example of job application letter email

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Job Application Email Examples and Writing Tips

How To Apply for a Job via Email

• What To Include in Your Job Application Email

Tips for Writing an Application Email

Job application email examples, frequently asked questions (faqs).

There are several different ways to apply for jobs, including by email. How you’ll apply will depend on the company and the position for which you’re applying. In many cases, you’ll submit your application through an online job site or the employer’s job site. For some jobs, particularly retail and hospitality positions, you may be able to apply in person.  

A common way to apply for jobs is by sending an application letter, along with a resume, via email. This is especially the case with smaller employers without automated application systems. If the employer wants email applications, it will be noted in the job posting.

Here’s how to apply for a job when an employer asks you to email your application, including what to send, writing tips, and examples. 

Key Takeaways

• Take the time to write a cover letter and use it to show the hiring manager why you're a well-qualified candidate for the job.
• Add a signature to your email, including your phone number, email address, and LinkedIn URL, so it's easy for the employer to get in touch.
• Be sure to include your name and the job for which you're applying in the subject line of the message, so your email is sure to get opened and read.

What’s the best way to use email to apply for jobs? What’s most important is to follow the application instructions in the job posting and only send a resume and cover letter by email if the employer requests it. If the company requests additional information, be sure to include that as well.

Use a professional email account.   The email account you use to send your application should be a professional one. If you’re applying for a lot of jobs, you may even want to set up an email account just for job searching. You will be able to easily keep track of your applications because they won’t be mixed in with your personal email. If you use an online email service (Gmail, for example), you’ll be able to access your messages from any device. When you set up the account, try to use a variation of your name, such as firstname.lastname@email.com. 

Have your resume ready.  Most employers will ask you to send them a copy of your resume, and some will request a cover letter as well. Microsoft has a free version of Word (Word for the web) that you can use to create documents online.

You can use Google Docs to create and save copies of your application. If the employer requests Word or PDF documents, save your documents as Word documents or PDFs and then attach them to your email message.

Google Docs and Gmail are free for personal use, and you can store your application materials on Google Drive, which provides 15 GB of free storage.

Choose a file name for your resume.  When you save your resume, include your name in the title so that the employer will know whose resume it is. For example, CalibraKhan_Resume or MichaelCummingsResume.

Be professional.  Just because you’re sending your message via email doesn’t mean you can be casual or sloppy. Take the time to carefully compose your email message and the materials you send with it. Your objective is to get an interview, and you’ll need to make the best impression you can.

Include a cover letter.  When you send your resume, it’s a good idea to include a cover letter unless the company specifies not to send one. This can be included in your email message, or you can send your cover letter and resume as attachments. A cover letter highlighting your qualifications for the job will help get your application noticed by the hiring manager.

Attach your documents.  Before you click send, remember to attach your documents to the email message. In Gmail or Word, click on the paper clip icon to add your application materials to the message. It’s “Attach Files” in Gmail and “Attach” in Word.

Proofread and test your message.  It’s also important to write your correspondence as carefully and accurately as you would a printed letter. Proofread your email and send yourself a test message so that you can be sure that the formatting holds up and your attachments come through.

What To Include in Your Job Application Email 

Your email job application letter is a cover letter that accompanies your resume. This means that the intent of the email is to let the recipient know

• Why you are writing
• Which job you are applying for
• What your qualifications are for the job
• What you have to offer the company
• How you will follow up or how the recipient can get in touch with you

When sending an email to apply for a job, it’s important to be concise and to grab the hiring manager’s attention with a well-written message that highlights why you’re a good fit for the job. Your message should include the following:

Subject line:  Since hiring managers receive a lot of emails, make it easy for them to filter application emails. Include your name and the job title you are applying for in the message's subject line. If a job has been assigned a posting number, provide this as well. For example:

Subject Line:  Margaret Hannon – Social Media Marketing Assistant Position (posting #1234)

Salutation:  If possible, address your email to a specific person. If the hiring manager's name is not mentioned in the job listing, you can sometimes discover it by reviewing the company's website. If a name isn't available, you can open with "Dear Hiring Manager," as in the sample letter below, or with the more formal “ To Whom It May Concern .”

First paragraph:  In the first paragraph of your letter, it’s important to explain why you're writing. Mention where you saw the job application, the date when it was posted, and how you found the posting (e.g., presented on the company's website, posted on a job board, etc.).

If you were referred by a friend or colleague, mention it at the beginning of your email. A referral can help you secure an interview.

Middle paragraphs:  This section of the letter is where you can make a pitch for your candidacy. Why would you be a good fit for the job? What can you offer the company? Highlight your most relevant jobs and responsibilities as well as your accomplishments. Make sure not to copy your resume directly.

Final paragraph:  Use this space to thank the recipient for reading your email, and mention that your resume is attached. This is also the place to thank the recipient for considering your application. State when and how you will follow up as well.

Closing:  Use a formal close such as "Best" or "Sincerely" to sign off your letter, then type your full name.

Email signature:  You can also include your email signature, which is an easy way to provide contact information to recipients. List your name, phone number, email address, and LinkedIn profile URL, if you have one. For example:

Margaret Hannon margaret.b.hannon@email.com 555-123-1234 linkedin.com/in/margarethannon

Don't forget about your resume. Attach it to the email message in the  format requested by the employer . If a specific format isn't required, send it as a PDF or Word document.

Review sample email cover letters to help you get started. Just remember to customize your message for every job opening. 

Sample Email Job Application Message #1

Subject : Assistant Communications Director – Joseph Green

Dear Hiring Manager,

Your job posting on Craigslist for an Assistant Communications Director piqued my interest. Your description of the work responsibilities for the Assistant Director role closely matches my experience, and I am excited to submit my resume to you for your consideration.

In my position as an Assistant Communications Director for ABC Company, I wrote articles for the company website, edited and posted contributed articles, managed the company's social media presence, and wrote and sent out a weekly email newsletter to subscribers. I also implemented an automated email tool that grew the company's subscriber base by 40% within six months.

While Assistant Communications Director for Assemblyperson Janet Brown, I researched, drafted, and amended legislation, wrote press releases, and was responsible for office communications and correspondence.

My resume is attached. If I can provide you with any further information on my background and qualifications, please let me know.

I look forward to hearing from you. Thank you for your consideration.

Joseph Green Joseph.Green@email.com 202-555-5252

Sample Email Job Application Message #2

Subject: Adjunct Instructor Position - Jane Lee

Dear Ms. Smith,

I was keenly interested in reading the job posting for the position of Anatomy and Physiology Professor at Middleburg University. I believe my experience is a strong match for the responsibilities pertaining to this role, and I’m pleased to submit my application for the position.

My most recent teaching position was at Amery University, where I taught both anatomy and physiology as an adjunct professor. In addition, I served on two faculty committees and participated in a research project.

I have attached my resume to this letter. Through it, I hope you will learn more about my background, education, achievements, and awards.

If I can provide you with any further information, please let me know. I look forward to hearing from you about this opportunity.

Thank you for your consideration.

Jane Lee Jane.Lee@email.com 454-555-4653

Do you need to send a cover letter when you email a resume to apply for a job?

If a job listing requests a cover letter, it’s important to write one. If it’s optional, a cover letter can help boost your application, but it’s not required.

What’s the best file format to use for a resume sent by email

Resumes are typically sent as Adobe PDF files or Microsoft Word documents. Some job postings specify the file format the employer wants to receive, for example, an Adobe PDF file or a Microsoft Word document. Many employers don’t have a preference and accept both.

CareerOneStop. " Online Applications ."

CareerOneStop. " Job Applications ."

Microsoft. “ Use Word, Excel, PowerPoint and More for Free With Office on the Web .”

Google. “ Google Docs .”

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Nov 9, 2022

How to write a professional job application email with 6 samples and templates

Your email can make or break your job application. Here we explain the process for writing an effective email for a job application.

Lawrie Jones

Table of contents

So, you’re looking for a job and you know that a critical part of your success will be your email application.

In this guide, we explain the process for writing an effective email for a job application. We don’t stop at the first application but provide examples of several follow-up emails for job applications after no response here .

Follow the advice, and you’ll stand the best chance of getting the job of your dreams (or something to fill the time until that comes along).

How to write an email for a job application

The average recruiter receives 250 applications for each post and spends no more than 7 seconds scanning your message (about the same time it takes to tie your shoes).

The key to success is standing out. That doesn’t mean trying to be witty or wacky, but being a pro is the same process you must use through all job application follow-up emails.

What you need to apply to a job via email

Let’s clarify what a job email is. It’s not a cover letter or a CV but a mechanism to deliver them.

Some people don’t bother to spend much time on an application email but get your application email wrong, and the recruiter may not even bother to read your resume or open your application letter.

Why? Because if they’re dealing with 250 responses, they’re actively looking for reasoning to exclude applications – so don’t let that be you!

Each recruiter has their own application process, but there are some pretty standard things that you’ll need to include with every application, including:

• Cover letter
• Work samples (optional, but a nice extra!)

Here's a brief explainer if you don’t know what these are.

1. Cover letter

Your cover letter is a formal part of the application process where you introduce yourself, describe your skills, why you want the job, and what value you can add for the business. 

We’re not going to walk you through how to write a cover letter. However, there are some amazing online resources , so start there. 

You can attach your cover letter as a Word document or PDF. It’s essential to use a file that can be downloaded, printed, and shared – so avoid using Google Docs or cloud software.

2. CV (resume)

Your CV is the story of your working life, a snapshot of your skills, and a chance to highlight your achievements. Again, we’re not going to explain how to create a compelling CV , but we recommend using a simple, easy-to-read, and understandable template.

Again, don’t try to be fancy with formats – create a document that can be downloaded, printed, and shared. 

3. Samples of work (optional)

As the experts say, “show, don’t tell.” You can use your application email to showcase your skills and previous results. You can attach a portfolio, photos, or videos or provide a link to your website or social media in your email.

Some tips from us are to introduce examples and explain the impact. Who cares if you designed a great-looking poster? But if that poster boosted sales by 50%, that’s a different matter.

