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Free Problem Statement Slide Templates: PowerPoint & Google Slides

By Kate Eby | February 24, 2024

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Write effective problem statements and create engaging presentations for stakeholders with this roundup of problem statement slide templates for PowerPoint and Google Slides. Download these free, customizable templates and edit them for your needs.

On this page, you’ll find a  project problem statement worksheet slide template , a  customer problem statement slide template , a  5 Ws product problem statement template , and more. You’ll also find tips for  writing problem statements and links to  related problem-solving templates .

Project Problem Statement Elements Slide Template

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PowerPoint | Google Slides

When to Use This Template: This template is perfect for project managers and team leaders who need to articulate the challenges and objectives of a new initiative. It provides a structured format for presenting a project's problems and requirements during planning meetings or proposal presentations. The template is particularly useful in meetings where gaining consensus or approval from decision-makers is crucial.

Notable Template Features: The template breaks down the problem, scope, objectives, benefits, and resources into clear sections, making complicated information easy to understand. This focuses the discussion and ensures that all aspects of the problem are considered. The color-coded sections also help make your presentation clearer and more appealing to stakeholders.

Three-Part Problem Statement Slide Template

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When to Use This Template: Project managers or teams can use this template to clearly communicate challenges, proposed solutions, and expected results. It serves as a foundational tool for project planning and decision-making, helping teams effectively communicate critical issues to stakeholders and align efforts toward shared objectives.

Notable Template Features: This slide template helps guide the audience from problem identification to resolution and final outcomes. The bullet points under each category allow you to list key details and focus on what matters most.

Project Problem Statement Worksheet Slide Template

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When to Use This Template:  This worksheet template is designed to clearly outline the central challenge of a new project or initiative. It provides a straightforward way to write a problem statement that is clear and actionable. Teams can use this tool at the outset of the planning stage to ensure that everyone understands the issues being addressed, the criteria for success, and the boundaries of the project.

Notable Template Features:  The template's comprehensive structure breaks down the problem statement into specific components, such as context, success criteria, stakeholders, and scope. This helps teams focus their discussions and ensure a shared understanding of the problem. Teams can also use this template in presentations to provide stakeholders with context for the problem statement.

Traffic Light Problem Statement Slide Template

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When to Use This Template: Project or product managers can use this template to present a clear problem statement in meetings or in documents. This template is particularly useful during the initial stages of project planning or when addressing project roadblocks.

Notable Template Features: The template includes sections for identifying a problem, how to solve it, and what the results should be. Each part corresponds to the colors in the traffic light graphic, which reinforces the importance of a careful approach to problem-solving.

Single-Problem Statement and Solution Slide Template

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When to Use This Template: This template is ideal for project proposals, strategy meetings, or pitches where a clearly defined problem and solution can drive decision-making. The visual juxtaposition of problems versus solutions helps stakeholders quickly grasp the core issues and the strategy for resolution.

Notable Template Features: This template has a two-column layout that visually distinguishes challenges and solutions. Each section contains placeholders for text and icons, enhancing the presentation’s visual appeal. Icons such as question and check marks guide the audience from problem to solution.

Multiple-Problem Statement and Solution Slide Template

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When to Use This Template:  Project or product managers can use this template in strategic planning sessions, problem-solving meetings, or any scenario where a clear comparative analysis is needed. The slide format, which shows each challenge next to its proposed solution, can be useful during team meetings where alignment on issues and remedies is crucial.

Notable Template Features:  This template has a two-column layout that guides the viewer from problems on the left to solutions on the right. Each problem and solution pair is clearly marked, making complex information more accessible for the audience.

Customer Problem Statement Slide Template

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When to Use This Template:  Product managers and customer service teams can use this template to break down a customer's problem into tangible parts, clarifying the issue, the attempts to resolve it, the obstacles faced, and its emotional impact. This template is particularly effective for internal presentations that aim to align team members on customer pain points and drive home the urgency of finding a solution.

Notable Template Features:  The template provides a step-by-step layout that guides the presenter through the different aspects of a customer's dilemma. Color-coded sections make the narrative easy to follow through each step of the statement. This breakdown not only captures the complexity of the issue but also fosters a deeper understanding of the problem among team members.

Circular Customer Problem Statement Slide Template

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When to Use This Template:  Use this customer problem statement template to get a full picture of a customer's issue, from who the customer is to their goals, challenges, and emotional responses. It is ideal for sessions focused on understanding and addressing customer experiences, ensuring that teams explore every facet of the problem and link it back to the customer's perspective.

Notable Template Features:  This template features a circular flow that tells the whole story of the customer’s issue, with each segment prompting a key part of the problem. Its design encourages comprehensive analysis, and the arrangement of sections ensures that thoughts flow logically. You can also customize the template to focus on the workflow around the problem or other details rather than only the customer story.

Product Problem Statement Slide Template

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When to Use This Template: Product managers can use this template to clearly articulate the problem their product aims to solve. This serves as an essential tool during the initial stages of product development or when proposing enhancements to existing products. By structuring thoughts and research systematically, this template helps managers secure stakeholder buy-in and align cross-functional teams toward a common objective.

Notable Template Features: Each section prompts users to delve deeply into understanding the problem and its potential impacts, customer value, and business significance. The template allows you to link externally to supporting documentation to show that all claims and assumptions are backed by research. The template's simple structure helps to streamline the problem-solving process, while its thoroughness makes the problem statement more compelling.

