine-scanned. So when you’re writing your letter of explanation, keep in mind that you must persuade the immigration agent that your case is genuine and meets the criteria, but that you are unable to produce the documents to demonstrate this for whatever reason.

The immigration officers who process applications are busy, analyzing a large number of cases every day. Consequently, it is beneficial to maintain a respectful tone throughout the letter and state your intent early on. Try to avoid giving irrelevant information that won’t aid your cause.

Here are some simple rules to follow to write a successful cover letter:

• Should be short, concise and factual
• Keep it to a maximum of 1-2 pages
• You do not need an index for your papers. IRCC system gives you a document checklist

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Your Full name                                                                   

Your Mailing address

Your Telephone

Your Email address

Re: UCI number XXXX-XXX

Dear Visa Officer,

I am applying for Express Entry under the Canadian Experience Class.

I am attaching this letter to provide an explanation on the following:

Explain the situation.

Insert your request here.

Thank you very much for your consideration.

If you have any questions or concerns about your application, it may be in your best interest to include a properly drafted cover letter to increase your chances of being granted PR status.

If any of the following describes you, among other relevant factors, then adding a cover letter may help with processing your application:

• If the proof you submitted to verify settlement funds does not contain all of the required fields and information
• If your application does not contain all of the required fields and information, such as details about the responsibilities you were obliged to perform during your time in that profession
• If you cannot get a police clearance certificate by the time you need to submit your application
• If you can not obtain a birth certificate if you are from a country with an unstable government

When not to add a cover letter

In some cases, a letter of explanation will not be useful and it cannot fix all the gaps in your application or rectify missing information.

Below are some examples of times when a letter of explanation will not aid your case:

• If your application is missing a key document, such as a passport
• If you have not included the results of a medical examination
• If your documents have not been converted into English or French before submitting your application

It is important to remember that a letter of explanation is simply an explanation. The only thing it can do is explain why a certain document wasn’t submitted. You cannot use it to explain when you don’t meet the eligibility requirements that the PR application process entails.

Is a cover letter for a permanent residence application mandatory?

No, Immigration, Refugees and Citizenship Canada does not need or request a cover letter with applications. Although not mandatory, a letter of explanation may be beneficial to your application process.

Do I need to combine the cover letter with each document?

A cover letter is not required to be merged with every additional document you submit along with your application. Address all the issues in a single document and submit it as a Letter of Explanation.

Does the cover letter need to be notarized?

Is the cover letter required to be notarized? No, the cover letter does not have to be notarized. It doesn’t have to be self-attested, either.

Why does the cover letter not appear under additional documents?

Have you submitted your documents online and the cover letter or letter of explanation does not appear under additional documents?

This is a technical issue where the Letter of Explanation tab disappears.

To fix this issue, attempt Clearing your browser cache and logging into your online account using the incognito mode.

A cover letter for a permanent residence application can be helpful when trying to explain gaps or missing information from an application. The cover letter should be concise, factual and respectful. If you have any questions or concerns about your application, get in contact .

Nicola Wightman

Nicola Wightman is a regulated Canadian Immigration Consultant (RCIC) under the College of Immigration and Citizenship Consultants (CICC). Her professional immigration consultant number is R706497.

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Canada Cover Letter Format And Free Samples (2023)

In Canada, a well-written cover letter can be just as important as a strong resume when it comes to landing your dream job.

While cover letters may seem daunting, they are an essential component of the job application process. A well-crafted cover letter can set you apart from other applicants and demonstrate your professionalism, attention to detail, and passion for the position.

In this article, we’ll provide tips and guidelines to help you create a compelling Canada cover letter that will impress employers and increase your chances of landing an interview.

Canada Cover Letter Font

6. signature, researching the company, proofreading and editing, cover letter sample 3 (fresher), canada cover letter basics.

A cover letter is a document that introduces you to potential employers and highlights your qualifications, skills, and experience. It is your chance to make a great first impression and convince hiring managers that you are the right person for the job.

Canada Cover Letter Format

In Canada, a cover letter should follow a standard format that includes your contact information, the date, and the recipient’s contact information. Begin with your name, address, and contact details, followed by the date and the recipient’s name, and address. Use a clear and organized layout to ensure your cover letter is easily readable.

Canada Cover Letter Length

A Canadian cover letter should be concise and limited to one page in length . This allows you to effectively showcase your qualifications and experiences without overwhelming the reader.

It is crucial to choose a professional-looking font for your cover letter. Common font choices include Times New Roman, Arial, or Calibri. Be consistent with your font selection throughout the cover letter to maintain a polished appearance.

When it comes to font size, aim for a balance between readability and space efficiency. A font size of 10 to 12 points is generally considered appropriate in a Canadian cover letter. This ensures the text is large enough to be easily readable, but not too large that it takes up excessive space on the page.

Canada Cover Letter Structure

The structure of a Canadian cover letter typically consists of an introduction, body, and conclusion .

• In the introduction , you should introduce yourself and express your interest in the position.
• In the body , focus on your qualifications, relevant skills, and experiences that make you a valuable candidate for the job.
• Conclude by thanking the reader for their time and consideration.

Canadian cover letters typically begin with a header containing the applicant’s name, job title, city and province, phone number, and email address.

It’s also essential to include the current date . The header should be consistent with the one used in the applicant’s resume for a cohesive presentation.

2. Greeting

In the greeting section, address the hiring manager by their full name and title. If the name is not available, use a generic salutation such as “Dear Hiring Manager” or “To Whom It May Concern.”

Personalization is preferred, so make an effort to find the hiring manager’s name when possible.

The opening paragraph serves as an introduction and an opportunity to grab the hiring manager’s attention. Applicants should briefly mention the job title and company they’re applying to, and express enthusiasm for both the position and the organization.

Including keywords from the job posting and aligning personal skills with the employer’s requirements will make the opening more impactful.

In the body of the cover letter, applicants should elaborate on their relevant skills, experiences, and achievements. It’s necessary to make connections between the job requirements and the applicant’s qualifications.

• When discussing experiences, be specific and focus on accomplishments rather than just listing responsibilities.
• Use bullet points or short paragraphs to present the information in a clear and easy-to-read manner.

The body of the letter should effectively convey the applicant’s background and qualifications while demonstrating a genuine interest in the role and the company.

The closing section is the final opportunity to leave a positive impression on the hiring manager. Here, applicants should reiterate their enthusiasm for the position and summarize their qualifications .

It’s also appropriate to politely request an interview and express gratitude for the manager’s time and consideration. End the closing paragraph with a professional and respectful closing such as “Sincerely” or “Best Regards.”

Lastly, include a signature in the cover letter which may consist of the applicant’s full name and any relevant professional designation or certification.

If the cover letter is being sent electronically, either type the full name or use an electronic/digital signature as a more personal touch.

Customizing Your Cover Letter

Tailoring to the job.

When customizing your cover letter, it is essential to tailor it to the specific job you are applying for. Start by carefully reviewing the job description and noting the key requirements, responsibilities, and qualifications mentioned.

Then, in your cover letter, emphasize how your skills and experiences align with these aspects of the job. In doing so, be sure to use relevant keywords and phrases from the job description to demonstrate your understanding of the role.

Split your text into concise paragraphs that focus on different aspects of the job, such as your relevant experience, technical skills, and soft skills. You may also consider using bullet points to highlight specific achievements that directly relate to the position.

In addition to tailoring your cover letter to the job, you should also research the company and demonstrate how your values and goals align with theirs . This shows that you have taken the time to understand the organization’s culture and objectives and that you would be a good fit for the team.

You can find information about a company’s values and goals on its website or through news articles, press releases, and social media accounts.

Remember, customizing your cover letter for each position you apply to and researching the company can make a significant difference in making a positive first impression on a recruiter or hiring manager. By focusing on these aspects, you demonstrate your attention to detail and genuine interest in the job and company, improving your chances of landing an interview.

Writing Tips for a Canadian Cover Letter

Highlighting achievements.

When crafting a Canadian cover letter, it is essential to focus on the tangible accomplishments in your career. Mention specific achievements  that demonstrate your capabilities and experiences relevant to the job you are applying for.

Include quantifiable results, such as increased sales or improved customer satisfaction, to clearly showcase your successes. Use active verbs and concise language to communicate your achievements in a compelling manner.

Focusing on Skills and Qualifications

Employers want to see that you have the necessary skills and qualifications to succeed in the role. Align your skills with the requirements listed in the job description , and provide examples of how you have applied these skills in previous positions. Include both technical and transferable skills that will make you an asset to the company.

Providing specific examples can help create a strong connection between you and the organization, increasing your chances of being invited for an interview.

In addition, mention any relevant education or certifications that demonstrate your qualifications for the position.

Emphasizing Value

An effective cover letter should articulate the  value  you would bring to the company. Explain how your skills, achievements, and experiences will contribute to their success.

Relate your accomplishments to the goals and objectives of the company, and demonstrate your understanding of their priorities and challenges. By doing this, you will show potential employers that you can make a positive impact on their organization.

As a final step before submitting your cover letter, make sure to proofread and edit your work thoroughly. This includes checking for proper grammar, spelling, and formatting.

Ensure that your cover letter is one page long, left-aligned with single spacing , and has one-inch margins .

Use a professional font, such as Arial or Helvetica, at a size between 10 and 12 points. Double-check your work to eliminate any errors, as these may create a negative impression on potential employers.

With a well-written cover letter, applicants can confidently present themselves as an attractive candidate, ultimately improving their chances of career success.

Canada Cover Letter Examples

Cover letter sample 1.

Here’s a sample cover letter for a job in Canada:

Cover Letter Sample 2

Here’s another sample cover letter for a job in Canada:

Here’s another sample cover letter for a job in Canada, more suitable for freshers:

Writing an effective cover letter is a critical component of a successful job search in Canada. A well-written cover letter can demonstrate your interest in the position, showcase your qualifications and skills, and distinguish you from other applicants.

When writing your cover letter, it is essential to customize it for each position, research the company, and carefully proofread it to avoid any errors.

Remember to keep your cover letter concise, relevant, and professional, and highlight your unique skills and experiences that make you the ideal candidate for the position.

With these tips in mind, you can create a compelling cover letter that will capture the attention of potential employers and help you stand out in a competitive job market. Good luck with your job search!