The second piece of advice is only to include a few examples (3 is a great number). Too many appear desperate.

Thirdly, only share work that’s 100% yours. If you worked as part of a team or an organization, make your role clear. Never claim other people’s work as your own.

Finally, be prepared to answer questions on these examples at your interview – including what you did in the process.

Best job application email tips

We’re all about providing information, advice, and terrific tips to help you get ahead of the competition and secure that essential interview.

Here are 7 job application email tips. (Why 7? Because that’s the world’s favorite number , and we couldn’t think of 10.)

1. Send your application email and CV for review

Tip number 1 is the most critical. After proofreading at least twice (or eight times), send your job application email and CV to a friend, colleague, parent, or mentor – or all of them – and ask for feedback, comments, and suggestions.

Your email will give the first impression, so make sure it’s personal, professional, formal, friendly, and favorable.

2. Make a convincing pitch in the email body

Remember that hiring managers, executives, and founders are busy and will not often open or read your full CV. So you’ll need to convince them in the email body that it’s worth their time to read further.

Think of your email as an advert for you:

• A persuasive subject line gets the attention (and may result in opened email)
• A compelling email body makes the recipient want to learn more (and may result in opened CV)
• Convincing CV makes the recipient want to contact you (and may result in an interview)

The most important thing is to reflect the language in the job spec. The recruiter has been straightforward about what they want and who they’re looking for. Using their language can help to establish that the person to fit the slot is you!

3. Make it easy to contact you

Even though you might have all the necessary contact information in your CV, please include them in the email. This reduces the steps between clicks and contact.

Here are some of the things you should include in every job application email: Use this 

• phone number
• social media links (LinkedIn and Twitter)
• portfolio links (optional)

4. Use a professional email address

Sure, the email address you created when you were 12 or first started college was funny then but is it today? Unfortunately, the chances are it isn’t!

Make sure you have an appropriate email address for a job application. Creating a new email address doesn’t cost anything, and setting up alerts on your phone is simple, so why jeopardize your chances with [email protected] ?

(Don’t email this, we don’t know who owns it!)

5. Check the name of your resume file name

We’ve touched on the importance of using the correct formats for cover letters and CVs.

When you create your CV, give the file (Word document, PDF, or whatever) a professional name that can also be identified with you.

You never know where it might end up.

Here’s a formal naming convention: “Name - CV - Position,” for example:

• Arthur Shelby - CV - Binman at Shelby Company Ltd.

6. Use references if you can

Do you know someone who works or used to work at the company? Or do you know someone who knows someone who works or used to work at the company?

Warm connections are always better than cold emailing (even if it’s unfair). As the saying goes, your network is your net worth, so try to leverage it to your advantage.

7. Include social proof

Have you already done similar work for someone else? Show it!

Social proof is powerful and backs up the statements you may have made in your application email, cover letter, and resume.

Social proof also includes social channels. LinkedIn is used worldwide, so don’t be afraid to drop in a link to your profile. It also creates a connection, so even if you don’t get this job, you’ll be the first to know of the latest opportunities.

Job application email format

Job application emails aren’t the time to get creative or buck the trend. However, there’s an accepted format for all job application emails, which we break down below. 

1. Subject line for job application email

What’s a suitable email title for a job application? You could go crazy and say, “I’m perfect for this job!!!” but that would be silly. Instead, the subject line for your job application email should be simple to read and easy to understand.

The traditional (and still best) approach is to state your name and the job you’re applying for (or a combination of that). Here are a few examples:

Applying for a job probably is the best place to get creative, so stick to a simple subject line for your job application emails. 

2. Email greeting for job application

Your email greeting should be polite and professional. Examples of that include:

• Dear (an oldie, but a goodie!)

If you know the recruiter's name, then use it. People always love to receive emails addressed to them. One thing to avoid is the phrase “Dear Sir/Madam” or using formal titles such as Mr, Mrs, or Ms. We’ve got a whole world of possibilities, so it’s time we all moved on from traditional (old-fashioned) titles.

3. How to start a job application email

First up, state the purpose of your email. 

• I am applying for the post of (job name)

Doing this means the person understands what the message is about – which will save them time. Also, in many cases, the person receiving the email won’t be the recruiter, so they can file it away and share it with the person (or persons) who need to see it. 

After that, you’ll need to explain what you’ve included with the email (your resume, cover letter, and examples). It’s always worth providing at least a few positive sentences on the opportunity. Finally, you’ll need to include any requested information, such as salary expectations. 

4. How to end an email job application

There are conflicting opinions on how to end an email job application. We recommend asking for information on the next steps. Here’s how this can work:

• Please can you provide me with details on the next steps in the process?

This leaves the recipient in no doubt that you’re serious about your application. If they reply, you’ll be reassured that they’ve received your application. Finally, you’ll know the timescales for decision-making, which removes the need to send a follow-up. 

Always ask for the next steps in the process at the end of every email job application. 

5. Email signature for job application

Sign off with your full name, phone number, and social media links (LinkedIn and Twitter), and attach your CV. Provide all information the recipient will need to contact and connect with you. 

Job application email samples

We’ve talked a lot about the process; now, let’s put it into practice! These job application email samples cover 7 common situations you might experience when searching for a job. You’ll get a simple job application email sample, some application follow-up emails, and even how to withdraw an application if needed. 

Use these job application email examples to start your job search, but edit and update them to suit your specific circumstances.

1. Simple job application email sample

This simple job application email sample can be cut, pasted, edited, and amended for pretty much any opportunity. It’s not exciting or innovative, but it provides a structured way to communicate the critical points you need to. 

2. Email introduction for job application sample

The previous email sample covered how to apply for a job, this one is similar, but it’s about introducing yourself to the recruiter. This introduction approach is a great way to make a personal connection and can work well for several situations. 

3. Job application status email sample

We’re clear that you should always ask for details on the next steps in the recruitment process, but as we all know, real life doesn’t always follow rigid plans. This job application status email sample is a way to politely push the recruiter to let you know what’s happening in the recruitment process. 

4. Withdraw the job application email sample

Yes, there are some occasions when you might need to withdraw a job application, in most cases because you’ve got another job.

You don’t need to explain why you’re removing yourself from a recruitment process, but most people usually do (and we have in this withdraw job application email sample). 

5. How to email HR for a job application update

When emailing the recruiting managers, you’ll need to be formal as they decide your destiny. On the other hand, HR teams deal with large volumes of applications, so this short message is fine. Here’s how to email HR for a job application update. 

6. How to write an email to accept a job offer

Hooray, you’ve been offered a job; now it’s time to say yes. Here’s how to write an email to accept a job offer.

Job application email template

Flowrite's email template for job application.

There is no 100% right or wrong way to send a job application. But having an effective email template, using proper grammar, and email format will help, as you need to most likely send many, many emails to land your dream job.

This is where Flowrite comes in. Flowrite's AI-powered smart templates can help you craft better emails.

Our tool turns your words into ready-to-send emails, like this:

Final words on job application emails

In reality, you’ll need to send many job emails, follow-ups , and reminders to get a position.

It’s the way the world of recruitment works, and we know it can be frustrating.

But trust us, by investing some time crafting high-quality job application emails and persuasive follow-ups, you’ll stand the best chance of getting a perfect position.

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How to Write a Job Application Email (With Examples)

3 key takeaways 

• What the essential components of a job application email are
• Job application email tips and examples
• How to write a job application email quickly and easily with Teal's Job Application Tracker

Looking for a job can be a challenging and overwhelming experience. One way to stand out from other applicants is to write a job application email to send to potential employers.

Your email serves as your first point of contact with a potential employer, and it's important to make a good first impression. But where do you start?

What is a job application email?

A job application email is a message that a job seeker sends to a potential employer to express their interest in a job opening and to submit their application materials. This email typically includes a brief introduction, a highlight of the job seeker's qualifications and interest in the position, and an attachment or link to their tailored resume and/or cover letter.

A job application email can be sent in response to a job posting or as a follow-up to a networking conversation or informational interview .

In general, a job application email should be professional, concise, and tailored to the specific job and company. It is often the first impression a potential employer has of a job seeker, so it's important to take the time to craft a well-written and thoughtful message.

Why do you need a job application email?

While job applications are often submitted online on company websites or job sites, you may be asked to send your application via email. A job application email is an important part of the job application process, as it serves as your first point of contact with a potential employer. Here are some reasons why you need a job application email:

It introduces you to the employer

A job application email is your opportunity to introduce yourself to the employer and make a good first impression .

Sending the email directly to a potential employer demonstrates that you are an experienced professional who is serious about finding a job. It also provides an opportunity for you to showcase your communication skills and demonstrate that you are articulate, professional, and able to write in a clear and concise manner.

This is your chance to show that you are a candidate worth considering.

It demonstrates your interest in the job

Sending a job application email shows that you are genuinely interested in the job.

Mention the job title and the company name to make it clear that you are applying for a specific role at a particular company. This shows that you have done your research and are genuinely interested in this opportunity.

Show your enthusiasm for the job position by expressing why you are interested in this role and this company, including industry specific language and industry knowledge. Mention what you find compelling about the company, its culture, or its mission.

Emphasize your interest in the job listing with a call to action, such as asking for an interview or a follow-up call to discuss your application further. Provide your contact information, including your phone number and email address, so the employer can easily get in touch with you. This can help you stand out from other applicants who may have simply submitted a generic application.

It highlights your skill set and qualifications

In your job application email, you can highlight your relevant skills, qualifications, and experiences that make you a good fit for the job.

Identify the skills that are required for the job, and highlight any that you possess. These might include technical skills, such as proficiency in engineering concepts like a particular software or programming language, or soft skills, such as communication, teamwork, or problem-solving. Even if you don't have direct experience in the field, highlight any transferable skills that may be relevant to the job. For example, if you have experience with managing projects, this could be a valuable skill in many different roles.

Use examples from your previous work experience and highlight any notable accomplishments that demonstrate your ability to succeed in the job. For example, if you have received an award or recognition for your work, mention that in your email. Include metric-driven achievements to demonstrate yourself being a valuable asset to the company.