5 Ws Product Problem Statement Slide Template

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When to Use This Template: Product managers and teams can use this template to define and document the who, what, when, where, and why of a problem. This ensures that team members align on the problem before moving toward solutions, fostering a focused approach to product development.

Notable Template Features:  This template prompts users to consider all aspects of a problem statement: who it affects, what the problem is, when and where it occurs, and why it is critical to address. Each column uses color-coding and clear bullet points for organized note-taking.

How to Write a Problem Statement

A problem statement serves as the foundation for any project, ensuring that everyone involved understands the core of the problem they need to solve. Crafting a well-defined statement is crucial for guiding a team toward a solution efficiently. 

Follow these steps to create a compelling problem statement:  

• Identify the Problem: Gather information about the issue through research, observations, or discussions with stakeholders. For customer problem statements, this might include using surveys or customer service calls to gather data on customer pain points. Use templates such as the 5 Ws to thoroughly understand the who, what, when, where, and why of the problem. 
• Explain the Impact: Describe how the problem affects the organization, customers, or stakeholders. Provide data or examples to illustrate the extent of the problem's impact. 
• Analyze the Cause: Investigate and identify the root causes of the problem. Understanding why the problem exists is crucial for finding an effective solution. Keep asking why and drilling down to the root cause to ensure that your problem statement describes the core problem rather than a symptom.
• Set Objectives: Define what a successful solution would look like. Outline the desired outcome and what changes or improvements you aim to achieve. Use financial and other measurable data to illustrate the benefits of your proposed solution.
• Specify Constraints and Requirements: Highlight any limitations — such as budget, time, or resources — that could impact the solution. Also, list any necessary criteria that the solution must meet, providing measurable benchmarks for success. 
• Review and Refine: Once you draft the problem statement, review it to ensure clarity. The statement can be referenced throughout the project to keep work on track, but keep in mind that factors can change, impacting solutions and action plans. Be prepared to pivot as the project progresses.

The key to an effective problem statement lies in its clarity and precision. Keep it succinct, focused on the problem, and free of jargon to ensure that it's accessible to everyone involved. 

For more tools, see this complete collection of free problem statement templates .

How Do You Present a Problem Statement?

Presenting a problem statement is your opportunity to bring the problem to life, engage your audience, and set the stage for collaborative problem-solving. While a written problem statement can be as short as an elevator pitch, stakeholders need context to understand the significance of a problem and the reasoning behind any proposed solutions. 

Here are the elements to include in a problem statement presentation:  

• State the Problem Clearly: Present the problem statement in a clear and concise manner. Use simple language to ensure that everyone understands the issue at hand.
• Discuss Causes and Impact: Briefly introduce the background and relevance of the problem to your audience. Share your insights into the causes of the problem. This helps in building a common understanding of the problem's roots and complexity. Use data, anecdotes, or real-life examples to illustrate the significance of the problem and how it affects the organization, stakeholders, or customers.
• Clarify Outcomes: Clearly state what you aim to achieve by solving the problem. Define the desired outcomes and success criteria to give your audience a clear idea of the direction you propose. Acknowledge any limitations or specific requirements that could influence the approach to solving the problem. This transparency helps in setting realistic expectations.
• Invite Feedback: Encourage your audience to share their thoughts, questions, and suggestions. Foster an open dialogue to promote collaborative problem-solving.
• Conclude With Next Steps: End your presentation by summarizing the key points and outlining next steps to ensure everyone leaves with a clear understanding of the problem and the actions required.

Keep your presentation focused, clear, and interactive to maximize understanding and participation. The goal is not only to present a problem but to motivate and guide your audience toward finding a solution together.

Related Problem-Solving Templates

Using problem-solving templates can transform complex challenges into manageable tasks, guiding you from analysis to actionable solutions. Download one of the problem-solving templates below to clearly define problems, identify root causes, and create more successful outcomes.

Root Cause Analysis Template

This  root cause analysis template provides a comprehensive report with a list of questions to help you identify the cause of an event or issue, identify actions already taken, and recommend preventative strategies.

DMAIC Analysis Template

DMAIC stands for  define, measure, analyze, implement, and  control . This  DMAIC template takes you through this process of defining the problem, measuring its significance, analyzing factors contributing to the problem, identifying potential solutions, and planning to prevent a recurrence of the problem.

5 Whys Template

The 5 Why process is a method for investigating the root cause of a problem by asking why the issue is occurring, then repeating the question until you get to the root cause. Download this  5 Whys template to evaluate a problem and determine corrective actions.

Fishbone Diagram Template

Brainstorm the possible causes of an issue with a  fishbone diagram template. The diagram provides a visual tool for identifying cause-and-effect relationships and getting at the root of an issue.

Corrective Action Plan Template

Use this  corrective action plan template to identify problems, plan action steps to mitigate the issues, and track progress.

For more related templates, including a cause mapping template and an example report, see this full selection of  root cause analysis templates .

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Top 10 Problem Analysis Templates with Samples and Examples

Problem analysis is the key to guiding your business through a maze of challenges, lighting the way to sustainable solutions.

Did you know that companies that prioritize effective problem analysis are 40% more likely to meet or surpass their financial goals? Yes, that is right! In today's fast-paced business landscape, effective problem analysis goes beyond simply identifying problems; it involves dissecting them carefully to understand their nuances and develop creative solutions. Our journey begins here - harnessing its power is where our journey starts.