Related Articles

• How To Create ATS Friendly Resume For Canada
• How To Write Work Experience On A Canadian Resume
• Guide To Canadian Resume Format
• How To Tailor Your Canadian Resume To Job Description
• How To Write A Summary Statement For A Canadian Resume

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How do you write a cover letter for Canada? We’re here to provide tips on how to write a focused Canadian cover letter and supply you with cover letter examples.

Being able to write a cover letter for Canada is a must for all professional job applications and is crucial to finding work in the country, so let’s get started.

Write the perfect cover letter for Canada’s job market

One of the most important things to remember when it comes to creating the perfect cover letter for Canada is that there’s a three-pronged approach to success.

First of all, you need to introduce yourself and the job you are applying for.

Secondly, make it patently clear that your skill set matches that requirements listed in the job description.

Finally, articulate the reasons why you would be an ideal candidate for an interview but don’t be too pushy.

OK, so let’s look at these three points in closer detail.

• Always state your relevant skills and reasons why you are right for the role in question as early as possible in your cover letter for Canada. A cover letter in Canada is not all about you. Ensure you spend at least 30 per cent of the document talking about what you know about the company — recent projects, company values, company news. Make the company feel special and they will be more likely to invite you for an interview.
• Do not simply rehash your resume. Instead you should focus on showing why the skills and experience you have would be a fit for the role in question . It makes sense to address each requirement in turn, doing so shows the hiring manager that you understand the role clearly and could be a great fit for the position.
• Do your research on the company and demonstrate this in your cover letter to ensure you make a good first impression. Don’t take it as a given. Highlight what you know, but don’t be brash about it.
• Don’t forget that you will need two documents — a resume and cover letter — for a successful job application in Canada. Keep your resume brief and then craft a cover letter to provide more nuance to the key skills and attributes that you will bring to the role if hired. In brief, make sure that you “tick all the boxes” that are outlined in the job description.
• Our comprehensive resume guide should help you with the accompanying resume, which is also crucial to landing an interview and ultimately your dream job in Canada.
• Also, we have listed some common interview questions and how to answer them.

Want to write the best Canadian cover letter possible?

A cover letter for canada: always needed.

In some instances — such as if you are lucky enough to be referred by an employee of a company — a cover letter may not be completely necessary. However, it is best to write a Canadian cover letter for each job application as it is a means of demonstrating your understanding of the position and how your skills and experience match the requirements. This is particularly true if you want to land that dream career job.

Take the time to understand the company and elaborate concisely about how you can help them. That’s how to make a strong first impression and write a successful cover letter. Generic cover letters for Canada that state “I have always wanted to work for {insert company name} . . .” don’t cut it, so differentiate yourself by showing the company you are genuinely interested in them.

Don’t forget to download the  Moving2Canada Getting Started Guide today. In this free guide you will find detailed templates for a Canadian-style resume and a Canadian cover letter. The guide will give you exclusive access to our proven cover letter techniques and will help you accelerate your job search in your new home.

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Guide 5527 - Application for Permanent Residence, Temporary Resident Permit Holder

You now need to apply online.

As of October 14, 2022, it is now mandatory to apply online.

If you can’t apply online, and require accommodations, including for a disability, you can ask for the application in another format (paper, braille or large print).

If you, your sponsor (if being sponsored by a family member) or representative cannot apply online and require accommodations, including for a disability, you may ask for an alternative format. After we review your request, we’ll send you the application package in one of these formats:

• large print

To request another format:

• Open a new email
• the format you need (paper, braille, or large print), and
• the application package you want
• your full name (principal applicant) as shown on your passport
• the full name of your sponsor , if you’re being sponsored by a family member
• a statement explaining that you’re asking for an alternate format
• if you want the application in English or French
• Include your email address if you want us to send it electronically so you can print it yourself. This option will save you the time it would take to mail it to you.
• Include your mailing address if you want it mailed to you.
• Send your email to: [email protected]

We will only reply to requests for alternative formats. We won't reply to any other emails.

After we get your request, we’ll reply with instructions and tell you where to send your application.

To submit your application

• fill out and sign any paper forms
• return the application by mail or courier to the mailing address provided in our instructions

For more information about applying with an alternate format, call 1-888-242-2100 (from inside Canada only).

Table of Contents

Before you apply, step 1. gather documents, step 2. complete the application, step 3. pay the fees, step 4. submit the application, what happens next, appendix a: request for police certificates/clearances and authorization for release of information.

• Appendix B: Fingerprint Request Letter
• Appendix C: Photo Specifications

This is not a legal document. The explanations and definitions are not legal definitions. In case of a discrepancy between the language in this document and the relevant legislation or regulations, the legal text in the legislation and regulations prevails.

For legal information, consult the following documents:

• Immigration and Refugee Protection Act
• Immigration and Refugee Protection Regulations

Application package

This application package has:

• an instruction guide, and
• the forms you need to fill out.

The instruction guide :

• has information you must know before you submit your application, and
• explains how to fill out the forms and gather your supporting documents.

Read the instruction guide completely and then fill out each of the applicable forms.

For an application to be considered complete, the principal applicant must fill out the forms listed below and must submit them all together in the Permanent Residence Online Application Portal for the principal applicant and each of their dependants. Incomplete applications will be returned.

The forms are designed with questions that will help the processing of your application.

Symbols used in this guide

This guide uses these symbols to draw your attention to important information:

Important information that you need to know to avoid delays or other problems.

Where to get more information.

Note: Tips that will help you with this application.

Permanent Residence under the Permit Holder Class

A permit holder is someone who holds a valid temporary resident permit (formerly called a Minister’s permit).

Note: A temporary resident visa, a work permit or a study permit is not a temporary resident permit.

Who may apply?

You may apply for permanent residence under the permit holder class if:

• You have a valid temporary resident permit,
• You have resided continuously in Canada as a permit holder for at least three (3) years,
• You continue to be inadmissible for those health issues, and
• You are not inadmissible for any other reason.
• You or your family members have not become inadmissible for other reasons since you were issued the temporary resident permit(s).
• The reason for inadmissibility is not because of security reasons, human rights violations, serious criminality or organized crime,
• You have resided continuously in Canada as a permit holder for at least five (5) years ,
• You continue to be inadmissible for the same reasons that existed when your temporary resident permit was issued, and
• You or your family members have not become inadmissible on any other grounds since the issue of your temporary resident permit(s).

Break in your continuous residence

You may not be eligible for permanent residence if, since being on a temporary residence permit:

• you left Canada and your permit did not authorize re-entry, or
• you did not extend your permit status prior to its expiry date.

Criminal convictions

Any new inadmissibility , such as a criminal conviction, will be evaluated by an officer who will decide whether to issue a new permit or to request that you leave Canada.

Family member definitions

Your family members include your spouse or common-law partner, your dependent children and any children that are their dependent children.

Refers to either of the two persons (any gender) in a marriage legally recognized in the country in which it took place, as well as in Canada.

Proxy, telephone, fax, internet and similar forms of marriage where one or both parties were not physically present are not considered as valid spousal relationships under the Regulations nor are polygamous marriages. For more information, consult our policy on the legality of a marriage .

Refers to a person who is living in a conjugal relationship with another person (any gender), and has done so continuously for a period of at least one year. A conjugal relationship exists when there is a significant degree of commitment between two people.

This can be shown with evidence that the couple share the same home, support each other financially and emotionally, have children together, or present themselves in public as a couple.

Common-law partners who have been in a conjugal relationship for at least one year, but are unable to live together or appear in public together because of legal restrictions in their home country or who have been separated for reasons beyond their control (for example, civil war or armed conflict) may still qualify and should be included on the application.

We assess your child’s eligibility as a dependant based on how old they were at a specific point in time, called the "lock-in date" . This is usually the date we received your application. To see if your child qualifies as a dependant, we consider the age of your child on the lock-in date , even though your child’s age may change during processing.

Your child or the child of your spouse or common-law partner can be considered a dependent child if that child meets the requirements below on the lock-in date :

• They’re under 22 years old , and
• They don’t have a spouse or common-law partner

Children 22 years old or older qualify as dependants if they meet both of these requirements:

• They have depended on their parents for financial support since before the age of 22, and
• They are unable to financially support themselves because of a mental or physical condition

With the exception of age, dependants must continue to meet these requirements until we finish processing your application.

Not sure if your child is a dependant? Check if your child qualifies by answering a few questions .

If your child’s age was locked in on or before October 23, 2017, a previous definition of dependent children may apply.

Refers to children of dependent children of the applicant and those of the spouse or common-law partner, if applicable.

Family members inside Canada

Your family members inside Canada cannot be processed for permanent residence as part of your application, and will also need to undergo an immigration medical examination and pass criminal and security clearances in order for your application to move forward. They may submit their own application if they qualify under the permit holder class regardless of age (see section ‘ Who may apply ’).

Family members outside Canada

Your family members outside of Canada cannot be processed for permanent residence as part of your application, and will also need to undergo an immigration medical examination and pass criminal and security clearances. However, you may be able to sponsor them once you become a permanent resident.

Other requirements

You are required to hold a valid passport or travel document. You and all of your family members must also:

• undergo an immigration medical examination,
• pass criminal and security clearances (required of applicants aged 18 years and over), and
• not be the subject of an immigration inquiry or appeal.

Do you live in Quebec?

The provincial immigration authority, called the Ministère de l’Immigration, de la Francisation et de l’Intégration (MIFI) , must also approve your application.

You do not need to fill out extra forms; we will refer your application to the MIFI on your behalf.

If the MIFI refuses your application we will continue to process your application for permanent residence, provided you no longer live in the province of Québec.

Proof of three (3) or five (5) years of continuous residence in Canada

You must upload copies of all the items listed in the Document Checklist ( IMM  5528) ( PDF , 313.54 KB ) to prove that you have lived in Canada as a permit holder for three (3) or five (5) years.

You must have fully completed the required three (3) or five (5) year residency requirement in Canada as a permit holder to submit your application under this class. You and your family members must have resided in Canada for a period of three (3) years if you were inadmissible on health grounds when the original permit was issued. If you were inadmissible on any other grounds, you must have resided five (5) years in Canada.