If you have relevant education or training, such as a degree or certification, mention that in your email. You should highlight the qualifications that are most relevant to the job and that demonstrate your ability to succeed in the role. By doing so, you can make a strong case for why you are the right candidate for the job.

It allows you to personalize your application

A job application email allows you to personalize your application and tailor it to the specific job and company. This can help you make a stronger connection with the employer and increase your chances of being selected for the position.

Personalizing your application materials requires attention to detail and a willingness to go the extra mile. A thorough work ethic and attention to detail are two important qualities that many employers look for in candidates, and personalizing your application can demonstrate those skills.

A personalized email also demonstrates that you are taking the job application process seriously and are willing to put in effort to make a good impression. This can help you stand out from applicants who send generic, impersonal emails.

It sets the stage for future communication

By sending a job application email, you are initiating a conversation with the employer and setting the stage for future communication. This can help establish a rapport with the employer and increase your chances of being invited for an interview.

As stated above, remember to include your contact information in your email and express your interest in engaging in further communication in the future.

How to write a simple job application email

Writing a job application email can seem like a daunting task, but with a few simple steps, you can craft a professional and compelling message that will help you stand out as a strong candidate. Below are some tips on how to write a job application email.

Write job application emails with Teal

Before you spend time writing, editing, and customizing job application emails for every role you're applying to, try Teal's email built-in email templates.

Teal has templates for every stage of your job search journey all saved in the same place you can manage your entire job search and resume. From connecting on LinkedIn to post-interview follow-up—never stare at a blank page again.

Use a clear and professional subject line

Since hiring managers receive emails often and can have a crowded inbox, make sure you have a clear subject line to make it easier for them to filter application emails. The subject line should be professional and clearly state the purpose of your email as a job application, along with the specific job title or reference number if one is provided. You also want to include your full name in the subject of your email.

Here is an example of a clear email subject line:

"Application for Marketing Manager Position - John Smith".

Address the recipient appropriately

When addressing a job application email, it's important to use a professional and appropriate tone. Here are some guidelines on how to address a job application email:

• Use a professional greeting: Start with a professional greeting such as "Dear [Hiring Manager's Name]," "Hello [Hiring Manager's Name]," or "Dear [Name of Recruiter]"
• If the name of the hiring manager is not provided in the job description or online, use a generic greeting such as "Dear Hiring Manager,"
• If you're unsure about the gender of the hiring manager, use a gender-neutral greeting such as "Dear [First Name] [Last Name],"
• If you're replying to a job posting that specifically states how you should address the email, follow the application instructions provided.
• When in doubt, err on the side of formality and use a more formal greeting.

Remember, your email should be professional and well-written, so take the time to proofread it before hitting send.

Begin with an introduction

Start the email with a brief introduction of yourself, including your name and the position you are applying for. Use the first paragraph to state your purpose for writing. Express your interest in the position and explain how you found out about the job, including the date and website you found it on.

The body of your job application email

In the body of the email, highlight your relevant qualifications, experiences, and skills that make you a good fit for the position. You can also include links to your online portfolio or work samples. Keep this section concise and to the point.

End with a strong closing

For the final paragraph, conclude the email by thanking the employer for their time and consideration of your application. Express your willingness to provide additional information or to schedule an interview. You may also include a sentence or two on why you are interested in the company and how your experience and skills align with their mission or values.

End your application letter with a professional sign-off, such as "Sincerely," or "Best regards,".

Make sure all of your contact information is in your email before you hit send. Recruiters and hiring managers don't want to have to search for your email address or phone number. It's easy to include with a simple signature on your email.

Here is a template you can use for your email signature.

• First Name Last Name
• Phone number
• Email Address
• LinkedIn profile URL and any other relevant social media links

Include relevant attachments

Be sure to attach your resume and any other relevant documents, such as a cover letter or reference list, to the email. Make sure the documents are named appropriately and in a professional format, such as "John-Smith-Resume" and "John-Smith-Cover-Letter".

Before sending the email, make sure that you're using a professional email address and your contact information is up-to-date and easy to find. Also, proofread it carefully to catch any typos or errors. You may also want to have someone else review the email to ensure it is clear and professional.

Remember to keep your job application email concise, while also highlighting your relevant qualifications and enthusiasm for the position. This will help set you apart as a strong candidate and increase your chances of landing an interview.

Job application email samples

Simple job application email template.

Subject: [Job Title] Application - [Your Name] Dear [Hiring Manager's Name], I am writing to express my interest in the amazing opportunity for the [Job Title] position at [Company Name] that was posted on [Job Board/Company Website] on [X Date]. I believe that my skills and experience make me a strong candidate for this position within your organization. I have [X years] of experience in [specific industry or job function], and I have a Bachelor's degree in [related field] from [University Name]. In my previous roles, I have demonstrated my ability to [list specific achievements or responsibilities that relate to the position you're applying for]. I am a motivated self-starter with excellent communication and interpersonal skills. I am comfortable working in a team environment and can adapt to changing priorities and demands. I am also committed to continuous learning and development and have pursued additional training in [relevant certification or training programs]. I am excited about the opportunity to contribute to [Company Name]'s success and to take on new challenges that will help me grow both personally and professionally. I am confident that my skills and experience would be an asset to your organization, and I would welcome the opportunity to discuss my qualifications further. Thank you for considering my application. I have attached my resume, and I would be happy to provide additional information or references upon request. Sincerely, [Your Name] [Your Phone Number] [Your Email] [Social Media Links]

Job application email sample for experienced professionals

Subject: Application for [Job Title] at [Company Name] - [Your Name] Dear [Hiring Manager's Name], I am writing to express my strong interest in the [Job Title] position at [Company Name] that I came across on your job portal. With [X years] of experience in [Industry/Field], I believe that I possess the skills and qualifications necessary to make a valuable contribution to your team. In my current role at [Current Company], I have been responsible for [Key Responsibility or Achievement]. Through this experience, I have developed a strong understanding of [Related Skill or Knowledge]. Additionally, I have experience in [Related Skill or Knowledge], which I believe would be particularly relevant to the requirements of the [Job Title] position at [Company Name]. I am confident that my skills and experience would be an asset to your team, and I am excited about the opportunity to apply them in this new role. I am particularly drawn to [Company Name]'s commitment to [Company Value or Mission Statement], and I believe that my values align with those of your organization. Please find attached my resume for your consideration. I would welcome the opportunity to discuss my application with you in more detail, and I am available for an interview at your convenience. Thank you for considering my application, and I look forward to hearing from you soon. Sincerely, [Your Name] [Your Phone Number] [Your Email] [Social Media Links]

Job application email template for a mid-level professional

Subject: Application for [Job Title] at [Company Name] - [Your Name] Dear [Hiring Manager's Name], I am excited to submit my application for the [Job Title] position at [Company Name]. As a mid-level professional with [X years] of experience in [Industry/Field], I am confident that my skills and experience make me a strong candidate for the role. In my current position at [Current Company], I have honed my skills in [Key Responsibility or Achievement], which I believe would be a valuable asset to your team. I am particularly drawn to [Company Name]'s reputation for [Company Value or Mission Statement], and I am eager to contribute my expertise to help achieve the company's goals. In addition to my experience, I hold a [Related Degree or Certification], which has equipped me with a strong foundation in [Related Skill or Knowledge]. This knowledge has helped me to [Related Achievement or Accomplishment], which I believe would be directly transferable to the [Job Title] position. Please find attached my resume and cover letter for your review. I am excited about the opportunity to further discuss my application and how my skills and experience can benefit [Company Name]. Thank you for considering my application, and I look forward to hearing from you soon. Sincerely, [Your Name] [Your Phone Number] [Your Email] [Social Media Links]

Job application email example for recent graduate

Subject: Job Application for [Position Name] - [Your Name] Dear Hiring Manager, I am writing to express my interest in the [Position Name] role advertised on [Company Name]'s website. As a recent graduate in [Your Field of Study] from [Your University Name], I am excited about the opportunity to apply my skills and knowledge in a professional environment. During my academic career, I have gained valuable experience through various internships and volunteer work. I have developed a strong work ethic, attention to detail, and the ability to work well under pressure. Additionally, my excellent problem-solving and communication skills have helped me build strong relationships with clients and colleagues. I am confident that my academic achievements, coupled with my work experience, make me an ideal candidate for this position. I am a quick learner and passionate about contributing to the success of [Company Name]. I am excited to have the opportunity to work with a team of professionals and to learn from the best in the industry. Please find attached my resume and other necessary documents for your consideration. I look forward to the opportunity to discuss my qualifications and experience further. Thank you for considering my application. Sincerely, [Your Name] [Your Phone Number] [Your Email] [Social Media Links]

Tips for writing an email for job applications

A well-crafted job application email can set you apart, and getting it right is crucial.

Here are 5 tips to make your job application emails shine:

• Echo the company's language: Mirror the language used in the job description or on the company's website. This shows you're in tune with their culture and values.
• Mention a mutual connection: If someone within the company referred you or is a mutual contact, it can instantly create a sense of trust and connection.
• Showcase a connection to the company's mission: If you have a personal experience that connects with the company's mission or product, briefly share it. This can make your application more memorable and show genuine enthusiasm.
• Include a thoughtful question: Pose a relevant question about the role or the company at the end of your email. This not only shows engagement but also opens the door for further dialogue.
• Add a call to action: Telling the reader what you need or want them to do next helps to clarify why you're sending an email in the first place.

How to keep track of your job application communication

The best way to keep track of your job application communication is by using a job tracking tool. We recommend using Teal's Job Application Tracker to keep all of your job search information in one place. You can easily access important details about the jobs you've applied for, the companies you've contacted, and the people you've spoken to.

Teal's Job Application Tracker has communication templates to use as a starting point for follow up emails after applying for a job.

With the ability to track your progress and set reminders for follow-up actions, you can stay on top of your job search and increase your chances of success.

Manage your job application emails with Teal

A simple job application email is one of your first contacts with a potential employer, and making a good first impression is essential.

Rather than spending important time and energy staring at a blank page and waiting for the right words to come to you, try Teal!