As we navigate life or business, we often face obstacles, setbacks, and dilemmas that demand immediate attention. These challenges may range in intricacy from daily issues to complex organizational ones. One thing that plays an important role in overcoming the same is problem analysis—an objective, systematic approach to understanding problems, knowing faults, and working on resolving the issues.

Best Problem Analysis Templates You Need to Lookout 

But where's the gap between acknowledging the value of problem analysis and mastering it? The answer is the need for tools that can aid in the same. And here is where SlideTeam's Problem Analysis Templates offer the perfect way to meet this challenge head-on. The 100% editable, content-friendly, user-friendly templates provide structure, clarity, and efficiency during problem-solving processes to overcome even the toughest hurdles.

Read our blog in Fit Gap Analysis Templates to turn challenges into opportunities!

So, no matter where you are in the journey of your businesses, SlideTeam templates are more than just templates; they're essential tools in your quest for problem-solving success! In this blog, we delve deep into every problem analysis template.

Get ready to etch your own success story with us!

Template 1: Problem Analysis Model PowerPoint Presentation Slides

This Problem Analysis Model slide includes elements essential to solving the issues that a business faces. The Kepner Tregoe Method featured in this presentation offers a systematic approach to problem resolution, ensuring issues are thoroughly analyzed before making decisions based on solid knowledge. Furthermore, its troubleshooting methodology equips you with the tools to detect and address problems efficiently.

These slides highlight the value proposition of adopting the Problem Analysis Model, outlining its potential benefits on organizational outcomes and providing a clear approach to problem-solving, allowing you to address challenges while encouraging innovation and constant systematic improvement. Furthermore, our mission statement reinforces dedication to equipping you with the tools for effective analysis.

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Template 2: Kepner Tregoe Key Trouble Shooting Process

This slide comprises three phases. Problem Analysis involves exploring to understand the issue at hand more. You begin by defining it to gain clarity around its nature.

Transitioning into Decision Analysis, this slide section explores the decision-making process. Starting with Static Decision, potential solutions are evaluated without considering other factors. The Potential Problem Analysis phase aims to mitigate risks associated with your decision. Beginning with another Static Decision, it guides you through an in-depth assessment of any risks or challenges connected with taking any particular course of action.

Template 3: Our Mission for Problem Analysis Model

This Problem analysis framework slide comes with three core elements that comprise our mission statement: Vision, Goal, and Mission. The Vision outlines the collective ambition and the future you envision through the Problem Analysis Model. This slide depicts the Goal, setting specific and measurable objectives for your target. Finally, the Mission statement conveys your fundamental purpose and outlines the strategies through which you aim to realize your vision and goals. This slide is the cornerstone for communication and alignment in all settings, making it invaluable.

Template 4: KT Problem Analysis Process PowerPoint Presentation Slides

This slide offers an invaluable toolkit for problem identification and root cause analysis. You will feature the Kepner-Tregoe (KT) analysis PowerPoint themes designed to recognize potential issues quickly so you can take proactive measures to address them.

The primary objective of this slide is to guide individuals or teams through the KT problem-solving approach. The graphic helps illustrate various problem-solving strategies, while the KT troubleshooting process PowerPoint layout aids in pinpointing any issues that might occur within a business. Are you ready to elevate your problem-solving capabilities and drive business performance?

Template 5: Kepner Tregoe Approach to Problem Solving

This slide comprises four essential components: Problem Analysis, Decision Analysis , Situational Analysis, and Potential Problem Analysis. Problem Analysis helps pinpoint faults and their underlying causes, while Decision Analysis assists in making educated corrective decisions.

Situational Analysis clarifies your current position, while Potential Problem Analysis allows proactive fault prevention. This slide offers an in-depth guide for individuals and teams in various industries to approach complex problem-solving scenarios with confidence and ease systematically. Download now.

Look out for our blog on product gap analysis templates to streamline your product businesses to the peak.

Template 6: Kepner Tregoe Value Proposition

In this template, Process Integration seeks to integrate the Kepner Tregoe approach into existing workflows while encouraging an issue-solving culture. Troubleshooting Training equips team members with the skills to diagnose and resolve efficiently.

Thirdly, coaching on the Job encourages experienced professionals to share their problem-solving expertise by mentoring others. Finally, performance system integration emphasizes the significance of including performance metrics to measure and assess the efficacy of problem-solving initiatives over time. Click download.

Template 7: Quality circles team organization training problem analysis

This set of Issue Analysis Model slides takes you through its six-stage process, from team formation to problem identification and resolution. These slides present a structured approach to Quality Circles, beginning with selecting and organizing team members. From there, the presentation stage introduces identified problems to the team for collaborative solution generation and training of essential skills for effective problem analysis and resolution.

Finally, refinement and selection of an optimal solution and analysis to avoid repeats conclude this cycle. This slide set can be an invaluable guide for organizations seeking to implement Quality Circles, providing managers and employees a framework to enhance problem-solving abilities or contribute to process improvements.