If you apply before you have completed the required residency period, your application will be refused.

Biometric (fingerprints and photo) requirements

You and your family members may need to appear in person to have fingerprints and a photograph (biometric information) taken at a biometric collection service point.

Canadian citizens and permanent residents of Canada are exempt from giving biometrics.

As of December 3, 2019, you need to give biometrics when you apply from within Canada . You can go to a designated Service Canada location .

Find out if you need to give biometrics .

If you have to give biometrics, you can give them after you:

• pay for and submit your application and biometric fees; and
• get a Biometric Instruction Letter (BIL) which will direct you to a list of biometric collection service points you may choose from.

You must bring the BIL with you to the biometric collection service point to give your biometrics.

We encourage you to give your biometrics as soon as possible after getting the BIL. We’ll start processing your application after we get your biometrics.

Where to give your biometrics

You need to book an appointment to give your biometrics at one of these official biometric collection service points .

What documents are required?

Use the Document Checklist ( IMM 5528) ( PDF , 313.54 KB ) to assist you in gathering the necessary documentation.

Medical requirements

You and your family members must undergo an immigration medical exam (IME)in order to become a permanent resident of Canada. You and your family members must not have a health condition that:

• is a danger to public health or safety, or
• would cause excessive demand on health or social services in Canada.

Examples of “excessive demand” include ongoing hospitalization or institutional care for a physical or mental illness.

Find out more about immigration medical exams .

Instructions

Information on medical instructions will be provided to you by the IRCC office . When you receive your assessment notice you will also receive medical forms for yourself (and any dependants, if applicable ) and instructions on how to access a list of doctors in your area who are authorized to conduct IMEs (see below).

Note: You are not required to have an IME before you submit your application forms.

Exam validity

Medical results are valid for twelve months from the date of the IME. If your application is not finalized during this time, you may be required to do another medical exam.

Authorized doctors

The IME must be performed by a doctor from the IRCC list of Panel Physicians. You cannot choose your family doctor if their name is not on this list. See the list of Panel Physicians to find a doctor in your area.

Note that the doctor is only responsible for conducting the IME and cannot give you any advice on the immigration process.

What if I have already done an immigration medical exam (IME)?

If you have already had an IME, you must provide proof, such as a photocopy of the results. Depending on how long ago the exam was completed, you may have to redo the IME.

Police certificates

If you and your family members are 18 years of age and older and aren’t permanent residents or Canadian citizens, you must provide a valid police certificate for any country other than Canada in which you spent 6 or more months in a row since the age of 18.

Note:  You do not need to provide a police certificate from a country if you or your family members were under 18 years of age the entire time you lived in that country.

If the original certificate isn’t in English or French, you must get an accredited translator to translate it. You must include both the police certificate and the translation.

We’ll also do our own background checks to see if there are reasons why you or your family members may not be admissible to Canada.

For specific and up-to-date information, see our guide on where to get a police certificate .

You must provide one photo of yourself. Immigration photos are not the same as passport photos; there are specific requirements that must be followed (see Appendix C: Photo Specifications ). Give the photo specifications to the photographer when you are having your photos taken.

Follow these instructions:

• on the back of the photo, write the name, date of birth, height and eye color of the person in the photo, and
• scan both sides of the photo and upload it along with your application.

Translation of documents

You must include the following along with any document that is not in English or French:

• the English or French translation; and
• an affidavit from the person who completed the translation (if they are not a certified translator ).

Translations may be done by:

• a person who is fluent in both languages (English or French, and the unofficial language); or
• a Canadian certified translator (a member in good standing of a provincial or territorial organization of translators and interpreters in Canada).

If the translation isn’t done by a Canadian certified translator, the person who completed the translation must provide an affidavit swearing to their language proficiency and the accuracy of the translation.

The affidavit must be sworn in the presence of:

• a notary public ;
• a commissioner of oaths ; or
• a commissioner of taking affidavits .

Authority to certify varies by province and territory . Consult your local provincial or territorial authorities.

Outside of Canada:

• a notary public

Authority to administer oaths varies by country . Consult your local authorities.

Note: An affidavit is a document on which the translator has sworn, in the presence of a person authorized to administer oaths in the country where the translator is living, that the contents of their translation are a true translation and representation of the contents of the original document. Translators who are certified in Canada don’t need to supply an affidavit.

Using a representative

Note: If a paid representative is submitting your application online on your behalf, they must sign in to their Representative Portal account to do so. You, as the Primary Applicant, need to electronically sign your application and your representative must also provide their declaration before submitting the application.

If you (the principal applicant) want to authorize a representative to act on your behalf (paid or unpaid) you must

• submit a Use of a Representative [IMM 5476] (PDF, 648.31 KB) form
• sign it (digitally or by hand) and get your immigration representative to do so also
• upload it with your application

If you (the principal applicant) want to allow us to release information from your application to someone other than yourself who will not act as your representative you must

• submit an Authority to Release Personal Information to a Designated Individual [IMM 5475] (PDF, 593.57 KB) form

Filling out the application

Follow the step-by-step instructions below to complete the application forms.

Sign in or create a Permanent residence online application portal account .

Click on each applicable form’s name to access it, then follow the instructions to complete it. Some forms must be filled through a web form, others are PDFs that you will have to upload.

You must fill out these digital forms online

Generic application form for canada (imm 0008), schedule a – background/declaration (imm 5669), additional family information (imm 5406), you must also fill out this pdf form and upload it to your online application.

• Use this checklist to make sure you include all the forms and documents you need

Be complete and accurate

Complete all sections. If a section does not apply to you, write “Not Applicable” or “NA”. If your application is incomplete it may be returned to you and this will delay the processing of your application.

If you need more space for any section, print out an additional page containing the appropriate section, complete it and submit it along with your application.

For the document type, choose “other” from the drop-down menu and upload your documents or other additional information which can be in any of the following formats: JPG, JPEG or PDF.

If signatures are missing (when this applies), we will return the application by email without processing it.

Who must fill out this application form?

This form must be completed by :

• you, the principal applicant

Completing the form

You’ll fill out and submit the Generic Application Form for Canada (IMM 0008) online. You don’t need to print and sign by hand. Please follow the instructions below to ensure the form is properly completed.

You must answer all questions on this application form unless otherwise indicated.

You also have the option of saving your form and completing it later.

Read and follow the steps below to help you fill out the form.

Application Details

Language preference.

From the list, select your preferred language for:

• correspondence (any letters or emails we send you)
• interview: if your native language is not in this list, select “ Other ”
• interpreter requested: you must select “ Yes ” if you do not select English or French for the interview

Where do you plan to live in Canada?

If you plan to live in the Province of Quebec and haven’t received your Certificat de Sélection du Québec (CSQ), enter the date when you applied for it. If you haven’t applied yet, you must do so before applying for permanent residence.

Personal Details

Family name.

Family name is also known as last name or surname .

Note: If you are a parent of a child to be adopted in Canada whose details you don’t know yet (and you’re filling this form out on their behalf), enter your family name(s).

Given names are also known as first name and middle name. Do not use initials.

Note: If you are a parent of a child to be adopted in Canada whose details you don’t know yet (and you’re filling this form out on their behalf), enter your family name(s). For given name(s) enter “Child” or leave the given name field blank.

Physical characteristics - sex

If you choose “X” for gender, you need to complete the  Request for a Change of Sex or Gender Identifier [IRM 0002] (PDF, 1.34 MB)  form and send it with your application if

• your foreign travel document or passport does not have the “X” gender identifier (or an equivalent non-binary option)
• electronic travel authorization
• work permit or
• study permit

You don’t need any supporting documents.

Note: If you are a parent of a child to be adopted in Canada whose details you don’t know yet, select “ U – Unknown ”.

Physical characteristics - Eye colour

If you are a parent of a child to be adopted in Canada whose details you don’t know yet, select “ Other ”.

Birth information - Date of birth

If you don’t know your complete date of birth, write 1901/01/01 in the fields fill in the spaces for the unknown year, month or day. Include a letter of explanation saying why you used this date.

Birth information - Place of birth

As shown in your passport or your travel document.

Note: If you are a parent of a child to be adopted in Canada whose details you don’t know yet, indicate “Unknown” for the city or town and select the country where you plan to adopt a child.

Citizenship(s)

If you aren’t a citizen of any country, choose “ Stateless ”.

If you are a citizen of more than one country, choose your other country of citizenship in the second field.

Note: If you are a parent of a child to be adopted in Canada whose details you don’t know yet, select the country where you intend to adopt a child.

Current country of residence

You must be in this country legally.

For refugee claimants in Canada only: select “ Canada ” whether you have been lawfully admitted or not.

If you’ve lost your status

• for “Status,” choose “ Other ”
• in the details field, enter “Out of status, requires restoration”
• leave the “From” and “To” fields blank

Note: If you are a parent of a child to be adopted in Canada whose details you don’t know yet, select the country where you plan to adopt a child and “Citizen” as the immigration status in that country.

Previous countries of residence

This means you lived in the country for 6 months total, not just in a row.

If you chose “ Other ” as a status, try to provide as much detail and an explanation as to why you are out of status.

Marital and relationship status

You’re single if you’ve never been married and are not in a common-law relationship.

You’re married if you and your spouse have had a ceremony that legally binds you to each other. Your marriage must be legally recognized in the country where it was performed and in Canada.

You’re common-law if you’ve lived continuously with your partner in a marital-type relationship for 1 year or more.

You’re divorced if you are officially separated and have legally ended your marriage.

You’re legally separated if you’re still legally married but no longer living with your spouse.

You’re widowed if your spouse has died and you have not re-married or entered into a common-law relationship.

An annulled marriage has been legally declared as not valid. An annulment can also be a declaration by the Catholic Church that the marriage was not binding.

• Given names are also known as first name and middle name . Do not use initials.
• If you’re in a common-law relationship, enter the date (year, month and day) you began living together.
• If you’re legally separated or divorced, enter the date you were no longer living together.

Note: If you are a parent of a child to be adopted in Canada whose details you don’t know yet, select “ Single ”.

Contact Information

Current mailing address

• Post office box (P.O. box) number: If you don’t enter a post office box, you must enter your street number
• Street number (no.): The number on your house or apartment building. You must enter a street number if you didn’t enter a P.O. box

All correspondence will be mailed to this address unless you include your email address.