Teal has job application email templates for every stage of your job search—from outreach to thank you—built into the Job Application Tracker. With Teal's Job Application Tracker, not only can you manage your job application emails, but you can also save contacts, set reminders for follow-ups, add notes, and track each role you apply to from start to success.

Streamline your job application process from first contact to final follow-up with ease.

Frequently Asked Questions

Is a job application email the same as a cover letter.

A cover letter is a separate document that accompanies your resume, typically upon employer requests, and it provides more detailed information about your qualifications, skills, and experience as they relate to the specific job you are applying for. A cover letter typically includes an introduction, a brief summary of your qualifications, a statement of your interest in the job, and a closing paragraph. A job application email, on the other hand, is an email that you send to the employer with your resume and other application materials attached.

Is it appropriate to use keywords from the job listing in a job application email?

Yes, it's a good strategy to incorporate keywords from the job listing. This shows that you have read the job description carefully and that your skills and experience align well with what the employer is seeking.

Can I include links to my LinkedIn or portfolio in a job application email?

Absolutely, including links to your professional online profiles or portfolio can be very beneficial. It provides employers with easy access to more detailed information about your professional background and achievements.

Becca Dershowitz

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We help you find the career dream.

How to write a job application email + 7 examples

Applying for a job via email is a great way to get direct contact with recruiters and hiring managers.

But how do you write a job application email that will capture their attention and land the interview?

This step-by-step guide will show you how to craft the perfect job-winning email, to ensure you get noticed and move on step closer to landing your dream job.

CV templates 

Email subject line

When crafting a job application email, it’s crucial to understand that your initial objective is to get the hiring manager to read your email.

This means grabbing their attention with an attractive subject line and providing a compelling reason for them to click on your message.

Instead of using a generic subject line like most applicants, seize this opportunity to start promoting your selling points right off the bat.

Use the subject line to showcase your abilities and experience in a succinct, screen-compact title. Identify your major strength as a candidate and devise a way to incorporate it into your subject line. For instance:

• “Seasoned Digital Copywriter with a 7-year Marketing Background”
• “Experienced Solicitor Specialising in Property Law “

Bear in mind that subject lines are brief, offering only about 30-35 characters for you to use effectively.

CV filename

CV files labelled as “ CV ”, “ new CV ” or, even worse, an arbitrary set of letters and numbers (like CV_778778.pdf ) will appear disorganised and risk being overlooked among the numerous other CVs that a recruiter receives daily.

You should incorporate your first and last name when naming your CV file, and also add a brief word or phrase to showcase your profession or professional title.

For example:

“John Jones CV”

“John Jones CV SEO Consultant”

This will give a professional first impression, whilst also giving recruiters an early indication of your talents.

Addressing the recipient

Establishing an early personal connection with a prospective employer is best achieved by addressing the recipient personally.

However, this will require a bit of investigation…you should be able to find the names of recruitment managers on the company’s website, LinkedIn , or within the job advertisement itself.

If the recruiter ‘s name isn’t accessible, opt for a genial ‘ Hi ‘, and don’t use excessively formal, antiquated phrases like “ Dear Sir or Madam .” For instance:

“Hi [recruiter name]”

Friendly opening

To make a favourable impression on the recruiter and motivate them to open your CV , it’s advisable to come across as personable and friendly with a warm introduction – the recruiter likely opens hundreds of cold and robotic-sounding job application emails daily, so a personalised touch will be highly appreciated, and help you start building rapport with them.

Try a brief greeting, such as:

• “Hope you’re enjoying a pleasant week”
• “Trust this email finds you in good spirits”

But remember to keep it professional and avoid being excessively personal.

State the job you are applying for

Following your personalised opening, it’s crucial to tell the reader which job you’re applying for. Given that recruiters manage numerous job openings, you want to ensure your application is directed to the right role.

State the complete job title, and if the job title is common or ambiguous, you may also want to include the job reference number. For instance:

“I am applying for the role of [precise job title], as advertised on [company website/recruitment website]”

“I would like to put forward my application for the role of [job title] as advertised on [company website/recruitment website]. Job reference number: [XXXXX].”

It’s not mandatory to add the job reference number, but it can really help the recruiter out if the company is advertising a variety of similar roles within the same department.

Show your suitability

Now it’s time to introduce yourself and explain why you are suitable for the job – one of the most crucial parts of the job application email.

Write between 2-4 sentences that succinctly show the recruiter why you are a good match for the job, and why it’s worth opening your CV.

You don’t need to repeat every word from your CV, just provide an overview of the highlights and your key selling points in relation to the job being applied for. Aim for something similar to your CV profile , but slightly more condensed.

Example suitability 1 – Experienced candidate

“With over 10 years of experience working in fast-paced, results-driven SEO environments, I have developed a skillset ideal for the role of [job title]. In a daily workday, I liaise with several B2B clients, providing digital strategy to companies both local and global as a marketing consultant.

I have proven to be successful in my work, having [give a recent example of success], and it would be a privilege to help grow [company name] in the same way.”

This example piques the recruiter’s interest by demonstrating value – the recruiter isn’t subjected to reading a list of qualifications or generic degrees – instead, they receive tangible information about how this individual could benefit their company. This will inspire them to open the CV to learn more about the candidate.

Even if you lack extensive professional experience, you can still create a strong impression with your email introduction. The secret is to showcase value – merely listing your A-levels isn’t beneficial as it doesn’t differentiate your candidacy from others who may have similar results.

Rather, leverage the skills you’ve acquired throughout your academic and professional journey, tailoring them to fit the job you’re applying for. For instance, if you were applying for a position in an online news agency or social media company, you could use the following example:

Example suitability 2 – Student with no experience

“With 2 years working as an editor for my university newspaper [Name], I developed a rich understanding of the editorial process and experienced first-hand the demands of a fast-paced newsroom. During my period as editor, we broke various stories about university staff pay cuts and student living standards, while increasing our online subscriptions by 250%.”

Although this example doesn’t exhibit a professional employment record, it illustrates the positive influence you exerted in an organisation where you initiated engagement and demonstrated initiative.

If you lack work experience , you can apply this to any extracurricular activity or volunteer programme, but be sure to research how this experience will benefit you in the role you’re applying for.

Even as a student without any experience, you can still craft a compelling job application email if you are creative and think outside of the box.

Give your reasons for applying to the job

Employers are always keen to know why you are applying for a job with them, so you need to meet this query head-on in your application email.

Most companies and recruiters prefer to know that their employees are committed for the long-term: hence, it’s important to project both knowledge and passion about the role, and the company itself, demonstrating your enthusiasm.

You can briefly mention the company’s principles, the allure of the job itself, and your overall suitability for the role as factors driving your application. For example:

“My expertise in [field], combined with my resonance with [company’s] ethos, impel me to apply for this role. I am confident that I possess both the requisite skillset and the personal motivation necessary to excel in this position.”

“I am applying for this role as I perceive [company] as a progressive and open-minded environment to work in, and I am certain that I could make a substantial contribution to its success.”

By discussing key values of the company, the recruiter will acknowledge that you either invested time in conducting research (which indicates initiative and keenness) or that you’re already familiar with the company – an aspect employers greatly appreciate.

Your availability to interview

Towards the end of your email, you need to give the reader an indication of when you are available to meet with them for an interview .

You want to appear positive and enthusiastic, so you should give the impression that you are flexible and available to interview soon. Don’t come across negative by giving a list of days or times that you can’t attend.

Here are some examples – you can also add a call-to-action that nudges them towards reading your CV.

“ Please find attached a copy of my CV . I am available for an interview at your earliest convenience.”

“I have attached my CV for your consideration, and I am free for an interview at short notice.”

Professional signature

To round up your job application email, you’ll want to provide the recruiter with multiple options for contacting you (mainly phone and email) in a professional looking way.

The optimal method for this is to add a professional signature to the bottom of your email, like the ones below.

Example signature 

John Peters Sales manager [email protected] Office: 077777777 Home: 020022020

Always ensure you use a professional looking email address in your signature.

A recruiter is far more inclined to consider an applicant seriously if they have a professional email address, and less likely to contact someone requesting them to reach them on an address like;  “[email protected]”

If you are still using an embarrassing sounding email address that you’ve had since you were a teenager, consider setting up a new one for your job search.

Example job application emails

Check out some examples of effective job application emails below for inspiration and guidance:

Customer service

Administrator

Receptionist

Job Application Email (Templates, Examples)

By Status.net Editorial Team on September 24, 2023 — 11 minutes to read

Your job application email is an opportunity to make a powerful first impression on prospective employers. The key is to strike a balance between professionalism and personality, demonstrating not only your qualifications but also your enthusiasm for the position. Throughout this article, real-world examples and templates will be provided to showcase best practices and inspire your own job application emails. Implementing these techniques will give you confidence in your job search, helping you present yourself as an outstanding candidate for the role you desire.

Related: Get More Interviews: Follow Up on Job Applications (Templates)

Job Application Email Structure

Subject line.

Choose a concise and clear subject line for your job application email. Make it relevant to the specific role you are applying for. This will make it easier for the recruiter to instantly identify the purpose of your email. For instance, use something like

“Job Application: [Position Title] – [Your Full Name]”.

It’s important to address the recipient with an appropriate greeting. If you know the name of the recruiter, use their title (Mr., Ms., or Dr.) followed by their last name, like “Dear Mr. Smith”. If you don’t know their name, you can use a general greeting, such as

“Dear Hiring Manager” or “Dear [Company Name] Team” .

Closing the Email

When concluding your job application email, end with a professional and polite closing. Thank the recruiter for considering your application and express your enthusiasm for the role. Use phrases like “Sincerely,” “Best regards,” or “Kind regards,” followed by your full name and contact information, including your email address and phone number.

Throughout your job application email, maintain a professional tone and use standard font styles and sizes. Keep your sentences clear and concise. Ensure that you proofread the email for any typos or grammar errors before clicking send. Related: How To Email a Hiring Manager Directly (Examples)

Important Elements of Job Application Email

Contact information.

It’s crucial to include your contact information at the beginning of your job application email. Make sure to include your full name, professional email address, and phone number. Double-check this information for accuracy, as this is how the employer will contact you for further communication.