Template 8: Organization decision-making model with problem analysis

Modern business demands effective decision-making as its foundation. In this set of slides, you'll discover a structured seven-stage Organization decision-making model, designed to guide you through the complexities of organizational challenges. Your journey begins by evaluating the current situation and problem nature before searching for viable solutions, evaluating alternatives, conducting in-depth research, implementing the selected solution, monitoring its progress over time, and finally assessing its effect. These slides are an invaluable asset to organizations looking to enhance their decision-making skills and approach complex issues in an organized fashion. Download today for a brighter tomorrow!

Template 9: Six phases of problem analysis framework using puzzle piece

This set of slides presents six essential phases in the problem analysis framework. Beginning with gathering background information, roles, and expectations, then identifying problem dimensions to understand all facets and aspects of an issue.

Then, there is Integrated Conceptualization, where all relevant insights are synthesized into a cohesive framework. Next comes formulating an Initial Guiding Hypothesis, which will guide your problem-solving efforts effectively and continuously Monitor and Evaluate to ensure the continued effectiveness of your approach to problem-solving.

This slide set provides a valuable resource for individuals and teams facing complex problem-solving challenges, providing a structured path for analyzing and resolving issues systematically.

Template 10: Organizational problem analysis and solving approach

This amazing slide details three critical stages of the problem-solving journey. First, "Problem Statement" establishes a foundation by clearly and concisely defining an issue as a starting point for a deeper examination of its details. Next is "Problem Recognition," emphasizing the necessity of acknowledging problems within the organizational context to ensure critical issues don't go undetected. And lastly is "Analysis and Solution," guiding in conducting a methodical examination of your problems while creating tangible solutions.

No matter whether you are a manager, team member, project manager, analyst, or researcher - this resource equips you to make meaningful contributions towards ensuring its success.

Your Gateway to Problem Solving Excellence!

Problem analysis is integral to everyday life and must be considered in today's fast-paced environment. With our exploration of "Top 10 Problem Analysis Templates with Samples and Examples," we have discovered an incredible resource library to assist us with solving problems more effectively.

Keep this in mind: every challenge presents an opportunity. With SlideTeam at your side, you are equipped with templates and gain the confidence to face any obstacle head-on and see your organization thrive! So don't wait -- dive into our arsenal of problem analysis templates now to unleash your creative problem-solving potential and watch your organization flourish!

Please take advantage of our blog on Analysis Templates to analyze and get ahead.

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How to Structure your Presentation, with Examples

August 3, 2018 - Dom Barnard

For many people the thought of delivering a presentation is a daunting task and brings about a  great deal of nerves . However, if you take some time to understand how effective presentations are structured and then apply this structure to your own presentation, you’ll appear much more confident and relaxed.

Here is our complete guide for structuring your presentation, with examples at the end of the article to demonstrate these points.

Why is structuring a presentation so important?

If you’ve ever sat through a great presentation, you’ll have left feeling either inspired or informed on a given topic. This isn’t because the speaker was the most knowledgeable or motivating person in the world. Instead, it’s because they know how to structure presentations – they have crafted their message in a logical and simple way that has allowed the audience can keep up with them and take away key messages.

Research has supported this, with studies showing that audiences retain structured information  40% more accurately  than unstructured information.

In fact, not only is structuring a presentation important for the benefit of the audience’s understanding, it’s also important for you as the speaker. A good structure helps you remain calm, stay on topic, and avoid any awkward silences.

What will affect your presentation structure?

Generally speaking, there is a natural flow that any decent presentation will follow which we will go into shortly. However, you should be aware that all presentation structures will be different in their own unique way and this will be due to a number of factors, including:

• Whether you need to deliver any demonstrations
• How  knowledgeable the audience  already is on the given subject
• How much interaction you want from the audience
• Any time constraints there are for your talk
• What setting you are in
• Your ability to use any kinds of visual assistance

Before choosing the presentation’s structure answer these questions first:

• What is your presentation’s aim?
• Who are the audience?
• What are the main points your audience should remember afterwards?

When reading the points below, think critically about what things may cause your presentation structure to be slightly different. You can add in certain elements and add more focus to certain moments if that works better for your speech.

What is the typical presentation structure?

This is the usual flow of a presentation, which covers all the vital sections and is a good starting point for yours. It allows your audience to easily follow along and sets out a solid structure you can add your content to.

1. Greet the audience and introduce yourself

Before you start delivering your talk, introduce yourself to the audience and clarify who you are and your relevant expertise. This does not need to be long or incredibly detailed, but will help build an immediate relationship between you and the audience. It gives you the chance to briefly clarify your expertise and why you are worth listening to. This will help establish your ethos so the audience will trust you more and think you’re credible.

Read our tips on  How to Start a Presentation Effectively

2. Introduction

In the introduction you need to explain the subject and purpose of your presentation whilst gaining the audience’s interest and confidence. It’s sometimes helpful to think of your introduction as funnel-shaped to help filter down your topic:

• Introduce your general topic
• Explain your topic area
• State the issues/challenges in this area you will be exploring
• State your presentation’s purpose – this is the basis of your presentation so ensure that you provide a statement explaining how the topic will be treated, for example, “I will argue that…” or maybe you will “compare”, “analyse”, “evaluate”, “describe” etc.
• Provide a statement of what you’re hoping the outcome of the presentation will be, for example, “I’m hoping this will be provide you with…”
• Show a preview of the organisation of your presentation

In this section also explain:

• The length of the talk.
• Signal whether you want audience interaction – some presenters prefer the audience to ask questions throughout whereas others allocate a specific section for this.
• If it applies, inform the audience whether to take notes or whether you will be providing handouts.