If you want a representative to do business with us on your behalf, you must provide their address in this section and on the Use of a Representative [IMM 5476] (PDF, 264 KB) form.

For more information, read the Use of a Representative guide.

Email address

Use this format: [email protected]

By entering your email address, you authorize IRCC to transmit your file and personal information to this specific email.

Passport/travel document number (exactly as shown on your passport or travel document)

If you have more than one passport, choose the one you’ll use to travel to Canada.

Most people will need a passport to travel to Canada. If you’re approved to come here, you’ll need to get one.

A travel document is an identity document issued by a government or international organization (like the United Nations). It has a photo and personal information, and let the holder travel between countries. If you have a passport, you don’t need a travel document.

Issue/expiry dates

You can find this information on the page in your passport that shows your photo and date of birth (also called the biodata page)

National Identity Document

A national identity document is an identity card with a photo which is issued by a government or official authority, and can be used as identification inside the country that issued it. It may also be known as "ID," "ID card," "identity card," "citizen card" or "passport card."

Document number

Enter your national identity document number exactly as shown on the identity document. Make sure there is no space between each number or letter.

Education/Occupation Details

Highest level of education

• None: No education.
• Secondary or less: High school diploma obtained after elementary school and before college, university, or other formal training.
• Trade/apprenticeship certificate/diploma: Diploma completed in a specific trade, such as carpentry or auto mechanics.
• Non-university certificate/diploma: Training in a profession that requires formal education but not at the university level (e.g., dental technician or engineering technician).
• Post-secondary – no degree: Post-secondary studies at a college or university but no degree earned.
• Bachelor’s degree: Academic degree awarded by a college or university to those who have completed an undergraduate curriculum. Also called a baccalaureate. Examples include a Bachelor of Arts, Science or Education.
• Post graduate – no degree: Post-graduate studies at a college or university but no degree earned (Master or PhD).
• Master’s degree: Academic degree awarded by a graduate school of a college or university. You must have completed a Bachelor’s degree before you can earn a Master’s degree.
• Doctorate – PhD: Highest university degree, usually based on at least 3 years of graduate studies and a thesis. Normally, you must have completed a Master’s degree before you can earn a PhD.

Current occupation

If you don’t work, enter “not employed”.

Intended occupation

If you aren’t planning to work in Canada (for example, if you’re retired), enter “None”.

Language Details

Native language/mother tongue

This is the language that you learned at home during your childhood and that you still understand. If your native language is not in this list, choose “ Other ”.

Note: If you are a parent of a child to be adopted in Canada whose details you don’t know yet, choose the native language of the country where you plan to adopt a child.

Test from a designated language testing organization to assess English or French

Check “Yes” or “No” to indicate if you have taken a test from a designated language testing organization to assess your proficiency in English or French.

Dependant’s Personal Details

Select the box to tell us if your dependant will accompany you to Canada.

If you answered “ No ,” explain why your dependant is non-accompanying.

Dependant’s relationship to the principal applicant

Select your dependant’s relationship to you, the principal applicant:

• Adopted Child
• Adoptive parent
• Common-Law Partner
• Step-Grandchild

Dependant type

The dependant is under the age of 22 and single (not married and not in a common-law relationship).

Type B (Important: This dependant type applies only if your child’s age was locked in before August 1, 2014 )

The dependant has been continuously enrolled in and in attendance as a full-time student at a post-secondary institution accredited by the relevant government authority and has depended substantially on the financial support of a parent since before the age of 22.

The dependant is 22 years of age or older, has depended substantially on the financial support of a parent since before the age of 22, and is unable to provide for themselves because of a medical condition.

Not sure which type of dependant your child is? Check if your child qualifies as a dependant by answering a few questions.

If you don’t know your complete date of birth, enter 1901/01/01 to fill in the spaces for the unknown year, month or day. Include a letter of explanation.

You’re legally separated if you’re married but no longer living with your spouse.

Enter their national identity document number exactly as shown on the document. Make sure there is no space between each number or letter.

If your dependant doesn’t work, enter “not employed.”

If your dependant isn’t planning to work in Canada (e.g., if they are younger than working age), enter “None”.

This is the language that they learned at home during their childhood and they still understand. If their native language does not appear in this list, select “ Other ”.

Consent and Declaration of Applicant

• Follow the instructions at the bottom of the online application to view the declaration.
• check the “ Yes ” or “ No ” buttons to show if you agree that the information in this application about your intended occupation, education and work experience may be shared with prospective employers to help them hire workers;
• type your name in the blue field.

By typing your name, you’re signing the application electronically. By doing so, you certify that you fully understand the questions asked, and the information you provided is complete, truthful, and correct. You can’t submit your application online unless you sign it.

For refugee claimants in Canada: Only family members included in your application for refugee protection who are with you in Canada must be included using this form.

Personal details

Family and given names.

Enter your names exactly as they appear on your passport, travel document or identity document.

Questionnaire

If you answered “ Yes ” to one or more of these questions, you must enter an explanation in the details field.

If you didn’t earn a diploma, leave the “Type of certificate or diploma issued” field blank.

Personal history

Important: do not leave any gaps in time.

If you don’t account for all time periods, it may delay the processing of your application.

Personal history - Activity

Examples of activity types

• employment (please specify)
• educational activity

Personal history - Status in country or territory

Examples of status

• visitor visa

Exception: If you have not worked in the past 10 years (for example, you’re retired), you must provide details of your personal history since the age of 18. The resume or Curriculum Vitae (CV) that you provide with your application will help verify the information in this question.

Membership and association with organizations

Examples of organizations

• political organizations
• social organizations
• youth or student organizations
• trade unions
• professional associations

Don’t use abbreviations.

Government positions

Examples of government positions

• civil servant
• police officer
• employee in a security organization

Military and paramilitary service

Write out addresses in full without using any abbreviations. Use the apartment or unit number, if this applies.

Example: 999 Family Street, Unit #3, Ottawa, Ontario, Canada, K3J 9T5

Authority to disclose personal information

Declaration of applicant.

Read all of the statements in all sections carefully and type your full name into the blue field (this is your digital signature).

By signing, you certify that you fully understand the questions asked, and that the information you provided is complete, truthful, and correct.

Write the personal details for:

• Check “ Yes ”, if you were physically present at the marriage ceremony
• Check “ No ”, if you were not physically present at the marriage ceremony
• Check “ Yes ”, if your spouse was physically present at the marriage ceremony;
• Check “ No ”, if your spouse was not physically present at the marriage ceremony.
• Your parent 1 (mother or father), and
• Your parent 2 (mother or father).
• married children,
• adopted children,
• children of your spouse(step-children) or common-law partner,
• any of your children who have been adopted by others,
• any of your children who are in the custody of an ex-spouse, former common-law partner or other guardian.

You must answer all questions. If any sections don’t apply to you, enter “ Not Applicable ”.

Write personal details about your:

• brother(s),
• half-brother(s) and half-sister(s),
• step-brother(s) and step-sister(s).

Read all of the statements in all sections carefully.

By clicking the “Complete and return to application” button, you certify that

• you fully understand the questions asked and
• the information you provided is complete, truthful, and correct

Use of a Representative (IMM 5476)

Who may use this form.

Fill out this form only if you:

• are appointing a representative;
• need to update contact information for your previously appointed representative; or
• are cancelling a representative’s appointment.

If you have dependent children aged 18 years or older, they must fill out their own copy of this form if a representative is also conducting business on their behalf.

Who is a representative?

A representative is someone who:

• you have appointed by completing the IMM 5476 form;
• gives advice, consultation, or guidance to you at any stage of the application process; and
• has your consent to conduct business on your behalf with Immigration, Refugees and Citizenship Canada (IRCC) and the Canada Border Services Agency (CBSA).

You are not obliged to hire a representative. We treat everyone equally, whether they use the service of a representative or not.

For more information, see: Use of a Representative .

Notify IRCC about any changes

You must use this Web form to tell us if any information changes regarding the person you authorized to represent you on your application.

Use the table below to calculate the total amount of fees to be paid. The processing fee must be included with your application.

We recommend you pay the right of permanent residence fee ($515) now to avoid delays. You will have to pay it before you become a permanent resident.

Note:  The following persons are  exempt  from paying the Right of Permanent Residence Fee of $515:

• If accepted in the permit holder class, an applicant is exempt from paying the right of permanent residence fee if they are a dependent child of another member of the permit holder class who has already submitted an application for permanent residence or, if they are the dependent child of a permanent resident or Canadian citizen.
• You and your family member, if you are a protected person.

How to pay the fees for your application

To pay your fees for your application you’ll need:

• a valid email address;
• a credit card, Debit MasterCard ® or Visa ® Debit card.

Follow these instructions to pay your fees online.

• At the end , click on the “Save” button to save a PDF copy of the IRCC official receipt.
• Upload a copy of this receipt to your online application when asked.

Payment Issues

No fee included or insufficient fees.

If you do not pay the full fees for your application(s) we will return your application(s). We will only start processing your application after you return it with the correct fees.

Overpayment

If you pay more than the fees needed for your application(s) we will start processing your application, and send you a refund as soon as possible.

Note: You don’t have to ask for a refund. It will be done automatically.

Note: If you’re eligible for a refund, we will issue the refund to the person indicated on the  Payer Information  section of the receipt (if a receipt is attached to a paper application or uploaded as part of an online application). If you paid directly within an online application (no receipt attached), or if there is no name indicated on the receipt, we will send the refund to the applicant.

Only online payments are accepted in Canada. If any other forms of payment are received, Immigration, Refugees and Citizenship Canada (IRCC) will return your application.

Now that you’ve prepared your application, you can submit it for processing. To help make sure the application can be processed as quickly as possible:

• answer all questions;
• After you read the declaration, you must be the one who types your name . This is the legal requirement for your application to be considered “signed,” according to Canada’s immigration law. Principal applicants who are under 18 years of age must have their parent or legal guardian electronically sign the application on their behalf.
• include your processing fee receipt;
• upload all the supporting documents; and
• you will receive a confirmation of submission which you should retain for your records.