Mention the job title you are applying for in the subject line of your email. This helps the employer quickly recognize the purpose of your email and ensures your application gets directed to the right person or department. In the body of the email, you can restate the job title and explain why you are a great fit for the position.

Job Reference Number

If the job posting has a reference number, it’s essential to include it in your email. Reference numbers help employers keep track of multiple job openings and applications. Include the reference number in the subject line, along with the job title, for easy identification. Do not forget to mention it in the body of the email while discussing your interest and qualifications for the position. Using the job reference number will show the employer that you are detail-oriented and have thoroughly reviewed the job posting.

Related: How To Write an “About Me” Section in a Resume and How To List Certifications on a Resume (Examples)

Drafting the Email Content

First paragraph.

Start your email with a friendly but professional opening, addressing the recipient by their name if known. Briefly introduce yourself and mention the specific job title you are applying for. You can also include where you found the job posting to show your proactiveness.

For example:

Dear Mr. Smith, I hope this email finds you well. I am writing to express my interest in the Marketing Coordinator position at XYZ Company, which I discovered while browsing LinkedIn.

Body of The Email

In the main section of your email, connect your skills, qualifications, and abilities to the job description. This is your chance to showcase why you are the perfect fit for the role. You can use bullet points to highlight your key achievements and experiences relevant to the position. Make sure to tailor your message to the specific position, rather than sending a generic email to multiple job postings.

For instance:

During my time at ABC Company as a Marketing Assistant, I gained valuable experience that aligns well with the requirements of the Marketing Coordinator role: Successfully managed social media campaigns that increased brand awareness by 30%. Led a team in creating and distributing monthly email newsletters, resulting in a 20% boost in website traffic. Developed and executed marketing strategies for product launches, contributing to a 15% increase in sales.

Final Paragraph

Wrap up your email by reiterating your interest in the role and expressing gratitude for the recipient’s time and consideration. Offer to provide any further information or materials as needed. Don’t forget to include your resume and cover letter as attachments to the email. Make it easy for the recipient to get in touch with you by providing your phone number and email address in the signature.

I am excited about the opportunity to contribute to XYZ Company’s marketing initiatives and believe that my skills make me a strong candidate for the Marketing Coordinator position. Thank you for your time and consideration. Please find my resume and cover letter attached to this email for your review. If you require any additional information, please do not hesitate to contact me. Sincerely, [Your Name] [Phone Number] [Email Address]

Sample Job Application Email Templates

Both of these templates demonstrate a clear, professional tone while addressing the job requirements and illustrating your qualifications. Use these as a foundation when creating your own job application email, tailoring the content to your specific situation:

Example 1: Applying for a specific position

Subject: Application for [Job Title] – [Your Name]

Dear [Hiring Manager’s Name],

I hope this email finds you well. I recently came across the [Job Title] position at [Company Name] and found it to be a great match for my skills and experience. I am excited to submit my application for your consideration.

As a [current or previous job title] with [number] years of experience in [industry or field], I have developed a strong foundation in [relevant skills or areas]. I am confident in my ability to deliver valuable contributions to your team.

I have attached my resume and cover letter for your review. If you have any questions or require additional information, please don’t hesitate to reach out to me at [your phone number] or [your email].

Thank you for considering my application. I am looking forward to the opportunity to discuss how my skills and experiences align with [Company Name]’s needs.

Best regards,

[Your Name] [Your phone number] [Your email address]

Example 2: Referral from a mutual connection

Subject: [Mutual Connection’s Name] referred me to [Job Title] position – [Your Name]

I hope you are doing well. I recently spoke with [Mutual Connection’s Name], and they recommended that I reach out to you regarding the [Job Title] position at [Company Name]. I believe that my background and experience make me an ideal candidate for the role.

With [number] years of experience in [industry or field], I excel at [list of relevant skills or areas]. My time as a [current or previous job title] has allowed me to develop a strong understanding of [specific industry-related concepts].

Please find my resume and cover letter attached for your review. If you have any questions or need more information, feel free to contact me at [your phone number] or [your email].

Thank you for taking the time to review my application. I am eager to explore the possibility of joining [Company Name] and contributing to its success.

Polishing Your Job Application Email

There’s nothing worse than having a fantastic job application marred by distracting grammar or spelling mistakes. Here are a few tips for polishing your email:

• Give yourself a break after writing the email, and then come back to it with fresh eyes. This will help you spot any errors you may have overlooked. Read through your text carefully, checking for grammar and spelling mistakes. Your email should be easy to read and understand.
• Don’t hesitate to use online tools like grammar checkers. These apps identify errors automatically, making it easier to spot and fix any issues. Just remember that such tools are not foolproof, so always double-check before relying on their suggestions.
• Finally, ask for feedback from someone you trust. Having a second pair of eyes reviewing your text is essential for catching errors and providing an outsider’s perspective on your email’s readability and tone. Remember to consider their suggestions and make revisions accordingly.

Related: Best Resume Summary Examples

Follow-Up Email Guide

Sending a follow-up email after a job application can significantly boost your chances of being called for an interview. It shows your interest in the position and helps you remain at the top of the recruiter’s mind. Here’s a guide to help you craft a compelling follow-up email:

• Timing is crucial. Wait for about a week after the stated deadline for applications, or if there’s no specified deadline, a week after you’ve sent your application. This gives the employer ample time to review your submission. If you follow up too soon, it may appear pushy, and if you wait too long, they might forget about your application.
• Subject line matters. Make your subject line clear and concise to grab the recruiter’s attention. Instead of generic phrases like “Follow-up,” consider using something specific like “John Doe – Marketing Manager Application Follow-up.” It gives them an immediate idea of who you are and the reason for your email.
• Be professional and polite. Begin your email by addressing the recipient appropriately, using their name if you have it. Also, express gratitude for the opportunity to apply for the position and remind them of your interest in the role.
• Mention your availability. Emphasize your readiness to provide additional information or documents, if necessary. Also, let them know if you have any upcoming commitments or dates that may affect your availability for an interview.
• Keep it concise. Your follow-up email should not exceed one or two short paragraphs. Recruiters are busy people, so avoid unnecessary fluff or repetition.
• End on a positive note. Close your email with a courteous expression of anticipation, such as “I look forward to discussing the position further” or “I appreciate your time and hope to hear from you soon.”
• Templates of effective follow-up emails: Get More Interviews: Follow Up on Job Applications (Templates)

Frequently Asked Questions

What are the key components of a successful job application email.

To create a successful job application email, you should include:

• A concise and relevant subject line.
• A professional salutation that addresses the hiring manager by name.
• An opening paragraph that expresses your interest in the position and where you found the job posting.
• A brief summary of your qualifications and relevant experiences.
• Attachments or links to your resume, cover letter, and any requested documents or work samples.
• A closing paragraph that thanks the hiring manager and includes your contact information.
• A professional sign-off with your full name.

How can you make your job application email stand out from others?

To make your job application email stand out, consider:

• Personalizing your email by including the hiring manager’s name and mentioning something specific about the company or role.
• Using a compelling subject line that clearly conveys your interest and intent.
• Demonstrating enthusiasm for the position while showcasing your most relevant skills and accomplishments.
• Keeping your email concise, well-organized, and easy to read, with clear paragraphs and proper formatting.
• Proofreading your email thoroughly to ensure it’s free of typos and grammatical errors.

What are some best practices for professional email etiquette in a job application?

When sending a job application email, follow these professional email etiquette tips:

• Use a professional email address that includes your full name.
• Keep your subject line clear, concise, and relevant to the position.
• Begin with a professional salutation, addressing the hiring manager by name if you can.
• Write clear, concise paragraphs and use proper grammar and spelling.
• Keep your tone polite and professional, avoiding casual language or slang.
• Attach necessary documents as PDFs and avoid large or unusual file formats.
• Double-check the recipient’s email address and your attachments before sending.

Which subject lines work effectively for job inquiry emails?

Effective subject lines for job inquiry emails include:

• “Job Application: [Your Name] for [Position Title] at [Company Name]”
• “Experienced [Your Profession] Seeking [Position Title] Opportunity”
• “[Your Name]: [Position Title] Application”
• “[Position Title] Application – [Your Name]”

Remember to keep it concise and tailored to the specific job listing.

How to follow up on a job application email without sounding pushy?

To follow up on your job application email without sounding pushy:

• Wait an appropriate amount of time, usually 7-10 business days, before sending a follow-up email.
• Be polite and respectful in your email, acknowledging the hiring manager’s busy schedule.
• Reiterate your interest in the position and provide a brief recap of your qualifications.
• Keep your email short, to-the-point, and easy to read.
• Thank the hiring manager for their time and consideration.

What common mistakes should be avoided when writing a job application email?

Avoid these common mistakes when writing a job application email:

• Failing to include a relevant subject line or addressing the hiring manager by name.
• Forgetting to attach important documents or using improper file formats.
• Using unprofessional language or inappropriate humor.
• Sending overly lengthy emails or lengthy paragraphs that are hard to read.
• Skipping proofreading, which may result in typos or grammatical errors.
• Using the same generic email for multiple job applications without tailoring it to the specific position and company.
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13 Sample Job Application Email Templates to Make the Best First Impression

Sample job application email templates to save time and improve your chances of landing your dream job and making a strong impression on employers.

Table of Contents

In today's digital world, the job application process has evolved too. Now, there is no need for frequent visits to companies to apply for a job; you can do it from your home.

Even companies are more comfortable recruiting new hires with ease of online that is why these job portals gained so much success in a short time.

But, to do that, you must know how to craft an effective email, a crisp and captivating cover letter, and a resume. But before that, you have to find a job opportunity that suits your needs.

How to find lucrative job opportunities?

To get a job, one must know how to look for it. Here are some ways to find the job that you desire.

• Job portals: Job portals are essential for today's job search because they offer many employment opportunities in one place. They save you time and effort by enabling you to filter job openings that fit your credentials, abilities, and preferences. Furthermore, you can also do a custom search by location, wage, and keywords.
• Company's career page: A company's career page is a specific area on the website that details job openings, hiring procedures, and other career-related topics. It also provides a form to fill out and submit to apply.
• Search engine operators: Search engine operators can be used to refine job search results and find more relevant job postings. To search for a specific job opportunity, enter the title, location, date posted, type of employment, company type, and employer.