The way you structure your introduction can depend on the amount of time you have been given to present: a  sales pitch  may consist of a quick presentation so you may begin with your conclusion and then provide the evidence. Conversely, a speaker presenting their idea for change in the world would be better suited to start with the evidence and then conclude what this means for the audience.

Keep in mind that the main aim of the introduction is to grab the audience’s attention and connect with them.

3. The main body of your talk

The main body of your talk needs to meet the promises you made in the introduction. Depending on the nature of your presentation, clearly segment the different topics you will be discussing, and then work your way through them one at a time – it’s important for everything to be organised logically for the audience to fully understand. There are many different ways to organise your main points, such as, by priority, theme, chronologically etc.

• Main points should be addressed one by one with supporting evidence and examples.
• Before moving on to the next point you should provide a mini-summary.
• Links should be clearly stated between ideas and you must make it clear when you’re moving onto the next point.
• Allow time for people to take relevant notes and stick to the topics you have prepared beforehand rather than straying too far off topic.

When planning your presentation write a list of main points you want to make and ask yourself “What I am telling the audience? What should they understand from this?” refining your answers this way will help you produce clear messages.

4. Conclusion

In presentations the conclusion is frequently underdeveloped and lacks purpose which is a shame as it’s the best place to reinforce your messages. Typically, your presentation has a specific goal – that could be to convert a number of the audience members into customers, lead to a certain number of enquiries to make people knowledgeable on specific key points, or to motivate them towards a shared goal.

Regardless of what that goal is, be sure to summarise your main points and their implications. This clarifies the overall purpose of your talk and reinforces your reason for being there.

Follow these steps:

• Signal that it’s nearly the end of your presentation, for example, “As we wrap up/as we wind down the talk…”
• Restate the topic and purpose of your presentation – “In this speech I wanted to compare…”
• Summarise the main points, including their implications and conclusions
• Indicate what is next/a call to action/a thought-provoking takeaway
• Move on to the last section

5. Thank the audience and invite questions

Conclude your talk by thanking the audience for their time and invite them to  ask any questions  they may have. As mentioned earlier, personal circumstances will affect the structure of your presentation.

Many presenters prefer to make the Q&A session the key part of their talk and try to speed through the main body of the presentation. This is totally fine, but it is still best to focus on delivering some sort of initial presentation to set the tone and topics for discussion in the Q&A.

Other common presentation structures

The above was a description of a basic presentation, here are some more specific presentation layouts:

Demonstration

Use the demonstration structure when you have something useful to show. This is usually used when you want to show how a product works. Steve Jobs frequently used this technique in his presentations.

• Explain why the product is valuable.
• Describe why the product is necessary.
• Explain what problems it can solve for the audience.
• Demonstrate the product  to support what you’ve been saying.
• Make suggestions of other things it can do to make the audience curious.

Problem-solution

This structure is particularly useful in persuading the audience.

• Briefly frame the issue.
• Go into the issue in detail showing why it ‘s such a problem. Use logos and pathos for this – the logical and emotional appeals.
• Provide the solution and explain why this would also help the audience.
• Call to action – something you want the audience to do which is straightforward and pertinent to the solution.

Storytelling

As well as incorporating  stories in your presentation , you can organise your whole presentation as a story. There are lots of different type of story structures you can use – a popular choice is the monomyth – the hero’s journey. In a monomyth, a hero goes on a difficult journey or takes on a challenge – they move from the familiar into the unknown. After facing obstacles and ultimately succeeding the hero returns home, transformed and with newfound wisdom.

Storytelling for Business Success  webinar , where well-know storyteller Javier Bernad shares strategies for crafting compelling narratives.

Another popular choice for using a story to structure your presentation is in media ras (in the middle of thing). In this type of story you launch right into the action by providing a snippet/teaser of what’s happening and then you start explaining the events that led to that event. This is engaging because you’re starting your story at the most exciting part which will make the audience curious – they’ll want to know how you got there.

• Great storytelling: Examples from Alibaba Founder, Jack Ma

Remaining method

The remaining method structure is good for situations where you’re presenting your perspective on a controversial topic which has split people’s opinions.

• Go into the issue in detail showing why it’s such a problem – use logos and pathos.
• Rebut your opponents’ solutions  – explain why their solutions could be useful because the audience will see this as fair and will therefore think you’re trustworthy, and then explain why you think these solutions are not valid.
• After you’ve presented all the alternatives provide your solution, the remaining solution. This is very persuasive because it looks like the winning idea, especially with the audience believing that you’re fair and trustworthy.

Transitions

When delivering presentations it’s important for your words and ideas to flow so your audience can understand how everything links together and why it’s all relevant. This can be done  using speech transitions  which are words and phrases that allow you to smoothly move from one point to another so that your speech flows and your presentation is unified.

Transitions can be one word, a phrase or a full sentence – there are many different forms, here are some examples:

Moving from the introduction to the first point

Signify to the audience that you will now begin discussing the first main point:

• Now that you’re aware of the overview, let’s begin with…
• First, let’s begin with…
• I will first cover…
• My first point covers…
• To get started, let’s look at…

Shifting between similar points

Move from one point to a similar one:

• In the same way…
• Likewise…
• Equally…
• This is similar to…
• Similarly…

Internal summaries

Internal summarising consists of summarising before moving on to the next point. You must inform the audience:

• What part of the presentation you covered – “In the first part of this speech we’ve covered…”
• What the key points were – “Precisely how…”
• How this links in with the overall presentation – “So that’s the context…”
• What you’re moving on to – “Now I’d like to move on to the second part of presentation which looks at…”

Physical movement

You can move your body and your standing location when you transition to another point. The audience find it easier to follow your presentation and movement will increase their interest.