Submit the document checklist

Make sure you use and submit the Document Checklist  [ IMM 5528]  ( PDF , 313.54 KB ) along with your application forms and supporting documents.

Communicating with IRCC

There are several ways we may communicate with you:

• Through your (or your representative’s) online account: We recommend that you or your authorized paid representative (if applicable) create an online account and link your application to that account. Once an application has been linked to an online account, we will send correspondence there. This makes communication easier, more secure, and quicker and will allow you or your representative to get more detailed application status information and to receive mail from us online. Using online services will ensure that you receive any correspondence (including medical forms and other requests) from us almost immediately after we send it to you. This will allow us to input your responses directly into your application for timely review.
• E-Mail: If you or your representative provide us with an e-mail address when you apply, this will be our primary means of contacting you, unless your application is linked to an online account.
• Mail: If your application is not linked to an online account and no e-mail is provided, we will send all correspondence to the most up-to-date mailing address we have on file.

Important: Do not attempt to link your application to your personal online account if you have appointed a representative. If you have appointed a representative and attempt to link your application to your own online account, you will have to cancel your representative before you can link.

If you have an authorized paid representative, they can link your application to their own online account instead.

Unpaid representatives cannot use online accounts. If you have an unpaid representative, you should remind them to regularly monitor their e-mail and mail to ensure correspondence is received.

When you authorize the use of a representative, they’ll receive all correspondence about the application on your behalf. It’s important to make sure that we always have your, and your representative’s (if applicable) most current contact information, including:

• Phone numbers
• Email addresses
• Mailing addresses

We’ll send time-sensitive and official correspondence using the most up-to-date contact information we have.

If we send a request, an answer must be provided within the timeframe provided.

For more information, see our Help Centre for instruction on changing your address or contact information .

Note: If your application was received before someone else’s, but you have not received all of the same requests, don’t be alarmed. Each file is different, and application steps may happen at different times for each file. We will contact you when:

• we need more information to process your file
• an update is available
• a decision has been made, or
• if your file is transferred to another office for processing

Make sure you regularly check to see if we have contacted you.

Be sure to check the email you gave us when you submitted if you

• are waiting to hear about your application or
• think there may be forms or documents missing

The application process

Completion check

Once you have submitted your application, we will check to determine that:

• all required application forms have been properly completed and submitted,
• the application processing fee has been paid, and
• all requested supporting documentation has been provided.

If your application package is incomplete:

• we will return it to you,
• no file will be created, and
• no record will be kept until a complete application has been submitted.

Review for decision

Your application will undergo a detailed review by an officer. The officer will consider all the information and documentation you have provided, and will decide if an interview is necessary. If so, you will be informed of the interview date, time and place.

If your application is refused, it will be returned to you with an explanation of why your it was refused.

Note : If we suspect that fraudulent documents were submitted, they will not be returned.

Remaining in Canada

You have to make sure that you have legal status to remain in Canada. You should apply to maintain your legal status in Canada while your application for permanent residence is in process. You have legal status for the period of time indicated on your temporary resident permit. Use the application kit Application to Change Conditions, Extend my Stay or Remain in Canada as a Visitor or a Temporary Resident Permit Holder (IMM 5708) ( PDF , 477.39 KB ) .

Note : If you leave Canada while your application is being processed, we cannot guarantee that you will be allowed to re-enter.

May I work in Canada?

If you wish to work in Canada, you will need a work permit in addition to your valid temporary resident permit. To apply for a work permit, use the form Application to Change Conditions, Extend my Stay or Remain in Canada as a Worker ( IMM  5710) ( PDF , 484.21 KB ) .

Note: It is illegal to work without a valid permit.

May I study in Canada?

If you wish to take a course that is longer than six (6) months, you will need a study permit in addition to your temporary resident permit. To apply for a study permit, use the application kit Application to Change Conditions, Extend my Stay or Remain in Canada as a Student (IMM 5709) ( PDF , 488.83 KB ) . If you take a course that is six (6) months or less, you do not need a study permit. If you already have a study permit, you may continue to study for the duration of the document.

What you can do to help processing

There are certain things you can do to help make sure your application is processed as fast as possible:

• submit all documents and information we have asked for with your application
• pay your application and biometric fees (if required)
• provide your biometrics as soon as possible (if required)
• mailing address;
• telephone numbers;
• facsimile number (fax);
• e-mail address.

Things that delay processing

The following may delay processing:

• unclear photocopies of documents;
• verification of your information and documents;
• a medical condition that may need more tests or consultations;
• a criminal or security issue;
• consultation is needed with other offices in Canada or abroad.

Permanent resident status

If your application is successful, you will be contacted to attend an interview with an immigration officer to become a permanent resident of Canada. As a permanent resident you may:

• Remain a permanent resident as long as you spend at least two (2) years of each five (5) year period in Canada, or until you become a Canadian citizen,
• Leave and re-enter Canada as often as you wish.

As permanent residents, you and your family members will have the right to:

• live, study and work in Canada for as long as you remain permanent residents
• access most social benefits accorded to Canadian citizens (see “ Limitations ” section below),
• apply for Canadian citizenship, and if granted, apply for a Canadian passport once you have been a legal permanent resident for three (3) of the four (4) previous years.

Limitations

There are a few limitations on permanent residents:

• you cannot vote in certain elections,
• you may be ineligible for certain jobs requiring high-level security clearances,
• if you or any of your family members commit a serious crime, you or your family members may be stripped of permanent resident status and deported from Canada.

Obligations

As permanent residents, you will also have the same legal obligations as Canadians, such as paying taxes and respecting all federal, provincial, and municipal laws.

The Permanent Resident Card

All new permanent residents will be issued a card as part of the process. Cards will be mailed to your home address soon after you become a permanent resident. For more information on the Permanent Resident Card, visit our website .

Updating your contact information

While your application is in process, you must tell us if you change your address, e-mail address, or telephone number. Use the Change your address tool to give us your new contact information.

Checking application status

In canada and the united states.

You may Contact Us or go online to see the current status of your application:

• Click on Check application status , and
• follow the instructions provided.

To obtain details on how to remove your application status information from the Internet, visit the “ Frequently Asked Questions ” (FAQ) section.

If you are outside Canada and the United States:

Contact the Canadian embassy, high commission or consulate responsible for your region

Protecting your information

Your personal information is:

• available to Immigration, Refugees and Citizenship Canada (IRCC) and the Canada Border Services Agency (CBSA) employees who need to see it to provide the services to you, and
• not disclosed to other organizations except as permitted under the provisions of the Privacy Act or the Citizenship Regulations .

If you need help, you can find answers to your questions by visiting the Help Centre .

• Request for Police Certificates/Clearances and Authorization for Release of Information ( PDF , 58.59 KB )

Appendix B: Fingerprint request letter

• Fingerprint request letter ( PDF , 55.88 KB )

Appendix C: Photo specifications

Notes to the applicant.

Take this information with you to the photographer

• Photos may be in colour or in black and white.
• Photos must be original and  not altered in any way  or taken from an existing photo.
• Photos must reflect your current appearance (taken within the past six (6) months).

Applying online

• You need one (1) photo.
• Follow the instructions in the online application to scan and upload  both sides  of your photo to your application.

Notes to the photographer

The photo must be:

• taken by a commercial photographer;
• 50 mm x 70 mm (2 inches wide x 2 3/4 inches long) and sized so the height of the face measures between 31 mm and 36 mm (1 1/4 inches and 1 7/16 inches) from chin to crown of head (natural top of head);
• clear, sharp and in focus;
• taken with a neutral facial expression  (eyes open and clearly visible, mouth closed, no smiling) ;
• taken with uniform lighting and  not show  shadows, glare or flash reflections;
• taken straight on, with face and shoulders  centred  and squared to the camera (i.e. the photos must show the full front view of the person’s head and shoulders, showing the full face centered in the middle of the photo);
• taken in front of a plain white background with a clear difference between the person’s face and the background. Photos must reflect and represent natural skin tones and not be altered.

The back of the photo must include:

• the name and date of birth of the person in the photo
• the name and complete address of the photography studio
• the date the photo was taken;

The photographer may use a stamp or handwrite this information. Stick-on labels are not accepted.

How-to video

Find out if you are eligible

Canadian resume and cover letter: Format, tips, and templates

For many newcomers, finding employment quickly after moving to Canada is a high-priority action item. Whether you’re contemplating a career switch or looking to get back in your field of work, the first step is usually the same – to have a resume and a cover letter that you can share with potential employers or networking contacts.    

In this article, we will explore the Canadian-style resume in detail, highlight some key differences between a resume and a curriculum vitae (CV), and help you identify which resume format might be best suited to your career goal. We will also go over some useful tips to craft an ATS-friendly resume to ensure you stand out from the competition and get noticed by employers, hiring managers, and recruiters.

In this article:

• What is the difference between a resume and a CV?

Understanding the types of resume formats used in Canada

Tips for writing a canadian-style resume, what is the difference between a resume and a curriculum vitae (cv).

Often, there are two ways job seekers can showcase their professional experience to an employer: by using a resume or a CV. In Canada, employers prefer a resume. A CV is mainly used only for academic applications such as academic jobs, grants, research fellowships, etc. 

To provide more clarity, here are some key differences between a resume and a CV:

Many countries use a CV instead of a resume, and some have a combination of both. Some regions use both terms interchangeably: for instance, in most European countries as well as New Zealand, the term CV is used to describe an equivalent of a Canadian resume. In Australia and South Africa, “curriculum vitae” and “resume” are synonyms that can be used interchangeably. In South Asia, the terms CV and resume are used interchangeably and refer to an equivalent of a traditional CV.  

In some parts of the world, it’s common to include personal information such as marital status, nationality, personal interests, hobbies, date of birth, address, and a photograph on a CV. In Canada, however, you shouldn’t include these details on your resume as it is not required under the employment law, and it is also not a part of the resume format.

As a job seeker in Canada, there are three types of resume formats you should be familiar with. Each of these formats includes the same basic information in a different layout. 

1. Reverse chronological resume

This type of resume outlines your professional experience in reverse chronological order, starting with the most recent position.

When to use a reverse chronological resume?

If you’re an experienced professional with at least some experience in the workforce, have no major employment gaps , and intend to continue working in the same field.