Now that we have gone through some ways you can look for a job opportunity, let's look at some other essential aspects.

What to include in a job application

You need to include certain things in your job application if you want your application to be considered. These are:

• Cover letter: A cover letter forms an integral part of a job application. It helps the hiring manager to understand your skills and what you can bring to the team. Also, employers prefer job applications that include a cover letter.
• Resume: This document briefly overviews the applicant's abilities and academic accomplishments. It also illustrates the applicant's professional background.
• Work profile: Work Profile is a personality test that gauges a person's work personality based on their interpersonal and emotional tendencies at work and their values and objectives.

How to write effective emails which will grasp recruiters' attention?

Recruiters receive a large number of job-related emails regularly. So, it becomes crucial that your email stands out from the others to grab the recruiter's attention. Let's look at some tips and tricks that you can use to make your email personalized and captivating.

• Subject line : No matter how good of an email you have written, the recruiter will delete it without even looking at the contents if the subject line is bland and uninspiring. So, writing a creative and captivating subject is a must. You can take help of AI subject line generation tools for creative writing
• Salutation : Always include a salutation at the beginning.
• Introduction: Always introduce yourself in the first sentence itself.
• Cover letter : Write a crisp and clear cover letter, and if you are writing a detailed cover letter, it is advisable to include it in the body of the email.
• Concluding the email : It is always best to reiterate your interest in the desired position, mention the attached documents, and your availability for the next steps.
• Mention referrals : If you are referred to the job by someone the recruiter is acquainted with, always mention the person's name in the body of the email, as it will help develop initial trust in the headhunter for you.

Sample job application email templates to make a strong impression on employers

We have compiled a list of sample emails for you that will help you write compelling job emails. Let's take a look at them.

1. Simple and direct sample job application email

Sub: Application for [job title]

Respected Sir/Madam,

I am [your name] and interested in applying for the position of [job title] on your website/ [name of job portal] . My qualifications and skills are relevant and at par with the job requirements.

I have graduated from [college and university name] and have over three years of experience in [field's name] at [company's name] .

I have attached my current resume and I look forward to hearing from you about it.

Thanking you,

[Your name]

2. Creative and personalized sample job application email template

Sub: Applying for the position of [job title]

Dear Sir/Madam,

I hope you are well and reading my email. My name is [your name] , and I'm writing to express interest in the [job title] position.

I have always been pleased by your company's dedication to innovation and excellence as [professional title] . Your mission and vision align with the values I hold dear, both personally and professionally, and I am thrilled about the chance to join your team.

The prospect of joining your team and assisting in the expansion and success of the business excites me. For your review, I've included my resume in this email, and if you require any more details, just let me know.

Thank you for considering my application. I look forward to the opportunity of discussing my qualifications further.

[Your Name]

3. Sample job application email for referral from a connection

Sub: Job application for the position of [job title]

My name is [your name], and I'm writing to apply for the [job title] position. I have been researching your company for the past few months and have only heard positive things about your organization.

I have been referred to you by Mr./Ms. [Referrer's name] , who is working for [Referrer's company name] as [designation's name] . They also highly regard your company and have especially recommended me to you.

I have a work experience of over [years] at [company's name] . Therefore, I have the experience necessary to work for your esteemed organization.

I have also attached my resume and await your valuable response.

Yours sincerely,

4. Follow-up after submission of a job application email

Sub: Following up on my application for [job title] at [Company Name]

My name is [your name] . I applied for the job of [job title] at your company, to which I have assured a response in two weeks, but it has been over a month now, and I would like to know my application status.

I'm still interested in working for your esteemed organization and can fulfil my responsibilities aptly.

If you have any further queries or need additional information, please let me know. Once again, thank you for your time and will eagerly await your response.

5. Follow-up email after a job interview

Sub: Thank you for the opportunity

Dear [interviewer's name] ,

Thank you for taking the time to interview me. It was a great experience, and I'm grateful for talking to you. The details you provided regarding the post's responsibilities have made me even more confident that I can complete my work on time and without any issues.

There are a few questions, though, that I didn't get the opportunity to ask you yesterday due to the time limitation. So I hope you will be okay if I write them in this email.

[Question(s) by the candidate]

Also, when can I hear from you about the position?

Please get in touch with me if you have any questions.

6. Response to a job rejection/reply to the rejection email

Sub: Regarding the position of [job title]

Dear [hiring manager's name] ,

Thank you for taking the time to interview me and for the opportunity to work in your company. While I am disheartened for not being able to work for your reputed organization, I am thankful for getting back to me with your final decision. I immensely enjoyed the time with you and others.

I have one small request. Please give me your feedback. It will immensely help me with my job search. Thank you for your time and consideration. I wish you and the team all the best.

7. Email template for the withdrawal of job application

Sub: Request to withdraw my job application

Respected [recipient's name] ,

Thank you for taking the time to interview me for the position of [job title] at your reputed company. I greatly appreciate the opportunity to work with [company's name] . However, with a heavy heart, I would like to withdraw my application. It was a hard decision, but I had to take it owing to [state the reason] . I hope you will understand.

You will find a perfect candidate for the position.

8. Thank you note after interview

Sub: Thank you for your time

Hi [interviewer's name] ,

I wholeheartedly thank you for taking out time to interview me. I thoroughly enjoyed our conversation and was thrilled to learn more about the position of [job title] and its responsibilities.

I cannot wait to be a part of such an incredible team and esteemed organization. I look forward to hearing about the next steps in the hiring process. Please feel free to contact me in case of any queries.

9. Request for informational interview

Sub: Informational interview request

Dear [recipient's name] ,

My name is [your name] . I hope you are doing well. I have come across your profile on LinkedIn, and I'm incredibly interested in your work and would like to know more about you and your company.

I hope you'll let's catch up to talk more in-depth about [insert what you would like to discuss] . If you are too busy, I can wait or even talk on the phone for 10 to 15 minutes. So please let me know what will be convenient for you. I will eagerly wait for your reply.

I appreciate your time, and thank you in advance.

10. Request for job shadowing opportunity

Sub: Request for job shadowing

My name is [your name] , and currently, I am a student at [college/university name] . I am passionate about a career in [mention the field of profession] and would like to explore it more to understand the area better. I found your email through [website/or recipient's colleague] . If you are willing to allow students to shadow you, I would appreciate the opportunity to observe you, to talk more about the field.

I hope I am not intruding. If you have any queries, please contact me at [phone number] .

Thank you for your time,

11. Email to understand the process/next steps/update from HR

Sub: Request to know the next steps

Dear [name of the employer] ,

Thank you for interviewing me. It was a great pleasure to learn the workings and responsibilities of your esteemed organization.

I would like to know more about [mention what you want to know about] and would appreciate it if you could provide me with more precious time. Also, please advise what I have to do next.

I look forward to hearing from you.

12. Email sample for fresher

Sub: Application for the post of [job title]

My name is [your name], and I have found your job opening in/on [mention here] . I graduated with distinction from [name of college/university/institution] in [course name] . Therefore, I have the required knowledge and skills needed for the job.

Please find the attached resume. I will eagerly wait for your reply.

Faithfully,

13. Email sample for experience

Sub: Requesting for experience certificate

This is to bring to your attention that I served as [designation] at [company name] from [joining date] till [relieving date] . It was an exceptional experience, and I have learned a lot as a member of your team. The experience has helped me in growing personally and professionally. I have learned some great value too.

Please issue my experience certificate, as it will help me professionally in the future.

Job application email templates can be extremely helpful in saving time and ensuring that your message is professional and effective. Using a template as a guide, you can easily customize your email to the specific job and company you are applying to, and avoid common mistakes that can hurt your chances of getting hired.

However, it's important to remember that job application emails should still be personalized and unique to you. While templates can provide a structure and format, you should always tailor your message to your experience, skills, and goals.

With the right approach, job application emails can be a powerful tool for landing your dream job.

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Email Cover Letter Samples

Including an email cover letter is imperative, so we thought it would be helpful to our job-seeking readers to have sample letters to use as a starting point.

The examples below come from real-life job seeker emails, although we’ve altered the details and contact information. Whether you prefer a “salesy” approach or you’re more of a “direct and to the point” kind of person, choose the template that suits your style. Just be sure to include these key elements in your email cover letter.

Etiquette for Any Email Cover Letter

• Mention the title of the position you’re applying for in the subject line and body of your email.
• Explain where you found the job posting or how you heard about the position.
• Conclude with a subtle call to action to remind the hiring manager of the action you’d like them to take, such as, “I look forward to hearing from you.”
• List your full name and contact information in your email signature block (not just on your resume attachment).
• If applicable, quickly explain any questions that your resume may raise. For example, if you’re from out of town but planning to move close to the job location, or you’ve been at your current position for only a short time.
• Don’t start your cover letter with your name. Instead, introduce yourself in the letter with a relevant qualification and connect it to the position.
• Keep your cover letter concise. Just like your resume, keep your document to just one page to entice hiring managers instead of overwhelming them.
• Avoid any spelling or grammar errors in your document. The smallest typo can ruin your chances at the job.
• Don’t address the wrong company name or the wrong company contact’s name. This could be seen as awful cover letter etiquette and indicate you’re not attentive to details.
• Don’t ever include your salary requirements unless otherwise directed by the potential employer.

Signature on Email Cover Letter

Without a signature at the end of your email cover letter, you could be missing out on incredible potential job opportunities. This quick snippet of your contact information makes it easy for recruiters and hiring managers alike to contact you.

When it comes to deciding between a physical signature and a name sign-off, there are benefits to either option. With a name sign-off, you can use a digital signature service like Eversign and RightSignature to give your cover letter that personal touch.

If you’d prefer to include just a regular email signature, make sure to include your full name, email and phone number. You can also consider adding a LinkedIn button so the hiring manager can have more insight on your experience and skill set.