A common technique for incorporating movement into your presentation is to:

• Start your introduction by standing in the centre of the stage.
• For your first point you stand on the left side of the stage.
• You discuss your second point from the centre again.
• You stand on the right side of the stage for your third point.
• The conclusion occurs in the centre.

Key slides for your presentation

Slides are a useful tool for most presentations: they can greatly assist in the delivery of your message and help the audience follow along with what you are saying. Key slides include:

• An intro slide outlining your ideas
• A  summary slide  with core points to remember
• High quality image slides to supplement what you are saying

There are some presenters who choose not to use slides at all, though this is more of a rarity. Slides can be a powerful tool if used properly, but the problem is that many fail to do just that. Here are some golden rules to follow when using slides in a presentation:

• Don’t over fill them  – your slides are there to assist your speech, rather than be the focal point. They should have as little information as possible, to avoid distracting people from your talk.
• A picture says a thousand words  – instead of filling a slide with text, instead, focus on one or two images or diagrams to help support and explain the point you are discussing at that time.
• Make them readable  – depending on the size of your audience, some may not be able to see small text or images, so make everything large enough to fill the space.
• Don’t rush through slides  – give the audience enough time to digest each slide.

Guy Kawasaki, an entrepreneur and author, suggests that slideshows should follow a  10-20-30 rule :

• There should be a maximum of 10 slides – people rarely remember more than one concept afterwards so there’s no point overwhelming them with unnecessary information.
• The presentation should last no longer than 20 minutes as this will leave time for questions and discussion.
• The font size should be a minimum of 30pt because the audience reads faster than you talk so less information on the slides means that there is less chance of the audience being distracted.

Here are some additional resources for slide design:

• 7 design tips for effective, beautiful PowerPoint presentations
• 11 design tips for beautiful presentations
• 10 tips on how to make slides that communicate your idea

Group Presentations

Group presentations are structured in the same way as presentations with one speaker but usually require more rehearsal and practices.  Clean transitioning between speakers  is very important in producing a presentation that flows well. One way of doing this consists of:

• Briefly recap on what you covered in your section: “So that was a brief introduction on what health anxiety is and how it can affect somebody”
• Introduce the next speaker in the team and explain what they will discuss: “Now Elnaz will talk about the prevalence of health anxiety.”
• Then end by looking at the next speaker, gesturing towards them and saying their name: “Elnaz”.
• The next speaker should acknowledge this with a quick: “Thank you Joe.”

From this example you can see how the different sections of the presentations link which makes it easier for the audience to follow and remain engaged.

Example of great presentation structure and delivery

Having examples of great presentations will help inspire your own structures, here are a few such examples, each unique and inspiring in their own way.

How Google Works – by Eric Schmidt

This presentation by ex-Google CEO  Eric Schmidt  demonstrates some of the most important lessons he and his team have learnt with regards to working with some of the most talented individuals they hired. The simplistic yet cohesive style of all of the slides is something to be appreciated. They are relatively straightforward, yet add power and clarity to the narrative of the presentation.

Start with why – by Simon Sinek

Since being released in 2009, this presentation has been viewed almost four million times all around the world. The message itself is very powerful, however, it’s not an idea that hasn’t been heard before. What makes this presentation so powerful is the simple message he is getting across, and the straightforward and understandable manner in which he delivers it. Also note that he doesn’t use any slides, just a whiteboard where he creates a simple diagram of his opinion.

The Wisdom of a Third Grade Dropout – by Rick Rigsby

Here’s an example of a presentation given by a relatively unknown individual looking to inspire the next generation of graduates. Rick’s presentation is unique in many ways compared to the two above. Notably, he uses no visual prompts and includes a great deal of humour.

However, what is similar is the structure he uses. He first introduces his message that the wisest man he knew was a third-grade dropout. He then proceeds to deliver his main body of argument, and in the end, concludes with his message. This powerful speech keeps the viewer engaged throughout, through a mixture of heart-warming sentiment, powerful life advice and engaging humour.

As you can see from the examples above, and as it has been expressed throughout, a great presentation structure means analysing the core message of your presentation. Decide on a key message you want to impart the audience with, and then craft an engaging way of delivering it.

By preparing a solid structure, and  practising your talk  beforehand, you can walk into the presentation with confidence and deliver a meaningful message to an interested audience.

It’s important for a presentation to be well-structured so it can have the most impact on your audience. An unstructured presentation can be difficult to follow and even frustrating to listen to. The heart of your speech are your main points supported by evidence and your transitions should assist the movement between points and clarify how everything is linked.

Research suggests that the audience remember the first and last things you say so your introduction and conclusion are vital for reinforcing your points. Essentially, ensure you spend the time structuring your presentation and addressing all of the sections.