Tip: The reverse chronological resume is the most popular format in the Canadian job market. Most employers and recruiters are used to and prefer a resume in this format.

2. Functional resume

The functional resume focuses on your overall skills and qualifications instead of specific professional experiences. The employment history is still included, but it is usually listed after skills and education. 

When to use a functional resume?

If you’re looking to switch roles and/or industries and start your career in a new field. It may also be ideal for recent college graduates.  

3. Combination or hybrid resume

A combination resume is a mix of the reverse-chronological layout and the functional layout and is ideal for showcasing transferable skills along with professional experience. In this format, work experience is usually outlined in a reverse chronological format, and the skills section includes a summary of qualifications and technical skills (or core competencies). 

When to use a combination or hybrid resume?

It is commonly used by a variety of job seekers ranging from experienced workers to recent graduates to those with limited experience, multiple short-term work stints, or those having significant work gaps. 

Need more guidance on how to write a Canadian-style resume? For a stepwise approach, check out: How to write a resume for the Canadian job market 10 resume mistakes to avoid when applying for jobs in Canada

Download the free Resume and cover letter templates to craft your Canadian resume

Mastering the art of writing a flawless and impactful Canadian-style resume takes practice and patience. Here are a few tips to help you improve your resume-writing skills. 

1. Adapt your resume to each job listing and keep it relevant

Having a generic resume and sharing it with multiple employers for a variety of positions/roles may not yield the best result for you. It is essential to customize your resume to each position that you’re applying for. Tailor your work experience, skills, and any additional information to the role. Include keywords from the job posting and always start your sentence with relevant action verbs like spearheaded, achieved, managed, trained, etc. Craft a compelling summary for your resume. Avoid including very detailed information for each position you have held; you can share relevant details in the interview instead. 

Job interview resources:  How to prepare for a job interview 10 common job interview questions and how to answer them

2. Optimize for Applicant Tracking System (ATS) but write for humans

Many companies use an ATS to pre-screen resumes and then involve recruiters and hiring managers later in the process. You need to keep both in mind when writing your resume. 

What is an ATS?

An ATS is a software that scans resumes to determine if it is a good match for a specific job listing. Parameters such as work experience, skills, and education are usually considered during the ATS screening process. Resumes that match the pre-defined criteria are forwarded to hiring managers or recruiters, while human eyes never see those rejected by the system. Therefore, even though you may be qualified for the position, if your resume isn’t optimized for an ATS, it may end up being rejected. An ATS is widely used by organizations, recruiters, and job placement agencies in Canada. 

How to optimize a resume for ATS

• Use standard formatting and don’t include images, designs, charts, and tables. 
• Use correct headers and include keywords that match the job description and desired core competencies and skills.
• Send your resume as a Microsoft Word (.doc or .docx) document. Most ATS systems tend to process Word files better than PDF. 
• Spell out abbreviations at least once on your resume. 
• Include experience, skills, and qualifications relevant to the position.
• Avoid long paragraphs and font size less than size 10. 
• Convert technical terms, grades, and scores to their Canadian equivalents. 

3. Check spelling, grammar, punctuation, and proofread your resume

It’s always a good idea to proofread your resume and check grammar, spelling, punctuation, and sentence formation, especially if English isn’t your first language or mother tongue. There are many free tools that can help you with proofreading: Grammarly as well as the in-built grammar and spelling tool in Microsoft Word, are good starting points. You can also ask a native English speaker to review your resume for language fluency.  

To help you finesse your English language skills and get more tips and advice from an experienced teacher, Karen Thomson, read How to improve your English and adapt to Canadian culture .

4. Quantify your accomplishments

Many job seekers make the mistake of outlining roles and responsibilities instead of achievements. Recruiters and hiring managers prefer seeing quantified accomplishments on resumes. The ‘CAR’ approach is a good way to help you structure individual sentences: 

C = what was the Challenge , A = what Action did you take, and R = what was the Result .

Some examples to consider:

• “Reached eBay Power Seller status within one year by auctioning over 400 items per month, an exceptional accomplishment reached by only 4 per cent of the 29 million eBay sellers at that time.” 
• “Designed and built statistical analysis models on large data sets (e.g. Aster, Teradata) that helped increase online sales (up to 15 per cent per product) and lowered cart-abandonment rate by 23 per cent.” 

5. Include a cover letter

A cover letter is a formal one-page document that accompanies a resume. It is not a rephrased or concise version of your resume, but it is mainly supposed to talk about how you fit the role you’re applying for and why the organization should hire you. The cover letter is also a good way to justify any gaps in your resume or provide any additional info that your resume can’t.

Note that a cover letter doesn’t have to be a separate document but can also be included in the body of an email when applying for a job. Adding a custom, well-written cover letter to your resume can make you stand out from the crowd, thus improving your chances of being approached for an interview. 

Tips for writing an impressive Canadian-style cover letter

• Limit the length to one page.
• Tailor your cover letter to suit each job application.
• Proofread your cover letter; check for grammar, punctuation, and spelling, especially since it serves as a reflection of your communication skills.
• Use a standard font size (10 or 12 points, in a font style such as Times New Roman, Arial, or Calibri). Avoid using special effects (bold/underline/italics, different fonts, and colour).
• Weave in information you know about the company, their recent projects, or organizational culture and values.

Looking for more guidance on cover letters? Read How to write an effective cover letter for advice and insights from recruiters.

6. Show off your skills with unpaid or local volunteer work

This is a good way for newcomers to show Canadian experience on their resume. If your volunteer work requires you to use skills that may also be valued in the position that you are applying for, adding the volunteer experience to your resume may work to your advantage.

Tip: Volunteering can help you build your network and earn Canadian experience. To discover the importance of volunteering in Canada, and learn how to find volunteering opportunities, read The benefits of volunteering as a newcomer in Canada .

Things our lawyers want you to know

This article offers general information only and is not intended as legal, financial or other professional advice. A professional advisor should be consulted regarding your specific situation. While information presented is believed to be factual and current, its accuracy is not guaranteed and it should not be regarded as a complete analysis of the subjects discussed. All expressions of opinion reflect the judgment of the author(s) as of the date of publication and are subject to change. No endorsement of any third parties or their advice, opinions, information, products or services is expressly given or implied by Royal Bank of Canada or its affiliates.

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Canadian Cover Letter Guide

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A Canadian cover letter is a short document written in response to a specific job prospect and addressed directly to the hiring manager or individual in charge of hiring for the position. It should add to the information contained in your resume and resent you to the employer as a candidate.

Cover letters are essential in the hiring process as they provide candidates with the opportunity to introduce themselves, demonstrate their qualifications, and show enthusiasm for a specific role and company.

They serve as a personalized communication tool, allowing candidates to make a positive first impression, tailor their message to the job, and address potential concerns or unique situations.

A well-written cover letter enhances a candidate’s chances of standing out and securing an interview in Canada .

The following are general guidelines only. You must tailor your cover letter to suit your own experiences, and to suit the specific position you are applying for.

Before You Begin

Once you find a specific job posting that you want to apply for, you can begin to work on your application cover letter. Following these steps before you begin will help you write the best cover letter possible.

1. Do Your Research

Before you begin to write your cover letter, learn everything that you can about the company or organization you are applying to. Check out their website and social media pages, research their top competitors, and read recent industry news articles. Learn the name(s) of the individual(s) who will be in charge of hiring for the position you want, as well as the head(s) of the company.

Also, keep in mind the job description and requirements for the role. it allows you to create a cover letter that showcases your qualifications, aligns with the company’s needs, and demonstrates your genuine interest in the position. This, in turn, increases your chances of being noticed and considered for the role.

Doing this research will help you decide what you should include. Do your research for every cover letter you write. It may take some time, but you have a much better chance of being granted an interview if you have tailored your cover letter to the individual who will be reading it.

2. Check for Instructions

Some employers include instructions in their job postings. They might ask you to include specific information or answer certain questions, in your cover letter. Check whether the employer has left any specific instructions for your cover letter. If they have, follow them carefully.

3. Save time by using a Master Template:

Creating a separate cover letter for every job application can be exhausting. Instead, develop a comprehensive cover letter template that highlights your key qualifications, skills, and experiences.

Keep a library of snippets or bullet points highlighting your achievements, skills, and relevant experiences. You can easily insert these into your cover letter as needed. This template can serve as a foundation for various job applications, making the process more efficient.

Formatting Guidelines

There is a standard cover letter format that most Canadian employers will expect you to follow. However, depending on your industry and the specific job posting you are responding to, you may have to change the formatting of your cover letter.

1. Length  Your cover letter should be no more than one page in total.

2. Font  Your font should be consistent throughout your cover letter, and you should choose a professional-looking font. Your font size should be big enough that it is easy to read when your cover letter is printed.

3. Spacing  Your cover letter should be appropriately spaced. The main body should be single-spaced, with sufficient space left between each new paragraph and section.

What to Include

There are seven sections in a cover letter.

1. Your Information  Your name and contact information should be at the top of your cover letter. Include your:

• First and last name
• Current residential address
• Phone number
• Email address

2. Date  Below your information, write the date that you are sending your cover letter.

3. Employer Information  Below the date, include the contact information of the individual, department, or company you are addressing in the cover letter. If you know the name of the individual, include their:

• Position title
• Company or organization name
• Commercial address of the company or organization

If you do not know the name of the individual, include:

• Department in charge of hiring decisions (if known)
• Commercial address of company or organization

4. Greeting  Use a formal greeting to open your letter. If you know the name of the individual making hiring decisions, address them directly with their prefix and full name. If you don’t know the name of the individual, use a formal, generic greeting like ‘To whom it may concern,’.

5. Main Text:  There are three parts to the main text of your cover letter: the introduction, body, and conclusion.

Introduction  In the first paragraph of your cover letter, you should introduce yourself as a candidate . Include your first name and the position you are applying for. You can also include your post-relevant qualification and how you found the job posting. If you have a contact at the company who referred you to the job, you may want to mention him or her by name and department. Your introduction should be no more than two to three sentences.