How to Format an Email Cover Letter

Wondering how to format your email cover letter? You’re not alone. Once you’ve written your incredible cover letter providing more information on your expertise and how it relates to the job you’re applying for, it’s vital to format it correctly before sending it to any recruiters. If it isn’t formatted correctly, you could be missing out on the job opportunity.

Regardless of the cover letter template you’ve chosen, make sure to include these key components when formatting your email cover letter:

• Write a subject line that includes the position you’re applying for
• Address the company contact’s name in the salutation
• Clearly state what you’re hoping to accomplish in the first few sentences
• Summarize your strengths, skills and experience by connecting them to the job opportunity
• Use a font that’s easy to read
• Avoid typos in your message by proofreading
• Include a signature with your contact information
• Always send a .pdf file rather than a word doc or other format

Email Cover Letter Examples for Legal Professionals

Example #1: if you prefer to keep it brief..

Subject Line: Interest in Litigation Associate Position

To Whom It May Concern:

I am interested in the Litigation Associate position advertised on LinkedIn. I have attached my resume and cover letter for your review.

Thank you for your time. I look forward to hearing from you.

Best regards,

First Last Name

Example #2: If you’re relocating to the city where the job opportunity is located.

Subject Line: Expressing Interest and Relocating Near Litigation Secretary Position

Dear Hiring Manager,

I’m writing to express my interest in the Litigation Secretary position listed on Monster.com. My resume is attached for your review and consideration.

I am a fast learner, very dependable, organized, and computer savvy. I have extensive experience assisting firm attorneys and multiple paralegals, as well as supervising and managing an office. While I currently reside in Los Angeles, I will be moving to San Francisco at the end of the month.

I look forward to the opportunity to meet with you to learn more about your firm, its plans and goals, and how I might contribute to its continued success. I can be your ideal candidate if given this opportunity. Thank you.

Kind regards,

Example #3: If a colleague referred you.

Subject Line: John Mentioned Your Firm is Seeking a Litigation Secretary

Dear Sir/Madam:

I was referred to you by a mutual acquaintance, John Smith, who said you have an opening for a litigation secretary.

I have many years of experience as a litigation secretary, most of them working with managing partners. I am a professional looking for a career, not just a job. I am organized, reliable and self-motivated. I like being part of a team, but can also work independently.

Included with this e-mail is a copy of my resume for your review and consideration. Once you have had an opportunity to review my resume, please contact me if you have any questions or to arrange an interview. I look forward to speaking with you in the near future.

Thank you for your time,

Example # 4: If you’ve been at your current position for less than one year.

Subject Line: Experienced Legal Secretary Seeking Long-term Opportunity with Stable Litigation Firm

Please allow this introduction. My name is Jane Smith, and I have 12 years of legal secretarial experience working with managing partners of small, mid- and large-sized law firms. My current typing speed is 105 wpm from written form and 120 wpm from live dictation with the utmost accuracy. I am interested in the Litigation Secretary position advertised on your firm’s website.

I am currently working for a small civil litigation firm. However, after only 11 months in this position, the financial stability of the firm has significantly changed. Therefore I am seeking long-term tenure with a stable civil litigation firm.

Attached please find my resume and list of references. If you are interested in the professional skills and positive attributes I can contribute to your firm, please contact me at [phone number] at your convenience to schedule an interview.

Thank you for your time and consideration.

Respectfully,

Example #5: If you want to dazzle the hiring manager with your qualifications.

Subject Line: Do you need a conscientious paralegal at your firm?

Dear Recruiting Administrator:

Do you need a hardworking, creative and conscientious paralegal to meet your firm’s needs? If so, I can help you. The following is a summary of my qualifications:

• More than ten years of progressively responsible legal experience;
• Bachelor’s Degree with Honors in Business Administration;
• Exceptional verbal, written and analytical skills;
• Advanced computer skills;
• Outgoing personality and “can-do” attitude.

I would like to meet with you to discuss how I might assist your firm in fulfilling its present needs. 

My resume is enclosed for your review. If you need someone who is highly motivated, eager to learn, and willing to work hard to succeed, please contact me at [phone] or via email: [email].

Thank you for your time and consideration,

Now, start writing your cover letter!

They say the first impression is a lasting one — so make sure your digital introduction represents you well. Use your best judgment with each position you apply to; for an entry level position keep your cover letter more concise while going into further depth and providing more information with upper level positions.

These examples are meant to be a starting point only — add your own voice, style and experience to make your own standout (or at least solid) email cover letter.

Start building out cover letters that will help you stand out and land the job!

12 Recruiting Email Examples I Love (For Your Inspiration)

Published: March 27, 2024

If you’re active on LinkedIn, you’ve probably received random messages from recruiters inquiring about putting you in their talent pipeline.

I’ve received countless generic recruiting messages that make it clear that no one paid attention to my account. Messages have arrived in languages that I don’t speak, or they’ve sent a copy-pasted recruiting email template to dozens of potential candidates that hasn’t been customized at all.

While cold recruiting messages can be highly effective, they often make the hiring process feel impersonal before you even formally get involved.

The recruiting process doesn’t have to feel that way. With the right recruiting email templates, recruiters and recruiting agencies can save time and effectively fuel their talent pipeline. Let’s dive into successful recruiting emails, why they work, and a template that you can use yourself.

Table of Contents

The Best Recruiting Emails

How to write a recruiting email, other types of recruiting emails.

A Beginner's Guide to Email Marketing

How to execute and measure successful email marketing campaigns

• Growing an email list.
• Remaining CAN-SPAM compliant.
• Using email automation.
• Segmenting your audience.

You're all set!

Click this link to access this resource at any time.

I’ve gathered 12 emails from professional recruiters, executive search firms, and headhunters.

Use these examples to create unique recruiting email templates that can be customized for your own outreach, whether you’re drafting cold recruiting email templates or nurturing existing relationships.

Many of these recruiting emails have been anonymized for privacy.

1. Director of Tax Email

This email example from the HubSpot marketing recruiting team has been anonymized to serve as a short recruiting email template for your own outreach.

While some emails will go into the interview process and shine a light further down the hiring road, this is short and sweet and focuses on getting a response from any interested candidates.

Recruiting email templates can call recipients to directly apply to a position, or they can offer to further the conversation.

The latter is the case in this HubSpot recruiting email template: The call-to-action (CTA) in this email makes the recipient feel like their time is respected. Further, the hiring manager isn’t trying to funnel anyone into the hiring process.

What I like : While many recruiting email templates include extensive company details, an email this direct can help have a higher response rate with passive candidates.

3. Physical Therapist Email

Don't forget to share this post!

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30+ Best Cover Letter Examples in 2024 [For All Professions]

Home Blog others 30+ Best Cover Letter Examples in 2024 [For All Professions]

Cover letter examples have been crucial to my job search. A good cover letter may make or ruin an interview. In a competitive job market, cover letter samples are vital for fresh graduates and experienced professionals.

Someone with several job applications needs good cover letter examples. The initial impression I make on a prospective employer may set me apart from other prospects. Early in my career, I learned the importance of personalizing my cover letter for each job. Generic cover letters are almost certain rejections. I focused on studying the company, understanding the job requirements, and demonstrating how my talents and experiences aligned with their needs.

A KnowledgeHut online course provides detailed information and practical strategies for writing a great cover letter. Industry professionals share their knowledge and real-world examples in these courses, equipping you with the skills to craft a standout cover letter. Therefore, continue reading as I share my actual experiences, case studies, and ideas to help you create captivating cover letter examples for 2024 that will impress hiring managers.

Cover Letter: Overview & Its Importance

Cover letter examples for job applications serve as a critical component, enabling candidates to effectively showcase their qualifications, communication skills, and personal brand. Here’s why they matter:

1. Personal Introduction

In the cover letter, you have the opportunity to convey your narrative before the initial interview. This allows you to emphasize your professional aspirations, justify transitions (such as a change in occupation), and provide context for your application. This element of individuality facilitates the formation of an initial rapport with the employer.

2. Showcasing Qualifications

The cover letter lets you highlight your skills and achievements in addition to your CV. It’s an opportunity to highlight how your professional expertise matches the job requirements and make a strong case for yourself. Resume cover letter examples should show how your skills and expertise fit job requirements, making you the ideal applicant.

3. Communication Skills

A proficiently composed cover letter showcases a high level of written communication acumen. Employers highly value your capacity for effective communication , considering it a valuable asset in any professional environment. They appreciate language that is plain, concise, and persuasive.

4. Personal Branding

Personalize your brand by utilizing the cover letter. Exhibit your core values and the contributions you can make to the company. You stand out and leave a lasting impression. Cover letter examples for freshers allow young graduates or those with little professional experience to highlight transferable abilities, passion, and development potential.

Cover Letter Format/Structure

A decent cover letter is essential in today’s competitive job market. Following a professional cover letter example format might improve your application. Let’s examine the perfect format to ensure your cover letter examples are well-organized, attractive, and powerful.

• Header:  After your name, address, phone number, email, and date, the recipient’s name, job title, company name, and address are included.
• Opening Paragraph:  The first paragraph should capture attention. Apply for the position and explain how you learned it.
• Body Paragraph 2:  Briefly outline your qualifications, skills, and experiences.
• Body Paragraph 3:  Demonstrate your business knowledge and how your skills meet their demands. Mention any relevant accomplishments or achievements.
• Closing Paragraph:  Thank the reader for their time, and reaffirm your job interest in the last paragraph.
• Closing and Signature: End the cover letter with a polite ending and your signature.

Cover Letter Examples by Types

Cover letters must be tailored to the purpose and circumstances. Here are some cover letter examples by type:

1. Application

Most cover letters are connected to job applications for specific positions. Customize the letter below to reflect the position requirements. Using the best cover letter examples as a reference; I will be able to demonstrate how my competence fits the job requirements by highlighting my relevant work experience and skills.

2. Career Change

Switching to a new career can be tricky, but a properly composed career change cover letter can help facilitate this change. Thus, this letter allows you to expatiate your point of consideration for the career transition while highlighting your transferable skills. To clearly demonstrate how I transitioned to a new field and transferred my special skills, narratives, and case studies will be used.