Home PowerPoint Templates PowerPoint Templates Problem Solution Result Slide Template for PowerPoint

Problem Solution Result Slide Template for PowerPoint

The Problem Solution Result Slide Template for PowerPoint is a simple PowerPoint template for presenting a particular situation’s problems, solutions, and results. Defining the problem in good words is crucial to developing the appropriate solutions that lead to positive results. Professionals use the problem solution and result diagrams to analyze the situation or predict the proposed solution’s results. We have designed this easy-to-edit slide deck for our users. In addition to business use cases, this PPT template is helpful for mentors, scientific researchers, and other professionals who come up with day-to-day problems. 

This Problem Solution Result Slide Template for PowerPoint carries two editable slide designs for presenting the three statements. The first slide shows a queue of three hexagonal PowerPoint shapes , each having an inner hexagon with the infographic icons. These icons help in meaningful representation; for instance, the first hexagon has a lock icon, the second one has a key symbol, and the last has an unlocked lock icon. Likewise, the color scheme of the shapes also indicates specific situations, i.e., grey represents a complex situation, blue color indicates a solution, and green represents positive results. A spotlight effect is created for individual segments by color, highlighting one shape and greying the others. This effect enables users to discuss each point in detail. Below the shapes, users can add relevant description points for presentation. 

The other slide layout design mentions the words problem, solution, and result in the hexagon shapes. Smaller-sized infographic icons are also added to these shapes. Professionals can choose a set of slides for their presentations. The color scheme, fonts, and background settings can be adjusted according to the user’s choice. So, download and try this best PPT template for your problem solution presentation!

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Presentation Format: How To Make An Outstanding Presentation (With Tips + Examples)

Jane Ng • 30 May 2023 • 7 min read

Are you ready to captivate your audience and leave a lasting impact with your presentations? The first and most important step toward that goal is to design a well-structured presentation. In other words, your chosen presentation format plays a vital role in setting the stage for success, as it guides your audience through a journey of information and ideas.

In this blog, we’ll unlock the power of a presentation format, explore three different format types with examples, and share valuable tips to transform your presentations into engaging and unforgettable experiences.

Get ready to capture your audience’s attention like never before!

Table of Contents

What is presentation format, why is presentation format important, 3 types of presentation formats + examples, tips to make an outstanding presentation.

• Key Takeaways 

A presentation format is the structure and organization of a presentation. It includes the way information is arranged, as well as the overall style and delivery of the presentation. 

A great presentation format can significantly enhance audience engagement. It helps capture the audience’s attention, maintain interest, and ensure they stay focused throughout the presentation. 

In addition, it helps the presenter to convey ideas in a logical sequence, making it easier for the audience to understand and retain the information. A well-organized format allows smooth transitions between topics, preventing confusion and ensuring a cohesive flow of ideas.

Finally, the presentation format reflects the presenter’s professionalism and attention to detail. A well-executed one shows that the presenter has put effort into crafting a polished and thoughtful presentation, which can positively influence the audience’s perception and receptiveness.

1/ The linear format 

The linear format is one of the most common and straightforward presentation formats. In this format, the presenter follows a sequential progression, presenting the content in a logical order that is easy for the audience to follow. The information is typically divided into sections, including the introduction, body, and conclusion, and presented accordingly.

Introduction: 

Introduce the topic and provide an overview of what will be covered in the presentation. 

Body: 

The body of the presentation comprises the main points or key ideas that the presenter wants to convey. 

• Each point is presented in a clear and structured manner, often accompanied by visual aids such as slides or cue cards. 
• Use sub-points, examples, or supporting evidence to reinforce the main ideas and enhance understanding.

Wrap up the presentation by summarizing the main points, reinforcing the key takeaways, and providing a sense of closure. 

The conclusion may also include a call to action, encouraging the audience to apply the information presented or further explore the topic.

Example of a linear presentation format: 

Topic: The benefits of regular exercise. 

2/ The problem-solution format

The problem-solution format is an effective presentation format commonly used when addressing a specific problem or challenge. 

It follows a structured approach where the presenter first identifies and highlights the problem or challenge, and then gives potential solutions or strategies to overcome it.

Here’s a breakdown of the problem-solution format:

Problem Identification: 

• Clearly define and explain the problem or challenge at hand.
• Provide relevant context, statistics, or examples to emphasize the significance of the issue to help the audience understand the problem and its implications.

Problem Analysis: 

• Delve deeper into the problem, analyzing its root causes and factors contributing to its existence. 
• Discuss the challenges and barriers associated with addressing the problem effectively. 

This analysis helps the audience gain a comprehensive understanding of the problem’s complexities.

Solution Presentation: 

• Introduce potential solutions or strategies to tackle the identified problem. 
• Explain each solution in detail, including its benefits, feasibility, and potential impact. 
• Use visuals, case studies, or examples to illustrate the effectiveness of the proposed solutions.

Solution Evaluation:

• Evaluate and compare the proposed solutions, weighing their pros and cons.
• Discuss the potential challenges or limitations associated with each solution. 

Conclusion: 

• Summarize the problem and the potential solutions presented.  
• Provide a call to action or recommendations for further action.

Example of this presentation format: 

Topic: The increasing pollution levels in a city

3/ The storytelling format 

The storytelling format is a powerful presentation format that leverages the art of storytelling to engage the audience and convey information in a memorable and impactful way. It involves structuring the presentation as a narrative, incorporating elements of storytelling such as a compelling opening, a series of related events, and a resolution or conclusion.