Body  In the next couple of paragraphs, you want to convince the employer that you are the best candidate for the job position. Tell them why they should invest in you. If you’re not sure what to include, try to answer these questions:

• What projects have you worked on that are relevant to this position? What did you learn from them? Why does this make you a better candidate?
• What responsibilities have you held that are relevant to this position? What did you learn from them? Why does this make you a better candidate?
• What do you intend to do if you are hired? What benefit does the employer get if he or she hires you instead of someone else?

The body of your cover letter should be one or two paragraphs.

Conclusion  The conclusion is the final paragraph in the main text of your cover letter. It is your opportunity to tell the employer how you feel about potentially working for the company, thank them for the opportunity to apply, and invite them to respond to your application. It should be no more than three or four sentences.

6. Signature  There are two parts to your cover letter signature: the closing line and your full name.

• Closing Line  Your cover letter must include an appropriate closing line. This is the line right before your name.
• Full Name  Your full name follows the closing line. It is not necessary to print and physically sign your cover letter since more job applications are done electronically.

Final Revision

Carefully review your cover letters to make sure you have not made any mistakes.

1. Proofread

Check your cover letter for any spelling or grammar mistakes. If possible, have someone else proofread it for you, or come back to it after a night’s sleep. Be sure that you have not made any mistakes in:

• Your name and contact information
• The employer’s name and contact information
• The name of the company or organization you are applying to

2. Check Instructions

Go over any instructions for your cover letter given by the employer and make sure you have followed them carefully.

Make sure that you have the correct date on your cover letter. The date should be the day that you send your cover letter to the potential employer.

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• Mar 13, 2020

Tips for Preparing a Resume for Canadian Immigration

Updated: May 18, 2020

We often find that one of our clients’ biggest challenges when applying for work in Canada is the formatting of their resume and cover letter. Canadian job resumes and cover letters have a different format than those from other countries. There is specific information that should and should not be included. There are also trends in terms of how to format the information.

Resume Format in Canada

Your main objective when creating a job resume is to show the reader (i.e. Human Resources Specialist, Hiring Committee, etc.) that you have the skills and experience needed for the job you are applying to.

We always suggest that applicants select the key duties they performed in previous jobs that would be applicable to the job they are currently applying for. You should aim to highlight the skills you have that make you a qualified candidate for the role.

A Canadian resume should contain the following information:

Contact information (email, phone number, and current address)

Professional/career summary

Work experience (i.e. your position, the name of the company or institution you worked for, the years you held the position, and key responsibilities you had or duties you performed in your position)

Education (the program of study, name and type of institution that issued the degree, the type of degree you earned, and the years you attended)

Other Canadian Resume Tips

Make your resume readable. Use a clear, easy-to-read font. Make sure it’s not too small and is consistent throughout the resume. We often suggest using a font like Arial or Times New Roman in pt. 12.

Ensure that you have an email address that looks professional. It should be a combination of your first name and last name. Avoid slang terms or nicknames. It can also be helpful to avoid using emails with foreign domains, like .co.uk, or .co.in.

What NOT to Include

Some information that is traditionally included in resumes around the world is not considered relevant or useful in Canadian job resumes. Information that you should not provide in your Canadian resume includes:

Sexual orientation

Nationality

Marital status

Citizenship status

Family status

Canadian Job Resume Sample

Canadian Resume Examples & Templates:

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Monster Professional Resume Examples by Industry

Free Professional Resume Examples and Templates

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cover letter

• Thread starter rhea_25
• Start date Sep 9, 2016

Star Member

Hi, from reading on internet, many say a cover letter is good idea and so we plan to do one for our common law sponsorship to canada but WHERE do you put it so that the VO sees it first? Inside the QUESTIONNAIRE as first page on top? And would it go in sponsors or applicants form?  

Champion Member

Where have you read that? If it's not on the required document list, I wouldn't waste my time. You need to focus on proving 12 months of continuous co-habitation. You either have it, or you don't. That's where your priority lies.  

I know not required but I read it is good idea to include and does sound good to do see here http://immigrationcanada.pro/immigrate/7-essential-elements-in-a-sponsorship-cover-letter/  

That's a VERY generic statement concerning "applying under ONE of" Canada's many immigration categories. Maybe it applies to other categories. But for "spousal sponsorship", I say "bulls&%t"!  

rhea_25 said: I know not required but I read it is good idea to include and does sound good to do see here http://immigrationcanada.pro/immigrate/7-essential-elements-in-a-sponsorship-cover-letter/ Click to expand...

Hero Member

truesmile said: That's a VERY generic statement concerning "applying under ONE of" Canada's many immigration categories. Maybe it applies to other categories. But for "spousal sponsorship", I say "bulls&%t"! Click to expand...

Still sounds like good idea to us and seems would be better to include than not to include.  

canadianwoman

At the end of the Sponsor Questionnaire and the Sponsored Spouse Partner Questionnaire, there is a statement that asks you to provide a letter giving any further details of your relationship that you think might be helpful. I considered this to be the equivalent of a cover letter, where I gave an overview of the relationship and the evidence provided. You can put a cover letter if you want. You can do as I mentioned above. It won't hurt, though it may not help either.  

canadianwoman said: At the end of the Sponsor Questionnaire and the Sponsored Spouse Partner Questionnaire, there is a statement that asks you to provide a letter giving any further details of your relationship that you think might be helpful. I considered this to be the equivalent of a cover letter, where I gave an overview of the relationship and the evidence provided. You can put a cover letter if you want. You can do as I mentioned above. It won't hurt, though it may not help either. Click to expand...

MelissaJohn

I included a cover letter on mine, I put it in our application after the barcodes and checklist. The cover letter I believe is a good idea because you can explain ahead of time any issues a visa officer may see that may raise questions, That aren't just about your relationship. Here is mine as an example of why I think it is helpful to the officers, and how I wrote it up. Out of Canada Sponsorship Visa Cover Letter Name of Sponsor Birthday & Address of Sponsor Name of Sponsered Spouse Birthday & Address of Sponsored Spouse APPLYING UNDER SPOUSAL SPONSORSHIP To whom it may concern, I _______________ a Canadian Citizen by birth. I am filing these forms in order to sponsor my husband ________________ under the Family Class Sponsorship. Below are some facts that will help verify some questions or concerns you may have withing the application. (1) Names- My husband has a different name on his birth certificate than the name that everyone calls him, so on our chat logs and skype calls his name is John. But on his official documents, it is his birth name. Visa officers might believe the chat logs do not belong to him if I don't explain how he has two names. (2) Financial- I was in my husband's country during this process unemployed, so I let them know I have jobs waiting in Canada to be able to finance him. (This is good to read before they look at my income for the year so they aren't confused about why it is so little because I moved half-way through the year) Relationship Outline Write a brief description on how you met, no need to be detailed in the cover letter because it is another question in the application. Plans up arrival in Canada Write a description of where you will live, work/study etc. Thank you for taking your time to consider our sponsorship. I know it isn't necessary but if you have little issues like I did that weren't just pertaining to the relationship part of the application then a cover letter clears that all up before they get started, and they won't have to write notes on things you already explained that they might have had to read through pages to find out answers too. It wouldn't hurt you to write it out if it makes you feel better about it. I believe the will look at a cover letter seeing as it is the first thing they will view that isn't a generic application page, at least you will have comfort knowing you explained everything that could raise questions. Hope that helps  

Hi guys, so basically what should the order of the package be? For now, I was thinking of doing this: 1. Cover letter to whole app. 2. Sponsor checklist, receipt of paid fees, and then forms (with barcodes on top of the forms?) and documents. 3. Sponsored person's checklist, then forms (with IMM 0008 barcode on top of IMM 0008), then documents. 4. Relationship and cohabitation proof. Is such an arrangement ok? Or am I reading this right from what you say here, that the barcodes for both sponsor and sponsored person should be just under the checklists for sponsored and sponsored spouse, and only then the sponsor's forms and docs, and the sponsored person's forms and docs, and the cover letter somewhere buried in the sponsored spouse's forms?  

Lady_Ashka said: Hi guys, so basically what should the order of the package be? For now, I was thinking of doing this: 1. Cover letter to whole app. 2. Sponsor checklist, receipt of paid fees, and then forms (with barcodes on top of the forms?) and documents. 3. Sponsored person's checklist, then forms (with IMM 0008 barcode on top of IMM 0008), then documents. 4. Relationship and cohabitation proof. Is such an arrangement ok? Or am I reading this right from what you say here, that the barcodes for both sponsor and sponsored person should be just under the checklists for sponsored and sponsored spouse, and only then the sponsor's forms and docs, and the sponsored person's forms and docs, and the cover letter somewhere buried in the sponsored spouse's forms? Click to expand...

MelissaJohn said: I included a cover letter on mine, I put it in our application after the barcodes and checklist. The cover letter I believe is a good idea because you can explain ahead of time any issues a visa officer may see that may raise questions, That aren't just about your relationship. Here is mine as an example of why I think it is helpful to the officers, and how I wrote it up. Out of Canada Sponsorship Visa Cover Letter Name of Sponsor Birthday & Address of Sponsor Name of Sponsered Spouse Birthday & Address of Sponsored Spouse APPLYING UNDER SPOUSAL SPONSORSHIP To whom it may concern, I _______________ a Canadian Citizen by birth. I am filing these forms in order to sponsor my husband ________________ under the Family Class Sponsorship. Below are some facts that will help verify some questions or concerns you may have withing the application. (1) Names- My husband has a different name on his birth certificate than the name that everyone calls him, so on our chat logs and skype calls his name is John. But on his official documents, it is his birth name. Visa officers might believe the chat logs do not belong to him if I don't explain how he has two names. (2) Financial- I was in my husband's country during this process unemployed, so I let them know I have jobs waiting in Canada to be able to finance him. (This is good to read before they look at my income for the year so they aren't confused about why it is so little because I moved half-way through the year) Relationship Outline Write a brief description on how you met, no need to be detailed in the cover letter because it is another question in the application. Plans up arrival in Canada Write a description of where you will live, work/study etc. Thank you for taking your time to consider our sponsorship. I know it isn't necessary but if you have little issues like I did that weren't just pertaining to the relationship part of the application then a cover letter clears that all up before they get started, and they won't have to write notes on things you already explained that they might have had to read through pages to find out answers too. It wouldn't hurt you to write it out if it makes you feel better about it. I believe the will look at a cover letter seeing as it is the first thing they will view that isn't a generic application page, at least you will have comfort knowing you explained everything that could raise questions. Hope that helps This sounds very good. helps much! but i confused about bar codes, where do we put these? i was thinking had to paste or tape them on the envelopes? and was your cover letter in an envelope that contained all the application forms and in sponsor or applicant forms? thank you! Click to expand...