3. Networking

Establishing professional relationships is of the utmost importance in the current labor market; for this purpose, a networking cover letter can serve as an effective instrument. Write to express your interest in an industry or company to get informative interviews or career leads. Networking cover letters must demonstrate your value to potential prospects.

4. Prospecting

Sometimes, the ideal job isn’t listed, so a prospecting cover letter (or letter of inquiry) is needed. Even without a job opportunity, this letter tries to impress an employer with your talents and expertise. Many job prospecting cover letter examples have helped me get interviews and emphasize the necessity of sticking out in a competitive employment market.

Cover Letter Examples by Jobs

1. agile management.

Template Link: Agile Management (Download here)

Why This Cover Letter Works:

• Highlights specific years of experience in implementing agile methodologies.
• Provides quantifiable achievements, such as increasing team velocity and reducing defect rates.
• Emphasizes skills in team leadership, collaboration, and stakeholder management.
• Showcases a data-driven approach to continuous improvement and process optimization.

2. Project Manager

Template Link: Project Manager (Download here)

• Extensively demonstrates expertise in overseeing intricate projects from inception to completion.
• Exhibits concrete instances of effectively overseeing projects while operating under limitations.
• Prominent abilities in communicating with stakeholders, risk management, and team coordination.
• Illustrates a history of accomplishing project goals and providing concrete results.
• Strong leadership, organizational, and problem-solving skills are emphasized.

3. Data Scientist

Template Link:  Data Scientist (Download here)

• Highlights technical proficiency in relevant data analysis tools and programming languages.
• Provides examples of utilizing data to solve complex business problems.
• Proven ability to convey findings and suggestions to non-technical stakeholders.
• Combines analytical, problem-solving, and narrative talents.
• Encourages curiosity in hidden patterns and data discoveries.

4. Master of Business Administration (MBA)

Template Link: MBA (Download here)

• Highlights recent completion of an MBA program and relevant coursework.
• Provides a specific example of a notable achievement or project during the MBA.
• Applying theoretical notions to real-world problems.
• Showcases relevant internship/work experience and acquired skills.
• Expresses genuine interest and passion for the industry/company’s mission.

5. DevOps Engineer

Template Link: DevOps Engineer Cover Letter (Download here)

• Clearly articulates experience with DevOps methodologies and tools
• Demonstrates skills in automating processes, monitoring, and infrastructure management
• Provides examples of successful DevOps implementations and measurable improvements
• Showcases proficiency in relevant programming languages, scripting, and cloud platforms
• Emphasizes a collaborative approach and ability to work cross-functionally

6. Cloud Engineer

Template Link: Cloud Engineer Cloud Letter (Download here)

• Highlights technical competence on key cloud platforms.
• Expert in cloud infrastructure design, implementation, and maintenance.
• Provides examples of successful cloud migrations and implementations.
• Emphasizes skills in cloud security, cost optimization, and scalability.
• Showcases a customer-centric approach and strong problem-solving abilities.

7. IT Service Manager

Template Link: IT Service Manager (Download here)

• Clearly states experience in IT service management frameworks (ITIL, etc.).
• Responds to incidents, solve problems, and manage service levels.
• Celebrates IT service delivery and customer satisfaction improvements.
• Emphasizes strong communication, leadership, and stakeholder management abilities.
• Showcases a process-oriented mindset and commitment to continuous service improvement.

8. BI and Visualization

Template Link:  BI Cover Letter (Download here)

• Technically proficient in BI systems and data visualization tools
• Provides examples of developing interactive dashboards and insightful reports.
• Highlights the ability to analyze large datasets and uncover meaningful insights.
• Emphasizes skills in data storytelling and presenting complex data effectively.
• Showcases a business-oriented mindset and an understanding of organizational goals.

9. Big Data

Template Link:  Data Scientist Cover Letter (Download here)

• Performs scaled data intake, processing, and storage.
• Provides examples of implementing big data solutions and optimizing performance.
• Showcases Python, Scala, and data modeling skills.
• Encourages curiosity for insights and data-driven innovation.

10. Programming

Template Link: Software Developer Cover Letter (Download here)

• Displays programming language and technical competence.
• Software developer with robust, scalable, and maintainable skills.
• Provides examples of successfully delivering complex projects or applications.
• Concentrates on problem-solving, detail, and cooperation.
• Displays commitment to industry trends and new technology.

11. Web Development

Template Link:  Web Development Cover Letter (Download here)

• Shows proficiency in web development skills and frameworks.
• Expert in responsive, user-friendly, and accessible website development.
• Examples of website speed optimization and cross-browser compatibility.
• Highlights skills in integrating with databases, APIs, and third-party services.
• Emphasizes a strong understanding of web standards, best practices, and security principles.

12. Mobile App Development

Template Link:  Mobile App Developer Cover Letter (Download here)

• Clearly demonstrates technical proficiency in mobile app development languages and frameworks.
• Provides examples of successfully developing and launching mobile apps.
• Highlights experience in designing intuitive and user-friendly mobile interfaces.
• Emphasizes skills in integrating with APIs, push notifications, and mobile services.
• Showcases an understanding of app store guidelines, deployment processes, and app optimization.

13. Software Testing

Template Link:  Analyst Tester Cover Letter (Download here)

• Articulates experience in various testing techniques (functional, integration, performance, etc.).
• Promotes software quality and defect reduction.
• Displays Selenium, Appium, JMeter, and other testing skills.
• Focuses on detail, analysis, and development team cooperation.

14. Business Management

Template Link:  Business Management Cover Letter  (Download here)

• Shows corporate leadership and decision-making skills.
• Experienced in strategic business planning and execution.
• Demonstrates team, resource, and budget management.
• Develops data-driven analysis, risk assessment, and process optimization abilities.
• Shows customer-centricity and market awareness.

15. Quality Management

Template Link:  Auditor Quality Cover Letter (Download here)

• Clearly describes ISO, Six Sigma, and other quality management system implementation experience.
• Ability to audit quality, find non-conformances, and fix them.
• Shows how to optimize processes, eliminate errors, and please consumers.
• Displays quality tools, data analysis, and root cause analysis expertise.
• Continuous improvement, regulatory compliance, and quality culture are emphasized.

16. IT Security

Template Link:  Group Security Cover Letter (Download here)

• Clearly demonstrates knowledge of security principles, threats, and best practices.
• Shows how to secure and reduce hazards.
• Shows security monitoring, incident response, and forensic analysis expertise.
• Increases security audits, policy building, and compliance abilities.
• Showcases an understanding of emerging security trends and evolving threats.

17. Digital Marketing

Template Link:  Digital Accounting Manager Cover Letter (Download here)

• Articulates experience in developing and executing digital marketing campaigns.
• Optimizes content and websites for search engines.
• Shows effective social media and content marketing campaigns.
• Showcases marketing analytics and data-driven decision-making skills.
• Focuses on inventiveness, flexibility, and consumer behavior.

18. Risk Management

Template Link:  Risk Management Cover Letter (Download here)

• Highlights strong analytical and critical thinking abilities in risk contexts.
• Experienced risk management strategy creation and execution.
• Shows risk identification, assessment, and management.
• Develops risk reporting, compliance, and stakeholder communication abilities.
• Showcases an understanding of regulatory requirements and industry best practices.

19. Finance

Template Link:  Finance Cover Letter (Download here)

• Shows financial modeling, data analysis, and reporting expertise.
• Has financial statement and audit expertise.
• Shows good financial planning, budgeting, and cost efficiency.

20. Database

Template Link:  Database Cover Letter (Download here)

• Demonstrates technical proficiency in database technologies and programming languages.
• Provides examples of successful database implementations, migrations, and performance tuning.
• Highlights experience in data modeling, query optimization, and ensuring data integrity.
• Emphasizes skills in backup and recovery, security, and database monitoring.
• Showcases an understanding of database architecture, scalability, and emerging trends.

21. Soft Skills Training

Template Link:  Soft Skills Training (Download here)

• Articulates experience in designing and delivering effective soft skills training programs.
• Demonstrates skills in creating interactive and learner-centric training materials.
• Provides examples of successfully improving communication, teamwork, or leadership skills.
• Highlights the ability to adapt training approaches to diverse audiences and learning styles.
• Emphasizes strong facilitation, public speaking, and active listening abilities.

22. CompTIA

Template Link:  Computer Technician Cover Letter (Download here)

• Highlights the attainment of relevant CompTIA certifications and technical knowledge.
• Demonstrates practical experience in troubleshooting, configuring systems, and network administration.
• Provides examples of applying cybersecurity best practices and incident response.
• Emphasizes a commitment to continuous learning and staying updated with industry trends.
• Showcases strong problem-solving abilities and a customer-service mindset.

23. Blockchain

Template Link:  Blockchain Developer (Download here)

• Clearly articulates knowledge of blockchain principles, architectures, and consensus mechanisms.
• Demonstrates experience in developing and deploying blockchain-based applications.
• Provides examples of successful blockchain implementations or projects.
• Highlights skills in blockchain security , privacy, and regulatory compliance.
• Showcases an understanding of blockchain’s potential impact across various industries.
• Highlights skills in blockchain security, privacy, and regulatory compliance.

As we have seen throughout, producing compelling cover letter examples is a critical competency for any individual seeking employment. Often serving as the initial point of contact between you and a potential employer, your cover letter can differentiate you from other applicants. Whether you are a recent graduate, a career convert, or an established professional, you must customize your approach for each opportunity.

Remember that an effective cover letter should demonstrate your communication skills, personal brand, genuine interest in the position and company, and qualifications. Incorporating personal anecdotes, case studies, or examples that highlight one’s distinctive experiences and accomplishments is not inappropriate.

If you’re still unclear about how to write excellent cover letter examples, look into the best free courses that provide complete instruction and practical recommendations from industry professionals. You can use the information in these resources to create a short cover letter sample that effectively conveys your value proposition.

In addition, many online resources provide free cover letter examples and templates that can be used as a guide to create a unique letter. Customizing these templates to suit your particular circumstances and refraining from using generic or redundant language is essential.

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