Compelling Opening: 

Begin with an attention-grabbing opening that hooks the audience and sets the stage for the story. This can be a captivating anecdote, a thought-provoking question, or a vivid description that piques the audience’s curiosity.

Introduction to the Story:

Introduce the main characters, the setting, and the central theme of the story. This helps the audience connect with the narrative and establishes the context for the presentation.

Series of Related Events:

• Takes the audience through a series of interconnected events, illustrating key points or lessons within the narrative. 
• Each event builds upon the previous one, creating a sense of progression and building tension or anticipation.

Climax and Resolution: 

• The story reaches a climax, a pivotal moment where the protagonist faces a critical challenge or makes a significant decision. 
• The presenter builds suspense and engages the audience emotionally. 
• Eventually, the story reaches a resolution or conclusion, where the protagonist overcomes obstacles or achieves their goal.

Key Takeaways: 

• Draw connections between the narrative and the main message or key takeaways they want the audience to remember. 
• Highlight the insights, lessons, or principles embedded within the story and relate them to the broader context or topic of the presentation.
• Wrap up the presentation by summarizing the story and its key points, reiterating the main message, and providing a sense of closure.  
• Encourage the audience to reflect on the story and apply the lessons learned in their own lives or work.

Here is an example of a TED Talk that effectively utilizes the storytelling format:

• Title: “The Power of Vulnerability” 
• Speaker: Brené Brown
• Keep it Simple: Avoid cluttered slides with excessive text or graphics. Keep the design clean and uncluttered to ensure your audience can quickly grasp the key points. 
• Use Visuals: Incorporate relevant visuals such as images, charts, and graphs to enhance understanding and engagement. Visuals can help break up the text and make your presentation more seemingly appealing. Ensure the visuals are high-quality, easy to read, and support your message. 
• Limit Text: Minimize the amount of text on each slide. You can apply the 7×7 rule , and use keywords or short phrases instead of long sentences. Keep the text concise and easy to read. 

• Consistent Design: Use a consistent design theme throughout your presentation to maintain a professional and cohesive look. Choose complementary colors, fonts, and layouts that align with your topic and audience. Consistency in design helps create visual harmony and keeps the audience focused on your content. 
• Practice, Practice, Practice: Rehearse your presentation multiple times to become familiar with the flow, timing, and transitions. Practice helps you deliver the content confidently and smoothly. It also allows you to identify any areas that need improvement or adjustment.
• Engage with the Audience: Remember to maintain eye contact with your audience and use the interactive features of AhaSlides Polls as PowerPoint adds in. With features like live polls , you can easily interact with your audience and get more insight and feedback for your presentation. 

>> You may need: AhaSlides 2023 – Extension For PowerPoint

Key Takeaways 

The key to a successful presentation is choosing a format that aligns with your content, audience, and goals. Combine a well-structured format with engaging visuals, concise text, and effective delivery techniques to create a memorable and impactful presentation.

And don’t forget that AhaSlides is a robust platform that allows presenters to create interactive and dynamic presentations. Our pre-made templates and features like live polls, quizzes, and interactive Q&A sessions will help you actively involve the audience and gather valuable insights.

A writer who wants to create practical and valuable content for the audience

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Problem Solving Lesson

Problem solving lesson presentation, free google slides theme and powerpoint template.

To have a better experience when teaching little kids at school, you can use resources such as slideshows so they keep focused on the lecture. Start editing this template containing pastel colors and simplified layouts! It's not focused on any subject in particular, so you can get the most of it by modifying according to the lesson you need to give.

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About problem solution directional arrows powerpoint template.

The Problem Solution Directional Arrows PowerPoint Template is a powerful visual tool to effectively communicate problem-solving strategies, decision-making processes, or complex concepts. With its directional graphics and customizable layouts, this PPT template enables presenters to illustrate the relationship between problems and solutions, guide the audience through step-by-step approaches, and visually demonstrate the direction of problem resolution.

It offers a range of visually appealing arrow designs, diagrams, and infographics that can be easily edited to fit the specific content and desired visual style. Whether you’re presenting business strategies, project plans, or educational materials, this PowerPoint template enhances audience understanding and engagement through its directional arrow visuals.

Who Can Use This Problem Solution Directional Arrows PowerPoint Template?

This Problem Solution Directional Arrows PowerPoint Template is suitable for professionals across various industries who need to present and explain problem-solving approaches, strategic decision-making processes, or complex concepts with directional flow.

It is particularly useful for business analysts, consultants, project managers, educators, and presenters who aim to visually guide the audience through problem identification, solution exploration, and the path to successful outcomes.

When To Use This Problem Solution Directional Arrows PowerPoint Template?

The Problem Solution Directional Arrows PowerPoint Template can be used during problem analysis and solution brainstorming sessions, strategic planning meetings, or educational presentations where you must visually guide the audience through a series of steps or actions.

Whether you’re presenting problem-solution frameworks, decision-making models, or outlining multi-step processes, this template enables you to effectively communicate the directional flow of problem resolution.

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Follow the steps mentioned below to download this Problem Solution Directional Arrows PowerPoint Template:

• Click on the “Add to Cart” button and proceed to Checkout.
• Complete the purchase process by providing the necessary information.
• After your purchase is complete, you can find the link to download the product in your order history.
• Download the Problem Solution Directional Arrows PowerPoint Templates in your preferred format, either PowerPoint or Google Slides.
• Customize the slides with your content, images, and data and present them to your audience.

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