Ok, thanks! So you're saying: In the sponsor's package 1.BOTH barcodes (for sponsor and sponsored person (or is there only a set for sponsored person?)), 2. then checklists for BOTH sponsor and sponsored person? Or just the sponsor? 3. And then cover letter to the whole application, 4. and then the sponsor's package In the sponsored person's package: 1. cover letter to the whole app again? 2. the sponsored person's package? Or like this: 0. Barcodes on the very very top of everything (for both?) 1. Checklist for sponsor only 2. Cover letter to the whole application 3. Sponsor's package 4. (barcodes for the sponsored person again? or nothing) 5. checklist for the sponsored person 6. cover letter for the whole app (same as for sponsor) 7. sponsored person's package Option nr. 2 seems better to me, but I wonder whether the sponsor's and sponsored person's barcodes and checklists should all go to the very top, or whether only the sponsor's should be on top and the sponsored person's after the sponsor package, or maybe all barcodes should be on the top, then the sponsor's checklist and cover letter and docs, and then the sponsored person's checklist, cover letter, and docs?  

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A Perfect Cover Letter for Student Visa Application (with Sample)

“How to write a perfect cover letter for a student visa application?”

For international students who plan on applying for a Canadian Study Permit , creating an effective cover letter can improve your chances of success.

If you don’t carefully structure and format your cover, it will push IRCC in another direction, which could cause you to lose your application altogether. This is why applicants must follow a specific structure for every aspect of their cover letters.

Many international students ask us for the perfect cover letter for their Canadian study permit application. Letters can be complicated, so make sure you follow these guidelines.

• Purpose : The cover letter aims to enhance the chances of success in obtaining a Canadian Study Permit.
• Structure : The cover letter should be formatted correctly to avoid potential application issues.
• Components : The cover letter consists of three essential parts: Opening, Body, and Expense/Funds Summary.
• Types of Cover Letters : SOP (Statement of Purpose) for first-time applicants and LOE (Letter of Explanation) for applicants reapplying after a previous denial.
• Opening : State the purpose of the letter, include personal and authority/embassy details, and address the letter to the Visa Officer.
• Body : Begin with a formal greeting, introduce yourself, discuss the purpose of studying in Canada, explain your choice of the Canadian College or University, outline your financial plan, emphasize your commitment to returning to your home country, and conclude the letter with a formal closing.
• Expense/Funds Summary : Outline expenses, state the amount paid and the funds available in your bank account and include a list of documents attached to the application.
• Overall Impact : A well-structured and detailed cover letter can positively influence the visa officer’s decision and contribute to a successful Canadian Study Permit application.

What is a Cover Letter?

A cover letter describes why you want to go to Canada, what you intend to do there, and your post-study plans. It also contains information highlighting your academic and professional achievements.

Two basic types of cover letters are required while applying for a Canadian student visa, i.e. SOP (statement of purpose) and LOE (letter of explanation). Essentially, both of these letters are the same but have different themes.

• Statement of Purpose (SOP) is more for candidates applying for a Canada study visa for the first time.
• LOE (Letter of Explanation) is for applicants reapplying for a Canada study visa after being denied one in the past).

Components of the Cover Letter for Canadian Student Visa

Your cover letter should be structured in three parts, as shown below:

Part 1: Opening

[Purpose of Letter] [Date]

[Your name] [Your Address line 1] [Address line 2] [Address line 3] [Name of Authority/Embassy you are applying through] [Authority/Embassy Address line 1] [Authority/Embassy Address line 2]

Attn. : Visa Officer Subject : APPLYING FOR A STUDY PERMIT (Canada)

Part 2: Body

To Whom It May Concern or Dear Sir/Madam,

[Introduction]

This section should contain a summary of your education and professional goals.

This section should discuss why you need to study in Canada. You can talk about the higher quality of education and how exposure to a new environment will help you develop knowledge and skills to further your career. Also, mention that you intend to return to your home country and apply what you have learned during your educational program in Canada.

[Purpose of Choosing [College/University Name]]

• Discuss why you have chosen to study at the Canadian College or University you will attend. You can talk about the advantages of attending this educational institution compared to the ones in your home country. You can also discuss some disadvantages of pursuing a similar education in your home country.
• Next, disclose if you have already paid tuition for the program you have enrolled in. Also, mention how you intend to pay for tuition and living expenses for subsequent semesters in Canada. Include details on scholarships, grants, or benefits you are receiving from the educational institution.
• Next, clearly state that you intend to return to your home country after completing your educational program in Canada. Mention any family, business, or property ties in your home country that makes it vital for you to return.

Yours Sincerely, [Your Full name]

Part 3: EXPENSE/FUNDS Summary

This section should be formatted in bullet points. Mention:

Accommodation: [Accommodation expense 1] [Accommodation expense 2] [Accommodation expense 3]

Tuition Fee: [Tuition fee for one year] [Tuition fee you have paid for the first semester] [Payable fee which is available in your bank account]

Next, list what documents the visa officer can expect to find in your application packet. For example:

List of documents and items attached with the application:

• Cover letter
• Application form
• Item 7, and so forth

Read more: How to Prove Family Ties for Canadian Visa Applications?

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Student Visa Cover Letter Sample

Here is a sample cover letter for Canada student visa application.

Applying for Study Permit in Canada June 1, 2022.

Akash Kumar Flat No. 100, Triveni Apartments Pitam Pura, NEW DELHI, 110034 INDIA

High Commission of Canada to India, in New Delhi Visa Section 7/8 Shantipath Chanakyapuri, New Delhi 110 021, India

Attn.: Visa officer Subject: Canadian Study Permit Application

Dear Sir/Madam,

I have been accepted into a graduate program at the University of Waterloo in Canada and will apply for a study permit. I have included my original university acceptance letter with this application.

I am a qualified software developer with six years of experience in India’s IT industry. I have held this position for the last two years at a sizable IT company in New Delhi.

Thanks to the computer science degree I obtained from Delhi Technological University in 2016, I was able to secure a very profitable job. During my studies, I learned how to design and write codes that are used in a variety of software programs worldwide. India’s software development industry is growing rapidly, and as a result, many companies are looking for developers who specialize in specific programming languages. Therefore, I am eager to expand my knowledge and skills by enrolling in an international graduate program.

I chose a graduate program focusing on Programming Languages at the University of Waterloo because it is among the best educational institutions globally for this study area. Many of the program’s professors have contributed to innovative developments in the software programming field. The Waterloo-Kitchener area is also renowned for producing many talented individuals in the computer science field, leading to the region being referred to as Canada’s Silicon Valley. By contrast, my educational prospects in India are pretty limited. New Delhi is a major city with many reputable educational institutions. However, none offer the graduate program I am pursuing. I also believe being immersed in a North American setting will allow me to learn to adapt my skills to multinational companies once I return to India.

I have paid the University of Waterloo CAD 14,000  to cover my fees for my first semester. You can verify this transaction in the attached bank draft with my application.

I have also found accommodation in a dormitory on the university campus. The dormitory’s address is as follows:

Suite #303, Village 1, University of Waterloo 200 University Ave W Waterloo, ON, N2J 4B6, Canada

I have paid my accommodation fees for the first semester. You can contact the University administrator in charge of the dormitory at the following phone number: +1 519-888-4567 ext. 84086

Funds Available

I have INR 8,100,000 or CAD 50,000 in my Indian bank account. You can verify this amount in the bank statement I have supplied with the application package. You can also verify that I have steadily built up these savings from the monthly salary deposits I received from my job at Linus Technologies in New Delhi.

I intend to return to India after completing my graduate program at the University of Waterloo. Both my elderly parents (picture attached) reside in New Delhi, and I plan to take care of them after returning. I also plan to take over managing their rental property in the city. My older brother (picture attached) will be performing this duty while I complete my studies in Canada.

I would greatly appreciate your support in issuing a study permit before August 1, 2022, so I may depart for Canada by August 15, 2022, for my program’s orientation. I have included all the relevant information requested in the original application package. Please contact me at +91 1234-567890 or [email protected] if you need me to submit additional information or documents for my application.

Yours Sincerely,

____[SIGNATURE LINE]____ Akash Kumar

Expense/Funds Summary

Accommodation: First Semester’s Rent: CAD$ 3,500 Payable Rent Amount: CAD$ 3,100

Tuition Fee: First Year’s Tuition Fee: CAD$ 28,000 First Semester’s Tuition Fee: CAD$ 14,000 First Semester’s Payable fee: CAD$ 13,000

Total Bank Balance in my account is INR 8,100,000 or CAD 50,000 .

Note: The documents and other items enclosed with my application are summarized below:

• Checklist form (IMM 5483)
• Completed and Signed Application form
• Supplementary Information form
• The University of Waterloo provided the letter of Acceptance. (Original + one copy)
• Payment Receipt for First Semester’s Tuition
• Confirmation of Accommodation at Village 1 Dormitory at the University of Waterloo
• Proof of funds (Bank statement from the past six months)
• Statement from my bank manager describing my financial history.
• Originals and photocopies of my educational documents.
• Original IELTS language test results
• Recommendation letter from my work supervisor
• Original passport and one copy
• Pictures of my parents and brother
• Copy of my Identity Card
• Six recent photos
• Police clearance certificate

This sample cover letter can be used as a guide when applying for a student visa in Canada. Always ensure you include all sections and go through your letter for spelling, grammar, and other mistakes before submitting it to the Visa Officer. When writing a letter, be concise but do not omit important details.

Take Professional Help from Licensed Consultants

Many of the applicants for student visas that we assisted are currently enrolled in Canada’s top colleges. Whether it is your first time applying or you have had repeated study permit refusals, we give you visa success in the easiest way.

You can contact our experts here . Our team is led by Keshav Sharma, a licensed and regulated Canadian Immigration Consultant with many years of experience.

I hope this article has clarified your confusion regarding writing a perfect cover letter for a student visa application. Good luck!

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